HomeMy WebLinkAbout1996-10-24 City CouncilCity of Palo Alto
City Manager’s Report
TO:HONORABLE CITY COUNCIL
FROM:CITY MANAGER DEPARTMENT:Community Services
DATE:October 24, 1996 CMR: 432:96
SUBJECT:Terman Community Center Pilot Program Update
This informational report is a follow-up to CMR: 102:96 Terman Community. Center
Update. This report summarizes the status of Terman Community Center activities and
facility modifications during the 18-month pilot program, which was designed to test the
viability of the facility as a Community Center. As a result of the low participation in
Terman Center programs and low facility usage, and with the conctLrrence of the Terman
Community Center Advisory Committee, staff is concluding the pilot program at the
Terman Center. Staff.. with the advice of the Advisory Committee, will develop
recommendations for the future use of the facility and return to Council in April 1997
for direction.
RECO3kI~ENDATIONS
This report is for information only; no action is required at this time.
POLICY IMPLICATIQI~
This report is consistent with City policy.
EXECUTIVE S!.~iMARY
Background
In June 1994, Council approved the creation of an eight-member Terman Community
Center Advisory Committee (Advisory Committee), to make recommendations to staff
and Council regarding Terman Center facilities and programs until the completion of the
initial pilot program. In April 1995, Council adopted staff and the Advisory Committee’s
recommendations which authorized:
The continuance and enhancement of a pilot program of classes and activities in rooms
33, 34 and the Library Meeting Room of the Terman Community Center through August
1997.
CMR:432:96 Page 1 of 4
The expansion ofprograrnming to make full use of rooms 31 and 32 beginning September
1997. However, if by October 1, 1996, programming proves unsuccessful during the pilot
program, then staff and the community will study alternative uses for the site.
Beginning in July 1995, performance of minor facility rehabilitation to help create a
visible City presence and a desirable environmental setting.
The continuance of using revenue generated by the lease of rooms 31 and 32 to offset
Community Center expenditures and Council approval to carryover and expend unused
funds from the 1994/95 Terman Community Center budget into the 1995/96 budget.
The continuance of the Terman Community Center Advisory Committee as a review
committee and staff resource through September 1997.
The pilot program was designed with
community survey results and staff input.
Advisory Committee recommendations,
Elements of the program included:
The exterior of the facility was painted and new signage implemented to help give
the facility a visible City presence.
New equipment, including tables, chairs, dry-erase boards and supplies, was
purchased.
A wide variety of classes and programs were offered utilizing the Library
conference room and rooms 33 and 34. The topics of the classes and programs
were developed from the 1993 Terman Area Community Survey, conducted by the
Satellite Research Network, and through a "door-to-door" survey conducted by the
Advisory Committee and Terman area neighborhood associations. Classes and
programs were offered for preschool-aged children through adults and covered a
broad range of subjects.
The library meeting room and rooms number 33 and 34 have additionally been
utilized by community groups, homeowner associations, City functions, and
cosponsored clubs such as the Chess and Go clubs.
To promote the pilot program, a marketing plan was implemented using many of
the same methods currently employed for the City’s three other community centers.
Additionally, classes and programs were advertised through a special Terman
section of the Enjoy! class catalog; through flyers and brochures designed
specifically to advertise Terman Center programs, which were delivered to the
doorsteps of hundreds of homes in south Palo Alto; through press releases; and
through neighborhood association newsletters.
CMR:432:96 Page 2 of 4
Discussion:
During the period of October 1994 through October 1, 1996, a total of sixty-six classes
and programs have been offered at the Terman Community Center. Sixty-three pei’cent
of these programs were canceled due to zero enrollments or enrollments not meeting the
class minimum requirement. (See Attachment: Terman Class Registration report.)
When summer and winter camps are excluded from these totals, the success ratio of
special interest classes falls to a 72 percent failure rate.
Some offerings that were canceled were classes that had been successful at other
community centers, yet failed to meet minimum numbers when transferred to the
Terman facility. To help stimulate a use pattern, many classes held ran at minimum or
below acceptable numbers.
The 72 percent failure rate of Terman Center classes, compared with 14 percent at Lucie
Steru Center, 23 percent at Cubberley Center, and 19 percent at Mitchell Park Center,
is very high. Although there is a steady use of the rooms by the two clubs and a number
of public and City functions, the rooms remain empty for large periods of time, and
continue to be underutilized.
There is no one clear reason why Terman Center classes and programs have met with
minimal success. Participants, instructors and club members have expressed concern
over the availability of onsite parking; lack of onsite staffing; facility location and the
proximity of the Jewish Community Center, a full service center that is open to the
public; as contributing factors to the low participation in Terman Center activities.
Onsite parking is an issue due to the high attendance at the Jewish Community Center,
which co-occupies much of the Terman site. Parking can be difficult during daytime
hours and at night parking often overflows onto nearby streets.
The lack of onsite staffing may be an issue for multiple reasons. Instructors complain
that City staff is not nearby to help with room setups and deal with potential security
issues. Additionally, the lack of onsite staff reduces daily walk-up traffic. Instead of the
typical walk-up traffic seen at the other center locations, where class and field
reservations, and other business transactions take place, Terman has no office or public
space and thus does not have the same functionality as other City community centers.
The location of the facility has also met with some criticism. Participants and insmactors
have commented that it is "offthe beaten path" and it takes an extra effort to get there.
Also noted is that because Terman is next to an already successful community center,
its visibility and viability may be questionable.
As a result of the low participation in Terman Center programs and low facility usage,
and with the concurrence of the Terman Community Center Advisory Committee, staff
is concluding the pilot program at the Terman Center. Staff, with the advice of the
CMR:432:96 Page 3 of 4
Advisor?., Committee, will develop recommendations for the future use of the facili~’ and
return to Council in April 1997 for direction.
EISCALJ3IP_AC~
There is no fiscal impact at this time.
ENVIRONMENTAL ASSESSMENT
This program is not a program as defined by the California Environmental Quality Act
and is not subject to CEQA requirements.
ATTACHMENTS
Terman Center Camp and Class Registration Report
Terrnan Community Center Advisory. Committee Recommendations ClVIR:200:95
PREPARED BY: Richard James and Dave Brees, Community Services Department
DEPARTMENT HEAD REVIEW:
PAUL THILTGEN
Director of Community Services
’/-
CITY MANAGER APPROVAL: ~ ("(.-~/~~.~_~
/" JUICE FLEMING
Q_~ Manager , ~
CC: Terman Community Center Advisory Committee
CMR:432:96 Page 4 of 4
Winter 1995- Fall "1996 (i/£5-12/96)
Class Code Number Total Enrolled
Flower Arranging ........55 i0~1-,&-0
i FIower Arranging 5510-2A 0
~W~ndows for Beginners 5480-1A 0
iScience for Preschool 4016-1B 3
iDinosaurs 4001-1 B 2
;Computer Class 5520-1B 5
iRemodeling 5520-1B 3
’,Couples Workshop 5235-1 B 1
!Relaxation 5230-1B 0
’,Sushi Making 5505-1B 12
!Flower Power 2040-1C 1
:Camp Proto Cosmos 9926-1C 34
!Camp Proto Cosmos 9926-2C 36
!Camp Proto Cosmos 9926-3C 39
!Camp Proto Cosmos 9926-4C 37
!Camp Cosmos 9927-1C 33
;Camp Cosmos 9927-2C 33
iCamp Cosmos 9927-3C 41
~Camp Cosmos 9927-4C 38
’,Soccer Camp 9964-2C 56
!Soccer Camp 9964-7C 59
’,Moving for Well Being 5215-1C 0
’~Moving for Well Being 5215-2C 0
i Headache Relief 5272-1C 2
~Headache Relief 5272-3C 0
ilnternet 101 5526-1C 12
iSushi Making 5505-1C 1
iSushi Making 5505-2C 9
!Kindermusik Beginnings 1190-2A 13
!Celebration of Seasons 1191-2A 4
iScience for Preschoolers 1757-1A 8
iJudo 2340-1A 0
:Judo 2340-2A 0
iKindergarten Science 2753-1A 11iW~nter Soccer Camp 9965-1A 1
,Winter Soccer Camp 9965-2A 4
iWinter Soccer Camp 9965-3A 5
’.Moving for Well Being 5215-1A 0
;Moving for Well Being 5215-2A 0
iGuided Meditation 5221-1A 0
i Headache Relief 5272-1A 0
i Creative Movement CSP44-1S 0
iStars Galaxies Universes ASP39-1S 0
;Moving for Well Being SRS12-1S 0
~Moving for Well Being SRS12-2S 0!Moving for Well Being AHC15-1S 0
!Moving for Well Being AHC15-2S 0ISoccer Camp SSCMP-2S 57
iSoccer Camp SSCMP-TS 80
,Etched Glass Workshop CFA82-1SU 0
iKindermusik Beginnings CSP46-1W 10
iCelebration of Seasons CSP41-1W 0iWinter Soccer Camp CSP30-1W 4
’.winter Soccer Camp CSP30-2W 2
!winter Soccer Camp CSP30-3W 2iMoving for Well Being AHC15-1W 0
iMoving for Well Being AHCl 5-2W 0
!Beginnings CFA18-1F 1i Beginnings CFA18-2F 6
I Printing Workshop CFA57-1 F 1
’,Science Experiments JMS56-1F 6
IMagic of Science JMS18-1F 1 "
i Holiday Cards C FA57-1F 1
!Kindermus k CSP46-1F 5
i Drawing CFA35-1F 5
iDrawing Explorations CFA37-1F 5
t Kindergarten Science JMS 11-1F 0
i Jazz Combo CMU14-1F 0
tart Sampler CFA45-1F 4
!Total Enrolled ~ 693 " "
tPercent of al! Total Programs Canceled ..........
IPercent of Classes (No Camps)’Canceled (50 total, 36 canceled)
iPercent of Winter Camps Canceled (6 total, 6 canceled)
IPercent of Summer Camps Canceled (12 total, 0 canceled)
Yes
Yes
Yes
Yes
Yes
No
No
Yes
Yes
No
Yes
No
No
No
No
No
No
No
No
No
No
Yes
Yes
Yes
Yes
Yes
Yes
No
No
Yes
No
Yes
Yes
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
No
Yes
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
Yes
No
Yes
No
No
No
No
Yes
Yes
No
63%
72%
100%
0%
Summary Report
4
TO:
ATTENTION:
HONORABLE CITY COUNCIL
POLICY AND SERVICES C01~VIITTEE
FROM:
DATE:
CITY MANAGER
April 11, 1995
DEPARTMENT: Community Services
CMR: 200:~5
SUBJECT:Terman Community Center Advisory Committee Recommendations
REQUEST
This report is a follow-up to CMR:303:94, Terman Area Community Interest Survey and
Recommendations Concerning Implementation of the Terman Specific Plan. This report
transmits the Council-appointed Terman Community Center Advisory Committee’s report to the
Council’s Policy and Services Committee and gives staff recommendations concerning its
implementation.
RECOM]~IENDATIONS
As a response to the Terman Community Center Advisory Committee’s report and to ensure the
continued implementation of the Terman Specific Plan, staff recommends that Council authorize:
The continuance and enhancement of a pilot program of classes and activities in
rooms 33, 34 and the Library Meeting Room of the Terman Community Center
through August 1997.
The expansion of programming to make full use of rooms 31 and 32 beginning
September 1997. However, if by January 1, 1997, programming proves
unsuccessful during the pilot program, then staff and the community will study
alternative uses for the site.
Beginning in July 1995, performance of minor facility rehabilitation to help create
a visible City presence and a desirable environmental setting.
The continuance of using revenue generated by the lease of rooms 31 and 32 to
offset Community Center expenditures and Council approval to carryover and
expend unused funds from the 1994/95 Terman Community Center budget into the
1995/96 budget.
CMR: 200:95 Page 1 of 13
o The continuance of the Terman Community Center Advisory Committee as a
review committee and staff resource through September 1997.
Staff does not recommend any modifications to the operation of the Terman Library until the
Library Division has completed a comprehensive Citywide study of library operations scheduled
to begin later this Spring.
POLICY IMPLICATIONS
This report is consistent with City policy.
EXECUTIVE SUMMARY
In September 1994, City Council requested that a seven-member committee, representing the
neighbortfoods surrounding the Terman Community Center and the Jewish Community Center;
be assembled to review and make recommendations as to the future use of the Terman
Community Center. The attached recommendations are the unanimous opinion of the committee
and reflect their work over a six-month period.
Council also directed staff to continue to create new pilot programs, promote existing City and
other programs already in place, and encourage community use of the facilities. Since October
of 1994, staff has developed seventeen new class offerings, relocated the Palo Alto Chess and
Go clubs to the Terman Community Center, and embarked on a marketing campaign designed
to give visibility to the pilot program.
Staff believes that although many of the initial class offerings were unsuccessful, newer offerings
are showing potential for success and recent marketing efforts have begun to show promise. To
fully explore the Terman Community Center’s programming potential and to continue to
implement the Terman Specific Plan, staff recommends a modification of the Terman
Community Center Advisory Committee’s recommendations to allow for a gradual, two-year
approach to programming and fiscal management, before deciding to use all rooms available at
the Terman Community Center.
FISCAL 13,1PA CT
The lease to the Mid-Peninsula Jewish Community Day School is generating $16,600 in annual
revenue. Current Terman Community Center operations, at existing programming levels and
excluding staff time, can be supported on this revenue, especially if unexpended funds from the
1994/95 Terman Community Center budget are authorized to be carried over and used as part
of the 1995/96 budget. However, a substantial increase in programming or the need for
elaborate facility rehabilitation and capital improvements may require increased funding support.
ENVIRONM’ENTAL ASSESSME.N~:
This project is exempt from the California Environmental Quality Act (CEQA) under Section
15303 of the CEQA Guidelines.
CMR: 200:95 Page 2 of 13
ATrACHMENTS:
Attachment A: Proposed Timeline
Attachment B: Specific Activities Discussed
Pilot Program 1994/95
Miscellaneous Fliers and News Release
cc:Members of the Terman Community Center Advisory Committee
Sandy Blovad, Jewish Community Center
Prepared by:Richard James, Community Services
Department Head Review:
Director of Community Services
City Manager Approval:
CMR: 200:95 Page 3 of 13
Cit)’ of Palo Alto
City Manager’s Report
SUBJECT:TERMAN COMMUNITY
RECOMMENDATIONS
CENTER ADVISORY COMMITTEE
RECOMMENDATIONS
As a response to the Terman Community Center Advisory Committee’s report and to ensure the
continued implementation of the Terman Specific Plan, staff recommends that Council authorize:
The continuance and enhancement of a pilot program of classes and activities in rooms
33, 34 and the Library Meeting Room of the Terman Community Center through
August 1997.
The expansion of programming to make full use of rooms 31 and 32 beginning
September 1997. However, if by January 1, 1997, programming proves unsuccessful
during the pilot program, then staff and the community will study alternative uses for
the site.
3. Beginning in July 1995, performance of minor facility rehabilitation to help create a
visible City presence and a desirable environmental setting.
The continuance of using revenue generated by the lease of rooms 31 and 32 to offset
Community Center expenditures and Council approval to carry over and expend unused
funds from the 1994/95 Terman Community Center budget into the 1995/96 budget.
5.The continuance of the Terman Community Center Advisory Committee as a review
committee and staff resource through September 1997.
Staff does not recommend any modifications to the operation of the Terman Library until the
Library Division has completed a comprehensive Citywide study of library operations scheduled
to begin later this Spring.
BACKGROUND
The Terman School Site was used as a middle school Until the 1977-78 school year, at which
time the City aquired the site. Subsequently, through the efforts of the City of Palo Alto, the
Palo Alto Housing Corporation, the Jewish Community Center and citizens of the nearby area,
a Specific Plan for the Terman School site was adopted to implement, in part, the City’s
Comprehensive Plan. As a result of the Terman Specific Plan, housing was constructed on part
of the site, the Jewish Community Center leased a number of buildings to run a community
CMR: 200:95 Page 4 of 13
center, a large parcel of land was retained and preserved as open space available for the
recreational use of the public, and the City established the Terman Library. The library
occupies one wing on the Terman site. The balance of the site was to be used for City-run
programs. Due to lack of funding and the failure of many early programs to attract enough
participants, the 30’s wing of the Center remained mostly vacant until 1992.
In 1992, a use permit was given to the Mid-Peninsula Jewish Community Day School to lease
two rooms of the five rooms that make up the 30’s wing. During use permit hearings, Terman
area residents voiced their concern over the lack of programs and activities in the 30’s wing, as
called out by the Terman Specific Plan. At the August 10, 1992 City Council meeting, Council
referred the matter of implementation of the Terman Specific Plan to the Policy and Services
Committee. Council also earmarked rental revenue from the Mid-Peninsula Jewish Community
Day School lease to offset Terman Community Center expenditures.
This allowed funding for a 1993 interest survey conducted in the southwestern portion of Palo
Alto. The survey ascertained the type of activities and programs that would be supported at the
Terman Center.
Subsequently, the Mid-Peninsula Jewish Community Day School reapplied and was granted a
use permit allowing them to lease rooms 31 and 32 through August of 1996.
In giving direction after reviewing CMR: 303:94, Terman Area Community Interest Survey and
Recommendations Concerning Implementation of the Terman Specific Plan, Council requested
that a seven-member review committee be formed to make recommendations to staff and Council
regarding Terman Center facilities and programs. The committee was to be made up of Terman
area residents and one member representing the Jewish Community Center. The attached report,
from the Terman Community Center Advisory Committee, complies with Council’s request and
contains the work of the Committee over the past six months.
Terman Community Center Background Summary
1979 Terman Middle School closed
1980
1982-90
1992
1993
Terman Specific Plan written
Jewish Community Center and Terman Library completed
Use permits issued to Mid-Peninsula Jewish Community Day School Council
refers implementation of Terman Specific Plan to Policy and Services
Committee Council ea.rmar-ks Mid-Peninsula Jewish Community Day School
lease revenue for Terman Center operations
Terman Center interest survey conducted
CMR: 200:95 Page 5 of 13
1994
1995
Mid-Peninsula Jewish Community Day School use permit extended to August
1996 Council requests ’german Community Center review committee be created
Council requests Recreation Division to implement a pilot program of classes
and activities at the Terman Community Center
Ten’nan Community Center Advisory Committee submits recommendations
regarding future use of the Terman Center
POLICY IMPLICATIONS
This report is consistent with current City policies.
DISCUSSION
The "Commentary" section of the Terman Comm.unity Center Advisory Committee’s report is
divided into a number of subtopics. The following is staff’s discussion regarding these subtopics
and contains additional background information supporting staff’s recommendations.
Historical Background
Staff agrees that a complete effort to implement the Terman Specific Plan with regard to
operating a Community Center has not been fully developed. Although a number of efforts were
made during the mid-1980’s, most of them failed due to lack of participation. Funding
limitations also played a role, and a complete program of classes and activities was never fully
developed. Staff is recommending continuing a pilot program of classes and activities
culminating in a fully developed Community Center program.
Step-Wise Process ’,
Beginning in 1994 the Recreation Division, at the direction of Council, began a pilot program
of classes and activities in the Library Meeting Room, and in rooms 33 and 34. Classes were
developed using the survey information provided in the 1993 Terman Interest Survey and from
a more recent survey conducted by the Terman Community Center Advisory Committee. A
summary of the program follows:
Terman Center Pilot Program 1994/95
Class Disposition
Autumn 1994
Beginning Computer Class
Flower Arranging
Science for Preschoolers
Junior Detectives
Completed with low enrollment
Enrollment below minimum
Enrollment below minimum
Enrollment below minimum
CMR: 200:95 Page 6 of 13
Winter 1995
Beginning Computer Class
Dinosaurs
Relaxation - Where are You Going
Science for Preschoolers
Residential Remodeling
Spring Forward Together - Couples
Spring 1995
Internet 101
How Do You Relieve Headaches
Sushi Madness
Moving for Well-being
Landscape Design
Beginning Computer Class
Plant Growing for Kids
Summer 1995
Summer Camps
Ongoing Programs
Palo Alto Chess Club
Palo Alto Go Club
Class running with low enrollment
Enrollment below minimum
Enrollment below minimum
Expected to complete
Expected to complete
Expected to complete
Pending
Pending
Pending
Pending
Pending
Pending
Pending
Sold Out
Although many of the pilot program’s initial class efforts were unsuccessful, more recent efforts
have met with success. Marketing efforts are slowly paying off, and more residents are
becoming aware of the Terrli.a.n Community Center. Staff believes that a slow, step-wise
approach to programming a Community Center is a logical way to proceed. It allows for some
experimentation in programming to determine which classes and activities will be potentially
successful, and it allows for "seed" funding with revenue generated by the Mid-Peninsula Jewish
Community Day School lease.
Dissemination of Community Center Program....Information
Marketing efforts to encourage community participation in the pilot program have included the
insertion of a new section into the ENJOY Catalog; dedicated to Terman Center activities,
printing a class program flyer that was distributed to approximately 2,000 residents surrounding
the Center; posting individual class flyers at City facilities; and sending press releases to local
media. Current efforts include the development of seven new classes scheduled for Spring and
Summer, a flyer marketing these classes for distribution to southwest Palo Alto, press releases
and continued listings in the ENJOY Catalog. (See attached marketing document for details.)
Staff will continue, with the support of the Terman Community Center Advisory Committee,
to use the above mentioned marketing tools and develop new marketing vehicles to bring public
attention to the activities at the Terman Community Center.
CMR: 200:95 Page 7 of 13
City. Presence on the Terman Site
The Terman Community Center is composed of two wings of the old Terman Middle School.
Wing 20 contains a library, restrooms, and a meeting room. Wing 30 is composed of five
classrooms and two restrooms. Current room use is as follows:
Wing 20:
Wing 30:
Terman Library
Meeting Room
Rooms 31 & 32
Rooms 33 & 34
Room 35
Restrooms
Paperback book collection with access t o f u 11
circulation. Houses library offices, Friends of the
Library meeting space, and collection.
Programmed by Recreation Division with rentals,
meetings and classes.
Leased by the Mid-Peninsula Jewish Community
Day School.
Programmed by City with clubs, meetings, classes,
summer camps and other activities.
Used by the Model Railroad Club
Scheduled for A.D.A. upgrading in 1995/96.
The only upgrade to facilities has taken place in Wing 20. The rooms that comprise the Libraz),
and Meeting Room are well lit, comfortable, and aesthetically pleasing. The rooms contained
in the 30’s wing have not been upgraded. Although these rooms are heated and have adequate
lighting, they are aesthetically unappealing and are in need of paint, draperies and signage.
These rooms also have limited uses. For example, they would be inadequate for exercise or
dance programs, because they do not have the correct type of flooring, nor do they have
adequate resources for art activities.
It should also be noted that a fundamental difference that separates the Terman Community
Center from its counterparts, the Lucie Stem Center and the Mitchell Park Community Center,
is that there is no regular supervision of the facility. Terman Community Center is merely a
group of rooms with no public entrance, office or lobby that allows public access. When classes
or activities take place, hourly staff is assigned to unlock doors, monitor activities and then lock
the room again at conclusion of the activity, thus making the Community Center inaccessible to
the public during most hours of the day.
The Terman Community Center Advisory Committee report recommends that the City create
a "visible City presence" on the Terman site that will enhance the. likelihood of success. Staff
agrees that because of the Terman Center’s proximity to the Jewish Community Center, a new
paint scheme and new signage would be appropriate ways to enhance the Center’s visibility.
CMR: 200:95 Page 8 of 13
Libr’ar~
As called for by the Terman Specific Plan, a Library was placed into service in the 20’s wing
of the Terman Community Center. It’s operation and collection was specified by the Terman
Specific Plan and the City developed the Library’s operation using the Terman Specific Plan as
its guide.
One key recommendation of the Terman Community Center Advisor?’ Committee is to expand
and improve the Terman Library, making it more inviting and useful to the residents of Palo
Alto. In just a few months, the Library Division will begin a comprehensive study of library
services in the City of Palo Alto. That study will make recommendations that could change or
augment the level of library services throughout the City. Consequently, staff is not making
recommendations at this time regarding changes to the Terman Library.
~rational Costs
Staff believes that the revenue generated through the lease with the Mid-Peninsula Jewish
Community Day School is adequate to operate the Terman Community Center through August
1997. If lease revenue is lost at that time, due to expiration of the use permit, then another
source of funding must be identified. (For more detailed information, see "Fiscal Impacts" on
page 9 of this report.)
Capital Improvements
Using the funding from lease revenue, approximately $18,000 will be available for capital
improvements during the 1995/96 and 1996/97 budget years. This amount is adequate for
minimal improvements such as paint and some signage. Any improvements costing more than
$11,000 will require other funding sources.
Mid-peninsula Jewish Day School
Staff agrees that not only does the Mid-Peninsula Jewish Community Day School provide a
community service, but also that the revenue associated with the lease of rooms 31 and 32 is
integral to funding the continuation of a pilot program at the Terman Community Center.
Providing that the Jewish Day School wishes to stay in their present location, staff recommends
extending the use permit and lease with the School through August 1997.
Model Railroad Club
The Terman Community Center Advisory Committee’s report recommends allowing the Model
Railroad Club to continue to use room 35, until Such time that the Terman Community Center
¯ would require use of the room for programming. Staff agrees with this recommendation. The
Model Railroad Club provides a one-of-a-kind activity for Palo Alto residents; and staff agrees
that it should continue to occupy room 35 until such time when space is needed for increased
programming.
CMR: 200:95 Page 9 of 13
C0rspons0rship
Staff agrees that an integral part of any Community Center occurs through the co-sponsorship
of activities. The Model Railroad Club, the Palo Alto Chess Club and the Palo Alto Go Club
receive free use of City space; and they all represent co-sponsored activities that provide a
community service and bring vitality to the Terman Community Center. Staff recommends that
various other types of co-sponsored arrangements be developed and implemented, including co-
sponsorship arrangements with the JCC. (Note: Co-sponsorship arrangements can take many
forms. Other possibilities include agreements that share revenue and cost or that provide the
community great value at little cost to the City. Each agreement is treated individually and
provides benefit to both parties.)
Specific Activities
Many of the Terman Community Center Advisor)’ Committee’s programming suggestions have
already been implemented in the development of a pilot program of classes and activities for the
Terman Community Center. Staff will continue to use the ideas generated by the Terman
Community Center Advisory Committee as it plans for future development of the pilot program.
With regard to the development of new activities, one area that deserves further study is the
proximity of the Jewish Community Center (JCC) to the Terman Community Center. The JCC
already programs an annual schedule of classes, workshops, clubs and recreational activities.
Most of the activities at the JCC are open to the public, who pay slightly higher rates than
members of the JCC.
A significant issue with regard to the proximity of the JCC is that of competition and duplication
of programs. Since the JCC offers a full array of classes and is open to the public, should the
Terman Community Center run programs that are in direct competition? It is staff’s belief that
classes and programs can be fo’.md that do not directly duplicate efforts of the JCC’s ongoing
program, and that the JCC and City staff could work cooperatively to plan programs that offer
the community a wider variety of classes than is presently available.
ALTERNATIVES
None identified at this time.
FISCAL IMPACT
The Terman Community Center pilot program can operate on available funds provided that:
1.) 1994/95 Terman budget unused funds be transferred into the 1995/96 budget.
2.)Revenues generated from the lease of rooms 3 ! and 32 continue to be used to offset
expenditures.
CMR: 200:95 Page 10 of 13
This will guarantee the minimal amount of funding necessary to supervise operations and supply
minimal funding for facility rehabilitation.
Budget projections for 1995-97 are as follows:
1995/96 Revenues
’94/95 Carry Forward
Lease revenue
Lease - lewish Community Day School
TOTAL
1995/96 Projected Expenditures
Temporary Staff
Custodial
Trash collection
Marketing/Advertising
Capital Improvements
TOTAL
1996/97 Revenues
$ 7,000.00
8,000.00
1,125.00
4,000.O0
.1.8,475.00
$ 38,600.00
$22,000.00 Budget surplus
$16,600.00
$38,600.00
On-site supervision
Contracted service
Dumpster
Flyers, mailings, events, etc.
Painting, signage, etc.
Lease revenue 16,600.00
TOTAL $ 16,600.00
1996/97 Expenditures
Temporary, Staff $ 7,000.00
Custodial 8,000.00
Trash collection 1,200.00
Marketing/Advertising 400.00
Capital Costs 0
TOTAL $16,600.00
On-site supervision
Contracted service
Dumpster
Flyers, mailings, etc.
General maintenance
The Terman Community Center could successfully operate within the above-mentioned budget
parameters until September 1997, when lease revenue could stop. The following summary
outlines expected revenue and cost flow over the next three years.
CMR: 200:95 Page 11 of 13
Summary_ of Yearly Revenue and Expense Projections
Revenue $38,600 $16,600 $0
Expenditures (’Excluding
full time staff)
Hourly Staff $ 7,000 $ 7,000 $ 13,000
Custodial 8,000 8,000 10,000
Garbage Collection 1,125 1,200 1,300
Advertising/printing 4,000 400 1,000
Capital Costs 18.475 0 8000
Total Expenses $ 38,600 $16,600 $33,300
Net Cost
(excluding full time staff): $0 $0 $33,300
Lease Revenue
If rooms 31 and 32 are no longer generating lease revenue, a new revenue source will need to
be found to continue operations. Possible sources include the City’s general fund, grant funding,
rental/class income, or a combination thereof.
Staffing
a. Once the Center is in full operation (using all available classrooms), costs for on-site staffing
could increase to approximately $13,000 per year for night and weekend coverage.
Regular, full time staff members will be impacted with increased programming,
administrative and supervisory load. At current operation levels, staffing is split between
Recreation Division staff members at the following rates and is costing the City
approximately $15,940:
Supervisor: 10% of time used in marketing, program coordination, liaison to Terman
Committee and administrative.
Program Assistant: 5 % of time scheduling and renting.
Coordinator: 10% of time programming classes.
Custodian: 5 % of time maintaining Rooms 33 ad 34
Further impacts to staff time will have to be studied to determin how best to fund and
appropriate the work load.
CMR: 200:95 Page 12 of 13
~ustodial Costs
Current cost for contracted custodial services is $5,500 annually. This service covers only the
Library Meeting Room and one rest.room attached to wing 30. There will be increased costs,
as much as $6,000 annually, associated with. custodial upkeep of rooms 31 - 35 and one
additional restroom.
Interior Capital Improvement Costs: Increased costs will incur for the purchase of equipment
and facility rehabilitation as the additional classrooms come on line. Approximate costs would
be $4,000 per classroom. (Rooms 33 and 34 have been outfitted with funding from the 1994/95
Terrnan Center budget.) There may also be increased costs associated with the project if the
function of the rooms were changed. For example, a wooden "sprung" floor may have to be
constructed if a room were to be used for aerobic exercise, or changing a room into an art studio
may require the installation of appropriate lighting, plumbing and ventilation.
Facili .ty Capital Improvement Costs
Additional costs will incur if there is any substantial facility rehabilitation or new construction.
(E.g., relocating the Library’s main entrance or upgrading rest room facili~es.)
KNVIRONWIENTAL ASSESSMENT
There is no evidence that an Environmental Assessment is necessary. However, Jewish
Community Center, Terman Library and Terman Center parking may be impacted as
programming increases at the Center.
STEPS FOLLOWING APPROVAl,
1. Develop and implement program and marketing efforts for Fall of 1995.
2.Develop a facility rehabilitation plan and begin implementation as soon as possible.
Open the use permit process to allow the Mid-Peninsula Jewish Community Day School
to continue to lease rooms 31 and 32 from September 1996 through August 1997.
Develop plans for using rooms 31, 32 and 35, should the pilot program prove
successful.
CMR: 200:95 Page 13 of 13
Attachment A re: Proposed Ti~neline
Based upon information available as of the time of the Committee’s
report, the following is the Committee’s proposed time!ine for the
deve!opment of the Terman Community Center:
March June, 1995 Terman Community Center pilot programs to
continued to be offered by the ROSS
Division (two programs are currently
being given and more are intended to be
offered later this spring)
Summer, 1995 Rooms 31-34 of Wing 30 to be used for
summer day camp; room 35 to continue to
be used for the Model Railroad Club
September, 1995 Jewish Day School re_~aired under its
current Use Permit to present moving
plans to the Zoning Administrator; or, at
its election, can ask for -a one-year
extension of its current Use Permit and
lease from September, 1996 through
August, 1997
Seotember !
June, 1996
Fall, winter and spring programs to be
offered in rooms 34 and 35 of Wing 30;
room 35 to continue to be used for the
Model Railroad Club
Surmmer, 1996 Rooms 31-34 of Wing 30 to be used for
summer day camp; room 35 to continue to
be used for the Model Railroad Club
August, 1996
September, 1996
June, 1997
Jewish Day School re_~aired to either
vacate rooms 31 and 32 under its current
Use Pe-~mit or to acknowledge obligation
to vacate rooms 31 and 32 when its
extended lease expires August, 1997
Fall, winter and spring programs to be
offered in rooms 34 and 35 of Wing 30;
room 35 to continue to be used for the
Mode! Railroad Club
S u_n~me r, 1997 Rooms 31-34 of Wing 30 to be used for
s~amer day camp; room 35 to continue to
be used for the Mode! Railroad Club
August, ~7 Jewish Day School vacates rooms 31 and 32
of Win~ 30 and, if needed, Model Railroad
vacates room 35
~= =~ 97 -s_p~_mb__, !9
June, 1998
Fa!l, winter and spring programs to be
offered in all rooms of Wing 30 of the
Te_~ren Community Center by the ROSS
Division
Attachment B re: Specific Activities Discussed
The Committee discussed any number of Activities (i.e., activities,
classes and programs) that could prove desirable and useful at the
Terman Community Center (the "Center") Initially, the Committee
focused on specific Activities, influenced by the su~-vey that was
circulated and returned in late December. Later the Committee
realized that it would be best to allow City staff greater
discretion in selecting specific Activities to offer. There is,
nonetheless, a desire to provide Activities of wide genera!
interest, those that have proved to be popular at other community
centers, and those that were thought might be especially usefu! in
exposing the Term~n Center to the entire Palo Alto community. It
is with this in mind that we provide the following listing of
specific suggestions for Activities to be offered at the Center:
(!classes of general community interest, and other hands-on
activities, that have a proven track record of success, e.g.,
art classes, camps, ceramics, cooking, sewing, woodworking;
(2 classes of topical interest that are likely to be well
attended, e.g., computer use for novices, use of the Internet,
earthquake preparedness and emergency planning, addressing and
working with City Council, City Boards and City Con~T~issions,
and understanding City Ha!l;
(3 health and fitness programs, where class time at the Center is
combined with use of other (e.g., gym, athletic fields,
tennis courts) facilities on the Terman site, either during
the City’s exclusive time al!ocation under the Terman Specific
Plan or in conjunction wfth the JCC during time allocated to
the JCC under the Specific Plan (e.g., organized leagues and
drop-in sDorts in the gym coupled with classroom instruction
in the Center rooms);
clubs or organizations that need regular meeting space, e.g.,
the existing Chess and Go clubs, the Mode! Railroad Club,
community groups, neighborhood associations, an acoustic music
studio (subject, of course, to the requirements of the Pa!o
Alto Noise Ordinance, the Terman Specific Plan, and any Use
Permit), provided that such "regular" usage does not preclude
the use of such rooms for other desired Activities; a factor
currently inhibiting community use of the meeting room is the
hourly rental charge policies and rates for such use need
review and adjustment during the Center’s start-up phase so as
to encourage, not discourage, use of the Center’s facilities;
(5 special interest groups that need meeting space for a specific
time period, but not necessarily on a long-term basis (this
Committee is an example of such a need, PACo~net is another);
(6 lecture series or special lectures for sm~!ier groups, which
could be City-sponsored or co-sponsored with other
organizations, such as the JCC; and
(7)exhibits and displays, either in a separate room, or as part
of the overall site, e.g., sculptures and outdoor art
dispersed around the site; a room reserved for art exhibits or
displays; overflow e~nibits from .the Pacific Art League,
artists at pubber!y, the Museum of American Heritage.
PILOT PROGRAM 1994/95
TERMAN COMMUNITY CENTER
Class
Autumn 1994
Beginning Computer Class
Flower Arranging
Science- for Preschoolers
Junior Detectives
Winter 1995
Beginning Computer Class
Dinosaurs
Relaxation - Where are you going..
Science for Preschoolers
Residential Remodeling
Spring Forward Together - Couples
Soring 1995
Internet 101
How Do You Relieve Headaches
Sushi Madness
Moving for Well-being ,
Landscape Design
Beginning Computer Class
Plant Growing for Kids
~jmmer 1995
Summer Camps
On Going Programs
Palo Alto Chess Club
Palo Alto Go Club
Model Railroad Club
Mobile Recreation Van
Facility rentals
Di$oosition
Completed with low enrollment
Enrollment below minimum
Enrollment below minimum
Enrollment below minimum
Class running with low enrollment
Enrollment below minimum
Enrollment below minimum
Expected to complete
Expected to complete
Expected to complete
Pending
Pending
Pending
Pending
Pending
Pending
Pending
Sold Out
And You’ll Find if Happening
the City of Polo Alto’s
,~enter
During the coming months
of Palo Alto Recreation ia pre-
senting a uariety of classes and
programs at the Terman Com-
munity Center located adjacent to
theJewqah CommuniW Center at
655 Arastradero Road in Palo Alto.
In addition to class prograrrk¢ the
center u~qlL continue to host such
acti~qties as the Ter’ma~z Park Librar3;
Palo Al~o Chess Club, Palo Alto Go Club,
Model Railroad Club and the Mobile
Recreation Van,
Here’s just a partial tL~t of what to exT~ect in
the comirzg months:
BEGINNING COMPUTER CLASS
Curious about computers? Want tO getover
computer fear? This hands-on class v,’iE cover
eveo’thLhg from the on-off switch to WINDOWS.
Session: 4 classes, 2/15 - 3/8. Fee: $74.
MANIFEST YOUR GOALS FOR 1995
Participants wLll be invited to look at theb lives and
reflect on areas that are working and those that are
not. In conjunction with more traditional cognitive
goa!-se~ing processes, Lmageo" wLlI be used to access
the intuitive awareness of areas of one’s life that need
attention. Diane Escoffon, Ph.D. Session: 3 classes.
t:17 - 1/31. Fee: $40.
RESIDENTIAL REMODELING
Viole McMahon, local AIA Architect, wLlt discuss the en~°e
remodeling process, step by step, and will help you find
ae3v,’ers to the most common problems dealing with home
remodeling. Session I: 4 classes, 2/8 - 3/1 . Fee: S40.
Session It: 4 classes, 4./26 - 5/17 . Fee:
SELF-ACUPRESSURE
You will. learn a series of se~<massage and
acupressure poinks that can be integrated into
your daih" life at work .or at home. Acupressure
points that will be emphasized aze points that
create enerD" or are used for corr~mo:’, com-
plaints. In_~tructor: Diane Escoffon: Ph.D.
Session: 1 class, a.i20. Fee: 830.
SPRING FORWARD
TOGETHER: A WORKSHOP
.~ FOR COUPLES
Empowering exercises wiJ.1 assist yotl in
clartfTing your goals as a couple and
developing a plan to actualize them. You
learn how to integrate your logica! and
intuitive processes to create your desired
results. Instructors: Diane Escoffon, Ph.D.
and Lewis E. Connor, D.C. Session: 2 classes, 3/21 - 3/28. Fee: 540
per couple.
WHERE ARE YOU GOING TO LIVE WHEN
YOUR BODY WEARS OUT?
If you’re s~ressed at work and fa.t:i~maed at home, it’s time for
.you to relax, renew )’our ener~, and find some pea~ of
m.tnd with these easy and subtle techniques. Instructor: Dr.
Lewis Cormor. Session I: 3 classes, 1/17 - 1/31. Fee: S30.
SCIENCE FOR PRESCHOOLERS AND PARENTS
Join us for weeks of science exploration. We"2
do chemistry" experiments, f’md out about
physics, and learn about an.Lrnals. \\-e’t.! do a
little of evep:-Lking as we disc.over fantas::.,:
facts about science. Parent~ are requh-ed to
attend: Session: 4 classes. 1/20 - 2’10.
Fee: S20. Session: 4 classes, 3/30 - 4 ’27.
Fee: 525. No class 4./13.
MOBILE RECREATION VAN
Each Tuesday a~ernoon, from 3 to 5 p.m. ~.e
i’,iobLle Recreation Van pays a <isit to the
CommunitT Center bringing with it an exciting
after school program of fun and games. Tb2s :s
a free, drop kq activi~" for c,NLldren 6 - i 2
years old.
HOW TO REGISTER
To register for these classes please see :ke
information contained in the December 7
issueof the Enjoy Catalog found tn "&e
Palo Alto We&t), or ca~ Pa!o .adto
Recrea~don at z29-22ol.
CitTo .’alo Alto
Department
NEWS RELEASE
10/19/94
FOR IMMEDIATE RELEASE
CONTACT:Pdch~r/James
(415) 329-2581
Space &
Sa~,c~ Di~4.sion
W-INTERJSPRING CLASSES ANNOUNCED FOR THE
TER2 LAN COF,’IMUNITY CENTER
During the coming winter and spring months the Cib’ of Palo Alto is
presenting a varlet), of" classes and programs at the ciD’-run Term.an Communib"
Center located at 655 Ar.~stredero Rd. adjacent to the Jewish Communib° Center.
These classes contain a diverse range of" subjects for all ages and are open to a!l
residents. To register for these classes please see the information contined in the
December 7 issue of the Enjoy Cata!og fouffd in the Pa/o A!to F,9:.~,/v or call Pa!lo
Alto Recreation at 329-2261.
In addition to the below-listed chsses the Terman Communiv," Center wi!l
continue to host the Palo Alto Chess C~ub, the Palo Alto Go Ciub, the Model
Railroad Club nnd the Mobile Recreation Van.
o, ~h~ to expect in the coming mon.:ns:Here’s just ~ Fartiallist ~ " ~"’
Beginning Computer Class
Curious about computers? Wan~ to ge~ over computer fear?. This hands-on class
wil! cover eyeD’thing from the on-off switch to "vVINDO\VS. Session: 4 cl.~sses,
2/15- 3/8. Fee: 874.
Manifest Your Go~!s [or 1995
Participants will be invited to look ~t their Lives ~nd reflect on areas that zre
working and those that ~re not. In conjunction with more traditions! cognitive
goat-setting processes, imageD’ wi!! be used to access the intuitive ~wareness of
areas ofone’s life that need atten~on.Diane Escoffon, Ph.D. Session: 3 chsses,
!/12"- 1/3~. Fee: $40.
Residential Remodeling
Viole F, icF.’iahon, local Ad.A A_rchitect, wi!! discuss ’ otn~ entire remodeling process,
step by step, and wi!! help you find answers to the most common problems dealing
with home remodeling. Session ~: 4 classes, 2/8 - 3/1 . Fee: $40.
Session H: 4 classes, 4/26 - 5/i7. Fee: $40.
Lude S~mm
1305 MidcUealdd Road
Pa!o Alto, C_~, 9~xO l
4!5.39_~.2261
4!5.321.56~ Fax
C..~, Space &
Self- Acupressure
You wilt learn a series of self-massage and acupressure points that can be integrated
into your dally life at work or at home. Acupressure points that wii! be emphasized
are points that create energy, or are used for common complaints. Instructor: Diane
Escoffon, [Ph.D. Session: 1 class, 4/20. Fee: $30.
Spring Forward Together: A Workshop for Couples
Empowering 4xerdses wil! assist you in clarif-ylng )’our goals as a couple and
devdoplng a plan to acmJlze them. You will learn how to integrate yo,~ logics]
and intuitive processes to cre.~te your desired results. Insmactors: Diane Escoffon,
Ph.D. and Lewis E. Connor, D.C. Session: 2 classes, 3/21 - 3,’28. Fee: $40 per
couple.
\Vhere Are You Going to Live \~,rhen You,.’- Body W’ears Out?
If you’re stressed at work and fadgued at home, k’s time for you to relax, renew
your energ%’, and find some peace of mind with these easy and subde techniques.
Instructor: Dr. Lewis Connor. Session h 3 classes, !/1~ - !/31. Fee: $30.
Science for Preschoolers and Parents
Join us for wee’ks of science e~loration. %.Ve’i! do chemistn’o e.’~erimen~s, find out
about physics, and learn abou.: animals. \Ve’ll do a kitde of eve~’~hing as we
discover fantastic fac~s about science. Parents are required to attend. Session: 4
classes, 1/20 - 2/10. Fee: S20. Session: 4 classes, 3/30 - 4/27. Fee: $25. No ctass
4./13.
Lude S:~_m C~’,t~
137;5 Mlddiefieid Rzmd
P£.’o.~dto, C_.4 9a_30!
4!5.329.226!
4!5.32i. 5612 Fax
::RA--TE ’:.KIDS, DECO AND PLANT "¯A CONTAINER ALL BY YOURSELF! ."
Kids have the opPortunity to decor.ate the outside of e clay pot
¯ with pai~, and plant in the containers. Each child will-go home
wi~ their own creation to enjoy: Parents are encouraged ~o
stay. Instructor: K~istine, lverson. (maximum 20) .
SaL July 22" I:g:30-11:30" I Terma.n Room 33 1 $,30
(~cld~onat $8 matai~aLs fee is due to rne ~r~..i~ c~ass)
COMPUTER cLASS~ BEGINNING
Ourious about computers?.Want.to get over computer |ear?
:This hands-on class will cover the on-off switch, an
introddction to Windows’, WordPerfect" for Windows (wo~d
processing)i and’L~us 123" for Windows (budget / checkbook
.register.set,up).We encourage questions¯ Brfng 3x5 ~ndex
cards. In~lz’ucto~. George C!oward. (maximun’L14)
wed, aub,’12 ~ 7-e:3o ~-r~ 1 Terman Ftoom33 } $7,~ ¯
INTERNE[ 101
.War~t to hop on the ]r~dm’iat~on Highway with eye,one e~se?
Then Ir~temet 101Ls for you! It is a basic ir~troduction to The
¯Intemet, covering the concepts of what the tntemet
run, and.what you can do wfth.it. You Will learn about different
wa.ys you can access The Intemet. and the li~tations and
-advantages of¯each means of access.
SaL May 13 & 20 J. 1~..30 pm I Te’n’r~n library conference room. , ST7
|Addit~nal $.5 rr~tenals fee Ls clue to tt~ Instructor in
HOW DO YOU REUEVE YOURHEADACHES...
SO YOU CAN GIVEUP YOUR ASPJRIN? "" " "
An informative practical workshop filL~! with techniques you can
apply immediately. Join "ever~,one’.~; chiropractor," Dr. Lewis
Connor in.this excitin.g and.valuab!e .class..(rna~mum 20)
Mort, June12 I 7-gpm Terman[ibrarycohf~renceroo~’n {’$30
Mo.r~,Al.~g 14 I 7,9prr I Tem’la,nlibrary.conleren<:~e roor~ I $30 "
SUSHI
Create-sensational Sushi masterpieces. Make various types of
-vegetarian Sushi using only.the’fresh~ ingredi~n~ ava]lab)e.
Recipes will be.provided, Participants need tobdng a.shaq0
knife=, kitchen towel and a large cutting board. Instructor: ....
Michelle Vick. (maximum 15)
(Add~&~"~J $16 mELeda.Ls {~e i.s due to the instr’actor ~n c~-~.$}_.
MOVING FOR WELL-BEING --.
"A comfortable .pace.d workout designed to provide proper body
alignment, muscle strength, flexibility,.and all e~ierfeeting
wellness and satisfaction..Wear comfortabte clothing,, bring a
mat and han~weigl’rtS, and let’s ge~ gQing! Instructor: At~cia
Loeffter. (maximum 20) "
"T. Th. Jur~l-3u~3 I 10:3011:30 J Ter~n librao, co,,~teret~e ro~’n [ $46
"T. T’rL Ju~y 18-A~g 24
DESIGN AND INSTALL YOUR OWN LANDSCAPE
This class will walk you ~rough aL! aspects ~ ~reating a ’
landscape. Topics include plant selection, mateda}s,.imgation,
installation and contractor issoes. Be prepared to spend three
intorma~on.,fil]ed Saturdays with {he owner of Kristme IveTson
Designs, a ¢snsultati~.n. ~’~d-landscape design company in
Palo Alto. You w]~] be able to d~s]gn your ow~ horn#. ~andscape
.with the help of a pr~{essionaLlnstructor: .K ".n~ine Iverson.
(maximum 20) "