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1997-06-23 City Council (48)
TO: BUDGET 1997-98 City of Palo Alto C ty Manager.s Report HONORABLE CITY,COUNCIL FROM: CITY MANAGER DEPARTMENT: Community Services DATE:JUNE 23, 1997 CMR: 292:97 SUBJECT:APPROVAL OF PENINSULA AREA INFORMATION AND REFERRAL SERVICE (PAAIRS) AGREEMENT FOR FISCAL YEAR 1997-1998 REQUEST Council is requested to approve the attached Human Service contract, which exceeds $25,000 and thus Council approval. RECOMMENDATION Staff recommends that Council approve and authorize the Mayor to execute the following contract for fiscal year 1997-98: Revised Contract ( No contract number yet assigned), Peninsula Area Information & Referral Service (PAAIRS), information and referral component, in the amount of $38,465. POLICY IMPLICATIONS This recommendation is consistent with Attachment one.) existing City policies. (See CMR 277:97, EXECUTIVE SUMMARY On June 3, 1997, the Finance Committee recommended approval of an information and referral (I & R) contract for PAAIRS for a one-year period. Fundswould come from the General Fund Budget Stabilization Reserve in the amount of $38,465. One-half of that amount would be placed in the City Manager’s Contingency Fund, available at the midyear point should the following conditions be met: The formation of a separate advisory group to provide guidance and direction while exclusively focusing on the I & R services offered by PAAIRS. The development of a plan to transition the I & R services currently provided by CMR:292:97 Page 1 of 2 PAAIRS to another entity. This plan must include identification of future: funding sources. FISCAL IMPACT Council’s approval of this contract would reduce, the General Fund Budget Stabilization Reserve by $38,465. ENVIRONMENTAL ASSESSMENT This program is not a project as defined by the California Environmental Quality Act and is not subject to CEQA requirements. Related CMR’s: 250:97, 277:97 PREPARED BY: David F. Martin, Administrator of Human Services DEPARTMENT HEAD APPROV PAUL THILTGEN Director of Community Services CITY MANAGER APPROVAL: Manager Attachment One: Attachment Two: Attachment Three: CMR:277:97 PAAIRS Contract (I & R) CMR:250:97 CMR:292:97 Page 2 of 2 BUDGET,1997-98 City of Palo Alto City Manager’s Report TO:HONORABLE CITY COUNCIL ATTN:FINANCE COMMITTEE FROM:CITY MANAGER DEPARTMENT: ADMINISTRATIVE SERVICES AGENDA DATE: JUNE 3, 1997 CMR:277:97 SUBJECT:1997-98 FUNDING OF THE INFORMATION AND REFERRAL SERVICES PROVIDED BY THE PENINSULA AREA INFORMATION AND REFERRAL SERVICE (PAAIRS) This report responds to questions raised by the questions raised by the Finance Committee during the review of the 1997-98 Human Services Resource Allocation Process (HSRAP) funding reco .mmendations. The Finance .Committee requested the staff return.with a recommendation for funding the Information and Referral (I&l~)services provided by the Peninsulh Area Information and Referral Service .(PAAIRS)for one year due to importance of continuity for the I&R functiom In addition, the Finance Committee requested staff return with a transition plan to relocate the I&R Service. Staff recommends an expenditure of $34,626 from General Fund reserves to fund one year of the I&R service through PAAIRS and proposes the establishment of a transition P!an and advisory group. RECOMMENDATIONS Staff recommends that the Finance Committee recommend approval to the City Council of the following: 1 . That $34,627 be designated to support the Information and Referral Services of PAAIRS for one additional year. 2:That of this money, $16,813 be reserved in the City Manager’s Contingency Fund to be released after six months if it has been determined that the following conditions have been met: CMR:277:97 Page 1 of 4 The formation of a separate advisory group, focused exclusively on the I&R services offered by PAAIRS, has been established to provide guidance and direction. The development of a plan to transition the I&R services out of PAAIRS and into another agency. This plan must include identification of future funding sources. POLICY IMPLICATIONS This recommendation is consistent with existing City policies. EXECUTIVE SUMMARY This solution allows the I&R services of PAAIRS to continue, while providing the Board of Directors extra time to determine the best way to transition these services out of the PAAIRS agency into another one. It accomplishes this with a minimum of disruption, because it- allows the I&R position to remain at the same location with the same phone number, but removes from the position any responsibilities relating to the mediation services also provided by PAAIRS. Thus, the 35 hours of weekly stafftime will be devoted exclusively to I&R services. -The President of the PAAIRS Board of Directors has indicated that the Board intends to establish a separate advisory group which would f0euse~elusively on I&R to provide guidariee and direction for these services. Receipt of the secondhalfof funding is contingent upon theformation of this advisory group~ as weil~ the developmen( of the plan to transitio’n the services to another ageneyby the end of fiscal year 1997-98. PAAIRS is strongly encouraged to convene a larger task force to develop’this transition, which could include members of the PAAIRS Board of Directors, representatives from other nonprofit agencies, and City staff members. The table below provides a breakdown on use of the funds. The funds proposed represent a smaller amount of money to be spent on materials and supplies, but include funds to lease a new computer with appropriate software. The current computer is insufficient to perform the database and desktop publishing responsibilities of the I&R function: CMR:277:97 Page 2 of 4 Proposed 1997-98 Funding for PAAIRS I&R Services Item Annual salary at 3 5 hours a week Health Care FICA and Medicaid (7.65 percent total) Materials, Supplies, Postage Leased computer ($1,500) with software ($1,000) First Six.Months (Includes initial sottware purchase) Second Six Months Amount $23,806 2,500 1,821 $4,000 $2,500 $17,814 $16,813 FISCAL IMPACT Implementation of staff’S recommendation Stabilization Reserve by $34,627. would .reduce the General Fund Budget ENVIRONMENTAL ASSESSMENT This program is not a project as defined by the California Environmental Quality Act and is ¯ not subject to CEQA requirements: Related CMRs: 250:97 CMR:277:97 Page 3 ol’ 4 PREPARED BY: Shannon Gaffney, Senior Financial Analyst DEPARTMENT HEAD APPROVAL: Harrison Assistant City Manager, Acting Director Administrative Services CITY MANAGER APPROVAL: CC: n/a Paul Thiltgen, DireCtor " Community Services ~)p, artment CMR:277:97 Page TO: City BUDGET 1997-98 City of Palo Alto Manager’s Report HONORABLE CITY COUNCIL FROM:CITY MANAGER DEPARTMENT: Community Services ATTENTION: FINANCE COMMITTEE DATE:MAY 21, 1997 CMR: 250:97 SUBJECT:1997-98 Human Services Resource Allocation Process (HSRAP) Funding Recommendations IREQUEST~ This informational report transmits staff’s recommendations, which provides additional information on the Human Services allocation program contained in the City Manager’s 1997-98 proposed budget. .RECOMMENDATIONS Staffrequests that the Finance Committee recommend approval to Council the. following: 1.That recommendexi funding allocations (Attachment One), be included in the 1997- 98 Human Services contract program; and 2.That Human Services contracts, and any other necessary documents concerning the " contracts, be authorized and executed, by the City Manager, or her.designee. POLICY IMPLICATIONS This report does not recommend any changes to existing City policies. EX CUTrv’E SVMMA Y " Staff received twenty-three proposals requesting a total allocation of $1,327,324 (Attachment Two). Council policy, enacted in 1993, limits available funds to $1,024,888. This amount includes a 2.6 p~rcent Cost of Living Adjustment (COLA) over the 1996/97 allocation of $998,916. Staff recommended eighteen agencies for funding, .and seventeen agencies are recommended for a 2.6 percent COLA. One agency (PAAIRS), is recommended for higher than the COLA at $6;375. New programs and five agencies were not recommended for funding. ClVIR:250:97 Page 1 of 6 The following table highlights staff’s recommendation by eight human service subject areas. These subject areas generally describe the target group or services provided by each contractor. Table 1 SUBJECT AREA CONTRACTORS Youth Seniors. Homeless/Low Income Child Care Disability Mediation/Landlord/ Tenant Services Violence Against Women Family Support Adolescent Counseling Services (two programs) Social Advocates for Youth East Palo Alto YMCA Youth Community Service YWCA ( Teen Assault Prevention ) Senior Coordinating Council Second Harvest Food Bank La Comida de California American Red Cross (Homeless program) MayView Community Clinic Alliance for Community Care Palo Alto Community Child Care Community Association for Rehabilitation Peninsula Center for the Blind and Visually Impaired Peninsula Area Information & Referral Services YWCA (P.ape Crisis Center) Support Network for Battered Women American.Red Cross (Single Parent Services) CMR.:250:97 . Page 2 of 6 The chart below illustrates how the proposed HSRAP funding will be allocated among these eight human service subject areas: D istfibuLion o[Fu :ts DISCUSSION Of the twenty-three requests, four projects merit additional discussion: American Red Cross i~Single, P~ ’ With its January submittal, the American Red Cross applied for $13,000to continue operation of the Single Parent Services Program. At its March meeting, tlie Red Cross Board of Directors approved transfer of the Single Parent Services Program operation to the Family Service Agene3) Mid-Peninsula (FSAMP), effective July 1, 1997. Red Cross’s other Single Parent Services funding sources (providing more than $115,000) agreed to this program assumption by FSAMP. The City still supports the program for this year, to meet the process requirements and to facilitate this organizational change, FSAMP will subcontract with the Red.Cross, who will receive the funding from the City and pass it through. All parties understand that FSAMP will submit a contract proposal if it is interested in continuing to operate the Single Parent Services Program beyond the 1997-98 fiscal year. CM1~:250:97 Page 3 of 6 , La Comida de California, Inc, Due to the County of Santa Clara Social Services Agency reducing La Comida’s funding support by $17,342 in mid-fiscal year, Council approved staff’s recommendation to transfer an unused appropriation of $10,000 from a CDBG contract with Innovative Housing to La Comida in March 1997 (CMP~180:97). This support allowed La Comida to continue its previous level of service. In subsequent discussions with Santa Clara County officials, the City was asked to incrementally increase La Comida’s City provided funding over the next three years and share funding support equally with the County thereafter. The County asked the City to provide a 45.5 percent increase to $8,944 for FY 1997-98. In order to support this program for the coming year, staffrecommends provision of a 2.6 percent COLA increase to $6,307, out of the HSP~P funding, with the City providing an additional $2,637 as a one-time only contribution from the General Fund. City staff has encouraged the La Comida Board to review alternative options for providing senior nutrition service in future years and discussions with related nonprofit agencies have already begun. o Peninsula Area Information & Referral Agency (PAAIRS) PAAIRS currently provides two major functions in the community: 1) general human service information and referral, and 2) community mediation and landlord/tenant ombudsman ship. The agency has straggled to continue operation. When the former executive director left the agency in early summer of 1996, the Board opted not to fill the position, leaving two people to provide service, a Mediation Specialist for thirty-five hours per week and one Information and Referral Specialist for twenty-five hours per week. Despite the salary savings thought possible with the Executive Director position vacant, PAA.IR~ has been on the brink of financial collapse during the current fiscal year. A resolution received from its Board in mid-December asked that the operation be dosed, and the contract with the City be declared null and void2 After discussions between City staff and Board members, the resolution was rescinded for the remainder of thefiscal year. PAAIRS submitted a funding request of $179,191 ($91,682 for Information and Referral and $87,509 for Mediation), which was four times the eun’ent funding level of $47,858 ($23,929 for each program), As this request was far beyond the resources available through the HSRAP process, staff viewed the situation with significant concern. These concerns included: a) evidence of a lack of leadership in the organization; b) absence of any fund development; c) PAAIRS has only a limited plan to address any concerns or to stabilize as an organization; and d) lack of financial resources. CIvlK:250:97 Page 4 of 6 Information and Referral Component: The PAAIRS library file was so out-of-date that the City’s Director of Libraries pulled the file from the library system. In addition, it was determined that the 1995-96 Information and Referral Directory (an important organization project) was not published in adequate supply and not delivered in a timely manner to the community. Over the years, other agencies have begun providing community information and referral services, thus, these needs may be met through other sources including: United Way of Santa Clara County, Community Information Program (CIP) of the Peninsula Library System (in San Mateo), Palo Alto Community Child Care, Senior Coordinating Council, Family Service Agency Mid-Peninsula, Community Association for Rehabilitation, Adolescent Counseling Services, and the Palo Alto Medical Foundation. Finally, providing the funding needed to bolster the organization would require taking funding away from other direct service nonprofits. Based on all of these issues, staff is recommending that this portion of the PAAIRS proposal not be funded. The Mediation Component: On the other hand, PAAIRS has provided a good mediation program over the years, with City funding of $23,929 funding level. Documentation shows requests for services have increased primarily due to the rental market pricing crunch, and it .is clear that more support needs to be given to the program. At the same time, the City of Mountain View, a funding partner that provided $75,000 in the current year, is recommending a $5,000 increase for the next fiscal year and has asked for similar support from Palo Alto..Considering the escalating community needs, staff recommends funding in the. amount of $54,233, more than doubling the current funding. Mountain View is satisfied with the City of Palo Alto’s recommendation to increase the mediationfunding from $23,929 to $54,233. Previously, City funding provided one person for thirty-five hours,weekly to manage allaspeets of the Mediation Program. This recommendation will add a twenty-hour per week clerical staffposition, and raise s .taffsalary levels to be equitable with Mountain View staffwho share the otiiee operation. While staffis recommending two-thirds of what the City of Mountain View pays for this shared program, this amount will appreciably improve the Mediation Program for the upcomingyear, and will provide an opportunity to work with Mountain View and the PAAIRS Board to develop a long-term solution.. FISCAL IIVIPAC~T The HSRAP funding recommendations will provide $1,024,888 to nineteen programs, representing a 2.6 percent increase in the Office of Human Services Contract budget. This amount is included in the Community Services Department proposed budget for fiscal year 1997-98. ¢MK:250:97 Page 5 of 6 ENVIRONMENTAL ASSESSMENT This program is not a project as defined by the California Environmental Quality Act and is not subject to CEQA requirements. ATTACHMENTS Attachment One:HSRAP 1997-98 Agency Request/Staff Recommendation List Attachment Two:Proposal Summary Sheets. PREPARED BY:David F. Martin, Administrator of Human Services DEPARTMENT HEAD REVIEW: CITY MANAGER APPROVAL: ee:Human Relations Commission All Applicant Agencies PAUL THILTGEN Director of Community Services ClVlR:250:97 Page 6 of 6 >. m 0 m m r ATTACHMENT 2 A TTA CttMENT ~B CITY OF PALO ALTO OFFICE OF ]t-OMA~ SERVICES PROYECTS~Y SHEET 1997-1998 Adolescent Counseling Services (ACS) 4000 Middlefield Road, FH, Palo Alto, CA 94303 ¯ PROJECTTITI~, Community Counseling P~ogram 1996-1997 FUNDING FROM CITY $ 18 ~ 5 9 8 AMOIJNT OF GENERAL FUND I{EQUEST, $ 2 2,0 8 2 City of Palo Alto " Office of Human Services (415) 329-2375 Attachment B PROJECT SUMMARY SHEET 1. Project Summary Adolescent Counseling Services is requesting $221082 to fund the Community Counseling Program at Gunn High School and Palo Alto High School. During the 1997- 98 school year,the program will provide services to Palo Alto Unified School District students in grades 9 through 12, and members of their families. The two Counselors will each work 20 hours per week on each campus during the school year. They will providedirect services, oversight of other human service programs, and referrals into the community. 2. Budget Narrative ¯ Support from the City of Palo Alto will cover the salaries of the two licefisedmental health professionals who, as the Community Counselors, will administer the program. 3. Clientele Served During the 1997-98 academic year, we will provide direct services-to 300 Students and will provide referrals for an additional 25 students. Because we will see family members in addition to students, the age range is between 5-65. However, the majority of clients served fall between 13-18. 4. Community Need More than 2,700 students attend Gurm High School and Palo Alto High School. Wh!le s.ome student, thrive on these campuses, taking advantage of excellent social andacaaemle opportunmes, others do no fair so well. The pressure to succeed academically can be excruciating. Social pressures can lead to a range of self-destructive behaviors such as sex.ua.! promiscuity and experimentation with drugs.and alcohol, alcohol. Students whoare emmc minorities often face additional stresses as they try to straddle the traditions and values of home with those found in the "dominant" culture. Moreover, as adolescents, all students face developmental changes that can add to this equation. All these.is~;ues combine to make each campus a dynamic place where it canbe a struggle to fit in and to succeed amidst competing pressures. The Community Counselor Program tries to address these, issues by providing resources and direct services to students and their families. 5. Additional Comments The increase over last year is based on a 2.6% COLA and $3,000 additional benefits and salary. To fill the Community Counselor position with a licensed person with adequate experience, we needed to offer.a higher salary. A TTA CHMENT :B CITY OF PALO ALTO OFFICE 01~ ~ SERVICES PROJECTSUM3rlARY StIEET 1997-1998 ¯ AGENCY Adolescent Counseling Services (ACS) 4000 Middlefield Road, FH, Palo Alto,ADDRESS ..CA 94303 (415)¢24-0852 COI’NrrACT PERSON S~Je Bar~’hurs~. DATE January 13~ 1997 PROJECT TITLE On-CamPus Counseling ProgrBm 1996-1997 ]qINDING FROM cTrY ~B __ City 6f Palo Alto Office of Human Services (415) 3292375 Attachment PROJECT SUMMARY SHEET 1. Project Sununary Adolescent Counseling Services is requesting $46,096 to partially fund our On- Campus Counseling Program. During the 1997-98 school year, the program will provide services to Palo Alto Unified School District students in grades 6 through 12, and members of their.families. The 12,14 counseling interns who will be placed on the campuses will each donate approximately 20 hours of work per week to the program. ACS will provide counseling services to at least 550 students and family members by ’ conducting 1,750 or more individual or family counseling sessions and 200 or more group counseling sessions. 2. Budget Narrative Support from the City of Palo Alto will cover part of the salaries of the three licensed mental health professionals who administer the program, our Latino Outreach Counselor; and a portion of the cost of agency administrative support. -- " 3. Clientele Served We will reach approximately 550 students and their family members during fiscal year 1997,98. Because we see family members in addition to students, the age range is between 5-65. However, the majority of clients served fall between 11-18. Based on statistics from fiscal year 1995-96, the ethnic breakdown of clients seen is as follows: 63%. white; 15% Latino; 7%.Asian/Pacific Islander; 10% African-American; 1% Native American; and 4 % other/including mixed race. 4. Community Need . Over the past four years, the On-Campus Counseling Program has counseled 2,590 stuaents and family members. The fact that we are providing direct counseling services to these numbers of students and family.members is a strong indication of client and community need. In addition, the Health Survey conducted among Palo Alto teens in the fall of 1993, indicateda variety o.f serious problems, including high stress levels and early onset of.sexual activity and use of drugs and alcohol. Moreover, statistics colleeted by the On-Campus Counseling indicate that ethnic minorities on campus need our services. We know, for example, that 5 % of high school and middle school students in the district are Latino. However, 15 % of those s~n in the ACS On-Campus Program are Latino. These youngsters are being referred to the program at almost three times the rate they axe represented in the district. Additional Comments Our request for funding of the Community Counseling Program at Gunn High School and Pale Alto High School is addressed in a separate application. A TTA CttMENT.B cr~ O~ ~PALO ALTO OFFICE OF ~OMAN SERVICES PROJECI SUMMAI~Y SHEET 1997.199S AGENCY ADDRESS ALLIANCE For Community Care 206 California Ave., Palo.Alto, CA 94306 PHONE (415) 617 8340 CONTACT PERSON ,. ~.:i~ Korol DATE ....January 10; !997 TITLE__Services for Homeless -C~___~ of Palo AZt:o 1996-1997 ~q]NDINGI~ROM CITY . $ 6,798.00~ ¯ AMOI!NT O~ GENERAL]Y0ND REQUEST $II.000.00 City of Palo Alto Office of Human Services (415") 329-237S 1..Project Summary: This project provides outreach and linkage services to residents of Pale Alto who are homeless and have mental illness. The goal of the program is to .reach out and help people obtain counseling, housing, benefits, and employment from existing community resources. Staff may support individuals until they begin this process or as needed to insure stability once other community resources are in place. We staff sites where the target population already congregates for other reasons. Any member .of the community can initiate a referral for services. 2. Budget Narrative: Use of requested funds. Funds requested when combined with Another Way funds, City of Mountain View funds, and our own charitable fund .raising efforts allow us .to hire a half time staff person, provide training and supervision, office, telephone and supplies. Approximately 10 hours a week of this staff person’s time is allocated to Pale Alto. 3. Clientele Served:. Describe Client Population We target our services to adults who are homeless and have mental, illness. We make contact with approximately 60 individuals, 45 of whom will have unmetmental health needs. We plan to support, follow, and refer st least 23 people for services. The .population is all low or very low income. It is ethnically .diverse. The nature of the disability is such that at times the person may not be aware they have a problem and/or deny the need for services. It may we difficult to interview and/or apply for benefits, housing, or employment due to thought disorders or severe mood disturbances. Community Need: Summary of Hood Met by Project "Approximately one third of people, who archomeless fit our target population. The existing community resources" to assist with counseling, benefits, housing and jobs arc minimal. Access is a problem due to lack of information, follow through, restrictive and/or confusing application procedures, transportation, stigma, and a host of other complex variables. Suppo.rt from our HomelessOutreach Counselor can help with barriers to a person-receiving and accepting assistance. Additional Comments: We have appreciated the support from Pale Alto in helping us develop this unique, vital community service. Staff for this project will remain based in our Pale Alto offices providing the same services Miramonte provided prior to our merger 1/1/97. Alliance for Community Care has a commitment to continue to provide and grow services in the north Santa Clara county region. A TTA CHMENT B CITY OF. PALO ALTO OFFICE OF BTIMAN.SERVICES PROJECTSUMMARY SHEET 1997-1995 AGENCY American Red Cross, Palo Alto Area Chapter 4.00 Mitchell Lane, Palo Alto, CA .94301 ¯ADDRESS PHONE 415/688-0415 CONTA~rPERSON Alan Ball DATE" January i0, 1997 PRO~ECTTITLE Homeless Preventi6n Program |99~1’997 FUNDING FROM CIT~ "$9, 792.00 AMOUNT OF GENERAL Ft~D REQUEST City of Palo Alto or~c~ of Human Servlces (415) 3292375 I.Proje¢¢ Summary: We arc socking funding to maintain our rental assistance program. This program will help fandlies stabilize in pcnTument housing and he!p break the cycle of crisis and homelessness.. The premise of the program is simple: it is hr more cost effective, both in terms of dollars and human lives; to stabilize people in permanent homing, to hdp families remain intact in their homes, than it is for them to face evlctioa, to locate shelter space, and to accumulate sufficient funds for rdocation (rcn~ deposits, fL,’St and last month’s rent, utility deposits, etc.). We are re.questhg $13,000 to provi& these sen’vicesto prevent homelessness in Pale Alto. Butlget Narrative: Briefly describe how the requested funds will be used. Funding will be used to support sala.,’y and benefits of one full time and one part time bilingual caseworker. Clientele Served: Please descn’be your client population including number served, age,, ethnic!ty, and other special ©haractrristi~. 59 low income Pale Alto near homeless families will recdv¢ financial assistance and/or couusding to maintain pe.rmanent housing. (We anticipate approximately 38 families v,~ll rcceiv~ rental assis .tance ~ad 21 will reocive motel assistance during their transition to permanent housing). Our caseworkers can of~ help a family prevent minor problems from escalating into a crisis. They oPa:a ~gotiat~ with landlords or help set up payment plans with tcl~hone or utility companies. Learning how to priodtiz~ payment ofbills, how to stretch their funds by participating in free clothing and food programs, and knowing that someo~ is there for emotional support helps families &velop a more stable lifestyle. Caseworkers meet with a eliot for an average of 4 oue hour sessious over the course of several days to wee, ks. A Spanish speaking ca.scworker is available to ensure that lmguago is no¢. a barrier to ~ceiviag sea, ice. Flyers and other outreach materials ~r= also available in Spanish. A TTA CHMENT B CITY OF PA~ ALTO OFFICE OF HUMAN SERVICES PROJECT S~Y SHEET 1997-1998 AGENCY American Red Cross~ Palo Alto Area Chanter Alan Ball I0, 1997 PRO/ECTTITLE Single Parent Services Program 1996-1997 FUNDING FROM CTIT $11,746 AMOiINT OF G£NERAL HrND I~QUEST $13,000 City of Palo Alto Project Summ=ry; The Palo AJto Ar~ Am~czn P,~ Cross Single Parent Scrvic~ program provides consist~n~, int~siw coun.~ling a: support services to single parents and their famili~. The .~-vice.s arc de.sign~ to increase family stability, prevent child abu.~ neglect, and help single pan:hiS out of crifis so that they may fulfill a morc productive role in the community and workplace. 2.Budget Narrative: Briefly describe howthe requested funds will be used. The funds will b¢ used primarily to support the stal$ofour Single Parent Services program. With ongoing rcducfiom from the United Way (60% in the past five years) and flat funding from oth~ fundcrs, wc an: seeking r~our~s to maintain our Single Parent ~’r’vices Manager position as well as.our clinioal supervision, Without these two positions, our Single Parrnt Services program would no~ hav¢ paid staff’to manage its overall operation nor would ou~ MFCC int~’m and traince.s rec.eivc th, required hours of supervision The program provides ne~d~ md valuable services to single par~n~ and their childrrn and it is c mission.to provide prevention and intcrwntion of clfild ~bu.sc and 3.Clientele Served: Please d~scn’be your cllent.population including number served, age, cthnic!ty, and other special chua~edsfica. Last year, we smag1169 parers and childrm. Of that total, 15% of our di~nts were under 5 years old, 3 ! % wcr~ ages 120 1% w~’m ages 13-17, wcr¢ Hispanic, 2% wcr¢ Asian & Pacific IslaMcr, and 7% wcr¢ Africaa.Amcrioan. These numbers re.floor lients ~.vcd by individual and/or support gn~ oun~llag. An additiom1549 people ~iv~l information and re, fctral and 476 people r~iv~ our ~10~ the "Nurturing full narr~v~. A TTA CHMENT.B CITY OF PALO ALTO OFFICE OF E[’UI’vIAN SERVICES PROJECTSUMMARY SttEET 1997-1998 AGENCY ADDI%ESS CONTACT PERSON DATE PROJECT TITLE Community Association for Rehabilitation, Inc. (C,A.K.) 525 E. Charleston Road, ~alo Alto, CA 94306 Steele ¯ January 9, 1997 Support: $28,00~ AMOUNT OF GENERAL ]~Uh~D REQI!EST_ $28,568 Ci.ty of l~alo Alto ¯ Office of ~uman Sere’ices (415) 3294375 Please only use the.space provided on this page. Pr~ect Summary: .C.A.R. requests $28,568 from the.City of Palo Alto’s General Fund to support two of C.A.R.~s nine-servlces: $19,712 to assist the C.A.R. Betty Wright Swim Center in providing aquatic services to persons with disabilities and $B,856 to provide supportfor the Community Education-Program. Budget ~arrative: Briefly describe how the requested funds will be used, Funding will be used to subsidize a portion of the operational costs associated with the C.A.R. Betty Wright Swim Center.and the Community Education Program. Clientele Served: Please describe your client population including number served, age, ethnichy, and Otherspecialcharactefistics. The Betty Wright Swim Center serves approximafely 1,200 persons with development and other disabilities each year. Swimmers range in age from 3 months to90+ years and represent a wide range of enhnlcltles. An estimated 56~.of swimmers h a low, or very low, income. More than 46~ of swimmers llve in Palo Alto. The Community Education Program provides education about dlsabilitie~to approxl. merely ~,200 persons in the comm~nlty through touts, presentations, newsletters, videos and other.~ducatlonal tools. . , .4.CommUnity ~Need: Please sumrnafize lhe commu~ty need met by your pro~ect. The C.A.R. Beery Nrlght Swim Center is the only ~wlm fac~llry between San ~ranci~ and San Jose which is completely accessible, maintains a water temperature of 90’ is available for use. by any person with a physlclan~s referral, and which guaran~ individual attention to any person that requires it. "" One of the cornerstones of C.A.E.’s mission is that people with developmental di~ billties can and deserve to be integrated into the community to the greatest exn( posslble. We havealways been convinced that a. public that is well informed abo~ people who are different will more readilyaccept them as neighbors,classmates, co-workers and friends. Additional Comments: In the space rem~ni~g, please higMight any pertinent information you ~el would be h~pful in evaluating your request. C.A.R. is proud of its long association with the City of P~lo Alto and feels strongly that the services we provide hontribute to making Palo Alto the model community that so many others seek to emulate. Welcoming citizens of all ages, ethnicities, and abilities, we strive to support ehe Ci~y’in its stated goals of offering opportunities ~o a broadly, diverse population. A TTA CHMENT B CITY.OF PALO ALTO OFFICE OF HUMAN SERVICES PROJECT SUMMARY SHEET 1997-98. AGENCY ADDRESS PHONE CONTACT PERSON PROJECT TITLE """ 1996-1997 FUNDING FROM CITY ._Q_ AMOUNT OF GENERAL FUND REQUEST. ¯/ ’in View ~d I~AI~ City of Palo Alto ¯ Office of Human Services (415) 329-237S Please only use the space provided on this page. Project Summary: Community Services Agency is seeking a $17,000 grant to fund the Community Consortium Project’s case management and other direct service costs related to meeting the needs of the at-risk Alta Vista High School’s Palo Alto students. The Community Consortium Project is designed to serve as an adjunct program to meet the emotional, social, and physical needs of these vulnerable and high-risk students and their families. Budget Narrative: Briefly describe how the requested fimds will be used. The requested $17,000 in general funds will help cover the costs of direct case management, counseling and supervisory costs of this project for ihe estimated number of Palo Altoat-risk youth who wil! benefit from the services of this project. Other ancillary costs will be covered by other fund raising aeti~ties. Clientele Served: Please describe your client populatiol~ b~ch~ding tmmber served, age, ethnicity, and other special characteristics. Client Population: 40 to 70 Palo Alto teenagers sent to Alta Vista High School because of’behavior and truancy problems. Client Characteristics: These young adults generally are several years behind in basic reading, math, and writing skills, and suffer from a crippling lack ofself- esteem. Approximately 50 to 60 p.ercent ofthese students are low income, 30 percent are Affi.’can-Americar~, 30 percent axe Hispanic, and 5 percent are Asian.. Community Need: Please ~¢mmarize the ¢ornm~m~O," need met by--project. A high percentage of teenagers from low income" and minority families, in .particular, have been caught in the anguish of broken homes, abuse, neglect, and drug and alcohol problems. The school’has become the perfect arena for acting out their anger and frustration. As a result, gang participation, anti-social behavior, truancy, and teen pregnancy have become ways they can lash out at themselves and a world they can’t control, ibis project seeks to coordinate available community resources at Alta Vista High School to help these young adults address their problems. Additional Comments: In the space remaining, please highlight m~ perlinent il~ormatio~ you feel would be helpfid ~ evaluating ~r T~s request, if grated, ~ll allow the project to continue to assist these at-~sk young adultst~ough the intensive use of Case Management and the coordinated and se~ces oft~s vitally concerned community. A pilot project is already place util~ng mentors and tuto~ ~om the co~orate world and experienced counselors ~om the Community Health Awareness Council. A TTA CH’MENT , i CITY OF I~ALO ALTO . ! PROYECT S~Y ! 1997-199,8 AGENCY Kitty Petty ADD/LD Insti’tute ADDRESS 410 Sheridan Ave:, #339, Pa]o.~]to, CA".94306~2020 ~HONE CONTACTI’EP, SON . Kitty petty.. ., DecdmBee 30, lgg~ ""DATE’s_ ~,¯. "’. -. ~RO/ECTTI~, Education and Referral Services[ to PeoOle 1996-1997~ING~I{ONI~ None : city of Palo Alto Office of Haman Se~vlces Please.only.use the space provided on thls page. Project Summary: Diagnosis of children and adults with Attention, Deficit Disorders (ADD) and Learning Disabilities (LD) is.increasing, thus also increasing is the need for parents, teachers, health-care providers, day=care.givers,law enforcement and. judicial personnel, and public education and assistance in learning about these neurobiological, .physical~ genetic and chronic syndromes. To meet this criticalneed, development of a mdlti-sensory, skate-of-the-art lending library address- ing etiology, diagnosis, treatment and remediation needs to be available to families in our community to offset the stress and frustration experienced by everyone dealing with these invisable handicaps among 25%.of our population. KPI also provides referrals to ADD and LD specialists, i.e. private day and residential schools, physicians, therapists, tutors, and disability attorneys. .~udgetNarrative: Bfi¢flydescdbe how’therequcstedfuadswillbe used. The requested funds will be used to purchase books, audio and .video tapes for children, adolescents, adults, parents, and educators which provide the latest research findings, management, techniques, educational methods, and coping strat- egies. Funds Will also be budgeted to provide educational materials to school/col administrators and teachers at ADD/LD inservice programs, at monthly speakers meetings ~or teens and adults, an~ when speaking-to professional a~Td ~ervice organizations, hospitals, churches, shelters, therapists and care-givers. Clientele Served: Please descdbeyourdient.popul~ionin~udingnumberserv~d, ag~ ethni~ty, and otherspe~aleharaetefistios, i " KPI’s clients consist of all ages and ethnicities, who reside in primarilythe South Bay Peninsula: Stanfdrd students, executives and.people in business or self- emp}oyed, educators, unemployed adults, scientists, single parehts with at-risk children, teens, medical professionals, etc. Our "The ADDventurer" semimonthly newsletter has a circulation of over 5,000, with 800 living in Pale Alto-or East .Pale Alto. We get referrals from crisis centers, professional associations, paten ~roups, colleges & universities, ~eople who are homeless and suicidal, and seeking help from all over the.U.S., Australia, Canada,’Mexico, ~apan, England, and N~rway They are provided with hope and encouragement, and mailed additional:information. about meetingsand conferences. ’Communitybl~ed:9leasesummadzeth~ commu~tyn~’ed’mctbyyourprojcet. Few publiclibraries have current books available on ADD or LD. Several years.ago materials were donated to Mitchel Park Libraryand to the Health Library at Stanfo Shopping Center. We ha~e a resale licenseto sell books and.tapes, but low ihcome and welfare families cannot afford to b~y ~hem. Hundreds of reprinted articles ar given to parents and adults who atte,n~., our meetings. ADp and LD are very comnon, ~but misunderstood disabilities; the h~ghest.percentage of all handicapped people are the learning disabled and ADD - 53~.; 35g of ADD/LD students drop out of high school, twice the rate of other students. Education is one of the first lines of defense against becoming involved in crime,, which happens.to 50% of teens with ADD 20~ of students, 25g of the ~orkforce, 60% on welfare, and B0% incarcerated have A Additional Comments:Inthespaeerem~gg, ple, as~highlightanyp~ia~nt|nformation you feelwould be helpfulin valuatingyourrequ st. From 85~ to 90% of children with ADD/LD are in Special Educ2 programs for basic deficits in language and reading (Dyslexi.a), 65g of children in runaway shelters and up to 60%of adolescents in substance abuse treatment have ADD or LD. Our youth, would be better served if they were diverted from juvenile camps for minor offenses to clinics for appropriate ADD/LD treatment’by doc~ors who have been educated about ADD/LD. Paradoxically, 50% of those ~th gifted intellect are LD, and we need to learn how to teach them using the methods by which they learn best. Recently reported bythe National Insfitutes of Health, 50 million are ADD/LD~ We can’t allow them to fall into the cracks’( , A TTA CHMENT.B. : ~ 01 PALO ALTO OFFICE OI~ ~ SERVICES PRO~CT.S[J]VIMA~Y SHEET 1997-1998 ¯ 1996-1997 FUITDING ~’I~OM C1T~ AMO~ OF GEHER/~ FUND ’.C:it~ o~" Palo Alto (415) 329-2375 Please only use the space provided on this page. 1. Project Summary: Five lunches each weekday are cooked and served in I La Comi~a DiningRoom in the Senior Center to approximately 130 persons 60 or older. Holiday meals attract as many as 300 guests. La Comida cc tracts with the Couuty of Santa Clara to provide this service which is ~ by fede.ral, state, county, city and participant" dollars. Dietary and management evaluation is provided by the County. All federal funding cc through the Council on Aging which in. turn contracts with the.County De~ of Social Services to provide meals to 27 sites in this county. 2. Bu~lget Narrative: Briefly describehow the requested funds v~ll be used. In the past city funds have supplemented the food budget for approximate18 meals per day. Because ~h~ county c.ut the budget 13% across the boaz we will use the fuhds first to supplement the food budget, then the star costs, insurance and pest control line items. ~AB La Comida is able to develop( other funding .sources, we will rely7 less on the city, but at t date there is no indication:, from th.e county what funds they will provi for the 1997-1998 budget -- 3. ~ Clientele Served: Please describe your client population including number se~ed, age, ethnicity, and other special characteristics. . ¯ - Participants are 60 years or older. Daily attendance is ~30. All. ethni groups ~a~e represented. Approximately 85% live in Pale Alto with the balance~ing from East Pale Alto, Menlo Park, Redwood City "and Mountain View. Handicapped guests .come by van daily. Between #50 and 500 person are registered with La Comida in amy given year. About ~0% of the gues come on a d~ily basis~ Others come once or twice a week~.. ¯ 4. Community ~eed: Please summary." e the ~u~ n~ met by~our pmj~. " . The need fo~ t~s s~ce was" doo~ented in the "~960s by the Oomm~ity Co~cil which evolved into the Senior Ooo~inating Co~cil. Subsequent federal ~ensus repo~s ~d s~ys by the BOO have ~f~ed the need forthe Nutrxtion ~o~.. The pro~ f~Is ~%hin the fields of ~terest of. the Office of H~ Se~ces, n~ely pro~s t~t suppo~~ the f~ily ~d seniors,. ~d_~o~de information ~d ~efe~al. se~ces- La Comidawas fo~ded ~n ~72 by Rot~ of P~o ’~to ~hen a s " tudy of se~or needsundertaken It was the first con~egate me~ site .in B~ta Cl~a Co~ty. In ~97~ the Older Americas Act prodded feder~ f~d~$ ~d at that the Cowry of ~$~ ~l~a .b~c~ the p~ime contractor for this semite you feel would b~ h~Ip~l ~ ,~uafing your ~u~t. Attendance is at m~im~. La Oomida ~eceived outst~d~ng reviews for it~ operation by the co~ty over the ye~s.P~ticip~ts e~ress the~ apprec: for the tasty meals, the decorations; pi~o music, attention from the st~ ~d friendship with one ~other. Loc~ service clubs provide f~ds for day meals, local resta~ts provide special dishes for l~ch; it is a venience for" seniors who t~e classes at the Senior Oen~er ~d w~t to for a tasty l~ch in a chee~ enviro~emt .A TTA CHMENT B CITY OF I~ALO ALTO OFFICE OF ~ SERVICES PRO~SUMMARY SHEET 1997.1998 AGENCY MayViewCommunity Health Center, Inc. ADDttESS 270 GrantAvenue, Palo Alto, CA 94306 PHONE (415) 327-1223 (Administration) (415) 327-8717 (Patient Line) CONTACT ~PERSON aoAnn Cabrera . ." 1/13/97 . I’RO.IECTTITLECommunity Health Care and Education for Low.In~ome and Homeless Residents ¯ .. , 1996-1997FUNDINGFROMCITY $8,629 City of Palo Alto Office of Human Services (415) 329-2375 Please only use the space provided on this page: 1.Project Summary: The overall goal of the program is to providehealth education, health management and primary care services to low-income and homeless Pale Alto residents on a broad range of health care issues. A health educator will be responsible for organizing outreach events, health education classes and in-clinic health education materials to carry out the education objectives of this proposal. Through the health educator position, we also plan to expand our collaborative efforts with other community organizations in order to work efficiently to achieve this primary goal and continue these services regardless of state and county cuts in funding to local community clinics. The telephone system improvements are necessary to meetaccess requirements, eligiblity verification requirements, and 24 hour call requirements for Medi-Cal Managed Care participatic Budget Narrative: Briefly describe how the requested funds will be used. The funds will go toward a full-time health educator position, equipment for a new phone systen and 125 direct clinic services for low-income and homeless Pale Alto residents.reimbursed at $8¢ each. Clientele Served: Please describe your client population including number served, age, ethnieity, and other special characteristics. In !:’Y 1995-96, Mayfield Community Clinic served 2020 unduplicated patients (of whom 318 we Pale Alto residents). Out of those patients served: 92% are Latino 75% are under the 100% federal poverty level 87% identify their primary language as Spanish 72% are female.. . 42% are under the age o1:17 Community Need: Please summarize the community need m~t by your project. . .R, ecent.ly: th.e need for an aggressive health education program for our patients has become eviden~nrough the lack of health knowledge and the immediate respons~ from the community reg .a~lingour newly formed health education program. Itwas estimated that an average of 81% of the patients need information about STDs, HIV/AIDSand family planning methods and an average o’. 76% need information or referrals for basic needs such as food, shelter (emergency rent) and clothing. Education about and increased understanding of the U.S., its culture and systems is needed by an average ot"77% of the patients. ,T,,hrough our existing health education program weare able to provide some of these needs. Hov~ever, in order to expand.this program, collaborate with other community services and continue the program through the next fiscal year, additional funding must be obtained to support it. Additional Comments: In the space remaining, please highlight any pertinent information you feel would be helpful in evaluating your request. During this time of managed ears and welfare reform, community clinics are expecting county an~ state cut-backs for funding. It is up to the local city governments to show the importance of these clinics in order to make a case for their continued financial support. Collaborative efforts are also essential in these times of limited funding and resources to creating and maintaining these crucial connections with other agencies serving the same low income population. A TTA CHMENT ~B AGENCY PALO ALTO ~ cRrnn CA~, CONTACT PERSON ~a0 DUI"I~,., ." DATE 01/13/97 City o[ Palo Alto ¯ Ot’fice of" Human Services (415) 3Z9-~375 Cubb~rl~ Community Cer~ Palo Aim, CA 94303 415.3.~9.2418 415.856.87"~ Fax Please 1. 2, only use the space provided on this page: Project Summary: Pale Alto Community Child Care is requesting to continue administering, in a cost effective man_..mer, the City of Pale Alto Child Care Subsidy and Outreach Program for families living and/or working in Pale Alto. The subsidy program subsidizes child care for low and very low income ’ families living in Pale Altoor qualified families participating in the Voluntary Transfer J~rogram through PAUSD. The outreach program goal is to improve the quality of child ear~ id I~alo Alto by providing r~ourc~ to the provider community mad parents. These resource, availabl~ to all providers in Pale Alto, include staff trainings and parenting cbss~, curriculum and equipment lending library. Budget Narrative: Briefly describe ho.w the requested funds will be used. PACCC requests $’291,364 for direct subsidy funds benefiting low income families attending any NAEYC accredited child ea~ center in the Affiliate Prognun. Additionally, $80,785 is requested to admini~r the Subsidy and Outreach Programs. " " Clientele Served: Please describe your client population including number served, age, ethnicity, and other.special eharact©ristics. The Ou~mch Program is designed to serve any family living or working in Pale Alto who is_in need of child ~ msoure~, The Subsidy Program is d~sign~l to b~tefit low income families living in Pale Alto or low income families who m’~ parti~ting in the Voluntm-y Transfer Program. The ~nti~ community benefits indive~ly from the provider outreach. StaffW~ining opportunities and the resource and equipment lending library ~ available and have ~ used by many child care providers in the community Community Need: Please summarize the connnunity need met by your project. In the 1996-97 fiscal year the subsidy program w’fll ~ ~’ve approximately 60 low income families in Pale Alto. "rbe Outreach Ccordiaator will also.be able to ~ssist approximately 15 other low income families in fmding other forms of subs|dized e~re for their children.. Cuim~ ntly th.e~ m~ 24 children on the subsidy wait list. Through the work being done by the Family Resource Center Task Force and information gathered from parents served directly by PACCC, it is appanmt that parents need to have ac~s to a wide range of optio.ns for child rare and related sm~vices which meet their individual family’s Additional Comments: In the space remaining, please highlight any pertinent information you feel would be he!pful in evaluating your request. In order to better meet the needs of families in Pale Alto. PACCC l~mpqs~ a mor~ coordinated approach to Community Outreach Resource and Referral. PACCC cuffently provides information and works closely with a number of o.rganizatio~ in our.community. We have ongoing collaborative efforts with PAAIRS, Children’s Health Councill the Family Resource C~nter at the Jewish Community Center and Four C’s of Santa Clara and San Matco Counties. 1997-199~ ,AI[D~F.,SS , 3990. vent.urn cou=t (4].5) 856-4062 CO1TEACT PERSON D~ ~anuary 13 t 19~6-I~97 FUNDING FROM City of Palo Alto O[fice or Human Services (415) 32:9-2375 only use the space provided on this page. Project Summary: PAAIRS human services information and referral program will maintain and make accessible a clearinghouse of human service information and services in order to improve the quality of life of Pale Alto residents in an increasingly time pressm~ society. PAAIRS will maintain updated information and referral materials; provide information and referral assistance to the public; staff a walk-in resource center, .develop on-line resource and referral; publish a quarterly newsletter; staff an after hours crisis phone line; and disserninat¢ information materials to community groups. o Budget Narrative: Briefly describe how the requested funds will be used. $77,732 will be used for staff costs. Staffwill be reponsible for updating and maintaining a database, technical consulting to other agencies, coordinating outre~h to community groups and developing and disseminating information and refen’al materials to the community. Extended hours of operation at the resource center will also be scheduled. $13,950 will cover the cost of materials and supplies necessary to accomplish the information and refen~al goal~. Clientele Served: Please describe your client population including number served, age, ethnicity, and other special characteristics. The potential client population consists of all people or families living or working in Pale Alto. It is estimated that the program-will x~ond to a minimum of 3,000 telephone, e-mail mqu~s and walk-in requests. (The actual number of walk-in ~cluests will be dependent on location for the center.) Community Need:. Please s~ the community need met by your project. The need for a central resource center and ae~’ble resources ~ been conveyed through two major studies in Pale-Alto. By surveyiagprivate citizens and through the focus groups conducted by the Family Resource Center Task Force, it was conclude~l.that accessible information and a central location to dia~n~ated that information is needed to better serve our community. Additional Comments: In the space nmmlning, pl~me highlight any pertinent information you feel would be helpful in evaluating yo~ x~lue~ We intend to collaborate with the P.A. Library staff and PACCC’s child care Outreach Program to develop a user friendly database that is easily accessible to the public. The success of this program is dependent upon collaborating with existing agencies and programs to maximize the use ofalready existing resources and make access for the public easier. .. CITY OF PALO ALTO. OFFICE OF ~’SERVICES PROJECT SUMMARY SHEET 1997-1998 Peninsula Area Information and Referral SerVice (PAAIRS) ADDRESS 3 s 9 o (415} PHONE Ventura Court 856-4062 c0~rACT PERSON Liza ~ullan DAT~ January PRO/ECTTITLE 13 , " 1997 ¯19961997 FUNDING FROM CITY $23,929.0 o AMOUNT OF GENERAL FUND REQEEST ....,.$.87 ;509.’0o city of Palo Alto Office of Human Services (415) 329-2375 Please only use the space provided on thLs page. Project Summary: The P.A. Mediation Program proposes to build on e.xigdng services and offer;, (1) a central clearinghouse for information and counseling on tenant/landlord, neighborhood, consumer and workplace issues (2) a central resource for conciliation and face-to-face mediation services, 0) a service linkage point for clients in complex situations. PAAIRS also proposes the creation of a central location where people can go to find out more about communication and community building skills and resources as well as research landlord/tenant, neighborhood, andother information specific to their own situations. PAAIRS has identified several areas of service that would benefit from the proposed staffing which includes: a coordinated outreach program, additional tenant/landlord conciliation and casework services and staff to support the consumer and person-to- person mediations now being requested.. Budget Narrative: Briefly describe how the requested funds will b¢ used. $73,559 is requestexl for salaries which more acctrately reflects stuffing needs for the mediation program. $13,950 is requested for other program expenses including the development and dissemination of informational materials, and Ul~tating resource materials. Cfientele Served: Please describe your cfient population including number served, age, ethnicity, and other special characteristics. The Mediation Program serves approximately 2,500 clients per year, representing a cross section of the Pain Alto ¯ Community. Clients are adults ranging in age from 18 to 85 years of age and fi-om all ethnic backgrounds. Recently, we have experienced an increase in Chinese and Russian speaking clients, A substantial number of callers require extra assistance due to issues with language and familiarity with euitural practices. The mediation pmlFam also serves disabled and homeless clientde. Community Need: Please stanmafize the community need met by your project. The rental housing shortage and the escalating rents in Palo Alto refle~t problems that are regional in nature, but Palo alto ~idents have ~ parti~uiarly impacJ~d due to the high level of demand genera~d by many newcomers u~king horsing in this highly desirable area. Requests for intervention have increased significantly over the last year. Many callers requesting Neighborhood counseling, conciliation or mediation have been refeacd to PAAIRS by City offices, including the Police Department, Animal Services, Code Eafori~ment, and ~ Services. Mediation din~y benefits neighbors by helping them to establish improved communication patten~ as well as assisting them in ~olving the issue at hand. The stafftime necessary to assist clients has in~! as the complexity of the issues has increased. Additional Comments: In the space remaining, please highlight any pertinent information you feel would be helpful in evaluating your requesL It is important to not~ that the Mediation Program and the Information and Referral Program are designed as "stand alone" programs so that the constituents and clients of each program can be better ~¢ved. It is unclear at this time if there will be a family resource center however, it is intended that the Mediation program collaborate with the Mountain View Mediation Program to maximize efficiencies, share training and other resources to better coordinate services to those communities. ¯ ATTA CHMENTB. crrY ov LOXLTO OFFICE OF IIIJMAN SERVICES AGENCY PENINSUI A ~FNTFR FOR THF R! ADDRESS .,747N F1 ~mij~n ~1_ I~HONE 415 , 85B-0202 COI~AC’~ ~EILSON Fam B r a n d i n DATE " 0anuarv 1o. 1 ,’ I~RO~IECT~ Rehabil.itatlon Services for --~-isually Impaired Residents B1 ind and of,Palo Alto AMOUNT OF GENERAL City of Palo Alto Ot’fice ~f Human Services ¯ (415) 329o2375. Please 1. o only use the space provided on this page. Project Summary: We are requesting funding to help us provide our comprehensive rehabilitation services to low income residents of Palo Alto disabled by loss of sight.* The goal of our program is that 20 Palo Alto residents disabled by severe vision loss will attain their highest potential for independence into the sighted community. This would be done through, our comprehensive rehabilitation program that includes: An initial needs assessment with information about and referral to other resources; counseling and support groups; training in orientation and mobility (traveling safely and independently); and activities of daily living (cooking, home management personal management, Braille lessons). Trained volunteers will regularly visit clients and assist them by reading mail, helping with shopping, accompany them on walks, and provide companionship. Budget Narrative: Briefly describe how the requested funds will be used. Requested funds would be used to fund 34% of the salary expense for rehabilitation services to Palo Alto clients that are provided by the. following personnel: Orientation and Mobility Insla’uetor, Daily Living Skills Instructor, Social Work/Counselor, Counseling Assistant, and Volunteer Coordinator. Non-salary expenses associated with this program have been computed at 6% of total agency non- salary expenses, the percent of our total clients that live in Palo Alto. Total ageneyxeveaue has likewise been allocated at 6% of total revenue. Clientele Served: Please describe your client population including number served, age,i ethuieity, and other special characteristics. The client population is anyone in Palo Alto disabled by loss of sight. In addition to being unable to see even with corrective glasses, 55% of the approximately 40 Palo Alto clients we help each year have annual incomes of under $20,000. 70% are in the "low~. or "very low" income categories of the HUD scale. Some are isolated and have other medical complications such as diabetes or eye diseases that require medical.attention; 94% are over the age of 65. Clients served by our agency in 1995-96 were 10% Hispanic, 8% Asian, 7% African/American and 66% White. 79% were female. Community Need: Please summarize the community need met by your project. The 1995 " e " ’ " estimat~ that I in 6 people over the age of 45. and 1 in 4 over age 75 ha~ significant visual impairment. The 1990 census shows 20% of the population of Palo Alto age 60 or older. We estimate that at least 10,000 residentsof the city have significant visual impairment, half of them with severe, impairment. There will be an increasing number of Palo Alto clients referred to us each year. Life in n sighted world presents numerous challenges to those disabled by loss of sight: Coping with the emotional problems of sight loss, doing the tasks of daily living, traveling out of doors and using transportation, obtaining and maintaining employment, and accessing other ~mmtmity resources. We arc the only agency in San lvlateo and Santa Clara Counties providing a rehabilitation program to them, Additional Comments: In the space remaining, please highlight any pertinent information you feel would be helpful in evaluating your request. We have been providing rehabilitation services for 52 years and have many; many success stories. Clients who once considered suicide as they faced blindness or severely impaired vision now enjoy their independence and some provide peer support for others in that situation. Clients have obtained or maintained employment, returned to school, and graduated from Social Security supplements. Two former clients now work for our agency. We have five. consumers on our board of directors and twelve on our Consumer Advisory Committee. A TTA CHMENT :B CITY OFPALO ALTO ~OFFICE OF HUMAN SERVICES PRO/ECT S~Y SHEET 1997-1998 AGENCY Second Harvest Food Bank of Santa Clara & San Mateo Countie: ADDRESS 750 Curtner Avenue, San Jose~ CA 95125-2118’ PHONE (408) 266-8866 CO~ACTPERSON Cynthia McCown, Director. o.f .S4rvices DATE January 8, 19 9 7 "~ Operation Brown Bag ¯ AMOUNT OF GENERAL FUND REQUEST $ 6 , 300 . City of Palo Alto Office of Human SerTiccs - .~ (415) 329-2375 Please only use the space provided 09 this page. ’ Pr~ectSummaD’: Operation Brown Bag is a self-help program assistin very low-income seniors with their food needs. Senior volunteers, many Of whom are program members, help provide services when possi Primary services include weekly food distribution, nutrition, and consumer classes, and a quarterly newsletter. Each week, Brown Ba members receive groceries containing 7 to 13 items of fresh, froze and packaged foods at a nearby neighborhood site. Homebound members have their food delivered to them by volunteers. Budget Narrative: Briefly describe how the requested funds will be used. Requested funds will be used to assist in staffing the Brown Bag program. Positions include the Program Coordinator who monitors the program, ~upervises volunteers, keeps records of and tracks all pertinent information, and conducts periodic evaluations; and the Delivery Driver helps load, unload, and transport food to participating distribution sites. -- Clientele Served: Please describe your client population including number served, ethnic!ty, and other special characteristics. Operation Brown Bag serves yery low-income seniors 60 years of age and older, and disabled individuals who are 55-59 years old. The" average age of members is 73.8 years old and continues to increase ~The Palo Air0 distribution site, at the Ventura School, provides weekly, groceries to 149 senior households (representing 229 indivi, ~’all of whom are very low-in6ome (average monthly income, of $742 pc: household). Co~muni~ Need: Please summarize ~e ommui~ need met by your proje~i A I~94 survey o~ our me~bers indicates that ~ost of them rely on" th~ food they receive from the Brown Bag program; many spend less than $3.00 a d~y on food, building thelr, menus aroumd the foods th~ receive in their bags. No oth@r, program in our community is able to reach and assist so many elderly people with their food needs. Operation Brown Bag provides a safety net for very low-income seni( and disabled individuals 55 years and older, particularly for thos~ with limited mobility and language barriers. ~ Additional Comments: In the space remaining, please highlight any pertinent info. rmation ¯ you feel would be helpful in evaluating your request. By subsidizing food costs for seniors, they will have more resourc~ available to them for maintenance of health and extended independe~ livihg. A TTA CHMENT..B PROJECT SUMMARY SHEET 1997-19.98 AGENCY ADDRESS Sen~or Coordinatinq Co_~ncil of the Palo "Alto Area 450 Bryant Street ,PHONE (415)" 326-S362 CONTACT PERSON.Xath.leen Gi, ynn" DATE ,January 13, 1997 P~O~ECT T~.G~ner~ Fund "Proposal :FOr Senior Services 1996-199.7 FUNDING FROM CITY $37! ~99° AMOUNT OF GEN~RALFUND REQUFAST " $3~ 1~9 City of Paio Alto Office of Human Services (415) 329-2375 I. Project Summary: The SCC requ~ts support to help underwrite the costs ofpmviding older adult services through the Senior Center of Palo Alto, the Senior Day Health Program (SDHP) and the Senior Home Repair Service (SHR). The services enable older adults to maintain independent living and address health and wellness needs. They also address the desire of older adults to r~main active and vital members of the commtmity. The services that will be supported include social work, health, transportation, housing, I & R, and educational and recreationa! activities (all offered by the Senlor Center), day health care for the frail and less independent elderly and respite for caregivers (through SDHP) and fix-it repair~rvices, painting and installation of safety and security devices (through SHR). In addition, the SCC requests some support for centralized administrative activities that enable program staffto focus on delivery of services to older adults and caregivers. 2. Budget Narrative: Briefly des~be how the r~u~,.~ tuna will be used. " The SCC is requesting $383,149 in C~neral Fund support, which represents 17.3% of the agency’s cash needs for the year.. Current expense projections for the agency’s 1997-98 fiscal year are $2,725,769, including more than $500,000 of in-kind rent valuation. More than 89% of the requested support helps to cover staff’costs, since it is through staff efforts that client services are provided. The remaind~ of the requested support includes minimal mounts for specified administrative .and facility costs. __ ~ Clientele Served: Please describe your client popul~on including number served, age, ethnicity, and other special ch,~acterlstics. The SCC serves Palo Alto’s older adult and caregiver population, with more than 95% of its participants and clients aged 60 or older. The SCC expects to serve close to 6,000 M.idpeninsula resid~ts, ofwhom 3,500 will b~ Palo Altans. Consistent with Palo Afro’s older adult demographics (U.S. CensUs data), more than 90% will be Caucasian and the next largest group will b~ Asiau/Pacific Islander. Based on clieat surveys, more than one-half of the agent’s clients have armual household incomes of less than $25,000. 4. Community Need: Please summ~i~ the r~mmunityneed met by your project. Based on an ~ent with the City, th~ $CC scrv~ as the community’s pfim~ provider of senior services. Almost 20% ofPalo Alto’s residents, or 11,O00-plus individuals, ~e 60 or older. While the majority.of them r~main physically a .~tive and ind~pt,’~dent, many ~quirv assistance. Some seniors, particularly the frail elderly, need assistance:with remaining in their homes; other seniors, have to cop~ with social isolation resulting from th~ deaths of spouses and friends or geographic distanc~ from other family members; still others have the need to feel that they r~main valued and contributing members ofthv broader community. . Additional’ Comment~: ~n th~ sp~ ~n" g, please highli~t ~ ~mt ~on ~ f~l ~d be help~l ~ e~ng ~ur ~u~t. ~e SCC’s focal relatio~hip ~th ~e Ci~ go~s back to i977 when a iong4~ 1~ a~ment for ~e Se~or Center ~ si~ed. ~e SCC h~ a ~vk ~cord ofpro~ng needed and i~o~tivc s~ices to Palo Alto older adul~ ~d ~ir ~e~vers. The SCC leverages Ci~ sup~ ~ou~ substantial ~mm~i~ ~ising and ~omracts ~th Fede~l, Slaty and Co~ United Way, and the Comcil on A~ng of San~ Cl~a Co~w. The agency’s sup~ ~om co~i~ is efidcnced by e~cted 97-98 ~ising results of $500,000,1he active involvement ofa 30-~rson Board of Directors ~d the vol~tvcr efforts of300-~lus comm~iW member. ATTACHMENT B cITY OF ~ALO ALTO OFFICE OF HUMAN SERVICES PRO~ECT SUMMARY SHEET AGENCY Social.Advocates for Youth ADDRESS 1072 Saratoqa-Sunnyvale Rd., #A208, San Jose, CA 95128 PHONE. 408 253-3540 PRO~ECT TITLE -~alo...Alto ."Safe Place"/casa SAY. Proqram Expansion AMOUNT OF GENERAL FUND REQUEST ~ 1996-1997 FUNDING FROM CITY S6.720 city of Palo Alto Office of Human Services Please use only the space provided on this page. io Project Summary: This request is for~ operations support for the Casa SAY runaway and homeless youth shelter located at 509 View Street in Mountain View & funding to promote and expand "Safe Place" locations and outreachservlces for Palo Alto youth. Casa SAY’s Palo Alto and suryounding cities "Safe Place" project(See Safe Place description in Appendix A) will reach and serve at-risk children and youth who have runaway, are frightened, or otherwise vulnerable to becoming victims or perpetrators of violence and crime by developing service entry points in their local neighborhoods. The Safe Place Advisory Board established in FY95/96 and SAY staff will oversee the effectiveness of the project. 2. Budget Narrative: Project salary.costs are expected to increase 4.5% for FY 97=98. The increased project cost is due to increased staffing to handlethe increase In service demand consistent with the -program experience in FY 9-4-95 and FY 95-96, and the addition of a 3rd Street Outreach worker for the North County communities. Thecurrent City of Palo Alto request of $10,860 will 2.1% of the total project -cost.’ Palo’ Alto revenues w~ll be used to offset the administrative costs of running the proDect. 3. Clientele Served: Youth at risk of entering the Juvenile Justice Sygtem, or fostercare system for the following reasons:, a) gang involvement, b} criminal activit[, =) out of parental control,.d) school failure, e)truancy, f) running away from home and/~r homelessness and g) 4Lrug and aloohol abuse. 4. community ~eed= - ¯ ’ , " Casa ~AY provldes.the 9nly crisis youth service in North County offering a comprehensive residential .and counseling programspecifically targeted to youth and families in crises. Currently, there are .only tw9 program9 of;eringthese type~ of service~ in theCounty, Casa SAY In Mountain View and the Bill,Wilson House in Santa Clara. In the past.~ear, Casa SAY has.seen an increase of referrals~from Palo Alto police. Because of the short-term nature of the residential program, efforts are directed immediately towards providing a safe place for. y guSh to .receive. cris~s counseling andshelter, if necessary, stabilizing the home sltuatzon, returning the youth home, and.providing needed suDmort ~o the family while seekingto avoid court and probation dep~tment involveme~ and eventual foster home placement. 5. ~dditional Comments: The number of Safe Place locations in’Palo Alto and the number of ~outh served have exceeded FY 96/97 projections by I00%. While thisis a plus for Palo.A1to youth, it has sharply increased the costs. If additional Palo Alto funding is not awarded, the.current level of effort in the city cannot be maintained and will need to be reduced in FY 97/98. 2 ¯ A TTA CHMENT.B PRO/ECT SU1VIMARY StrEET 1997-1998 ,. AGENCY Suppo~V Network for Bacvered Women’ ADDP,.ESS "~HONE 4z’5-94~-~ss0 444Castro St.,S~e. 305 ~ounsain View, CA 94041 COI~]:ACTPERSOPI Rary Ashley, DirecSor "o~ CllenS Services DATE ¯ PRoy~cT TrrLE ¯ 1996-1997 Iq~NDING ~ROM CITY Services So BaSSered Women - Palo Also Pro~ect $22,70"5 =o AMOUNT (iF GENER~LIWJND REQUEST $23,386 City, of Palo Alto Office of Human Services (415) 32~-2375 Please only use the space provided on this pa~e. 1.Project Summary: The Support Network for Battered Women is a community-based, non-profit agency dedicated to meeting the needs of survivors of domestic violence. The Support Network has responded to the epidemic of domestic violence by prodding .tri-lingual (English, Spanish and Chinese) comprehensive services to battered women anc their children including: a 24-hour crisis line in English and Spanish, counseling, emergency shelter, transportation and food,-legal services including temporary restraining order and divorce clinics, children’s programs, and educational trainings and prevention workshops. 2. Budget Narrative: Briefly describe how the requested funds will be used. The Support Network for Battered Women is requesting $23,386 from the City of Pale Alto to be used to help subsidize the expense of providing critical services to Pale Alto residents. The total project cost is $73,420. O direct services include: Crisis Intervention, Shelter Services, Legal Advocacy, Clinical Therapy, Children’s Services and Community Education and Prevention programs for the public at large. 3.’" Clientele Served: Please describe your client population including number served, age, ethnicity, and other special characteristics. Clients are primarily batte~ed ~6m~ and their children. Last year, the Support Network assisted 369 Pale Alto residents through our crisis services, legal and residential services. Our community education programs reached mother 556 Pale Alto teens, community services organization and church members. Our clientele consists oftt following, ethnic breakdown: 46% White; 33% Hispanic; g% Asian and Pacific Islander, 7% AfriCan American, 1% Native American and 5% "o~x:j’ Last year, the Support Network assisted 5,908 residents of Santa Clara County through our counseling services, crisis interv=ntion, shelter services, and legal program..Dur stuff’and ¯ volunteers reached another 7,721 individuals through our community education and prevention program. 4. Community Need: Please summarize the community need met by your project. Domestic violence is a problem that affects all segments of Our society, regardless of ethnic, economic, religious and cultural boundaries. State and local law enforcement agendes spend thousands ofdoIlars each year on domestic violence cases. The statewide Law Enforcement Information Center reported that in 1995, Santa Clara County law enforcement agencies received 8,850 domestic violence-related calls. Over 7,400 ofthese incidents involve. the use of weapons. In the City of Palo Alto, over 120 domestic violence related calls were reported and in over half of these cases, weapons were involved. The Support Network provides critical services and programs to survivors of domestic violence. 5. Additional Comments: In the space remaining, please highlight any pertinent information you feel would be helpful in evaluating your request. The agency is also committed to providingsea-vices tounderserved populations including lesbians, the African- American and Latina communities. With a paid staff of 18 and over 200 volunteers, the Support Network is on~ of the largest domestic violence agencies in the country. Highly committed volunteers dedicated over 13,000 hours of service to our agency last year. These volunteers help th Support Network with client services, legal advocacy, office operations and fundraising activities. Volunteers who work directly with battered women must complete a 40-hour intensive training program. A TTA CHMENT B CITY OF PALO ALTO OFFICE OF HUMAN SERVICES PROJECT sUMMARY SItEET 1997-1998 AGENCY ADDRESS DATE PRO~ECT TITLE GEI~I~L FUI~ REQUESTAMOUIVI" OF City of Palo Alto Office of Human Services (415) 329-2375 Please only use the space provided on-this page: Clientele Served: :Please describe your client population including number served, age, ethnic!ty, and other special characteristics. Additional Commenis:’In the space remaining, please highlight any pertinent information you feel would be helpful in evaluating your request. CITY OFPALO ALTO OFFICE OF HUMAN SERVICES I’ROYECT SU!VIM.A~Y SHEET 199%1998 AGENCY YMCA of the Mid-Peninsula ADDRESS 4151 Middlefield Road~ Suite 211 Palo Alto,.CA 94303 PHONE (415) 856-3955 CONTACT PERSON B~rry M. Taylor , DATE ’~/anuary 15, 1997 PRO/ECTTITLE ."’ .~._ AMOUNT OF GENERAL FUND REQI/EST ~ City of Palo Alto Office of Human Services (415) 329-2375 Please only use the space provided on this page. 1. Project Summary: ¯Project will use the new Bell Street Park Pool in East Pale Alto. o Serves EPA and eastern Menlo Park families by teaching children water safety. and how to swim; by providing meaningful supervised summertime activities that promote diversity, positive self.esteem, healthy lifestyles and a sense of community. ,, Builds on the successful YMCA Aquatics Program formerly at the Ravenswood High School pool since 1990 collaborating with EPA. 2. Budget Narrative: Briefly describe how the requested funds will be used. = Fund_ing includes partial salaries for pool managers, lifeguards and swimrn_i.ng ¯ ¯ instructors. $8,500 requested to underwrite 13-week aquatic program. Clientele Served: Please describe your client population including number served, age, ethnicity, and other special characteristics. " Participants are primarily children of all ages up to 200 each day averaging 150, representing the ethnicity of the community (roughly 50% Hispanic, 40% African-American and 10% Pacific Islander and other). 150.children will receive instructional swimming classes. Families including adults will also have opportunities to learn to swim and to experience recreational swimming with their children. Community Need: Please summarize.the communi.ty need met by your project, Provides youth in the community with a positive alternative to gangs, substanc~ abuse, etc. .. Provides a much needed place for all racial groups to meet, mix and have fun. Provides a sense of community and a realization that there are valued community services available without crossing the .freeway. Additional Comments: In the space remaining, please highlight .any pertinent information you feel would be helpful in evaluating your request. The full-time program director of the EPA YMCA was raised and now resides in EPA, and paid staff members and volunteers are generally drawn from EPA and eastern Menlo Park. ¯ "~ease only use the space provioea on tins page., Project Summary~. This project is a joint venture between the VA and local city and county government agencies to establish a 40-Bed Year-Round Homeless Transition Shelter located on VA grounds. Shelter participants will receive Case Management Services, including individual rehabilitation contracts and linkage to other support services; Payee Services, to protect individuals’ resources and prepare them for personal money management; Physical and Mental Health Services, with nonveterans having access to Willow Clinic and veterans given priority enrollment in the continuum of care at the VA; Vocational Rehabilitation, with nonveterans connected to services at OICW, NOVA, and other eommurtity providers and veterans receiving services from Next Step; and Community Reintegration, via assistance in finding appropriate transitional housing or permanent housing. In addition the project includes Outreach to the homeless and a Drop-In Center (at the shelter). ]~udget Narrative: Briefly describe how the requested funds will be used. Funds are being requested primarily to help support staffing and miscellaneous operating costs for the shelter. The VA has committed to providing the space.arid facilities and associated costs (e.g., utilities). Ciientde Served: Please describe your client population including number served, age, ethnic!ty, and other spedal characteristics. The client population will primarily be homeless adult individuals. We expect to serve 400 annually (with an average length of stay of 36.5 days). They are expected to have the soeiodemographic ehara, eteri.sties typical of the homeless in this area. The shelter will also be able to accommodate homeless families with children on a short-term basis until they can. access other services in the community. Community Need: Please summarize the community need met by your project. This project addresse~ the needs of the local homeless for shelter and supportive services, including emPloyment and training ~rviees, to help them make the transition out of homelessness. ¯Additional Comments: In the space rvmainin, g, please highlight any pertinent infprrnation you f~l would be helpful in evaluating your r~qu~’t. A TTA CHMENT ~B CITY OF PALO ALTO OFFICE OF HUMAN SERVICES PRO.TECTSUMMARY SHEET 1997o1998 AGENCY . Yr~cA ,of the 14 d-Penlnsu 41____61 Alma S~:reet Palo AZ~:o, CA 94306 ¯HON~ ~__’ 415-494-0993 CONTACT PERSON " ])ATE Janua 8 1997 " 1996-1997 FUNDING FROM CITY $I0,000. AMOUNT OF GENERAL FUND REQUEST $1o.ooo. City of Pa]o Alto (~lb’) 329-.2375 Pr~ect Summary: The Mid-P~ninsula YWCA Rape’Crisis Center requests $I0,000 iu funding from the City of Palo Alto to provide sexual assault intervention and prevention services. These services include: a 24-hour, 365 day a year crisis line that is staffed by trained volunteers and staff, individual and group counseling for survivors of sexual assault ~nd their families, hospital, police and cou~t accompaniment and advocacy, as well as information and referral Prevention services will include community education programs for adults, person safety workshops for school age children and teen assault prevention strategies (TAPP). All of these services will be available to all residents in the ~ity of Palo Alto. Budget Narrative: Briefly describe how" the requested funds will be used. The Hid-Peninsula YWCA Rape Crisis Center’s funding request to the City ofPalo Alto is $10,000. The requested funds would be used for salaries in order to provide direct, services to Palo Alto residents, including individual counseling, support groups, self-defense workshops, community education programs and the Teen Assault Prevention Program. Palo Alto residents comprise approximately 23% of the total clients served annually through overall agency services. Clientel~ Served: Please describe your client population including number serv-4d, hge, ethnie!ty, and other sped~ characteristics. During the FY 1995-96, the Rape Crisis Center provided servides to 8,437 residents of Northern Santa Clara County. Of these, 1,754 persons .resided in the City of Palo Alto. Ethnically, the breakdown is @55% caucasian,20% Asian, 15% ~ispanic, 5% Afrlcan/American and 5% other/or unknown. About 65% of sexual assault survivors receiving crisis intervention services are low to very low income. We have provide~ specific services for ~he homeless, senior citizens, developmentally and physically challenged, as well as at risk youth living in group home settings. .4.Communi~ Need: Please summarize the eommuity need metby2our proj~t. The ra~e of sexual’assault in ~he US is the highest o~ any industrialized nation in the world. Recent research indicates that every minute in the US, I..3 women are raped and that every 15 seconds a woman ~s battered. ~ederal Bureau of Investigation s~atistics tell us that I in 3 women will be the victlmof a sexual assaul= in her lifetime. Child sexua~ abuse occurs to 1.1n 4 girls and I in 6r7"boys befgre-.they reach the age of 18. Acquaintance rapes account for 80-85% of all rapes that are reported. This means.that the victim is traumatized by someone that she knows and trusts. Recently, these ~’daterapes, have been facilitated by the use of drugs. Drugs that are virtually undetec=able and provide a very serious threat to the naive and unsuspecting young victim. A~d~fionm! C~mmen~s: In ~h~ space remaking, p|~ase ~ight any pe~nen~ ~nformation. you fed ~ou|d be help£ul ~n ev~da~ng your ~equ=sL The ’City of Pa%o Alto has supporte~ the valuable services and information provided by the Rape Crisis Center. Contin~ funding support will ensure that We can build upon’~he work that we have begun, especially with our adolescents and teens, to assist our community in ~he pre-. vention of sexual assault. Edwcatlon is crucial to eradicating sexual assaults and changing attitudes about the violent crime of rape. CITY OF PALO ALTO O~F/CE O~ HUMA~ SERVICES PROJECT SUMMARY SHEET 1997-1998 YOUTH. CO~’SERVICE ADDRESS , 25 CHURCHILL,PALO ALTO, 95306 PHONE (415) 329-0519 : CONTACT I’EP~N KENT KOTH, DIRECTOR . ¯rr~.~’. COMMUNITY SERVICE AND LEADERSHIP PROGRAMPRO~ECT 1996-1997 FUNDING FROM C~TY $11,771 AMOUNT OF GENERAL FUND REQUEST City o£ ~lo Alto O~ce o~’Human Services 1.Proiect Summary: Youth Community Service challenges young people to ef’fec~ positive ~hange at their, schools and in their communities through community service, service learning a~d l~adeiShip aCtiVities. YCS seeks funding to support its Community Se~ice and Leadership Pro~am ...." The YCS go~s for youth in East Pal. ~to. Pal. ~to and Menlo Park are: (I) to incre~e self-esteem end interest in school ~d community; (2) to ~crease cross-cultural oppo~unities; (3) to provide active lea~ing oppo~uni~es; (4) to provide students ~ fo~m where they work to address issues of personal impotence; (5) to increase par~cipa~on of youth in the comm~ity thereby shaping future edult leadership and alleviating ~met community needs. YCS addresses these goals by operating school-based clubs at four schools in the P~o ~to U~fied School District, five schools in the Ravenswood City School District, ~d ~ community center in East Pal. ~to. YCS also organizes events w~ch b~g students ~om all club together for se~ce ~d leadership ecti~ties. 2.Budget Narrative: Briery d~cfib~ how th~ requested ~nds ~II be used. Ycs seeks fund~g for ~ potion of the Comm~ity Se~ice ~d ~dership Pro~ Coor~netor’s sale~. YCS seeks an increase in f~ding for several reasons: (I) A major ~ent ~om the Willi~ ~d Flora Hewlett Foundation ~dll most l~ely end in October; (2) YCS pro~s conthue to exp~d dr~atically; ~d (3) potentiM cutbac~ ~ federal Lea~ ~d Sere funding could me~ ~ loss of $65,000 in ~nding ne~ year. Clientele Served: Please describe your client population including number served, age, ethnicity, and other special characteristics. The YCS Community Service end Leadership Program serves over five hundred students in East Pal. Alto, Pal. Alto end Menlo Park. The demographics of the students involved in YCS includes: Ethnicity:27% A!Tican American, 25% European ~tmerican, 24~ Asian American, 12% Latino/a end 12% other. 50% of YCS participants are middle ~chool students’ 50% of YCS participants are high school students. Gende.r.! ... Over 80% of ~! YCS pa.rt.i.ci._pa~.ts are girls.. ..... Community Need: Please summarize the community need met by your project. Ycs addrdsses several key community .needs: East Pal. Alto youth are challenged by high dropout rates, substance abuse, unemployment and crime. These youth lack interracial opportunities to work for community improvement.. Several national organizations have recommended c.ommunity service programs as a major component to school reform~ Pal. Alto youth are experiencing high levels of substance abuse and academic stress. These youth lack interracial opportunities to work for community improvement. Many community agencies depend on volunteers to accomplish their goals. YCS has provides. enthusiastic volunteers to over sixty agencies. Additional Comments: In the space remaini.ng, please highlight any pertinent information you feel would be helpful in evaluating your request. In 1995, YCS in partnership with the City of East Pal. Alto initiated e new program for high school students from East Pal. Alto. Through the program students gather weekly to assess community needs and plan service projects. Currently, thirty-five students from five high schools are active in the project. Since the pro~am’s inception in ~990, over 1500 middle and high school youth from East Pal. Alto, Pal. Alto, and East Menlo Parkhave participated in over 780 service project& Last year YCS participants.provided over 26,000 hours of direct service to the community. YCS is a collaboration of the Ravenswood City School District, Pal. Alto Unified School District, City of Pal, Alto, Haas Center for Public Servicei YWCA of the Mid-Peninsula and the City of East Pal, Alto. CONTRACT NO. BETWEEN THE CITY OF PALO ALTO AND PENINSULA AREA INFORMATION AND REFERRAL SERVICE FISCAL YEAR 1997-1998 THIS CONTRACT is entered into , 1997, by and between theCITY OF PALO ALTO, a chartered city and a municipal corporation of the State of California ("CITY"), and the PENINSULA AREA INFORMATION AND REFERRAL SERVICE, a corporation duly organiZed and existing under the Nonprofit Corporation Law of the State of California, whose address is 3990 Ventura Court, Palo Alto, CA 94306 ("CONTRACTOR"). W I T N E S E T H: WHEREAS, CITY desires to obtain information and referral services for the community and in conjunction with CITY projects; and WHEREAS, .CITY desires to engage CONTRACTOR to provide these services by reason of its qualifications and experience in performing such services, and .CONTRACTOR has.offered to provide the required services on the terms and in the.manner set forth herein; NOW, THEREFORE, in consideration of their covenants, the parties hereto agree as follows: mutual i.DEFINITIONS. (a) "City" means and includes all the territory lying within the jurisdictional boundaries of the City of Palo Alto, California, as presently existing, plus all territory which may be added thereto during the term of this Contract by annexation or otherwise. (b) "City Council" means the duly elected or appointed members of the city council of the City, acting pursuant to the provisions of the Palo Alto Municipal Code and the Charter of the City. (c) "City Manager" means the duly appointed citymanager of the City, or her designated representative. (d) "Risk Manager" means the duly appointed risk manager of the City~ or his designated representative. (e) "City Clerk" means the duly appointed city clerk of the City, or her designated representative. 1 970617 syn 0071231 /~. : (f) "Director of Administrative Services" means the duly appointed Director of Administrative. Services of the City, or her designated representative. (g) "City Auditor" means the duly appointed city auditor of the City, or his designated representative. June 30. "Fiscal year" means the period from July 1 to (i) "Program" means the information and referral services program offered by CONTRACTOR. 2.PROJECT COORDINATION. (a) Cit~. The CityManager or a designee shall be the Project Manager for CITY and shall render overall supervision of the progress and performance of this Contract by CITY. All services herein agreed to be performed by CITY shall be under the overall direction of the Project Manager. (b) Corporation. CONTRACTOR shall assign a single Project Director who shall have overall responsibility for the progress and execution, of this Contract. Should circumstances or conditions subsequent to the execution of this Contract require a substitute Project Director, CONTRACTOR shall notify CITY immediately of such occurrence. (c) Access. CONTRACTOR shall provide the Project Manager and others specifically requested by the Project Manager with free and easy access to all facilities and activities of CONTRACTOR hereinafter described. The Project Manager and others specially requested by the Project Manager shall coordinate such access with CONTRACTOR. Such access shall not include access to CONTRACTOR’s clinical records unless agreed to by both the client and/or the client’S representative and CONTRACTOR. 3. DUTIES OF CONTRACTOR (a) Scope of Services. CONTRACTOR shall provide all specified services as set forth in the document entitled "1997- 98 SCOPE OF SERVICES," which is attached hereto as Exhibit "A" and made a part hereof by this reference. (b) Additional Services. In addition to providing the services set forth in Exhibit "A" hereof, CONTRACTOR shall use its best efforts to do the following under this Contract: (i) Subcontracts. Where it is necessary and appropriate that’ CONTRACTOR enter into a subcontract to implement a service under this Contract, any such subcontract shall be subject to the provisions of Paragraph ll(b) of this Contract. 2 970617 syn 0071231 (ii) Site and Facility Location. CONTRACTOR shall locate all facilities and sites to be used by CONTRACTOR within CITY, except as approved by CITY. (iii) Coordination. CONTRACTOR shall coordi- nate its services with other existing organizations providing similar services in order to foster community cooperation and to avoid unnecessary duplication of services. (iv) Project Manaqer. CONTRACTOR shall fully cooperate and communicate with the Project Manager relating to the Program, areas of concern, and the impact of the Program on the residents of CITY.I CONTRACTOR shall confer with the Project Manager concerning the operation of services under this Contract and shail duly consider reasonable directions and suggestions made by the Project Manager at such conferences. (v) Other Funding. CONTRACTOR shall seek out and apply for other sources of revenue in support of its operation ¯ or services from county, state, federal, and .private sources. Unless deemed inappropriate by, the Project Manager, CITY shall support CONTRACTOR.in its search-of grants, funding, or income by serving as a sponsoring agency, by providing letters of support, or by rendering advice on applications for grants. The receipt of such funds shall be reported as provided in Paragraph 6(h) hereof. (vi) Safety. CONTRACTOR shall adhere to all applicable safety standards and regulations to ensure that the all programs and services are provided in a safe manner. CONTRACTOR shall make periodic safety inspections and provide training to staff using fire prevention, safety, building inspections and other consultants as available. (vii)Acknowledqment of City Funding. CONTRACTOR shall include an acknowledgment of CITY’s. funding and support in all appropriate publicity or.publications regarding the Program, using words to the effect that its "services are provided in cooperation with the City of Palo Alto" or "through funding by the City of Palo Alto", or as otherwise approved by the Project Manager. 4.TERM; TERMINATION; INDEPENDENT JUDGMENT. (a) Term. This Contract shall commence on July i, 1997 and expire on June 30, 1998, unless sooner terminated as provided herein. (b) Corrective Action Requirement. In the event CITY should determine from any source, including but not limited to reports submitted by CONTRACTOR under this Contract or any evaluation report from any source, that there is a condition which requires correction, CITY may forward to CONTRACTOR requests for corrective action. Such requests shall indicate the nature of issue which are to be reviewed to determine the need for corrective action and may include a recommendation as to appropriate 970617 syn 0071231 corrective action. Within thirty (30) days of CITY’S request, CONTRACTOR shall submit its response, which shall include its views of the problems and proposed action, if any. ~ Upon requests of either party, the parties shall meet to discuss any such request and response within the thirty (30) day period specified. (c) Riqht to Suspend or Terminate. Either party may suspend or terminate this Contract, with or without cause, by giving thirty (30) days’ written notice thereof to the other party. Upon the expiration of such notice, performance of the services hereunder shall be immediately discontinued. (d) Terminating Compensation. CITY shall make full payment for all services actually rendered by CONTRACTOR andall expenses to the date of termination; provided, however, that the total compensation to be paid during any partial year of service shall not exceed the proportionate share of time elapsed during the term of this Contract to the date of termination, plus other expenses approved by CITY necessary to terminate services and obligations incurred in carrying out this Contract. Compensation shall not be paid if CONTRACTOR does not fulfill the conditions set forth in Section 5(b) hereof. (e) Surrender of Materials. Upon any suspension or termination of this Contract, CONTRACTOR shall turn over to CITY immediately any and all copies of studies, reports, and other data, except confidential records, whether or not completed, prepared by CONTRACTOR or its subcontractors, if any, in connection with this Contract° Such materials shall become the property of CITY. CONTRACTOR, however, shall not be liable for City’s use of incomplete materials or for CITY’s use of complete documents if used for other, than the services contemplated by this Contract° Nothing in this Contract shall be construed to deny parents or legal guardians access to any information or records concerning their own children. (f) Independent Judqment. Failure of CITY to agree with CONTRACTOR’s independent findings~ conclusions, or recommendations, if the same are called for under this Contract, on the basis of differences in matters of judgement, shall.not be construed as a failure on the part of CONTRACTOR to meet the requirements of this Contract. 5.,BUDGET; COMPENSATION; PAYMENT~ (a) Budqeto. CONTRACTOR’s budget for the Program during the term of this Contract is attached hereto as Exhibit "B" and made a part hereof by this reference. Expenditures by CONTRACTOR for services hereunder shall substantially conform to the budget unless the prior written approval of the Project Manager is obtained. The budget must be developed in accordance with the schedules, processes and format established by CITY staff. (b) Compensation CITY agrees .to compensate CONTRACTOR for the full performance of its services under this 970617 syn 0071231 4 Contract in a total sum not to exceed thirty-eight thousand four hundred sixty-five dollars ($38,465) in general fund money. Approximately one-half of that amount or $18,332 will be placed in the City Manager’s Contingency Fund that will be made available at the mid-fiscal year (January 15, 1998) if CONTRACTOR fulfills the following conditions by such date: (i) forms a separate advisory group to provide guidance and direction exclusively for the information and referral services offered by CONTRACTOR, and gives ~notice of the names of the advisory group and such other information pertaining to its activities as may be reasonably required by the City Manager; and (ii) develops a written plan pertaining to the transition of the information and referral services currently provided by CONTRACTOR to a third party, which plan shall include sufficient identification of future funding sources, and provides a copy of the written plan to the City Manager for approval. (c) Payments.by CITY. On the billing form provided by CITY, CONTRACTOR shall submit a bill by the fifteenth (15th) working day of each month for services provided under this Contract during the preceding month. The bill shall specify actual expenditures directly related to this Contract as follows, in accordance with Exhibit "B". 6~ FISCAL RESPONSIBILITIES OF ~CONTRACTOR. (a) Fiscal Agent. CONTRACTOR shall appoint a fiscal agent who shall be responsible for the financial and accounting activities of CONTRACTOR, including the receipt and disbursement of CONTRACTOR funds. (b) Treasurer. CONTRACTOR shall also appoint from its board of directors a treasurer who shall review all of CONTRACTOR’s financial information. (c) System of Accounts.~ CONTRACTOR and its fiscal agent shall establish and maintain a system of accounts that shall conform with generally accepted principals of accounting for budgeted funds. Such system of accounts shall be subject to the review of the Director of Administrative Services and the City Auditor. (d) Financial Records. In support of its system of accounts, CONTRACTOR shall maintain complete and.accurate records of all financial transactions, including contracts, invoices, time cards, cash receipts, canceled checks, and bank statements. Such records shall be preserved .and made available to CITY upon request until the expiration of three (3) years following either the date of final payment Under this Contract or the termination of this Contract, whichever is later. (e) Financial Reports. Financial expense~ and revenue summary sheets for all of CONTRACTOR’s operations shall be submitted to CITY by CONTRACTOR. 970619 syn 0071231 5 (f) Audits. CONTRACTOR shall provide for an independent audit of its fiscal year transactions, records, and financial reports. The audit shall be completed once every two years, in the event the Contract is renewed by the City, and shall be conducted by a certified public accountant according to generally accepted accounting procedures. The certified public accountant shall submit the report to both parties. The cost of this audit shall be borne by CONTRACTOR. (g) Reimbursement of Overpayments. Payments by CITY which were not, during the term of this Contract, expended or obligated by expenditure commitments by CONTRACTOR to third parties for items shown in CONTRACTOR’s budget (Exhibit "B") or payments which were made for items or services for which CONTRACTOR received, or will receive, funding or payment from another source, as shown by the audit provided for above or otherwise, are deemed to be overpayments, andCONTRACTOR shall reimburse CITY for such overpayments within thirty (30) days of notification thereof. (h) Funds Received from Other Sources. Funds which are made available to CONTRACTOR or the Program from sources other than CITY through a contract between such source and CITY .or between such source and CONTRACTOR shall be subject to the same fiscal procedurestated herein unless special procedures are called for by any such source. Income to the Program in the form of fees, direct contributions, and any other form of monetary program support must be shown in the records of the fiscal agent in a manner.acceptable to the Project Manager° (i) Access for CITY Audit. CONTRACTOR shall grant representatives of CITY, including the Project Manager, the Director of Administrative Services and the City Auditor, with access to all of CONTRACTOR’s records, data, statements and reports, for ~purposes of financial or operational audit or review of CONTRACTOR’s performance under this Contract. 7.PROGRAM REPORTS AND RECORDS. (a) Quarterly and Annual Reports. CONTRACTOR shall file with CITY quarterly activitY reports on the fifteenth~(15th) day after the close of each three-month period, covering the preceding quarterand such other information as the Project Manager may request. The final quarterly report shall cover not only the preceding three (3) months, but also contract services for the entire year. Each report shall be prepared in the form agreed upon by the Project Manager and CONTRACTOR. On reasonable notice, CONTRACTOR shall grant the Project Manager access to all CONTRACTOR records, data, statements, and reports, which pertain to this Program, but excluding any confidential records of personnel and client records which tend to identify specific individuals. (b) ~ Evaluation of Services Evaluation of the Program shall be the responsibility of both parties to this Contract. Timing, procedures, and manner of evaluation shall be developed by the Project Manager and CONTRACTOR in a form 970617 syn 0071~31 ~ o: acceptable to both. CONTRACTOR shall furnish~ to CITY all data, statements, records, information, and reports necessary for CITY to monitor, review, and evaluate the performance of CONTRACTOR’s services hereunder. (c) Confidential Information. CITY and CONTRACTOR agree to maintain the confidentiality of any confidential communication between CONTRACTOR and an applicant for, or a participant in, the Program. As used in this Contract, the term "confidential communication" means information transmitted between such a person and an agent or employee of CONTRACTOR in.the course of that relationship and in confidence by means which, so far as the applicant.or the participant is aware, discloses the informa- tion to no third person other than those who are present to further the interest of the applicant or the participant or those to whom disclosure is reasonably necessary for the transmission of the information or the accomplishment of the purpose for which participation in the Program is Sought. The term "confidential communication" includes information about the applicant for, or participant in,-the Program and his or her immediate family which may be obtained through application forms, interviews, tests, re- ports, counseling, or any other source. Nothing herein shall be construed to deny parents or guardians access to any information or records concerning their own children. 8.ORGANIZATION OF CONTRACTOR. (a) Composition o[....CONTRACTOR. Throughout the term of this Contract, CONTRACTOR shall remain an independent, nonprofit CONTRACTOR under the laws of California governed solely by a board of directors, with up-to-date bylaws which contain the structure and procedures of CONTRACTOR. CONTRACTOR shall~ operate by its bylaws. Any changes in CONTRACTOR’s articles of incorporation, bylaws, or tax~exempt status shall be reported by CONTRACTOR immediatelyto the Project Manager. No member ~of the board of directors of CONTRACTOR shall be a paidemployee, agent, servant, or subcontractor of CONTRACTOR under this Contract during all or any Part of his or her tenure as .a member of the board of directors of CONTRACTOR. (b) Composition of Board of Director. The board of directors of CONTRACTOR shall include representation from the broadest possible cross section of the community, including: those with expertise and interest in CONTRACTOR’.s services, representatives from significant community organizations interested in CONTRACTOR’s services, and users of CONTRACTOR’s services. (c) Meetinqs of CONTRACTOR. All meetings of the board of directors of CONTRACTOR shall be open to the public, except meetings, or portions thereof, dealing with personnel or litigation matters. (d) Minutes of Meetings of CONTRACTOR. CONTRACTOR shall keep minutes of all regular and special meetings of its board of directors. 970617 sy~10071231 ~ (e) Community Involvement CONTRACTOR shall make maximum feasible effort to assure community involvement in the activities provided under this Contract. 9. NOTICES. All notices hereunder shall be given in writing and mailed, postage prepaid, by certified mail, addressed as follows: To CITY:Office of the City Clerk City of Palo Alto 250 Hamilton Avenue Palo Alto, CA 94301 Copy to:Project Manager, Office of Human Services Department of Community Services City of Palo Alto 250 Hamilton Avenue Palo Alto, CA 94301 To CONTRACTOR:Project Director PENINSULA AREA INFORMATION AND REFERRAL SERVICE 3990 Ventura Court Palo Alto, CA 94303 i0. INTEREST OF CONTRACTOR; INDEPENDENT CONTRA~TO~. CONTRACTOR covenants that it presently has no interest, and shall ~not acquire any interest, direct or indirect, financial~ or otherwise, which would conflict in any manner or degree with the performance of the services hereunder. CONTRACTOR further covenants that, in the performance of this Contract, no subcontractor or person having such an interest shall be employed. CONTRACTOR certifies thatno one ~who has or will have any financial interest under this Contract is an officer or employee of CITY. The preceding sentence shall be interpreted in a manner consistent with California Government Code section 1090. It is expressly agreed that,, in the performance of the services hereunder, CONTRACTOR shall at all times be deemedan independent contractor and not an agent or employee of CITY. ii.ASSIGNMENT; SUBCONTRACTORS; EMPLOYE~. (a) Assignment. Both parties shall give their personal attention to the faithful performance of this Contract and shall not assign, transfer, convey, or otherwise dispose of this Contract or any right, title, or interest in or to the same or any part thereof without the prior written consent of the other party, and then only subject to such terms and conditions as ~the other party may require. A consent to one assignment shall not be deemed to be a consent to any subsequent assignment. Any assignment without.such approval shall be void and, at the option of the other ~party, shall terminate this Contract and any license or privilege granted herein. This Contract and any interest herein shall not be 970617 syn 0071:231 assignable by operation of law without the prior written consent of the other, party. (b) Subcontractors; Employees. CONTRACTOR shall be responsible for employing or engaging all persons necessary tO perform the services of CONTRACTOR hereunder. CONTRACTOR agrees to be solely responsible for the performance of any employees and subcontractors, and any liabilities attaching to their actions or omissions. CONTRACTOR shall give its personal attention to the fulfillment of the provisions of this Contract by all of its employees and subcontractors, if any, and shall keep the work under its control. 12. HOLD HARMLESS. CONTRACTOR hereby agrees to protect, indemnify, defend and hold harmless CITY, its officers, agents and employees, from and against any and all demands, claims, liability, damages, loss or actions of any nature, including costs and attorneys’ fees, caused by, connected with or arising out of this Contract, including in connection with the Program under this Contract. 13. WORKER’S COMPENSATION. CONTRACTOR certifies that.it is aware of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and it certifies that it will comply with such provisions before commencing the performance of the services under this Contract. 14. INSURANCE. (a) Insurance Coveraqe. CONTRACTOR, at its sol~e cost and expense, shall obtain and maintain, in full force and effect throughout the entire term of this Contract, the insurance coverage described in Exhibit "C," attached hereto and made a part hereof by this reference, insuring .not only CONTRACTOR, its subcontractors, if any, but also, with the exception of workers’ compensation and employer’S liability, insurance, CITY, its officers, agents, and.employees, and each of them with respect to the Program and all of the activities and services performed by CONTRACTOR.. (b) Certificates of insurance Certificates of such insurance, preferably on the~forms provided by CITY, shall be filed with CITY concurrently with the execution of this Contract. The certificates shall be subject to the approval of the City Risk Manager and shall contain an endorsement stating that the insurance is primary coverage and will~ not be canceled or altered by the insurer except after filing with the City Clerk thirty (30) days’ written notice of such cancellation or alteration, and that the City of Palo .Alto is named as an additional insured. Current certificates of such insurance shall be kept on file at all times during the term of this Contract with the City Clerk. 970617s~0071231 15. CONTRACT BINDING. The terms, covenants and condi- tions of this Contract shall apply to, and shal! bind, the heirs, successors, executors, administrators, assigns and subcontractors of both parties. 16. WAIVER. The waiver by either party of any breach or violation of any term, covenant, or condition of this Contract, or of any provision, ordinance, or law shall not~be deemed to be a waiver of any other term, covenant, condition, ordinance or law or of any~subsequent breach or violation of the same or ~of any other term, covenant, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver ~of any preceding breach or violation by the other party of any term, covenant, or condition of this Contract, or of any applicable law or ordinance. 17. COSTS AND ATTORNEYS’ FEES. The prevailing party in any action brought to enforce the terms of this Contract~or arising out of this Contract may recover its reasonable costs and attorneys’ fees expended in connection with such an action from the other party. 18. NONDISCRIMINATION. No discrimination shall be made in the employment of persons under this Contract because of the race, color, national origin, ancestry, religion, sex, age, disability or sexual preference of such person. Similarly, no person shall be denied the benefits of the Program, be excluded from the Program, or be subject to discrimination under any part of the Program on .the basis of the race, color, national origin, ancestry, sex, religion, age, disability or sexual preference of such person. CONTRACTOR shall comply with the Americans with Disabilities Act of 1990, as amended, and shall ensure that any subcontractors of CONTRACTOR oalso fully comply with the Act. CONTRACTOR further agrees to meet all requirements of the Palo Alto Municipal Code pertaining to nondiscrimination in ~employment and to complete and submit the "Certification of Nondiscrimination" on the form furnished by City. A copy of the completed Certificate is attached hereto as Exhibit "D" and made a part hereof by this reference. CONTRACTOR agrees that each Contract .for services from any independent providers or subcontractors shal! contain a provision substantially as follows: "PROVIDER shall provide. CONTRACTOR with a certificate stating that he (or she) is currently in compliance~with all federal and State of California laws covering nondiscrimination in employment; that he (or she) will pursue an affirmative course of action as required by the Affirmative Action Guidelines of the Cityof Palo Alto; and that he (or she) will not discriminate in the employment of any person under this contract i0 970617 syn 0071231 ,-:, because of race, color, national origin, ancestry, sex, age, disability, sexual preference, or religion of such person." If CONTRACTOR is found in violation of the nondiscrim- ination provisions of the State of California Fair Employment Practices Act or similar provisions of federal law or executive .order in the performance of this Contract, it shall thereby be found in material breach of this Contract. Thereupon, CITY shall have the power to cancel or suspend this Contract, in whole or in part, or to deduct from the amount payable to CONTRACTOR the sum of Twenty-Five Dollars ($25) for each person for each calendar day during which such person was discriminated against, as damages for breach of contract, or both. 0nly a finding of the State of California Fair Employment Practices Commission or the equivalent federal agency or officer shall constitute evidence of a violation of contract under this paragraph. If CONTRACTOR violates the nondiscrimination provisions of this Contract. or the applicable Affirmative Action Guidelines pertaining to this Contract~ CONTRACTOR shall be found in material breach of this Contract. Thereupon~ CITY shall have the power.Do cancel or suspend this Contract, in whole or in part, or to deduct from the amount payable to CONTRACTOR the sum of Two Hundred and Fifty Dolla~s ($250) for each calendar day during which CONTRACTOR is found to have been in such noncompliance as damages for breach of contract, or both. 19. LAWSTO BE OBSERVED. CONTRACTOR shall: (a) Procure all permits and. licenses, pay all charges and fees, and give all notices which may be necessary and incident to the due and lawful prosecution of the services to be performed by CONTRACTOR under this Contract; (b) Keep itself fully informed of all existing and future federal, state, and local laws, ordinances, regulations, orders, and decrees which may affect those engaged or employed under this Contract, any materials used in CONTRACTOR’s performance under this Contract, or the conduct of the services under this Contract; (c) At all times observe and comply with, and cause all of its employees and any subcontractors to observe and comply with, all laws, ordinances, regulations, orders, and decrees mentioned above; and (d) Immediately report to the Project Manager, in writing, any discrepancy or inconsistency it discovers in. laws, ordinances, regulations, orders, and decrees mentioned above in relation t~ any provisions of or services under this Contract° 20. CONTRACT CONTAINS ALL UNDERSTANDINGS. This document represents the entire and integrated Contract between CITY and CONTRACTOR and supersedes all prior negotiations representations ii ¯ 970617 s),n 007123 or agreements, whether written or oral between the parties. This Contract supersedes Contract ’No. C0006277 between the~parties. This document may be amended only by written instrument, signed by both CITY and CONTRACTOR. All provisions of this Contract are expressly made conditions. This Contract shall be governed by the laws of the State of California. IN WITNESS WHEREOF, CITY and CONTRACTOR have executed this Contract the day and year first abovewritten. ATTEST:CITY OF PALO ALTO City Clerk~ APPROVED AS TO. FORM: Senior Asst. City Attorney APPROVED : City Manager Mayor PENINSULA AREA INFORMATION AND REFERRAL By: Its: Taxpayer ation No.: 94-2226071 Acting Director of Administrative Servfces Director of Community Services Risk Manager APPROVED AS TO CONTENT: Human Services Administrator Attachments : Exhibit "A" : Exhibit "B": Exhibit "C" : Exhibi~t "D" : 1997-98 S6ope of Services Contract Budget Certificate of Insurance Requirements Certification of Nondiscrimination 12 970617 syn 0071231 CERTIFICATE OF ACKNOWLEDGMENT (Civil Code § 1189) STATE OF COUNTY OF )) ) a notary~publf~nd ~, before me, ¯ said County, personally appeared , .p~ersonally known to me (or p~oved~to m~ on the basis of satisfactof~y evidence) t~be the person(~ whose name(~ is/a~e subscribed to the within instrument, and acknowledged to me that b~/she/tb~y executed the same in h~/her/th~ir authorized capacity(i~, and that by h~/her/th~r signature(~ on the instrument the person(m, or the entity upon behalf of which the person(~ acted,~executed the instrument. WITNESS my hand and official seal. 970617 syn 0071231 13 EXHIBIT D CERTIFICATION of NONDISCRIMINATION .SECTION 410 Certification of Nondiscrimination: As suppliers of goods or services to the City of Palo Alto, the firm and individuals listed below certifies that they.do not discriminate in employment with regards to age, race, color, religion, sex, national origin, ancestry, disability, or sexual preference; that they are in compliance with all Federal, State and local directives and executive orders regarding nondiscrimination in employment; and that they agree to demonstrate positively and aggressively the principle of equal opportunity in employment. The Bidder agrees specifically: 1.0 To establish or observe employment policies which affirmatively promote opportunities for minority persons at all job levels. 2.0 3.0 To communicate this policy to all persons concerned, including all employees, outside recruiting services, especially those serving minority communities, and to the minority communities at large. To take affirmative action steps to hire minority employees within the organization. 4.0 To be knowledgeable of the local, state, and federal laws and regulations concerning affirmative action policies and provide opportunities for employees. Firm: DATE: Title of Officer Signing:~, ~ ’ Signature Please include~" -’~/~ny(’~dditional" ""-information- -" " -available re’"garding equal opportunity employment programs now in effect within your company. (Please attach additional pages if necessary) END OF SECT.ION CITY of PALO ALTO: Non-discrimination (6/94)SECTION 410-.1