HomeMy WebLinkAbout1996-02-05 City Council~Ci~ of Palo Alto
Manager’s Report
TO:HONORABLE CITY COUNCIL
FROM:CITY MANAGER DEPARTMENT: Public Works
AGENDA DATE: February 5, 1996 CMR:122:96
SUBJECT:Reject all bids for a Contract to Rehabilitate the Flow Meter Station
for the RWQCP
REQUEST
This report requests that Council reject all bids received for a contract to rehabilitate a flow
meter station for the Palo Alto Regional Water Quality Control Plant.
RECOMMENDATION
Staff recommends that Council reject all bids received and direct staff to proceed with the
necessary work for a rebid.
POLICY IMPLICATIONS
This project is an equipment replacement project and has no policy implication.
EXECUTIVE SUMMARY
The subject station is a sewage inlet structure that houses the flow meter and the sewage
inflow from the cities of Mountain View and Los Altos. The flow meter, and the station inlet
and bypass gates have deteriorated. The concrete walls of the inlet structure are also
corroded and need repair. This project will result in the replacement of the flow meter and
gates, and the resurfacing of the concrete walls of the station.
The station’s broken gates are presently held in position by temporary means and need to be
repaired as soon as practicable, to minimize any risk of a flow disruption. To expedite the
repair, the bid period for this project was limited to a minimum three weeks, not including
the holidays.
The project was advertised for competitive bid in accordance with City requirements.
Invitations for bid were issued to six contractors on December 13, 1995. Specifications and
plans were also sent to the Association of Bay Area Government (ABAG) for inclusion on
their bid list on the Internet. Additional bid packages were sent to three potential bidders at
their requests. The plan holders’ list is attached as Exhibit A. A pre-bid meeting was
CMR: 122:96 Page
Five bids were received and opened on January 9, 1996. The bids ranged from $86,450 to
$144,000 as shown on the bid summary, Exhibit B. The three low bids each contain some
irregularities and are considered non-responsive.
During the bid period, additional deterioration has occurred at the meter station. The
additional repair work would change the bid structure and price of the project. These
failures, if not addressed in the specifications to be included in the re-bid, could result in
large change orders for the City.
Staff recommend that Council reject all bids. Staff will add the necessary elements to the
specifications to include the additional repair work, and modify the qualification requirements
to allow the contractors to obtain the services of a subcontractor who is qualified to perform
the work using one of several comparable processes. The specifications will also require the
contractor to accelerate the work schedule for certain critical repair work of the project. The
re-bid period will be kept short to expedite the repair.
FISCAL IMPACT
Funds have been appropriated in the FY 95-96 equipment replacement Capital Improvement
Project 39590.
ENVIRONMENTAL ASSESSMENT
This project is exempt from CEQA under Section 15301 of the CEQA guidelines.
ATTACHMENTS
Exhibit A -- Plan holders list
Exhibit B -- Bid Summary
PREPARED BY: Bill Miks, Manager RWQCP
DEPARTMENT HEAD REVIEW: ~/~- ~
GLENN S. ROBERTS
Director of Public Works
CITY MANAGER APPROVAL:
CMR: 122:96 Page 2 of 2
EXHIBIT A
FLOW METER STATION REHABILITATION
PLAN HOLDERS LIST
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°
Power Engineering Contractors
Monterey Mechanical Inc.
Pacific Mechanical Corp.
Marelich Mechanical Co. Inc.
D.W. Nicholson Corp.
GSC Construction
7..Anderson Pacific
8.Ranger Pipelines
9.Kenko Utilities
10.ABAG