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1999-03-01 City Council (5)
City of Palo Alto Manager’s Report TO:HONORABLE CITY COUNCIL FROM:CITY MANAGER DEPARTMENT:POLICE FIRE DATE: SUBJECT: MARCH 1, 1999 CMR:151:99 RECOMMENDATION TO PROCEED WITH CONCEPTUAL DESIGNS, COST ESTIMATION, AND PRELIMINARY ENVIRONMENTAL ASSESSMENTS FOR POTENTIAL SITES FOR A PUBLIC SAFETY BUILDING REPORT IN BRIEF This report requests City Council approval to proceed with conceptual design, cost estimation and preliminary environmental assessment on four potential sites for a public safety building. The sites are: the existing Police Building, the Downtown Library site, the City parking lot at 251 Sherman, and 2747/2785 Park Boulevard. The report discusses the site selection process that has been used, the community outreach efforts, and specifics about each of the fo~.~r sites. CMR:151:99 Page 1 of 7 RECOMMENDATION Staff recommends Council approval to proceed with conceptual designs, cost estimation and environmental assessments on the following four potential sites for a public safety building: Site One: Site Two: Site Three: Site Four: Existing Police Building Downtown Library Site, 270 Forest Avenue City Parking Lot 6, 251 Sherman 2747 and 2785 Park Boulevard BACKGROUND In June i998, Council approved the contract with Ross/Drulis Architects and Planners for consultant services for Phase 1 of the Public Safety Building CIP, Project 19820. The tasks associated with Phase 1 of the project included the completion of an architectural program, site survey and selection, environmental assessments, conceptual design and cost estimates. Since that time, the consultants have completed the architectural program and have surveyed numerous potential sites. A Public Safety Advisory Committee, composed of representatives of the Barron Park Association, realty industry, Architectural Review Board, University South Neighborhood Group, the Planning Commission, the California Avenue Area Development Association and the Chamber of Commerce, has assisted in the evaluation of the sites. Additionally, outreach meetings have been conducted for the purpose of obtaining feedback from the community on the project in general and on the opportunities and constraints of potential sites. As a result, City staff and the consultants have narrowed down the list of potential sites to four. Staff seeks Council approval to proceed with the environmental assessment, conceptual design, and cost estimation for those four Sites. DISCUSSION Architectural Program The consultants have completed the architectural program (Attachment A) for a public safety building. This program was developed after they conducted an evaluation of the current facility and after conducting numerous interviews with Fire and Police staff regarding existing deficiencies, projected service changes and estimated increases in personnel over the next 20 years. Using industry standards, they determined approximately 67,000 square feet (not including warehouse space) would be required to accommodate the needs that were identified. Based upon this information, the consultants determined that a site of 1.5 to 2 CMR:151:99 Page 2 of 7 acres would be needed for a public safety building. A smaller size may be suitable depending upon the building design and parking accommodation. Community Outreach In efforts to obtain feedback from community members on this project, staff has conducted five community outreach meetings. The first meeting, held on October 31, 1998, was attended by about 35 people. The purpose of that meeting was to review the need for a new facility and to discuss the site selection process. The meeting was also cablecast five times on the different local cable stations. Information obtained from that meeting was used inthe preliminary site identification and evaluation process. Three subsequent meetings were held during the month of December. The average attendance was six people. The information obtained from these meetings included additional opportunities and constraints for some of the sites.-- A fifth community meeting was held on February 17. The purpose of this meeting was to obtain additional feedback about the four sites that are being recommended for the short list. Eleven people attended. Support and opposition were expressed for each of the City-owned sites. In efforts to provide as much information as possible about the process, staff has developed a web page devoted to the public safety building project. Site Identification and Evaluation Process Based upon the parameters set by the City Council that potential sites in residential areas of the City should not be considered and that the feasibility of expansion of the current police building should be explored, the consultants began the process of identifying potential sites. State law requires police facilities, including emergency operations centers and emergency dispatch centers, to be built according to "essential facility standards." This means that the building must be capable of providing essential.services to the public after a disaster. It must be designed and constructed to minimize fire hazards and to resist, as much as possible, damage created by earthquakes, gravity and winds. As a result, the first step in the identification process was to consult the City’s Comprehensive Plan relative to hazards such as liquefaction, earthquake impacts, flooding potential, and contamination from hazardous materials. This information immediately eliminated some potential sites on the east side of the Highway 101. After taking into account other factors such as residential zones, and using a map-overlay process; it quickly became apparent that potential sites were concentrated in four general areas in the City: 1) Downtown; 2) Cal/Ventura; 3) South E1 Camino Real; and CMR:151:99 Page 3 of 7 4) Stanford Research Park. Preliminary identification and evaluation of potential sites in those areas was conducted. Privately owned and City properties were reviewed and a list of 10 sites was developed. The consultants visited the sites anddetermined opportunities and constraints associated with each of them (See Attachment B). Because some of the properties are owned by Stanford University, an initial meeting was held with the City Manager and a representative of the University’s Land Management division. As a result of that meeting, staff learned that the University would not be interested in pursing any type of possible arrangement using Stanford property for a public safety building. The Public Safety Building Advisory Committee reviewed the constraints and opportunity information for each of the sites and developed a short list. While the recommended four sites were not included on every Advisory Committee member’s list, they were the four that received the most consensus. Description of the Four Potential Sites As staff and the consultants have examined the recommended four sites, it has been clear that there is not one "perfect" location. Each site has a number of obstacles that would need to be scrutinized in more detail during the next phase. Site One - Existing Police Building Due to Council’s directive to include the expansion of the existing police facility during the site evaluation process, considerable work has been completed in that regard. The consultants have estimated that an additional four stories would need to be added to the existing facility in order to meet the projected space requirements. While there are several positive factors related to using this site, including the fact that the City already owns the property, there are significant constraints. Two of the biggest constraints deal with the actual construction. Due to the seismic work and the noise and disruption associated with construction, the Police Department, including the dispat(h center, would need to be relocated to another location during the duration. Significant issues included difficulty in finding possible sites for relocation, costs associated with the relocation, and the logistical obstacles presented by having to have one dispatch center in place and operational prior to vacating the current facility. Additionally, as a result of the way the Civic Center was originally constructed, for a considerable period of time during the construction offices on the second floor of the Civic Center tower and the Council Chambers could not be used. CMR:151:99 Page 4 of 7 Site Two - Downtown Library Site Many of the same opportunities identified for Site One are present for the Downtown Library site. The list of constraints, however, is also considerable. One of the biggest obstacles this site presents is strong neighborhood opposition. At the initial community outreach meeting, a letter from the University South Neighborhood Group was read that articulated its concerns, which include the closure or relocation of the library, the elimination of the buffer area between the Civic Center and the residential area, the perception of increased traffic and noise, and the loss of sight lines. The size of the property is another constraint. Alternative designs, including the closure of Forest Avenue, a connection to the current facility, or other possibilities will need to be considered in order for the projected space requirements to be met at this location. Staffwould not recommend elimination of a downtown library should this site be eventually selected as the appropriate location, but would recommend looking for another site for a downtown library. Site Three - City Parking Lot 6 Like the other sites on the recommended short list, this site offers a number of positive attractions that would make it a viable location for a public safety building. They include, among others, a centralized City location on City-owned property that is adjacent to Santa Clara County’s North County facility. The most significant obstacle associated with this site deals with the loss of parking for the California Avenue business district. Several ideas to compensate for that loss would be examined in more detail during this next phase, including the construction of a parking structure on the City lot directly across the street from this site. Staff has recently met with the executive board of the California Avenue Area Development Association (CAADA). It expressed strong opposition to locating a public safety building at this location even if a parking structure was constructed. In addition to the parking issue, its concerns included potential property value reduction, a negative change a structure that size would present to the area, and a decrease in patronage that could cause significant economic consequences for businesses. Site Four- 2747 and 2785 Park Boulevard The opportunities presented by these connecting properties are similar to those of Site Three. A number of potential obstacles have also been identified. The parcels are privately owned CMR:151:99 Page 5 of 7 and would require the purchase or long-term lease of the land. Staff has had some preliminary discussions with one of the owners of the smallest parcel. Similar discussions with the owners of the larger parcel have not yet occurred. Staff would pursue the discussions should Council approve the inclusion of this site for the short list. However, if, in fact, the owners of these parcels have no interest in selling their properties, staff would not pursue conceptual design or preliminary environmental assessment. RESOURCE IMPACTS Funds for the completion of the conceptual design, environmental assessment, and cost estimation for the four sites have previously been approved by Council and are included in the current consultant agreement. POLICY IMPLICATIONS The recommendations are consistent with previous Council direction including parameters that exclude potential sites in residential areas and an examination of expansion of the current facility. ENVIRONMENTAL REVIEW A preliminary environmental assessment will be performed on each of the sites Council approves. ATTACHMENTS Attachment A: Attachment B: Architectural Program Final Draft Stage One Site Selection Analysis Document Dated February 1, 1999 PREPARED BY: Lynne Johnson, Assistant Police Chief CMR:151:99 Page 6 of 7 DEPARTMENT HEAD REVIEW: PATRICK DWYEW, Chief of Police N GRIJALVA~, Fire Chief CITY MANAGER APPROVAL: ier CMR:151:99 Page 7 of 7 ARCHITECTURAL PROGRAM PALO ALTO PUBLIC SAFETY BUILDING _TABLE OF CONTENTS 1.0 Executive Summary 2.0 Police -Administration Division 2.1 Communications 3.0 Police - Support Services Division 4.0 Police - Investigative Services Division 4.1 Property and Evidence Storage 5.0 Police - Field Services Division - Patrol and Community Policing 5.1 Detention 5.2 Traffic 6.0 Fire Department - Administration 6.1 Fire Prevention 6.2 Environmental and Safety Management 6.3 Training and Personnel 6.4 Emergency Medical Services 6.5 Disaster Preparedness / EOC 7.0 Building and Site Requirements 7.1 Staff Support 7.2 Facility Support 7.3 Warehouse 7.4 Exterior Areas 7.5 Parking 8.0 Space Standards I-4 5-11 12-19 20-23 24-30 31-41 42-47 48-52 53-63 64-65 66-70 71-72 73-74 75-78 79-83 84-86 87-90 91 92 93-106 ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS ARCHITECTURAL PROGRAM PALO ALTO PUBLIC SAFETY BUILDING EXECUTIVE SUMMARY The City of Palo Alto, California retained the architectural firms Ross Drulis Architects and Roth + Sheppard Architects in June 1998 to provide a needs assessment, architec- tural programming, site analysis and evaluation and a concept design study for a new Public Safety Building to include the Palo Alto Police Department and the Palo Alto Fire Department Administration. The Palo Alto Police Department currently occupies the south portion of the Palo Alto City Hall while the Fire Department Administration occupies space in the north tower. Current operations of both departments are fragmented resulting in efficiency and communication problems in their operations. As a first step, the Consultant Team, conducted an existing facility evaluation, a user needs assessment and an architectural programming study. The objective of the study was to identify and evaluate the existing building systems and identify the current and future space needs of the Palo Alto Police and Fire Departments over the next twenty years. GOALS AND OBJECTIVES OF THE PROGRAMMING REPORT The Consultant Team was charged with the following responsibilities: I.Review and evaluate the data documented in a previous "Palo Alto Public Safety Building Feasibility Study" prepared by EKONA Architecture + Planning in July 1997 2.Evaluate existing operating organization of the Palo Alto Police and Fire Departments and identify future operational goals 3. Identify current staffing distribution and project future staffing 4.Identify current and future user space needs and objectives and provide ideal adjacency diagrams specific to the mission of each division within both DepartmeDts EXISTING CONDITIONS The Palo Alto Police Department currently occupies the police building portion of the Palo Alto Civic Center that was designed in 1967 and constructed in 1970. The Palo Alto Fire Department Administration occupies space in the City Hall tower of the Civic Center. The Civic Center occupies one city block bounded by Hamilton Avenue on the north, Bryant Street on the east, Forest Avenue on the south and Ramona Street on the west. Police Department divisions to be included in the new facility are: Administration Division including the Chief of Police, Personnel and Training ROSS DRULIS ARCHITECT5 I ROTH + SHEPPARD ARCHITECTS ARCHITECTURAL PROGRAM PALO ALTO PUBLIC SAFETY BUILDING EXECUTIVE SUMMARY and Communications Support Services Division including Police Records and Information Services Investigative Services Division including Investigations and Property and Evidence Storage Field Services Division including Patrol and Community Policing, Detention and Traffic In addition to Fire Dep~irtment Administration, the new facility will provide space for: °Fire Prevention °Environmental and Safety Management ¯Training and Personnel Management °Emergency Medical Services Administration ¯Disaster Preparedness I Emergency Operations Center (EOC) METHODOLOGY The Program assessed programmatic requirements for the Year 1998 and Year 2020 needs. Staffing and gross square footage needs of all division and common areas within the Department were evaluated based on the following: Staff projections assigned to private offices and workstations Space requirements for offices and workstations Space requirements for support spaces A series of on-site programming meetings were completed in June through August of 1998. Meetings were coordinated by the Police and Fire Departments and included key personnel in each of the Divisions and/or sections. The initial worksessions were dedicated to the Consultant’s evaluation and familiarization with existing operational aspects of the Departments as well as initial data collection. The second series of worksessions involved review of the initial documentation and confirmation of space needs assessments and staffing projections. CIRCULATION AND BUILDING FACTORS Net and gross area factors utilized in the projections are based on the consultant’s experience in the design of law enforcement facilities that provide durability, flexibili- ty and efficient circulation. A 25% - 35% circulation factor within the usable areas of each division andlor sec- tion depending on use and configuration. Normally, a 25% factor is used for offices and rooms and a 35% factor is used for open office (modular workstation) space. A 20% building gross factor is applied to the net division or section area that consists of the following: ° 3% for lobby and reception RO~$ DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS ARCHITECTURAL PROGRAM PALO ALTO PUBLIC SAFETY BUILDING EXECUTIVE SUMMARY o 5% for major inter-facility circulation ¯3% for vertical circulation ¯6.5% for rest rooms, janitorial, mechanical and electrical spaces o 2.5% for structure PALO ALTO POLICE AND FIRE DEPARTMENT STAFFING AND NEEDS PROJEC- TIONS Given the above project methodology, circulation and grossing factors, the summary of space needs for the proposed Paid Alto Public Safety Building is represented by the following table: ENTITY:PALO ALTO PUBLIC SAFETY FACILITYSECTIONALL SECTIONS i’MAIN BUILDING POLICE DEPARTMENTADMINISTRATION, PERSONNEL & TRAINING ADMINISTRATION COMMUN|CAT|ONSSUPPORT SERVICES - RECORDSIISD - DETECTIVES.INVESTIGATION SERVICES - PROPERTY & EV1DENCEJFIELD SERVIC~ - PATROL & COMMUNi~ POLICINGFSD - DETENTIONf [LO SER~C~ - TROPIC SUBTOTAL POLICE Police Staff % increase ~FIRE D~PARTME~ ~ FIR~ D~PARTMENT ADMINISTRATIOND~S~TER PREP~EDNESS / EOC FIRE PREVENTIONENVIRONMENTAL ~D SAFE~ ~NAGEMENTFIRE DEPARTMENT E~ FIRE DEPARTMENT TR~NING & PERSONNEL SUBTOTAL FIRE F re Staff °A increase ~Z~:~::~?:~:~;~ :::~:~.~ ~:~:::~.~ ?:~::~;::::~:~:::::.?K~:7~:::~.:~::::~bZ:~‘~:~:~:~:?~:~:.~:K:::~k::~.~:~ ":’-’:~.k ~:::::k~:::- ?~: "- :.~: s~F~ SUPPORT~au~ su~o~ SUBTOTAL FACILITY SUP~RT TOTAL ~IN BUILDING BUILDING GROSS FAVOR 157 ~ 0 410 14 0 152914 28379 O28 196 25% 1105 520 23 64% 0 2,843~3,4363,1081 3,1853,74~I s,34116,129 6,2151 5 205,5,593~4,076 4,076~1,618 1,7691 29,4401 32,877 ~ 3,4181 4,35813,9241 3,924I 1,321250336 7841 7841 10,410 11,672! I 5,234!5,846 5,290;5,290 50,374 55,68510,073!1~:37 STAFF AND GROSS AREA TOTAL! WAREHOUSE WAREHOUSE SUBTOTAL WAREHOUSE WAREHOUSE GROSS FACTOR 10% GROSS AREA TOTAL SITE AND PARKING REQUIREMENTS EXTERIOR AREA~ PARKING SUBTOTAL 1711 2191 I 60,449~66,822I ,433 4,433 ,433t 4,433!443i 443( ~876!4t876I , !r563/ The programming and needs assessment revealed that approximately 67,000 GSF will be required to satisfy the space needs of the Departments, exclusive of warehouse ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS III ARCHITECTU RAL PROGRAM PALO ALTO PUBLIC SAFETY BUILDING EXECUTIVE SUMMARY space over the next 20 years. OVERALL ADJACENCY DIAGRAMS Site analysis and selection is proceeding as a part of this project. Due to the uncer- tainty of the site selection process at this time, the development of overall adjacency diagrams is program level at this time and suggests a generic building form of 2 floors or levels. SECURE PARKING WAREHOUSE STAFF SUPPORT BOOKING &REPORT HOLDING WRKrNG PROPERTY & EVIDENCE STORAGE PATROL TRAFFIC PUBLIC LOBBY SUPPORT RECORDS CO~U,N’ITY ROOM /TRAINING D/P EOC DISPATCH INVESTIGATIONS CONF A£)MIH ADMINISTRATION FD ENV1RON, & SAFETY MGMT Other adjacency opportunities will be explored as the site selection process con- cludes with the selection of a specific site. Site constraints will define design and building parameters with respect to floor size and number and accommodation of secure and employee parking. ROSS DRULIS ARCHITECTS IV ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT ADMINISTRATION DIVISION CHIEF OF POLICE / PERSONNEL & TRAINING In 1998-99, the Police Department will continue implementation of a multi-year strategic plan that will result in the institutionalization of the Community Policing phi- losophy throughout the entire organization. Community Policing establishes partner- ships between the Police Department, community members, other City departments, and other agencies for the purpose of solving specific problems. Concentration on the health and safety of the downtown will be continued. The Department plans to focus on high tech, white collar, and hate crimes. Chief of Police Asst. Chief I -I Captain. I Special Projects Animal Services Personnel & I ~ Training Detectives Communicalions ’J [-~ Pr°perty & II1, Evidence ~--~ RecordsInformation I Management Facility Objectives Community Policing I.Locate the Chief’s office to be accessible to the community with access screened at the front desk of the Public Safety Building and adjacent to com- mand staff." 2.Division Commanders’ offices will be located with their personnel in other areas of the facility and not in the Administration Division area. 3.The Assistant Chief is the Support Services Division Commander. 4. Provide an Administrative Conference Room for the Police Department com- mand staff to seat approximately 16 people. 5.Adjacencies within this area will include Personnel and Training, Internal Affairs, Health Resources Coordinator, and the Fiscal Administrator. 6. Personnel and Training responsibilities include Internal Affairs, recruitment, background investigations for non-sworn applicants, coordinating the outside contract work for sworn applicants background investigations and overseeing the volunteer and Human Resources programs. 7. Provide a Human Resources Conference Room to seat 6 people. Personnel ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT ADMINISTRATION DIVISION CHIEF OF POLICE / PERSONNEL & TRAINING Information R&D Systems Manager Supervisor IAFde Storage Personnel & Training Lieutenant Personnel &Internal Training &A~fairs RD Sergeant Sergeant Assistant Chiei~of Police I"I r [iIIII II JI IPersonnel I & Training I Officer II..... J I I .....’~ r- ....I II I Staff Program II I ~~ I Assistant II I :~ecretary I II III" .....I ~. .....Ij I Reception ~J Chief of Poli~e Executive Secretary Administration Conference Roam Health Resources Coordinator Work Roan, Copier Human Resources Cont’erence Room Administrator (Frscal) Public Circulation and Training as well as Human Resources will use this conference room. 8. The reception area for Administration will provide seating for up tO 4 people. Groups large~ than 4 will be escorted to either conference room. 9. ’ Front lobby security should control access to the rest of the building by issu- ing passes and arranging for escorts to access beyond front lobby. ROSS DRULIS ARCHITECTS 2 ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT ADMINISTRATION DIVISION -CHIEF OF POLICE / PERSONNEL & TRAINING ENTITY: SECTION: PALO ALTO POLICE DEPARTMENT ADMINISTRATION, PERSONNEL & TRAINING I , SPACE AREAREqUIREDISTAFFUNIT ACT.SF CODE I 1998 2020 ], [ 1998 ! 2020 NOTES PERSONNEL SPACES OFFICES Chief of Police Assistant Chief of Police ISD Captain Patrol Captain Executive Secretary Personnel & Training Lieutenant Administrator (Fiscal) i Personnel & Training & RD Sergeant Internal Affairs Sergeant Health Resources Coordinator I R&D Manager Information Systems Supervisor I I 225 0-III2000-2 0 0 200 0-2 0 0 200 0-2 I I 100 0-6 1 1 16B 0-3 I 1 120 O-5 I _I 100 0-6 0 I 100 o-6 I I 100 0-6 o 1 100 o-6 I 1 1 O0 0-6 WORK STATIONS Program Assistant Personnel & Training Officer R&D Workstations Staff Secretary SUBTOTAL CIRCULATION 25% OFFICES TOTAL SUBTOTAL 8 B I I o I lO lo I 1 2 1 64 WS-4 64 WS-364WS-4 48 WS-2 SUPPORT SPACES AREAS Reception Area Coffee Bar CIRCULATION 35% WORK STATIONS TOTAL WORK PLACES TOTAL % INCREASE IN STAFF SUBTOTAL CIRCULATION 25% AREAS TOTAL 3 11 15 36% 18 45 W-1 CB-1 ROOMS Administration Conference Room Personnel, IA File Storage Training Files Training Storage Human Resources Conference Room Work Room, Copier SUBTOTAL 25 25 25100 CF-4 CF-2 CP-I NOTES: 1 CIRCULATION 25% ROOMS TOTAL SUPPORT SPACES TOTAL TOTALREQDSTAFF&ASFI J 11 I lS J I I 4 5SWORN 7 10CIV LIAN Reception area is projected to seat 4 people 225 2251 20~200,0 0 I0~I00, 168 1681 120 120, I0~ 100 I00 I0~ 100 IOO I00 I00 1,013 1,313 253 328 1,266 1,641 64 64 64 64ol12B 481 48 1761 304 621 106 238’410 1,504 2s052 72 72 45 45 117 117 29 29 146 146 375 375’ 200 200, 25 25 0 150 150: 100 100 8501 850:2131 213! 1063 1063 1209 1209, 2,7131 3r2601 2 3 45 2 Personnel and Internal Affairs file storage to be located within secure room, total 15 5 drawer laterals Training storage will be located adjacent to the Community / Training Room. The Human Resources Conference Room will accommodate up to 6 people Captains’ offices are located with ~heir personnel ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT ADMINISTRATION DIVISION CHIEF OF POLICE / PERSONNEL & TRAINING SUPPORT SERVICES - RECORDS Computer Equipment Work Room - 120 SF 3’-0" X t’-8" lateral files ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS ¯PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT ADMINISTRATION DIVISION COMMUNICATIONS Technology will continue to play an important role in providing information to offi- cers, staff, Council, and the community. The Computer Aided Dispatch (CAD) system approved in 1997-98 will be purchased and fully implemented and a new Records Management System (RMS) will be purchased and brought on-line. Additionally, the¯Department will complete an analysis of the radio system to determine the level of impact and subsequent modifications that may be needed as a result of recent changes and federal licensing regulations. Asst. Chief Special Projects Personnel & Training ~,~ Communications Information Management Chief of Police I CommunityAnimal Services Policing I Watch Detectives I Property aEvidence Records Facility 1. Objectives Communications is currently located at A Level and subjected to accumula- tion of fumes from the garage, no natural light, poor acoustics and limited space. This should be corrected in the new facility by locating Communications on an upper floor with windows to the outside. The Motorola equipment dispatchers are currently using is 10 years old and out of date technologically. A CAD system is expected to be installed this month. This may require the addition of up to 4 more 17" monitors at each console. Communications needs a lounge, kitchen, separate restrooms for male and female dispatchers, a locker room with full size lockers for raingear headsets, uniforms, etc. ROSS DRULIS ARCHITECTS ROTH + ,.?HEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT ADMINISTRATION DIVISION COMMUNICATIONS 4.Special storage provisions will be provided for the SWAT FD and Incident Dispatch Team special tactical equipment. Incident Dispatch Team sto.rage will be designed as cubbies within the dispatch center. 5. Provide 3 years of storage for 911 printouts and other long-term storage. 6.The computer room will be sized to accommodate numerous equipment including: 2 CAD servers, 1 RMS server, 1 comm/prints server, 1 SLETS serv- er, 1 telephone system server, Traffic master server, Calls for service server !II I I II I !I|I Radio L ......I L I I’-I ~ ......I L ...... IIII I I I ....-II ~l~f II Sec~a~IIIL .... I ’II ! !!! 7.The Dispatch Room, at a minimum, should include 4 standard console posi- tions, 2 training positions and 2 supervisory consoles. The future may include an additional call taker position. 8.Palo Alto Communications Center dispatches for Stanford, Utilities, Animal Service, and EMS in addition to the PD. 9.The new facility should be designed With the ability for tour groups to view Dispatch without compromising security. ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT ADMINISTRATION DIVISION COMMUNICATIONS 10. 11. Provide a Communications bay in the garage for technicians to work on PD vehicles. Provide computer access. W.S. accessible. Provide a training room, or share an EOC breakout room, to hold ±I 6 peo- ple. 12. Provide space for mail slots, cubbies, and white boards. 13.Provision should be made to accommodate tour groups to view the dispatch area without compromising security or disturbing the dispatch operations. 14. The Dispatch Center should be adjacent to the EOC. ComputerlEquipment Rooms The equipment room will house almost everything that is now installed in the City Hall equipment room. This equipment needs to be coordinated with activities in the dispatch center and thus cannot be left in City Hall. It will house additional equipment associated with future technological advances implemented by the Police and Fire Departments. A minimum of 20 by 30 feet, with a 10-12 foot high ceiling is anticipated. a. Radio/Consoles electronics racks (5) i. All equipment will be mounted in racks. All racks and walls will be connected with multiple wireways for running of cables and to provide lateral stability in earthquake situations. All cables will be run using wireways and properly secured to prevent dis placement during earthquakes. Racks will be mounted so that with equipment installed in them there will be 36 inches of clear space between rows of racks. Space between the rows of racks and the walls, or wall mounted equipment, should be at least 36 inches (48 inches is preferred). Rack rows will be placed so that both ends of the rack row are accessible. NOT like the current system. b.CAD servers (2) c.PD RMS server (1) d.FD RMS server (1) e.LAN server (1) f.Print servers (2) g.MDT server (1) h.Message switch server (1) i.Communications servers (2) i.paging ii.Internet/intranet access iii.modem/fax ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT ADMIN ISTRATION DIVISION COMMUNICATIONS j.Digital recorder k.9-1-1 ANI/ALI controller I.Telephone demarcation blocks i. One wall of the room will be used to mount Type 66 phone blocks for cables, signals, etc. entering or leaving the equipment room. These blocks will be mounted on a metal panel that is grounded to build ing or earth bonding system. This’ is not the same as ground.. m.Fire alarm systems n.Air conditioning o.Uninterruptible Power Supply (emergency power supply/surge protection) i. A UPS will be installed capable of, at a minimum, providing power to the equipment room and dis patch center critical equipment for at least 4 hours (8 hours would be better). This will allow critical equipment to continue to function while mobile generators are obtained in case of failure of perma nently installed backup generators failure. This is a projected case due to earth movement in the event of an earthquake. ii.Additional UPS capacity may be desirable to oper ate non-mission critical equipment. I.E. microwave, coffee pot, overhead lights. p. Generators (emergency power supply) i. Primary and secondary generators q.PC Tech workstation r.Communications Tech workstation i. A separate 10 by 12 foot secured area will be neces sary for test equipment, tools and spare parts unless access to the equipment room is restricted and con trolled. This room will also be the tech work station So area. Tape storage Equipment/supplies storage Misc i. A Halon (or equivalent to meet current building code requirements) extinguishing and discharge warning system will be installed for Dispatch center, equipment room and tech/storage room. ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT ADMINISTRATION DIVISION COMM U N ICATIO N S ENTITY: SECTION: PALO ALTO POLICE DEPARTMENT ADMINISTRATION COMMUNICATIONS ~UNIT SPACE AREA REC~UIRED t ¯SF CODE NOTES PERSONNEL SPACESOFFICES Communications Coordinator Supervisor Line Supervisor Ollice Communications Technician SUBTOTAl CIRCULATION 25% OFFICES TOTAL WORK STATIONS Chiet Dispatcher Line Dispatcher Training Conso(esS~afl Secretary SUPPORT SPACES AREAS Lounge / Kitchen SUBTOTAL CIRCULATIONWORK STATIONS TOTAL WORK PLACES TOTAL % INCREASE IN STAFF SUBTOTAL CIRCULATION 25% AREAS TOTAL ROOMS Conterence Room S~mulation Room Lockers Toi|etsComputer Room Rad~o Equipment Room Off~ce Storage & Equipment (Storage)911 Printout Storage Incident Dispatch Team StorageEmergency Supply Storage Viewing Area SUBTOTALCIRCULATION 25% ROOMS TOTAL SUTPORT SPACES TOTAL 1 1 0 3 5 S 4 16 O1 21 2126 1 B 8 4 16o 21 21 29 12% 10o 0.6 1ooi100O-6 1 on 100 100 0-7 100 !5~00°1°0 4o~ I00~ 5801 10010o I WS,-S 100 468! 164t632; 9s6i 1~132i 150 t CB-2 1501 150[ 1 1so ISO! 2~ 381 38 188’[ 188 0!0~ L-1 130!145~ 600!600 2001 200! 120,120 80~801 9~oI0 I 23043051’3o, I~524~I~543 14 1 2 3 7 6 I0 11 9 13IS TOTALREqDSTAFF&ASFI[ ~61 ~e II ~I 2,843; 3,4361 NOT~: I 3 4 8 9 I0 12 13 IS 4 Communications Technicians will share I office adjacent to secure police parking 4 Chief Dispatchers will share I Chief Dispatcher consoles fraised above others) 20 Une Dispatchers will share up to 7 dispatch consoles The IounBe and kitchen area will accommodate seating for 6 and be equipped wi~h a MW, refrigerator and sink Computer Room to have dedicated air condifJoning system and room for 2 CAD Servers, an RMS server, a radio server, and a telephone server in addition to all radio and telephone equipment.This conference room should seat up to 6 people and can be shared wi~h one of the EOC break ou~ rooms Two training consoles will be located in one of ~he EOC breakout rooms and will serve as additional dispatch consoles in ~e event of an emergency Dispatch personnel will be assigned full height 18" wide lockers Incident Dispatch Team storage onsista of cubbies stacked 3.4 high Cuuent storage consists of 4 ¯ 3’w x $ shelves file boxes and 2 .Yw x 5 shelves office storage. Supplystorage will include a copier and work area and a resource library. Storage of 3 years of 911 printouts Simulation Room function is achieved by ~he shared use of ~he Back.up Dispatch Room included in ~he Fire Department DP/EOC worksheetEmergency supply storage is accommodated in ~e DP/EOC work~heet. Projected for use by Line Supervisors for ~aining, evaluations and o~her adminis~ative functions Viewing Area for ~0 guests will be incorporated into building, circulation ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT ADMINISTRATION DIVISION COMMUNICATIONS SUPPORT SERVICES - RECORDS Computer Equipment Work Room - 120 SF 2 CAD servers Radio server Telephone server RMS server Print server Communications server Slets server Work surface for information systems memo UP5 & other equipment Note: See previous technical description sheet for preliminary technical requirement list. ROSS DRULI$ ARCHITECTS ROTH + SHEPPARD ARCHITECTS I0 PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT ADMIN ISTRATION DIVISION COMMUNICATIONS SUPPORT SERVICES - RECORDS Computer Equipment Work Room - 120 SF 6 X 3’-0~ wide --v-metal shelving units \ ROSS DRULIS ARCHITECTS I I ROTH + 5HEPPARD ARCHITECT~ PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT SUPPORT SERVICES DIVISION RECORDS AND INFORMATION SERVICES The Records Section is the reception for the Police Department. The public interacts with Records to obtain report copies, fill out forms for permits and be directed to other divisions within the Department. Records interacts with the public across a front desk counter. Public fingerprinting for licenses, PD job applications, volunteers and children are the responsibility of the records section and will occur within a secure fingerprinting room. The Records Section will continue its roll as the reception area for the Public safety Building and will include initial reception for both the Police and Fire Departments. In addition to managing Police Department records, this division current has the responsibility of converting current police records to optical disk or other digital media. The interior of the Records workspace is intended to be open office worksta- tions including special workstations for the Section’s scanning requirements for digital imaging. Information Systems provides the MIS function for the Department and is currently located within the Records area. This adjacency requirement stems from the manage- ment of the digital imaging process and the RMS computer system which tracks police records. Information Systems provides repair and maintenance services for the Department’s computers and mobile data terminals and includes work and storage areas for computer technicians. Information Systems may evolve into a central MIS department for the entire Public safety building including support services to Fire department Administration and the Fire department’s Disaster Preparedness and EOC functions. The additional responsibility may not affect the adjacency requirements but may affect future staffing. Captain. Special Projec~ Personnel & Training Communications ~lnformation Animal Services Detectives Chief of Police Community Policing I Watch II Watch t Property & Evidence I III Watch ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 12 PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT SUPPORT SERVICES DIVISION RECORDS AND INFORMATION SERVICES Facility Objectives 1. Provide a workstation within Records for Court Liaison personnel. 2.Provide a Public Information Database workstation adjacent to the Records front desk. Recon:bF~e.S~ge Receiving, $1aging, Office Supplies. Form SIorage III , I II l L---J L ....~ ......I .....J I ..... I I IP~I @I I I CJIC I SL~S I ~Iue I ......... I , "--3 ~ .....LargeS~l~ I Da~ En~Cler~Scanner :I ’~’ S~tion ~I I,, Public Lol~ 3.Provide adequate workspace for SLETS, CJIC, and the ODI Scanner. 4.Include space for a new scanner that is approximately the size of a photo- copier. 5.Records function may expand to 24 hours / day. 6.Provide lockers for the Records staff. 7.Provide adeq.uate space for a very active volunteer program that provides data entry services to the Records Section. ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT SUPPORT SERVICES DIVISION RECORDS AND INFORMATION SERVICES 8. Provide storage for manuals, tapes, and back up tapes. 9.Allow for ±120 SF of dead equipment storage, with a shelving system for monitors. 10. 11. 12. 13. 14. Provide room for a server, work counter, parts, manuals and keyboards. Locate Information Services section near computer room. Locate Information Services close to Technical Services, and/or Records because of its data entry clerks and optical imaging capabilities. Provide a training classroom with computer availabilityl This training function may occur within the buildings shared training rooms and will probably not require a dedicated computer training room. Create a kiosk in the lobby for public use to request reports, leave messages for officers, and leave videotapes. The kiosk may also be used by officers to browse and update web pages 24 hours a day. 15. Place Intranet workstations in strategic locations. ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 14 PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT SUPPORT SERVICES DIVISION RECORDS AND INFORMATION SERVICES ENTITY: SECTION:PALO ALTO POLICE DEPARTMENT SUPPORT SERVICES - RECORDS PERSONNEL SPACES OFFICES Records Supervisor nformat on Systems Supervisor SUBTOTAL CIRCULATION 25% OFFICES TOTAL WORK STATIONS Couff Liaison Police Records Specialist PRS Warrants Data Entry C erk i Computer Technician "Vo unteet~I SLET5 (1 CPU, 1 printer) ICIIC (1 printer) I OOI (I PC, ! scanner) Large Scale Scanner Station SUBTOTAL CIRCULATION 35% WORK STATIONS TOTAL, WORK PLACES TOTAL! % INCREASE IN STAFF SUPPORT SPACES AREAS Public Counler Workstations Olficer Counter Area Optical Scanning & Storage Workstations Publ c Information Work Station Records Lockers SUBTOTAt CIRCULATION 25% AREAS TOTAL I ROOMS Records Work Room Conference Room Receiving, Staging, Office Supplies, Form Storage Fingerprint Room Computer Room Computer Equipmenl Workroom Records File Storage Computer Training Classroom Coat Closet SUBTOTAL CIRCULATION 25% ROOMS TOTAL SUPPORT SPACES TOTAL 150100 64 64 64 48 64 36 64 64 64 48 64136 64 64 5 220 200 80 0 120 200 12 0-4 15 0-6 g 150 3B ~IWS-3 !64 ~ WS4 WS-1 72 W5-4 64WS-4 64WS-4 64 48 L-1 856 %1561,343 150 64 144 64 ~4g4 40 1~22~ 128’I 1281 136 136 192 192 64~641 5ao ~oI145[148 725’:738 22oi22oi 2001 20~0 208 208 1,040 1,040 1,7651 11778TOTALREqDSTAFF&ASFII,,’ 12I 14 I I I i 3r108~, 311851 CVLAN NOTES 4 10 9 6 3 7 NOTES: I Volunteers w~fl share 2 365F work stations 2 Provide a 20’.0" long counter for Ofhcers to access Records 3 The Computer equipment Workroom will include storage space for computer equipment and will be located adjacent to the Computer Technicians work stations. 4 2 Records Clerks will be assigned to the 2 workstations at the Front desk 5 Record:; personnel are a.~signed 18" w full height lockers 6 Records computer servers will be located in the main Communications Equipment Room 7 Records file storage will be stored in one location on high density mobile shelving 8 Three workstations are provided [or optical scanning 9 The Fingerprint Room will be used for licenses, job apphcations, volunteers, children and the public, I0 Records Conference Room requirement, conferences of up to 10 people may be accommodated by otherconference rooms within the [acihty (Patrol Briefing Room, Community Room, Training Room) ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 75 PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT SUPPORT SERVICES DIVISION RECORDS AND INFORMATION SERVICES SUPPORT SERVICES - RECORDS Public Counter Workstation -128 SF Public Information Workstation -64 SF Finger Print Room -80 SF Lobby Interview Room -100 SF Public information database terminal Duress alarm Monitor by CCTV camera Counter wlsink and upper and lower cabineL~ w/doors and adjustable shelves Counter tOp mounted finge~rint equipment Records Public Lobby Public counter work stations 34" high ADA compliant Records 10’-0" Lobby Report/ Interview Room/I~SF ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 16 PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT SUPPORT SERVICES DIVISION RECORDS AND INFORMATION SERVICES SUPPORT SERVICES - RECORDS Computer Equipment Work Room - 120 SF Metal shelving units for computer equipment storage Workbench -- SUPPORT SERVICES - RECORDS Optical Scanning and Storage Workstations - 192 SF Work surface Scanner, no higher than t5’ A.F.F. Upper cabinets for storage of manuals, personal belongings, etc, 5 drawer filing cabinets for temporary report storage SUPPORT SERVICES - RECORDS Officer Counter - 136 SF Counter (WS1) to include a terminal and a desktop printer 36 SF Officer counter IOOSF 20’-0" ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 17 PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT SUPPORT SERVICES DIVISION RECORDS AND INFORMATION SERVICES SUPPORT SERVICES - RECORDS Records Work Room - 220 SF Large copy machine Counter with under -- counter cabinets Uppercabine~ ~ .# SUPPORT SERVICES - RECORDS Receiving, Staging, Office Supplies, Form Storage - 200 SF Counter with under counter cabinets 12’-6" Upper cabinets ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 18 PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT. SUPPORT SERVICES DIVISION RECORDS AND INFORMATION SERVICES SUPPORT SERVICES - RECORDS Records File Storage - 200 SF .Security lid base Movable shelving 10 rows X 7 shelves X 10’ = 700 LF Fixed shelving 1 rows X 7 shelves X I0’ = 70 LF Tol~l = 770 LF of files High density mobile storage Note: Provide h_umidity control Fixed RO.,C$ DRULI5 ARCHITECTS ROTH + SHEPPARD ARCHITECTS 19 PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT INVESTIGATIVE SERVICES DIVISION INVESTIGATIVE SERVICES The mission of Investigative Services is to investigate crimes, identify and apprehend perpetrators, recover stolen property, prevent and control juvenile delinquency, and assist in the prosecution of criminal cases. Investigative Services is currently com- posed of two sections: Persons Crimes Investigations and Property Crimes Investigations. A Social Worker, Crime Analyst and Code Enforcement Officer supple- ment these two sections. The Investigative services Division is expected to grow in staff and programs and future sections are expected to address high tech crimes, fami- ly crimes, narcotics crimes and the possibility of future crime fighting task forces. Asst. Chief Special Projects Personnel & Training Communications Information Management Chief of Police 1 Captain. Animal Services Detectives Community Policing Facility Objectives Provide separate interview rooms for juvenile suspects, adult suspect~, and victims and witnesses, as well as a soft interview room. Locate suspect inter- view rooms close to the Booking and Holding area. Limit the circulation of arrestees to the Booking and Holding areas. Suspect interview rooms adja- cent to the detectives work area will be limited to suspects who have not been arrested. 2.Provide a conference room to seat 12-15 for weekly briefings. 3.Allow space for an additional burglary detective and an increase in property crime detectives. 4. Provide sufficient space for the expansion of the Investigations division to ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 2O PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT INVESTIGATIVE SERVICES DIVISION INVESTIGATIVE SERVICES roughly 20% of the staff. 5. Provide parking close to the Detective division to increase response time. 6. There is currently no dedicated Narcotics investigator. Provide for 1 worksta- Public Circulation! Waiting Area Parking Faro Iv Oime ~1 d !~High T~ch UnitWorkstationsIi~ I !I WoNs~tions.... i1 ....IL___JL ....I ’, r---’i r---’iI, I TaskForc~e I 1 I.INatcotlcs I ~lOffice.~ I Worksta!ions I I !~)fficer I ~Speciahst I!1 ;=iI !I I---~, r---7 r---3 r---~,~---. ~.-~-~I ]I II; I ; I I I I IEnf°rcement Analy~l al i----~, r---7 F---7 I ’ I Persons I I.... I ~.~me,~--I ..... ii L___.J L___~ L .... Crimes I ISergeant F---7F---7 II I II I Lnmes I Investigator II I I PropertyCrimes Se’geant Lieutenant Lieutenant ISOC~ptain Con[erenceRoom Secure Circulation 1 tion only for a Narcotics detective by the year 2020. One of the ISD inter- view rooms can serve as a cold phone room. 7.Provide workstations for future addition of a high tech crime unit and family crime unit. 8.Provide a workstation grouping for the future addition of a crime fighting task force or staff increases in other of the Divisions sections. ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 21 PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT INVESTIGATIVE SERVICES DIVISION INVESTIGATIVE SERVICES ENTITY: SECTION: PALO ALTO POLICE DEPARTMENT ISD - DETECTIVES PERSONNEL SPACES OFFICES ISD Captain Lieutenant Persons Crimes Sergeant Property Crimes Sergeant Social Worker I I I I I SUBTOTAL 5 WORK STATIONS Persons Crimes Investigator Property Crimes Investigator High Tech Unit Workstations Family Crime Workstations Task Force Workstations Narcotics Officer Staff Secretary Crime Analyst Office Specialist Code Enforcement Officer Volunteers CIRCULATION 25% OFFICES TOTAL SUBTOTAL CIRCULATION 35% WORK STATIONS TOTAL WORK PLACES TOTAL % INCREASE IN STAFF ’,SUPPORT SPACES =AREAS IWaiting Area [ROOMS :Conference Room 1Work Room Equipment Storage Roomf Victim / Witness Interview Room : K ds Interview Rooms Soft Interview Room Suspect Interview Room [Juvenile Suspect Interview Room Video Monitoring Room SUBTOTAL CIRCULATION 25% AREAS TOTAL S 0 0 0 o 1 1 1 SUBTOTAl. CIRCULATION 25% ROOMS TOTAL SUPPORT SPACES TOTAL 13 13 18 t 2 1 1 1 7 6 2 2 0 1 1 I 1 1 ~2 2B o-2 200!200!168 I 0.3 168:3361 120 I o.s 120 120~ 120 O-S 120’.120120O-S 120i 120, 728!896’ 182 224! 9101 1,120i 64 WS-3 320i 44864WS-3 250~[ 384[64 WS-4 12864WS-3 ~)1 128 64 WS-4 512’,64 WS-4 64 [64, 48 WS-2 48 48’64 WS*3 64 64 ’,64 WS-3 64 ’,64~ 64 WS-3 64,64. 36 WS-I 72;72:, 9521 1,976[ 3331 69211,285’,2,668~ [2,19~I,3,78B! 18 W-1 108’~108,108:108 27!27 135’135 25 CF-4 375,16~1601 1601eo80180~ I0~I-2 10011 100 80 I-3 80 80: I0(~I-.4 1001 100180I-t 80 80t80I-1 80/80~ 80 80~80~ 1,1351 1,1351 284i 2841 1,4191 1,419 ,, lr5541 lt554 TOTALREqDSTAFF&ASFII 18128 II J I 3,749, 5,3411 SWORN NOTES: NOTES Seating for 6 will be provided within the Detective Bureau reception areaKids Interview Room will be furnished with low children’s scale furniture and will be equipped for video recording of interviews. Soft Interview Room (or interviewing victims, witnesses and families. Monitoring Room to be equipped with monitors, VCP~ and other recording equipment. It should accommodate 2.3 people and it will not have a 2 way mirror into the Interview Rooms. It should be able to monitor and record all PD interview rooms. Conference Room to accommodate 12.15.W~rkstati~ns are n~t current~y.~ccupied and are pr~vided ei~her as exPansi~n sPace f~r current programs or for the future addition of a Crime Suppression Task Force team. ROSS DRULIS ARCHITECTS 22 ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT INVESTIGATIVE SERVICES DIVISION INVESTIGATIVE SERVICES ISD- Detectives Work Room - 160 SF High volume copier Work su rt’ace Upper shelves -’~ 5 drawer filing cabinet for report forms ISD - Detectives Equipment Storage Room - 80 SF Metal shelving units"-X- ~,2’-0’i for TV, video, cassette & recorder \ ISD - Detectives Video Monitoring Room - 80 SF Counter w/controls and monitors Wall mounted equip. ~’acks ROSS DRULIS ARCHITECTS 23 ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING POLICE DEISARTMENT INVESTIGATIVE SERVICES DIVISION PROPERTY AND EVIDENCE STORAGE The Property and Evidence section of the Investigative Services Division receives, documents, tracks, stores, and releases all evidence and properties in the care of the Police Department. The ID Laboratory, part of the Property & Evidence section, is responsible for responding to the scenes of crime and capturing all photographic and evidentiary information for later development and presentation in court. This includes photography, evidence collection and preservation, fingerprint collection and analysis, and expert court testimony. Asst. Chief 1 Captain. Chief of Police Personnel & Training Detectives h Property C°mmunicati°ns Community Policing Facility Objectives 1.Provide larger evidence preparation area for Patrol personnel and larger evi- dence processing area for Evidence Tech. 2.Provide double the amount of secure pass through evidence bins in the new facility 3.Provide a dedicated area for weapons storage, including space for a mini- mum of 32 long barrel weapons within the new Property evidence Storage room. 4.Provide a secure method for returning property to the public and allowing the viewing of evidence by prosecutors and defense attorneys without com- promising security and chain of custody of evidence. ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 24 PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT INVESTIGATIVE SERVICES DIVISION PROPERTY AND EVIDENCE STORAGE 5.Provide fully exhausted narcotics and marijuana storage vault within the .property room. IDi~ital IDLab VehicleProcessing Patrol i..=ll ’ , i , =,Volunteers IRetr=gerator I Storage I I IEvidenceL---J L----/ L----JL--,-.I ~ ~ ~/ PrepRepo~~-Wriling ¯~Staging.~’ea Property Storage L ......~--~ ,- ....L ..... Secure VestibulePub]ic Entry 6.Provide a staging area and storage for large evidence within the Property & Evidence storage room. Provide evidence-drying closets that are safely and adequately ventilated adequate refrigerator and freezer space (walk in) for evidence storage. 8.Provide a digital workstation in lieu of a standard photographic dark room. 9.Provide an identification/digital-imaging laboratory. 10.Provide for safe decontamination of evidence. 11.Provide facilities for audio/video tape dubbing. 12.Provide a secure space for vehicle processing that is one bay larger than stan- ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 25 PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT INVESTIGATIVE SERVICES DIVISION PROPERTY AND EVIDENCE STORAGE ENTITY: SECTION: PALO ALTO POLICE DEPARTMENT INVESTIGATION SERVICES - PROPERTY & EVIDENCE ’ STAFF UNIT SPACE AREA REQU RED 1AgC;~]i 2017 .....SF ,.CODE. 1998 2017 PERSONNEL SPACES OFFICES WORK STATIONS Property & Evidence Tech Volunteer SUPPORT SPACESAREAS Public Waiting Area Evidence Processing Area-Bag & Tag Area (/Area) Bag & Tag Area (Ref) SUBTOTAL CIRCULATION 25°/o I OFFICES TOTAL o o 2 SUBTOTAL 2 CIRCULATION 35% WORK STATIONS TOTAL 2 WORK PLACES TOTAL 2 % INCREASE IN STAFF SUBTOTAL CIRCULATION 25% AREAS TOTAL o o 3 3 3 3 5o% 64 36 WS-4 WS-1 128[192] 36[361 164[228 221i 3oB ROOMS Video Tape Duplicating Area Viewing Room Drying Room ID Lab ~ID Supply Storage Digital Workstation Property Storage PIE Staging / Loading Area Narcotics Storage Walk-in Freezer I Refrigerator Money & Valuables Storage Large Drying Room Vehicle Processing Bulk Evidence Storage SUBTOTAL CIRCULATION 25% ROOMS TOTAL SUPPORT SPACES TOTAL 80120 20 48060 80 2500I00 80 15080 80 720 400 8oI 80, 120 1201 40 401 480 480~ 60 608oi8ol2,SOD!z,sool1 O0 1 O0 80 80~so ~soi8oi80; 80 80’ 1,143j 1,143I5,713 5,713 .. 5,908 5,908 TOTALREQDSTAFF&ASFil 21 3 11 I I 6,1291 I SWORN 0 0 C VIL AN 2 3 NOTES: 1 ! 2 Public Waiting Area location to be accessed from ~he outside and not within the Main Public Lobby. Area should be securable and ADA accessible Bag & Tag area is within the Patrol Property/Evidence Preparation area in the PaUol 5evices spreadshe Two D~ying CloseU will be provided, stainless steel lined and accessible as the secure property ~ansfe bins.Located in Warehouse. ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 26 PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT INVESTIGATIVE SERVICES DIVISION PROPERTY AND EVIDENCE STORAGE ISD - Property & Evidence Property Storage - 2500 SF Facility will provide: 18" deep H,D. +/- 1600 LF mobile storage 3’-0" deep bulk +/- 320 LF evidence storage Long barrel &+/- 83.33 LFtall storage Currently have: +/- 1762 SF Off site: (1) storage room 10’ X 12’ X 8’ +/- 960 SF high case evidence On site: (7) 3’ wide X 7’ tall X 18" deep +/- 105 SF (2) 3’wide X 7’tall X 18’deep metal cabinets +/. 30 SF (3) storage for +/- 32 rifles +/- 30 SF (1)4 drawer vertlcal file cabinet for handguns +/- 30 SF ( 1 ) destruction bin for handgun destruction +/- 25 SF (11 ) 8’ wide X 2’ deep X 5 shelves +/- 440 SF (1) 6’ wide X 2’ deep X 5 shelves +/- 30 5F (1) 4’ wide X 2’ deep X 5 shelves +/- 20 SF (1) chest freezer 3’ deep X 4’ wide +/- 12 SF (1) stand up freezer +/- 8 SF Property stored temporary: (1) 36 SF temporary storage area +/- 36 SF(1) 36 SF in the temporary room +/- 36 SF Securi~, lld 6" base 4 shelves X 10’ = 40 LF / row Security lid 6" base 2 shelves X 10’ = 20LFIrow 60’-0" I Bulk evidence -- Long barrel & tall evidence High density mobile storage ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 27 PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT INVESTIGATIVE SERVICES DIVISION PROPERTY AND EVIDENCE STORAGE ISD - Property & Evidence Public Waiting Area /Viewing Room Viewingl2OSF room 1’~ Secure counter to P/E with pass through Pick-up 48 SF Secure vestibule 48SF Public ISD - Property & Evidence Evidence Processing Area - 110 SF Counter w/staging area, bar coding equipment, wash sink w/foot pedals 4-plex outlet, data, telephone cabinet ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 28 PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT INVESTIGATIVE SERVICES DIVISION PROPERTY AND EVIDENCE STORAGE ISD - Property & Evidence Video Tape Duplication Area - 80 SF Supplycabinet Electrical equip, racks ISD - Property & Evidence ID Lab - 480 SF Temporary evidence lockers Chemical storage locker Eye wash/emergency shower Movable cart w/foot pedals 6’’0~ Fume hood (dedicated s~ation for chem. proc,) ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 29 PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT INVESTIGATIVE SERVICES DIVISION PROPERTY AND EVIDENCE STORAGE I~SD - Property & Evidence Vehicle Processing - 720 SF Eyewash / hazmat shower Hose bib O.H. open shelving Counter top w/under counter open shelving Floor drain O.H. door To SeCure parking ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 30 PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT FIELD SERVICES DIVISION PATROL AND COMMUNITY POLICING The Patrol and Community Policing is responsible for preservation of the public peace; prevention of crimes; pursuit of offenders; enforcement of state law and city ordinances; and protection of rights. The Field Services Division is composed of three sections: Patrol and Community Policing, Detention and Traffic. As the enforcement arm of the Police Department, Patrol Officers are responsible for providing law enforcement as they respond to calls for service, arrest subjects who commit criminal offenses, and actively work to reduce and minimize community problems that can be resolved by coordinated police action. Patrol Officers continue to be trained to work with a problem-solving orientation. This involves utilizing an approach where officers receive citizen input on community problems, analyze the problem, plan an appropriate response which is put into action, and, finally, the response utilized is examined and assessed for its results. Through the use of a Federal grant and State funds, continuation of the Positive Alternatives for Youth (RA.Y.) program is assured. With assistance from the Community Services Department, this program provides opportunities for youth, par- ticularly those at risk, to receive counseling, tutoring, mentoring, positive leisure time activities, and placement in jobs. In addition, the Police Substation in the Ventura Center is another place for youth to come for after school tutoring, mentoring, and job placement training. Patrol and Community Policing staffing anticipates growth from its current staffing of 68 to year 2020 staffing of 89. Chief --1 Special Projects Personnel & Trainin[~ ~Communications Information Management Chief of Police Captain. Animal Se~ices Detectives CommunityPolicing I Watch II Watch III Watch ROSS DRULI.~ ARCHITECTS ROTH + SHEPPARD ARCHITECTS 31 PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT FIELD SERVICES DIVISION PATROL AND COMMUNITY POLICING Facility 1. Objectives Provide interview rooms for different crimes. Provide an interview room in the public lobby. Provide a Cal PhotollD station. Provide a more practical booking facility. The County Jail may not effectively accommodate future bookings. Booking costs may increase. Palo Alto should plan for the possibility of increased booking activity. 4.Provide a monitoring system signal on holding cell. Provide a minimum of four secure holding cells, two for adults and two for juveniles. Create separate routing paths for juveniles and adults. 6.Locate SWAT storage close to an officer exit. 7.Encourage communication between Investigations/Patrol. 8.Locate officers’ workspaces near Patrol Administration such that their entrance and exit routes pass Patrol Administration. 9.Provide locker cubbies in the garage for Patrol pursuit kit bags. 10.Provide electricity in the lockers for charging flashlights and radios. 1 I. The cold telephone lines and phone rooms/booths located as part of ISD can be shared for Patrol use. 12.Provide storage area in garage for vehicle supplies. Parking spaces larger and special space for commercial enforcement truck. 13. PAPD will continue to use City of Santa Clara’s range for training. 14. 15. Police sworn personnel will not share a locker room with Fire Department personnel, but will share a wet core. The Preference for multiple locker rooms is for several different reasons (Security of guns being one of them). The preference is that all non-sworn personnel will be assigned locker space equivalent to sworn personnel but in a separate locker room. Community Policing envision staff growth of 3 more for neighborhoods, 1 for commercial. ROSS bRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 32 PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT FIELD SERVICES DIVISION PATROL AND COMMUNITY POLICING 16.Community Policing requires access to an adequately sized community meeting room off the main public lobby. This room should have a capacity for 50 people and capability for video presentations and visual aides. The community room should be provided with a small kitchen. This community meeting room will be used for the Citizen Police Academy, Neighborhood Watch Meetings, and may eventually be used for a Youth Academy, etc. 17.Community Policing currently does not provide crime prevention services. No home security inspections, no commercial review and no building review. Crime prevention work has decreased significantly partially due to space constraints and budget constraints. Commitment to know the commu- nity is limited by a staff of 1 CSO. Public requests currently exceed the ability to provide service. 18. Provide sufficient meeting rooms for the staff. 19. Provide a storage room for McGruff and other Community Policing props. 20.The public lobby should include a display case for issues relevant to the community, Citizens Academy graduations, etc. 21.The public lobby should create a welcoming atmosphere that is inviting to community members, away from the fortress image toward the illusion of welcome openness. 22. Community Poli~:ing should be located adjacent to Patrol services .and near ~~ork 11 stor, I, I a I , IAi’mory .......I C~r.~r.’s Captain Secure Circulation ~ ---~---~---~ II II II ~I ’lS~agL ....JL---IL---iL_-_il’,I~T--’;r-~--- ’ ....’ ....Field I I IVY"i iSgt" II ICoflf,l~e~gean~) ....~1~i SurfII I I ; ~ecrem+Policing i S~c. II’,~=___i ;,~,~-:-- Patro~ Wor~@fions Communi~ Policing ROSS DRULI$ ARCHITECTS ROTH + SHEPPARD ARCHITECTS 33 PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT FIELD SERVICES DIVISION PATROL AND COMMUNITY POLICING ENTITY: SECTION: PALO ALTO POLICE DEPARTMENT FSD ¯ DETENTION STAFF U~FIT SPACEi AREA REQUIRED :~ACT.CODEI 1,1998 2020 1998 I 2020 ; , PERSONNEL SPACESi OFFICES ,~ WORK STATIONS I CLETS Workstation SUPPORT SPACES ~ AREAS , Pedestrian Sallyport ¯ Metal Detector Adult Booking : Juvenile Booking Intoxilizer / DRE Room CIRC U L2TygTNO::"~ I OFFICES TOTAL SUBTOTAL! CIRCULATION .35%IWORK STATIONS TOTAL[ WORK PLACES TOTAL % INCREASE N STAFF SUBTOTAL CIRCULATION 25% AREAS TOTAL ROOMS Vehicle Sallyport Shower Interview Room Juvenile Observation (/area) Temporary Juvenile Holding (/person) Single Occupancy luvenile Cel! Temporary Adult Holding (/person) Single Occupancy Adult Cell Suspect Shower Safety Equipment Suspect Property Storage Area Janitorial Storage Staff Toilet SUBTOTAL CIRCULATION 25% ROOMS TOTAL SUPPORT SPACES TOTAL o o 0 0 0% 31 O: 36 "36 36 49~49’ 491 49, 40 C-1 80[ 80 48 96 358 358~358 358 3581 358’ 80 80!80 972[972i 2431 243’ %2151 1,2151 36 16~ 0801.1 16oi 20 40 40: 40 C-1 40’40: 60 C-2 1801 180’ 40 C-1 40]40 60 C-2 240;240, 72} 7236 40 40 40: 30 30i80 2,250 2,2501 563t 563! 2,813 2,8131 . , 4,028 4r028i TOTALREqDSTAFF&ASFII,, 0I 0 I1 I ,, 4,0761 4,076! SWORN I 0 0 J" 0 0CVLAN 1 2 4 4 3 8 I0 6 7 7 7,9 S NOTES: I Pedestrian sallypar~ are intended to facilitate ~he movement of cars from ~he Sally Port 2 Metal detectors are to be ins~lled where public entries into ~he booking and holding areas may occur 3 Intaxilizer will be located ~n a securable room shared by Adult and luvenile booking areas. The room should be designed to provide adequate space and environment for DRE (Drug Recognition Exams}. 4 Booking rooms will be designed to include digital imaging and fingerprinting, Rooms will include suspect toilets. 5 2 suspect showers are provided 1 for adult~ and 1 for juveniles, 6 2 interview rooms are provided for Booking & Holding interviews and for suspect visitation, 7 Aft cells are minimum sized per California BOC design guidelines and include combination rodeos, lays and drinking fountains. 8 Sally Port is programmed for 2 patrol cars with adequate room for the safe and unimpeded ~ansport of suspect~. 9 Detention Division is intended to meet California Board of Correction requirements for a Type I facdRy, 10 Emergency shower will be incorporated into Me Sallyport ROSS DRULI5 ARCHITECTS 34 ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT FIELD SERVICES DIVISION PATROL AND COMMUNITY POLICING FSD - Patrol & Community P~licing Watch Commander (Lts) - 128 SF 12’.0~ 30" work surface Upper cabinets Work station FSD - Patrol & Community Policing Report Writing - 288 SF ! Report writing stations 4’-0~ wide I’or computers, phones and writing Clerical work station 4-plex outlet, data, tele at each workstation Adjacent to property I evidence preparation I 6’-0" Visible to holding cells Book shelves above w/continuous task light below shelf ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT FIELD SERVICES DIVISION PATROL AND COMMUNITY POLICING FSD - Patrol & Community Policing Property / Evidence Preparation (Bag & Tag Area) - 240 SF Vent hoed for -- presumptive testing Cabinets w/upper storage -- for form storage and packaging materials storage, weighing, etc. Counter top w/locking cabinets -- below for layout, temp storage, etc. Drying cabinets Counter to P/E storage w/roll down security grille Pass through refrigerator / freezer Note: kdjacenttorepoffwriting Passthrough secured evidencebins ROSS DRULIS ARCHITECTS 36 ROTH + $HEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT FIELD SERVICES DIVISION PATROL AND COMMUNITY POLICING FSD - Patrol & Community Policing Briefing Room - 674 SF Seating for maximum for25 personnel, 5 per row, stackable chairs and 15" wide ~ab~es Chair and map rails on all walls Walls shall have vinyl -- stackable surface from the top of the chair rail to ceiling Storage area for chairs and tables -- (t 2) 5 drawer vertical files -- Marker board Briefcase storage shelf w/ coat rack above Recessed ceiling mounted manually operating projection screen Ceiling hung monitors Lighting to be designed both as classroom illumination as well as dimmable perimeter wall w~shers for AN presentations 22’-0" ROSS DRULIS ARCHITECTS 32 ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT FIELD SERVICES DIVISION PATROL AND COMMUNITY POLICING II [II ,lull I i i, FSD - Patrol & Community Policing FTO Office - 200 SF Upper shelve for manuals and form storage 30" wore surface Upper cabinets drawer recital ~les 16’-8" FSD - Patrol & Community Policing Reserve Office - 120 SF Counter with ¯ over head shelves drawer locking file cabinet "W/VCR i/ ROSS DRULIS ARCHITECTS .38 ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT FIELD SERVICES DIVISION PATROL AND COMMUNITY POLICING FSD - Patrol & Community Policing SWAT Storage - 16 SF Elevation Shelves ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT FIELD SERVICES DIVISION PATROL AND COMMUNITY POLICING FSD - Patrol & Community Policing Armory - 120 SF Blow out panel at exterior wall Peg board for weapons Neoprene top Heavy duty counter wl Iockable base cabinets andupper cabinets S.S. worksurface Compressed air 100% exhaust seamless flooringhard, easily cleanable wall surface explosion proof lighting fixtures and switches Equipment distribution Armory Armorer’s Work Area Chemical solvent recirculatlng sink w/O.H, fume hood Stainless steel top Passive gun clearing tube ROSS DRULIS ARCHITECTS ROTH + C~HEPPARD ARCHITECTS 40 PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT FIELD SERVICES DIVISION PATROL AND COMMUNITY POLICING FSD - Patrol & Community Policing Patrol Equipment Storage - 80 SF 40 total pursuit kit bins Elevation ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 41 PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT FIELD SERVICES DIVISION DETENTION The Detention section of the Field services Division is responsible for the safe and secure holding of persons and suspects in custody of the Palo Alto Police Department. The Detention facility within the new Public Safety Building will be constructed to meet the standards of a Type I facility of the California Board of Corrections. t The holding facility will be equipped to hold both adults and juveniles but will pro- vide the required sight and sound separation between juveniles and adults while they are in custody of the Police Department. Asst. Chief Chief of Police Special Projects Training Information Management Facility Objectives 1.Provide a vehicle Sallyport, designed for the safe and secure transfer of sus- pects from Department vehicles to the holding facility, sized for a minimum of 2 cars. 2. Provide pedestrian Sallyports within the facility to facilitate the booking of suspects and the movement of vehicles from the Sallyport. 3.Providea computer terminal in Booking for CLETS. 4.Provide decontamination showers in appropriate locations. 5.Provide metal detectors in locations the public may access the holding facili- ty. ROSS DRULI$ ARCHITECTS ROTH + SHEPPARD ARCHITECTS 42 PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT FIELD SERVICES DIVISION DETENTION 6.Provide separate Booking Rooms for adult and juvenile suspects. 7.Provide temporary holding cells to facilitate the booking process 8.Allow for the constant supervision of juvenile suspects while they are in cus- tody of the Police Department. 9. Provide for 3 holding cells for juvenile suspects and 4 for adult. 10.If possible, allow for direct visual observation of the holding cell area from the Patrol report writing area. Sally Port ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 43 PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT FIELD SERVICES DIVISION DETENTION ENTITY: SECTION: PALO ALTO POLICE DEPARTMENT FSD - DETENTION PERSONNEL SPACESOFFICES WORK STATIONS CLETS Workstation SUPPORT SPACES AREAS Pedestrian Sallyport Metal Detector Adult Booking Juvenile Booking ntoxilizer / DRE Room SUBTOTAL SUBTOTALICIRCULATION 35%IWORK STATIONS TOTALJ WORK PLACES TOTAL % |NCREASE N STAFF] SUBTOTAL CIRCULATION 25% AREAS TOTAL ROOMS Vehicle Sallyport ! Shower i Interview Room Juvenile Observation (/area) . ’~ Temporary luvenite Holding (/person) j Single Occupancy luvenile Cell !Temporary Adult Holding (/person) i Single Occupancy Adult Cell i Suspect Shower~ Safety EquipmentI Suspect Property Storage Area JanitorialStaff Toilet Storage SUBTOTAL CIRCULATION 25%tROOMS TOTAL SUPPORT SPACES TOTAL STAFF ACT. 1998 "~020 o o 0 0 0 0 0% 36 40 48 358 358 80 640 36 80 20 40 60 40 60 36 40 30 80 48 0~ 0 O~o oI 36’36i 36 1313 49 49iI C-1 80 80J 96 96! 358 3581 358.358 80 80I 972~97lI243,2431 1,21S,1~2151 I-1 160 160,40’40i C-I 40 40: C-2 180 180! C-t 40 401 C-2 240 2401 72 721 40’40 30 30oo 4B, 563. 563I2,813, 2,813 4r028 4r028 TOTALREQDSTAFF&ASFil 0 I o I I ....,"’[I 4,076’ 4,076t SWORN 0 0 C V LIAN].0 O I 2 4 4 3 8 10 6 7 7 7,9 S NOTES: 1 Pedestrian sallyports are intended to facilitate the movement of cars from the Sally Port 2 Metal detectors are to be installed where public entr~es into the booking and holding areas may o~ 3 Intoxilizer w~fl be located in a securable room shared by Adult and luvenile booking areas. The r~ shouM be designed to provide adequate space and environment for DRE (Drug Recognition Exams 4 Booking morns will be designed to include digital imaging and fingerprinting, Rooms will include (oilets. 5 2 suspect showers are provided I for adults and 1 for juveniles. 6 2 interview rooms are provided for Booking & Holding interviews and for suspect visitation. 7 All cells are minimum sized per California BOC design guidelines and include combination toilet, and drinking fountains. 8 Sally Port is programmed for 2 patrol cars wid~ adequate room for the safe and unimpeded transF suspecU. 9 DetenUon Division is intended to meet California Board of Correction requirements for a Type I f. 10 Emergency shower wig be incorporated into the Sallyport ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 44 | PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT FIELD SERVICES DIVISION DETENTION FSD - Detention Booking Room / Intoxilizer / DRE Room O.H, CCTV camera O,H. video lighting Weapon locker Video imaging system computer and printer cabinet Booking counter w/ upper and cabineL~ Finger print equipment O.H. video imaging camera Floor drain S.S. hand sink Security [ype accessories in toilet room Remote flushing floor drain and toilet in toilet room To holdingcells Stand here For photo Pull down backdrop Intoxilizer counter | ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 45 Tojuvenile booking To secure parking PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT FIELD SERVICES DIVISION DETENTION FSD - Detention Vehicle Sally Port - 1280 SF Decontamination / eyewash / emergency shower Hose bib Auto supply cabinets Floor drain To adult booking ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 46 PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT FIELD SERVICES DIVISION DETENTION FSD - Detention Suspect Property Storage Area - 30 SF | ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 47 PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT FIELD SERVICES DIVISION TRAFFIC Traffic safety efforts will continue to be a high priority for the Police Department. Special emphasis will be placed on speed reduction, red light violations, drunk dri- vers, uninsured and unlicensed drivers, use of seat belts, and child safety seats. Chief of Police Captain. ~Special Projects LJ Proper~y & I ~’,~’~,CommunicationsI [ I Ev!,dence , Information , Management Animal Services Communi~~ ... ,:.’..-:-,’:: -.:.-. .... ":-::: -::’-:, .i.:’:.III Watch Facility Objectives 1.Provide a workstation for the office assistant. Secretary works for both Traffic and Parking. Locate secretary in a convenient area for both. 2.Provide 2 workstations to be shared by all Traffic Officers for report writing and other duties. Include space for computers and video viewing capabili- ties. 3.Provide storage, such as a wardrobe cabinet, for jackets, radios, etc. 4.Place Traffic and Parking in separate areas that are adjacent to each other and close to their vehicles. 5.Provide storage for at least 350 stolen, evidence bicycles currently stored at MSC. 6.Provide a privateoffice for Special Events Sergeants and workstations for other Traffic Sergeants. ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 48 PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT FIELD SERVICES DIVISION TRAFFIC 7.Traffic officers are reconstruction specialists. Provide workstations for fatal accident reports, radar training, injury accidents, computers/email, return telephone calls, and accident reconstruction. Provide a layout table and a Patrol ~age Star TeamWork Roam PEn WorkRooms I I Special Events[ it ....’~ It ....~ II "~’| -- -’- "= -- ~ ’1 Sergeant/’ JllParkin~ , IParkin~ , ICommunitylSer~eantl,Reserve I I I Enfnmementl Enfnr¢.ementt Servir.e i I v ll;Commander ~ t ~ Officer ’~ | Officer I Officer , t|It-___--’ t-___" t____-’ ParkingSuperv,sorI I Park ng I Traffic I Traffic I Sergeant ’ I 1 Enforcementl Officers ! I Officers IIllOfficer ’. I-___- L____’ L .... I r I I St~ff -II TrafficManager (Lt.) Secure Circulation Parking flat file for accident reconstruction drawings and plots. Traffic Officers will share adequately sized workstations. 8.Provide a workroom for the Star Team to include an accident reconstruction workstation. 9.Provide adequate storage for cones, flares, and portable signs, as well as for tickets, radar records, and fatal accident investigation binders. 10.Provide a motorcycle garage with workbench tools and a vehicle exhaust dis- charge system. 11: Provide storage for additional clothing and supplies near motorcycle parking. 12. Provide lockers within locker rooms for all Reserves. ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 49 PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT FIELD SERVICES DIVISION TRAFFIC ENTITY: SECTION: PALO ALTO POLICE DEPARTMENT FIELD SERVICES - TRAFFIC NOTES, PERSONNEL SPACES J OFFICES Traffic Manager (Lt) Parking Supervisor ,[ Special Events Sergeant / Reserve Commander SUBTOTAL C RCULAT ON 25% OFFICES TOTAL WORK STATIONS Sergeant Traffic Officers Staff Secretary Parking Enforcement Officers Communily Service Officers Volunteers SUBTOTAL CIRCULATION 35% WORK STATIONS TOTAL WORK PLACES TOTAL % INCREASE IN STAFF I I I 1 7 1 6 1 I I I 2 16 25 19 28 47’ 120 120 120 0-5 O-5 0-5 64 WS-3 64 WS-4 48 WS-2 48 l ws-248l ws-2 36 i ws-1 120 120 120 360 90 450 64 128 48 4921 664: 120 120 1201 3661 90! 4S01 108! 604 211 815i 1,2651 AREASSUPPORTCopier SPACES SUBTOTAL CIRCULATION 25% AREAS TOTAL ROOMS Storage (Storage) Storage (Vertical Files) Storage (Vertical Files) Rain Gear Storage Radar Unit Storage Traffic Officer Vertical File Storage Star Team Work Room w/Computer WS / St~r Team Storage .IPEO Work Rooms SUBTOTAL CIRCULATION 25%fROOMS TOTAL SUPPORT SPACES TOTALI 6O o o o 32 18 18 32 16 63 100 16 108 403 101 504 504 ~ooI 108 403I 5041S04l TOTALREqDSTAFF&ASFJl 19 I 28 I[ I ! 1,6181 1,7691 NOTES: I 2 3 4 5 SWORN I 0 11 CVLAN 9 17 Traffic Officers share 2 - 64SF work stations Layout table used by Special Even~ Sergeant is included within "the Sergeant’s office S Volunteers will share 3.36SF work stations Copier work room wifl be shared with Patrol Services 1 3 Parking Enforcement Officers are projected to share workstations, however there is some doubt that the: will’be included with the PD in the PSB, ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 5O PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT FIELD SERVICES DIVISION TRAFFIC FSD - Traffic Radar Unit Storage - 16 SF Elevation Shelves FSD - Traffic Star Team Storage - 16 SF Elevation Hooks Shelves -- ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING POLICE DEPARTMENT FIELD SERVICES DIVISION TRAFFIC FSD - Traffic PEO Work Rooms - 108 SF Coat racks for ~e PEO’s P.C. for parking officers Table and shelvesfor parking process computer & monitor ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING FIRE DEPARTMENT ADMINISTRATION PALO ALTO FIRE DEPARTMENT Fire Department Profile The Palo Alto Fire Department consists of seven full-time fire stations and one season- al station (station #8) located in Foothills Park. Station #8 is staffed during the fire season only (June through October). The Fire Department operates with an annual budget of approximately $13 million and employs 122 fire personnel and support staff. The Department offers a variety of career development opportunities including Fire Suppression, Paramedics, Hazardous Materials, Fire Prevention, Training, Bicycle Response Team, and Water Rescue. The Fire Department has top rate personnel and equipment. Its fleet includes modern 1500 g.p.m, pumpers with enclosed cabs, wildland engines, and a rigid hull 18 foot inflatable rescue boat. Our personnel are a diverse group of men and women who are dedicated to Excellence in Community Service. Overview The City of Palo Alto Fire Department provides services to a resident population of 65,000. The large number of high-technology businesses and the Stanford University campus increase the daytime population to over 125,000 persons. Service areas for the Fire Department include the Stanford University campus, Stanford Linear Accelerator Center (SLAC), and unincorporated areas of Santa Clara County. The response area extends from Skyline Boulevard in the Palo Alto foothills to the Palo Alto baylands. In total, the Department’s area of responsibility covers nearly 50 square miles and includes the diversity of emergency responses associated with major freeways, an airport, major hospitals and medical centers, a large industrial and research park, a major university, high-rise buildings, a large wildland and urban interface, and the southern portion of the San Francisco Bay. Mission Statement The Palo Alto Fire Department is dedicated to protect life, property, and the environ- ment from the perils of fire, hazardous materials, and other disasters; through rapid emergency response, proactive code enforcement, modern fire prevention methods, and progressive public safety education for the benefit of the community. Fire Suppression The Fire Suppression workgroup includes 103 personnel assigned to all fire stations within the City, Stanford University, and SLAC. The Operations Division maintains twenty-four hour coverage at each station. Station//8 is staffed twelve hours daily during the summer fire risk season. ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING FIRE DEPARTMENT ADMINISTRATION Response goals are’4 minutes or less 90% of the time for first arriving engine compa- nies, and 6 minutes or less 90% of the time for paramedics. Suppression units handle an incident and upon incident termination return to quarters and prepare for the next call. Station Captains are responsible for taking all incident reports and entering them into the Fire Incident Reporting (FIR) System. Station personnel complete a variety of tasks in addition to responding to service calls. These include vehicle and equipment maintenance, fire station maintenance, district inspections, training, fire hydrant maintenance, and other tasks as assigned. Fire Suppression is not part of the Public Safety Building program and is included as information only. Future Goals 1.Evaluate capability to meet increasing demands for service. 2.Monitor changing demographics and housing density with regard to impacts on delivery of services. 3.Monitor response times and service delivery mechanisms to ensure quality patient care. FireChief Fire Marshal Fire Protection Mgr. Fire Prevention I I Plan Checking Maintenance Insp.New ConstructionFire Investigation One StopPublic Education Hazmat 7 Engine Co.’s 1-Hazmat Specialist 2-Fire Inspectors 1-Hazmat Inspector2-Fire Inspectors Re~cue 2 ’1 Deputy Chief I 1 Deputy ChiefOperationsSupport Services EMS Chief B/C. Pending Staff24-Paramedics Capt. - PendingOffice Spec. Standford/SLACstaff I The Fire Chief has overall responsibility over the two Divisions of the Fire ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 54 PALO ALTO PUBLIC SAFETY BUILDING FIRE DEPARTMENT ADMINISTRATION Stanford Linear Accelerator Center (SLAC) The Palo Alto Fire Department provides the same services to SLAC as it performs for the City of Palo Alto, along with specialized training and programs to deal with the unique nature of the facility. Radiological monitoring, rope rescue, specialized inspections, communications, and emergency response training for the SLAC tunnel are examples. ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING FIRE DEPARTMENT ADMINISTRATION Department: Operations and Support Services. A Deputy Fire Chief manages each Division. Divisions are further organized into workgroups or bureaus that are super- vised ’by middle management personnel. The Administration workgroup provides the primary interface between the Fire Department and the City Manager, other depart- ments, the City Council, and community organizations. Future Goals 1.Maintain emergency response pre-planning information for the facilities on the Stanford campus, and work cooperatively with Stanford staff to reduce the incidents of false alarms. 2.Evaluate ways to improve fire protection in residential high rise buildings and minimize fire access obstructions on campus without adversely impacting the campus environment. Continue to evaluate the feasibility and interest from neighboring jurisdic- tions toward consolidation of fire services. Evaluate the feasibility of special permits, assessments, or fees for emergency response cost recovery for large developments that are high consumers of medical emergency response services. 5.Monitor trends in mutual aid requests, and participate in county and state planning for mutual aid needs. 6. Watch for impacts presented by reduction in services in other agencies. Facility Objectives I.Locate the Administrative offices on the top floor, with a view toward the hills. 2.Allow for five additional clerical positions in the next two years. 3.The Director of Emergency Services (City Manager) and the Director of the Emergency Operations Center (Fire Chief) require private offices adjacent to the EOC for emergency and training events. 4.Provide a private office for the Chief’s secretary, adjacent to the Chief’s office. 5.Provide private offices for all supervisory personnel for the purposes of confi- dentiality. 6.Locate all clerical staff except the Chief’s secretary in proximity to the front desk. ROSS DRULI5 ARCHITECTS ROTH + SHEPPARD ARCHITECTS 56 PALO ALTO PUBLIC SAFETY BUILDING FIRE DEPARTMENT ADMINISTRATION 7.Provide workspace for a future full-time budget analyst, data analyst, and possibly assistant chief. 8.Provide workspace for a future full-time computer person. 9.Currently, the employee tech. is a shared position. The Fire Department may contract a fire employee to be adjacent to the tech. workstation. 10. Locate Chief’s office adjacent to Deputy Chiefs’ offices. 11. The Deputy Chiefs need to be adjacent to Operations Commanders and Battalion Chiefs. :Evidence j II I ¯III 12. Administration does not need to be adjacent to Fire Inspection. 13.Furnish a secure, private office for Battalion Chiefs at the Public Safety Building. The office wi!l be shared among the Battalion Chiefs, since Station 6 is their primary office. 14.Existing workstations are about 6 x 8, and plan tables and drawing storage is lacking and needed. 15. Provide 2-3 separate workstations for light duty and cadets. ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS $7 PALO ALTO PUBLIC SAFETY BUILDING FIRE DEPARTMENT ADMINISTRATION 16.Include three workstations for non-assigned personnel. The volunteer pro- gram may expand: 17. Training and Disaster Preparedness require the majority of the space. 18.Provide security access for the Fire Department by having the Front Desk for the facility screen all visitors to the Fire Department before allowing access. 19.The public counter needs to be twice the size of the existing counter, to con- tain a service hub within the counter for supplies, collating, plan review, etc. 20.Provide a computer terminal and cash drawer at the front counter for the handling of cash payments. 21. Provide a photo display and literature rack in the public waiting area. 22.Provide a computer terminal, printer, photocopier, and microfiche viewer for public access in the waiting area, but within the view of the staff. This work- station will serve as a public information workstation where the public will be able to access data and reports. 23. Increase the security measures of the Fire Department. Visiting public should be escorted from the front lobby. 24.Ninety percent of the Chief’s time is spent in meetings. Currently he spends one day a week meeting with Operations and Prevention, and one day a week with Suppression. Both of these meetings have been taking place at Station 6. 25.Furnish a large conference room for 15-20 people. Provide adjacent coffee room, A/V and video projection room. Other conference rooms will hold 8- 10 people. These can be shared with other department functions. 26.Provide a conference room for 5-I0 people to review plans and specs for apparatus purchases. This conference room can be shared with the Environmental and Safety Management section for their HAZMAT reviews. 27.Care must be taken in locating the drawing and plan review conference room so that it does not adversely affect the office environment and that it can be shared with others. 28.Share the Public Safety Building front counter, large meeting rooms, class- room, lunchroom, exercise room, and wet core area with the Police Department, but not locker rooms. Include a coffee bar in the lunchroom. 29. Locker rooms need to have storage for uniforms and workout clothes. Each ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING FIRE DEPARTMENT ADMINISTRATION person needs his or her own locker. 30.Provide a location for laundry and dry cleaning pick-up. Consider providing towel service for the Police and Fire Department locker rooms 31.Provide a video studio for video production, broadcasting the "Chief Chats," etc. This facility will be accessible from the building’s secure circulation and will be shared by the Fire and Police Departments. 32.Furnish an optical imaging station. 35. Situate all files in secure filing cabinets in one centralized location. In order to maximize storage in theminimum amount of space; utilize high- density mobile storage files for records. Provide three to four, 4’-0" long, 4-drawer lateral files for secure storage for sensitive files. These files can be incorporated in the mobile storage system provided they are secured from unauthorized access. 36. Provide 30-40 parking spaces for both personal and department vehicles. 37. Provide sufficient parking for fire engines, ambulances, and the Battalion Chiefs’ Suburban. 38. Provide a fire access lane for emergency vehicles. 39. The Battalion Chiefs switch vehicles at Station 6. ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING FIRE DEPARTMENT ADMINISTRATION ENTITY: SECTION: PALO ALTO FIRE DEPARTMENT FIRE DEPARTMENT ADMINISTRATION PERSONNEL SPACES OFFICES Fire Chief Assistant Chief Deputy Chief SLAC Suppress on Ch ef (Battalion Chiefs Shared Office) Budget Analyst Executive Secretary (Fire Chief’s Secretary) SUBTOTAL CIRCULATION 25% OFFICES TOTAL WORK STATIONS Office Specialist Photo Imaging / Optical Imaging / Microfiche Hot Office (Volunteers, Cadets, Light Duty) SUBTOTAL CIRCULATION 35% WORK STATIONS TOTAL WORK PLACES TOTAL % INCREASE IN STAFF SUPPORT SPACES AREAS Fire Administration Reception Area Front Desk Front Desk Cash Register/Computer Public Inlormafion Area Files (FBoxSh) HD Mobile File Storage Coffee Star ons ROOMS FD Admin. Conference Room Admin, Conference Room Support Purchasing Conference Room Copier Library Computer Room Dry Cleaning and Towel Pick up SUBTOTAL CIRCULATION 25% AREAS TOTAL SUBTOTAL CIRCULATION 25% ROOMS TOTAL SUPPORT SPACES TOTAL STAFF ACT. 1998 I 0 2 I I 0 I 6 3 2017 UNIT SPACE AREA REQUIRED SF CODE 1998 2017 3 11 22% 225 200 200 200 200 100 100 48 64 48 92 36 4S 25 2OO 160 200 80 ~ O-I 0-2 0-2 O-2 0-6 0-6 WS-2 WS-4 WS-2 CB-1 CP-2 LB-I 225 0 400 200 200 0 100 1,125 281 1,406 144 448 157! 605 I 2,011 100 64 o; 4651 116 $02 300 200 0 160 0 0 0 660 165 825 lr407 225 200 400200 200 I O0tO0 1,425 356 1,781 144 64 288 496 1 74 670 2,451 3664 29 144 510128 638 375 200 0 16020O 80 o 1,015254 1,269 1,907 TOTALREqDSTAFF&ASFII 9 I 11 II l 1 3,4181 4,3581 NOTES 9 65 2 37 NOTES: Shared by 3 Battalion Chief’s who are not necessarily at the PSB at the same time. O/fice must be secureand cannot be shared with other Fire Department personnel 2 Fire ChiePs conference room with seating for 12. 15 3 Suppor~ room for ChiePs Conference to include AV 4 3 work stations for non.assigned personnel and 2-3 work stations for light duty and cadets 5 High density mobile file storage capable of storing an equivalent of approximately 17 4 drawer lateral file cabinets 6 Staging area for files that are to be dead filed or desuoyed 7 Hazmat Plan Review conference room will be shared with this function 8, Accommodated in Staff Support worksheet 9 The Public Informastion Area will contain terminal(s) for reference materials, material related to review- ing plans, codes, business plans, disclosure info [or hazmat etc. ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 6O PALO ALTO PUBLIC SAFETY BUILDING FIRE DEPARTMENT ADMINISTRATION Fire Department - Admin. FD Admin. Conference Room / Admin. Conference Room Support - 575 SF Adjustable open shelving Open counter lop AN recording equipment One-way mirror glass Monitor Wallcabine~ Counte~OPsink Dedicated circuit for coffee maker and 1/4" water line ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 61 PALO ALTO PUBLIC SAFETY BUILDING FIRE DEPARTMENT ADMINISTRATION Fire Department - Admin. Suppression Chief (Battalion Chiefs Shared Office) - 200 SF Coun~rwith 1 O.H.shelves& under counter ve~icalfiles 3 X 4 drawer verlical files ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 62 PALO ALTO PUBLIC SAFETY BUILDING FIRE DEPARTMENT ADMINISTRATION Fire Department - Admin. HD Mobile Storaget -144 SF Files (FBoxSh) -29 SF Securily ~ lid 6"base ~ I0’-0"/ (40) 1’-6" X 1’-6" file boxes (40) 1 ’-6" X 1 ’-6’ fileboxes Movable shelvin~ rows X 7 shelves X 10’ = 280 LF Fixed shelving rows X 7 shelves X 10’ -- 70 LF High density mobile sto~age ! ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 63 PALO ALTO PUBLIC SAFETY BUILDING FIRE DEPARTMENT ADMINISTRATION FIRE PREVENTION FIRE PREVENTION The Fire Prevention section of Fire Administration provides plan checking, field inspection and public education on fire prevention to the Palo Alto community. Fire Prevention will provide pamphlets, videos, booklets and other literature in the public waiting area adjacent to the Fire Administration front desk. This Public Information Area will include a computer terminal for public access to public records; a micro- fiche reader for viewing existing building information and other features that may be developed in the future to assist the fire prevention effort. Fire Prevention staff occupying the Public Safety Building is anticipated to be a Fire Marshal, Assistant Fire Marshal and one clerical position. Their needs include access to a shared conference room and access to the central file location for filing fire pre- vention files. Facility Objectives 1.Provide office space for the Fire Marshal, Fire Protection Manager, Fire Inspectors and the future Public Information Officer. 2. Provide access to a shared conference room for Fire Prevention plan review. 3.Provide and maintain a Public Information Area in the Fire Administration reception area to include a computer terminal, microfiche reader and other public information. I..__.J ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 64 PALO ALTO PUBLIC SAFETY BUILDING FIRE DEPARTMENT ADMINISTRATION FIRE PREVENTION ENTITY: SECTION: PALO ALTO FIRE DEPARTMENT FIRE PREVENTION ’PERSONNEL SPACESOFFICESFire MarshalFire Protection Manager Fire InspectorPu!olic Education Officer ¯1ACT.SF J 1998 ] 2020 I ,, , 1998 I 2020 ~ NOTES SUBTOTAL CIRCULATION 25% OFFICES TOTAL WORK STATIONS FP Clerical SUBTOTAL CIRCULATION 35% WORK STATIONS TOTAL WORK PLACES TOTAL 1I2 o o o II 21 200 20012o12o 48 o5 0-2 o-20-50-5 200 2002400 640 160800 8oo] % INCREASE IN STAFF SUPPORT SPACES AREAS SUBTOTAL CIRCULATION 25% AREAS TOTAL ROOMS Conference Room Fire Prevention Files SUBTOTAL CIRCULATION 25% ROOMS TOTAL SUPPORT SPACES TOTAL 200 20O 240 120I 7601 19019501 O~ ol 0 0 0i TOTAL REC~D STAFF & ASF] NOTES:I Fire Prevention will share the Hazmat Plan Check Conference Room listed in Environmental and Safety Management worksheet 2 Fire Prevention files will be located in the FD Administration central file area. 3 Clerical position5 [or Fire Prevention is included in the Fire Department Administration worksheet ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING FIRE DEPARTMENT ADMINISTRATION ENVIRONMENTAL AND SAFETY MANAGEMENT ENVIRONMENTAL & SAFETY MANAGEMENT Fire Prevention and Hazardous Materials The Fire Prevention workgroup is responsible for building plan review verification, inspection verification, public education programs, complaints, and fire cause deter- mination. The Hazardous Materials workgroup processes permits for hazardous chemical use and storage, conducts inspections, investigations, and enters data into the current database. The workgroup also provides technical support to field units. The Hazmat workgroup’s primary function is to conduct annual inspections through the City at locations where hazardous materials are used or stored. The material location is documented and fully described on an inventory list for that location. In addition, the Hazmat workgroup keeps building floor plans up-to-date to identify storage locations in the event of an emergency. The Hazmat workgroup is also relied upon to assist the suppression division in emer- gency response to all toxic chemical incidents. Future Goals 1.Due to budget issues, consideration should be made of regionalization, con- solidation of services, and mutual/automatic aid agreements, in order to increase response times. 2.A continued program of training and evaluation of specialized equipment will be necessary to assure competent and safe responses to hazardous mate- rials incidents, as well as to meet community needs. 3.Ensure that a cost-effective method for providing responsible records man- agement is implemented, and that rapid access to accurate information is available to emergency response personnel. 4.Evaluate the fire and life safety issues associated with mixed-use zoning. 5.Explore ways to overcome duplicity in state, county, and community inspec- tions. 6.Ensure capability to meet demands for service during a disaster. 7.Educate the public to be prepared and self-sufficient during the first 72 hours following a major disaster. 8.Utilize available technology to plan contingencies and be prepared for deal- ing with evacuation and relocation of disaster victims. ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 66 PALO ALTO PUBLIC SAFETY BUILDING FIRE DEPARTMENT ADMINISTRATION ENVIRONMENTAL AND SAFETY MANAGEMENT Facility Objectives I.Provide workspace for one Hazmat and one Fire Prevention clerical support person. 2.Provide adjustable lighting and separate environmental controls for each workstation. 3.Allow for vertical displays to be hung on wall surfaces. 4.Furnish space for managers to store their own reference materials at their desks / in their offices. Managers generally store up to 4-5 multi-task projects within his office. 5.Provide a conference room with seating for at least eight people and with A/V capabilities, including a flat screen mounted on the wall and provisions for video conferencing. Situate adjacent to reference area. 6.Department Operations Centers warrooms can operate in existing conference rooms .within the building. Evidence storage is the responsibility of the Fire Protection Manager and the Fire Marshal. There are no statute of limitations for Fire Department evidence storage. Provide storage for arson and HAZMAT evidence in less than 200 SF. This should be separate from Police Department evidence storage due to possible hazardous occupancy. 8.The department needs a lab vent hood, refrigeration, and a small chemical lab for evidence processing. 9. Provide an emergency shower and eyewash in the HAZMAT lab. 10.Storage of equipment requires space for at least six hard hats, two Photo Ionization Detectors, two Combustible Gas Indicators, and one Hazardous Gas Indicator, along with room for clothing, arson equipment, evidence col- lection equipment, packaging, a refrigerator for film storage, and fire investi- gation equipment. Incorporate these storage requirements with the evidence storage area. 11. Allow for storage of +60 library volumes and for computer software storage. 12. A +20x20 storage area is needed for TV/VCRs on racks and a library of train- ing tapes. If any tapes are currently at the one-stop, move these to the library. ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 67 PALO ALTO PUBLIC SAFETY BUILDING FIRE DEPARTMENT ADMINISTRATION ENVIRONMENTAL AND SAFETY MANAGEMENT 13. Provide for photo imaging, optical imaging, and microfiche scanning and ENTITY: SECTION: PALO ALTO FIRE DEPARTMENT ENVIRONMENTAL AND SAFETY MANAGEMENT .STAFF UNIT SPACEI AREA REQUIRED ACT. 2020 SF CODE1998t 1998 2020 PERSONNEL SPACES OFFICES Environmental Coordinator SUBTOTAL CIRCULATION 25% OFFICES TOTAL ;WORK STATIONS ’,Hazmat Specialist !Hazmat Clerical Inspectors SUBTOTAL CIRCULATION 35% WORK STATIONS TOTAL WORK PLACES TOTAL ~ % INCREASE IN STAFF SUPPORT SPACES AREAS SUBTOTAL CIRCULATION 25% AREAS TOTAL ROOMS Hazmat Evidence Storage Hazmat Laboratory Hazmat Plan Check Conference Room Environmental & Safety Video Library SUBTOTAL CIRCULATION 2S% ROOMS TOTAL SUPPORT SPACES TOTAL 1 1 1 1 o 2 I I I I o 3 4 S 0% IOO 64 48 64 200 I001 1001 251 1251 WS~ i b4 ~ WS-4 1281 1921 671 2591 3841 CF-3 200 280 680 170 100 100 25 125 64 0 192 256 90 346 471 2oi 280 680I170I850 850 TOTALREqDSTAFF&ASFII 4 I s II I I 1,234i 1,3211 NOTES 2 2 I 3 NOTES: I Conference size table, seating for up to 8, layout space [or drawings 2 May be located in the warehouse area or adjacent to PD Evidence Storage 3 Storage of Video monitors and VCRs on tacks and a fibrary of training tapes, included in the Fire Administration Library 4 Clerical positions for Environmental and Safety Management are included under the Fire De’partment Administration work.sheet " imaging for records retention purposes. ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 68 PALO ALTO PUBLIC SAFETY BUILDING FIRE DEPARTMENT ADMINISTRATION ENVIRONMENTAL AND SAFETY MANAGEMENT Enivironmental & Safety Management Hazmat Evidence Storage - 200 SF Securily base Movable shelving 10 rows X 7 shelves X 10’ = 700LF Fixed shelving 1 rows X 7 shelves X 10’ = 70 LF Total = 770 LF of files High density -- mobile storage Spill containment feature Note: Provide humldlW control 100% vented to the ouL~ide Fixed ROSS DRULI$ ARCHITECTS ROTH + SHEPPARD ARCHITECTS 69 PALO ALTO PUBLIC SAFETY BUILDING FIRE DEPARTMENT ADMINISTRATION ENVIRONMENTAL AND SAFETY MANAGEMENT Enivironmental & Safety Management Hazmat Laboratory - 280 SF Temp~a~ evidence lockers Chemical storage -- locker Eye was~’ -- emergency shower Movable cart REF, Fume hood (dedicated station for chem. proc.) ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 7O PALO ALTO PUBLIC SAFETY BUILDING FIRE DEPARTMENT ADMINISTRATION TRAINING AND PERSONNEL MANAGEMENT TRAINING & PERSONNEL MANAGEMENT Research and Training The Training workgroup is responsible for providing ongoing education and testing for probationary and in-service personnel. New firefighters hired by the Palo Alto Fire Department complete a State accredited fire academy prior to being assigned to a suppression shift and company. All testing for probationary firefighters is adminis- tered by the Training workgroup. The workgroup is also responsible for the mandatory training and certification of in- service firefighters. Training coordinators and the Emergency Medical Services (EMS) Chief monitor courses and testing for CPR, EMT, and EMT-D. Another responsibility of this workgroup is the record keeping for training conducted by station Captains. Topics and hours-completed are maintained on a fire department training record (F-21) form. This form is forwarded to the Training coordinator for record maintenance. Future Goals 1.Maintain a proficient and safety oriented emergency operations group that is decentralized into eight locations. Evaluate the mechanisms and cost effectiveness of electronically linking fire stations to provide in-service training without having to leave a fire district. Monitor man~lated and voluntary standards development, and participate in regional training efforts. 4.Develop and maintain a proactive outreach and recruitment program to attract qualified personnel, including the targeting of minority and women candidates. Facility Objectives Provide a dedicated training room for a minimum of 40 people that has: suf- ficient wall space for maps, multiple overhead projectors, flip chart easels, etc.; room for state-of-the-art simulators; and floor plan versatility allowing storage space for stacking chairs, tables, and CPR mannequins. Include small break out rooms for additional space. This training area can be shared with the Police Department, and the EOC as necessary. Furnish a large conference room for 15-20 people. The Fire Chief’s confer- ence room may satisfy this conference room requirement. Other conference rooms will hold 8-10 people. These can be shared with other department functions. ROSS DRULIS ARCHITECTS ROTH + $HEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING FIRE DEPARTMENT ADMINISTRATION TRAINING AND PERSONNEL MANAGEMENT o A live studio is needed for the broadcasting of training videos to the fire sta- tions as well as the "Chief Chat" program. Also provide an A/V lab for video production, editing, dubbing, video conferencing (such as interactive training broadcasting), and a technical and video library. 4.Provide storage for A/V equipment, training manuals, and training tapes. 5.Keep training tapes separate from Police Department tape storage. ENTITY: SECTION: PALO ALTO FIRE DEPARTMENT FIRE DEPARTMENT TRAINING & PERSONNEL Pi:RSONNEL SPACES IOFFICES [SUBTOTALICIRCULATION 25%[ OFFICES TOTAL WORK STATIONS Tra n ng Work Station SUBTOTALtCIRCULATION 35%IWORK STATIONS TOTAL[WORK PLACES TOTAL % NCREASE N STAFF ’gUPPORT SPACES AREAS SUBTOTAL CIRCULATION 25% AREAS TOTAL ROOMS Video Studio Video Production / Duplication / AV Dressing Room Training Room Conference Room AV Equipment and Training Tape Stor. SU6TO,T~LCIRCULATION 25 YoJ ROOMS TOTAL SUPPORT SPACES TOTAL STAFF jl U~T SPACE AREAACT. I 1998 11 2020 [ NOTES o o o o o0% NOTES: TOTALREqDSTAFF&ASFI I 0 I 0 1 SWORN CVLAN 64 336 192 30 336i192i o[ 64 64 22,86t 336i1921301OlO[0’ I 23 784[ 7841 I Dedicated ~taining room sized for a minimum of 40 people is included in FaciL2Conference room to accommodate 15-20 people can be shared with ~he Fire CIConference Room.3 Included in Fire Administration Ubrary ROSS DRULIS~ARCHITECTS ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING FIRE DEPARTMENT ADMINISTRATION FIRE DEPARTMENT EMS EMERGENCY MEDICAL SERVICES (EMS) EMS/Paramedics The Paramedic workgroup consists of 24 fully trained and certified paramedics. Eight paramedics are assigned to each shift. The paramedic personnel work out of Stations 1 and 2 due to their central location in the City and the location of the demand for services. The department currently maintains an ambulance fleet of 3 modernly equipped vehi- cles, and staffs one 24-hour unit at fire station 2 (Medic-I). In addition, a second paramedic ambulance at fire station 2 (Medic-2) is constantly staffed during the high demand period. After calls for service are handled, the paramedics are required to complete a patient care report (PCR) prior to leaving the victim in the care of a BLS unit or hospital. When the paramedics return to quarters, the report is then entered into the Fire Incident Reporting (FIR) System. Prior to completing the call, the paramedics inventory their supplies and equipment. Expendable supplies are replenished and medical equipment is cleaned. Facility Objectives 1. Fire Suppression, Emergency Medical Services and Stanford Linear Accelerator Center should have direct communication with each other and with the Deputy Chief of Operations 2.Growth may occur due to contracting EMS to other jurisdictions. 3.Allow for increase of paramedics from 24 to 32-33 in the next several years. 4.The public should not be allowed access to EMS. 5.EMS Coordinator should have a private office for confidential discussions. 6.Provide one 4-drawer lateral file and a desk with a large work surface for the EMS Coordinator. 7.Place another 4-drawer lateral file in the central file area. Files should not be allowed public access. Personnel files are kept in related certification files. 8. Provide workspace for an EMS clerical support person. 9.Locate the Emergency Medical Services accounts administrator in the Public Safety Building. Allow space for patient and billing information files. ROSS DRULIS ARCHITECTS 73 ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING FIRE DEPARTMENT ADMINISTRATION FIRE DEPARTMENT EMS 10. Each station provides its own storage for EMS. 11. Training currently takes place at different stations. Specific training has been taking place at Station 6, and should not occur at the Public Safety Building. 12.Provide a conference room for 6-8 people for general training. This confer- ence room can be shared with other department functions. 13. Training video storage is minor. Most tapes are located at the station. ENTITY:PALO ALTO FIRE DEPARTMENT SECTION:FIRE DEPARTMENT EMS ISTAFF[ UNIT ACT. 2020 t SF 1998[ SPACE ~AREA REC~UIRED ’ CODEi 1998I 2020 "NOTES PERSONNEL SPACES OFFICES EMS Chief SUBTOTAL CIRCULATION 25% OFFICES TOTAL WORK STATIONS EMS Clerical EMS Accounts Administrator SUBTOTAL CIRCULATION 35% WORK STATIONS TOTAL WORK PLACES TOTAL % INCREASE IN STAFF , SUPPORT SPACESAREAS EMS Personnel Certification Files SUBTOTAL CIRCULATION 25% AREAS TOTAL I ROOMSiGeneral Training Room SUBTOTAL CIRCULATION 25% ROOMS TOTAL SUPPORT SPACES TOTAL 1 I I 0 0 0 0 1 1 1 1 1 2 0% 200 48 0-2 WS -3 200 200i 200 200I 2 250i ol 64! 25~ 86 0 I TOTALREqDSTAFF&ASFII 1 ] 2 l I ]I 25ol 3361 NOTES: 1 Included in central lateral file area 2 Training room to accommodate 6.8 people for general Uaining can be shared, building Conference / Training rooms 3 Clerical podtions for EMS are included in the Fire Administration worl~heet. ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 74 PALO ALTO PUBLIC SAFETY BUILDING FIRE DEPARTMENT ADMINISTRATION DISASTER PREPAREDNESS / EOC DISASTER PREPAREDNESS / EOC Recent Bay area and Palo Alto events have identified the need to update the existing Emergency Operations center and develop a more comprehensive Disaster Preparedness plan for the City. The Emergency Operations Center is managed by the Palo Alto Fire Department and will be staffed by an EOC Manager, a Disaster Preparedness Officer and 3 clerical support positions. The Situation Room is a dedicated EOC function that may be used for training, other than disaster preparedness training, by both the Fire and Police Departments. Support spaces for the EOC, including food storage and service,~ sleep and rest areas and back-up communications are to be provided to allow the EOC to function con- tinuously in the event of a major disaster. Facility Objectives 1.The current EOC is not sufficient to do the job effectively and should be upgraded to a state of the art EOC in the proposed Public Safety Building. 2.Provide workspace for three additional employees in Disaster Preparedness, one being a clerical support person. o o Provide unassigned workstations in EOC, with adequate individual space and ergonomic furniture and counter design. Dedicate six ~:omputer terminals in EOC for using the graphic info system, community reporting system, and OP area system. Furnish five call taker stations to be used by EOC or Dispatch as needed. Consider locating a series of carrels adjacent to the consoles for emergency call takers. 6.Provide workspace for the Red Cross, California Highway Patrol, Stanford Police Department, Ham radio, and Pacific Gas & Electric within EOC. 7.Provide a dedicated training room for Disaster Preparedness, due to the con- tinued use of a training room by the Fire and Police Departments 8.The EOC may be developed to share its function as a training room for both the Police and Fire departments. 9.In case of a disaster, consider using meeting rooms off of the offices of the Chief of Police and Fire Chief for a PIO office, operations sections, and logis- tics section. ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING FIRE DEPARTMENT ADMINISTRATION DISASTER PREPAREDNESS / EOC 10. Furnish storage for food and water for a minimum of three days. 11.Storage for boats is not needed. Trailers for Disaster Preparedness will be located at stations. 12. For the EOC, provide video projection, video monitors distributed throughout the department, several antennae drops, and security camera feeds. Also allow for radio communications with regional EOCs during emergencies. 13. Enable the EOC to page the entire department if necessary. 14. The EOC should have windows. 15. Provide a cable TV for EOC. 16.EOC requires a rest area with beds, cots, a kitchen, and lunchroom. This need may be satisfied by the provision of sleep rooms adjacent to the male and female locker rooms. These sleep rooms will accommodate 4 each. 17. Utilize a proximity card reader to allow access into Dispatch from the EOC. 1 8. The copy, fax, and printer room may be linked with Dispatch if the acoustical issues are addressed. 19.Provide a full-service emergency generator for EOC and partial one for the building. ROSS DRULIS ARCHITEL-FS ROTH ÷ $HEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING FIRE DEPARTMENT ADMINISTRATION DISASTER PREPAREDNESS / EOC ENTITY: SECTrlON: PERSONNEL SPACESOFFICESDirector of Emergency Services Director of Emergency Operations Cir. SUBTOTALCIRCULATtON 25%OFFICES TOTAL WORK STATIONSDP Clerical SUBTOTAL CIRCULATION 35% WORK STATIONS TOTAL WORK PLACES TOTAL % INCREASE IN STAFF SUPPORT SPACES AREAS PALO ALTO FIRE DEPARTMENTDISASTER PREPAREDNESS / EOC SUBTOTAL CIRCULATION 25% AREAS TOTAL SPECIAL ROOMS Breakout RoomsDirector / Joint Staff Conference Roon~Situation RoomCoffee Bar ROOMS A~ Room Backup Dispatch RACES Room Red Cross Work Station CHP Work Station .Stanford PD Work Station PG&E Work Station Food & Water Storage EOC Sleep Rooms SUBTOTAl SUBTOTAl CIRCULATION 25% ROOMS TOTAL SUPPORT SPACES TOTAL STAFFI998ACT.I12020UNITsF SPACEcoDEAREA1998REqUIRED2020 oo o o o o o o o o oo0% 15o 15o 48 250 45 36 36 36 36 0-4 150 150 0-4 150 150 300 300 75 7S 375 375 0 0 0 0 0 0 501 0X° 400 4001oloo, CB-t 451 2,045 2,045 200!200 2001 2001501150 WS-1 36 36 WS-1 36 36 WS-1 36 36 7101 710 3,5491 3,549 3,549!3~549 TOTALREqDSTAFF&ASFJl 0 I o II i 1,3,9241 3,9241 NOTES NOTES: I Sleep Rooms accommodating up to 4 males and 4 females are programmed in the Staff Support worlc~heet 2 When the EOC is activated, the Community Room identified in Facility Support may be subdivided into additional break out rooms through the use of acoustical panel partitions, as an alternative to providing additional break.out rooms. 3 The Director o[ Emergency Services is the City Manager’s role in the event of an emergency. A private office withi.n the EOC is programmed [or the City Manager. 4 The Director of Emergency Operations Center is the Fire Chief’s role in the event of an emergency. A private office within the EOC is programmed for the Fire Chief. S Clerical positions for Disaster Preparedness are included in the Fire Adminis~ation work~heet ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING FIRE DEPARTMENT ADMINISTRATION DISASTER PREPAREDNESS / EOC Disaster Preparedness / EOC Command Center Adjacencies Command Center with Tiered Seating Public Safety Transportation Liasons I EOC Mgmt. -- Public Works I Health & Sanit~tlon Utility General Gover.ment I Display Area & Projection Screens ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 78 PALO ALTO PUBLIC SAFETY BUILDING STAFF AND FACILITY SUPPORT Staff Support and Facility Support are terms used in this pr6gram to describe portions and rooms in the building which will be used by the public and police personnel on a regular basis. Responsibility for the maintenance of all common facilities will even- tually rest with the City of Palo Alto. Goals and objectives are divided to address the areas serving personnel and the areas serving the public separately. PUBLIC To provide the public with easy and clearly identifiable access to police and fire counter services such as Records, Property return, Fingerprints, the Investigative Services, Fire Prevention, Environmental and Safety Management and other areas as addressed in this program. 2.To provide the public with a comfortable, quiet place to wait to be seen for appointments with Patrol Officers, Detectives or Fire personnel. 3.To provide a secure interview room off the Public Lobby for the use of all Bureaus of the Department for interviewing witnesses and victims as well as taking reports and complaints 4.To provide’ community based groups with a meeting room to accommodate up to 100 people 5.A majority of the public coming to the building will only need services locat- ed on the first floor 6.Restrooms will be provided for the public in the main lobby of the building 7.The building will be accessible to the handicapped and will meet the requirements of the ADA 8.Not all visitors to the Palo Alto Police Department will be there for positive reasons 9.Lobbies for reception and direction will occur on each floor to greet and direct the public and guests to the Department 10.The main lobby on the first floor will be large enough to accommodate the various reasons for public accessibility and counters for service 11. 12. The main lobby will be furnished with comfortable but durable and secure seating which can be viewed by the Front Desk at all times Interior walls’ of the main lobby will provide a security barrier to protect ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING STAFF AND FACILITY SUPPORT employees and the secure portions of the building 13.Other lobbies throughout the facility will be designed to prohibit unautho- rized people from wandering into secure portions of the facility STAFF Provision of adequate exercise space and equipment in the work place will encourage physical conditioning and improve performance of mental and physical tasks. The exercise room will cater to the needs of both male and female employees and will be accessible to both from their individual locker rooms To provide employees with adequately-sized locker room, shower and toilet facilities with sufficient locker space for employees through the year 2020 and beyond. Police and Fire personnel need to store spare uniforms, acces- sories, equipment and personal toiletries at the work place 3.To improve the quality of interviews and interrogations and provide more rooms for this use ~ 4.To improve working conditions by providing adequate workspace for the task. 5.To provide appropriate security features for the building 6.To consolidate similar programmed spaces in one area so that employees may complete their specific tasks more efficiently and with increased morale 7.To be able to maintain the building in a clean and professional looking con- dition 8.Employee lunchroom and lounge will be spacious and comfortable enough to accommodate up to 28 people and may have access to a secure outdoor area or courtyard 9.The employee kitchen will contain appliances for the storage and preparation of food 10.All employee toilet rooms will be built with oversized stalls for privacy and to accommodate the equipment worn by law enforcement personnel 11.Lockers will be sized, understanding that in addition to specialized police equipment, storage space in the lockers will be used for athletic gear, spare uniforms and clothing. ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 8O PALO ALTO PUBLIC SAFETY BUILDING STAFF AND FACILITY SUPPORT ENTITY: SECTION: ,PERSONNEL SPACESOFFICES WORK STATIONS SUBTOTAL CIRCULATION 25% OFFICES TOTAL SUBTOTAL CIRCULATION 35% WORK STATIONS TOTAL WORK PLACES TOTAL % INCREASE IN STAFF SUPPORT SPACES AREAS Break Area (Break) Break Area (Kitchen) !Break Area (Vending) Fitness Facility Defensive Tactics Training Room ROOMSPD Sworn Locker RoomsPD Civilian LockersFD Lockers Men’s Toilet/Showers (Toilet)Men’s Toilet/Showers (Urinal)Men’s Toilet/Showers (Lavatory)Men’s Toilet/Showers (Shower)Men’s ToileVShowers (SPA)Women’s Toilel/Showers (Lavatory) Women’s Toilet/Showers .(Shower)Women’s Toile~howers (Toilet)Women’s Toilet/Showers (SPA)Uniform Storage / Laundry Pick UpSleeping Rooms SUBTOTAL I CIRCULATION 25%i AREAS TOTAL SUBTOTAL CIRCULATION 25% ROOMS TOTAL SUPPORT SPACES TOTAL PALO ALTO POLICE AND FIRE DEPARTMENTS STAFF SUPPORT STAFF J UNIT SPACEi AREA REQUIRED [ ACT. l SF coo~t I, 1998 J 2020 1 i , 1998 I 2020 1 NO’t~S o o o oo% o o 1200 1515328015 3240 808080 L-1 L-1 L-1 TOTALREQDSTAFF&ASFJ t 0 1 0 I i 556 556i8084 1,920 1,9201480480i2,400 2,400 860 1,2 O01153150~ 29011SI16016014545i60 601192192 60 . 75128120 200[8o 80BO80160160~ 2,268 2,757i567689[2,834 3,4465r2345~846 NOTES:I Defensive Tactics training wifl occur in the 50 seat training room listed in Facility Support2Lockers for PD Records and Dispatch personnel are included in their work area and are notwithin ~he main locker rooms ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 81 PALO ALTO PUBLIC SAFETY BUILDING STAFF AND FACILITY SUPPORT Staff Support Break Area - 720 SF Double sink Wall cabinet~ ~ Counterlop -- Vendingmachines ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 82 PALO ALTO PUBLIC SAFETY BUILDING STAFF AND FACILITY SUPPORT Staff Support Sleeping Rooms - 80 SF each Bedside Table Bunk Bed Chair 11 ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING STAFF AND FACILITY SUPPORT ENTITY: SECTION: PALO ALTO POLICE AND FIRE DEPARTMENTS FACILITY SUPPORT 1998 1998 2020 OFFICESPERSONNEL SPACES SUBTOTAL CIRCULATION 25% OFFICES TOTAL I WORK STATIONS SUBTOTAL CIRCULATION 351]i WORK STATIONS TOTALIWORK PLACES TOTAL % NCREASE IN STAFF SUPPORT SPACES SUBTOTAL , AREAS!Public Lobby CIRCULATION 25%1 ROOMS AREAS TOTAL Public Restrooms Lobby Interview ROOm LAN Closets t Janitors Closets ! Community/Training Room Training Storage Commun ty Room A/V Communi~/ Room Support / Kitchen, Storage Electronic Simulation Room Elevator Equipment Room Waste Bins Recycle Bins SUBTOTAL CIRCULATION 2S% ROOMS TOTAL SUPPORT SPACES TOTAL o o o 0 o o 0% 600 165 100 48 60 25 200 200 350 80 120 120 1-2 600 600 [ Iso/ 750! ~oo’, looi192~1920[ 2,$0~2,5001 2001 ~00~ 200:200 20~ " 200 120 3,632 ~3,632~ 908,908 ~ 4~40 4~4~ ~ S,290]S,2901 TOTAL REqD STAFF NOTES 6 4 5 NOTES: Interview room available to the public for report, complainu and interviews with PD or FD Not used I00 occupancy. This room will have the ability to be subdivided into 2.50 occupancy training and meeting rooms and will be accessible (o the public of[ the public main lobby The Electronic Simulation Room is used for Fire Department training and will be incorporated within the Community / Training Room Included in Building Gross Factor Kitchen, catering and storage room.Include in Lobby: Public sea~ing, public information kiosk, waft mounted memorial, wall mounted information form storage, public phone ROSS DRULIS ARCHITEGTS ROTH + SHEPPARD ARCHITECTS 84 PALO ALTO PUBLIC SAFETY BUILDING ¯ STAFF AND FACILITY SUPPORT Facility Support Community/Training Room - 2500 SF ~© © ©©© © © ©~ I ~© ©©©© @ © ©~ ©©©©©O©©, White marker board Ceiling hung monitors full screen A/V capacily aclive CAD monitor Training seating for maximum of 96 personnel, stackable chairs and 15" wide lables ROSS DRULI$ ARCHITECTS ROTH + SHEPPARD ARCHITECTS 85 PALO ALTO PUBLIC SAFETY BUILDING STAFF AND FACILITY SUPPORT F_acility Support Community Room A~V - 200 SF V~deo Wall Video Mirror Projector Video Monitor -- Counter with O.H. shelves (100 LF) ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 86 PALO ALTO PUBLIC SAFETY BUILDING WAREHOUSE Warehouse spaces are indicated for functions that require minimal or no building support features such as heating and cooling, plumbing or special power and com- munication systems. These spaces are intended to be secure and within the secure perimeter of the facili.ty. Warehouse spaces may be located in a site building, within the structured parking or in an adjacent structure depending on specific site con- straints. Area for the Warehouse spaces are not included in the base building require- ENTITY: SECTION: PALO ALTO POLICE AND FIRE DEPARTMENTS WAREHOUSE STAFF I "I ’ UNIT SPACEI AREA REQUIRED ’ I, 1998 ] 2020 ,,,1998 I 2020 " NOTES i PERSONNEL SPACES OFFICES SUBTOTAL CIRCULATION 25% OFFICES TOTAL WORK STATIONS SUPPORT SPACES AREAS I SWAT U’vehicle)i Motorcycles (/motor) I Motorcycles (/molor)Radar Trailer Storage ! Palrol Bicycle Facility ~ Bicycle Storage (bench) Bicyde Storage (bike) Community Policing Storage Patrol Storage B cycle Storage I P/E Bulk Storage SUBTOTAL CIRCULATION 35% WORK STATIONS TOTAL WORK PLACES TOTAL % INCREASE IN STAFF ROOMS SUBTOTAL CIRCULATION 2S%iAREAS TOTAL SUBTOTAL CIRCULATION 25% ROOMS TOTAL SUPPORT SPACES TOTAL o o o o 0% 2O 250 20 13 400 400 400 0! O~O’ 01 O, 0’,O~ 500j 500 2241 224! 1401 14015oo1soo 354:3oi 3o 60 ~604oo!400 4001 400 S1B 51B’ 4001 400 TOTALREqDSTAFF&ASFII 0 t 0 I1 ",1 1 4,4331 4,433! 2 7 3 NOTES: Included in ISD - Property & Evidence worksheet Parking for 7 motorcycles. Parking for 2 Radar Trailers Parking/storage for I0 Patrol bicycles, 2 maintenance stand areas and 2 workbenches Found bicycle storage area should be viewable from ouUide the security of the space Storage of traffic related equipment (barricades, stop signs, flares, traffic cones) Securable storage bins for incidental motorcycle equipment and gear located at each motorcycle parking space ROSS DRULIS ARCHITECTS ROTH + SHEPPARO ARCHITECTS 87 PALO ALTO PUBLIC SAFETY BUILDING WAREHOUSE Warehouse SWAT (Vehicle) - 500 SF Drive through (if possible) Decontamination / eyewash / emergency shower Hose bib FIo~r drain Auto supply cabinets O.H. door To secure parking ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING WAREHOUSE Warehouse Patrol Bicycle Storage Facility/ Bicycle Storage (Bench) Bicycle Storage (Bike) - 500 SF 24" deep workbench around room 6’ X 10’ workspace zone 18" X 5’-6" bicycle zone (10) 2’-2" X 6’-0" bicycle Lockers ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING WAREHOUSE Warehouse Bicycle Storage - 518 SF (34) 1’-6’ X 5’-6" --bicycle storage spaces ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 9O PALO ALTO PUBLIC SAFETY BUILDING EXTERIOR AREA Exterior Areas are indicated for functions that require minimal or no building support features such as heating and cooling, plumbing or special power and communication systems. These spaces are intended to be secure and within the secure perimeter of the facility. Exterior areas are desired to be open but within the secure perimeter of the facility. Due to site constraints they may be located within a parking structure or in an adjacent structure. Space needs for the Exterior Areas are separate from the base building requirements. ENTITY: SECTION: PALO ALTO POLICE AND FIRE DEPARTMENTS EXTERIOR AREAS I STAFF J "AREA REQUIRED ,, %12o2ol 2o2o ,NoTEs ’ PERSONNEL SPACESiOFFICES WORK STATIONS SUBTOTAL CIRCULATION 25% OFF CES TOTAL SUBTOTAL CIRCULATION 35o,’. WORK STATIONS TOTAL WORK PLACES TOTAL % NCREASE IN STAFF o o o o o o o o o o 0% SUPPORT SPACES AREAS K-9 Kennels (/area) K-9 Kennels (/area) K-9 Kennels (/areal Emergency Generator ROOMS SUBTOTAL CIRCULATION 25% AREAS TOTAL SUBTOTAL CIRCULATION 25%IROOMS TOTAL SUPPORT SPACES TOTAL 32 20 60 120 K-1 128 128i202oi60~120 ,’ 3~ ’ 328’82: 410’4101 TOTAL REqD STAFF &ASFI I 0 I 0 t I I I 4101 4101 I 2 3 NOTES: I 4 325F Kennels. 2 Dog grooming area. 3 Dog food storage. ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 91 PALO ALTO PUBLIC SAFETY BUILDING PARKING Parking requirements were derived from personnel interviews where existing vehicles were tabulated. Projections were based primarily of staff percentage increases for the Police Department and recommended increases for the Fire Department. The program recommends a 20% increase in vehicles to meet the Year 2020 requirements. It is acknowledged that site selection and site constraints will affect the way parking requirements are met vis a vis structured or surface parking. An average of 400 SF per parking space is projected and should be reasonable in establishing program level parking requirements. The program recommends that all police and fire department vehicles be assigned specific parking spaces for ease in accessing patrol cars that are shift assigned. Parking for personal employee vehicles are provided for 2/3 of the total PD employ- ees and 26 parking spaces are provided for Year 2020 Fire Department employees. ENTITY:PALO ALTO POLICE AND FIRE DEPARTMENTS SECTION:PARKING SUBTOTAL CIRCULATION 25% OFFICES TOTAL PERSONNEL SPACESOFFICES SUBTOTAL CIRCULATION 35% WORK STATIONS TOTAL WORK PLACES TOTAL % INCREASE IN STAFF WORK STATIONS SUPPORT SPACESAREASPolice Department Automobiles Patrol Vehicle Radio MaintenanceRadio Equipment Par~s StorageCushmans PD Employee ParkingFD Official & Employee Parking SUBTOTAL CIRCULATION 25% AREAS TOTAL SUBTOTAL CIRCULATION 25% ROOMS TOTAL SUPPORT SPACES TOTAL TOTAL REqD STAFF & ASF j’ STAFF UNIT SPACE AREA REQUIRED ACT.Sf CODE ~1998 J 2020 1998 2020 0 0 400 400 ROOMS oo 0 26,000 31,2001 486 4861 80 801 240 2401 41,316 ~10744~ 5,600 10,4001 118,431 23,S-~81 I 92,1S3 117~688 0 0 0 92~153 117r6 l’ o I o II J !92,153! 117,6881 NOTES 1,42 3 NOTES: I Current Police Department fleet is 65 cars total, including Patrol, unmarked and administration vehicles, 2020 parking count assumes a 20% increase over 1998 2 Space used by Communications Technicians in the servicing and repair of vehicle communications systems. 3 Secure storage area for Communications Tech’s tools and spare parts. 4 Consider locations (or electric charging stations in the event the Police and Fire Departments begin using electric powered vehicles 5 Parking spaces are provided for 213 of total PD employees 6 2020 parking provided for 26 total Fire Department vehicles ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 92 PALO ALTO PUBLIC SAFETY BUILDING SPACE STANDARDS As a basis for planning police and public safety facilities, the Consultants and the Project Team developed a set of performance and space standards for each compo- nent or division. The standards were used in operational and architectural program- ruing and in evaluation of previous standards identified in the EKONA report. In defining these standards, the Consultants presented alternative solutions employed by other police and fire departments in adopting agency wide space standards. Tasks included the development of space standards, based primarily on space use, identifying size, furniture, and equipment requirements for offices, assembly rooms, workstations, and support spaces. Space standards were reviewed and approved by key department heads and the Project Team prior to proceeding with the preparation of the facility space program. ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 93 PALO ALTO PUBLIC SAFETY BUILDING SPACE STAN DARDS O-1 Chief of Police Fire Chief 225SF 0-2 Assistant Chief of Police ISD Captain Patrol Captain Assistant Chief (FDA) Deputy Chief (FDA) SLAC Fire Marshal Fire Protection Manager EMS .Chief 200SF 13’-4" 0-3 Personnel & Training Lieutenant LieutenantCommunity Policing Lieutenant 168SF ROSS DRUMS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 94 PALO ALTO PUBLIC SAFETY BUILDING SPACE STANDARDS Records Supervisor Director of Emergency Services Director of Emergency Operations Center 1505F 0-5 Administrator (Fiscal) Persons Crimes Sergeant Property Crimes Sergeant Social Worker Traffic Manager (Lt.) Parking Supervisor Special Events Sergeant/Reserve Commander Fire Inspector Public Education Officer 120SF I0’~" ROSS DRULIS ARCHITECTS ROTH ÷ SHEPPARD ARCHITECTS 95 PALO ALTO PUBLIC SAFETY BUILDING SPACE STANDARDS 0-6 Executive Secretary Personnel & Training & RD Sergeant Internal Affairs Sergeant Health Resources Coordinator Communications Coordinator Supervisor Information Systems Supervisor Staff Assistant R & D Manager Budget Analyst (FDA) Executive Secretary (FDA) Line Supervisor Office Environmental Coordinator 10’-0" ©. IOOSF 0-7 Communications Technician IOOSF I0’-0" I ROSS DRULI5 ARCHITECTS 96 ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING SPACE STANDARDS WS-1 Volunteer Red Cross Work Station CliP Work Station Stanford PD Work station PG&E Work Station 36 SF WS-2 Staff Secretary Hot Office (Volunteers, Cadets, Light Duty) Office Specialist (FDA)Data Entry Clerk Parking Enforcement Officers Community Service Officers 48SF WS-3 Personnel & Training OfficerCourt Liaison PRS Warrants Persons Crimes Investigator Property Crimes Investigator Family Crime Workstations Crime AnalystOffice Specialist Code Enforcement Officer Field Supervisor (Sgts) CSOYouth Services Community Policing OfficerVolunteer Coordinator SergeantEMS Accounts Administrator 64 SF ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 97 PALO ALTO PUBLIC SAFETY BUILDING SPACE STAN DARDS WS-4 Program Assistant R & D Workstations Police Records Specialist Computer Technician Slets (1 CPU, 1 Printer) CJIC (I Printer) ODi (1 PC, 1 Scanner) Staff Secretary Traffic Officers High Tech Unit Workstations Task Force Workstations Narcotics Officer Property & Evidence Tech Photo Imaging / Optical Imaging / Microfiche Hazmat Specialist Inspectors 64 SF WS-5 Chief Dispatcher iOOSF ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 98 PALO ALTO PUBLIC SAFETY BUILDING SPACE STAN DARDS WS-6 Line Dispatcher 80SF 7 work stations 80 SF each I W-1 Waiting Area 18SF (Per Person) ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 99 PALO ALTO PUBLIC SAFETY BUILDING SPACE STAN DARDS L-1 Records Lockers Lockers SWAT Lockers PD Sworn Locker Room PD Civilian Lockers FD Lockers 10 SF, 7.5 SF and S SF LB-1 Library 2005F ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 100 PALO ALTO PUBLIC SAFETY BUILDING SPACE STANDARDS CP-1 Work Room, Copier Copier / Fax Station 1005F CP-2 Copier 160SF ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING SPACE STANDARDS CB-1 Coffee Station 45 SF Dedicated circuit per coffee maker I and 114" water line _1 Wall cabinets Countertop Sink CB-2 Lounge/Kitchen 1SOSF Dedicated circuit for coffee makerand 1/4" water line ROSS DRULIS ARCHITECTS 102 ROTH + SHEPPARD ARCHITECTS PALO ALTO PUBLIC SAFETY BUILDING SPACE STANDARDS CF-1 Watch Commanders Conference Field Sergeant Conference IOOSF CF-2 Human Resources Conference Room 1SOSF 12’~" ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 103 PALO ALTO PUBLIC SAFETY BUILDING SPACE STANDARDS CF-3 Conference Room 200SF CF-4 Conference Room ,375 SF ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 104 PALO ALTO PUBLIC SAFETY BUILDING SPACE STAN DARDS ¯I-1 Interview Room Suspect Interview Room juvenile Suspect Interview Room 80 SF I-2 Lobby Interview Room Victim I Witness Interview Room IOOSF I-3 Kids Interview Room 80 SF White board Children’s scale fumilure, equip, for video / audio t~plng I-.4 Soft Interview Room 120SF ....--.3 m ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS I O5 PALO ALTO PUBLIC SAFETY BUILDING SPACE STANDARDS C-1 Pedestrian Sallyport Temporary Juvenile Holding Temporary Adult Holding 40 SF Combination toilet, lav,and drinking fountain C-2 Single Occupancy Juvenile Cell Single Occupancy Adult Cell 60SF Combination toilet, lav. and drinking fou’ntain K-9 Kennels 32 SF Foot pedal operated sink Hose bib ROSS DRULIS ARCHITECTS ROTH + SHEPPARD ARCHITECTS 106 0 © d 0 0 0U~ 0 d