HomeMy WebLinkAbout1997-07-01 City CouncilCity of Palo Alto
C ty Manager’s Report
TO:HONORABLE CITY COUNCIL
ATTENTION:FINANCE COMMITTEE
POLICY AND SERVICES COMMITTEE
FROM:CITY MANAGER DEPARTMENT: ADMINISTRATIVE
SERVICES
AGENDA DATE: JULY 1, 1997
AND JULY 8, 1997 CMR:290:97
SUBJECT:SELECTION OF FISCAL YEAR 1997-98 CONSULTANT
AGREEMENTS OVER $25,000 FOR COUNCIL COMMITTEE
PARTICIPATION
REOUEST
This report transmits the list of 1997-98 proposed consultant service agreements estimated
to cost over $25,000. to the Finance Committee and Policy and Services Committee, in
accordance with Policy and Procedure 1--10. Each Committee is requested to identify those
consultant agreements in which it desires to participate in the review of the scope of
consultant services.
POLICY IMPLICATIONS
This report does not represent a change to current City policy.
EXECUTIVE _SUMMARY
Policy and Procedure 1-10, which was adopted by Council in November 1981 and amended
in April 1991 and October 1994, directs that staff provide the two Council Standing
Committees with a list of budgeted projects .for which consultant services costing over
$25,000 are anticipated to be required. The attachment lists all anticipated consultant
agreements over $25,000. for 1997-98.
CMR:290:97 Page 1 of 3 ’ ¯
Each Council Committee is asked to identifythose consultant agreements that are of special
interest, inorder to review the draft scope of services of the related request for proposals.
To assist the Committees in this selection process, staff has included suggestions of which
Committee may be more appropriate to review each individual consulting services request.
staff used Sections 2.04.250 and 2.04.2.60 of the Palo Alto Municipal Code as guidelines
for suggesting assignments to the Committees. The two sections describe the duties of the
Committees. The Finance Committee’s responsibilities include finance, budget, audits,
capital planning and debt. The Policy and Services Committee’s responsibilities include
intergovemmental relations, personnel policies, planning and zoning, traffic and parking,
public works and community and human services.
The referenced consultant services are not meant to include recurring, routine service-related
agreements such as testing or maintenance contracts. Items listed in this report are, therefore,
of a non-recurring nature: Environmental assessments paid by developers are also not
included in the list.
Should there be additional qualifying agreements developed during the year, department staff
will place the item on the consent calendar of a Council agenda, recommending either no
review by Committee, or the option of referral to one of the standing Committees. Council
could remove the item from the consent calendar and direct either: a) referral to the other
standing Committee; or b) participation of the full Council in review of the draft request for
proposals.
FISCAL IMPACT
There is no fiscal impact related to this staff report.
ENVIRONMENTAL ASSESSMENT
There is no environmental assessment required for this review.
RECOMMENDATION
Staff recommends that the Finance Committee and the Policy and Services Committee
review the attached list and select those consultant services which should be returned to one
of the Committees for review of the draft request for proposals.
CMR:290:97 Page 2 of 3
ATTACHMENTS
Attachment A - 1997-98 Consultant Request for Proposal Review
PREPARED BY: Myma McCaleb, Financial Analyst
DEPARTMENT HEAD APPROVAL:
Meliss~l Cavallo
Acting Director
Administrative Services
CITY MANAGER APPROVAL:
Emil~-i~arri~on
Assistant City Manager
CC: n/a.
CMR:290:97 Page 3 of 3
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