HomeMy WebLinkAbout1997-11-13 City Council (8)City of Palo Alto
City Manager’s Report
TO:HONORABLE CITY COUNCIL
ATTENTION: FINANCE COMMITTEE
FROM:
AGENDA DATE:
CITY MANAGER
NOVEMBER 13, 1997
DEPARTMENT: ADMINISTRATIVE
SERVICES
CMR:451:97
SUBJECT:1996-97 YEAR-END CAPITAL IMPROVEMENT PROJECTS
STATUS REPORT
This is an informational report and no Council action is required.
EXECUTIVE SUMMARY
This report provides the Finance Committee with information on the status of the City’s
Capital Improvement Program (CIP) projects as of the end of the fiscal year 1996-97. In the
attached matrix (Attachment A), all City departments have submitted -information on their
projects and commented on any issues which might cause a change in the scope or timing of
the projects. Information in this report will keep Council abreast of progress on all CIP
projects open as of the beginning of the fiscal year and on those projects which have been
added or completed during the fiscal year.
The attached matrix categorizes CIP’s into minor projects (projects which can be completed
within a one-year period) and multi-year projects (projects which have multi-year budgets
and/or complex implementation schedules with identifiable phases). The project status
portion of the matrix identifies the phase the project is in-at year-end. Information on phases
gives Council a perspective on how much progress has been made on a project. Three
distinct phases have been utilized, as follows:
CMR:451:97 Page 1 of 3
Phase:
Pre-Design
Design
Construction
Activities:
o Preparation of feasibility study
o Development of a master plan
o Definition of project scope
o Preparation of Environmental Impact Report
o Hiring a design consultant
o Completionofproject design
o Soliciting bids or proposals
o Acquisition of major equipment
o Installation
o Implementation of a project
The comments section of the matrix provides Council with information clarifying the status
of certain projects. In general, the comments column will be blank for projects which are on-
track and progressing as planned.
In the attached matrix, projects are listed by department for the General Fund and by fund
for the Enterprise and Internal Service Funds. Within each department or fund, the projects
are ordered by project number, which includes the year of Council approval (year of approval
is shown by the second two digits of the 5-digit project number or the first two digits 0f4-
digit project numbers). The matrix also includes information on the total or accumulated
budget for projects, the remaining budget as of the beginning of the fiscal year, and the fiscal
year expenditures, through June 1997, including commitments (encumbrances). It is
important to note that the total or accumulated budget was not readily available for a number
of multi-year Enterprise Fund projects.
The matrix does not include "continuous" projects. These projects, such as water meter
replacement, have no definitive beginning or end dates and receive ongoing funding to reflect
continuing replacement cycles or commitments. During fiscal 1996-97, progress has been
made on all of the City’s "continuous" projects; a listing of the projects is provided for
Council’s reference (Attachment B).
At year-end, all completed CIP’s.were closed and the remaining balances transferred to the
Budget Stabilization Reserve for General Fund projects; and for Utility Fund projects, to the
appropriate Rate Stabilization Reserves.
CMR:451:97 Page 2 of 3
ATTACHMENTS
Attachment A: Year-end Capital Improvement Projects Status Matrix
Attachment B: List of Continuous Projects
PREPARED BY: Tony Sandhu, Senior Accountant
DEPARTMENT HEAD APPROVAL:
Me~-is~a Cavallo
Acting Director -
Administrative Services
CITY MANAGER APPROVAL:
Emil} Harrison
Assistant CRy Manager
CC: n/a
CMR:451:97 Page 3 of 3
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ATTACHMENT B
List of Continuous Projects
Administrative Services
18614
19618
Financial Database Upgrade
GIS Application
Community Services
18617
19415
Art in Public Places
Park Facilities Improvements
Public Works
Gen~mlFund
18903
18971
18670
18822
19018
19101
19309
Sidewalk Improvements
Street Improvements (Utility Users Tax)
Street Improvements (Street Improvement Fund)
Computer Aided Map
Cubberly Building Code Modification
Tank Investigation and Removal
ADA Compliance
Storm Drainage Fund
8870 Collection System Improvements
Utilities
Electrical Fund
8928
8930
8931
8938
8944
9354
Underground Improvements, customer design and connection services
Traffic Signals
Communications System Improvements
Substation Protection Improvements
Substation Facility Improvements
Street Light Replacements
Water Fund
8013
8014
8015
8016
Water System Extensions
Service & Hydrant Replacements
Water Meters
Water Main Replacements
Wastewater Collection
8O20
8021
8022
9173
Sewer System Extension
RWQCP Plant Equipment Replacement
RWQCP System Flow Metering
Sewer System Rehabilitation and Augmentation
Gas Fund
8047
8018
8019
Gas System Extensions
Gas Main Replacements
Gas Meters & Regulators