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HomeMy WebLinkAbout1996-12-16 City Council (39)THE SUBJECT OF THIS REPORT itvCOUNCIL PRIO~ .... City of Palo Alto14 TO:HONORABLE CITY COUNCIL FROM:CITY MANAGER DEPARTMENT: POLICE AGENDA DATE: December 16, 1996 CMR:504:96 SUBJECT:Budget Amendment Ordinance Accepting Local Law Enforcement Block Grant Funds REO_UEST Staff requests Council approval of the attached Budget Amendment Ordinance (BAO) that amends the FY 1996-97 budget to provide an additional appropriation awarded by the Bureau of Justice Assistance (BJA) Local Law Enforcement Block Grants Program to the Police Department in the amount of $29,514. Funds to cover the City’s required match of $3,279 are included in the Police Department’s budget. RECOMMENDATIONS Staff recommends that Council adopt the attached BAO in the amount of $32,793, which reflects acceptance of the BJA grant award ($29,514) and the lransfer from the Police Department’s budget ($3,279). POLICY IMPLICATIONS Expenditures offimds for youth programs comply with Council’s priorities established for this year. EXECUTIVE SUMMARY In August 1996, staff informed the City Council that the Police Depamnent had submitted an application to the United States Department of Justice Bureau of Justice Assistance for Local Law Enforcement (CMR:373:96). Staff was recently informed the application has been accepted and grant fimds are awardedto the City of Palo Alto. One of the special conditions associated with the acceptance of the award is that, prior to the obligation of funds, a public hearing must be held regarding the proposed use of the funds. CMR:504:96 Page 1 of 3 As reported in August, staff proposes using the grant award to hire a contract coordinator for the Positive Alternatives for Youth (PAY) program ($32,293) and for the purchase of computer equipment for use by the coordinator ($1,500). Originally, staff also proposed using some of the grant funds for a part-time job placement coordinator for the PAY program, but as reported in CMR:374:96, staff believes some of the Assembly Bill 3229 funds (CMR: 481:96) would be better used for that purpose. Another condition placed on the acceptance of the grant award is the formation of an advisory board. The purpose of the advisory board is to review the proposed use of funds and to make nonbinding recommendations regarding the use of the funds. Representation on the board must reflect participation from the Police Depamnent, the District Attorney’s Office, the Court, the School District, and a nonprofit or community group. In addition to the PAY Committee (representatives from the Police, Recreation and Human Services Departments, the School Board, School District, PTA Council, and the Human Relations Commission), Judge Tom Edwards, the Presiding Judge of Family Resources, and Deputy District Attorney Marc Buller, the Supervisor of the Juvenile Division, have agreed to serve on the Board. FISCAL IMPACT In compliance with BJA requirements, the City has established a mast fund in which BJA will deposit all payments received under the grant award. Funds totaling $29,514 will be deposited into the fund. Funds for the City’s required cash match ($3,279) are included in the Police Department’s budget. It should be noted that grant funds must be spent over a two year period. ENVIRONMENTAL ASSESSMENT This is not a project subject to CEQA requirements. ATFACHMENTS Ordinance CMR:373:96 CMR:481:96 PREPARED BY: LYNNE JOHNSON, Assistant Police Chief CMR:504:96 Page 2 of 3 DEPARTMENT HEAD REVIEW: DURKIN, Polio(~hief CMR:504:96 Page 3 of 3 ORDINANCE NO. ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING THE BUDGET FOR THE FISCAL YEAR 1996-97 TO ACCEPT A BLOCK GRANT FROM THE UNITED STATES DEPARTMENT OF JUSTICE BUREAU OF JUSTICE ASSISTANCE FOR A LOCAL LAW ENFORCEMENT PROGRAM FOR THE POLICE DEPARTMENT WHEREAS, pursuant to the provisions of Section 12 of Article iIi of the Charter of the City of Palo Alto, the Counci! on June 24, 1996 did adopt a budget for fiscal year 1996-97; and WHEREAS, the Bureau of Justice Assistance (BJA) Program awarded the City a Local Law Enforcement (LLE) program block grant of $29,514; and WHEREAS, the City must provide $3,279 over the grant period in matching funds, which amount wil! be provided from the Police Department’s budget; and WHEREAS, the Police Department has designated the grant funds to fund a contract program coordinator for the Positive Alternatives .for Youth .(PAY) program and to fund the purchase of computer equipment; and WHEREAS, a Local Law Enforcement subfund will be created in the Federa! and State Grants Special Revenue Fund for the purpose of accounting for this grant; and 9~EREAS, City Council authorization is needed to accept and expend the grant receipts and to amend the 1996-97 budget as hereinafter set forth. NOW, THEREFORE, the Council of the City of Palo Alto does ORDAIN as follows: SEgT!ON i. A Spetial Revenue Subfund entitled, "Local Law Enforcement Fund" within the Federal Revenue Fund is hereby established. SECTION 2. The sum of $29,514 is hereby appropriated to the Local Law Enforcement subfund in the Federal Revenue Fund, from a BJA Block Grant. SECTION 3. The sum of $3,279 is hereby transferred from the Police Department non-salary budget in the Request For Services Functional Area as matching funds to the Local Law Enforcement subfund in the Federal Special Revenue Fund. $E~TION 4. As specified in Section 2.28.080(a) of the Palo Alto Municipa! Code, a two-thirds vote of the City Council is required to adopt this ordinance. SECTION 5. The Council of the City of Palo Alto hereby finds that the enactment of this ordinance is not a project under the California Environmental Quality Act and, therefore, no environmental impact assessment is necessary. SECTION 6. As provided in Section 2.04.350 of the Palo Alto Municipa! Code, this ordinance shall become effective upon adoption. INTRODUCED AND PASSED: AYES: .NOES: ABSTENTIONS: ABSENT: ATTEST: .Mayor City Clerk City Manager APPROVED AS TO FORM: Senior Asst. City Attorney Deputy City Administrative Department Manager, Services APPROVED : Chief of Police TO: City of Palo Alto City Manager’s Report HONORABLE CITY COUNCIL FROM:CITY MANAGER DEPARTMENT: POLICE DATE: SUBJECT: August 8, 1996 CMR: 373:96 LOCAL LAW ENFORCEMENT BLOCK GRANT APPLICATION This is an informational report and no Council action is requested at this time. The Police Department has submitted an application to the United States Bureau of Justice Assistance for a Local Law Enforcement Block Grant. This report provides information on the application. Staff will return to Council for approval prior to actual receipt of any funds. RECOMMENDATIONS This is an informational report and no Council action is required at this time.. POLICY IMPLICATIONS There are no impacts on current policies. EXECUTIVE SUMMARY The Federal Omnibus Appropriations Act for FY 1996 authorized the Director of the Bureau of Justice Assistance (BJA) to make funds available to local agencies, under the Local Law Enforcement Block Grants Program for the purposes of reducing crime and improving public safety. Included among the purposes grant funds may be used for are crime prevention programs involving cooperation between the community and law enforcement personnel. As staff reviewed the grant application information, a determination was made that an opportunity may exist to assist in funding the recommendations that the Positive Alternatives for Youth (PAY) Committee is in the process of finalizing. This Committee was formed at the direction of Council to develop long-range strategies to deal with youth violence and gang CMR:373:96 Page 1 of 3 activity. After gathering information from youth questionnaires and examining other successful programs, the Committee began to construct a Palo Alto response to the diverse needs of young people in the community. While the Committee still has additional work to complete in the finalization of the recommendations, the general concept of PAY will be to establish a multifaceted program built on some existing programs such as the City’s Outlet Program, the Teen Center, and the gang prevention program, Gang Resistance Education and Training (G.tLE.A.T.), to provide enhancements to some of those programs, and to implement a job- placement program for at-risk youth. Staff believes that this program truly embraces the definition of crime prevention in that it will provide young people and their families with alternative activities, assistance, counseling and the opportunity to choose more positive life directions. City staff and members of the Committee believe that the key to the success of the PAY program will hinge on the availability of a coordinator, to oversee all the various components of the program and to ensure that at-risk youth and their families are provided the assistance and guidance they need, and for a job placement director, who will work with the business community in providing job oppommities for these young people. As a result, staff would propose, pending approval of the grant funding, to use these monies to hire a part-time temporary program coordinator and a part-time job placement director who would be instnunental in implementing the other components of the program. While staff would have preferred to present the Council with the specific PAY program recommendations prior to completing the grant application, staff did not want to miss the chance for a potential grant award. Therefore due to the short application period, staff has submitted an application to BJA. Before actual expenditure of any funds that may be received, staff will return to Council with the PAY program recommendations in detail. If grant funds are received, under the provisions of established by BJA, the City would have two years during which to expend the funds. FISCAL IMPACT Distribution of grant funds will be determined based upon crime rate data and population of each local agency. According io information received from BJA, Palo Alto’s award would be in the amount of $29,500. Cities receiving grant funds are required to provide a one-ninth match. Based upon the amount of Palo Alto’s potential award, the City’s match would be approximately $3,279. CMR:373:96 Page 2 of 3 ENVIRONMENTAL ASSESSMENT This is not a project as defined by the California Environmental Quality Act and is not subject to CEQA requirements. PREPARED BY: DEPARTMENT HEAD REVIEW: Lymae Johnson, Assistant Police Chief CHRIS DURKIN, P/olic~ Chief CITY MANAGER REVIEW: CMR:373:96 Page 3 of 3 THE SUBJEC )F THIS REPORT C: ty of Palo Alto Report TO:HONORABLE CITY COUNCIL FROM:CITY MANAGER DEPARTMENT: POLICE AGENDA DATE: SUBJECT: December 2, 1996 CMR:481:96 Budget Amendment Ordinance Accepting AB 3229 Funds REQUEST Staffrequests Council approval of the attached Budget Amendment Ordinance that amends the FY 1996-97 budget to provide an additional appropriation provided by Assembly Bill 3229 for the Police Department in the amount of $136,129.89. RECOMMENDATIONS Staff recommends Council adopt the attached BAO in the amount of $136,129.89, which accepts Assembly Bill 3229 funds and provides authorization for expenditure of the funds for 1) The Positive Alternatives for Youth program (PAY), 2) the City Crime Alert program, and 3) the Gang Resistance and Education and Training (G.R.E.A.T.) program. POLICy IMPLICATIONS Expenditures of funds for youth programs comply with Council’s priorities established for this year. EXECUTIVE SUMMARY In September 1996, Council gave conceptual approval for the use of funds allocated to the City and the Police Department as the result of AB 3229 funding (CMR:402:96). A Public Hearing was held at that time in compliance with the regulations set forth in the legislation. Since that time, the City has established the required Supplemental Law Enforcement Services Fund (SLESF) and the monies have been deposited into the fund. As outlined in the September staff report, $121,129 will be used for the PAY program that will be implemented, $10,000 for the Community Crime Alert program, and $5,000 for the G.R.E.A.T. program. Attachment A provides a detailed listing of how the funds will be expended in each of those programs. It should be noted that the estimates for some of the CMR:~81:96 Page 1 of 2 components provided in September have been adjusted as budgets for the components were finalized. FISCAL IMPACT Funds totaling $136,129 have been deposited into the City’s SLESF for expenditure for the above listed programs. ENVIRONMENTAL ASSESSMENT This is not a project subject to CEQA requirements. ATTA,(~HMENT$ CMR:402:96 Attachment A: Detailed Proposed Expenditures by Program Ordinance PREPARED BY: Lyrme Johnson, Assistant Police Chief DEPARTMENT HEAD REVIEW: CITY MANAGER APPROVAL: RIS DURKINV~lice Chief CMR:481:96 Page 2 of 2 Attachment A Proposed Expenditures by Program Positive Alternatives for Youth (PAY) School year tutors Summer program tutors Subtotal Mentoring Trainin" g for mentors Transportation costs for youth/ mentors to/from activities Activities Subtotal Recreation Safer Summer class instructors/ sports camp instructors Middle school program Field trip transportation/ admission fees/supplies Subtotal Community Services ¥CS employee coordinator for learn/serve project classes Trainer/release time for eight teacher training Subtotal Counseling/ Life Skills Supervisor/intems for counseling sessions/parent support groups Bilingual counselor Middle school job preparation training program Equipment/supplies Subtotal $27,000 3,000 $30,000 $ 160 595 4,245 $ 5,ooo $9,000 8,000 16,000 $33,000 $ 2,000 1,000 $ 3,000 $ 7,000 19,000 2,000 2,129 $ 30,129 Job Placement Summer job coaching program, seminars, vocational training, field trips Appreciation events Payment for volunteers Job placement coordinator Subtotal 8,000 1,000 1,000 10,000 20,000 Subtotal PAY $121,129 Gang Resistance Education and Training Program (G.R.E.A.T.) Summer program including classroom and Extracurricular actvifies Supplies/awards Program subtotal $ $ 3,000 2,000 5,000 Community Crime Alert Program Fax machine purchase/installation/monthly costs - 20 machines Paper/supplies Program Subtotal $ $ 9,400 600 10,000 Total $136,129 ORDINANCE OF THE CO~qCIL SF 7HE CITY OF PALO ALTO AMENDING THE BUDGET FOR THE F!S2AL I’EAR 1996-97 TO PROVIDE AN ADDITIONAL APPROPRiATIO:: FI? THE POLICE DEPARTMENT TO RECEIVE SUPPLE~dENTAL F~?ZZ:?7 FOR THE CITIZENS OPTIONS FOR PUBLIC SAFETY (COPS) PR2~?Y<f -STATE ASSEMBLY BILL (AB) 3229. WHEREAS, pursuant to the provisions of Section 12 of Article III of the Charter of the City of P&ic Alto, t~e Council on June 24, 1996 did adopt a budget for fiscal -.-ear 1995-96; and WHEREAS, AB 3229 enacted on July i0, 1996, provides supplemental funding for local law enforcemen= aTencies under the COPS Program; and WHEREAS, the City app!iei f:r and received an allocation of $136,129.89 as supplementa! funilnT: and 9~EREAS, on September 24, 125~. Council approved in concept the distribution and use of AB 3215 fu_is; and WHEREAS, the areas to re=~:ve allocation are: $121,129.89 Positive Alternative for Youth Pr-?ram; $i0,000 the Community Crime Alert Program; $5,000 Gang Resistance Education and Training Program; and 9~EREAS, the funds will be d÷z~sited, into the newly created Law Enforcement Service Fund and use cf the allocation will be submitted to the County’s Supp!emen%al Law Enforcement Oversight Committee; and WHEREAS, City Council au:hcrlzation is needed to accept and expend the grant receipts; and WHEREAS, City Council authori:a:ion is needed to amend the 1996- 97 budget as hereinafter set NOW, THEREFORE, the Counci- := ~he City of Pa!o Alto does ORDAIN as follows: SECTION I. The sum of One Hundred Thirty Six Thousand One Hundred Twenty Nine and 89.’10[, Dollars ($136,129.89) is hereby appropriated to the Law Enfozcemenn Services ~und and expenses in this fund are correspondingly increase/. SECTZON 2. This transaction will have no effect on the Budget Stabilization Reserve. SECTION 3. As specified in Section 2.28.080(a) of the Palo Alto Municipal Code, a two-thirds vote of the City Council is re.quired to adopt this ordinance. SECTION 4. The Council of the City of Palo Alto hereby finds that the enactment of this ordinance is not a project under the California Environmental Quality Act and, therefore, no environmental~ impact assessment is necessary. SECTZON 5. As provided in Section 2.04.350 of the Palo Alto Municipa! Code, this ordinance sha!l become effective upon adoption. INTRODUCED AND PASSED: AYES: NOES: ABSTENTIONS: ABSENT: ATTEST:APPROVED: City Clerk Mayor APPROVED AS TO FORM:City Manager Senior Asst. City Attorney Deputy City Administrative Department Manager, Services Chief of Police TO: City °f Pal° Alt° City Manager’s Report HONOILiBLE CITY COUNCIL FROM:CITY blANAGER DEPARTMENT: POLICE AGENDA DATE: September 24, 1996 CMR:402:96 SUBJECT:Approval of Expenditure of AB 3229 Funds (Supplemental Funding for Citizens Option for Public Safety) REQUEST Assembly Bill 3229 enacted on July 10, 1996, provides supplemental funding for local law enforcement agencies under the COPS Program (Citizens Option for Public Safety). In compliance with this legislarior~ staff is requesting Council for conceptual approval for expenditure of those funds alJocated to the City of Palo Alto totalling approximately $135,000. Pending Council’s conceptual approval, staff intends on using the funds for three purposes: 1) the proposed Positive Alternatives for Youth (PAY) Program components, 2) a City Crime Alert program using fax machines and the City’s TRAK system, and 3) the Gang Resistance and Education and Training (G.R.E.A.T.) Program. RECOMMENDATIONS Staff recommends Council’s conceptual approval for the use of funds allocated to the City and Police Department as the result of AB 3229 distribution for the Positive Alternatives for Youth Program, the City Crime Alert Program, and the G.K.E.A.T. Program. Prior to receipt of the actual funds, staff will return to Council with a Budget Amendment Ordinance (BAO), which will include more detailed allocation requests. POLICY IMPLICATIONS Expenditures off-ands for youth programs complies with Council’s priorities established at the beginning of the year. EXECUTD, rE SUMMARY Requirements of AB 3229 Assembly Bill 3229, which became effective on July 10, 1996, allocates $100 million to counties and cities for the purposes of the Citizens Option for Public Safety Program. CMR:402:96 Page 1 of 10 Legislature enacted the bill in order to fill the need for additional resources at the local levels for the purpose of ensuring public safety. As a result of this bill, each county is required to establish a Supplemental Law Enforcement Services Fund (SLESF) to received State funds. The funds in each county are to be distributed as follows: 1) 3) 12.5 percent to the Sheriff’s Office for jail construction and operation; 12.5 percent to the District Attorney’s Office for criminal prosecution; and 75 percent to the county and cities based upon population for front line law enforcement services, including community crime prevention and anti-gang activities.. Under the provisions of AB 3229, governing boards of each city must hold a public hearing during September for the purposes of reviewing and approving the Police Department’s request for expenditures of the funds. The funds must supplement existing services and cannot be used to supplant any existing funds. Once Council approves the Police Department’s request, the proposal must then be submitted to the County’s Supplemental Law Enforcement Oversight Committee (SLEOC), which will consist of a Police Chief, the Sheriff, the District Attorney, the County Executive and a City Manager. The Police Chief and City Manager appointments to SLEOC are made by the cities by a selection committee. The Santa Clara County selection committee has appointed David Kuapp, City Manager of Los Gatos, and Mike Maehler, Police Chief of Mountain View. In addition to reviewing all of the proposals to determine whether the expenditure of the funds are in compliance with the legislation, SLEOC is responsible for producing an annual report to the public. Each city is also required to establish a separate SLESF, so that these monies are not intermingled with general fund dollars. The City’s financial officer must provide monthly investment and expenditure reports. Additionally, the City must submit an annual audit report to the SLEOC. It should be noted that while this bill covers allocation of funds for one year, according to information received by staff, there are defimite possibilities for continued funding during subsequent years. Funding Recommendations Staffis recommending that AB 3229 funds be allocated in the following manner: Sl19,000 for the Positive Alternatives for Youth Program; $10,000 for the Community Crime Alert Program; and $5,000 for the Gang Resistance and Education and Training Program. CMR:402:96 Page 2 of 10 Positive Alternatives for Youth Pro-~’7.. While the PAY Committee is still in ’-,~ ~:z :ess of finalizing the recommendations associated with the program, due to the pubIic i-~ea~-m~_ requirement included in AB 3229, staffis able to provide only the conceptual framew:.:k and :os,: estimates for the components associated with the proposed program at this time. PendJ_n~ Council and SLEOC approval, prior to actual receipt of the funds, more details for each : :mpo:.~:.= and more precise allocations will be presented to Council with a BAO. While traditionally the causes and. cure.~ of youth violence and gang activities have been addressed by the criminal justice sys:em and s:hools, there is now the realization that because these problems affect entire commu_-.i- ~:, !-.-. ~-e best addressed from a community approach. As a result, the PAY Committee hz~ devt!~’?ed a six-component program using resources of not only the Police Department, bm ~-.~ Co~_~-,’~-~it’,’ Services Department, the Palo Alto Unified School District, the business commu~i~" a_’~ o~er organizations who deal with young people. The components include mentom-.~, con-_.-a~nity services, job placement, recreation, life skills/counseling and tutoring. Att~.~,_=-..=_.-...~. is a draft Strtlctural design of the program. The follovd.ng is a summar3’ of each pro?oset : .~mponent: Life Skills/Counselin~ Goa._._.~l: To provide counselL-.2 se:’-,i:ts ~o families, parents, and young people; and to provide life sldils trairmn~, to young people to assist them in their preparation for employment Obi.ectives: ¯ To conduct intake assessmea:s for families and young people and to screen for major problem areas. ¯To provide six week~ (mn~ ho,~s) of bilingual classes and support groups to parents. ¯To provide, with assistance from PAUSD, bilingual individual, family and group counseling sessions for targeted families and youth. ¯To conduct job coacl-ing classes for targeted youth. Target Group: Middle and high school students i_n PAUSD. Parents of middle and high szh0ol s~udents in PAUSD, including those who are Spanish speaking. CMR:402:96 Page 3 of 10 Summary: This component would include counseling, career education!vocational training for high school students, and middle school job preparation traini.ug for at-risk young people. Use of Funds: As an expansion of Adolescent Counseling Services’ programs currently in place, approximately $36,000 would be used to pay interns who would serve as counselors and who would conduct the classes. Job Placement Goa.__...!l: To obtain part-time work for high risk young people that will provide constructive activities, teach them responsibility, enhance their self-esteem, provide for adult role models, and expose them to the working environment. Objectives: ¯ During the first year, identify and place 15 high risk high school students in jobs and have them successfully complete a minimum of 60 days of employment at the same place of employment. Target Group: Students - 15 high risk youths (five Spangler, five Gunn, five Paly) Summary: A pilot job placement program was instituted this past year by the Police Department and Recreation Division. Five at-risk young people who attended SpanNer School were identified for participation. With assistance from the Downtown Marketing Committee, five employers were found. The young people worked three to four days a week. The 15usiness pays their salary. This program would be expanded and enhanced to ensure that young people get connected with mentors and also to include counseling provisions. Use of Funds: Monies ($10,000) for this component would be used for costs for counselors to work with this group of young people several hours a week, and instructors for seminars to assist the young people as they prepare and enter the work world. Additionallya some funds would be used for several small appreciation events for those businesses who participate. Mentoring Goa..__.!l:To provide the youth of our community with positive role models and avenues to help achieve successful life goals. CMR:402:96 Page 4 of 10 Objectives: ¯ Identify 15 adult ~ .~:.:ee.~ who are willing to mentor an at risk youth for a minimum of two he, ._:s a w~ek. ¯Provide two hour~ _-~f ref~.rral training to each volunteer conducted by the Program Coordina~: Target Group: Fifteen high risk youth (n-. ’- ~ :.-~rlap with job placement) Summary: A need for n. component would assist i_ people a minimum of r~:, resources and referrals, sug developing successful me Volunteer Program, sen’ice for high risk young people is very apparent. This . ring adult mentors who will work with these young ho:z-.~ a week. Each mentor would receive training in ~:fivifies with the youth involved, and guidelines for re!~onskips. Mentors will be recruited from the City’s :~:~fions, local businesses, and nonprofit organizations. Use of Funds: Funds for __~ ::._ ?onent ($5,000) will be used to defray some of the costs of activities for the- :::~:~. --_.nd the young people. Recreation Goa...._A:To provide positiv~ _:~d ?~thy recreational activities that are social, physical, and fun. Obiectives: ¯ To provide an ou~.: for ki~ school students to create and plan recreational activities for their 1: :r~. To co-sponsor recr ~fion~ activities with high school staff, school clubs and community groups. To provide recreafi~ ~al actvifies in both north and south Palo Alto. To develop mulfi-s:~ool social activities to bring high school students together in a positive enviro:_~ent. Target Group: All high school students All middle school student_~ Summary: Existing recrea~ -.n programs for all young people such as Safer Summer, the Outer Program and the -_’. ~en Center have contributed a great deal to the positive CbiR:402:96 Pa~e $ of 10 environment for the youth in this community. These programs would not only continue under the PAY program, but would be enhanced in order to reach more young people. Examples would include the development of a summer program for middle school students, increases in field trips, classes for personal development, and development of sport clinics with Stanford athletes. Use of Funds: Monies for this component ($35,000) would be used for the enhancement to the Outlet, Teen Center, and the Safer Summer Program. Tutoring Component Goa.......jl: To provide opportunities to teens to receive quality tutorial services to enhance their educational growth. Obiectives: ¯ ¯ To provide regular tutorial service in both north and south Palo Alto. To provide regular tutorial services to middle and high school teens. To provide afternoon and evening tutorial services. To offer both adult and peer tutoring. Target Group Middle and high school students in PAUSD who have attendance problems, learning disabilities and academic deficiencies. Summary: While there are currently some tutoring opportunities provided in the schools and in the Outlet Program, the PAY Committee believes more young people would benefit from additional opportunities. Use of Funds: Funds associated with this component ($30,000) would be used to compensate tutors. Communiw Services Goa.__..~l: To provide community service volunteer opportunities. Objective: ¯ Explore two options for community service opportunities. a)Connect students to learning by incorporating curriculum augmented volunteer opportunities. into their academic Page 6 of 10 b)Develop a catalog-ue of internship opportunities to connect at-risk youth with positive volunteer options to work off court-ordered community service. Develop reward system for positive completion of community service assignments. a) Em-n academic credits uh.rough Palo Alto Unified School District for satisfactory completion of assignments. b) Create positive comm"__-.!)" internship options which can be listed on a resume. c)Link volunteer sen’ice assi~munents to training needs for future job opportunities. Look at some types of service or pizza party, rewards. service d) Connect community ser~’i:~ component with Mid-Peninsula clubs/agencies. a) Develop connections ~:?, community service organizations. Target Group: High school students who are at-risk Middle school students who are unabie to participate in job placement Summary: The activities and sen’ices provided under this component would also expand current programs coordinatec~ by the City’s Human Services Division. These organizations include Youth Commm~.it’,’ Service (YCS), the HAAS Center for Public Service, Community IMPACT, NOVA Youth Job Training, Friends for Youth, Project AIMYE, and the Palo Alto Teen Cen:er. The primary focus will be on middle school students who are too young to participate in the job placement activities. Use of Funds: Funds for this compon~t ($3,000) would be used for development of an alliance between the PAY Program and community agencies to enhance volunteer opportunities for young people. Council will recall that staffhas submitted an application to the United States Bureau of Justice Assistance for a Local Law Enforcement Block Grant (CMR:373:96). The proposal associated with the application is for the allocation of want funds to be used to hire a part-time program coordinator and a part-time job placement director. Should this funding not be received, staff would propose using approximately $35,000 of AB 3229 funds for this purpose. If this were to occur, the estimated funds needed for component costs would be reduced. Staff anticipates receiving notification regarding the grant application in early fall. CMR:402:96 Page 7 of 10 Communi _ty Crime Alert System The Police Department was recently provided wit) system, Technology to Recover Abducted Kids (TR Department to instantly develop a high quality, distribute the flyer to other law enforcement agen teams include the media, business owners, scl- SocialTech Incorporated for the purpose ofintegr: efforts. Large corporations such as I-Iewlett-Pact: to sponsor a regional program that placed these sy area. The Charles and Helen Schwab Family Foun systems for Menlo Park, East Palo Alto, and Pal community collaboration, the Palo Alto Pohce Dep~ Alto and Peninsula Kiwanis Clubs and from Palc remaining one-third of the costs for the system. :~ue opportunity to obtain a computer ~ne system is designed to enable the shag-child flyer and to electronically ~ to Community Alert Teams. These -::. The system was developed by .~-n.rnunity resources in collaborative :dstrom, Chevron and others helped ’ police departments tkr.oughout the ionated two-thirds of the cost of the " olice Departments. As part of the :eceived contributions from the Palo ~ ~_ mmunity Child Care to defray the The system was purchased and recently installed other uses for the system, in addition to distributin an example, because fax numbers for each law e~ Clara Counties are programmed into the system, a of a wanted suspect was distributed almost instants- retail establishments, and schools are being progra_rm be used to disseminate crime trend and alert informa. its installation, staff has identified -,::,ation about abducted children. As .... :nt agency in San Mateo and Santa ¯ ~q the information and photograph " Currently, fax numbers for banks, u-,.~o the system. The system will then ~:, ~,~u-ious segments of the community. Staffhas determined that it would be very beneficial locations for the same purpose and, as a result, allocation to purchase machines. These machines v Block Captains’ hom6s in key areas throughout be disseminated in a very timely and efficient rnanne~_ --.v.~. fax machines in key neighborhood .:,?..osing to use some of the AB 3229 .-; ~:_~ installed in Neighborhood Watch . :,. ~rime alert information would then i.,-~ residential areas of the City. Staff believes the addition of the TRAK system will help tc - ~hance the safety of the community and prevent additional crimes from occurring. The rece~ -~~:~efience with the serial rapist and the need to inform the public demonstrates the benefit o: ’, e nei~borhood element to the system. Funds in the amount of $10,000 would cover the purc the per fax charges for ten locations. Since fax n- receive, staff feels comfortable in ensuring their use c the Block Captain to complete a fax audit log and cc line charges. ..:~., monthly telephone line charges and °~es are made only to both send and - ft.- crime alert purposes, by requiring : ~-~g the logs with the monthly phone G.R.E.A.T. Progr, am CMR:,102:96 Page Last year, the Police Department initiated a pilot G.L.E..-’,.T. program and is continuing it this current fiscal year. The nine-week program is pres:nted to sixth grade students at both Palo Alto middle schools. Students who participate in r.he program are provided an opportunity to discover for themselves the consequences of gang violence through structured, reality-based exercises and interactive approaches to learning. Ir,:luded in the program are many optional and extended activities which reinforce what the stu~..~n~s learn in the classroom. Since school has started this year, staff has determined that addis. _~n~ funds would be beneficial for these optional activities. Additionally, funds are needed ~.o I~--o’~ide for incentives such as t-shirts, and projects for the students involved in the pro~-a~,...~.s a result, staff is requesting $5,000 from the AB 3229 allocation for this program. FISCAL IMPACT Palo Alto’s allocation of AB 3229 funds totals $135. I? ¢’..-~er these funds have been released by the State and County, they would be deposited i_-.r.o a Cib’ supplemental law enforcement service fund which would be established. Staffpropo_~.~_~ to, use $119,000 for the PAY Program, $10,000 for the City Crime Alert System, and $5,0:2~;, for the G.R.E.A.T. Program. Funds were distributed to the counties on Septemb:: 26. ENW’IRONMENTAL ASSESSMENT This is not a project subject to CEQA requixement~. ATTACttMENTS Attachment A: Proposed PAY Program Structure CMP~:373:96 PKEPAP,.ED BY: LYNNE JOHNSON, Assistant Police Chief CMR:402:96 Page 9 of 10 DEPARTMENT HEAD REVIEW: CITY MANAGER APPROVAL: C3VI1~40~:9~Page 10 of 10 City Sit?.’ of Palo Alto ger’s Report TO:HONORABLE CITY COUNCIL FROM:CITY MANAGER DEPART ~.NT: POLICE DATE:August 8, 1996 5?,IN: 373:96 SUBJECT:LOCAL LAW ENFORCEMENT BL3 ~K G1L4~NT APPLICATION REQUEST This is an informational report and no Council action is rec"~:-:ed at th2~ time. The Police Department has submitted an.apphcation to the United States i =_-_~zu of Justice Assistance for a Local Law Enforcement Block Grant. This report provides ~:’~.,-mation on the apphcation. Staff will return to Council for approval prior to actual recei~. ~. any funds. RECOMMENDATIONS This is an informational report and no Council action is requ:---. - at this time.. POLICY IMPLICATIONS There are no impacts on current policies. EXECUTIVE SUMMARY " The Federal Omnibus Appropriations Act for FY 1996 autho.-.2~. ~ the Director of the Bureau of Justice Assistance (BJA) to make funds available to loc~ a~encies, under the Local Law Enforcement Block Grants Program for the purposes ofreducinS= crime and improving public safety. Included among the purposes grant funds may be used for are crime prevention programs involving cooperation between the community and iaw enforcement persormel. As staff reviewed the grant apphcafion information, a dete..~ation was made that oppommity may exist to assist in funding the recornmendatio~s ,.hat the Positive Alternative; for Youth (PAY) Committee is in the process of finalizing. Thi~ Committee was formed at t2-:~ direction of Council to develop long-range strategies to deal vd~= youth violence and gang CMR:373:96 Page I of 3 activity. After gathering information from youth questio~es and examining c her successful programs, the Committee began to consmact a Palo Alto response to the diverse ...eeds o_~ young people in the community. While the Committee still has additional work to ~omplece in the finalization of the recommendations, the genera] concept of PAY will be ~o es~.blish a multifaceted program built on some existing programs such as the City’s Oufi ~: Pro~_ra, the Teen Center, and the gang prevetttion program, Gang Resistance Educafio:. and Training (G.tLE.A.T.), to provide enhancements to some of those programs, and to ~-.!eme:.: a job- placement program for at-risk youth. Staff beheves that this program tnfl~ emb:-~_:es the definition of crime prevention in that it will provide young people and thei_- fami!;, es with alternative activities, assistance, .counsehng and the oppommity to choose more positive hfe directions. City staff and members of the Committee believe that the key to the succe~_~ of the PAY program will hinge on the availability of a coordinator, to oversee all the ratio s components of the program and to ensure that at-risk youth and their families are provided the asa~.stance and gtfidance they need, and for.a job placement director, who will work wh~ the business commuaity in providing job opportunities for these young people. As a resu. :, st~ would propose, pending, approval of the grant ~nding, to use these mordes to I~5 ? a y ~-time temporary program coordinator and a part-thne job placement director v.~o w~c~uld be instrumental in implementing the other components of the pro~am. While staff would have preferred to present the Council with the specific Y.-’~Y p:ogram recommendations prior to completing the grant application, staff did not waist to n-fiss the chance for a potential grant award. Therefore due to the short application pe~od, st~T has submitted an application to BJA. Before actual expenditure of any funds that ma: be received, staff" will return to Council with the PAY program recommendations in detail. ~f grant funds ar~ received, ~.mder the provisions of established by BJA, the City would have two years during wIfich to expend the funds. FISCAL IMPACT Distribution of grant funds vfi.ll be determined based upon crime rate data and population of each 1~ agency. According to information received from B3 .A,. Palo Alto’s award would be in the amount of $29,500. Cities receiving grant funds are required to provid~. a one-ninth match. Based upon the amount of Palo Alto’s potential award, the City’s ma:ch wo~Ad be approximately $3,279. ClVIR:373:96 Page 2 or 3 ENVIRONMENTAL ASSESSMEN’T PREPARED BY: Lynne Jotmson, Assistant Police Chief DEPARTMENT HEAD REVIEW: CITY M.t~AGER REVIEW: CHRIS DURKN, ~olice Chief ~MING, Cityffv~anager CMR:373:96 ~- -~ -