HomeMy WebLinkAbout1996-09-05 City Council (4)TO:
City of Palo Alto
City Manager’s Report
HONORABLE CITY COUNCIL
FROM:CITY MANAGER DEPARTMENT: CITY MANAGER
DATE:September 5, 1996 CMR:388:96
SUBJECT:Significant Gifts Received by the City of Palo Alto- FY 1995-96
REQUEST
Included in the City Manager’s internal administrative policies and procedures is a policy
providing direction concerning the receipt of gifts to the City of Palo Alto. The purpose of
this staff report is to comply with a provision in the policy that the City Manager shall
periodically report to the City Council regarding the gifts which have been accepted on
behalf of the City.
RECOMMENDATIONS
This is an informational report and no Council action is requested.
POLICY IMPLICATIONS
No change in City policy is requested.
EXECUTIVE SUMMARY
Gifts can provide support for and/or augment programs beyond the City’s available
resources. Gifts may be material objects, cash, real property, or services. The policy is
meant to emphasize the importance of encouraging gifts to the City, promptly acknowledging
and expressing appreciation for them, and assuring the gifts are properly inventoried or
accounted for.
The procedures for implementing the policy establish thresholds at which department heads
must notify the City Manager concerning the gifts that have been received by or offered to
the City. The thresholds are as follows: cash gifts of any amount; material gifts and services
with a value of $1,000 or more; any real property (real estate). Gifts offered to the City
which have an estimated value of $5,000 or more will not be accepted until approved by the
City Manager. Gifts of real property of any value will not be accepted until approved by the
City Council. Major gifts often require City commitments, such as ongoing maintenance or
storage and security, thus consideration must be given to their acceptance.
CMR:388:96 Page 1 of 2
The gifts listed in the attachment to this report are those which were reported to the City
Manager in accord with the above-described policy, thus the list does not reflect all gifts
which have been accepted. Each department of the City maintains its own record of all gifts
that are accepted and is responsible for providing a written expression of thanks to the donor,
documenting receipt of the gift.
It is important to note that the gifts reported here do not include the volunteer hours which
are contributed to the City by so many persons.
FISCAL IMPACT
See Executive Summary above.
ENVIRONMENTAL ASSESSMENT
Not applicable.
ATTACHMENTS
Significant Gifts Received by City of Palo Alto for Period 7/1/95 - 6/30/96
PREPARED BY: Vicci Rudin, Assistant to the City Manager
CITY MANAGER APPROVAL:
FLEMING
Manager
CMR:388:96 Page 2 of 2
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