Loading...
HomeMy WebLinkAbout1996-03-21 City CouncilCity of Palo Alto City Manager’s Report TO:HONORABLE CITY COUNCIL FROM:CITY MANAGER DEPARTMENT: City Manager DATE:March 21, 1996 CMR: 198:96~ SUBJECT:NOVA’s Two-Year Job Training Plan REQUEST The City of Palo Alto participates with five other nearby cities in NOVA, the North Valley Job Training Consortium. The NOVA program is guided by a Job Training Plan which is developed biennially, circulated for public review and then submitted to the State for approval. A summary of the plan prepared for fiscal years 1996-97 and 1997-98 is attached for Council information. RECOMMENDATIONS This is an informational report. No Council action is requested. POLICY IMPLICATIONS By terms of the NOVA joint powers agreement, the City of Sunnyvale administers the job training program for the six-cities area. The Private Industry Council (PIC) oversees NOVA, setting policy and encouraging participation by local business and industry. No change in policy is proposed. EXECUTIVE SUMMARY The six cities participating in NOVA are Cupertino, Los Altos, Mountain View, Palo Alto, Santa Clara and Sunnyvale. NOVA provides employment and training services to the unemployed, underemployed and those workers dislocated through layoffs in local industries. NOVA also provides services for disabled veterans, older workers, high-risk youth and summer employment programs for students. The NOVA program, administration and director have received national recognition for excellence. Attached is a summary of the two-year job training plan which has been developed for fiscal years 1996-97 and 1997-98, based on the estimated funding that will be available. All the federally allocated funds have been reduced considerably from last year, meaning the program will serve fewer participants than in previous years. A particular reduction will occur in the Summer Youth Employment and Training Program, where Congress has allocated no funds at this time. CMR:198:96 Page I of 2 Public comment on the plan is invited. The Private Industry Council will conduct its final review of the plan on March 27. The plan will then be submitted for approval on April 9 by the Sunnyvale City Council, which acts on behalf of the six NOVA cities, and will be sent to the Governor on May 2, 1996. FISCAL IMPACT Reduced federal funding increases the difficulty in maintaining NOVA’s level of service in the six-cities service delivery area. ENVIRONMENTAL ASSESSMENT This does not constitute a project under the California Environmental Quality Act; therefore, no environmental assessment is required. ATTACHMENTS Draft Summary ofNOVA’s FYs 1997 and 1998 Job Training Plan PREPARED BY: Vicci Rudin, Assistant to the City Manager CITY MANAGER APPROVAL: BERNARD M. STROJNY Assistant City Manager CMR:198:96 Page 2 of 2 -: :A~ Private Indus,., Council North Valley Cupertino Los Altos Mountain View Palo Ait0 Santa Clara Sunnyvale Carol Godsave, Chairperson Crest Financial Services Suzi Blackman Sunnyvale Chamber of Commerce Margaret Calderon GTE Government Systems Cindy Campbell Intel Corporation Priscilla Camperud El Camino Hospital Joan Deaton Employment Development Department John Love Lockheed Missiles & Space Barbara Malaspina Santa Clara Unified School Dist. Connie Martinez~mt Venture: Silicon Valley Network Stan McDonald Sunnyvale Hilton Hotel Judy Monaco Hewlett-Packard Company Clare Phillips Amdahl Corporation Gary Pruitt Central California District Council of Carpenters Michael Rao Mission College Denice Ray Social Security Administration Clysta SeneyApplied Materials Gloria Spanier Acurex & Aerotherm Corporations Carol WebbSouth Bay AFL-CIO Ron Willsey Agnews Developmental Center Michael J. Curran, Director NOVA Job Training Consortium NOVA 505 W. Olive Ave. Suite 550 Sunnyvale, CA 94086 (408) 730-7232 For Deaf Access Call 7DD/TTY (408) 730-7501 FAX (408) 730-7643 March 3, 1996 ~’44R - 5 1996 ASSISTANT CI~ MGR. Ms. Vicci Rudin Assistant to the City Manager City of Palo Alto 250 Hamilton Avenue Palo Alt6, CA 94301 Re: NOVA’s FYs 19~6/97 and 1997/98 Two-Year Job Training Plan The North Valley Job Training Consortium (NOVA) has been authorized to provide employment training programs under the Job Training Partnership Act (JTPA). NOVA gerves the cities of Cupertino, Los Altos, Mountain View, Palo Alto, Santa Clara and Sunnyvale; The City of Sunnyvale provides the administrative functions for NOVA. The JTPA requires that the City inform you at this time of NOVA’s development of the Job Training Plan for fiscal years 1996/97 and 1997/98 (July 1, 1996 - June 30, 1998). A draft summary of the plan is enclosed for your review. A copy of the Job Training Plan summary is also on file fdr public review at the City of Sunnyvale, City Clerk’s Office, 456 West Olive Avenue, Sunnyvale, CA 94086,(408) 730-7483. The City Clerk’s Office is open Monday through Friday, 8:30 a.m. through 4:30 p.m. Additionally, there will be a public hearing regarding the plan on Tuesday, March .19, 1996, at 4:00 p.m.. It will be held in Conference Room 620 at NOVA, 505 West Olive Avenue, Suite 550, Sunnyvale. Interested parties are invited to attend. If you should have any comments, please contact-the City Clerk’s Office by phone or in writing. NOVA will respond to all comments. Thank you for your time and assistance. Sincerely, ~ael J. Curran Director Enclosure A Service’Administered by the City of Sunnyvale PRIVATE INDUSTRY COUNCIL March 3, 1996 DRAFT SUMMARY OF NOVA’S FYs 1997 & 1998 ,lOB TRAINING PLAN BACKGROUND: The Job Training Partnership Act (JTPA) and North Valley Job Training Consortium (NOVA) policies require that information on NOVA’s FYs 1996197 and 1997/98 two-year Job Training Plan (JTP) be made available to the interested public prior to its submission to the Governor of California. This summary has been prepared for public review starting March 3, 1996, and can be obtained from the City of Sunnyvale’s City Clerk’s Office, between the hours of 8:30 a.m. and 4:30 p.m., Monday through Friday. Persons with questions or comments may address them to the City Clerk, City of Sunnyvale, 456 West Olive Avenue, Sunnyvale, CA 94086, phone number (408) 730-7483. NOVA will respond in writing to all comments. Additionally, there will be a public hearing on the plan on Tuesday, March 19, 1996, at 4:00 p.m.. It wil! be held in Conference Room 620 at NOVA, 505 West Olive Avenue, Suite 550, Sunnyvale. Interested parties are invited to attend. This summary is based on planning figures provided to NOVA by the State of California’s Employment Department on February 26, 1996. These planning estimates are for NOVA’s allocated funds, and all the amounts have been reduced considerably from last year’s funds. The include NOVA’s Title II-A, 77% Adult Program; Title II-A, 5% Older Worker Program; Title II-C, 82% Youth Program; and Title III 50% formula funds. NOVA will not receive additional Incentive Grant funds this year. Additionally, the Title II-B Summer Youth Employment and Training Program (SYETP) funds are still uncertain, with no dollars allocated at this time. The following grid indicates the planning estimates given for NOVA’s FY 1996/97 allocated funds and compares those figures to last year’s funding levels, showing the percentage variation: Title Title II-A, 77% Adult Program Title II-A, 5% Older Workers Title II-C, 82% Youth Prog... ( 1 Title II-AJC, Incentive Grant (2) .... ~itle III, Dislocated Workers ....Title II-B, SYETP (3) Totals FY 96/97 Estimated Funds $ 488,191 57,978 76,477 100,000 561,664 -0- $1,284,310 FY 95/96 Actual Funds $632,9’12 66,009 82,486 135,000 859,852 782,554 $ 2,558,813 % Variation -22.9 -12.2 -07.3 -25.9 -34.7 -100.0 -50.0 (~) (2)(3) FY 95/96 funds do not include $55,000 moved from Title II-B into Title II-C, Youth Program, allowing for a total of $ ! 37,486 for program activities. Estimated funds for FY 96197 are carry-forward funds, not new incentive dollars. At the time of this writing, there have been no SYETP funds allocated to the States. Draft Summary of NOVA’s FYs or & 98 Job Training Plan Page 2 On February 28, 1996, the NOVA PIC reviewed the funds available and authorized staff to develop a draft Job Training Plan based on the planning figures provided by the State, Since’these figures indicate a 50% overall reduction in available funds, the PIC requested that staff attempt to maintain the employment and training activities and services NOVA currently offers, while providing them for few participants. The final Job Training Plan will be submitted for approval by the NOVA Private Industry Council on Wednesday, March 27, 1996; to the Sunnyvale City Council on Tuesday, April 9, 1996; and to the Governor on Thursday, May 2, 1996. SUMMARY DISCUSSION: This draft summary of NOVA’s FYs 1996/97 and 1997/98 Two-Year Job Training Plan is based on the NOVA Private Industry Council’s authorization for staff to continue funding current year activities and services as possible at the level of estimated funding available. When final funding levels are awarded and actual carry-in amounts available, program plans and budgets for each grant will be submitted to the PIC through the Program Committee. It is anticipated that subcontracts will be awarded a third-year funding based on both final funding and on the subcontractor’s previous two-year performance, in compliance with NOVA’s Procurement Policy and Procedures and the Job Training Partnership Act. The following programs will be included in the two-year JTP: FY 96/97 Plan for Program Components - Adult Program (Title II-A, 77%) The Title II-A, 77% Adult Program targets economically disadvantaged adults (22+ years of age) in NOVA’s service deliver,,, area (SDA). A minimum of 65% of the program participants must be considered "hard-to-serve’; which includes one or more of the following barriers to emp!oyment: homeless; recipient of cash welfare; person with disabilities; basic skills deficient; school dropout; or offender. Each SDA is allowed to define one additional barrier. NOVA’s approved additional barrier is "non-cash welfare recipient" (e.g. receives food stamps only). For FY 96/97, NOVA plans to continue four primary activities under the Title II-A Adult Program: assessment and referral; vocational classroom training, on-the-job (OJT) training, and learning lab activities. NOVA will conduct a centralized assessment system in which all adults to be served under any Title II program will be assessed as to their goals, needs and appropriateness of part.icipation in JTPA-funded programs. Based upon their in-depth assessment, applicants will be either referred to appropriate agencies within the community or referred to a NOVA program as planned on the participant’s Individual Service Strategy (ISS). Related support services, including child care, will also be provided as indicated in each participant’s ISS. The following proposed plan and service levels are based on a planning figure of $488,191 in new funds for this grant, and an estimated $31,005 in carry-in funds. The grant plan wil! be adjusted up or down in accordance with final funding levels. No NOVA’S ON-THE-JOB TRAINING (OJT) program will be provided in-house. OJT allows participants to receive training in an occupation by an employer while receiving wages as a regular employee. Employers are reimbursed up to 50% of the participant’s wages during a specified training period. It is planned that OJT will serve nine participants for $49,000. This amount includes both staffing and the cost of contracts with the participating employees. Draft Summary of NOVA’s FYs 97 & 98 Job Training Plan Page 3 VOCATIONAL CLASSROOM TRAINING (CRT) will be provided through negotiated contracts with outside training providers, and individual referral (IR) training vendors. Training will comply with the PIC-approved list of "Demand Skills and Occupations for Training" or its policy to allow other specific training when employment opportunities can be documented. (See Attachment I.) It is planned that 25 participants will be served through negotiated contracts with outside training providers. The amount established for these contracts is $77,272. This amount includes classroom training activities, training related activities (such as case management and job development), and administrative costs. Vocational classroom training providers will not be required to provide intake and assessment activities for II-A adult participants. That will be provided in-house at NOVA. However, training providers will be required to train and place 9% of the female adult participants in non-traditional occupations for women. It is planned that 15 participants will be served through contracts with IR training vendors. The planned cost for IR is $97,300. This amount includes both staffing and the cost of individual contracts with training vendors. Co NOVA’S LEARNING LAB will be provided in-house and will allow adult participants to upgrade their skills through the use of computerized self-paced instructional modules. Learning lab activities will generally be in conjunction with, or as a predecessor to, classroom training or OJT. Do Eo Fo It is planned that the learning lab will serve five participants for a cost of $10,000. OBJECTIVE ASSESSMENT will be provided in-house for all participants. This is an in- depth assessment and may include both computerized and paper/pencil assessment tools. The amount reserved for this activity is $89,750. CENTRAL INTAKE along with some initial assessment will be provided for all JTPA applicants as an in-house activity. The planned funding for this activity is $59,100. SUPPORT SERVICES are planned at $64,972. Approximately $50,320 will be dedicated to child care with the remaining $14,652 for additional support services which may include transportation, miscellaneous tools and/or uniforms and interviewing/work clothes, when there is a verified need. G.ADMI~STRATIVE COSTS will be allocated to both NOVA and its subcontracted service providers according to NOVA’s fiscal policies and procedures. Total administrative costs are planned at $73,229, or 14.1% of the estimated grant. Proposed Plan for Program Components - Youth Programs (Title II-C, 82%) The Title II-C, 82% Youth Program targets economically disadvantaged youth (16 - 21 years of age) in NOVA’s service delivery area (SDA). A minimum of 50% of the program participants must be "out-of-school" youth as opposed to "in-school" youth. ¯ Additionally, a minimum of 65% of the participating youth must be considered "hard-to-serve" which includes one or more of the following categories for "in-school youth": homeless; youth with disabilities (including learning disabilities); basic skills deficient; below grade level; runaway; pregnant youth; parenting youth; or offender. The list of barriers for out-of-school youth is the same except that school dropout replaces below skills deficient. Each SDA is allowed to define one additional barrier. NOVA’s selected additional barrier for in-school youth is "non-cash .Draft Summary of NOVA’s FYs a7 & 98 Job Training Plan Page 4 welfare recipient" (e.g. youth who receives food stamps only), and for out-of-school youth, it is "’alternative school youth." For FY 96/97, NOVA plans to continue four primary activities under the Title II-C Youth Program: intake and assessment, education for employment, work experience and vocational classroom training. Related support services, including child care, will also be provided as appropriate. The following proposed plan is based on an estimated grant award of $76,477, and an estimated $30,000 in carry-in funds. This amount represent a major reduction from current year funding. In FY 95/96, NOVA was able to transfer $55,000 from its SYETP funds to augment Title II-C. With no SYETP funds available at this time, Title II-C programs at al! levels will realize major reductions. Service levels will be adjusted up or down in accordance with final funding levels. No The EDUCATION FOR EMPLOYMENT program targets youth who are high school dropouts, potential dropouts, youthful offenders, individuals with disabilities, and/or high school graduates with documented educational deficiencies. The program provides competency-based training in the areas of basic skills, pre-employmentTwork maturity, and computer literacy.. This activity will be subcontracted to an appropriate service provider. The funding for this program is planned at $46,343. The subcontract for this program also includes intake and in-depth objective assessment of all participants, job development, and administrative costs.. Co VOCATIONAL CLASSROOM TRAINING (CRT) will be provided for approximately four youth. While this number is very small, it allows NOVA to retain its commitment to the graduates of the Education for Employment program, and provide them with vocational training. Training will comply with the PIC-approved list of "Demand S "ki!is and Occupations for Training" or its policy .to allow other specific training when employment opportunities can be documented. (See Attachment I.) CRT will be subcontracted to an appropriate training provider. The amount available for this contract is $12,364, and includes classroom training activities, training related activities such as case management and job development, and administrative costs. WORK EXPERIENCE in the public sector will be provided by NOVA staff for four youth. The funding for this activity is planned at $15,689. This amount covers both staff costs and subsidized wages for the youth. JOB DEVELOPMENT will be provided for youth out of NOVA’s Youth Employment Office in the Sunnyvale Town Center. Staffing costs for this activity are budgeted at $6,300. SUPPORT SERVICES are planned at $12,185. Approximately $7,631 will be dedicated to child care. Since many of the youth needing child care assistance are also enrolled in GAIN, it is anticipated that a good portion of the child care funding will come from GAIN. GAIN has informed NOVA that, unlike last year, it appears there is funding available for child care in FY 96/97. The remaining $4,634 in support services may fund transportation, miscellaneous tools and/or uniforms, and interviewing/work clothes when thereis a verified need. F.BONUS/INCENTIVE PAYMENTS will be provided as an incentive for youth to remain in the program. The NOVA PIC has approved policy and procedures for bonus/incentive payments. The amount set aside for such payments is $300. Fo Draft Summary of NOVA’s FYs 97 & 98 Job Training Plan Page 5 ADMINISTRATIVE COSTS will be allocated to both NOVA m~d its subcontracted service providers according to NOVA’s fiscal policies and procedures. Total administrative costs are planned at $19,166, or 18.0% of the estimated grant. Proposed Plan for Program Components Incentive Grant (Title II-A/C, 5% funds). The Incentive Grant is the only grant required in the Job Training Plan that is not directly allocated to service delivery areas based on a formula. Incentive grant monies are based upon grant performance in relation to State-mandated goals. In the past, NOVA has received incentive grant awards every year, ranging from $135,000 to $195,000. For the first time, based on FY 94195 performance, NOVA did not earn an incentive award. However, approximately $100,000 in incentive funds will be carried forward into FY 96/97. There are no required cost categories in the Incentive Grant. Funds can be used for programs, support services, administration, marketing, capacity building (including the purchase of computers and peripherals), training and conferences for staff and PIC members, etc. For FY 96/97, NOVA plans to continue its supported employment program, including child care assistance for its participants, and set aside minimal funds for PIC Discretionary. No NOVA’s SUPPORTED EMPLOYMENT PROGRAM will continue to offer services to individuals with disabilities. This program will provide placement assistance and on- going employment counseling for both the participant and the employer. Supported Employment is provided in-house by NOVA staff. It will serve 30 participants for a cost of $77,200. B. SUPPORTIVE SERVICES are planned at $6,300, primarily for child care. Co The NOVA PIC DISCRETIONARY FUND has traditionally been 15% of the Incentive Grant set aside by the PIC for special projects. Since there are no new funds, it is planned that $5,000, or 5% of the carry-forward funds will be dedicated for PIC discretionary. These funds could be used for marketing JTPA, PIC in-service training, PIC conference attendance, employment generating activities, etc. D. ADMINISTRATIVE COSTS are planned at $! 1,500. Proposed Plan for Program Component - Older Workers Grant (Title II-A, 5%) The Older Workers Grant was established to provide employment and training services to participants 55+ years of age. For many years, NOVA dedicated all of the Older Workers Grant funds to its Proven People Program. This program provided placement assistance for all older workers with more extensive counseling and referral services for those who were JTPA eligible by meeting the guidelines for economically disadvantaged. The 1992 JTPA Amendments precluded this type of activity. Proven People’s direct placement program is now being funded through the City of Sunnyvale’s general fund, and it remains in the City’s Senior Center. ¯For FY 96/97, NOVA’s grant is estimated at $57,978. With approximately $3,800 in carry-in funds, planning was based on an estimated $61,778 in total program funds. This will allow NOVA to continue offering vocational classroom training through the NOVA Individual Referral (IR) Unit or on-the-job training through the NOVA OJT Unit for eight older workers. All participants will be provided an in-depth assessment as discussed under the Title II-A Adult Program section, and an Individual Service Strategy developed. Additionally, $1,188 will be Draft Sumnmry of NOVA’s FYs "" & 98 Job Training Plan Page 6 available for supportive services as appropriate. Administrative costs are planned at $11,120, or 18% of the available funds. Proposed Plan for Program Components - Dislocated Workers (Title III) The Title III Dislocated Workers Program serves individuals who have been laid off from their previous employment under specific circumstances. There are no residency requirements. NOVA receives funds from a number of grants that target dislocated workers. NOVA has developed a program which provides dislocated workers with in-depth assessment, job search workshops and a case management style of placement assistance, as well as vocational classroom training and on- the-job training. All of the components are administered and operated by NOVA except for vocational classroom training which is contracted out to public and private schools. The following proposed plan and service levels are based on a planning figure of $561,664 in new funds for this grant, and an estimated $41,790 in carry-in funds. The grant plan will be adjusted up or down in accordance with final funding levels. Eo NOVA’S ON-THE-JOB TRAINING (OJT) program will continue to be provided in- house. OJT allows participants to receive training in an occupation by an employer while ¯ receiving wages as a regular employee. Employers are reimbursed up to 50% of the participant’s wages during a specifiedtraining period. OJT will serve eight participants for a total of $34,520. These funds include costs for both staffing and employer contracts. VOCATIONAL CLASSROOM TRAINING (CRT) will continue to be provided through negotiated contracts with appropriate training providers, and individual referral training vendors. Training will comply with the PIC-approved list of "Demand Skills and Occupations for Training" or its policy to allow other specific training when employment opportunities can be documented. (See Attachment I.) It is planned for S 135,820 to be subcontracted to vocational classroom training providers. This amount will serve 45 participants, and will include retraining activities, basic readjustment costs such as case management and job development, and administrative costs. Training providers will not be required to provide intake and assessment activities. That will be provided in-house at NOVA. Classroom training through individual referral contracts with approved vendors is planned for 26 participants. The $156,200 funding level for this activity includes NOVA staffing and tuition for the students. PROFILING is a service coordinated with the local Employment Development Department. The program will provide immediate assistance in reemployment preparation for dislocated workers who match a State-established profile of someone unlikely to become reemployed on their own in a timely manner. Funding budgeted for the NOVA staff involved in this project is $24,270. NOVA’S LEARNING LAB will be provided in-house, and will allow adult participants to upgrade their skills through the use of computerized self-paced instructional modules. It is planned that this activity will be in conjunction with, or a predecessor to, classroom training or OJT. It will serve 10 participants for $12,600. RE-EMPLOYMENT SERVICES will continue as an in-house service, and will provide job search skills, resumes and individual counseling through a case management system Draft Summary of NOVA’s FY~ 97 & 98 Job Training Plan Page 7 for participants. Forty participants wil! receive these services for a planned cost of $52,000. No Go CENTRAL INTAKE along with some initial assessment will be provided for grant applicants in-house. The planned cost for staffing these services is $38,182. JOB DEVELOPMENT will be provided through NOVA’s Employer Services Unit. NOVA staff will provide some individual job development as well as ($23,625) SUPPORT SERVICES will be provided in the areas of child care, transportation, miscellaneous tools and/or uniforms and interviewing/work clothes, when there is a verified need. A total of $49,303 is planned for these services, with $34,128 dedicated to child care. G.ADMINISTRATIVE COSTS will be allocated to both NOVA and its subcontracted service providers according to NOVA’s fiscal policies and procedures. Total administrative costs are planned at $90,518, or 15.0% of the estimated grant. Draft .Summary of NOVA’s FYs 97 & ~t8 Job Training Plan Attachment I FY 1995/96 DEMAND SKILLS AND OCCUPATIONS FOR TRAINING Accounting/Bookkeeping Alarm Installer/Technician * Autobody Painter * Auto Parts Specialist * Biological, Agricultural & Food Techs Business Management Cable TV Installer!Tech * Child Care Workers Clerical Occupations Communications/Telecom Tech & Fibre Optics * Computer Aided Design (CAD) * Computer Aided Manufacturing (CAM) * Computer Graphics Computer Programmers Computer Systems Service Tech * Custodial Worker Data Communication Occupations Data Systems Management Dental Assistant Dental Lab Technician Electric/Electronic Engineer * Electrician Electrolysis Electronic Technician * Entrepreneurial/Small Business Training Equipment Repair & Maintenance Worker * Facility Maintenance Financial Services Occupations Food Service & Hospitality Occupations Gardener/Groundskeeper * Hazardous Materials Technician * Heating, Refrig. & Air Conditioning Repair & Maintenance * Human Resources Occupations Industrial Electrician Interactive Multi-Media Occupations Intemet Programming ISO9000 Law Enforcement Occupations * Legal Secretary Machining, CNC only * Maintenance Worker * Mechanic * Medical Assistant Medical Technician Occupations Medical Transcriptionist Networking Technician * Neurological Tech & Administration Nurse Aide, Orderly Nursing Occupations Occupational Therapy Paralegal Personnel Paramedic Pet Control* Physical Therapy Occupations * Psychiatric Technician/Aide Quality Assurance Sales Worker SCANS-based Skills Training Shipping & Receiving Occupations * Software Industry Occupations Surface Mount Technician Systems Analyst/Administrator Technical Writer Total Quality Management (TQM) Trainers/Teachers Truck Drivers * Waste & Hazardous Waste Control Occupations * Welding Skills, MIG & TIG ONLY * *Indicates Non-Traditional Training for Women. Additionally, the NOVA Private Industry Council’s policy allows an agency to propose a training program not on the list, providing the agency can present labor market information that demonstrates the occupation provides a livable wage and shows sufficient demand and/or growth potential, and/or can provide substantial verification that there are sufficient employers willing to hire the trained graduates.