HomeMy WebLinkAbout2015-12-01 Finance Committee Agenda PacketFinance Committee
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Tuesday, December 1, 2015
Special Meeting
Community Meeting Room
6:00 PM
Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in
the Council Chambers on the Thursday 10 days preceding the meeting.
PUBLIC COMMENT
Members of the public may speak to agendized items. If you wish to address the Committee on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers/Council Conference Room, and
deliver it to the Clerk prior to discussion of the item. You are not required to give your name
on the speaker card in order to speak to the Committee, but it is very helpful.
Call to Order
Oral Communications
Action Items
1.Recommendation that the Finance Committee Recommend that the
City Council Accept the Utilities Organization Assessment Update
Report
2.Utilities Advisory Commission Recommendation to Continue the PV
Partners Program Until the State Legislative Requirements Set Forth in
the California Million Solar Roof Bill Have Been Fulfilled
3.Utilities Advisory Commission Recommendation That the City Council
Approve Design Guidelines for the Net Energy Metering Successor
Program
4.Library Bond Oversight Committee Quarterly Reports Transmittal,Discussion and Recommendation Regarding Excess Library Bond
Funds, and Discussion and Recommendation on the Decommissioning
of the Library Bond Oversight Committee
Future Meetings and Agendas
Adjournment
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Attachment C
2 December 1, 2015
MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA
PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE.
DURING NORMAL BUSINESS HOURS.
Status of Items Requested by the Finance Committee
Referral
Date Item Title Status
2013 Police Services Utilization and Resources Study (Police) Pending
2015
Review and Discussion of the Public Art Ordinance
(Community Services) Pending
Discussion of Usage and Replacement of Pool Vehicles
(Public Works)
Consideration of stronger encroachment fees for
construction that impact portions or all of a city street or
sidewalk (Public Works)
Pending
Regular updates to the Finance Committee regarding the
Animal Shelter and direction to staff to return in six
months to the City Council with an update on the Animal
Shelter (City Manager's)
Pending
Discussion of changes to the Public Art Ordinance to
simplify the calculation of the Public Art Fee (Community
Services
Pending
Discussion of usage and replacement of pool vehicles
(Public Works) Pending
Cubberley Center Master Plan: additional information and
a timeline for the site (requested by the FC) (City
Manager)
Pending
Finance Committee Items Tentatively Scheduled
Meeting
Date Item Title
12/15/2015
2017-2026 General Fund Long Range Financial Forecast (ASD)
1st Quarter FY 2016 Financial Results (ASD)
Adoption of an Ordinance Amending Title 5 (Health and Sanitation) and Title 18
(Zoning) of the Palo Alto Municipal Code to Require All Businesses to Subscribe to
Recycling and Compost Services and Comply with Refuse Sorting Requirements
(PW)
City of Palo Alto (ID # 6270)
Finance Committee Staff Report
Report Type: Action Items Meeting Date: 12/1/2015
City of Palo Alto Page 1
Summary Title: Utiltiies Department Organizational Assessment Update
Title: Recommendation that the Finance Committee Recommend that the
City Council Accept the Utilities Organization Assessment Update Report
From: City Manager
Lead Department: Utilities
Recommendation
Staff recommends that the Finance Committee recommend that the City Council accept the
Utilities organization assessment update report (attachment A).
Executive Summary
In 2014, Leidos Engineering, LLC (Leidos) conducted an organizational assessment (report link)
to evaluate the operations of the City of Palo Alto Utilities Department (CPAU). There were two
primary objectives of the organizational assessment. The first was to review the services CPAU
provides to determine optimal staffing levels; the second was to evaluate the trends and
challenges in the utilities industry (i.e., electric, gas, water, wastewater collection, fiber).
The report concludes that CPAU is appropriately organized and effective and performs as well
or better than comparable utilities. CPAU provides very reliable service to the residents and
businesses in Palo Alto at competitive rates while reflecting the values of the community it
serves. The report further notes that as with most utilities, there are opportunities to improve
operations and accordingly, CPAU and the City should further examine strategies to improve
performance and address issues associated with attracting, developing, and retaining its
workforce. CPAU’s mission is to continue providing safe, reliable, environmentally sustainable
and cost-effective services. CPAU has made improvements or initiatives are in progress to
address some of the areas where CPAU was not meeting best practices. CPAU will also
continue to track and evaluate our performance metrics through the strategic plan and
performance scorecard and make improvements when opportunities arise. The Finance
Committee requested an update of the organizational assessment report by the end of 2015.
Discussion
Leidos reviewed CPAU’s performance against more than 20 best practices for electric, water,
gas, fiber and wastewater collection services, concluding that CPAU operations reflect best
City of Palo Alto Page 2
practices in fourteen categories, is making good progress towards meeting best practices in
eight categories and needs significant work to meet best practices in only three categories.
At the highest level of consideration are five indicators that CPAU is performing very well:
1. Rates for utility services are competitive.
2. Service reliability is very good.
3. Customer satisfaction is improving.
4. The Utilities are in excellent financial condition.
5. The Utilities are effectively achieving the City’s environmental and social goals.
The main areas that CPAU is working towards to meet best practices are:
1. Information and Operating Technologies.
2. Operating Maintenance and Capital Planning.
3. Business Processes.
Information and Operating Technologies
CPAU is making improvements in its use of information and operating technologies to achieve
optimal performance. A high-level Utilities Information Technology Systems Review and Future
Needs Assessment was completed in August 2014 by a consultant. The study recommended
approximately 40 utilities technology related initiatives to increase operational efficiency,
enhance customer services and advance smart grid capabilities in the next 5 to 10 years. Some
of the key initiatives identified were an evaluation of the Enterprise Resource Planning (ERP)
and billing system, development of a strategic project roadmap, improvements in reporting,
and smart grid projects.
CPAU and the City’s IT Department are in the process of hiring a consultant to assist the City
with a comprehensive requirement gathering process to be able to select a new government-
oriented ERP system and a utility-focused billing and customer information system (CIS). The
utility CIS is a critical component of CPAU’s strategic technology roadmap because the CIS is
highly integrated with other system applications (e.g. an outage management system, a
customer portal, business reporting, smart grid metering).
In the past, one of the challenges in the area of information reporting was the lack of
specialized resources required to configure and operate the SAP reporting system for the
presentation of Utilities data. Over the past twelve months, the City has retained experienced
consultants to assist with key SAP CIS/billing initiatives, for example, to develop complex
interfaces to secure third party web applications in order to present consumption and usage
data to CPAU customers. Additionally, the 300-home residential advanced meter/customer
engagement (CustomerConnect) pilot program will continue until December 2016. Staff
anticipates a road-map with a full roll-out of advanced meters, and associated smart grid
technologies will be developed in the 2016 to 2017 time frame. The timeline of full
implementation will be dependent on the City’s initiative to upgrade its SAP ERP and CIS
systems.
City of Palo Alto Page 3
Operating Maintenance and Capital Planning
With regard to “Operating Maintenance and Capital Planning,” the Leidos report notes that the
key to providing safe and reliable distribution systems is the replacement of aging
infrastructure. Even though the City and CPAU have a robust annual capital budgeting process
designed to ensure the safety and reliability of the system, Leidos concluded that limited
human resource availability is driving capital spending rather than system expansion needs and
system performance. Leidos observed that capital projects are deferred because of insufficient
staff required to perform the associated work. Since the report was completed, the backlog of
infrastructure replacement projects has dropped significantly from $29 million (Electric, $6M;
Gas, $12M; Water, $3M; Wastewater, $8M) in FY 2011 when staff started tracking the capital
backlog to $9M (Electric, $4M; Gas, $0M; Water, $2M; Wastewater, $3M) in FY 2015. With the
completion of Gas Main Replacement project 19/20/21, the Gas Utility is now up to date with
planned infrastructure replacement. The following summarizes the status of CPAU’s capital
improvement programs:
Gas: Upcoming gas main replacement project GMR 22 is currently in the design phase
and on schedule.
Electric: Replacement of aging electric infrastructure has been delayed over the last
several years due to continuous vacancies in Engineering and Operations. CPAU recently
executed a three-year contract for a third party contractor to assist with the backlog of
overhead electric assets in order bring the backlog down to a manageable level for
existing staff.
Water. In FY 2015, the Water main replacement program received a few setbacks. An
unusually small number of bids were submitted that were unexpectedly high in cost,
which resulted in staff repackaging the bid twice after the initial bid. Unexpectedly high
costs were attributed to increased labor rates and material prices on high-density
polyethylene main pipes. In the end, Water Main Replacement project 25 was reduced
in size and scope. The results from the recently updated Water System Master Plan
provide staff with more information regarding the conditions of water mains and may
lead to staff recommendation of a revised replacement schedule.
Wastewater: The Wastewater Utility was similarly affected in terms of the small
number of bids received and increased labor costs.
Business Processes
Leidos reviewed a sampling of CPAU’s business processes. Some business processes are very
well defined, especially around customer service, risk management and wholesale commodity
transactions. In general, Leidos indicated that there is benefit for CPAU to invest more time and
energy in the development of business process definition.
To achieve progress on the Business Process front, the two largest Utilities divisions,
Engineering and Operations, have implemented a central repository system using Sharepoint
for business processes and procedures. One of the strengths of the Sharepoint application is
City of Palo Alto Page 4
document management. There are in-built features of version control, authorization access,
and approval. Policies and procedures are readily accessible and conveniently stored in one
location. The City is in the process of rolling out a cloud based version of Sharepoint. Once this
is fully deployed, other divisions in CPAU will receive training and be asked to manage their
policies and procedures on the new platform.
The three areas that CPAU is not meeting best practice performance levels are:
1. Workforce Development
2. Project Management
3. Work Management
Workforce Development
Workforce development and succession planning continues to be a top priority for the City and
for CPAU. Public agencies, including utilities across the nation, are facing a retirement wave and
anticipate losing 35 to 50 percent of their workforces within the next five years. CPAU will
continue to work with the People Strategy and Operations Department (PSO) and the City
Manager’s Office (CMO) on a workforce development plan and strategy to retain talented
employees and attract high-caliber recruits. CPAU will be updating its five year organizational
chart and matrix to identify skill set gaps as well as employees who are currently or soon to be
eligible for retirement. In the past couple of years, CPAU has rotated staff in various positions
to cross-train employees and reduce institutional knowledge loss with turnovers. Job rotation is
seen as a positive way to motivate employees, maximize current talent utilization, develop
leadership skills, reduce skillset gaps, and retain high-potential valuable employees. Staff is
establishing a succession planning committee to formalize a rotational program by the end of
2016.
CPAU is still struggling to recruit qualified employees, especially in the engineering and
operations areas, due to the high cost of living in the area, a compensation package that is
matched or exceeded by other hiring agencies or companies, and the number of utilities that
the City runs. CPAU will coordinate with PSO and CMO on a case-by-case basis to bring
onboard new hires for critical positions while also developing a citywide recruitment strategy.
In the meantime, CPAU is contracting with third party construction services to manage one
time, temporary increases in work related to capital projects and scheduled maintenance.
Project Management
CPAU does not have an enterprise project management system. Projects are currently being
managed in Microsoft Project, SharePoint, Excel, Access, and/or the contractor’s project
management system depending on the type, duration, size and complexity of the project.
Leidos recommended formal project management training for staff. Since 2013, CPAU hired a
consultant on two separate occasions to provide formal project management training to staff
involved with managing capital, operating, or technology projects. The three-day training
course covered areas including project failure and success, scope definition, time management,
City of Palo Alto Page 5
resource planning, cost control and risk management. CPAU will continue to offer project
management training to new and existing staff as needed.
Work Management
CPAU does not have an enterprise work management system to plan, execute and track
projects and tasks. CPAU uses various stand-alone systems to execute certain key work
management functions, such as SAP for work order management, but it does not have a holistic
work management system that can provide an enterprise view of forecasted labor, actual labor
and labor costs, project costs and other project tracking measures. In 2013, CPAU piloted a
utility work management software firm to manage and schedule all of its work, which included
forecasted labor for every job that was created. The software consolidated the tasks into one
system for integrated work order management, planning, scheduling, and dispatching, and had
the option of providing timekeeping. While most aspects of the work management system were
piloted, the timekeeping function was not piloted due to the complexity of integrating with the
SAP system. After the evaluation stage, staff declined to recommend the work management
solution because it was basically another system that would need to be managed due to its
inability to integrate fully with the SAP system including the billing portion of the system, the
high labor intensity to administer the program, and costs associated with the software. This
initiative will be re-visited in conjunction with the City’s evaluation of a new ERP and utility CIS.
Resource Impact
As a result of planned efforts related to evaluation of a new ERP, staff will be able to evaluate
opportunities that were identified by Leidos relating to a a new customer billing system,
deployment of smart grid projects and implementation of a work management system. The
resource impact of these recommendations will be submitted to Council as part of the budget
process and where applicable, in conjunction with the contract approval process.
Environmental Review
City Council acceptance of the Utilities Organization Assessment Update Report does not meet
the definition of a project, pursuant to Section 21065 of the California Environmental Quality
Act, thus no environmental review is required.
Attachments:
Attachment A: CPAU Response to Organizational Review - Status Update Nov 2015
(PDF)
Summary of Recommendations and Utilities Plans/Response – Taken from Table ES-3 in the
December 2013 City of Palo Alto Utilities Department Organization Assessment:
Summary of Recommendations – Updated November 2015
Recommendation Implementation
Actions/Schedule
Utilities Action Status Update
Action Recommendations
CPAU Water-Wastewater-Gas Operations Division
CPAU Customer Service and Resource Management Divisions
Reallocate priorities and
workload for one FTE of
resources from the RMD to
energy efficiency planning,
reporting and program
development functions.
The goal is to free up one
FTE of CSS resources to
invest in EE program
marketing and targeted
customer service projects
including communication to
improve satisfaction among
residential customers.
Develop and adopt revised
Division work plans
Schedule: Implement
immediately or as soon as
practical
COMPLETED
Instead of reallocating an FTE from the
Resource Management Division (RMD)
to Utilities Marketing Services (UMS), in
FY 2014 Utilities reallocated the
workload of reporting and program
development from UMS to RMD, and
subsequently in early 2015, merged
UMS into RMD to facilitate a
comprehensive and efficienct approach
to supply and demand side portfolio
management.
COMPLETED
Probable Actions
Customer Support Services
Add one additional
classification each for utility
marketing representative
and for customer service
representative to increase
career progression
opportunities.
CPAU to develop
appropriate documentation
to send to the HR
Department.
Obtain appropriate City
approvals.
Schedule: Implement
immediately or as soon as
practical
COMPLETED
In FY2016, UMS reclassified the job
title of three Utility Account
Representatives to Marketing Program
Administrators to properly align their job
responsibilities with their titles. In order
to meet the City’s annual energy
efficiency (EE) goals, the administrators
are responsible for developing new EE
programs including 3rd party vendor
selection, contract negotiation, and
contract administration. UMS and RMD
also added one Business Analyst and
dropped one Utility Account Rep to
enhance and support Utility-specific
applications and databases to improve
efficiencies and data reporting.
COMPLETED
ATTACHMENT A
Summary of Recommendations – Updated November 2015
Recommendation Implementation
Actions/Schedule
Utilities Action Status Update
CPAU Water-Wastewater-Gas Operations Division
Outsource Water Meter
Calibrations, Testing, and
Installations.
Operations Division has
issued an RFP and plans to
complete outsourcing
process.
Schedule: Immediate (no
implementation plan
needed).
COMPLETED
In FY 2014, Operations awarded a two-
year contract to a 3rd party to replace
and/or repair large water meters. Meter
testing, calibrations, replacement and
construction are underway.
COMPLETED
Engineering Division
Reclassify two
administrative positions
(currently vacant). - One
to a computer technician
who will support GIS
functions and a second
position to a management
analyst to support contracts
planning, administration and
management.
Implementation analysis to
compare costs against
status quo and options and
consider other benefits and
costs.
If analysis is favorable,
reclassify positions in
budget
Make appropriate staffing
changes
Schedule: Start analysis
immediately and implement
changes by Q2 2014
COMPLETED
In FY 2013, one administrative position
was reclassified to an Engineering
Technician to assist with utilities
mapping in the new GIS system.
In FY 2014, another administrative
position was reclassified to a Utility
Coordinator to develop a contract
database and assist with contract
administration.
COMPLETED
Summary of Recommendations – Updated November 2015
Recommendation Implementation
Actions/Schedule
Utilities Action Status Update
Study Recommendations
Resource Management Division
Study of service delivery
alternatives for some of
resource management
duties. These duties
include contracting with the
NCPA to conduct some of
the resource acquisition or
resource scheduling or
contracting with another
entity to perform these
functions (e.g. Santa
Clara, TEA, or ACES).
To be determined in
discussion with CPAU and
ASD
Schedule: By the beginning
of Q2 2014
COMPLETED
Resource Management Division had
discussions with alternate service
providers as well as with NCPA about
the cost of its provision of services.
The discussions with NCPA resulted in
a reduction of NCPA service costs by
$250,000, which is about what staff
believes could be saved with an
alternate service provider. NCPA fixed
several errors in the cost model
identified by CPAU and ultimately
agreed to update its cost allocation
methodology and requested that CPAU
be on the review team. Staff will
continue to monitor to determine
whether more cost savings can be
achieved by receiving services from
others. In addition, alternative
providers of certain competitive
services such as resource scheduling
will be sought competitively to
determine whether to have NCPA, or
an alternate provider, provide those
services.
COMPLETED
Summary of Recommendations – Updated November 2015
Recommendation Implementation
Actions/Schedule
Utilities Action Status Update
Customer Service Support Division
Review CSS annual
workplan against customer
satisfaction goals and
evaluate whether CPAU is
under-investing in customer
service (technology,
staffing, or programs).
Make appropriate
recommendations.
To be determined in
discussion with CPAU
Schedule: Beginning of Q2
2014
IN PROCESS
Staff has made significant progress
towards improving online customer
interaction, particularly via the “My
Utilities Account” (MUA) portal. An
extensive survey of all MUA
participants, which had a remarkable
35% response rate, is being used to
identify which changes being
considered are the most valued by our
customers. Some features have
already been implemented, such as
more user-friendly landing pages and
internal navigation. CPAU will
continuously evaluate more complex
changes which are integrated with
City’s ERP and utility billing systems.
STATUS UPDATE:
COMPLETE
A high-level Utilities IT Systems
Assessment was completed. The study
recommended approximately 40
Utilities technology related projects to
increase operational efficiency,
enhance customer services and
advance smart grid capabilities CPAU
is coordinating with IT on some of these
initiatives including a new billing
system, an interactive voice response
system, payment processing, and
reporting. Staff compares national
utility benchmarks against current
Customer Service functional staffing
levels to identify an optimum mix of staff
support for our multiple service and
billing functions.
CPAU should continue to
evaluate the need for the six
field customer service staff
that read meters if the City
decides to transition to two-
way meters and consider
options including retraining
and repurposing these staff
members, resizing the
division or outsourcing
repair and battery
replacement functions.
City to review annually as
part of the budget process.
Schedule: If the City
transitions to two-way
meters.
PILOT IN PROCESS
CPAU’s residential CustomerConnect
pilot program using smart meters is
underway. After the results of that pilot
program are evaluated, staff will update
the smart grid road map and determine
whether a full roll-out of smart meters is
advisable.
STATUS UPDATE:
COMPLETE
Approximately 300 customers are
enrolled in the residential Customer
Connect advanced meter pilot program.
The advanced meters provide hourly
utility usage information. Customers
can monitor their usage and make
informed decisions on their utility use.
CPAU is also able to detect electric
outages and water leakage faster while
lowering operational costs. The
program has been extended until the
end of 2016. Meter Reading staffing
requirements are currently being met
with a combination of permanent and
temporary staff in order to maintain
maximum flexibility if and when
decisions for the installation of two-way
(“smart”) meters are made.
Summary of Recommendations – Updated November 2015
Recommendation Implementation
Actions/Schedule
Utilities Action Status Update
Operations Division, Electric and Wastewater Groups
Study Shifting to More
Reliance on Third Party
Contractors for Electric line
work and construction
Study (including costs-
benefits)
Issue RFP
Select Contractor(s) and
negotiate contract(s)
Schedule: Begin study in
six (6) months. If action is
taken, completion of
transition within two to four
years
COMPLETED
In FY 2015, Council approved a three-
year electric construction contract (Staff
report #5388) to assist CPAU with
maintenance and system improvement
of the City’s overhead electric
distribution system. The construction
service will also provide assistance
during emergencies and storm
situations.In FY 2016, Council
approved a three-year excavation
contract to augment staff by providing
utility trenching and substructure
installation services for capital
improvement projects.
COMPLETED:
City Warehouse and CPAU-
Operations Division to work
to improve interface
Specifically, the CPAU-ASD
team should analyze the
ratio of dollars expended
under work orders/service
to dollars expended under
“blanket” accounts.
Further, more generally, the
team should establish a
process to improve
coordination, efficiency, and
effectiveness.
Schedule: Q2 2014
COMPLETED
ASD worked closely with CPAU and
other departments in developing and
implementing a citywide inventory
management policy and procedures.
The policy and procedures included
proper roles and assignments,
inventory tracking and safeguarding.
ASD and CPAU are meeting
periodically to address slow moving
inventory and inventory stored outside
of the warehouse.
COMPLETED:
Summary of Recommendations – Updated November 2015
Recommendation Implementation
Actions/Schedule
Utilities Action Status Update
Policy, Management and Capacity Building Recommendations
Staff Retention, Recruiting
and Training
CPAU and the HR
Department to develop a
five-year HR plan to
address retention,
succession, recruiting, and
replacement. Team to
review existing leadership
and people development,
training, apprenticeship,
retention, and recruitment
policies and identify gaps
against industry best
practice and what is needed
to meet HR/staffing goals.
A short-term action is for
CPAU’s AD (in coordination
with the HR Department) to
contract with a qualified
outside recruiter to focus on
key hires.
Schedule: Q1 2014 for
needs assessment and five
year plan scoping. Five-
year plan by May 2014.
ONGOING
CPAU developed succession plans for
each of its divisions and is seeking
assistance from the People, Strategy
and Operations (PSO) Department to
address the issues related to staff
retention, recruitment and training. A
significant factor for attracting and
retaining qualified employees is the
total compensation package offered.
STATUS UPDATE:
CPAU continues to work with PSO on
recruitment, retention and succession
planning. CPAU is updating the five
year succession plan including an
organizational chart and matrix for each
division identifying skill set gaps,
employee eligibility for retirement and
planned retirements.
The department has initiated cross-
training and rotational assignments to
develop employee skill sets and provide
growth opportunities and plan to
continue this practice as these
opportunities arise.
CPAU is hiring a temporary Utilities
Recruiter to assist PSOD with
recruitments. The Utilities Recruiter is
responsible for full-cycle recruitment
including sourcing, screening,
scheduling, interviewing and hiring
candidates.
Strengthen the
Department’s Culture
Integrate assessment
findings in HR/staffing
plans. Brief divisions on the
cultural assessment’s
findings. Also, CPAU
should correlate these
findings with the last two
annual employee surveys.
Identify improvement
measures.
Schedule: Q1 2014 and
ongoing
ONGOING
CPAU has conducted four annual
employee surveys since 2011 and the
overall employee satisfaction rating had
been gradually improving until the most
recent survey. In 2015, 62% of the
employees reported being either “very
satisfied” or “satisfied”. This is the first
time the satisfaction score was below
the baseline of 63% set in 2011.
STATUS UPDATE:
Areas of improvement identified in the
survey were improved communication,
competitive compensation, new mobile
devices for the field, replacement
vehicles, and career development
opportunities.
As a result of the surveys, CPAU has
increased training, provided rotational
and cross-training assignments,
developed new job classifications, and
enhanced the employee recognition
program. Additionally, CPAU and IT
continue to work on mobile devices for
the field, and CPAU and Fleet are
replacing vehicles in order to improve
efficiency and effectiveness in the field.
Summary of Recommendations – Updated November 2015
Recommendation Implementation
Actions/Schedule
Utilities Action Status Update
Investigate high current
ratio-electric and approach
to CIP project financing/debt
service
Investigate if CPAU/City’s
lack of debt service for CIP
projects is appropriate,
especially given the low
cost of borrowing (See
Figure 3-12, Current Ratio-
Electric for more details).
Schedule: Q2 2014
ONGOING
Since CIP expenditure levels have
been, and are projected to be, steady
for most utilities, rate funding is
appropriate. For unique or large
projects, debt funding is pursued. For
example, the $30 million Emergency
Water Supply and Storage project was
debt financed, but the annual water
main replacement projects are rate
funded.
STATUS UPDATE:
COMPLETE FOR WATER; ON-TRACK
FOR GAS
Master Plan for the Water Utility to
address infrastructure replacement
priorities has been completed. This data
is now being incorporated in the CIP
planning for the next CIP cycle. In
addition, an analysis of gas pipe
materials is in progress and will be used
to complete a gas master planning
process next year.
Expand Use of Master
Service Agreements
(MSAs)
Each division to develop a
prioritized list of current and
potential future MSAs and
preparing a schedule for
executing MSAs
Schedule: Q1 2014
DEFERRED
To ensure maximum collaboration and
to remove departmental silos, staff has
not pursued this recommendation. In
the meanwhile, CPAU is responding to
and providing feedback in customer
satisfaction surveys that are being
conducted by other departments.
ONGOING
CPAU continues to meet regularly with
internal departments (i.e. City
Attorney’s Office, Purchasing, IT,
PSOD, Public Works) to address
business needs and work prioritization.
Cost Comparison Study for
IT, Purchasing and HR
Services
Commission a study and
hire a consultant to
compare the quality and
costs of these services
provided as they are now
(by City Departments) to
those that could be provided
by contractor resources.
Alternatives should be
considered such as
increasing current
contractor support to
supplement current City
functions to largely
outsourcing these functions
while leaving City
management control for
these services in place.
Schedule: Q2 2014 – Issue
RFP for study
DEFERRED
Deferred until the completion of the
cost allocation study.
STATUS UPDATE:
In Fiscal Year 2015, ASD implemented
a new citywide budget system.
Therefore, the cost allocation study was
deferred until Fiscal Year 2016.
CPAU-City Cost Allocation Complete cost allocation
study and make
adjustments, as
appropriate.
Schedule: Q1 2015
DEFERRED
Deferred until the completion of the
cost allocation study.
STATUS UPDATE:
In Fiscal Year 2015, ASD implemented
a new citywide budget system.
Therefore, the cost allocation study was
deferred until Fiscal Year 2016.
Summary of Recommendations – Updated November 2015
Recommendation Implementation
Actions/Schedule
Utilities Action Status Update
CPAU Managers to
Participate in Performance
Reviews of the Staff in other
Departments that the CPAU
Funds
CPAU department
managers should participate
in annual performance
reviews for all personnel
whose costs are charged to
CPAU.
Schedule: Annually
ONGOING
CPAU managers currently informally
provide input to the supervisors of
those employees who provide services
to CPAU for use in the annual
performance evaluations.
ONGOING
Improve advance planning
for CIP related
procurements
Action for Streamlined
Procurement for Efficient
and Effective Delivery
(SPEED) Committee
Schedule: Process in place
by the beginning of Q2 2015
IN PROCESS
Improvements to the procurement
processes have begun and are being
led by ASD.
STATUS UPDATE:
ASD has implemented PlanetBids as
the City’s eProcurement system. The
system provides vendor management,
solicitation, evaluation, project
reporting, contract compliance and
management, and emergency services.
As of July 13, 2015, all City of Palo Alto
solicitations are handled through
PlanetBids. In addition, to
implementing PlanetBids, the City has
implemented digital signature through
DocuSign. DocuSign has reduced the
turn-around time for signing contracts
by at least 50 percent, from an average
of 10 days to 5 or less. PlanetBids will
be fully implemented in the fall 2015
timeframe at which time, along with
benefits of digital signature, electronic
document management and managed
print services and other process and
policy improvements, the turn-around
time on CIP and other related
procurements will be reduced further.
Conduct twice yearly
purchasing requisition
training for CPAU staff
involved in purchasing
(including new hires)
ASD, Purchasing Division
and CPAU to develop and
launch a 60 minute training
Schedule: Begin Q1 2015
IMPLEMENTED
Staff training on all aspects of the
procurement processes has been
implemented by ASD. Advanced
purchasing training has been
undertaken by Marketing Services staff
in contract administration and project
management
COMPLETED
Summary of Recommendations – Updated November 2015
Recommendation Implementation
Actions/Schedule
Utilities Action Status Update
Improve Sharing of Best
Practices
CPAU to hold a forum
where people from each of
the Divisions present and
discuss best practices.
Create or expand repository
for best practices and tools
(possibly on SharePoint).
Schedule: Begin Q1 2015
ONGOING
Sharing of best practices has been
ongoing in the form of presentations at
divisional staff meetings, monthly safety
meetings, and special training.
SharePoint is in use by the Operations
and Engineering Divisions and the
Rates group in the Resource
Management Division.
INITIATION COMPLETED, EFFORT IS
APPROPRIATELY ONGOING
Annual review of staffing
adequacy for new and
emerging market areas.
Annually, as part of CPAU’s
annual budget process and
at other times as
appropriate, evaluate the
adequacy of staff capacity
(e.g., numbers and skill mix
in other areas and
associated customer
service functions) to ensure
that adequate resources are
allocated to new or
emerging market
developments.
Schedule: Annually
ONGOING
Annually, during the budget
development process, management
evaluates new initiatives and the
staffing requirements for both new
initiatives and any new regulatory
requirements. The Emerging
Technology/Test Bed program also
receives applications for new
technologies on a quarterly basis and
promising ideas are tested. These are
considered for ongoing implementation,
as appropriate, in the budget planning
process.
INITIATION COMPLETED, EFFORT IS
APPROPRIATELY ONGOING
Cost-benefit reviews of any
new program
Conduct a brief cost versus
benefit assessment of any
new program proposals with
potential material impact.
Schedule: Ongoing and as
part of annual budget
process
ONGOING
CPAU’s standard practice when
introducing any new programs is to
evaluate the cost effectiveness and
impact on rates and staffing.
COMPLETED
Note: this has an on-going nature. It is
CPAU’s standard practice to determine
cost-effectiveness of new programs.
City of Palo Alto (ID # 6213)
Finance Committee Staff Report
Report Type: Action Items Meeting Date: 12/1/2015
City of Palo Alto Page 1
Council Priority: Environmental Sustainability
Summary Title: Local Solar Plan and PV Partners Program Update
Title: Utilities Advisory Commission Recommendation to Continue the PV
Partners Program Until the State Legislative Requirements Set Forth in the
California Million Solar Roof Bill Have Been Fulfilled
From: City Manager
Lead Department: Utilities
Recommendation
Staff and the Utilities Advisory Commission (UAC) recommend that the Finance Committee
recommend that the City Council continue the PV Partners program for rebates for customer-
sited solar photovoltaic (PV) systems until the state legislative requirements set forth in
California Million Solar Roofs Bill (SB1) have been fulfilled.
Executive Summary
On April 22, 2014, Council adopted the Local Solar Plan, which establishes the goal of meeting
4% of the City’s energy needs from local solar by 2023 and outlines a set of diverse strategies to
achieve it within a set of guiding objectives. The Local Solar Plan provides a holistic framework
incorporating all market segments and short- and long-term approaches. The plan further seeks
to do so in a cost-effective manner. Prior programs, incentives, and policies involving solar
installed in the City are integrated into the Local Solar Plan strategies, and new programmatic
areas are identified for staff research and development.
This report provides an update on the state of solar installed in Palo Alto and a detailed status
of all Local Solar Plan implementation efforts to date, including the status of three program
initiatives (a community solar program, a solar group-buy program, and a solar donation
program) and current efforts towards implementing net energy metering (NEM) incentives.
Preliminary results from a solar potential analysis confirm that the overarching Local Solar Plan
goal of meeting 4% of the City’s electricity needs is achievable with current programs (PV
Partners, Palo Alto CLEAN program, and NEM), continued falling solar system prices, and the
planned community solar and solar donation programs. The City’s progress toward meeting the
City of Palo Alto Page 2
Local Solar Plan goal will be re-evaluated and communicated on an ongoing basis as current and
future programs are brought forward for UAC, Finance Committee, and Council review.
The City has long supported local PV and the Local Solar Plan demonstrates the City’s continued
commitment to encourage local PV installations. The PV Partners program was the City’s first
program to encourage local PV as it was established in 1999 to provide rebates for customer-
sited solar PV systems for both residential and commercial customers. In 2006, California
adopted the Million Solar Roofs Bill (Senate Bill 1 or SB1), and funding for PV Partners was
increased by $13 million to meet the City’s legislative obligations. All residential rebate funds
were completely reserved as of August 2014 and limited funds currently remain available for
commercial customers. Staff recommends continuing the program only until all legislative
requirements have been fulfilled and not expanding residential PV rebate funds for four
primary reasons: 1) the goals of SB1 to facilitate statewide deployment of 3,000 megawatts
(MW) of solar and create a self-sustaining solar market have already been achieved, 2)
alternate solar procurement models such as a group-buy program model have resulted in lower
system prices for customers than systems installed with PV Partners rebates, 3) the
administrative costs of the rebate program for both City staff and solar installers are substantial
compared to alternate solar procurement models, and 4) re-opening rebates to residential
customer would result in disruptive market dynamics and messaging.
Instead of expanding residential rebates for customer-sited photovoltaics, staff will continue
the initiatives identified in the Local Solar Plan to serve previously under-served residential and
non-residential customers. Specifically, staff will focus its efforts to launch a community solar
program that would allow anyone to participate in the solar movement, and to launch a solar
donation program to help local schools and non-profits install solar systems.
Background
The City has been a leader in local solar development starting in 1980 when it launched a solar
hot water heating program. California State law (Assembly Bill 1470) established a requirement
in 2007 for all natural gas utilities to offer rebates for solar water heating systems. In 2008, the
City of Palo Alto Utilities (CPAU) launched the Solar Water Heating (SWH) Program which
provides rebates to customers who install qualifying solar water heating systems that offset
energy used by an existing water heater or boiler for domestic water heating uses. The State’s
goal is to install 200,000 solar water heating systems by 2017, and CPAU’s proportionate share
is approximately 530 systems. The City’s 2007 Climate Protection Plan established a goal of
achieving 1,000 systems by 2020. As of August 1, 2015, $281,370 in rebates have been issued
under the program for a total of 58 systems. The slow uptake is due in part to the poor
customer economics. The program is expected to continue through 2017 with incentive levels
decreasing over the program lifetime.
In 1999, the City launched its first solar PV system rebate program called PV Partners to
encourage residents and businesses to install solar PV systems. In 2006, California adopted SB1,
the “Million Solar Roofs” bill, which requires that all load serving entities such as CPAU provide
City of Palo Alto Page 3
incentives in the form of rebates to meet the goal of installing 3,000 megawatts (MW) of solar
PV systems in California by 2017. The City’s proportionate share of the statewide goal is 6.5
MW by 2017. To meet the SB1 requirements, the CPAU increased the PV Partners Program
budget to $13 million over ten years, with proportions of the funding allocated across four
customer classes: residential, small and medium commercial, large commercial and non-
profit/public sector.
Table 1 provides a summary of the solar PV installations through the PV Partners program
through August 1, 2015:
Table 1: PV Partners Program Summary
PV Partners Program Capacity (MW)
Installed Between
1999 and 2006
(Prior to SB1)
Installed
Under SB1 as
of 8/1/15
Pending Projects/
Reserved
Capacity
Unreserved
Capacity
Total PV
Partners
Program
Residential 0.62 1.89 0.05 0 2.56
Commercial 0.31 3.76 0.52 0.91 5.50
TOTAL 0.93 5.65 0.57 0.91 8.06
As of August 1, 2015, 6.7 MW of solar PV has been installed1 on 785 customer sites and an
additional 0.57 MW of new solar PV installations at 14 customer sites have confirmed PV
Partners rebates and are pending completion. All residential rebate funds were reserved as of
August 2014. Currently, $1.1 million in funds remain unreserved for commercial solar PV
systems. In the unlikely event that any of the PV Partners funds remain unreserved at the end
of 2017, marking the end of the 10-year SB1 program, the funds will return to the Electric Fund.
In 2012, the City launched the Palo Alto Clean Local Energy Access Now (CLEAN) program (Staff
Report 2548, Resolution 9235), a feed-in tariff program. Through Palo Alto CLEAN, building
owners may lease their roof tops to solar developers, or develop solar themselves, and sell the
energy and renewable attributes to the City under a standard Power Purchase Agreement (PPA)
at a fixed rate over a specified term. The current Palo Alto CLEAN PPA price for solar PV systems
is $0.165 per kilowatt-hour (kWh) for a 20- or 25-year contract term for up to a maximum of 3
MW total of capacity. On May 27, 2015 (Staff Report 5756), Council opened the program to
eligible non-solar generation technologies under a separate 3 MW cap at a rate of $0.093/kWh
or $0.094/kWh price for a 20-year, or 25-year PPA, respectively. There have been no
applications for the Palo Alto CLEAN program to date.
On April 22, 2014, the City Council adopted the Local Solar Plan (Attachment A, Staff Report
4608, Resolution 9402), which set the overarching goal of meeting 4% of the City’s total energy
needs from local solar by 2023 and unified the City’s approach toward local solar and described
a set of diverse strategies for meeting the set goal. The Local Solar Plan provides a holistic
1 This total includes the 0.93 MW installed under PV Partners prior to SB1, the 5.65 MW installed after SB1 and the
systems that have been installed after PV Partners rebates for residential customers were no longer available.
City of Palo Alto Page 4
framework and incorporates all market segments and short- and long-term approaches. The
plan further seeks to do so in a cost-effective manner that does not create a burden on non-
solar customers. Prior programs, incentives, and policies involving solar installed in the City—
including specifically PV Partners, NEM, and CLEAN—are integrated into the Local Solar Plan
strategies, and new programmatic areas are identified for staff research and development. The
strategies range from supporting research and development partnerships supporting solar
innovation to establishing programs for underserved market segments, such as residents in
multifamily homes and renters.
Discussion
Status of Local Solar Plan Implementation Efforts
A strategy-by-strategy update of all implementation efforts that have been completed to date
and that are planned for the near term is provided as Attachment B. Detail about program
development, the status of net energy metering, and the future of PV Partners is included
below.
Updated Local Solar Penetration, Forecast, and Goal
Figure 1 shows cumulative solar PV installations in Palo Alto from 1999 through August 13,
2015. An estimated 785 systems and 6.7 MW of capacity are currently installed representing
over 1% of the City’s annual energy needs.
Figure 1: Cumulative Solar PV in kW CEC-AC2 Installed in Palo Alto through August 13, 2015
2 The California Energy Commission Alternating Current, or CEC-AC, rating is the product of the number of PV
panels, the Practical Test Conditions (PTC) rating per panel, and the inverter efficiency.
City of Palo Alto Page 5
Solar Potential Assessment
As a part of the Local Solar Plan, staff is completing a detailed GIS-based (geographic
information system) solar potential assessment for Palo Alto. The analysis takes into account an
assortment of factors affecting solar deployment, including:
Latitude/longitude of Palo Alto
Typical meteorological conditions
Land-use constraints
Orientation and slope of rooftops
Shading from surrounding trees and buildings
Industry average solar system performance
Forecast of solar system costs
Federal, state, local financial incentives
Assumption for expected financial return
Federal, state, local policies and regulations
Assumption for local adoption rate
Renters versus owner-occupied households
Table 2 shows updated values for all installed, planned and forecasted solar PV. The
overarching Local Solar Plan goal is that solar PV provide 4% of the City’s 2013 load, which
translates to about 23 MW of installed local solar PV capacity. After accounting for 8 MW from
the PV Partners program, 3 MW through the Palo Alto CLEAN program and 2 MW for new
community solar and solar donation programs that are under development, almost 10 MW of
additional solar capacity is required to meet the Local Solar Plan’s 2023 goal. Staff believes that
this is feasible given existing incentives and realistic forecasts for falling solar system prices.
The solar potential analysis supports the conclusion that the City can meet the 23 MW goal
without expanding rebates or net energy metering incentives.
Table 2: Updated Installed, Planned, and Forecast Solar PV and Local Solar Plan Goal
Program Status as of August 2015 Capacity
(MW)
Energy
(MWh/yr)
% of City’s
Energy Use
PV Partners Program (Installed and Remaining Capacity) 8.0 13,600 1.4%
CLEAN Program, Planned Capacity for Solar PV 3.0 5,100 0.5%
Non-Rebated Solar Installed to Date 0.3 510 0.05%
Anticipated Capacity for Community Solar and Solar
Donation Programs
2.0 3,400 0.4%
Additional Solar PV to Meet Local Solar Plan Goal 9.7 16,500 1.7%
Solar Penetration Goal in 2023 23.0 39,100 4.0%
It is important to emphasize that the City is much less certain to achieve the Local Solar Plan
goal without successfully deploying 3 MW through the CLEAN program and 2 MW through the
future community solar and solar donation programs.
City of Palo Alto Page 6
Program Development Update
Three programs were identified in the Local Solar Plan as having potential to spur solar
adoption and broaden participation: 1) community solar program; 2) a solar group-buy
program; and 3) a solar donation program.
1. Community Solar Program: Community solar programs (aka shared solar) typically enable an
electric utility’s customers to buy or lease solar panels in a centralized solar PV array and
receive regular credits for electric output via their utility bills. Community solar programs
are growing rapidly across the U.S. because they enable residents and businesses to
experience and derive the benefits from cost-effective local solar deployment, even if they
are unable to install solar at their own premises, for example because of shading,
ownership, structural or financial reasons.
Staff attempted to seek a partner to implement a turnkey community solar program and
issued a request for proposal (RFP) in July 2014 from a program administrator/solar
developer. The turnkey proposal did not materialize and staff terminated the RFP. More
information was provided to the UAC in July and to Council in August 2015 (Staff Report
5971).
Staff is currently evaluating other methods to provide community solar for Palo Alto, which
include utilizing municipal facilities to host community solar. In July 2015, an inter-
departmental committee was formed to develop a work plan for installing solar on City
facilities and, in the near term, identify a municipal site to host the solar system for the
community solar program. The committee is currently completing a comprehensive
database that combines site information for all municipal facilities with other solar-relevant
data, such as rooftop technical potential, on-site electricity consumption, and building lease
and use constraints. Upon completing the database, staff will retain the services of a solar
procurement specialist and adopt a work plan for installing solar on all viable facilities. Staff
expects to finalize the community solar site selection and begin the solar PV system
procurement process by Fall 2015.
2. Solar Group-Buy Program: Solar Group-Buy programs (aka group-discount or bulk buy) have
historically been successful in driving down system costs by aggregating purchasing power
and simplifying the process of solar adoption across a community. The City was fortunately
able to participate in Peninsula SunShares, a large, regional group-buy effort led by the City
of Foster City. An informational report about the program was provided to the UAC in
October 2014 and to City Council in November 2014 (Staff Report 5144). Peninsula
SunShares launched on April 31, 2015, and was open to all residents in the nine Bay Area
counties who registered by August 10. The entire program is expected to result in over 800
kW in new solar installations across the Bay Area. Palo Alto led the region in number of
enrollments with an estimated 28% of total participation. 54 Palo Alto residents signed
contracts to install 236 kilowatts (kW) of solar systems. Given the success of the program,
staff plans to seek opportunities to join future regional group-buy efforts.
City of Palo Alto Page 7
3. Solar Donation Program: In a solar donation program, participants would contribute funds
towards building solar PV systems on schools and other non-profit facilities. The projects
could be funded in a variety of ways, including via donations from participants through
monthly contributions (e.g., $5 to $10 per month) through their utility bills. This program is
estimated to take the least amount of staff time to develop. Research and development of
the program is planned for Winter 2015/2016 followed by review by the UAC and approvals
by the Finance Committee and Council leading to a program launch in Spring 2017.
Table 3 is a tentative timeline for the review, approval and launch for the three programs.
Table 3: Tentative Review and Approval Timeline for Major Programs
Program
Development
UAC
Review
Fin. Comm.
Review
Council
Review
Program
Launch
1. Group-Buy Program
(Complete)
Summer 2014 Oct 2014 N/A Nov 2014 April 2015
2. Community Solar
Program
May 2014 –
Present
Spring
2016
Spring
2016
Summer
2016
Winter
2016/2017
3. Solar Donation
Program
Winter
2015/2016
Summer
2016
Summer
2016
Fall
2016
Spring
2017
Net Energy Metering
In 1996, California state law required all electric load serving utilities to offer net energy
metering (NEM) to eligible customers on a first-come, first-served basis up to a maximum cap
based on the utility’s aggregate customer peak demand. NEM is a special billing arrangement
that provides a bill credit to customers with eligible solar PV or other net metered systems
based on the full retail rate for the electricity that their system generates. Palo Alto’s NEM cap
is set at 5% of the City’s 2006 peak electric demand or 9.5 MW. Current installations total 6.7
MW, representing 3.5% of the utility’s aggregate customer peak demand. Staff estimates that
the City will meet the 9.5 MW NEM cap by the end of 2016. To date, all local solar installations
utilize NEM and all net energy metered systems are solar PV3.
Staff plans to seek Council approval of the NEM cap to memorialize the calculation
methodology and clarify any ambiguity related to Palo Alto’s NEM cap. Additionally, as the City
approaches its NEM cap, staff will begin reporting progress towards meeting the cap in order to
further support market certainty and inform customer decision-making.
After the cap has been reached, customer-sited systems will be subject to a different set of
terms and conditions, referred to as the NEM successor program. Staff is preparing proposed
3 In principal, customers may install a variety of distributed energy technologies on-site that would be eligible for
NEM, including, for example, geothermal electric, fuel cell, wind, biomass, and anaerobic digestion technologies. In
practice, staff expects the vast majority—if not all—of on-site generation and NEM participation to be solar PV.
City of Palo Alto Page 8
design guidelines for the NEM successor program in Palo Alto to supplement the electric cost of
service analysis (COSA) guidelines approved by Council on September 15, 2015 (Staff Report
6061). Staff plans to further clarify terms and conditions for existing NEM participants (aka
“grandfathering” provisions) and a NEM successor program for UAC, Finance Committee and
Council consideration by early 2016.
Recommendation Regarding the PV Partners Program
As of August 2014, all residential rebate funds for solar PV systems through the PV Partners
program were reserved. Limited funds remain available for commercial customers. On March
17, 2015, the Finance Committee requested that staff return to the Committee for a discussion
about the options for continuing PV Partners rebate funds for residential use—either by adding
new funds for rebates or by shifting the remaining rebate funds not yet reserved by commercial
customers to residential customers. Members of the Committee questioned whether additional
rebates for residents might yield more solar deployment than funds directed to solar
developers through the Palo Alto CLEAN program.
Staff recommends retiring PV Partners after the City’s legislative requirements set by SB1 have
been achieved, and not shifting funds from the commercial customer class to the residential
customer class for four primary reasons.
1. SB1 Goals Will Have Been Met
The explicit goal of SB1 is to aid the deployment of 3,000 MW of solar PV across the state by
the end of 2018. In Palo Alto, staff expects all PV Partners rebate funds to be fully reserved by
the end of the 10-year program, so that the City will meet its contribution toward the statewide
goal. Additionally, the implicit goal of SB1 is to create a self-sustaining solar market, a goal that
was reinforced through a program design that ratcheted down incentive levels with increased
deployment so as to encourage solar installers to continually seek cost-reductions. Even though
the SB1 rebates through Pacific Gas & Electric (PG&E) and other investor owned utilities (IOUs)
have been nearly completely reserved4, solar deployment has continued such that California as
a whole has already exceeded the statewide SB1 deployment target of 3,000 MW5. In Palo
Alto’s service territory, residential installations have not slowed down absent rebates. All data
support that the implicit goal to create a self-sustaining solar market has already been
achieved.
2. The Objective of Lowering the Cost of Solar Can be Achieved in Other Ways
Alternative solar adoption models can result in lower overall systems costs and at a
substantially reduced cost to electric utility ratepayers compared to continuing the PV Partners
rebate program. Specifically, group-buy programs that aggregate the purchasing power of many
households across an organization or region have achieved substantial reductions in system
costs by lowering the customer acquisition costs for solar developers and facilitating economies
4 As of August 19, 2015, less than 1 MW worth of rebate funds remain for all IOUs combined. (http://csi-
trigger.com/) PG&E ceased accepting applications for residential rebates in Fall 2013.
5 As of August 19, 2015, solar deployment in California is 3,216 MW (http://www.gosolarcalifornia.org/).
City of Palo Alto Page 9
of scale. The system price offered through the Peninsula SunShares group-buy program for the
most basic installation was $3.50/Watt-Direct Current (DC) (approx. $4.40/Watt CEC-AC) for a 3
to 9 kilowatt system for a cash purchase (i.e. not including any financing option). Prices for
similar-sized customer-owned systems that applied for a PV Partners rebate in the last two
years were $4.70/Watt-DC (approx. $5.90/Watt CEC-AC) prior to receiving the rebate, and
$4.02/Watt-DC (approx. $5.00/Watt CEC-AC) after receiving the rebate. Therefore, a solar
system purchased through the Peninsula SunShares program was over 10% cheaper than the
post-rebate solar system cost through the PV Partners program and 25% cheaper than the pre-
rebate solar system cost. Figure 2 shows the historical average annual system cost of solar PV
installed through the PV Partners program. The base price for the Peninsula SunShares program
is included for comparison.
Figure 2: Average System Cost Installed through PV Partners
3. PV Partners Administrative Costs are High
Finally, the rebate and administrative costs of the PV Partners program are high, including the
administrative costs borne both by the City and by solar installers that are completing the
paperwork on behalf of utility customers. The California Energy Commission (CEC) set onerous
requirements for the implementation of SB1. Staff estimates that each residential rebate
application requires about 3 hours total of administrative work by City staff and solar installers,
in addition to a $50 per application cost for rebate processing software. The administrative
costs combined with the rebate value is over $2 per Watt-DC averaged over the program’s
history, which are costs paid for by all electric utility ratepayers. By comparison, staff estimated
City of Palo Alto Page 10
the administrative costs of a solar group-buy program for residential systems to be less than
$0.07 per Watt-DC.
Of course, a new residential solar PV rebate program could avoid the onerous requirements set
by the CEC for SB1 eligibility, but it’s still instructive to realize the administrative cost advantage
that a group-buy program offers. However, shifting the remaining rebate funds not yet
reserved by commercial customers to residential customers under PV Partners would not avoid
the CEC requirements.
4. Making Rebate Funds Available Again to Residential Customers Will Result in Disruptive
Market Dynamics
Residential rebate funds have been fully reserved for over 13 months. Making rebate funds
available again to residential customers will result in disruptive market dynamics and confusing
messaging to customers. Furthermore, it may have the unintended consequence of alienating
the dozens of households who have already installed systems without receiving rebates.
Alternatives for PV Partners
Alternatives to staff’s recommendation to retire the PV Partners program after solar legislative
mandates have been met include: 1) transferring the remaining PV Partners rebate funds not
yet reserved by commercial customers to residential customers; 2) adding new rebate funds for
residential customers from Electric Fund ratepayers; and 3) adding new rebate funds for
residential customers from the City’s General Fund.
Staff does not recommend any of the alternatives. The rate of residential installations has not
slowed since rebates for residential customers were fully reserved, indicating that rebates are
not required for customer adoption. A program providing rebates would therefore very likely
result in a high proportion of “free-ridership”, a hallmark of an ineffective incentive program
design.
Commission Review
The UAC reviewed staff’s recommendation at its October 7, 2015, meeting. Commissioners
were supportive of the staff proposal after asking a variety of clarifying questions. For instance,
commissioners asked whether the City could meet the Local Solar Plan goal after the PV
Partners program is retired, whether the changing federal incentive levels would affect staff’s
projection of solar PV deployment, and whether behavior was considered in the forecasted
solar potential.
Ultimately, the UAC supported staff’s recommendation and voted unanimously (7-0 with
Commissioners Ballantine, Cook, Danaher, Eglash, Foster, Hall and Schwartz voting yes) to
recommend that Council discontinue the PV Partners program after all legislative requirements
set forth in SB1 are fulfilled. Draft excerpted notes from the UAC’s October 7, 2015, meeting
are provided as Attachment C.
City of Palo Alto Page 11
Next Steps
Table 4 is a tentative timeline of all activities planned in the near future for the continued
implementation of the Local Solar Plan.
Table 4: Tentative Timeline for Near-term Implementation of the Local Solar Plan
Time
Period
Description
Fall 2015
Develop a strategy for solar on municipal facilities
Complete implementation of AB 2188 (Development Center)
Clarification of NEM cap calculation methodology to Council
Design guidelines for the NEM successor program to the UAC, Finance
Committee, Council
Incorporate solar perspective throughout the electric COSA process
Winter
2015/2016
Begin reporting progress toward the NEM cap in Utilities Quarterly Update
and on CPAU solar website: http://www.cityofpaloalto.org/solar
Complete study of distribution system impacts of high penetrations of solar
PV and EV
Incorporate solar perspective throughout the electric COSA process (cont.)
NEM successor program and grandfathering provisions to the UAC, Finance
Committee, Council
Continuation of community solar program research and development
Begin solar donation program research and development
Spring 2016 Community solar program design to the UAC, Finance Committee, Council
Resource Impact
There is no change to budgets, planned expenditures or staff resources as a result of staff’s
recommendation to discontinue the PV Partners program once solar legislative mandates have
been met. Administering the PV Partners program requires dedicated staff resources through
at least 2020 to disperse all remaining rebate funds6. Once all program funding has been
reserved by customers and no more new applications are being processed, the ongoing staff
resource impact is anticipated to be 0.02 FTE to process performance-based incentive (PBI)
payments that are paid out over a five year time frame. After all program funding has been
reserved, available staff resources will be reallocated to other solar program initiatives. If,
however, Council desires to add new rebates for residential solar PV, there would be a budget
and rate impact for the Electric Fund.
Policy Impact
The recommendation to discontinue the PV Partners program once solar legislative mandates
have been met does not conflict with any City policy. The Local Solar Plan supports the City’s
6 For PV Partners reservations that are already approved, the last estimated performance-based incentive (PBI)
payment date is 2020. However, if staff receives an application for all or a portion of the remaining rebate funds
as a part of a new construction project, then the project may require PBI payments through 2022.
City of Palo Alto Page 12
environmental sustainability goals, including those set out in the Council-approved 2011
Utilities Strategic Plan and the City’s Sustainability and Climate Protection Plan. Fulfilling our
SB1 legislative mandates through PV Partners will help promote solar development and is
consistent with the Carbon Neutral Plan, the Local Solar Plan, and State and local efforts to
promote distributed solar projects.
Environmental Impact
Discontinuing the PV Partners program once solar legislative mandates have been met does not
meet the California Environmental Quality Act’s (CEQA) definition of “project” under California
Public Resources Code Sec. 21065, thus no environmental review is required.
Attachments:
Attachment A: Adopted Local Solar Plan (PDF)
Attachment B: Summary of Local Solar Plan Implementation Efforts (PDF)
Attachment A
A-1
Exhibit A to Resolution No 9402
Adopted by City Council on April 21, 2014
City of Palo Alto Utilities – Local Solar Plan
Goal
To increase the installation of local solar photovoltaic facilities to provide 4 percent of the City’s
total energy needs by 2023.
Objectives
1. Facilitate the development of local, safe and cost-effective solar in Palo Alto to meet the
diverse needs of the community
2. Reduce the cost of installing solar in Palo Alto and become a leader in promoting renewable
distributed generation through solar installations
3. Understand the community’s solar potential and diverse needs and develop solar programs
accordingly
4. Remove internal obstacles to minimize cost and achieve greater solar potential
5. Promote solar installations in a cost effective and safe manner
6. Leverage industry resources to the extent possible
7. Deploy industry best practices
Strategies
1. Remove internal system and institutional barriers which increase “soft” costs and may
impede adoption of solar in Palo Alto
a. Work with the Development Center, Planning and Utilities to identify further
improvements to streamline the solar permitting process.
b. Promote advancements in the City’s permitting process to community and solar
developers.
2. Develop proper policies, incentives, price signals and rates to encourage solar installation
a. Solar Policy and Rate Design – explore rate structures that balance cost of service
with the City’s policy to promote the development of new solar systems in Palo Alto.
i. When evaluating new solar policies, evaluate the impact, if any, on non-solar
ratepayers.
b. City of Palo Alto Utilities (CPAU) Billing System – explore modifications to the billing
system and/or evaluate:
i. Incorporating net metering information on the monthly bills
ii. Virtual net metering to allow the sharing of net metering bill credits across
accounts
c. CPAU Incentives – assess providing rebates or other incentives after the SB1
mandated expenditures are exhausted, the Federal Investment Tax Credit has been
reduced from 30% to 10% and the net-metering cap has been met, to continue to
encourage local solar installations.
Attachment A
A-2
d. Leverage available resources for solar policy and program development
i. Participate in the Federal Department of Energy’s American Solar
Transformation Initiative to receive free services including development of a
customized solar road map
ii. Request assistance from existing membership in Solar Electric Power
Association and ESource
iii. Consider partnering with regional cities, counties and the State of California
in developing solar programs
e. Advocate at a local, regional and state level for effective rules, regulations and
legislation to promote cost effective and fair solar development
i. Coordinate with other municipal utilities through the Northern California
Power Agency (NCPA) and the California Municipal Utilities Association
(CMUA) on state legislation related to solar
3. Assess technical and market potential of solar in Palo Alto
a. Review commercial and residential sites to determine solar technical potential
b. Determine cost drivers for installing solar in Palo Alto
c. Utilize other industry studies to develop a feasible and marketable potential
d. Develop a database of solar potential
e. Assess the impacts of PV on CPAU’s distribution system
4. Implement policies and programs to increase solar system installations on CPAU customer
sites with good solar access
a. Continue to promote the PV Partners program to achieve the 6.5 MW of installation
by 2017, per CA SB1
b. Continue to promote the Palo Alto CLEAN (feed-in-tariff) program and revamp the
marketing of Palo Alto CLEAN to facilitate the coordination of potential sites with
developers and property owners/managers to achieve some level of participation
i. Annually re-assess the avoided cost of local renewable energy and
recommend adjustments to the CLEAN offer price and contract terms, as
appropriate
ii. Investigate developers’ concerns with Palo Alto CLEAN program rules
iii. Continue to educate commercial property owners about the CLEAN program
c. Evaluate solar project financing options
i. Coordinate with the California FIRST Property Assessed Clean Energy (PACE)
program which allows solar system owners to borrow funds for the PV
installation and pay it back on their property tax bills over a term equal to
the expected system life (20 years).
ii. Partner with local lenders to offer solar financing1
1 See an example of such a program from New Jersey’s Public Service Enterprise Group her:
http://www.pseg.com/home/save/solar/index.jsp
Attachment A
A-3
5. Facilitate and/or develop new programs to encourage new participants to develop local
solar installations.
a. Develop a solar donation program for community members to donate to public
sector and non-profit organizations which may benefit from solar, but can’t afford
the investment on their own.
i. Work with PAUSD and other non-profits to identify sites. Potential
installation sites include public sector and non-profit locations which are
ineligible to receive federal tax subsidies.
ii. Evaluate alternative mechanisms to provide donations to sustain the
program, including:
(1) Reformulating the suspended PaloAltoGreen electric program as a
mechanism to provide ongoing donations;
(2) Developing a bill donation mechanism to raise funds; or
(3) Developing on-line or crowd-funded sources to raise ongoing funds.
b. Develop a community solar share program for the benefit of community members
that do not have good solar access but have the desire to invest in local solar.
i. Evaluate program design options that allow CPAU customers to invest in a
share of a new larger-scale solar PV installations located in Palo Alto
ii. Evaluate options for providing value back to customer investors, including:
(1) Evaluate CPAU’s ability to provide monthly payments (in $) on the
customer’s Utilities bill
(2) Evaluate CPAU’s ability to offer “virtual net metering” so that energy
produced (in kWh) from a solar system could be reflected on customers’
Utilities bills. [Note that the billing system challenges may be substantial
for this option.]
(3) Evaluate providing payments to customers via a third-party administrator
separate from the Utilities bill.
iii. Evaluate outsourcing the administration of the community solar program to
provide the following:
(1) Develop the community solar program
(2) Perform program marketing
(3) Identify installation sites
(4) Manage the solar installation contract
(5) Own, operate and maintain the PV installation (or contract with a third-
party)
c. Investigate group-discount solar PV program options to allow/facilitate Palo Alto
residents to pool their buying power to secure significant discounts, making
installing solar on their home simple and more affordable.
i. Leverage existing group-discount programs offered to regional residents and
company employees.
6. Maximize solar installations on City-owned facilities
a. Assist Public Works in evaluating leasing City-owned facilities with low electric
consumption (elevated garages and surface parking lots) to a solar developer who
Attachment A
A-4
could install solar PV systems and would be compensated under the Palo Alto CLEAN
program.
b. Assist Public Works in investigating installing net-metered solar on City-owned sites
to reduce the City’s annual electric costs (and benefit the General fund).
7. Educate the community on the benefits of solar through information and demonstration
projects
a. Develop solar demonstration projects on City and public facilities
b. Promote the benefits of PV systems together with fuel switching (replacing end-of-
life gas appliances with electric appliances or replacing a gasoline vehicle with an
electric vehicle or a plug-in hybrid vehicle) strategies to reduce greenhouse gas
emissions.
c. Investigate developing a “one-stop-shop” model (e.g., Wave-one).
d. Develop "how to go solar" promotional materials which allows customers to
evaluate several solar options.
e. Develop direct marketing for small commercial/business customers.
f. Develop a database of solar projects installed throughout the community as “case
studies” and promote them through CPAU’s web site.
g. Promote new innovative solar technologies using the CPAU Emerging technology
Program
i. Thermoelectric paint
ii. PV & batteries
iii. Building-integrated PV (BIPV)
iv. White roofs
v. Microgrids
vi. Solar shingles
vii. Solar thermal
Attachment B: Summary of Local Solar Plan Implementation Efforts
1
Strategy-By-Strategy Update of Local Solar Plan Implementation Efforts
Strategy Achievements to Date Ongoing/Future Plans
Strategy 1: Remove
internal system and
institutional barriers
which increase “soft”
costs and may
impede adoption of
solar in Palo Alto
Pre-dating the Local Solar Plan, Development
Services implemented a streamlined
permitting process for residential solar PV
systems. Palo Alto received the 2014 Best
Solar Collaboration Award for the improved
permitting process.
Staff is publicizing the streamlined solar permitting process on an
ongoing basis.
Staff plans to continue streamlining of permitting, inspection, and
interconnection processes as necessary to comply with the
recently enacted AB2188 which mandates a standardized
procedure for solar permitting across the state. (Fall 2015)
Strategy 2: Develop
proper policies,
incentives, price
signals and rates to
encourage solar
installation
As described in detail in this report, staff
evaluated increasing the funding for PV
Partners beyond compliance obligations and
recommend not expanding the program after
all legislative mandates have been met.
Staff is currently incorporating local solar considerations in the
electric rate analysis discussions. (Ongoing)
Staff will bring forward a clarification for the methodology used to
calculate the City’s NEM cap for Council adoption (Fall 2015)
Staff members from multiple departments are coordinating to
integrate and improve the permitting, inspection, and
interconnection processes to ensure the City has visibility of all
systems being installed within Palo Alto and to accurately and
electronically track progress towards the NEM cap. (Fall 2015)
Staff seeks regular technical and non-technical assistance from the
Solar Electric Power Association, E Source, and the U.S.
Department of Energy funded American Solar Transformation
Initiative. (Ongoing)
The City coordinates with the Northern California Power Agency
(NCPA) and the California Municipal Utilities Association (CMUA)
on an ongoing basis on effective rules, regulations, and legislation
to promote cost-effective and fair solar development. (Ongoing)
Solar considerations are being incorporated in the ongoing
discussions for adopting new billing and customer information
Attachment B: Summary of Local Solar Plan Implementation Efforts
2
Strategy-By-Strategy Update of Local Solar Plan Implementation Efforts
Strategy Achievements to Date Ongoing/Future Plans
systems.
Staff plan to research and evaluate a NEM successor program,
which will be coordinated with the electric rate discussion and
analysis. Guidelines for the NEM successor program design will be
brought to the UAC, Finance Committee, Council in Fall 2015, and
a program will be brought for review by Spring 2016.
A clear path to securing a host site is critical to successfully launch
a community solar program. Staff is in the process of selecting a
municipal site to host the solar system, which could facilitate the
process of launching the program and enhance associated
education and outreach efforts.
Strategy 3: Assess
technical and market
potential of solar in
Palo Alto
Completed a GIS-based solar technical
potential assessment for rooftops and
published a map of the potential online for
interested community members1 (Summer
2014)
Staff is broadening the solar technical potential assessment to
incorporate surface parking. (Fall 2015)
Staff is completing the economic and market potential assessment
and documentation. Preliminary results of the potential
assessment are incorporated in the memo. (Fall 2015)
Staff plan to coordinate with the Planning Department on the
impact of current zoning rules for carport installations
Staff plan to conduct a study of distribution system impacts from
high penetrations of solar and EV (FY16)
Strategy 4:
Implement policies
and programs to
increase solar system
As described in detail in the full report, Palo
Alto’s PV Partners program providing rebates
for customer-cited solar systems has spurred
over 6.5 MW of local solar PV adoption to
Staff is currently evaluating joining the HERO program, which
would give residents another PACE financing option
1 https://cityofpaloalto.org/solarmap
Attachment B: Summary of Local Solar Plan Implementation Efforts
3
Strategy-By-Strategy Update of Local Solar Plan Implementation Efforts
Strategy Achievements to Date Ongoing/Future Plans
installations on CPAU
customer sites with
good solar access
date. All residential rebate funds have been
reserved and commercial rebate funds are
nearly depleted. Staff recommends that the
program not be expanded once all legislative
obligations have been fulfilled.
The Palo Alto Clean Local Energy Accessible
Now (CLEAN) program is a feed-in tariff
program for renewable generation facilities
sited within Palo Alto. To date, the program
has not generated a project. However, staff
continues to market the program.
Furthermore, after a recent solar developer
survey, the feedback provided led staff to
propose the recommendation to offer a 25-
year power purchase agreement (PPA)
option, instead of only the 20-year PPA.
Council subsequently approved this change.
The City is currently a member of California
FIRST, which give residents a Property
Assessed Clean Energy (PACE) financing
option to pay for on-site renewable energy
installations through their property tax bill
Strategy 5: Facilitate
and/or develop new
programs to
encourage new
participants to
Palo Alto joined a regional solar group-buy
program called Peninsula SunShares. The
solar system prices resulting from the
Aggregating the purchasing power of the
community resulted in solar system prices
Staff plans to begin the research and development of a solar
donation program (Winter 2015/2016)
Staff provides ongoing support to PAUSD and the Sustainable
School Committee in their efforts to evaluate the costs and
Attachment B: Summary of Local Solar Plan Implementation Efforts
4
Strategy-By-Strategy Update of Local Solar Plan Implementation Efforts
Strategy Achievements to Date Ongoing/Future Plans
develop local solar
installations
approximately 15-25% below current market
prices across all nine Bay Area counties.
Registration for the program ran from April
through August 2015. Palo Alto households
made up approximately 40% of the total
program participation.
benefits of solar PV installations on school facilities (ongoing)
Staff provided an informational report to the UAC in July 2015
regarding the status of the community solar program
development efforts. At present, staff is selecting a municipal site
to host the community solar facility. Staff will return to the UAC
with a proposed program design in Spring 2016.
Strategy 6: Maximize
solar installations on
City-owned facilities
Public Works released an RFP in May 2014 to
lease the top levels of five downtown City
multi-level parking structures for solar PV
facilities applying through the Palo Alto
CLEAN feed-in tariff program. Currently, staff
and the selected developer are negotiating a
site lease for the installations.
A committee was formed to inventory all municipal facilities and
their suitability for solar PV and to develop a work plan for
installing solar on viable sites. (Fall 2015)
Strategy 7: Educate
the community on
the benefits of solar
through information
and demonstration
projects
Pre-dating the Local Solar Plan, in 2008 Public
Works and Utilities installed solar
demonstration projects at the Municipal
Service Center, Baylands Interpretive Center,
and Cubberley Community Center.
Staff hosts workshops on a variety of topics,
including customer-sited solar energy. The
last solar energy workshop was April 25,
2015, and was coordinated with the program
administrator for the solar group-buy
program Peninsula SunShares.
Staff routinely evaluates innovative solar technologies through the
Program for Emerging Technologies (PET). Through PET, a 6-
month pilot project was launched in partnership with Petra
Systems to evaluate and demonstrate distributed solar PV on
street light poles. The pilot project concluded in May, and staff is
in the process of completing an evaluation report.
Staff is evaluating issuing an RFP for customer-facing tools to aid
in solar decision-making (Fall 2015)
ATTACHMENT C
EXCERPTED DRAFT MINUTES OF THE OCTOBER 7, 2015
UTILITIES ADVISORY COMMISSION MEETING
ITEM 1: ACTION: Update on the Implementation of the Local Solar Plan and Recommendation
to End the PV Partners Program, as Planned, Once the State Legislative Requirements set Forth
in the California Million Solar Roofs Bill Have Been Fulfilled
Resource Planner Aimee Bailey provided a summary of the written report. Bailey reviewed the
Local Solar Plan, which has a goal of generating energy from local solar photovoltaic (PV)
systems to account for 4% of the City's needs by 2023. She mentioned the achievements to
date including publishing a solar technical potential assessment, participating in the group buy
(Peninsula SunShares) program, and expanding the Palo Alto CLEAN (feed-in tariff) program.
Bailey stated that the PV Partners Program began in 1999 and funding was expanded in 2006 in
compliance with the Million Solar Roofs Act (Senate Bill 1, or SB1) in 2006. She noted that all
the rebate funds for the program were reserved for residential customers in August 2014 and
that there are limited remaining funds for commercial customers. Bailey said that the program
would end when the funding requirements from SB1 were completed, however the Finance
Committee asked that staff examine options to continue rebates for residential customers.
Commissioner Schwartz asked if there were other methods to lower the cost of solar and asked
if staff has projected the costs after the Investment Tax Credit (ITC) was reduced in December
2016. Bailey responded that the solar group-buy program is one way in which lowering the cost
of solar can be achieved, and that a solar market and economic potential assessment that is
currently underway indicates that even with the reduced ITC, Palo Alto would still be able to
achieve the Local Solar Plan goal.
Commissioner Danaher said that he was in favor of the most carbon reduction for the least cost
and so he fully supports staff's recommendation.
Vice Chair Cook noted that the Finance Committee asked that options be evaluated. He asked
what alternatives were examined by staff. Bailey pointed to the discussion of the alternatives
examined on page 10 of the written report.
Vice Chair Cook noted that the report had a section called “Future of PV Partners”, but that
there is no future. Bailey stated that the program will continue until all installations are
complete and the funds are exhausted from the large systems that are paid for performance
over a five year period after installations.
Commissioner Hall congratulated Bailey for her very efficient presentation. He asked how the
unidentified additional solar PV listed in Table 2 of the report will be achieved. Bailey noted
that Net Energy Metering (NEM) is a driver in consumers’ decisions to install PV. Commissioner
Hall said that if the goal is 4% solar by 2023, then the 5% NEM limit would not come into play
for a long time. Assistant Director Jane Ratchye said that the 4% goal was based on energy
usage in megawatt-hours (MWh) per year and the 5% NEM cap was based on peak demand in
megawatts (MW).
Commissioner Hall said that the timing and names of the different programs under the Local
Solar Program are confusing and that staff should provide a holistic review of all the programs,
rather than a piecemeal description of one at a time. Ratchye said that staff would not want to
hold up one program that is ready to go until all programs are ready to go. Director Fong added
that when any programs are undergoing the review process, an update on the other programs
under the Local Solar Plan can be provided at the same time.
Commissioner Ballantine said that the poor performance of the thermal solar heating program
is disappointing. He noted that a recent study by the DOE showed that it could be more cost-
effective. He noted that thermal solar water heating is 80% efficient while solar PV is only 20%
efficient. He said that he had read an article about a Montana resident who built a thermal
solar water heating system that was economic using low-cost materials purchased at a local
hardware store.
Commissioner Ballantine asked about progress towards the Local Solar Plan goal of 4% of the
City’s energy use. He asked if the goal would change as the market changes and cost decline.
Bailey mentioned that the existing and planned programs are counted on to reach the goal.
Commissioner Ballantine asked if staff has calculated how much solar could be achieved if every
resident put solar on their roof. Bailey said that the solar technical potential analysis referred
to in the report has been done and that 300 MW is technically possible if economics are not an
issue. The technical potential took into account all roof area in the City that could possibly
accommodate solar PV based on roof tilt, aspect and lack of significant shading.
Commissioner Schwartz said that an issue for solar PV penetration is not just distributed
generation, but distributed financing. She asked if staff has done any studies about why, or
why not, consumers put solar on their roofs. She asked if staff has done any market
segmentation studies to determine what may actually be installed. Bailey said that the next
step beyond the technical potential study is to conduct the economic and market potential
study, which is currently underway. Commissioner Schwartz advised that these decisions are
emotional issues, not just economic issues.
Commissioner Eglash said that he completely supports staff's recommendation. However, he
noted that the written report makes it sound like we have been hugely successful in
implementing solar so far and doesn’t make it abundantly clear that we intend to continue
encouraging solar in the City even after the PV Partners Program funding runs out. Bailey
confirmed that that is the case. Commissioner Eglash noted that the report does not convey
clearly to the reader that the City, despite ending PV Partners, CPAU continues to strongly
promote solar in the City. He suggested that in future reports, we frame the discussion to focus
on the past program successes and look toward the Local Solar Plan as the next step for
furthering solar generation in Palo Alto. Director Fong thanked Commissioner Eglash for the
feedback and ensured that the report to the Finance Committee would be clearer about that.
Chair Foster noted that he strongly supports the development of a community solar program
since solar is not available to all, especially renters or customers with shaded roofs. He is
pleased to see the other programs that are under development.
ACTION: Chair Foster moved that the UAC support staff’s recommendation to end the PV
Partners program when the legislative mandates from SB1 are fulfilled. Vice Chair Cook
seconded the motion. The motion passed unanimously (7-0) with Commissioners Ballantine,
Cook, Danaher, Eglash, Foster, Hall and Schwartz voting yes.
City of Palo Alto (ID # 6305)
Finance Committee Staff Report
Report Type: Action Items Meeting Date: 12/1/2015
City of Palo Alto Page 1
Summary Title: Net Energy Metering Successor Program Design Guidelines
Title: Utilities Advisory Commission Recommendation That the City Council
Approve Design Guidelines for the Net Energy Metering Successor Program
From: City Manager
Lead Department: Utilities
Recommendation
Staff and the Utilities Advisory Commission (UAC) recommend that the Finance Committee
recommend that the City Council approve the Design Guidelines for the Net Energy Metering
Successor Program (Attachment A).
Executive Summary
Net energy metering (NEM) is a billing mechanism designed to promote the installation of
renewable distributed generation by allowing customers to be compensated at the full retail
rate for electricity generated by their on-site systems. Under the City’s current rates, NEM
customers can reduce, or potentially completely avoid, charges on their electric bill while still
remaining interconnected with the electric grid and utilizing grid services.
State law requires all electric utilities to offer NEM to customers with eligible renewable
distributed generation up to a maximum cap (NEM cap). How to compensate customers who
install on-site renewable generation after the NEM cap is reached needs to be determined. As
Utilities across the state reach their respective NEM caps, NEM successor programs are a topic
of much debate; some wish to continue to provide the same incentives to solar participants,
while others want to ensure that customers with no on-site generation are not paying more
than their share of the costs to maintain the grid. The City of Palo Alto Utilities (CPAU) expects
to reach its NEM cap by mid-2016. The proposed NEM successor program design guidelines will
guide staff efforts to develop a NEM successor program. CPAU’s NEM successor program will be
developed in coordination with the electric utility’s cost of service analysis (COSA) that is
underway.
Background
State law requires all electric utilities to offer NEM to eligible customers with renewable
distributed generation (sometimes referred to as customer-sited or behind-the-meter
City of Palo Alto Page 2
generation), up to a cap. In October 2015 Council formally adopted a NEM cap for Palo Alto of
9.5 MW (Staff Report 6139). As of August 13, 2015, the City is approximately 70% toward
meeting its NEM cap as shown in Figure 1 below. To date, all local solar installations utilize NEM
and all net energy metered systems are solar photovoltaic (PV) systems1.
Figure 1: Summary of NEM Participation (1999 through August 13, 2015)
All NEM customers are subject to terms and conditions outlined in the California Public Utilities
Code Section 2827, including the ability to receive credit for eligible on-site customer
generation at the retail rate, to have the credits roll over month-to-month over a 12-month
period, and the option to cash-out any net surplus generation that exists at the end of the 12-
month period. NEM customers remain subject to Council-approved changes to their otherwise
applicable electric rate schedules, including rate design changes and potential minimum or
fixed charges.
Assembly Bill 327 (AB 327) directed the California Public Utilities Commission (CPUC) to develop
a standard NEM successor tariff no later than December 31, 20152 for the state’s investor-
owned utilities (IOUs). For the IOUs, the NEM successor tariff is to take effect either after an
1 In principal, customers may install a variety of distributed energy technologies on-site that would be eligible for
NEM. In practice, staff expects the vast majority—if not all—of on-site generation and NEM participation in Palo
Alto to be solar PV.
2 http://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201320140AB327
City of Palo Alto Page 3
IOU has reached its NEM cap or July 1, 2017, whichever occurs first. Publicly-owned utilities
(POUs), whose rates are not regulated by the CPUC, are working with their respective governing
bodies and stakeholders to formulate their own NEM successor programs to take affect after
their respective NEM caps have been reached.
Local Solar Plan
On April 22, 2014, the City Council adopted the Local Solar Plan (Staff Report 4608, Resolution
9402), which set the overarching goal of meeting 4% of the City’s total energy needs from local
solar by 2023, corresponding to achieving 23 MW of solar installed in the City. Included within
the Local Solar Plan is a strategy to develop proper policies, incentives, price signals and rates to
encourage solar installation, including the exploration of cost-based rate structures that
encourage the development of new solar systems in Palo Alto.
2015 Electric Cost of Service Analysis (COSA)
CPAU embarked on an electric cost of service analysis (COSA) that will be completed in Fiscal
Year 2016 (FY 2016) in advance of a rate adjustment that staff projects will be necessary on July
1, 2016. Electric rates were last adjusted when a 10% rate increase went into effect on July 1,
2009. The primary goal of the COSA will be to review the allocation of costs to customer classes
and the electric rate design to ensure customers are charged according to the cost to serve
them. However, the COSA will also include a review of the rate design issues created by
increasing numbers of local solar installations, higher EV (EV) penetration, and the potential for
building electrification.
The COSA is divided into short-term (Phase One) and long-term (Phase Two) work plans for
addressing various rate design issues. Short-term rate design issues include, among other
things, the need to develop a NEM successor program for solar customers. In September 2015,
Council adopted design guidelines for the Phase One work plan (Staff Report 5956). The
adopted Phase One COSA Design Guidelines are provided as Attachment B. The COSA Design
Guidelines 1 and 7 are relevant to the development of NEM successor design guidelines and the
ultimate NEM successor program. These two guidelines are listed below:
Guideline 1: Rates must be based on the cost to serve customers. This is the overriding
principle for the cost of service analysis (COSA); all other rate design considerations are
subsidiary to this basic premise.
Guideline 7: The COSA should evaluate the impact of rate designs on the economics of local
solar for current and future customers and should be coordinated with an analysis of long-
term solar policies to be put into effect after the existing net energy metering tariff reaches
capacity.
Discussion
This memo describes a proposed set of secondary design guidelines for the development of a
NEM successor program—the NEM Successor Program Design Guidelines. These design
guidelines are intended to be supplementary guidelines to the Phase One Electric COSA Design
City of Palo Alto Page 4
Guidelines and are relevant specifically for eligible customer-sited renewable generation that
will be installed after the City’s NEM cap has been reached.
Key Challenges and Benefits of NEM
There are three primary challenges with NEM. First, given the City’s existing electric rate
structures, NEM results in cost-shifting between customer classes. Customers who adopt
distributed generation and utilize NEM can reduce or completely avoid costs on their electric
utility bills even though they remain interconnected to the grid and continue to use grid
services.
Second, distributed generation presents challenges for utilities to sustainably recover the fixed
costs associated with the electric distribution system. As distributed generation continues to be
deployed, the cost-shift from NEM to non-participating customers increases. This results in
increasingly higher rates for non-participating customers, which in turn makes adopting
distributed generation even more attractive for non-participating customers. This positive
feedback loop is often referred to as the “utility death spiral”. Again, the overriding principle
for rate design is captured in the first Electric COSA Design Guideline (Rates must be based on
the cost to serve customers) and any NEM successor rate must be consistent with this principle.
Third, an increasing block electricity rate structure, (or tiered rate structure such as the one in
use in Palo Alto3), can create situations in which highly efficient, low-energy use NEM
customers receive a lower NEM compensation rate than high-energy consuming NEM
customers. Low-energy consuming households who conserve and have implemented many
home energy efficiency measures may only reach the first or second electricity usage tiers over
the course of a month4. For example, if a household that consumes 600 kilowatt hours (kWh)
per month installs a solar PV system that is sized to meet all of the household’s electricity usage
over the course of the year, the household would, in effect, be compensated at a rate of 11.2
₵/kWh for the energy generated from their on-site system under the current rate structure5.
By contrast, if a higher energy-using household using 1,200 kWh/month installs a solar system
of the exact same size as the lower-energy consuming household, the high-energy consuming
household is effectively compensated at 17.4 ₵/kWh for the energy generated from their on-
site system. Therefore, high-energy use consumers are compensated at a significantly higher
rate than low-energy use consumers for distributed renewable electricity, although the value of
the output may be equivalent. As a result, NEM combined with tiered rate structures
discourages solar adoption by low-energy consumers.
3 http://www.cityofpaloalto.org/civicax/filebank/documents/8089
4 The average monthly electricity consumption of single-family homes in Palo Alto in 2014 was 621 kWh. Tier 1 is
between 0-300 kWh (9.5 c/kWh), Tier 2 is between 301-600 (13 c/kWh), and Tier 3 is for all electricity over 600
kWh (17.4 c/kWh).
5 The average price of electricity for a residential customer using 600 kWh is the sum of 300 kWh times Tier 1 price
(9.5 c/kWh) and 300 kWh times Tier 2 price (13 c/kWh), then divided by 600 kWh, or 11.2 c/kWh.
City of Palo Alto Page 5
It is important to emphasize that the challenges discussed above are amplified by the
combination of NEM and the existing tiered electric rate structure. For example, if through the
upcoming electric COSA, the residential electric utility rate structure were modified to include a
minimum charge, the degree of cost-shifting from NEM customers to non-participants may be
reduced or averted. As electric rate structures change in the future, the relationship between
the rate structure and NEM will be re-evaluated6. Hence, development of a NEM successor
program is being carried out in coordination with the electric COSA, and the evaluation and
quantification of potential cost-shifts will be performed as a part of the NEM successor program
development process.
Although NEM has limitations, it also has key benefits. NEM is often described as “rolling back
the electricity meter” with generation from an on-site system. This description is especially
intuitive, which makes it a relatively easy policy to communicate to utility customers and other
stakeholders. Operationally, NEM can and has been implemented with existing metering
equipment. Non-standard meters or advanced metering infrastructure (“smart meters”) are not
required. And, more broadly, NEM is often viewed as one of the key state policies responsible
for the extent of solar deployment that has been realized in California to date7. These policies,
and California’s Renewable Portfolio Standard (RPS) mandate, have been very effective in
developing the solar PV market and reducing costs of solar over time as shown in Figure 2.
Figure 2: Installed prices for residential and small non-residential systems in the U.S.8
6 The key challenges could instead be interpreted as limitations of the existing rate structures rather than
limitations of NEM. These rate structure challenges are in turn dependent upon the service territory’s metering
infrastructure, customer information system, and billing system.
7 Another key California policy is the Million Solar Roofs Bill (aka Senate Bill 1 or SB1) which required that electric
utilities provide rebates to customers installing PV systems until the mandated rebate funds are exhausted.
8 Source of Figure 2 is Tracking the Sun, an annual PV cost tracking report produced by the Department of Energy’s
Lawrence Berkeley National Laboratory. (See http://newscenter.lbl.gov/2015/08/12/solar-prices-fell-2015/
accessed October 16, 2015)
City of Palo Alto Page 6
Short-Term and Long-Term Considerations
The proposed NEM Successor Program Design Guidelines are aligned with the COSA Design
Guidelines in addressing short-term rate design issues. Staff anticipates the NEM cap will be
met within the coming one to two years. New rules and rates should be ready for customers
who install solar systems after the NEM cap is reached. Long-term rate design issues—
including, for instance, updated climate protection goals, deployment of advanced metering
infrastructure and the rate designs which they enable, and impacts of the trend toward
electrification—will be addressed in the second phase of the COSA work plan. The NEM
successor program that is in place at that time may be revisited, along with all other rates.
Proposed NEM Successor Program Design Guidelines
Staff proposes the following NEM Successor Program Design Guidelines:
Guideline 1. Evaluate program options that compensate customers fairly and equitably for
local renewable energy production.
Guideline 2. Consider compensating solar participants at a rate equivalent to the value of
solar to Palo Alto via “value of solar tariff”.
Guideline 3. Evaluate the impact on the concurrent adoption of on-site generation and other
demand-side technologies.
Guideline 4. Assess the likely impact on the rate of solar adoption and implications for
meeting the Local Solar Plan goal.
Guideline 5. Consider the ease of marketing and communicating the program to customers.
Guideline 6. Assess technology constraints of program implementation.
Guideline 1. Evaluate program options that compensate customers fairly and equitably for
local renewable energy production.
With tiered electric rates and NEM, the effective compensation that customers receive for their
on-site generation is based on their monthly amount of on-site energy consumption as
described above. This combination hinders solar adoption by households that have average or
low electricity consumption achieved through conservation and energy efficiency measures.
Staff will evaluate NEM successor program options that compensate customers fairly and
equitably for local renewable energy production.
Guideline 2. Consider compensating solar participants at a rate equivalent to the value of
solar to Palo Alto via “value of solar tariff”.
A “value of solar tariff” is a rate design in which customers are compensated at a specified rate
for all generation produced from their on-site systems. On-site consumption is metered
separately and charged in full at the applicable retail rate for that customer class. The
compensation rate for the on-site generation would be based on the value of local solar energy
generation. This value is already calculated using avoided cost models that are utilized in all
resource acquisition and financial planning.
City of Palo Alto Page 7
An advantage of the value of solar tariff design is that it utilizes a standardized and transparent
framework for valuing distributed generation that would be updated regularly. Also, similar to
the rate established for solar through the Palo Alto CLEAN program, it could also provide the
flexibility to incorporate an “adder” reflecting the assessed value of distributed generation,
which may be deemed necessary in the near term to continue to promote deployment to
achieve the community’s local solar goals.
Guideline 3. Evaluate the impact on the concurrent adoption of on-site generation and other
demand-side technologies.
Residents or businesses may decide to adopt solar PV for a variety of reasons, including a desire
to support environmental sustainability, a penchant for early adoption, or financial benefit.
Many of the same motivations may also drive the adoption of other advanced energy
technologies, such as EVs, energy storage, smart thermostats, building energy management
systems, and grid-interactive loads. Under NEM, co-adoption of solar PV and EVs has been
notably common9: charging an EV at home drives the household’s consumption into higher rate
tiers, which in turn renders generation from a net-metered solar system increasingly valuable
(under NEM and current electric rates) and therefore more cost-effective. Staff will evaluate
the impact of concurrent adoption of on-site generation and other demand-side technologies
under various NEM successor program options in order to assess potential impacts.
Guideline 4. Assess the likely impact on the rate of solar adoption and implications for
meeting the Local Solar Plan goal.
As described in an update on the Local Solar Plan provided to the UAC in October10, after
accounting for 8 MW from the PV Partners program, 3 MW through the Palo Alto CLEAN
program and 2 MW for new community solar and solar donation programs that are under
development, almost 10 MW of additional solar capacity is required to meet the Local Solar
Plan’s goal to have 23 MW of solar PV installed by 2023. Staff will evaluate NEM successor
program options regarding their likely impact on the ability to meet the Local Solar Plan goal.
Guideline 5. Consider the ease of marketing and communicating the program to customers.
NEM has been in effect in California for almost two decades11, making it the most established
state incentive for solar and other distributed generation technologies. Because all education,
marketing and outreach efforts conducted over the past two decades by solar installers,
utilities, state agencies, and other stakeholders was conducted while NEM was available, staff
anticipates that significant efforts may be required to market and communicate a new set of
terms and conditions that comprise the NEM successor program. Of course, that will depend
on how different the NEM successor program may be from the original NEM. Furthermore,
9 In a recent analysis, installing EV charging equipment in Palo Alto was the strongest indicator for household
participation in the PV Partners program for a solar PV rebate. The other indicators incorporated in the analysis
were participation in nine distinct other demand-side energy efficiency programs.
10 https://www.cityofpaloalto.org/civicax/filebank/documents/49290
11 The original NEM law in California was adopted in 1995 and took effect the following year.
City of Palo Alto Page 8
more generally, customers need an increasingly detailed understanding of all aspects of their
energy usage and costs, which makes communications and marketing considerations a primary
concern during the program design stage. Staff intends to assess the ease of marketing and
communicating to customers during research and development of the NEM successor program.
Staff may also recommend additional resources to enhance associated education and outreach
efforts, if needed, to ensure customer and stakeholder understanding and awareness.
Guideline 6. Assess technology constraints of program implementation.
The sixth and final design guideline is to assess all technology constraints for implementing the
proposed NEM successor program and alternatives, along with associated staff and budget
resource impacts. Potential technology constraints include compatibility with CPAU’s existing
customer information and billing systems and metering infrastructure.
Advanced metering infrastructure (AMI) is identified as a long-term rate design issue for the
electric COSA, and evaluation of time-of-use and other rate structures that AMI enables will be
evaluated during Phase Two of the Electric COSA work plan. The NEM successor program will be
revisited at that time in coordination with the COSA.
Commission Review and Recommendation
At its November 4, 2015, meeting, the UAC voted to recommend Council approve the proposed
NEM Successor Program Design Guidelines after asking a variety of clarifying questions.
Multiple commissioners voiced their support for discontinuing NEM in its present form in light
of concerns such as cost-shifting, the lack of a need to subsidize solar PV given the decline in
solar PV modules prices in recent years, and impending over-generation across the state during
peak solar hours leading to the so-called duck curve. A portion of the discussion focused on the
merit of the City subsidizing solar installed within Palo Alto as solar PV installed locally does not
reduce greenhouse gas emissions given the City’s carbon-neutral electricity supply. Multiple
questions clarified the relationship between the NEM successor program development and the
electric COSA work, and the Prop. 26 implications of various rate structures. Staff clarified that
the COSA design guidelines are the primary design guidelines for all rates, including those
developed for the NEM successor program. The NEM Successor Program Design Guidelines are
a set of subsidiary design guidelines intended to give the community the opportunity to provide
feedback to guide staffs efforts early on in the design phase of the NEM successor program. The
UAC ultimately voted unanimously to recommend that Council approve the proposed NEM
Successor Program Design Guidelines (Commissioners Ballantine, Cook, Danaher, Eglash and
Schwartz and Chair Foster voting yes, and Commissioner Hall absent). The draft excerpted
minutes from the UAC meeting are provided as Attachment C.
Next Steps
The tentative timeline for the review and approval of the NEM-related policies anticipates that
a NEM Successor program can be considered by Council by the end of FY 2016 as shown below.
City of Palo Alto Page 9
Tentative Timeline for Review and Approval of NEM Successor Program Policies
Description UAC
Finance
Committee Council
NEM cap clarification -- -- Oct. 2015
Design Guidelines for NEM Successor Program Nov. 2015 Dec. 2015 Jan. 2016
Proposed NEM Successor Program March 2016 April 2016 May 2016
Resource Impact
Adoption of the proposed NEM Successor Program Design Guidelines has no direct impact on
budget and staff resources as this work is part of the FY 2016 work plan and will be done by
existing staff. Upon adoption of the design guidelines, staff will proceed with the development
of a NEM successor program and any associated resource impact of the proposed NEM
successor program and potential alternatives will be assessed and included in the staff report
when the proposal is brought forward for review and approval.
Policy Impact
The process of adopting the NEM Successor Program Design Guidelines provides the UAC and
Council an opportunity to provide policy guidance to staff for the development of a NEM
successor program proposal in coordination with the electric COSA. Fulfilling the City’s NEM
legislative mandates and developing an effective NEM successor program will support the
Carbon Neutral Plan, the Local Solar Plan, and State and local efforts to promote renewable
distributed generation. NEM further supports the City’s broader environmental sustainability
goals, including those set out in the 2011 Utilities Strategic Plan and the 2007 Climate
Protection Plan.
Environmental Impact
Adoption of NEM Successor Program Design Guidelines does not meet the California
Environmental Quality Act’s (CEQA) definition of “project” under California Public Resources
Code Sec. 21065, thus no environmental review is required.
Attachments:
Attachment A: Proposed Design Guidelines for the Net Energy Metering Successor
Program (PDF)
Attachment B: Adopted Design Guidelines for the 2015 Electric Cost of Service Analysis
(PDF)
Attachment C: Excerpted Draft UAC Minutes of Nov 4, 2015 Meeting (PDF)
Attachment A
Presented to the Utilities Advisory Commission for review on November 4, 2015, and recommended for
approval.
Design Guidelines for the Net Energy Metering Successor Program
1. Evaluate program options that compensate customers fairly and equitably for local renewable
energy production.
2. Consider compensating solar participants at a rate equivalent to the value of solar to Palo Alto
via “value of solar tariff”.
3. Evaluate the impact on the concurrent adoption of on-site generation and other demand-side
technologies.
4. Assess the likely impact on the rate of solar adoption and implications for meeting the Local
Solar Plan goal.
5. Consider the ease of marketing and communicating the program to customers.
6. Assess technology constraints of program implementation.
Attachment B
Approved by Council on September 15, 2015 (Staff Report 6061)
Design Guidelines for the 2015 (Phase One) Electric Utility Cost of Service Analysis
1. Rates must be based on the cost to serve customers. This is the overriding principle for the
cost of service analysis (COSA); all other rate design considerations are subsidiary to this
basic premise.
2. For this cost of service study, and to the extent feasible, energy charges should be based on
existing rate structures. This includes:
a. A tiered rate design structure for residents
b. A flat general service rate for small non‐residential users
c. A flat demand and energy rate for large non‐residential users
3. The COSA should involve a review of all existing rate schedules for inclusion in the COSA or
retirement.
4. The COSA should take into account the impact of rate designs on electric vehicles and
electric heating customers, and should investigate:
a. the extent to which these customers have different load profiles from other
residential customers; and
b. the extent to which existing rate designs should be adjusted for these differing load
profiles
5. The COSA should evaluate the need for a minimum charge.
6. A hydroelectric rate adjustment mechanism should be evaluated.
7. The COSA should evaluate the impact of rate designs on the economics of local solar for
current and future customers and should be coordinated with an analysis of long‐term solar
policies to be put into effect after the existing net energy metering tariff reaches capacity.
8. A connection fee study should be performed and policies regarding residential transformer
upgrades should be reviewed, either as part of the COSA or as part of a parallel analysis. The
COSA methodology should be coordinated with any potential connection fee changes or
policy changes.
9. The impact of any proposed changes on low income customers should be evaluated
EXCERPTED DRAFT MINUTES OF THE NOVEMBER 4, 2015
UTILITIES ADVISORY COMMISSION MEETING
NEW BUSINESS
ITEM 1: ACTION: Staff Recommendation that the Utilities Advisory Commission Recommend
that the City Council Approve Design Guidelines for the Net Energy Metering Successor
Program
Resource Planner Aimee Bailey provided a summary of the written report on the Net Energy
Metering (NEM) successor program. She stated that Palo Alto's NEM cap established by Council
is 9.5 megawatts (MW) and that a program for after that cap is reached is needed. Bailey noted
that the report stated that staff expects that the NEM cap to be reached by mid-2017, but this
is an error and staff actually expects to reach the NEM cap by mid-2016.
Bailey noted that a NEM successor program falls under the overarching City of Palo Alto Utilities
(CPAU) Electric Cost of Service Analysis (COSA) and that Council has adopted design guidelines
for the Electric COSA. Bailey discussed each of the six proposed NEM Successor Program design
guidelines.
Public Comment
Herb Borock said that there was nothing explicit regarding Proposition 26 which doesn't allow
taxes, which he said includes some aspects of solar PV incentives. He added that if solar
expands too much, we will need storage to manage it and it should be taken into account.
Chair Foster asked if the Electric COSA design guideline #1 directly addresses the Proposition 26
question. Bailey confirmed that this is the case
Commissioner Eglash noted that NEM has been very effective in encouraging rooftop solar and
that it is beginning to outlive its life as solar costs decline so that solar can survive on its own.
NEM is effectively a subsidy that must be borne by all the ratepayers so that those without
solar must pay the way for customers with rooftop solar. He said that the staff proposal is
exactly the right way to proceed. He said that we all benefit from solar, but NEM is effectively a
tax on the poor since it is the richer folks that put solar on their roofs and the poorer people
are, thus, subject to the "tax".
Vice Chair Cook said that Commissioner Eglash covered the issue regarding the subsidy NEM
provides.
ATTACHMENT C
Vice Chair Cook asked why net metering was put in place. Bailey said that the high cost of solar
was a factor in the state adopting net metering. Assistant Director Jane Ratchye made a
distinction between NEM and surplus net energy, that is the over-generation over 12-months
that is sold back to the utility. Bailey pointed to a back-up slide showing Residential Tiers versus
Avoided Cost. Vice Chair Cook said he put solar panels on the roof of his house 9 years ago and
tried to size it to cover his electric costs.
Commissioner Ballantine asked about the value of electricity for different times of day. Ratchye
clarified that the energy does have different value throughout the day but that Palo Alto does
not have time-of-use (TOU) rates.
Vice Chair Cook said that if his system is sized just right, then he would not be paying the full
cost of his service. He suggested that cost of service be included in the guidelines. The goals
may be contradictory. Bailey said that avoided cost is used to calculate the value of solar. Bailey
confirmed that the basis for the Palo Alto CLEAN program price is based on the value of solar,
or the “avoided cost” of local solar, or the cost of remote renewable energy delivered to Palo
Alto.
Vice Chair Cook asked if there is a guideline addressing fairness. Bailey said that the electric
COSA design guideline #1 addressing Proposition 26 addresses fairness and equity.
Vice Chair Cook asked which guideline addresses the issue raised that the lower energy using
customers are compensated at a lower rate compared to higher energy users. Bailey said that
this is addressed by guideline #1.
Vice Chair Cook asked if the potential adoption of smart meters and co-adoption of TOU rates
should be considered. He noted that the high value time of day may change over time. Bailey
said there is a strong relationship between rates and the NEM successor program. TOU rates
will be addressed in the second phase of the Electric COSA, not the first phase that we are
under now. Bailey stated that the NEM program would revised upon implementation of AMI
and time varying rates.
Vice Chair Cook said that his comments are not anti-renewable energy and that this is a
fascinating topic. He advised that we shouldn't be negative with respect to renewable energy
resources and need to somehow encourage clean energy at the same time as determine how to
properly support it.
Commissioner Schwartz said that she especially supports the guideline for the value of solar.
She said that the reason Palo Alto can't do anything with respect to TOU is that CPAU hasn’t yet
fully deployed smart meters. She said people with rooftop PV should possibly be compensated
at the wholesale price. Bailey said CPAU can consider that in the development of a program.
Commissioner Schwartz asked if interval meters can be used as a step less than full smart meter
deployment. Bailey said that it was a possibility and that interval meters will be considered.
Commissioner Schwartz noted that the purposes of the plan now may change over time and
since CPAU claims to be carbon neutral, she questioned the value of rooftop solar PV. Chair
Foster responded that energy consumed at night is either renewable or covered by a
Renewable Energy Certificate (REC). Ratchye said that CPAU’s electric supplies are carbon
neutral according to The Climate Registry’s protocol adopted by Council. Commissioner
Schwartz said it’s hard to justify subsidies for rooftop PV if Palo Alto is carbon neutral. She
added that customers should pay something for using the grid.
Commissioner Eglash said that CPAU’s electric rates do not have a large fixed component or
connection charge, but that could be changed. He asked if CPAU should consider a large fixed
charge for the rates. Schwartz suggested that the fixed charge be “fair” instead of “large”.
Ratchye reminded that Council has adopted the Phase One Electric COSA guidelines and that
one included that we would consider having a minimum charge, rather than a fixed charge. She
noted that minimum charges impact solar customers and very low energy users.
Commissioner Ballantine showed that the trend is to higher solar penetration that could lead to
an issue. Bailey said that the NEM successor program design guidelines were aligned with the
first phase of the Electric COSA (0-5 years). Commissioner Ballantine asked if guideline 2
(consider compensating solar participants at a rate equivalent to the value of solar to Palo Alto
via “value of solar tariff”) should be more specific.
Commissioner Danaher suggested that the guideline refer to value of solar as the “avoided
cost” of renewable energy delivered locally since that's really what that means.
Commissioner Ballantine said the “Duck Curve” may not matter today but may become more
important later. Ratchye said CPAU is impacted by wholesale prices since the value of our
resources and loads depend on those prices. She said in the future metering equipment can be
installed that can allow retail pricing based on TOU rates or even real-time pricing.
Commissioner Ballantine said a guideline should address this idea. Ratchye replied that
guideline #6 does just that. Commissioner Ballantine said is fine with #6, but worries that the
guideline by itself may not have enough explanation. Ratchye pointed to more detail on each
guideline provided in the staff report.
Commissioner Ballantine asked if storage is covered in guideline #3. Bailey confirmed that this
was the case and clarified that storage would be behind the customer meter.
Commissioner Danaher wondered if there is a social benefit to local solar, but said he would
prefer saving money by accessing much less costly large utility-scale solar projects instead of
higher cost local solar and, instead of subsidizing local solar, use the money for efficiency and
electrification. Commissioner Danaher said that he supports the guidelines and, especially the
concept of compensating solar customers by the avoided cost. He asked how customers who
have already installed solar would be treated. Bailey said those customers under the NEM cap
are grandfathered into the current NEM program (compensation based on retail rate), but they
are still subject to changes in Palo Alto’s electric rates.
Chair Foster suggested that the value of local solar could be added to a future agenda. Ratchye
said the rolling calendar includes a Palo Alto CLEAN program update in December and there will
be discussion about avoided cost and additional local value. She said that Council has opined on
this in the past when adopting prices for the Palo Alto CLEAN program. Danaher said he would
like to understand the Council’s perspective and to hear the theories about the additional local
values to local solar. Chair Foster (noting Council Member Filseth in the audience) said that
Council was divided on the issue of the value of local renewable generation.
ACTION:
Commissioner Danaher made a motion that the UAC recommend Council approve the
guidelines as presented with a change to guideline #2 to add “avoided cost, including time of
day” to the value of solar. Commissioner Schwartz said that “avoided cost” is a difficult concept
to explain and communicate. Commissioner Eglash said that what we pay for green energy that
is brought to the Citygate is the definition of value of solar so that the guideline captures that.
The motion died for the lack of a second.
Vice Chair Cook made a motion that the UAC recommend that Council approve the guidelines
as presented. Commissioner Eglash seconded the motion. The motion carried (6-0) with Chair
Foster, Vice Chair Cook, and Commissioners Ballantine, Danaher, Eglash, and Schwartz voting
yes and Commissioner Hall absent.
City of Palo Alto (ID # 6402)
Finance Committee Staff Report
Report Type: Action Items Meeting Date: 12/1/2015
City of Palo Alto Page 1
Summary Title: LBOC Financial Reports, Excess Bond Funds Discussion, and
Discussion of Decommissioning the LBOC
Title: Library Bond Oversight Committee Quarterly Reports Transmittal,
Discussion and Recommendation Regarding Excess Library Bond Funds, and
Discussion and Recommendation on the Decommissioning of the Library
Bond Oversight Committee
From: City Manager
Lead Department: Public Works
Recommended Motion
Staff recommends that the Finance Committee:
1) Accept the Library Bond Oversight Committee (LBOC) quarterly reports
transmittal (Attachments A, B, and C);
2) Accept the LBOC’s recommendation that $1,551,500 million be repaid to
the infrastructure reserve fund using library bond funds that were spent on
bondable improvements made to Rinconada Library;
3) Accept the LBOC’s recommendation to approve the “Last and Final List of
Potential Expenses for Library Bond Funds” (Attachment D); and
4) Accept the LBOC’s recommendation that that the LBOC be decommissioned
by the end of 2015.
Background
On August 4, 2008, Council approved placing a $76 million general obligation
bond measure on the November 4, 2008 ballot to construct and complete a new
Mitchell Park Library & Community Center, renovate and expand Rinconada
Library (formerly the Main Library), and renovate the Downtown Library.
This general obligation bond measure passed with a super majority (two-thirds +
City of Palo Alto Page 2
1) of Palo Alto voters voting in favor of it.
The ballot measure, Measure N, contained a provision for the appointment of a
committee to oversee the expenditure of funds generated by the bond issuance.
On March 16, 2009 the Library Bond Oversight Committee (LBOC) was formed.
The LBOC meets quarterly and issues reports to Council and the public.
Discussion
The library capital projects are nearing final completion. Staff and the LBOC
recommend the following:
1) Repayment of $1,551,500 to the infrastructure reserve fund using library
bond funds that were spent on bondable capital improvements made to
Rinconada Library;
2) Approval of the “Last and Final List of Potential Expenses for Library Bond
Funds;” and
3) Decommissioning of the LBOC by the end of 2015 per the LBOC’s request.
Repayment of $1,551,500 to the Infrastructure Reserve
On May 20, 2013, City Council approved a budget amendment ordinance (BAO)
that provided $1,551,500 from the infrastructure reserve fund for additional
capital improvements at Rinconada Library that were not included in the original
scope of work (Staff Report # 3696). The additional improvements were originally
presented to Council and approved by them on July 25, 2011 (Staff Report #
1438).
The work included:
1) Replacing the roof;
2) Replacing fire sprinkler system;
3) Re-facing work;
4) Replacing the basement sump pumps;
5) Upgrading storm water system;
6) Upgrading parking lot lighting;
7) Providing a teen room after-hours entrance;
8) Providing a broadcast center; and
9) Constructing a parking lot connection with the Art Center.
City of Palo Alto Page 3
This additional work was eligible to be paid for using bond proceeds. In light of
uncertainty regarding the final cost of the Mitchell Park Library & Community
Center, Council elected to transfer $1,551,500 from the infrastructure reserve
fund to pay for the Rinconada Library work, subject to potential future
reimbursement with bond funds, if available.
As work on the library projects concludes, staff is projecting that there will be
approximately $4,053,095 in excess bond proceeds. Sufficient funds are available
to return $1,551,500 to the infrastructure reserve. The return of the $1,551,500
to the infrastructure reserve will reduce the bond savings to approximately
$2,501,595.
Project bond savings can be used to either offset annual debt service resulting in
reduced property tax assessments or to defease outstanding principal bonds
which can lower the overall borrowing costs.
Once a decision is made on whether or not to return $1,551,500 to the
infrastructure reserve, the City’s Bond Counsel will advise the City on which
option results in the greatest savings for Palo Alto property owners.
The “Last and Final List of Potential Expenses for Library Bond Funds;”
Measure N provides for a citizen committee to oversee the expenditure of funds
generated by the bond measure. As work on the libraries nears final completion,
the LBOC has asked staff to plan for decommissioning the Committee.
The City Attorney’s Office determined that the LBOC can be decommissioned at
the point that staff identifies and the Committee approves final bondable
expenditures, even though final work, payment, and administrative steps remain.
To satisfy this requirement, staff has compiled, and the LBOC has reviewed, the
attached “Last and Final List of Potential Expenses for Library Bond Funds.”
This list, which totals $853,720, includes encumbered or outstanding contracts,
estimated costs for additional library work that is expected to be done but not yet
contracted for, and a $75,000 contingency.
Since the additional library work that is not encumbered or contracted for may
City of Palo Alto Page 4
have unforeseen work and/or costs that could emerge and be covered by
Measure N bond proceeds, staff contacted the City’s Bond Counsel about
establishing a contingency fund. The Bond Counsel supported this contingency as
long as expenses conformed to the scope of the Library projects. The Library Bond
Oversight Committee agreed with this approach and approved a $75,000
contingency fund.
Staff recommends that the Finance Committee recommend that Council approve
the “Last and Final List of Potential Expenses for Library Bond Funds” totaling
$853,720, including a $75,000 contingency.
Additional Information
For further information on the formation of the LBOC, please see the March 16,
2009 staff report titled “Adoption of a Resolution Establishing a Citizen Oversight
Committee for Expenditures of Library Bond Funds” (Attachment E).
Attachments:
Attachment A: LBOC Financial Reports Transmittal Letter_12-1-2015 (PDF)
Attachment B: LBOC Financial Report_7-29-2015 (PDF)
Attachment C: LBOC Financial Report (Revised)_11-17-2015 (PDF)
Attachment D: Last and Final List of Potential Expenses for Library Bond Funds-11-23-
2015 (PDF)
Attachment E: Resolution Establishing the LBOC_3-16-2009 (PDF)
TO: Finance Committee
FROM: Library Bond Oversight Committee
DATE: December 1, 2015
SUBJECT: Library Bond Oversight Committee Financial Reports
The Library Bond Oversight Committee (LBOC) has met with members of City staff on
the progress of the library bond projects since 2009.
Attached for your approval is the third quarter 2015 financial report (dated July 29, 2015)
and the fourth quarter 2015 financial report (dated November 17, 2015)
Based on the information provided, the Committee believes that the City’s financial
reporting for all library-related projects is accurate and appropriate; however, these
reports have not been independently audited. The Committee approves and forwards
these reports to the Finance Committee and City Council.
The LBOC in the past has discussed a range of issues related to Mitchell Park Library &
Community Center and at one time was concerned that the resolution of claims and
disputes might exhaust the bond funds; however, the LBOC is no longer concerned that
issues related to Mitchell Park Library & Community Center or any of the other library
projects will exhaust the bond funds.
Additionally, the LBOC and staff have prepared a recommendation regarding the close-
out of the library bonds and the termination of the LBOC for the Finance Committee,
which will ultimately go to the City Council.
This was discussed at the LBOC’s November 17, 2015 meeting.
Submitted:
Alice Smith
Library Bond Oversight Committee Chair
ATTACHMENTS:
Attachment B: LBOC Quarterly Financial Report (dated July 29, 2015)
Attachment C: LBOC Quarterly Financial Report (dated November 17, 2015)
Attachment A
12345 6 7 8
(3 minus 1) (5 minus 1) (5 minus 4) (7 divide by 4)
Measure N
Estimates
Changes in
Measure
Estimates
Engineer's
Estimate
Project
Budget
June 2015
Projected
Costs
Diff. Between
Measure N
Estimates vs.
Projected
Costs
$ Diff.
Between
Project Budget
vs. Projected
Costs
% Diff.
Between
Project
Budget vs.
Projected
Costs
Downtown Library 4,000,000$ 1,212,000$ 5,212,000$ 4,212,000$ 4,191,782$ (191,782) 20,218$ 0.5%
Mitchell Park & Community Center Library 50,000,000 (957,000) 49,043,000 47,725,437 45,000,000 5,000,000 2,725,437 5.7%
Cubberley Temporary Library - 645,000 645,000 645,000 619,687 (619,687) 25,313 3.9%
Rinconada (aka Main) Library *18,000,000 2,100,000 20,100,000 22,342,563 21,300,000 (3,300,000) 1,042,563 4.7%
Art Center Temporary Library - 500,000 500,000 500,000 536,509 (536,509) (36,509) (7.3%)
Total Prior to Bond Financing Costs 72,000,000 3,500,000 75,500,000 75,425,000 71,647,978 352,022 3,777,022 5.0%
Bond Financing Costs **4,000,000 (3,500,000) 500,000 500,000 185,320 3,814,680 314,680 62.9%
Grand Total 76,000,000$ -$ 76,000,000$ 75,925,000$ 71,833,298$ 4,166,702$ 4,091,702$ 5.4%
Interest Earnings on the Project Bond Funds 283,608$
Projected Bond Savings 4,375,310$
*The Rinconada Library Project Budget, Projected Costs, and actual expenditures excludes $500,000 in expenses for connectivity between the Library and
the Art Center funded by PF-09007 and excludes $1,800,000 (S.J. Amoroso Construction) expenditures, currently both are being funded by the Infrastructure Reserve.
** The actual bond issuance cost is substantially lower than the Measure N estimate due to avoidance of Capitalized Interest costs.
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Budget
Original Budget (per Measure N Ballot Measure)72,000,000$ -$ -$ 72,000,000$
Temporary Mitchell Park Library (Council Approved - CMR: 463:09)645,000 645,000
Temporary Main Library Facility - Art Center Auditorium 500,000 500,000
Net Other Budget Changes 2,280,000 2,280,000
Expenditures -
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 60,481,425 1,701,868 (62,183,293)
Construction Costs -- -
Contract Contingency 7,559,063 - (7,559,063)
Other Contract Services 2,011,344 - (2,011,344)
City (Inter-department) Service Charge 501,463 - (501,463)
Miscellaneous Cost 228,455 - (228,455)
Total Library Projects Expenditures 75,425,000 70,781,751 1,701,868 2,941,382
Estimate of Pending Commitments/Costs and/or (Excess Encumbrances)- - (835,640) 835,640
Total Bond Funds Less Bond Financing Costs 75,425,000 70,781,751 866,227 3,777,022 5.0%
Bond Financing Costs (a)500,000 185,320 - 314,680 62.9%
Grand Total 75,925,000$ 70,967,071$ 866,227$ 4,091,702$ 5.4%
Interest Earnings on the Project Bond Funds 283,608
Projected Bond Savings 4,375,310
2010 GO Bond True Interest Cost (TIC)4.21%
2013 GO Bond True Interest Cost (TIC)3.85%
** The actual bond issuance cost is substantially lower than the Measure N estimate due to avoidance of Capitalized Interest costs.
Budget History and Projection
Description of Activity
Library Projects Budget to Actual Activities Summary
Library Bond Oversight Committee Quarterly Financial Report
City of Palo Alto
As of July 29, 2015
1
Attachment B
Library Bond Oversight Committee Quarterly Financial Report
City of Palo Alto
As of July 29, 2015
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Original Budget (per Measure N Ballot Measure) 4,000,000$ -$ -$ 4,000,000$
Budget Change 212,000 212,000
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 3,617,992 41,593 (3,659,585)
Construction Costs - - - -
Contract Contingency - 462,490 - (462,490)
Other Contract Services - 27,925 - (27,925)
City (Inter-department) Service Charge - 45,501 - (45,501)
Miscellaneous Cost - 3,163 - (3,163)
Total Library Projects Expenditures 4,212,000 4,157,071 41,593 13,337
Estimate of Pending Commitments/Costs and/or (Excess Encumbrances)- - (6,881) 6,881
Total Bond Funds Less Bond Financing Costs 4,212,000$ 4,157,071$ 34,711$ 20,218$ 0.5%
Reasons for Budget Increase of:212,000$
1) Seismic upgrade 30,000$ July 2010
2) Roof replacement 125,000 June 2011
3) LEED - Green building upgrades 100,000
4) Construction Management Services increase 400,000
5) Fixed Equipment 187,000
6) Moving costs deemed to be bondable costs 50,000
7) Contingency adjustment 320,000
8) Transfer to Main Library (1,000,000)
Net Budget Change 212,000$
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Original Budget (per Measure N Ballot Measure) 50,000,000$ -$ -$ 50,000,000$
Budget Change (2,274,563) (2,274,563)
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 36,669,147 422,105 (37,091,252)
Contract Contingency - 6,101,432 - (6,101,432)
Other Contract Services - 1,220,117 - (1,220,117)
City (Inter-department) Service Charge - 320,534 - (320,534)
Miscellaneous Cost - 224,578 - (224,578)
Total Library Projects Expenditures 47,725,437 44,535,808 422,105 2,767,524
Estimate of Pending Commitments/Costs and/or (Excess Encumbrances)42,087 (42,087)
Total Bond Funds Less Bond Financing Costs 47,725,437$ 44,535,808$ 464,193$ 2,725,437$ 5.7%
Reasons for Budget Decrease of:(2,274,563)$
1) LEED - Green building (Council approved) upgrades 1,200,000$ September 2010
2) Fixed Equipment 1,750,000 December 2014
3) Moving costs deemed to be bondable costs 100,000
4) Contingency adjustment (4,007,000)
5) Transfer to Main Library Project (1,317,563)
Net Budget Change (2,274,563)$
Description of Activity
Mitchell Park Library and Community Center Budget to Actual Activities Summary (PE-09006)
Downtown Library Budget to Actual Activities Summary (PE-09005)
Completed:
Construction Began:
Construction Began:
Completed:
Description of Activity
2
Library Bond Oversight Committee Quarterly Financial Report
City of Palo Alto
As of July 29, 2015
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Original Budget (per Measure N Ballot Measure)18,000,000$ -$ -$ 18,000,000
Budget Change 4,342,563 4,342,563
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 19,396,475 1,224,592 (20,621,067)
Contract Contingency - 955,198 - (955,198)
Other Contract Services - 763,301 - (763,301)
City (Inter-department) Service Charge - 456 - (456)
Miscellaneous Cost - 590 - (590)
Total Library Projects Expenditures 22,342,563 21,116,021 1,224,592 1,950
Estimate of Pending Commitments/Costs and/or (Excess Encumbrances)(1,040,613) 1,040,613
Total Bond Funds Less Bond Financing Costs 22,342,563$ 21,116,021$ 183,979$ 1,042,563$ 4.7%
Reasons for Budget Increase of:4,342,563$
Lowest Accepted Bids Exceeded the Engineer's Estimates 4,342,563$ June 2013
November 2014
Net Budget Change 4,342,563$
*The Rinconada Library Project Budget, Projected Costs, and actual expenditures excludes $500,000 in expenses for connectivity between the Library and
the Art Center funded by PF-09007 and excludes $1,800,000 (S.J. Amoroso Construction) expenditures, currently both are being funded by the Infrastructure Reserve.
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Temporary Mitchell Park Library (Council Approved - CMR: 463:09)645,000$ -$ -$ 645,000$
Budget Change -$ -
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 467,777 - (467,777)
Contract Contingency - 38,470 - (38,470)
City (Inter-department) Service Charge - 11,247 - (11,247)
Miscellaneous Cost - 125 - (125)
Total Library Projects Expenditures 645,000 517,618 - 127,382
Estimate of Pending Commitments/Costs and/or (Excess Encumbrances)102,069 (102,069)
Total Bond Funds Less Bond Financing Costs 645,000$ 517,618$ 102,069$ 25,313$ 3.9%
Description of Activity
Rinconada (aka Main) Library Budget to Actual Activities Summary (PE-11000)
Description of Activity
Cubberley Temporary Library Budget to Actual Activities Summary (PE-09010)
Construction Began:
Completed:
3
Library Bond Oversight Committee Quarterly Financial Report
City of Palo Alto
As of July 29, 2015
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Temporary Main Library Facility - Art Center Auditorium 500,000$ -$ -$ 500,000$
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 330,034 13,578 (343,612)
Contract Contingency - 1,474 - (1,474)
Other Contract Services -
City (Inter-department) Service Charge - 123,725 - (123,725)
Miscellaneous Cost - - - -
Total Library Projects Expenditures 500,000 455,233 13,578 31,189
Estimate of Pending Commitments/Costs and/or (Excess Encumbrances)67,698 (67,698)
Total Bond Funds Less Bond Financing Costs 500,000$ 455,233$ 81,276$ (36,509)$ (7.3%)
Description of Activity
Art Center Temporary Library Budget to Actual Activities Summary (Project # PE-11012)
4
Payment or
Posting Date Payee Description Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Original Budget (per Measure N Ballot Measure)4,000,000
Budget Change 212,000
Sub-total - 2010 Engineer's Budget Estimate 4,212,000 - - 4,212,000
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 418,563
08/24/10 Group 4 Architecture Research & Planning Architectural 362
09/21/10 Group 4 Architecture Research & Planning Architectural 135
08/03/10 Group 4 Architecture Research & Planning Architectural 16,233
08/03/10 Group 4 Architecture Research & Planning Architectural 56,000
08/10/10 Protech Consulting and Engineering Hazardous Material Testing 5,210
08/10/10 Turner Construction Company Construction Management Services 68,577 Oct. 21, 2010 Report
09/21/10 Group 4 Architecture Research & Planning Architectural 15
09/21/10 Group 4 Architecture Research & Planning Architectural 18,080
09/21/10 Group 4 Architecture Research & Planning Architectural 2,970
09/21/10 W.L. Butler Construction, Inc.Construction 93,177
10/05/10 Protech Consulting and Engineering Hazardous Material Testing 990
10/19/10 Group 4 Architecture Research & Planning Architectural 10,544
11/02/10 W. L. Butler Construction, Inc.Construction 69,984
11/02/10 Turner Construction Company Construction Management Services 27,984
11/02/10 Group 4 Architecture Research & Planning Architectural 11,864
12/07/10 Turner Construction Company Construction Management Services 55,174
12/07/10 Group 4 Architecture Research & Planning Architectural 11,688 Jan. 25, 2011 Report
12/07/10 W. L. Butler Construction, Inc.Construction 92,055
12/14/10 Group 4 Architecture Research & Planning Architectural 519
12/14/10 W. L. Butler Construction, Inc.Construction 159,940
01/04/11 Turner Construction Company Construction Management Services 27,984
01/07/11 Group 4 Architecture Research & Planning Architectural 11,688
01/21/11 West Coast Code Consultants, Inc.Plan Check 350
01/21/11 Turner Construction Company Construction Management Services 30,212
01/31/11 W. L. Butler Construction, Inc.Construction 211,220
02/18/11 W. L. Butler Construction, Inc.Construction 279,472
02/18/11 Group 4 Architecture Research & Planning Architectural 8,766
02/18/11 Turner Construction Company Construction Management Services 27,429
03/16/11 W. L. Butler Construction, Inc.Construction 277,033 April 26, 2011 Report
03/18/11 Group 4 Architecture Research & Planning Architectural 432
03/18/11 Group 4 Architecture Research & Planning Architectural 409
03/18/11 Group 4 Architecture Research & Planning Architectural 8,766
03/18/11 Group 4 Architecture Research & Planning Architectural 136
03/31/11 Pivot Interiors Design 2,250
03/31/11 Turner Construction Company Construction Management Services 17,808
04/07/11 Group 4 Architecture Research & Planning Architectural 13,149
04/19/11 Group 4 Architecture Research & Planning Architectural 2,795
04/25/11 W. L. Butler Construction, Inc.Construction 342,711
05/10/11 Turner Construction Company Construction Management Services 39,522
05/12/11 Group 4 Architecture Research & Planning Architectural 220
05/12/11 Group 4 Architecture Research & Planning Architectural 24,891
05/12/11 Group 4 Architecture Research & Planning Architectural 14,610 July 26, 2011 Report
05/17/11 Turner Construction Company Construction Management Services 28,334
05/27/11 W. L. Butler Construction, Inc.Construction 238,387
06/07/11 W. L. Butler Construction, Inc.Construction 352,713
06/07/11 Group 4 Architecture Research & Planning Architectural 14,610
06/09/11 Moovers, Inc.Moving Services 10,233
06/16/11 Group 4 Architecture Research & Planning Architectural 233
07/20/11 Group 4 Architecture Research & Planning Architectural 479
07/20/11 Group 4 Architecture Research & Planning Architectural 12,405
07/27/11 W.L. Butler Construction, Inc.Construction 157,980
07/27/11 Turner Construction Company Construction Management Services 26,028
08/31/11 Group 4 Architecture Research & Planning Architectural 19,560 October 25, 2011 Report
08/10/11 Group 4 Architecture Research & Planning Architectural 137
08/10/11 Group 4 Architecture Research & Planning Architectural 5,100
08/24/11 Turner Construction Company Construction Management Services 38,160
08/31/11 W.L. Butler Construction, Inc.Construction 137,659
09/14/11 Group 4 Architecture Research & Planning Architectural 2,550
09/14/11 Group 4 Architecture Research & Planning Architectural 1,116
12/07/11 Group 4 Architecture Research & Planning Architectural 5,100
10/19/11 Turner Construction Company Construction Management Services 1,176
12/21/11 Turner Construction Company Construction Management Services 3,806 January 18, 2012
11/09/11 Group 4 Architecture Research & Planning Architectural 1,146
12/07/11 W.L. Butler Construction, Inc.Construction 64,874
02/08/12 Group 4 Architecture Research & Planning Architectural 29
02/08/12 W.L. Butler Construction, Inc.Construction 22,796
02/22/12 Group 4 Architecture Research & Planning Architectural 8,408 March 28, 2012 Report
03/08/12 Group 4 Architecture Research & Planning Architectural 1,275
03/21/12 Group 4 Architecture Research & Planning Architectural 7
08/22/12 Group 4 Architecture Research & Planning Architectural 1,268 October 30, 2012 Report
Downtown Library Activity Details (PE-09005)
As of July 29, 2015
5
Payment or
Posting Date Payee Description Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Downtown Library Activity Details (PE-09005)
As of July 29, 2015
10/03/12 Group 4 Architecture Research & Planning Architectural 71
01/09/13 Turner Construction Company Construction Management Services 434 January 23, 2013 Report
Group 4 Architecture Research Architectural 41,593
Sub-total - Engineering and Architectural Costs - 3,617,992 41,593 (3,659,585)
Contract Contingency
Summary of Expenditures as of July 21, 2010 19,140
10/19/10 Group 4 Architecture Research & Planning Architectural 660
10/19/10 Group 4 Architecture Research & Planning Architectural 4,070 Oct. 21, 2010 Report
08/27/10 Asbestos Management Group Hazardous Material Testing 2,500
02/28/11 City of Palo Alto - Planning Plan Check Fee 93 April 26, 2011 Report
02/18/11 W. L. Butler Construction, Inc.Construction 15,686
04/25/11 W. L. Butler Construction, Inc.Construction 59,235
05/27/11 W. L. Butler Construction, Inc.Construction 163,149
07/01/11 Turner Construction Company Construction Management Services 1,123 July 26, 2011 Report
07/01/11 Turner Construction Company Construction Management Services 24,611
06/07/11 Group 4 Architecture Research & Planning Architectural 5,104
06/07/11 Group 4 Architecture Research & Planning Architectural 3,489
07/27/11 Group 4 Architecture Research & Planning Architectural 9,339 October 25, 2011 Report
08/31/11 W. L. Butler Construction, Inc.Construction 13,299
03/08/12 Group 4 Architecture Research & Planning Architectural 4,094 March 28, 2012 Report
02/08/12 W. L. Butler Construction, Inc.Construction 113,631
09/19/12 W. L. Butler Construction, Inc.Construction 10,000 October 30, 2012 Report
01/09/13 Turner Construction Company Construction Management Services 13,266 January 23, 2013 Report
Sub-total - Contract Contingency - 462,490 - (462,490)
Other Contract Services
Summary of Expenditures as of July 21, 2010 2,225
08/27/10 Asbestos Management Group Hazardous Material Testing 25,700 Oct. 21, 2010 Report
Sub-total - Other Contract Services - 27,925 - (27,925)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 43,990
07/13/11 City of Palo Alto - Public Works Parking Permit 230 October 25, 2011 Report
07/13/11 City of Palo Alto - Public Works Parking Permit 420
10/31/10 City of Palo Alto - Planning Plan Checking 861 Jan. 25, 2011 Report
Sub-Total - City (Inter-department) Service Charge - 45,501 - (45,501)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 3,158
04/10/11 Santa Clara County Downtown-Notice of Completion Filing Fee 5 January 18, 2012 Report
Sub-total - Miscellaneous Cost - 3,163 - (3,163)
Grant Total 4,212,000 4,157,071 41,593 13,337
6
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Original Budget (per Measure N Ballot Measure) 50,000,000$
Budget Change (2,274,563)
Sub-total - 2010 Engineer's Budget Estimate 47,725,437 - - 47,725,437
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 3,101,748
08/03/10 Group 4 Architecture Research & Planning Architectural 37,609
08/10/10 Group 4 Architecture Research & Planning Architectural 18,595
10/05/10 Group 4 Architecture Research & Planning Architectural 7,522
10/05/10 Group 4 Architecture Research & Planning Architectural 13,942
10/05/10 Group 4 Architecture Research & Planning Architectural 2,971
07/27/10 Moovers, Inc. Moving Services 435
09/21/10 Turner Construction Company Construction Management Services 163,918
10/19/10 Group 4 Architecture Research & Planning Architectural 47,110
10/19/10 State Water Resources Control Board Submitting Permit Registration Documents 375 Oct. 21, 2010 Report
10/19/10 Group 4 Architecture Research & Planning Architectural 18,517
08/03/10 Peninsula Digital Imaging Reproduction Services 3,066
08/03/10 Peninsula Digital Imaging Reproduction Services 2,401
08/03/10 Peninsula Digital Imaging Reproduction Services 5,105
08/03/10 Peninsula Digital Imaging Reproduction Services 2,119
11/02/10 Bank of Sacramento - Flintco Pacific Escrow Construction 86,542
11/02/10 Flintco Pacific, Inc. Construction 778,876
11/02/10 Group 4 Architecture Research & Planning Architectural 1,037
12/07/10 Turner Construction Company Construction Management Services 635
12/07/10 Turner Construction Company Construction Management Services 70,780
12/07/10 Turner Construction Company Construction Management Services 64,319
12/07/10 Protech Consulting and Engineering Hazardous Material Testing 8,385
12/07/10 Peninsula Digital Imaging Reproduction Services 7,672
12/14/10 West Coast Code Consultants, Inc. Plan Check 26,820
12/14/10 Group 4 Architecture Research & Planning Architectural 46,200 Jan. 25, 2011 Report
12/21/10 Group 4 Architecture Research & Planning Architectural 46,297
12/21/10 Flintco Pacific, Inc. Construction 732,895
12/21/10 Flintco Pacific, Inc. Escrow 2841-042 Construction 81,433
12/28/10 Flintco Pacific, Inc. Construction 757,231
12/28/10 Flintco Pacific, Inc. Escrow 2841-042 Construction 84,137
01/04/11 Group 4 Architecture Research & Planning Architectural 2,942
01/04/11 Group 4 Architecture Research & Planning Architectural 4,564
01/04/11 Turner Construction Company Construction Management Services 73,919
1/21/2011 Group 4 Architecture Research & Planning Architectural 267
1/21/2011 Group 4 Architecture Research & Planning Architectural 46,261
1/21/2011 Turner Construction Company Construction Management Services 105,917
2/1/2011 Flintco Pacific, Inc.Construction 1,098,865
2/1/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 126,732
2/18/2011 Flintco Pacific, Inc.Construction 1,497,190
2/18/2011 Turner Construction Company Construction Management Services 94,502
2/18/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 193,977
2/24/2011 Group 4 Architecture Research & Planning Architectural 46,261
3/10/2011 West Coast Code Consultants, Inc.Plan Check 1,820
3/10/2011 West Coast Code Consultants, Inc.Plan Check 1,680
3/16/2011 West Coast Code Consultants, Inc.Plan Check (560)
3/16/2011 West Coast Code Consultants, Inc.Plan Check 560 April 26, 2011 Report
3/16/2011 Protech Consulting and Engineering Hazardous Material Testing 1,250
3/17/2011 West Coast Code Consultants, Inc.Plan Check 560
3/18/2011 Group 4 Architecture Research & Planning Architectural 46,261
3/31/2011 Flintco Pacific, Inc.Construction 446,177
3/31/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 76,548
3/31/2011 Turner Construction Company Construction Management Services 94,572
4/11/2011 Group 4 Architecture Research & Planning Architectural 4,219
4/11/2011 Group 4 Architecture Research & Planning Architectural 127
4/11/2011 Group 4 Architecture Research & Planning Architectural 7,366
4/11/2011 Group 4 Architecture Research & Planning Architectural 80,956
4/20/2011 West Coast Code Consultants, Inc.Plan Check 140
4/20/2011 West Coast Code Consultants, Inc.Plan Check 280
4/20/2011 West Coast Code Consultants, Inc.Plan Check 560
3/29/2011 Palo Alto Stores Supplies/Parts 1,342
4/25/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 85,140
4/25/2011 Flintco Pacific, Inc.Construction 766,263
4/26/2011 Group 4 Architecture Research & Planning Architectural 2,528
5/10/2011 Turner Construction Company Construction Management Services 82,594
5/12/2011 Group 4 Architecture Research & Planning Architectural 683
5/12/2011 Group 4 Architecture Research & Planning Architectural 80,956
5/17/2011 Turner Construction Company Construction Management Services 101,701
5/17/2011 Flintco Pacific, Inc.Construction 815,307 July 26, 2011 Report
5/17/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 93,874
5/17/2011 Flintco Pacific, Inc.Construction 29,559
7/1/2011 Turner Construction Company Construction Management Services 99,493
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 29, 2015
7
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 29, 2015
7/1/2011 Group 4 Architecture Research & Planning Architectural 19,540
7/1/2011 Group 4 Architecture Research & Planning Architectural 3,109
7/1/2011 Group 4 Architecture Research & Planning Architectural 17,038
7/1/2011 Group 4 Architecture Research & Planning Architectural 92,521 July 26, 2011 Report
7/1/2011 Group 4 Architecture Research & Planning Architectural 8,314
7/5/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 125,101
7/5/2011 Flintco Pacific, Inc.Construction 1,125,909
7/27/2011 Group 4 Architecture Research & Planning Architectural 57,826
7/27/2011 Group 4 Architecture Research & Planning Architectural 13,045
7/27/2011 Group 4 Architecture Research & Planning Architectural 1,954
7/27/2011 Flintco Pacific, Inc.Construction 2,316,525
7/27/2011 Flintco Inc. Escrow Construction 257,391
7/27/2011 Turner Construction Company Construction Management Services 127,367 October 25, 2011 Report
10/5/2011 Group 4 Architecture Research & Planning Architectural 1,898
10/5/2011 Group 4 Architecture Research & Planning Architectural 57,826
10/5/2011 Group 4 Architecture Research & Planning Architectural 1,647
10/5/2011 Flintco Pacific, Inc.Construction 483,144
10/5/2011 Flintco, Inc. Escrow Construction 53,683
10/19/2011 Turner Construction Company Construction Management Services 170,058
11/2/2011 Flintco Pacific, Inc.Construction 705,850
11/2/2011 Group 4 Architecture Research & Planning Architectural 57,826
11/2/2011 Group 4 Architecture Research & Planning Architectural 2,060
11/2/2011 Flintco Pacific, Inc.Construction 78,428
11/30/2011 West Coast Code Consultants, Inc.Plan Check 420
11/30/2011 West Coast Code Consultants, Inc.Plan Check 560
11/30/2011 West Coast Code Consultants, Inc.Plan Check 560
11/30/2011 Group 4 Architecture Research & Planning Architectural 2,051
11/30/2011 West Coast Code Consultants, Inc.Plan Check 700 January 18, 2012 Report
11/30/2011 Flintco Pacific, Inc.Construction 119,803
11/30/2011 Group 4 Architecture Research & Planning Architectural 1,722
11/30/2011 Group 4 Architecture Research & Planning Architectural 57,826
11/30/2011 Group 4 Architecture Research & Planning Architectural 4,789
11/30/2011 Flintco, Inc. Escrow Construction 837,115
*12/21/2011 Turner Construction Company Construction Management Services 187,775
12/21/2011 Turner Construction Company Construction Management Services 129,453
12/21/2011 Turner Construction Company Construction Management Services 233,061
12/21/2011 Turner Construction Company Construction Management Services 2,385
12/21/2011 Turner Construction Company Construction Management Services 109
12/21/2011 Group 4 Architecture Research & Planning Architectural 46,261
2/29/2012 West Coast Code Consultants, Inc.Plan Check 200
2/29/2012 Group 4 Architecture Research & Planning Architectural 1,600
3/21/2012 Group 4 Architecture Research & Planning Architectural 3,457
3/21/2012 Group 4 Architecture Research & Planning Architectural 19,603
2/1/2012 Flintco Pacific, Inc.Construction 940,940
2/1/2012 Flintco Pacific, Inc.Construction 104,549
2/1/2012 Group 4 Architecture Research & Planning Architectural 46,261
2/1/2012 Group 4 Architecture Research & Planning Architectural 654 March 28, 2012 Report
2/8/2012 Group 4 Architecture Research & Planning Architectural 6,417
2/24/2012 Turner Construction Company Construction Management Services 147,880
1/18/2012 Flintco Pacific, Inc.Construction 458,653
1/18/2012 Flintco Pacific, Inc.Construction 50,961
2/29/2012 Group 4 Architecture Research & Planning Architectural 46,261
3/21/2012 Flintco Pacific, Inc.Construction 722,810
3/21/2012 Flintco Pacific, Inc.Construction 80,312
3/21/2012 Group 4 Architecture Research & Planning Architectural 26,657
4/4/2012 Flintco Pacific, Inc.Construction 95,581
4/4/2012 Flintco Pacific, Inc. Escrow Construction 17,187
4/18/2012 Turner Construction Company Construction Management Services 129,709
4/18/2012 Turner Construction Company Construction Management Services 118,875
4/18/2012 Group 4 Architecture Research & Planning Architectural 2,100
4/18/2012 Group 4 Architecture Research & Planning Architectural 23,130
4/18/2012 Turner Construction Company Construction Management Services 120,219
5/9/2013 Sierra Traffic Markings Inc.Construction 7,990
5/9/2012 Group 4 Architecture Research & Planning Architectural 16,191
5/16/2012 Flintco Pacific, Inc.Construction 254,477
5/16/2012 Flintco Pacific, Inc. Escrow Construction 28,395
5/16/2012 Group 4 Architecture Research & Planning Architectural 2,069
5/16/2012 Group 4 Architecture Research & Planning Architectural 9,511
5/16/2012 Turner Construction Company Construction Management Services 116,415
6/20/2012 Group 4 Architecture Research & Planning Architectural 2,551
6/20/2012 Group 4 Architecture Research & Planning Architectural 16,191 July 5, 2012 Report
6/20/2012 Flintco Pacific, Inc.Construction 189,316
6/20/2012 Flintco Pacific, Inc. Escrow Construction 22,270
7/5/2012 West Coast Code Consultants, Inc.Plan Check 420
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 1,680
8
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 29, 2015
7/5/2012 West Coast Code Consultants, Inc.Plan Check 420
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 280
7/5/2012 West Coast Code Consultants, Inc.Plan Check 280
7/5/2012 Flintco Pacific, Inc. Escrow Construction 20,813
7/5/2012 Flintco Pacific, Inc.Construction 173,537
7/25/2012 Group 4 Architecture Research & Planning Architectural 762
7/25/2012 Group 4 Architecture Research & Planning Architectural 16,191
8/8/2012 Flintco Pacific, Inc.Construction 11,297
8/8/2012 Group 4 Architecture Research & Planning Architectural 16,191 October 30, 2012 Report
8/8/2012 Flintco Pacific, Inc.Construction 85,728
8/22/2012 Group 4 Architecture Research & Planning Architectural 280
9/26/2012 Group 4 Architecture Research & Planning Architectural 84,027
10/3/2012 Group 4 Architecture Research & Planning Architectural 16,191
10/10/2012 Turner Construction Company Construction 22,926
11/14/2012 Group 4 Architecture Research & Planning Architectural 20,325
11/19/2012 West Coast Code Consultants, Inc.Plan Check 350
11/19/2012 Flintco Pacific, Inc.Construction 383,239
11/19/2012 Flintco Pacific, Inc.Construction 88,321
11/19/2012 West Coast Code Consultants, Inc.Plan Check 420
12/12/2012 Flintco Pacific, Inc.Construction 608,951
12/12/2012 Flintco Pacific, Inc.Construction 81,614
12/12/2012 Flintco Pacific, Inc.Construction 505,497
12/12/2012 Flintco Pacific, Inc.Construction 96,133
12/19/2012 Group 4 Architecture Research & Planning Architectural 93,220 January 23, 2013 Report
12/19/2012 Group 4 Architecture Research & Planning Architectural 30,758
12/26/2012 Flintco Pacific, Inc.Construction 13,946
12/26/2012 Flintco Pacific, Inc.Construction 31,893
12/26/2012 Turner Construction Company Construction Management Services 270,207
12/26/2012 Turner Construction Company Construction Management Services 754,125
12/26/2012 Flintco Pacific, Inc.Construction 9,728
12/26/2012 Flintco Pacific, Inc.Construction 14,250
1/23/2013 West Coast Code Consultants, Inc.Plan Check 160
1/23/2013 West Coast Code Consultants, Inc.Plan Check 560
1/23/2013 Group 4 Architecture Research & Planning Architectural 626
1/23/2013 Group 4 Architecture Research & Planning Architectural 783
2/6/2013 Group 4 Architecture Research & Planning Architectural 68,238
2/20/2013 Group 4 Architecture Research & Planning Architectural 38,341 April 12, 2013
3/6/2013 Group 4 Architecture Research & Planning Architectural 2,775
4/3/2013 Group 4 Architecture Research & Planning Architectural 73,745
06/12/13 Flintco Pacific, Inc.Construction 59,916
06/12/13 Flintco Pacific, Inc.Construction 31,230
06/12/13 Flintco Pacific, Inc.Construction 27,261
06/12/13 Flintco Pacific, Inc.Construction 12,816
04/08/13 Flintco Pacific, Inc.Construction 249,800
04/08/13 Flintco Pacific, Inc.Construction 184,896
04/08/13 Flintco Pacific, Inc.Construction 29,765
05/03/13 Flintco Pacific, Inc.Construction 350,886 July 23, 2013
04/24/13 Group 4 Architecture Research & Planning Architectural 91,837
04/24/13 Group 4 Architecture Research & Planning Architectural 450
06/05/13 Group 4 Architecture Research & Planning Architectural 50,003
05/01/13 Ross McDonald Company, Inc.Construction Services 495,000
04/24/13 West Coast Code Consultants, Inc.Plan Check 320
06/17/13 Flintco Pacific, Inc.Construction 142,218
06/19/13 Flintco Pacific, Inc.Construction 27,637
06/26/13 Group 4 Architecture Research & Planning Architectural 73,498
07/17/13 Group 4 Architecture Research & Planning Architectural 46,031
07/19/13 Flintco Pacific, Inc.Construction 106,656
07/31/13 Flintco Pacific, Inc.Construction 34,269
08/07/13 Flintco Pacific, Inc.Construction 72,222
08/14/13 Group 4 Architecture Research & Planning Architectural 46,080
08/14/13 Flintco Pacific, Inc.Construction 8,025 Sept. 25, 2013
08/22/13 Flintco Pacific, Inc.Construction 500,976
08/28/13 Flintco Pacific, Inc.Construction 73,759
09/11/13 Group 4 Architecture Research & Planning Architectural 58,299
09/25/13 Turner Construction Company Construction Management Services 65,864
09/25/13 Sign & Services Company Construction Services 66,903
09/30/13 Flintco Pacific, Inc.Construction 564,671
10/02/13 Turner Construction Company Construction Management Services 450,004
10/02/13 Flintco Pacific, Inc.Construction 70,944
10/09/13 Group 4 Architecture Research & Planning Architectural 66,584
10/11/13 Flintco Pacific, Inc.Construction 580,658
10/30/13 Flintco Pacific, Inc.Construction 64,518
11/13/13 Moovers, Inc.Moving Services 2,280 December 24, 2013
9
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 29, 2015
11/13/13 Sign & Services Company Construction Services 94,813
11/20/13 Turner Construction Company Construction Management Services 143,602
12/05/13 Group 4 Architecture Research & Planning Architectural 54,193
12/11/13 Turner Construction Company Construction Management Services 158,901
12/11/13 Sign & Services Company Construction Services 76,096
12/18/13 Turner Construction Company Construction Management Services 134,322
12/18/13 Ross McDonald Company, Inc.Construction Services 47,705
12/23/13 Group 4 Architecture Research & Planning Architectural 47,490
02/26/14 Group 4 Architecture Research & Planning Architectural 44
01/22/14 Group 4 Architecture Research & Planning Architectural 4,556
02/26/14 Group 4 Architecture Research & Planning Architectural 674
02/26/14 Group 4 Architecture Research & Planning Architectural 37,815
04/02/14 Group 4 Architecture Research & Planning Architectural 19,826
01/22/14 Sign & Services Company Construction Services 106,141 April 16, 2014
02/26/14 Sign & Services Company Construction Services 57,626
02/12/14 Envision Ware, Inc.Professional services 19,365
02/12/14 Envision Ware, Inc.Professional services 422,298
04/02/14 Turner Construction Company Construction Management Services 136,132
04/02/14 Turner Construction Company Construction Management Services 143,257
04/02/14 Turner Construction Company Construction Management Services 102,807
01/29/14 Moovers, Inc.Moving Services 1,000
05/21/14 Moovers, Inc.Moving Services 580
03/05/14 Ross McDonald Company, Inc.Construction Services 54,891
03/31/14 Return of Flintco Escrow (Previously Expensed)(2,628,576)
05/14/14 Group 4 Architecture Research & Planning Architectural 12,284
05/21/14 Moovers, Inc.Moving Services 1,544 July 2, 2014
05/28/14 Turner Construction Company Construction Management Services 130,209
05/28/14 Turner Construction Company Construction Management Services 110,969
05/28/14 Muzak LLC Construction Services 100,317
05/23/14 Protech Consulting and Engineering Hazardous Material Testing 1,540
06/11/14 Group 4 Architecture Research & Planning Architectural 18,326
06/18/14 Turner Construction Company Construction Management Services 109,939
12/23/13 One Workplace L Ferrari Storage 7,010
03/31/14 Envision Ware, Inc.Sorter System 973
06/26/13 Group 4 Architecture Research & Planning Architectural 73,498
10/22/14 Moovers, Inc.Moving Services 213
10/22/14 Moovers, Inc.Moving Services 924
10/22/14 Moovers, Inc.Moving Services 14,463
10/22/14 Moovers, Inc.Moving Services 472
11/12/14 Turner Construction Company Construction Management Services 104,843 January 14, 2015
12/03/14 Group 4 Architecture Research & Planning Architectural 64,500
12/17/14 Turner Construction Company Construction Management Services 11,809
12/17/14 Turner Construction Company Construction Management Services 24,983
12/29/14 Flintco Pacific, Inc.Settlement agreement ($4 million less $100,000)3,900,000
03/18/15 Turner Construction Company Construction Management Services 1,576
12/18/15 Sign & Services Company Construction Services 19,242
12/18/15 Sign & Services Company Construction Services 23,098 April 22, 2015
03/18/15 Turner Construction Company Construction Management Services 26,867
02/25/15 Turner Construction Company Construction Management Services 28,964
11/25/14 Turner Construction Company Construction Management Services 105,599
03/20/15 Turner Construction Company Construction Management Services 491,145
04/29/15 Group 4 Architecture Research & Planning Architectural 4,300
06/10/15 Turner Construction Company Construction Management Services 30,000 July 29, 2015
07/15/15 Muzak LLC Construction Services 250
07/15/15 Muzak LLC Construction Services 781
Group 4 Architecture Research & Planning Architectural 54,015
Turner Construction Company Construction Management Services 6,819
Ross McDonald Company, Inc.Construction Services 115,816
West Coast Code Consultants, Inc.Plan Check 1,270
One Workplace L Ferrari Storage 17,067
Sign & Services Company Construction Services 9,790
Contract Office Group, Inc.Storage 1,477
Muzak LLC Construction Services 48,139
Ginn and Crosby, LLC Legal Services 16,613
Project Controls and Forensics, LLC Legal Services 100,000
Lloyd F. McKinney Associates, Inc.Legal Services 1,100
Spring Electric Company Construction Services 50,000
Sub-total - Engineering Costs - 36,669,147 422,105 (37,091,252)
Contract Contingency
Summary of Expenditures as of July 21, 2010 104,373
08/03/10 Group 4 Architecture Research & Planning Architectural 1,771
10/05/10 Group 4 Architecture Research & Planning Architectural 25,951 Jan. 25, 2011 Report
10/19/10 Group 4 Architecture Research & Planning Architectural 10,740
2/1/2011 Flintco Pacific, Inc.Construction 41,725
10
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 29, 2015
2/18/2011 Flintco Pacific, Inc.Construction 248,603 April 26, 2011 Report
3/31/2011 Flintco Pacific, Inc.Construction 242,754
8/31/2011 W. L. Butler Construction, Inc.Construction 22,713
8/24/2011 Flintco Pacific, Inc.Construction 987,123
8/24/2011 Turner Construction Company Construction Management Services 151,367
8/24/2011 Flintco Inc. Escrow Construction 117,936
8/24/2011 Group 4 Architecture Research & Planning Architectural 48,250 October 25, 2011 Report
8/24/2011 Group 4 Architecture Research & Planning Architectural 57,826
8/24/2011 Flintco Pacific, Inc.Construction 74,304
10/5/2011 Group 4 Architecture Research & Planning Architectural 37,306
11/30/2011 Group 4 Architecture Research & Planning Architectural 20,266 January 18, 2012
11/30/2011 Flintco Pacific, Inc.Construction 241,110
2/29/2012 West Coast Code Consultants, Inc.Plan Check 840
2/29/2012 West Coast Code Consultants, Inc.Plan Check 560
2/29/2012 West Coast Code Consultants, Inc.Plan Check 840
2/29/2012 West Coast Code Consultants, Inc.Plan Check 560
2/29/2012 West Coast Code Consultants, Inc.Plan Check 360 March 28, 2012 Report
3/8/2012 Group 4 Architecture Research & Planning Architectural 9,937
2/29/2012 Turner Construction Company Construction Management Services 39,360
3/21/2012 Flintco Pacific, Inc.Construction 104,819
3/21/2012 Flintco Pacific, Inc.Construction 11,647
4/18/2012 Turner Construction Company Construction Management Services 656
4/4/2012 Group 4 Architecture Research & Planning Architectural 91,383
5/23/2012 Group 4 Architecture Research & Planning Architectural 25,039
7/5/2012 Group 4 Architecture Research & Planning Architectural 12,871
4/4/2012 Flintco Pacific, Inc.Construction 59,097 July 5, 2012 Report
5/16/2012 Flintco Pacific, Inc.Construction 1,077
6/20/2012 Turner Construction Company Construction Management Services 137,683
6/20/2012 Flintco Pacific, Inc.Construction 11,109
7/5/2012 Flintco Pacific, Inc.Construction 13,783
7/11/2012 Group 4 Architecture Research & Planning Architectural 65,495
8/22/2012 Group 4 Architecture Research & Planning Architectural 80,924
8/8/2012 Flintco Pacific, Inc.Construction 15,943 October 30, 2012 Report
10/3/2012 Turner Construction Company Construction Management Services 298,983
10/31/2012 Group 4 Architecture Research & Planning Architectural 1,578
12/26/2012 Group 4 Architecture Research & Planning Architectural 3,053
11/19/2012 Flintco Pacific, Inc.Construction 411,653
12/12/2012 Flintco Pacific, Inc.Construction 125,571 January 23, 2013 Report
12/12/2012 Flintco Pacific, Inc.Construction 359,703
12/26/2012 Flintco Pacific, Inc.Construction 73,605
12/26/2012 Flintco Pacific, Inc.Construction 96,352
04/08/13 Flintco Pacific, Inc.Construction 60,449
04/08/13 Flintco Pacific, Inc.Construction 31,269
04/08/13 Flintco Pacific, Inc.Construction 85,582 July 23, 2013
05/03/13 Flintco Pacific, Inc.Construction 188,366
05/01/13 4LEAF, Inc.Building Inspection 6,993
05/08/13 4LEAF, Inc.Building Inspection 8,381
07/19/13 Flintco Pacific, Inc.Construction 201,760
08/22/13 Flintco Pacific, Inc.Construction 162,856
08/07/13 4LEAF, Inc.Building Inspection 13,764 Sept. 25, 2013
08/07/13 4LEAF, Inc.Building Inspection 14,708
08/07/13 4LEAF, Inc.Building Inspection 11,045
09/18/13 4LEAF, Inc.Building Inspection 16,706
6/14/2013 Flintco Pacific, Inc.Construction 106,512
9/25/2013 Sign & Services Company Construction Services 40,944 December 24, 2013
9/30/2013 Flintco Pacific, Inc.Construction 73,825
1/22/2014 Group 4 Architecture Research & Planning Architectural 34,885
4/2/2014 Group 4 Architecture Research & Planning Architectural 12,600
4/16/2014 Group 4 Architecture Research & Planning Architectural 19,893 April 16, 2014
2/5/2014 4LEAF, Inc.Building Inspection 14,930
3/5/2014 4LEAF, Inc.Building Inspection 12,654
3/26/2014 4LEAF, Inc.Building Inspection 999
41850 Group 4 Architecture Research & Planning Architectural 32,543
9/3/2014 Group 4 Architecture Research & Planning Architectural 43,002
9/3/2014 Group 4 Architecture Research & Planning Architectural 16,172
9/17/2014 Group 4 Architecture Research & Planning Architectural 14,330
8/13/2014 Moovers, Inc.Moving Services 2,110
7/16/2014 Muzak LLC Construction Services 29,763
9/17/2014 Muzak LLC Construction Services 42,741 October 8, 2014
7/30/2014 Turner Construction Company Construction Management Services 107,060
9/3/2014 Turner Construction Company Construction Management Services 101,438
9/24/2014 Turner Construction Company Construction Management Services 74,899
10/8/2014 Group 4 Architecture Research & Planning Architectural 14,340
7/23/2014 4LEAF, Inc.Building Inspection 5,994
9/14/2014 4LEAF, Inc.Building Inspection 3,618
10/22/2014 Moovers, Inc.Moving Services 4,797 January 14, 2015
12/10/2014 4LEAF, Inc.Building Inspection 910 April 22, 2015
11
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 29, 2015
Sub-total - Contract Contingency - 6,101,432 - (6,101,432)
Other Contract Services
Summary of Expenditures as of July 21, 2010 93,750
07/01/11 FedEx Mailing 89
08/26/10 Bruce Beasley Sculpture 90,000 Oct. 21, 2010 Report
09/30/11 FedEx Coding Error Correction (89) October 25, 2011 Report
11/16/11 Jarvis, Fay, Doporto & Gibson, LLP Legal Services - Mitchell Park Library 3,776
12/21/11 ZFA Structural Engineers Mitchell Library Review 2,925
12/29/11 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 11,170 January 18, 2012 Report
12/29/11 State Water Resource Board Permit 505
02/08/12 Riedinger Consulting Outside Counsel 9,136
01/25/12 ZFA Structural Engineers Mitchell Library Review 9,289
01/25/12 ZFA Structural Engineers Mitchell Library Review 3,118
02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 6,625 March 28, 2012 Report
02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 9,960
02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 10,423
03/14/12 Envision Ware, Inc.Professional services 5,850
04/04/12 ZFA Structural Engineers Mitchell Library Review 2,518
04/04/12 Riedinger Consulting Outside Counsel 28,371
04/04/12 Riedinger Consulting Outside Counsel 10,235
04/04/12 Riedinger Consulting Outside Counsel 24,585
05/09/12 Jam Services 3,897 July 5, 2012 Report
05/09/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 6,647
05/09/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 5,212
06/13/12 ZFA Structural Engineers Mitchell Library Review 1,732
06/20/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 4,549
06/20/12 Blackstone Discovery Legal Services for Mitchell Park Library 319
08/15/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 35,618
09/12/12 County of Santa Clara Mitchell Snack Bar - Environmental Health 220 October 30, 2012 Report
09/12/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 30,348
09/05/12 Bruce Beasley Sculpture 1,900
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 15,610
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 38,608
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 33,684 January 23, 2013 Report
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 77,708
12/31/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 12
03/26/14 3M Library Systems Library Self Check Stations 258
01/16/13 3M Library Systems Library Self Check Stations 80,578
3/20/2013 Bruce Beasley Sculpture 40,000
02/13/13 Ginn and Crosby, LLC Legal Services 1,272
02/13/13 Ginn and Crosby, LLC Legal Services 48
04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 49,268 April 12, 2013
04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 13,517
04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 12,961
04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 132,792
07/31/13 Ginn and Crosby, LLC Legal Services 2,688
07/31/13 Ginn and Crosby, LLC Legal Services 8,016 Sept. 25, 2013
10/30/13 Bruce Beasley Sculpture 50,000 December 24, 2013
02/05/14 Ginn and Crosby, LLC Legal Services 8,376
02/12/14 Ginn and Crosby, LLC Legal Services 7,111 April 16, 2014
03/26/14 Ginn and Crosby, LLC Legal Services 4,224
06/18/14 Ginn and Crosby, LLC Legal Services 1,248
06/18/14 Ginn and Crosby, LLC Legal Services 2,304
01/15/14 Ginn and Crosby, LLC Legal Services 14,952
02/26/14 National Construction Rentals Natl. Const. Rentals/Fencing&windscreen 2,317
03/05/14 United Site Services, Inc.Rental of Portable Toilets & Temporary Fencing 638
03/05/14 United Site Services, Inc.Rental of Portable Toilets & Temporary Fencing 635 July 2, 2014
03/12/14 United Site Services, Inc.Rental of Portable Toilets & Temporary Fencing 251
04/30/14 Ginn and Crosby, LLC Legal Services 1,044
06/18/14 Mobile Modular Management Corp.Rental of Trailers 759
06/18/14 Mobile Modular Management Corp.Rental of Trailers 759
06/18/14 Mobile Modular Management Corp.Rental of Trailers 759
12/23/13 One Workplace L Ferrari Additional Storage (Reduction in Exp. from prev. drawdown) (8,890)
7/23/2014 Ginn and Crosby, LLC Legal Services 1,169
07/16/14 Contract Office Group, Inc.Storage 600
07/16/14 Contract Office Group, Inc.Storage 600 October 8, 2014
08/27/14 Ginn and Crosby, LLC Legal Services 25,430
09/17/14 Ginn and Crosby, LLC Legal Services 32,279
08/15/14 National Construction Rentals Natl. Const. Rentals/Fencing&windscreen 416
11/24/14 BIG-D Pacific Builders, LP Fence reimbursement (3,341)
11/05/14 Ginn and Crosby, LLC Legal Services 23,691
11/19/14 Ginn and Crosby, LLC Legal Services 25,544 January 14, 2015
11/25/14 Envision Ware, Inc.Professional services 27,400
12/17/14 Ginn and Crosby, LLC Legal Services 7,272
02/18/15 Ginn and Crosby, LLC Legal Services 2,352
11/24/14 National Construction Rentals Natl. Const. Rentals/Fencing&windscreen 193
12
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 29, 2015
09/24/14 National Construction Rentals Natl. Const. Rentals/Fencing&windscreen 416
12/31/14 All Fence Company Inc.Fence 1,525
12/18/14 The Preferred Image Signs 2,291
02/11/15 Ginn and Crosby, LLC Legal Services 3,330 April 22, 2015
03/25/15 Envision Ware, Inc.Professional services 1,061
02/06/15 Orchard Supply Locks 35
02/06/15 Amazon.com Signs 42
01/26/15 Deposits In Trans WF Misc.59
10/20/14 Sunnyvale Windustrial Construction materials 1,427
02/04/15 Santa Clara County Completion Filing Fee 5
03/25/15 Envision Ware, Inc.Professional services 20,047
06/17/15 One Workplace L Ferrari Storage 35,344
06/10/15 Ginn and Crosby, LLC Legal Services 1,152
05/05/15 Media Center AV System Modifications 150 July 29, 2015
05/01/15 Orchard Supply Construction materials 3,169
05/08/15 The Home Depot Construction materials 211
04/21/15 California Paint Company Construction materials 66
Sub-total - Other Contract Services - 1,220,117 - (1,220,117)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 176,008
09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Library - Bldg A 70,153
09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Teen Center - Bldg B 10,768
09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Multipurpose Center - Bldg C 21,184 Oct. 21, 2010 Report
09/30/10 City of Palo Alto - Planning Demolition Permit MPL - 3700 Middlefield 525
09/30/10 City of Palo Alto - Planning Demolition Permit MPCC - 3800 Middlefield 525
09/28/10 City of Palo Alto - Planning Permit (Grading and Fill)1,830
10/31/10 City of Palo Alto - Planning Revision permit for Mitchell Park Library & CC 141
11/16/10 City of Palo Alto - Planning Architectural Review Board Fees 2,090 Jan. 25, 2011 Report
01/31/11 Palo Alto Stores Supplies/Parts 101
03/31/11 Palo Alto Stores Supplies/Parts 97
03/31/11 Palo Alto Stores Supplies/Parts 4,045 April 26, 2011 Report
03/31/11 Palo Alto Stores Supplies/Parts 89
03/31/11 Palo Alto Stores Supplies/Parts 661
06/14/10 Palo Alto Stores Reversal of Prior Charges (2,834)
03/29/11 Palo Alto Stores Reversal of Prior Charges (628)
03/30/11 Palo Alto Stores Reversal of Prior Charges (571) July 26, 2011 Report
04/04/11 Palo Alto Stores Reversal of Prior Charges (143)
04/30/11 City of Palo Alto - Public Works Underground Fire Supply/Hydrant Permit Fee 1,335
07/06/11 City of Palo Alto - Development Center Plan Check Fee 93
07/06/11 City of Palo Alto - Planning Plan Check Fee 89
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 133
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 105
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 137
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 133 October 25, 2011 Report
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 105
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 121
08/31/11 City Of Palo Alto - Development Center Mitchell Library Plan Check 145
08/31/11 City Of Palo Alto - Development Center Mitchell Library Plan Check 277
08/31/11 City Of Palo Alto - Planning Mitchell Library Plan Check 40
09/30/11 City of Palo Alto - Planning Mitchell Library - Permit Revision 89
10/31/11 City of Palo Alto - Development Center Plan Check Fee 113 January 18, 2012
10/31/11 City of Palo Alto - Development Center Plan Check Fee 325
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 97
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 121
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 121
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 109
01/31/12 City of Palo Alto - Planning Plan Review - modify permit 85
01/31/12 City of Palo Alto - Planning Plan Review - modify permit 4,056 March 28, 2012
12/31/11 City of Palo Alto - Planning Plan Review - modify permit 93
12/21/11 City of Palo Alto - Planning Plan Review - modify permit 85
02/29/12 City of Palo Alto - Planning Plan Review - modify permit 89
02/29/12 City of Palo Alto - Planning Plan Review - modify permit 121
04/25/12 City of Palo Alto - Stores Inventory Conduit, Rgid Steel T/C 10Ft length 2"181
04/25/12 City of Palo Alto - Stores Inventory Pipes - Valves - Fitting 4
04/30/12 City of Palo Alto - Planning Plan Review (Electrical Veh. Chargers permit)977
05/16/12 City of Palo Alto - Planning Plan Review (Ceiling Structural Chgs.) - Mitchell 344
05/16/12 City of Palo Alto - Planning Plan Review (foundation, framing, plumbing) - Mitchell Park L 364 July 5, 2012
05/16/12 City of Palo Alto - Planning Plan Review (Solar Water Heater) - Mitchell Park Library 165
05/16/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 137
05/31/12 City of Palo Alto - Planning MP -Plan Review for electrical signage permit 112
06/28/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 105
06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 105
06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 300
06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 151 October 30, 2012
13
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 29, 2015
09/14/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 89
09/14/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 137
11/30/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 116
12/31/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 7 January 23, 2013 Report
03/31/13 City of Palo Alto - Development Center Architectural Review 92 April 12, 2013
04/17/13 Ginn and Crosby, LLC Legal Services 225
04/17/13 Ginn and Crosby, LLC Legal Services 432
06/05/13 Ginn and Crosby, LLC Legal Services 144
06/05/13 Ginn and Crosby, LLC Legal Services 5,243
06/05/13 Javis, Fay, Doporto & Gibson, LLP Legal Services 16,570 July 23, 2013
06/05/13 Javis, Fay, Doporto & Gibson, LLP Legal Services 38
06/19/13 David Neagley, AIA Legal Services 1,624
01/30/14 Brad Oldham Internation, Inc.Install of Stainless Owls 49
01/30/14 Brad Oldham Internation, Inc.Install of Stainless Owls 565 July 2, 2014
Sub-total - City (Inter-department) Service Charge - 320,534 - (320,534)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 3,315
06/30/10 Office Max (US Bank-Calcard) - Reversed Reverse office supplies charged to project (246)
06/30/10 Debra Jacobs Reverse prior travel and meeting expense (6) Oct. 21, 2010 Report
06/30/10 Karen Bengard Reverse prior travel and meeting expense (20)
06/30/10 Hung Nguyen Reverse prior travel and meeting expense (11)
06/30/10 Hung Nguyen Reverse prior travel and meeting expense (20)
03/30/11 Palo Alto Stores Supplies/Parts 4 April 26, 2011 Report
03/30/11 Palo Alto Stores Supplies/Parts 214
03/30/11 Palo Alto Stores Reversal of Prior Charges (4)
03/30/11 Palo Alto Stores Reversal of Prior Charges (214) July 26, 2011 Report
04/21/11 City of Palo Alto - Utilities Utility Connection Fee 68,559
02/15/12 Palo Alto Stores Supplies/Parts 4
02/15/12 Palo Alto Stores Supplies/Parts 176 March 28, 2012 Report
02/15/12 Palo Alto Stores Supplies/Parts 218
02/15/12 Palo Alto Stores Supplies/Parts 4
12/31/12 State Water Resources Control Board Submitting Permit Registration Documents 505 January 23, 2013 Report
02/06/13 4LEAF, Inc.Building Inspection 2,553
02/06/13 4LEAF, Inc.Building Inspection 8,769 April 12, 2013
03/13/13 4LEAF, Inc.Building Inspection 9,213
03/13/13 4LEAF, Inc.Building Inspection 10,656
08/21/13 4LEAF, Inc.Building Inspection 15,318
10/30/13 4LEAF, Inc.Building Inspection 9,713
12/05/13 4LEAF, Inc.Building Inspection 14,430
12/18/13 4LEAF, Inc.Building Inspection 14,708
10/16/13 Computerland of Silicon Valley Wi-Fi Connectivity (Wireless Access Points (WAPs) )25,615 December 24, 2013
11/26/13 CDW Government Uninterruptable Power Supplies for Computers 6,134
12/05/13 CDW Government Uninterruptable Power Supplies for Computers 301
12/18/13 State Water Resources Control Board Submitting Permit Registration Documents 664
11/06/13 Bibliotheca, Inc.Security Gates 12,375
04/23/14 4LEAF, Inc.Building Inspection 1,332
06/04/14 4LEAF, Inc.Building Inspection 1,887 July 2, 2014
07/31/14 City of Palo Alto - Stores Inventory Safety Vest 16
07/04/14 California Paint Company Special Filler for Wood Bridges 176
07/31/14 City of Palo Alto - Stores Inventory Safety Vest 76 October 8, 2014
07/31/14 City of Palo Alto - Stores Inventory Safety Vest 154
07/31/14 City of Palo Alto - Stores Inventory Safety Vest 63
07/31/14 City of Palo Alto - Stores Inventory Safety Vest 41
07/31/14 City of Palo Alto - Stores Inventory Safety Vest 19
04/15/15 Reconcilation Adjustment Adjustment (3,280)
11/06/13 Bibliotheca, Inc.Security Gates ($2,995 clerical error)-
03/31/13 Office Max (US Bank-Calcard) - Reversed Reversal of Bondable Expenditure (-$65 clerical error)-
10/16813 Ginn and Crosby, LLC Legal Services ($360 clerical error)-
10/09/14 Ginn and Crosby, LLC Legal Services ($288 clerical error)-
11/05/14 Ginn and Crosby, LLC Legal Services 3,145
10/22/14 Moovers, Inc.Moving Services 4,797
10/01/14 4LEAF, Inc.Building Inspection 5,200 January 14, 2015
10/29/14 4LEAF, Inc.Building Inspection 4,810
06/25/14 4LEAF, Inc.Building Inspection 3,219
Sub-total - Miscellaneous Cost - 224,578 - (224,578)
Grant Total 47,725,437 44,535,808 422,105 2,767,524
14
Payment
Date Purchasing Document Payee Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Original Budget (per Measure N Ballot Measure) 18,000,000$
Budget Change 4,342,563
Sub-total - 2010 Engineer's Budget Estimate 22,342,563 - - 22,342,563
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
10/05/10 Group 4 Architecture Research and Planning Architectural 73,246
10/05/10 Group 4 Architecture Research and Planning Architectural 700
10/05/10 Group 4 Architecture Research and Planning Architectural 73,246
11/02/10 Group 4 Architecture Research and Planning Architectural 5,785
11/02/10 Group 4 Architecture Research and Planning Architectural 122,100 Jan. 25, 2011 Report
12/07/10 Group 4 Architecture Research and Planning Architectural 2,390
01/04/11 Group 4 Architecture Research and Planning Architectural 15,000
01/04/11 Group 4 Architecture Research and Planning Architectural 583
01/04/11 Group 4 Architecture Research and Planning Architectural 859
01/04/11 Turner Construction Company Construction Management Services 1,195
02/24/11 Group 4 Architecture Research and Planning Architectural 4,860
03/18/11 Group 4 Architecture Research and Planning Architectural 73,246
03/18/11 Group 4 Architecture Research and Planning Architectural 7,500
03/18/11 Group 4 Architecture Research and Planning Architectural 53
03/18/11 Group 4 Architecture Research and Planning Architectural 3,843
04/11/11 Group 4 Architecture Research and Planning Architectural 112,464
04/11/11 Group 4 Architecture Research and Planning Architectural 3,993
04/11/11 Group 4 Architecture Research and Planning Architectural 7,500
01/21/11 Group 4 Architecture Research and Planning Architectural 24,392 April 26, 2011 Report
01/21/11 Turner Construction Company Construction Management Services 1,434
01/21/11 Group 4 Architecture Research and Planning Architectural 2,500
01/24/11 Group 4 Architecture Research and Planning Architectural 1,500
01/21/11 Group 4 Architecture Research and Planning Architectural 447
02/18/11 Turner Construction Company Construction Management Services 478
02/18/11 Group 4 Architecture Research and Planning Architectural 48,831
02/18/11 Group 4 Architecture Research and Planning Architectural 2,653
02/18/11 Group 4 Architecture Research and Planning Architectural 3,238
05/12/11 Group 4 Architecture Research and Planning Architectural 6,250
05/12/11 Group 4 Architecture Research and Planning Architectural 40,052
05/12/11 Group 4 Architecture Research and Planning Architectural 12,411
05/12/11 Group 4 Architecture Research and Planning Architectural 3,263
05/17/11 Group 4 Architecture Research and Planning Architectural 4,553 July 26, 2011 Report
06/09/11 Group 4 Architecture Research and Planning Architectural 31,374
07/01/11 Turner Construction Company Construction Management Services 9,169
07/11/11 Group 4 Architecture Research and Planning Architectural 11,100
07/11/11 Group 4 Architecture Research and Planning Architectural 488
07/11/11 Group 4 Architecture Research and Planning Architectural 15,687
07/27/11 Group 4 Architecture Research and Planning Architectural 319
07/27/11 Group 4 Architecture Research and Planning Architectural 1,150
07/27/11 Group 4 Architecture Research and Planning Architectural 1,875
07/27/11 Turner Construction Company Construction Management Services 5,572
08/10/11 Group 4 Architecture Research and Planning Architectural 31,374
08/24/11 Turner Construction Company Construction Management Services 2,868 October 25, 2011 Report
08/31/11 Group 4 Architecture Research and Planning Architectural 117
08/31/11 Group 4 Architecture Research and Planning Architectural 175
08/31/11 Group 4 Architecture Research and Planning Architectural 248
09/14/11 Group 4 Architecture Research and Planning Architectural 67
09/14/11 Group 4 Architecture Research and Planning Architectural 600
09/14/11 Group 4 Architecture Research and Planning Architectural 39,218
10/26/11 Group 4 Architecture Research and Planning Architectural 5,000
10/26/11 Group 4 Architecture Research and Planning Architectural 235,308
10/26/11 Group 4 Architecture Research and Planning Architectural 878
10/26/11 Group 4 Architecture Research and Planning Architectural 5,000
10/26/11 Group 4 Architecture Research and Planning Architectural 291
10/26/11 Group 4 Architecture Research and Planning Architectural 27
11/02/11 Group 4 Architecture Research and Planning Architectural 78,436
11/02/11 Group 4 Architecture Research and Planning Architectural 7,500
11/22/11 Group 4 Architecture Research and Planning Architectural 8,514
12/07/11 Group 4 Architecture Research and Planning Architectural 62,749 January 18, 2012 Report
12/14/11 Group 4 Architecture Research and Planning Architectural 12,584
12/14/11 Group 4 Architecture Research and Planning Architectural 79,172
12/14/11 Group 4 Architecture Research and Planning Architectural 12,584
12/21/11 Protect Consulting and Engineering Hazardous Material Testing 3,530
12/21/11 Group 4 Architecture Research and Planning Architectural 3,052
01/11/12 Group 4 Architecture Research and Planning Architectural 225
01/11/12 Group 4 Architecture Research and Planning Architectural 9,761
01/11/12 Group 4 Architecture Research and Planning Architectural 70,592
01/11/12 Group 4 Architecture Research and Planning Architectural 150
01/11/12 Group 4 Architecture Research and Planning Architectural 247
02/22/12 Group 4 Architecture Research and Planning Architectural 10,000
02/22/12 Group 4 Architecture Research and Planning Architectural 62,749
02/22/12 Group 4 Architecture Research and Planning Architectural 8,676
Rinconada (aka Main) Library Activity Details (PE-11000)
As of July 29, 2015
15
Payment
Date Purchasing Document Payee Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Rinconada (aka Main) Library Activity Details (PE-11000)
As of July 29, 2015
02/22/12 Group 4 Architecture Research and Planning Architectural 3,590 March 28, 2012 Report
03/21/12 Group 4 Architecture Research and Planning Architectural 1,330
03/21/12 Group 4 Architecture Research and Planning Architectural 5,423
03/21/12 Group 4 Architecture Research and Planning Architectural 39,218
02/22/12 BIG-D Pacific Builders, LP Construction 32,500
12/21/12 BIG-D Pacific Builders, LP Construction 36,960
04/04/12 Group 4 Architecture Research and Planning Architectural 18,925
04/18/12 Group 4 Architecture Research and Planning Architectural 1,500
04/18/12 Group 4 Architecture Research and Planning Architectural 19
04/18/12 Group 4 Architecture Research and Planning Architectural 9,784
05/16/12 Group 4 Architecture Research and Planning Architectural 3,278 July 5, 2012 Report
05/16/12 Group 4 Architecture Research and Planning Architectural 29,046
05/30/12 Group 4 Architecture Research and Planning Architectural 39,504
06/20/12 Group 4 Architecture Research and Planning Architectural 13,884
07/05/12 Group 4 Architecture Research and Planning Architectural 407
07/05/12 Group 4 Architecture Research and Planning Architectural 2,500
07/25/12 Group 4 Architecture Research and Planning Architectural 1,613
07/25/12 Group 4 Architecture Research and Planning Architectural 1,535
07/25/12 Group 4 Architecture Research and Planning Architectural 1,992 October 30, 2012 Report
09/05/12 Group 4 Architecture Research and Planning Architectural 7,551
09/26/12 Group 4 Architecture Research and Planning Architectural 5,996
10/31/12 Turner Construction Company Construction Management Services 7,444
11/19/12 Group 4 Architecture Research and Planning Architectural 2,097
11/19/12 Group 4 Architecture Research and Planning Architectural 5,423
11/19/12 Group 4 Architecture Research and Planning Architectural 8,000
11/19/12 Group 4 Architecture Research and Planning Architectural 270
11/19/12 Group 4 Architecture Research and Planning Architectural 2,097
10/31/12 Turner Construction Company Construction Management Services 10,000 January 23, 2013 Report
10/11/12 Fastsigns signs 389
01/09/13 NOVA Partners, Inc.Construction Management Services 19,320
01/23/13 Group 4 Architecture Research and Planning Architectural 2,500
01/23/13 Group 4 Architecture Research and Planning Architectural 969
01/23/13 Group 4 Architecture Research and Planning Architectural 4,979
01/23/13 Group 4 Architecture Research and Planning Architectural 725
01/23/13 NOVA Partners, Inc.Construction Management Services 12,010
02/06/13 Group 4 Architecture Research and Planning Architectural 3,243
02/27/13 West Coast Code Consultants, Inc.Plan Check 13,300
02/27/13 NOVA Partners, Inc.Construction Management Services 18,280 April 12, 2013
03/06/13 Group 4 Architecture Research and Planning Architectural 30,776
04/03/13 NOVA Partners, Inc.Construction Management Services 17,000
04/24/13 Group 4 Architecture Research and Planning Architectural 13
05/08/13 Group 4 Architecture Research and Planning Architectural 479
05/08/13 Group 4 Architecture Research and Planning Architectural 9,324
05/22/13 Group 4 Architecture Research and Planning Architectural 1,641
05/22/13 Group 4 Architecture Research and Planning Architectural 157 July 23, 2013
04/24/13 NOVA Partners, Inc.Construction Management Services 16,360
05/22/13 NOVA Partners, Inc.Construction Management Services 18,280
04/10/13 ARC Signs 71
05/01/13 ARC signs 210
06/19/13 Metropolitan Van and Storage, Inc.Equipment Moving 31,367
06/26/13 NOVA Partners, Inc.Construction Management Services 6,134
07/31/13 NOVA Partners, Inc.Construction Management Services 31,565
08/21/13 NOVA Partners, Inc.Construction Management Services 30,750
08/21/13 West Coast Code Consultants, Inc.Plan Check 1,185 Sept. 25, 2013
08/21/13 Group 4 Architecture Research and Planning Architectural 34
07/27/13 Group 4 Architecture Research and Planning Architectural 17,341
08/21/13 Group 4 Architecture Research and Planning Architectural 43,310
09/25/13 S.J. Amoroso Construction Construction 1,396,323
09/25/13 ARC Reproductive Services 52
10/02/13 NOVA Partners, Inc.Construction Management Services 35,578
10/16/13 Group 4 Architecture Research and Planning Architectural 86,670
10/23/13 NOVA Partners, Inc.Construction Management Services 38,025
10/30/13 S.J. Amoroso Construction Construction 771,030 December 24, 2013
11/20/13 NOVA Partners, Inc.Construction Management Services 37,554
12/05/13 Group 4 Architecture Research and Planning Architectural 43,360
12/11/13 S.J. Amoroso Construction Construction 1,204,872
12/18/13 NOVA Partners, Inc.Construction Management Services 41,811
12/23/13 S.J. Amoroso Construction Construction 876,464
01/29/14 NOVA Partners, Inc.Construction Management Services 42,311
02/26/14 NOVA Partners, Inc.Construction Management Services 34,852
03/26/14 NOVA Partners, Inc.Construction Management Services 30,855
04/16/14 West Coast Code Consultants, Inc.Plan Check 613
01/29/14 Protech Consulting and Engineering Hazardous Material Testing 22,580
01/29/14 S.J. Amoroso Construction Construction 857,070
03/05/14 S.J. Amoroso Construction Construction 1,098,894 April 16, 2014
04/02/14 S.J. Amoroso Construction Construction 1,045,937
01/29/14 Group 4 Architecture Research and Planning Architectural 43,360
02/26/14 Group 4 Architecture Research and Planning Architectural 43,360
01/29/14 Group 4 Architecture Research and Planning Architectural 43,360
16
Payment
Date Purchasing Document Payee Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Rinconada (aka Main) Library Activity Details (PE-11000)
As of July 29, 2015
04/02/14 Group 4 Architecture Research and Planning Architectural 188,020
04/16/14 Group 4 Architecture Research and Planning Architectural 43,350
03/26/14 ARC Reproduction Services 258
04/02/14 Envision Ware, Inc.Professional services 1,795
11/29/04 Envision Ware, Inc.Professional services ($47,731 deleted)
05/14/14 NOVA Partners, Inc.Construction Management Services 37,950
05/28/14 NOVA Partners, Inc.Construction Management Services 39,369
06/04/14 Group 4 Architecture Research and Planning Architectural 18,900
06/25/14 NOVA Partners, Inc.Construction Management Services 35,540 July 2, 2014
04/23/14 S.J. Amoroso Construction Construction 1,058,321
05/28/14 S.J. Amoroso Construction Construction 1,487,530
06/04/14 Group 4 Architecture Research and Planning Architectural 86,702
06/25/14 Group 4 Architecture Research and Planning Architectural 86,746
07/02/14 S.J. Amoroso Construction Construction 1,852,722
07/16/14 NOVA Partners, Inc.Construction Management Services 34,767
08/27/14 NOVA Partners, Inc.Construction Management Services 33,075
09/17/14 NOVA Partners, Inc.Construction Management Services 34,182
07/02/14 West Coast Code Consultants, Inc.Plan Check 1,203
08/13/14 Group 4 Architecture Research and Planning Architectural 39,700
07/30/14 PACIFIC GAS & ELECTRIC CO Survey 6,000 October 8, 2014
08/06/14 S.J. Amoroso Construction Construction 2,164,627
09/03/14 S.J. Amoroso Construction Construction 1,591,611
07/31/14 S.J. Amoroso Construction Construction 1,641,497
10/08/14 Group 4 Architecture Research and Planning Architectural 29,816
10/08/14 Group 4 Architecture Research and Planning Architectural 86,738
10/08/14 Group 4 Architecture Research and Planning Architectural 75,770
07/27/13 Group 4 Architecture Research and Planning Architectural 17,341
11/05/14 NOVA Partners, Inc.Construction Management Services 24,808
11/05/14 S.J. Amoroso Construction Construction 330,380 January 14, 2015
12/03/14 Group 4 Architecture Research and Planning Architectural 26,835
12/17/14 Group 4 Architecture Research and Planning Architectural 4,990
01/14/15 S.J Amoroso Contruction costs that are currently being funded by the Infrastructure Reserve (1,800,000)
02/04/15 NOVA Partners, Inc.Construction Management Services 1,566
01/28/15 NOVA Partners, Inc.Construction Management Services 1,600
02/25/15 NOVA Partners, Inc.Construction Management Services 13,485 April 22, 2015
03/04/15 S.J. Amoroso Construction Construction 31,481
01/28/15 S.J. Amoroso Construction Construction 140,321
05/13/15 NOVA Partners, Inc.Construction Management Services 1,094 July 29, 2015
05/06/15 S.J. Amoroso Construction Construction 17,917
05/22/15 Protech Consulting and Engineering Hazardous Material Testing 950
Protech Consulting and Engineering Hazardous Material Testing 2,280
Group 4 Architecture Research and Planning Architectural 210,022
NOVA Partners, Inc. Construction Management Services 312
AT&T Engineering Professional services 6,298
Schaff & Wheeler Consulting Storm Water (Third Party 600
Ross McDonald Company, Inc. Construction Services 24,612
West Coast Code Consultants, Inc. Plan Check 1,600
3M Library Systems Library System 1,317
Metropolitan Van and Storage, Inc. Equipment Moving 14,032
S.J. Amoroso Construction Construction 946,830
Applied Materials / Engineering, Inc. Professional services 16,689
Sub-total - Engineering and Architectural Costs - 19,396,475 1,224,592 (20,621,067)
Contract Contingency
05/27/11 Group 4 Architecture Research and Planning Architectural 22,152 July 26, 2011 Report
06/09/11 Group 4 Architecture Research and Planning Architectural 571
02/22/12 Group 4 Architecture Research and Planning Architectural 122 March 28, 2012 Report
11/19/12 Group 4 Architecture Research and Planning Architectural 124 January 23, 2013 Report
04/03/13 Group 4 Architecture Research and Planning Architectural 8,442 April 12, 2013
03/06/13 Group 4 Architecture Research and Planning Architectural 8,442
04/24/13 Group 4 Architecture Research and Planning Architectural 6,300
05/22/13 Group 4 Architecture Research and Planning Architectural 64,633 July 23, 2013
06/05/13 Group 4 Architecture Research and Planning Architectural 27,225
07/17/13 Group 4 Architecture Research and Planning Architectural 12,658
07/17/13 Group 4 Architecture Research and Planning Architectural 3,150 Sept. 25, 2013
08/21/13 Group 4 Architecture Research and Planning Architectural 9,900
08/21/13 Group 4 Architecture Research and Planning Architectural 9,900
06/21/13 NOVA Partners, Inc. Construction Management Services 9,480 December 24, 2013
04/16/14 Group 4 Architecture Research and Planning Architectural 15,750 April 16, 2014
04/23/14 S.J. Amoroso Construction Construction 16,461 July 2, 2014
07/02/14 West Coast Code Consultants, Inc. Plan Check 941 October 8, 2014
12/03/14 Group 4 Architecture Research and Planning Architectural 13,720
12/03/14 Group 4 Architecture Research and Planning Architectural 5,651
17
Payment
Date Purchasing Document Payee Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Rinconada (aka Main) Library Activity Details (PE-11000)
As of July 29, 2015
12/29/14 NOVA Partners, Inc.Construction Management Services 18,250 January 14, 2015
12/03/14 Group 4 Architecture Research and Planning Architectural 6,600
12/10/14 S.J. Amoroso Construction Construction 316,985
12/10/14 S.J. Amoroso Construction Construction 20,517
02/04/15 NOVA Partners, Inc.Construction Management Services 20
01/28/15 NOVA Partners, Inc.Construction Management Services 18,070
02/04/15 NOVA Partners, Inc.Construction Management Services 22,680
01/28/15 S.J. Amoroso Construction Construction 7,103
01/28/15 S.J. Amoroso Construction Construction 9,355
01/28/15 S.J. Amoroso Construction Construction 11,108
01/28/15 S.J. Amoroso Construction Construction 12,420
01/28/15 S.J. Amoroso Construction Construction 12,428 April 22, 2015
01/28/15 S.J. Amoroso Construction Construction 13,295
01/28/15 S.J. Amoroso Construction Construction 14,236
01/28/15 S.J. Amoroso Construction Construction 14,541
01/28/15 S.J. Amoroso Construction Construction 14,651
01/28/15 S.J. Amoroso Construction Construction 14,746
01/28/15 S.J. Amoroso Construction Construction 18,875
01/28/15 S.J. Amoroso Construction Construction 25,973
01/28/15 S.J. Amoroso Construction Construction 37,022
01/28/15 S.J. Amoroso Construction Construction 38,480
01/28/15 S.J. Amoroso Construction Construction 47,113
05/06/15 S.J. Amoroso Construction Construction 25,108 July 29, 2015
Sub-total - Contract Contingency - 955,198 - (955,198)
Other Contract Services
12/05/12 Planet Orange Termite Inspection Fee 350
12/31/12 Fastsigns Sign 226
12/19/12 Creative Machines, Inc.Plans and Technical Drawings 52,000
12/19/12 Creative Machines, Inc.Plans and Technical Drawings 12,000
10/31/12 City of Palo Alto - Public Works Main Library Renovation - Plan Check Fee 115,654
12/06/12 City of Palo Alto - Development Center Architectural Review 2,678 January 23, 2013 Report
12/06/12 City of Palo Alto - Development Center Architectural Review 25
12/06/12 City of Palo Alto - Development Center Architectural Review 20
12/06/12 City of Palo Alto - Development Center Architectural Review 622
12/06/12 City of Palo Alto - Development Center Architectural Review 2,892
12/06/12 City of Palo Alto - Development Center Architectural Review 252
04/24/13 FedEx Mailing 111
04/24/13 FedEx Mailing 98 July 23, 2013
04/17/13 FedEx Mailing 111
06/30/13 Fastsigns Signs 1,423
07/31/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 Sept. 25, 2013
08/21/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
10/02/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
10/09/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
11/13/13 Metropolitan Van and Storage, Inc.Equipment Moving 500 December 24, 2013
11/20/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
12/18/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,665
04/02/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
02/12/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 April 16, 2014
04/02/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
01/29/14 FedEx Mailing 47
05/15/14 Protech Consulting and Engineering Hazardous Material Testing 3,270
05/07/14 Creative Machines, Inc.Plans and Technical Drawings 13,000
06/11/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
05/28/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 July 2, 2014
05/21/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
06/25/14 Metropolitan Van and Storage, Inc.Equipment Moving 800
07/02/14 AT&T Engineering and Construction 6,298
03/31/14 Envision Ware, Inc.Professional services 157
07/09/14 Applied Materials / Engineering, Inc.Professional services 110
07/09/14 Applied Materials / Engineering, Inc.Professional services 1,760
07/16/14 ARC Reproduction Services 71
08/06/14 Creative Machines, Inc.Plans and Technical Drawings 13,000
07/09/14 Chem Aqua Loop corrosion inhibitor chemical addition/water analysis 837
07/23/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
08/13/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 October 8, 2014
09/17/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
10/08/14 Applied Materials / Engineering, Inc.Professional services 5,601
10/08/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
07/11/14 City of Palo Alto Signage Review for ARB 698
07/22/14 City of Palo Alto Signage Review for ARB 2,918
11/12/14 Metropolitan Van and Storage, Inc.Equipment Moving 11,638
18
Payment
Date Purchasing Document Payee Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Rinconada (aka Main) Library Activity Details (PE-11000)
As of July 29, 2015
12/10/14 Metropolitan Van and Storage, Inc.Equipment Moving 450
12/17/14 Schaaf & Wheeler Consulting Storm Water 3 Party Review 2,500 January 14, 2015
10/22/14 Bibliotheca, Inc.Security Gates 18,800
10/31/14 Bibliotheca, Inc.Security Gates 1,645
02/24/15 Fastsigns Fastsigns 247
02/04/15 Metropolitan Van and Storage, Inc.Equipment Moving 195
02/04/15 Metropolitan Van and Storage, Inc.Equipment Moving 450
02/04/15 Metropolitan Van and Storage, Inc.Equipment Moving 1,220
02/04/15 Metropolitan Van and Storage, Inc.Equipment Moving 2,205
02/24/15 VKK Signmakers, Inc.Signs 3,472 April 22, 2015
03/25/15 Envision Ware, Inc.Professional services 26,650
11/24/14 Fastsigns Signs 245
03/25/15 3M Library Systems Library System 58,030
03/25/15 Envision Ware, Inc.Professional services 372,856
03/23/15 PolePal Lighting 1,080
11-Jun Peninsulators, Inc.Construction 1,950 July 29, 2015
Sub-total - Other Contract Services - 763,301 - (763,301)
City (Inter-department) Service Charge
10/31/14 City of Palo Alto - Planning Review of sculpture signage and address sign 456 January 14, 2015
Sub-total - City (Inter-department) Service Charge - 456 - (456)
Miscellaneous Cost
02/27/13 Fastsigns Signage 590 April 12, 2013
Sub-total - Miscellaneous Cost - 590 - (590)
Grant Total 22,342,563 21,116,021 1,224,592 1,950
19
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Temporary Mitchell Park Library (Council Approved - CMR: 463:09) 645,000
Budget Change - gg
Sub-total - 2010 Engineer's Budget Estimate 645,000 - - 645,000
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 439,283
10/05/10 Group 4 Architecture Research & Planning Architectural 5,774 Oct. 21, 2010 Report
08/24/10 Group 4 Architecture Research & Planning Architectural 329
01/27/11 Johnstone Moyer, Inc.Temp. Library Improvements 19,191 April 26, 2011 Report
11/12/14 Ross McDonald Company, Inc.Construction Services 3,200 January 14, 2015
Sub-total - Engineering and Architectural Costs - 467,777 - (467,777)
Contract Contingency
Summary of Expenditures as of July 21, 2010 2,541
08/24/10 Johnstone Moyer, Inc.Temp. Library Improvements 24,604 Oct. 21, 2010 Report
08/27/10 West Corporation Temp. Lib. - Security Access Card & Alarm 310
01/27/11 Johnstone Moyer, Inc.Temp. Library Improvements 6,045 April 26, 2011 Report
05/14/15 JCM Construction, Inc.Construction Services 4,970 January 29, 2015
Sub-total - Contract Contingency - 38,470 - (38,470)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 11,247 March 28, 2012 Report
Sub-total - City (Inter-department) Service Charge - 11,247 - (11,247)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 125 March 28, 2012 Report
Sub-total - Miscellaneous Cost - 125 - (125)
Grant Total 645,000 517,618 - 127,382
Temporary Library at Cubberley (for Mitchell Facility) - Activity Details (PE-09010)
As of July 29, 2015
20
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Temporary Main Library Facility - Art Center Auditorium 500,000
Sub-total - 2010 Engineer's Budget Estimate 500,000 - - 500,000
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 -
04/04/12 Group 4 Architecture Research & Planning Architectural 15,687 July 5, 2012 Report
04/04/12 Group 4 Architecture Research & Planning Architectural 11,288
07/25/12 Group 4 Architecture Research & Planning Architectural 1,121 October 30, 2012 Report
06/15/76 Ross McDonald Company, Inc.Library Shelving 7,176
06/19/13 Big-D Pacific Builders, LP Construction Services 253,627 July 23, 2013
08/16/13 Big-D Pacific Builders, LP Construction Services 29,997 Sept. 25, 2013
02/11/15 Ross McDonald Company, Inc.Library Shelving 1,100 April 22, 2015
04/22/15 JCM Construction, Inc.Construction Services 9,950
05/22/15 Securecom Construction Services 88 January 29, 2015
Group 4 Architecture Research & Planning Architectural 2,960
Ross McDonald Company, Inc.Library Shelving 829
Peninsulators, Inc.Construction Services 9,790
Sub-total - Engineering and Architectural Costs - 330,034 13,578 (343,612)
Contract Contingency
Summary of Expenditures as of July 21, 2010 -
04/30/13 Fastsigns Signs 593
04/30/13 Metropolitan Van and Storage, Inc.Equipment Moving 380
04/30/13 Fastsigns Signs 598 July 23, 2013
04/30/13 Fastsigns Signs 41
05/31/13 Fastsigns (Reversal of Drawdown)Signs (138) January 14, 2015
Sub-total - Contract Contingency - 1,474 - (1,474)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 -
04/30/13 City of Palo Alto - Planning Architectural Review 384
04/30/13 City of Palo Alto - Development Center Architectural Review 216 July 23, 2013
05/31/13 City of Palo Alto _ Development Center Architectural Review 122,489
06/30/13 City of Palo Alto _ Development Center Architectural Review 636 Sept. 25, 2013
Sub-total - City (Inter-department) Service Charge - 123,725 - (123,725)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 -
Sub-total - Miscellaneous Cost - - - -
Grant Total 500,000 455,233 13,578 31,189
Art Center Temporary Library - Activity Details (Project # PE-11012)
As of July 29, 2015
21
12345 6 7 8
(3 minus 1) (5 minus 1) (5 minus 4) (7 divide by 4)
Measure N
Estimates
Changes in
Measure
Estimates
Engineer's
Estimate
Project
Budget
November
2015
Projected
Costs
Diff. Between
Measure N
Estimates vs.
Projected
Costs
$ Diff.
Between
Project Budget
vs. Projected
Costs
% Diff.
Between
Project
Budget vs.
Projected
Costs
Downtown Library 4,000,000$ 1,212,000$ 5,212,000$ 4,212,000$ 4,197,961$ (197,961) 14,039$ 0.3%
Mitchell Park & Community Center Library 50,000,000 (957,000) 49,043,000 47,725,437 45,034,851 4,965,149 2,690,586 5.6%
Cubberley Temporary Library - 645,000 645,000 645,000 645,000 (645,000) (0)(0.0%)
Rinconada (aka Main) Library *18,000,000 2,100,000 20,100,000 22,342,563 21,666,400 (3,666,400) 676,163 3.0%
Art Center Temporary Library - 500,000 500,000 500,000 465,148 (465,148) 34,852 7.0%
Total Prior to Bond Financing Costs 72,000,000 3,500,000 75,500,000 75,425,000 72,009,361 (9,361) 3,415,639 4.5%
Bond Financing Costs **4,000,000 (3,500,000) 500,000 500,000 185,320 3,814,680 314,680 62.9%
Grand Total 76,000,000$ -$ 76,000,000$ 75,925,000$ 72,194,681$ 3,805,319$ 3,730,319$ 4.9%
Interest Earnings/Market Value Change on the Project Bond Funds 322,776$
Projected Bond Savings 4,053,095$
*The Rinconada Library Project Budget, Projected Costs, and actual expenditures excludes $500,000 in expenses for connectivity between the Library and
the Art Center funded by PF-09007 and excludes $1,551,500 (S.J. Amoroso Construction) expenditures, currently both are being funded by the Infrastructure Reserve.
** The actual bond issuance cost is substantially lower than the Measure N estimate due to avoidance of Capitalized Interest costs.
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Budget
Original Budget (per Measure N Ballot Measure)72,000,000$ -$ -$ 72,000,000$
Temporary Mitchell Park Library (Council Approved - CMR: 463:09)645,000 645,000
Temporary Main Library Facility - Art Center Auditorium 500,000 500,000
Net Other Budget Changes 2,280,000 2,280,000
Expenditures -
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 60,841,282 572,249 (61,413,531)
Construction Costs -- -
Contract Contingency 7,559,063 - (7,559,063)
Other Contract Services 2,025,378 - (2,025,378)
City (Inter-department) Service Charge 501,463 - (501,463)
Miscellaneous Cost 228,455 - (228,455)
Total Library Projects Expenditures 75,425,000 71,155,641 572,249 3,697,110
Estimate of Pending Commitments/Costs - - 281,471 (281,471)
Total Bond Funds Less Bond Financing Costs 75,425,000 71,155,641 853,720 3,415,639 4.5%
Bond Financing Costs (a)500,000 185,320 - 314,680 62.9%
Grand Total 75,925,000$ 71,340,961$ 853,720$ 3,730,319$ 4.9%
Interest Earnings/Market Value Change on the Project Bond Funds 322,776
Projected Bond Savings 4,053,095
2010 GO Bond True Interest Cost (TIC)4.21%
2013 GO Bond True Interest Cost (TIC)3.85%
** The actual bond issuance cost is substantially lower than the Measure N estimate due to avoidance of Capitalized Interest costs.
Budget History and Projection
Description of Activity
Library Projects Budget to Actual Activities Summary
Library Bond Oversight Committee Quarterly Financial Report
City of Palo Alto
As of November 17, 2015 (Revised 3)
1
Attachment C
Library Bond Oversight Committee Quarterly Financial Report
City of Palo Alto
As of November 17, 2015 (Revised 3)
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Original Budget (per Measure N Ballot Measure) 4,000,000$ -$ -$ 4,000,000$
Budget Change 212,000 212,000
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 3,617,992 40,890 (3,658,882)
Construction Costs - - - -
Contract Contingency - 462,490 - (462,490)
Other Contract Services - 27,925 - (27,925)
City (Inter-department) Service Charge - 45,501 - (45,501)
Miscellaneous Cost - 3,163 - (3,163)
Total Library Projects Expenditures 4,212,000 4,157,071 40,890 14,039
Estimate of Pending Commitments/Costs - - - -
Total Bond Funds Less Bond Financing Costs 4,212,000$ 4,157,071$ 40,890$ 14,039$ 0.3%
Reasons for Budget Increase of:212,000$
1) Seismic upgrade 30,000$ July 2010
2) Roof replacement 125,000 June 2011
3) LEED - Green building upgrades 100,000
4) Construction Management Services increase 400,000
5) Fixed Equipment 187,000
6) Moving costs deemed to be bondable costs 50,000
7) Contingency adjustment 320,000
8) Transfer to Main Library (1,000,000)
Net Budget Change 212,000$
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Original Budget (per Measure N Ballot Measure) 50,000,000$ -$ -$ 50,000,000$
Budget Change (2,274,563) (2,274,563)
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 36,754,397 303,621 (37,058,018)
Contract Contingency - 6,101,432 - (6,101,432)
Other Contract Services - 1,232,201 - (1,232,201)
City (Inter-department) Service Charge - 320,534 - (320,534)
Miscellaneous Cost - 224,578 - (224,578)
Total Library Projects Expenditures 47,725,437 44,633,141 303,621 2,788,675
Estimate of Pending Commitments/Costs 98,089 (98,089)
Total Bond Funds Less Bond Financing Costs 47,725,437$ 44,633,141$ 401,710$ 2,690,586$ 5.6%
Reasons for Budget Decrease of:(2,274,563)$
1) LEED - Green building (Council approved) upgrades 1,200,000$ September 2010
2) Fixed Equipment 1,750,000 December 2014
3) Moving costs deemed to be bondable costs 100,000
4) Contingency adjustment (4,007,000)
5) Transfer to Main Library Project (1,317,563)
Net Budget Change (2,274,563)$
Description of Activity
Mitchell Park Library and Community Center Budget to Actual Activities Summary (PE-09006)
Downtown Library Budget to Actual Activities Summary (PE-09005)
Completed:
Construction Began:
Construction Began:
Completed:
Description of Activity
2
Library Bond Oversight Committee Quarterly Financial Report
City of Palo Alto
As of November 17, 2015 (Revised 3)
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Original Budget (per Measure N Ballot Measure)18,000,000$ -$ -$ 18,000,000
Budget Change 4,342,563 4,342,563
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 19,661,166 227,738 (19,888,904)
Contract Contingency - 955,198 - (955,198)
Other Contract Services - 765,251 - (765,251)
City (Inter-department) Service Charge - 456 - (456)
Miscellaneous Cost - 590 - (590)
Total Library Projects Expenditures 22,342,563 21,382,662 227,738 732,163
Estimate of Pending Commitments/Costs 56,000 (56,000)
Total Bond Funds Less Bond Financing Costs 22,342,563$ 21,382,662$ 283,738$ 676,163$ 3.0%
Reasons for Budget Increase of:4,342,563$
Lowest Accepted Bids Exceeded the Engineer's Estimates 4,342,563$ June 2013
November 2014
Net Budget Change 4,342,563$
*The Rinconada Library Project Budget, Projected Costs, and actual expenditures excludes $500,000 in expenses for connectivity between the Library and
the Art Center funded by PF-09007 and excludes $1,551,500 (S.J. Amoroso Construction) expenditures, currently both are being funded by the Infrastructure Reserve.
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Temporary Mitchell Park Library (Council Approved - CMR: 463:09)645,000$ -$ -$ 645,000$
Budget Change -$ -
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 467,777 - (467,777)
Contract Contingency - 38,470 - (38,470)
City (Inter-department) Service Charge - 11,247 - (11,247)
Miscellaneous Cost - 125 - (125)
Total Library Projects Expenditures 645,000 517,618 - 127,382
Estimate of Pending Commitments/Costs 127,382 (127,382)
Total Bond Funds Less Bond Financing Costs 645,000$ 517,618$ 127,382$ (0)$ (0.0%)
Description of Activity
Cubberley Temporary Library Budget to Actual Activities Summary (PE-09010)
Construction Began:
Completed:
Description of Activity
Rinconada (aka Main) Library Budget to Actual Activities Summary (PE-11000)
3
Library Bond Oversight Committee Quarterly Financial Report
City of Palo Alto
As of November 17, 2015 (Revised 3)
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Temporary Main Library Facility - Art Center Auditorium 500,000$ -$ -$ 500,000$
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 339,949 - (339,949)
Contract Contingency - 1,474 - (1,474)
Other Contract Services -
City (Inter-department) Service Charge - 123,725 - (123,725)
Miscellaneous Cost - - - -
Total Library Projects Expenditures 500,000 465,148 - 34,852
Estimate of Pending Commitments/Costs - -
Total Bond Funds Less Bond Financing Costs 500,000$ 465,148$ -$ 34,852$ 7.0%
Description of Activity
Art Center Temporary Library Budget to Actual Activities Summary (Project # PE-11012)
4
Payment or
Posting Date Payee Description Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Original Budget (per Measure N Ballot Measure)4,000,000
Budget Change 212,000
Sub-total - 2010 Engineer's Budget Estimate 4,212,000 - - 4,212,000
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 418,563
08/24/10 Group 4 Architecture Research & Planning Architectural 362
09/21/10 Group 4 Architecture Research & Planning Architectural 135
08/03/10 Group 4 Architecture Research & Planning Architectural 16,233
08/03/10 Group 4 Architecture Research & Planning Architectural 56,000
08/10/10 Protech Consulting and Engineering Hazardous Material Testing 5,210
08/10/10 Turner Construction Company Construction Management Services 68,577 Oct. 21, 2010 Report
09/21/10 Group 4 Architecture Research & Planning Architectural 15
09/21/10 Group 4 Architecture Research & Planning Architectural 18,080
09/21/10 Group 4 Architecture Research & Planning Architectural 2,970
09/21/10 W.L. Butler Construction, Inc.Construction 93,177
10/05/10 Protech Consulting and Engineering Hazardous Material Testing 990
10/19/10 Group 4 Architecture Research & Planning Architectural 10,544
11/02/10 W. L. Butler Construction, Inc.Construction 69,984
11/02/10 Turner Construction Company Construction Management Services 27,984
11/02/10 Group 4 Architecture Research & Planning Architectural 11,864
12/07/10 Turner Construction Company Construction Management Services 55,174
12/07/10 Group 4 Architecture Research & Planning Architectural 11,688 Jan. 25, 2011 Report
12/07/10 W. L. Butler Construction, Inc.Construction 92,055
12/14/10 Group 4 Architecture Research & Planning Architectural 519
12/14/10 W. L. Butler Construction, Inc.Construction 159,940
01/04/11 Turner Construction Company Construction Management Services 27,984
01/07/11 Group 4 Architecture Research & Planning Architectural 11,688
01/21/11 West Coast Code Consultants, Inc.Plan Check 350
01/21/11 Turner Construction Company Construction Management Services 30,212
01/31/11 W. L. Butler Construction, Inc.Construction 211,220
02/18/11 W. L. Butler Construction, Inc.Construction 279,472
02/18/11 Group 4 Architecture Research & Planning Architectural 8,766
02/18/11 Turner Construction Company Construction Management Services 27,429
03/16/11 W. L. Butler Construction, Inc.Construction 277,033 April 26, 2011 Report
03/18/11 Group 4 Architecture Research & Planning Architectural 432
03/18/11 Group 4 Architecture Research & Planning Architectural 409
03/18/11 Group 4 Architecture Research & Planning Architectural 8,766
03/18/11 Group 4 Architecture Research & Planning Architectural 136
03/31/11 Pivot Interiors Design 2,250
03/31/11 Turner Construction Company Construction Management Services 17,808
04/07/11 Group 4 Architecture Research & Planning Architectural 13,149
04/19/11 Group 4 Architecture Research & Planning Architectural 2,795
04/25/11 W. L. Butler Construction, Inc.Construction 342,711
05/10/11 Turner Construction Company Construction Management Services 39,522
05/12/11 Group 4 Architecture Research & Planning Architectural 220
05/12/11 Group 4 Architecture Research & Planning Architectural 24,891
05/12/11 Group 4 Architecture Research & Planning Architectural 14,610 July 26, 2011 Report
05/17/11 Turner Construction Company Construction Management Services 28,334
05/27/11 W. L. Butler Construction, Inc.Construction 238,387
06/07/11 W. L. Butler Construction, Inc.Construction 352,713
06/07/11 Group 4 Architecture Research & Planning Architectural 14,610
06/09/11 Moovers, Inc.Moving Services 10,233
06/16/11 Group 4 Architecture Research & Planning Architectural 233
07/20/11 Group 4 Architecture Research & Planning Architectural 479
07/20/11 Group 4 Architecture Research & Planning Architectural 12,405
07/27/11 W.L. Butler Construction, Inc.Construction 157,980
07/27/11 Turner Construction Company Construction Management Services 26,028
08/31/11 Group 4 Architecture Research & Planning Architectural 19,560 October 25, 2011 Report
08/10/11 Group 4 Architecture Research & Planning Architectural 137
08/10/11 Group 4 Architecture Research & Planning Architectural 5,100
08/24/11 Turner Construction Company Construction Management Services 38,160
08/31/11 W.L. Butler Construction, Inc.Construction 137,659
09/14/11 Group 4 Architecture Research & Planning Architectural 2,550
09/14/11 Group 4 Architecture Research & Planning Architectural 1,116
12/07/11 Group 4 Architecture Research & Planning Architectural 5,100
10/19/11 Turner Construction Company Construction Management Services 1,176
12/21/11 Turner Construction Company Construction Management Services 3,806 January 18, 2012
11/09/11 Group 4 Architecture Research & Planning Architectural 1,146
12/07/11 W.L. Butler Construction, Inc.Construction 64,874
02/08/12 Group 4 Architecture Research & Planning Architectural 29
02/08/12 W.L. Butler Construction, Inc.Construction 22,796
02/22/12 Group 4 Architecture Research & Planning Architectural 8,408 March 28, 2012 Report
03/08/12 Group 4 Architecture Research & Planning Architectural 1,275
03/21/12 Group 4 Architecture Research & Planning Architectural 7
08/22/12 Group 4 Architecture Research & Planning Architectural 1,268 October 30, 2012 Report
Downtown Library Activity Details (PE-09005)
As of November 17, 2015 (Revised 3)
5
Payment or
Posting Date Payee Description Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Downtown Library Activity Details (PE-09005)
As of November 17, 2015 (Revised 3)
10/03/12 Group 4 Architecture Research & Planning Architectural 71
01/09/13 Turner Construction Company Construction Management Services 434 January 23, 2013 Report
Group 4 Architecture Research Architectural 40,890
Sub-total - Engineering and Architectural Costs - 3,617,992 40,890 (3,658,882)
Contract Contingency
Summary of Expenditures as of July 21, 2010 19,140
10/19/10 Group 4 Architecture Research & Planning Architectural 660
10/19/10 Group 4 Architecture Research & Planning Architectural 4,070 Oct. 21, 2010 Report
08/27/10 Asbestos Management Group Hazardous Material Testing 2,500
02/28/11 City of Palo Alto - Planning Plan Check Fee 93 April 26, 2011 Report
02/18/11 W. L. Butler Construction, Inc.Construction 15,686
04/25/11 W. L. Butler Construction, Inc.Construction 59,235
05/27/11 W. L. Butler Construction, Inc.Construction 163,149
07/01/11 Turner Construction Company Construction Management Services 1,123 July 26, 2011 Report
07/01/11 Turner Construction Company Construction Management Services 24,611
06/07/11 Group 4 Architecture Research & Planning Architectural 5,104
06/07/11 Group 4 Architecture Research & Planning Architectural 3,489
07/27/11 Group 4 Architecture Research & Planning Architectural 9,339 October 25, 2011 Report
08/31/11 W. L. Butler Construction, Inc.Construction 13,299
03/08/12 Group 4 Architecture Research & Planning Architectural 4,094 March 28, 2012 Report
02/08/12 W. L. Butler Construction, Inc.Construction 113,631
09/19/12 W. L. Butler Construction, Inc.Construction 10,000 October 30, 2012 Report
01/09/13 Turner Construction Company Construction Management Services 13,266 January 23, 2013 Report
Sub-total - Contract Contingency - 462,490 - (462,490)
Other Contract Services
Summary of Expenditures as of July 21, 2010 2,225
08/27/10 Asbestos Management Group Hazardous Material Testing 25,700 Oct. 21, 2010 Report
Sub-total - Other Contract Services - 27,925 - (27,925)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 43,990
07/13/11 City of Palo Alto - Public Works Parking Permit 230 October 25, 2011 Report
07/13/11 City of Palo Alto - Public Works Parking Permit 420
10/31/10 City of Palo Alto - Planning Plan Checking 861 Jan. 25, 2011 Report
Sub-Total - City (Inter-department) Service Charge - 45,501 - (45,501)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 3,158
04/10/11 Santa Clara County Downtown-Notice of Completion Filing Fee 5 January 18, 2012 Report
Sub-total - Miscellaneous Cost - 3,163 - (3,163)
Grant Total 4,212,000 4,157,071 40,890 14,039
6
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Original Budget (per Measure N Ballot Measure) 50,000,000$
Budget Change (2,274,563)
Sub-total - 2010 Engineer's Budget Estimate 47,725,437 - - 47,725,437
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 3,101,748
08/03/10 Group 4 Architecture Research & Planning Architectural 37,609
08/10/10 Group 4 Architecture Research & Planning Architectural 18,595
10/05/10 Group 4 Architecture Research & Planning Architectural 7,522
10/05/10 Group 4 Architecture Research & Planning Architectural 13,942
10/05/10 Group 4 Architecture Research & Planning Architectural 2,971
07/27/10 Moovers, Inc. Moving Services 435
09/21/10 Turner Construction Company Construction Management Services 163,918
10/19/10 Group 4 Architecture Research & Planning Architectural 47,110
10/19/10 State Water Resources Control Board Submitting Permit Registration Documents 375 Oct. 21, 2010 Report
10/19/10 Group 4 Architecture Research & Planning Architectural 18,517
08/03/10 Peninsula Digital Imaging Reproduction Services 3,066
08/03/10 Peninsula Digital Imaging Reproduction Services 2,401
08/03/10 Peninsula Digital Imaging Reproduction Services 5,105
08/03/10 Peninsula Digital Imaging Reproduction Services 2,119
11/02/10 Bank of Sacramento - Flintco Pacific Escrow Construction 86,542
11/02/10 Flintco Pacific, Inc. Construction 778,876
11/02/10 Group 4 Architecture Research & Planning Architectural 1,037
12/07/10 Turner Construction Company Construction Management Services 635
12/07/10 Turner Construction Company Construction Management Services 70,780
12/07/10 Turner Construction Company Construction Management Services 64,319
12/07/10 Protech Consulting and Engineering Hazardous Material Testing 8,385
12/07/10 Peninsula Digital Imaging Reproduction Services 7,672
12/14/10 West Coast Code Consultants, Inc. Plan Check 26,820
12/14/10 Group 4 Architecture Research & Planning Architectural 46,200 Jan. 25, 2011 Report
12/21/10 Group 4 Architecture Research & Planning Architectural 46,297
12/21/10 Flintco Pacific, Inc. Construction 732,895
12/21/10 Flintco Pacific, Inc. Escrow 2841-042 Construction 81,433
12/28/10 Flintco Pacific, Inc. Construction 757,231
12/28/10 Flintco Pacific, Inc. Escrow 2841-042 Construction 84,137
01/04/11 Group 4 Architecture Research & Planning Architectural 2,942
01/04/11 Group 4 Architecture Research & Planning Architectural 4,564
01/04/11 Turner Construction Company Construction Management Services 73,919
1/21/2011 Group 4 Architecture Research & Planning Architectural 267
1/21/2011 Group 4 Architecture Research & Planning Architectural 46,261
1/21/2011 Turner Construction Company Construction Management Services 105,917
2/1/2011 Flintco Pacific, Inc.Construction 1,098,865
2/1/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 126,732
2/18/2011 Flintco Pacific, Inc.Construction 1,497,190
2/18/2011 Turner Construction Company Construction Management Services 94,502
2/18/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 193,977
2/24/2011 Group 4 Architecture Research & Planning Architectural 46,261
3/10/2011 West Coast Code Consultants, Inc.Plan Check 1,820
3/10/2011 West Coast Code Consultants, Inc.Plan Check 1,680
3/16/2011 West Coast Code Consultants, Inc.Plan Check (560)
3/16/2011 West Coast Code Consultants, Inc.Plan Check 560 April 26, 2011 Report
3/16/2011 Protech Consulting and Engineering Hazardous Material Testing 1,250
3/17/2011 West Coast Code Consultants, Inc.Plan Check 560
3/18/2011 Group 4 Architecture Research & Planning Architectural 46,261
3/31/2011 Flintco Pacific, Inc.Construction 446,177
3/31/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 76,548
3/31/2011 Turner Construction Company Construction Management Services 94,572
4/11/2011 Group 4 Architecture Research & Planning Architectural 4,219
4/11/2011 Group 4 Architecture Research & Planning Architectural 127
4/11/2011 Group 4 Architecture Research & Planning Architectural 7,366
4/11/2011 Group 4 Architecture Research & Planning Architectural 80,956
4/20/2011 West Coast Code Consultants, Inc.Plan Check 140
4/20/2011 West Coast Code Consultants, Inc.Plan Check 280
4/20/2011 West Coast Code Consultants, Inc.Plan Check 560
3/29/2011 Palo Alto Stores Supplies/Parts 1,342
4/25/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 85,140
4/25/2011 Flintco Pacific, Inc.Construction 766,263
4/26/2011 Group 4 Architecture Research & Planning Architectural 2,528
5/10/2011 Turner Construction Company Construction Management Services 82,594
5/12/2011 Group 4 Architecture Research & Planning Architectural 683
5/12/2011 Group 4 Architecture Research & Planning Architectural 80,956
5/17/2011 Turner Construction Company Construction Management Services 101,701
5/17/2011 Flintco Pacific, Inc.Construction 815,307 July 26, 2011 Report
5/17/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 93,874
5/17/2011 Flintco Pacific, Inc.Construction 29,559
7/1/2011 Turner Construction Company Construction Management Services 99,493
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of November 17, 2015 (Revised 3)
7
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of November 17, 2015 (Revised 3)
7/1/2011 Group 4 Architecture Research & Planning Architectural 19,540
7/1/2011 Group 4 Architecture Research & Planning Architectural 3,109
7/1/2011 Group 4 Architecture Research & Planning Architectural 17,038
7/1/2011 Group 4 Architecture Research & Planning Architectural 92,521 July 26, 2011 Report
7/1/2011 Group 4 Architecture Research & Planning Architectural 8,314
7/5/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 125,101
7/5/2011 Flintco Pacific, Inc.Construction 1,125,909
7/27/2011 Group 4 Architecture Research & Planning Architectural 57,826
7/27/2011 Group 4 Architecture Research & Planning Architectural 13,045
7/27/2011 Group 4 Architecture Research & Planning Architectural 1,954
7/27/2011 Flintco Pacific, Inc.Construction 2,316,525
7/27/2011 Flintco Inc. Escrow Construction 257,391
7/27/2011 Turner Construction Company Construction Management Services 127,367 October 25, 2011 Report
10/5/2011 Group 4 Architecture Research & Planning Architectural 1,898
10/5/2011 Group 4 Architecture Research & Planning Architectural 57,826
10/5/2011 Group 4 Architecture Research & Planning Architectural 1,647
10/5/2011 Flintco Pacific, Inc.Construction 483,144
10/5/2011 Flintco, Inc. Escrow Construction 53,683
10/19/2011 Turner Construction Company Construction Management Services 170,058
11/2/2011 Flintco Pacific, Inc.Construction 705,850
11/2/2011 Group 4 Architecture Research & Planning Architectural 57,826
11/2/2011 Group 4 Architecture Research & Planning Architectural 2,060
11/2/2011 Flintco Pacific, Inc.Construction 78,428
11/30/2011 West Coast Code Consultants, Inc.Plan Check 420
11/30/2011 West Coast Code Consultants, Inc.Plan Check 560
11/30/2011 West Coast Code Consultants, Inc.Plan Check 560
11/30/2011 Group 4 Architecture Research & Planning Architectural 2,051
11/30/2011 West Coast Code Consultants, Inc.Plan Check 700 January 18, 2012 Report
11/30/2011 Flintco Pacific, Inc.Construction 119,803
11/30/2011 Group 4 Architecture Research & Planning Architectural 1,722
11/30/2011 Group 4 Architecture Research & Planning Architectural 57,826
11/30/2011 Group 4 Architecture Research & Planning Architectural 4,789
11/30/2011 Flintco, Inc. Escrow Construction 837,115
12/21/2011 Turner Construction Company Construction Management Services 187,775
12/21/2011 Turner Construction Company Construction Management Services 129,453
12/21/2011 Turner Construction Company Construction Management Services 233,061
12/21/2011 Turner Construction Company Construction Management Services 2,385
12/21/2011 Turner Construction Company Construction Management Services 109
12/21/2011 Group 4 Architecture Research & Planning Architectural 46,261
2/29/2012 West Coast Code Consultants, Inc.Plan Check 200
2/29/2012 Group 4 Architecture Research & Planning Architectural 1,600
3/21/2012 Group 4 Architecture Research & Planning Architectural 3,457
3/21/2012 Group 4 Architecture Research & Planning Architectural 19,603
2/1/2012 Flintco Pacific, Inc.Construction 940,940
2/1/2012 Flintco Pacific, Inc.Construction 104,549
2/1/2012 Group 4 Architecture Research & Planning Architectural 46,261
2/1/2012 Group 4 Architecture Research & Planning Architectural 654 March 28, 2012 Report
2/8/2012 Group 4 Architecture Research & Planning Architectural 6,417
2/24/2012 Turner Construction Company Construction Management Services 147,880
1/18/2012 Flintco Pacific, Inc.Construction 458,653
1/18/2012 Flintco Pacific, Inc.Construction 50,961
2/29/2012 Group 4 Architecture Research & Planning Architectural 46,261
3/21/2012 Flintco Pacific, Inc.Construction 722,810
3/21/2012 Flintco Pacific, Inc.Construction 80,312
3/21/2012 Group 4 Architecture Research & Planning Architectural 26,657
4/4/2012 Flintco Pacific, Inc.Construction 95,581
4/4/2012 Flintco Pacific, Inc. Escrow Construction 17,187
4/18/2012 Turner Construction Company Construction Management Services 129,709
4/18/2012 Turner Construction Company Construction Management Services 118,875
4/18/2012 Group 4 Architecture Research & Planning Architectural 2,100
4/18/2012 Group 4 Architecture Research & Planning Architectural 23,130
4/18/2012 Turner Construction Company Construction Management Services 120,219
5/9/2013 Sierra Traffic Markings Inc.Construction 7,990
5/9/2012 Group 4 Architecture Research & Planning Architectural 16,191
5/16/2012 Flintco Pacific, Inc.Construction 254,477
5/16/2012 Flintco Pacific, Inc. Escrow Construction 28,395
5/16/2012 Group 4 Architecture Research & Planning Architectural 2,069
5/16/2012 Group 4 Architecture Research & Planning Architectural 9,511
5/16/2012 Turner Construction Company Construction Management Services 116,415
6/20/2012 Group 4 Architecture Research & Planning Architectural 2,551
6/20/2012 Group 4 Architecture Research & Planning Architectural 16,191 July 5, 2012 Report
6/20/2012 Flintco Pacific, Inc.Construction 189,316
6/20/2012 Flintco Pacific, Inc. Escrow Construction 22,270
7/5/2012 West Coast Code Consultants, Inc.Plan Check 420
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 1,680
8
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of November 17, 2015 (Revised 3)
7/5/2012 West Coast Code Consultants, Inc.Plan Check 420
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 280
7/5/2012 West Coast Code Consultants, Inc.Plan Check 280
7/5/2012 Flintco Pacific, Inc. Escrow Construction 20,813
7/5/2012 Flintco Pacific, Inc.Construction 173,537
7/25/2012 Group 4 Architecture Research & Planning Architectural 762
7/25/2012 Group 4 Architecture Research & Planning Architectural 16,191
8/8/2012 Flintco Pacific, Inc.Construction 11,297
8/8/2012 Group 4 Architecture Research & Planning Architectural 16,191 October 30, 2012 Report
8/8/2012 Flintco Pacific, Inc.Construction 85,728
8/22/2012 Group 4 Architecture Research & Planning Architectural 280
9/26/2012 Group 4 Architecture Research & Planning Architectural 84,027
10/3/2012 Group 4 Architecture Research & Planning Architectural 16,191
10/10/2012 Turner Construction Company Construction 22,926
11/14/2012 Group 4 Architecture Research & Planning Architectural 20,325
11/19/2012 West Coast Code Consultants, Inc.Plan Check 350
11/19/2012 Flintco Pacific, Inc.Construction 383,239
11/19/2012 Flintco Pacific, Inc.Construction 88,321
11/19/2012 West Coast Code Consultants, Inc.Plan Check 420
12/12/2012 Flintco Pacific, Inc.Construction 608,951
12/12/2012 Flintco Pacific, Inc.Construction 81,614
12/12/2012 Flintco Pacific, Inc.Construction 505,497
12/12/2012 Flintco Pacific, Inc.Construction 96,133
12/19/2012 Group 4 Architecture Research & Planning Architectural 93,220 January 23, 2013 Report
12/19/2012 Group 4 Architecture Research & Planning Architectural 30,758
12/26/2012 Flintco Pacific, Inc.Construction 13,946
12/26/2012 Flintco Pacific, Inc.Construction 31,893
12/26/2012 Turner Construction Company Construction Management Services 270,207
12/26/2012 Turner Construction Company Construction Management Services 754,125
12/26/2012 Flintco Pacific, Inc.Construction 9,728
12/26/2012 Flintco Pacific, Inc.Construction 14,250
1/23/2013 West Coast Code Consultants, Inc.Plan Check 160
1/23/2013 West Coast Code Consultants, Inc.Plan Check 560
1/23/2013 Group 4 Architecture Research & Planning Architectural 626
1/23/2013 Group 4 Architecture Research & Planning Architectural 783
2/6/2013 Group 4 Architecture Research & Planning Architectural 68,238
2/20/2013 Group 4 Architecture Research & Planning Architectural 38,341 April 12, 2013
3/6/2013 Group 4 Architecture Research & Planning Architectural 2,775
4/3/2013 Group 4 Architecture Research & Planning Architectural 73,745
06/12/13 Flintco Pacific, Inc.Construction 59,916
06/12/13 Flintco Pacific, Inc.Construction 31,230
06/12/13 Flintco Pacific, Inc.Construction 27,261
06/12/13 Flintco Pacific, Inc.Construction 12,816
04/08/13 Flintco Pacific, Inc.Construction 249,800
04/08/13 Flintco Pacific, Inc.Construction 184,896
04/08/13 Flintco Pacific, Inc.Construction 29,765
05/03/13 Flintco Pacific, Inc.Construction 350,886 July 23, 2013
04/24/13 Group 4 Architecture Research & Planning Architectural 91,837
04/24/13 Group 4 Architecture Research & Planning Architectural 450
06/05/13 Group 4 Architecture Research & Planning Architectural 50,003
05/01/13 Ross McDonald Company, Inc.Construction Services 495,000
04/24/13 West Coast Code Consultants, Inc.Plan Check 320
06/17/13 Flintco Pacific, Inc.Construction 142,218
06/19/13 Flintco Pacific, Inc.Construction 27,637
06/26/13 Group 4 Architecture Research & Planning Architectural 73,498
07/17/13 Group 4 Architecture Research & Planning Architectural 46,031
07/19/13 Flintco Pacific, Inc.Construction 106,656
07/31/13 Flintco Pacific, Inc.Construction 34,269
08/07/13 Flintco Pacific, Inc.Construction 72,222
08/14/13 Group 4 Architecture Research & Planning Architectural 46,080
08/14/13 Flintco Pacific, Inc.Construction 8,025 Sept. 25, 2013
08/22/13 Flintco Pacific, Inc.Construction 500,976
08/28/13 Flintco Pacific, Inc.Construction 73,759
09/11/13 Group 4 Architecture Research & Planning Architectural 58,299
09/25/13 Turner Construction Company Construction Management Services 65,864
09/25/13 Sign & Services Company Construction Services 66,903
09/30/13 Flintco Pacific, Inc.Construction 564,671
10/02/13 Turner Construction Company Construction Management Services 450,004
10/02/13 Flintco Pacific, Inc.Construction 70,944
10/09/13 Group 4 Architecture Research & Planning Architectural 66,584
10/11/13 Flintco Pacific, Inc.Construction 580,658
10/30/13 Flintco Pacific, Inc.Construction 64,518
11/13/13 Moovers, Inc.Moving Services 2,280 December 24, 2013
9
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of November 17, 2015 (Revised 3)
11/13/13 Sign & Services Company Construction Services 94,813
11/20/13 Turner Construction Company Construction Management Services 143,602
12/05/13 Group 4 Architecture Research & Planning Architectural 54,193
12/11/13 Turner Construction Company Construction Management Services 158,901
12/11/13 Sign & Services Company Construction Services 76,096
12/18/13 Turner Construction Company Construction Management Services 134,322
12/18/13 Ross McDonald Company, Inc.Construction Services 47,705
12/23/13 Group 4 Architecture Research & Planning Architectural 47,490
02/26/14 Group 4 Architecture Research & Planning Architectural 44
01/22/14 Group 4 Architecture Research & Planning Architectural 4,556
02/26/14 Group 4 Architecture Research & Planning Architectural 674
02/26/14 Group 4 Architecture Research & Planning Architectural 37,815
04/02/14 Group 4 Architecture Research & Planning Architectural 19,826
01/22/14 Sign & Services Company Construction Services 106,141 April 16, 2014
02/26/14 Sign & Services Company Construction Services 57,626
02/12/14 Envision Ware, Inc.Professional services 19,365
02/12/14 Envision Ware, Inc.Professional services 422,298
04/02/14 Turner Construction Company Construction Management Services 136,132
04/02/14 Turner Construction Company Construction Management Services 143,257
04/02/14 Turner Construction Company Construction Management Services 102,807
01/29/14 Moovers, Inc.Moving Services 1,000
05/21/14 Moovers, Inc.Moving Services 580
03/05/14 Ross McDonald Company, Inc.Construction Services 54,891
03/31/14 Return of Flintco Escrow (Previously Expensed)(2,628,576)
05/14/14 Group 4 Architecture Research & Planning Architectural 12,284
05/21/14 Moovers, Inc.Moving Services 1,544 July 2, 2014
05/28/14 Turner Construction Company Construction Management Services 130,209
05/28/14 Turner Construction Company Construction Management Services 110,969
05/28/14 Muzak LLC Construction Services 100,317
05/23/14 Protech Consulting and Engineering Hazardous Material Testing 1,540
06/11/14 Group 4 Architecture Research & Planning Architectural 18,326
06/18/14 Turner Construction Company Construction Management Services 109,939
12/23/13 One Workplace L Ferrari Storage 7,010
03/31/14 Envision Ware, Inc.Sorter System 973
06/26/13 Group 4 Architecture Research & Planning Architectural 73,498
10/22/14 Moovers, Inc.Moving Services 213
10/22/14 Moovers, Inc.Moving Services 924
10/22/14 Moovers, Inc.Moving Services 14,463
10/22/14 Moovers, Inc.Moving Services 472
11/12/14 Turner Construction Company Construction Management Services 104,843 January 14, 2015
12/03/14 Group 4 Architecture Research & Planning Architectural 64,500
12/17/14 Turner Construction Company Construction Management Services 11,809
12/17/14 Turner Construction Company Construction Management Services 24,983
12/29/14 Flintco Pacific, Inc.Settlement agreement ($4 million less $100,000)3,900,000
03/18/15 Turner Construction Company Construction Management Services 1,576
12/18/15 Sign & Services Company Construction Services 19,242
12/18/15 Sign & Services Company Construction Services 23,098 April 22, 2015
03/18/15 Turner Construction Company Construction Management Services 26,867
02/25/15 Turner Construction Company Construction Management Services 28,964
11/25/14 Turner Construction Company Construction Management Services 105,599
03/20/15 Turner Construction Company Construction Management Services 491,145
04/29/15 Group 4 Architecture Research & Planning Architectural 4,300
06/10/15 Turner Construction Company Construction Management Services 30,000 July 29, 2015
07/15/15 Muzak LLC Construction Services 250
07/15/15 Muzak LLC Construction Services 781
10/14/15 Flintco Pacific, Inc.Construction Services 85,000 November 17, 2015
11/17/15 Mood Media (formerly Muzak LLC)Construction Services 250
Group 4 Architecture Research & Planning Architectural 54,016
Ross McDonald Company, Inc.Construction Services 115,816
One Workplace L Ferrari Storage 18,497
Mood Media (formerly Muzak LLC)Construction Services 47,890
Ginn and Crosby, LLC Legal Services 16,302
Lloyd F. McKinney Associates, Inc.Legal Services 1,100
Spring Electric Company Construction Services 50,000
Sub-total - Engineering Costs - 36,754,397 303,621 (37,058,018)
Contract Contingency
Summary of Expenditures as of July 21, 2010 104,373
08/03/10 Group 4 Architecture Research & Planning Architectural 1,771
10/05/10 Group 4 Architecture Research & Planning Architectural 25,951 Jan. 25, 2011 Report
10/19/10 Group 4 Architecture Research & Planning Architectural 10,740
2/1/2011 Flintco Pacific, Inc.Construction 41,725
2/18/2011 Flintco Pacific, Inc.Construction 248,603 April 26, 2011 Report
3/31/2011 Flintco Pacific, Inc.Construction 242,754
8/31/2011 W. L. Butler Construction, Inc.Construction 22,713
10
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of November 17, 2015 (Revised 3)
8/24/2011 Flintco Pacific, Inc.Construction 987,123
8/24/2011 Turner Construction Company Construction Management Services 151,367
8/24/2011 Flintco Inc. Escrow Construction 117,936
8/24/2011 Group 4 Architecture Research & Planning Architectural 48,250 October 25, 2011 Report
8/24/2011 Group 4 Architecture Research & Planning Architectural 57,826
8/24/2011 Flintco Pacific, Inc.Construction 74,304
10/5/2011 Group 4 Architecture Research & Planning Architectural 37,306
11/30/2011 Group 4 Architecture Research & Planning Architectural 20,266 January 18, 2012
11/30/2011 Flintco Pacific, Inc.Construction 241,110
2/29/2012 West Coast Code Consultants, Inc.Plan Check 840
2/29/2012 West Coast Code Consultants, Inc.Plan Check 560
2/29/2012 West Coast Code Consultants, Inc.Plan Check 840
2/29/2012 West Coast Code Consultants, Inc.Plan Check 560
2/29/2012 West Coast Code Consultants, Inc.Plan Check 360 March 28, 2012 Report
3/8/2012 Group 4 Architecture Research & Planning Architectural 9,937
2/29/2012 Turner Construction Company Construction Management Services 39,360
3/21/2012 Flintco Pacific, Inc.Construction 104,819
3/21/2012 Flintco Pacific, Inc.Construction 11,647
4/18/2012 Turner Construction Company Construction Management Services 656
4/4/2012 Group 4 Architecture Research & Planning Architectural 91,383
5/23/2012 Group 4 Architecture Research & Planning Architectural 25,039
7/5/2012 Group 4 Architecture Research & Planning Architectural 12,871
4/4/2012 Flintco Pacific, Inc.Construction 59,097 July 5, 2012 Report
5/16/2012 Flintco Pacific, Inc.Construction 1,077
6/20/2012 Turner Construction Company Construction Management Services 137,683
6/20/2012 Flintco Pacific, Inc.Construction 11,109
7/5/2012 Flintco Pacific, Inc.Construction 13,783
7/11/2012 Group 4 Architecture Research & Planning Architectural 65,495
8/22/2012 Group 4 Architecture Research & Planning Architectural 80,924
8/8/2012 Flintco Pacific, Inc.Construction 15,943 October 30, 2012 Report
10/3/2012 Turner Construction Company Construction Management Services 298,983
10/31/2012 Group 4 Architecture Research & Planning Architectural 1,578
12/26/2012 Group 4 Architecture Research & Planning Architectural 3,053
11/19/2012 Flintco Pacific, Inc.Construction 411,653
12/12/2012 Flintco Pacific, Inc.Construction 125,571 January 23, 2013 Report
12/12/2012 Flintco Pacific, Inc.Construction 359,703
12/26/2012 Flintco Pacific, Inc.Construction 73,605
12/26/2012 Flintco Pacific, Inc.Construction 96,352
04/08/13 Flintco Pacific, Inc.Construction 60,449
04/08/13 Flintco Pacific, Inc.Construction 31,269
04/08/13 Flintco Pacific, Inc.Construction 85,582 July 23, 2013
05/03/13 Flintco Pacific, Inc.Construction 188,366
05/01/13 4LEAF, Inc.Building Inspection 6,993
05/08/13 4LEAF, Inc.Building Inspection 8,381
07/19/13 Flintco Pacific, Inc.Construction 201,760
08/22/13 Flintco Pacific, Inc.Construction 162,856
08/07/13 4LEAF, Inc.Building Inspection 13,764 Sept. 25, 2013
08/07/13 4LEAF, Inc.Building Inspection 14,708
08/07/13 4LEAF, Inc.Building Inspection 11,045
09/18/13 4LEAF, Inc.Building Inspection 16,706
6/14/2013 Flintco Pacific, Inc.Construction 106,512
9/25/2013 Sign & Services Company Construction Services 40,944 December 24, 2013
9/30/2013 Flintco Pacific, Inc.Construction 73,825
1/22/2014 Group 4 Architecture Research & Planning Architectural 34,885
4/2/2014 Group 4 Architecture Research & Planning Architectural 12,600
4/16/2014 Group 4 Architecture Research & Planning Architectural 19,893 April 16, 2014
2/5/2014 4LEAF, Inc.Building Inspection 14,930
3/5/2014 4LEAF, Inc.Building Inspection 12,654
3/26/2014 4LEAF, Inc.Building Inspection 999
41850 Group 4 Architecture Research & Planning Architectural 32,543
9/3/2014 Group 4 Architecture Research & Planning Architectural 43,002
9/3/2014 Group 4 Architecture Research & Planning Architectural 16,172
9/17/2014 Group 4 Architecture Research & Planning Architectural 14,330
8/13/2014 Moovers, Inc.Moving Services 2,110
7/16/2014 Muzak LLC Construction Services 29,763
9/17/2014 Muzak LLC Construction Services 42,741 October 8, 2014
7/30/2014 Turner Construction Company Construction Management Services 107,060
9/3/2014 Turner Construction Company Construction Management Services 101,438
9/24/2014 Turner Construction Company Construction Management Services 74,899
10/8/2014 Group 4 Architecture Research & Planning Architectural 14,340
7/23/2014 4LEAF, Inc.Building Inspection 5,994
9/14/2014 4LEAF, Inc.Building Inspection 3,618
10/22/2014 Moovers, Inc.Moving Services 4,797 January 14, 2015
12/10/2014 4LEAF, Inc.Building Inspection 910 April 22, 2015
Sub-total - Contract Contingency - 6,101,432 - (6,101,432)
Other Contract Services
11
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of November 17, 2015 (Revised 3)
Summary of Expenditures as of July 21, 2010 93,750
07/01/11 FedEx Mailing 89
08/26/10 Bruce Beasley Sculpture 90,000 Oct. 21, 2010 Report
09/30/11 FedEx Coding Error Correction (89) October 25, 2011 Report
11/16/11 Jarvis, Fay, Doporto & Gibson, LLP Legal Services - Mitchell Park Library 3,776
12/21/11 ZFA Structural Engineers Mitchell Library Review 2,925
12/29/11 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 11,170 January 18, 2012 Report
12/29/11 State Water Resource Board Permit 505
02/08/12 Riedinger Consulting Outside Counsel 9,136
01/25/12 ZFA Structural Engineers Mitchell Library Review 9,289
01/25/12 ZFA Structural Engineers Mitchell Library Review 3,118
02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 6,625 March 28, 2012 Report
02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 9,960
02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 10,423
03/14/12 Envision Ware, Inc.Professional services 5,850
04/04/12 ZFA Structural Engineers Mitchell Library Review 2,518
04/04/12 Riedinger Consulting Outside Counsel 28,371
04/04/12 Riedinger Consulting Outside Counsel 10,235
04/04/12 Riedinger Consulting Outside Counsel 24,585
05/09/12 Jam Services 3,897 July 5, 2012 Report
05/09/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 6,647
05/09/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 5,212
06/13/12 ZFA Structural Engineers Mitchell Library Review 1,732
06/20/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 4,549
06/20/12 Blackstone Discovery Legal Services for Mitchell Park Library 319
08/15/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 35,618
09/12/12 County of Santa Clara Mitchell Snack Bar - Environmental Health 220 October 30, 2012 Report
09/12/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 30,348
09/05/12 Bruce Beasley Sculpture 1,900
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 15,610
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 38,608
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 33,684 January 23, 2013 Report
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 77,708
12/31/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 12
03/26/14 3M Library Systems Library Self Check Stations 258
01/16/13 3M Library Systems Library Self Check Stations 80,578
3/20/2013 Bruce Beasley Sculpture 40,000
02/13/13 Ginn and Crosby, LLC Legal Services 1,272
02/13/13 Ginn and Crosby, LLC Legal Services 48
04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 49,268 April 12, 2013
04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 13,517
04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 12,961
04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 132,792
07/31/13 Ginn and Crosby, LLC Legal Services 2,688
07/31/13 Ginn and Crosby, LLC Legal Services 8,016 Sept. 25, 2013
10/30/13 Bruce Beasley Sculpture 50,000 December 24, 2013
02/05/14 Ginn and Crosby, LLC Legal Services 8,376
02/12/14 Ginn and Crosby, LLC Legal Services 7,111 April 16, 2014
03/26/14 Ginn and Crosby, LLC Legal Services 4,224
06/18/14 Ginn and Crosby, LLC Legal Services 1,248
06/18/14 Ginn and Crosby, LLC Legal Services 2,304
01/15/14 Ginn and Crosby, LLC Legal Services 14,952
02/26/14 National Construction Rentals Natl. Const. Rentals/Fencing & windscreen 2,317
03/05/14 United Site Services, Inc.Rental of Portable Toilets & Temporary Fencing 638
03/05/14 United Site Services, Inc.Rental of Portable Toilets & Temporary Fencing 635 July 2, 2014
03/12/14 United Site Services, Inc.Rental of Portable Toilets & Temporary Fencing 251
04/30/14 Ginn and Crosby, LLC Legal Services 1,044
06/18/14 Mobile Modular Management Corp.Rental of Trailers 759
06/18/14 Mobile Modular Management Corp.Rental of Trailers 759
06/18/14 Mobile Modular Management Corp.Rental of Trailers 759
12/23/13 One Workplace L Ferrari Additional Storage (Reduction in Exp. from prev. drawdown) (8,890)
7/23/2014 Ginn and Crosby, LLC Legal Services 1,169
07/16/14 Contract Office Group, Inc.Storage 600
07/16/14 Contract Office Group, Inc.Storage 600 October 8, 2014
08/27/14 Ginn and Crosby, LLC Legal Services 25,430
09/17/14 Ginn and Crosby, LLC Legal Services 32,279
08/15/14 National Construction Rentals Natl. Const. Rentals/Fencing & windscreen 416
11/24/14 BIG-D Pacific Builders, LP Fence reimbursement (3,341)
11/05/14 Ginn and Crosby, LLC Legal Services 23,691
11/19/14 Ginn and Crosby, LLC Legal Services 25,544 January 14, 2015
11/25/14 Envision Ware, Inc.Professional services 27,400
12/17/14 Ginn and Crosby, LLC Legal Services 7,272
02/18/15 Ginn and Crosby, LLC Legal Services 2,352
11/24/14 National Construction Rentals Natl. Const. Rentals/Fencing & windscreen 193
09/24/14 National Construction Rentals Natl. Const. Rentals/Fencing & windscreen 416
12/31/14 All Fence Company Inc.Fence 1,525
12/18/14 The Preferred Image Signs 2,291
12
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of November 17, 2015 (Revised 3)
02/11/15 Ginn and Crosby, LLC Legal Services 3,330 April 22, 2015
03/25/15 Envision Ware, Inc.Professional services 1,061
02/06/15 Orchard Supply Locks 35
02/06/15 Amazon.com Signs 42
01/26/15 Deposits In Trans WF Misc.59
10/20/14 Sunnyvale Windustrial Construction materials 1,427
02/04/15 Santa Clara County Completion Filing Fee 5
03/25/15 Envision Ware, Inc.Professional services 20,047
06/17/15 One Workplace L Ferrari Storage 35,344
06/10/15 Ginn and Crosby, LLC Legal Services 1,152
05/05/15 Media Center AV System Modifications 150 July 29, 2015
05/01/15 Orchard Supply Construction materials 3,169
05/08/15 The Home Depot Construction materials 211
04/21/15 California Paint Company Construction materials 66
09/30/15 JP Morgan P-Card (will be replaced by actual vendor name)4,003
07/31/15 JP Morgan P-Card (will be replaced by actual vendor name)1,788
08/31/15 JP Morgan P-Card (will be replaced by actual vendor name)256 November 17, 2015
08/31/15 JP Morgan P-Card (will be replaced by actual vendor name)153
03/31/15 JP Morgan P-Card (will be replaced by actual vendor name)5,845
07/31/15 JP Morgan P-Card (will be replaced by actual vendor name)39
Sub-total - Other Contract Services - 1,232,201 - (1,232,201)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 176,008
09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Library - Bldg A 70,153
09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Teen Center - Bldg B 10,768
09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Multipurpose Center - Bldg C 21,184 Oct. 21, 2010 Report
09/30/10 City of Palo Alto - Planning Demolition Permit MPL - 3700 Middlefield 525
09/30/10 City of Palo Alto - Planning Demolition Permit MPCC - 3800 Middlefield 525
09/28/10 City of Palo Alto - Planning Permit (Grading and Fill)1,830
10/31/10 City of Palo Alto - Planning Revision permit for Mitchell Park Library & CC 141
11/16/10 City of Palo Alto - Planning Architectural Review Board Fees 2,090 Jan. 25, 2011 Report
01/31/11 Palo Alto Stores Supplies/Parts 101
03/31/11 Palo Alto Stores Supplies/Parts 97
03/31/11 Palo Alto Stores Supplies/Parts 4,045 April 26, 2011 Report
03/31/11 Palo Alto Stores Supplies/Parts 89
03/31/11 Palo Alto Stores Supplies/Parts 661
06/14/10 Palo Alto Stores Reversal of Prior Charges (2,834)
03/29/11 Palo Alto Stores Reversal of Prior Charges (628)
03/30/11 Palo Alto Stores Reversal of Prior Charges (571) July 26, 2011 Report
04/04/11 Palo Alto Stores Reversal of Prior Charges (143)
04/30/11 City of Palo Alto - Public Works Underground Fire Supply/Hydrant Permit Fee 1,335
07/06/11 City of Palo Alto - Development Center Plan Check Fee 93
07/06/11 City of Palo Alto - Planning Plan Check Fee 89
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 133
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 105
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 137
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 133 October 25, 2011 Report
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 105
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 121
08/31/11 City Of Palo Alto - Development Center Mitchell Library Plan Check 145
08/31/11 City Of Palo Alto - Development Center Mitchell Library Plan Check 277
08/31/11 City Of Palo Alto - Planning Mitchell Library Plan Check 40
09/30/11 City of Palo Alto - Planning Mitchell Library - Permit Revision 89
10/31/11 City of Palo Alto - Development Center Plan Check Fee 113 January 18, 2012
10/31/11 City of Palo Alto - Development Center Plan Check Fee 325
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 97
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 121
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 121
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 109
01/31/12 City of Palo Alto - Planning Plan Review - modify permit 85
01/31/12 City of Palo Alto - Planning Plan Review - modify permit 4,056 March 28, 2012
12/31/11 City of Palo Alto - Planning Plan Review - modify permit 93
12/21/11 City of Palo Alto - Planning Plan Review - modify permit 85
02/29/12 City of Palo Alto - Planning Plan Review - modify permit 89
02/29/12 City of Palo Alto - Planning Plan Review - modify permit 121
04/25/12 City of Palo Alto - Stores Inventory Conduit, Rigid Steel T/C 10Ft length 2"181
04/25/12 City of Palo Alto - Stores Inventory Pipes - Valves - Fitting 4
04/30/12 City of Palo Alto - Planning Plan Review (Electrical Veh. Chargers permit)977
05/16/12 City of Palo Alto - Planning Plan Review (Ceiling Structural Chgs.) - Mitchell 344
05/16/12 City of Palo Alto - Planning Plan Review (foundation, framing, plumbing) - Mitchell Park L 364 July 5, 2012
05/16/12 City of Palo Alto - Planning Plan Review (Solar Water Heater) - Mitchell Park Library 165
05/16/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 137
05/31/12 City of Palo Alto - Planning MP -Plan Review for electrical signage permit 112
13
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of November 17, 2015 (Revised 3)
06/28/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 105
06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 105
06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 300
06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 151 October 30, 2012
09/14/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 89
09/14/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 137
11/30/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 116
12/31/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 7 January 23, 2013 Report
03/31/13 City of Palo Alto - Development Center Architectural Review 92 April 12, 2013
04/17/13 Ginn and Crosby, LLC Legal Services 225
04/17/13 Ginn and Crosby, LLC Legal Services 432
06/05/13 Ginn and Crosby, LLC Legal Services 144
06/05/13 Ginn and Crosby, LLC Legal Services 5,243
06/05/13 Javis, Fay, Doporto & Gibson, LLP Legal Services 16,570 July 23, 2013
06/05/13 Javis, Fay, Doporto & Gibson, LLP Legal Services 38
06/19/13 David Neagley, AIA Legal Services 1,624
01/30/14 Brad Oldham Internation, Inc.Install of Stainless Owls 49
01/30/14 Brad Oldham Internation, Inc.Install of Stainless Owls 565 July 2, 2014
Sub-total - City (Inter-department) Service Charge - 320,534 - (320,534)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 3,315
06/30/10 Office Max (US Bank-Calcard) - Reversed Reverse office supplies charged to project (246)
06/30/10 Debra Jacobs Reverse prior travel and meeting expense (6) Oct. 21, 2010 Report
06/30/10 Karen Bengard Reverse prior travel and meeting expense (20)
06/30/10 Hung Nguyen Reverse prior travel and meeting expense (11)
06/30/10 Hung Nguyen Reverse prior travel and meeting expense (20)
03/30/11 Palo Alto Stores Supplies/Parts 4 April 26, 2011 Report
03/30/11 Palo Alto Stores Supplies/Parts 214
03/30/11 Palo Alto Stores Reversal of Prior Charges (4)
03/30/11 Palo Alto Stores Reversal of Prior Charges (214) July 26, 2011 Report
04/21/11 City of Palo Alto - Utilities Utility Connection Fee 68,559
02/15/12 Palo Alto Stores Supplies/Parts 4
02/15/12 Palo Alto Stores Supplies/Parts 176 March 28, 2012 Report
02/15/12 Palo Alto Stores Supplies/Parts 218
02/15/12 Palo Alto Stores Supplies/Parts 4
12/31/12 State Water Resources Control Board Submitting Permit Registration Documents 505 January 23, 2013 Report
02/06/13 4LEAF, Inc.Building Inspection 2,553
02/06/13 4LEAF, Inc.Building Inspection 8,769 April 12, 2013
03/13/13 4LEAF, Inc.Building Inspection 9,213
03/13/13 4LEAF, Inc.Building Inspection 10,656
08/21/13 4LEAF, Inc.Building Inspection 15,318
10/30/13 4LEAF, Inc.Building Inspection 9,713
12/05/13 4LEAF, Inc.Building Inspection 14,430
12/18/13 4LEAF, Inc.Building Inspection 14,708
10/16/13 Computerland of Silicon Valley Wi-Fi Connectivity (Wireless Access Points (WAPs) )25,615 December 24, 2013
11/26/13 CDW Government Uninterruptable Power Supplies for Computers 6,134
12/05/13 CDW Government Uninterruptable Power Supplies for Computers 301
12/18/13 State Water Resources Control Board Submitting Permit Registration Documents 664
11/06/13 Bibliotheca, Inc.Security Gates 12,375
04/23/14 4LEAF, Inc.Building Inspection 1,332
06/04/14 4LEAF, Inc.Building Inspection 1,887 July 2, 2014
07/31/14 City of Palo Alto - Stores Inventory Safety Vest 16
07/04/14 California Paint Company Special Filler for Wood Bridges 176
07/31/14 City of Palo Alto - Stores Inventory Safety Vest 76 October 8, 2014
07/31/14 City of Palo Alto - Stores Inventory Safety Vest 154
07/31/14 City of Palo Alto - Stores Inventory Safety Vest 63
07/31/14 City of Palo Alto - Stores Inventory Safety Vest 41
07/31/14 City of Palo Alto - Stores Inventory Safety Vest 19
04/15/15 Reconciliation Adjustment Adjustment (3,280)
11/06/13 Bibliotheca, Inc.Security Gates ($2,995 clerical error)-
03/31/13 Office Max (US Bank-Calcard) - Reversed Reversal of Bondable Expenditure (-$65 clerical error)-
10/16813 Ginn and Crosby, LLC Legal Services ($360 clerical error)-
10/09/14 Ginn and Crosby, LLC Legal Services ($288 clerical error)-
11/05/14 Ginn and Crosby, LLC Legal Services 3,145
10/22/14 Moovers, Inc.Moving Services 4,797
10/01/14 4LEAF, Inc.Building Inspection 5,200 January 14, 2015
10/29/14 4LEAF, Inc.Building Inspection 4,810
06/25/14 4LEAF, Inc.Building Inspection 3,219
Sub-total - Miscellaneous Cost - 224,578 - (224,578)
Grant Total 47,725,437 44,633,141 303,621 2,788,675
14
Payment
Date Purchasing Document Payee Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Original Budget (per Measure N Ballot Measure) 18,000,000$
Budget Change 4,342,563
Sub-total - 2010 Engineer's Budget Estimate 22,342,563 - - 22,342,563
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
10/05/10 Group 4 Architecture Research and Planning Architectural 73,246
10/05/10 Group 4 Architecture Research and Planning Architectural 700
10/05/10 Group 4 Architecture Research and Planning Architectural 73,246
11/02/10 Group 4 Architecture Research and Planning Architectural 5,785
11/02/10 Group 4 Architecture Research and Planning Architectural 122,100 Jan. 25, 2011 Report
12/07/10 Group 4 Architecture Research and Planning Architectural 2,390
01/04/11 Group 4 Architecture Research and Planning Architectural 15,000
01/04/11 Group 4 Architecture Research and Planning Architectural 583
01/04/11 Group 4 Architecture Research and Planning Architectural 859
01/04/11 Turner Construction Company Construction Management Services 1,195
02/24/11 Group 4 Architecture Research and Planning Architectural 4,860
03/18/11 Group 4 Architecture Research and Planning Architectural 73,246
03/18/11 Group 4 Architecture Research and Planning Architectural 7,500
03/18/11 Group 4 Architecture Research and Planning Architectural 53
03/18/11 Group 4 Architecture Research and Planning Architectural 3,843
04/11/11 Group 4 Architecture Research and Planning Architectural 112,464
04/11/11 Group 4 Architecture Research and Planning Architectural 3,993
04/11/11 Group 4 Architecture Research and Planning Architectural 7,500
01/21/11 Group 4 Architecture Research and Planning Architectural 24,392 April 26, 2011 Report
01/21/11 Turner Construction Company Construction Management Services 1,434
01/21/11 Group 4 Architecture Research and Planning Architectural 2,500
01/24/11 Group 4 Architecture Research and Planning Architectural 1,500
01/21/11 Group 4 Architecture Research and Planning Architectural 447
02/18/11 Turner Construction Company Construction Management Services 478
02/18/11 Group 4 Architecture Research and Planning Architectural 48,831
02/18/11 Group 4 Architecture Research and Planning Architectural 2,653
02/18/11 Group 4 Architecture Research and Planning Architectural 3,238
05/12/11 Group 4 Architecture Research and Planning Architectural 6,250
05/12/11 Group 4 Architecture Research and Planning Architectural 40,052
05/12/11 Group 4 Architecture Research and Planning Architectural 12,411
05/12/11 Group 4 Architecture Research and Planning Architectural 3,263
05/17/11 Group 4 Architecture Research and Planning Architectural 4,553 July 26, 2011 Report
06/09/11 Group 4 Architecture Research and Planning Architectural 31,374
07/01/11 Turner Construction Company Construction Management Services 9,169
07/11/11 Group 4 Architecture Research and Planning Architectural 11,100
07/11/11 Group 4 Architecture Research and Planning Architectural 488
07/11/11 Group 4 Architecture Research and Planning Architectural 15,687
07/27/11 Group 4 Architecture Research and Planning Architectural 319
07/27/11 Group 4 Architecture Research and Planning Architectural 1,150
07/27/11 Group 4 Architecture Research and Planning Architectural 1,875
07/27/11 Turner Construction Company Construction Management Services 5,572
08/10/11 Group 4 Architecture Research and Planning Architectural 31,374
08/24/11 Turner Construction Company Construction Management Services 2,868 October 25, 2011 Report
08/31/11 Group 4 Architecture Research and Planning Architectural 117
08/31/11 Group 4 Architecture Research and Planning Architectural 175
08/31/11 Group 4 Architecture Research and Planning Architectural 248
09/14/11 Group 4 Architecture Research and Planning Architectural 67
09/14/11 Group 4 Architecture Research and Planning Architectural 600
09/14/11 Group 4 Architecture Research and Planning Architectural 39,218
10/26/11 Group 4 Architecture Research and Planning Architectural 5,000
10/26/11 Group 4 Architecture Research and Planning Architectural 235,308
10/26/11 Group 4 Architecture Research and Planning Architectural 878
10/26/11 Group 4 Architecture Research and Planning Architectural 5,000
10/26/11 Group 4 Architecture Research and Planning Architectural 291
10/26/11 Group 4 Architecture Research and Planning Architectural 27
11/02/11 Group 4 Architecture Research and Planning Architectural 78,436
11/02/11 Group 4 Architecture Research and Planning Architectural 7,500
11/22/11 Group 4 Architecture Research and Planning Architectural 8,514
12/07/11 Group 4 Architecture Research and Planning Architectural 62,749 January 18, 2012 Report
12/14/11 Group 4 Architecture Research and Planning Architectural 12,584
12/14/11 Group 4 Architecture Research and Planning Architectural 79,172
12/14/11 Group 4 Architecture Research and Planning Architectural 12,584
12/21/11 Protect Consulting and Engineering Hazardous Material Testing 3,530
12/21/11 Group 4 Architecture Research and Planning Architectural 3,052
01/11/12 Group 4 Architecture Research and Planning Architectural 225
01/11/12 Group 4 Architecture Research and Planning Architectural 9,761
01/11/12 Group 4 Architecture Research and Planning Architectural 70,592
01/11/12 Group 4 Architecture Research and Planning Architectural 150
01/11/12 Group 4 Architecture Research and Planning Architectural 247
02/22/12 Group 4 Architecture Research and Planning Architectural 10,000
02/22/12 Group 4 Architecture Research and Planning Architectural 62,749
02/22/12 Group 4 Architecture Research and Planning Architectural 8,676
Rinconada (aka Main) Library Activity Details (PE-11000)
As of November 17, 2015 (Revised 3)
15
Payment
Date Purchasing Document Payee Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Rinconada (aka Main) Library Activity Details (PE-11000)
As of November 17, 2015 (Revised 3)
02/22/12 Group 4 Architecture Research and Planning Architectural 3,590 March 28, 2012 Report
03/21/12 Group 4 Architecture Research and Planning Architectural 1,330
03/21/12 Group 4 Architecture Research and Planning Architectural 5,423
03/21/12 Group 4 Architecture Research and Planning Architectural 39,218
02/22/12 BIG-D Pacific Builders, LP Construction 32,500
12/21/12 BIG-D Pacific Builders, LP Construction 36,960
04/04/12 Group 4 Architecture Research and Planning Architectural 18,925
04/18/12 Group 4 Architecture Research and Planning Architectural 1,500
04/18/12 Group 4 Architecture Research and Planning Architectural 19
04/18/12 Group 4 Architecture Research and Planning Architectural 9,784
05/16/12 Group 4 Architecture Research and Planning Architectural 3,278 July 5, 2012 Report
05/16/12 Group 4 Architecture Research and Planning Architectural 29,046
05/30/12 Group 4 Architecture Research and Planning Architectural 39,504
06/20/12 Group 4 Architecture Research and Planning Architectural 13,884
07/05/12 Group 4 Architecture Research and Planning Architectural 407
07/05/12 Group 4 Architecture Research and Planning Architectural 2,500
07/25/12 Group 4 Architecture Research and Planning Architectural 1,613
07/25/12 Group 4 Architecture Research and Planning Architectural 1,535
07/25/12 Group 4 Architecture Research and Planning Architectural 1,992 October 30, 2012 Report
09/05/12 Group 4 Architecture Research and Planning Architectural 7,551
09/26/12 Group 4 Architecture Research and Planning Architectural 5,996
10/31/12 Turner Construction Company Construction Management Services 7,444
11/19/12 Group 4 Architecture Research and Planning Architectural 2,097
11/19/12 Group 4 Architecture Research and Planning Architectural 5,423
11/19/12 Group 4 Architecture Research and Planning Architectural 8,000
11/19/12 Group 4 Architecture Research and Planning Architectural 270
11/19/12 Group 4 Architecture Research and Planning Architectural 2,097
10/31/12 Turner Construction Company Construction Management Services 10,000 January 23, 2013 Report
10/11/12 Fastsigns signs 389
01/09/13 NOVA Partners, Inc.Construction Management Services 19,320
01/23/13 Group 4 Architecture Research and Planning Architectural 2,500
01/23/13 Group 4 Architecture Research and Planning Architectural 969
01/23/13 Group 4 Architecture Research and Planning Architectural 4,979
01/23/13 Group 4 Architecture Research and Planning Architectural 725
01/23/13 NOVA Partners, Inc.Construction Management Services 12,010
02/06/13 Group 4 Architecture Research and Planning Architectural 3,243
02/27/13 West Coast Code Consultants, Inc.Plan Check 13,300
02/27/13 NOVA Partners, Inc.Construction Management Services 18,280 April 12, 2013
03/06/13 Group 4 Architecture Research and Planning Architectural 30,776
04/03/13 NOVA Partners, Inc.Construction Management Services 17,000
04/24/13 Group 4 Architecture Research and Planning Architectural 13
05/08/13 Group 4 Architecture Research and Planning Architectural 479
05/08/13 Group 4 Architecture Research and Planning Architectural 9,324
05/22/13 Group 4 Architecture Research and Planning Architectural 1,641
05/22/13 Group 4 Architecture Research and Planning Architectural 157 July 23, 2013
04/24/13 NOVA Partners, Inc.Construction Management Services 16,360
05/22/13 NOVA Partners, Inc.Construction Management Services 18,280
04/10/13 ARC Signs 71
05/01/13 ARC signs 210
06/19/13 Metropolitan Van and Storage, Inc.Equipment Moving 31,367
06/26/13 NOVA Partners, Inc.Construction Management Services 6,134
07/31/13 NOVA Partners, Inc.Construction Management Services 31,565
08/21/13 NOVA Partners, Inc.Construction Management Services 30,750
08/21/13 West Coast Code Consultants, Inc.Plan Check 1,185 Sept. 25, 2013
08/21/13 Group 4 Architecture Research and Planning Architectural 34
07/27/13 Group 4 Architecture Research and Planning Architectural 17,341
08/21/13 Group 4 Architecture Research and Planning Architectural 43,310
09/25/13 S.J. Amoroso Construction Construction 1,396,323
09/25/13 ARC Reproductive Services 52
10/02/13 NOVA Partners, Inc.Construction Management Services 35,578
10/16/13 Group 4 Architecture Research and Planning Architectural 86,670
10/23/13 NOVA Partners, Inc.Construction Management Services 38,025
10/30/13 S.J. Amoroso Construction Construction 771,030 December 24, 2013
11/20/13 NOVA Partners, Inc.Construction Management Services 37,554
12/05/13 Group 4 Architecture Research and Planning Architectural 43,360
12/11/13 S.J. Amoroso Construction Construction 1,204,872
12/18/13 NOVA Partners, Inc.Construction Management Services 41,811
12/23/13 S.J. Amoroso Construction Construction 876,464
01/29/14 NOVA Partners, Inc.Construction Management Services 42,311
02/26/14 NOVA Partners, Inc.Construction Management Services 34,852
03/26/14 NOVA Partners, Inc.Construction Management Services 30,855
04/16/14 West Coast Code Consultants, Inc.Plan Check 613
01/29/14 Protech Consulting and Engineering Hazardous Material Testing 22,580
01/29/14 S.J. Amoroso Construction Construction 857,070
03/05/14 S.J. Amoroso Construction Construction 1,098,894 April 16, 2014
04/02/14 S.J. Amoroso Construction Construction 1,045,937
01/29/14 Group 4 Architecture Research and Planning Architectural 43,360
02/26/14 Group 4 Architecture Research and Planning Architectural 43,360
01/29/14 Group 4 Architecture Research and Planning Architectural 43,360
16
Payment
Date Purchasing Document Payee Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Rinconada (aka Main) Library Activity Details (PE-11000)
As of November 17, 2015 (Revised 3)
04/02/14 Group 4 Architecture Research and Planning Architectural 188,020
04/16/14 Group 4 Architecture Research and Planning Architectural 43,350
03/26/14 ARC Reproduction Services 258
04/02/14 Envision Ware, Inc.Professional services 1,795
11/29/04 Envision Ware, Inc.Professional services ($47,731 deleted)
05/14/14 NOVA Partners, Inc.Construction Management Services 37,950
05/28/14 NOVA Partners, Inc.Construction Management Services 39,369
06/04/14 Group 4 Architecture Research and Planning Architectural 18,900
06/25/14 NOVA Partners, Inc.Construction Management Services 35,540 July 2, 2014
04/23/14 S.J. Amoroso Construction Construction 1,058,321
05/28/14 S.J. Amoroso Construction Construction 1,487,530
06/04/14 Group 4 Architecture Research and Planning Architectural 86,702
06/25/14 Group 4 Architecture Research and Planning Architectural 86,746
07/02/14 S.J. Amoroso Construction Construction 1,852,722
07/16/14 NOVA Partners, Inc.Construction Management Services 34,767
08/27/14 NOVA Partners, Inc.Construction Management Services 33,075
09/17/14 NOVA Partners, Inc.Construction Management Services 34,182
07/02/14 West Coast Code Consultants, Inc.Plan Check 1,203
08/13/14 Group 4 Architecture Research and Planning Architectural 39,700
07/30/14 PACIFIC GAS & ELECTRIC CO Survey 6,000 October 8, 2014
08/06/14 S.J. Amoroso Construction Construction 2,164,627
09/03/14 S.J. Amoroso Construction Construction 1,591,611
07/31/14 S.J. Amoroso Construction Construction 1,641,497
10/08/14 Group 4 Architecture Research and Planning Architectural 29,816
10/08/14 Group 4 Architecture Research and Planning Architectural 86,738
10/08/14 Group 4 Architecture Research and Planning Architectural 75,770
07/27/13 Group 4 Architecture Research and Planning Architectural 17,341
11/05/14 NOVA Partners, Inc.Construction Management Services 24,808
11/05/14 S.J. Amoroso Construction Construction 330,380 January 14, 2015
12/03/14 Group 4 Architecture Research and Planning Architectural 26,835
12/17/14 Group 4 Architecture Research and Planning Architectural 4,990
01/14/15 S.J Amoroso construction costs that are currently being funded by the Infrastructure Reserve (1,800,000)
02/04/15 NOVA Partners, Inc.Construction Management Services 1,566
01/28/15 NOVA Partners, Inc.Construction Management Services 1,600
02/25/15 NOVA Partners, Inc.Construction Management Services 13,485 April 22, 2015
03/04/15 S.J. Amoroso Construction Construction 31,481
01/28/15 S.J. Amoroso Construction Construction 140,321
05/13/15 NOVA Partners, Inc.Construction Management Services 1,094 July 29, 2015
05/06/15 S.J. Amoroso Construction Construction 17,917
05/22/15 Protech Consulting and Engineering Hazardous Material Testing 950
09/15/15 Group 4 Architecture Research and Planning Architectural 10,566
11/12/15 Group 4 Architecture Research and Planning Architectural 5,625 November 17, 2015
01/14/15 248,500
Group 4 Architecture Research and Planning Architectural 193,831
Ross McDonald Company, Inc. Construction Services 24,612
Tochi Professional services 9,295
Sub-total - Engineering and Architectural Costs - 19,661,166 227,738 (19,888,904)
Contract Contingency
05/27/11 Group 4 Architecture Research and Planning Architectural 22,152 July 26, 2011 Report
06/09/11 Group 4 Architecture Research and Planning Architectural 571
02/22/12 Group 4 Architecture Research and Planning Architectural 122 March 28, 2012 Report
11/19/12 Group 4 Architecture Research and Planning Architectural 124 January 23, 2013 Report
04/03/13 Group 4 Architecture Research and Planning Architectural 8,442 April 12, 2013
03/06/13 Group 4 Architecture Research and Planning Architectural 8,442
04/24/13 Group 4 Architecture Research and Planning Architectural 6,300
05/22/13 Group 4 Architecture Research and Planning Architectural 64,633 July 23, 2013
06/05/13 Group 4 Architecture Research and Planning Architectural 27,225
07/17/13 Group 4 Architecture Research and Planning Architectural 12,658
07/17/13 Group 4 Architecture Research and Planning Architectural 3,150 Sept. 25, 2013
08/21/13 Group 4 Architecture Research and Planning Architectural 9,900
08/21/13 Group 4 Architecture Research and Planning Architectural 9,900
06/21/13 NOVA Partners, Inc. Construction Management Services 9,480 December 24, 2013
04/16/14 Group 4 Architecture Research and Planning Architectural 15,750 April 16, 2014
04/23/14 S.J. Amoroso Construction Construction 16,461 July 2, 2014
07/02/14 West Coast Code Consultants, Inc. Plan Check 941 October 8, 2014
12/03/14 Group 4 Architecture Research and Planning Architectural 13,720
12/03/14 Group 4 Architecture Research and Planning Architectural 5,651
12/29/14 NOVA Partners, Inc. Construction Management Services 18,250 January 14, 2015
12/03/14 Group 4 Architecture Research and Planning Architectural 6,600
12/10/14 S.J. Amoroso Construction Construction 316,985
12/10/14 S.J. Amoroso Construction Construction 20,517
02/04/15 NOVA Partners, Inc. Construction Management Services 20
01/28/15 NOVA Partners, Inc. Construction Management Services 18,070
S.J Amoroso construction costs funded by the Infrastructure Reserve (originally estimated at $1.8
million on the Jan. 14, 2015 Financial Report resulting in total bondable costs being reduced by
this amount; since actuals were lower ($1,551,500) than expected, the reports' bondable cost is
understated by $248,500 so this cost difference is being added back)
17
Payment
Date Purchasing Document Payee Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Rinconada (aka Main) Library Activity Details (PE-11000)
As of November 17, 2015 (Revised 3)
02/04/15 NOVA Partners, Inc.Construction Management Services 22,680
01/28/15 S.J. Amoroso Construction Construction 7,103
01/28/15 S.J. Amoroso Construction Construction 9,355
01/28/15 S.J. Amoroso Construction Construction 11,108
01/28/15 S.J. Amoroso Construction Construction 12,420
01/28/15 S.J. Amoroso Construction Construction 12,428 April 22, 2015
01/28/15 S.J. Amoroso Construction Construction 13,295
01/28/15 S.J. Amoroso Construction Construction 14,236
01/28/15 S.J. Amoroso Construction Construction 14,541
01/28/15 S.J. Amoroso Construction Construction 14,651
01/28/15 S.J. Amoroso Construction Construction 14,746
01/28/15 S.J. Amoroso Construction Construction 18,875
01/28/15 S.J. Amoroso Construction Construction 25,973
01/28/15 S.J. Amoroso Construction Construction 37,022
01/28/15 S.J. Amoroso Construction Construction 38,480
01/28/15 S.J. Amoroso Construction Construction 47,113
05/06/15 S.J. Amoroso Construction Construction 25,108 July 29, 2015
Sub-total - Contract Contingency - 955,198 - (955,198)
Other Contract Services
12/05/12 Planet Orange Termite Inspection Fee 350
12/31/12 Fastsigns Sign 226
12/19/12 Creative Machines, Inc.Plans and Technical Drawings 52,000
12/19/12 Creative Machines, Inc.Plans and Technical Drawings 12,000
10/31/12 City of Palo Alto - Public Works Main Library Renovation - Plan Check Fee 115,654
12/06/12 City of Palo Alto - Development Center Architectural Review 2,678 January 23, 2013 Report
12/06/12 City of Palo Alto - Development Center Architectural Review 25
12/06/12 City of Palo Alto - Development Center Architectural Review 20
12/06/12 City of Palo Alto - Development Center Architectural Review 622
12/06/12 City of Palo Alto - Development Center Architectural Review 2,892
12/06/12 City of Palo Alto - Development Center Architectural Review 252
04/24/13 FedEx Mailing 111
04/24/13 FedEx Mailing 98 July 23, 2013
04/17/13 FedEx Mailing 111
06/30/13 Fastsigns Signs 1,423
07/31/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 Sept. 25, 2013
08/21/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
10/02/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
10/09/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
11/13/13 Metropolitan Van and Storage, Inc.Equipment Moving 500 December 24, 2013
11/20/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
12/18/13 Metropolitan Van and Storage, Inc.Equipment Moving 1,665
04/02/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
02/12/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 April 16, 2014
04/02/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
01/29/14 FedEx Mailing 47
05/15/14 Protech Consulting and Engineering Hazardous Material Testing 3,270
05/07/14 Creative Machines, Inc.Plans and Technical Drawings 13,000
06/11/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
05/28/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 July 2, 2014
05/21/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
06/25/14 Metropolitan Van and Storage, Inc.Equipment Moving 800
07/02/14 AT&T Engineering and Construction 6,298
03/31/14 Envision Ware, Inc.Professional services 157
07/09/14 Applied Materials / Engineering, Inc.Professional services 110
07/09/14 Applied Materials / Engineering, Inc.Professional services 1,760
07/16/14 ARC Reproduction Services 71
08/06/14 Creative Machines, Inc.Plans and Technical Drawings 13,000
07/09/14 Chem Aqua Loop corrosion inhibitor chemical addition/water analysis 837
07/23/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
08/13/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365 October 8, 2014
09/17/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
10/08/14 Applied Materials / Engineering, Inc.Professional services 5,601
10/08/14 Metropolitan Van and Storage, Inc.Equipment Moving 1,365
07/11/14 City of Palo Alto Signage Review for ARB 698
07/22/14 City of Palo Alto Signage Review for ARB 2,918
11/12/14 Metropolitan Van and Storage, Inc.Equipment Moving 11,638
12/10/14 Metropolitan Van and Storage, Inc.Equipment Moving 450
12/17/14 Schaaf & Wheeler Consulting Storm Water 3 Party Review 2,500 January 14, 2015
10/22/14 Bibliotheca, Inc.Security Gates 18,800
10/31/14 Bibliotheca, Inc.Security Gates 1,645
02/24/15 Fastsigns Fastsigns 247
02/04/15 Metropolitan Van and Storage, Inc.Equipment Moving 195
18
Payment
Date Purchasing Document Payee Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Rinconada (aka Main) Library Activity Details (PE-11000)
As of November 17, 2015 (Revised 3)
02/04/15 Metropolitan Van and Storage, Inc.Equipment Moving 450
02/04/15 Metropolitan Van and Storage, Inc.Equipment Moving 1,220
02/04/15 Metropolitan Van and Storage, Inc.Equipment Moving 2,205
02/24/15 VKK Signmakers, Inc.Signs 3,472 April 22, 2015
03/25/15 Envision Ware, Inc.Professional services 26,650
11/24/14 Fastsigns Signs 245
03/25/15 3M Library Systems Library System 58,030
03/25/15 Envision Ware, Inc.Professional services 372,856
03/23/15 PolePal Lighting 1,080
06/11/15 Peninsulators, Inc.Construction 1,950 July 29, 2015
03/31/15 JP Morgan P-Card (will be replaced by actual vendor name)1,950 November 17, 2015
Sub-total - Other Contract Services - 765,251 - (765,251)
City (Inter-department) Service Charge
10/31/14 City of Palo Alto - Planning Review of sculpture signage and address sign 456 January 14, 2015
Sub-total - City (Inter-department) Service Charge - 456 - (456)
Miscellaneous Cost
02/27/13 Fastsigns Signage 590 April 12, 2013
Sub-total - Miscellaneous Cost - 590 - (590)
Grant Total 22,342,563 21,382,662 227,738 732,163
19
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Temporary Mitchell Park Library (Council Approved - CMR: 463:09) 645,000
Budget Change - gg
Sub-total - 2010 Engineer's Budget Estimate 645,000 - - 645,000
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 439,283
10/05/10 Group 4 Architecture Research & Planning Architectural 5,774 Oct. 21, 2010 Report
08/24/10 Group 4 Architecture Research & Planning Architectural 329
01/27/11 Johnstone Moyer, Inc.Temp. Library Improvements 19,191 April 26, 2011 Report
11/12/14 Ross McDonald Company, Inc.Construction Services 3,200 January 14, 2015
Sub-total - Engineering and Architectural Costs - 467,777 - (467,777)
Contract Contingency
Summary of Expenditures as of July 21, 2010 2,541
08/24/10 Johnstone Moyer, Inc.Temp. Library Improvements 24,604 Oct. 21, 2010 Report
08/27/10 West Corporation Temp. Lib. - Security Access Card & Alarm 310
01/27/11 Johnstone Moyer, Inc.Temp. Library Improvements 6,045 April 26, 2011 Report
05/14/15 JCM Construction, Inc.Construction Services 4,970 January 29, 2015
Sub-total - Contract Contingency - 38,470 - (38,470)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 11,247 March 28, 2012 Report
Sub-total - City (Inter-department) Service Charge - 11,247 - (11,247)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 125 March 28, 2012 Report
Sub-total - Miscellaneous Cost - 125 - (125)
Grant Total 645,000 517,618 - 127,382
Temporary Library at Cubberley (for Mitchell Facility) - Activity Details (PE-09010)
As of November 17, 2015 (Revised 3)
20
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Temporary Main Library Facility - Art Center Auditorium 500,000
Sub-total - 2010 Engineer's Budget Estimate 500,000 - - 500,000
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 -
04/04/12 Group 4 Architecture Research & Planning Architectural 15,687 July 5, 2012 Report
04/04/12 Group 4 Architecture Research & Planning Architectural 11,288
07/25/12 Group 4 Architecture Research & Planning Architectural 1,121 October 30, 2012 Report
06/15/76 Ross McDonald Company, Inc.Library Shelving 7,176
06/19/13 Big-D Pacific Builders, LP Construction Services 253,627 July 23, 2013
08/16/13 Big-D Pacific Builders, LP Construction Services 29,997 Sept. 25, 2013
02/11/15 Ross McDonald Company, Inc.Library Shelving 1,100 April 22, 2015
04/22/15 JCM Construction, Inc.Construction Services 9,950
05/22/15 Securecom Construction Services 88 January 29, 2015
09/15/15 Peninsulators, Inc.Construction 8,900
03/31/15 JP Morgan P-Card (will be replaced by actual vendor name)470
03/31/15 JP Morgan P-Card (will be replaced by actual vendor name)388 November 17, 2015
05/31/15 JP Morgan P-Card (will be replaced by actual vendor name)158
Sub-total - Engineering and Architectural Costs - 339,949 - (339,949)
Contract Contingency
Summary of Expenditures as of July 21, 2010 -
04/30/13 Fastsigns Signs 593
04/30/13 Metropolitan Van and Storage, Inc.Equipment Moving 380
04/30/13 Fastsigns Signs 598 July 23, 2013
04/30/13 Fastsigns Signs 41
05/31/13 Fastsigns (Reversal of Drawdown)Signs (138) January 14, 2015
Sub-total - Contract Contingency - 1,474 - (1,474)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 -
04/30/13 City of Palo Alto - Planning Architectural Review 384
04/30/13 City of Palo Alto - Development Center Architectural Review 216 July 23, 2013
05/31/13 City of Palo Alto _ Development Center Architectural Review 122,489
06/30/13 City of Palo Alto _ Development Center Architectural Review 636 Sept. 25, 2013
Sub-total - City (Inter-department) Service Charge - 123,725 - (123,725)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 -
Sub-total - Miscellaneous Cost - - - -
Grant Total 500,000 465,148 - 34,852
Art Center Temporary Library - Activity Details (Project # PE-11012)
As of November 17, 2015 (Revised 3)
21
Library Bond Oversight Committee
Encumbered or Outstanding Contracts
Item Description Amount Sub‐totals Remaining work / Comments
1Group 4 ‐ Overall Design Contract (MPLCC)54,016$ Closeout & design of book drop
2Group 4 ‐ Overall Design Contract (Rinconada)94,931$ Closeout & design of book drop
3Group 4 ‐ Overall Design Contract (Downtown)40,890$ Closeout & LEED submittal
4Group 4 ‐ Construction Administration Contract for Rinconada 98,900$ Closeout & LEED submittal
5Ross McDonald Contract (built‐in cabinetry at MPLCC)115,816$ Closeout
6Ross McDonald Contract (built‐in cabinetry at Rinconada)24,612$ Closeout
7One Workplace (built‐in furnishings and storage for MPLCC)18,497$ Unlikely to be spent
8 Mood Media contract for broadcast media system at MPLCC 47,890$ Closeout
9 McKinney Associates ‐ General AV work at MPLCC 1,100$ Training
10 Sprigg Electric ‐ 10‐year warranty for photovoltaic system at MPLCC 50,000$ Needed for utilities rebate
11 GINN AND CROSBY, LLC ‐ outside legal counsel for unforeseen claims 16,302$ Unlikely to be spent
12 TOCHI ‐ Construction of additional manager's office at Rinconada Library 9,295$ Nearly complete
Total For Encumbered or Contracted Work 572,249$
Additional Library Work that is not Encumbered or Contracted
13 Drive‐Up Book Drop at Mitchell Park Library 30,000$ Construction estimate
14 Drive‐Up Book Drop at Rinconada Library 26,000$ Construction estimate
15 Lutron Switch labels for MPLCC 957$ Quoted and authorized
16 Replace two defective electronic panel meters (out of warranty) at MPLCC 4,159$ Quoted and authorized
17 New Projector Lens for Midtown Room at MPLCC 3,657$ Quoted and authorized
18 Projector adjustment for Midtown Room at MPLCC 525$ Quoted and authorized
19 Install rain gutter debris shields at Rinconada 5,000$ Construction estimate
20 Install fan and vent in Teen Zone storage area for AV system at MPLCC 4,000$ Construction estimate
21 Bond‐related restoration work on Cubberley Auditorium temporary library 127,382$ All remaining funds needed
22 Update signage for recent changes to Library Hours (MPLCC) 4,791$ Quoted and authorized
23 Contingency ‐ Mitchell Park Library 50,000$ Contingency
24 Contingency ‐ Rinconada Library 25,000$ Contingency
Total for Additional Library Work that is not Encumbered or Contracted 281,471$
Grand Total (Estimated)853,720$
Last and Final List of Potential Expenses for Library Bond Funds
Attachment D
TO: HONORABLE CITY COUNCIL
FROM: CITY MANAGER DEPARTMENT: City Manager's Office
DATE: MARCH 16,2009 CMR: 176:09
REPORT TYPE: CONSENT
SUBJECT: Adoption of a Resolution Establishing a Citizen Oversight Committee
for Expenditures of Library Bond Funds
RECOMMENDATION
Staff recommends that Council adopt the attached resolution establishing a Citizen
Oversight Committee to implement one of the oversight and accountability provisions of
the library bond measure and direct staff to proceed with the solicitation for potential
Committee members.
BACKGROUND
On August 4, 2008, Council approved placing a $76 million General Obligation bond
measure on the November 4, 2008 ballot to construct and complete a new Mitchell Park
Library and Community Center, renovate and expand Main Library and renovate
Downtown Library (CMR:340:08). The ballot measure, Measure N, contained a
provision for the appointment of a committee to oversee the expenditure of funds
generated by the bond issuance. Specifically, the ballot proposition stated that:
"LIBRARY, FACILITIES, COLLECTIONS, SAFETY IMPROVEMENT BOND. To
ensure seismic safety, enhance disabled access, provide additional space to expand
library collections, add new children's and group activity areas, replace outdated lighting,
and provide proper ventilation and air conditioning systems, shall the City of Palo Alto
issue bonds up to $76,000,000 to construct a new energy-efficient Mitchell Park Library
and Community Center, expand and renovate Main Library, and renovate Downtown
Library, with annual audits and independent citizen oversight?"
On November 4, 2008, a super majority (2/3 + 1) of Palo Alto registered voters approved
Measure N. Staff has begun implementing the capital improvement projects authorized
by the ballot measure with the planning and design phases. On March 2, 2009 the
Council approved a contract with Group 4 Architecture to proceed with the design of the
libraries and community center as authorized by the bond measure.
DISCUSSION
Staf.f has met to discuss the options for establishing and appointing a Citizen Oversight
Committee consistent with the bond measure language. Details to be established include:
membership criteria, the duties of the Committee, and Committee procedures. Staff s
CMR 176:09 Page 1 of3
Attachment E
recommendations are summarized below and are included in the attached resolution. Also
outlined is the proposed advertising and selection process for the Committee. The
Council may provide additional direction to staff on any of the criteria outlined.
1. Committee membership criteria
a .. Committee shall consist of five members.
b. Committee members must be either a Palo Alto resident, an employee of a
Palo Alto business, or own property within the City of Palo Alto.
c. Committee members shall be selected and appointed by the City Council.
It is anticipated that Council will use procedures similar to those used for
appointments to City boards and commissions.
d. Committee members shall serve for a term of four years.
e. Committee members are preferred to have financial management, project
management, architecture, engineering or other relevant experience.
2. Duties of the Committee
a. Committee shall review the proposed budget for Measure N projects as
prepared by staff in order to assess its consistency with the projects set
forth in Measure N (Attachment B, Ordinance No.4996).
b. Committee shall review quarterly financial reports prepared by City
Administrative Services Department staff documenting expenditures
related Measure N projects in order to assess the consistency of the
expenditures with Measure N (Attachment B, Ordinance No.4996).
c. Committee may review the external auditor's financial audits of the bond
funds. The City Manager will work with the City Auditor's Office to
ensure that requirements related to annual audits of the bond funds are
satisfied.
d. Committee shall be an advisory body only, and the City Council shall
retain full authority to approve the budget and associated expenditures for
Measure N Bond projects.
e. Committee duties shall not include review of design and contract issues.
3. Procedures of the Committee
a. Committee shall meet quarterly to review expenditures associated with
Measure N. The Committee shall prepare a report documenting its
findings with respect to the proposed expenditures and submit such report
to the Finance Committee of the City Council following each meeting.
b. The Committee shall conduct open public meetings, duly noticed in
accordance with the Ralph M. Brown Act, California Government Code
Section 54950, et seq.
c. The Committee may establish rules and procedures governing the conduct
of its meetings.
Staff recommends that Council establish the Library Bond Citizen Oversight Committee
by adopting the attached resolution and direct the City Clerk to solicit potential
Committee members by placing advertisements announcing Committee vacancies in a
CMR 176:09 Page 2 of3
newspaper of general circulation in the city, two times within a two week period. The
expected timeline for selection and appointment of Committee members is described
below.
TIMELINE
The following is the recommended timeline for appointment of members to the Library
Bond Citizen Oversight Committee:
Due date for member applications April 22
Appointment of Committee members May 4
RESOURCE IMPACT
Committee members shall not be compensated for their service. There will be relatively
minor costs incurred for staff to provide information to the Committee, attend Committee
meetings, and draft the Committee's reports to Council. These staff costs will be covered
within the project budget.
POLICY IMPLICATIONS
The formation of a Library Bond Citizen Oversight Committee as recommended in this
report is required by the terms of the bond measure and Ordinance No. 4996 establishing
those terms.
ENVIRONMENTAL REVIEW
Adoption of the attached resolution creating a Library Bond Citizen Oversight
Committee is not considered a project for purposes of the California Environmental
Quality Act (CEQA). Environmental review of all bond measure projects was completed
prior to approval of the bond measure.
ATTACHMENTS
Attachment A: Resolution Establishing a Library Bond Citizen Oversight Committee
Attachment B: Ordinance No.4996 ~
PREPARED BY: ___ ~~ ______ ~~_~==~ ________ ___
~ ANN
Manag en Fellow
KELL Y MORARIU
Interim Deputy City Manager
CITY MANAGER APPROVAL:
CMR 176:09 Page 3 of3
** NOT YET APPROVED **
Attachment A
Resolution No. ---
Resolution of the Council of the City of Palo Alto
Establishing a Citizen Oversight Committee for
Expenditures of Library Bond Funds
WHEREAS, on August 4,2008, the City Council approved Ordinance No. 4996
calling a special election and ordering the submission of a proposition incurring bonded debt for
the purpose of construction and completion of a new Mitchell Park library and community
center, renovation and expansion of Main Library, and renovations to Downtown Library, to
Palo Alto voters at the special municipal election on November 4, 2008.
WHEREAS, on November 4, 2008, Palo Alto voters approved Measure N, the
proposition set forth in Ordinance No. 4996 for incurring bonded indebtedness. Ordinance 4996,
as incorporated into the ballot language of Measure N, specifically provided for an independent
citizen oversight committee to monitor expenditures of bond proceeds.
NOW, THEREFORE, the Council of the City of Palo Alto does RESOLVE as
follows:
SECTION 1. Committee Established. The City of Palo Alto Library Bond
Citizen Oversight Committee is hereby created to and to monitor expenditures of the funds raised
by the issuance of bonds to ensure they are spent in accordance with the projects described in
Ordinance No. 4996.
SECTION 2. Committee Membership and Appointment. The committee shall
consist of five members who are selected and appointed by the City Council for a term of four
years. Committee members shall serve without compensation. Each Committee member shall
be a resident of Palo Alto, an employee of a business located in Palo Alto, or an owner of real
property within the City. No member shall be a council member, officer or employee of the
City.
SECTION 3. Committee Duties. The committee shall discharge its oversight
duties by:
(a) Meeting to review the expenditures for Measure N bond proceeds and
assess the consistency of the expenditures with Ordinance No. 4996. The Committee shall
prepare a report documenting its findings with respect to the expenditures and submit the report
to the Finance Committee and the City Council following each meeting.
SECTION 4. Meeting Procedures. The Committee shall conduct open public
meetings, duly noticed in accordance with the Ralph M. Brown Act. The Committee may
establish rules and procedures governing the conduct of its meetings.
090309 mb 8260979 1
** NOT YET APPROVED **
SECTION 5. The City Clerk is directed to place advertisement announcing
Committee vacancies in a newspaper of general circulation in the City, two times within a two
week period.
SECTION 6. The Council finds that this is not considered a project for purposes
of the California Environmental Quality Act (CEQA). Environmental review of all bond measure
projects was completed prior to approval of the bond measure.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST: APPROVED:
City Clerk Mayor
APPROVED AS TO FORM:
City Attorney City Manager
Director of Administrative Services
090309 mb 8260979 2
Attachment B
ORDINANCE NO. 4996
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
CALLING A SPECIAL ELECTION AND ORDERING THE
SUBMISSION OF A PROPOSITION INCURRING BONDED
DEBT FOR THE PURPOSE OF CONSTRUCTION AND
COMPLETION OF A NEW MITCHELL PARK LffiRARY AND
COMMUNITY CENTER, RENOVATION AND EXPANSION OF
MAIN LffiRARY, AND RENOVATIONS TO DOWNTOWN
LffiRARY TO THE QUALIFIED VOTERS OF THE CITY OF
PALO ALTO AT THE SPECIAL MUNICIPAL ELECTION TO BE
HELD ON NOVEMBER 4,2008
WHEREAS, use of the Palo Alto libraries has increased; in fiscal year 2007-2008
circulation in Palo Alto libraries increased 8% over the prior year, and users checked out over 1.5
million books, periodicals, DVDs, and other materials; and
WHEREAS, in a 2007 report, the City Auditor determined that Palo Alto libraries
are in the poorest condition when compared to libraries in ten surrounding communities; and
WHEREAS, the Auditor's report specifically noted that Palo Alto's libraries were
overcrowded, had poor lighting and inadequate meeting spaces; and
WHEREAS, Palo Alto libraries are cramped, have poor lighting, and have no room
for expansion of collections or group study and quiet reading areas; and
WHEREAS, Mitchell Park Library was built more than fifty years ago; over the past
twenty years circulation there has tripled and it currently receives more than one thousand
visitors per day; and
WHEREAS, Mitchell Park Library has the highest circulation of all libraries in Palo
Alto, but it is too small and outdated to serve the population that uses it today; and
WHEREAS, many residents in our community, especially children and seniors, rely
on Palo Alto libraries; and
WHEREAS, some of the heaviest use occurs after school when children from the
neighborhood schools gather to do homework, research and work on group projects; at these
times, the libraries can be overcrowded and noisy, making it challenging for others to
comfortably use the library, study, or access services; and
WHEREAS, Mitchell Park, Main and Downtown libraries have poor ventilation and
lack air conditioning; and
WHEREAS, Mitchell Park, Main and Downtown libraries are too small to
accommodate growth in library collections, which residents have identified as a priority for City
libraries; and
WHEREAS, under the conditions described above, our libraries cannot fully offer
the services and resources our Palo Alto residents deserve; and
WHEREAS, it is critical that the City provide libraries and community centers that
afford earthquake safety by construction to modem seismic standards; and
. WHEREAS, the City needs to ensure and enhance disabled access at its public
libraries and community centers; and
WHEREAS, libraries are an important community asset because they provide more
than just books-they are a place for residents to learn and to gather and they enrich the culture
of our City; and
WHEREAS, on July 21, 2008, this City Council adopted, by a two-thirds vote of all
the members of the Council, a Resolution entitled itA Resolution of the Council of the City of
Palo Alto Determining That the Public Interest and Necessity Demand the Construction and
Completion of a New Mitchell Park Library and Community Center and the Renovation of Main
and Downtown Libraries and their Financing Through the Issuance of General Obligation Bonds"
(the "Resolution"); and
WHEREAS, in order to provide for the issuance by the City of its general obligation
bonds to fmance the costs of constructing the new Mitchell Park library and community center
and renovating and improving Main and Downtown libraries, it is necessary for this Council to
pass an ordinance ordering the submission of the proposition of incurring bonded indebtedness
for such purpose to the qualified voters of the City at an election; and
WHEREAS, a Special Municipal Election for the City is to be held on Tuesday,
November 4, 2008; and
WHEREAS, the City Council desires to submit to the voters at the election the
proposition of incurring bonded indebtedness as hereinafter set forth.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PALO ALTO,
CALIFORNIA, does ordain as follows:
SECTION 1. Ballot Proposition. That the following question shall be submitted
to the voters of the City at the Special Municipal Election to be held on November 4,2008:
"LmRARY FACILITIES, COLLECTIONS, SAFETY IMPROVEMENT BOND. To
provide additional space to expand library collections, add new children's and group
program areas, replace outdated lighting, provide modem ventilation and air
conditioning systems, ensure seismic safety and enhance disabled access, shall the
City of Palo Alto issue bonds up to $76,000,000 to construct a new energy-efficient
Mitchell Park Library and Community Center, expand and renovate Main Library,
and renovate Downtown Library, with annual audits and independent citizen
oversight?"
YES NO
SECTION 2. Object and Pw:pose of Bonds. The object and purpose of incurring
the indebtedness is to fmance the costs of constructing a new energy efficient, environmentally
friendly library and community center at Mitchell Park and the costs of renovating and expanding
Main Library and renovating Downtown Library, including enhancements at all three facilities
for earthquake safety and disabled access, expanded space for library collections, meeting· and
study areas, and new air conditioning, ventilation and lighting systems. The foregoing
improvements are referred to herein as the "Improvements". The City wishes to construct the
Improvements because the present library and community center at Mitchell Park, and the Main
and Downtown libraries, are inadequate to serve the needs of the citizens of the City.
SECTION 3. Estimated Cost of Improvements. The estimated cost of the
portion of the costs of the Improvements to be paid for from the City's general obligations bonds
is seventy-six million dollars ($76,()00,000). The estimated cost includes legal and other fees
and the cost of printing the bonds and other costs and expenses incidental to or connected with
the authorization, issuance and sale of bonds. The cost of constructing the Improvements in
excess of $76,000,000 will be paid for from other funds of the City.
SECTION 4. Principal Amount of Bonds. The amount of the principal of the
indebtedness to be incurred is not to exceed seventy-six million dollars ($76,000,000).
SECTION 5. Maximum Interest Rate. The maximum rate of interest to be paid
on the indebtedness shall be twelve percent (12%) per annum.
SECTION 6. Issuance and Sale of Bonds. This City Council does hereby call a
special municipal election on Tuesday, November 4, 2008, and submit to the qualified voters of
,the City, at said Special Municipal Election, the proposition set forth in Section I hereof. The
City proposes to construct and complete the Improvements, and to issue and sell General
Obligation Bonds of the City pursuant to Article 1, commencing with Section 43600, of Chapter
4 of Division 4 of Title 4 of the California Government Code, in one or more series, in the
maximum amount and for the objects and purposes set forth above, if two-thirds of all qualified
voters voting on the proposition set forth above vote in favor thereof. The bonds are to be general
obligations of the City, payable from and secured by taxes levied and collected in the manner
prescribed by laws of the State of California. All of said bonds are to be equally and ratably
secured, without priority, by the taxing power of the City.
SECTION 7. Consolidation: Manner of Conducting Election. That in all
particulars not recited in this Ordinance, the election shall be held and conducted as provided by
law for holding municipal elections. That pursuant to the requirements of section 10403 of the
Elections Code. the Board of Supervisors of the County of Santa Clara is hereby requested to
consent and agree to the consolidation of a Special Municipal Election" with the Statewide
Special Election on Tuesday, November 4, 2008, and said election shall be held in all respects as
if there were only one election and only one form of ballot shall be used.
SECTION 8. Procedure for Voting on Proposition. Ballots for the election
shall be provided in the form and in the number provided by law. Voters shall be provided an
opportunity to vote for or against the proposition on the ballot, in accordance With procedures to
be adopted by the authorized officers of the County charged with conducting the election.
SECTION 9. Time and Place of Election. Notice of the time and place of
holding the election is given and the City Clerk is authorized, instructed, and directed to give
further or additional notice of the election, in the time, form, and manner required by law.
SECTION 10. Publication of Ordinance. This Ordinance shall be published once
a day for at least seven days in a newspaper printed, published and circulated at least six days a
week in the City, or once a week for two weeks in a newspaper printed, published and circulated
less than six days a week in the City. The first of said publications shall, in either event, be
within fifteen (15) days after the adoption of this ordinance. The City Clerk is hereby authorized
and directed to make said publications and to transmit, for receipt no later than August 8, 2008, a
certified copy of this Ordinance to the Board of Supervisors (the "Board of Supervisors") of
Santa Clara County (the "County"), and a copy with the County Clerk of the County and the
Registrar of Voters of the County.
SECTION 11. Canvassing Election Returns. The Board of Supervisors is hereby
authorized to canvass the returns of said City Bond Election.
SECTION 12. Election Instructions. The Board of Supervisors is hereby
requested to issue instructions to the County Elections Department to take any and all steps
necessary for the holding of the said consolidated elections.
SECTION 13. Accountability Requirements. As required by Section 53410 of the
Government Code, a statement in substantially the following form shall be included on the ballot
,for the Bonds, and the City Council covenants to comply with the reporting requirements
contained in Section 53411 of the Government Code:
Accountability Measures
As required by Section 53410 of the Government Code, the following
accountability measures are hereby made a part of the City's Bond Measure "LffiRARY
FACILITY, COLLECTIONS, SPACE, SAFETY IMPROVEMENT BOND" (the "~easure"):
a) The specific purpose of the bonds is to build a new Mitchell Park libraty and
community center, expand and renovate Main library, and renovate Downtown library;
b) The proceeds from the sale of the City's bonds will be used only for the
purposes specified in the Measure, and not for any other purpose;
c) The proceeds of the Bonds will be deposited into a Library/Community Center
Project Construction Fund to be held by the City; and
d) The Administrative Services Director of the City shall file an annual report
with the City Council of the City, commencing not later than November 1,2009, and annually
thereafter, which report shall contain pertinent information regarding the amount of funds
collected and expended, as well as the status of the Library/Community Center project listed in
the Measure.
· .
SECTION 22. Effective Date. This Ordinance shall become effective immediately
as an ordinance relating to an election pursuant to Government Code section 36937(a) upon its
adoption by two-thirds vote of all the members of this City Council.
The above ordinance was introduced with the fIrst reading waived at a regular
meeting of the City Council on the 21st day of July, 2008, and passed and adopted at a regular
meeting of said Council held on the 4th day of August, 2008, by the following vote:
INTRODUCED: July 21,2008
PASSED: August 4, 2008
AYES: BARTON, BURT, DREKMEIER, ESPINOSA, KISHIMOTO, KLEIN,
MORTON, SCHMID, YEH
NOES:
ABSENT:
ABSTENTIONS:
APPROVED AS TO FORM: APPROVED:
~~ "'Cit}TOmey
Tax Rate Statement In Connection With
City of Palo Alto Bond Measure_
An election will be held in the City of Palo Alto (the "City") on November 4, 2008, on the question
of issuing bonds in the principal amount of$76,000,000 to fmance library and community center facilities as
described in the bond measure. If the bonds are approved, the City expects to sell the bonds in one series.
Principal and interest on the bonds will be paid from taxes levied on taxable property in the City. The
following tax rate information is given to comply with Sections 9400-9404 of the Elections Code of the State
of California.
Based on estimated assessed valuations available at the time of filing of this statement:
1. The best estimate of the tax rate that would be required to be levied to fund this bond issue
during the first fiscal year after the salt( of the first and only series of bonds, based on estimated assessed
valuations available at the time of filing of this statement, is $0.02874 per $100 ($28.74 per $100,000) o(
assessed valuation in fiscal year 2009-10.
2. The best estimate of the highest tax rate that would be required to fund this bond issue, based
on estimated assessed valuations available at the time of filing this statement, is $0.02874 per $100 ($28.74
per $100,000) of assessed valuation in fiscal year 2009-10.
3. The best estimate of the average annual tax rate which would be required to be levied to fund
this bond issue, based on estimated assessed valuations available at the time of filing of this statement, is
$0.02698 per $100 ($26.98 per $100,000) of assessed valuation.
Voters should note that the estimated tax rates are based on the assessed value of taxable property on
the County's official tax rolls, not on the property's market value. In addition, taxpayers eligible for a
property tax exemption, such as the homeowner's exemption, will be taxed at a lower effective tax rate than
described above. Certain taxpayers may also be eligible to postpone payment of taxes. Property owners
should consult their own property tax bills and the County Assessor to determine their property's assessed
value and any applicable tax exemptions.
The actual tax rates and the years in which they will apply may vary from those presently estimated,
due to variations from these estimates in the timing of bond sales, the amount of bonds sold and market
interest rates at the time of each sale, and actual assessed valuations over the term of repayment of the bonds.
The estimates are based upon the City's projections and are not binding upon the City. The dates of sale and
the amount of bonds sold at any given time will be determined by the City based on the need for construction
funds and other factors. The actual interest rates at which the bonds will be sold will depend on the bond
market at the time of each sale. Actual future assessed valuation will depend upon the amount and value of
taxable property within the City as determined by the County Assessor in the annual assessment and the
equalization process.
Dated: August S . 2008
Larry Klein
Mayor
City of Palo Alto