HomeMy WebLinkAbout1996-03-14 City CouncilCity of Palo Alto
City Manager’s Report
TO:HONORABLE CITY COUNCIL
ATTENTION: FINANCE COMMITTEE
FROM:CITY MANAGER DEPARTMENT: ADMINISTRATIVE
SERVICES
DATE:MARCH 14, 1996 CMR:174:96
SUBJECT:MIDYEAR CAPITAL IMPROVEMENT PROJECTS STATUS
REPORT
REQUEST
This is an informational report and no Council action is required.
EXECUTIVE SUMMARY
This report provides an update on the status of each of the City’s Capital Improvement
Program (CIP) projects as of midyear 1995-96. Project managers have summarized the
status of the capital projects for which they were responsible, placing an emphasis on any
issues which might cause a change in the scope or timing of the projects. With the City’s
aging infrastructure and the resulting increase in CIP funding requests, the midyear status
report will keep Council abreast of the current progress of all open projects and aid in the
decision to fund new priorities.
All projects outstanding as of the beginning of fiscal year 1995-96 are summarized in this
report by fund. Within each fund, the projects are ordered by project number, in order to
allow quick cross-referencing to the CIP Budget document. In prior years, for the General
Fund, this report contained accumulated budget and actual information, from the inception
of each project through the midyear reporting date. This year the report has been changed
to show only the available, or remaining budget for each project at the beginning of the fiscal
year, compared to the actual expenditures for the first two quarters of 1995-96. With this
change, Council will have meaningful information about the actual financial status of each
CIP project.
CMR:174:96 Page 1 of 2
PREPARED BY: Jennifer Chang, Senior Accountant
DEPARTMENT HEAD APPROVAL:
CITY MANAGER APPROVAL:
CC: rda
Harrison
Deputy City Manager,
Administrative
Fleming
Manager
CMR:174:96 Page 2 of 2
CAPITAL IMPROVEMENT PROGRAM (CIP)
PROJECT STATUS REPORT
DECEMBER 1995
GENERAL FUND
18508 -18514 pUBLIC BUILDING STRUCTURAL IMPROVEMENTS
This project provides for the design and construction of structural improvements to public
buildings. The structural retrofit of the Senior Center will be completed by summer of 1996.
A seismic study of the Municipal Service Center (MSC) is expected to start in spring 1996
and be completed within six months.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$1,888,615
$ 665,904
FIRST QUARTER 1997-98
18614 FINANCIAL DATABASE UPGRADE
This project provides for upgrades to the City’s automated financial system. Enhancements
to the Stores/Inventory System and the Payroll/Human Resources System, as well as a new
Cash Receipting System with integration into the City’s Integrated Financial Accounting
System (’IFAS) are anticipated in t 995-96. The acquisition of the PayrollfHuman Resources
System is a separate CIP project, but enhancements and the interface with IFAS are included
within the scope of this project. Bar coding of warehouse inventory is also anticipated.
AVAILABLE BUDGET AS OF JULY 1, 1995 $ 347,855
ACTUAL EXPENSE FOR 1995-96 $801
EXPECTED COMPLETION ONGOING
18617 ART IN PUBLIC....pL, .-.2ES
This project supports commissioning or purchasing works by living artists for interior or
exterior public spaces and obtaining professional consultants to assist the Public Art
Commission in their efforts.
The installation of the Seyed Alavi sculpture in the Civic Center lobby has been completed
and the Public Art Commission is preparing a public reception for the artist. The Greg
Brown mural Roofhoppers II, located at 300 Hamilton Avenue is complete; Rooflaoppers I
was destroyed with the renovation of 281 University Avenue. Presently, the Public Art
Commission is holding a competition for artists for the gateway at California Avenue and
E1 Camino Real. The artist who is selected will be expected to complete the project by
September 1996. The Public Art Commission is also planning, along with the Architectural
Review Board, a forum that will address the nature of architectural design projects and the
integration of public art in such projects.
AVAILABLE BUDGET AS OF JULY 1, 1995 $47,292
ACTUAL EXPENSE FOR 1995-96 $3,500
EXPECTED COMPLETION ONGOING
18812 INFORMATION SYSTEM ..DEVELOPMENT
This project supports the acquisition of computer hardware required for the successful
processing of the City’s centralized applications. The funds will be used to buy disks and
memory for the HP9000 servers. The project will be completed by the end of the fiscal year.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 10,870
$ 0
4TH QUARTER 1995-96
18822,,,,,~EOG~HIC INFORMATION SYSTEM
The purpose of this multi-year project is to create a computerized map of the City’s
infrastructure. The aerial base map of the City has been completed and all City utility
information will be digitized into the computer by June 1996. Purchase of customer service-
oriented software for accessing the orthophoto, the Pavement Maintenance Management
System and utility information will be purchased by summer, after coordination with the
affected departments.
AVAILABLE BUDGET AS OF JULY 1, 1995 $252,090
ACTUAL EXPENSE FOR 1995-96 $ 35,462
EXPECTED COMPLETION ONGOING
2
18,~,03 SIDEWALK REPAI~:,
This project provides for the repair and replacement of City sidewalks and the construction
of curb ramps to comply with Americans with Disabilities Act (ADA) requirements. Bids
for sidewalk replacements in District No. 23 are currently under evaluation and construction
will occur during the spring and early summer of 1996.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$1,020,124
$ 338,2O3
FIRST QUARTER 1996-97
.18~...!.6 FII~ STATION......DORMITORY MODIFICATION
This project provides for the remodeling of the dormitory and locker room facilities at five
fire stations to provide private facilities for male and female ftrefighters. The remodeling
of all five stations is complete. A contract has been approved to fabricate and install cabinets
for Fire Station No. 2. The cabinet work is expected to be completed in 1995-96.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 161,321
$ 3,284
3P~ QUARTER 1995-96
18918 HARBOR IMPROVEMENTS
Three elements of the Harbor Improvement Project were completed at the end of 1993. They
included a 4.5-acre marsh created along Harbor Point, a new sailing station for hand-carried
craft near Mayfield Slough, and the restoration of the harbor master’s cottage to its original
Spanish Colonial Revival style. Other improvements included the installation of new paths,
picnic areas and landscaping. Funding for restoration of the remaining seven-acre marsh
will be proposed with the 1997-98 budget. Staffis evaluating the possibility of San Mateo
County Transportation Authority paying for the restoration, as a mitigation to a freeway
project.
AVAILABLE BUDGET AS OF JULY 1, 1995 $492,410
ACTUAL EXPENSE FOR 1995-96 $455
EXPECTED COMPLETION FY 1997-98
18971,18670,19610 STILE_, MAINTEN~CE
This project provides for the annual resurfacing of streets, identified by the City’s Pavement
Maintenance Management System as needing improvement. The 1995 project was
completed and included resurfacing approximately 22 miles of streets and the construction
of bike lanes on Los Robles Avenue. A street condition survey of all the streets will be
completed in the spring of 1996, and information from the survey will be used to determine
future work.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96 -
EXPECTED COMPLETION
$3,818,557
$1,230,986
ONGOING
19001, 18803 AIRPORT TANK REMOVAL AND CLEAN UP
Ground contamination was found at the tank removal site at 1901 Embarcadero Road (Palo
Alto Airport). The extent of contamination was identified and a risk analysis was submitted
to the Santa Clara Valley Water District for review. A favorable response for site closure
is expected from the District in mid 1996-97.
AVAILABLE BUDGET AS OF JULY 1, 1995 $581,685
ACTUAL EXPENSE FOR 1995-96 $37
EXPECTED COMPLETION ONGOING
19009 FINANCE VAULT REMODELING
This project provided for the remodeling of the Finance vault area located on the second
floor of the Civic Center. This project is complete.
AVAILABLE BUDGET AS OF JULY 1, 1995 $23,914
ACTUAL EXPENSE FOR 1995-96 $3,873
EXPECTED COMPLETION COMPLETED
19011 RECORDS MANAGEMENT
This project provides document imaging and storage for records within the Police, Fire,
Planning, and Utilities Departments. The Police and Planning Departments have installed
and implemented hardware and software solutions. The hardware consists of document
scanners, personal computer workstations, and CD ROM drives for document storage. The
documents are managed by software developed by CDB Infotek. New optical disk drives
are on order, along with scannners and personal computer workstations for installation in
February 1996. In March 1996, new software for all four departments will be delivered and
implemented, which will complete the project.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 165,352
$ 0
3RD QUARTER 1995-96
4
19012 PAYROLL/HUMAN.SOURCES SYSTEM
This project implements an automated Payroll/Human Resources System for integration with
the City’s automated financial system. The system was live on July 1, 1995, with most of
the basic payroll functions operational at that time. Several of the functions that existed in
the old system still need to be developed. A new version of the software, Lawson Version
6.1, will be installed in 1995-1996, providing much of the remaining system functionality.
A number of the Human Resources modules remain to be implemented.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION.
$ 36,675
$ 3,957
4TH QUARTER 1996-97
19018 CUBBERLEZ....BUILDING CODE MODIFICATION
This project will accomplish necessary repairs required to comply with current building, f~re
safety, and disabled access regulations, as well as on going operational maintenance. As part
of this ongoing project, restroom upgrades for ADA and several reroofing projects have
been completed.
AVAILABLE BUDGET AS OF JULY 1, 1995 $ 658,263
ACTUAL EXPENSE FOR 1995-96 $1,599
EXPECTED COMPLETION ONGOING
19073 MAJOR INTERSECTION.!MPROVEMENTS
This project provides for improvements of several intersections identified in the 1989
Citywide Land Use Transportation Study. The design of Page Mill Road!Foothill
Expressway intersection improvements will be completed in 1996, with construction
expected in 1997. Work includes adding new turning and bicycle lanes and rephasing the
signals. The project has been delayed, due to a sound wall study being performed by
Stanford University. Completion of the study is expected by spring of 1996.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$1,812,201
$ 23,5O0
2ND QUARTER 1997-98
19101 TANK INVESTIGATION......AND..REMOVAL
This project includes the investigation, testing, design and removal of underground tanks
discovered on City property or within the City right-of-way. Over the last year, two
underground tanks were removed from the sidewalk area at 291 Alma Street.
AVAILABLE BUDGET AS OF JULY !, 1995 $100,244
ACTUAL EXPENSE FOR 1995-96 $0
EXPECTED COMPLETION ONGOING
191,02 AgA. STRADERO L,__._E DAM
This project replaces the Arastradero Dam spillway to adequately handle overflow waters
during heavy storms and to repair the dam face to withstand earthquake forces. A final scope
of work is currently being developed before proceeding with the design. Construction is
anticipated for summer of 1997.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 159,828
$ 952
1 ST QUARTER 1997-98
19108 CIVIC CENTER FIRE SPRINKLER...SYSTEM
This project provided for the installation of a new fire sprinkler and fire alarm system in the
Civic Center office building. This project is complete.
AVAILABLE BUDGET AS OF JULY 1, 1995 $ 78,407
ACTUAL EXPENSE FOR 1995-96 $ 22,789
EXPECTED COMPLETION COMPLETED
19109 POLICE,,,COMPUTER SYSTEMS
This multi-phase project improves police and dispatching information management
processes. Work completed includes: an integrated, single access to law enforcement data
bases; upgrade of the minicomputer; upgrade of the police records management system;
access to law enforcement data bases and car-to-car communications from computers in
twenty patrol vehicles. Staff anticipates providing access to law enforcement data bases in
ten additional vehicles, and to complete the purchase, installation and implementation of a
computer aided dispatch system in 1997-98.
AVAILABLE BUDGET AS OF JULY 1, 1995 $344,688
ACTUAL EXPENSE FOR 1995-96 $75,812
EXPECTED COMPLETION 1997-98
19119 CIVIC CENTER REMODEL AND RELOCATION
This project provided for the remodeling of the second, third, and fourth floors of the Civic
Center office building. This project is complete.
AVAILABLE BUDGET AS OF JULY 1, 1995 $244,484
ACTUAL EXPENSE FOR 1995-96 $7,670
EXPECTED COMPLETION COMPLETED
19205 & 19520 FUEL STOR ~E TANK UPGRADE AND SITE IMt.~.OVEMENTS
These two projects are closely related and have been combined for procurement purposes.
These projects provide for upgrades to Underground Fuel Storage Tanks and Replacement
of ten fuel dispensers at various City fire stations and facilities. Bids open in February and
will be submitted for Council approval in March. Work is scheduled to be completed within
90 days after the contract is awarded. Staff estimates the contract amount will be
approximately $125,000.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 125,000
$ 0
4TH QUARTER 1995-96
19206 WATER RESCUE. EQUIPMENT
This project involved the purchase of water rescue equipment and training for personnel
for a joint water rescue task force between Palo Alto and Menlo Park Fire P~otection
District. All major equipment purchases have been made. All training has been conducted
with assigned personnel. The project is complete.
AVAILABLE BUDGET AS OF J-SLY 1,1995 $5,501
ACTUAL EXPENSE FOR 1995-96 $2,905
EXPECTED COMPLETION COMPLETED
19212 BRYANT STREET BIKE BOULEVARD
This project involves the implementation of the extension of the Bryant Street Bicycle
Boulevard from Churchill Avenue to Palo Alto Avenue. The extension was completed in
1992. In September 1994, Council approved the installation of a permanent traffic circle at
Bryant and Addison Streets. In January 1996, the City Council approved a prototype design
for the traffic circle. Construction is scheduled to be completed in fall 1996.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSES FOR 1995-96
EXPECTED COMPLETION
$ 37,898
$ 1,395
2NDQUARTER 1996-97
19213 CALIFORNIA AVENUE PARKING ,,STRUCTURE
This project provided for the construction of a two-story parking structure on Cambridge
Avenue and was completed in January 1995.
AVAILABLE BUDGET AS OF JULY !, 1995 $155,243
ACTUAL EXPENSE FOR 1995-96 $5,905
EXPECTED COMPLETION COMPLETED
19214 HAZARDOUS MA.._~RIAL RESPONSE EOUIPMENT
This project involved the purchase of hazardous materials response equipment to provide
safety personnel the capability to enter into areas containing hazardous materials. All
disposable equipment has been ordered and/or received. All assigned personnel have been
trained and certified to the necessary level. The trailer to carry the equipment has been
received and outfitted.
AVAILABLE BUDGET AS OF JULY 1,1995 $16,356
ACTUAL EXPENSE FOR 1995~96 $45
EXPECTED COMPLETION COMPLETED
19301 BAYLANDS ATHLETIC CENTER CIRCUIT REPLACEMENT
This project will replace the conduit and wiring of the ballpark lights at the Athletic Center
and restore the field, as required. No work has been done on this project to date.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 50,000
$ 0
4TH QUARTER 1995-96
19304 BAYLANDS AMENITIES IMPROVEMENTS
This project provides forthe renovation and installation of basic park facilities within the
Baylands Nature Preserve. The design and installation of the Baylands entry gate and
associated signage is complete. The replacement of regulatory signage throughout the
Baylands Nature Preserve is expected to be complete by mid-1996.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 21,075
$ 0
2ND QUARTER 1995-96
19305 FOOTHILLS PARK PICNIC FACILITY REPLACEMENT
This project provided for the replacement of picnic tables, BBQ stands and garbage cans in
picnic areas in Foothills Park. All purchases have been made. The picnic tables and garbage
cans have been assembled and installed. Only fifteen BBQ stands remain to be installed,
which will occur prior to June 30, 1996.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 5,790
$ 4,843
4TH QUARTER 1995-96
19306 PARK IMPROVEMEN l S AND REPAIRS
This is an ongoing project that includes the replacement of old and nonaccessible
playground equipment. This project also includes the replacement and upgrade of park
benches, signs, picnic area improvements and other amenities. Improvements in 1995-96
will be made at Cameron, Werry, and Weisshaar Parks (bench and sign replacement). After
FY 1995-96, ongoing park improvements will continue to be funded through CIP project
No. 19415.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 3,853
$ 0
4TH QUARTER 1995-96
19307 BICYCLE BRIDGE REHABILITATION
This project involves the renovation of the wooden deck on the bicycle bridge on Wilkie
Way over Adobe Creek. Staff prepared the specifications and evaluated a number of
alternatives. It appears that the most cost effective approach would be a poured, in-place
decking. However, the estimated cost may exceed the available budget. Due to budget
constraints, the Department of Public Works has recommended that this project be cancelled.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSES FOR 1995-96
EXPECTED COMPLETION
$ 30,000
$ 0
4TH QUARTER 1995-96
19308 FACILITIES REROOFING
This project involved the refoofmg of the flat roof section of the Mitchell Park Community
Center and the maintenance building at Foothill Park. The project is complete.
AVAILABLE BUDGET AS OF JULY 1, 1995 $25,064
ACTUAL EXPENSE FOR 1995-96 $4,925
EXPECTED COMPLETION COMPLETED
1,,,~309 AMERICANS WITH DISABILITIES ACT COMPLIANCE
This project provides for the implementation of the transition plan and self evaluation study
which was developed to meet the requirements of ADA. The transition plan study completed
in March 1992 identified physical obstacles, described in detail methods to make facilities
accessible, and specified a schedule of actions to be implemented. External pathways,
parking structures, and curb work at all City facilities have been corrected. An architectural
consultant was retained to design and prepare construction documents. The survey and
schematic design for ADA improvements at the main library have been concluded.
Construction of ADA improvements to the Main Library will occur between February and
May 1996. Elevators, restrooms and drinking fountains at other public facilities will be
modified to comply with ADA standards over a four year period beginning in FY 1996-97.
AVAILABLE BUDGET AS OF JULY 1, 1995 $704,163
ACTUAL EXPENSE FOR 1995-96 $40,929
EXPECTED COMPLETION ONGOING
19310 EMBARCADERO PEDESTRIAN/BIKE BRIDGE AND BIKE PATH EXTENSION
This project provides for design and construction of a bike path on the westerly side of the
Caltrain railroad tracks from Churchill Avenue to the southerly end of the Joint Powers
Board (JPB) parking lot, including a bridge over Embarcadero Road. The path passes
through properties owned by the JPB, the Palo Alto Unified School District (PAUSD) and
Stanford University, and fiber optics lines belonging to MCI, Sprint and Wiltel exist in the
area. The necessary agreements have been executed with all parties. The design portion is
95 percent complete. ~onstmction has been delayed, due to design changes as a result of
review by various agencies. Construction is expected to start in July 1996 and to be
completed in the fourth quarter of 1996-97.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 513,778
$ 1,800
4TH QUARTER 1996-97
19.311 MSC SECURITY IMPROVEMENTS
This project provides for improved security at the MSC complex. Improvements to the
lighting have been made in selected areas. A new gate security system has been installed.
Additional lighting, video surveillance, an intrusion alarm for the warehouse, and the design
of a warehouse enclosure is planned in 1996.
AVAILABLE BUDGET AS OF JULY 1, 1995 $86,374
ACTUAL EXPENSE FOR 1995-96 $0
EXPECTED COMPLETION FY 1997-98
10
19312 FIRE COMMUNICA 1 IONS COMPUTER SYSTEM
This project involves the replacement of the current fire computer system with a state-of-
the-art integrated fire management and Computer Assisted Dispatch (CAD) computer
application system, which is compatible with the Police Communications Computer System
capital project. Specifications have been developed for hardware needs. Evaluation of
several specialized fire software programs has been undertaken. The CAD portion of the
project has been delayed, due to problems in selecting a qualified vendor within the
project’s funding range. Staff will be returning to Council with a detailed report on plans
to reassess this portion of the project. This project is expected to be concluded by June
1997.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$400,506
$ 5,770
4TH QUARTER 1996-97
19313 BICYCLE LANE IMPROVEMENTS
This project involves installing new bicycle lanes on E1 Camino Way between El Camino
Real (at Maybell Avenue) and West Meadow Drive, and replacing existing bicycle and
vehicular lanes with standard width bike and vehicular lanes on East Meadow Drive east of
Alma Street. The improvements on East Meadow Drive were implemented in conjunction
with the 1995 Street Resurfacing Project last summer. During the next six months, staff will
pursue discussions with the school community, local business and property owners regarding
the design of the improvements along E1 Camino Way.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSES FOR 1995-96
EXPECTED COMPLETION
$47,254
$ 0
2ND QUARTER 1996-97
19401 CALIFORNIA AVENUE UNDERPASS IMPROVEMENTS
This project is to retain a consultant to conduct a feasibility study to improve the California
Avenue pedestriardbicycle underpass, to bring it into compliance with 1990 ADA
requirements. Staff intends to retain one consultant to conduct both this study and the
Pedestrian/Bicycle Grade Separation Feasibility Study (CIP 19502), because the issues
involved in conducting these studies are similar. A study advisory committee will be
established in mid-1996, and a Request for Proposal (RFP) for consultant selection will be
completed by fall 1996. The study will be completed by fall 1997.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$30,000
$ 0
2ND QUARTER 1997-98
11
19402 CIVIC CENTER LOBBY RENOVATION
This project will be completed in two phases. The first includes upgrades to the interiors of
Level A and the fast floor lobbies, including paint, carpet and furniture. Phase I is complete,
Phase II involves development and maintenance of the Information Management System
(Internet). The installation of personal computers to provide access to the Internet is
complete. The workstations need securing to prevent tampering by the using public. The
project will be complete in 1995-96.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 763
$ 0
3~ QUARTER 1995-96
19403 RADIO REPLACEMENT
This ongoing project replaces all existing City-owned two-way radio communications
equipment and systems, in accordance with a ten-year replacement schedule. Replacement
of this equipment at the end of its normal service life ensures reliability and provides vital
two-way radio communications for nearly every department within the City, including
Police, Fire, Utilities and Public Works Departments. Purchases for 1994-95 have been
completed, except for a small amount of carryover that will be utilized during fiscal year
1995-96. The remaining funds for this multi-year project have been moved into the
Communications Division operating budget beginning fiscal year 1995-96. The original
replacement plan was scheduled to continue into fiscal year 2002.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$21,034
$18,767
1995-96
(FUNDSMOVEDINTO
OPERATING BUDGET)
19406 RINCONDADA POOL SITE IMPROVEMENTS
This project provides for replacement of pool infrastructure piping and valving, resurfacing
of the pool deck, construction of a new pool storage house, improvement of deck drainage
and other electrical/mechanical/civil improvements. The consultant agreement was awarded
in December 1995. Design on the project is just beginning, and construction is scheduled
to begin September 1996.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$529,533
$ 0
2ND QUARTER 1996-97
12
19407 FACILITIES WATER BACKFLOW DEVICE
This project provides for the installation of back_flow devices on water services to City
facilities and buildings to prevent contamination of the City’s water supply. In December
1995, Council awarded a contract for the installation of twenty water backflow devices at key
City facilities. This initial phase of the project will be completed byApril 1996. Staff has
requested $70,000 in the FY 1996-97 budget to install back_flow devices at twenty-one
remaining City facilities. This final project phase would be designed during the fall of 1996
and constructed in spring of 1997.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$60,000
$ 280
3~ QUARTER 1996-97
19409 PARAMEDIC AMBULANCE
This project involves the purchase of a paramedic ambulance and all necessary paramedic
equipment for the use of the Fire Department on a rotational service basis. The third
ambulance has been purchased and placed in service. The project is complete.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$13,860
$10,520
COMPLETED
" 19410 CIVIC CENTER GARAGE IMPROVEMENTS
This project provided improvements to the garage, including painting, lighting repairs, and
new signage and graphics. The painting and lighting portions are complete; however, the
contractor’s payment is being held, pending final inspection of the work. Graphics and
striping design are also complete and signage will be completed in 1995-96.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$199,956
$135,910
3RDQUARTER 1995-96
19411 ALMA STREET BIKE BRIDGE
This project provides for the design and construction of a new bike/pedestrian bridge over
San Francisquito Creek at Alma Street and short bike path segments between Alma Street
in Palo Alto and Alma Street in Menlo Park. The design will be completed in spring 1996
and will be jointly selected in conjunction with the City of Menlo Park, the Santa Clara
Valley Water District and the State of California. Construction is expected to be completed
by fall 1996.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$208,665
$ 4,261
1ST QUARTER 1996-97
13
19412 UNIVERSITY, CALIFORNIA, AND MIDTOWN LANDSCAPE
This is an ongoing beautification project for business district areas. It includes landscaping,
sidewalk and other improvements. In the California Avenue and University Avenue
Business Districts, seasonal flowers were planted 2-3 times, the Midtown Business Area was
improved by increasing the size of existing tree wells, and ivy was planted in the larger tree
wells. Bicycle racks were replaced with a new loop style rack.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$38,311
$12,131
4TH QUARTER t995-96
19413 ATHLETIC FIELDS RENOVATION
This is an ongoing project to provide quality playing fields at City park locations. Work has
been completed at Terman, Greer, and E1 Camino Parks. This year funds were used to fill
and grade low areas at the Baylands Athletic Center. When the CIP funding is depleted in
this fiscal year, this project will continue to be funded from the Community Service
Department operating budget.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION:
$9,037
$ 676
4TH QUARTER 1995-96
19414 PARK IRRIGATION AND BACKFLOW IMPROyEMENTS
This project consists of ongoing improvements for irrigation at City facilities. This year a
new irrigation system will be installed at Peers Park. Backflow devices will continue to be
installed at City facilities.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$470,999
$ 64,789
2NDQUARTER 1996-97
1 ~ 15 PARK FACILITIES IMPROVEMENTS
This is an ongoing project that includes the replacement of old and non-accessible
playground equipment. This project also includes replacement and upgrade of park benches,
signs, picnic area improvements and other amenities. New playground equipment will be
installed at Rinconada Park. Picnic area improvements will be made at Seale and Scott
Parks. This project is very simildr in scope to CIP project No. 19306; however, for
budgetary reasons; they are maintained as two separate projects.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$199,199
$16,653
2NDQUARTER 1996-97
14
19417 INTERNATIONAL TEcEPHONE AND TELEGRAPH SITE EASEMENT PURCHASE
The purchase agreement between the City and the owner of the easement is subject to
approval by the Federal Communications Commission ~CC) of relocation of the owner’s
transmitter facility. The owner must first find a new site and then get FCC approval.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$412,000
$ 0
2ND QUARTER 1996-97
19418 LIBRARY AUTOMATION SERVIC.ES
This project develops the Library’s computer system into an information network that can
deliver new and emerging products and services to selected library facilities and remote
users. The replacement of the central computer with a new Unix-based machine was
completed in 1993-94. Upgrading the network that links Main, Mitchell Park, and
Children’s Libraries by connecting these facilities to the City’s wide area network (WAN)
was completed in 1995-96. Networking the Library’s computer to the City’s existing
Inter-net connection will occur in late 1995-96 after network security issues are resolved.
The automated telephone-based book renewal system was installed in 1994-95.
Replacement of existing old catalog terminals and the addition of public use computer
equipment, including Internet workstations, are scheduled for completion by the end of
1995-96.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSEFOR 1995-96
EXPECTED COMPLETION
$348,341
$ 61,889
2ND QUARTER 1995-96
19420 CHUCK THOMPSON SITE POOL ~MOVAL
The project includes removal and backfilling of the pool on the City-owned property at 3005
Middlefield Road. Work will occur after the rainy season and should be completed within
two months.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$29,550
$ 210
4TH QUARTER 1995-96
15
19502 PEDESTRIAN/BIKE ORADE SEPARATION FEASIBILITy STUDY
This project provides for a feasibility study to assess the various options for providing
pedestrian!bike grade separations at the Caltrain railroad tracks and Alma Street at four
different cross street locations: Meadow Drive, Charleston Road, Churchill Avenue, and
Palo Alto Avenue. A study advisory committee will be established in mid-1996, and the
consultant selection process will be completed by fall 1996. The consultant study will be
completed by fall 1997.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$150,000
$ 0
4TH QUARTER 1995-96
1 ~.503. SAND HILL ROAD BRIDGE - BIKE LANES
This is a design and construction project to widen the Sand Hill Road Bridge. The existing
two-lane bridge will be widened to install on-road bicycle lanes over San Francisquito Creek
along Sand Hill Road, and the bicycle lanes will be Continued west to the intersection of
Sand Hill Road!Santa Cruz Avenue. The City of Menlo Park is the lead agency for this
project. It plans to proceed with the selection of a design consultant in the summer of 1995.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$40,000
$ 0
4TH QUARTER 1995-96
1 ~505 .REVENUE COLLECTION I~MODEL
This project will be accomplished in two phases. The first phase provides for improvements
to the office layout. This phase will be completed in the third quarter of 1995/96. The
second phase will remove non-supporting walls, replace the security doors, and remodel the
customer service counter.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$85,000
$1,455
2ND QUARTER 1996-97
1~,506,,P~S QFFSTREET TREE TRIMMING
This project provided for the pruning of designated trees in City parks and around City
facilities. All park and facility trees were previously surveyed and rated according to pnming
needs. Two contractors performed work on trees rated as most in need of pruning. Three
hundred and ninety six trees in 16 parks, along with 30 trees at five facilities were pruned.
This project provided much-needed pruning for improved tree health and hazard reduction.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$85,000
$ 0
3RD QUARTER 1995-96
16
19508 TENNIS AND BASK& l BALL COURT RENOVATION
This project consists ofresurfacing four concrete surface and three asphalt concrete surface
tennis courts at Mitchell Park and resuffacing on one asphalt concrete surface basketball
court at Terman Park. The bid opening date for this project is scheduled for March 5, 1996.
Work will begin immediately after the contractor is selected and the project will be
completed this spring.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$25,000
$ 0
4TH QUARTER 1995-96
19509 PARK PATHWAY REPAIRS
This project provides for pathway repairs at Eleanor Park. The project is complete.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$21,000
$18,900
COMPLETED
19510 PARKS SOFTSCAPE PLANT P~PLACEMENT
This project provides for replacement of plants, shrubs, and ground cover at City facilities.
This year, landscaping will be replaced at Peers Park and the arboretum islands.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$32,053
$18,584
1996
19511 LUCIE STERN PATHWAY LIGHTING
This project installs lighting along two pathways from the street to the building complex.
Work on this project has not been started.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$25,000
$ 0
1 ST QUARTER 1996-97
17
1,,,~512 CIVIC CENTER, PLAZA WATERPROOFING
This project provides for the waterproofing of plaza planters and other areas leaking water
through the plaza concrete slab. This project includes a study to determine the extent of
damage which may have occurred due to water intrusion and structural cracking of the Civic
Center plaza deck. Staffplans to issue an RFP and will award an agreement by March 1996.
Design is expected to be completed by June 1997.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$50,000
$ 0
4TH QUARTER 1996-97
19513 POLICE LOCKER ROOM RENOVATION FEASIBILITY STUDY
This project provides for a feasibility study/space utilization analysis for the renovation of
the Police Department locker rooms and shower facilities. The study phase is complete.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$5,676
$ 376
COMPLETED
19514 FACILITIES ROOF REPLACEMENTS
This project is being accomplished in two phases. MSC-A,B and C, Fire Stations 1 and 4
were reroofed (Phase I) at the beginning of this fiscal year. The Civic Center, Council
Chambers and Police Department roofs will be completed (Phase II) in the fourth quarter
of this fiscal year.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$553,163
$436,101
4TH QUARTER 1995-96
19515 DOWNTOWN LIBRARY BEAM REPAIR
This project includes the analysis and design of repairs to the roof support girders. Staff
expects to award a design agreement within the next two months and anticipates completing
design by November 1996. Construction of improvements is not yet funded and will not
occur until after May 1997.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$25,000
$ 0
4TH QUARTER 1996-97
18
19516 PERMIT INFORMATItJN TRACKING SYSTEM
This project provides for the design and implementation of an automated Permit Information
Tracking System to track and monitor permits and activities such as applications, licenses,
inspections, complaints and code enforcement. An interdepartmental committee worked to
complete an RFP, which was sent to nine vendors. Responses were received at the end of
January. It is anticipated that a vendor will be selected by late spring, with implementation
of the chosen system beginning in early summer.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$90,000
$ 75
4TH QUARTER 1996-97
19519 MULTI-LINE TELEPHONE SYSTEM REPLACEMENTS
This project is to replace telecommunications switching devices located at several of the
City’s remote locations. The current systems are no longer supported by the manufacturer
and spare parts are no longer readily available. The analysis and the definition of
requirements are being finalized. Procurement will occur this fiscal year, with the
installation and implementation of the telecommunications switches complete next fiscal
year.
AVAILABLE BUDGET THROUGH 06/30/96
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
¯$140,000
$ 0
2ND QUARTER 1996-97
19521 WIRELESS VEHICLE MANAGEMENT SYSTEM
This project provides for the installation of wireless monitoring devices on City vehicles to
support maintenance requirements and usage monitoring. Secondary support provides for
secure facility access control and automated fuel dispensing. The Interlink contract was
awarded in the amount of $107,000 and work is due to begin in March 1996. This is the
second phase of a three-phase project.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$109,374
$ 1,738
4TH QUARTER 1995-96
19
19522 MSC GARAGE IMPROVEMENTS
This project provides for upgrades to garage doors, the modification of an existing in-ground
exhaust system to an overhead exhaust system, and a portable vehicle lift for heavy vehicles.
Six portable column rifts were ordered and installed in the second quarter. Major retrofitting
work has been completed and a vendor has been selected to install an overhead exhaust
system. All remaining project work should be completed by year-end.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$104,202
$ 78,222
4TH QUARTER 1995-96
19523 EL CAMINO I~AL INTERSECTION IMPROVEMENTS
This project provides for traffic signal modifications and pedestrian!bike improvements at
Arastradero Road, Maybell Avenue, and Los Robles Avenue along E1 Camino Real,
including modifying traffic signals at Maybell and Los Robles Avenues to an eight phase
operation. Since E1 Camino Real is a State highway, Caltrans is the lead agency. Staffhas
received confirmation from Caltrans that the State is willing to participate financially and
will design and construct the improvements in FY 1996/97, subject to executing the
necessary agreements with the City.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSES FOR 1995-96
EXPECTED COMPLETION
$160,000
$ 0
4th Quarter 1996-97
19524 B!KE SYSTEM IMPROVEMENTS
This project provides for improvements in Palo Alto bike routes, including extension of bike
routes along Park Boulevard and Montrose Avenue, elimination of the sidewalk bike paths
at Park Boulevard and Montrose Avenue, and replacement of bike racks at City facilities.
Staff will pursue preparation of plans for these improvements during the next six months,
with project completion scheduled by the end of 1996.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$30,000
$o
2ND QUARTER 1996-97
2O
19525 TECHNOLOGY IMPROVEMENTS FOR RECREATION, ARTS AND CULTURE
This project provided for the purchase and installation of computer hardware and software
to create a computerized, multi-facility class registration and facility scheduling system for
two divisions of the Community Services Department. All purchases have been made and
the class registration module is operational. Implementation of the facility scheduling
module has been deferred until staff has adequate experience with class registration.
Implementation of the facility reservation module is scheduled for summer 1996.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$18,042
$ 6,525
1 ST QUARTER 1996-97
19530 DOWNTOWN PARKING STRUCTURE FEASIBILITY STUDY
This project involves retaining a consultant to conduct a study to investigate the overall
feasibility of the development of a parking structure or structures on one or more sites in the
downtown area. A consultant agreement with Watry Design Group was approved by the
Council in August 1995 to conduct the study, subject to the City Attorney’s Office resolving
a conflict of interest issue, which was raised by a member of the public at the Council
meeting. This issue was resolved recently and the consultant is now proceeding with the
study.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$79,990
$ 0
2ND QUARTER 1996-97
19531 CUBBERLEY DANCE STUDIO L-WING CONVERSION
This project will provide for the conversion of a 3,500 square-foot auto shop building into
a dance studio at Cubberley Community Center. The converted space will then be rented for
dance instructions. Work is expected to start early next fiscal year.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$40,000
$ 0
2ND QUARTER 1996-97
21
1,953.2 DEMOLITION OF,,,,At<ASTRADERO MAIN HOUSE & C~T&KER COTTAGE
The project will demolish the main and caretaker’s houses on the Arastradero Preserve,
remove asbestos in the houses and remm the property to its natural condition, as part of the
Arastradero Open Space Preserve. The demolition will include the swimming pool, propane
tank, pool equipment and concrete foundations. The project has been put on hold, pending
Council review of options regarding utilization of the existing main and caretaker houses.
AVAILABLE BUDGET AS OF JULY 1, 1995 $90,000
ACTUAL EXPENSE FOR 1995-96 $0
EXPECTED COMPLETION NOT SET
19535 CITYWIDE TIMEKEEPING SYSTEM
This project provides for the temporary data entry and programming services necessary for
the implementation of an interim timekeeping database, until the final timekeeping system
is completed. Funding for the final timekeeping system is requested in the FY 1996-97
Budget. The final timekeeping solution will automate the City’s timekeeping needs, replace
paper time cards, and will be required to accurately determine the cost of City services for
the City’s Mission Driven Budget (MDB). In 1997-98, the system will be expanded to field
personnel. The system will be fully integrated with the City’s financial data base and the
Payroll/Human Resources system.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$36,446
$12,439
4TH QUARTER 1997-98
19601 CIVIC CENTER ASBESTOS ..REMOVAL
This project removes sprayed-on acoustical ceiling material containing asbestos in the Civic
Center restrooms, elevator lobbies and Police Department records area. After removal,
ceilings will be retextured and the main lobby’s high ceiling will be encapsulated.
Consultant selection will begin in the third quarter of 1995-96.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$235,000
$ 0
4TH QUARTER 1995-96
22
19602 CIVIC CENTER CHILLER REPLACEMENT
This project designs and replaces the 300-ton Civic Center chiller. Work will include
removal and installation of the chiller, material disposal, all system ductwork and mechanical
room modifications, seismic and structural improvements, and a leak alarm system.
Consultant selection will begin in the third quarter of 1995-96.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$100,000
$ 0
3RD QUARTER 1996-97
19603 CULTURAL CENTER COURTYARD REPAIR
This project will repair the brick surface and benches in the Cultural Center courtyard. A
courtyard tree will also be removed and replaced with a different tree species. Bids for this
project are currently under evaluation. This project will be completed this spring.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$60,000
$80,000
4TH QUARTER 1995-96
19604 MSC BUILDING A HVAC IMPROVEMENTS
This project will expand the heating, ventilating and air conditioning system in the MSC
building which houses Parks and Golf personnel. Work on this project has not started.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$34,000
$ 0
1 ST QUARTER 1996-97
19605 FOOTHILLS PARK WATER MANAGEMENT SYSTEM
This project develops and implements a long-range water management system for Foothills
Park. It includes design and replacement of the turf irrigation system, and installation of
backflow devices in Foothills Park. Staff will focus on Phase I of the design and installation
of lower turf irrigation system within the next few months. The installation of backflow
devices will follow next year. Phase II of the remaining installation will be completed by
mid-1998.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$240,000
$ 0
DURING 1997-98
23
19606 FIRE STATION 3,,DRIVEWAY EXTENSION
This project will widen the driveway of Fire Station No. 3, located at the comer of Newel
and Embarcadero Roads to accommodate the mining around of fire vehicles. The project
also includes installation of vehicle washing facilities at all City fire stations to comply with
new City non-point source regulations for commercial vehicle washing. The vehicle
washing equipment will be located at the comer of Fire Station No. 3, where the driveway
is to be widened. Environmental mandate may require an oil/grease-water separator to be
installed. Because the cost to construct the separator may exceed the project budget, staff
is evaluating feasible alternatives. Specifications for the driveway and equipment work are
in the process of being finalized contingent upon the decision.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$35,000
$ 0
4TH QUARTER 1995-96
19607 CUBBERLEY RESTROOM/CONCESSION UTILITIES
This project provides for the design and installation of utility services for a proposed new
restroom!concession facility to be located adjacent to the Cubberley football field. Initiation
of this project is dependent upon development of a public-private partnership to secure
funding needed to build the concession facilities. Community and user group negotiations,
which were expected to be completed by June of 1995, are still in progress. The building
design is currently being developed by community volunteers and will be finalized in FY
1996-97.. It is anticipated that utility services installation and building construction will
begin in 1997-1998.
AVAILABLE BUDGET AS OF JULY 1, 1995 $150,000
ACTUAL EXPENSE FOR 1995-96 $0
EXPECTED COMPLETION 1997-98
1 ~.608..DOWNTO~....UI~AN DESIGN IMPROVEMENT
This project is to implement several design improvements in the Downtown area. The first
step of the multi-phased program is the preparation of a schematic design and feasibility
study to develop aesthetically pleasing and functional designs and determine the
construction and maintenance costs of each project. The recommended projects would then
be prioritized over a five-year period with future CIP funding. City staff and acommittee
of downtown merchants and property owners developed an RFP and have selected a firm
to prepare the design plan. A contract is currently being negotiated. The plan is expected
to be completed by November of 1996. Implementation will follow over a five-year period.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$100,000
$0
2ND QUARTER 1996-97
24
19618 GIS APPLICATION
This is a multi-departmental project to develop application software, and provides for
associated hardware needs, which will allow easy and quick access to City data and maps.
The Planning Division has begun development of customer service applications, and has
purchased a plotter to enhance the City’s ability to produce map products. In 1996-97,
Planning will coordinate hardware acquisition, and the Utilities, Public Works and other
Deparmaents will begin application development.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$462,000
$11,390
ONGOING
19620 CIyIC CENTER LAN UPGRADE
This project will replace the existing Civic Center local area network. The specifications
for this project have been defined. Implementation is on hold, pending approval of City-
wide network upgrades proposed in 1996-97. It is anticipated that work on this will occur
during the first quarter of FY 96-97, with implementation in the second quarter.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$160,000
$ 0
2ND QUARTER 1996-97
1 ~,621 PAUSD FIELD EQUIPMENT
This project was established for the purchases of vehicles and turf maintenance equipment
which are necessary to implement the PAUSD and City Athletic field program. The co-
operative agreement provides for the joint funding for the maintenance efforts between
PAUSD and the City during the period January 1, 1996 through June 30, 1997. Work is
scheduled to begin in the third quarter this year.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$218,000
$ 24,000
4TH QUARTER 1995-96
19622 POLICE SECURITY IMPROVEMENTS
This project provides for the remodel of the Administrative Services area of the Police
Department, located on the first floor of the Civic Center. The selection process for the
design consultant is in progress.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$95,000
$ 0
1 ST QUARTER 1996-97
25
ENTERPRISE FUNDS
WATER FUND
8013 WATER SYSTEM EXTENSIONS
This project constructs system extensions that are required to provide service to new
customers and to satisfy increased demands of existing customers. These improvements
include new mains, valves, domestic services, meters on upgraded existing services, fire
services, and hydrants.
AVAILABLE BUDGET AS OF JULY 1, 1995 $ 143,000
ACTUAL EXPENSE FOR 1995-96 $96,476
EXPECTED COMPLETION ONGOING
8014 SERVICE AND HYDRANT REPLACEMENTS
This project replaces old, deteriorated, galvanized water service lines and lead goose necks,
upgrades non-standard fire hydrant assemblies, and replaces existing deteriorated copper
water services lines.
AVAILABLE BUDGET AS OF JULY 1, 1995 $ 137,000
ACTUAL EXPENSE FOR 1995-96 $9,153
EXPECTED COMPLETION ONGOING
8015 WA~R METERS
This project includes purchasing meters for new customers, upgrading meters for current
customers and replacing obsolete meters that are no longer repairable.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ !32,247
$ 99,130
ONGOING
27
8016 WATER MAIN REPLACEMENTS
This project replaces water mains that are inadequate in size to supply required fire flows and
pressures for fire protection and construction materials. This project completed 15,800 linear
feet of water main replacements in 1995-96. The Phase IX Water Main Replacement will
be bid in April 1996. The project will reach its goal of 16,000 linear feet of main
replacements for 1995-96.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$3,585,539
$ 895,300
ONGOING
8636 WATER WELL SITES ~HABILIT~TION
This project reviews the City’s well system for potential abandonment and provides for
refurbishment of the City’s six remaining wells. Artesian flow has been stopped at the
Meadows Well site. The Meadows Well site has been recommended for abandonment. The
Matadero Well and Fernando Well sites remain to be studied.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$148,036
$ 437
ONGOING
8749 WATER,,,RESERVOIRS IMPROVEMENTS
This project provides for the recoating of the interior and exterior of the City’s steel
reservoirs in the foothills. The project also includes the rehabilitation of Boronda Reservoir
in Foothills Park, which is a prestressed concrete reservoir. In 1995-96, the Montebello
Reservoir will be recoated on the interior and exterior. The Montebello Reservoir is the
fourth of four steel reservoirs to be recoated. The Montebello Reservoir recoating contract
has been awarded by Council and the work will start in spring 1996. Work remaining for
this project includes Boranda Reservoir repairs, maintenance work on the fences around the
sites, and repairing asphalt roads into and surrounding the reservoirs.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 542,283
$ 126
DURING 1997-98
28
8923 WATER STA~ON IMPROVEMENTS
This project will update the City’s water receiving stations monitoring and control
equipment. The work will be carried out in conjunction with the development of the water,
gas, and storm station Supervisory Control and Data Acquisition (SCADA) System. The
SCADA system design and construction contracts have been awarded by Council and the
software development phase of the project is in progress. The field construction portion of
the project will start after the software development is complete.
AVAILABLE BUDGET AS OF JULY 1, 1995 $104,504
ACTUAL EXPENSE FOR 1995-96 $0
EXPECTED COMPLETION 1996-97
29
ELECTRIC FUND
8741 ELECTRIC LOAD RESEARCH
The load research system is a computer-based system that records electricity and gas use on
a time-interval basis for selected customers. This load profile data is used for load
forecasting, rate design, gas purchase balancing, and commodity purchase billing validation.
Recent activities include migrating the system to the local area network, upgrading the
software to the latest release and installing recorders at 20 additional sites.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 57,437
$ 25,208
4TH QUARTER 95-96
885~,,,,,,,,,,ELECTRIC 4/12 KV CONVERSION
This ongoing project converts the 4 KV distribution system to 12 KV in areas that will
facilitate utilization of 12KV capacity, available at Park Boulevard, Maybell, Quarry, and
Colorado Substations, and allow the retirement of old 4KV equipment. To date,
approximately 60 percent of the conversions in the Alma/Churchill and the Middle-
field!Louis area have been completed. The remaining work in these areas will be completed
by the end of the fiscal year.
AVAILABLE BUDGET AS OF JULY 1, 1995 $247,000
ACTUAL EXPENSE FOR 1995-96 $89,002
EXPECTED COMPLETION ONGOING
8918 ELECTRIC EAST BAYSHORE TO PADMOUNTED SWITCHES
Underground switches near the Baylands are subject to damage from submersion. Several
switches were replaced and moved to above ground locations to improve reliability and
prevent further damage. This project is now complete.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 125,686
$ 41,059
COMPLETED
30
8928 ELECTRIC CUSTOM]_ DESIGN AND CONNECTION SER¥~ ~ES
This is an ongoing project to design and connect customer services, purchase service
equipment, and to replace deteriorated distribution facilities. To date, approximately 40
customers have been connected to the electrical system. Unused funding is returned to
reserves at the end of the fiscal year.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$2,362,663
$ 761,704
ONGOING
8929 ELECTRIC STREET LIGHTING CONVERSION
This project converts all street lights to high pressure sodium. To date, 446 of the 1200
remaining series street lights have been converted to high pressure sodium. In the
remainder of the year, 87 more series street lights and approximately 300 mercury vapor
streetlights will be converted to high pressure sodium. The remaining street lights will
be converted in 1996-97.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 880,000
$ 95,307
2ND QUARTER 96-97
8930 ELECTRIC TRAFFIC SIGNALS
This project upgrades existing traffic signals to increase safety, reliability, and to .meet
current standards. Five traffic signal controllers in the downtown area have been replaced
to date and one additional controller will be replaced by yearend.
AVAILABLE BUDGET AS OF JULY 1, 1995 $ 508,419
ACTUAL EXPENSEFOR 1995-96 $ 71,571
EXPECTED COMPLETION ONGOING
8931 COMMUNICATIONS SYSTEM IMPROVEMENTS
This project installs hardwire and coaxial cable, as necessary, to provide communications
services for traffic signal coordination, telephone links, and other computer data transmission
activity. The library cable communication links have been installed, and installation of a
utility radio channel is in progress.
AVAILABLE BUDGET AS OF JULY 1, 1995 $100,651
ACTUAL EXPENSE FOR 1995-96 $21,848
EXPECTED COMPLETION ONGOING
31
8,937 QUARRY’,, RD 12 KV . ~F_,DERS
This project installs 12KV feeders at Quarry Road to increase system capacity in the
downtown and Stanford Shopping Center area. This project is now complete.
AVAILABLE BUDGET AS OF JULY 1, 1995 $15,055
ACTUAL EXPENSE FOR 1995-96 $ 11,518
EXPECTED COMPLETION COMPLETED
8938 SUBSTATION PROTECTION IMPROVEMENT
This project funds various improvements to the protective equipment in electric substations.
Improvements include relay and fuse replacements and replacement of obsolete and failed
controls.
AVAILABLE BUDGET AS OF JULY 1, 1995 $102,000
ACTUAL EXPENSE FOR 1995-96 $38,511
EXPECTED COMPLETION ONGOING
8940 UNDERGROUND SWITCH REPLACEMENT
This project funded the purchase of new switches to replace deteriorated subsurface oil
switches. All the switches have been purchased and the project is complete. Switch
installation will be completed on CIP No.8928.
AVAILABLE BUDGET AS OF JULY 1, 1995 $35,440
ACTUAL EXPENSE FOR 1995-96 $ 31,755
EXPECTED COMPLETION COMPLETED
8944 SUBSTATION IMPROVEMENTS
This project includes replacement of batteries and battery chargers, based upon their life
expectancy, renovation of security fences and entry gates, and upgrading of the substation
drainage system and miscellaneous other improvements. In the fourth quarter of 1995-96,
a paved driveway will be installed in Hansen Way Substation.
AVAILABLE BUDGET AS OF JULY 1, 1995 $109,668
ACTUAL EXPENSE FOR 1995-96 $0
EXPECTED COMPLETION ONGOING
32
9102 SWITCHGEAR SEISI~ RESTRAINT
This project provides for seismic retrofits to substation switchgear. Civil design has been
started and is expected to be completed by the end of the third quarter. Construction should
be completed by the end of the fiscal year.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 74,629
$ 2,404
4TH QUARTER 95-96
9250 ALMA STREET 12 KV ADDITION
This project replaces the 4 KV switchgear and transformers at the Alma Substation with
new 12 KV transformers and switchgear. 4KV equipment has been removed and the
new substation transformers have been ordered. This project will be completed in the
third quarter of 1996-97.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$1,004,292
$ 17,145
3RDQUARTER 96-97
9252 DOWNTOWN UG DISTRICT 34
This underground conversion project covers the area from Cowper to Alma and Forrest to
Addison. This project is now complete.
AVAILABLE BUDGET AS OF JULY 1, 1995 $ 88,991
ACTUAL EXPENSE FOR 1995-96 $ 88,748
EXPECTED COMPLETION COMPLETED
9254 PADMOUNTED TRANSFORMER SEISMIC RESTRAINT
This project installs seismic restraints on the padmounted transformers in the City. All
the transformers in the City have been inspected to determine transformer layout for
design engineering. Engineering design will begin in the third quarter of 1995-96.
Project construction will begin in the fourth quarter of 1995-96, and the project will be
completed in the fourth quarter of 1996-97.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 117,463
$ 10,554
4TH QUARTER 1996-97
9350 CHANNING/ADDISt_ . AVENUE UNDERGROUND
This underground conversion project covers the area from Channing to Addison Avenue
in downtown Palo Alto. This project is now complete.
AVAILABLE BUDGET AS OF JULY 1, 1995 $ 50,000
ACTUAL EXPENSE FOR 1995-96 $ 18,495
EXPECTED COMPLETION COMPLETED
9354 STREET LIGHT IMPROVEMENTS
This project funds the replacement of street light poles, pole foundations, luminaries, and
wiring, as needed to maintain or improve street lighting.
AVAILABLE BUDGET AS OF JULY 1, 1995 $ 90,000
ACTUAL EXPENSE FOR 1995-96 $0
EXPECTED COMPLETION ONGOING
9356 AUTOMATIC METER READING PROGRAM
This project funds a feasability study to analyze the benefits of an automated meter
reading system. The consultant’s report was accepted by staffand an RFP for the design and
implementation of a pilot program is in progress.
AVAILABLE BUDGET AS OF JULY 1, 1995 $ 104,886
ACTUAL EXPENSE FOR 1995-96 $0
EXPECTED COMPLETION ONGOING
9357 UTILITIES BILLING SYSTEM
This project will provide a client/server-based utility billing and customer information
system to the Utilities Department. The project is critical to the Utilities Department as
competition in the industry continues to increase. The system will provide more timely and
facilitated access to utility rate, usage and customer information. To date, development has
delivered five years of historical data for user access and the new utility billing statement.
The system will include rate change and billing update modules, online update customer
information, and ad hoc reporting capabilities. Additional funding in the amount of
$186,200 was requested and approved by Council this year.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 361,641
$ 104,624
4TH QUARTER 96-97
34
9453 SOUTHGATE UNDEi .~O~
This project converts overhead electric lines to underground electric lines in the Southgate
area. Substructures have been completed, and electrical construction will begin in the third
quarter of 1995-96, with project completion in the first quarter of 1996-97.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$1,665,386
$ 609,558
1 ST QUARTER 96-97
9509 COLORADO SUBSTATION 60 KV BUS TIE B~AKER
This project installs a second bus tie breaker at Colorado Power Station to improve
reliability. Design is complete and construction will be completed in the fourth quarter of
1995-96.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
9510 SUBSTATION TRANSFQRMER REPLACEMENT
$ 37,340
$ 30,394
4TH QUARTER 95-96
This project replaces old and under-capacity substation transformers to maintain electric
system reliability. One transformer will be replaced at the Hanover Substation in 1995-96.
AVAILABLE BUDGET AS OF JULY 1, 1995 $393,437
ACTUAL EXPENSE FOR 1995-96 $3,819
EXPECTED COMPLETION ONGOING
9511 FUTURE UNDERGROUND DISTRICTS
Project planning for the underground conversion of District 36
All new work on District 36 will be done on CIP Project No. 9610.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 26,934
$ 22,957
COMPLETED
has been completed.
9515 SCADA SYSTEM UPGRADE
This project replaces obsolete SCADA master station equipment that was originally installed
in 1984. Proposals ~om vendors will be reviewed and a contract wil! be awarded in the third
quarter of 1995-96. Construction of the master station will begin in the fourth quarter of
1995-96, with completion of the project in the second quarter of 1996-97.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$1,007,600
$ 37,209
2ND QUARTER 96-97
35
9610 COMMERCIAL STREET/CORPORATE WAY UG CONVERSION (DIST~CT 36)
This underground conversion project covers the area bounded by Commercial Street,
Transport Street and Industrial Avenue. Initial planning and design will be completed in the
third quarter of 1995-96; substructure work will be completed in the first quarter of 1996-97;
and final construction will be completed by the third quarter of 1996-97.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$2,300,000
$ 29,168
4TH QUARTER 96-97
9611 EMBARCADERO/MIDDLEFIELD UNDERGROUND CONVERSION
This underground conversion project covers the area roughly bounded by Middlefield Road,
Seale Avenue, and Embarcadero Road. Engineering on this project will start in the fourth
quarter of 1995-96; design and coordination will be completed in 1996-97; and final
construction will begin in the first quarter of 1997-98.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 80,000
$ 0
4TH QUARTER 97-98
9612 UTILITY CUSTOMER INFORMATION SYSTEM (PREVIOUSLY THE BILL
PROCESSING SYSTEM)
This project was funded to develop a new Utility Billing System. A five-year billing history
has been established on-line. A new statement folder was purchased and a new bill statement
was designed and introduced in February 1996. Application development has been funded
through CIP project No. 9357, with the continued involvement of the Utility Customer
Service staff. Staff recommends this project be consolidated with CIP project No. 9357 prior
to yearend.
AVAILABLE BUDGET AS OF JULY 1, 1995 $85,000
ACTUAL EXPENSE FOR 1995-96 $0
EXPECTED COMPLETION ONGOING
36
GAS FUND
8017 GAS SYSTEM EXTENSIONS
This project extends the gas distribution system to provide services to new customers and
augment service to customers with increased demands. Improvements constructed under
this project include new mains, valves, services and appurtenances.
AVAILABLE BUDGET AS OF JULY 1, 1995 $ 162,500
ACTUAL EXPENSE FOR 1995/96 $ 126,963
EXPECTED COMPLETION ONGOING
8018. GAS MAIN I~PLACEMENTS
This project replaces leaking, inadequately sized and structurally-deficient existing gas
mains and services. These gas mains must be replaced when leaks present a potential safety
hazard or when leak repair is no longer cost effective. Deteriorated steel mains and thin wall
plastic mains are given the highest priority for replacement. This project has replaced
approximately 20,000 linear feet of deficient gas mains in 1995-96.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$2,978,790
$ 767,970
ONGOING
8019 GAS METERS AND REGULATORS
This project installs new meters and regulators to serve new customers or to replace existing
meters and regulators when required. This project replaces approximately 2,200 gas meters
and regulators per fiscal year. New flow regulators, controls and site improvements at the
City’s gas receiving stations will be installed to meet federal Department of Transportation
regulations.
AVAILABLE BUDGET AS OF JULY 1, 1995 $451,439
ACTUAL EXPENSE FOR 1995-96 $ 157,260
EXPECTED COMPLETION ONGOING
37
8919 GAS STATION IMP,.OVEMENTS
This project includes improvements to four gas receiving stations and pressure sensing points
in the gas distribution system. These facilities will be upgraded to state of the art, explosion-
proof equipment and connected to the water, gas, and storm SCADA system which is
currently under design and will be consmacted in 1996 (CIP No. 9515).
AVAILABLE BUDGET AS OF JIJLY 1, 1995 $181,958
ACTUAL EXPENSE FOR 1995-96 $15,334
EXPECTED COMPLETION 1996-97
9230 NATURAL GAS VEHICLE CONVERSION
104 light-duff compressed natural gas (CNG) buming vehicles were planned for purchase
during 1995-96 by the City’s Fleet Manager. The compressed natural gas original equipment
manufacturers (OEM) are not building the vehicles as quickly as they had planned, so this
project was approved to mitigate any operating delays. The project will ultimately convert
one third of the light duty vehicle fleet from gasoline fuel to CNG. 35 vehicles will be
converted and a CNG compressor station will be installed at the MSC. The remaining 69
CNG vehicles will be purchased as OEM CNG fuel bttming vehicles.
AVAILABLE BUDGET AS OF JULY 1, 1995 $ 319,594
ACTUAL EXPENSE FOR 1995-96 $25,265
EXPECTED COMPLETION 1997-98
38
WASTEWATER FUND
8020 SEWER SYSTEM EXTENSIONS
This project provides for the installation of sewer lateral connections and appurtenances for
new or existing customers on existing mains or extensions of mains. This project also
constructs new service laterals to comply with new infrastructure requirements resulting
from the redevelopment of existing City lots.
AVAILABLE BUDGET AS OF JULY 1, 1995 $138,000
ACTUAL EXPENSE FOR 1995-96 $30,608
EXPECTED COMPLETION ONGOING
8021 PLANT EQUIPMENT REPLACEMENT
This ongoing project provides for scheduled replacement of the Regional Water Quality
Control Plant (RWQCP) equipment for maintaining treatment reliability. Replacement of
aeration tank blower No. 5 is in progress. Installation and construction is expectedto be
complete by June 1996.
AVAILABLE BUDGET AS OF JULY 1, 1995 $745,080
ACTUAL EXPENSE FOR 1995-96 $0
EXPECTED COMPLETION ONGOING
8022 SYSTEM FLOW METERING REPLACEMENT PROGRAM
This project provides for ongoing replacement of system flow meters. As magnetic flow
meters have a useful life of five years, staff has followed a periodic replacement schedule to
ensure meter reliability and accuracy. One electromagnetic meter has been purchased. Staff
has scheduled bid openings for the installation and reconditioning of the Los Altos meter
station in February of 1996.
AVAILABLE BUDGET AS OF JULY 1, 1995 $141,294
ACTUAL EXPENSE FOR 1995-96 $6,772
EXPECTED COMPLETION ONGOING
39
8865 LABORATORY FAt. _~ITIES AND EQUIPMENT
8926
This project provides laboratory facility improvements and minor equipment replacements
to comply with Regional Water Quality Control Board requirements. All of the facility
improvements fume hoods and ventilation fans are complete. Minor equipment replacements
will be completed by end of 1996.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 110,616
$ 0
2ND QUARTER 96-97
PLANT WATER SYSTEM IMPROVEMENTS
This project provides improvements to the WQCP No. 4 water system. Final modifications
are in process. This project expected to be completed in June of 1996.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 21,000
$ 0
4TH QUARTER 95-96
9.!73 WASTEWATER COLLECTION SYSTEM REHABILITAtION/AUGMENTATION
This project will construct high priority rehabilitation work, which reduces inflow of rain-
water and groundwater into the City’s wastewater collection system. This project will also
repair or replace mink sewers with capacity deficiencies, in order to handle existing and
future wastewater flows. The project provides for the video taping and cleaning of large
diameter collection system mains. Two projects, Phase IV and V, are currently under
construction. Phase VI will start construction later this fiscal year. Approximately 34,000
linear feet of wastewater collection mains will be repaired in 1995-96.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$7,136,664
$1,038,660
ONGOING
9260 INSTRUMENTATION AND ALARM. DIST~BUTI.ON CONTROL SYSTEM
This multi-year project includes a development and installation of a standardized distribution
control system for Plant-wide alarm system, pumping control system (three locations),
filtration, chlorination, dechlorination, incineration, polymer and a lime/caustic control
system. Programmable Logic Controllers for the Main Pumping Plant and equipment room
have been installed and are operational. Installation for the other buildings is in progress.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 14,719
$ 2,249
4th QUARTER 96-97
40
9454 INDUSTRIAL WAS2.,AB RELOCATION..
This project will add space to the WQCP Administration Building or the Industrial Waste
lab by building out to the existing foundation line. Design is in progress, and construction
is scheduled to begin in July 1996.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 175,000
$ 0
4th QUARTER 96-97
9504 INTERCEPTOR MAINTENANCE, CLEANING AND REPAIR
This multi-year project includes cleaning and joint repair of the large "72" interceptor sewer
line that carries over half the total in-flow to the WQCP from Mountain View and Los Altos.
Continued build up of dirt and sand could restrict the flow to the Plant. The leaking joints
are a cause of salt water infiltration and must be sealed to reduce plant flows and reduce high
salt content in plant effluent. Inspection and engineering for the project is underway;
cleaning and repair work is expected to begin in the summer of 1996.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 350,000
$ 0
4TH QUARTER 98-99
9505 INCINERATOR SLUDGE CONVEYANCE SYSTEM
This project includes engineering, design, fabrication and installation of new sludgecon-
veyance equipment. Installation and construction has begun, and the project is expected to
be completed in September 1996.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 400,000
$ 361,000
4th QUARTER 96-97
9513 AERATION TANK INLET STRUCTURE MODIFICATIONS
This project will double the size of the existing aeration tank inlet diversion box and add
control valves and baffles, in order to allow the rerouting and control of wastewater into the
aeration basins. Engineering and design has been completed and construction is expected
to begin in the summer 1996.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$100,000
$ 0
FOURTH QUARTER 96-97
41
9514 SECONDARY CLAR~. ~ER MODIFICATIONS
This project will modify the existing clarifiers to provide improved solids capture, scum
removal and allow chemical additions to increase metal removal. To determine the
appropriate clarifier modifications needed, a number of modifications are being investigated
and tested. The investigations are expected to be completed by October 1996, after which
engineering and design will begin.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 200,000
$ 0
FOURTH QUARTER 97-98
42
STORM DRAINAGE FUND
8870 COLLECTION SYSTEM IMPROVEMENTS
This project provides improvements to the storm drain system, as identified in the Storm
Drainage Master Plan and Condition Assessment Studies completed in 1993. In September
1995, Council awarded a contract to upgrade the City’s six storm water pump stations;
construction will be completed in summer 1996. In spring 1996, staffwill bid a project to
repair damaged storm drain system pipelines and infrastructure. Staff will issue an RFP
during spring 1996 for design off Barron Park neighborhood storm drain improvements;
repair/rehabilitation of deteriorated storm drains; and a project to correct recurrent street
flooding at locations throughout the City. Curb and gutter replacement was incorporated into
the annual street resurfacing project and performed by separate contract in 1995. Additional
curb and gutter repairs will be made during 1996.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$6,740,341
$ 399,072
ONGOING
9508 ARASTRADERO CREEK EROSION REPAIRS
This project will design, environmentally assess and construct improvements to Arastradero
Creek between the darn and Arastradero Road. Improvements include repairing or replacing
culverts and the eroded creek embankment at four culvert locations to prevent further creek
erosion. A final scope of work is currently being developed before proceeding with the
design. Construction is anticipated for summer 1997.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 165,070
$ 220
1 ST QUARTER 97-98
43
MULTI- ENTERPRISE FUND PROJECTS
8915 ARASTRADERO CREEK/FOOTHILL ROAD ACCESS
This project will complete the landscape mitigation work for the utilities access road
constructed on the Arastradero property from the Corte Madera water pump station to the
Foothill Park boundary gate. A landscape restoration plan has been recommended to
Council. Landscape work designed under this plan will be installed by community
volunteers later this year.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 44,550
$ 409
2ND QUARTER 95-96
8945 AUTOMATED MAPPING
This project was funded to acquire a highly detailed, high accuracy basemap of the City and
its utility infrastructure. During the current fiscal year, the following occurred: 1)
implementation of the basemap project; 2) quality control procedures were implemented and
updated; 3) corrective feedback was provided to the vendor; 4) corrective iterations were
provided to both the vendor and City staff. The basemap project should be completed by the
end of this fiscal year.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 422,059
$ 52,879
4TH QUARTER 95-96
9352. CIVIC CENTER BUILD-OUT
This project provides for the Civic Center 8th floor and mezzanine office space additions.
The construction is now complete.
AVAILABLE BUDGET AS OF JULY 1, 1995 $129,551
ACTUAL EXPENSE FOR 1995-96 $7,549
EXPECTED COMPLETION COMPLETED
44
9451 WATER, GAS, AND ~JRM STATION IMPROVEMENTS
This project funds improvements required by the design of the Water, Gas, and Storm
Stations SCADA project. The construction project has been awarded by Council and the
SCADA software development has begun. The construction portion of the SCADA project
will be completed in 1996.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 965,273
$ 4,808
2ND QUARTER 95-96
9506 MUNICIPAL SERVICE CENTER BULK STORAGE IMPROVEMENTS
Construction of the bulk storage improvements at the MSC has been completed.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 132,102
$ 115,999
COMPLETED
9539 NEW VEHICLE PURCHASES
This project provides for the purchase of three vans (dedicated Compressed Natural Gas
models) to support three new positions for field inspectors. Orders will be placed in
February 1996, and the vehicles should be delivered by August 1996.
AVAILABLE BUDGET AS OF JULY 1, 1995
ACTUAL EXPENSE FOR 1995-96
EXPECTED COMPLETION
$ 60,000
$ 0
1ST QUARTER 96-97
45