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1996-01-11 City Council (8)
C ty Report TO:HONORABLE CITY COUNCIL FROM:CITY MANAGER DEPARTMENT: Community Services DATE:JANUARY 11, 1996 CMR: 102:96 SUBJECT:TERMAN COMMUNITY CENTER UPDATE REOUEST This report is a follow-up to staff’s April report (CMR 200:95) Terman Communit?" Center Advisory. Committee Recommendations. It has been prepared at Council’s request, and summarizes the status of Terman Center’s activities during the past eight months. This report is informational only and does not require Council action. RECOMMENDATIONS There are no recommendations for Council consideration. POLICY IMPLICATIONS This report is consistent with City policy. EXECUTIVE SUMMARY In April !995, Council approved staff and the Terman Community Center Adviso~ Committee’s recommendations that authorized: 1.The continuance and enhancement of a pilot program of classes and activities in rooms 33, 34 and the Library Meeting Room of the Terman Community Center through August 1997. o The expansion of programming to make full use of rooms 31 and 32, beginning September 1997. However, if by October 1, 1996, programming proved unsuccessful during the pilot program, then staff and the community will study alternative uses for the site. 3.Beginning in July 1995, performance of minor facility rehabilitation to help create a visible City presence and a desirable environmental setting. CMR: 102:96 Page 1 of 3 The continued use c evenue generated by the lease of ms 31 and 32 to offset Community Center expenditures and Council approval to carry-over and expend unused funds from the 1994/95 Terman Community Center budget into the 1995/96 budget. 5.The continuance of the Terman Community Center Advisory Committee, as a review committee and staff resource, through September 1997. Since the adoption of these recommendations, staff has implemented a program of special classes and summer camps and is beginning to work on facility improvements. Starting the Spring quarter of 1995 and running through the Fall quarter 1995, twenty-two classes have been attempted at the Terman Community Center (see attachment). The classes were selected using data collected from two community surveys requesting residents’ opinions as to the operation of the Terman Center. A broad range of classes was developed to provide a varieD’ of subjects for an assortment of ages. The classes were advertised through special flyers, press releases, neighborhood newsletters and in the City’s Enjoy_! class catalog. The program was a mix of new classes designed specifically for the Terman site and classes that have been successfully produced in other City locations. Of the twenty-two classes presented, six attained the minimum number of participants required to allow the class to continue. Two of the six classes that did occur ran at the minimum allowable number of participants. The Summer Camp Program was quite successful at the Terman Center. Two camps with four sessions each were held in rooms 33 and 34 and ran at full capacity. AdditiOnally, the Chess, Go and Model Railroad Club continued to meet regularly at the facility. Staff has also commenced implementation of a program to provide some minor renovation to the facilit~~. The exterior of the 30’s wing was painted in December 1995, using the colors and graphics scheme utilized at the adjacent Library wing. This affords a unified look to the complex and visually delineates it from the Jewish Community Center. Future renovation work will include new signage and.carpeting. Staff met with the Terman Community Center Advisory Committee on November 14, 1995 and presented a status report. After being apprised of the poor class success ratio, committee members requested that staff look into the possibility of providing classes at the Terman site through local community colleges and other education institutions on a rental basis. Staff is researching this request and will return to the committee with its findings. It should be noted that some instructors who have programmed classes at Terman are now declining to conduct future classes there. These instructors saw a decrease in attendance when they moved previously successful classes from Lucie Stern, Mitchell and Cubberley Centers to the Terman site. Using information gathered from past class successes and failure, staff will continue to look for and develop activities and programs that will generate community use of the Terman Center. Four new classes are being offered for the Winter quarter and others will be CMR: 102:96 Page 2 of 3 designed for the Spring ~ Summer sessions. Staff will also zestigate new ways to advertise the program and research additional uses for the site, and report back to Council in October 1996. There is no fiscal impact at this time. ENVIRONMENTAL ASS~ This program is not a project as defined by the California Environmental Quality Act and is not subject to CEQA requirements. Terman Community Center Activity Update (11/14/95) Prepared by: Richard James Department Head R~vie3~~!-2~-._ ,’ -------- - PAUL THILTGEN Director of Community Services City Manager Approval: JUNE FLEMING City Manager cc: Terman Community Center Advisory Committee CMR: 102:96 Page 3 of 3 Terman Community Center Activity Update 12/1/95 Clubs: The Go, Chess and Model Railroad Clubs continue to meet. Summer Camps: Two camps with four seesions each ran at near capacity. Classes in chronological order from Spring 1995 to present Class Ke_~ Beginning Computer yes Residential Remodeling yes Landscape Design no Workshop for Couples no Relaxation Class no Moving for Well-being no Moving for Well-being II no Windows for Beginners no Headache Relief Workshop no Headache Relief Workshop II no Internet for Beginners no Sushi yes Mover and Shapers (Exercise)no Celebration of Seasons no Kindermusic yes Multi-cultural music no Judo no Headache Relief no Moving for Well-being no Moving for Well-being II no Science for Preschoolers yes Science for Preschoolers II yes Classes running at a 27% success ratio. 4 participants - ran at minimum 4 participants - ran at minimum Did not meet mmimam Did not meet minimum Did not meet m~mmum Did not meet m~mmum Did not meet mlmmum Did not meet minimum (no sign ups) Did not meet minimum Did not meet m~mmum Did not meet mlmmum 12 in attendance Has shown success elsewhere Did not meet minimum 14 in attendance Did not meet minimum Has shown success elsewhere Did not meet minimum Did not meet minimum Did not meet minimum Good attendance Good attendance TO: ATTENTION: FROM: DATE: SLT~3"ECT: CITY MANAGER April 11~ 1995 HONORABLE CITY COUNCIL POLICY AND SERVICES COMMITTEE DEPARTMENT: Community Services CMR: 200:95 Terman Community Center Advisory Committee Recomrnendafions This report is a follow-up to CMR:303:94, Terman Area Community Interest Survey and Recommendations Concerning Implementation of the Terman Specific Plan. This report transmits the Council-appointed Terman Community Center Advisory Committee’s report to the Council’s Policy and Services Committee and gives staff recommendations concerning its implementation. RECOMMENDATIONS As a response to the Terman Community Center Advisory Committee’s report and to ensure the continued implementation of the Terman Specific Plan, staff recommends that Council authorize: The continuance and enhancement of a pilot program of classes and activities in rooms 33, 34 and the Library Meeting Room of the Terman Community Center through August 1997. The expansion of programming to make full use of rooms 31 and 32 beginning September 1997. However, if by January 1, 1997, programming proves unsuccessful during the pilot program, then staff and the community will study alternative uses for the site. o Beginning in July 1995, performance of minor facility rehabilitation to help create a visible City presence and a desirable environmental setting. °The continuance of using revenue generated by the lease of rooms 31 and 32 to offset Community Center expenditures and Council approval to carryover and expend unused funds from the 1994/95 Terman Community Center budget into the 1995/96 budget. CMR: 200:95 Page 1 of 13 The continuance of the Terman Community Center Advisory Committee as a review committee and staff resource through September 1997. Staff does not recommend any modifications to the operation of the Terman Library until the Library Division has completed a comprehensive Citywide study of library operations scheduled to begin later this Spring. t~OLICY IMPLICATIONS This report is consistent with City policy. EXECUTIVE SUMMARY In September 1994, City Council requested that a seven-member committee, representing the neighborhoods surrounding the Ten-nan Community Center and the Jewish Community Center, be assembled to review and make recommendations as to the future use of the Terman Community Center. The attached recommendations are the unanimous opinion of the committee and reflect their work over a six-month period. Council also directed staff to continue to create new pilot programs, promote existing City and other programs already in place, and encourage community use of the facilities. Since October of 1994, staff has developed seventeen new class offerings, relocated the Palo Alto Chess and Go clubs to the Terman Community Center, and embarked on a marketing campaign designed to give visibility to the pilot program. Staff believes that although many of the initial class offerings were unsuccessful, newer offerings are showing potential for success and recent marketing efforts have begun to show promise. To fully explore the Terman Community Center’s programming potential and to continue to implement the Terman Specific Plan, staff recommends a modification of the Terman Community Center Advisory Committee’s recommendations to allow for a gradual, two-year approach to programming and fiscal management, before deciding to use all rooms available at the Terman Community Center. FISCAL IMPACT The lease to the Mid-Peninsula Jewish Community Day School is generating $16,600 in annual revenue. Current Terman Community Center operations, at existing programming levels and excluding staff time, can be supported on this revenue, especially if unexpended funds from the 1994/95 Terman Community Center budget are authorized to be carried over and used as part of the 1995/96 budget. However, a substantial increase in programming or the need for elaborate facility rehabilitation and capital improvements may require increased funding support. ENVIRONMENTAL ASSESSMENT: This project is exempt from the California Environmental Quality Act (CEQA) under Section 15303 of the CEQA Guidelines. CMR: 200:95 Page 2 of 13 ATTACHMENTS: Attachment A: Proposed Timeline Attachment B: Specific Activities Discussed Pilot Program 1994/95 Miscellaneous Fliers and News Release cc:Members of the Terrnan Community Center Advisory Committee Sandy Blovad, Jewish Community Center Prepared by: Richard James, Community Services Department Head Review: City Manager Approval: Director of Community Services ,~3-~NE iFLEM~G~ ~ty Manager CMR: 200:95 Page 3 of 13 Manager’s Rep r SURJECT:TERMAN COMMUNITY RECOMMENDATIONS CENTER ADVISORY COMMITTEE RECOMMENDATIONS As a response to the Terman Community Center Advisory Committee’s report and to ensure the continued implementation of the Terman Specific Plan, staff recommends that Council authorize: The continuance and enhancement of a pilot program of classes and activities in rooms 33, 34 and the Library Meeting Room of the Terman Community Center through August 1997. The expansion of programming to make full use of rooms 31 and 32 beginning September 1997. However, if by January 1, 1997, programming proves unsuccessful during the pilot program, then staff and the community will study alternative uses for the site. 3. Beginning in July 1995, performance of minor facility rehabilitation to help create a visible City presence and a desirable environment~ setting. The continuance of using revenue generated by the lease of rooms 31 and 32 to offset Community Center expenditures and Council approval to carry over and expend unused funds from the 1994/95 Terman Community Center budget into the 1995/96 budget. 5.The continuance of the Terman Community Center Advisory Committee as a review committee and staff resource through September 1997. Staff does not recommend any modifications to the operation of the Terman Library until the Library Division has completed a comprehensive Citywide study of library operations scheduled to begin later this Spring. BACKGROUND The Terman School Site was used as a middle school Until the 1977-78 school year, at which time the City aquired the site. Subsequently, through the efforts of the City of Palo Alto, the Palo Alto Housing Corporation, the Jewish Community Center and citizens of the nearby area, a Specific Plan for the Terman School site was adopted to implement, in part, the City’s Comprehensive Plan. As a result of the Terman Specific Plan, housing was constructed on part of the site, the Jewish Community Center leased a number of buildings to run a community CMR: 200:95 Page 4 of 13 center, a large parcel of land was retained and preserved as open space available for the recreational use of the public, and the City established the Terman Library. The library occupies one wing on the Terman site. The balance of the site was to be used for City-run programs. Due to lack of funding and the failure of many early programs to attract enough participants, the 30’s wing of the Center remained mostly vacant until 1992. In 1992, a use permit was given to the Mid-Peninsula Jewish Community Day School to lease two rooms of the five rooms that make up the 30’s wing. During use permit hearings, Terman area residents voiced their concern over the lack of programs and activities in the 30’s wing, as called out by the Terman Specific Plan. At the August 10, 1992 City Council meeting, Council referred the matter of implementation of the Terman Specific Plan to the Policy and Services Committee. Council also earmarked rental revenue from the Mid-Peninsula Jewish Community Day School lease to offset Terman Community Center expenditures. This allowed funding for a 1993 interest survey conducted in the southwestern portion of Palo Alto. The survey ascertained the type of activities and programs that would be supported at the Terman Center. Subsequently, the Mid-Peninsula Jewish Community Day School reapplied and was granted a use permit allowing them to lease rooms 31 and 32 through August of 1996. In giving direction after reviewing CMR: 303:94, Terman Area Community Interest Survey. and Recommendations Concerning.....Implementation of the Terman Specific Plan, Council requested that a seven-member review committee be formed to make recommendations to staff and Council regarding Terman Center facilities and programs. The committee was to be made up of Terman area residents and one member representing the Jewish Community Center. The attached report, from the Terman Community Center Advisory Committee, complies with Council’s request and contains the work of the Committee over the past six months. Terman Community Center Background Summary. 1979 Terman Middle School closed 1980 Terman Specific Plan written 1982-90 Jewish Community Center and Terman Library completed 1992 Use permits issued to Mid-Peninsula Jewish Community Day School Council refers implementation of Terman Specific Plan to Policy and Services Committee Council earmarks Mid-Peninsula Jewish Community Day School lease revenue for Terman Center operations 1993 Terman Center interest survey conducted CMR: 200:95 Page 5 of 13 1994 1995 Mid-Peninsula Jewish Community Day School use permit extended to August 1996 Council requests Terman Community Center review committee be created Council requests Recreation Division to implement a pilot program of classes and activities at the Terman Community Center Terman Community Center Advisory Committee submits recommendations regarding future use of the Terman Center POLICY IMPLICATIONS This report is consistent with current City policies. DISCUSSION The "Commentary" section of the Terman Community Center Advisory Committee’s report is divided into a number of subtopics. The following is staff’ s discussion regarding these subtopics and contains additional background information supporting staff’s recommendations. Historical Background Staff agrees that a complete effort to implement the Terman Specific Plan with regard to operating a Community Center has not been fully developed. Although a number of efforts were made during the mid-1980’ s, most of them failed due to lack of participation. Funding limitations also played a role, and a complete program of classes and activities was never fully developed. Staff is recommending continuing a pilot program of classes and activities culminating in a fully developed Community Center program. Step-Wise Process Beginning in 1994 the Recreation Division, at the direction of Council, began a pilot program of classes and activities in the Library Meeting Room, and in rooms 33 and 34. Classes were developed using the survey information provided in the 1993 Terman Interest Survey and from a more recent survey conducted by the Terman Community Center Advisory Committee. A summary of the program follows: Terman Center Pilot Program 1994/95 Class Disposition Autumn 1994 Beginning Computer Class Flower Arranging Science for Preschoolers Junior Detectives Completed with low enrollment Enrollment below minimum Enrollment below minimum Enrollment below minimum CMR: 200:95 Page 6 of 13 Winter 1995 Beginning Computer Class Dinosaurs Relaxation - Where are You Going Science for Preschoolers Residential Remodeling Spring Forward Together - Couples Class running with low enrollment Enrollment below minimum Enrollment below minimum Expected to complete Expected to complete Expected to complete Spring 1995 Internet 101 How Do You Relieve Headaches Sushi Madness Moving for Well-being Landscape Design Beginning Computer Class Plant Growing for Kids Pending Pending Pending Pending Pending Pending Pending Summer 1995 Summer Camps Sold Out Ongoing Programs Palo Alto Chess Club Palo Alto Go Club Although many of the pilot program’s initial class efforts were unsuccessful, more recent efforts have met with success. Marketing efforts are slowly paying off, and more residents are becoming aware of the Terman Community Center. Staff believes that a slow, step-wise approach to programming a Community Center is a logical way to proceed. It allows for some experimentation in programming to determine which classes and activities will be potentially successful, and it allows for "seed" funding with revenue generated by the Mid-Peninsula Jewish Community Day School lease. Dissemination of Community Center Program Information Marketing efforts to encourage community participation in the pilot program have included the insertion of a new section into the ENJOY Catalog; dedicated to Terman Center activities, printing a class program flyer that was distributed to approximately 2,000 residents surrounding the Center; posting individual class flyers at City facilities; and sending press releases to local media. Current efforts include the development of seven new classes scheduled for Spring and Summer, a flyer marketing these classes for distribution to southwest Palo Alto, press releases and continued listings in the ENJOY Catalog. (See attached marketing document for details.) Staff will continue, with the support of the Terman Community Center Advisory Committee, to use the above mentioned marketing tools and-develop new marketing vehicles to bring public attention to the activities at the Terman Community Center. CMR: 200:95 Page 7 of 13 City Presence on the Terman Site The Terman Community Center is composed of two wings of the old Terman Middle School. Wing 20 contains a library, restrooms, and a meeting room. Wing 30 is composed of five classrooms and two restrooms. Current room use is as follows: Wing 20:Terman Library Paperback book collection with access t o f u 11 circulation. Houses library offices, Friends of the Library meeting space, and collection. Meeting Room Programmed by Recreation Division with rentals, meetings and classes. Wing 30:Rooms 31 & 32 Leased by the Mid-Peninsula Jewish Community Day School. Rooms 33 & 34 Programmed by City with clubs, meetings, classes, summer camps and other activities. Room 35 Used by the Model Railroad Club Restrooms Scheduled for A.D.A. upgrading in 1995/96. The only upgrade to facilities has taken place in Wing 20. The rooms that comprise the Library and Meeting Room are well lit, comfortable, and aesthetically pleasing. The rooms contained in the 30’s wing have not been upgraded. Although these rooms are heated and have adequate lighting, they are aesthetically unappealing and are in need of paint, draperies and signage. These rooms also have limited uses. For example, they would be inadequate for exercise or dance programs, because they do not have the correct type of flooring, nor do they have adequate resources for art activities. It should also be noted that a fundamental difference that separates the Terman Community Center from its counterparts, the Lucie Stem Center and the Mitchell Park Community Center, is that there is no regular supervision of the facility. Terman Community Center is merely a group of rooms with no public entrance, office or lobby that allows public access. When classes or activities take place, hourly staff is assigned to unlock doors, monitor activities and then lock the room again at conclusion of the activity, thus making the Community Center inaccessible to the public during most hours of the day. The Terman Community Center Advisory Committee report recommends that the City create a "visible City presence" on the Terman site that will enhance the likelihood of success. Staff agrees that because of the Terman Center’s proximity to the Jewish Community Center, a new paint scheme and new signage would be appropriate ways to enhance the Center’s visibility. CMR: 200:95 Page 8 of 13 Librar~ As called for by the Terman Specific Plan, a Library was placed into service in the 20’s wing of the Terman Community Center. It’s operation and collection was specified by the Terman Specific Plan and the City developed the Library’s operation using the Terman Specific Plan as its guide. One key recommendation of the Terman Community Center Advisory Committee is to expand and improve the Terman Library, making it more inviting and useful to the residents of Palo Alto. In just a few months, the Library Division will begin a comprehensive study of library services in the City of Palo Alto. That study will make recommendations that could change or augment the level of library services throughout the City. Consequently, staff is not making recommendations at this time regarding changes to the Terman Library. _O_perational Costs Staff believes that the revenue generated through the lease with the Mid-Peninsula Jewish Community Day School is adequate to operate the Terman Community Center through August 1997. If lease revenue is lost at that time, due to expiration of the use permit, then another source of funding must be identified. (For more detailed information, see "Fiscal Impacts" on page 9 of this report.) Capital Improvements Using the funding from lease revenue, approximately $18,t~30 will be available for capital improvements during the 1995/96 and 1996/97 budget years. This amount is adequate for minimal improvements such as paint and some signage. Any improvements costing more than $11,000 will require other funding sources. Mid-peninsula Jewish Day School Staff agrees that not only does the Mid-Peninsula Jewish Community Day School provide a community service, but also that the revenue associated with the lease of rooms 31 and 32 is integral to funding the continuation of a pilot program at the Terman Community Center. Providing that the Jewish Day School wishes to stay in their present location, staff recommends extending the use permit and lease with the School through August 1997. Model Railroad Club The Terman Community Center Advisory Committee’s report recommends allowing the Model Railroad Club to continue to use room 35, until such time that the Terman Community Center would require use of the room for programming. Staff agrees with this recommendation. The Model Railroad Club provides a one-of-a-kind activity for Palo Alto residents; and staff agrees that it should continue to occupy room 35 until such time when space is needed for increased programming. CMR: 200:95 Page 9 of 13 Co-sponsorshi~ Staff agrees that an integral part of any Community Center occurs through the co-sponsorship of activities. The Model Railroad Club, the Palo Alto Chess Club and the Palo Alto Go Club receive free use of City space; and they all represent co-sponsored activities that provide a community service and bring vitality to the Terman Community Center. Staff recommends that various other types of co-sponsored arrangements be developed and implemented, including co- sponsorship arrangements with the JCC. (Note: Co-sponsorship arrangements can take many forms. Other possibilities include agreements that share revenue and cost or that provide the community great value at little cost to the City. Each agreement is treated individually and provides benefit to both parties.) Specific Activities Many of the Terman Community Center Advisory Committee’s programming suggestions have already been implemented in the development of a pilot program of classes and activities for the Terman Community Center. Staff will continue to use the ideas generated by the Terman Community Center Advisory Committee as it plans for future development of the pilot program. With regard to the development of new activities, one area that deserves further study is the proximity of the Jewish Community Center (JCC) to the Terman Community Center. The JCC already programs an annual schedule of classes, workshops, clubs and recreational activities. ¯ Most of the activities at the JCC are open to the public, who pay slightly higher rates than members of the JCC. A significant issue with regard to the proximity of the JCC is that of competition and duplication of programs. Since the JCC offers a full array of classes and is open to the public, should the Terman Community Center run programs that are in direct competition? It is staff’s belief that classes and programs can be found that do not directly duplicate efforts of the JCC’s ongoing program, and that the JCC and City staff could work cooperatively to plan programs that offer the community a wider variety of classes than is presently available. ALTERNATIVES None identified at this time. FISCAL IMPACT The Terman Community Center pilot program can operate on available funds provided that: 1994/95 Terman budget unused funds be transferred into the 1995196 budget. Revenues generated from the lease of rooms 31 and 32 continue to be used to offset expenditures. CMR: 200:95 Page 10 of 13 This will guarantee the minimal amount of funding necessary to supervise operations and supply minimal funding for facility rehabilitation. Budget projections for 1995-97 are as follows: ..!995/96 Revenues ’94/95 Carry Forward $22,000.00 Budget surplus Lease revenue Lease - Jewish Community .Day School TOTAL $16,600.00 $38,600.00 1995/96....Projected Expenditures Temporary Staff Custodial Trash collection Marketing/Advertising Capital Improvements TOTAL $7,000.00 8,000.00 1,125.00 4,000.00 18,475.00 $ 38,600.00 On-site supervision Contracted service Dumpster Flyers, mailings, events, etc. Painting, signage, etc. 1996/97 Revenues Lease revenue .! 6,..600.00 TOTAL $ 16,600.00 1996/97 Expenditures Temporary Staff $ 7,000.00 Custodial 8,000.00 Trash collection 1,200.00 Marketing/Advertising 400. O~ Capital Costs _0 TOTAL $16,600.00 On-site supervision Contracted service Dumpster Flyers, mailings, etc. General maintenance The Terman Community Center could successfully operate within the above-mentioned budget parameters until September 1997, when lease revenue could stop. The following summary outlines expected revenue and cost flow over the next three years. CMR: 200:95 Page 11 of 13 Summary_ of Yearly Revenue and Expense Projections 95/9...__.___6.6 96/97_97/98 Revenue $38,600 $16,600 $0 Expenditures (Excluding full time staff) Hourly Staff $ 7,000 $ 7,.000 $ 13,000 Custodial 8,000 8,000 10,000 Garbage Collection 1,125 1,200 1,300 Advertising/printing 4,000 400 1,000 Capital Costs 18 475 0 ~ Total Expenses $ 38,600 $16,600 $33,300 Net Cost (excluding full time staff):$0 $0 $33,300 Lease Revenue If rooms 31 and 32 are no longer generating lease revenue, a new revenue source will need to be found to continue operations. Possible sources include the City’s general fund, grant funding, rental/class income, or a combination thereof. Staffing a. Once the Center is in full operation (using all available classrooms), costs for on-site staffing could increase to approximately $13,0~ per year for night and weekend coverage. No Regular, full time staff members will be impacted with increased programming, administrative and supervisory load. At current operation levels, staffing is split between Recreation Division staff members at the following rates and is costing the City approximately $15,940: Supervisor: 10% of time used in marketing, program coordination, liaison to Terman Committee and administrative. Program Assistant: 5 % of time scheduling and renting. Coordinator: 10% of time programming classes. Custodian: 5 % of time maintaining Rooms 33 ad 34 Further impacts to staff time will have to be studied to determin how best to fund and appropriate the work load. CMR: 200:95 Page 12 of 13 Custodial ....Costs Current cost for contract,.., custodial services is $5,500 annually, his service covers only the Library Meeting Room and one rest_room attached to wing 30. There will be increased costs, as much as $6,000 annually, associated with custodial upkeep of rooms 31 - 35 and one additional restroom. Interior Capital Improvement Costs: Increased costs will incur for the purchase of equipment and facility rehabilitation as the additional classrooms come on line. Approximate costs would be $4,000 per classroom. (Rooms 33 and 34 have been outfitted with funding from the 1994/95 Terman Center budget.) There may also be increased costs associated with the project if the function of the rooms were changed. For example, a wooden "sprung" floor may have to be constructed if a room were to be used for aerobic exercise, or changing a room into an art studio may require the installation of appropriate lighting, plumbing and ventilation. Facility. Capital Improvement Costs Additional costs will incur if there is any substantial facility rehabilitation or new construction. (E.g., relocating the Library’s main entrance or upgrading rest room facilities.) ENVIRONMENTAL ASSESSMENT There is no evidence that an Environmental Assessment is necessary. However, Jewish Community Center, Terman Library and Terman Center parking may be impacted as programming increases at the Center. STEPS FOLLOWING APPROVAL i. Develop and implement program and marketing efforts for Fall of 1995. .2.Develop a facility rehabilitation plan and begin implementation as soon as possible. Open the use permit process to allow the Mid-Peninsula Jewish Community Day School to continue to lease rooms 31 and 32 from September 1996 through August 1997. Develop plans for using rooms 31, 32 and 35, should the pilot program prove successful. CMR: 200:95 Page 13 of 13 At .chment A re: Proposed Tim~_±ne Based upon information available as of the time of the Committee’s report, the following is the Committee’s proposed timeline for the development of the Terman Community Center: March June, 1995 Terman Community Center pilot programs to continued to be offered by the ROSS Division (two programs are currently being given and more are intended to be offered later this spring) Summer, 1995 Rooms 31-34 of Wing 30 to be used for summer day camp; room 35 to continue to be used for the Model Railroad Club September, 1995 Jewish Day School required under its current Use Permit to present moving plans to the Zoning Administrator; or, at its election, can ask for a one-year extension of its current Use Permit and lease from September, 1996 through August, 1997 September, 1995 June, 1996 Fa!l, winter and spring programs to be offered in rooms 34 and 35 of Wing 30; room 35 to continue to be used for the Model Railroad Club Summer, 1996 Rooms 3!-34 of Wing 30 to be used for summer day camp; room 35 to continue to be used for the Model Railroad Club August, 1996 Jewish Day School required to either vacate rooms 31 and 32 under its current Use Permit or to acknowledge obligation to vacate rooms 31 and 32 when its extended lease expires August, 1997 September, 1996 - June, 1997 Fal!, winter and spring programs to be offered in rooms 34 and 35 of Wing 30; room 35 to continue to be used for the Model Railroad Club Summer, 1997 Rooms 31-34 of Wing 30 to be used for summer day camp; room 35 to continue to be used for the Model Railroad Club August, 1997 Jewish Day School vacates rooms 31 and 32 of Wing 30 and, if needed, Model Railroad vacates room 35 September, 1997 June, 1998 Fall, winter and spring programs to be offered in all rooms of Wing 30 of the Terman Community Center by the ROSS Division Attachm~ ¯ B re: Specific Activities Discussed The Committee discussed any number of Activities (i.e., activities, classes and programs) that could prove desirable and useful at the Terman Community Center (the "Center") Initially, the Committee focused on specific Activities, influenced by the survey that was circulated and returned in late December. Later the Committee realized that it would be best to allow City staff greater discretion in selecting specific Activities to offer. There is, nonetheless, a desire to provide Activities of wide general interest, those that have proved to be popular at other community centers, and those that were thought might be especially useful in exposing the Terman Center to the entire Palo Alto community. It is with this in mind that we provide the following listing of specific suggestions for Activities to be offered at the Center: (!classes of general community interest, and other hands-on activities, that have a proven track record of success, e.g., art classes, camps, ceramics, cooking, sewing, woodworking; (2 classes of topical interest that are likely to be we!l attended, e.g., computer use for novices, use of the Internet, earthquake preparedness and emergency planning, addressing and working with City Counci!, City Boards and City Commissions, and understanding City Hal!; health and fitness programs, where class time at the Center is combined with use of other (e.g., gym, athletic fields, tennis courts) facilities on the Terman site, either during the City’s exclusive time allocation under the Terman Specific Plan or in conjunction with the JCC during time allocated to the JCC under the Specific Plan (e.g., organized leagues and drop-in sports in the gym coupled with classroom instruction in the Center rooms); 4 clubs or organizations that need regular meeting space, e.g., the existing Chess and Go clubs, the Model Railroad Club, community groups, neighborhood associations, an acoustic music studio (subject, of course, to the requirements of the Pa!o Alto Noise Ordinance, the Terman Specific Plan, and any Use Permit), provided that such "regular" usage does not preclude the use of such rooms for other desired Activities; a factor currently inhibiting community use of the meeting room is the hourly rental charge - policies and rates for such use need review and adjustment during the Center’s start-up phase so as to encourage, not discourage, use of the Center’s facilities; 5)special interest groups that need meeting space for a specific time period, but not necessarily on a long-term basis (this Committee is an example of such a need, PAComnet is another); 6)lecture series or special lectures for smaller groups, which could be City-sponsored or co-sponsored with other organizations, such as the JCC; and (7)exhibits and displays, either in a separate room, or as part of the overall site, e.g., sculptures and outdoor art dispersed around the site; a room reserved for art exhibits or displays; overflow exhibits from the Pacific Art League, artists at Cubberly, the Museum of American Heritage. P~LOT PROGRAM 1994/95 TERMAN COMMUNITY CENTER .Class Autumn 1994 Beginning Computer Class Flower Arranging Science for Preschoolers Junior Detectives Winter 1995 Beginning Computer Class Dinosaurs Relaxation - Where are you going.. Science for Preschoolers Residential Remodeling Spring Forward Together- Couples Spring 1995 lnternet 101 How Do You Relieve Headaches Sushi Madness Moving for Well-being Landscape Design Beginning Computer Class Plant Growing for Kids Summer 1995 Summer Camps On Goin rg._~ Palo Alto Chess Club Palo Alto Go Club Model Railroad Club Mobile Recreation Van Facility rentals Disposition Completed with low enrollment Enrollment below minimum Enrollment below minimum Enrollment below minimum Class running with low enrollment Enrollment below minimum Enrollment below minimum Expected to complete Expected to complete Expected to complete Pending Pending Pending Pending Pending Pending Pending Sold Out And You’ll Find i’~ Happening at ~he City of Pa]o Alio’s City,. 2aloAlto Department of Communi~ Sero~ces NEWS RELEASE 10/19/94 FOR IMMEDIATE RELEASE CONTACT:Richard James (415) 329-2581 Space & Sd~ces Division "VVINTER/SPRING CLASSES ANNOUNCED FOR THE TERMAN COMMUNITY CENTER During the coming winter and spring months the City of PaiD Alto is presenting a variety of classes and programs at the ciw-run Terman Community Center located at 655 Arastredero Rd. adjacent to the Jewish Communiw Center. These classes contain a diverse range of subjects for al! ages and are open to all residents. To register for these classes please see the information contained in the December 7 issue of the Enjoy Cam!og found in the Pub d!~ We~_.:~v or cal! PaiD Ako Recreation at 329-220!. In addition to the below-lis~ed classes the Terman Communiw Center wi!l continue to host the Palo Alto Chess Club, the Palo Alto Go Club, the Model Railroad Club and the Mobite Recreation Van. Here’s just a partial list of what to e.\~ect in the coming mon:hs: Beginning Computer Class Curious abou~ computers? "~Van; ~o get over computer fear? This hands-on class will cover eveD~ching from the on-off switch to "WINDOWS. Session: 4 classes, 2/15- 3/8. Fee: 574. Manifest Your Goals for 1995 Participants will be invited to took at their lives and reflect on areas that are wor’king and those that are not. In conjunction with more traditiona! cognitive goal-setting processes, imageD’ wil! be used to access the intuitive awareness of areas of one’s life that need attention.Diane Escoffon, Ph.D. Session: 3 classes, !/17- 1/31. Fee: $40. Residential Remodeling Viole McMahon, local AIA Architect, will discuss the entire remodeling process, step by step, and will help you find answers to the most common problems dealing with home remodeling. Session I: 4 classes, 2/8 - 3/1 . Fee: $40. Session II: 4 classes, 4/26 - 5/i7 . Fee: $40. Lude Stm-n C~nt~ 1305 Niiddlefidd Road Palo Att~, C__4~942~01 415.329, 2261 415.321.5612 Fax City 2aloAlto Department of Community Sermces Space & ~c<im’,ces Di~ion Self- Acupressure You will learn a series of self-massage and acupressure points that can be integrated into your daily life at work or at home. Acupressure points that will be emphasized are points that create energ’y or are used for common complaints. Instructor: Diane Escoffon, Ph.D. Session: 1 class, 4/20. Fee: $30. Spring Forward Together: A Workshop for Couples Empowering exerdses will assist you in clarif-ying your goals as a coupte and developing a plan to actualize them. You will learn how to integrate your !ogical and intuitive processes to create your desired results. Insmactors: Diane Escoffon, Ph.D. and Lewq~s E. Connor, D.C. Session: 2 ctasses, 3/21 - 3/28. Fee: $40 per couple. Where Are You Going to Live When Your Body Wears Out? If you’re s~ressed at work and fatigued at home, it’s rime for you to relax, renew your energ~y, and find some peace of mind with these easy and subr_le techniques. Insr_~uctor: Dr. Lewis Connor. Session I: 3 classes, !/17 - 1/31. Fee: $30. Science for Preschoolers and Parents .Join us for ~veeks of science exploration. We’l! do chemistry e.-~eriments, find out about physics, and learn abou~ animals. \,Ve’LI do a litde of ever?~hing as we discover fantastic facts about science. Parents are required to attend. Session: 4 classes, 1/20 - 2/10. Fee: $20. Session: 4 classes, 3/30 - 4/27. Fee: $25. No class 4/i3. Lude S Ve.m C~nter 1305*~dd]efield Road PNo Alto, C_4 94301 415.329.2261 4i5.321.56!2 Fax MOVING FOP, WE _LbBI NG - A .comfortablepaced .workout designed topr0vide proper body alignment,musclestrength, flexibility,-and all e~ier.feeting wellness ~nd satisfaction.~.Wear comfor{abte clothing,, bring a mat.and han~llweights~ ,~nd let’s-ge~ goln.g! Instructor: Al~ia . Loeffter. (maximum 20) - T;:’rh, June 1-3ufy "~ I 10:~:11:so I T~r~p ILbrary.c~if. " erence room ]. $46 T~, 33% Ju~y t~8-#~ug 24 I 10:30-!.1:30 I’:Terman.library ¢onfe~nce room ] $46.- . DESIGN AND-IN.ALL YOUR.OWN Thisclass will"walk you thr0ugh.all aspects ~ Creating a l~ndscape: Topics include p!ant selection, materials,.irrigation, - Jnstallation and contra.Ctor iss0es: Be prepared to spend three. ¯ informatJon.,fitled Saturdays with.{he owner of. Kdstine. lverson Designs, a csnsultation, an~:land~pe design company in . Palo-Alto. You .will-.beab!e to d~sign your ow~home. ~andscape .withthe help .of.a professionaLInstructor, Kdstine Iverson. i.. -. ~Want to hop.on the lnfon’nation Higl~way with everyone else? ~.- Then Intemet 1.01isfor you! It is a basiciritroduction to The ~1 ntemet,- covedng the concepts Of wh~t the tntemet is, how it is ....-.run, and.wb~t you can do. with it. You-Wilt learn about diffe#en[¯wa~vs you can access The Internet, andthe .limitations .and " advantages of-each means of access-. " " ¯ " -:Sa~,:May 13 & 20 -L 1~4:.30 p~ ] Temlan library c~. nfet~nce roOm I $T7,. {Additional $5 materials fee is ~ue to the instructor in.class) -.. . ¯ - ;" cmrof DURING THE CO/k~NG MOt~TF-IS CiTY OF PALO A~TORECR~ATION ¯Palo AIi~o. ~-FRSSEt’~tNG A"VARI~TY.O.F CLASSES AND PRO(~RAMS ,~T THE ¯TERMANCOMMJJNfT’( CENTER. LoCAT£D ADJACE.N’T ~[O THE ¯ -. ’JEWISH CO~UN~ C~NTE~ ~T 6~ ARAST~AgE~O R6A[~N " PAL~)’ ALTO ~OR REGISTRAT[©N’JNFORMATION P!.EASE’CA[L