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1997-06-23 City Council (44)
BUDGET 1997-98 City of Palo Alto _ City Manager’s ReportI TO: FROM: DATE: HONORABLE CITY COUNCIL CITY MANAGER JUNE 23, 1997 DEPARTMENT: Community Services CMR: 287:97 SUBJECT:,APPROVAL OF HUMAN SERVICE AGREEMENTS FOR FISCAL YEAR 1997-98 REQUEST Council action is requested to approve the attached contracts/amendments of five Human Service contracts, which exceed $25,000 and thus require .individual approval. RECOMMENDATIONS Staff recommends that the City Council approve and authorize the Mayor to execute the following contract amendments for fiscal year 1997-98: o Adolescent Counseling Services (ACS), ( Amendment #8), $46,096 *Community Association for Rehabilitation (CAR), (Amendment #3), $28,736 ..Palo Alto Community Child Care (PACCC), (Amendment #3), $374,338 Peninsula Area Information & Referral Service (PAAlRS) Mediation Program (No contract number yet assigned), $54,233 Senior Coordinating Council (SCC), (Amendment #9), $381,662’0 P~)LLC~LI][I~ICATIONS This recommendation does not represent any change to existing City policies. XE On May 29, 1997, the Finance Committee recommended approval of nineteen human service contracts as part of the Human Services Resource Allocation Process (HSRAP) process. Of these recommended contacts, five of them exceed $25,000, thus requiring Council approval. 3 CMR:287:97 Page 1 of 3 The twenty-three proposals received for the fiscal year 1997-98 requested a total allocation of $1,327,324 in City funds. Based on Council policy enacted four years ago, the amount available for allocation is $1,024,888, which represents a 2.6 percent Cost of Living Adjustment (COLA) over the FY 1996-97 amount of $998,916. On June 3, 1997, the Finance Committee recommended approval on an information and referral contract for PAAIRS for a one-year period. Funds would come from the General Fund Budget Stabilization Reserve in the amount of $34,627. One-half of that amount would be placed in the City Manager’s Contingency Fund, available at the midyear point should the following conditions be met: The formation of a separate advisory group to provide guidance and direction while exclusively focusing on the I & R services offered by PAAIRS. The development of a plan to transition the I & R services currently provided by PAAIRS to another entity. This plan must include identification of future funding sources. Attachment One provides a detailed review of the 1997-98 HSRAP proposal process. Agency contracts recommended for funding above $25,000 and their proposed scope of services are as follows: Proposed Contract Amendments Adolescent Counseling Services For provision of counseling services to adolescents. Community.Association for Rehabilitation, Inc. For provision of services to the developmentally disabled. Palo Alto Community Child Care For provision of subsidized child care services to eligible families and administrative support for operation of the subsidy program. Peninsula Area Information and Referral Services For operation of landlord/tenant and community mediation services. Senior Coordinating Council For provision of services for senior citizens. 1996-97 Contract Funds $46,096 General Funds $28,736 General Funds $374,338 General Funds $54,233 General Funds $381,662 General Funds CMR:287:97 Page 2 of 3 FISCAL IMPACT The HSRAP funding recommendations will provide $1,024,888 in General Fund support to nineteen programs, of that amount, $885,065 (not including PAAIRS Information and Referral Service, which will be discussed under a separate CMR) emanates from contracts of more than $25,000, requiring Council approval. This amount is included in the Community Services Department proposed budget for fiscal year 1997-98. ENVIRONMENTAL ASSESSMENT The proposed funding recommendation and authorization of Human Service contracts do not necessitate any environmental assessment. ATTACHMENTS Attachment One: CMR 250:97 Attachment Two: Contract Amendments Prepared By: David F. Martin, Administrator of Human Services DEPARTMENT HEAD REVIEW: CITY MANAGER APPROVAL: PAUL THILTGEN Director of Community Services CMR:287:97 Page 3 of 3 TO: FROM: BUDGET 1997-98 City of Palo Alto City Manager’s Report HONORABLE CITY COUNCIL CITY MANAGER DEPARTMENT: Community Services ATTENTION: FINANCE COMMITTEE DATE:MAY 21, 1997 CMR: 250:97 SUBJECT:1997-98 Human Services Resource Allocation Process (HSRAP) Funding Recommendations This informational report transmits staff’s recommendations, which provides additional information on the Human Services allocation program contained in the City Manager’s 1997-98 proposed budget. RECOMMENDATIONS Staff requests that the Finance Committee recommend approval to Council the following: 1.That recommended funding allocations (Attachment One), be included in the 1997- 98 Human Services contract program; and 2.That Human Services contracts, 8rid any other necessary documents concerning the ’ contracts, be authorized and executed by the City Manager, or her designee. POLICY IMPLICATIONS This report does not recommend any changes to existing City policies. ExEc rvE SVMMARV Staff received twenty-three proposals requesting a total allocation of $1,327,324 (Attachment Two). Council policy, enacted in 1993, limits available funds to $1,024,888. This amount includes a 2.6 p~rcent Cost of Living Adjustment (COLA) over the 1996/97 allocation of $998,916. Staff recommended eighteen agencies for funding, and seventeen agencies are recommended for a 2.6 percent COLA. One agency (PAAIRS), is recommended for higher than the COLA at $6,375. blew programs and five agencies were not recommended for funding. ’ CMR:250:97 Page 1 of 6 The following table highlights staff’s recommendation by eight human service subject areas. These subject areas generally describe the target group or services provided by - each contractor. Table 1 SUBJECT AREA Youth Seniors Homeless/Low Income Child Care Disability Mediation/Landlord/ Tenant Services Violence Against Women Family Support CONTRACTORS Adolescent CoUnseling Services (two programs) Social Advocates for Youth East Palo Alto YMCA Youth Community Service YWCA ( Teen Assault Prevention ) Senior Coordinating Council Second Harvest Food Bank La Comida de California American Red Cross (Homeless program) MayView Community Clinic Alliance for Community Care Palo Alto Community Child Care Community Association for Rehabilitation Peninsula Center for the Blind and Visually Impaired Peninsula Area Information & Referral Services YWCA (Rape Crisis Center) Support Network for Battered Women American.Red Cross (Single Parent Services) ClVlR:250:97 Page 2 of 6 The chart below illustrates how the proposed HSRAP funding will be allocated among these eight human service subject areas: DISCUSSION Of the twenty-three requests, four projects merit additional discussion: " American.Red Cross S_S~le Parent~ With its January submittal, the American Red Cross applied for $13,000 to continue operation of the Single Parent Services Program. At its March meeting, the Red Cross Board of Directors approved transfer of the Single Parent Services Program operation to the Family Service Agency Mid-Peninsula (FSAMP), effective July l, 1997. Red Cross’s other Single Parent Services funding sources (,providing more than $115,000) agreed to this program assumption by FSAMP. The City still supports the program for this year, to meet the process requirements and to facilitate this organizational change,. FSAMP will subcontract with the Red Cross, who will receive the funding from the City and pass it through. All parties understand that FSAMP will submit a contract proposal if it is interested in continuing to operate the Single Parent Services Program beyond the 1997-98 fiscal year. ClVlR:250:97 Page3 of 6 La Comida de California, Inc. Due to the County of Santa Clara Social Services Agency reducing La Comida’s funding support by $17,342 in mid-fiscal year, Council approved staff’s recommendation to transfer an unused appropriation of $10,000 from a CDBG contract with Innovative Housing to La Comida in March 1997 (CIvI~180:97). This support allowed La Comida to continue its previous level of service. In subsequent discussions with Santa Clara County officials, the City was asked to incrementally increase La Comida’s City provided funding over the next three years and share funding support equally with the County thereafter. The County asked the City to provide a 45.5 percent increase to $8,944 for FY 1997-98. In order to support this program for the coming year, staffrecommends provision of a 2.6. percent COLA increase to $6,307, out of the HSRAP funding, with the City providing an additional $2,637 as a one-time only contribution from the General Fund. City staff has encouraged the La Comida Board to review alternative options for providing senior nutrition service in future years and discussions with related nonprofit agencies have already begtm. ¯Peninsula Area Information & R.efe~ency (PAAIRS) PAAIRS currently provides two major functions in the community: 1) general human service information and referral, and 2) community mediation and landlord/tenant ombudsman ship.. The agency has struggled to continue operation. When the former executive director left the agency in early summer of 1996, the Board opted not to fill the position, leaving two people to provide service, a Mediation Specialist for thirty-five hours per week and one Information and Referral Specialist for twenty-five hours per week. Despite the salary savings thought possible with the Executive Director position vacant, PAAIRS has been on the brink of financialcollapse during the current fiscal year. A resolution received from its Board in mid-December asked that the operation be dosed, and the contract with the City be declared null and void. After discussions between City. staff and Board members, the resolution was rescinded for the remainder of the fiscal year. PAAIRS submitted a funding request of $179,191 ($91,682 fo~ Information and Referral and $87,509 for Mediation), which was four times the current funding level of $47,858 ($23,929 for each program). As this request was far beyond the resources available through the HSRAP Pr0eess, staffviewed the situation with significant concern. These concerns included: a) evidence of a lack of leadership in the organization; b) absence of any fund development; c) PAAIt(S has only a limited plan to address any concerns or to stabilize as an organization; and d) lack of financial resources. CMR:250:97 Page 4 of 6 Information and Referral Component: The PAAIRS library file was so out-of-date that the City’s Director of Libraries pulled the file from the library system. In addition, it was determined that the 1995-96 Information and Referral Directory (an important organization project) was not published in adequate supply and not delivered in a timely manner to the community. Over the years, other agencies have begun providing community information and referral services, thus, these needs may be met through other sources including: United Way of Santa Clara County, Community Information Program (CIP) of the Peninsula Library System (in San Mateo), Palo Alto Community Child Care, Senior Coordinating Council, Family Service Agency Mid-Peninsula, Community Association for Rehabilitation, Adolescent Counseling Services, and the Palo Alto Medical Foundation. Finally, providing the funding needed to bolster the organization would require taking funding away from other direct service nonprofits. Based on all of these issues, staff is recommending that this portion of the PAAIRS proposal not be funded. The Mediation Component: On the other hand, PAAIRS has provided a good mediation program over the years, with City .funding of $23,929 funding level: Documentation shows requests for services have increased primarily due to the rental market pricing crunch, and it .is dear that more support needs to be given to the program. At the same time, the City of Mountain View, a funding partner that provided $75,000 in the current year, is recommending a $5,000 increase for the next fiscal year and has asked for similar support from Palo Alto..Considering the escalating community needs, staff recommends funding in the amount of $54,233, more than doubling the current funding. Mountain View is satisfied with the City ofPalo Alto’s reeommenclation to increase the mediationfunding from $23,929 to $54,233. Previously, City funding provided one person for thirty,five hours weekly to manage all aspects of the Mediation Program. This recommendation will-add a twenty-hour per week clerical staffposition, and raise .staff salary levels to be equitable with Mountain View staffwho share the office operation. While staffis recommending two-thirds of what the City of Mountain View pays for this shared program, this amount will appreciably improve the Mediation Program for the- upcorning year, and will provide an opportunity to work with Mountain View and the PAAIRS Board to develop a long-term solution. FISCAL IMPACT The HSRAP funding reeornrnendations will provide $1,024,888 to nineteen programs, representing a 2.6 percent increase in the Office of Human Services Contract budget. This amount is included in the Community Services Department proposed budget for fiscal year 1997-98. CMR:250:97 Page 5 of 6 ENVIRONMENTAL ASSESSMENT This program is not a project as defined by the California Environmental Quality Act and is not subject to CEQA requirements. ATTACHMENTS Attachmem One: Attachment Two: HSRAP 1997-98 Agency Request/StaffRecommendation List Proposal Summary Sheets PREPARED BY: DavidF. Martin, Administrator of Human Services DEPARTMENT HEAD REVIEW: PAUL THILTGEN Director of Community Services CITY MANAGER APPROVAL: ec:Human Relations Commission All Applicant Agencies Manager CMR:250:97 Page 6 of 6 ATTACHMENT 2 A TTA CHMENT ~B CITY O~F PALO ALTO O~CE OF ~ SERVICES 1997-1998 AGENCY Adolescent Counse’ling Servic.es (ACS) ADDRESS 4000 Hiddlefield Road, FH, Palo Alto, CA 94303 ¯ CONTACTP]~RSON $~e Barl~hurst DATE Oanuar~ 13, ~997 ¯ PROJ-ECTTITL~ Community Counseling Program 1996-1997 I~TNDING FROM ~ ,, $18 ~ 598 AMOUNT OF GENERAL ~ REQUEST$ 2 2 , 0 8 2 "~~ City of Palo Alto " Office of Human Services (415) 329-2375 Attachment 13 PROJECT SUMMARY SI:I:EET 1. Project Summary Adolescent Counseling Services is requesting $22,082 to fund the CommunityCounseling Program at Gunn High School and Pale Alto High School. During the 1997-98 school year, the program will provide services to Pale Alto Unified School Districtstudents in grades 9 through 12, and members of their families. The two Counselors willeach work 20 hours per week on each campus during the school year. They will providedirect services, oversight of other human service programs, and referrals into thecommunity. 2. Budget Narrative Support from the City of Pale Alto will cover the salaries of the two licensed mental hcaRh professionals who, as the Community Counselors, will administer the program. -- 3. Clientele Served During the 1997-98 academic year, we will provide direct services to 300 students and will provide referrals for an additional 25 students. Because we will see family members in addition to students, the age range is between 5-65. However, the majority of clients served fall between 13-18. 4. Con~nunity Need More than 2,700 students attend Ounn High School and Paio Alto High School. aerie s.ome student, thrive on these campuses, taking advantage of excellent social andemit opportunmes, others do no fair so well. The pressure to succeed academically can be excruciating. Social pressures can lead to a range of self-destructive behaviors such as sexual promiscuity and experimentation with drugs .and alcohol, alcohol. Students who are ethnic minorities often face additional stresses as they try to straddle the traditions and values of home with those found in the "dominant" culture. Moreover, as adolescents, all students face developmental changes that van add to this equation. All these,issues combine to make each campus a dynamic place where it can be a struggle to fit in and to succeed midst competing pressures. The Community Counselor Program tries to address these, issues by providing resources and direct services to students and their families. Additional Comments The increase over last year is based on a 2.6% COLA and $3,000 additional benefits and salary. To fill the Community Counselor position with a licensed person with adequate experience, we needed to offer.a higher salary. A TTA CHMENT ;B CITY OF PALO ALTO OFFICE OF HUMAN SERVICES PROJECTS~Y SHEET 1997-1998 ¯ AGENCY ADDI~ESS PHONE CONTACT PERSON S~e Bar~’hurs~; Adolescent Counselin9 4000 Mid81efield Road, (415)424-0852 Services (ACS) FH, Palo Alto,CA 94303 DATE =...January 13~ ~.997 PROJECT ~-"-"v a m A1VIOUNTOFGENEtLA.LFUNDItEQUEST$46,096 ’ i ’..~. City bf Paio Alto Office of Human Services (4153 3Z~-2~75 Attachment B PROJECT SUMMARY SHEET 1. Project Sununary Adolescent Counseling Services is requesting $46,096 to partially fund our On- Campus Counseling Program. During the 1997-98 school year, the program will provideservices to Palo Alto Unified School District students in grades 6 through 12, and members of their.families. The 12-14 counseling interns who will be placed on thecampuses will each donate approximately 20 hours of work per week to the program. ACS will provide counseling services to at least 550 students and family members by conducting 1,750 or more individual or family counseling sessions and 200 or more group counseling sessions. 2. Budget Narrative Support from the City of Palo Alto will cover part of the salaries of the three licensed mental health professionals who administer the program, our Latino Outreach Counselor; and a portion of the cost of agency administrativesupport. -- - 3. Clientele Served We will reach approximately 550 students and their family members during fiscalyear 1997,98..Because we see family members in addition to students, the age range is between 5-65. However, the majority of clients served fall between 11-18. Based on statistics from fiscal year .1995-96, the ethnic breakdown of clients seen is as follows: 63 %. white; 15% Latino; 7% Asian/Pacific Islander; 10% African-American; 1% NativeAmerican; and 4 % other/including.mixed race. 4. Commuxdt~ Need Over .the East four years, the On-Campus Counse.ling Program has counseled 2,590students and xami~y members. The fact that we are providing direct counseling services to these numbers of students and family members is a strong indication of client and community need. In addition, the Health Survey conducted among Palo Alto teem in the. fall of 1993, indicated a variety o.f serious problems, including high stress levels and early onset of.sexual activity and use of drugs and alcohol. Moreover, statistics collected by the On-Campus Counseling indicate that ethnic minorities on campus need our services. We know, for example, that 5 % of high school and middle school students in the district are Latino. However, 15 % of those seen in the ACS On-Campus Program are Latino. These youngsters are being referred to the program at almost three times the rate they are represented in the district. 5. Additional Comments Our request for funding of the Community Counseling Program at Gunn High School and Palo Alto High School is addressed in a separate application. A TTA CHMENT.B YRO/ECI S~Y SKEET 1997-1998 AGENCY ALLIANCE For Community Care ADDRESS 206 California Ave., Palo.Al~o, CA 94306 (415) 617 8340 CONTACT PERSON Iris Korol DATE Jaa.a 10; 1997 . 1996-1997 Iq]I%]DING~OM CITY $ 6,798.00 __ AMOENT OF GENERAL ~ P, EQEEST_ $11,900. O0 _ City of Palo Alto Office of Human Services (4159 329-2375 1. Project Summary: This project provides outreach and linkage services to residents of Pale Alto who are homeless and have mental illness. The goal of the program is to .reach out and help people obtain counseling, housing, benefits, and employment from existing community resources. Staff may support individuals until they begin this process or as needed to insure stability once other community resources are in place. We staff sites where the target population already congregates for other reasons. .Any member .of the community can initiate a referral for services. 2. Budget Narrative: Use of requested funds. Funds requested when combined with Another Way funds, City of Mountain View funds, and our own charitable fund raising efforts allow us .to hire a half time staff person, provide training and supervision, office, telephone and supplies. Approximately 10 hours a week of this staff person’s time is allocated to Palo Alto. 3. Clientele Served: Describe Client Population We target our services to adults who are homeless and have mental illness. We make contact with approximately 60 individuals, 45 of whom will have unmet mental health needs. We plan to support, follow, and refer at least 23 people for services. The population is all low or very low income. It is ethnically .diverse. The nature of the disability is such that at times the person may not be aware they have a problem and/or deny the need for services. It may we difficult to interview and/or apply for benefits, housing, or employment due to thought disorders or severe mood disturbances. Community. Need: Summary of Need Met by Project "Approximately one third of people, who are homeless fit our target population. The existing community resources" to assist with counseling, benefits, housing and jobs are minimal. Access is a problem due to lack of information, follow through, restrictive and/or confusing application procedures, transportation, stigma, and a host of other complex variables. Suppo.rt from our Homeless Outreach Counselor can help with barriers *to a person receiving and accepting assistance. 5. Additional Comments: We have appreciated the support from Pale Alto in helping us develop this unique, vital community service. Staff for this project will remain based in our Pale Alto offices providing the same services Miramonte provided prior to our merger 1/I/97. Alliance for Community Care has a commitment to continue to provide and grow services in the north Santa Clara county region. A TTA CHMENT B CITY OF PALO ALTO OFFICE OF HUMAN SERVICES PROJECT SUM3VIARY SHEET 1997o1998 AGENCY American Red Cross, Palo Alto Area Chapter 400 Mitchell Lane, Palo Alto, CA 94301ADDRESS PHONE 415/688-0415 Alan Ball . DATE" January I0, 1997 .."" " PRO~CT~ Homeless Preventibn Pro ram , ~_~ ~ 1996-1997 FUNDING ~OM C~ "$9,792.00 ~O~ OF GE~L ~ ~Q~$13,000 ¯" City of Palo Alto Office of Human 8ervlces 1.Project Summary: We arc sc~king funding to maintain our rental assistan~ program. This program vdll help families stabilize in permanent housing and help break the cycle of’crisis and homelessness.. The premise of the program is simple: it is far more cost effective., both in terms of dollars and human lives, to stabilize people in permanent homing, to help fandlie~ remain intact in their homes, than it is for them to face eviction, to locate shelter space, and to accumulate sufficient funds for relocation (rental deposits, fast and last month’s rent, utility deposits, etc.). We are ruluesting $13,000 to provide these servicesto prevent homelessness in Palo Alto. Budget Narrative: Briefly describe howthe requested funds will be used. Funding will be used to support salary and benefits ofon¢ full time and one part time bilingual caseworker. ClienteleServed: Please descn’be your client population including number ~erve4, age~ ethnic!ty, and other special chara~eristi~. 59 low income Palo Alto near homeless families will receive financial assistanc and/or cmmseling to maintain pcanancnt housing. (We anticipate approximately 38 families ~ n:ceivi: rental assistan. ~ and 21 will rc~iv~ motzl assistance during their transition to pmxument housing). Our caseworkers can often help a family prevent minor problems from escalating into a crisis. They orlon negotiate with landlords or help set up payment plans with teiq~hone or utility companies. Learning how to pri~tize payment ofbRis, how to stre~h their fimds by participating in free cJothing and food programs, and knowing that someone is there for emotional support helps families develop a more stable fifestyle. Caseworkers mest with a orient for ~n average of 4 one hc~r sessions over the course ofseveral days to weeks. A Spanish speaking casework~ is available to ensun: that language is ~ot barrier to n~eiving u~,ic~. Flyen and other outreach martials m also available in Spanish. A TTA CHMENT B CITY OF PALO ALTO OFFICE OF ~ SERVIC£$ PRO3ECT SUMMARY SHEET 1997-1998 AGENCY American Red cros.s~ Palo Alto Are~h_C~r’ ADDRESS _400 Mini L~ P~ON]~(~15) 688-0415 CONTACT.PERSON Alan BaiL 1 ~ DAT~’_ Januar~v i0, 1997 pRO~CTT~.~ Single Parent Services Program |99~1997 FUNDING FROM C[TY $i!, 746 AMOUNT OF GENERAL FUND ~Q~ $13,ooo Proje¢l Summary: The Palo Aho Ar~ Amedcm R.ccl Cross Single Parent Scr~~ program provides consistent, int~sive cotmseling support services to single parents and their families. The services a~e designext to increas~ family stability, prevent child abus neglect, and belp single parers out of erisis so that they may fulfill a mor~ productive role in the community and workplace. 2.Budget Narrative: Briefly des~rlbe how’the requested funds will be used. The fimds will be used primarily to support the staffofour Single Parent Service~ program. With ongoing recluction~ from the United Way (60% in the past five years) and fiat funding from other funders, we are .~.~ing re~3urce~ to maintain our Single Parent Serviccs Manager position as well as,our clinical supervision. Without these two positions, our Single Parcnt Scrvic~ program would not have paid staff to manage its ov~all operation nor would our MFCC interns and tr~ees receive required hours of sulgn-vision The program provides needed and valuable services to single panmts and their children m~d it i~ minim to provide preveutim and intervention of child abuse and n,eglect 3.Clientele Served: Please describe your ©hent.populatlon including number served, age, ethrdc]ty, and other special charaUeristic~. 4..Community Need: Please summarize the community need met by your project.. Over the last decade, tba~ h~ beat, 20% ~ in ~ number ofaingle parent families. Ninety4hree percent of .reaponda~ in O~e Unil~ W~, Santa ~ County ~ indicated that child atnne prevention and inte~ention acrvices wer~ animportant priority. Manyaingle .pg~nts iivewith an enocmous amount of~re~ cattaed by the hi~hco~t ofliving’ isolation, la~k of hmily or othor mspport ~ gad ~ of lu’ld care. Tbe~ ~ f~ tin,ten the quality of fmnily life and can often nm~lt i~ maintain~g boundari~, as weL! ~ by disconne~on and dktn~t. Both groups (homek~s and housed mothers)had few retatioeships they could gnunt on." We. Single Parent Service~, want to be tho~e people the single parents ht our connnunity ~ count on. Whether it is through a s~port greW,. kd~v~dual or family ~unseling, Single P~rent Services will be he~ for tho~ ~ingle parcnt farnilie~ who ~rc W~ing to cs~te a positive and ~table environment for their children. $.,Additional Comments: In the space remainin& ple~e highlight any pertinent info. rmation you feel would be helpful in evaluating your geque~. A TTA CHMENT ~ CITY OF PALO ALTO OFFICE OF ITUI~IAN SERVICES 1997-1998 AGENCY Com~uu£~y Assoc±a~±on for Rehabillra~ion, Inc. ADD~]~SS 525 E. Charleston Road, PaloAl~o, CA 94306 (C,A,R.) PHONE 4151494-0550 CONTACTPERSON Lyna~aSreele DATE January 9, 1997 PROIECTTITLE~ C:A.R, Pro ram Su or~ . 1996-1997 :FUh~D~G FRO~I CITY ~$ 28,00g AMOUNT OF GENEI:DkL FUh~D REQI/EST~$28,568 City of l~alo Alto Office of Human Services (415) 329-2375 Please only use the.space provided on this page. Pr~ect Summary: C.A.R. requests $28,568 from the.City of Palo Afro’s General Fund ~o support two of C.A.R.’s nine services: $19,712 to assist the CoA.R. Betty Wright Swim Center in providing aquatic services to persons with disabilities and $8,856 to provide supportfor the Community Education ,Program. Budget Narrative: Briefly describe how the requested funds will be used. Funding will be used to subsidize a portion of the operational costs associated with the C.A.K. Betty Wright Swim Center’and the Community Education Program. Clientele Served: Please describe your client population including number served,, age, ethnlcity,and Otherspecialcharactefistics. The Betty Wright Swim Center serves approxlmaeely 1,200 persons with developmenl and other disabilities each year. Swimmers range in age from 3 months to 90+ years and represent a wide range of ethnlcltles. An estimated 56~ of swimmers ] a low, or very low, income. More than 46% of swimmers llve in Palo .Altoo The Community Education Program provides education about disabilities to approx~ merely 4,200 persons i9 the commgnlty through tours, presentations, newsletters, videos and other educational tools. "’ , .4.Community Need: Please summarize the commu~ty need met by your project. The C.A.R. Betty ~right Swim Center ~s the only swim facility between San. Frauc~ and San Jose which ~s completely accessible, malu~alns a water temperature of is available for use by any person with a physlci~n’s referral,, and which guara~ individual attention to any person that requires it. "’ One of the cornerstones of bilities can and deserve posslble. We have always been convinced that a public that people who are different ~rill more readily accep~ them as neighbors, classmates, co-workers and friends. Additional Comments: In the space rem~pg, please hig~ht any pertinent information you ~el would be helpful in evaluating your request. C.A.R. is proud of its long association with the City of P~io Alto and feels strongly that the services we provide ~outrlbute to making Palo Alto the model communi[y that so many others seek to emulate. Welcoming citizens of all ages, ethnlcities, and abilities, we strive to suppor~ ~he City’in its.sta~ed goals of offering opportunities ~o a broadly, diverse population. A TTA CHMENT ll CITY.OF PALO ALTO OFFICE OF HUMAN SERVICES 1997 PROJECTSUMMARY SHEET 1997-98 AGENCY ADDRESS PHONE CONTACT PERSON DA~ ~ City of Palo Alto Office of Human Services (415) 329-2375 Please only use the space provided on this page. Project Summary: Community Services Agency is seeking a $17,000 grant to fund the Community Consortium Project’s case management and other direct service costs related to meeting the needs of the at-risk Alta Vista High School’s Pale Alto students. The Community Consortium Project is designed to serve as an adjunct program to meet the emotional, social, and physical needs of these vulnerable and high-risk students and their families. Budget Narrative: Briefly describe how the requested fimds will be used. The requested $17,000 in general funds will help cover the costs of direct ease. management, counseling and supervisory costs of this project for ihe estimated number of Palo Alto at-risk youth who will benefit from the services ofthis project. Other ancillary costs will be covered by other fund raising activities. Clientele Served: Please describe your client populatian including tmmber served, age, ethnicity, and other special characteristics. CiientPopulation: 40 to 70 Pale Alto teenagers sent to Alta Vista High School because ofbehavior and truancy problems. Client Characteristics: These young adults generally are several years behind in basic reading, math, and writing skills, and suffer from a crippling lack of self- esteem. Approximately 50 to 60 ~rcent of these students are low income, 30 percent are Afiican-Amerie.~ 30 percent are Hispanic:, and 5 percent are Community Need: Please m~mmarize the comnnmit)/ need met by your project. A high percentage of teenagers from low income’ and minority faro’alias, in particular, have been caught in the anguish of’broken homes, abuse, neglect, and drug and alcohol problems. The school’has become the perfect arena for acting out their anger and frustration. As a result, gang participation, anti-social behavior, truancy, and teen pregnancy have become ways they can lash out at themselves and a world they can’t control, this project seeks to coordinate available community resources at Alta Vista High School to help these young adults address their problems. Additional Comments: In the ~ace remaining, please highlight m~y per~inent information you feel wouM be helpfid in evah~a~ing yom. request. This request, if granted, will allow the project to continue to assist these at-risk young adults through the intensive use of Case Management and the coordinated and services of this vitally concerned community. A pilot project is already in place utili~ng mentors and tutors from the corporate world and e~perienced counselors from the Community Health Awareness Council. o~c~ O~ ~’ s~v~cEs ¯ I l~Ro~cr s~Y Sm~ET’ ! ,AGENCY Kitty Petty ADD/LD Insti’tute ADDRESS 410 Sheridan Ave~, #339, Pa]o..Alto, CA".94306~2020, CONTACT I’£I~01R Kitt ett. ,, .... DATI3’ DecemBer. 30, 1996 "’. ~PI:tO3"F.,CT ~ ~Education and Referra] Services: ._t.o ~Peo 1~ ~ ~I:L Learn’i,’n Dt’sab.tl %~.i, 1996-1997~Jl~DINGl~OlViCIT~ None AMOUNTOlZGENERAL3’I~ REQI~Srr $10;000 city of ~’alo Alto Office of Hu~n Services . (415) 329-2375 Please.only.use the space provided on this page. Project Summary: Diagnosis of children and adults with Attention Deficit Disorders (ADD) and Learning Disabilities (LD) is .increasing, thus also increasing is the need for parents, teachers, health-care providers, day-care "givers, law enforcement and judicial personnel, and public education and assistance in learning about these neurobiological, .physical~ genetic and chronic syndromes. To meet this critical need, development of a mu~ti-sensory, s~ate-of-the-art lending library address- ing etiology, diagnosis, treatment and remediation needs to be available to families in our comunity to offset the stress and frustration experienced by everyone dealing with these invisable handicaps among 25% of our population. KPI also provides referrals to ADD and LD specialists, i.e.private day and residential schools, physicians, therapists, tutors, and disability attorneys. .~u~getNarrative: Bdefly descdbe howtherequestedfundswillbeused. The requested funds will be used to purchase books, audio and video tapes for children, adolescents, adults, parents, and educators which provide the latest research findings, management, techniques, educational methods,and coping strat- egies. Funds Will also be budgeted to provide educational materials to school/co administrators and teachers at ADD/LD inservice programs, at monthly speakers meetings ~or teens and adults, an~ when speaking to professional a~Td ~ervice organizations, hospitals, churches, shelters, therapists and care-givers. Clientele Served: Please descdbeyourclientpopulationincludingnumberserved, ag~ ethnic!ty, and otherspe~ characted~ics, i KPi’s clients consist of all ages and ethnicities, who reside in primarily, the South Bay Peninsula: Stanford students, executives and.people in business or self emp}oyed, educators, unemployed adults, scientists, single parents with at-risk children, teens, medical professionals, etc. Our "The ADDventurer" semimonthl~ newsletter has a circulation of over 5,000, with 800 living in Pale Alto-or East ¯ Pale Alto. We get referrals fro~ crisis centers, professional, associations, pare groups, colleges & universities, people who are homeless and suicidal, and seekin .help from all over the UPS., Australia, Canada,’Mexi=o, Oapan, England, and Norwa, They are providedwith hope and encouragement, and mailed additlonal:information. about meetingsand conferences. : ’CommunityNeed: Pleasesu~~hecommunityneedmetbyyourproje~. Few public libraries have current books avai1~b]e on ADD or LD. Several years-ag~ materialswere donated to Mitchel Park Library and to the ~ealth Library at 5tanf~ Shopping Center. We have a resale license to sell books and.tapes, but low inco~ and wel.fare families cannot afford to buy them. Hundreds of reprinted articles a~ given.to parents and adults who atterR(, our meetings. ADP and LD are very common, ¯ but misunderstood disabilities; the hlghest.percentage of.all handicapped people are the learning disabled and ADD - 53~.; 35g of ADD/LD students drop out of high school, twice the rate.of other students. Education is one of the first lines of defense against becoming involved in crime,, which happens.to 50% of teens with AD[ 20% of students, 25g of the Workforce, 60% on welfare, and 80% incarcerated have I Additional Comraen~:Inthespaccrem~g, pleasehlghlightanyperfinentlnformafion you feelwould be h~pfulin ev~uatingyourrequest. From 85g to 90% of children~with ADD/LD are in Special Educ~ programs for basic deficits in language and reading (Dyslexi.a), 65g of children in runaway shelters and up to 60~ of adolescents in substance abuse treatment have ADDer LD. Our youth, would be better served if they were diverted from juvenile camps for minor offenses to clinics for appropriate ADD/LD treatment by doctors who have been educated about ADD/LD. Paradoxically, 50% of those with gifted intellect are. LD, and we need to learn how to teach them using the methods by which they learn best. Recently reported by.the National Institutes of Health, 50 million are ADD/LD. We can’t allow them to fall into the cracks: ~ : CITY OF PALO ALTO OFFICE OF ~ SERVICES PRO/ECT SUMMARY SHEET ~997-1998 ¯ 199~.1997FUNDINGFROMCITY ~ /~ 7o.~ . . ¯ A~ou~rr o~ ~~ ~v m~vr~r ~-~ ~, ~"~- o o " " ’ _ " ’City of 1~1o ~to. ": ¯ Office of Human Services Please only use the space provided on this page. 1. Project Summary: Five lunches each weekday are cooked and served in ¯ La Comi~a Dining Room in the Senior Center to approximately I~0 person~ 60 or older. Holiday meals attract as many as 900 guests. La Comida c, tracts with the County of Santa Clara to provide this service which is ~ by federal, state, county, city and participant’ dollars. Dietary and management evaluation is provided by the County. All federal funding c~ through the Council on Aging which in. turn contracts with the.County De~ of Social Services to provide meals to 27 sites in this county. 2. Budget Narrative: Briefly describe how’ the requested funds will be used. In the past city funds have supplemented the food budget for approximat~ 18 meals per day. Because ~h~ county c.ut the budget 13% across the we will use the funds .first to supplement the food budget, then the st~ costs, insurance and pest control line items. AS La Comida is able to develops, other funding .sources, we will rely~ less on the city, but at date there is no indication:, from the county what funds they will pros: for the 1997-1998 budget -- ~ Clientele Served: Pl~se describe your client population ~cludh~g number se~ed, age, ethnicity, and other special characteristics. ¯ Participants are 60 yea~s or older. Daily attendance is 130. All ethn: groups ~e represented. Approximately 85% live in Pale .Alto with¯ the balance~$ing from East Palo Alto, Menlo Park, Redwood Cxty and Mountai~ View. Handicapped guests .come by van daily. Between ~50 and 500 are registered with La Oomida in any ~iven year. About~ ~0% of the gue~ come on a d~ily basis. Others come once or twice a week~.. 4. Community Need: Please summarize ~e community need met by’your project. . The need fo:~ this service was" documented in the "~960s by the Oomm,unity Council which evolved into the Senior Coordinating Council. Subsequent federal census reports and surv@ys by the SCC have affirmed the need the Nutrition Program. The pro~am falls within the fields of interest of .the Office o$ Human Services, namely programs that support .the famil3 and seniors, and provide information and refe~Tal .services. La Comida was founded in ~972 by Rotary of Palo ’Alto ~hen a study of senior needs undertaken It was the first congregate meal si~e .in Santa Clara County. In 197~ the Older Americans Act provided federal funding and at that the County of A~nanvx$~e~l~o~.~bo~et~hoeu~P~i~m~e~o_~n.t_ra~to~fpr this service. ~. O°~t|~naaSl ~omments: ~n t~ spac~ remmm.ng, ~ea~¢~t ~ ~ent h~fo.rnmfion you feel would be helpful ~ ev~uafing yo.ur request. Attendance is at maximum. La 0omida received outstaud~’ng reviews for operation by the county over the Years.Participants express their apprec for the tasty meals, the decorations; piauo music, attention from the and friendship with one another. Local service clubs provide funds for day meals, local restaurants provide special dishes for lunch; it is a ¢ venience for’ seniors who take classes at the Sex~ior Center and want to for a tasty lunch in a cheery environment A TTA CHMENT B CITY OF ~’ALO ALTO OFFICE OF HUMAN SERVICES PROYECTSUMMARY SHEET ~997-1998 AGENCY MayView Community Health Center, Inc. ADDRESS 270 GrantAvenue, Palo Alto, CA 94306 PHONE (415) 327-1223 (Administration) (415) 327=8717 (Patient Line) CONTACT PERSON 0oAnn Cabrera . "" DATE 1/13/97 PROffECT TITLE Community Health Care and Education for Low, Income and Homeless Residents ..... 1996-1997FUNDINGFROMCITY $8,629 City of Palo Air0 Office of Human Services (415") 329-237~ Please only use the space prbvided on this page: 1.Project Summary: o The overall goal of the program is to provide health education, health management and primary care services to low-income and homeless Palo Alto residents on a broad range of health care issues. A health educator will be responsible for organizing outreach events, health education classes and in-clinic health education materials to carry out the education objectives of this proposal. Through the health educator position, we also plan to expand our collaborative effom with other community organizations in order to work efficiently to achieve this primary goal and continue these services regardless of state and county cuts in funding to local community clinics, The telephone system improvements are necessary to meet access requirements, eligiblity verification requirements, and 24 hour call requirements for Medi-Cal Managed Care participati, Budget Narrative: Briefly describe how the requested funds will be used. The funds will go toward a full-time health educator position, equipment for a new phone systeJ and 125 direct clinic services for low-income and homeless Palo Alto residents reimbursed at $8 each. Clientele Served: Please describe your client population including number served, age, ethnieity, and other special characteristics. In bY’ 1995-96, Mayfield Community Clinic served 2020 unduplicated patients (of whom 318 Palo Alto residents). Out of those patients served: 92% are Latino 75% are under the 100% federal poverty level 87% identify their primary language as Spanish 72% are female.. 42% are under the age of 17 " Community Heed: Please summarize the community n~d m~t by your project. ¯Recently, the need for an aggressive health education program for our patients has become evide through the lack of health know!edge~ and the immediate te.,spons~ from the community reg ,a~lin~ our newly formed health education program. It was estimated that an average of 81% of the patients need information about STDs, HIV/AIDS and family planning methods and an average ~ 76% need information or referrals for basic needs such as food, shelter (emergency rent) and clothing. Education about and increased understanding of the U.S., its culture and systems is needed by an average of 77% of the patients. Through our existing health education program wc are able to provide some of these needs. However, in order to expand this program, collaborate with other community services and continue the program through the next fiscal year, additional funding must be obtained to support it. Additional Comments: In thespaee remaining, please highlight any pertinent information you feel would be helpful in evaluating your request. During this time of managed care and welfare reform, community clinics are expecting county state cut-backs for funding. It is up to the local city governments to show the importance of the~ clinics in order to make a case for their continued financial support. Collaborative efforts are essential in these times of limited funding and resources to creating and maintaining these cruei~ connections with other agencies serving the same low income population. A TTA C/I/WENT ~997-1998 " ,. AGENCY PALD ALTO CONTACT ~ON ~ ~." DA~ 0~/Z31~7 . ~o~ OF ~~~ ~~~Ta ~9.~’ _. ¯ ’ . City of l~lo Alto Office of Human Ser~v~ces (415) 329-2375 415.329.241B ~15.$56.B~5 Fax Please I. only use the space provided on this page: Project Summary: Palo Alto Conunanity Child Care is requesting to continue administering, in a cost effective maaner, the City of Palo Alto Child Care Subsidy and Outreach Program for families living and/or working in Palo Alto. The subsidy program subsidizeschild care for low and very low income ¯ families living in Palo Alto or qualified families partic~ in the Voluntary TransferJ~ogram through PAUSD. The outreach program goal b to improve the quality of child care i~ l~alo Alto by providing resources to the provider community and parents. These resources, availabl~ to all providers in Palo Alto, include staff trainings and parenting classes, cuxri~tflttm and equipment lending library. Budget Narrative: Briefly describe how the requested funds will be used. PACCC requests $291,364 for direct subsidy funds benefiting low income families attending any HAEYC accredited child care center in the Affiliate Program. Additionally, $80,785 is t~lUestod to administer the Subsidy and OuW~ch l~ogram~. ’ " Cfien~ele Served:.Please describe your client population including number served, age, ethnicity, and other.special characteristics. The Outreach Program is designed to serve any family riving or working in Palo Alto who is in need of child care resources. The Subsidy Program is designed to benefit low income families riving in Palo Alto or low income fatuities who ~re participating in the.Voluntary Trm~fer Program. The entire community benefits indire~y from the provider outrea~ [ taft training opportunities and the ~otu~e and equipment leading h’br~y ~v available and have been u.~ed by many child ear~ providen in the community Community Need: Ple~e summa~e the community need met by your projeet~ In the 199697 fi.u:al year the subsidy progr~n will dire~iy ~zve approximm~ly 60 low income fatuities in Palo Alto. The Outreach Coordim~r will alsu.be able to ~appmximately 15 other low income finnilies in finding other forms ofsubsidized care for their children. Curry. tly th.e~ m-e 24 children on the subsidy wait li~t. Through the work being dune by the Family Reumr~ ~3mter T~k Fon:e and infonuafiou gathered from parents served dire~iy by PACCC, it is appmmt that parents need to have ~ to a wide range of options for child care and ~lated ~-~vi~es which meet their individual family’s Additional Comments: In the space remaining~please highlight any pertinent information you feel would be he!pful in evaluating your request. In order to better meet the needs of families in Palo Alto, PACCC ~rOpooSes a more coordinated approach to Community Outreach Resource and Referral. PACCC curi’ently provides information and works closely with a number of orgy. i~atiuns in our community. We have ongoing collaborative efforts with PAAIRS, Children’s Health Council, the Family Resource Center at the Jewish Community Center and Four C’s of Santa Clara ~nd S~n Mateo Counties. (4~5) 856--4062 ~01~ 1996.-1997 IWJ’NDING i~01~ ~ ~ City of Palo Alto Office o~" Human Services (415") 329-2375 only use the space provided on this page. Project Summary: PAAIRS human services information and referral program will maintain and make ac.c.essible a ¢lem’inghouse of human servic~ information and services in order to improve the quality of life of Palo Alto residents in an increasingly time pmsmn~ so~ety. PAAIR~S will maintain updated information and refemd material~; provide information and refemfl w~mce to the public; staff a walk-in resource center, develop on-line resource and referral; publish a quarterly newsletter;, staffan afu:r hours crisis phone line; and disseminate information matedal~ to community groups. s Budget Narrative: Briefly deseribe how the req~ ft~lds ~ be meal $77,732 will be used for staff costs. Staffwill be vepomible for updating and maintaining a database, teohnical consultiag to other agencies, c.oo~ outreach to community groups and developing and disseminating information and referral materials to the community. Extended hours of operation at the resotuce center will also be scheduled. $13,950 will cover the cost ofmaterials and supplies necessary to accomplish the information and referral goals. Clientele Served: Please describe your client poptflafion including number serced, age, etimicity, and other special c~es. The potential client population consists of all people or families living or working in Pale Alto. It is estimated that the program will respond to a minknum of 3,000 telephone, e-mail requests and walk-k requests. (The actual number ofwalk-in ~uests witl be dependent on lomtion for the e, enter.) Community Need: Please summafiz~ the community need met by your project. The need for a central resource center and acee~’ble resources k~s been conveyed through two major. ffmdies in Pale-Alto. By surveyingprivate ci~ and through the focus groups conducted by the Family Rmource Center Task Force, it was concluded.that ace, essible information and a central location to disseminated that information is needed to better ~ our commuaity. Additional Comments: In the space remaining_, please highlight any pertinent information you feel would be helpful in evaluating your requeg. We intend to collaborate with the P.A. Library staR’and PACCC’s child care Outreach Program to .develop a user friendly database that is easily aceessible to the public. The suc.cess of this program is dependent upon collaborating with existing agencies and programs to maximize the use of already existing resources and make access for the public easier. .. A TTA CHMENT JB CITY OF PALO ALTO. OFFICE OF ~ SERVICES PROYECT SUMMARY SHEET 1997-1998 AGENCY., ADDRESS PHONE C0NTACT Pn~SON DATE 8anuary PRO/ECT TITLE Peninsula Area 3990 Ventura Court (415) 856-4062 Liza Julian Information and Referral 13 , ’1997 . - Set@ice 1996-1997 ]~DD~G ~,OM ~ ~ $23,929. O0 $~7 ,’509.’00AMOUNT OF GENERAL ~ REQ~T_~ o ,.. City of ~io Alto Office of Human Services (415) 329-2375 Please only use the space provided on this page. Project Summary: The P.A. Mediation Program pmpnses to build on existing services and offer;, (I) a central clearinghouse for information and counseling on tenant/landlord, neighborhood, consumer and workplace issues (2) a central resource for conciliation and face-to-face mediadon services, (3) a servi~e linkage point for clients in complex situations. PAAIRS also proposes the ereadon ofa ~e~tral location where people can go to find out more about communication and community building skills and resom~es as well a~ ~ isndlord/t~annt, neighborhood, and other information sp~ific to their own situafion~. PAAIRS has identified several areas of service that would benefit from the proposed staffing which includes: a coordinated otm~ach program, additional tenant/landlord conciliation and ~asework services and staffto suppor~ the consumer and person-to- person mediations now being requested. ¯ ¯ Budget Narrative: Briefly des~Tibe how the req~ funds ~ be used. S73,559 is requested for salaries which more ~-~ately reflects staffing needs for me mediation program. $13,950 is requested for other program expenses including the development and di~eminadon of informational materials, ~nd updating resource materials. Clientele Served: Please de~cribe your client population including number served, age, ethnicity, and other special characteristics. The Mediation Program serves approximately 2~00 clients per year, representing a ere~ m:tion of the Palo Aim Community. Clients are adults ranging in age from 18 to 85 years of age and from all ethnic backgrounds. Recontly, we have experienced ~n increase in Chinese and Russian speaking ©lients. A substantial nmnber of callers requir~ ex~nt assistance due to issues with language and familian’ty with cultural practices. The mediation prognan also serv~ disabled snd homeless ©li .en~ele. Commun|~y Need: Please summm-izc the community need n~ by your proj~ The ren~ housing ~hor~ge end the escalating rents in Palo Aim refle~ problems ~ ~re ~gional in name, but Palo alto residents have b~n pmicularly impacted due to the high level of demmut generated by many newcomers seeking housing in this highly desintble ~ P,~que~ for intervention have incre~ sig~ ove~ the 1~ year. Many callers requesting Neighborhood counseling, concHiatien or mediation have been refon, ed to PAAII~S by City offices, including the Police Department, Animal Services, Code Enfort~ment, mul Hum~ Services. Mediation directly benefits neighbon by helping them to e~blish improved ommmficafion pa~tems, ~s well ~s misting them in solving the bsue ~t hand. The staff time nece~ary to ~ssist clients has increased ~s the omplexity of the issues has incre~k~ed. e Additional Comments:In the space ~’maining, please highlight ~ny pertinent information you feel would be helpful in evaluating your request. It is important to not~ that the Mediation Pmgnun and the Information and Refeaal Program arc designed ~s "stand alone" programs so that the constituents and clients of ench program cen be better served. It is unclear at this time if there will be a fiunily resource center however, it is intended that the Mediation progrm~ cohabon~ with the Mountain View Mediation Program to maximiz~ effi¢ien¢ies, shm~ training and other resources to bet~ coordin~ services to those ~mmunities. ~ ATTACHMENTB. crr LTO OFFICE OF HUMA~ SERVICES PROXECTSUMMARY SHEET 199%1998 PROXECTTITLE Rehabll.ttatton,Services Cot Blt,nd,,,,,,,and.... vtsua’11y Impaired Residents of,Palo Alto 199~1997FUND.INGFRO]VICXT~ $9 55.5 ’ AMOUNT OF GENERAL FUND REQ~ ~ o. 4 3:3 __ _ " " City of Palo Alto Office of Human Services , (415) 329-2375, Please only use the space provided on this page. Project Summary: We are requesting funding to help us provide our comprehensive rehabilitation services to low income residents of Pale Alto disabled by loss of sight. The goal of our program is that 20 Pale Alto residents disabled by severe vision loss will attain their highest, potential for independence into the sighted community. This would be done through, our comprehensive rehabilitation program that includes: An initial nee~ assessment with information about and referral to other resources; counseling and support groups; training in orientation and mobility (traveling safely and independently); and activities of daily living (cooking, home management personal management, Braille lessons). Trained volunteers will regularly visit clients and assist them by reading mail, helping with shopping, accompany them on walks, and provide companionship. Budget Narrative: Briefly describe how the requested funds will be used. Requested funds would be used to fund 34% of the salary expense for rehabilitation services to Pale Alto clients that are provided by the following personnel: Orientation and Mobility Instanter, Daily Living Skills Instructor, Social Work]Counselor, Counseling Assistant, and Volunteer Coordinator. Non-salary expenses associated with this program have been computed at 6% of total agency non- salary expense, the percent of our total clients that five in Palo Alto. Total agency.revenue has likewise been allocated at 6% of total revenue. Clientele Served: Please describe your cfient population including number served, age, ethnicity, and other special characteristics: The client population is anyone in Palo Alto disabled by loss of sight. In addition to being unable to see even with corrective glasses, 55% of the approximately 40 Palo Alto orients we h~lp each year have annual incomes of under $20,000. 70% are in the "low~. or "very low" income categories of ti~ HUD scale. Some are isolated and have other medical complications such as diabet~ or ey~ ~ that ~-~luire medical attention; 94% are over the age of 65. ii~ts ~erved by our ag~vy in 1995-96 were 10% Hispanic, 8% Asian, 7% African/American and 65% White. 79% were female. Community Need: Please summarize the community need met by your project. The 1995 .... " estimates that 1 in 6 people over the age of 45 and 1 in 4 over age 75 has significant visual impairment. The 1990 census shows 20% of the population of Palo Alto age 60 or older. We estimate that at least 10,000residents of the city have significant visual impairment, half of them with ~evere impairment. There will be an increasing number of Palo Alto clients ~efened to us each year. Life in a sighted world presents numerous challenges to those disabled by loss of sigh~: Coping with the emotional problems of sight loss, d~ng the tasks of daily living, traveling outof doors and using transportation, obtaining and maintaining employment, and accessing other ~:ommunity resources. We are the only agency in San Mateo and Santa Clara Counties providing a rehabifitation prognun to them. Additional Comments: In the space remaining, please highlight any l~rtinent information you feel would be helpful in evaluating your request. We have been providing rehabilitation services for 52 years and have many, many success stories. Clients who once considered suicide as they faced blindness or severely impaired vision now enjoy their independence and some provide p~r support for others in that situation. Clients have obtained or maintained employment, returned to school, and graduated from Social Security supplements. Two former clients now work for our agency. We have five consumers on our board of directors and twelve on our Consumer Advisory Committee. A TTA CHMENT B CITY OFPALO ALTO ¯ OFFICE OF BIIMAN SERVICES 1997-1998 AGENCY Second Harvest Food Bank of Santa Clara & San Mateo Counti~ ADDRESS _750 Curtner Avenue, ,San Jose, CA_ 95125-2118 PHONE (408) 266-8866 CONTACT PERSON Cynthia McCown, Directo’r o.f S@rvices DATE January 8, 1997 Operation Brown Bag $6,125 ¯ AMOUNT OF GENERAL Iq/ND I%EQUEST City of Palo Alto Office of Human Services. .. (415) 3294375 Please only use the space provided on this page. Pr~ectSumma~: Operation Brown Bag is a self-help program assistir very low-income seniors with their food needs. Senior volunteers, many of whom are program members, help provide services when possi Primary services include weekly food distribution, nutrition, and consumer classes, and a quarterly newsletter. Each week, Brown B~ members receive groceries containing 7 to 13 items of fresh, froz~ and packaged foods at a nearby neighborhood site. Homebound members have their food delivered to them by volunteers. BudgetNarrative:Bfieflydescfibehowtherequested ~ndswillbeused. Requested funds will be used to assist in staffing the Brown Bag program. Positions include the Program Coordinator who monitors the program, %upervises volunteers, keeps records of and tracks all pertinent information, and conducts periodic evaluations; and the Delivery Driver helps load, unload, and transport food to participating distribution sites. -- - Clientele Served: Please describe your client population including number served, age, ethnicity, and other special characteristics. Operation Brown Bag serves yery low-income seniors 60 years of age and older, and disabled individuals who are 55-59 years old. The" average ege of members is 73.8 years old and continues to increase The Palo Alto distribution site, at the Ventura School, provides weekly groceries to 149 senior households (representing 229 indivi, "all of whom are very low-indome (average monthly income, of $742 household). Communi~ Need: ~ease summarize ~e commu~ty need met by your pmjeg. A i~94 survey o~ our me~bers indicates that ~ost of them rely on" th~ food they receive from the Brown Bag program; many spend less than $3.00 a d~y on food, building their menus around the foods receive in their bags. No other, program in our community is able .to reach and assist so many elderly people with their food needs. Operation Brown Bag provides a safety net for very low-income seni~ and disabled individuals 55 years and older, particularly for thos~ with limited mobility and language barriers. Additional Comments: In the space remaining, please highlight any pertinent information ¯ you feel would be helpful in evaluating your request. By subsidizing food costs for seniors, they will have more resourc~ available to them for maintenance of health and extended independe~ living. A TTA CHMENT.B CITY OF PALO ALTO . OFFICE OF HUMAN SERVICES PRO/ECT SUMMARY SHEET AGENCY sen’~or Coordinatinu Co!~il of the Palo ’Alto Area ~nc. ADDRESS 450 Bryant Street ¯ PHON]~ (415)’326-5~62 CONTACT PERSON DATE_ January 13, 1997 . __"" AMOUNT OF GEN~RALFUND REQUEST ¯$383149 " or" 1~io Alto Human Services (415") 329-2375 I. Project Summary: The SCC requ~ts support to help underwrite the costs of providing older adult services through the Senior Center of Palo Alto, the Senior Day Health Program (SDHP) and the Senior Home Repair Service (SHR). The services enable older adults to maintain independent living and address health and wellness needs. They also address the desire of older adults to remain active and vital members of the. community. The services that will be supported include social work, health, transportation, housing, I & R, and educational and recreational activities (all offered by the Senior Center), day health care for the frail and less independent elderly and respite for caregivers (through SDHP) and fix-it repairservices, painting and installation of safety and security devices (through SHR). In addition, the SCC requests some support for centralized administrative activities that enable program staff to focus on delivery of services to older adults and caregivers. ~adget Narrative: ~rldly d~ibe b~w ~e ~ ~ ~1 be ~. ~e SCC is ~que~g $383,149 in ~ne~l F~d supra, w~ch ~presen~ 17.3% of~ agency’s c~h n~ds for ~e y~r. C~m ox~e projecfiom for ~ agency’s 1997-98 fiscal y~r ~ $2,725,769, including more ~" $5~,000 of in-~nd rein v~mfion. More ~ 89% of ~ requ~od sup~ h~lps to ~over s~com, since it is ~ou~ smff~ffom ~t client so~s m provided. Th~ ~maind~ of ~ requ~d sup~ ~oludes mi~mal mo~ for ~cified a~inis~fiv~ ~d facili~ cos~. __ 3.Clientele Served: Please des~be your client popul~io~ including number served, age, ethnicity, ~nd other sp~d ~ris~ics. The SCC serves Pale Alto’s older adult and c~regiver populations, with more than 95% of its participants and clients aged 60 or older. The SCC ©xpccts to serve close to 6,000 lVIidpeninsula residents, ofwhom 3,500 will b¢ Pale Altans. Consistent with Pale Alto’s older adult demographics 0J.S. Census date), more than 90% will be Caucasian and the next largest group will be Asian/Pacific Islander. Based on client surveys, more turn one-half of the agency’s clients have annual household incomes of less fium $25,000. .- 5.Additiona|" Comments: ~ ~he ~ n~i~, pl~s= hi.light ~ny pm~.mt inform~ion ~ f~l ~d ~ help~l ~ ~ng ~ur ~u~. ~e SCC’s fo~l ~latiomhip ~ ~e Ci~ goes back to 19~ ~en a long-te~ l~e a~ment for ~e Se~or Center ~ si~ed. ~e SCC ~ a ~ck ~cord of~o~ng n~ed and i~o~fi~ se~iccs to Palo Alto older adul~ ~d ~eir ~~. ~ SCC le~s Ci~ supra ~ou~ subs~ntial ~mm~i~ ~ising and ont~c~ ~th Fcde~l, State and Coun~ govc~en~, United Way, and the Co~cil on A~ng of co~i~ is efidenced by ¢~ct~ 97-98 ~ising ~sul$s of $500,000, the active involvement era 30-~rson Board ofDirecto~ ~d the vol~t~er effo~ of300-~l~ comm~iW ATTACHMENT B cITY OF PALO ALTO OFFXCE OF HUMAN SERVICES PRO~ECT SUMMARY SHEET 1997~1998 AGENCY Soc’al Advocates for Youth ADDRESS ~072 Sarato a~Sunn ale_Rd.A~_~A~_~ San Jose, CA 95128. PHONE (408) 253-35.40 PRO~ECT TITLE Palo Alto "Safe Place"/casa SAY Program .Expansion AMOUNT OF GENERAL FUND REQUEST I0~.860 1996-1997 FUNDING I~ROM CITY6~67_~ City of Palo Alto Office of Human Services (415)329-2375 Please use only the space provided on this page. I. Project Summary: This request is for operations support for the Case SAY runaway andhomeless youth shelter located at 509 View Street in Mountain View & funding to promote and expand "Safe Place" locations and outreachservlces for Palo Alto youth. Case SAY’s Palo Alto and surrounding cities "Safe Place" project(See Safe Place description In Appendix A) will reach and serve at-risk children and youth who have runaway, are frightened, or otherwise vulnerable to becoming victims or perpetrators of violenceand crime by developing service entry points in their local neighborhoods. The Safe Place Advisory Board established in FY95/96and SAY staff will oversee the effectiveness of the project. Project salary, costs are expected to increase 4.5% for FY 97-98. The increased project cost Is due to increased staffing to handlethe increase in service demand consistent with the -program experience in FY 94-95 and ~FY 95-96, and the addition of a 3rd Street .Outreach worker for the~North County communities. The current City of Palo Alto request of $10,860 will 2.1% of. the total pro~ect .cost. Palo" Alto revenues wall be used to offset theadmlnistrative costs of runnlng the proDeCto Youth at risk of entering t~e Juvenile Justice System, or foster ca~e. system, f~r the followlng reasons:, a) gang involvement, b}?rlmlnal actlvlty, o) out of parental control, d) school failure, e)truancy, f) running away from home and]or homelessness and g) drug and alcohol abuse. ~ C~a ~AY provides the ?nly crisis yguth service in North County orre~ing a comprehenslve res~dentlal and counseling programspeclfically targeted to youth and families in crises. -Currently, there are .only tw? programs offering these types of services in thecounty, Case SAY an Nountaln View and the Bill,Wilson House in Santa Clara. ~n the past ~ear, Case SAY has seen an increase of referralsfrom Palo Alto pollce. Because of the short-term nature of the residential program, efforts are directed immediately towards providing, a safe place for. y guSh to receive..crisis counsel~ng andshelter, if necessary, stablllzang the home sltuation, returnlng theyouth home,~ and~providing needed support to the family while seekingto avoid court and probation department involvement and eventual foster home placement. 5o ~dditional Comments: The number of Safe Place locations in Palo Alto and the number of ~outh served have exceeded FY 96/97 projections by 100%. While this is a plus for Palo Alto youth, it has sharply increased the costs.If additional Palo Alto fundlng is not awarded, the current level of effort in the city cannot be maintained and will need to be reduced in FY 97/98. CITY OF PALO ALTO o~c~ oz HUMAN ¯ P:RO/ECT SUMMAl%Y SHEET 1997-1998 .. AGENCY Suppo.~t Network for Batnered Women" castro St.,Ste. 305 Mountain View, CA 94041ADDRESS CONTACT PERSON ~y Ashley, Director "o~ Client Services :DATE i1~11~9~ .. - ..~ AMO~ ~ GENERAL ~qJND REQU’EST City of Palo Alto Office of Human Services (415) 32~-2375 Please only use the space provided on this page. 1.Project Summary: The Support Network for Battered Women is a community-based, non-profit agency dedicated to meeting the needs of survivors of domestic violence. The Support Network has responded to the epidemic of domestic violence by providing .tri-lingual (English, Spanish and Chinese) comprehensive services to battered women anc their children including: a 24-hour crisis line in English and Spanish, counseling, emergency shelter, transportation and food,, legal services including temporary restraining order and divorce clinics, children’s programs, and educational trainings and prevention workshops. 2. Budget Narrative: Briefly describe how the requested funds will be used. The Support Network for Battered Women is requesting $23,386 from the City. of Palo Alto to be used to hell~ subsidize the expense of providing critical services to Palo Alto residents. The total project cost is $73,420. direct services include: Crisis Intervention, Shelter Services, Legal Advocacy, Clinical Therapy, Children’s Services and Community Education and Prevention programs for the public at large. 3. Clientele Served: Please describe your client population including number served, age, ethnicity and other special characteristics. Clients are primarily battered ~’6m~ and their children. Last year, the Support Network assisted 369 Palo Air( residents through our crisis services, legal and residential services. Our community education programs reache~ another 556 Palo Alto teens, community services organization and church members. Our clientele consists of~ following ethnic breakdown: 46% White; 33% Hispanic; 8% Asian and Pacific Islander;, 7% A£rican America~ I% Native American and 5% "other:.~’ Last year, ~he Support Network assisted 5,908 residents of Santa Clara County through our counseling services, crisis intervention, shelter s~wices, and leBal program....Our staffand ¯ volunteers reached another 7,721 individuals through our community education and prevention pmBr~m. 4. Community Need: Piee~e sum~narize the community need met by your proje~ Domestic violence is a problem that affe¢~ all segments of our society, regardless ofethnic,, economic, religious and cultural boundaries. State and local law enforcement agencies spend thousands of dollm’s each year on domestic violence cases. The statewide Law Enforcement Information Center reported that in 1995, Santa Clara County law enforcement agencies received 8,850 domestic violence-related calls. Over 7,400 ofthese incidents involw the use of weapons. In the City of Palo Alto, over 120 dome~ic violence related calls were reported and in over ~ of these cases, weapons were involved. The Support Network provides ethical services and programs to survivors of domestic violence. Additional Comments: In the space remaining, please highlight any pertinent information you feel would be helpful in evaluating your request. The agency is also committed to providingse~wices to. underserved populations including lesbians, the Afdc~u- American and Latina communities. With a.paid staff’of 18 and over 200 volunteers, the Support Network is or, ofthe largest domestic violence agencies in the country. Highly committed volunteers dedicated over 13,000 hours of.%’rvice to our agency last year. These volunteers help Support Network with client services, legal advocacy, ot~ce operations and fundraising activities. Volunteers who work directly with battered women must complete a 40-hour intensive ~’aining program. A TTA CHMENT B CITY OF PASO ALTO OmCE OF HUMAN SERVICES PROJECTsUb[MARY SHEET 1997-1998 CONTAC~ PERSON DATE PRO;~ECT TITLE 1996-1997 FUNDING FROM CiTY ,, AMOUNT OF GENERAL FUND 17~EQUEST ...... City of Palo Alto Office of Human Services (415") 329-237~ Please only use the space provided on..this page: ButigeI Narrative: Briefly describe how the requested funt will be u_~/ed.. Clientele Served: Please describe your client population including number served, age, ethnicjty, and other speoial characteristics. Additional Commenis:In the spa~ remfilg, I. g, pl~e highlight any pertinent ini’gnnation you feel would be helpfi~l in evahating your request. A TTA CHMENT B CITY OF PALO ALTO OFFICE OF HUMAN SERVICES PROJECTSUMMARY SHEET 1997-1998 AGENCY ADDRESS PHONE ~ YMCA of the Mid-Peninsula Middlef, ield Roadt Suite 211 palo AI~o,.CA 94303 856-3955 CO]%~TACT~ERSON B~rry M. DATE _~anuar 15, Taylor 1997 PRO/ECT TITLE . ¯ ¯ , AMOUNT OF GENERAL FUND REQUEST .~5_0~__ City of Paio Alto Office of Human Services (415") 329-2375 Please only use the space provided on this page. 1. Project Summary: ,, Project will use the new Bell Street Park Pool in East Paio Alto. Serves EPA and eastern Menlo Park families by teaching children water safety and how to swim; by providing meaningful supervised summertime activities that promote diversity, positive self-esteem, healthy lifestyles and a sense of community. Builds on the successful YMCA Aquatics Program formerly at the Ravenswood High School pool since 1990 collaborating with EPA. 2. Budget Narrative: Briefly descdbe how the requested funds will be used. Funding includes partial salaries for pool managere, lifeguards and swimrn_i.ng. ¯ ¯ instructors. $8,500 requested to underwrite 13-week aquatic program. Clientele Served: Please describe your client population including number served, age, ethnicity, and other special characteristics. Participants are pdmari!y children of all ages up to 200 each day averaging 150, representing the ethnicity of the community (roughly 50% Hispanic, 40% African-American and 10% Pacific Islander and other). 150.children will receive instructional ewimming- classes. Families including adults will also have opportunities to learn to swim and to experience recreational swimming with their children. Community Need: Please summarize the community need met by your project. Provides youth in the community with a positive alternative to gangs, substanc~ abuse, etc. Provides a much’ needed place for all racial groups to meet, mix and have fun. e Provides a sense of community and a realization that there are valued community services available without crossing the freeway. Additional Comments: In the space remaining, please highlight any pertinent information you feel would be helpful in evaluating your request. The full-time program director of the EPA YMCA was raised and now resides in EPA, and paid staff members and volunteers are generally drawn from EPA and eastern Menlo Park. Project Summary: This project is a joint venture between the VA and local city and county government agencies to establish a 40-Bed ’tear-Round Homeless Transition Shelter located o~ VA grounds. Shelter. participants will receive Case Management Services, including individual rehabilitation contracts and linkage to other support services; Payee Services, to protect individuals’ resources and prepare them for personal money management; Physical and Mental Health Services, with nonveterans having access to Willow Clinic and veterans given priority enrollment in the continuum of care at the VA; Vocational Rehabilitation, with nonveterans connected to services at OICW, NOVA, and other community providers and Veterans receiving services from Next Step; and Community Reintegration, via assistance in finding appropriate transitional housing or permanent housing. In addition the project includes Outreach to the homeless and a Drop-In Center (at the shelter). ]~u~iget Narrative: Briefly describe how ~he requested funds will be used. Funds are being requested primarily to help support staffing and miscellaneous operating costs for the shelter. The VA has committed to providing the space.ahd facilities and associated costs (e.g., utilities). Clientele Served: PI .ease describe your client population including number served, age, ethni~.’ty, and other special ehara~eristics. The client population will primarily be homeless adult individuals. We expect to serve 400 annually (with an average length of stay of 36.5 days). They are expected to have the sociodemographic characte ".n~cs typical of the homeless in this area. The shelter will also be able to accommodate homeless families with children on a short-term basis until they can access other services in the community. CommuniW Need: Please mmunarize ~e community need m~ ~ your pmj~. ~s proj~t ~sse~ ~e n~ of ~e 1~ homeless for shel~r ~d su~ve se~c~, ~clu~ng emp!o~ent ~d ~g.~~, ~ help ~em m~ ~e ~ifion out of homel~e~. Addition~! Comment~: In the ~ace remainin, g~.plea~e high~ght any pertinent information you feel would be helpful in evalmxting your reClUeS~ CITY OF PALO ALTO OFFICE OF ItUMAN SERVICES PROff£CTSUMMARY SKEET 1997~199~ AGENCY Ywc~ of ~he Mid-Pe-~-~ula ~D~ESS ~161 AI~ S~ree~Pal.o Al~:o, CA 94306 C~ty of Pslo ARo O~ce of Human Services Pr~ectSummary~ The Mid-Peninsula YWCA Rape’Crisis Center requests $i0,000 in funding from the City of Palo Alto to provide sexual assault intervention and prevention services. These services include: a 24-hour, 365 day a year crisis line that is staffed by trained volunteers and staff, individual and group counseling for survivors of sexual assault ~nd their families, hospita!, police and cou~t accompaniment and advocacy, as well as information and referra Prevention services will include community education programs for adults, perso safety workshops for school age children and teen assault prevention strategies (TAPP). All of these services will be available to all residents in the City of Palo Alto. Bu~iget Narrative: Briefly describe ho~ the requested funds will be used. The Mid-Peninsula YWCA Rape Crisis Center’s funding request to the City of~Palo Alto is $I0,000. The requested funds would be used for salaries in order to provide direct, services to Palo’Alto residents, including individual counseling support groups, self-defense workshops, community education programsand the Teen Assault Prevention Program. Palo Alto residents comprise approximately 23% of the total clients served annually through overall agency services. Ciientel~ Served: Please describe your client population including number serv-~d, ~ge, etlmic!ty, and other speci~ characteristics. During the FY 1995-96, the Rape Crisis Center provided servides to 8,437 residents of Northern Sant~ Clara County. Of these, 1,754 persons resided=~.~.~ ~ in the City of Palo Alto. Ethnically, the breakdown is @55% caucasian,20% Asian, 15% Hispanic, 5% Afrlcan/American and 5% other/or unknown. About 65% of sexual assault survivors receiving crisis intervention services are low to very low income, we have provided specific services for ~he homeless, senior citizens, devel~pmentally and physically challenged, as well as at risk youth living in ~roup home se~ings. Community Need: Please summarize the commu~ty need met byyour project. The rate of sexual’assault in ~he US is ~he highest o~ any ~ndus~rlal~zed na~iox in the world. Recent research indicates ~ha~ every minute in ~he ~S, 1.3 women are raped and ~ha~ every 15 seconds a woman is battered. ~ederal~Bureau of lnvestlga~ion statistics gall us ~ha~ I in 3 women will be the vlc~im of a sexu~ assaul~.In her lifetime. Child sexua~ abuse occurs Eo l.ln 4 girls and i in 6rT’boys her?re they reach ~he age of 18..Acqualntance rapes accoun~ for 80-85% of all rapes ~ha~ are reported. This means tha~ ~he vlc=Im~s traumatized by someone that she knows and trusts. Recently, Ehese "date rapes" have been facilitated by the use of drugs. Drugs ~hat are virtually unde~ectabl~ and provide a very serious ~h~eat to Ehe naive and unsuspecting young vlc=im. Additional CommenU: In th~ spa~,e retaking, please, hlgh]ight any pe~inent information you ~eel ~ouid be h~pfu! in evaldating your request. The"Ci~y of PaSo Alto has suppor~e~ the valuable services and information provided by ~he Bmpe Crisis Center. Coheir funding suppor~ will ensure that ~e can build upon’~he work ~hat ~e have begun, especially with our adolescents and teens, ~o assist our community in the pre- vention of sexual assault. Education ±s crucial to eradicating sexual assaults and changing attitudes about ~he violen~ crime of rape. CH~ OF PALO ALTO OFFICE OF HUMA~ ~VICES PRO3E~ ~Y SKEET AGENCY YOUTH. COlvIMUNITYSERVICE .~ ADDRESS 25 CHURCHILL,PALO ALTO, 95306 PHONE (415) 329~0519 DATE ¯ ~//96 . . COMMUNITY SERVICE AND LEADERSHIP PROGRAM FROM ~ $11,771 C~y of’ Of~c~ of’ Project Summa~’: Youth Community Service challenges young people to effect positive change at their schools and in their communities through community serv’ice, service learning and leadership activities. YCS seek funding to support its Community Service and Leadership Program. The YCS goals for’youth in East Pal. Alto, Pal. Alto and Menlo Park are: (I) to increase self-esteer and interest in school and community; (2) to increase cross-cultural opportunities; (3) to provide active learning opportunities; (4) to provide students a forum where they work to address issues of personal importance; (5) to increase participation of youth in the community thereby shaping futur adult leadership and alleviating unmet community needs. ¥CS addresses these goals by operating school-based clubs at four schools in the Pal. Alto Unified School District, five schools in the Ravenswood City School District. and a community center in East Pal, Alto. YCS also organizes events which bring students from all club together for service and leadership activities. Butlget Narrative: Briefly describe how the requested funds will be used. YCS seeks funding for a portion of the Community Service and Leadership Program Coordinator’s salary. YCS seeks an increase in funding for several reasons: (I) A major grant from the William and .Flora Hewlett Foundation will most likely end in October; {2) YCS programs continue to expand dramatically; and (3) potential cutbacks in federal Learn and Serve funding could mean a loss of $65,000 in funding next year. Clientele Served: Please describe your client population including number served, age, ethnicity, and other special characteristics. The YeS Community Service and Leadership Program serves over five hundred students in East Pal. Alto, Pal. Alto and Menlo Park. The demographics of the siudents involved in YCS includes: Ethnicity:27~h African American, 25% European American, 24% Asian American, 12% Latino/a and 12% other. ~0% of YeS participants are middle ~ichool students’ 50% of Y~3S participants are high school students. ommunityINeed: Please summarize the community need met by your project. YCs addresses several key community n.eeds: East Pal. Alto youth are challenged by high dropout rates, sub~tance abuse, ~nemployment and crime. These youth lack interracial opportunities to work for community improvement.. Several national organizations have recommended community service programs as a major component to school reforra~ Pal. Alto youth are experiencing high levels of substance abuse and academic stress. These youth lack interracial opportunities to work for community improvement. Many community agencies depend on volunteers to accomplish their goals. YCS has provides enthusiastic volunteers to over sixty agencies. Additional Comments: In th~ space remaining, please highlight any pertinent information you feel would be helpful in evaluating your. ~:equest. In 1995, YCS in partnership with the City of East Pal. Alto initiated a new program for high school students from East Pal. Alto. Through the program students gather weekly to assess community needs and plan service projects. Currently, thirty-five students from five high schools are active in the project. Since the program’s .inceptionin ~990, over 1500 middle and high school youth from East Pal. Alto, Pal. Alto, and East Menlo Parkhave participated in over 780 service projects. Last year YCS participants provided over 26,000 hours of direct service to the community. YCS is a collaboration of the Ravenswood City School District, Pal. Alto Unified School District, City of Pal, Alto, Haas Center for Public Service~ YWCA of the Mid-Peninsula and the City of East Pal. Alto. AMENDMENT NO. 8 TO AGREEMENT NO. C0006279 BETWEEN THE CITY OF PALO ALTO AND ADOLESCENT COUNSELING SERVICES, INC. FOR COUNSELING SERVICES FOR ADOLESCENTS FOR FISCAL YEAR 1997-1998 This Amendment No.8 to Agreement No. C0006279 ("Agreement") is entered into by and between the CITY OF PALO ALTO ("CITY"), and ADOLESCENT 60UNSELING SERVICES, INC., a corporation organized and existing under the Nonprofit Corporation Law of the State of California, located at 4000 Middlefield Road, Palo Alto, CA 94303 ("CONTRACTOR"). RECITALS: WHEREAS, the Agreement was entered into between the parties for the provision of certain counseling and services for young adolescents in the community. WHEREAS, the parties wish to amend theAgreement; NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions.of this Amendment, the parties agree: SECTION i. The section entitled "TERMS" is hereby amended to read as follows: ¯ "TERMS. The services and/or materials furnished under this Agreement shall commence on July i, 1997 and shall be completed before June 30, 1998." SECTION 2. The section entitled "COMPENSATION" is hereby amended, to read as follows: "cOMPENSATION for the full performance of this Agreement: CITYshall pay CONTRACTOR": a total sum not to exceed Forty-Six Thousand Ninety- Six Dollars ($46,096) in General Fund money." SECTION 3. The following exhibits to the Agreement is/are hereby amended to read as set forth in the attachment(s) to this Amendment, which are incorporated in full by this reference: a.Exhibit "A" entitled "1997-1998 Scope of Services". b.Exhibit "B" entitled "1997-1998 Contract Budget". c.Exhibit "C" entitled "Insurance Coverage". Exhibit "D" entitled "Certification of Nondiscrimination". 970521 syn 007119~ SECTION 4. Except as herein modified, all other provisions of the Agreement, including any exhibits and subsequent amendments thereto, shall remain in full force and effect. IN WITNESS WHEREOF, the parties have by their duly authorized representatives executed this Amendment on the date first above written. ATTEST:CITY OF PALO ALTO City Clerk.Mayor APPROVED AS TO FORM: Senior Asst. City Attorney APPROVED: ADOLESCENT COUNSELING SERVICES, By: ~ F Its: Executive Director Taxpayer I.D. No. 51-0192551 City Manager Director of Community Services Acting Director of Administrative Services Risk Manager APPROVED AS TO CONTENT: Human Services Administrator Attachments : EXHIBIT "A" : EXHIBIT "B" : EXHIBIT "C" : EXHIBIT "D": SCOPE OF SERVICES CONTRACT BUDGET INSURANCE COVERAGE CERTIFICATE OF NONDISCRIMINATION 970521 syn 0071198 CERTIFICATE OF ACKNOWLEDGMENT (Civil Code § 1189) STATE OF COUNTY OF ) ) ) ~, before .me, the undersigned, aOnIf) for~ said County, personally appeared oo ar,s u person~ll7 known tc~ (or proved to me on the basis of sat~factory evidence) to be the person(K) whose name(~ is/a~e subscribed to the within instrument, and acknowledged to me that ~./she/th~y executed the same in blM~/her/th~ir authorized capacity(i~H), and that by h~/her/t~M~ir signature(~) on the instrument the person(~, or the entity, upon behalf of which the person(~) acted, executed the instrument. WITNESS my hand and official seal. Comm. #1052881 t~NOTARY PUBLIC CALIFORNIa.,SANTA CLARA COUNTY ~’Comm. Expires March 5, !999 "~ 970521 syn 0071198 AMENDMENT NO. 3 TO AGREEMENT NO. S5053182 BETWEEN THE CITY OF PALO ALTO AND COMMUNITY ASSOCIATION FOR REHABILITATION, INC. FOR DISABILITY RELATED SERVICES FOR FISCAL YEAR 1997-1998 This Amendment No.3 to Agreement No. $5053182 ("Agreement") is entered into,by and between the CITY OF PALO ALTO ("CITY"), and THE COMMUNITY ASSOCIATION. FOR REHABILITATION, INC., a corporation organized and existing under the Nonprofit Corporation Law of the State of California, located~ at 525 Charleston Road, Palo Alto, CA 94303 ("CONTRACTOR"). RECITALS: WHEREAS, the Agreement was entered into between the parties for the provision of rehabilitation services related to persons with disabilities; WHEREAS, the parties wish to amend the Agreement; NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the parties agree: SECTION i. The section entitled "TERMS" is hereby amended to read as follows: "TERMS. The services and/or materials furnished under this Agreement shall commence on July I, 1997 and shall be completed before June 30, 1998." SECTION 2. The section~entitled "COMPENSATION" is hereby amended, to read as follows: "COMPENSATION for the full performance of this Agreement: CITY shall pay CONTRACTOR": a total sum not to exceed Twenty-Eight Thousand Seven Hundred Thirty-Six Dollars ($28,736) for the term specified." SECTION 3. The following exhibits to the Agreement are hereby amended to read as set forth in the attachments to this Amendment, which are incorporated in full by this reference: a.Exhibit "A" entitled "1997~1998 Scope of Services". b.Exhibit "B" entitled "1997-1998 Contract Budget". c.Exhibit "C" entitled "Insurance Coverage". d.Exhibit~"D’’ entitled "Certification of Nondiscrimination". 970512 syn 00’71199 1 SECTION 4. Except as herein modified, all other provisions of the Agreement, including any exhibits and subsequent amendments thereto, shall remain in full force and effect. IN WITNESS WHEREOF, the parties have by their duly authorized representatives executed this Amendment on the date first above written. ATTEST:CITY OF PALO ALTO City Clerk Mayor APPROVED AS TO FORM: Senior Asst. City Attorney APPROVED: COMMUNITY ASSOCIATION FOR REHABILITATION, INC. Its: . Taxpayer I.D. No. 94-1546643 City Manager Director of Community ~Services Acting Directorof Administrative Services Risk Manager APPROVED AS TO CONTENT: Human Services Administrator Attachments : EXHIBIT "A" : EXHIBIT "B" : EXHIBIT "C" : EXHIBIT "D": SCOPE OF SERVICES CONTRACT BUDGET INSURANCE COVERAGE CERTIFICATE OF NONDISCRIMINATION 970512 syn 0071199 .... ¯ CERTIFICATE OF ACKNOWLEDGMENT (Civil Code § 1189) STATE OF California COUNTY OF Santa Clara ) ) ) On June 4, 1997 , before me, the undersigned, a notary public in and for said County, personally appeared Lynda Steele , personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument, and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. 970512 syn 0071199 3 AMENDMENT NO. 3 TO AGREEMENT NO. C5053189 BETWEEN THE .CITY OF PALO ALTO AND PALO ALTO COMMUNITY CHILD CARE, INC. This Amendment No.3 to Agreement No. C5053189 ("Agreement") is entered into , by and between the CITY OF PALO ALTO ("CITY"), and PALO ALTO COMMUNITY CHILD CARE, INC., a non-profit corporation, located at 3990 Ventura Court, Palo Alto, CA 94303 ("CONTRACTOR"). RECITALS: WHEREAS, the Agreement was entered into between the parties for the provision of child care services; and WHEREAS, the parties wish to amend the. Agreement; NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the parties agree: SECTION I. The section e~titled "TERMS" is hereby amended to read as follows: "TERMS. The services and/or materials furnished under thisAgreement shall commence on July l, 1997 and shall be~completed before June 30, 1998." SECTION 2. .The section entitled "COMPENSATION~’ is hereby amended, to read as follows: "COMPENSATION for the full.performance of this Agreement: CITY shall pay CONTRACTOR a total sum not to exceed Three Hundred Seventy-Four Thousand Three Hundred Thirty-Eight Dollars ($374,338) ~in general fund money." SECTION 3. The section entitled "PROGRAM Subsidy funds for PACCC Child Care Centers and PACCC Affiliate Centers" is hereby amended to readas follows: "Billing for PROGRAM’S child care subsidy payments shall not be more than Two Hundred Ninety-Three Thousand Seventy-Eight Dollars ($293,078) .for the term of this Agreement. Billing shali specify reimbursable expenses in terms of contract-subsidized hours served during the previous month multiplied by the actual subsidy cost/child hour." SECTION 4. The section entitled "Central Administration of PROGRAM" is hereby amended to read as follows: 1 970522 syn 0071201 "Billing for the administration of the PROGRAM shall not be more than Eighty-One Thousand Two Hundred Sixty Dollars ($81,260) for the term of this Agreement, billed to indicated actual expenditures. CITY shall pay PACCC within fifteen (15) working days of receipt of each bill." SECTION 5. The section entitled "Advance Payments" is hereby amended to read as follows: i’Notwithstanding the foregoing limitations, the City Manager shall have the authority to approve payments by CITY to.PACCC under this Agreement in advance of PACCC’s incurred expenditures.~ Provided, however, that: (i)any request by PACCC for such advance payment must be made during the months of July, August or September during the term of this Agreement; ~ (ii) such advance payment must be made from the central administration fund; and (iii) PACCC’s need for such advance payment shall be supported to the satisfaction of hhe CITY’s Deputy city .Manager, Administrative Services.Provided further, however, that totaladvance payment under this Agreement may not exceed Fifty Thousand Dollars ($50,000) and total maximum compensation under this Agreement shall not exceed Three Hundred Seventy-Four Thousand Three Hundred Thirty-Eight Dollars ($374,338) as set forth in Section 5 hereof." SECTION 6. The following exhibits to the Agreement is/are hereby amended to read as set forth in the attachments to this Amendment, which areincorporated in full by this reference: a.Exhibit "A" entitled "Scope of Services". Do C o Exhibit "B" entitled "Subsidy Program Specifications with Attachments 1 and 2". Exhibit "C" entitled "Contract Budget"° Exhibit "D" entitled Certificate of Insurance Requirements. Exhibit "E" entitled "Certification of Nondiscrimination". ~. 970522 syn 0071201 2 SECTION 7. Except as herein modified, all other provisions of the Agreement, including any exhibits and subsequent amendments thereto, shall remain in full force and effect. IN WITNESS WHEREOF, the parties have by their duly authorized representatives executed this Amendment on the date. first above written. ATTEST:CITY OF PALO ALTO City Clerk Mayor APPROVED AS TO FORM; Senior Asst. City Attorney APPROVED: PALO ALTO COMMUNITY CHILD CARE, INC. Taxpayer I.D. No. 94-2242823 City Manager Director of Community Services Acting Director of Administrative Services Risk Manager Approved as to Content: Administrator of Human Services Manager of Child Care and Family Services Attachments: EXHIBIT "A": EXHIBIT "B": EXHIBIT "C": EXHIBIT "D": EXHIBIT "E": SCOPE OF SERVICES SUBSIDY PROGRAM SPECIFICATIONS WITH. ATTACHMENTS 1 AND 2. CONTRACT BUDGET CERTIFICATION OF INSURANCE REQUIREMENTS CERTIFICATION OF NONDISCRIMINATION ~3 970522 syn 0071201 CERTIFICATE OF ACKNOWLEDGMENT (Civil Code § 1189) STATE OF COUNTY OF ) ) ) On $~4~ ~ , before me., the undersigned, a notary p~blic, in and for said ~County, personally appeared personally known to me ) to be the person~s~) whose name(~ is/a-~e subscribed to the within instrument, and acknowledged to me that A~/she/tqeey executed the same in k~s/her/~ authorized capacity(~=s), and~ that by hq-s/her/~-i-r signature(a) on the instrument the person~), or the entity upon behalf o£ which the person6s¢ acted, executed the instrument. WITNESS my hand and official seal. 970522 syn 0071201 CONTRACT NO. BETWEEN THE CITY OF PALO ALTO AND PENINSULA AREA INFORMATION AND REFERRAL SERVICE FISCAL YEAR 1997-1998 THIS CONTRACT is entered into , 1997, by and between the CITY OF PALO ALTO, a chartered city and a municipal corporation of the State of California ("CITY"), and the PENINSULA AREA INFORMATION AND REFERRAL SERVICE, a corporation duly organized and existing under the Nonprofit Corporation Law of the State of California, whose address is 3990 Ventura Court, Palo Alto, CA 94306 ("CONTRACTOR"). W I T N E S E T H: WHEREAS, CITY desires to obtain community mediation services for the community and in conjunction with CITY projects; and WHEREAS, CITY desires to engage CQNTRACTOR to provide these services by reason of its qualifications and experience in performing such services, and CONTRACTOR has offered to provide the required services on the terms and in the manner set forth herein; NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree as follows: i. DEFINITIONS. (a) "City" means and includes all the territory lying within the jurisdictional boundaries of the City of Palo Alto, California, as presently existing, plus.all territory which may be added thereto during the term of this Contract by annexation or otherwise. (b) "City Council" means the duly elected or appointed members of the city council of the City, acting pursuant to the provisions of the Palo Alto Municipal Code and the Charter of the City. (c) "City Manager" means the duly appointed city manager of the City, or her designated representative. (d) "Risk Manager" means the duly appointed risk manager of the City, or his designated representative. 1 970529 syn 0~)71215 (e) "City Clerk" means the duly appointed city clerk of the City, or her designated representative.. (f) "Director of Administrative Services" means the duly appointed Director of Administrative Services of the City, or her designated representative. (g) "City Auditor" means the duly appointed city auditor of the City, or his designated representative. June 30. (h)"Fiscal year" means the period from July 1 t.o (i) "Program" means the community mediation services program offered by CONTRACTOR. 2.PROJECT COORDINATION. (a) Citx. The City Manager or a designee shall be the Project Manager for CITY and shall render overall supervision of the progress and performance of this Contract by CITY. All services herein agreed to be performed by CITY shall be under the overall direction of the Project Manager. (b) Corporation. CONTRACTOR shall assign a single Project Director who shall have overall responsibility for the progress and execution of this Contract. Should circumstances or conditions subsequent to the execution of this Contract require a substitute Project Director, CONTRACTOR shall notify CITY immediately of such occurrence. (c) Access. CONTRACTOR shall provide the Project Manager and others specifically requested by the Project Manager with free and easy access to all facilities and activities of CONTRACTOR hereinafter described. The Project Manager and others .specially requested by the Project Manager shall coordinate, such access with CONTRACTOR. Such access shall not include access to CONTRACTOR’s clinical records unless agreed to by both the client and/or the client’S representative and CONTRACTOR. 3. DUTIES OF CONTRACTOR (a) Scope of Services. CONTRACTOR shall provide all specified services as set forth in the document entitled "1997- 98 SCOPE OF SERVICES," which is attached hereto as Exhibit "A" and made a part hereof by this reference. (b) Additional Services. In addition to providing the services set forth in Exhibit "A" hereof, CONTRACTOR shall use its best efforts to do the following under this Contract: (i)’ Subcontracts° Where it is necessary and appropriate that CONTRACTOR enter into a subcontract to,implement 2 970529 syn 0071215 a service under this Contract, any such subcontract shall be subject to the provisions of Paragraph ll(b) of this Contract. (ii) Site and Facility Location. CONTRACTOR shall locate all facilities and sites to be used by CONTRACTOR within CITY, except as approved by CITY. (iii) Coordination. CONTRACTOR shall coordi- nate its services with other existing organizations providing similar services in order to foster community cooperation and to avoid unnecessary duplication of services. (iv) Project Manager. CONTRACTOR shall fully cooperate and communicate with the Project Manager relating to the Program, areas of concern, and the impact of the Program on the residents’ of CITY. CONTRACTOR shall confer with the Project Manager concerning the operation of services under this Contract and shall duly consider reasonable directions and suggestions made by the Project Manager at such conferences. (v) Other Funding. CONTRACTOR shall seek out and apply for other sources of revenue in support of its operation or services from county, state, federal, and private sources. Unless deemed inappropriate by the Project Manager, CITY shall support CONTRACTOR in its search of grants, funding, or income by serving as a sponsoring agency, by providing letters of~support, or by rendering advice on applications for grants. The receipt of such funds shall be reported as provided in Paragraph 6(h) hereof. (vi) Safety° CONTRACTOR shall adhere to all applicable safety standards and regulations to ensure that the all programs and services are provided in a safe manner. CONTRACTOR shall make periodic safety inspections and provide training to staff using fire prevention, safety, building inspections and other consultants as available. (vii)Acknowledgment of. City Funding. CONTRACTOR shall include an acknowledgment of CITY’s funding and support in all appropriate publicity or publications regarding the Program, using words to the effect that its "services are provided in cooperation with the City of Palo Alto" or "through funding by the City of ~PaloAlto", or as otherwise approved by the Project Manager. 4.TERM; TERMINATION; INDEPENDENT JUDGMENT. (a) Term. This Contract shall commence on July I, 1997 and expire on June 30, 1998, .unless sooner terminated as provided herein. (b) Corrective Action Requirement. In the event CITY should determine from any source, including but not limited to reports submitted by CONTRACTOR under this Contract or any evaluation report from any source, that there is a condition which 970529 syn 0071215 3 requires correction, CITY may forward to CONTRACT.OR requests for corrective action. Such requests shall indicate the nature of issue which are to be reviewed to determine the need for corrective action and may include a recommendation as to appropriate corrective action. Within thirty (30) days of CITY’S request, CONTRACTOR shall submit its response, which shall include its views of the problems and proposed action, if any. Upon requests of either party, the parties shall meet to discuss any such request and response within the thirty (30) day period specified. (c) Right to Suspend or Terminate. Either party may suspend or terminate this Contract, with or without cause, by giving thirty (30) days’ written notice thereof to the other party. Upon the expiration of such notice, performance of the services hereunder shall be immediately discontinued. (d) Terminating Compensation. CITY shall make full payment for all services actually rendered by CONTRACTOR and all expenses to the date of termination; provided, however, that the total compensation to be paid during any partial year of service shall not exceed the proportionate share of time elapsed during the term of this Contract to the date of termination, plus other expenses approved by CITY necessary to terminate services and obligations incurred in carrying out this Contract. (e) Surrender of Materials. Upon any suspension or termination of this Contract, CONTRACTOR shall turn over to CITY immediately any and all copies of studies, reports, and other data, except confidential ~ecords, whether or not completed, prepared by CONTRACTOR or its subcontractors, if any, .in connection with this Contract. Such materials shall become the property of CITY. CONTRACTOR, however, shall not be liable for City’s use of incomplete materials or for CITY’s use of complete documents if used for other than the services contemplated by this Contract. Nothing in this Contract shall be construed to deny parents or legal guardians access to any information or records concerning their own children. (f) Independent Judgment. Failure of CITY to agree with CONTRACTOR’s independent findings, conclusions, or recommendations, if the same are called for under this Contract, on the basis of differences in matters of judgement, shall not be construed as a failure on the part of CONTRACTOR to meet the requirements of this Contract. 5o BUDGET; COMPENSATION; PAYMENT° (a) Budqet° CONTRACTOR’s budget for the Program during the term of this Contract is attached hereto as Exhibit "B" and made a part hereof by this reference. Expenditures by CONTRACTOR for services hereunder shall substantially conform to the budget unless the prior written approval of the Project Manager is obtained. The budget must be developed in accordance with the schedules, processes and format established by CITY staff. 970529 syn 0071215 (b) Compensation. CITY agrees to compensate CONTRACTOR for the full performance of its services under this Contract in a total sum not to ~exceed fifty-four thousand two hundred thirty-three dollars ($54,233) in general fund money. (c) Payments by CITY. On the billing form provided by CITY, CONTRACTOR shall submit a bill by the fifteenth (15th) working day of each month for services provided under this Contract during the preceding month. The bill shall specify actual expenditures directly related to this Contract as follows, in accordance with Exhibit "B". 6. FISCAL RESPONSIBILITIES OF CONTRACTOR. (a) Fiscal Aqent. CONTRACTOR shall appoint a fiscal agent who shall be responsible for the financial and accounting activities of CONTRACTOR, including the receipt and disbursement of CONTRACTOR funds. (b) Treasurer. CONTRACTOR shall also appoint from its board of directors a treasurer who shall review all of CONTRACTOR’s financial information. (c) System of Accounts. CONTRACTOR and its fiscal agent shall establish and maintain a system of accounts that shall conform with generally accepted principals of accounting for budgeted funds. Such system of accounts shell be subject to the review of the Director of Administrative Services and the City Auditor. (d) Financial Records. Insupport of its system of accounts, CONTRACTOR shall maintain complete and accurate records of all financial transactions, including contracts, invoices, time cards, cash receipts, canceled checks, and bank statements. Such records shall be preserved and made available to CITY upon request until the expiration of three (3) years following either the date of final ~payment’ under this Contract or the termination of this Contract, whichever is later. (e) Financial Reports. Financial expense and revenue summary sheets for all of CONTRACTOR’s operations shall be submitted to CITY by CONTRACTOR. (f) Audits. CONTRACTOR shall provide for an independent audit of its fiscal year transactions, records, and financial reports. The audit shall be completed once every two years, in the event the Contract is renewed by the City, and shall be conducted by a certified public accountant according to generally accepted accounting procedures. The certified public accountant shall submit the report to both parties. The cost of this audit shall be borne by CONTRACTOR. (g) Reimbursement of Overpayments. Payments by CITY which were not, during the term of this Contract, expended or 970529 syn 0071215 5 obligated by expenditure commitments by CONTRACTOR to third parties for items shown in CONTRACTOR’s budget (Exhibit "B") or payments which were made for items or services for which CONTRACTOR received, or will receive, funding or payment from another source, as shown by the audit provided for above or otherwise, are deemed to be overpayments, and CONTRACTOR shall reimburse CITY for such overpayments within thirty (30) days of notification thereof. (h) Funds Received from Other Sources. Funds which are made available to CONTRACTOR or the Program from sources other than CITY through a contract between such source and CITY or between such source and CONTRACTOR shall be subject to the same fiscal procedure stated herein unless special procedures are called for by any such source. Income to the Program in the form of fees, direct contributions, and any other form of monetary program support must be shown in the. records of the fiscal agent in a manner acceptable to the Project Manager. (i) Access for CITY Audit. CONTRACTOR shall grant representatives of CITY, including the Project Manager, the Director of Administrative Services and the City Auditor, with access to all of CONTRACTOR’s records, data, statements and reports, for purposes of financial or operational audit or review of CONTRACTOR’s performance under this Contract. 7.PROGRAM REPORTS AND RECORDS. (a) 0uarterly and Annual Reports. CONTRACTOR shall file with CITY quarterly activity reports on the fifteenth (15th) day after the close of each three-month period, covering the preceding quarter and such other information .as the Project Manager may request. The finalquarterly report shall cover not only the preceding three (3) months, but also contract services for the entire year. Each report shall be prepared in the form agreedupon by the Project Manager and CONTRACTOR. On reasonable notice, CONTRACTOR shall igrant the Project Manager access to all CONTRACTOR~ records, data, statements, and reports, which pertain to this Program, but excluding any confidential records of personnel and client records which tend to identify specific individuals. (b) Evaluation of Services. Evaluation of the Program shall be the responsibility of both parties to this Contract° Timing, procedures, and manner of evaluation shall be developed .by the Project Manager and CONTRACTOR in a form acceptable to both° CONTRACTOR shall furnish to CITY all data, statements, records, information, and reports necessary for CITY to monitor, review, and evaluate the performance of CONTRACTOR’s services hereunder. (c) Confidential Information. CITY and CONTRACTOR agree to maintain the confidentiality of any confidential communication between CONTRACTOR and an applicant for, or a participant in, the Program. As used in this Contract, the term "confidential communication" means information transmitted between 970529 syn 0071215 such a person and an agent or employee of CONTRACTOR in the course of that relationship and in confidence by means which, so far as the applicant or the participant is aware, discloses the informa- tion to no third person other than those who are present to further the interest of the applicant or the participant or those to whom disclosure is reasonably necessary for the transmission of the information or the accomplishment of the purpose for which participation in the Program is sought. The term "confidential communication" includes information about the applicant for, or participant in, the Program and his or her immediate family which may be obtained through application forms, interviews, tests, re- ports, counseling, or any other source. Nothing herein shall be construed to deny parents or guardians access to any information or records concerning their own children. 8.ORGANIZATION OF CONTRACTOR. (a) Compositionof CONTRACTOR. Throughout the term of this Contract, CONTRACTOR shall remain an independent, nonprofit CONTRACTOR under the laws of California governed solely by a board of directors, with up-to-date bylaws which contain the structure and procedures of CONTRACTOR. CONTRACTOR shall operate by its bylaws. Any changes in CONTRACTOR’s articles of incorporation, bylaws, or tax-exempt status shall be reported by CONTRACTOR immediately to the Project Manager. No member of the board of directors of CONTRACTOR shall be a paid employee, agent, servant, or subcontractor of CONTRACTOR under this Contract during all or any part of his or her tenure as a member of the board of directors of CONTRACTOR. (b) Composition of Board of Director. The board of directors of CONTRACTOR shall include representation from the broadest possible cross section of the community, including: those with expertise and interest in CONTRACTOR’s services, representatives from significant community organizations interested in CONTRACTOR’s services, and users of CONTRACTOR’s services. (c) Meetings of CONTRACTOR. All meetings of the board of directors of CONTRACTOR shall be open to the public, except meetings, or portions t~ereof, dealing with personnel or litigation matters. (d) Minutes of~Meetinqs of CONTRACTOR. CONTRACTOR shall keep minutes of all regular and special meetings of its board of directors. (e) Community Involvement. CONTRACTOR shall make maximum feasible effort to assure community involvement in ’the activities provided under this Contract. 9. NOTICES. All notices hereunder shall be given in writing and mailed, postage prepaid, by certified mail, addressed as follows: 970529 syn 0071215 7 To CITY: Copy to: To CONTRACTOR: Office of the City Clerk City of Palo Alto 250 Hamilton Avenue Palo Alto, CA 94301 Project Manager, Office of Human Services Department of Community Services City of Palo Alto 250 Hamilton Avenue Palo Alto, CA 94301 Project Director PENINSULA AREA INFORMATION AND REFERRAL SERVICE 3990 Ventura Court Palo Alto, CA 94303 i0. INTEREST OF CONTRACTOR; INDEPENDENT CONTRACTOR. CONTRACTOR covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services hereunder. CONTRACTOR further covenants that, in the performance of this Contract, no subcontractor or person having such. an interest shall be employed. CONTRACTOR certifies that no one who has or will have any financial interest under this Contract is an officer or employee of CITY. The preceding sentence shall be interpreted in a manner consistent with California Government Code section 1090. It is expressly agreed that, in the performance of the services hereunder, CONTRACTOR shall at all times be deemed an independent contractor and not an agent or employee of CITY. ii.ASSIGNMENT; SUBCONTRACTORS; EMPLOYEES. (a) Assignment. Both parties shall give their personal attention to the faithful performance of this Contract and shall not assign, transfer, convey, or otherwise dispose of this Contract or any right, title, or interest in or ~to the same or any part thereof without the prior written consent of the other party, and then only subject to such terms and conditions as the other party may require. A consent to one assignment shall not be deemed to be a consent to any subsequent assignment. Any assignment without such approval shall be void and, at the option of the other party, shall terminate this Contract and any license or privilege granted herein. This Contract and any interest herein shall not be assignable by operation of law without the prior written consent of the other party. (b) Subcontractors; Employees. CONTRACTOR shall be responsible for employing or engaging all persons necessary to perform the services of CONTRACTOR hereunder. CONTRACTOR agrees to be solely responsible for the performance of any employees and 8 970529 syn 0071215 subcontractors, and any liabilities attaching to their actions or omissions. CONTRACTOR shall give its personal attention to the fulfillment of the provisions of this Contract by all of its ~employees and subcontractors, if any, and shall keep the work under its control. 12. HOLD HARMLESS. CONTRACTOR hereby agrees to protect, indemnify, defend and hold harmless CITY, its officers, agents and employees, from and against any and all demands, claims, liability, damages, loss or actions of any nature, including costs and attorneys’ fees, caused by, connected with or arising out of this Contract, including in connection with the Program under this Contract. 13. WORKER’S COMPENSATION. CONTRACTOR certifies that it is aware of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and it certifies that it will comply with such provisions before commencing the performance of the services under this Contract. 14.INSURANCE. (a) Insurance Coverage. CONTRACTOR, at its sole cost and expense, shall obtain and maintain, in full force and effect throughout the entire term of this Contract, the insurance coverage described in Exhibit "C," attached hereto and made a part hereof by this reference, insuring not only CONTRACTOR, its subcontractors, if any, but also, with the exception-of workers’ compensation and employer,S liability insurance, CITY, its officers, agents, and employees, and each of them with respect to the Program and all of the activities and services performed by CONTRACTOR. (b) Certificates of Insurance. Certificates of such insurance, preferably on the forms provided by CITY, shall be filed with CITY concurrently with the execution of this Contract. The certificates shall be subject to the approval of the City Risk Manager~and shall contain an endorsement stating that the insurance is primary coverage and will not be canceled or altered by the insurer except after filing with the City Clerk thirty (30) days’ written notice of such cancellation or alteration, and that the City of Palo Alto is named as an additional insured. Current certificates of such insurance shall be kept on file at all times during the term of this Contract with the City Clerk. 15. CONTRACT BINDING. The terms, covenants and condi- tions of this Contract shall apply to, and shall bind, the heirs, successors, executors, administrators, assigns and subcontractors of both parties. 16. WAIVER. The waiver by either party of any breach or violation of.any term, covenant, or condition of this Contract, or 970529 syn 0071215 of any provision, ordinance, or law shall not be deemed to be a waiver of any other term, covenant, condition, ordinance or law or of any subsequent breach or violation of the same or of any other term, covenant, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this Contract, or ~f any applicable law or ordinance. 17. COSTS AND ATTORNEYS’ FEES. The prevailing party in any action brought to enforce the terms of this Contract or arising out of this Contract may recover its reasonable costs and attorneys’ fees expended in connection with such an action from the other party. 18. NONDISCRIMINATION. No discrimination shall be made in the employment of persons under this Contract because of the race, color, national origin, ancestry, religion, sex, age, disability or sexual preference of such person. Similarly, no person shall be denied the benefits of the Program, be excluded from the Program, or be subject to discrimination under any part of the Program on the basis- of the race, color, national origin, ancestry, sex, religion, age, disability or sexual preference of such person. CONTRACTOR shall comply with the Americans with ~Disabilities Act of 1990, as amended, and shall ensure that any subcontractors of CONTRACTOR also fully comply with the Act. CONTRACTOR further agrees to meet all requirements ofthe Palo Alto Municipal Code pertaining to nondiscrimination in employment and to complete and submit the "Certification of Nondiscrimination" on the form furnished by City. A copy of the compIeted Certificate is attached hereto as Exhibit "D" and made a part hereof by this reference. CONTRACTOR agrees that each Contract for sez-vices from any independent ~providers or subcontractors- shall contain a provision substantially as follows: "PROVIDER shall provide CONTRACTOR with a certificate stating that he (or she) is currently in compliance with all federal and State of California laws covering nondiscrimination in employment; that he (or she) will pursue an affirmative course of action as required by the Affirmative Action Guidelines of the City of Palo Alto; and that he (or she) will not discriminate in the employment of any person under this contract because of race, color, national origin, ancestry, sex, age, disability, sexual preference, or religion of such person." If CONTRACTOR is found in violation of the nondiscrim- ination provisions of the Sta~e of California Fair Employment 970529 syn 0071215 10 Practices Actor similar provisions of federal law or executive order in the performance of this Contract, it shall thereby be found in material breach of this Contract. Thereupon, CITY shall have the power to cancel or suspend this Contract, in whole or in part, or to deduct from the amount payable to CONTRACTOR the sum of Twenty-Five Dollars ($25) for each person for each calendar day during which such person was discriminated against, as damages for breach of contract, or both. Only a finding of the State of California Fair Employment Practices Commission or the equivalent federal agency or officer shall constitute evidence of a violation of contract under this paragraph. If CONTRACTOR violates the nondiscrimination provisions of this Contract or the applicable Affirmative Action Guidelines pertaining to this Contract, CONTRACTOR shall be found in material breach of this Contract. Thereupon, CITY shall~have the power to cancel or suspend this Contract, in whole or in part, or to deduct from the amount payable to CONTRACTOR the sum of Two Hundred and Fifty Dollars ($250) for each calendar day during which CONTRACTOR is found to have been in such noncompliance as damages for breach of contract, or both. 19. LAWS TO BE OBSERVED. CONTRACTOR shall: (a) Procure all permits and licenses, pay all charges and fees, and give all notices which may be necessary and incident to the due and lawful prosecution of the services to be performed by CONTRACTOR under this Contract; (b) Keep itself fully informed of all existing and future federal, state, and local laws, ordinances, regulations, orders, and decrees which may affect those engaged or employed under this Contract, any materials used in CONTRACTOR’s performance under this Contract, or the conduct of the services under this Contract;~ (c) At all times observe and comply with, and cause all of its employees and any subcontractors to observe and comply with, all laws, ordinances, regulations, orders, and decrees mentioned above; and (d) Immediately report to the Project Manager, in writing, any discrepancy or inconsistency it discovers in laws., ordinances, regulations, orders, and decrees mentioned above in relation to any provisions of or services under this Contract. 20. CONTRACT CONTAINS ALL UNDERSTANDINGS. This document represents the entire and integrated Contract between CITY and CONTRACTOR and supersedes all prior negotiations, representations or agreements, whether written or oral between the parties. This Contract supersedes Contract No. C0006277 between the parties. This document may be amended only by written.instrument, signed by both CITY and CONTRACTOR° All provisions of this Ii 970529 syn 0071215 ,:,/!~ Contract are expressly made conditions. This Contract shall be governed by the laws of the State of California. IN WITNESS WHEREOF, CITY and CONTRACTOR have executed this Contract the day and. year first above written. ATTEST:CITY OF PALO ALTO City Clerk APPROVED AS TO FORM: Senior Asst. City Attorney APPROVED: City Manager Mayor PENINSULA AREA INFORMATION AND REFERRAL SERVICE~.~/~~/~... ~~:~ By : ~ _~ _~ ~ Taxpayer Identification No. : 94-2226071 Acting Director of Administrative Services Director of Community Services Risk Manager APPROVED AS TO CONTENT: Human Services Administrator Attachments : Exhibit "A" : Exhibit "B" : Exhibit "C": Exhibit "D": 1997-98 Scope of Services Contract Budget Certificate of Insurance Requirements Certification of Nondiscrimination "970529 syn 007 !2 ! 5 12 CERTIFICATE OF ACKNOWLEDGMENT (Civil Code § 1189) STATE OF COUNTYOF ) ) ) a _ On ~/~, /~7, b~ore me, ~’~, ~notary public in and for sazd County, personally appeare~ , pe~sonallY known~.~ (of proved to me on the .basis of satisfactory evidence) t9 be the person~ whose name(~ is/a~e subscribed to the within instrument, and acknowledged to me that ~/she/t~y executed the same in h~/her/t~ir authorized capacity(i~), and that by h~/her/th~r signature(~ on the instrument the person(~, or the entity upon behalf of which the person(~ acted, executed the instrument. WITNESS my hand and official seal. Comm. #1052881 ~ARY PUBLIC CALIFORNIA~.~SANTA CLARA COUNTY ~.~Comm. Expires March ~, tOgg ~ 970529 syn 00712 ! 5 AMENDMENT NO. 9 TO AGREEMENT NO. C0001714 BETWEEN THE CITY OF PALO ALTO AND SENIOR COORDINATING COUNCIL OF THE PALO ALTO AREA, INC. FOR SERVICES TO SENIOR CITIZENS FOR FISCAL YEAR 1997-1998 This Amendment No.9 to Agreement No. C0001714 ("Agreement") is entered into , by and between the CITY OF PALO ALTO ("CITY"), and the SENIOR COORDINATING COUNCIL OF THE PALO ALTO AREA, INC., a corporation organized and existing under the Nonprofit Corporation Law of the State of California, located at 450 Bryant Street, Palo Alto, CA 94301 ("CONTRACTOR"). RECITALS: WHEREAS, the Agreement was entered into between the parties for the provision of services to senior citizens in the Palo Alto area; WHEREAS, the parties wish to amend the Agreement; NOW, THEREFORE, in consideration ~of the covenants, terms, ¯ conditions, and provisions of this Amendment, the parties agree: SECTION i. The section entitled "TERMS" is hereby amended to read as follows: "TERMS The services and/or materials furnished under this Agreement shall commence on July i, 1997 and shall be completed before June 30., 1998." SECTION 2. The section entitled "COMPENSATION" is hereby amended, to read as follows: "COMPENSATION for the full performance of this Agreement: CITY shall pay CONTRACTOR": a total sum not to exceed Three Hundred Eighty-One Thousand Six Hundred Sixty-Two Dollars ($381,662)in General Fund money." SECTION 3. The following exhibits to the Agreement are hereby amended to read as set forth in the attachments to this Amendment, which are incorporated in ful~ by this reference: a.Exhibit "A" entitled "1997-1998 Scope of Services". b.Exhibit "B" entitled "1997-1998 Contract Budget". c.Exhibit "C" entitled "Insurance Coverage". d.Exhibit "D" entitled "Certification of Nondiscrimination". 970512 syn 0071200 1 SECTION 4. Except as herein modified, all other provisions of the Agreement, including.any exhibits and subsequent amendments thereto, shall remain in full force and effect. IN WITNESS WHEREOF, the parties have by their duly authorized representatives executed this Amendment on the date first above written. ATTEST:CITY OF PALO ALTO City Clerk Mayor APPROVED AS TO FORM: Senior Asst. City Attorney APPROVED: SENIOR COORDINATING COUNCIL OF THE PALO ALTO AREA, INC. By: .~Its: Taxpayer I.D. No. 94-1480548 City Manager Director of Community Services Acting Director of Administrative Services Risk Manager APPROVED AS TO CONTENT: Human Services Administrator Attachments : EXHIBIT "A" : EXHIBIT "B" : . EXHIBIT~ "C" : EXHIBIT "D": SCOPE OF SERVICES CONTRACT BUDGET INSURANCE COVERAGE CERTIFICATE OF NONDISCRIMINATION 970512 syn 0071200 CERTIFICATE OF ACKNOWLEDGMENT (Civil Code § 1189) STATEOF COUNTY OF California Santa Clara ) ) ) On June i0, 1997 , before me, the undersigned, a notary public in and for said County,~ personally appeared ********Kathleen *~************************************* ,p~mm~x~xx~ to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(~) ~/a~e subscribed to the within instrument, and ac~n~owledged to me that ~e~/tN~ey executed the same in hi~/~.~/their authorized c~p~-~’Ity(l~), and that by h~~/the~r signathre~s) on the instrumentthe person(s), or the entity up’on behalf of which the person(s) acted° executed the instrument. WITNESS my hand and official seal. Muriel T. Buchanan, Notary Public 970512 syn 0071200