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Home My WebLink About1996-09-24 City Council (19)TO: City of Palo Alto City Manager’s Report HONORABLE CITY COUNCIL 1 FROM:CITY MANAGER DEPARTMENT: Public Works AGENDA DATE: SUBJECT: September 24, 1996 CMR:405:96 AMENDMENT #1 TO CONTRACT #$5050791 WITH WAKENHUT CORPORATION FOR SECURITY SERVICES AT MUNICIPAL SERVICE CENTER, LOT Q AND COWPER/WEBSTER GARAGE REOUEST This is a request for approval of an amendment to contract #$5050791 with the Wakenhut Corporation in the amount of $32,340 for an additional security attendant at the City’s Municipal Service Center (MSC). RECOMMENDATIONS Staff recommends that Council approve and authorize the Mayor or her designee to execute the amendment to the attached service contract with the Wakenhut Corporation, in the amount of $32,340 for security services at the Municipal Service Center, Lot Q and Cowper/Webster Garage. POLICY IMPLICATIONS The award of this contract amendment is consistent with existing policies. EXECUTIVE SUMMARY The work to be performed under the contract and amendment is to provide security at the MSC, Lot Q and Cowper/Webster Garage. The main entrance to the MSC is staffed by a uniformed security attendant. The security attendant’s responsibilities have increased to include opening and closing all gates and entrances including the employee parking lot and personnel gates; raising, lowering and storage of flags; screening of visitors and delivery persons; directing public to meetings and appointments within the MSC; gate controls; securing the facilities; patrolling the grounds and parking enforcement. To assure continuous entrance coverage, these duties require two attendants during MSC operational hours. CMR:405:96 Page 1 of 2 FISCAL IMPACT Funds for this service are included in the FY 1996-97 Public Works operating budget. ENVIRONMENTAL ASSESSMENT This project is categorically exempt from the provisions of CEQA and no further environmental review is necessary. ATTACHMENTS Attachment A - CMR:326:94 Attachment B - Amendment #1 to Contract $5050791 PREPARED BY: Karen Smith, Manager, Facilities & Projects DEPARTMENT HEAD REVIEW: GLENN S. ROBERTS Director of Public Works CITY MANAGER APPROVAL: BERNARD M. STROJNY~ ~ U Assistant City Manager CMR:405:96 Page 2 of 2 Attachment A June 23, 1994 THE HONORAJgLE CITY COUNCIL Palo Alto, California Approval of Contract with The’Wackenhut Corporation for Securi~ Services at Municipal Services Center. Lot O and Webster/Cowper Qarages Members of the Council: Report in Brief This report recommends that Council award a contract to The Wackenhut Corporation in the amount of $85,335 per year for security services at the City’s Municipal Service Center (MSC) and the parking facilities located at Lot Q (High St. between University and Lytton) and the Webster/Cowper garage. The contract was bid for 36 months, for a total amount of $256,005. PrOviding security services is an on-going operation and for this reason, contracting for a three year period ensures a lower rate for the services while also reducing the administrative costs associated with the preparation of request for proposals and contract awards. First year funding for secu9ity services at the MSC location is budgeted in :the Public Works and Utilities Departments’ FY 1994-95 operating budgets. Funding for the first year of security patrol at the two parking facilities is bud~$ted in the Police Department’s FY 1994-95 operating budget. Fu~iding’ for the remaining-two years of the contract will be contingent upon Council approval of the budget for each subsequent year. Background In order to provide security at the MSC, the City contracts for staffing of the gatehouse by a uniformed attendant. Security services at the MSC have been provided at this .location since the yard opened in 1968. The security attendant’s responsibilities include but are not limited to, uniocking/locking gates, screening visitors and confirming their appointments, and fooi patrol of the yard. The presence of a security attendant deters theft by preventing unau%horized persons from entering the.yard. CMR:326:94 1 On January ~24, 1994, the City council approved implemehtation of security measures at the parking facilities located at Lot Q and the Webster/Cowper garage, as a result of a Counci!-directed evaluation of these locations. This agreement will provide roving security between the two facilities from 5:00 a.m. unti! i0:00 p.m., five days a week. The security guard will patrol all levels of the parking, structures" checking for suspicious persons, vehicles, skateboarders, transients, and any other security related issues directed by the Palo Alto Police Department. Bid packages were sent to nine contractors. Bids were received from two contractors as.shown on the attached summary (Attachment A). Wells Fargo Guard Services was unable to meet all City contract requirements and has subsequently withdrawn the submitted bid. .Staff recommends that the bid submitted by The Wackenhut Corporation for $85,335 per year, be determined by Council to be the lowest, responsible bid and that the contract be awarded accordingly. The total cost for the three year term of the contract is $256,005. ~ Recommendations Staff recommends that Council: Approve and authorize the Mayor to execute the ittached one year contract, with options for two additiona! years, with The Wackenhut Corporatign in an amount not-to-exceed $85,335 per year for security services at the Municipal Service Center and the parking facilities located at Lot. Q and the .Webster/Cowper garage. ~. 0 Authorize the City Manager or her designee to exercise at her discretion, the options for the second and third year and execute amendments for service related to or incidenta! to the scope of services, the total value of which shal! not exceed $12,000 per year, and execute .any other documents necessary to implement the second and third year of the contract if the options to renew are exercised. Respectfully submitted, CMR:326:94 -2- KAREN SMITH Acting Facilities Engine.er GLENN S. ROBERTS ~.~," tot oi~/~blic Works Assistant Police Chief BERNARD M. STROJI~Y Assistant City Manager Attachments:Bid Summary Contract Pages CMR:326:94 3 AMENDMENT NO. ONE TO AGREEMENT NO. $5050791 BETWEEN THE CITY OF PALO ALTOAND THE WACKENHUT CORPORATION Attachment B This Amendment No.One to Agreement No. $5050791 ("Agreement") is entered into , by and between the CITY OF PALO ALTO ("CITY"), and THE WACKENHUT CORPORATION, a Florida corporation, with offices located at 3333 Bowers Avenue, Suite 190, Santa Clara, CA 95054 ("CONTRACTOR"). R, E C I T A L S: WHEREAS, the Agreement was entered into between the parties for the provision of security services’; and WHEREAS, the parties wish to. amend the Agreement;. NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the parties agree: SECTION i. The following exhibit to the Agreement is hereby amended to read as set forth in the attachment to this Amendment, which is incorporated in full by this reference: a. Exhibit "A" entitled "Specifications". SECTION 2. Except as herein modified, all otherprovisions of the A~reement, zncluding any exhibits and subsequent amendments thereto, shall remain in full force and effect. IN WITNESS WHEREOF, the parties have by their ~ulyauthorized representatives executed this Amendment on the date flrst above written. ATTEST:CITY OF PALO ALTO City Clerk APPROVED AS TO FORM: Senior Asst. City Attorney APPROVED: Mayor THE wAeKENHUT CORPORATION Its: k~u/F0~~IS)~Z~ Taxpayer I.D. No. City Manager Director of Public Works Deputy gity Manager,Admlnlstrative Services Risk Manager Attachment: EXHIBIT "A": Specifications 960903 syn 0071032 1 CERTIFICATE OF ACKNOWLEDGMENT (Civil Code § 1189) STATE OF COUNTY OF ))) On ~ /~i/~gl, before me, the undersigned, a nota~y~ public~’~ an~ .for said County, personally appeared personally known to me (or_prove9 to me on the .basis of satisfaci~o~y evidence) to be the person(~0 w~ose name(~ is/a~e.sub@cribed to the ~thin instrument, and aqknowledged to me that h~she/tb~y e~ecutgd the same in h~/her/th~[ authorized capacity(i~0, ~and that by h~/her/th~ir signature(~ on the instrument the person0~, or the entity upon behalf of which the person(~ acted, executed the instrument. WITNESS my hand and official seal. Comm. #1052881 ARY PUBLIC- CALIFORNIA.’i"SANTA CLARA COUNTY 960903 syn 0071032 2 FACILITIES MANAGEMENT DIVISION CUSTODIAL SECTION SPECIFICATION: SECURITY ATTENDANT SCOPE OF WORK LOCATION # 1"Municipal Service Center (MSC)3201 E. Bayshore Road Palo Alto, California 94303 Scope of Work: To provide the following security assignments. A.Contractor shall furnish two uniformed Security Attendants at the City’s ’ Municipal Service Center from 5:30 am to 5:3Opm everyday, Monday through Friday, inclusive, except for City holidays. B.Contractor shall make available a uniformed security attendant at all times other than set forth in section A (above), for emergency or special programs. C.Post Orders 1.Hours: 5:30 am to 5:30 pm. 2.Daily opening procedures a.Open main gates - b.Open employee parking & pedestrian gates c.Raise flags " d.Unlock fficilities as required 3.Vehicle Registration All non-City approyed vehMes must register in and out of the MSC w~th the Security Attendant. No private vehicles will be allowed in the compound without a pass issued by the Security Attendant. Private vehicles with MSC parking permits need not register. . 4.Confirmation of Appointments Any_visitor to the MSC, (i.e. salespersons, public, etc.) must obtain . contlrmation by. Phone from the persons which the visitor is to meet with prior to being allowed inside theMSC compound. The Security Attendant will not allow anyone inside the MSC without obtaining authorization. o o Gate Control The S~curity Attendant will adhere to the following schedule of gate ~contml at tfie MSC: a.5:30am - b.8:30am - -c.9:30am - d.l:15pm - e.2:45pm- f.5:25pm - g.5:20pm - Building Deficiencies Open all gates Close employee parking gates ". Clo.se employee pedestri.a.n gate in the.south parking lot, (tiae gate closest to the toad). Open employee parking gates Close north employee parking gate Op.en employee parking and peclestrian gates Close main gates Close employee parking & pedestrian gates Any building deficiencies(i.e, lights out, broken locks, etc.) must be e9P0o0rt. ed to the Facilities Management Division immediately at extension Emergencies In the case of an emergency (i.e. fire~ medical, etc.) call Police . communications at 9-I-1 from any city phone and report, in detail, the exact nature of the emergency. o MSC Compound Patrols Fo.ur (4)times daily the Security Attendant will patrol the MSC compound a_a_ncl parking areas (,twice in the mo.rning.and twice in the afternoon). During these patrols the Security Attenclant will check for the following: a.Unauthorized vehicles. b.Unauthorized visitors. c.Safety hazards. Securing the MSC At 5:15 pm daily the Security Attendant will perform the following close- up duties: ao Check and lock the main exterior doors in Buildings A, B, and C. Close and lock all employee pedestrian gates. Close and lock all employee parking gates (if all autos are gone). Lower flags. e.Secure front gates. 10.City Project Manag.er Location #1 of this contract is administered by the Facilities Management Division, of the Public Work Department. All of this location’s invoicing and correspondence.is directed, to the Project Manager, Mr. Thorn Macway in the Facilities Management clivision at ;415-496-6989. City of Palo Alto Parking Lot Q 40OBlock of High Street Palo Alto, California 94301 City of Palo Alto Cowper/Webster Parking Garage 40OBlock of Co~vp.er and Webster Palo Alto, California 94301 Contractor shall furnish uniform, ed security guard and vehicle, equipped with. a cellul~irphone, for roving patrol at the City of Palo Alto Parking Lot Q and the City of Palo Alto Co.wpei’/Webster Parking Garage frc~m 5:00 am to 10:00 pm every day, Monday thiough Friday, inclusive, except for City holidays. Contractor shall make available a uniformed security guard and vehicle at all times other than set ti~rth in Section A (above) for emergency or special events. Roving Patrol After the initial checking and patrolling of the two parking facilities, the security g.uard will rove and patro! Parking Lot Q and Cowper/Webster Garage (will alternate patrol between the two facilities every hour). Except between the hours of 7pm to 10pm, alternatiang w_ill t.ake.place every 30 minutes. The security guard will stay in each facihty/0r the cluration of each patrol, (this is subject to unscheduled monitoring by the Police Department). 1.Hours of Patrol a.5:00 am to 5:30 am Patrol Cowper/’yVebster Garage. b.5:35 am to 6:00 am Parking Lot Q. c.6:00 am to 7:00 pm alternating each hour between the two facilities. d.7:00 p.m to 10:00 pm alternating every 30 minutes between the two facilities. 2.Scope of Duties During thepatrol hours (mentioned in C,1), the security_ guard will patrol all levels of parking in tlie parking facilities an dcheck f~r the following: a.Suspicious persons b.Suspicious vehicles c.Skateboarders, rollerskaters, bicyclists d.Safety hazards e.Other items as instructed by the Palo Alto Police. LOCATION #2: LOCATION #3: No No Co II. III. Secuity guard will report such person(s) or incident(s) immediately to thePolice Department. 3.A representative of Contractor will be availabl~ to meet the Police Department staff from time to time to discuss specific problems, 4.Emergencies In the case of an erri~rgency (i.e., fire, medical, suspicious person(s), . . s.ecurity guard wil_l c.alI pohce communications at 9-1-1 andreport ~n cietailthe exact nature or the emergency or suspicious circumstance. 5.Building Deficiencies Any building deficiencies (i.e., lights out, elevator not working, excessive d.ebris, .graffiti, vandalism) must.15e reported to police communicationsdispatch at 329-2413 immediately. ’ 6.City Project Manager Locations #2 and #3 of this contract are administrated ~y the TrafficDivision of the Police Department. All of this location s invoicing andcorrespondence is directed to the Project Manager, Mr. Dave Dudley in the Field Services Division at (415) 329-2411. . Terms of Contract: The intended term of this contract shall be over a period of thirty-six .(36) months fronKJ.uly 1, 1994 through June 30, 1997, subject to yearly funding approvalbythe Palo Alto City Council. See Part I_I, Supplementary Instructions to Bidders,SECTION 00120-6.0 of Bid documents tor the details of the Term of Agreement. Basis of A~vard of Contract: This contract shall be awarded to the most responsive,qualified bidder who proposes to furnish the services specified above at the lowest responsible monthly rate. PRODUCER AON RISK SERVICES OF FLORIDA PoOo BOX 143800 CORAL GABLESI FL 305-~48-2211 -INSURED THE WACKENHUT CORPORATION 4200 WACKENHUT ORIVE~ #IO0 PALM BEACH GAROoIFL B34IO-960B I ~E:::T:"--:.:: ~.:. ’/.: ’::..:-~ 6124196 THIS CERTIFICATE IS ISSUED AS A MAT’I:ER OF INFORMATION ONLY AND CONFERS NO R!GHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTENO OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELC, W COMPANIES AFFORDING COVERAGE COMPAh’~ A NATIONAL UNION FIRE INS CO PA COrJ~A:/v B INS,CO,,OF THE STATE OF PA CO,MPAhP( c THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NO’DNITHSTANDING ANY REQUIREMENT, TERM. OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH TH~S CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HE’REiN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEENREOUCEDBYPA!DCLA!MS CO ,TYPE OF INSURANCE POLICY NUMBERLTR ~i ,~NERAL LIABILI TY l: ~,1 COMMERCIAL GENERAL LIAB;LITY R’4GL I 8 A~ CLAIMSMADE ~ OCCUR 43763 ~ OWNER’S & CONTRACTOR S PROT~ , I AUTOMOBILE LIABILITY A,X IANY AUTO ~L~_J AL[. OWNED AUTOS , ~O.q~ ~i SCHEDULED AUTdS I XI HIREO AUTOS~NON-OWNED AUTOS ’~ GARAGE LIABILITY ~ ANY ,~UTO I EXCESS LIABILITY~UMBRELLA FORM i | OTHER THAN UMBRELLA FORM WORKERS COMPENSATION AND INCL A EMPLOYERS’ LIABILITY ~THE PROPRIETOR, ~1 PARTNERS:EXECUTIVE OFFICERS ARE EXCL OTHER RHCAI438654 RHCA1438655(TX| RMI~CIIBI644/RMWCI 1 RNWC II316~+21RMWCI I POLICY EFFECTIVE j POLICY EXPIRATIOI’I DATE (MtIVDD,~YY),DATE (MMIDD.’YY),LII~JI’PS I GENERAL AG.GPEGATE7/01/96 7/01/9 7 i PROOUCTS. COMP, O~ AGG ’ PERSONAL ~ ADV INJURY FiRE DAMAGE ~Any o~e MED EXP Any one pecscn 7/01/9& 7/01/97’ CO.’.’~.NED Si,’~G’~E U,,"T is 5000000 Is "5000000 is 5000000 is 5000000 is XXX××XXXX s XXXXXXXXX 5000000 ’ (Pe" oersoPI S i BODILY II’UUR’f (Pe" PRO~ERT’~ DAM#GE OTHER THAN AUTO ONLY ACCIDENTE&Cff AGGREGATE I S EACH OCCURRENCE $ ! t’GGREGATE I I TORY LIMITS[-.:. 7/01196 7 / 01 / 97 ! EL E,~C,4 ACCIDEV~’r iS 1~ --0--0--00-’C ,I EL DISEASE- POLICY LIMIT i S !EL ~,,sEJse. EA E~.~PLOYEE I s DESCRIPTION OF OPERATIONSlLOCATIONS/VEHICLESISPEClAL ITEMS CERTHOLOER IS HEREBY ADDED AS AN ADOL OUT OF OPER, PER‘FOP, HED FOR, SUCH INSD BY BoIo NO,, 5079]./SPECo NO,,, O001-gzt INSO BUT ONLY AS RESP. TO LIAB, ARISING ON BEHALF OF THE NAMED INSD RE: CITY OF PAL ALTO DEPT. OF PUBLIC WORKS ATTN: THOH MACWAY~ MANAGER P° O° BOX 10250 PALO ALTO~ CA 9~303 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUItIG COMPANY WILL ENDEAVOR TO MAIL ~,,~_0~. DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAt,"rED TO THE LEFT, BUT FAI,I.J.IRE TO MAIL SUCH~LL IMPOSE t’lO OBLIGATIOH OR LIABILITY OF A! KIND UPOn, =H~E~~AGENTS O~’~EPPESEt’/IATIVE-S