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HomeMy WebLinkAbout1997-07-07 City Council (37)TO:HONORABLE CITY COUNCIL City of Palo Alto Manager’s Report FROM:CITY MANAGER DEPARTMENT: POLICE AGENDA DATE: SUBJECT: July 7, 1997 CMR:313:97 RESOLUTION AUTHORIZING AMENDMENT TO AUTOMATED FINGERPRINT SYSTEM AGREEMENT FOR CAL-ID REOUEST This report requests that Council approve the Police Department’s continued participation in the CAL-ID automated f’mgerprint system. RECOMMENDATIONS Staff recommends that Council adopt the attached resolution authorizing the Mayor to execute the ninth amendment to the agreement providing for Palo Alto Police Department’s continued participation in the CAL-ID automated fingerprint system for 1997-98. POLICY IMPLICATIONS This report does not represent any change to existing City policies. EXECUTIVE SUMMARY On January 1, 1986, Senate Bill 190 provided for implementation of a Statewide automated fingerprint system that could be accessed by local law enforcement agencies. This bill appropriated $7,000,000 to the Department of Justice for the purchase of equipment and services to create this Statewide system. The bill also provided procedures for local government to receive equipment, based upon a sharing of costs with the State. The State paid 70 percent of the cost of the purchase of the equipment. All other costs for implementing local systems are the responsibility of local government. To be eligible to participate in this Statewide program and to receive the 70 percent matching grant from the State, each County was required to form a local policy board. The Santa Clara County CAL-ID Local Policy Board was formed in 1988 andis currently composed of Supervisor Pete McHugh, from the Board of Supervisors; Mayor Henry Manayan, City CMR:313:97 Page 1 of 2 of Milpitas; District Attorney George Kennedy; Sheriff Charles Gillingham; Chief Louis Cobarruviaz, San Jose Police Department, representing the largest police department; Ms. Dianne Gershuny, City Manager of Los Altos; and Chief Chris Durkin, Chairman and representative for the Police Chiefs’ Association of Santa Clara County. A staff committee subsequently developed the Santa Clara County Program. Each year, in order to continue participating in the program, participating agencies are required to amend the agreement for providing automated fingerprint system services. FISCAL IMPACT The City of Palo Alto’s share for 1997-98 is $38,817. Police Department’s proposed 1997-98 budget. Funds have been included in the ENVIRONMENTAL ASSESSMENT This program is not a project requiring environmental assessment. ATTACHMENTS Resolution Amendment to Agreement PREPARED BY: Lyrme Johnson, AssisTt DEPARTMENT HEAD REVIEW: CHRIS DURKIN, Police Chief CITY MANAGER APPROVAL: ~N E , Assistant City Manager CMR:313:97 Page 2 of 2 RESOLUTION NO. RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO AUTHORIZING THE MAYOR TO EXECUTE THE NINTH AMENDMENT TO AGREEMENT TO PROVIDE LOCAL LAW ENFORCEMENT ACCESS TO THE CALIFORNIA IDENTIFICATION SYSTEM WHEREAS, the County and the Incorporated Cities entered into an agreement dated April 26, 1988, entitled "AGREEMENT TO PROVIDE LOCAL LAW ENFORCEMENT AGENCY ACCESS TO THE CALIFORNIA IDENTIFICATION SYSTEM" (hereinafter "Original Agreement"), in order to fund, implement and operate a local automated fingerprint identification system (hereinafter "Local ID System"), which will provide local law enforcement agencies with direct access to the California Identification System (hereinafter "CAL-ID System") through the use of local remote access network equipment (hereinafter "Local RAN Equipment"); and WHEREAS, the County and the Incorporated Cities desire to continue the Original Agreement and to modify its terms with respect to the financial contributions which the County and the Incorporated Cities will each make to the City of San Jose in order to implement and operate the Local ID System and to extend the term of the Agreement for another year. NOW, THEREFORE, the Council of the City of Palo Alto does hereby RESOLVE as follows: SECTION i. The Mayor is authorized to execute an amendment to said Original Agreement to continue for another year implementation and operation of the Local ID System entitled "Ninth Amendment to Agreement to Provide Local Law Enforcement Agency Access to the California Identification System." SECTION 2. The City Manager is authorized to send to the City of San Jose’s Finance Department the City of Palo Alto’s check in the amount of Thirty-Eight Thousand Eight Hundred Seventeen Dollars ($38,817.00) for the Local ID System, which is the City of Palo Alto’s financial ~contribution to the operating budget for fiscal year 1997-98 for the Local ID System. III III III 970620 syn 0043060 1 SECTION 3. The Council finds that this is not a project under the California Environmental Quality Act and, therefore, no environmental impact assessment is necessary. INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST:APPROVED: City ~Clerk APPROVED AS TO FORM: Mayor Senior Asst. City Attorney City Manager Acting Director of Administrative Services Police Chief 970620 syn 0043060 2 JRG:CBM:LJ 6/25/97 NINTH AMENDMENT TO AGREEMENT TO PROVIDE LOCAL LAW ENFORCEMENT AGENCY ACCESS TO THE CALIFORNIA IDENTIFICATION SYSTEM THIS NINTH AMENDMENT is made and entered into this ~ day of ,1997,by and between the COUNTY OF SANTA CLARA, a county of the State of California (hereinafter "County"), the CITY OF CAMPBELL, a municipal corporation, the CITY OF CUPERTINO, a municipal corporation, the CITY OF GILROY, a municipal corporation, the CITYOF LOS ALTOS, a municipal corporation, the TOWN OF LOS ALTos HILLS, a municipal corporation, the TOWN OF LOS GATOS, a municipal corporation, the CITY OF MILPITAS, a municipal corporation, the CITY OF MONTE SERENO, a municipal corporation, the CITY OF MORGAN HILL, a municipal corporation, the CITY OF MOUNTAIN VIEW, a municipal corporation, the CITY OF PALO ALTO, a municipal corporation, the CITY OF SAN JOSE, a municipal corporation, the CITY OF SANTA CLARA, a municipal corporation, the CITY OF SARATOGA, a municipal corporation, and the CITY OF SUNNYVALE, a municipal corporation (hereinafter collectively referred to as "Incorporated Cities"). RECITALS WHEREAS, on April 26, 1988, the County and the Incorporated Cities entered into an agreement entitled "Agreement to Provide Local Law Enforcement Agency. Access to the California Identification System" ("AGREEMENT"); and WHEREAS, since the date of the AGREEMENT, the County and the Incorporated Cities have entered into eight amendments to the AGREEMENT to modify various terms and extend the term of the amended AGREEMENT through June 30, 1997; and WHEREAS, the County and the Incorporated Cities desire to extend the term of. the amended AGREEMENT for another year; 31312_1.DOC 1 JRG:CBM:I.J 4/15/97 NOW, THEREFORE, in consideration of mutual promises and benefits, the County and Incorporated Cities agree that the amended AGREEMENT be furthei amended as follows: SECTION 1. Section 3 of the AGREEMENT, entitled "TERM" is amended in full to read as follows: "The term of this AGREEMENT shall commence upon the date of execution of this AGREEMENT by all parties and shall terminate on June 30, 1998, unless terminated earlier as provided herein. It is anticipated that the parties will renew this AGREEMENT beyond June 30, 1998, by an express written amendment." SECTION 2. As required under Section 6.c.3. of the AGREEMENT, a list setting out the operating budget for fiscal year 1997-98 and reflecting the financial contributions of each party to the AGREEMENT for fiscal year 1997-98 operating costs of the Local ID System is attached and incorporated into this Ninth Amendment as Exhibit A. SECTION 3. This Ninth Amendment may be executed in one or more counterparts each of which shall be an original, but all of which together shall constitute one and the same document. SECTION 4. AI’. other terms and conditions of the amended AGREEMENT shall remain in full force and e ~fect. II /I II 11 /I II II WITNESS THE EXECUTION HEREOF, the day and year first written above. 31312_1.DOC 2 JRG.CBMLJ 4/15/97 APPROVED AS TO FORM: ¯CITY OF CAMPBELL City Attorney By Dated: APPROVED. AS TO FORM: CITY OF CUPERTINO City Attorney By Dated: APPROVED AS TO FORM: CITY OF GILROY City Attorney By Dated: APPROVED AS TO FORM: CITY OF LOS ALTOS City Attorney By Dated: APPROVED AS TO FORM: TOWN OF LOS ALTOS HILLS Town Attorney By Dated: APPROVED AS TO FORM: TOWN OF LOS GATOS Town Attorney By.Dated: APPROVED AS TO FORM: CITY OF MILPITAS City Attorney By.Dated: 31312_1.D0C 3 JRG:CBM:LJ ~.~: 4/15/97 APPROVED AS TO FORM:CITY OF MONTE SERENO City Attorney APPROVED AS TO FORM: By CITY OF MORGAN HILL Dated: City Attorney APPROVED AS TO FORM: By. CITY OF MOUNTAIN VIEW Dated: City Attorney APPROVED AS TO FORM: By. CITY OF PALO ALTO Dated City Attorney APPROVED AS TO FORM: By. CITY OF SAN JOSE Dated City Attorney APPROVED AS TO FORM: By. CITY OF SANTA CLARA Dated: City Attorney APPROVED AS TO FORM: By. CITY OF SARATOGA Dated: City Attorney By.Dated: 31312_1.DOC 4 JRG:CBM:LJ 4/15/97 APPROVED ASTO FORM:CITY OF SUNNYVALE City Attorney APPROVED AS TO FORM: By COUNTY OF SANTA CLARA Dated: County Counsel By.Dated: 31312_1,DOC 5 SANTA CLARA COUNTY CAL-ID ALLOCATION OF OPERATING COSTS FISCAL YEAR 1997-98 1-1-96 ’97-’98 POPULATION % SHARE $ SHARE CAMPBELL 38,250 5.0139 $25,380 CUPERTINO 43,650 5.7217 $28,963 GILROY 34,000 4.4567 $22,560 LOS ALTOS 27,300 3.5785 $18,115 LOS ALTOS HILLS 7,800 1 °0224 $ 5,175 LOS GATOS 28,950 3.7948 $19,209 MILPITAS 59,700 7.8256 $39,613 MONTE SERENO 3,280 .4299 $ 2,176 MORGAN HILL 27,950 3.6637 $18,546 MOUNTAIN VIEW 71,300 9.3462 $47,311 PALO ALTO 58,500 7.6683 $38,817 SANTA CLARA 98,000 12.8461 $65,027 SARATOGA 29,600 3.8800 $19, 641 SUNNYVALE 126,100 16.5295 $83,673 CO. UNINCORP.108,500 14.2224 $71,994 TOTAL 762,880 100 %$506,200 EXHIBIT A SANTA CLARA COUNTY CAL-ID PROPOSED BUDGET FISCAL YEAR 1997-98 PERSONNEL Seven Latent Print Examiners Holiday Pay/Overtime $447,840 25,400 $473,240 NON-PERSONAL Live Scan Maintenance ($20,000 paid thru ’98-’99) LIT Maintenance Fax Maintenance (3 @ $820) Crimcon Maintenance Polaroid Film Supplies Training 14,360 2,460 1,140 4,000 3,000 6,000 30,960 EQUIPMENT Printer 2,000 2,000 TOTAL FY 1997-1998 BUDGET $506,200 EXHIBIT A Explanation of FY 1997-98 Increase or Changes in CAL-ID Budget Personnel increases $13,100 15,200 11,061 $39,361 3% cost of living increase Annual step increases Step increases to a higher class Total personnel increases.or .0907 increase over FY1996-97 personnel costs. Personnel holiday pay/overtime is not an increase over last year’s budget, it is merely broken out for ease of tracking and accounting purposes. Maintenance increased $2,480 or. 1602 for FY 1997-98 for coverage of LIT, Fax, and Crimcon. It reflects coverage on all three (3) faxes (2 were left offin FY 1996-97) and increases quoted for FY 1997-98. Training of $6,000 is a new budget item. It was felt that with all the changes in the forensic field due to the recent high profile cases such as the OJ Cage, Polly Klass kidnaping/homicide case, FBI Crime Lab, and the New York Latent Examiners problems that CIU would be remiss in not providing continuing educational training to the personnel assigned to CIU. Due to numerous high profile court cases, all a~pects of the forensic sciences have fallen under closer examination. As the individual latent examiners covered by CAL-ID budget become certified, it is required that they have continuing education in ordei" to maintain their expertise and certification. Previously, these latent examiners have had to pay their own expenses to the majority of the training sessions that they have attended. These latent examiners are called upon for court testimony as "experts’~ in the field of fingerprint identification and must be qualified by the court to render opinion testimony. Equipment - replacement of printer for $2,000. The current laser printer is approximately five (5) years old. This printer is utilized for CIU reports, CIU statistic reports, etc. The printer is starting to malfunction and it appears that it will have to be replaced within the FY 1997-98.