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Home My WebLink About1996-06-17 City Council (43) UDGET 1996-98 City of Palo Alto C ty Manager’s Report TO:HONORABLE CITY COUNCIL FROM:CITY MANAGER DEPARTMENT: Planning and Community Environment AGENDA DATE: June 17, 1996 CMR:314:96 SUBJECT:Contract with Royston, Hanamoto, Alley & Abey for Fiscal Year 1996-97 Design Consulting Services REQUEST Council action is requested to approve the attached Amendment No. 2 to the agreement between the City of Palo Alto and Royston, Hanamoto, Alley & Abey for consulting services related to Capital Improvement Program (CIP) Design Consulting Services for fiscal year 1996-97. RECOMMENDATIONS Approve and authorize the Mayor to execute the attached Amendment No. 2 to the consulting agreement with Royston, Hanamoto, Alley and Abey to provide design consulting services for CIP projects in an amount not to exceed $40,000 for the fiscal year 1996-97. POLICY IMPLICATIONS The action continues a policy established by the Council in October 1994 to provide consulting design expertise for the Capital Improvement Program.No new policy implications are created by this amendment. EXECUTIVE SUMMARY In October 1994, the City Council approved the initial contract with Royston, Hanamoto, Alley and Abey for design consulting services related to the CIP. During the past year and a half, the City has benefitted from the expertise of the consulting firm in preparing CIP projects and related public improvement projects. The CIP Design consultant reviewed and provided comments to the CIP Committee on all of the proposed CIP projects. Her comments enabled the committee and the project manager to revise and improve the projects, CMR:314:96 Page 1 of 3 whether the project was funded this year or will be considered in future years. In addition, the CIP Design Consultant provided project assistance to the following projects: Preparation of the Tree Ordinance Installation of backflow preventers for both Public Works and Parks Traffic Circle design Allowable Special Sidewalk Pavings in Downtown, California Avenue and Midtown business districts Design modifications to the Alma Street substations Pad Mount Transformer white paper for Electric Utilities Follow up to manhole cover design Development of revised entry and installation of art for the California Avenue business district Lucy Stern courtyard and pathway restoration Modifications to the design of Bryant Street Court Design input on the South E1 Camino Real entrance to the City. In 1996-97, the consultant will continue to review CIP projects. The projects known at this time include the design of the replacement wall for the Alma Street substation, specific design concepts and review of traffic circles, review of park renovations, and continuing work on the California Avenue streetscape revitalization. The consultant will also continue to Work with Utilities, Public Works and Parks on locating and screening above-ground equipment such as vaults, transformers, pumps and backflow preventers. The services of Royston, Hanamoto, Alley and Abey were procured through a competitive RFP and interview process. The initial contract was negotiated for one year and has been extended one time since. This amendment will extend the contract for a third year. The consultant is providing ongoing services on numerous projects that benefit from the continuity of amending the existing contract with the current consultant. In addition, the lead time to bring a new consultant on board and familiarize them with the various Departments and services required would not be cost effective. Staff has informally sought quotes on hourly rate for the services provided by Royston, Hanamoto, Alley and Abey and found that the rates we currently pay are extremely competitive. The majority of work done under the City contract is billed at $75 per hour. Comparable costs range from $75 to $100 per hour. FISCAL IMPACT Funding for the CIP design consultant is split between the general Fund Budget Stabilization Reserve and Electric Rate Stabilization Reserve. For 1996-97, the source of funding will be $20,000 from the General Fund and $20,000 from the Electric Fund. Electric funds have been used because the majority of the Enterprise funded projects that are located above ground are Electric Fund projects. CMR:314:96 Page 2 of 3 ENVIRONMENTAL ASSESSMENT These services do not constitute a project for the purposes of the California Environmental Quality Act (CEQA) Guidelines. ATTACHMENTS Amendment No. 2 to Agreement C5072778 PREPARED BY: James E. Gilliland, Assistant Planning Official DEPARTMENT HEAD REVIEW: KENNETH R. SCHREIBER Director of Planning and Community Environment CITY MANAGER APPROVAL: Cit~ Manager CC:Royston, Hanamoto, Alley & Abey CMR:314:96 Page 3 of 3 AMENDMENT NO. NO. 2 TO CONTRACT NO. C5072778 BETWEEN CITY OF PALO ALTO AND ROYSTON, HANAMOTO, ALLEY & ABEY FOR DESIGN CONSULTANT SERVICES FOR THE CITY’S CAPITAL IMPROVEMENT PROJECTS THIS AMENDMENT NO. 2 to Contract No. C5072778 is made and entered into this day of , 1996, ~y andbetween the CITY OF PALO ALTO, a municfpal cOrporatlon of California, hereinafter ~referred to as "CITY," and ROYSTON, HANAMOTO, ALLEY & ABBEY (Taxpayer Identification Number 94-1649892), a California corporation, with offices at 225 Miller Avenue, Mill Valley, CA 94942, hereinafter referred to as "CONTRACTOR"; R E C I T A L S: -~’~ WHEREAS, Contract No. C5072778 was previously entered into between CITY and CONTRACTOR for the provision of the design consultant services for the City’s Capital Improvement Projects; and WHEREAS, the parties may agree to amend said agreement from time to time; and WHEREAS, said agreement was previously amended on June 19, 1995; NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree as follows: SECTION i. The following paragraphs of Contract No. C5072778 are herebY further amended to read as follows: a.Paragraph 6.1. "Specified Term. The term of this Agreement is hereby extended to June 30,1997,unless sooner terminated as provided herein." b.Paragraph 4.1. ,"Compensation. CITY agrees to compensate CONTRACTOR for the full performance of its services under this amended Agreement in a sum not to exceed One Hundred Twenty Thousand Dollars ($120,000), an increase of $40,000 owing to this Amendment." 960501 lac 0080282 1 SECTION 2. Except as herein modified, all other provisions of and exhibits to said Agreement shall remain in full force and effect° IN WITNESS WHEREOF, the parties hereto have executed this Amendment the day and year first above written. ATTEST:CITY OF PALO ALTO City Clerk Mayor APPROVED AS TO FORM: Senior Asst. City Attorney APPROVED: City Manager Deputy City Manager, Administrative Services ALLEY ~=& ABEY By: Its: President Taxpayer Identification No. 94-1649892 Risk Manager APPROVED AS TO CONTENT: Director of Planning and Community Environment 960501 lac 008028"2 CERTIFICATE OF ACKNOWLEDGMENT (Civil Code § 1189) STATE OF California COUNTY OF Marin ) ) ) On May 28, 1996, before me, Diane Ao Paullin , a notary public in and for said County, personally appeared Louis G. Alley , personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument, and acknowledged to me that ¯ he/she/they executed the same in his/ her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. -~NIA Comm. Exp. May 31 1999 960501 lac 0080282