HomeMy WebLinkAbout1997-07-07 City Council (32)TO:
City
HONORABLE CITY COUNCIL
City of Palo Alto
Manager’s Report
12
FROM:CITY MANAGER DEPARTMENT: Planning and
Community Environment
DATE:July 7, 1997 CMR:322:97
SUBJECT:APPROVAL OF AMENDMENT TO CONTRACT WITH
PRESERVATION ARCHITECT BARBARA JUDY
REOUEST
Council is requested to approve an amendment to the current contract with the Preservation
Architect, Barbara Judy.
RECOMMENDATIONS
Staff recommends that Council approve an amendment to the current contract with the
Preservation Architect, Barbara Judy, for services related to the Interim Historic Ordinance
and preparation of an Historic Structure Report for the Juana Briones House.
POLICY IMPLICATIONS
This amendment is consistent with the direction of Council regarding the Interim Historic
Regulations and the need. to prepare an Historic Structure Report for the Juana Briones
House..
EXECUTIVE SUMMARY
Due to increased review activity, an additional $16,000 is needed to supplement the current
contract with the Preservation Architect. That contract, in the amount of $200,000, was
approved by Council on December 2, 1996. Authorization to amend the budget by the
requested $16,000 was given by Council on April 22, 1997. The added activities include a
study of the Juana Briones House, the preparation of six pamphlets, and additional funds to
cover the increased review activity
ALTERNATIVES
The City Council can modify or amend the proposed scope of services.
CMR:322:97 Page 1 of 2
FISCAL IMPACT
The fiscal and Work Program impacts o~ the interim ordinance were previously discussed
in CMR:436:96, CMR:488:96, and CMR:194:97.
ENVIRONMENTAL ASSESSMENT
The amendment to the contract is not a Project under CEQA.
STEPS FOLLOWING APPROVAL
No further action by Council will be required.
ATTACHMENTS
Contract Amendment
1/30/97 letter from Barbara Judy - Proposal of Additional Services
Ordinance No. 4412
PREPARED BY: James E. Gilliland, Acting Chief Planning Official
DEPARTMENT HEAD REVIEW:
KENNETH R. SCHREIBER
Director of Planning and
Community Environment
CITY MANAGER APPROVAL:~
Assistant City Manager
CC:Barbara Judy, Preservation Architect
CMR:322:97 Page 2 of 2
AMENDMENT NO. 1 TO CONTRACT NO. C7093610
BETWEEN THE CITY OF PALO ALTO AND
BARBARA JUDY
This Amendment No. 1 to Contract No. C7093610 ("Contract")
is entered into , 1997, by and between the CITY OF PALO
ALTO, a chartered city and a municipal corporation of the State of
California ("CITY"), and BARBARA JUDY (Taxpayer Identification
Number 261-17-9915), a sole proprietor and California licensed
architect with offices LOCATED at 60 Dearborn Street, No. 6, San
Francisco, CA 94110 ("CONTRACTOR").
RECITALS:
WHEREAS, the Contract was entered into between the
parties for the provision of professional services to the
Department of Planning and Community Environment regarding historic
preservation matters; and
WHEREAS, the parties desire to amend the Contract to
revise the scope of work and correspondingly increase the total
compensation allowed under the Contract by $16,000, for a total
maximum compensation of $216,000;
NOW, THEREFORE, in consideration of the covenants, terms,
conditions, and provisions of this Amendment, the parties agree:
SECTION I. Section 4.1 of the Contract is hereby amended
to read as follows:
"In consideration for the full performance
of the Services by CONTRACTOR, CITY will pay
CONTRACTOR at the hourly rates set forth in
Exhibit "D," payable within thirty (30) days of
submission by CONTRACTOR of its itemized
billings, in triplicate; provided, however,
the total sum payable to CONTRACTOR hereunder
shall not exceed Ninety-One Thousand Dollars
($91,000) through the fiscal year ending June
30, 1997, nor a total of Two Hundred Thousand
Sixteen Dollars ($216,000) through the term of
the contract."
SECTION 2.Exhibit A to the Contract (Scope of
Services) is hereby amended by adding the following additional
tasks:
"I. I. Prepare an Historic Structure Report
for the Juana Briones House as detailed in
attached Exhibit E-I.
2. Provide technical assistance
regarding the Interim Historic Regulations and
970619 lac 0080529
other historic programs as directed by the
Director of Planning and Community
Environment, including but not limited to the
following tasks:
a. Assist the pending Inventory
Update project (to be performed by others)
with information produced as part of the
Interim Historic Program.
b. Produce informational brochures
to assist applicants in the Interim Historic
Program in carrying out remodeling projects."
SECTION 3. Except as herein modified, all other
provisions of the Contract, including any exhibits and subsequent
amendments thereto, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have by their duly
authorized representatives executed this Amendment on the date
first above written.
ATTEST-.CITY OF PALO ALTO
City Clerk Mayor
APPROVED AS TO FORM:
Senior Asst. City Attorney
APPROVED-
~o. 261-17-9915
City Manager
Director of Planning and
Community Environment
Acting Director of
Administrative Services
Risk Manager
2
970619 lae 0080529
CERTIFICATE OF ACKNOWLEDGMENT
(Civil Code ~ 1189)
On ~I~ !, I~7, before me, the undersigned, a
nQ~ary~ubl~ ~n -~n for said County, personally appeared
personally knowri/to me
~t-±-~ -- ’ to be the person~ whose name-~
subscribed to the within instrument, and acknowledged to me that
Me-~she/~ executed the same in ~s/her/~-A~i~r authorized
capacity~, and that by ~s/her/~ signature,s@- on the
instrument the person~7-, or the entity upon behalf of which the
person(-~-acted, executed the instrument.
WITNESS my hand and official seal.
Signature o Public
970619 l~c 0080529
BARBARA A. JUDY
PRESERVATION
ARCHITECT
60 DEARBORN ST. No. 6
SAN FRANCISCO~ CA 94110
(415) 861-7815 / (fa~x) 571-9502
Email: bajudy @ sirius.corn
January 30,1997
Ms. Nancy Lytle, Chief Planning Official
Palo Alto City Hall
250 Hanfilton Avenue, Fifth Floor
-Palo Alto, CA 94301
RE:Proposal for Additional Services
Historic Structure Report- Site of the Juana Briones House
Dear Ms. Lytle:
Thank you for the opportunity to assist the City of Palo Alto in carrying
out an Historic Structure Report for the Site of the Juana Briones House, at
4155 Old Adobe Road. The Historic Structure Report is an ANSI Standard
document that provides for adequate historic discover), and interpretation
of historic sites and structures, in preparation for complex rehabilitation
projects.
Project Description & Approach
The site of the Juana Briones House has both local and state historic status.
Several structures exist on the site, including a single fan-fily residence
reported locally to include portions of the original Briones ranch house.
This privately-owned residence may be subject to proposed rehabilitation
and extensive alteration in the future. The City needs a sound basis of
historic information about the residence to carry out reviews lnandated by
the local Preservation Ordinance and the California Enviromnental Quality
Act.
Due to the length of set.tlement on the site (froln the 1830s), the variety of
occupants of the site, and the degree of change that may have occun’ed to
structures on the site, authentication of the origins of the structures will be
required to provide an appropriate basis for assigning historic merit. The
importance of authentication of the structures was recently confirmed by
Steade Craigo of the State Office of Historic Preservation, who visited the
site and provided notes regarding his observations. The focus of our work
will be the reported Juana Briones House, with information regarding other
structures on the site provided as available.
The Historic Structure Report will include the following topics:
Background and History of the Site and Structure(s)
Exterior Description and Condition Evaluation of the Juana Briones
House
Interior Description and Condition Evaluation of the Juana Briones
House
Recommendations for Preservation of the Site and the Juana Briones
House
Due to the import,’mce of au then tication in reaching conclusions regarding
the Juana Briones House, our report will include the services of Chi’istina
Lee Wallace, an experienced Architectural Conservator. Ms. Wallace will
personally inspect the interior and exterior premises for indications of likely
age, condition and past alteration. Her evaluation will include testing of
Proposal for Additional Services: Historic Structure Report
Page 2 of 2
January 30, 1997
"select stucco, plaster and wood components of the house for composition.
Ms. Wallace’s resume is enclosed; her hourly rate is $60/hour.
Due to the length of settlement on the site, our report will include the results
of an archival search of the Northw’est Information Center. This state-
supported archive will provide an experienced researcher who will focus on
likely archeological resources on the site. The hourly rate of $90/hour for
this service is set by the State of California.
Schedule
We will undertake work in’unediately upon receiving the City’s written
acceptance of this proposal. A draft Historic Structure Report will be
available two months from the date of beginning work. Following
completion of a review period (duration specified by the City) we propose
to complete the final report in three weeks.
Fees and Contract Modification: Contract No. C7093610
The fee for carryout an Historic Structure Report for the Site of the Juana
Briones House is $9,992. This includes professional time and laboratory
services as described on the.attached Fee Worksheet. We propose that the
costs of printing the draft and final versions of the report be done under the
City’s in-house service. We also propose that the cost of photographic
work be done under the PIm’uxing Division’s existing local account.
This Additional Service will cause us to exceed our contract maximum of
$200,000 over the period of the contract. The Additional Service will also
cause us to exceed our $75,000 maximum allowable billing up to June 30,
1997. Therefore, in compliance with the terms of our contract,
modification and increase of the original contract limits by $9,992 will be
required.
Very truly yours,
Barbara A. Judy, Preservation Architect
Consultant to the City qfPalo Alto
Interim Itistoric Program
Enclosures: Fee Worksheet, Christina Lee Wallace Resume, Site Notes by
Steade Craigo
Exhibit E
The tasks that will be added to the Preservation Architect’s services are as follows:
1.Produce a draft Historic Structure Report for the Juana Briones House. Refer to Exhibit E. 1
for detail ............................................................. $8,000
Produce educational pamphlets on the following topics ........................$2,000
- Rehabilitation and replacement of historic wood windows.
-Rehabilitation and replacement of historic steel windows.
- Rehabilitation and replacement of historic roofing.
-Rehabilitation and replacement of historic wood elements.
- Rehabilitation and repair of stucco; illustration of period stucco textures.
-How to research you historic Palo Alto residence.
Senior Tech
Staff Archt Asst
Billing Rate $80 $36
Six (6) Pamphlets 12 26i
Hours Cost[
38 $1,896
3. Additional fees to cover increased review activity that occurred during the first four months
of the Interim Historic Program ........................................... $6,000
Senior Tech[
Staff Archt Asst
Billing Rate $80 $36 ’ Hours Cost
Dec-Mar Overage 75 I 75 $6,000
ORDINANCE NO.4412
ORDINANCE OF THE COUNCIL OF THE CITY oF PALO ALTO
AMENDING THE BUDGET FOR THE FISCAL YEAR 1996-97 TO
PROVIDE AN ADDITIONAL APPROPRIATION FOR THE INTERIM
REGULATIONS FOR DEMOLITION OF RESIDENTIAL STRUCTURES
CONSTRUCTED PRIOR TO 1940 AND FOR THE PERMANENT HISTORIC
PRESERVATION ORDINANCE AND HISTORIC INVENTORY
WHEREAS, pursuant to the provisions of Section 12 of Article
III of the Charter of the City of Palo Alto, the Council on June
24, 1996 did adopt a budget for fiscal year 1996-97; and
WHEREAS, on October 28, 1996, Council approved Ordinance No.
4382, which provided the initial appropriation of $75,000 to
implement the interim regulations for demolition of residential
structures constructed prior to 1940; and
WHEREAS, due to increased review activity an additional $16,000
is needed to supplement the current contract with the preservation
architect; and
WHEREAS, in order to implement a Permanent Historic Ordinance
and Historic Inventory, $185,000 is needed for consultant services;
and ~ ~ ~ ......
WHEREAS, City Council authorization is needed t~ amend the
1996-97 budget as hereinafter set forth.
NOW, THEREFORE, the Council of the City of Palo Alto does
ORDAIN as follows:
SECTION i. The sum of Two Hundred One Thousand Dollars
($201,000) is hereby appropriated to non-salary expenses in the
Developmental Review Functional Area in the Planning Department.
SECTION 2. This transaction will reduce the
Stabilization Reserve from $20,283,114 to $20,082,114.
Budget
~. As specified in Section 2.28.080(a) of the Palo
Alto Municipal Code, a two-thirds vote of the City Council is
required to adopt this ordinance.
~.~Q~__~. This is not. a project for purposes of "the
California Environmental Quality Act.
~g~Q~I_~. As provided in Section 2.04.350 of the Palo Alto
Municipal Code, this ordinance shall become effective upon adoption.
INTRODUCED AND PASSED: April 22, 1997
AYES :
NOES :
ABSTENTIONS :
ABSENT: FAZZIN0, KNISS, WHEELER
ANDERSEN, EAKINS, HUBER, MCCOWN, ROSENBAUM, SCHNEIDER
ROVED:
APPROVED AS TO FORM:
~Senior Asst. City Attorney Act g AdministratiVe Services
Department Director
Director of Planning