HomeMy WebLinkAbout1996-10-28 City Council (16)City of Palo Alto
City Manager’s Report
3
TO:HONORABLE CITY COUNCIL
FROM:CITY MANAGER DEPARTMENT: HUMAN RESOURCES
AGENDA DATE: October 28, 1996 CMR:447:96
SUBJECT:Amendment to Extend Temporary Employment Services Agreements
with Kelly Temporary Services, Inc., Roberta Enterprises, Inc., and
Wollborg-Michelson Personnel Services, Inc.
REQUEST
This report requests the Council’s approval of proposed amendments to the existing temporary
employment services agreements with Kelly Temporary Services, Inc., Roberta Enterprises,
Inc., and Wollborg-Michelson Personnel Services, Inc. to extend the contracts for a ninety-day
period beginning December 1, 1996 to February 28, 1997.
RECOMMENDATIONS
Staff recommends that Council approve the extension of the temporary employment services
agreements with Kelly Temporary Services, Inc., Roberta Enterprises, Inc., and Wollborg-
Michelson Personnel Services, Inc. for a ninety-day period beginning December 1, I996
through February 28, 1997 at the current rates.
POLICY IMPLICATIONS
These contract amendments do not raise any issues about changes to existing City policies.
EXECUTIVE SUMMARY
The City spent approximately $516,458 in fiscal year 1995-96 for temporary employment
services. Such services are utilized where agency employment is more cost effective and
efficient than hiring temporary employees directly onto the City payroll. For the past three
years, the City has had three agencies under contract to provide temporary employees to City
departments on an as-needed basis: Kelly Temporary Services, Inc., Roberta Enterprises, Inc.,
and Wollborg-Michelson Personnel Services, Inc. All three agencies provide the same basic
services and all three contracts were negotiated with the same overhead rates. Having three
contracts assures that the agencies remain competitive in terms of providing the highest quality
service and temporary employees, as City departments are free to select any one of the three
contracted agencies to fill their staffing needs.
CMR:447:96 Page 1 of 2
These contracts were previously extended for a one-year period and will expire November 30,
1996. Staff is requesting an additional ninety-day extension of these contracts from
December 1, 1996 to February 28, 1997.
The purpose for the extension request is to allow sufficient time to: 1) expand the scope and
types of services to be provided under the City’s temporary employment services agreements;
2) conduct a comprehensive bidding process; and 3) complete subsequent negotiations of new"
temporary agency contracts. In response to departmental needs, the Human Resources
Department (HRD) staff will be expanding the scope and type of services to be provided under
the City’s temporary employment services agreements. The services requested will include
temporary staffing for Information Technology (IT), Finance/Accounting, and potentially other
technical (e.g., engineering) positions and establishing a pool of temporary clerical/admini-
strative staff who have a familiarity with City departments and their programs, policies and
systems.
Additional time is needed to develop the Request For Proposal, to evaluate the bids that are
submitted and to negotiate the best possible set of contracts for the City.
FISCAL IMPACT
No additional funding is required for these contracts as temporary employment services are
budgeted in departmental budgets each year.
ENVIRONMENTAL ASSESSMENT
There is no environmental assessment needed for these agreements.
ATTACHMENTS
PREPARED BY: Gary King, Manager oI Employment
DEPARTMENT HEAD REVIEW: ~
JAY’:C.
Director of Human Resources
CITY MANAGER APPROVAL:
CMR:447:96 Page 2 of 2
AMENDMENT NO. 2 TO CONTRACT NO. C3037888
BETWEEN THE CITY OF PALO ALTO AND
KELLY SERVICES, INC.
This Amendment No.2 to Contract No. C3037888
("Contract") is entered into , by and between the
CITY OF PALO ALTO, a chartered city and a municipal corporation of
the State of California, and KELLY SERVICES, INC., a California
corporation, located at 2470 E1 Camino Real, Suite 102, Palo Alto,
CA 94306.
RECITALS:
WHEREAS, the Contract was entered into between the
parties for the provision of temporary employment services; and
WHEREAS, the parties wish to amend the Contract;
NOW, THEREFORE, in consideration of the covenants, terms,
conditions, and provisions of this Amendment, the parties agree:
SECTION I. Section 5 is hereby amended, in whole or in
part, to read as follows:
"This agreement shall commence on December i,
1992 and shall continue in full force and effect
until February 28, 1997 or until terminated as
provided herein."
II
II
II
II
II
II
II
II
II
II
II
II
II
II
II
961009 lac 0031439
SECTION 2. Except as herein modified, all other
provisions of the Contract, including any exhibits and subsequent
amendments thereto, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have by their duly
authorized representatives executed this Amendment on the date
first above written.
ATTEST:CITY OF PALO ALTO
City Clerk Mayor
APPROVED AS TO FORM:
Senior Asst. City Attorney
APPROVED:
KELLY SERVICES, INC.
Its:
Taxpayer I.D. No. 38-1510762
City Manager
Director of Human Resources
Deputy City Manager,
Administrative Services
Risk Manager
961009 lac 0031439
2
CERTIFICATE OF ACKNOWLEDGMENT
(Civil Code § 1189)
STATE OF
COUNTY OF
)
)
)
On
notary public
, before me, the undersigned, a
in and for said County, personally appeared
personally known to me (or proved to me on the basis of
satisfactory evidence) to be the person(s) whose name(s) is/are
subscribed to the within instrument, and acknowledged to me that
he/she/they executed the same in his/her/their authorized
capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument.
WITNESS my hand and official seal.
961009 lac 0031439
AMENDMENT NO. 2 TO CONTRACT NO. C3037944
BETWEEN THE CITY OF PALO ALTO AND
ROBERTA ENTERPRISES, INC.
This Amendment No.2 to Contract No. C3037944
("Contract") is entered into , by and between the
CITY OF PALO ALTO, a chartered city and a municipa! corporation of
the State of California, and ROBERTA ENTERPRISES, INC., a
California corporation, located at 485 Ramona Street, Palo Alto,
CA 94301.
RECITALS:
WHEREAS, the Contract was entered into between the
parties for the provision of temporary employment services; and
WHEREAS, the parties wish to amend the Contract;
NOW, THEREFORE, in consideration of the covenants, terms,
conditions, and provisions of this Amendment, the parties agree:
SECTION 1. Section 5 is hereby amended, in whole or in
part, to read as follows:
"This agreement shall commence on December I,
1992 and shall continue in full force and effect
until February 28, 1997 or .until terminated as
provided herein."
II
II
II
II
II
II
II
II
II
II
II
II
II
II
II
961009 lac 0031440
1
SECTION 2. Except as herein modified, all other
provisions of the Contract, including any exhibits and subsequent
amendments thereto, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have by their duly
authorized representatives executed this Amendment on the date
first above written.
ATTEST:CITY OF PALO ALTO
City Clerk Mayor
APPROVED AS TO FORM:
Senior Asst. City Attorney
ROBERTA ENTERPRISES, INC.
By:
Its:
APPROVED:Taxpayer I.D. No. 77-0098061
City Manager
Director of Human Resources
Deputy City Manager,
Administrative Services
Risk Manager
961009 lac 0031440
2
CERTIFICATE OF ACKIqOWLED~
(Civil Code § 1189)
STATE OF
COUNTY OF
)
)
)
On
notary public
, before me, the undersigned, a
in and for said County, personally appeared
personally known to me (or proved to me on the basis of
satisfactory evidence) to be the person(s) whose name(s) is/are
subscribed to the within instrument, and acknowledged to me that
he/she/they executed the same in his/her/their authorized
capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument.
WITNESS my hand and official seal.
961009 lac 0031440
AMENDMENT NO. 2 TO CONTRACT NO. C3037893
BETWEEN THE CITY OF PALO ALTO AND
WOLLBORG/MICHELSON PERSONNEL SERVICES, INC.
This Amendment No.2 to Contract No. C3037944
("Contract") is entered into , by and between the
CITY OF PALO ALTO, a chartered city and a municipal corporation of
the State of California, and WOLLBORG/MICHELSON PERSONNEL SERVICES,
INC., a California corporation, located at 400 S. E1 Camino Real,
San Mateo, CA 94402.
RECITALS:
WHEREAS, the Contract was entered into between the
parties for the provision of temporary employment services; and
WHEREAS, the parties wish to amend the Contract;
NOW, THEREFORE, in consideration of the covenants, terms,
conditions, and provisions of this Amendment, the parties agree:
SECTION i. Section 5 is hereby amended, in whole or in
part, to read as follows:
"This agreement shall commence on December i,
1992 and shall continue in full force and effect
until February 28, 1997 or until terminated as
provided herein."
II
II
II
II
II
II
II
II
II
II
II
II
II
II
II
961009 lac 003144!
1
SECTION 2. Except as herein modified, all other
provisions of the Contract, including any exhibits and subsequent
amendments thereto, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have by their duly
authorized representatives executed this Amendment on the date
first above written.
ATTEST:CITY OF PALO ALTO
City Clerk Mayor
APPROVED AS TO FORM:
WOLLBORG/MICHELSON PERSONNEL
SERVICES, INC.
Senior Asst. City Attorney
By:
Its:
APPROVED:Taxpayer I.D. No. 94-2251654
City Manager
Director of of Human Resources
Deputy City Manager,
Administrative Services
Risk Manager
961009 lac 0031441
2
CERTIFICATE OF ACKNOWLED~T
(Civil Code § 1189)
STATE OF
COUNTY OF
)
)
)
On
notary public
, before me, the undersigned, a
in and for said County, personally appeared
personally known to me (or proved to me on the basis of
satisfactory evidence) to be the person(s) whose name(s) is/are
subscribed to the within instrument, and acknowledged to me that
he/she/they executed the same in his/her/their authorized
capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument.
WITNESS my hand and official seal.
961009 lac 0031441
3