HomeMy WebLinkAbout1996-03-11 City Council (19)City of Palo Alto
City Manager’s Summary Rep r
TO:HONORABLE CITY COUNCIL
FROM:CITY MANAGER DEPARTMENT: ADMINISTRATIVE
SERVICES
AGENDA DATE: MARCH 11, 1996 CMR:160:96
SUB~CT:RESPONSES TO THE REQUEST FOR PROPOSALS FOR
LEASE OF THE ARASTRADERO PRESER~ MAIN HOUSE
REQUEST
This report transmits the two proposals received in response to the Request for Proposals
(RFP) for lease of the Arastradero Preserve main house.
~COMMENDATIONS
Staff recommends that Council reject both proposals. However, staff recommends that
Council direct staff to explore the feasibility of a public/private agreement for the
maintenance of the Preserve that would be similar to the "stewardship" program outlined in
the Bay Area Action (BAA) proposal, and report back to Council with the outcome. Staff
also recommends that any action involving the main house and stablemaster quarters be
delayed until Council has had an opportunity to review the "stewardship" concept.
POLICY IMPLICATIONS
BAA’s proposition to "steward" the entire Arastradero Preserve would be a major change
to the current policy, wherein dedicated park lands are managed and maintained by City staff.
The one exception would be the cooperative agreement with the U. S. Fish and Wildlife
Service Department of the Interior for the management of the Faber/Laumeister Tract in San
Mateo County.
Both the Children’s Tree House and the BAA proposals suggest new altemate vehicle access
routes be constructed within the Preserve. The proposed routes would be contrary to the
Report of the Arastra Citizens Advisory Committee on Park Improvements and Policies
adopted by Council as the Arastradero Operational Policies on July 23, 1984. Staffis also
concemed that the multiple uses and numerous user groups proposed to participate in the
CMR:160:96 Page 1 of 16
programs contained in the BAA proposal in and around the main house, a mile into the
Preserve, will countermand Council’s explicit policy "to create a low-intensity and minimal
cost park with emphasis on natural and open space amenities of the land and sensitivity to
the fragile foothills ecology."
EXECUTIVE SUMMARY
Two proposals were submitted in response to the RFP for lease of the main house on the
Arastradro Preserve. The first response was from The Children’s Tree House, which
proposed a respite care home for deaf children and a basic living skills program for deaf
teenagers. The second response was from BAA, which proposed to create a wildlands
restoration research center that would facilitate the restoration, maintenance, and well-being
of the entire Arastradero Preserve. A six-member committee representing five different
departments reviewed the proposals, interviewed the proposers and recommends that both
proposals be denied.
FISCAL IMPACT
Staff’s recommendation would leave the $90,000 allocated for the demolition of the house
in the Capital Improvement Program Fund until Council has had an opportunity to review
the stewardship concept.
ENVIRONMENTAL ASSESSMENT
Due to the conceptual nature of the proposals, an environmental impact assessment (E/A),
as may be required under the California Environmental Quality Act (CEQA), has not yet
been prepared. An E/A, as appropriate under CEQA, would be done at such time as a project
were presented to the Council for consideration.
ATTACHMENTS/EXHIBITS
Exhibit A- The Children’s Tree House Proposal
Exhibit B- Bay Area Action Proposal
Exhibit C-Written Responses From Neighbors
Exhibit D- CMR:165:92
CMR:160:96 Page 2 of 16
PREPARED BY: William W. Fellman,
DEPARTMENT HEAD AP
Property
Emily Harrison
D, uty City
CITY MANAGER APPROVAL:
Related Staff Reports:
CMR:431:95
CMR:434:94
CMR:228:94
CMR:212:94
CMR:432:93
CMR: 165:92
CMR:421:7
CMR:172:7
CMR:426:6
CMR:122:6
CMR:413:5
CC:Janet Hecht, Ph.D.-The Children’s Tree House
David T. Smemoff- Bay Area Action
Arastra Citizens Advisory Committee
Challenge Learning Center
International Equine Humane Association
Mr. Bill Terry
Ms.
Ms.
Mr.
Mr.
Ms.
Jim Kellerman
Robert Bass
& Mrs. Robert Davis
& Mrs. Paul Reimer
Artemas Ginzton
& Mrs. John Young
Marguerite Hancock
Dorothy Low
John Dohner & Ms. Katherine Bazak
& Mrs. Gregory McCarthy
Jody Kucera
CMR:160:96 Page 3 of 16
City of Palo Alto
City Manager’s Report
RESPONSES TO THE REQUEST FOR PROPOSALS FOR LEASE OF THE
ARASTRADERO PRESERVE MAIN HOUSE
RECOMMENDATIONS
Staff recommends that Council 1) deny the Children’s Tree House Proposal, 2) deny the
BAA proposal, 3) direct staff to explore the feasibility of a public/private "stewardship" of
the Preserve in a manner similar to the BAA proposal and report back to Council with the
outcome, and 4) delay any action involving the main house and stablemaster quarters until
Council has had an opporttmity to review the response.
BACKGROUND
On June 19, 1995, the Council approved the 1995-96 Budget. Included was a Finance
Committee recommendation for staffto issue an RFP for low-impact use of the Arastradero
House, and that the $90,000 allocated for the Arastradero main house and caretaker house
demolition remain in the 1995-96 Capital Improvement Program, with demolition not to be
done until after Council had an opportunity to study and give direction based on the
responses to the RFP. Staff’s October 10 report (CMR:431:95) transmitted the RFP for the
Arastradero Preserve main house for Council approval prior to solicitation ofres aonses. The
RFP included the following conditions:
The proposer must improve, maintain and operate the property so that no cost
is incurred by the City for the operation or upgrading of the facility;
The proposed use must provide income and/or public benefit for the City;
The proposed use must be consistent with park policy;
The proposed use must meet the limited vehicular access requirements
imposed by the physical constraints of John Marthens Lane; and
The proposer must provide evidence of ability to finance, or to obtain
financing, for the required improvements; long-term financial stability; ability
to undertake complete responsibility for all costs associated with the
improvement and operation of the proposed facility and services; and a history
CMR:160:96 Page 4 of 16
of ability to carry out the proposed improvements and operate the facility and
services as per the proposal.
The proposed use must be consistent with the existing City goals and
objectives (as set forth in the Comprehensive Plan, Zoning Ordinance, and
Municipal Code) regarding the impact of the proposed use upon the immediate
neighborhood, the community generally, and the environment.
The Council approved the conditions contained in the RFP and added the following
requirements:
That the term of the lease be 10 to 20 years;
The proposer have the option to propose or suggest a use for the barn and/or
the caretaker’s cottage;
®Propos.er to bear the cost of any required environmental review; and
Any proposed use must be consistent with the City Council policy for the
Arastradero Preserve: "To create a low intensity and minimal cost park with
emphasis on natural and open space amenities of the land and sensitivity to the
fragile foothills ecology. Uses planned for the park should not duplicate those
provided in urban neighborhood or regional parks."
Ads and/or articles appeared in the San Jose Mercury News and the Palo Alto Weekly. Nine
interested parties viewed the house, but proposals were submitted only on behalf of The
Children’s Tree House and BAA. Letters were sent to over 150 neighbors and interested
parties, inviting them to review the proposals and provide input to the proposal review
committee. The committee received eight written responses, which are included in Exhibit
D as part of this staff report. These responses were reviewed by the committee and
incorporated into the report, where appropriate.
A review committee composed of staff from the City Attorney’s Office, Administrative
Services, Planning, Public Works, and Community Services Departments used the above-
listed conditions as the criteria for judging both proposals. In order to better understand key
points and issues contained in the proposals, the committee also interviewed both proposers.
The results of the evaluation are summarized on the table below.
CMR:160:96 Page 5 of 16
Evaluation of the Proposers Use of Main House
Concurrence with Request for Proposal Requirements
Requirements
Any use be consistent with park
policy to create a low intensity &
minimal cost park, with em-
phasis on natural and open space
amenities of the land & sensi-
tivity to fragile foothills ecology.
Limited vehicular access
requirements be imposed by
physical constraints of John
Marthens Lane.
Income and!or public benefit.
No cost incurred by the City for
the operation or upgrading of the
facility
Financial ability
Community and Environment
Impact
CaretakerA~arn option
Bear cost of environmental
review
10 to 20 year term
The Children’s Tree House
Proposal meets the park policy
for low intensity.
Constraints suggested by
proposer would be hard to
monitor and enforce.
Suggested use of Meadow Lark
Trail alternate is not
recommended.
No income. The public benefit
proposed is providing a respite
for 6 deaf children at a time, on
weekends and during the
summer months.
No cost proposed.
Was not demonstrated
Minimal
Proposes use of caretaker’s
house and barn.
Not mentioned.
Not recommended
Bay Area Action
Proposal meets the park
policy, but stretches the
limit of the low intensity
use.
Proposed attractions may
make it difficult to limit
access. Suggested alternate
routes are not
recommended.
No income. The public
benefits proposed are
numerous public programs,
projects and physical
improvements to the
Preserve.
Requesting $90,000
previously allocated for
demolition and $6,000 trail
maintenance equipment.
Limited finances. Financial
obligations are increased by
proposal to steward the
entire Preserve.
Potential envirormaental and
community impact.
Proposes use of caretaker’s
house, barn and entire 609
acre preserve.
Yes.
Not recommended
C1VIR:160:96 Page 6 of 16
CHILDREN’S TREE HOUSE PROPOSAL:
Summary of the Children’s Tree House Proposal:
The Children’s Tree House proposes to develop the house as a park-recreational use of the
land and house in the form of 1) a respite care home for deaf children with 2) a basic living-
skills program for deaf teenagers. The respite care for the deaf children will be provided on
weekends or on an emergency basis, at no charge or a sliding scale for the service provided.
Up to six children at a time will be able to stay at the home. The basic living skills program
would take place during the summer. Up to six teenagers would live at the house for one
to two weeks.
The Director proposes to transport the children to and from the house by using John
Marthens Lane, until improvements to the firebreak road that runs through the middle of the
Preserve are completed. The small house would be repaired and used by the caretaker, his
wife and two children. The caretaker is a licensed general building contractor, and he would
also act as caretaker for the main house, garden and pool. The proposal also suggests that
the firebreak road be paved or improved so that it would become the main access to the site.
The Director would run the Children’s Tree House Program, and the caretaker and his wife
would maintain the facilities. Additional staffing would be done on a volunteer basis.
Funding the proposed use and the required improvements will come from four sources:
grants, service clubs, fundraisers and in-kind donations.
Evaluation of The Children’s Tree House Proposal:
The staff committee was sympathetic to and agreed that the Director of the Children’s Tree
House has accurately and passionately demonstrated the need for a respite care facility that
meets the special requirements of deaf children. The committee’s primary concern and
reason for recommending that this proposal be denied was the inability of the Director to
demonstrate that there would be enough income to carry out the needs of the program and
remodel, maintain and meet the continuing costs associated with managing a 4,695 square
foot house that is in poor condition. The main source of income for the Children’s Tree
House is in-kind donations and loans from the Director. In-kind donations represented
almost 70 percent of the 1994-95 revenues. In 1993-94 and 1994-95, the Children’s Tree
House operated at a slight cash deficit. There were no estimates as to the cost of developing
the fire breakroad up the middle of the Preserve. (In 1987 [CMR 172:7], staff estimated the
cost to improve the firebreak road at $305,000.) There was also concern that there is no one
to carry on the program should something happen to the Director. The Children’s Tree
House proposal was similar to the youth hostel and ropes course proposals, in that groups
of people would come to the Preserve to make use of the main house and enjoy the park-like
setting. Unlike the youth hostel and the ropes course, the proposed scheduled use of the
facility would only be on weekends and during the summer.
CMR:160:96 Page 7 of 16
BAY AREA ACTION PROPOSAL:
Summary of the Bay Area Action proposal:
BAA proposes to create a wildlands restoration research center that would facilitate the
restoration, maintenance, and well-being of the entire Arastradero Preserve. The main
house, barn and stablemaster’s quarters would be renovated by use of state-of-the art,
environmentally sustainable restoration techniques. The main house would be used as a
model for how to renovate in an environmentally-friendly fashion. Also, the main house
would provide living and working space for scientists and the stewards who are studying,
rehabilitating and caring for the Preserve lands. Access to the site would be limited to
"average single family use" during the renovation (first two years) and less than average
single family use once the renovation was completed. Participants would be required to
leave their vehicles at the Preserve parking lot and hike to the specific BAA activities. A
small, temporary shed is proposed to be installed in the Preserve parking lot to consolidate
deliveries to the site, Three alternative routes are suggested to limit John Marthens Lane
vehicular access: the Knapp Cutoff, the Law Option, and the Foothills Park Option. The
BAA proposal also includes ecological research and restoration programs for the Preserve.
The ecological research program would utilize the Preserve as a source for collaborative
ecological research studies with other agencies, organizations and local experts. BAA
proposes to establish a riparian corridor study of Arastradero Creek in order to inventory
ongoing species, take water-quality measurements, analyze effective mitigation procedures
and make comparisons with more impacted local watersheds. BAA also proposes to remove
all non-native invasive weeds and preserve and re-establish native plant species in the
Preserve over a period of years. As stewards of the Preserve, BAA proposes to restore
authorized and eliminate unauthorized trails. BAA also has plans to work with the local
schools (grade school through college) to allow students to participate in ongoing studies,
or to do independent research projects. It plans to encourage volunteers with an opportunity
to participate in ongoing work programs and it plans to establish a docent program that will
train volunteers to lead Preserve tours. There will be several "sustainable community"
demonstration programs, including urban agriculture sites and the environmentally
renovated main house. There will also be a small scientific retreat center with regularly
scheduled events.
BAA began in 1990 under the auspices of the Peninsula Conservation Center. It obtained
its own nonprofit status in 1992 and now has over 200 regular volunteers, five employees
and a membership base of over 1,000. Resumes for the BAA’s eight-member staff assigned
to the Arastradero Preserve Project show an extensive and varied environmental
background.
BAA proposes to fmance the improvements to the facilities and run the various programs
by grants, fundraising and in-kind donations. BAA had $6,000 in cash and $40,000 in
CMR:160:96 Page 8 of 16
pledges for the Arastradero Preserve Project when this proposal was submitted. BAA also
suggested that the $90,000 the City appropriated for demolition of the Arastradero
improvements be used instead to supplement the cost of the main house renovation, and that
the City donate $6,000 of trail maintenance equipment during the first year.
Evaluation of the Bay Area Action Proposal
Of all the proposed and suggested uses for the Arastradero Preserve main house, this is the
first use that actually proposes to benefit the Preserve. The committee was intrigued with
the proposal, the caliber of the Arastradero Preserve Project personnel and their broad base
of support. The committee saw BAA’s proposal as an opportunity to meet long-term goals
and objectives for the Preserve. The committee also had several concerns about the
proposal.
The committee was faced with the dilemma that BAA’s stewardship of the Preserve will go
beyond the scope of the proposal, which was to lease the main house. Leasing the main
house becomes secondary to the larger open space issue of stewardship of the entire 609-
acre Preserve. If the City is interested in pursuing the stewardship concept, there should be
an agreement between the parties detailing the responsibilities for maintenance and
management of the Preserve before a decision is made about occupancy of the main house,
stablemaster’s quarters and the barn. The committee suggests that Council direct staff to
explore the possibility of a public/private stewardship of the Preserve and return to Council
with a report. Initially, each member of the committee felt that BAA was proposing sole
stewardship of the entire Preserve, but during the interview and in a subsequent letter (see
Exhibit B), BAA assured the committee that its proposed stewardship of the Preserve would
be in collaboration with City staff, who would retain overall management responsibilities
for the Preserve. There is only one other example of a collaborative effort to maintain Park
Dedicated Land by a third party. Council approved a cooperative agreement (CMR:212:94),
wherein the City and the U. S. Fish and Wildlife Service Department ~epartment) entered
into an agreement to cooperate in the protection and enhancement of the City-owned
Faber/Laumeister Tract (located north of the Palo Alto Golf Course), in San Mateo County.
The circumstances under which the City entered this agreement were different from what
BAA is proposing for the Arastradero Preserve. The Department had a proven track record
and wanted to increase acreage it managed throughout the entire San Francisco Bay. Key
to the agreement was the Department’s expertise in assisting the City in protecting
endangered species, including the California clapper rail and the salt marsh harvest mouse.
Despite the Department’s demonstrated ability to manage property and its commitment to
environmental protection, the City did not relinquish its management control for the
property. The City agreed to the cooperative agreement only when the Department agreed
to furnish a written work plan each year, detailing specifically the Department’s activities
to be carried out in coordination with the City. Either party can terminate the agreement
with 60-days notice. BAA action is proposing that the City enter into a 20-year
CMR:160:96 Page 9 of 16
commitment to maintain the Preserve, based on the lease agreement for the main house.
The committee disagrees and suggests that maintenance of the Preserve takes precedence
over a lease of the main house.
The committee was also concerned about the large concentration of people that would be
attracted to the many uses proposed in and around the main house, barn and stablemaster’s
quarters. The concern was not only from the standpoint of access to the activities, but from
the Preserve policy of creating a low intensity, and minimal cost park, with emphasis on
natural and open space amenities of the land and sensitivity, to the fra~le foothills ecology...
BAA proposes to use the main house and gardens for the following:
1)Primary residence for the steward and restoration team leader,
2)A working and living space for small number of scientists;
3)An environmentally-friendly model for remodelers, homeowners, contractors, and
developers;
4)For demonstrations of organic gardens; and
5)As an international scientific retreat center.
The stablemaster’s house would be used as a field research laboratory and an office. It
would also be open for school field trips. The barn would be used as a storage area for the
equipment to be used by the volunteers on the preserve (i.e., rakes, hoes, shovels, etc.).
BAA proposes that primary access for these eight proposed uses would be through the
Preserve. Users would be expected to enter the Preserve on Arastradero Road near the
parking lot, and hike over a mile through the Preserve to see the demonstration gardens,
view the environmentally-friendly remodel, or as a field trip to the research laboratory.
BAA suggested that access via John Marthens Lane could be limited by the City or the Lane
residents.
With $6,000 in cash and $40,000 in pledges, BAA is in a position similar to the Gamble
Garden Center and the American Museum of Heritage. Prior to entering into a lease, it
would be required to prove to staff that it had financial support for all the proposed
construction. Staff was concerned that most of BAA’s estimates for proposed construction
were very low and did not include cost for design, permits, etc. Staff was also concerned
that BAA’s proposal to "steward" the entire Preserve would increase its costs and limit its
financial resources.
CMR:160:96 Page 10 of 16
Access Issues
Staff felt it was unrealistic of BAA to increase the number of attractions to the Preserve and
then propose that the City or the Lane residents limit the use of John Marthens Lane. BAA
also proposed three alternative sources of access -- two of which would require new
construction. The committee was surprised that BAA would suggest any alternative access
that would create new roads. Staff, as well as three of the seven respondents (including
Betsy Crowder, one of the original members of the Arastra Citizens Committee), strongly
opposed construction of any new access road. BAA suggests the alternatives as a means to
resolve the John Marthen’s Lane access issue of the past. It included in its report the
comment, that, "It was highly unusual for our organization to support road construction, and
if there were an alternative to construction of a road that did not raise neighbors’ concerns
or the City’s, we would readily accept it. In dialogue we have had with neighbors, we were
advised that any use of John Marthens Lane other than that which mirrors a "single family
home" would be fought through legal action. The Knapp Cutoff offers a low-cost, low-
impact alternative use of John Marthens Lane, which could prevent a costly and divisive
lawsuit."
Knapp Cutoff
BAA proposes to access the preserve off Arastradero Road at Gate B, about 1/4 of a mile
above the Bressler Property, and then use the existing utility road leading to the Corte
Madera Water Tank on the northwest side of the Preserve as the primary access road. The
road would need to be extended by approximately 1/4 mile at an estimated cost of $25,000
to $50,000. The proposed road would be an "improved gravel road", would not require the
felling of any trees, and would be routed through an area that is regularly plowed for fire
abatement. BAA states that, "None of the traffic would be visible to neighbors of the
Preserve."
CMR:160:96 Page 11 of 16
Map of the Knapp Cutoff
A similar proposal (Corte Madera Pump Station Road) to the Knapp Cutoff was
investigated and rejected by staff on March 12, 1987, in CMR:172:7. At the time, staff
indicated that the proposal would require 1/4 mile of new road, cutting a significant number
of healthy trees in an environmentally sensitive area, requiring extensive drainage work,
entailing the cost of preparing an Environmental Impact Report (EIR), and increasing, the
possibility of required mitigation measures. The road was to be 18 feet wide, with 2 feet of
shoulder on either side. CMR: 172:7 also recommended improvements be made where the
alternative road intersects with Arastradero Road on a severe curve with limited sight
distance. In 1987, the cost to construct this all-weather road and the improvements at
Arastradero Road was higher than the estimated $305,000 to develop the firebreak road
through the center of the Preserve. BAA did not indicate what the width or the quality of
its proposed extension would be, but staff felt that its estimate of $25,000 to $50,000 to
CMR:160:96 Page 12 of 16
complete the 1/4 mile of new road was low. The BAA proposal does not allow for
improvements at the Arastradero Road junction, and it does not address drainage, or that at
least a portion of the new road would be in a highly sensitive environmental area. Staff
recommends that this alternative not be considered.
Law Option
Mr. John Law and the Arastradero Preserve share about 200 feet of common boundary at
the Preserves southwesterly corner. Mr. Law has offered to grant an easement, in
conjunction with two of his neighbors, that would allow for an 8-foot wide road to be built
along the westerly edge of their properties and the westerly and northerly edge of his
property. The road would begin at Los Trancos Road and end at John Marthens Lane, at a
point near the main house. The road, as proposed, would also link the Portola Valley trail
system to Ar.astradero Preserve. BAA estimates the road would be approximately one mile
in length and cost an estimated $75,000.
Map of the Law Proposal
CMR:160:96 Page 13 of 16
Staff viewed the site from the Arastradero Preserve side. It appears that the Arastradero
main house is about 700 feet above sea level. There would be a steep drop to the northerly
edge of the Law property, which appears to be about 350 feet below the house. The new
road also would appear to require an extensive amount of drainage and the loss of several
trees on the Law parcel. Staff felt the $75,000 estimated cost to construct the road was low.
It also was not clear in the letter attached to the proposal if Mr. Law had obtained the
permission of his two neighbors.
Foothill Park Option
The third alternative road is via Foothill Park. Access to the main house would begin at the
main gate of Foothill Park, run along the service road at the southerly boundary of Foothill
Park to the Corte Madera Trail in the Arastradero Preserve, then northwest on Utility Road
to the junction of Meadowlark Trail, then southwest on the Meadowlark trail to the main
house. BAA notes that this access has two steep sections, is longer, would have more
impact on the Preserve and would require access through Foothills Park, which is for
residents only and is closed at sunset. BAA also believed new road construction would not
be necessary. ,
Map of the Foothill Proposal
CMR:160:96 Page 14 of 16
This is the most complex of the alternatives. Access would be over two miles through the
Preserve, as well as through the center of Foothills Park. The only link between the
Preserve and the Park is a limited access utility road. A landscape mitigation plan for the
access road was approved by Council on February 5, 1996 (CMR:126:96). The utility road
is basically in good condition, but was not meant for daily use. This proposed access would
require the use of both the utility road near the Corte Madera Trail and the Meadowlark
Trail. Staff does not agree with BAA’s statement that no new road construction would be
required. In order to create all-weather access, staff believes that, at a minimum, the
Meadowlark Trail would have to be improved. The Meadowlark Trail is the firebreak road
that bisects the Preserve and has been discussed in several CMR’s. This is also the same
firebreak road referred to in the Children’s Tree House Proposal. The Arastradero Citizens
Committee rejected the use of the Meadowlark Trail as a secondary access in its 1984
report, stating that, aesthetically, the road would be "less acceptable because it means
cutting the park visually and actually in half with a road". In CMR: 172:7, the Meadowlark
Trail was proposed for use by the Arastradero Stable Committee. The road, as proposed,
would have been 18 feet wide with 2-foot shoulders on either side, on 12 inches of gravel
with culverts installed as needed. It would have run a distance of 2,800 feet and cost
approximately $72,000. In 1993-94, the City’s Utilities Department constructed a 7,500-
foot road over a portion of the Corte Madero Trail. The road is 10 feet wide, no shoulders,
with 6 inches of gravel. It cost $93,435 ($12.45 per lineal foot). The road is to be used
only by Utilities and Park personnel, and is considered to be the bare minimum in road
construction. The $93,435 did not include drainage or mitigation costs. Staff estimates the
minimum price just to gravel this portion of the Foothill access proposal would be $35,000.
Drainage and mitigation costs would still need to be assessed. Staff felt the Foothill access
option should not be considered.
CONCLUSION OF BAA DISCUSSION
Staff believes that BAA’s proposals for stewardship of the entire Preserve, alternate
accesses and the multiple uses, are larger open space issues that could not be properly
addressed in a lease agreement for the main house; and there should be agreement on the
larger issues dealing with management and maintenance 0f the Preserve, prior to any
decision on the use of the main house. Staff was intrigued by the possibility of resolving
long-standing maintenance issues with the added resources suggested in the BAA proposal.
If so directed, staff would be receptive to exploring the concept of a third party maintaining
the Preserve, as long as the City staff retained overall management control.
CMR:160:96 Page 15 of 16
ENVIRONMENTAL ASSESSMENT
Due to the conceptual nature of the proposals, an EIA, as may be required under CEQA, has
not yet been prepared. An EIA, as appropriate under CEQA, would be done at such time
as a project were presented to the Council for consideration.
ALTERNATIVES
There appears to be three alternatives:
1)
2)
3)
Council could accept the staff recommendation to deny both proposals, direct staff
to explore the possibility of a public/private "stewardship" ofthe Preserve and report
back to Council. Action involving the main house and stablemaster’s quarters would
be delayed until Council had an opportunity to preview the "stewardship" concept.
Council could accept either of the two proposals and direct staff to return to Council
with a draft lease option, lease and an environmental impact assessment,
Council could deny both proposals and direct staff to remove the main house and
stablemaster’s quarters.
STEPS FOLLOWING APPROVAl,
If Council approves the staff recommendation, staff would explore the possibility of a
public/private stewardship of the Preserve and report back to Council. The removal of the
main house and stablemaster quart.ers would be postponed until Council had an opportunity
to review staff’s report.
CMR:160:96 Page 16 of 16
EXHIBIT A
THE CHILDRENS TREE HOUSE
ARASTRADERO PRESERVE
PROPOSAL
A fun pla~ I~ go ~ get avlay fo~ av~ile!
Janet L. Hecht, Ph.D., Executive Director
P. O. Box 3532, Stanford, CA 94309 (415) 857-1008 v/tty
PROPOSAL
FOR THE OPTION TO LEASE
ARASTRADERO PRESERVE MAIN HOUSE
"The Children’s Tree House" is a nonprofit organization (EIN 94 3144160)
serving deaf/hard-of-hearing children. To fulfill a great need in the
community, "The Children’s Tree House" will have a respite care home for
deaf children with a basic living-skills program for deaf teenagers.
Currently in Northern California, there are no respite care homes for
children whose only disability is deafness. A respite care home is a
place to send disabled children for babysitting. Many parents of deaf
children have difficulty finding a babysitter who can sign. Consequently,
the only time the parents and children have apart is when the children
are at school. When the children are at home, they are usually isolated
from other deaf children.
Until a house could be found, funded, and licensed, the organization
has been providing field trips and day activities for classrooms and
groups of deaf children and their families. In approximately four years,
over 700 deaf children, their families, and their teachers have been
served (most more than once). Each year, the number of children served
has increased as more families find out about the program. Now there
Page 1
are monthly family activities and about once a week there are events in
the community which are made possible by the donated tickets from the
BASS Tickets Foundation. The field trips and day activities have allowed
classrooms or groups of deaf children to experience activities that
would not have otherwise been available to them. Most importantly, the
activities give the deaf children a chance to socialize with other deaf
children and parents the opportunity to support each other.
Use of the House
The primary uses of the house will. be as a 1) park--recreational
enjoyment of the land and house in the form of a respite care home and 2)
.a basic living-skills program for deaf teenagers. The deaf community in
the Bay Area (422,179 hearing-impaired and 58,757 severe-profoundly
deaf, according to 1990 census information) could benefit from the
proposed use of the house. In the city of Palo Alto and in its school
system alone, there are approximately 50 deaf children that could use
the resources of "The Children’s Tree House". It is planned that there
will be no charge or a sliding-scale for the services provided. The
director of "The Children’s Tree House" will be using the house as a
residence for the purpose of taking care of the property and allowing the
services of the home to be available on an emergency basis.
The Respite Care Home
The respite care home, unlike school, will allow children to be with
other deaf children in a recreational/social setting. They will have
activities available to them at the house, such as, doing arts and crafts
projects, watching captioned VCR movies, playing indoor and outdoor
games, swimming, and hiking. In addition, activities in the community
will be utilized, for example, going to a miniature golf course, Great
America, Raging Waters, or the zoo. Please see Attachment A to see a
sample schedule of a weekend’s activities. These activities will be
supervised by the director and others who are fluent in sign language.
The respite care home will be designed to meet the needs of parents
and children. The main purpose of the home will be to provide weekend
respite care. In order to further meet parents’ needs, the services of the
Page 2
home will be available after school, during evenings, and on school
holidays, as well as on an emergency basis. If desired by the parents,
"The Children’s Tree House" will provide transportation for the children
from their school or home. To insure efficiency, children from the same
geographic area will be scheduled together. Up to six children at a time
will be able to stay at the respite care home.
The respite care home would enhance and compliment our current
program. The children would be able to spend time with their peers,
without having to be with their parents or teachers. Not only would it
help the children build independence, it would give parents a needed
break. This property is special--it would allow the deaf children to
experience, some for the first time, hiking and seeing wild animals and
reptiles, as well as seeing all the stars at night time. This is especially
important for the inner-city children.
The design of the house is perfect for our program. There is so much
open space inside the house that would make a great recreation room.
Next to the recreation room would be a family room, containing the
television, captioned movies, and toys for the children. Since it is one
big open space, children would be able to be easily supervised in both
rooms. Three bedrooms would be used for sleeping quarters for the
children: a Mickey Mouse room, a dinosaur room, and a 101 Dalmations
room. The master bedroom would be used by the director. The fifth
bedroom would be used as a den. It would have four computers in it for
the children., to use. The sixth bedroom would be used as an arts & crafts
room.
Zoning permits are not necessary for a respite care home serving no
more than six children at a time. A state license; however, will have to
be obtained to run the program. The necessary steps and courses to
obtain licensing has already begun.
Basic Living-skills Program
After spending time with deaf teenagers last summer, the director
decided that the teenagers needed to learn basic skills. The basic living-
skills program would take place during the summer. Up to six teenagers
Page 3
would stay at the house for one to two weeks. They would experience
interviewing/choosing a roommate; planning a budget; choosing their
meals for the week, shopping for the food, and cooking their meals;
opening a checking account; taking public transportation; making a
doctor’s appointment; shopping for their own clothes and determining
how much they need, including tax; and going to restaurants and figuring
out the tip. Additionally, they would learn about college and getting a
job. Some of the teenagers would even learn personal care, such as using
make-up. The program would be designed to meet the needs of the
individual teenagers.
The teenagers would also have time to relax and have fun. They would
be able to plan how to spend their own leisure time. The would be able to
hike, swim, and play in the recreation room..
Many deaf teenagers lack some of the basic living skills. Part of this
is due to the fact that the parents do not sign while they are talking to
each other or when they are on the telephone, so the teenagers do not
"overhear" the conversions by adults that convey so much important
information. Second, some parents do not sign, so they are not able to
teach their children some of these basic skills. Third, some parents are
so busy taking care of their deaf children’s other special needs, they do
not have the time to teach them everything they need to know to survive.
Lastly, their is so much to teach the deaf students in schools, that many
schools do not have the opportunity to teach them all of the necessary
basic living skills.
Repairs of the House & Land
Currently, "The Children’s Tree House" does not have the funds to fix
the house. However, since July, approximately half of the items needed
for the repairs have been lined up to be donated, if we get the house.
After the Town Crier did a feature article on "The Children’s Tree House"
plans to try to get the Arastradero House, the manager of the Palo Alto
Hyatt Hotel called the director of "The Children’s Tree House" to see if
our organization would be interested in having their hotel’s project for
the spring be to paint the inside and outside of the house. The manager
of the Orchard Supply Hardware in Mountain View said they could donate
Page 4
the paint and that their main office may agree to donate other needed
items. So far, I have five stores willing to donate linoleum or carpeting
for the floors. A plumber will donate three sets of toilets, sinks, and
tubs for the bathrooms and possibly a handicap-assessible shower.
Someone else may be able to donate a handicap-assessible toilet and
sink. The owner of the Walrus Works has offered to get other
contractors involved in donating materials. He is going to get all the
materials for the kitchen cabinets donated and charge us his labor costs
to make and install them. A contractor has offered to do all the plumbing
and electrical work needed on a volunteer basis on weekends. Other
organizations, such as "Christmas in April" and "Habitat for Humanity"
have also offered to help. It is possible to get the rest of the items
needed for the repairs donated and there are grants for which our
organization can apply for if any additional funds are needed.
The small house would first be repaired and used to house a caretaker
for the house, garden, and pool. There is a licensed general building
contractor, his wife, and two children that would live in the house. He
would volunteer his services to fix the small house so his family could
live in it. Then, he would use his house as the headquarters for
organizing the repairs of the main house. He would be able to supervise
all the paid and volunteer workers. He is capable of doing the repairs to
the pool and house. He also has all the equipment needed to maintain the
land and trails. His wife, along with other volunteers, would be available
to maintain/clean the house, once the repairs have been completed.
As soon as possible, the second dirt road would be paved or improved
enough so it can be used as an alternate method of getting..to the house.
Although our program would add very little traffic on John Marthens
Lane, it would be desirable to have a second access road. The caretaker’s
family and the director would use this road more often than John
Marthens Lane. This is also important in case there is a fire.
Instead of putting a fence around the pool, an air structure (which is
like a big vinyl room) would be placed over the pool. The air structure
would have a door that could be locked. The air structure would keep the
general public out more than a fence could. Also, it would make it
Page S
possible for the children to be able to use the pool year round. A
company that sells air structures has offered to give us one at half price.
Financial Information
The funding for the repairs and running of the program will come from
three sources. First, an application will be made for the Handicapped
Assistance Loan (HAL-2) from the Small Business Association. This loan
is for up to $150,000 at 3% interest. Second, applications will be made
for grants from service organizations, such as Sertoma Club, Lions Club,
and quota Club; foundations; and corporations. Third, fund-raising
activities will be planned, such as another Halloween party at "The
Jungle", a fashion show, and continued participation in the annual Human
Race event.
Architects and construction workers have already offered their
services at a reduced rate and hardware stores and home-improvement
stores have offered to donate some of the needed supplies. Costs for the
repairs and to run the program will be kept to a minimum. The costs for
the activites; house furniture, equipment, and supplies; and other
business expenses for the past four years has been approximately
$112,000. Cash donations, monies from fundraisers, reimbusements for
activities by parents and other reimbursement, and loans from the
director have been used to pay the expenses. The program has been very
cost-effective and their has been much support by the community--the
in-kind donations was approximately $94,000 for the same time period.
(Please see Attachment B for the Financial Statements and Attachment C
for a list of the in-kind and cash donations.) The amount of community
support should only increase over the years.
Most of the needed furniture; recreational equipment; recreational,
art, business, and household supplies; toys; board games and electronic
football and basketball arcade games; and books have already been
purchased and are being stored at "Nevil Moving & Storage Company"
(which has been donating the space). Consequently, purchasing furniture,
equipment, and supplies will be a very small expense upon leasing the
house. Only the pool cleaning and maintance supplies will need to be
Page 6
donated or purchased. Please see Attachment D for a list of the items
that have already been obtained and pictures of some of the items.
The Director’s Qualifications
The director, Dr. Janet Hecht, is qualified to work with deaf children.
The director has a Multiple Subjects Teaching Credential (from San Jose
State University), a Communication Handicap Teaching Credential and a
masters degree in Education of the Exceptional Child (from San Francisco
State University), and a masters degree in Psychology and a doctoral
degree in Psychology of Education: Child and Adolescent Development
(from Stanford University). As an aide, substitute teacher, and teacher,
she has worked with a wide variety of children with various disabilities.
The director has been working with deaf children for 20 years. She has
been running every aspect of "The Children’s Tree House" for the past five
years. She has the expertise to manage the proposed program.
The director has minimal experience related to repairing a house. The
caretaker; however, is an expert in this area. He has a great deal of
experience cleaning pools, keeping the land around houses fire-safe, and
fixing anything that may break down in a house, for example, he can fix
electrical problems or plumbing problems. He also knows how to take
care of a septic tank. Help from the caretaker’s wife and others would
also be used to maintain the house.
Conlmunity and Environmental Impact
The proposed use of the land and house as a respite care home with a
special basic living-skills program will have very little negative impact,
if any, on the neighborhood. Mostly, the director would be providing the
transportation for the children. When parents drive their children, the
director would meet them at the "Page Mill Road Park & Ride" and then
transport the children to the house. Consequently, only one car would be
going to and from the house with the children. The caretaker’s family
would also have one car. By the time all of the repairs to the main house
have been completed and the director moves into it, the second road
should be completed. There should be very little traffic on John Marthens
Lane.
Page 7
The house would be licensed as a "Small Family Home," which would
allow up to six children to use the home at one time. Since it would be
similar to a family residence, the environmental impact would be low.
During the week, there would only be one or two people at the house, and
on weekends, one or two adults and up to six children, so the use of
water and sewage system would be minimal. The noise level would be
low, since the deaf children would not be using stereos nor would they be
making much noise. The caretaker and his wife are aware that their
children would not be allowed to have more than one.friend come to their
house and that their children would have to keep their noise level down.
They would not be adding to much to the use of the water and sewage
system.
The director and caretaker would be residing full-time at the main
and small house. They would be able to watch the property for fires,
motorcyclists, and undesirable people that may try to vandalize or steal
from the property. The director is also trained in CPR and first aid and
could help in case of an injured hiker.
On May 11, 1995, the neighbors received a letter from the director
outlining the proposed use of the Arastradero house. Not one neighbor
has called the director or the City of Palo Alto to complain about our
proposal. One neighbor did send a friend to the City Council’s meeting on
May 11, 1995 to express their concerns. After this neighbor’s friend
spoke to the director, she felt fine with our organization’s use of the
house.
The programs provided by "The Children’s Tree House" would not
interfere with the public’s use of the land. The deaf children can hike at
the same time as the public. However, the general public would not have
use of the house or swim pool. It would be used by the large population
of deaf children and teenager in Northern California.
The proposed use of the house as a recreational facility in the form of
a respite care home does fit the requirements for use of the property.
Although the main programs of the house will primarily benefit the deaf,
the land will still be available for use by hikers from the community.
Page 8
The programs offered by "The Children’s Tree House" will definitely
have a positive impact on the community. The children will be utilizing
the stores and restaurants in the community. The community has already
started to rally behind our program, offering to donate materials or their
time either to work on repairing the house or helping take care of the
children. The Palo Alto Lions Club has also expressed their support of
our program and they have put aside $1,000 for "The Children’s Tree
House" to use for the option to lease, if selected. Since this will be the
very first respite care home for deaf children in Northern California, the
publicity Palo Alto will receive will be great. Thank you for considering
"The Children’s Tree House" for the option to lease the Arastradero House.
Page 9
ATTACHMENT A
SAMPLE SCHEDULE OF A WEEKEND
AT THE RESPITE CARE HOME
Friday
2:00 -
3:00 -
5:00 -
6:00 -
8:00 -
3:00 p. m.
5:00 p. m.
6:00 p. m,
8:00 p. m.
9:00 p. m.
9:00 p. m.
Pick up children at school and give them snack in car or pick up at
Page Mill Road Park & Ride
Drop luggage off at house, give choice: outdoor or community activity*
Dinner
Indoor activities*
Go outside & learn about the stars
Bedtime: personal hygiene and story
Saturday
8:00 - 9:00 a. m.
9:00 - 9:30 a. m.
9:30 -I 1:30 a. m.
11:30 -I 2:00 p. m.
12:00 -I 2:45 p. m.
12:45- 1:15 p. m.
1:15- 4:30p. m.
4:30 - 6:00 p. m.
6:00- 7:45 p. m.
7:45 - 8:00 p. m.
8:00 - 9:00 p. m.
9:00 p. m.
Wake up, clean room, get dressed
Breakfast
Hike around property & snack
Free time--indoor activities* or outdoor activities*
Lunch
Quiet time: homework, games, books, arts & crafts
Community activity* & snack
Prepare dinner together and eat
Indoor activities*
Snack
Go outside & review and learn more about the stars
Bedtime: personal hygiene and story
Sunday
8:00 - 9:00 a.m.Wake up, clean room, get dressed
9:00 - 9:30 a.m.Breakfast
9:30 -10:30 a.m.Indoor games, homework, kidrobics--VCR exercise tapes, or hike
10:30 -10:45 a. m.Snack
10:45 -12:00 p. m.Free time--indoor activities* or outdoor activities*
12:00 -12:45 p. m.Lunch
12:45 -1:15 p. m.Quiet time: games, books, arts & crafts
!:15 - 5:00 p.m.Indoor, outdoor, or community activities* & snack
5:00- 6:00 p.m.Dinner out
6:00 p.m.Return them to their houses or parents meet at children’s school
or at Page Mill Road Park & Ride
*Examples of activities--
Community activities: bowling; miniature golf; ice skating; roller skating; shopping; going to
Great America, Marine World, San Francisco, or the ocean; or attending a BASS Tickets
Foundation free event
Indoor activities: playing board games and arcade games; doing arts & crafts projects
and puzzles; reading books; and watching captioned VCR movies
Outdoor activities: swimming, hiking, and playing with sports equipment
ATTACHMENT B
THE CHILDREN’S TREE HOUSE
FINANCIAL DATA
STATEMENT OF REVENUE &EXPENSES
10/91-9/92
Revenue
Cash on hand 10/91
Cash donations
Government funds--Social Security
for business expenses onl~y
Fundraising
Interest
Total Cash Revenue
74
6,222
281
6
$ 1,695
6,583
Loans from Director
In-Kind Donations
Total Other Revenue
Total Revenue
2,757
6,396
$17,431
Expenses
Administration payroll
Art & office supplies, children’s activities,
gas, and misc. expenses
Business calls
Car insurance, repairs, and registration
Conferences, meetings, memberships, mixer,
& fees
Petty cash
Photocopies, faxes, film processing
Postage and P. O. box
Rent, renter’s Insurance to cover business supplies
Repayment of loans to director
0
4,295
306
1,022
356
55
28
182
273
Total Expenses $7,757
THE CHILDREN’S TREE HOUSE
FINANCIAL DATA
STATEMENT OF REVENUE & EXPENSES
10/92-9/93
Revenue
Cash on hand 1 0/92
Cash donations
Government funds--Social Security
for business expenses only
Fundraising
Interest
Total Cash Revenue
Activity Reimbursements
Other Reimbursements
Total Reimbursements
Loans from Director
In-Kind Donations
Total Other Revenue
Total Revenue
$2,260
4,264
471
16
1,405
16,039
43,136
$ 1,431
7,01 1
17,444
72,247
$1 O0,1 33
Expenses
Administration payroll
Art & office supplies, children’s activities,
gas, and misc. expenses
Business calls
Car insurance, repairs, and registration
Conferences, meetings, memberships, mixer,
& fees
Petty cash
Photocopies, faxes, film processing
Postage and P. O. box
Rent, renter’s Insurance to cover business supplies
Repayment of loans to director
$ 0
29,018
573
404
363
380
191
395
20,985
_ 6,666
Total Expenses $58,875
THE CHILDREN’S TREE HOUSE
FINANCIAL DATA
STATEMENT OF REVENUE & EXPENSES
1 0/93-9/94
Revenue
Cash on hand 10/93
Cash donations
Fundraising
Interest
Total Cash Revenue
Activity Reimbursements
Other Reimbursements
Total Reimbursements
Loans from Director
In-Kind Donations
Total Other Revenue
Total Revenue
$4,525
1,605
6
5,395
285
36,30~
$1,988
6,136
7,500
$52,215
Expenses
Visa unpaid balance for fiscal period
Administration payroll $0
Art & office supplies, children’s activities,
gas, and misc. expenses 8, 198
Business calls 528
Car insurance, repairs, and registration 645
Conferences, meetings, memberships, mixers,
& fees 403
Fundraising expenses 86
Petty cash 310
Photocopies, faxes, film processing 739
Postage and P. O. box 470
Rent, renter’s Insurance to cover business supplies5,399
Repayment of cash-advances to Citibank 1,395
Repayment of loans to director 72
Total Expenses
Total Expenses
$8,499
18,z45
$26,744
THE CHILDREN’S TREE HOUSE
FINANCIAL DATA
STATEMENT OF REVENUE & EXPENSES
10/94-9/95
Revenue
Cash on hand 10/94
Cash donations
Fundraising
Interest
Total Cash Revenue
Activity Reimbursements
Other Reimbursements
Total Reimbursements
Loans from Director
In-Kind Donations
Total Other Revenue
Total Revenue
$3,294
1,942
3
3,422
I ,240
920
22,242
$ 442
5,239
4,662
23,16Z
$33,505
Expenses
Visa unpaid balance for fiscal period
Administration payroll
Art & office supplies, children’s activities,
gas, and misc. expenses
Business calls
Car insurance, repairs, and registration
Conferences, meetings, memberships, mixers,
& fees
Fundraising expenses
Petty cash
Photocopies, faxes, film processing
.Postage and P. O. box
Rent, renter’s Insurance to cover business supplies
Repayment of loans to director
Total expenses
$ 0
9,972
615
1,105
190
963
318
437
222
58
238
$4,875
14,118
Total Expenses $1 8,993
MILLER KING
PASQUINELLI, INC.
certified public accountants
December 15, 1995
Dr. Janet Hecht
Children’s Tree House
Dear Janet:
As agreed by our phone conservation, Miller, King & Pasquinelli will perform an audit
of Children’s Tree House financial statements for the four period ending September 30,
1995. The audit will be completed in January 1996.
Yours Truly,
Gloria King~~/~
2483 E. Bayshore Road, Suite 101 ¯Palo Alto, CA 94303 ¯(415) 852-9444 ¯Fax: (415) 852-9495
ATTACHMENT C
CASH & IN-KIND DONATIONS
1991-1992
Elks Club
O’Flahery House Bed & Breakfast
Games Unlimited
(factory outlet)
JIAN Sales for Toys
Best Western Inn--Napa
Bear Valley Inn
Wilby Optical Lab
Douce France
The Cover Girl
Studio Gallery-16
Impostors Copy Jewelry
Long’s Drug Store
Dottie Doolittle
Comics & Comix
Carnes Piano & Organs
Country Sliced Ham
Palo Alto Bicycles
Gingiss Formalwear
Gallery Michael
Hartman Fashions
Command Performance
Celtic Shoppe
Stacy’s Bookstore
Stylers of Los Altos
Kirk’s
The Grooming Works
Printers Inc. Bookstore
Marie Callenders
The Shore Bird
Fridays
Hillsdale Cinema
Tutto Pasta!
Farm House
Chez Louis
The Woodcrest Hotel
Hobee’s
Murphy’s Pizza & T V
Associates *Rancho Video
San Benito House
The Krug Co.Hotels
Radisson Hotel Sacramento
Hotel Sofitel S. F. Bay
The Union Hotel
Rudolfo’s
1990
10/16
10/17
10/17
1 0/23
1 0/29
11/02
-11/07
11/08
11/08
11/08
11/08
11/09
11/09
11/09
11/11
11/11
11/11
11/11
11/12
11/12
11/12
11/12
11/12
11/12
11/14
11/14
11/14
11/15
11/18
11/18
11/18
11/18
11/19
11/19
11/19
11/20
11/20
11/21
11/22
11/22
11/22
11/22
11/23
t.d.d. & smoke alarms
gift certificate
toys
candles
"BizPlanBuilder" program
gift certificate
cash donation
sun glasses
gift certificate
gift certificate
gift certificate
gift certificate
baseball soap
gift certificate
5 gift certificates
gift certificate
gift certificate
gift certificate
gift certificate
gift certificate
gift certificate
gift certificates
gift certificate
gift certificate
gift certificate
gift certificate
gift certificate
book
gift certificate
gift certificate
gift certificate
8 gift certificates
gift certificate
gift certificate
gift certificate
gift certificate
gift certificate
3 gift certificates
gift certificate
7 gift certificates
gift certificate
gift certificate
gift certificate
gift certificate
747.00
82.00
295.00
24.00
129.00
100.00
10.00
55.00
10.00
20.00
25.00
25.00
9.50
25.00
50,00
100.00
40.00
10.00
25.00
50.00
15.00
296.00
25.00
20.00
50.00
10.00
50.00
45.98
7.25
30.00
20.00
52.00
I 0.00
15.O0
40.00
139.00
15.00
17.45
95.00
538.O0
104.00
162.00
30.00
25.00
The Landmark Theatres
Apple Lane Inn
Fountain Suites Hotel
Sundance Mine Company
Garden Court Hotel
42nd Street
Stanford Terrace Inn
Gee-Gee’s Bed & Breakfast
Richardson House
Flume’s End Bed & Breakfast
Executive Inn Oakland
Lyon’s Restaurant
Frojolais
Carriage House
-Friedmans Micro. Ovens
Monette Pet SD~p
Acapulco
Sizzler
The Ronkin Ed. Group
The Box Works
Watercourse Way
Prodigy Press
Togo’s
Penguin’s
Circle Star Center
Town & Country Pharmacy
Thinker Toys
Village Flower Shoppe
The Fish Market
Holiday Inn
Peninsula E. N. T.
1992
Monterey Bay Aquarium
Brass Wire Mobiles
Every Buddies Garden
Nancy Brown
Walter Melville
11/23
11/23
11/27
11/27
11/27
1 2/01
12/01
12/01
12/03
1 2/04
12/05
12/08
12/08
12/10
1 2/11
12/12
12/12
12/12
12/12
12/13
12/13
12/13
12/13
12/13
12/13
12/13
12/13
12/13
12/13
12/13
12/23
04/1 7
05/12
05/12
05/23
09/21
4 gift certificates
gift certificate
gift certificate
gift certificate
gift certificate
gift certificate
gift certificate
gift certificate
gift certificate
gift certificate
gift certificate
2 gift certificates
5 gift certificates
gift certificate
gift certificate
gift certificate
gift certificate
gift certificate
3 gift certificates
gift certificate
gift certificate
gift certificate
5 gift certificates
5 gift certificates,
2 Frisbees, & tape case
2 tickets for B. B. King
gift certificate
gift certificate
gift certificate
gift certificate
gift certificate
copier
free tickets
mobile
wooden puzzles
check
a camara & lenses
26.00
70.00
77.00
25.00
1 56.00
20.00
95.00
80.00
75.00
125.00
94.00
40.00
5.00
100.00
25.00
" 10.00
20.00
14.00
750.00
5.00
18.50
25.00
25.00
16.00
43.00
25.00
20.00
20.00
40.00
200.00
1 00.00
1 30.00
15.00
1 73.00
64.00
1 00.00
CASH & IN-KIND DONATIONS
1992-93
Lucky 10/28
Jim Miclean/The Builders Exchange 11/03
Pay Less Drug Store 11/25
Lee’s Comics 11/25
Keeble & Suchat Photo.11/25
Safeway 11/25
Pa!o Alto Coop 11 /25
Trader Joe’s 11/25
Longs Drug Store 11 /25
Chez Nicole Donuts 11/25
Deli Land 11/28
Berkeley Farms 11/29
Winted_odge 1 2/02
Roxy 12/05
Kaleidoscopes 1 2/05
Napa Valley Toys 1 2/05
The Puzzle People 1 2/06
Suzanne’s Muffins 1 2/1 7
Safeway 1 2 / 17
Berkeley Farms ! 2/1 9
apple juice
wooden truck
film
36 comic books
film and frames
apples
tortilla & potato chips
film
cookies
lunch m~at
36 free 49er tickets
discounted admission
discount admission
kaleidoscope
wooden truck
wooden puzzles
muffins
36 free 49er tickets
10.00
35.00
36.00
45.00
100.00
10.00
18.00
58.00
30.00
5.00
30.00
1260.00
30.00
15.00
14.00
4.00
50.00
60.00
10.35
1260.00
1993
Anonymous 01 / 02
Lucky 02/04
Safeway 02/04
Safeway 02 / 04
Safeway 02 / 04
BASS tickets Foundation 02/05
American Barter Club--La Oferta 02/05
Meyer Appliance 02/1 3
Ethan Allen 03/31
Long’s in S.S.F.04/01
Chilis 04/10
Hobbies 04/10
Holey Bagel 04/10
Posh Bagels 04/1 0
Wedenmeyers Bakery 04/1 0
Marguerittes 04/10
Costco 04/10
Armiddilly Willys 04/1 0
The Cookie Stop 04/10
Togos 04/10
McDonnalds 04/10
Stapples 04/10
Palo Alto Hyatt 04/10
cash
bananas
Fruit roll-ups
sandwich meat/cheese
Walt Disney-"World on Ice"
Walt Disney-"World on Ice"
discount on washer/dryer
couch ..
25% discount
chili
coffee cake
bagels
bagels
bagels
beans
dinner rolls
corn muffins
cookies
sandwiches
orange drink
drinks
Ballroom and 10 hotel rooms
100.00
10.00
15.00
32.00
15.00
190.00
190.00
200.00
1700.00
50.00
75.00
30.00
50.00
10.00
25.00
20.00
20.00
100.00
20.00
40.00
16.00
50.00
2700.00
Summerfield Suites
Doubletree Inn
U.S.A. Promotions
Beauty Supplies
Lees Comix
Exercise?
Banana Republic
Burger King
Cosm~ Jump
Total Rebound
WinterLodge
Muffin Tops
Mrs. Ellison
Winchester Mystery House
38 The Jungle
NEVIL Moving & Storage
Calistoga Ranch Campgrounds
Synoptics
Raging Waters
Golden Gate Park Academy of Sciences
S. F. Zoo
Boathouse
Giants
Madera Village Inn
Holiday Inn
Guild Masters Fund--
Renaissance Pleasure Faire
Holiday Inn
Paramount’s Great America
Embassy Suites
quility Inn
The Biltmore
The Marriots
Nabisco Foods
49ers
Giants
Fresh Choice
R. & K. Comics
Village Cheese Shop
Holly Bagels
John’s Market
Lucky’s--Sunnyvale
Mollie Stones
04/1 0
04/10
04/10
04/10
04/1 0
04/10
04/1 0
04/1 0
04/10
04/1 0
04/10
04/1 0
04/10
04/11
05/25
06/01
06/16
06/30
07/04
07/12
07/19
08/14
08/14
08/1 4
08/21
08/28
08/28
08/29
08/27
09/06
09/06
09/06
09/06
09/06
09/18
09/18
09/18
09/22
09/22
09/22
09/22
09/22
09/22
09/22
2 hotel rms
5 hotel rooms (not used)
5 cheerleaders
shampoo samples
comic books
bags and pins
100 gift cert. for hamburgers
discounted fun b,~)use
discounted orbitron
discounted admission
muffins
cash donation
discounted admission
discounted admission
office furniture--garage sale
cash donation
discounted fees
donation
donation
discounted admission
& 20 free tickets
200 free tickets
200 free tickets for admission,
children’s zoo,& carousel
discounted food, free rm.
rental & free beverages
free tickets & parking
free hotel rooms
free hotel room
(S.J., Snvl, & S.B.). 800.00
500.00
1000.00
100.00
100.00
50.00
10.00
59.00
200.00
500.00
90.00
50.00
60.00
200.00
250.00
2000.00
100.00
200.00
1000.00
1000.00
2140.00
1 400.00
2200.00
300.00
38.00
200.00
80.00
free tickets & discount
discounted rooms
discounted admission
& 10 free tickets
2 suites
1 suite
2 suites for 2 nights
1 suit
caP~j
troll dolls, key chains, magnets
magazines and posters
muffins
comic books
hot dogs and buns
bagels
cookies
gift certificate
650.00
250.00
2640.00
300.00
100.00
600.00
100.00
50.O0
300.00
20.00
36.00
50.00
100.00
100.00
30.00
10.00
10.00
Sunnymount Produce
Berkeley Farms
Giants
Living History Centre
Master’s Guild Fund
O9/22
O9/23
O9/28
09/30
O9/30
36 bananas
36 free 49er tickets
free tickets
OO free student tickets
OO discount tickets
10.00
1260.00
30.00
13OO.O0
1 OOO.O0
CASH & IN-KIND DONATIONS
1993-94
Madera Village Inn
Holiday Inn
Printers Inc.
Books Inc.
Gerin Welding Sales
Gillis
Sizzler
Sizzler
Sizzler
Lees’s Comics
Nevil Storage Co.
AMC Theater
Abel Carbonic Products
The Jungle
Winter Lodge
Nick’s Pizzeria
Books Inc.
Victor Sun
The Jungle
Holiday Inn
Oakland Ballet
1 O/02
1 O/02
10/O8
10/10
10/10
10/10
10/23
10/23
10/25
10/25
10/25
10/27
10/30
11/14
11/27
12/01
12/O6
12/08
12/08
12/20
12/26
I suite
I free & 3 I/2 off rooms
books
125 books
500 orange & 500 black balloons
500 paper bags
2 salad bar gift certificates
2 salad bar gift certificates
2 $25.O0 gift certificates
150-200 comic books
cash donation
8 passes
dry ice
cash--fund raiser
discount admission
cash--fund raiser
discount santa claus
discount admission
hotel room
20 free tickets
120.00
240.00
59.00
250.00
50.00
48.00
14.00
14.00
50.00
200.00
500.00
48.00
75.00
625.00
240.00
10.00
250.00
140.00
200.00
100.00
440.00
1994
Berkeley Farms
Watercourse Way
Cash
John’s Market
S. J. Arena
S. U. Basketball
Residence Inn
The Hornblower
Hyatt Rickeys
The Boathouse
Hobee’s Restaurant
California Cafe
Piatti
Sundance Mine Co.
Marriott Hotel
Days Inn
Comfort Suites
The Villa
The Dunfey
The Crown Sterlilng
Doubletree
Holiday Inn
Summerfield Suites
01/O3
01/11
01/15
02/10
02/10
03
03/25
03/26
O3/27
03/27
03/28
03/29
O3/30
03/31
04/01
04/01
04/01
04/01
04/01
04/01
04/01
04/01
04101
29 49ers’ tickets
gift certificate
cash donation
cookies
10 Walt Disney’s World on Ice
10 tickets x 3 nights = 30
2 nights
3 brunches
5 nights & 10 breakfast
gift certificate
gift certificate
gift certificate
gift certificate
gift certificate
2 hotel rooms
2 hotel rooms
2 hotel rooms
2 hotel rooms
2 hotel rooms
2 hotel rooms
2 hotel rooms x 3 nights
2 hotel rooms x 2 nights
2 hotel rooms x 2 nights
1 O15.00
28.00
80.00
15.00
200.00
150.00
200.00
115.00
500.00
25.00
25.00
75.00
150.00
35.00
200.00
200.00
200.00
200.00
200.00
200.00
500.00
400.00
400.00
Howard Johnson
The Westin
Fine Hosts
Total Rebound
Burger King
Talking Hands
Alegator Books & Cards
Best Western: El Rancho Inn
Best Western: Gateway Inn
Better Homes & Gardens
Books Inc.
Bradford Publications
49ers
Learningsmith
Lee’s Comics
Radisson Hotel
Raging Waters
San Jose International Airport
San Mateo Expo Center
Sprint--California Relay
Service--DCARA
Thrift Village
Golden Gate Park
Academy of Sciences
The Jungle
BASS Tickets Foundation
BASS Tickets Foundation
BASS Tickets Foundation
Quota Club of Mr. View
Sertoma Club
Cash
Residence Inn
Motel 8
Sac. Zoo & Fairytale Town
Fresh Choice
Los Altos Chamber
Quota Club of Los Altos
Sunset Magazine
Raging Waters
Lions Club
Sizzler
Chili’s
AMC Theaters
Red Lobster
Windmill Inn
Lions Club
04/01
04/01
04/01
04/01
04/01
04/01
04/01
04/01
04/01
04/01
04/01
04/01
04/01
04/01
04/01
04/01
04/01
04/01
04/01
04/01
04/01
04/02
04/02
04/07
04/14
04/1 4
04/21
05/02
05/12
05/13
05/13
05/14
05/14
06/03
06/09
06/29
07/1 9
08/12
08/16
08/17
08/17
08/18
08/19
08/20
2 hotel rooms x 2 nights
2 hotel roorr~ x 1 nights
100 free drinks
discount
gift certificates
video
books
2 hotel rooms x 2 nights
fun packs
cookbooks
books
book
key chains & trolls
comics
free rooms
pdzes
paper planes
generous discount
donation &
sports bottles
stuffed animals
free admission
discount
Monster Truck show tickets
Double Dare show tickets
49’s basketball tickets
donation
donation
donation
2 hotel rooms
hotel room
discount
free salad bars
donation
donation
donation
discounted admission
& free tickets
donation
discount
discount
discount
cake
discount & hotel room x 5 nights
donation
200.00
200.00
100.00
200.00
8.00
45.00
200.00
400.00
60.00
400.00
100.00
26.00
200.00
50.00
100.00
400.00
68.00
20.00
7000.O0
300.00
100.00
30.00
210.00
21.00
000.00
IOO0.O0
200.00
100.00
25.00
60.00
2O0.00
70.00
60.00
63.00
10.00
300.00
150.00
6O0.OO
200.00
15.00
25.00
50.00
37.00
500,00
600.00
Lions Club 08/22 donation 600.00
Synoptics
Madera Village Inn
Sizzler
Guild Masters Fund--
Renaissance Pleasure Faire
Residence Inn--Sunnyvale
Summerville Suites--San Jose
Summerville Suites--Sunnyvale
The Biltmore
Embassy Suites
Quility Suites
Marriots Hotel
Raging Waters
Great America
Sertoma Club--Los Altos
08/24
O8/27
08/27
O8/28
09/O2
09/O2
09/02
O9/O2
O9/03
O9/03
09/O3
O9/03
09/O4
09/28
BASS Tickets Foundation for the fiscal period
NEVIL Moving & Storage for the fiscal pedod
donation
2 hotel rooms
discount
free tickets & discount
2 hotel rooms x 2 nights
2 hotel rooms x 2 nights
2 hotel rooms x 2 nights
2 hotel rooms x 2 nights
2 hotel rooms
2 hotel rooms
2 hotel rooms
free tickets
discount
donation
free tickets
free storage
1000.00
200.00
8.00
650.00
400.00
400.00
400.00
400.O0
200.00
200.00
200.00
34.00
1500.O0
1000.00
8135.00
900.00
CASH & IN-KIND DONATIONS
1 994-95
Cash
Executive Suites
Lawemce Hall of Science
Berkeley Farms
Doubletree
Berkeley Farms
Hyatt Hotel, Monterey
Hyatt Hotel, Monterey
Inn at Spanish Bay
Tony Romas
Monterey Bay Aquarium
Edgewater Packing Co.
Hayward Sertoma Club
Giants
Cable Coop
The Jungle
Family Giving Tree
BASS Tickets Foundation
Bruce Whissman
BASS Tickets Foundation
BASS Tickets Foundation
BASS Tickets Foundation
10/05
10/1 5
10/1 6
10/
1 O/
11/
11/05
11/25
11/25
11/25
11/26
11/26
12/02
12/05
12/06
12/07
12/07
12/17
12/28
12/
12/
12/
donation
hotel room
discount
36 49ers’ tickets
hotel room
36 49ers’ tickets
hotel room
hotel room
hotel room
discount
free tickets
discount
donation
gifts for children
6 Pinochio Videos
discount
gifts for children
donation
donation
tickets-Velveteen Rabbit
tickets-Nutcracker x 3
tickets-Aesops Fables
350.00
100.00
40.00
400.00
100.00
400.00
150.00
300.00
,250.00
30.03
800.00
100.00
65.00
50.00
90.00
210.00
5OO.00
000.00
50.00
750.00
2400.00
600.00
1995
Cash
BASS Tickets Foundation
Burger King
Bay Area Discovery Museum
Dorothy Hammel Ice Skating Rink
Cash
BASS Tickets Foundation
BASS Tickets Foundation
Taylor Made Office Systems
Golden Gate Park
Academy of Sciences
BASS Tickets Foundation
BASS Tickets Foundation
Cash
BASS Tickets Foundation
BASS Tickets Foundation
01/02
02/10
02/10
02/11
02/17
02/22
02/25
03/01
03/01
03/I 4
03/18
03/19
03/22
04/01
04/08
donation
tickets-Aladin on Ice
discount
discount
discount admission
donation
tickets-Ti Quon Doe
tickets--Godspell
20,000 free copies
free tickets
tickets
tickets
Human Race Fundraiser
tickets-A’s
tickets-Firebirds
40.00
150.00
25.00
24.00
80.00
50.00
80.00
100.00
400.00
300.00
150.00
200.00
20.00
350.00
220.00
BASS Tickets Foundation
Cash
Golden Gate Park
Academy of Sciences
quota Club of Los Altos
BASS Tickets Foundation
Cash
BASS Tickets Foundation
Cash
Beverly Heritage Hotel
Sundowner Hotel
Cash
Cash
Ochard Supply Hardware
Safeway
Town & Country Pharmacy
Residence Inn
Round Table Pizza
Cash
Lios Club-Palo Alto
Cash
Cash
Cash
Cash
Calistoga Ranch Campgrounds
Raging Waters
Cash
United Way
Cash
Berverly Heritage
Sundowner Hotel
Cash
Cash
Hyatt Hotel
Charlie Browns
BASS Tickets Foundation
Sizzler
Golden Gate Park
Academy of Sciences
Kathy Warm
Lions Club
Longs
Canned Foods
Safeway
Lucky’s
Safeway
Burger King
Olive Garden
Safeway
04/09
04/11
04/1 3
04/13
O4/22
04/25
04/28
05/04
05/12
05/12
05/19
05/27
05/29
05/29
O5/29
05/30
05/30
O6/03
06/12
06/12
O6/1 7
06/1 8
06/18
O6/25
07/05
07/07
07/11
07/11
07/1 5
07/1 5
07/16
07/27
07/29
07/29
07/30
07/30
07/31
O8/01
08/11
O8/11
08/11
08/11
O8/11
08/11
08/13
08/14
O8/14
tickets-S. J. Symphony
Human Race Fundraiser
free tickets
donation
tickets-Romeo & Juliet
Human Race Fundraiser
tickets-Ballet
donation
hotel rooms
hotel rooms
donation
donation
cart
candy & gum
hotel rooms
3 large pizzas
donation
donation
fundraiser
Human Race Fundraiser
Human Race Fundraiser
fundraiser
discount
discount
Human Race Fundraiser
donation
A’s Fundraiser
hotel rooms
hotel rooms
donation
Human Race Fundraiser
hotel rooms
dinner
ferry & Pier 39 tickets
dinner-salad bars
free tickets
donation
donation
film
drinks
gift certificate
gift certificate
discount
discount
160.00
15.00
300.00
400.00
200.00
25.00
300.00
44.00
200.00
200.00
102.00
100.00
35.00
20.00
50.00
400.00
45.OO
25.00
500.00
60.25
608.O0
428.25
55.O0
75.O0
800.00
112.50
69.75
356.46
200.00
150.O0
75.O0
167.25
300.00
45.00
500.00
50.00
200.00
50.00
100.00
20.00
40.00
25.00
20.00
25.00
6.00
75.00
1 O0.00
Straw Hat Pizza 08/1 5
Red Lobster 08/1 6
Century 8 Theaters 08/16
Kenny Rogers 08/1 7
Windmill Inn 08/18
BASS Tickets Foundation 08/
San Mateo Elks 08/28
Livermore Lioness 08/28
BASS Tickets Foundation 09/
Quality Suites O9/02
Residence Inn 09/02
Marriott-Millbrae O9/02
Giants 09/03
Lee Pabst 09/07
Cash 09/13
Don Crothers 09/27
Taylor Made Office Systems for the fiscal period
NEVIL Moving & Storage for the fiscal period
discount
discount
discount
donated dinner
discount & hotel rooms
Raider tickets
donation
donation
Raider tickets
hotel rooms
hotel rooms
hotel room
free tickets
donation
donation
donation
generous discount on copies,
color copies, & color transfers
free storage
25.00
80.00
70.00
125.00
500.00
400.00
100.00
100.00
400.00
200.00
4O0.00
110.00
42.00
72.00
18.00
100.00
800.00
1200.00
ATTACHMENT D
Family Room/Livinq Room
Toy chest seat
Entertainment center
(T. V., VCR, & stereo)
900+ captioned videos
Closed-Captioner
Blue couch
Firewood holder
Fireplace tools
Fireplace grate
Lots of toys, books, games &
puzzles
Colorful bookshelves for toys
Recreation Room
12’ Basketball arcade game
12’ Football arcade game
Hockey game
49ers’ clock
49ers’ toy box
Kitchen
Dishes & silverware
(Pots & pans)
Microwave oven
(Food processor)
Bread machine
Table & 4 chairs
Dininq Room
(Table with 2 leaves, hutch,
& 6 chairs)
1 st Bedroom
Fire engine bunk bed
2 Mickey Mouse comforters,
sheets, blankets, & pillows
Garbag~ cans
Mickey Mouse clock
Mickey Mouse poster
EuroDisney poster
Donald Duck poster
Mickey & Minnie poster
Red lamp
Mickey Mouse puppet
THE CHILDREN’S TREE HOUSE ASSETS
and
(Director’s Assets)
FOR THE NEW HOUSE!
Police car toy chest--
3 stuffed Mickey Mouse &
Minnie Mouse
2 Mickey Mouse rolling toys
1 3 Mickey Mouse books & 2
Mickey Mouse play sets
Hutch--
Mickey book, hats, cars, &
puzzles
2nd Bedroom
White/blue bunk bed
2 dinosaur comforters,
sheets, blankets, & pillows
House book case full of books
& dinosaurs
Pencil lamp
Table & 4 chairs
Dart board
Dinosaur poster
3 stuffed dinosaurs
2 dinosaur book holders
3rd Bedroom
Blue bunk bed with drawers
2 101 Dalmations
comforters, sheets,
blankets, & pillows
101 Dalmations picture
Blue chair
Blue garbage can
Master Bedroom
(Bed)
(Night table)
(Dresser)
Art Room
All art supplies needed
Table & chairs
De__9.n
Computer & games x 3
(Mac Computer)
(Sofa bed)
Office Supplies
Outside
Patio table & 4 benches
{seats 12}
Pool toys
Sports toys
Laundry Room & Garaqe
Washer & dryer
Metal cabinet
Extras
Bathroom items: rugs, toilet
seat covers, soap dishes,
trash cans, towels
Butler door bell
Children’s comforters,
blankets, sheets, & pillows
Fan
Fire extinguishers
First-aid kits
(Lamps)
Many framed pictures &
paintings
Smoke detectors for the deaf.
Space heaters
T. T. Y.
Towels & kids’ swim suits
And more ...
EXHIBIT B
BAY AREA ACTION
ARASTRADERO PRESERVE
PROPOSAL
Senior Scientist, Union~i Concerned Scientists
I t~t BAER. Developer,
Premiere Property
Management
Environmental Leadership,
Xerox Corporation
Administrative Director,
iasper Ridge Biological
Freserve
Ranger. Midpeninsula
Regiona! Open Space
District
X IARS" DAVRV, Peninsula
onservatioo Center Trust
)irectur. Compton
i%undation
or Cooservation Bio!oD;
",tan~ord UniversiW
md Materials Reuse Expert
~alo Alto Director,
\lidpeninsuia Regional
~pen Space District
i ~V.R~ H~ARN, Peninsulaqchool Teacher / San Marco
ounty Fish and Wildlife
a.dvisory Committee
\layor of Ci~" of Palo Alto
OIS HOGLE. Committee
:,,r Green Foothills
;. )ONALD KENNEDY~ Bing
’rofessor of Environmental~cience Stanford University
÷..\RRY KLE N. Artomey,
Rnchey. Fisher, Whitman
~" Klein / Former Mayor
~i Cip:- ot Palo Alto
BURKE KNAPP,
international Consultant
}o~x L,,v,. :M’astradero
Neighbor and Architect
~ounselor tu the SecretaD":or Biodiversig- and
Environmental Al’fairs,
",mi~hsonian Institution
£~ Northwav .M-chirects
’rcsident’s Council on
~ustainabilirv Former
~mrra Club President
or Green Foothills
~£IND~" RUbeN. Program
Slanager and Goven’unent
md Communiw Relations,
BM Storage Systems
)ivision
Z~_x ScoTT, Law Professor,
~ranford Universi~"
~(brld Foundation for
:mvironmem and
.)evelopment
~VROX S~, C.alifomia
’~ssemblyman, 21st District
UDITH STEI NER~
Sxecutive Director~
[rust for Hidden ~!la
’alo Alto Medical
:oundatinn
~’NNE TRULIO. Professor
~f Geography and
ovironmetual Studies,
,an Jos~ State UniversiW
January 26, 1996
BAY AREA ACTION AR~STKADERO PRESERVE PROJECT
715 COLOP~DO AVENUE SUITE 1 ~ PALO ALTO, CALIFORaNIA 94303
HTTP://W~’W. I M PACTO L .ORGIIOLIARASTRADERO/
TELEPHONE 415.3XI.I994 ~ FAX 415.3XI.I995
E ?,’~.XI L BAACTION@IGC.APC.ORG
William W. Fellman
Manager, Real Property
City of Palo Alto
P.O. Box 10250
Palo Alto, CA 94303
I would like to thmtk you and the other members ot the Arastradero Main House Review Committee for meeting with
us earlier today. All of the Bay Area Action staff working on the proposal found the meeting to be very informative
and we appreciate the efforts of the review committee.
Although many items were discussed, I felt that one particular issue required an immediate response from Bay Area
Action. The question was raised by John Walton as to our intentions regarding the management of the preserve
lands, specifically he noted that the proposal seemed to indicate BAA would take over management responsibilities
from the City. In fact, all of the reviewers had a similar impression from reading the proposal. I would like to
emphasize that it was not, and has never been, the intention of BAA to take over any open space management
responsibilities from the City. Our intent has always been to work in close parmership with the City, not only on
programs designed for the open space elements of the Preserve, but also for all work on the slructures within the
Preserve.
I believe that this communication error on our part stems from our implicit assumption that we would be working
closely with City staff on all aspects of our proposed programs. While we took great care to emphasize our
intention to collaborate with outside institutions, we failed to explicitly state that this collaboration would include
the City.
On page 3 of our proposal we state "Bay Area Action’s vision for Arastradero Preserve dovetails with the City of
Palo Alto’s vision statement. In essence, we propose to implement many of the specific goals which the City has
detailed in the natural environment section of the comprehensive plan." With your permission, I would like to add
this sentence, post facto, to that paragraph. "In all of BAA’s activities we plan to work in close collaboration
with the City of Palo Alto so that together we may work toward achieving these laudable goals." Inclusion of
elements of the comprehensive plan was an integral part of our proposal because we felt that our goals were
clesely aligned with the City’s vision, and we believe that parmer~da~s between the City and local organizations is
the best way to implement the goals of the comprehensive plan.
I might also draw your attention m one sentence in our cover letter addressed to then Mayor Simitian, "The
programs and services we propose for the Amstradero Preserve represent a tmique and exciting opportunity to form
a strong collaboration between the City and a diverse group of concerned citizens and institutions in our area." I
include this reference to assure you that our intention has always been to provide a service to the City and
community by forming partnerships with all interested parties, including of course, the City of Palo Alto.
I hope this explains our position and I apologize for the lack of clarity on this point in our proposal. Please feel free tocontact me at any time should yon have any furthler questions about our proposal.
Sin.cerely,~,]/
,4_.~ -
David T. Smemoff .....V ~/’Chairperson, Bay Area Action Council
enior Scientist, Union
f Concerned Scientists
~-I BAr.E, Developer,
remiere Property
nvironmental Leadership,
:.erox Corporation
~dministrative Director, .
asper Ridge Biological
Langer, Midpeninsula
~.egional Open Space
vl.~RY DavEY, Peninsula
)irector, Compton
oundation
or Conservation Biology;
,tanford University
md Materials Reuse Ex~tt
’alo Alto Director,
vlidpeninsula Regional
Ipen Space District
,chool Teacher / San Marco
~ounty Fish and Wildlife
~.dv~sory Committee
’*layor of City of Palo Alto
.r Green Foothills
)tlNALD KENNEDY, Bing
~cience. Stanford Universiw
.~Y K~IN, AttomeB
~.itchey, Fisher, Whitman
~" Klein ! Former Mayor
~i City of Palo Alto
Neighbor and Architect
r~r Biodiversio’ and
Environmental Affairs,
Smithsonian Institution
z.- Northway, Architects
President’s Council on
Sustainability; Former
"Jierra Club President
r.,Ml LY RENZEL~ Committ~~or Green Foothills .
h,~DY RU~tN, Program
.rod Community Relations,
IBM Storage Systems
Division
Krs Sco~; Law Professor,
Stanford University
\~brld Foundation for
Environment and
Development
BYaos S~EE, California
Assemblyman. 21st District
Executive Director,
Trust for Hidden V~lla
Palo Alto Medical
Foundation
t)f Geography and
Environmental Studies,
San Jos~ State University
BAY AREA ACTION ARASTP,.ADERO PRESERVE PROJECT
COLORADO AVENUE SUITE 1 I PALO ALTO, CALIFORNIA 94303
I-Hq’P://WWW.I M PACTO L .ORGIIOLIARASTRADERO/
TELEPHONE 4IS.3zz.z994 FAX 4zS,3ZLZ995
EMAIL BAACTION@IGC,APC.ORG
December 15,1995
Honorable Joe Simitian, Mayor and
Palo Alto City Council
250 Hamilton Avenue
Palo Alto, CA 94301
Dear Mayor Simitian, Palo Alto City Council Members and Staff,
On behalf of the Bay Area Action Counci! and members of BAA, I am pleased to provide you with the
following proposal for the Arastradero Preserve.
The proposal includes plans for use of the structures on the preserve, as well as the lands contained
within the preserve. It was produced by a group of dedicated volunteers and staff members of Bay
Area Action. The programs and services we propose for the Arastradero Preserve represent a unique
and exciting opportunity to form a strong collaboration between the City and a diverse group of
concerned citizens and institutions in our area. It is our hope that you share in the enthusiasm
demonstrated by all those with whom we have discussed these ideas.
We recognize that there are many technical details to be resolved prior to initiatio~a of the proposed
programs. These include difficult issues related to access, lease terms, environmental impacts and
financial responsibilities. We remain available to discuss any such issues with you and the general
community, at any time. It is our sincere hope that concerned parties will continue to negotiate in good
faith until all outstanding issues are resolved to everyone’s mutual satisfaction.
While we recognize that our proposal entails changes to the current use of Arastradero Preserve, we
cannot over emphasize our commitment to mitigating any potential or perceived negative
environmental impacts. Previous concerns raised by neighbors of the preserve concerning traffic, noise,
septic systems, fire hazards and CEQA compliance are all addressed wit.lain our proposal. We believe
that concerned parties have all received proper notification concerning the RFP, and we understand
that the City will send copies of this proposal to interested parties. Furthermore, we submit that our
proposal is significantly different than previously challenged proposals in that we are a non-profit
organization, specifically include numerous projects which enhance the environmental features of the
preserve, and are providing public services to the community.
Throughout the entire process we have been delighted to work with Palo Alto City council members
and staff. We look forward to a long-term and mutually beneficial relationship with the City as we
provide unique and valuable services to the regional community. Please feel free to contact us at any
time should there be questions about any aspects of Our proposal..
Sincerely,.--.----//
David T. Smernoff
Chairperson, Bay Area Action Council 0
Bay Area Action
Arastradero Preserve Proposal
December 15,1995
I. Proposer Information:
Bay Area Action
715 Colorado Avenue, Suite 1
Palo Alto, CA 94303
(415) 321-1994 - voice
(415) 321-1995 - fax
baaction@igc.apc.org - email
http://www, impactol.org/iol/baa/- internet homepage
http://www.impactol.org/iol/arastradero/- Arastradero homepage
BAA is a 501(c)(3) non-profit California corporation
Mission Statement:
Bay Area Action’s mission is to help people discover and strengthen their
connection with and concern for the natural environment through education and
hands-on, action-oriented activities. We aim to build broad-based coalitions,
empower citizens, and develop leadership skills among our members.
Arastradero Preserve Mission Statement:
Bay Area Action’s mission for Arastradero Preserve is to integrate daily human
activities with the surrounding natural landscape. We seek to restore the preserve’s
structures to minimize the use of energy, water and other resources while
providing modern living conditions. We seek to restore the preserve’s ecology
while also providing ecological research and environmental education
opportunities to the community.
Executive Summary:
Our vision is to create a wildlands restoration research center that will facilitate the
restoration, maintenance, and well-being of the Arastradero Preserve lands. We
propose to renovate the home, barn, and stablemaster’s quarters on the preserve
with state-of-the-art, environmentally sustainable restoration techniques, using
energy-efficient materials and appliances. The home will be a functional model of
sustainable housing that actually raises modern living standards while minimizing
the impact on the enviror~ment. Bay Area Action will carry out all activities with
the utmost care and sensitivity to the immediate environment. This includes
preserve lands and inhabitants, neighbors of the preserve, the buildings within the
preserve, and the visiting public. Our efforts w~ enhance the ecological health of
Original printed on recycled paper 1
the preserve’s ecosystems and also the quality of an open space outdoor experience
for tt(e average citizen.
Our scientific, educational and restoration programs will provide the dtizens of
Palo Alto and surrounding communities with an outdoor classroom. Here they
will learn about natural resources and how to restore and preserve nature’s vitality
for themselves and for future generations. These programs will provide a hands-
on sdentific laboratory where we convey a practical understanding of the specific
biology and ecology of the preserve. These programs will educate local citizens and
improve the overall condition of the land and surrounding open space.
We believe that the participation of the Cityof Palo Alto, its residents, and regional
organizations will encourage the creation of ecologically-balanced, sustainable
communities. Twenty years ago Palo Alto led the nation by creating a dty-wide
recycling program. Once again we can become national leaders by building a broad-
based community partnership which uses publicly owned property to study
improved methods for stewardship of natural resources. This unique partnership
will provide valuable insights into how communities can reduce their collective
impact upon the environment, and thus improve the quality of life for all
residents and for future generations.
II. Proposed Use of Arastradero Preserve:
Introduction:
Although the request for proposals issued by the City of Palo Alto is specifically for
the Arastradero Preserve main house, this proposal includes programs which
encompass the stablemaster’s quarters, barn and surrounding 609 acres of dedicated
open space. These programs are specifically designed to enhance public access to
and enjoyment of the preserve, while providing research and educational
opportunities.
The vision statement of the City of Palo Alto’s draft comprehensive plan, natural
environment section (Nov. 3, 1994) reads:
Palo Alto meets today’s needs without compromising the needs of future
generations. We respect, manage and protect natural resources in .a way that
sustains the natural, built and economic environment while balancing human
needs.
Balancing human health and welfare with the health of natural systems is integral
to ecosystem management. Dealing with threats to people and natural systems
from contaminated groundwater, hazardous waste disposal, and air pollution is
essential for ecosystem protection. In the long term, sustaining healthy ecosystems
will help us protect both the human and natural environment.
Original printed on recycled paper 2
Bay Area Action’s vision for Arast~adero Preserve dovetails with the City of Palo
Alto’s vision statement. In essence, we propose to implement many of the specific
goals which [he City has detailed in the natural environment section of the
comprehensive plan. Throughout this proposal we will indicate where our goals
for Arastradero Preserve implement the policies and programs outlined in the
comprehensive plan.
As an example, section NB-1 o£ the comprehensive plan presents the stated goal o£:
"integrating human activity with the larger ecosystem,"
and describes a policy to:
"conserve and restore open-space areas, including natural habitat areas..."
BAA’s vision for the preserve is to restore the natural habitats within the dedicated
open-space lands and to integrate our human activities into the larger ecosystem.
This can be accomplished both in terms of living within the means of our natural
resources and in caring for the environmental qualifies of the land around us.
This section of the proposal is broken into subsections which describe:
A) the improvements and restoration of the Arastradero Preserve Facilities
B) access to the preserve
C) the Ecological Research programs
D) the Environmental Education programs and
E) the Sustainable Community demonstration programs.
A. Improvements and Restoration of the Axastradero Preserve Facilities:
1. General Philosophy:
The Arastradero Preserve main house will serve the public interest by functioning
as a model for remodelers, homeowners, contractors, and developers who wish to
build or renovate in an environmentally-friendly fashion. The main house will
also provide working and living space to a small number of scientists and stewards
who are studying, rehabilitating and caring for the preserve lands.
The Arastradero Preserve main house, the stablemaster’s quarters, and the barn all
require general maintenance and restoration. We will use state-of-the-art materials
and techniques to incorporate energy- and water-efficiency improvements into the
fa~ties. We will use recycled materials for renovation and recycle materials
removed from the .property whenever possible. We will also include monitoring
equipment to measure resource savings. The restored buildings will become a
community resource demonstrating the possibilities for sustainable redevelopment
efforts.
The restoration will be videotaped and members of the public will be invited to
take part in or observe this unique, hands-on educational experience. Upon
completion of restoration work, public tours of the home will be given throughout
Original printed on recycled paper 3
the year. The number of tours and visitors will reflect the City’s and neighbors:
preferences. The modified household systems will be strategically placed so as to be
easily visible to the public without impacting the home’s aesthetics. Effident
appliances and lighting, low-flow water .systems, thorough insulation, energy
sources produced on site, and organic gardens will be just a few of the project’s
many features.
Several elements of the comprehensive plan support this type of demonstration
project.
"maximize the conservation and efficient use of water in new and existing
residences..." (NE-3 C),
"to the greatest extent feasible use renewable, clean energy sources," (NE-10),
"maximize the conservation and efficient use of electricity and natural gas in
new and existing residences..." (NE-10),
"encourage the appropriate use and implementation of alternative energy
technologies in new and existing residences..." (NE-10 C)
We heartily support these goals and policies and will help demonstrate them
through our work with the preserves’ facilities.
2. General Restoration
We will begin restoration by correcting problems identified by the City as being
caused by deferred maintenance. We will use state-of-the-art, environmentally
sensitive restoration and maintenance techniques throughout all phases of
renovation. The order of these phases may change depending upon seasonal
constraints, material availability, and implementation details. BAA will also make
a variety of modifications to the homes, enhancing their energy-efficiency and
sustainable-living characteristics.
a. Maintenance:
The first phase of the restoration will focus on a thorough maintenance review of
the structures" electrical and lighting systems, plumbing systems, and household
appliances. Our intent is to make the home a comfortable dwelling for the steward
and restoration team leader who will be overseeing and performing the majority of
work. Maintenance in this first phase will include a chemical-free termite removal
process, repair of the exterior wails’ shingles, chimney masonry repair, and window
caulking. We will seek input from the current caretaker of the dwelling and other
city personnel familiar with the home to insure the thoroughness of these repairs.
b. LighOng:
The second phase will cover renovation of the windows and natural lighting
within both homes. The majority of the windows will be replaced with double-
paned, insulated windows with superior insulating qualities. We will install a
series of skylights in the living room, dining room, kitchen and master bedroom to
enhance natural h’ghting. We will install solar panels for hot-wateJ- heating on the
south- and/or west-facing roof sections. We intend to carry out all window,
Original printed on recycled paper 4
skylight and roof installations during the late spring and summer months. If BAA
is granted tenancy during the rainy season, we will put this phase on hold until
weather permits exterior work.
c. Plumbing and Sewage:.
The third phase will cover plumbing upgrades. We first plan to drain and flush the
current septic system to see if it will be adequate for the expected use of the homes.
In addition, we will examine the leach fields and assess their continued use. If these
intermediate measures are found to be inadequate for the planned use, we will
examine the feasibility of developing a digester-based or wetlands-based sewage
treatment system, based on existing, successful mode~. These projects will be
phased in over a number of years.
In order to reduce the amount of water needing to be treated in these systems, we
will replace existing fixtures with low-flow shower, faucet heads, and toilet tanks.
Reduction in waste-water volume will improve the effidency of the existing leach
field and septic systems. We propose to work closely with the City and neighbors to
investigate several alternative waste- and gray-water processing techniques. The
systems under consideration are listed below in order of their environmental
sensitivity and cost effidency:
1. Restoration of existing septic systems including deaning out both tanks.
2. Use of digesters in combination with hydroponic tanks to produce methane,
fertilizer and reclaimed water. Greenhouse renovation will include
installation of this proven technology.
3. Design of a wetlands natural filtration system will be modeled after an existing
munidpal system in Arcata, California.
4. Installation of a conventional sewer line to the munidpal system.
BAA will review and follow all sewage-treatment zoning codes and regulations
while analyzing these alternatives. The professional installation of any of the
alternatives listed above will result in a completely safe sewage system. Although
unconventional, methods two and three turn "waste" into a resource. Their safety
and efficiency is well documented, but not generally accepted by the general public.
Such innovative techniques are in keeping with the theme of educating the public
about sustainable technologies for the twenty-first century.
d. Fire Preventioru
Although the City’s restoration and repair estimates for the home did not include a
sprinkler system, if fire codes necessitate an internal system, one will be installed.
We are committed to minimizing the fire danger in and around the homes, as well
as on all lands of the preserve. BAA will minimize fire danger around the home by
planting drought-tolerant native plants, installing drip irrigation systems, and
regular clearing of dried brush and grasses. Additional measures to be taken
include forbidding smoking in the home and on the grounds, installation of fire
extinguishers and training of personnel in their use, and routine inspections for,
Original printed on recycled paper 5
and removal of, any fire hazards. This will include the inspection of all chimneys
and installation of ash removal traps on the roof, as necessary.
e. Insulation:
Phase four will include insulating walls, ceiling and exposed plumbing. The walls
of the main house are framed with two-by-six lumber that extends into the attic of
the home..From the attic all two-by-six bays are open and accessible. Filling these
openings with insulation composed of paper fiber and cotton ~ enhance the wall
and attic-space insulation to R-values between 19 and 30. One section of an interior
wall Hill be made visible by utilizing a small Plexiglas section, in order to provide a
visual educational tool.
f. Flooring:
Phase five Hill consist of restoring or repladng wood flooring where necessary and
replacing worn carpeting. Wood floors Hill be restored to their original condition
and carpets will be selected to fit in with other decor. High-quality recycled carpets
are now available, and we Hill be using them exclusively.
g. Tile and Painting:
Phase six will involve replacing tile as well as adding tile to areas now covered
with linoleum. We feel ceramic tile is a more appropriate, non-plastic-based
alternative. Tile will be selected which fits in with other decor. Interior painting
Hill be done with recycled paints, in colors and styles which match other decor.
h. Interior Decoration:
Phase seven Hill include interior decorating. We intend to maintain or elevate the
aesthetic qualities of the living spaces. For example, we hope to create a library and
gallery in the home. The interior decoration process Hill extend over a relatively
long period of time as we accumulate furniture and art. It is our hope that such
items will be donated to the home and will become part of the City’s estate. In
addition, we would be pleased to have input from members of the community and
former occupants of the home about refurbishment and interior redecoration.
L Americans with Disability Act and Safety Issue~
The ADA compliance phase will include two bathroom renovations, male and
female, and the installation of a wheelchair ramp into the house. This work Hill
include the raising of toilets, installation of metal safety bars, widening of doorways
for wheelchair access, and other requirements, to make the home accessible to any
community member wishing to observe the home.
Safety for preserve guests is an integral part of our stewardship role. We will
construct a fence around the pool in compliance with local regulations, the pool
will not be open to the general public. We will prepare an earthquake preparedness
plan, provide first aid kits and training for all staff. Training will include first aid,
CPR and site-specific concerns such as poison oak and rattlesnake encounters.
Original printed on recycled paper 6
3. Electricity Generation:
The renewable energy systems currently under consideration for retrofitting the
homes are listed below. They were chosen to help minimize the energy demand of
the homes and demonstrate currently available technologies.
a. Photovoltaic systems
b. Electricity generated by a small, quiet, state-of-the-art windmill system
c. Solar steam-driven generators
cL Stationary exercise bicycle electricity-generation system.
Replacement of existing appliances with high-efficiency appliances will reduce the
overall electrical needs of the home. Electricity produced by the alternative means
listed above will be used to power the house, charge batteries for electric vehicles,
or may be available for resale to the utility. Our goal will be to maximize energy
effidency while minimizing elec~ricity needed for hot-water heating, heating and
cooling of the home, and for appliances and lighting fixtures. BAA will work
closely with the City, preserve neighbors, and other interested residents to
determine which of these methods are most appropriate.
BAA has already received a donation of solar panels and storage tanks which will
be installed to reduce energy used for hot-water heating. Passive methods for hot
water- and space- heating will be used where practical.
Specific research tasks currently underway include researching double-parted
windows, determining if the roof structure is strong enough to support a storage
tank for a passive hot water heating technique, and contacting a variety of groups to
gather information and form collaborations. These groups include Pacific Gas &
Electric Co., Rocky Mountain Institute and the City of Palo Alto Utilities. In
addition, we have several energy experts on our Advisory Board, several of whom
have experience with home energy-efficiency design.
B. Vehicular Access Issues:
We intend to minimize automobile traffic on and to the preserve as a general
guideline in all aspects of our use of the home and the preserve. We plan to limit
access during the two-year renovation stage to "average single family home use."
After restoration work is complete we expect vehicular traffic to drop to levels
below that of an average single-f.amily home.
For programs sponsored by Bay Area Action, we will require partidpants who
arrive by car to park in the Arastradero Road parking lot and walk into the
preserve. This is in keeping with the current public access policy to which we
propose no changes. In addition, we will actively encourage partidpants in any
research or educational programs to bicycle, carpool, or use public transportation
(see Appendix I, below) when coming to the preserve. We antidpate that our
programs will encourage the general public to come to the preserve for specific
Original printed on recycled paper 7
prog~.ams. Our programs are designed to not interfere with any existing uses, nor
affect the enjoyment of the preserve by those arriving for personal use.
Access to the homes on Arastradero Preserve has been one of the most troublesome
issues confronting those making proposals for the use of the homes in the past. We
have tried to accumulate all pertinent information from within the City
government, past proposers and neighbors of the preserve. The fact that we have
spoken with so many different individuals and heard or read the majority of the
concerns regarding access has led us to propose a new access plan. We believe that by
developing this plan, and assuming the financial and administrative responsibilities
for it, we will arrive at a solution which is acceptable to all concerned.
The primary use of vehicles on the preserve will be for transportation of supplies
and equipment to restore and repair the fadlities. We will consolidate deliveries and
personnel arrivals and departures to reduce the number of vehicular trips to as few
as possible. After home restoration work is complete, vehicle use on the preserve
will decrease even further. In order to consolidate deliveries we propose to construct
a small, temporary shed in the parking lot on Arastradero Road so that we may hold
materials until we have a full vehicle-load to transport on site. The shed will be
removed after the renovation phase is completed.
In keeping with our goal to limit vehicular access to the preserve by Bay Area
Action personnel or our guests, we have explored several alternative routes into
the preserve. These options, in order of our preference, are discussed below and
diagrammed on the attached map, Appendix II.
1.Knapp Cutoff
2.Law Option
3.Foothills Park Option
4.John Marthens Lane
1. Knapp Cutoff
We propose to make Gate "B" and the existing utility road leading to the water tar&
on the northwest side of the preserve our primary access Point for vehicle traffic. In
order to do this the road in question will need to be extended by a distance of
approximately 1/4 mile. We call this the "Knapp Cutoff" after Burke Knapp, a
neighbor of the preserve and a strong supporter of our proposed plans. Mr. Knapp
presented this idea to us as a viable alternative to the use of John Marthens Lane.
The Knapp Cutoff requires road construction which will cost between $25,000 and
$50,000. The extension would follow the south side of the Acorn Trail to a point a
few hundred yards above the gate on John Marthens Lane. The road will be what is
commonly known as an "improved gravel road." Its construction will not require
the felling of any trees and will be routed through an area that is regularly plowed
for fire abatement reasons. The road could be constructed in an alignment such that
none of the traffic on the road would be visible to neighbors of the preserve. Its
Original printed on recycled paper 8
location provides a natural sound buffer because it would be on the opposite side of
a knoll from the homes of the neighbors.
We have spoken with representatives from the City’s Utility Department and they
feel our proposed use would not interfere with the work responsibilities of this
department. We have also spoken with representatives from the Parks
Department, and it is our understanding that the road would not present any
problems as long as it is properly permitted, including input from all concerned
Palo Alto dtizens, and is constructed with care.
It is highly unusual for our organization to support road construction, and if there
were an alternative to constructing a road that did not raise neighbors’ concerns or
the City’s, we would readily accept it. In the dialogue we ha,ce had with neighbors,
we were advised that any use of John Marthens Lane other than that which
mirrors a "single family home" would be fought through legal action. The Knapp
Cutoff offers a low-cost, low-impact alternative to the use of John Marthens Lane,
one which could prevent a costly and divisive lawsuit.
If accepted, construction of the Knapp Cutoff will be done with the utmost care and
its condition monitored closely. In addition, the construction would offer an
opportunity to monitor a variety of road construction impacts such as invasive
species migration along disturbed corridors, and might provide insights into how
to minimize or prevent such invasions. In addition, we will mitigate the impacts
of the road by our on-going trail restoration and improvement efforts elsewhere on
the preserve.
2. Law Option
Our second alternative is to construct a road that would enter the preserve through
the northwest corner. It was proposed by another neighbor of the preserve, Mr.
John Law. He has offered to have a road built mostly on his property, at a
convenient location tying into John Marthens Lane at a point near the home and
completely out of sight or sound of the neighbors (see Appendix II). The road
would begin off of Los Trancos Road and would be approximately 1 mile in length.
This would be a much more difficult and expensive road to build, approximately
$75,000, but we and Mr. Law, an architect with extensive road-construction
experience, believe that it can be done with minimal impact on the surrounding
environment. After the construction phase on the homes is complete vehicular
traffic on the road would be ~ed, and the road used primarily as a regional
trail, connecting the preserve with existing trails to the west.
3. Foothills Park Option
A third option would involve a route through Foothills Park, down the service
road on the southern boundary of the preserve, via the Corte Madera Trail, to the
Meadowlark Trail. This route comes up two steep sections and is thus not an easy
drive, nor particularly suitable for wet weather. We do not believe any new road
construction would be necessary, however this route is longer and would have
Original printed on recycled paper 9
more impact on the Preserve. Questions about access through Foothill Park by non-
Palo Alto residents, the length of the drive and issues associated with vehicles
driving through the central section of the preserve make this a less feasible option.
However, we believe these difficulties are surmountable and might be preferable to
use of John Marthens Lane, considering its constraints.
Our primary motivation in devising these options is to address the concerns of
neighbors by providing rational solutions to a previously intractable problem. We
are hopeful that alternatives one or two can be successfully negotiated with the
City, neighbors of the preserve and other concerned residents, thereby eliminating
all issues associated with the use of John Marthens lane.
C. Ecological Research and Restoration Programs:
The primary objective of the Arastradero Preserve Ecological Research Program is
to conduct ongoing research and monitoring of the resources of the preserve and of
the impacts of its primary uses. We plan to work closely with local organizations,
institutions, and individuals conducting similar types of ecological research and to
coordinate these efforts into a comprehensive regional research program. Results
of our efforts will become a community resource for managing open space in the
Bay Area and beyond. We will phase the programs described below over a period of
several years. The exact details will be designed after further analysis of the
ecological features of the preserve and how those features can be best used to
complement existing programs.
Arastradero Preserve provides an outstanding opportunity to examine a range of
ecological processes and human impacts on the environment. This type of
information is increasingly necessary as land managers attempt to implement
ecosystem management programs and reduce the impact of human activities on
the natural environment. A variety of local, state, and federal agencies are engaged
in developing comprehensive ecosystem management strategies for use in a
variety of contexts. The program outlined here would build upon those strategies
and help to further define the implementation of conceptual models. Although
many other local sites are as ecologically interesting, none offer the unique
combination of facilities, availability, and urban proximity necessary to initiate
such programs.
The nature of some ecological research and restoration efforts may entail limiting
public access to small parcels of the preserve for short periods. Such temporary
closures are common on local open space lands and are necessary to ensure success
of restoration projects and prevent disturbance of sensitive measurements. The
benefits to the preserve and to the public in the long-term are worth the temporary
inconvenience such closures may produce. We will give notice of all closures
before they occur. This approach is consistent with the comprehensive plan, section
NE-1 C1, which includes a provision to:
"control access to environmentally sensitive public areas in the Baylands,
foothills and along riparian corridors."
Original printed on recycled paper 10
1. Collaborative Studies
A cornerstone of our program will be collaboration with local experts and the
inclusion of Arastradero Preserve in a growing number of sites used to conduct
ecological research. This type of program is essential for coordination and
comparative analysis of different land-use strategies, mitigation measures, and
ecosystem-management strategies. Enhancement of regional collaboration will
permit wide distribution of data from ecological research sites and help to promote
ecosystem-management techniques. For example, we will apply to become a
member of the Golden Gate Biosphere Reserve system and coordinate our
activities with other regional ecological research programs.
A number of different ecosystem types exist on the Peninsula, and they have
experienced a wide range of disturbance, from virtually undisturbed (e.g. Jasper
Ridge) to heavily impacted (e.g. Stanford foothills). Arastradero Preserve falls
somewhere in the middle of this continuum, providing both disturbed areas
requiring restoration and relatively undisturbed areas. The condition of the land
permits analysis of innovative restoration ecology practices. Bay Area Action is in a
unique position to serve as the coordinating organization for an integrated regional
ecological comparative analysis. We have a history of working with other
organizations in collaborative roles (e.g. San Francisquito Creek Coordinated
Resource Management Program (CRMP), Earth Day 1995 restoration activities) and
envision Arastradero Preserve ecological studies as a powerful method of
institutionalizing comparative ecological studies in our bioregion. A list of
collaboration partners receptive to our ideas is detailed in Appendix
2. Riparian Studies
In August of this year BAA submitted a proposal to the San Francisco Estuary
Institute (SFEI) to establish a riparian station for specific watersheds in San Mateo
and upper Santa Clara counties. Along with several other groups, we were selected
to receive technical assistance in the establishment of a riparian station. In
addition, a representative of BAA will serve on the steering committee for the
newly formed Bay Area Regional Watershed Network. In the next year or two we
plan to submit an additional proposal to the SFEI for more in-depth assistance in
establishing a riparian station. BAA is poised to expand our role in the study,
restoration, and long-term management of our local waterways.
In conjunction with our ongoing efforts with the San Francisquito Creek CtLMP,
we propose initiating a riparian corridor study of Arastradero creek. This is
consistent with City plans as stated in the comprehensive plan, section NE-1 C4:
"Develop a comprehensive riparian corridor restoration and enhancement
program to actively promote habitat restoration."
Our program will include ongoing species inventories, water-quality
measurements, analysis of effectiveness of mitigation procedures, and comparison
of this relatively undisturbed watershed with more impacted local watersheds. A
Original printed on recycled paper 11
gradient of watershed disturbance exists on the Peninsula from virtually
undisturbed (e.g. Hidden Villa, Adobe creek), to highly impacted (e.g. Matadero
creek). As the program grows we will expand our scope by initiating comparative
studies of the ecological and management history of these three riparian corridors.
The program will provide important information required to improve watershed
management practices in urban regions. Expanded activities will include;
monitoring pollution from agricultural, equestrian, and urban runoff sources
(pesticides, herbiddes, industrial chemicals, and manure), stream channelization,
sedimentation, and erosion issues, illegal dumping of trash, and yard waste, and
the impoverishment of biological diversity.
A specific aquatic resource concern we propose to study in detail is the diversity and
abundance of amphibians within the watershed. The observed global decline in
amphibian populations is currently believed to be an indicator of general ecosystem
health. We propose to monitor amphibian populations in undisturbed and
disturbed sections of these watersheds and present these findings in the larger
context of regional ecosystem health. Eventually we envision an attempt to return
the endangered red-legged frog to Arastradero Pond and monitor its survival in a
protected watershed.
3. Invasive Plant Species Removal
We .propose to remove non-native plant species from the preserve over a period of
years. We will begin by cataloging and-monitoring the plant species on the
preserve. Most grass species present are Eurasian in origin and removal is not
feasible. Thus, our efforts will initially focus on aggressive invasives such as thistle
species and Scotch broom. We will also conduct a comparative analysis of native
plant re-establishment strategies in conjunction with other local restoration efforts
(e.g. San Bruno Mountain, Pescadero Marsh, Coyote Creek Riparian Station). We
will have the opportunity to study several ecosystem types including oak grassland
and riparian corridors.
Current ecological theories concerning wildlife corridors and habitat preservation
indicate that contiguous undisturbed habitat is important for preservation of
species diversity and protection of threatened species. Edge effects and other
important .ecological concepts could be tested using the network of open space on
the Peninsula. It is important to coordinate these activities in order to efficiently
use scientific and social resources. This database of management strategies and
effectiveness will be valuable for revising preservation and restoration efforts in a
variety of impacted ecosystems. By working in conjunction with other scientists we
can help define how well preservation efforts are working.
This program will provide implementation of a component of the comprehensive
plan, section NE-1 C3, which states:
"Wherever practical, invasive, non-native plants should be removed and
replaced..."
Original printed on recycled paper 12
4. Species Preservation Studies
The oak-grassland communities which previously dominated much of the
Peninsula have been seriously damaged, primarily by cattle-grazing and
development. We will begin by re-establishing native oak and other plant species
and monitoring their survival and growth rates. We will work in conjunction
with local organizations (e.g. Magic, Inc.) which have experience with oak
restoration, and compare techniques of planting and management. Our work will
complement Magic’s by providing a direct comparison of the effects of cattle-
grazing vs.. no cattle-grazing on seedling survival and long-term ecosystem
restoration. We will include climate and geological factors, water-table depth, etc. in
the analyses to provide an accurate comparisons between sites. Comprehensive
plan element section l’qE-1 F4 specifically advocates:
"...preserving and planting of native oaks and other compatible plants..."
5. Trail Studies and Maintenance
Currently the trail system in the preserve is in need of maintenance. The heavy
rains of last year caused erosion on many trails. Additionally, many trails are being
widened, and new, unauthorized trails are being formed by users. As stewards of
the preserve we will seek to restore authorized trails to a stable condition and
eliminate unauthorized trails. These activities serve to directly mitigate the
proposed road construction along the Knapp Cutoff and other proposed uses of the
preserve.
Our goals are to restore trails to a healthy state by using a variety of mitigation
measures and to conduct long-term studies on the effects of different trail uses on
trail stability and erosion. We propose to study the current system of mixed use
wherein some trails allow foot, bike, and horse traffic, while other trails are limited
to one mode. This ,.rill permit a direct comparison of trail stability between modes
.and provide necessary data on how to best maintain trails with different uses. We
will draw on the experience of other organizations, such as the Trail Center, as a
starting point and help to advance information on efficient trail-management
strategies.
D. Educational Programs:
We propose to work in conjunction with local schools (elementary through high
schools, community colleges, San Jose State and Stanford) to allow students to
partidpate in ongoing studies or to do independent research projects. This will help
to accomplish some of the research objectives proposed above, as well as to provide
a valuable opportunity for experiential education. The Bay Area Action Schools
Group will serve as ready source of motivated students, and the Arastradero
Preserve Ecological Research Programs will permit our educational programs to
expand to both younger students and college students. Collaboration partners
include the BAA Schools Group and the Environmental Volunteers.
Original printed on recycled paper 13
The proposed educational programs are: Elementary/Family Outreach, High
School Programs, Adopt-a-Program, Docent Programs, and Research Opportunities
for Graduate Students. The programs are intended to involve the whole
community and to work together so that partidpants from the different programs
can learn from each other. The programs, as well as the sdentific research, are
designed to enhance visitors’ experiences on the preserve and will not interfere
with any present use of the preserve. Sdentific activities will include: performing
research, evaluating programs and changing techniques accordingly, and sharing
the findings with the people involved in the programs and the general public.
1. Elementary/Family Outreach
This program is modeled after a Bay Area Action program focusing on San
Francisquito Creek. The target audience is fourth-through-sixth graders.but will
expand to include other school-age groups. It is delivered in two parts. BA_A
volunteers go into the classroom to teach curriculum on the ecosystems of
Arastradero. On the following weekend, the students and their parents may
participate in a voluntary educational tour of the preserve with a naturalist.
Follow-up restoration projects occur every four to six weeks.
2. High School Programs
The High School programs will allow students to do restoration work, possibly
focusing on unique areas like pond life, grasslands, chaparral, forests, or the organic
garden. This will allow them to educate themselves and others. The preserve may
also be used to do small leadership training sessions for high school students on an
occasional basis.
3. Adopt-a-Program
This program provides students, families, and small groups with an opportunity to
do ongoing volunteer work. Every four to six weeks they will be able to participate
in the research of the preserve by working in the same area. They.will learn from
each other and the scientists and graduate students involved, about the best
practices for removing non-native invasive plants and planting native plants. This
will encourage a sense of responsibility for the property, a respect for the land and
nature, and education about the preserve’s unique ecosystems. This program
provides an opportunity for community members to play an active role in the
restoration and maintenance of their public lands..
4. Docent Programs
Docent programs will be similar to those of the Midpeninsula Regional Open Space
District (MROSD) where trained docents lead occasional tours of open space
preserves, each tour emphasizing a different focus. The preserve tours available to
the public will focus on different aspects of the preserve such as riparian habitat,
flowers in bloom, the retrofitted building, the organic garden, or the restoration
work and research. BAA leaders and others interested will be trained to lead tours
on these topics which will help to educate the community and ourselves.
Original printed on recycled paper 14
5. Research.Opportunities for Graduate Students
These opportunities will be available for students from around the world. Resident
scientists will be available to coordinate research programs, data collection, and
analysis. The first step will be to gather baseline information concerning existing
plant and animal life and how they relate to each other. Sdentists and graduate
students will lead restoration efforts using volunteers, students, families, docents,
and other community members, to help do the work, evaluate techniques and
results, and to educate each other. We envision Arastradero Preserve becoming a
partidpatory biological research station similar to Jasper Ridge, but available to a
larger community base. Local universities and junior colleges will have access to a
valuable educational resource traditionally only available to large universities
endowed with significant land holdings. Provision of this opportunity by the City
of Paio Alto and Bay Area Action represents a significant and novel new use of
publicly owned land, one which not only enhances the educational opportunities
locally, but provides an example to other communities around the country.
We wish to emphasize that students and all sponsored activities will be supervised
at all times. We will teach respect for the tranquil nature of open space preserves
and prevent noise from impacting neighbors of, and visitors to, the preserve. Our
leaders will be trained in first-aid and preserve-spedfic features, such as poison oak
and rattlesnakes.
E. Sustainable Community Demonstzation Programs:
1. Urban Agriculture Site
In conjunction with the BAA Urban Agriculture Project, an organic demonstration
garden will be reestablished using pre-existing beds at the preserve. The activities
described below conform with our vision for creating a sustainable living
environment where the human inhabitants become an integral part of the natural
system.
The main home has severai raised and terraced garden beds which have been
dormant for many years. The revitalized organic garden beds will provide the
inhabitants of the home with a variety of fresh and healthy, locally grown
vegetables, grains, herbs, and spices. There is also a fair-sized propagation hut or
greenhouse on the east side of the home adjacent to the garden beds. We propose to
renovate the greenhouse for use as a botany laboratory for propagating grasses,
oaks, and other plants native to the preserve. The propagation of native plant
species is a difficult undertaking which frequently bears little fruit. Furthermore,
there are only a few people performing this vitally important work.
Native plants grown on" site will be acclimated to the conditions existing on the
preserve, enhancing their viability when they are transplanted onto preserve lands.
Any extra native plants propagated will be given to Palo Alto residents, preserve
neighbors, or planted in other regional open space areas. Because of the drought-
tolerant nature of many native plants, we anticipate that the fire danger on the
Original printed on recycled paper 15
preserve will be diminished as native plants occupy more land area within the
preserve. Native plants, such as deer grass and annual wildflowers, provide many
benefits to wildlife which make their homes on the preserve. For example, many
species of butterflies are dependent upon specific plants for nectar, and in return
provide pollination services for the plants. We hope to reestablish some of these
lost native ecological associations, observing and monitoring the changes.
2. Demonstration Home
Once fully refurbished as described above, the Arastradero Preserve main house
will be open to the public as a demonstration home. A videotape of the conversion
process will be produced and made available to the public. Tours will be provided
for homeowners, contractors, public officials and other interested individuals.
Similar demonstration homes such as the one butt by the Rocky Mountain
Institute have been very successful at promoting sustainable community ideas.
3. International Scientific Retreat Center
The existing homes, once fully restored, will provide a lovely setting for hosting
Periodic small scientific retreats. Bay Area Action does not intend to use the
Arastradero Preserve main house as a traditional retreat center with regular events.
Instead, events scheduled will be specifically related to the ecological research and
environmental education programs conducted under the auspices of the preserve.
The size of the groups will be strictly limited to fit within the theme of an open
space preserve. The duration of any event will be limited to a few days. Ingress and
egress will be strictly limited to walking or bicycling from the lot on Arastradero
Road, except in cases where ADA requirements necessitate providing access by
vehicle. Such trips will be limited only to individuals requiring spedal
arrangements and will be conducted using electric vehicles and not using John
Marthens Lane (see preferred access options described in Section IIB). The number
of events and partidpants will reflect the City’s and neighbors preferences.
III. Public Benefits, Appropriate Use of Dedicated Park Land and Consistency with
city aom~
We believe that our proposed uses of Arastradero Preserve significantly enhance
the public benefits available within the preserve. Our stewardship of the preserve
will provide a regular presence which will supplement the presence of City staff.
BAA stewards will also be available to answer questions from the public and
provide services which might otherwise be unavailable, such as early warnings
about unsafe conditions (fire hazards, trail damage etc.) and inappropriate park use.
Our presence will also enhance the preserve as we conduct ongoing habitat
restoration and native plant repatriation services. Our efforts will provide the City
with an ongoing pool of volunteer labor, management of that labor and analysis of
the effectiveness of habitat restoration efforts and other preserve programs.
Our proposal falls within established polices regarding use of dedicated park and
open space lands. Nothing in our proposal excludes the public from using the
Original printed on recycled paper 16
preserve as they have in the past. In addition, our programs provide enhanced
opportunities for public involvement in preserve restoration and management.
The benefits of having an involved and educated public will be seen in increased
community interest in park management issues, in improved understanding of
the fragile balance between ecosystem health and public use, and in enthusiasm of
the voting public for providing adequate financial resources to properly manage
public lands.
As discussed in both the executive summary and throughout this proposal, many
aspects of our plans are highly relevant to the comprehensive plan being
developed by the City. We believe our programs serve to implement many City
goals at no cost to the City. All modifications to facilities will be done within
established City policies. We hope to work closely with the City and residents to
ensure that the Arastradero Preserve Project serves as a model collaborative
program for other communities around the country.
V. Financial Plans:
A. Financial History of Bay Area Action:
1. Financial Narrative
Bay Area Action existed under the auspices of the Peninsula Conservation Centers’
non-profit status from our inception in 1990 until the time we incorporated as a
501(c)(3) non-profit corporation in February 199Z Our finances are separated into
programmatic, administrative and building categories. Projects raise funds and
support administrative costs through a shared percentage of funds raised. BAA also
supports other organizations under our non-profit status. An example of note is
the Anne Frank in the World exhibit. BAA assisted in the organization,
fundraising and financial management of this special project in 1994.
Fundraising has been accomplished by donations from individuals, businesses,
government agencies and private foundations such as the Columbia Foundation,
the Barbara Delano Foundation, IBM, the Palo Alto Medical Foundation, Oracle
Corporation, San Mateo County Parks and Recreation. We also have received assets
in the form of donations, in-kind services and volunteer labor. We manage our
finances in-house and use the services of professional consultants when necessary.
2. Supporting Documentation
Certified financial statements for the periods covering FY 1994 (6/1/94 to 5/31/95) and the
current FY (6/1/95 to 9/30/95) are found in Appendix W. Financial reports prepared in-
house for FY’s 1992 and 1993 are also found in Appendix W. Please see the letter from our
certified public accountant, Mr. Don Price, in Appendix IV for further details.
Original printed on recycled paper 17
B. Arastradero Preserve Project Financial Statement:
1. Budget Narrative
The attached budget (Appendix V) outlines our estimated income and expenses for
both the acquisition and restoration portion of our project as well as long-term
funding of the project through the securing of funds from major donors for our
restoration effort and through research grants to cover yearly operating expenses.
A few key points require comment:
1)We hope the City of Palo Alto will choose to allocate the $90,000 now earmarked
for the demolition of the home toward the restoration and maintenance of the
home. We suggest applying these funds toward ADA improvements,
improving the septic system, installing a fire sprinkler system, electrical needs,
termite control, gutters, and the Knapp cutoff access alternative.
2)Our yearly operating expenses are broken down into a budget for set-up costs.
These one-time expenses will be covered mainly by research grants and in-kind
donations. Our ongoing yearly operating expenses are outlined on the page
following the set-up costs. Research grants would be secured by several means:
a) BAA would apply on its own for private, state, and government
grants to underwrite our own habitat work and other programs;
b) BAA would apply for funds jointly with other nonprofits and
agencies; and
c) BAA would require scientists conducting research to bring their
own grant money to the preserve..
3)Pages four through seven of the budget reflect detailed cost estimates of work
done on the main house and stablemaster’s quarters. The prices include both
the cost of the item and the concomitant labor costs.
4)Throughout the restoration and access efforts, Bay Area Action will vigorously
pursue in-kind donations of materials, services, and labor. We have extensive
experience in this area and many leads are already developed.
5)The negative declaration listed in the budget has been confirmed as a donation
that will be made by CH2MHill in the event that such a report is required. We
have yet to confirm the other in-kind donations listed on our budget.
6)We include an in-kind item noted as "environmental impact report." We want
to emphasize our hope that such a report will not be necessary.
Original printed on recycled paper 18
C. A.rastradero Preserve Project Fundraising Strategies:
1. Short-term -- Capital Campaign
Bay Area Action’s short-term fundraising activities for the Arastradero Preserve
Project focus on the capital portion of the project, specifically the repair and
restoration of the home and its grounds. We are now building and cultivating a list
of potential donors, and now have a list of approximately 200. We are also
continuing to build our list by soliciting names from our volunteers, advisory
board members, and community leaders.
To date, our fundraising efforts have garnered approximately $6,000 in cash
contributions, partially based on a 100% participation rate from our BAA council
members. Later in our campaign, we will return to our BAA council members for
additional pledges of $10,000 to be paid over a two-year period. We also have sent a
fundraising appeal letter to the BAA general membership and have followed up
with telephone calls. Because we cannot feel fully free to raise cash until our use
proposal has been approved, we have focused largely on a pledge drive campaign.
We have gathered approximately $40,000 in pledges, including a lead pledge of
$25,000 from Tom and Susan Ford.
We have hosted one fundraising event, a pledge drive kick-off at the home of Jan
and Bob Fenwick, held on November 5. We plan to host at least nine more such
events during the first half of 1996 and have begun confirming hosts for these
events. We are also submitting requests for funding to local corporations, including
Informix, IBM, Cirrus Logic, and others.
We have begun making contact with local foundations, laying the groundwork for
possible funding for our capital campaign, although the majority of our foundation
support will probably occur during the program phase of our project. We have
¯ already interviewed with the Packard Foundation and the Irvine Foundation and
plan to apply to at least one dozen additional foundations for program support after
our proposal is accepted.
After we have received approval of our use proposal, we will also begin a general
community support drive through advertising in local newspapers, flyers, PSA’s
and speaking at local community groups.
2. In-kind Fundraising
There will be an extensive effort to contact materials- and appliance-providers and
manufacturers in the construction and landscape industries. Businesses will be
asked to play a sponsorship or partnership role through provision of materials,
supplies, fixtures, appliances, and expertise. In exchange for this sponsorship, BAA
will recognize and promote the benefits of the companies’ products and services
through advertisements of their products and services in our own. publications, as
well as in the local media. We have spoken with several companies and
Original printed on recycled paper 19
professionals who can provide products or services. There has been a great deal of
interest generated, and, based on this initial response, we believe we will be able to
receive over $100,000 of in-kind donations in materials, services, and labor.
Recognition will also be provided by publication of an informational guide for
retrofitting homes with renewable energy sources. The guide will list all donors
and provide contact information for a variety of vendors and services. This
program provides an implementation mechanism for section NE-IO C1 of the
comprehensive plan which states, "Provide information and advice on the use of
alternative energy technologies to all energy users."
3. Long-term Fm~draising
We will pursue a fundraising effort which will focus on both raising endowment
funds and securing foundation grants from private foundations and government
sources. Government grants will likely cover research projects. We will pursue
joint grant funding in partnership with-San Jose State, Stanford University, Coyote
Creek Riparian Station, Hidden Villa, Peninsula Open Space Trust, the
Midpeninsula Regional Open Space District and other groups.
Many of the scientists staying at the preserve to conduct research will bring their
own grant money with them or can apply jointly with BAA to fund their research.
We will also work during a five-year phase to conduct an endowment fund
campaign which will ensure the long-term availability of salary money. The
endowment fund campaign, as a continuation of our current major donor
development efforts, will require our continued cultivation of donors from our
available list. By building on the momentum from our current campaign, we hope
to raise $605,000 in endowed funds. We also want to establish a basis for research by
obtaining a matching or challenge grant from a foundation or individual.
VI. Bay Area Action’s Qualifications:
A. History of Bay Area Action
BAA is a dtizen-education and citizen-action organization which grew out of the
enthusiastic desire to continue environmental work after Earth Day 1990. Our
diverse programs throughout the San Francisco Bay Area engage our members in
hands-on environmental action. In each project, BAA strives to provide
environmental education and encourage cooperation between local organizations.
For example, our Bay Area Earth Day 1995 recruited volunteers to clean-up local
habitats, while also providing education through workshops, films, and on-site
instruction. For this event, BAA cooperated with other organizations such as the
Sierra Club and Bay Area Land Watch.
Our members come from a range of experience, from schoolteachers to corporate
executives, and many have highly specialized skills, such as our professional
ecologists and structural engineers. Members. often serve as advisors to our
projects, initiate projects based on their spedfic interests, network with other
organizations and researchers, and help to educate other members about scientific
Original printed on recycled paper 20
details. For example, BAA’s Schools Group arose in 1990 from the interest and
efforts of Kathy Ammer, then a high school student, who wanted to organize a
network of teenage environmentalists. BAA’s Electric Vehicle Project was initiated
by an electrical engineer, David Coale. The ecological programs for Arastradero
Preserve originated from the vision and expertise of a professional ecologist, David
Smemoff. In five years, BAA developed into an organization with over 200 regular
volunteers, five employees, and over a thousand members.
Several of our members, including our Arastradero Project coordinator, have
professional expertise in construction for sustainable living. With the help of these
members, BAA renovated 1,200 square-feet of office space, which BAA now sub-
leases, and which provides low-cost space to a number of small nonprofit
organizations and businesses. The renovation included many environmentally°
sound procedures. Walls were dismantled to make more efficient use of the space,
and the used lumber provided material for new partitions, trim, and desk legs and
braces. Damaged carpeting was replaced with a carpet made from recycled plastic
bottles. The interior of the building was finished with recycled paint, and the doors
and windows were fitted with strips of insulation to prevent heat loss. Where
appropriate, the bathrooms and the shower contain low-flow faucets and
Throughout the building, low-wattage bulbs were used. In addition, the office space
now comphes with ADA Title 24, which requires disability access for remodeled or
use-changed buildings. Two bathrooms were remodeled to comply with ADA
building codes.
Some of our projects benefit the general public, such as Bay Area Earth Day,
whereas others provide the most benefit to a specific population, such as our
community garden in East Palo Alto. In 1994, BAA began our projects in habitat
restoration -- the cleaning and revitalizing of regional ecosystems. One of our first
events mobilized over 100 people to restore San Francisquito Creek by removing
invasive species of vegetation, planting native spedes, and removing trash from
the creek. Our work continued from the Baylands to Montara Mountain as BAA
led dean-up teams, organized creek walks, and created educational materials.
For Bay Area Earth Day 1995, our Habitat Restoration Project coordinated fourteen
restoration projects around the Bay Area. Other organizations involved include:
Bay Area Land Watch, California Native Plant Society, Citizens Committee to
Complete the Refuge, Committee for Green Foothills, Coyote Creek Riparian
Station, the Sierra Club, the Sempervirens Wildlands Restoration Team, San Jose
State, and many city, county and state parks. In conjunction with these efforts, high
school students from our Schools group took part in a watershed restoration
project at San Francisquito Creek. In sum, over 600 volunteers participated in this
1995 effort.
Our most successful education outreach effort is the BAA Schools Group, which
received the prestigious 1995 Bay Area Youth Service Award. This project unites
youth from a dozen Bay Area high schools to take an active hand in helping the
Original printed on recycled paper 21
environment, learn about current issues, and develop leadership skills. Students
hold weekly meetings where they organize recycling programs, clean-up crews,
research projects, wilderness trips, guest speakers, and leadership programs. In
November 1995, the Schools Group hosted a two-day leadership conference for
high school students, with workshops on deep ecology, environmental education
and careers, the history of the environmental movement, and many other topics.
The Schools Group is now initiating programs in elementary schools centered
around creek issues.
Our Urban Agriculture Project began as an effort to put to positive use a plot of
land in a depressed neighborhood in East Palo Alto. Old tires, syringes, and trash
were removed from an unused lot. Fresh vegetables and herbs were planted using
organic methods. Volunteers experience a refreshing breath of nature in an urban
surrounding of concrete and exhaust fumes. The Urban Agriculture Project places
responsibility in the hands of the community, encouraging volunteers to plan and
organize ways to market their goods. The organic vegetables are sold in local
growers’ markets and distributed to community food banks. BAA collaborates with
other organizations, such as the East Palo Alto Historical and Agricultural Society.
To encourage alternative transportation, BAA sponsored BIKEWEEK in May 1995,
a program which offered seven days of incentives to encourage people to use
bicycles around their cities. Cyclists received discounts on breakfast, groceries, and
bicycle equipment, and could participate in bike path and local architecture tours.
BAA also oversees the Electric Vehicle Project, which converted an MG Midget to
run on battery power. This car is currently used for commutes by BAA volunteers
and as a showpiece for educational and promotional events. In September 1990,
BAA led a "Beat the Back-Up" alternative transportation parade through
downtown Palo Alto as part of a larger Bay Area event. This event was co-
sponsored by the City Of Palo Alto and BAA.
In all of BAA’s projects, we focus on education as well as hands-on action. In
addition to this educational aspect, BAA provides other venues for learning. O~r
quarterly newsletter, "ACTION," reaches 2,000 people and highlights vital current
events as well as BAA accomplishments. Our numerous fact sheets and printed
guides include information on issues such as energy efficiency, climate change, and
household hazardous waste. In April 1995, BAA organized an Endangered Species
Forum, featuring a panel of scientists and other professionals who discussed the
reauthorization of Endangered Species Act. Every month, the BAA Cafe combines
music, food, and an environmental speaker or presentation. BAA has produced
slideshows on the importance of old-growth forests and three environmental
videos on local habitats and indigenous people, two of which received the Bay Area
Cable Excellence Award. ¯
Original printed on recycled paper 22
¯B. Personnel:
Biographies o~ key Arastradero Preserve project personnel and biographies for all
BAA council members follow. Resumes of key personnel working on the
Arastradero Preserve project can be found in Appendix VI.
I. Biographies:
Mr. David Houston Age: 35
Senior Tools Engineer, Accolade Inc., San Jose
Mr. Houston graduated from Northwestern University in 1983 with a Bachelor of
Sdence degree in Electric~ Engineering. He has been involved with BAA since
1992 and has worked in the community gardens, on habitat restoration, with the
1995 "Food for Thought" event, and provided musical entertainment for the
Weeks St. Garden Winter celebration. Mr. Houston is interested in discerning ways
to overcome the hidden costs associated with using non-sustainable energy sources.
As a high school science student he developed working models of solar steam
generators which demonstrate the potential to use solar energy to generate
electricity. Mr. Houston seeks to demonstrate how with existing technology, state of
the art techniques and common sense, home owners can reduce their energy needs.
By understanding how best to reduce dependency on traditional energy sources,
BAA can continue to educate the community and raise environmental awareness.
He is currently a Mountain View resident.
Ms. Holly Kaslewicz Age: 30
Founder and President, Castle Consulting, Palo Alto
Bay Area Action Council Member, Fundraising coordinator
In her 4 years with Bay Area Action, Ms. Kaslewicz has played a primary role in
fundraising efforts and has been a council member for 3 years. She served as BAA
executive director in 1992 and 1993, helped found our Bay Area Earth Day event in
1993, and co-directed the event in 1994. She is currently BAA’s director of
development, overseeing all BAA fundraising. She has conducted fundraising
efforts for many local nonprofits, including Midpeninsula Citizens for Fair
Housing, the Silicon Valley Bicycle Coalition, and others, and has provided
fundraising services for national nonprofits such as Amnesty International and
Iuterplast. Ms. Kaslewicz holds a B.A. in English from Harvard University and an
M.A. in Education from Stanford. Ms. Kaslewicz was raised in Pittsburgh and is
currently a resident of Palo Alto.
Mr. Geoff Nicholls Age: 36
Consultant, Geoff Nicholls Consulting, Palo Alto
Bay Area Action Council Member, Finandal Officer
Mr. Nicholls has been involved with Bay Area Action from its inception. Mr.
Nicholls’ primary role in Bay Area Action has been to serve as the financial officer,
Original printed on recycled paper 23
although he has also served as director. As financial officer, Mr. Nicholls has been
responsible for the overall:financial viability of the organization, including
financial oversight of all Bay Area Action projects, short-term investment of slack
funds, research into tax matters, generation of detailed monthly financial reports,
and accounts receivable/accounts payable. Mr. Nicholls was raised in Eugene,
Oregon and is currently a Palo Alto resident.
Ms. Susan Nicholls Age: 41
Bay Area Action Council member, Schools project
Outdoor Education Leader, Mid-Peninsula Regional Open Space District
Ms. Nicholls has been involved with Bay Area Action from its inception. She has
focused her efforts primarily on the Schools Project, and currently oversees both
the high school and elementary programs. Ms. Nicholls has led the project for the
past 3 years. In her role as advisor to the high schools group, Ms. Nicholls provides
guidance, assists in formula~g goals and oversees the finandal aspects of the
project, including fundraising. For the elementary school program she develops
curriculum, visits classrooms, and leads tours of San Francisquito creek.
In her role as an outdoor education ieader, Ms. Nicholls leads programs for
children at the David Daniels Center at the Skyline Ridge Open Space Preserve. Ms.
Nicholls has a Masters degree in Education from San Jose State University, with a
focus on designing training programs. She was raised in Boston and has been a
local resident for the past 13 years. Ms. Nicholls currently lives in Palo Alto.
Mr. Jonathan O. Scott Age: 34
Patent Attorney, Hickman & Beyer, Palo Alto
Bay Area Action Council Member
Prior to joining Bay Area Action, Mr. Scott co-founded Youth Service
International, a non-profit organization based in Raleigh, North Carolina. This
organization fostered personal growth in youth through international-science and
service expeditions. Mr. Scott was personally responsible for planning, organizing
and leading a 15-member team of young adults on a three-month expedition to
Costa Pica to perform wildlife conservation, biological research and community-
service projects. Immediately prior to beginning law school, Mr. Scott worked for
six months as a volunteer park ranger in Costa Pica, where he researched
legislation protecting wildlife and natural resources.
With Bay Area Action, Mr. Scott has focused his efforts on restoration of San
Francisquito Creek and habitat restoration in the Bay Area. Currently, as an
attorney, Mr. Scott also advises Bay Area Action on legal matters such as liability,
insurance needs, property matters and other issues associated with a non-profit.
Mr. Scott was raised in Menlo Park and is currently a resident.
Original printed on recycled paper 24
Dr. David Smernoff Age: 36
Ecologist, NASA-Ames Research Center, Mountain View
Bay Area Action Coundl Member, Chairperson
Board of Directors, Midpeninsula Regional Open Space District
Dr. Smemoff is a co-founder of Bay Area Action. He received his Masters degree in
Environmental Management from the University of San Francisco in 1985 and his
Ph.D. from Stanford University in 1992. His professional work has focused on
studying organism-environment interactions, including plants; microbes and
humans. His goal is to extend his research beyond the laboratory and into the field.
At Arastradero Preserve he will study basic ecological principles and explore ways
to optimize human-environment interactions. Dr. Smemoff was raised in Denver,
Colorado and is currently a resident of Mountain View.
In his role as a Director of the Midpeninsula Regional Open Space District he works
with staff and other board members to .establish and implement polities and
programs of the district. The district currently has over 50 staff members, a 10-
million-dollar annual budget and preserves nearly 41,000 acres of open space lands.
Mr. James Steinmetz Age: 30
Building Restoration Consultant
Bay Area Action Coundl Member, Arastradero Preserve Project Leader
Mr. Steinmetz has been involved with Bay Area Action from its inception and is a
co-founder. He has served as Executive Director and has been instrumental in
numerous BAA projects, including leadership for the Schools project, the Urban
Agriculture project and now serves as Coordinator for the Arastradero Preserve
project. He has lengthy experience in property management and construction from
work within his families real estate business. For the past 5 years he has worked in
the restoration, renovation and construction of homes, apartments and
commercial buildings. He emphasizes sustainable building techniques and is
experienced in foundation work, roofing, finish carpentry, tile, and landscaping. He
led the BAA effort to move to the current location in Midtown, negotiated the
lease terms, managed the renovation work, sub-leased the building and served as
building manager. He was raised in Palo Alto and is currently a resident.
Mr. Christian Whitaker Age: 32
Sales Engineer, Linear Tectmology, Inc., Milpitas
Bay Area Action Council Member
Mr. Whitaker is a twenty-year resident of Palo Alto who attended Wilbur Middle
School and Henry M. Gunn High School. He is a graduate of San Diego State
University with a Business major and English minor. He is currently a sales
engineer for Linear Technology. As a BAA volunteer for the last three years, he has
worked on the BAA newsletter, creek clean-ups, fundraising efforts and live
Original printed on recycled paper 25
Christmas tree sales. For the last two years he has served as a BAA co~mcil member.
He is currently a Palo Alto resident.
Additional Bay Area Action Council Members:
Ms. Katherine Armer Age: 22
Executive Director, Earth Circus Performance Troupe
Bay Area Action Council Member
Ms. Armer began her long association with Bay Area Action by first volunteering
with Earth Day 1990, and then as a co-founder of Bay Area Action. Ms. Armer
helped to design and implement the Schools Project.
For years, Ms. Armer has been active in the areas of environmental education,
political organizing and music promotion. Since 1985, she has taught a range of
subjects, environmental studies, politics and music, to elementary school children.
She has also served as the Environmental Coordinator and Intern for the
Peninsula School, as a consultant for the Mid-Peninsula Environmental Education
Alliance, and has organized student environmental conferences. Currently Ms.
Armer serves as the executive director of Earth Circus, a performance troupe which
heightens awareness of environmental issues through dance and music. Ms.
Armer was raised in Menlo Park and is currently a resident.
Mr. David Coale Age: 38
Systems Engineer, Loral Corporation, S.an Jose
Bay Area Action Council Member, Electric Vehicle Project Coordinator
Mr. Coale has been involved with Bay Area Action from its inception and is a co-
founder. He was a volunteer with Earth Day 1990 and has been involved in
numerous projects, including the Business Recycling group and the Alternative
Transportation group. More recently, Mr. Coale has applied his experience as an
electrical engineer to the Electric Vehicle project. As leader of this project, Mr. Coale
planned and led the conversion of an MG Midget from gasoline power to electric
power. Mr. Coale not only secured the donation of this automobile, but also led
efforts to raise $3,200 to fund the conversion. Currently he commutes 30 miles daily
in this electrically-powered automobile.
Mr. Coale has an electrical engineering degree from the University of California at
Santa Barbara. He was raised in Portola Valley, and has been a resident of Palo Alto
for the past 10 years.
Original printed on recycled paper 26
Ms. Linsey DeBell
Schools Group Leader, Bay Area Action
Bay Area Action Council Member
Age: 17
AS a paid staff member, Ms. DeBell has been the student leader for the highly
successful Schools group for the past I 1/2 years. She has taken part in the
organization of many youth environmental conferences including the Youth
Environmental Summit for Earth Day 1994 and the EnviroZestFest conference held
in 1994. She has organized habitat restoration in San Francisquito Creek for years,
and makes presentations in local elementary and high schools. Most recently, she
planned and coordinated a youth conference held at Stanford University, "Deep
Green Global Training." Ms. DeBe~ is now a student at Foothill College, was raised
in Redwood City and is currently a resident.
Mr. Peter Drekmeier Age: 30
Executive Director, Bay Area Action
Campaign coordinator, Devils Slide Campaign, Sierra Club
Mr. Drekmeier conceived of the formation of Bay Area Action and was the primary
motivator in its inception. He has served as a council member and executive
director in addition to leading many different programs, including BAA’s Habitat
Restoration project and Earth Day events for the past several years. He is active in a
number of environmental issues throughout the Bay Area including the Devil’s
Slide campaign and the San Francisquito Creek CRMP. He was raised in Palo Alto,
attended Palo Alto High and is currently a Midtown resident.
Ms. Dorothy Hays
Freelance Technical Writer
Bay Area Action Council Member
Age: 36
Ms. Hays has been with Bay Area Action for three years and has assisted with the
American Forests Project, served as the accountant for the Eco-store and, managed
the organization’s database. In addition toassisting with the adminis~ation of the
organization, she performs outreach to the public. Ms. Hays has a computer science
degree from Mills College and is currently coordinating a Christmas Music
Program for the Stanford Hospital. She was raised in Palo Alto and is currently a
resident..
Dr. Cindy Russell Age: 41
Plastic Surgeon, Sunnyvale Medical Clinic
Bay Area Action Council Member, Earth Day Coordinator
Dr. Russell focuses on organizing Earth Day programs for Bay Area Action. She was
director of Earth Day 1993 held at Stanford University and has been co-director for
Earth Days 1994 and 1995. Currently she is organizing activities for Earth Day 1996.
Dr. Russell organized the recent Endangered Species Act Forum moderated by
Original printed on recycled paper 27
Representative Anna Eshoo, and is at work on creating the Peninsula
Environmental Forum, to be held monthly. Dr. Russell started the recycling
program at the Sunnyvale Medical Clinic, and has been a member of the Santa
Clara County Medical Society Environmental Committee since 1986. Dr. Russell
has a degree in biology and her.medical degree from UC San Diego. She is a
California native, has been a local resident for the past 16 years and currently lives
in Portola Valley.
Ms. Susan Stansbury Age: 30
Manager, Promex Corporation, Mountain View
Bay Area Action Council Member, Secretary
Ms. Stansbury is also a veteran of Earth Day 1990 and a co-founder of Bay Area
Action. She has been instrumental in. many of Bay Area Action’s projects,
including the Forests Project and the Garden Project. Ms. Stansbury serves as
secretary for the organization. Ms. Stansbury has a degree in English Literature and
German Culture from the University of California at Santa Barbara. She was raised
in Los Gatos and is currently a resident of Palo Alto.
Ms. Laura Stec Age: 33
Office Manager, Bay Area Action
Bay Area Action Council Member, Special Projects Coordinator
Ms. Stec has lengthy experience in the hospitality industry. She was formerly
manager of the Vega Study Center, a non-profit, where she was chef and
responsible for natural foods education. In her experience with Bay Area Action
Ms. Stec is responsible for a variety of projects. She organized BIKEWEEK in May
1995, currently serves as both building and office manager for Bay Area Action, is
the coordinator of the Elementary Schools Outreach Program, and leads the EEET
Project which educates about the connection between food and the environment.
Ms. Stec has a degree in Theater and Telecommunications from Micb_igan State
University. She was raised in Michigan and currently lives in Palo Alto.
Ms. Allison Shore Age: 25
Scientific and Docent Coordinator Assistant, Jasper Ridge Biological Preserve
Bay Area Action Council Member
In her position with Jasper Ridge, Ms. Shore assists with the management of the
public aspect of the Preserve by coordinating volunteers, tours and recruiting
docents. Ms. Shore has also served as the Public Outreach Officer for Berkeley TRIP,
an organization promoting public ~ransit, ride-sharing and other alternatives to the
single-commuter automobile. She has also worked with the Clean Air Alternative
Coalition. For her efforts with Bay Area Action, Ms. Shore helped to coordinate last
year’s successful "Habitat Restoration" Earth Day, and BIKEWEEK ’95. Currently,
she is beginning planning for next year’s BIKEWEEK. Ms. Shore has a degree in
Conservation and Resource Studies from UC Berkeley. She was raised in Palo Alto
and is currently a resident.
Original printed on recycled paper 28
Appendix I: Transit to Arastradero Preserve
Section IIB details BAA’s proposals for limiting vehicular access on John Marthens
Lane. A second important issue is how the public reaches the preserve. Bay Area
Action believes that the majority of users of the preserve arrive by private
automobile. These automobiles are parked either in the main parking lot on
Arastradero Road or in the parking lot of the Alpine Inn on Alpine Road. It is also
possible to enter the preserve via the east gate located off Paseo del Roble.
We believe that if the public that arrives by private automobile can be convinced to
arrive by public transportation, the overall density of vehicles on Arastradero Road
can be reduced. Additionally, because John Marthens Lane is one access point to the
preserve, a small percentage of users undoubtedly drive up the lane looking for a
place to park. If public transit options were available these vehicular trips would
not occur. We propose to initiate discussions with the appropriate transit agencies
to discuss the possibility of improved public transit to the preserve. It should be
emphasized that pubIic transit would not travel on John Marthens Lane, it would
deposit passengers near the preserve, preferably by the parking lot on Arastradero
Road.
1. San Mateo County Transit District (SamTrans)
Currently, SamTrans route 50A travels from Palo Alto up Alpine Road to Portola
Valley. This route has a stop close to the parking lot of the Alpine Inn. However,
route 50A does not operate on weekends. On weekends, users of the preserve have
no alternative but to arrive by private automobile and use one of the parking areas
noted above. If a weekend service of route 50A were available, users would be able
to forego an automobile and arrive by bus. This possibility has the added benefit
that those of the public wishing to hike on Windy Hill Open Space Preserve could
use this same weekend service to reach the trai! head in Portola Valley, thus
reducing congestion at the overly burdened parking lot on upper Alpine Road.
2. Santa Clara County Transportation Agency (TA)
The same can be said for TA route 501. Route 501 travels up and down Page Mill
Road as far up as Highway 280, and also does not travel on weekends. If it were
possible for this route to operate on weekends and/or travel slightly farther up Page
Mill Road, a certain percentage of the public would then be able to arrive at the
Preserve by bus instead of by private automobile.
3. Stanford University Marguerite Shuttle Bus
Recently, Stanford announced plans for the Marguerite Shuttle to be expanded in
Palo Alto. If it were possible fora new shuttle line to travel on either Alpine, Page
Mill, or even Arastradero Road, this service would allow users to arrive on the
shuttle instead of by private automobile.
In sum, Bay Area Action is committed to exploring any options for reducing traffic
on John Marthens Lane. It is hoped that improved public transit options as
discussed above would reduce the number of private automobiles on Arastradero
Road, and indirectly on John Marthens Lane.
Original printed on recycled paper 29
i
Original printed on recycled ~per
Appendix III:Ecological Research Program
CoLlaboration Partners
Institution Personnel
California Native Plant Society - Mike Besey, Jake Sig
California State Parks
Coyote Creek Riparian Station
Center for Conservation Biology
Jasper Ridge Biological Preserve
Magic
Mission College
San Francisco Estuary Institute
San Jos~ State University
San Mateo County Fish &
Wildlife Advisory. Committee
Save San Bruno Mountain
Stanford University
Trust for Hidden Villa
Wfldlands Project
-Bern Smith, Ranger
-Karen Cotter
-Anne Ehrlich, Stuart Weiss
-Philippe Cohen, Nona Chiarello
-Dave Muffly
-Janis Buchanan, Associate Professor
-Michael Rigney
-Lynne Trulio, Assistant Professor
-Jerry Hearn
-David Schooley
-David Hooper, Graduate Student
-Judith Steiner, Executive Director
-Reed Noss, Director
Original printed on recycled paper 31
Appendix IV: Bay Area Action Financial Statements
1. Letter from Mr. Don Price, Certified Public Accountant
2. Financial Statements:
a. Fiscal period 6/1/95 to 9/30/95
b. Fiscal period 6/1/94 to 5/31/95
c. Fiscal period 6/1/93 to 5/31/94
d. Fiscal period 6/1/92 to 5/31/93
NOTE: Not included in this copy of the proposal. Available upon request.
Donald R. Price, CPA
960 Addison Ave
Palo Alto, CA 94301
December 15th, 1995
Honorable Joe Sirnitian, Mayor and
Palo Alto City Council
250 Hamilton Avenue
Palo Alto, CA 94301
Dear Mayor Simitian, Palo Alto City Council Members and Staff:
I have been working with Bay Area Action to provide the financial data requested by the
City in the RFP for the Arastradero Preserve. I have reviewed their current financial
statements and their statements for their most recent fiscal year. Specifically, this
submission includes financial statements for FY 1995 (6/1/94 to 5/31/95) and for the four-
month period ended 9/30/95. I have not reviewed reports for the Fiscal Years 1993 and
1994; however BAA is providing reports prepared by them for those years.
I would not be able to complete a review of the statements for the ’93 and ’94 fiscal years
until early next year. Based on my experience with the more recent financial history of
BAA, I believe that their financial records have been maintained in a consistent fashion and
prepared in good faith. Therefore I would anticipate no major differences between the
BAA’s financial statements for those years, and the reviewed reports that I might
generate.
On behalf of Bay Area Action I would like to respectfully request that the City review the
attached financial data. I would also suggest that the requirement for a CPA review of the
FY ’93 and FY ’94 financial statements be deferred until such a time as the proposal is at.
least conditionally accepted. I believe that the review of these older financial records
would add little to the content and intent of the proposal. The cost and effort involved
would not be well spent were the proposal to be rejected. If the proposal is accepted and
the City still continues to require reviewed statements for these older years, I am prepared
to work with BAA to prepare them.
I appreciate your consideration of this request and recognize that it might be difficult for
you to waive reviews of these older years. Thank you for your consideration of this
matter.
Sincerely,
Fiscal
Period
6/1/95
9/30/95
December 13, 1995
The Council
Bay Area Action
719 Colorado Avenue
Palo Alto, CA 94305
I have reviewed the accompanying Balance Sheet of Bay Area Action as
of September 30, 1995 and the statements of financial activities, net
assets, and cash flows and the accompanying schedule of program
activities for the four-month period ended September 30,1995. My
review was done in accordance with the Statements on Standards for
Accounting and Review Services issued by the AICPA.All information
included in these financial statements is the representation of the
management of Bay Area Action.
A review consists principally of inquiries of Bay Area Action personnel and
analytical procedures applied to financial data. It is substantially less in
scope than an audit in accordance with generally accepted auditing
standards, the objective of which is the expression of an opinion regarding
the financial statements taken as a whole. Accordingly, I do not express
such an opinion.
Based on my review I am not aware of any material modifications that
should be made to the accompanying financial statements in order for
them to be in conformity with generally accepted accounting principles.
Sincerely,
Donald R. Price, CPA
960 Addison Avenue
Palo Alto, California 94301
BAY AREA ACTION
BALANCE SHEETS
For the Year Ended May 31, 1995 and
the Interim Period Ended September 30,1995
ASSETS:
Cash:
Petty Cash
Checking Accounts
Receivables:
Tenants
Less Reserve for Bad Debts
Other Receivables
Professional Fee Advance
Money Market Fund (Note 1)
Rent Deposit
Fixed Assets: (Note 2)
Electdc Car Conversion Kit
Allowance for Depreciation
TOTAL ASSETS
May 31,September 30,
1995 1995
57.85 $94.45
62,271.59 16,361.66
514.94 982.48
-1 70.00 -170.00
0.00 135.63
0.00 3,000.00
0.00 25,106.97
4,000.00 4,000.00
4,800.00 4,800.00
-1,440.00 -1,760.00
70,034.38 52,551.19
LIABILITIES AND NET ASSETS:
LIABILITIES:
Accounts Payable and Accruals:
Withheld Taxes Payable
Employer Payroll Taxes Payable
Rent Advances
Rent Deposits
Other Accounts Payable
TOTAL LIABILITIES
NET ASSETS:
Temporarily Restricted as to Purpose
Unrestricted
TOTAL NET ASSETS
255.60 812.31
518.83 1,508.90
1,450.00 2,182.50
4,010.35 3,511.20
680.06 496.70
6,914.84 8,511.61
45,473.06 29,472.i4
1 7,646.48 14,567.44
63,119.54 44,039.58
TOTAL LIABILITIES AND NET ASSETS $70,034.38 $52,551.19
PREPARED WITHOUT AUDIT
The attached notes are an integral part of the financial statements.
BAY AREA ACTION
STATEMENT OF ACTIVITIES
STATEMENT OF NET ASSETS
For the Year Ended May 31, 1995 and
the Interim Period Ended September 30, 1995
STATEMENT OF ACTIVITIES
REVENUE:
Investment Income - (Note 1)
Event Contributions
Memberships
Rent at 711/719 Colorado Avenue, Palo Alto
Tenants’ Utility Assessments
Program Revenues - See Schedule I
Total Revenue
YEAR ENDED
MAY 31, 1995
PERIOD ENDED
SEPT.30,1995
96.62 $106.97
757.47 845.94
3,472.12 1,558.00
41,548.48 15,673.75
1,259.41 1,086.51
10,785.67 2,140.14
57,919.77 21,411.31
SUPPORT:
Donations, General:
Individuals 3,305.41 1 30.83
Business/Cor porate 219.91 2,578.66
Foundations 1 0,100.00 1,000.00
Government 6 39.67 722.03
Donations, Programs - See Schedule I 95,560.96 21,477.61
Total Support 109,825.95 25,909.13
TOTAL REVENUE AND SUPPORT 167,745.72 47,320.44
79,230.39 39,445.19
EXPENSES:
Program Expenses - See Schedule I
Fund-Raising Expenses:
Office Supplies
Postage
Professional Fees
Printing
Supplies
Total Fundraising Expenses
166.30 0.00
1,339.4!306.70
1,050.00 1,000.00
418.31 1,341.89
21.73 20.2t
2,995.75 2,668.80
General and Administrative Expenses:
Accounting Fees 540.00 80.00
Bad Debts 1 70.00 0.00
Copier Maintenance, Supplies 0.00 1 04.51
Depreciation 960.00 320.00
Office Expenses 377.92 3.1 9
Postage 244.1 6 1 69.13
Printing 45.75 1 5.64
Profession al Services 4,294.00 0.00
Page ,2_
Salaries
Payroll Taxes
Supplies
Telephone/Modem/Fax
Workers Compensation Insurance
Facilities Expenses:
Advertising
Custodial Expenses
Insurance
Maintenance Supplies
Professional Fees
Rent
Salaries
Payroll Taxes
Utilities
Miscellaneous
Total General and Administrative Expenses
Total Expenses
EXCESS OF REVENUE OVER EXPENSES
453.46
1 37.50
522.00
222.61
390.00
42,800.00
0.00
0.00
4,056.56
31.24
3,750.00 1,875.00
418.11 209.08
124.91 43.35
3,533.26 1,170.82
502.85 175.01
400.98
200.00
342.58
402.52
0.00
16,000.00
750.00
83.62
1,886.51
48,613.37 54.47 20,120.68
63,574.33 24,286.41
145,800.47 66,400.40
$21,945.25 $-19,079.96
RESTRICTED UNRESTRIC]’ED TOTALS
45,473.06 17,646.48 $63,119.54
-16,000.92 -3,079.04 -19,079.96
29,472.14 14,567.44 $44,039.58
STATEMENT OF NET ASSETS
Beginning of Period, May 31, 1995
Net Changes in the Interim Period
End of Interim Period, September 30, 1995
PREPARED WITHOUT AUDIT
The attached notes are an integral part of the financial statements.
BAY AREA ACTION
STATEMENT OF CASH FLOWS
For the Interim Period Ended September 30, 1995
CASH BALANCES, BEGINNING OF YEAR, MAY 31, 1995
CASH FLOWS FROM OPERATIONS:
Excess of expenses over revenues
Add back expenses that do not use cash:
Depreciation of fixed assets
Cash provided (consumed) by changes in working capital:
Increase in accounts receivable and advances $
Increase in accounts payable and accrued expenses
Increase in tenants’ rent advances and deposits
Total Cash Flows from Operations
CASH FLOWS FROM INVESTMENTS:
Investment in a money market fund
Reinvested money market fund income
CASH BALANCES, END OF PERIOD, SEPTEMBER 30, 1995
$62,329.44
-19,079.96
320.00
-3,603.17
1,363.42
233.35
-25,000.00
-106.97 -25,106.97
$16,456.11
PREPARED WlTHOUT AUDIT
Page
0~ rr0o-
D
0
E
o
o
o o
o 0
o
00
o
o
o
0
o oo i.o
o
W
00
0
E
Z
LIJW rr
~ rr
o
0
o
0o
U..I > ~
~u
e o ~
o
o
o
o
0
o
0
o
o
0
o o0
BAY AREA ACTION
NOTES TO THE FINANCIAL STATEMENTS
September 30, 1995 .
NOTE 1 Investment and Investment Income
$ 25,000 was invested in a Bank of the West money market fund entitled
Federated Trust for Government Cash Reserves Fund # 54 on July 31, 1995.
Interest of $ 106.97 was earned in the period. $ 106 was invested in
an additional 106 $ 1 units and $ .97 is held as cash at September 30th.
NOTE 2 Fixed Assets
Fixed asset purchases and donations are capitalized if their value exceeds $1,00(
Currently, the sole fixed asset is being depreciated over a five year period.
Page
Fiscal
Period
6/1/94
to
5/31/95
December 7, 1995
The Council
Bay Area Action
719 Colorado Avenue
Palo Alto, CA 94305
I have reviewed the accompanying Balance Sheet of Bay Area Action as
of May 31, 1995. I did not review the Balance Sheet as of May 31, 1994
which is provided for comparative purposes only.I also reviewed the
statements of financial activities, net assets, and cash flows and the
accompanying schedule and notes for the year ended May 31,~ 1995.My
review was done in accordance with Statements on Standards for
Accounting and Review Services issued bythe AICPA,except that I only
partially reviewed activities for the year ended May 31,1994.
Accordingly comparative statements of activities and net assets for the
year then ended are not provided.All information included in these
financial statements is the representation of the management of Bay Area
Action.
A review consists principally of inquiries of Bay Area Action personnel and
analytical procedures applied to financial data. It is substantially less in
scope than an audit in accordance with generally accepted auditing
standards, the objective of which is the expression of an opinion regarding
the financial statements taken as a whole. Accordingly, I do not express
such an opinion.
Based on my review I am not aware of any material modifications that
should be made to the accompanying financial statements in order for
them to be in conformity with generally accepted accounting principles.
Sincerely,
¯Donald R. Price, CPA
960 Addison Avenue
Palo Alto, California 94301
BAY AREA ACTION
BALANCE SHEETS
YEARS ENDED MAY 31, 1994 AND 1995
ASSETS:
Cash:
Petty Cash
Checking Accounts
Deposits:
Rent
Tenant Receivables
Less Reservefor Bad Debts
May 31, 1994 May 31, 1995
282.05 $57.85
37,398.00 62,271.59
2,787.12 4,000.00
65.87 514.94
-170.00
Fixed Assets: (Note 1)
Electdc Car Conversion Kit
Allowance for Depreciation
4,800.00 4,800.00
-480.00 -1,440.00
TOTALASSETS 44,853.04 70,034.38
LIABILITIES AND SURPLUS:
LIABILITIES:
Accounts Payable and Accruals:
Withheld Taxes Payable
Employer Payroll Taxes Payable
Rent Advances
Rent Deposits
Other Accounts Payable
TOTAL LIABILITIES
NET ASSETS:
Temporarily Restricted as to Purpose
Unrestricted
TOTAL NET ASSETS
3,678.75
255.60
518.83
1,450.00
4,010.35
680.06
3,678.75 6,914.84
32,486.55 45,473.06
8,687.74 17,646.48
41,174.29 63,119.54
TOTAL LIABILITIES AND NET ASSETS $44,853.04 $70,034.38
PREPARED WITHOUT AUDIT
The attached n~es are an integralpa~ ofthe financial st~ements.
Page 1
BAY AREA ACTION
STATEMENT OF ACTIVITIES
STATEMENT OF NET ASSETS
FOR THE YEAR ENDED MAY 31, 1995
STATEMENT OF ACTIVITIES
REVENUE:
Investment Income - (Note 2)
Event Contributions (Note 3)
Memberships
Rent at 711/719 Colorado Avenue, Palo Alto
Program Revenues - See Schedule I
Total Revenue
SUPPORT:
Donations, General:
Individuals
Business/Corporate
Foundations
Government
Donations, programs - See. Schedule I
Total Support
TOTAL REVENUE AND SUPPORT
EXPENSES:
Program Expenses - See Schedule I
Fund-Raising Expenses:
Office Supplies
Postage
Professional Fees
Printing
Supplies
Total Fundraising Expenses
General and Administrative Expenses:
Accounting Fees
Bad Debts
Depreciation
Office Expenses
Postage
Printing
96.62
757.47
3,472.12
41,548.48
10,785.67
56,660.36
3,305.41
219.91
10,100.00
639.67
95,560.96
109,825.95
166,486.31
79,230.39
166.30
1,339.41
1,050.00
418.31
21.73
2,995.75
540.00
170~00
960.00
377.92
244.16
45.75
Page
Professional Services
Salaries
Payroll Taxes
Supplies
Telephone/ModemtFax
Workers Compensation Insurance
Facilities Expenses:
Custodial Expenses
Insurance
Maintenance Supplies
Professional Fees
Rent
Utilities
Miscellaneous
Total General and Administrative Expenses
Total Expenses
EXCESS OF REVE]klUE OVER EXPENSES
137.50
522.00
222.61
390.00
42,800.00
2,797.15
484.70
4,294.00
3,750.00
418.11
124.91
3,533.26
502.85
47,353.96
62,314.92
144,541.06
$21,945.25
STATEMENT OF NET ASSETS
Beginning of Year, May 31, 1994 $
Excess of Revenue over Expenses, Current Year
End of Year, May 31, 1995 $
TEMPORARILY
RESTRICTED
Schedule I
32,486.55 $
12,986.51
45,473.06 $
UNRESTRICTED
8,687.74 $
8,958.74
17,646.48 $
TOTALS
41,174.29
21,945.25
63,119.54
PREPARED VVITHOUT AUDIT
The attached notes are an integral part of the financial statements.
Page
BAY AREA ACTION
STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED MAY 31, 1995
CASH BALANCES, BEGINNING OF YEAR, MAY 31, 1994
CASH FLOWS FROM OPERATIONS:
Excess of revenue over expenses
Add back expenses that do not use cash:
Depreciation of fixed assets
Cash provided (consumed) by changes in working capital:
Increase in rent deposit
Increase in accounts receivable
Increase in accounts payable and accrued expenses
Increase in tenants’ rent advances and deposits
Total Cash Flows from Operations
-1,212.88
-279.07
1,454.49
1,781.60
37,680.05
21,945.25
960.00
1,744.14
24,649.39
CASH BALANCES, END OF YEAR, MAY 31, 1995 $62,329.44
PREPARED WITHOUT AUDIT
Page
~ w
,,, ~ ,,,
D
UJ7-
0
D
o
o o oo o o
z~- -~
~’-~ o ~o
o o
o o
0 o o
o o o
0
~ o o
O~
I,LI
E
Z
oo
~ c~ c~
"~ 0 CO ,~-c~
OI
COl
C~,ll
o
o
oo
o o
o 0
W
0
n 0 o
0
n~
~ ~- o~
~0~0~0
0 .,-- O0
0 0 0 ~
0 0 ¢0 O0
0
0
o
o o4 o ~o
L.0 0 ~’-o4 o ~
o
o
o
o
oo
o o
~ o
o oo o
|
oo
o 00~ o
o o
o o
0
o
BAY AREA ACTION
NOTES TO THE FINANCIAL STATEMENTS
May 31, 1995
NOTE 1 Fixed Assets
Fixed asset purchases and donations are capitalized if their value exceeds $1,000
The electric car conversion kit was purchased in May, 1994 and installed
in a donated car of low value. It is being depreciated over five years with
a half-year depreciation in the year of acquisition.
NOTE 2 Investment Income
$ 10,000 was invested in the Dean Witter Liquid Asset Fund
on March 1, 1995, and withdrawn on May 4, 1995.
Interest was earned while these funds were invested.
NOTE 3 Event Revenues
General:
"Decadent Dinner"
Club BAA
Program:
Bicycle Week Rally
Cafe Contributions
Dumpster Diversion - Berkeley Square
Recycling Rally
533.47
224.00
757.47
659.69
767.50
450.00
1,877.19
NOTE 4 Sales:
Anne Frank Exhibit:
Sales, net of sales taxes
Purchases (Videos,Books,Cards)
Net sales revenue
5,120.00
-5,143.00
-23.00
Items were sold at approximate cost.
Living Christmas Trees:
Sales, net of sales taxes
Purchases (80 Living Christmas Trees)
Net sales revenue
3,098.65
-1,220.52
1,878.13
Page
Fiscal
Period
6/1/93
5/31/94
12/13/95
BAA95-Seleeted Accounts
Balance Sheet
As of 5/31/94
Acct
5/31/94
Balance
ASSETS
Cash and Bank Accounts
Check BAA-BotW Administration
Petty Cash Box-Petty Cash Box
Petty Cash Fund-Petty Cash Fund
--Check AFE-WelIs Anne Frank
36~48.00
53.09
228.96
450.00
Total Cash and Bank Accounts 37,680.05
Other Assets
Receive Sec-Bldg Security. Deposit "
Receive Util-Unpald Tenant Utility
Total Other Assets
2,787.12
65.87
2,852.99
40,533.04TOTAL ASSETS
LLMBILITIES & EQUITY
LIABILITIES
Other Liabilities
Payable Securty-Tenant Security
Total Other Liabilities
3,678.75
3,678.75
3,678.75
36,854.29
40,533.04
TOTAL LIABILITIES
EQUITY
TOTAL LIABILITIES & EQUITY
12/13/95
BAA95-All Accounts
Project Balances as of 5/31/94
7/1/91 Through 5/31/94
7/1/91-
Description 5/31/94
Adn~l-Adnfi~tist ration
.4ame Fra~-Amae Frank Exldbit
Bay To Bay-Bay To Bay the Long Way
Cmnpus-Cmnpus & Education
Colorado-Colorado Buildhlg 711 &715
Electric-Electric Velticle
Forests-Forest Action Team
Garden-Urban Agriculture
Habitat-Habitat Resoration
Nuclear-Nuclear Issues
PeteJhn-Peter & Jhn Self Fmadhlg
PINE-Project Indiginous Nation
Schools-Schools Project
Store-BA.& Store
~EartbDa.v94-Eartlt Day 1994
1,067.34
396.00
3,558.75
58.44
2,787.12
3,131.75
412.84
-1.80
567.!0
38.13
0.08
20.63
19~94.14
67.85
5A55.92
OVERALL TOTAL 36,854.29
12/13/95
BAA95-All Accounts
BAA Cash Flow Report
6/1/93 Through 5/31/94
Category Description
INFLOV¢S
4-1000-4-1000 MEMBERSHIP:
4-1100-4-1100 General Membersifip
4-1300-4-1300 Major Donor Campgn
TOTAL 4-1000-4-1000 MEMBERSHIP
4-2000-4-2000 NON SPECIFIC DNTNS:
4-2100-4-2100 General Dntns
4-2200-4-2200 Crprt/Busnss Dntns
4-2300-4-2300 Foundation Dntns
TOTAL 4-2000-4-2000 NON SPECIFIC DNTNS
4-3000-4-3000 STORE DONATIONS
4-5000-4-5(R~ PROGRAM INCOME:
4-5100-4-5100 Fees
4-5200-4-5200 General Dntns
4-5300-4-5300 CrprtfBusnss Dntns
4-5400-4-5400 Foundation Dntns
4-5500-4-5500 Govermuent Dnms
TOTAL 4-5000-4-5000 PROGRAM INCOME
4-6000-4-6000 FUNDRAISING EVENTS:
4-6100-4-6100 Event Revenue
4-6200-4-6200 General Dntm
4-6300-4-6300 Crprt/Busnss Dntns
TOTAL 4-6000-4-6000 FUNDILMSING EVENTS
4-7000-4-7000 IN-KIND DNTNS:
4-7100-4-7100 General Dntns
4-7200-4-7200 Crpr’t/Busnss Dntn
TOTAL 4-7000-4-7000 IN-KIND DNTNS
4-8000-4-8000 RENTAL INCOME:
4-8100-4-8100 Rent - For Profit
4-8200-4-8200 Rent - Non Profit
TOTAL 4-8000-4-8000 RENTAL INCOME
Proj Donation-Inter Project Trmtsfer
Project Covergc-Adnfin Project Coverage
TOTAL INFLOWS
OUTFLOWS
6-1000-6-1000 ADMIN SAL.~RIES:
6-1100-6-1100 Salaries
TOTAL 6-1000-6-1000 ADMIN SALARIES
6-2000-6-2000 PAYROLL EXPENSE:
6-2100-6-2100 Pa)Toll Taxes
TOTAL 6-2000-6-2000 PAYROLL EXPENSE
6-3000-6-3000 PROFESSIONAL FEES:
6-3100-6-3100 Accntng/Fdcry Fees
6-3200-6-3200 Gnarl Prof Fees
TOTAL 6-3000-6-3000 PROFESSIONAL FEES
6-4000-6-4000 OPERATING EXPENSE:
6-4100-6-4100 Telephone
6-4200-6-4200 Supplies
6-4300-6-4300 Postage
Adnfin-Administration
4,017.63
600.00
4,617.63
2,436.78
450.47
170.00
3,057.25
0.00
0.00
0.00
0.00
0.00
0.00
0.00
t08.45
1,034.87
0.00
1,t43.32
0.00
0.00
0.00
0.00
0.00
0.00
9,3 t 0.47
-13,192.17
4,936.50
3,300.00
3,300.00
214.44
214.44
4t0.00
550.00
960.00
2,679.85
256.42
282.60
Anne Frank-Anne Fr... Bay To Bay-Bay To B...Cafe-BAA Cafe
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
450.00 4,2040.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
450.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
450.00
4~40.00
0.00
455.00
50.00
505.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
4,745.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
505.76
0.00
0.00
505.76
0.00
0.00
0.00
0.00
0.00
0.00
~33.70
0.00
272.06
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
12/13/95
BAA95-AII Accounts
CategoO. Description
64400-6-4400 Printing
6-4500-64500 Equipment
64900-6-4900 Miscellaneous
TOTAL 64000-6--4000 OPERATING EXPENSE
6-5000-6-5000 OTHER EXPENSE:
6-5100-6-5100 Conference Expense
6-5900-6-5900 Miscellmaeous
TOTAL 6-5000-6-5000 OTHER EXPENSE
6-6000-6-6000 FACILITY EXPENSE:
6-6100-6-6100 Rent
6-6200-6-6200 Utilities
6-6500-6-6500 Insurance
6-6600-6-6600 Copier Suply/Maint
6-6900-6-6900 Miscellaneous
TOTAL 6-6000-6-6000 FACILITY EXPENSE
6-7000-6-7000 PROGI~kM EXPENSE:
6-7100-6-7100 Salaries
6-7300.-6-7300 Professional Fees
6-7500-6-7500 Printing
6-7600-6-7600 Postage
6-7700-6-7700 Rent
6-7710-6-7710 Telephone
6-7720-6-7720 Insuranc~
6-7800-6-7800 Supplies
6-7810-6-7810 Conference/Wrkshop
6-7900-6-7900 Miscellaneous
TOT.M, 6-7000-6-7000 PROGIL~M EXPENSE
6-8000*-6-8000 FUNDRAISING EXPENS:
6-8301)-6-8300 Professional Fees
6-8400-6-8400 Rentals
6-8500-6-8500 Printing
6-8600-6-8600 Postage
6-8700-6-8700 Supplies
6-8900-6-8900 Miscellaneous
TOTAL 6-8000-6-8000 FUNDIL-\ISING EXPENS
Adnfin Balancing-Inter Accomit Balancing
Admin Support-Project Adntin Support
TOTAL OUTFLO~NS
OVEtL&LL TOTAL
BAA Cash Flow Report
6/t/93 Through 5/31/94
Adntin-Admhtist ration .Anne Frank-Anne Ft... Bay To Ba.v-Bay To B...Cafe-BAA Care
203.40 0.00 0.00 0.00
0.00 0.00 0.00 0.00
115.79 0.00 0.00 0.00
3,538.06 0.00 0.00 0.00
50.00
295.88
0.00
0.00’
0.00
0.00
0.00 0.00345.88
0.00
0.00
0.00 0.00 0.00 0.00
-82.17 0.00 0.00 0.00
506.00 0.00 0.00 0.00
1,112.89 0.00 0.00 0.00
68.26 0.00 0.00 0.00
0.001,604.98 0.00
3,000.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
10.26 0.00 0.00 0.00
86.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
92.78 0.00 0.00 0.00
0.00 0.00 0.00 0.00
166.96 0.00 0.00 0.00
0.003,356.00 0.00
0.00 0.00 0.00 60.00
0.00 0.00 0.00 5.00
727.95 0.00 0.00 0.30
703.28 0.00 0.00 0.00
91.31 0.00 0.00 0.00
27.95 0.00 0.00 206.76
0.00
0.00
54.00
0.00
0.00
1,186.25
54.00
396.00
1,186.25
3,558.75
1,550.49
0.00
-6,133.41
8,736.44
-3,799.94
0.00
0.00
0.00
272.06
0.00
0.00
272.06
0.00
12/13/95
BAA95-AII Accounts
BAA Cash Flow Report
6/1/93 Through 5/31/94
Category’ Description Colorado-Colorado ... Electric-Electric Veh...
INFLOWS
4-1000-4-1000 MEMBERStlIP:
4-1100-4-1100 General Membersidp
4-1300-4-1300 Major Donor Campgn
TOTAL 4-1000-4-1000 MEMBERSHIP
4-2000-4-2000 NON SPECIFIC DNTNS:
4-2100-4-2100 General Dntns
4-2200-4-2200 CrprffBusnss Dntns
4-2300-4-2300 Fomtdation Dntns
Forests-Forest Actio...Garden-Urban Agric...
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
TOTAL 4-2000-4-2000 NON SPECIFIC DNTNS
4-3000-4-3000 STORE DONATIONS
4-5000-4-5000 PROGRAM INCOME:
4-5100-4-5100 Fees
4-5200-4-5200 GeneI~al Dntns
4-5300-4-5300 Crpr~/Busnss Dntns
4-5400-4-5400 Fom~dation Dntns
4-5500-4-5500 Government Dntns
0.00 0.00 0.00 0.00
TOTAL 4-5000-4-5000 PROGRAM INCOME
4-6000-4-6000 FUNDRAISING EVENTS:
4-6100--4-6100 Event Revenue
4-6200-4-6200 General Dntns
4-6300-4-6300 Crprt/Busnss Dntns
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
TOTAL 4-6000-4-6000 FUNDRAISING EVENTS
4-7000-4-7000 IN-KIND DNTNS:
4-7100-4-7100 General Dntns
4-7200-4-7200 CrprtfBusnss Dntn
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
TOTAL 4-7000-4-7000 IN-KIND DNTNS
4-8000-4-8000 RENTAL INCOME:
4-8100-4-8100 Rent - For Profit
4-8200--4-8200 Rent - Non Profit
0.00 0.00 0.00 0.00
0.00 276.25 65.00 60.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
TOTAL 4-8000-4-8000 RENTAL INCOME
Proj Donation-Inter Project Transfer
Project Coverge-Adnfin Project Coverage
TOTAL INFLOWS
0.00 276.25 65.00 60.00
0.00 3,181.00 288.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
OUTFLOWS
6-1000-6-1000 ADMIN SALARIES:
6-1100-6-1100 Salaries
TOTAL 6-1000-6-1000 ADMIN SALARIES
6-2000-6-2000 PAYROLL EXPENSE:
6-2100-6-2100 Payroll Taxes
TOTAL 6-2000-6-2000 PAYROLL EXPENSE
6-3000-6-3000 PROFESSIONAL FEES:
6-3100-6-3100 Accntng/Fdcr).’ Fees
6-3200-6-3200 Grnrl Prof Fees
TOTAL 6-3000-6-3000 PROFESSIONAL FEES
6-4000-6-4000 OPERATING EXPENSE:
6-4100-6-4100 Telephone
6-4200-6-4200 Supplies
6-4300-6-4300 Postage
0.00 3,181.00 288.00 0.00
47.89 560.00 0.00 0.00
0.00 840.00 0.00 0.00
47.89 1,400.00 0.00 0.00
8,984.35 0.00 0.00 0.00
1,110.52 0.00 0.00 0.00
10,094.87 0.00 0.00 0.00
0.00 0.00 0.00 0.00
6,~4~.,6 0.00 0.00 0.00
16,488.02 4,857.25 353.00 60.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
2.56 0.00 0.00 0.00
12/13/95
BAA95-AII Accounts
Catego~’ Description
6-4400-6-4400 Prh~ting
6-4500-6-4500 Equipment
64900-6-4900 Misceilm~eous
TOTAL 6-4000-6-4000 OPERATING EXPENSE
6-5000-6-5000 OTHER EXPENSE:
6-5100-6-5100 Conference Expense
6-5900--6-5900 Miscellaneous
TOTAL 6-5000-6-5000 OTtlER EXPENSE
6-6000-6-6000 FACILITY EXPENSE:
6-6100-6-6100 Rent
6-6200-6-6200 Utilities
6-6500-6-6500 Insurance
6-6600-6-6600 Copier Suply/Maint
6-6900-6-6900 Misceihmeons
TOTA.L 6-6000-6-6000 FACILITY EXPENSE
6-7000-6-7000 PROGRAM EXPENSE:
6-7100-6-7100 Salaries
6-7300-6-7300 Professional Fees
6-7500-6-7500 Printing
6-76~7600 Postage
6-7700-6-7700 Rent
6-7710-6-7710 Telephane
6-7720-6-7720 Insurm~ce
6-7800-6-7800 Supplies
6-7810-6-7810 Conference/Wr "kshop
6-7900-6-7900 Miscellm~eous
TOTAL 6-7000-6-7000 PROGRAM EXPENSE
6-8000-6-8000 FUNDILAISING EXPENS:
6-8300-6-8300 Professional Fees
6-8400-6-8400 Rentals
6-8500-6-8500 Prh~ting
6-8600-6-8600 POstage
6-8700-6-8700 Supplies
6-8900-6-8900 Miscellaneous
TOTAL 6-8000-6-8000 FUNDRAISING EXPENS
Admin Balancing-Inter Accom~t Balancing
Adnfin Support-Project Admin Support
TOTAL OUTFLOWS
O~ILALL TOTAL
BAA Cash Flow Report
6/1/93 Through 5/31/94
Colorado-Colorado ... Electric-Electric Veh_. Forests-Forest Actio...Garden-Urban Agric...
49.88 0.00 0.00 0.00
0.00 0.00 0.00 0.00
40.00 0.00 0.00 0.00
92.44 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
13,000.00 0.00 0.00 0.00
200.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
408.46 0.00 0.00 0.00
0.00 0.0013,608.46
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 2.32 5.66 0.00
0.00 0.00 77.40 0.00
0.00 101.25 0.00 60.00
0.00 0.00 0.00 0.00
0.00 190.00 0.00 0.00
0.00 1,433.36 203.87 0.00
0.00 0.00 0.00 0.00
0.00 163.00 0.00 0.00
1,889.93 286.93
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
-65.00
0.00
180.00
0.00
0.00
0.00
8.30
0.00
~5.00
0.00
125.57
188.30
0.00
80.75
0.00
0.00
0.00
1,950.50
2,906.75
555.98
-202.98
13,700.90
2,787.12
0.00
60.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.80
12/13/95
BAA95-AII Accounts
BAA Cash Flow Report
6/1/93 Through 5/31/94
Category Description
INFLOWS
4-1000-4-1000 MEMBERSHIP:
4-1100-4-1100 General Membersltip
4-1300-4-1300 Major Donor Cmnpgn
TOTAL 4-1000-4-1000 MEMBERStlIP
4-2000-4-2000 NON SPECIFIC DNTNS:
4-2100-4-2100 General Dntns
4-220074-2200 Crprt/Busnss Dntns
4-2300-4-2300 Foundation Dntns
TOTAL 4-2000-4-2000 NON SPECIFIC DNTNS
4-3000-4-3000 STORE DONATIONS
4-5000-4-5000 PROGRAM INCOME:
4-5100-4-5100 Fees
4-5200-4-5200 General Dntns
4-5300-4-5300 Crprt/Busnss Dntns
4-5400-4-5400 Fotmdation Dnms
4-5500-4-5500 Govenm~ent Dntns
TOTAL 4-5000-4-5000 PROGR.MM INCOME
4-6000-4-6000 FUNDRAISING EVENTS:
4-6100-4-6100 Event Revenue
4-6200-4-6200 General Dnms
4-6300-4-6300 Crp~td’Busnss Dntns
TOTAL 4-6000-4-6000 FUNDILMS1NG EVENTS
4-7000-4-7000 IN-KIND DNTNS:
4-7100-4-7100 General Dntns
4-7200-4-7200 Crprt/Busnss Dntn
TOTAL 4-7000-4-7000 IN-KIND DNTNS
4-8000-4-8000 RENTAL INCOME:
4-8100-4-8100 Rent - For Profit
4-8200-4-8200 Rent - Non Profit
TOTAL 4-8000-4-8000 RENTAL INCOME
Proj Donation-lnter Project Tr, umfer
Project Coverge-Adnth~ Project Coven~ge
TOTAL INFLOWS
OUTFLOWS
6-1000-6-1000 ADMIN SALARIES:
6-1100-6-1100 S’,daries
TOTAL 6-1000-6-1000 ADMIN SALARIES
6-2000-6-2000 PAYROLL EXPENSE:
6-2100-6-2100 Payroll Taxes
TOTAL 6-2000-6-2000 PAYROLL EXPENSE
6-3000-6-3000 PROFESSIONAL FEES:
6-3100-6-3100 Accntng/FdcrT,." Fees
6-3200-6-3200 Gnarl Prof Fees
TOT.~L 6-3000-6-3000 PROFESSIONAL FEES
6-4000-6--4000 OPERATING EXPENSE:
6-4100-6-4100 Telephone
6-4200-6-4200 Supplies
6-4300-6-4300 Postage
Iiabitat-Habitat Reso... Nuclear-Nuclear Issues Pete Jim-Peter & Jim ... Pubs-Publications Pr...
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
200.00 50.00 0.00 0.00
300.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
3,400.00 0.00 0.00 0.00
3,900.00 50.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 2,025.00 0.00
0.00 0.00 783.33 0.00
0.00 0.00 2,808.33
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 5,077.67
3,900.00 50.00 2,808.33 5,077.67
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
1,362.00
1,362.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
12/13/95
BAA95-AII Accounts
Categoo’ Description
6-4400-6-4400 Printing
6-4500-6-4:500 Equipment
6-4900--6-4900 Miscellm~eous
TOTAL 6-4000-6-4000 OPERATING EXPENSE
6-5000-6-5000 OTHER EXPENSE:
6-5100-6-5100 Conference Expense
6-5900-6-5900 Miscellaneous
TOTAL 6-5000-6-5000 OTttER EXPENSE
6-6000-6--6000 FACILITY EXPENSE:
6-6100-6-6100 Rent
6-6200-6-6200 Utilities
6-6500-6-6500 Insurmlce
6-6600-6-6600 Copier Suply/Mah~t
6-6900-6-6900 ~Iiscellaneous
TOTAL 6-6000-6-6000 FACILITY EXPENSE
6-7000-6-7000 PROGRAM EXPENSE:
6-7100-6-7100 Salaries
6-7300-6-7300 Professional Fees
6-7500-6-7500 Printing
6-7600-6-7600 Postage
6-7700-6-7700 Rent
6-7710-6-7710 Telephone
6-7720-67720 Insurm~ce
6-7800-6-7800 Supplies
6-7810-6-7810 Confcreuce/~Vrkshop
6-7900-6-7900 Miscellm~eous
TOTAL 6-7000-6-7000 PROGIL, MM EXPENSE
6-8000-6-8000 FUNDtLMSING EXPENS:
6-8300-6-8300 Professional Fees
6-8400-6-8400 Rentals
6-8500-68500 Printing
6-8600-6-8600 Postage
6-8700-6-8700 Supplies
6-89006-8900 Miscellaneous
TOTAL 6-8000-6-8000 FUNDRAISING EXPENS
Adndn Balancing-Inter Account Balmlcing
Adnfin Support-Project Adnfin Support
TOTAL OUTFLOWS
OX~ER.4~LL TOTAL
BAA Cash Flow Report
6/1/93 Through 5/31/94
Habitat-Itabitat Reso... Nuclear-Nuclear Issues Pete Jim-Peter & Jinx ... Pubs-Publications Pr...
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
1,845.00 0.00 1,362.00 0.00
0.00 0.00 0.00 0.00
7.30 6.50 0.00 3,609.33
140.48 0.00 0.00 1,379.87
0.00 0.00 0.00 0.00
100.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
396.82 13.50 0.00 88.47
0.00 0.00 0.00 0.00
453.30 0.00 0.00 0.00
2,942.90 20.00 1,362.00 5,077.67
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
390.00 12.50 84.25 0.00
3,332.90 32.50 2,808.25 5,077.67
567. ! 0 17.50 0.08 0.00
12/13/95
BAA95-AII Accounts
BAA Cash Flow Report
6/1/93 Through 5/31/94
Category Description
INFLOWS
4-1000-4-1000 MEMBERSItlP:
4-1100-4-1100 General Memberslfip
4-1300-4-1300 Major Donor Cmnpgn
TOTAL 4-10004-1000 MEMBERSHIP
4-2000-4-2000 NON SPECIFIC DNTNS:
4-2100-4-2100 General Dnttts
4-22004-2200 Crprt/Busnss Dntns
4-2300-4-2300 Foundation Dntns
TOTAL 4-200~-4-2000 NON SPECIFIC DNTNS
4-3~-4-3000 STORE DONATIONS
4-5000-4-5000 PROGIL~M INCOME:
4-5100-4-5100 Fees
4-5200-4-5200 General Dntns
4-5300-4-5300 Crprt/Busnss Dntns
4-5400-4-5400 Fotmdation Dntns
4-5500-4-5500 Govenmtent Dnttts
TOTAL 4-5000-4-5000 PROGR.4AI INCOME
4-6000-4-6000 FUNDRAISING EVENTS:
4-6100-4-6100 Event Revenue
4-6200-4-6200 General Dntns
4-6300 ~-4-6300 Crprt/Busnss Dnttts
TOTAL 4-6000-4-6000 FUNDRAISING EVENTS
4-7000-4-7000 IN-KIND DNTNS:
4-7100-4-7100 General Dntns
4-7200-4-7200 Crprt/Busnss Dntn
TOT.~L 4-7000-4-7000 IN-KIND DNTNS
4-8000-4-8000 REN~rAL INCOME:
4-8100-4-8100 Rent - For Profit
4-8200-4-8200 Rent - Non Profit
TOTAL 4-8000-4-8000 RENTAL INCOME
Proj Donation-lnter Project Transfer
Project Coverge-Admht Project Coverage
TOT.&L INFLOWS
OUTFLOWS
6-1000-6-1000 ADMIN SALARIES:
6-1100-6-1100 Salaries
TOTAL 6-1000-6-1000 ADMIN SALARIES
6-2000-6-2000 PAYROLL EXPENSE:
6-2100-6-2100 Payroll T axes
TOTAL 6-2000-6-2000 PAYROLL EXPENSE
6-3000-6-3000 PROFESSIONAL FEES:
6-3100-6-3100 Accntng/Fdcry Fees
6-3200-6-3200 Gntrl Prof Fees
TOTAL 6-3000-6-3000 PROFESSIONAL FEES
6-4000-6-4000 OPERATING EXPENSE:
6-4100-6-4100 Telephone
6-4200-6-4200 Supplies
6-4300-6-4300 Postage
Schools-Schools Proj...Store-BAA Store ~EarthDa.~93-Earth ...~EarthDay94-Earth ...
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
203.00
58.00
0.00
15,000.00
0.00
0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00
0.00
15261.00
330.00
0.00
0.00
330.00
1,069.54
0.00
1,069.54
0.00
0.00
0.00
0.00
5229.29
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,769.24
6,998.53
934.19
934.19
568.34
568.34
5O.OO
0.00
50.00
366.14
294.40
0.00
0.00
0.00
16,660.54
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
-9,076.77
0.00
-9,076.77
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
4,760.00
5,500.00
0.00
10260.00
0.00
0.00
0.00
0.00
0.00
1,153.38
1,153.38
0.00
0.00
0.00
0.00
0.00
!1~13.38
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
12/13/95
BAA95-All Accounts
Catego~’ Description
6-4400-6-4400 Printing
6-4500-6-4500 Eqilipment
6-4900-6-4900 Miscellaneous
TOTAL 6-4000-6-4000 OPERATING EXPENSE
6.5000-6-5000 OTHER EXPENSE:
6-5100-6-5100 Conference Expense
6-5900-6-5900 Miscelim~eous
TOTAL 6.5000-6-5000 OTHER EXPENSE
6-6000-6.6000 FACILITY EXPENSE:
6-6100-6-6100 Rent
6-6200-6-6200 Utilities
6.6500-6-6500 Insurm~ce
6.6600-6-6600 Copier Suply~lah~t
6-6900-6-6900 Miscellaneous
TOTAL 6-6000-6-6000 FACILITY EXPENSE
6-7000-6-7000 PROGIL~M EXPENSE:
6-7100-6-7100 Salaries
6-7300-6-7300 Professional Fees
6-7500-6-7500 Printing
6-7600-6-7600 Postage
6-7700-6-7700 Rent
6.7710-6.7710 Telephone
6-7720-6-7720 Insurance
6-7800-6.7800 Supplies
6-7810-6-7810 Conference/’Wrkshop
6-7900-6-7900 Miscelhmeous
TOTAL 6-7000-6-7000 PROGIL, kM EXPENSE
6-8000-6-8000 FUNDtLMSING EXPENS:
6-8300-6.8300 Professional Fees
6-8400-6-8400 Rentals
6-8500-6-8500 Printh~g
6-8600-6-8600 Postage
6-8700-6-8700 Supplies
6-8900-6-8900 Miscelim~eous
TOTAL 6-8000-6-8000 FUNDILMSING EXPENS
Admin Balancing-Inter Accom~t Balancing
Admin Support-Project Adnfin Support
TOTAL OUTFLOWS
OVERALL TOTAL
BAA Cash Flow Report
6/1/93 Through 5/31/94
Schools-Schools Proj...Store-BAA Store ~EarthDa.~S3-Earth ...
0.00 12.66 0.00
5,603.74 0.00 0,00
0.00 0.00 0.00
~EarthDa)94-Earth ...
0.00
0.00
0.00
5,603.74 673.20 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 985.95 0.00 0.00
0.00 101.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.000.00 1,086.95
0.00 0.00 0.00 0.00
0.00 0.00 0.00 950.00
306.61 4.78 134.61 771.41
56.85 34.80 0.00 202.03
0.00 1,800.00 0.00 0.00
0.00 0.00 0.00 129.75
0.00 0.00 0.00 675.00
402.72 1,643.26 26.00 1,627.32
2234.86 0.00 0.00 0.00
1,168.25 95.00 215.23 1285.00
0.00
4,169.29 3,577.84 375.84 5,640.51
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 40.16 0.00 9.15
0.00 0.00 0.00 0.00
40.16
0.00
0.00
0.00
0.00
3,890.49
0.00
0.00
0.00
375.84
-9,452.61
13,663.52
2,997.02
6,930.68
67.85
9.15
0.~
307.80
5,957.46
5,455.92
12/13/95
BAA95-AII Accounts
BAA Cash Flow Report
6/1/93 Through 5/3t/94
CategoD’ Description
OVEIL-kLL
TOTAL
INFLOWS
4-1000-4-1000 MEMBERSHIP:
4-1100-4-1100 General Membership
4-1300-4-1300 Major Donor Cmnpgn
4,017.63
600.00
TOTAL 4-1000-4-1000 MEMBERSHIP
4-2000--4-2000 NON SPECIFIC DNTNS:
4-2100-4-2100 General Dntns
4-2200-4-2200 Crprt/Busnss Dntns
4-2300-4-2300 Fotmdation Dnt~ts
4,617.63
2A36.78
450.47
170.00
TOTAL 4-2000-4-2000 NON SPECIFIC DNTNS
4-3000-4-3000 STORE DONATIONS
4-5000-4-5000 PROGRAM INCOME:
4-5100-4-5100 Fees
4-52004-5200 General Dntns
4-5300-4-5300 Crprt/Busnss Dntns
4-5400-4-5400 Fomtdation Dntns
4-5500-4-5500 Gover~mtent Dntns
3,057.25
5229.29
203.00
5399.25
5,060.00
20,500.00
3,400.00
TOTAL 4-5000-4-5000 PROGRAM INCOME
4-60004-6000 FUNDRAISING EVENTS:
4-6100-4-6100 Event Revenue
4-6200-4-6200 Gene~al Dntns
4-6300-4-6300 Crprt/Busnss Dnms
34,562.25
4,413.21
3,514.87
833.33
TOTAL 4-6000-4-6000 FUNDRAISING EVENTS
4-7000-4-7000 IN-KIND DNTNS:
4-7100-4-7100 General Dntns
4-7200-4-7200 Crprt/Busnss Dntn
8,761.41
1,677.43
1,993.38
TOTAL 4-7000-4-7000 IN-KIND DNTNS
4-8000-4-8000 RENTAL INCOME:
4-8100-4-8100 Rent - For Profit
4-8200-4-8200 Rent - Non Profit
3,670.81
8,984.35
1,110.52
TOTAL ’4-8000-4-8000 RENTAL INCOME
Proj Donation-Inter Project Transfer
Project Coverge-Admin Project Coverage
10,094.87
0.00
0.00
TOTAL INFLOWS 69,993.51
OUTFLOWS
6-1000-6-1000 ADMIN SALARIES:
6-1100-6-1100 Salaries 5,596.19
TOTAL 6-1000-6-1000 ADMIN SALARIES
6-2000-6-2000 PAYROLL EXPENSE:
6-2100-6-2100 Pa.vroil Taxes
5,596.t9
782.78
TOTAL 6-2000-6-2000 PAYROLL EXPENSE
6-3000-6-3000 PROFESSIONAL FEES:
6-3100-6-3100 Accntng/Fdcl3’ Fees
6-3200-6-3200 Grnri Prof Fees
782.78
460.00
550.00
TOTAL 6-3000-6-3000 PROFESSIONAL FEES
6-4000-6-4000 OPERATING EXPENSE:
6-4100-6-4100 Telephone
6-4200-6-4200 Supplies
6-4300-6-4300 Postage
1,010.00
3,045.99
550.82
285.16
12/13/95
BAA95-AII Accounts
Category Description
6-44006-4400 Printing
64500-6-4500 Equipment
64900-6-4900 Miscelhmeous
TOTAL 64000-6-4000 OPEtL~,TING EXPENSE
6-5000-6-5000 OTHER EXPENSE:
6-5100-6-5100 Conference Expense
6-5900-6-5900 Miscell~eous
TOTAL 6-5000-6-5000 OTtIER EXPENSE
6-6000-6--6000 FACILITY EXPENSE:
6-6100-6-6100 Rent
6-6200-6-6200 Utilities
6-65006-6500 Insurm~ce
6-6600-6-6600 Copier Supi.v/Mah~t
6-6900-6-6900 Miscellm~eous
TOTAL 6-6000-6-6000 FACILITY EXPENSE
6-7000-6-7000 PROGRAM EXPENSE:
6-7100-6-7100 Salaries
6-7300-6-7300 Professional Fees
6-7500-6-7500 Pr’mth~g
6-7600-6-7600 Postage
6-7700-6-7700 Rent
6-7710-6-7710 Telephone
6-7720-6-7720 hLsunmce
6-7800-6-7800 Supplies
6-7810-6-78! 0 ConferenceFWrkshop
6-7900-6-7900 Misceihmeous
TOTAL 6-7000-6-7000 PROGP~kM EXPENSE
6-8000-6-8000 FUNDRAISING EXPENS:
6-8300-6-8300 Professional Fees
6-8400-6-8400 Rentals
6-8500-6-8500 Prh~th~g
6-8600-6-8600 Postage
6-8700-6-8700 Supplies
6-8900-6-8900 Miscelhmeous
TOTAL 6-8000-6-8000 FUNDILMSING EXPENS
Admin Balancing-Inter Accomtt B’Mmlch~g
Admin Support-Project Adnfin Support
TOTAL OUTFLOWS
OVE1L~LL TOTAL
BAA Cash Flow Report
6/1/93 Through 5/31/94
OVERALL
TOTAL
265.94
5,603.74
155.79
9,907.44
50.00
295.88
345.88
13,000.00
1,103.78
607.00
1,112.89
476.72
16,300.39
6207.00
950.00
4,858.78
1,977.43
1,961.25
229.75
865.OO
5,928.10
2234.86
3,546.74
28,758.91
60.00
185.00
728.25
703.28
140.62
178.01
1,995.16
0.00
0.00
64,696.75
5296.76
Fiscal
Period
6 1/92
to
5/31/93
12/13/95
BA.A95-Selected Accounts
ASSETS
Balance Sheet
As of 5/31/93
Acct
5/31193
Balance
Cash and Bank Accom~ts
Check BAA-BotW Admhtistration
Pet~’ Cash Box-Petty Cash Box
Petty Cash Fm~d-Pet~" Cash Fm~d
Total Cash and Bank Accotmts
31,054.62
48.53
454.38
3 !,557.53
31,557.53
0.00
31,557.53
31,557.53
TOTAL ASSETS
LIABILITIES & EQUITY
LIABILITIES
EQUITY
TOT.~L LIABILITIES & EQUITY
12/13/95
BAA95-AII Accounts
Project Balances as of 5/31/93
7/1/91 Through 5131/93
7/l/91-
Class Description 5/31/93
Adntin-Administ ration
Cmnpus-Campus & Education
Electric-Electric Vehicle
Forests-Forest Action Team
Nuclear-Nuclear Issues
PINE-Project Indiginous Nation
Schools-Schools Project
~EarthDa~93-Earth Day 1993
4,867.28
58.44
225.00
615.82
20.63
20.63
16297.12
9,452.61
OVERALL TOTAL 31,557.53
12/13/95
BAA95-AII Accounts
Category Description
INFLOWS
4-1000-4-1000 MEMBERSHIP:
4-1100-4-1100 General Membership
4-1200-4-1200 Year-End Dntns
TOTAL 4-1000-4-1000 MEMBERSHIP
4-2000-4-2000 NON SPECIFIC DNTNS:
4-2100-4-2100 General Dntns
4-2200-4-2200 Crprt/Busnss Dntns
TOTAL 4-2000-4-2000 NON SPECIFIC DNTNS
4-5000-4-5000 PROGILAM INCOME:
4-5100-4-5100 Fees
4-5200-4-5200 General Dntns
4-5300-4-5300 Crprt/Busnss Dntns
4-5400-4-5400 Fom~dation Dntns
TOTAL 4-5000-4-5000~ROGIL~kM INCOME
4-6000-4-6000 FUNDILMSING EVENTS:
4-6100-4-6100 Event Revenue
4-6200-4-6200 General Dnms
4-6300-4-6300 Crprt/Busnss Dntns
TOTAL 4-6000-4-6000 FUNDILMSING EVENTS
Proj Donation-Inter Project Trmlsfer
Project Coverge-Admh~ Project Coverage
TOTA_L INFLOWS
OUTFLOWS
6-3000-6-3000 PROFESSIONAL FEES:
6-3100-6-3100 AccntngfFdc~" Fees
6-3200-63200 Grnrl Prof Fees
TOTAL 6-3000-6-3000 PROFESSIONAL FEES
6-4000-6-4000 OPERATING EXPENSE:
6-4100-6-4100 Teleplione
6-4200-6-4200 Supplies
6-4300-6-4300 Postage
6--4400-6-4400 Printhlg
6-4500-6-4500 Equipment
6-4900-64900 Miscellmteous
TOTAL 6-4000-64000 OPERATING EXPENSE
6-5000-6-5000 OTIIER EXPENSE:
6-5900-6-5900 Miscellaneous
TOTAL 6-5000-6-5000 OTHER EXPENSE
6-6000-6-6000 FACILITY EXPENSE:
6-6300-66300 Custodial
6-6500-6-6500 htsurm~ce
6-6600-66600 Copier Suply/Mah~t
6-6900-6-6900 Miscelimmous
TOTAL 6-6000-6-6000 FACILITY EXPENSE
6-7000-67000 PROGRAM EXPENSE:
6-7300-6-7300 Professional Fees
6-7400-6-7400 A~vards & Donations
6-7500-6-7500 Prh~ting
6-7600-6-7600 Postage
BAA Cash Flow Report
6/1/92 Through 5/31/93
Admh~-Adn~dstration Cafe-BAA Care
2,905.00 0.00
717.00 0.00
3,622.00 0.00
3,428.06 0.00
2,394.38 0.00
5,822.44 0.00
151.00 0.00
18.00 0.00
0.00 0.00
0.00 0.00
169.00 0.00
914.86 2,887.09
373.50 0.00
2,150.44 0.00
3,438.80 2,887.09
1.2094.34 -1294.34
-4,189.38 0.00
10,157.20 1,592.75
Campus-Campus & ...
0.00
0.00
0.00
0.00
0.00
0.00
30.00
50.00
0.00
0.00
80.00
0.00
0.00
0.00
0.00
0.00
0.00
80.00
Electric-Electric Veh~..
0.00
0.00
0.00
0.00
0.00
0.00
65.00
0.00
0.00
0.00
235.00
0.00
0.00
65.00
1,046.50 0.00 0.00 0.00
t4.00 0.00 0.00 0.00
235.00
0.00
0.00
300.00
1,060.50 0.00 0.00 0.00
3,945.95
293.93
147.82
80.01
782.73
592.84
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.99
0.00
0.00
0.00
0.00
5,843:28
17.50
17.50
38.00
509.00
200.22
33.86
781.08
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
12/13/95
BAA95-AII Accounts
Catego~" Description
6-7700-6-7700 Rent
6-7710-6-7710 Telephone
6-7720-6-7720 Insurm~ce
6-7800-6-7800 Supplies
6-7810-6-7810 ConferencefWrkshop
6-79006-7900 Misceilm~eous
TOTAL 6-7000-6-7000 PROGIL~I EXPENSE
6-8000-6-8000 FUNDRAISING EXPENS:
6-8400-6-8400 Rentals
6-8500-6-8500 Prh~ting
6-8600-6-8600 Postage
6-8700-6-8700 Supplies
6-8900-6-8900 Miscellm~eous
TOTAL 6-8000-6-8000 FUNDRAISING EXPENS
Admin Balancing-Inter Accom,t B’~anch, g
Admin Support-Project Adnth, Support
TOTAL OUTFLOWS
OX~E1L&LL TOTAL
BAA Cash Flow Report
6/I/92 Through 5/31/93
Adnth~-Adnfinist ration Cafe-BAA Cafe Campus-Campus & ...Electric-Electric Vel~..
50.00 0.00 0.00 0.00
-1,150.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
208.40 0.00 0.00 0.00
-886.60
0.00
147.50
476.60
18.80
120.37
1.99
150.00
34.31
0.00
0.00
1,406.45
1,590.76
0.00
0.00
1,592.75
0.00
763.27
0.00
-2,034.10
5,544.93
4,612.27
0.00 0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00’
0.00
21.56
0.00
0.00
75.00
21.56
58.44
75.00
225.00
12/13/95
BAA95-AII Accounts
Catego~’ Description
INFLOWS
4-1000-4-1000 MEMBERSHIP:
4-1100-4-1100 Geuernl Membership
4-1200-4-1200 Year-End Dutns
TOTAL 4-1000-4-1000 MEMBERSHIP
4-2000-4-2000 NON SPECIFIC DNTNS:
4-2100-4-2100 General Dntns
4-2200-4-2200 Crprt/Busnss Dutns
TOTAL 4-2000-4-2000 NON SPECIFIC DNTNS
4-5000-4-5000 PROGRAM INCOME:
4-5100-4-51 O0 Fees
4-5200-4-5200 General Dutns
4-5300-4-5300 Crpr~/BustLss Dntns
4-5400-4-5400 Fom~dation Dntns
TOTAL 4-5000-4-5000 PROGIL&M INCOME
4-6000-4-6000 FUNDILMSING EVENTS:
4-6100-4-6100 Event Revenue
4-6200-4-6200 General Dutns
4-6300-4-6300 Crprt/Busnss Dntns
TOTAL 46000-4-6000 FUNDILAJSING EVENTS
Proj Donation-Inter Project Transfer
Project Coverge-Adnfin Project Coverage
TOTAL INFLOV¢S
OUTFLOWS
6-3000-6-3000 PROFESSIONAL FEES:
6-3100-6-3100 Accntng/Fdc~’ Fees
6-3200-6-3200 Grurl Prof Fees
TOTAL 6-3000-6-3000 PROFESSIONAL FEES
6-4000-6-4000 OPEIL-kTING EXPENSE:
6-4100-6-4100 Telephone
6-4200-6-4200 Supplies
6-4300-6-4300 Postage
6-44006-4400 Printh~g
6-4500-6-4500 Equipmeut
6-4900-6-4900 Miscellmleous
TOTAL 6-4000-6-4000 OPERATING EXPENSE
6-5000-6-5000 OTHER EXPENSE:
6-5900-6-5900 Miscellm~eous
TOTAL 6-5000-6-5000 OTIIER EXPENSE
6-6000-6-6000 FACILITY EXPENSE:
6-6300-6-6300 Custodial
6-6500-6-6500 Insurmlce
6-6600-6-6600 Copier Suply/Mah~t
6-6900-6-6900 Miscellaneous
TOTAL 6-6000-6-6000 FACILITY EXPENSE
6-7000-6-7000 PROGRAM EXPENSE:
6-7300-6-7300 Professional Fees
6-7400-6-7400 Awards & Donatio~Ls
6-7500-6-7500 Prh~th~g
6-76006-7600 Postage
BAA Cash Flow Report
6/1/92 Through 5/3 !/93
Forests-Forest Actio... Nuclear-Nuclear Issues PINE-Project Indigin... Pubs-Publications Pr...
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 15 ! .02 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 151.02 0.00
0.00 27.50 ! 10.56 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 27.50 110.56 0.00
0.00 0.00 0.00 0.00
0.00 0,00 39.70 3,930.71
0.00 27.50 301.2 8 3,930.71
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 1.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 1.00
0.00 0.00 0.00 0.00
0.000.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00 0.00
250.00 0.00 80.57 0.00
0.00 0.00 83.57 2,779.90
0.00 0.00 0.00 1,150.81
0.00
0.00
0.00
12/13/95
BAA95-AII Accounts
Categot3" Description
6-7700-6-7700 Rent
6-7710-6-7710 Telephone
6-77206-7720 Insurance
6-7800-6-7800 Supplies
6-7810-6-7810 Conference/Wrkshop
6-7900-6-7900 Miscelim~eons
TOTAL 6-7000-6-7000 PROGRAM EXPENSE
6-8000-6-8000 FUNDRAISING EXPENS:
6-8400-6-8400 Rentals
6-8500-6-8500 Printh~g
6-8600-6-8600 Postage
6-8700-6-8700 Supplies
6-8900-6-8900 Miscellaneons
TOTAL 6-8000-6-8000 FUNDRAISING EXPENS
Adntin Balanchtg-Inter Accomtt Balancing
Admin Support-Project Admh~ Support
TOTAL OUTFLOWS
OVE~LLTOTAL
BAA Cash Flow Report
6/1/92 Through 5/31/93
Forests-Forest Actio... Nuclear-Nuclear Issues PINE-Project Indigim.. Pubs-Publications Pr...
0.00 0.00 0.00 0.00
0.00 0.00 .0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 86.00 0.00
250.00 0.00 250.14 3,930.71
0.00 0.00 0.00 0.00
0.00 0.00 18.40 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00
0.00
0.00
0.00
0.00
6.87
18.40
0.00
11.11
0.00
0.00
0.00
250.00
-250.00
6.87
20.63
280.65
20.63
3,930.71
0.00
12/1395
BAA95-All Accounts
BAA Cash Flow Report
6/1/92 Through 5/31/93
Catego~’ Description
INFLOWS
4.1000-4-1000 MEMBERSltlP:
4-1100-4-1100 GenerM Memberslfip
4-1200-4-1200 Year-End Dntns
TOTAL 4-1000-4-1000 MEMBERSHIP
4-2000-4.2000 NON SPECIFIC DNTNS:
4.2100-4-2100 General Dntns
4-2200-4-2200 Crprt!Busnss Dnms
TOTAL 4-2000-4-2000 NON SPECIFIC DNTNS
4.5000-4-5000 PROGItAM INCOME:
4-5100-4-5100 Fees
4-5200-4-5200 General Dntns
4-5300-4-5300 Crprt/Busnss Dntns
4.5400-4-5400 Fomldation Dntns
TOTAL 4-5000-4-5000 PROGIL-kM INCOME .
4-6000-4-6000 FUNDILMSING EVENTS:
4-6100-4-6100 Event Revenue
4.6200-4-6200 General Dntns
4-6300-4-6300 Crprt/Busnss Dnms
TOTAL 4-6000-4-6000 FUNDILMSING EVENTS
Proj Donation-Inter Project Tr’.msfer
Project Coverge-Adndn Project Coverage
TOTAL INFLOWS
OUTFLOWS
6-3000-6-3000 PROFESSIONAL FEES:
6-3100-6-3100 Accntug/Fdc~’ Fees
6-3200-6-3200 Grnrl Prof Fees
TOTAL 6-3000-6-3000 PROFESSIONAL FEES
6-4000-6-4000 OPEILATING EXPENSE:
6-4 100-6-4100 Telephone
6-4200-6-4200 Supplies
6-4300-6-4300 Postage
6.4400-6-4400 Prh~th~g
6-45006-4500 Equipment
6-4900-6-4900 Miscelimwous
TOTAL 6-4000-6-4000 OPERATING EXPENSE
6.5000-6-5000 OTtlER EXPENSE:
6-5900-6-5900 Miscelianeous
TOTAL 6-5000-6-5000 OTtlER EXPENSE
6-6000-6-6000 FACILITY EXPENSE:
6.-6300-6-6300 CustodiM
6-6500-6-6500 Insurance
6-6600-6-6600 Copier Supl.v/Mahtt
6-6900-6-6900 Miscclianeous
TOTAL 6-6000-6-6000 FACILITY EXPENSE
6.7000-6-7000 PROGIL~M EXPENSE:
6.7300-6-7300 Professional Fees
6-7400-6.7400 Awards & DonatimLs
6.7500-6-7500 Prhith~g
6-7600-6-7600 Postage
Schools-Schools Proj... ~EarthDa.~S3-Earth ...
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20,000.00
20,000.00
0.00
0.00
0.00
0.00
0.00
218.97
20218.97
0.00
0.00
0.00
0.00
0.00
0.00
8257.00
2,085.00
18,950.00
6,000.00
35292.00
2213.00
0,00
0.00
2213.00
0.00
0.00
37,505.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1.997.00
0.00
1,997.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
75.00
0.00
114.48
63.80
0.00
0.00
0.00
0.00
0.00
0.00
0.00
323.67
0.00
323.67
0.00
0.00
0.00
0.00
0.00
0.00
0.00
4,900.00
0.00
1203.33
194.46
2,905.00
717.00
3,622.00
3,428.06
2,394.38
5,822.44
8,438.00
2,369.02
t 8,950.00
26,000.00
55,757.02
6,388.01
373.50
2,150.44
8,911.95
0.00
0.00
74,113.41
1,046.50
14.00
1,060.50
3,945.95
293.93
147.82
81.01
3,t03.40
592.84
8,164.95
17.50
17.50
38.00
509.00
200.22
33.86
781.08
4,980.00
330.57
4,183.27
1,409.07
12/13/95
BAA95-AII Accounts
Category" Description
6-7700-6-7700 Rent
6-7710-6-7710 Telephone
6-7720-6-7720 Insurance
6-7800-6-7800 Supplies
6-7810-6-7810 Conference/Wrkshop
6-7900-6-7900 Miscellazteous
TOTAL 6-7000-6-7000 PROGIL~M EXPENSE
6-8000-6-8000 FUNDILMSING EXPENS:
6-8400-6-8400 Rentals
6-8500-6-8500 Prh~thlg
6-8600-6-8600 Postage
6-8700-6-8700 Supplies
6-8900-6-8900 Miscellaneous
TOTAL 6-8000-6-8000 FUNDIL-\ISING EXPENS
Admh~ B’al~mchtg-Inter Accomtt Balancing
Adnfin Support-Project Admh~ Suppor~
TOTAL OUTFLOWS
OVEIL4~LL TOTAL
BAA Cash Flow Report
6/1/92 Through 5/31/93
Schools-Schools Proj... ~EarthDa~)3-Earth ...
OVEIL~LL
TOTAL
0.00 500.00 550.00
0.00 1,594.25 444.25
150.00 0.00 150.00
22.55 6,460.77 6,483.32
814.78 7,916.07 8,730.85
84.24 2,840.28 3,2918.92
1,324.85 25,609.16 30,480.25
0.00 0.00 150.00
0.00 0.00 200.21
0.00 0.00 476.60
0.00 0.00 18.80
0.00 800.00 2,326.82
800.00
0.00
1,319.56
0.00
0.00
600.00
28,052.39
9,452.61
3,921.85
16297.12
3,172.43
0.00
0.00
43,676.71
30A36.70
Appendix V: Arastradero Preserve Project Budget
Original printed on recycled paper
"Phase 1
Acquisition & Restoration
Arastradero Preserve Budget
Acquisition & Restoration Budget
Income
Cash
Capital Fundraising
City of Palo Alto
In-Kind (promised)
Negative Declaration
In-Kind (needed)
Environ Impact Report
Main House Restoration
Stablemaster’s Quarters
Surrounding Grounds
Solar/Wind Technology
Total
Expenses
Management
Director Salary 1/95 - 12/95
Construction Manager 4/96 - 3/98
Publicity
Stationery & Logo
Brochure on Preserve
Five Outreach Events
Capital Fundraising
Consultant Salary
Production Materials
Finance
Payroll Taxes
BAA Fiduciary Fee
Legal
Negative Declaration
Environ Impact Report
Main House
1996 New Repairs
15% Contingency
Stablemaster’s Quarters
1996 New Repairs
15% Contingency
Barn
Misc Maintenance
Other
Telephone
Supplies
Insurance
Total
$255,891
$90,000
$25,OO0
$65,000
$60,000
$10,000
$7,500
$13,400
$526,791
$10,000
$36,000
$2,000
$3,000
$5,000
$25,589
$2,559
$5,520
$25,589
$25,000
$65,000
$234,225
$35,134
$34,500
$5,175
$2,500
$4,000
$2,000
$4,000
$526,791
Page 1
Phase 2
Science & Education
Arastradero Preserve Budget
1st Year Setup Budget
Income
Cash
Research Grants
In-Kind
Trail Maint Equip City of PA
Riparian Station
Tools for Field Work
Total
Expenses
Finance
BAA Fiduciary Fee
Grant Fundraising
Production Materials
Equipment
Computer & Pdnter
Copy Machine
Supplies
Tools for Field Work
Office
ISDN/Intemet
Program
Trail Maintenance (10 miles)
Heavy Equipment
Supplies
Ecological Research
Lab & Field Equipment
Water Chemistry Kit
¯Metereological Station
Ripadan Station
Protocols
Equipment
Materials (maps, lab supplies)
Total
$26,471
$6,000
$2,750
$2,000
$37,221
$2,647
$1,324
$8,000
$1,ooo
$1,000
$2,OO0
$3,100
$6,000
$3,000
$3,000
$400
$3,000
$750
$1,500
$50O
$37,221
Page 2
’Phase 2
,Science & Education
Income
Cash
Total
ArastraderoP~se~e Budget
Yeady Budget
Research Grants
Expenses
Management
Director Salary
Finance
Payroll Taxes
Health & Retirement
BAA Fiduciary Fee
Grant Fundraising
Production Materials
Office
Telephone
Supplies
Postage
Copier Maintenance
Books and Journals
Conferences/Travel
3 Meetings
Program
Education Materials
Ecological Research
Grad/Postgrad Materials
Contingency Funds
Native Repatriation
Plants & Seeds
Fencing, Soil, Tools
Buildings
Insurance
Utilities
Maintenance
Total
$82,315
$82,315
$36,000
$4,320
$3,600
$8,231
$823
$5,2OO
$2,600
$320
$52O
$1,000
$3,000.
$2,OOO
$2,OOO
$1,000
$2,OOO
$3,500
$2,600
$2,600
$1,000
$82,315
Page 3
¯ Phase 1
Detail of page 1 Arastradero Preserve Budget
Main House 1996 Repair Estimates
Kitchen
Replace Base Cabinets $6,250
Re-face Wall Cabinets $3,125
Replace Sink $1,375
Install Dishwasher $1,500
Install Disposal $425
Refrigerator $4,000
Replace Stove Top $950
Replace Ovens $2,750
Replace Vent Hood $625
Paint Walls & Ceiling $600
Replace Linoleum with Tile $1,000
Replace Ught Fixures $375
Tile Counters $2,500 $25,475
Laundry Room
Paint Walls & Ceiling $450
Replace Linoleum with Tile $900
Paint Cabinets $300 $1,650
Rear Bedroom
Paint Ceiling $600
Replace Light Fixtures $175
Repair/Replace Carpet $825 $1,600
Hallway
Restore Wood Floor
Paint Walls & Ceiling
$8O0
$600 $1,400
Bathroom #1
Replace Fixtures $1,000
Retile Shower Area $700
Replace Linoleum $75 $1,775
Pantry
Refinish Counter Tops $250
Refinish Cabinets $200
Replace Sink $500
Add Disposal $400
Paint $300
Replace Linoleum with Tile $825 $2,475
Breakfast Nook
Strip Wallpaper & Paint
Replace Linoleum with Tile
Replace Light Fixures
.Replace Ceiling Fan
$900
$700
$375
$325 $2,300
Dining/Family
Strip Wallpaper
Paint Walls & Ceiling
Fix Sliding Doors
Dry Rot in Bay Window
$600
$1,200
$1,500
$1,000 $4,300
Living Room
Refinish Floor $2,000
Page 4
¯ Phase 1
Detail of page 1
Arastradero Preserve Budget
Main House 1996 Repair Estimates
Paint Ceilings $750
Wood Stove Insert $2,500
Refinish Walls $1,000 $6,250
Main Entry Hall
Refinish Brick Floor $500
Strip Wallpaper $500
Paint Walls & Ceiling $700
Replace Light Fixture $300 $2,000
Master Bedroom
Replace Carpet $500
Wood Stove Insert $2,500
Strip Wallpaper $1,000
Paint Walls & Ceiling $1,000 $5,000
Master Bath
Replace Carpet $250 $250
Dressing Area
Replace Fixtures $1,000
Refinish Wardrobes $325
Replace Mirrors $250
Retile Shower $1,200
Other $1,000 $3,775
Bedroom Wing Hall
Tile $1,500
Seal & Paint Walls $1,000
Fix Lighting $625
New Floor $2,000 $5,125
Bath #2
Replace Fixtures $1,000
Replace Tile $2,200
Replace Mirror & Faucets $650
New Light Fixtures $275 $4,125
Bedroom #3
Replace Carpet $600
Paint $600 $1,200
Bedroom #4
Replace Carpet $600
Paint $900 $1,500
Bedroom #5
Replace Carpet $800
Paint $600
Refinish Desk $625 $2,025
Bath #3
Tile $1,700
Replace Fixtures $1,000
Install Vanity $625
Replace Mirror $125
Page 5
’ Phase 1
Detail of page 1 Arastradero Preserve Budget
Main House 1996 Repair Estimates
Repaint $200
Install Shower Door $400
Household Systems
Fire Sprinkler System
Solar Water Heating
Solar/Wind Hookups
Septic & Plumbing
Insulation
Electrical Upgrades
$10,000
$3,400
$10,000
$10,000
$4,000
$5,500
Extedor
Structural
Replace/Restore Gutters
Replace/Restore 5 Doors
Replace 10 Locks
Paint Exterior Trim
Paint/Stain Cedar Shingles
Repair Brick BBQ
Remove Walk-In Box
Replace Windows
New Garage Door
Earthquake Upgrades
Termite Repair/Tent
$4,000
$1
$2,4O0
$5,OOO
$1,250
$1,250
$22,000
$1,500
$2,000
$5,000
Pool
Perimeter Fence
Solar Heating Tubing
Solar Heating Tressle
$2,500
$1,000
$1,000
Access
Gravel Road
ADA Upgrades
Safety Signs
$40,000
$15,000
$1,000
Grounds
Create Greenbelt
Greenhouse Refurbish
Fix Brick Apron
Lawn from House to Pool
$2,500
$2,000
$2,500
$500
TOTAL $234,225
$4,050
$42,900
$40,050
$7,000
$4,500
$56,000
$7,600
Page 6
¯ Phase 1
Detail of page 1
Arastradero Preserve Budget
Stablemaster 1996 Repair Estimates
Household Systems
Septic System $5,000
Plumbing $8,000
Electrical $3,500 $16,500
Interior
Wood Restoration $4,000
Painting Inside $2,000 $6,000
Extedor
Chimney Upgrades $1,000
Replace Windows $8,000
Repair Roof $2,000
Replace Gutters $1,000 $12,000
TOTAL $34,500
Page 7
Appe.ndix VI: R~sum~s of Key Arastradero Preserve Project Personnel
1.Peter Drekmeier
2.David Houston
3.Holly Kaslewicz
4.Geoffrey Nicholls
5.Jonathan Scott
6.David Smernoff
7.James Steinmetz
8.Christian Whitaker
Original printed on recycled paper
Peter Drekmeier
831 Sutter Ave.
Palo Alto, CA 94303
(415) 306-0441
PROFESSIONAL EXPERIENCE
Founder/Co-Director, Bay Area Action, Palo Alto, CA
May, 1990 to present (with occasional sabbaticals)
Job Responsibilities: Oversee environmental education and action programs, edit
newsletter, coordinate pubhc relations and media, present information to the public,
help withfundraising.
Campaign Coordinator, Siena Club Devil’s Shde Campaign, Montara, CA
January, 1995 to December, 1995
Job Responsibilities: Help create general strategy for promoting a tunnel solution to
the periodic closure of Highway 1 at Devil’s Shde, oversee media relations,
produce newsletter, involve citizens in the campaign.
Issues Coordinator; Earth Day 1990, Palo Alto, CA
March, 1989 to May, 1990
Job Responsibilities: Wrote 18 environmental issue fact sheets, produced the
Workplace Environmental Audit, Starting a Workplace Recycling Program and
Starting a College Recycling Program, handled all questions from the public and
media regarding environmental issues.
Researcher, Pacific Energy and Resources Center, Golden Gate National Recreation Area,
Sausalito, CA
September, 1987 to September, 1988
Job Responsibilities: Researched and wrote articles on the impacts of energy use on
the environment, conducted tours of exhibits on energy efficiency and renewable
energy resources.
Assistant to Hazardous Chemicals Specialist, Stanford University Dept. of Health and
Safety, Stanford, CA
June, 1984 to September, 1984; June, 1986 to September, 1986
Job Responsibilities: Cataloged hazardous chemicals in lab rooms and oversaw
health safety box program designed to inform ftrefighters of all hazardous
chemicals in each lab.
ACADEMIC BACKGROUND
B.A. Political Science, University ofCalifomia, Berke~y
1987
VIDEO PRODUCTION
A Creek Runs Through It: The Story of San Francisquito, 1994. (1995 Bay Area Cable
Excellence Award, Best Documenta)y.)
The Battle for San Bruno Mountain, 1993. (1994 Bay Area Cable Excellence Award, Best
Documentary.)
Western Shoshone Land Rights: The Dann Case, 1992.
Co-Host of Common Ground (a twice-a-month environmental talk show on Cable TV),
June, 1993 to June, 1994.
DAVID RAY HOUSTON
EDUCATION
Graduated from Northwestern Univ. (NU) with a Bachelor of Science in Electrical Engineering, June
1983. Completed Cooperative Engineering Education Program working for IBM, Northrup, NU
Computer Center, and Rehabilitation Institute of Chicago. Freshman year participated in FOCUS
program, an alternative offered to students which consisted of focusing on one or two subjects per day.
AREAS OF INTERESTS
Interested in renewable energy sources including solar, wind, wave, and organic conversion technologies.
Concerned with environmental impact of creating energy from fossil fuels and nuclear power plants.
Dedicated to habitat restoration, organic gardening and preservation of open space through redevelopment
of developed areas.
RENEWABLE ENERGY RESEARCH
Guided tour of three homes retrofitted with energy efficiency oriented techniques, including solar assisted
water heating, solarium and increased insulation to reduce energy needed for heating and cooling.
Research from World Wide Web and home power books includes solar water heating, passive and active
solar heating and cooling, wind generated electricity, photovoltaic technology and digesters used to
convert organic material into methane and fertilizer.
HIGH SCHOOL SCIENCE PROJECTS
Built two working models of a solar steam generator. The second generator made use of a tracking
device to help keep the sun’s energy focused on a boiler suspended above a mirror field. Research project
in anesthesiology (under Dr. K. C. Kim) at Indiana Univiversity, Indianapolis leading to a paper entitled
"The Effects of Anticholinestrase on Muscle Twitch after Neuromuscular Block by Succinycholine." Both
science projects received awards in the Vanderbilt Science and Engineering Fair.
COMMUNITY AND ENVIRONMENTALLY ORIENTED ACTIVITIES
Assisted St. Patrick’s Preservation Committee to encourage preservation of the lands surrounding St.
Patrick’s Seminary in Menlo Park. Work in both Palo Alto community gardens included helping to
install a drip water system, weeding, supervising of ground breaking and planting and maintaining of the
different garden plots. Performed habitat restoration at San Bnmo Mountain and San Francisquito Creek
in Palo Alto. Assisted in preparation of food and educational material for the 1995 "Food for Thought"
event at the Baylands Interpretive Center in Palo Alto. Provided entertainment in the form of musical
performances for the Winter planting celebration at the East Palo Alto Community garden and for a
fundraising event for BAA. Captain of South Bay Ultimate Winter League team.
PROFESSIONAL EXPERIENCE
ACCOLADE SENIOR TOOLS ENGINEER NOV. 1993 - PRESENT
Worked in tools group to integrate Audio and joystick drivers into Video games for the console and PC.
HARILIS FARINON SENIOR SOFTWARE ENGINEER 1988 - NOV. 1993
Developed protection/alarm firmware for DS1 to DS3 microwave communications equipment.
CONSULTANT 1987 - 1988
DALMO VICTOR - Modified technical design documents for RADAR warning receiver.
KESTREL ARTS - Developed 6502 assembly program for a MIDI switch box.
MAGNAVOX AP/S PROGRAMMING ANALYST 1984 - 1987
Developed software for GPS receiver human interface. Designed digital sections of a wide band modem.
HUGHES AIRCRAFT DESIGN ENGINEER
Designed and implemented digital (FAST) pulse generator for RADAR test equipment.
1983 -1984
Holly Kaslewicz
Cas’de C~nsulting
71 I Colorado Avenue
Palo Alto, CA 9,1303
(,115) ,173-1998
hkastewicz@aol.com
S~anford University
Harvard University
A.M. in Education,Teaching Credent~ in English. Newman Fellowship. Extensiv~
teaching experience. 6/90.
A.B, magna cure laude, in English and American Utera’ture. 6/87.
IVJANAI3£R &
OR~ANIZ£R Amnesty International,
Ginetta Sagan Fund
Casde Consulting
Grass Roo~s Produc’dons
Paio Alto Centennial
Coordinator. Managed $2 million endowment campaign for Amnesty
International. Created fund~.ising plan.Wrote fo{.q’~lation proposals. Managed
interns and volunteers. Oversaw implementation of events. ~olkdted contributions
from individual donors. 2/95 - now.
F-~cl~n l~r~-,d rr~a~-consulting firm serving businesses as v~ll as
nonpmfits focusing on such issues as hurn~ rights, environmental preser~tion ~
eduction, seniors, transportation, housing, and homelessness. Hansged proj~
implememed [ur~l~sing campalgn~ and oversaw public-raiSons effort~
11194 - nov~.
Co-fc~anden Produced and promoted ~ecial events. Provided fundt-aising and
public-relations services. Created ~ng plans and promotion~ materi,~
7/93 - 11/94.
Cor~uttant. Co-fc~ded Centennial’s 21st Century Com~c~=e, which enlisted
20-to-40-year-olds in Centenr~al project~ Establkh~ 21CCs fund~sing team.
Coordinated two nonprofit sk~ases featuring local organizatior~ 5193 - 10194.
Co-directon Bay Area Earth Day 1993 and lY:)4. Organized environment~
ewnts attracting thousands of partidpants. Conducted public mlatior~ arranged
speakers, and headed fundraising effort. 8/92 - 4194.
Executk, e Directon ~ nonprofit environment~ or~.:~,.ionwith over
n’P_.mb~rs and core group of 100 vo~umeemWrote ~ proposals ~ over,s~
public raisons. Directed production of" ~ly newslet~ 6/92 - 9/93.
I WRIT£R K & Co.
City of Pdo AJto Recre~tJon
Stanford Cen~er for Research
in Disease Prevention
Design Spectrum
Fc~den CreWed service spedalizing in promotional writing. Clients included
corporations, marketing assod~o~ srr~l businesses, coe~ultant~ and g~ohic
de~gner~ 9191 - 11194.
Writer and Editor. Directed production of Enjoy;, a cat~og of recreation
actJvi’u’e~Wmte promotional materials. 8192 - 8193.
~olunteer. Designed and wrote training mar~jal for program teaching minority
teens how to combat tobacco-industry pmpagancl~ 11/91 - 4/92.
Writer and editor.Wrote promotional copy for company and its dient~
7190 - 11191.
[ BACKGROUND Wide-ranging re.aden Free-wheeling writer. Surfen l~mnen Swimmen Explorer of
urban planning, soda] sdence, lite~lum, philosophy; politics and natural histo~ Bay
Area transplant, with homes-away-from-home in Pittsburgh and Bosto~
GEOFFREY NICHOLLS
667 Marion Ave
Palo Alto, CA 94301
415/323-5545 (voice)
415/323-1913 (fax)
76150-2263 (compuserve)
OBJECTIVE
Continuing work as a software consultant, specializing in application development for MS
Windows.
BUSINESS EXPE~ENCE
Windows Consultant
Owner, Geoffrey Nicholls Consulting, Palo Alto California. April 1990 to present.
Pro.vided consulting, design, and implementation of Microsoft Windows applications to a
variety of software product development firms. Clients (in alphabetic order) include
Borland, Helix Systems, Hewlett Packard, Hughes Network Systems, Identitech, Indigo
Software, Intuit, No Hands Software, Siebel Systems, SymTek, Viewpoint Systems and
Xerox.
Game Manufacturing Company
Owner, Raptor Games, Palo Alto California. October 1991 to present. Coordinating and
funding the manufacturing and marketing of a board game. Ran focus groups, conducted
market research, developed a marketing strategy, evaluated manufacturing alternatives,
negotiated with vendors, and contacted distributors.
MANAGEMENT EXPERIENCE
Vice President of Strategic Ventures, Eikon Systems Inc.
March 1988 to March 1990. Co-founded the company in March 1988 with two partners
and no venture capital. Responsible for consulting contracts worth $60,000/month.
Completed 20 hours/week of consulting while managing up to 7 engineers. Monitored
company’s financial stability. Promoted a corporate culture focused on the benefit and
growth of its employees.
Board of Directors, Bay Area Action (BAA)
Earth Day 1990 (April) to present. Treasurer and member of the board of directors. One
of the founding members. Helped build this non-profit corporation into a major regional
environmental organization. Leader of the fundraising, finance, and retail store operations.
Developed systems to manage all fiscal matters.
TECHNICAL EXPERIENCE
Microsoft Windows
Nine years experience developing software for Microsoft Windows, versions 1.03 through
NT 3.5. Been part of beta releases of Win 2.0, Win 3.0, Win 3.1, win32s, OLE 2.0, Win
NT and Win 95. Coded products in C, C++, OWL and MFC using both Bofland and
Microsoft development systems. Major projects include an advanced information
management system, a popular personal finance software product, a client/server sales
automation product, a graphing mini-application applying OLE 2 server technology, an
Object Linking and Embedding package (both server and client and both version 1.0 and
version 2.0), and a multi-platform development system.
EDUCATION
JONATHAN O. SCOTT
12 Maywood Lane
Menlo Park, Ca 94025
321-6048
University of San Francisco School of Law
Juris Doctor, 1995
University of California at Davis
Bachelor of Science, Electrical Engineering and Computer Science, 1983
PROFESSIONAL EXPERIENCE
April 1994
to present
Hickman & Beyer, Palo Alto, California
Patent Attorney
1985to
1989
Represents local high-technology companies in patent protection, in addition to
counseling regarding trademark, copyright and trade secret matters.
Teknowledge, Palo Alto, California
Applications Engineer
Development, teaching and management of expert systems projects.
RELATED EXPERIENCE
1994 to
present
Bay Area Action, Palo Alto California
Council Member
1992
Volunteer primarily in habitat restoration and creek clean-up projects. Advises on
legal matters.
CEDARENA, San Jose, Costa Rica
Volunteer
Research and translation of legal matters relating to wildlife protection and
preservation of natural resources in Costa Rica for an environmental law center.
Assisted with field studies. Also served as a part-time ranger for national parks
in Costa Rica.
1989 to
1991
Youth Service International, Raleigh, North Carolina
Founder
1986 to
1989
Founded a not-for-profit service organization to conduct volunteer work abroad.
Responsible for budgeting, fund raising and project planning.
Operation Raleigh, based in London
Volunteer
Participant in a science and service program sponsored by the Prince of Wales.
Took part in a three-month project in New Zealand performing trail building,
park maintenance and scientific projects on native plant life. Raised $5,500
towards the project. Subsequently seryed as west coast coordinator.
DAVID THOMAS SMERNOFF
NASA Ames Research Center
Mail Stop 239-12
Moffett Field, CA 94035-1000
voice: (415) 604-1230
fax: (415) 604-1088
email: david_smernoff@qmgate.arc.nasa.gov
EDUCATION:
Ph.D., Biological Science, Stanford University, Stanford, CA. 1993.
M.S., Environmental Management, University of San Frandsco, San Francisco, CA. 1985.
B.S., Microbiology, Colorado State University, Fort Collins, CO. 1981.
AREAS OF INTEREST:
Environmental policy development and implementation
Ecosystem and watershed management
Land-use planning, ecological restoration, energy/transportation, nuclear waste disposal
Plant physiological ecology and global change research
AWARDS AND HONORS:
Jack Nielsen Award, NASA-Ames Research Center, December 1995.
Zeldovich Medal, Committee on Space Research (COSPAR), July 1994.
Student Presentation Award, Botanical Society of America, June 1992.
Exceptional Contributions in Teaching Award, Stanford University, June 1988.
Graduate Student Research Fellowship, NASA-Ames Research Center, 1987-1990.
Planetary Biology Internship, NASA-Ames Research Center, 1984.
ENVIRONMENTAL POSITIONS:
Board Member, Ward 4, Midpeninsula Regional Open Space District (elected position): Policy,
development, land use planning, open space preservation, ecological research, 1995-present.
Co-founder and Council Chair, Bay Area Action: Policy, development, administration, volunteer
coordination, campaign organizing, community outreach, and media relations, 1990-1992, 1994-present.
Chairman of Committees, NASA-Ames Research Center Environmental Conservation Committee: Energy
and Water Conservation, Habitat Issues: Policy issues, research, and advocacy, 1990-1992, 1994-present
PROFESSIONAL EMPLOYMENT:
Post-doctoral Research Associate: Bioreactor technology development, SETI Institute, 1994-present.
Post-doctoral Research Fellow: Closed ecosystem development, soil decomposition, plant physiology,
and mathematical modeling, UniversitO de Paris Sud, 1993.
Research Assistant: Plant physiological ecology (response of photosynthesis to elevated CO2, carbon
and nitrogen cycling) and teaching, Stanford University, 1990-1992.
Graduate Research Fellow: Plant physiological ecology, closed ecosystem research, and teaching,
NASA-Ames Research Center (Stanford), 1987-1990.
Research and Administrative Assistant: Advanced life support research (concept development, food
production, waste processing), contract oversight, conference organization, technical editing, and
student supervision, NASA-Ames Research Center, Moffett Field, CA. 1983-1987.
Microbiologist/Quality control: Analytical Products Inc., Belmont, CA. 1983-1984.
Hospital Clinical Lab Assistant: parasitology, mycobacteriology and mycology, San Francisco
General Hospital, San Francisco, CA. 1983.
Microbiology Assistant/Phlebotomist: Eugene Hospital and Clinic, Eugene, OR. 1981-1982.
Research Assistant: Department of Microbiology, Colorado State University, Fort Collins, CO. 1981.
Recycled paper
James A. Steinmetz
715 Colorado Ste. #1
Palo Alto, CA 94303
(415) 857-1245
EDUCATION
Cemanahuac Educational Community, Feb. 1990 Cuernavaca Morelos Mexico.
Spanish Language School, 75 course hours completed.
Sonoma State University, Rhonert Park, CA. 1988-1989
Degree: June 8,1989 BA Management, Marketing Emphasis. Dean’s list 89
San Diego State University, CA. 1983-1987
Business, general education, Spanish and Art.
WORK EXPERIENCE
FamilyReal Estate and Property Management Business, 1987-present. Santa Clara and Sonoma
Counties, Northern California.
Handle payments, collections, and negotiations with renters for three single family
homes.
Performed or oversaw all phases of reconstruction for two bedroom, one bath home
in Petaluma CA.
Extensive experience in restoration and renovation of single family homes and
apartment units.
Freelance Construction and Restoration. 1990-present.
Specializing in restoration, remodeling, and the application of green or sustainable
building techniques.
Experienced in: wood-frame home construction and remodeling, concrete
foundations, stucco application, roofing, and landscaping.
Bay Area Action, (BAA), Co-Director 1993 - present Palo Alto CA. An Environmental education
and public service organization.
Currently leading the effort to establish BAA as the lessee of" Casa Maximo
Martinez" a ranch style home and out dwellings located on the City of Palo Alto’s
690 acre Arastradero Preserve.
The home will be renovated into a model of sustainable energy and building
technologies, and serve as a center for environmental scientific research and
education.
Led the effort to find BAA a permanent home after donated space expired in Dec.
1993. Negotiated lease for a 5,400 sq. ft. building
Advertised and secured tenants,(eight businesses, four non-profits) for 4000 sq. ft.
Rental income provides remaining 1,400 sq. ft. of building as office space for BAA.
Perform all aspects of building management. Jan. 93-present.
Under my direction the BAA overall budget has gone from $65,000 ~ annually to
over $175,000. June 94-June 95.
Developed two programs (urban agriculture and High school environmental
education) for witch I have written grant proposals and received foundation support
totaling over $110,000 in funding.
Special Skills: Leadership, self starter, budgeting, proposal writing, interpersonal
communications, Spanish language, work ethic.
CHRISTIAN J. WHITAKER
4284 Manuela Avenue
Palo Alto, California 94306
(415) 948-8007
EXPERIENCE SUMMARY:
L~.n~ar Technolqgy,..Corp_.: 1993 t0....Pr¢~¢n~OEM Account Manager/
Distribution Sales Representative
Quote price/delivery and expedite orders
Establish and monitor ship/debit quotes with Marketing Department
Interface wifla Production Control, Accounting and Quality Control
Manage OEM Account backlog (20 million) in Northwest territory/
Disu’ibudon Account backlog (7 million) in Canada and Western U.S.
Analyze booking trends and identify key accounts
Provide technical product support to design engineers
P~gKennex Sports. lncorpo.rated; 1992 Sales Representative
Identified and targeted prospects
Initiated a direct mail campaign and authored marketing communications
Qualified and opened new accounts in a nation-wide territory
Consistenly achieved 150% to 300% of monthly sales quota
PROFESSIONAL CLUBS AND NOTABLE HONORS:
AMA: American Marketing Association
Phi Eta Sigma National Freshmen Honor Society
Dean’s List, Fall 1986
Dean’s List, Fall 1990
EDUCATION:
San Diego State University
Bachelor of Science in Business Administration
Major: Marketing Minor: English
Date of Graduation: December 1990
R EF ER EN C ES:Available Upon Request
Appendix VII: Supporting Materials
1. Letter and map from Mr. John Law
2. Letter from Mr. Bern Smith, Ranger, California State Parks
Original printed on recycled paper 35
Law Investment Company
830 Los Trancos Road, Portola Valley, CA 94028
415-851-1730
FAX 415-851-0731
Dear Patty and Jack, Betsy and Steve,August 28,1995
Way back in February 1994, when I sent you a drawing that could be used to start a variance
process to secure approval for paving our common road. I have delayed proceeding with this
process until now, because I became involved in several other projects.
The reason I am writing now is that this might be a good time to explore the possibility of
requesting a paving variance in conjunction with another project that is just beginning, .I was
recently contacted about helping to propose a scientific ecology demonstration project to be
located in the existing Arastra Home on the Arastradero Preserve to the City of Palo Alto. It is
possible that the existing fifty foot I. and E. Easement at the bottom of our properties could
become involved.
When a youth hostel was suggested for this Arastra Home several years ago, residents on JohnMarthens Lane (see enclosed sketch) initiated a suit to prevent this road from being used to
access the hostel. We are hoping- that this new use, which will create less traffic than a single
family home, will be acceptable to these residents. However, an alternative possibility is to
develop a narrow gravel road that starts at the bottom of our driveway and follows your existing
easement. "
Peggy and I would create a new easement on our property (see enclosed sketch) to allow the road
to enter the Arastradero Preserve. We believe that this would have the following advantages:
1. We would all gain better access to the bottom of our properties for ease of maintenance and
possible expanded use.
2. The road, after renovating the Arastra Home, would have very limited traffic to the Arastra
Home. Probably only a few trips per day in a small noiseless electric vehicle.
3. We would have accessto the research from the Arastra Home such as thistle control and how
our landscaping can coexist with the deer population.
4. The road would make an excellent trail for our use that would be maintained by somebody
else. Probably the Peninsula Open Space District.
5. We would be an important part of connecting the Portola Valley and Palo Alto trail systems.
6. Cooperation in this project might ease approval of our driveway paving.
I will call you soon to get your reactions to all this, or feel free to contact me.
Best regards,
,Trai I
//.
\~
7
° !
STATE O~ CAUFORNI~ -- RESOURCI~S AGENCY
DEPARTMENT OF PARKS AND RECREATION
PET~. W1LSON, Governor
Peter Drekmeier
Bay Area Action
22 July 95
Dear Peter,
I do not often write fan letters, but Bay Area Action deserves one.
The expertise, resources and sheer numbers of able volunteers you
provide is remarkable. I now have direct experience of BAA’s work at 3
separate sites: Pescadero Marsh State Preserve, McNee Ranch State Park,
and Alum Rock Park in San .jose. BAA is providing an extraordinary
service for agencies struggling with issues of preservation, restoration and
enhancement of natural resources.
I understand that BAA is looking to establish an office in facilities
within the Arastradero Preserve. I can think of no better tennant of the
site; your mission and goals seem to dovetail with those of the preserve,
and the property will benefit from your energetic work. Good luck with
your efforts.
Looking forward to working with you soon...
Thanks again,
Bern Smith
Senior Park Aide
Resource Management
Bay Area District
The Bullitt Foundation
MINOR AVENUE, SEATTLE, WASHINGTON 9810~-2825 ¯~206) 3~,3-08o7 fax (206) 383-0822
October 20, 1994
To Whom It May Concern:
On April 22, 1990, 200 million people from more than 140 countries participated in
the 20th anniversary of Earth Day, making it the largest organized demonstration in
history. From tree plantings and beach clean-ups to mass rallies, old and new
environmentalists came together to voice their concerns for the planet. Together, we
sought to launch the "Decade of the Environment."
That same day, Bay Area Action was founded out of our national office to carry on
the message of Earth Day locally. Through campaigns to protect forests, restore
streams, and mobilize youth, Bay Area Action has epitomized the saying, "Think
Globally, Act Locally."
Local grassroots organizations are playing a central role in implementing long-term
solutions to the problems we face. I strongly support the important work of Bay
Area Action.
Denis Hayes I~"
Former Chair, Earth Day 1990
EXHIBIT C
INTERESTED PARTY RESPONCES TO
ARASTRADERO PRESERVE
PROPOSAL
1.Betsy Crowder
2.Mrs. Edie Marx-Trevino
3.William E. Terry
4.Lynn Chiapella
5.Kevin Santia & Adam Krohn
6.Herb Borock
7.J. Burke Knapp
8.Mr. & Mrs. Robert M. Davis
133 i~iapache Orive
Portola Valley
California 94028
January 9, 1996
Arastradero Preserve Lease Evaluation Committee
P. O. ~ox 10250, 250 Hamilton Avenue
Pale Alto, CA 94303
Attention:~Villiam Fel~man, ~eal Croperty ~anager
Dear mill:
As e member o~ the Arastra Citizens Advisory uommmzmee which
oreoar=~ its recur% in the 1~°~0’< T have oreat intere~+ in the
future of the Aras±radero 9reserve.
! have read the Bay Area Action proposal for lease of the main
house on this preserve, an find it a most comprehensive document.
Rowever, with regard to the oroposed Vehicular Access (]I.~. of the
crocosal, page Yf) I have some reservations.
~Iohn F~arthens Lane* is in unincorporated Sen~a ~_aram~ ~ount~,
but is owned in fee title S~’ the Eity of Pale A!to. Residents using
this road for access %0 their properties have ingress and egress
easements along this road. Essentially, 9ale Al<o has control over
its property as long as it does not impede the easement rights of
these property owners.
In recent years threats of litigation have caused %he City to
back off from enforcing its rights to John Fiatrhens Lane, which leads
directly to the main house on the Arastradero Preserve. The less than
firm nosture of the City has caused %h= ~ esent amplicant for use of
the house, Area Action, to propose alternative access routes.
One of the main parts of the Arastra Citizens Advisory Committee
report was that the Arastradero ~reserve should be restored as nearl~
as possible zo a natural condition. This of course included minimal
disturbance of the open lands, and access for the public on roads
throuoh these lands. The recent histor~ of the City of Pale Alto
acceding %0 %he desires of non-residents has caused Pay Area Action
to ~ropose public routes to the house through relativ~!¥ undisturbed
lands.
i<y position is that access to %he main hous= on the ~ras~_eoer%
Preserve logically is along %h-c paved road of John i4arthens Lane. i
th~,~:-_uehl~ su~o~rt all the other crooosals of Say Area mc~_on as b={n~
John i~iarthens ~on~ was named on %he recommende±ion of zhe Pale
Alto Historical Society, in accordance wi~h Gity policy, in about
Arastradero Preserve--page 2
consistent with the Arastra Citizens Advisory Committee study,
but I think the Palo Alto Council must insist on its rights of access
along John Marthens Lane and disregard any alternative access
proposals.
Yours sincerely,
Palo Alto City Council
~ay Area Action
1458 K~nClS Lane
Palo Alto. Calif
94303
January 23, 1996
Mr. Bill Fel~Iman, Property Manager
City of Palo Alto
250 Hamilton Ave.
Paio Alto. Calif. 94301
Dear Mr. Fel~man,
I want to encourage you to grant Bay Area Action a lease for the Arastra
House on the Arastradero Open Space Preserve
I feel very strongly about Bay Area Action"s proposal to do habitat
restoration and environmental ef:iucation on this open space preserve.
Turning the home into a structure that will use renewable sources of
energy, will help others learn the importance of these technologies that
must be used ~n I~omes and commer]al buildings to pr-evenE further
destruction of our environment.
This ~s a wonderful opportunity for the city and BAA to work together for
to perform habitat restoration on the preserve, which will be beneficial to
all the of the Palo Alto residents who use this preserve.
Sincerely Yours,
Mrs. Edie Marx-Trevino
925 Laurel Glen Drive
Palo Alto, CA 94304
January 26, 1996
Mr. William W. Fellman
Manager, Real Property
City of Palo Alto
P. O. Box 10250
Palo Alto, CA 94303
Dear Mr. Fellman,
Enclosed are my comments on the two proposals that have been submitted in response to
the request for proposal for the lease of the main house in the Arastradero Preserve.
I’ve organized my thoughts into key points and other comments. I’ve tried to think of the
impact of these proposals in the context of the concepts of Open Space and the character
of the intended use of this preserve; the only park of this type among the City’s 34 parks.
My comments are not intended to be critical of the people or goals of environmentalists
or those who serve deaf children. Their objectives are noble. However, their proposals
are impractical, uneconomic and much better suited to an urban or residental
environment, not an open space preserve.
It is my hope that the staffs recommendations will convince the Council that structures
that impede the realization of the concept of Open Space should be removed.
Sincere!~
William E. Terry
The Children’s Tree House
Arastradero Proposal
Major Point~
1. Applicant proposes to use the Arastra house as, a residence for the Director (spouse?)
and 6 deaf children, plus day use for other deaf children and a caretaker, wife and two
children. This will not meet the requirement of traffic for a single family residence.
2. Applicant proposes a new road of unknown location and cost to be constructed. This
is inconsistent with the character and intent of an open space preserve.
3. No estimates are given for the substantial cost of reconstruction to bring up to building
codes of the two buildings. Applicant has no experience in construction.
" 4. No funds are currently available, only donated materials.
5. The general public cannot use the house or pool. A population of 480,946 persons is
proposed being served, of which 50 (.01%) are Palo Alto residents. This is not in the
interests or to the benefit of the citizens of Palo Alto.
Comments
1.. The applicant’s intended us, including respite day care would be better served in a
residential setting (access, traffic, safety) with day trips to City parks and facilities such as
the Interpretive Center at Foothills Park.
2. Reconstructing to code and providing full utilities to the caretakers cottage is an
impractica! expense. No cost estimates or financing detail is given. An unlicensed
contractor’s supervision of volunteers is proposed and is not permitted by taw and
ordinance.
3. Use of an air structure over the pool is unsightly and noisy. The City has insisted on
controls to minimize visual impact from Foothills Park and mitigation of noise.
1126196
Bay Area Action
Arastrad~ro Proposal
Major Points
1. This proposal goes far beyond the City’s request and proposes occupancy and
management of the entire 600 acre preserve, independent of other City Departments.
This proposal can be permitted by City Charter only with a vote of the people of Palo
Alto.
The charter permits "leasing land for a period not to exceed 50 years at a reasonable
market value, or a conveyance of a minor portion of such park in exchange for an equal
or greater value of privately owned land contiguous to the Park.
"No dedicated park land shall be sold or otherwise be disposed of without a majority of a
vote of the electorate.
"No substantial building, construction, reconstruction or development of any such lands
so dedicated shall be made except pursuant to ordinance subject to referendum.
"No land (dedicated) shall be sold or otherwise be disposed of, nor shall its use be
abandoned or discontinued except pursuant to a majority vote of the electorate."
Arastradero Preserve property is reserved for park, playground or conservation purposes.
A biological laboratory, research center, seminar and conference facility and new road
construction will not meet this reservation.
The City" Charter seems clear that this proposed major change in the use and character of
a park requires voter approval and it is my opinion that a court would agree with this also.
2. The proposed use of the house as a model for rebuilders of environmentally
sensitive reconstruction does not demonstrate a clear public public benefit. A plastic
panel in a wall to view insulation is not likely to be of value to Palo Alto citizen
interests versus existing alternatives (publications, museums, libraries).
3. The use of the house as a multi-tenant residence for the director, resident scientists,
stewards, researchers plus public tours and visitors will not meet the traffic requirement
of single family residential.
4. Development of alternate energy sources, such as photo voltaic, solar on south
facing walls and roof and sewer options greatly alter the visual impact, especially from
other parklands and are inconsistent with the intent of an Open Space Preserve.
5. There is no proposal for bringing these public buildings up to present earthquake
codes including foundations, structure, masonry or utility shut-off
6. The submitted proposal calls for new road construction. This is obviously
development, reconstruction and abandonment of park lands requiring a vote.
Construction over two years is an unrealistic disturbance with great risk of erosion. A
"temporary" shed on Arastradero road for 2 years "during development" is unsightly and
not in keeping with an Open Space Preserve.
The Knapp Cutoff would require widening and strengthening the current closed access
utility road. To build an extension to reach John Martens Lane would require a major
elevation gain and drainage. This is not $50,000 project. This also would put an
entrance/exit on a difficult coruer of Arastradero Road with impeded vision and new
safety issues.
The Law Option new road construction is over 1 mile in length and $75,000 is not a
realistic estimate.
The Foothill Option is unrealistic considering the substantial grades.
7. Appendix 4 Financial Statements are not included, "Available Upon Request" is
not responsive to the RFP.
Financing assumes $90,000 from City. This is not a certainty.
On-going financing depends on research grants $83,000/year that resident scientists
would bring with them. This is a very uncertain time to solicit research grants.
Total current funds available are $6000 for a project requiring at least $500,000 in capital
and $80,000 on-going yearly costs.
A plan to raise money for an endowment will take considerable time and a $605,000
endowment will yield only half of the cost of ongoing operation with no contribution
toward initial capital requirement.
This proposal is financed entirely on the future without a demonstrated record of raising
funds of this magnitude.
Comments
1. The proposed activities of ecology and environmental research are very difficult to
equate to a short or medium term benefit to citizens of Palo Alto, especially as compared
to an accessible open space preserve. An environmental laboratory and "biological
research station" is duplicate of the Jaspar preserve lands at Stanford. These lands are
closed to the public so that this work can be properly done.
2. There is no reference to using properly licensed contractors to perform work. Does
the city require the trades (plumbing, electrical, HVAC) to be union members?
3. The estimated cost of replacing all windows for $22,000 is too low for the material
alone. It’s unlikely standard windows are available to fit all of the 50+ year openings.
Custom windows or wall changes will be required.
4. The City has required all residences be connected to the sanitary sewer and it would
seem logical for a facility / research center of this magnitude, especially for "all three
structures" to be connected. Septic improvement phased over a number of years is
unsafe.
Septic systems that produce methane and solid waste have an unknown environmental
impact and disposal problem (heavy metals and solid waste). What are the procedures
and len~h of time required to obtain county or state permits?
5. Is it practical or enforceable to "forbht smoking on the grounds"...all 600 acres and
does this require a new addition to the current ordinances?
6. "Fire Protection" does not address the issue of new, unknown, use of the barn and
removing the current fire protection, maintenance equipment to a new (to be constructed
by who?) expensive building.
7. Cost of total new insulation to meet Federal Standards is too low and it is not
practical to fill walls from above due to cross bracing.
8. There is no detail behind electrical upgrades $5500 and whether this is sufficient to
meet code e.g main distribution panel, wiring, fixtures, GFI outlets, lighting.
9. There is no provision to modify fireplaces to meet federal energy requirements or
local earthquake codes for public buildings.
10. "Pool will be closed to the public" is an abandonment and discontinuance.
11. The budget for ADA modifications is too low ($15,000). This will not cover ramps,
rails, lowered counters, light fixtures (lower and in Braille), widening bathroom entrances
and new fixtures.
12. The house is currently served by P G & E electricity and gas. If the City requires or
wants to connect city utilities via underground to the house, who pays? what is the
source and quality of potable water?
13. Minimizing electrical demand by photovoltaic, steam generation from solar or
stationary bicycles is impractical A windmill system or farm is a noisy eyesore in an
Open Space Preserve.
14. Use of the Arastradero parking lot would require enlarging (it is many times filled
on a good weekend with cars). This puts a public activity/resource at the end of an uphil!
1 !/2 mile, sometime~ muddy, walk of questionable new public benefit and not easily
accessible to the handicapped.
15. "The nature of the research may entail limiting public access to small(?) parcels."
This is an impairment, abandonment and discontinuance of current use.
16. "Reparian corridor study of Arastradero Creek to monitor amphibian population"
is of questionable public benefit (as contrasted to removing garbage from San Fransiquito
Creek). "Returning the red legged frog to the pond" is an environmental impact and has
potential impact to federally protected endangered species. Substantial research is
required. How are controls implemented regarding the introduction of new plants and
animals?
17. "Invasive plant removal" Who decides what is "invasive" and removed?
Procedures and controls?
18. "Direct comparison of effects of cattle grazing". How is this done and where is the
cattle?
19. "Allow students to participate". Citizens should not be subjected to seek permission
to be "allowed" access to a public facility during normal park hours. Student access from
the Arastradero parking lot increases foot traffic crossing the road.
20. "Propose to use the green house as a biological laboratory" Vvqaat licenses, safety,
controls?
21. ’;House will be used as a scientific retreat center...host small scientific retreats for
a few days and closed to the public. " This is an abandonrnent, limits right of public
access, and adds traffic and disruption.
22.Cost estimates
*are concentrated on redecoration
*a licensed contractor, construction manager at $18,000/year is unrealistic
*$2500 for barn maintenance...no beneficial use is described
*$2600/year for insurance for 3 structures seem low for fire insurance and will
not cover liability.
*fire sprinklers at $10,000 is low, $30,000 would be closer, plus redoing drywall.
What is the source of reliable, high pressure water?
*Structural/earthquake @$2000 is too low for foundation, structure and fireplace
masonry
* Termite repair of $5000 is questionable and unknown. What is the
environmental impact of tenting, type of chemical, safety, prevailing winds
and impact on wildlife?
*There are no provisions for asbestos removal and cost based on new OSHA96
regulation requiring sealed suits.
*$34,500 to bring the stable masters house to code is unrealistically low.
In Conclusion...
I was surprised in reading this proposal that a group of people who advocate
environmentalism and protecting the earth would;
Develop new roads into a sensitive Open Space Preserve
Develop a research laboratory, seminar center, multi-tenant residence and biological
station in an Open Space Preserve
Maintain a lawn that is non-native and a water waster
Suggest no fire protection sprinklers
Propose that no environmental impact statement should be required when there is
substantial impact...witdlife, hikers, bicyclists, equestrians are ignored
January 30, 1996
Lynn Chiapella
631 Colorado Avenue
Palo Alto, CA 94306
Bill Fellman, Property Manager
City of Palo Alto
250 Hamilton Avenue
Palo Alto, CA 94301
RE: BAA Proposal for the Arastradero Preserve
Dear Mr. Fellman;
There are 4 proposed roads to access the main house on the
Arastradero property. All four alternatives are problematic. In
addition there is a 5th alternative using the utility road at the
Main Gate.
Of the four alternatives John Marthens Lane is obviously the
best. Historically it carried an average of 120 trips per day to
the barn, riding areas and houses. This amount of traffic
existed for many years without unusual safety problems. Also
this access to the house is the least damaging environmentally,
least costly to the City both in maintenance and liability, and
safest for all users of the Preserve because of an acceptable
road width, optimal visibility for all users and least amount of
slope.
The BAA proposal has limited their traffic to that generated by
sinqle family use for two years durinq the remodelling phase.
After 2 years, the BAA proposes to qenerate less traffic than
-that of a single family residence, There is no impact to the
neighbors that is not already generated by the existing use.
If anything, the usage of electric vehicles will reduce the
impact on residents of John Marthens Lane.
If you are inclined to recommend that the Arastradero House be
saved from demolition, please recommend the access route from
John Marthen’s Lane and that the trip generation be limited to 20
trips per day as a condition of occupancy.
The Law Option proposed from Los Trancos Road presents formidable
problems, including crossing perennial wetland area where there
is a tremendous amount of drainage from the surrounding steep
hillsides, Erosion of the steep hillsides will be a continual
problem. This proposed route is very near the houses on the
property below the Law property and does not appear to have much
setback from those houses, especially given the terrain and
public access of the proposed route. The road will be a nuisance
and safety issue for the residents just below Mr. Law’s property
and may require shoring up and additional drainage measures.
From the Arastradero Preserve main house the proposed route
descends a steep hillside subject to erosion and drainage
problems. I don’t .know where Arastradero Preserve ends and the
Laws property begins, but I did not find any "jeep" trail on the
steep slope, just a narrow trail. This route will cut through a
major view corridor, require the removal of a lot of vegetation,
possible filling of wetland or installation of culverts for
drainage, and be a difficult road to maintain in the rainy
season.
I also walked the currently proposed route of the Knapp Cutoff.
The entrance at the Big Bend gate is on a blind curve and is the
least safe entry of the alternatives. When I reached the
intersection of Acorn Trail and the Perimeter Trail/utility road,
I had a hard time following the proposed route. The route on the
map does not appear to match the narrative in the proposal nor
the topography of the area.
After speaking with David Smirnoff of the BAA, it is my
understanding that the proposed road will actually coincide with
the Acorn Trail, which it will convert into an all weather trail.
In any case, there will be need for clearing of vegetation and
trees in the area and grading of the area. The route will cross
a perennial creek/wetland area that provides drainage from the
Knapp property and north hillside and then ascend a rocky steep
area which is subject to erosion in the rainy season. As with
the proposed Law route, maintenance will be very costly and there
will be degradation of the environment.
This alternative was discussed and rejected many years ago by the
Arastradero Citizen’s Committee in their report to City Council
at the time of the Youth Hostel proposals. Vehicle safety on
Arastradero, costly road improvements, and aesthetic
considerations were part of that discussion.
The Foothill Route is totally inappropriate and dangerous.Both
Utility Department and Open Space Division vehicles have
difficulty navigating this road during the rainy season.The
maintenance is already extraordinarily expensive because of
constant damage from weather and vehicles. Road widening and
turn-arounds would need to be developed for safety reasons and
even this would not prevent problems if two vehicles travelling
in opposite directions were to meet in the steep upper parts of
the road, especially at the sharp curve and slope of Juan Colin
intersection. Using the utility road at the Main Gate and
connecting with Meadowlark Trail would be far safer and far less
invasive for the few trips per day.
It is not clear to me that whoever drew the proposed route maps
actually studied the terrain for feasibility, including
maintenance costs for road repair, weed abatement, brush
clearing, drainage, etc., or studied the legal requirements for
road width which I understand may be from 12-18 feet wide. It is
my understanding that all drainage and road maintenance would be
the responsibility of the City, which will add considerable
expense to some City budget for all proposed routes except John
Marthens Lane. I know that the Open Space Division does not have
the money or manpower to maintain the current roads and trails,
much less any new roads. The Parks Department has discouraged
all volunteer trail maintenance due to liability problems and
fear of inexperienced help. The Utility Department is having its
own problems maintaining its roads on the preserve.
I have mixed feelings on the BAA proposal because it does not
seem to be coordinated with a long term plan for Arastradero
Preserve. Most projects on the Arastradero Preserve, including
this one, are single purpose projects that do not fit or
coordinate with other projects or an overall plan. The
Arastradero Citizen°s Committee report and City Council
recommendations of 1984 seem to have fallen by the wayside.
As much as I like the concept of an ecological steward for the
preserve, it is not clear how this fits with the stewardship that
the Open Space Division is supposed to provide. If this proposal
is to advance to City Council, I believe that the Open Space
Division needs to identify the benefits that it expects from the
proposal in concrete terms. For example, I notice that the BAA
expects to restore the barn that John Walton is using to store
the Junior Museum materials. Where does Mr. Walton store his
materials if the barn is included in the BAA project? How are
the barn and stable master’s house to be used in the BAA project?
What are the start-up costs to the City, such as EIR, cash
advances or loans, grants or contracts, etc. What are the yearly
costs to the City for road maintenance, PGE costs,insurance,
etc.? Does the return exceed the costs to the City?
The BAA proposal needs to fit into the long range plan for
preserve, such that the preserve will benefit from the proposed
stewardship. If you recommend investigating the BAA proposal,
please select the John Marthens Lane access as the most
acceptable environmentally and for reasons of safety and fiscal
responsibility.
Thank you for your consideration of this matter.
Sincerely,
Lynn Oh±ape 1
"f .
.
-:i ~op0sal fer-.C~sa Maxime-M.artinez, the: home 5n the-Arastradero preserve.-
_- :~s resider~ts of~Paio,-Aim,: we feel stroa, gly-that th~ plans ,outlined in the BA;~-
’:’_.--;long wa~y~t.owarded’ucati.n_g future-gener’~tions of Paio Alto .and Per~insula -
i~. residents .in t)e ~impO,rtam knowledge of:Wi[d.lands restbration, !ong term ’ " -: " --- "
./andm.anag.ement,_energy cons~ervatio,n, arid Sustainab]eiMhg practi ,cesi.. . ~:- --:-" _
’-~iWith. one. of: us .ar~. expecti~g~parent,,- these attributes are especially-important -
-/~ to ~s. W~ w0uid i!k~to see.t,.he city do ev~rytl’i~ w~thin_its power.to_promote ’:" -- "~ ’-:.practices which.serve todays needs _while prbtecting the birtSrlght’O~ those"
inherit the resp0nsibii~ty when We are g~ne. -. -’-- :~., i. " :.- ’~- ....
:.,: ~-:: As avid outdoor enthusiastswhofrequent this areas open~ac~.- " ....
/- liu’ g-.r 7"o ,=r-4,...~ vJ
V." NON-PROFIT CORPORATION STATEMENT
If a non-profit corporation, furnish one copy of the following:
~ ¯Articles of incorporation
b.Bylaws
c.A letter from the Inte~n.al Revenue Service stating that the
organization is tax exempt under Section 501(c)(3) or I01(b) of the
IRS Code. Atax-exempt status under Section 170(b) or 509(a) is
also acceptable. The IRS letter must contain the proper name and
address of the organization, or a copy of the change notice which
has been forwarded to them.
d.A letter from the State of California stating that the organization
is tax exempt.
State the mission of the organization:
Please attach an organization chart showing Board of Directors, members,
if any, manag.ement and staffing levels.
Please include a membership list of your Board of Directors, their City of
residence, occupations, and dates of service on the Board.
.How often does your Board meet?
What. was the average attendance at Board meetings last year?
ZONING 18.32.040
CHAPTER 18.31
RESERVED*
CHAPTER 18.32
PF PUBLIC FACILITIES DISTRICT
REGULATIONS
18.32.010 Specific purposes.
The PF public facilities district is designed to
accommodate governmental, public utility,
educational, and community service or
recreational facilities. (Ord. 3048 (part), 1978)
18.32.020 Applicability of regulations.
The specific regtttations of this chapter and the
additional regulations and procedures established
by Chapters 18.83 to 18.99, inclusive, shall
apply to zl] PF public facilities districts. (Ord.
3048 (part), 1978)
18.32.030 Permitted uses.
The following uses shall be permitted in the PF
public facilities district:
(a) All facilities owned or leased, and
operated or used, by the city, the county of Santa
Clara, the state of California, the government of
the United States, the Palo Alto unified school
district, or any other governmental agency;
(b) Park uses and uses incidental to park
operation.
(Ord. 3583 §9, 1984: Ord. 3413 §1, 1983: Ord.
3064 §1 (part), 1978: Ord. 3048 (part), 1978)
18.32.040 Conditional uses.
The following uses may be conditionally
allowed in the PF public facilities district, subject
*Editor’s Note: Chapter 18.31, neighborhood
transition combining district regulations, previously
codified herein and containing parts of Ordinance No.
3512 was repealed by Ordinance No. 4016.
to issuance of a conditional use permit in accord
with Chapter 18.90:
(a) Facilities of all public utilities, as defined
in the Pubtic Utilities Code of the state of
California, and corporations or other
organizations whose activities are under the
jurisdiction of the Federal Communications
Commission or the Interstate Commerce
Commission;
(b) Any of the following uses, when
conducted on property owned by the city, the
county of Santa Clara, the state of California, the
government of the United States, the Palo Alto
unified school district, or any other governmental
agency, and leased for said uses:
(1)Airports and airport-related uses,
(2)Community centers,
(3)Day care centers,
(4)Private educational facilities,
(5)Residential care facilities, when
utilizing existing structures on the site,
(6) Business or trade schools,
(7) Outdoor recreation service,
(8) Neighborhood recreation center,
(9) Art, dance, gymnastic, exercise or
music studios or classes,
(10) Special education classes,
(11) Administrative office services for
nonprofit organizations,
(12) Retail services as an accessory use to
the administrative.~ffices of a nonprofit
organization, provided that such retail services do
not exceed twenty-five percent of the gross floor
area of the combined administrative office
services and retail services uses,
(13) Churches and religious institutions,
(14) Youth club,
(15) Other uses which in the opinion of the
zoning administrator are similar to those listed as
permitted or conditional uses,
(16) Temporary parking facilities, provided
that such facilities shall remain no more than five
years;
(17) Retail services in conjunction with a
permitted user.
1857 Rev. Ord. Supp. 6193
J. Burke Knapp
8 Arastradero Road
Portola Valley, California 94028
Nickering Knolls
Robert M. Davis Family
22 Arastradero Rd.
Portola Valley, CA 94028
February 14, ’96
William W. Fellman
Manager, Real Property
City of Palo Alto
P. O. Box 10250, 250 Hamilton Ave.
Palo Alto, CA 94303
Dear Mr. Fellm~an,
Thank you for keeping us informed regarding the status of the main house on
the Arastradero Preserve. In May ’95 the City Council voted to demolish the house
in keeping with the concept of open space and to fund the demolition process in the
’96 budget. We were surprised to be notified in October of the request for
proposals (RFP) for the lease of the main house. At the meeting of the Council,
October 10, the lease term was lengthened from ten to twenty years, and the barn
and caretaker’s house were added.
We realize that the limited access restriction on John Marthens Lane has been
addressed in the City Manager’s summary report of October 10, ’95. (Vehicular
access limited to that of a typical single family, etc.)
We appreciate your December 21 packet which included the two proposals,
The Children’s Tree House (serving deaf/hard-of-heating children) and Bay Area
Action (known as BAA, an ecological research and environmental education
group ). In each instance the proposers would renovate the houses and upgrade the
barn. Both proposals indicate multi-tenants, not filling the "single family"
qualification.
The Children’s Tree House plan mentioned future possibility of improving a
dirt road as an alternate access, but nothing specific nor have we heard of a method
to limit car trips on John Marthens Lane.
BAA detailed three distinct alternate routes through the preserve. We are left
with uncertainties as to implementation, length of time to construct, source of
adequate funding or guarantee that the completed road, some over steep terrain,
would be substantial enough to handle traffic other than the electric vehicles which
have been mentioned. There is some question as to whether major road work can
take place in the Arastradero Preserve without a full environmental impact report
and approval by Palo Alto voters. We have not been assured that upon completion
of an alternate road that Gate C would remain closed and locked for use by
authorized personnel and as a fire exit.
When we spoke with Jim Steinmetz at a small neighborhood meeting he
indicated that he was working with the City toward the altemate access idea so
perhaps some of these subjects have been discussed. He explained BAA past and
current projects. He is aware of our firm position as to John Marthens Lane.
BAA proposal includes "state of the arts" renovations to the structures, live-in
scientists and researchers, work with students, a greenhouse and public tours, an ~
organic garden and a "609 acre lab for biology research." (A quote from an article
by Don Kazak, October 13, ’95). Sections of the preserve would be divided into
research plots, experimental planting areas, plant removal plots and grazing. Even
with admitted changes in land use, hikers, bikers and equestrians would be allowed,
although some trails would be temporarily closed or re-routed, as we understand it.
Surely the prospect of all these activities and changes will require an
environmental impact report. Page 18 of the BAA proposal states, "we want to
emphasize our hope that such a report will not be necessary."
Please know that we respect the work which both The Children’s Tree House
and BAA members are doing for the Bay Area, but we are questioning whether
their goals could be better accomplished in. an urban setting where fewer obstacles
exist, such as the need to: comply with open space concepts, construct a road,
renovate three structures, solve septic problems, confront fire danger and likely
perform an environmental impact report.
With as eye to the future it seems that maintaining an irreplaceable open
space preserve, as the City Council voted to do, is more important than saving a
house.
Our gratitude to you for considering our comments since our response was
delayed.
Sincerely,
Mr. & Mrs. R. M. Davi:
cc: Miller, Starr and Regalia
EXIBIT D
CMR:165:92
March 19, 1992
HONORABLE CITY COUNCIL
Palo Alto, California
Attention: Policy and Services Committee
ARASTRADERO PRESERVE IMPROVEMENTS
Members of the Council:
Report in Brief
This report provides background information on the Arastradero
Preserve and requests Counci! to provide direction to staff as to
the future use of the improvements within the Preserve.
Backqround
In August 1969, Arastra Ltd., the owners of the Arastradero
property, applied for a Planned community zone change for construc-
tion of 1,776 dwelling units. The City denied this proposal.
During this same period of time, the City hired a consultant to
study land use and the ability of the City to provide services to
potential foothills developments.
The City Council amended the Comprehensive Plan in June 1971, to
include most of the foothills area in "Open Space...Controlled
Development." An Open Space Element for the General Plan was
subsequently adopted in April 1972. In 1972 the City also adopted
an Open space zone district which required an average of ten acres
per dwelling unit. In September 1972, Arastra sued the City
claiming $15.6 million in damages, plus interest, attorney’s fees
and costs.
Litigation proceeded for the next three years. In September 1975,
U. S. District Court Judge Robert Schnacke ruled in Arastra’s favor
that the zoning amounted to a "taking" of Arastra’s property and
CMR:165:92
that all that remained to be completed was determination and
payment of the value of the land as of September 1972. Judge
Schnacke ordered the City to purchase the land. The City faced a
value-setting tria! which was to begin in February 1976. Arastra
and City officials met several times and reached agreement out of
court to settle the suit. A settlement fee of $7,475,000 was paid
to Arastra in July 1976, and the City became the fee owner of the
property.
The City became the fee owner of what officially was named the
Arastradero Preserve. In addition to the 500 acres, the Arastra-
dero property also-includes a six-bedroom, 5,965 square foot house,
a large barn and a second, smal! two-bedroom house. A floor plan
of the main house is included as Exhibit A.
On October 5, 1981, the Council adopted Ordinance No. 3305,
dedicating 432.781 acres of the Arastradero Preserve as park land.
Ordinance 3305 provided that approximately 1 acre within the
dedicated park land, on which the main house is located, may be
temporarily used for non-park purposes on a year-to-year basis for
a specific time. Council extended the date to November 5, 1986
during lease negotiations for hoste! use (CMR:526:6).
The Council, on June 16, 1983 (CMR:363:3) directed staff to:
Activate the Arastra Park Study as a high priority study on
the Planning Division’s special studies list. This study
should proceed within a conceptua! framework of creating a low
intensity and low cost park, with emphasis on the natural and
open space amenities of the land and sensitivity to the
fragile foothill ecology. Uses planned for the park should
not duplicate those provided in urban neighborhood or regional
parks. If the Counci! wishes to entertain a different or
broader park concept, staff should be so instructed.
o Establish an ad-hoc citizens advisory committee to make
recommendations on appropriate park uses and conceptua!
locations of improvements. These recommendations should be
submitted to the Planning Commission and City Counci! by
December 31, 1983. The Council should request the following
groups to nominate one member and one alternate to serve on
the committee:
The Palo Alto Horsemen for Trails Preservation
The Committee forGreen Foothills
The Sierra Club
The Santa Clara County Inter-Governmental Council Trails and
Parks Committee
The Palo Alto Planning Commission
CMR:165:92 2
The Mayor should be authorized to appoint two members from the
public at large.
On July 23, 1984 (CMR:416:4), the Council approved the Report of
the Arastra Citizens Advisory Committee on Park Improvements and
Policies, including the Arastradero Preserve Master Plan, and
adopted a Negative Declaration for the elements in the Master Plan,
which included the operation of a youth hostel, with no guest
vehicular traffic and the maintenance of the existing barn and
stable area. On July 8,’ 1985, the Council approved a Request for
Proposal for a lease of the stable, and amended the conditions for
the hostel to al!ow 20 one-way vehicle trips per day by guests. On
August 25, 1986, after reviewing the proposed uses for the
Arastradero Preserve, Council took action to: I) continue with
plans to lease the main house to the American Youth Hostels, Inc.,
2) make $28,000 of safety improvements to John Marthens Lane, 3)
discontinue the use of the small house as a park ranger residence
and 4) close the barn and the stable. The interim lease with
tenants in the main house was terminated and the non-park use of
the main house was discontinued. Two men associated with American
Youth Hostels immediately moved into the main house rent free in
anticipation of the house becoming a youth hoste! and, more
importantly, to provide security.
On August 24, 1987 Council approved a 10-year lease of the main
house to the Golden Gate Council of the American Youth Hostels. On
September 27, 1987 adjacent neighbors filed for and were granted a
temporary restraining order preventing the use of the main house as
a hostel. The neighbors brought suit against the City and the
Youth Hostel claiming the City’s environmenta! review was inade-
quate. The Superior Court ruled in favor of the residents, holding
that an Environmental Impact Report (EIR) was required for the
project. The Youth Hostel appealed the decision. However, the
Court of Appeals upheld the Superior Court decision. In order to
resolve the issue of attorneys’ fees, the parties agreed to a
settlement.
In brief the settlement establishes the following conditions:
Prevents American Youth Hostels, Inc., and the Golden Gate
Council of American Youth Hostels, Inc., from ever having a
hostel on the Arastradero Preserve or having anyone under its
emp!oy or on its behalf from ever occupying the main house.
The gate where John Marthens Lane enters the Preserve shall be
kept locked at all times until January 2, 1994, except that
not more than four specia! events may beheld in each calendar
year prior to January 2, 1994.
CMR:165:92 3
Current Condition of the Facilities
A.Main House
The main house has been occupied by various tenants since the
City obtained the property in July 1976. It is now considered
park dedicated property and can no longer be leased out as a
residence. In anticipation of quick solution to the litiga-
tion problem, the two men remained in the house rent free as
caretakers. They are no longer associated with American Youth
Hostels. A few minor repairs have been made, but in general
the house has deteriorated. In October of 1990, a structural
pest control inspection report was made of the facility. The
contractor identified about $18,000 of structura! damage~ It
was also strongly suggested that further professional inspec-
tion of the roof, poo!, tile work, and areas that were not
easily accessible be conducted. The pool needs to be resur-
faced. Last year, City staff made a preliminary investigation
of the premises to establish an approximate idea of what would
be required to make repairs and update the facility for
possible future use. That estimate was $130,000. Staff also
obtained an estimate of what it would cost to demolish the
house and the pool. That rough estimate was $35,000°
Barn
The City inherited a tenant when it took over ownership of the
Arastradero Preserve. The tenant ran the stables and the barn
faciiity. The stable use was discontinued in favor of the
hoste! proposal in August of 1986. The barn is generally in
good condition. A new roof was put on the barn in the early
1980’s. The Parks Division currently uses the barn for
storage of park equipment used throughout the park system.
The Junior Museum also uses the barn for storage purposes.
Small House
The small house has only been occupied for a brief time during
the City’s ownership. It, too, is considered to be in good
condition. Staff had originally planned to have a park ranger
occupy this house in order to provide continuous site securi-
ty; but conflicts with various labor issues proved insurmount-
able and this proposal was dropped. In a staff report dated
April 21, 1988, staff recommended and Counci! approved the
demolition of this facility. At the time the cost of demoli-
tion was estimated to be $5,000. The actual demolition was
postponed until the John Marthens Lane litigation issues were
resolved.
CMR:165:92 4
D.Alternate Road
In CMR:426:6 and CMR:172:7, Council was also presented with
suggested alternatives to access by John Marthens Lane. The
two alternatives (Exhibit B) consisted of i) reconstructing
the Corte Madera Pump Station road and trail at an estimated
1986 cost of $350,000, or 2) improvements to an existing fire
trai! at an estimated cost of $305,000. Both alternatives
bisect the Preserve and were considered by staff to be too
expensive and inconsistent with the original intent of the
park to be a natura! preserve.
Use of Park Dedicated Lan~
In 1984, the City Attorney’s Office advised the Council on the
legal issues involved in the private use of park-dedicated City
land. The advice was given in connection with the Council’s
consideration of the Palo Alto Yacht Club’s earlier proposal to
build a sailing station at the Palo Alto Harbor. In general, a
leased facility located on park-dedicated land must be an appropri-
ate park use and provide a public benefit. The use may not operate
to the exclusion of members of the public nor interfere with the
public’s enjoyment of the park. Courts have upheld the use of
structures in parks for various purposes as long as the structure
is designed for community recreation and enjoyment and some degree
of general public access is maintained.
proposals
Staff has received several calls regarding use of the facilities.
Most of the proposed uses would not meet the park dedication
restrictions, limited use of John Marthens Lane or would require a
new road be constructed through the center of the Preserve. There
are, however, two proposals for the main house that have been
presented that staff felt may have some merit and might serve as an
alternative to demolition.
As an interim use, one suggestion is to have an employee occupy the
main house and provide all the labor that would be required to
rehabilitate the house in exchange for free rent (staff estimates
the labor cost to be about $78,000). Under this scenario the City
would provide materials required for rehabilitation at an estimated
cost of $52,000. Once the house is put back into usable condition,
the City would be faced, once again, with the issue of its
appropriate use.
The second proposal was presented to Council on January 17, 1992 by
Jim Bronson, Chairman of the Board of Advisors for the Challenge
Learning Center. Mr. Bronson suggests that the main house and the
barn be developed into an outdoor, environmentally-based learning
facility. In Mr. Bronson’s proposa! of January 17, he stated the
use would be particularly for serving youth: "The facility will
CMR:165:92 5
uhiquely provide outdoor, adventure education to populations that
currently have growing needs for it". He cited two target groups:
youth coping with serious health challenges, and students who have
a history of low success with traditional school programs. Under
Mr. Bronson’s proposal, he would rehabilitate the facilities at no
cost to the City. Specific details as to the necessity for some
degree of general public access to the house and barn have not been
discussed with Mr. Bronson, but on the surface his program appears
to be workable within the park dedication reserve mechanism.
There may be other concepts and ideas for use of the facilities
that meet all of the conditions. If Council determines it is
important to try to save the main house, given all the restric-
tions, staff could prepare a Request for Proposal (RFP) following
Policies and Procedures i-ii concerning leasing of City facilities,
to solicit additional ideas. Staff would also work with the
Attorney’s Office to ensure that the RFP would incl~de all the
legal requirements for leasing a facility !ocated on park-dedicated
lando
Environmental Assessment
Any environmental assessment would be dependent on the direction of
Counci!.
Recommendation
In summary, the City owns two houses and a barn on a park-dedicated
open space preserve with limited to no access from John Marthens
Lane. The park dedication requires that any use of these facili-
ties must be for park related purposes. Also by past Council
direction, staff has been directed to "create a low intensity and
low cost park, with emphasis on the natural and open space
amenities of the land and sensitivity to the fragile foothill
ecology.,’ Given all the restrictions, the costs and the past
Council direction, staff is compelled to recommend both the main
house and the small house be demolished.
Staff recommends that Council direct staff to i) demolish the small
house; 2) demolish the main house; and 3) retain the barn for use
by Parks Division personnel.
Respectfully submitted,
WILLIAM W. LMAN
Real Property Manager Director of Finance CityJ Manager
CMR:165:92
Related Staff Reports :CMR:355:4
CMR:614:4
CMR:I21:5
CMR:363:3
CMR:363:5
CMR:122:6
CMR:426:6
CMR:525:6
CMR:526:6
CMR:172:7
CMR:246:8
CMR:165:92 7