HomeMy WebLinkAbout1997-11-17 City Council (27)City of Palo Alto
City Manager’s Report
TO:HONORABLE CiTY COUNCIL
FROM:
DATE:
CITY MANAGER-
NOVEMBER 17, 1997
DEPARTMENT:’PUBLIC WORKS
CMR:466:97
SUBJECT: *REJECTION OF THE SINGLE BID
PROCUREMENT FOR THE PALO
IMPROVEMENT PROJECT (CIP-19624)
RECEIVED FOR SAND
ALTO GOLF COURSE
RECOMMENDATIONS
Staff recommends that Council:
Reject the single bid received for the Palo Alto Municipal Golf Course Improvement
Project to furnish, deliver and stockpile sand material for the City of Palo Alto Golf
Course.
2. Direct staff to revise the project scope and rebid the project.
POLICY IMPLICATIONS
Approval of this action does not represent any changes to existing policies.
in accord with the adopted Golf Course Master Plan.
The policy is
DISCUSSION
Project Description
In May 1995, Council approved the Golf Course Master Improvement Plan and Site
Design Application for Golf Course Improvements (CMR:248:95). The sand procurement
contract is part of the Master Improvement Plan and includes the furnishing, delivery and
stockpiling of 92,000 tons of sand, for sand capping five fairways and various tees which
will be constructed in 1998. The sand provides a growing medium for the grass root
system.
Originally, the sand procurement was included in the construction documents for the Golf
Course improvements. To provide staff with the assurance of the availability of the large
amount of sand (92,000 tons), needed for the improvements, and to provide the greatest
flexibility in bidding and construction scheduling, the procurement was developed as a
separate bid package for the Golf Course improvements.
CMR:466:97 Page I of 2
Bids were opened on October 21, 1997. One bid of $1,992,720 was received and is
$492,720 over the construction estimate~of $1,500,000. The consensus of contractors who
took out bids but chose not to bid was that they were currently too busy with other
projects, and there was confusion over the availability of locally supplied sand.
Due to the excessive difference between the low bid and construction estimate, staff
recommends rejecting all bids. In response to contractor’s comments, staff is changing the
gradation properties of the sand specifications to allow for more local sand suppliers to bid
the Project. This change will not sacrifice the design and should lower the cost of the
project to the construction estimate and provide for more competitive bids.
The first bid of the sand procurement was scheduled early enough to allow rebidding
without affecting the Golf Course Improvement Project scheduled to begin in March 1998.
The delivery of sand will be sequenced into this construction schedule. Delivery of sand
will begin in April and continue through July 1998.
FISCAL IMPACT
There is no fiscal impact.
ENVIRONMENTAL ASSESSMENT
Council approved a Mitigated Negative Declaration for this project in May
(CMR:248:95).
1995
PREPARED BY: John Carlson, Acting Assistant Director, Public Works Department
DEPARTMENT HEAD REVIEW:
GLENN S. ROBERTS, Director
Public Works Department
PAUL THILTGEN , Director
Community Services Department
CITY MANAGER APPROVAL:
E~’iLY H~ARRISON "
Assistant City Manager
CMR:466:97 Page 2 of 2