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Home My WebLink About2015-05-05 Finance Committee Agenda PacketFinance Committee 1 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Tuesday, May 5, 2015 Special Meeting Community Meeting Room 5:30 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday preceding the meeting. PUBLIC COMMENT Members of the public may speak to agendized items. If you wish to address the Committee on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers/Council Conference Room, and deliver it to the Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Committee, but it is very helpful. Call to Order Oral Communications Action Items 1.Fiscal Year 2016 Proposed Budget Overview / Budget Kickoff 2.Council Appointed Officials & Council (except City Auditor) 3.Community Services Department 4.PSO, Employee Benefits Funds 5.General Liability Fund 6.Retiree Health Benefit Fund 7.Non-departmental ** Proposed Operating Budget Book ** Proposed Capital Budget Book 2 May 5, 2015 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Future Meetings and Agendas Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. Status of Items Requested by the Finance Committee Referral Date Item Title Status 2011 Debt Service Policy Update (ASD) In Process Staff to return with an updated policy 2013 Police Services Utilization and Resources Study (PD) Pending 2014 Utilities Department Organizational Assessment (ASD/UTL) Pending Return with an update on the status of organizational assessment recommendations Finance Committee Items Tentatively Scheduled Meeting Date Item Title Please see Budget Hearing schedule 6/2/2015 Electric Special Project Reserve (Utilities) 9/1/2015 Strategies to Reduce the City's Long-term Pension and Retiree Healthcare Plans Unfunded Liabilities (ASD) GASB 68 (ASD) 3 May 5, 2015 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. City of Palo Alto Council & Finance Committee Budget Hearings Fiscal Year 2016 Budget Process Date Meeting Time/Location Agenda Mon, 4/27 City Council 6PM, Chambers Transmittal of proposed capital and operating budgets to Council and forward to Finance Committee for discussion Tues, 5/5 Finance Committee Special Meeting 5:30 PM, Community Meeting Room Budget Kickoff; Departments: ‐ Council Appointed Officials & Council (except City Auditor) ‐ PSO, Employee Benefits Funds ‐ General Liability Fund ‐ Retiree Health Benefit Fund ‐ CSD ‐ Non‐departmental Thurs, 5/7 Finance Committee Special Meeting 5:30 PM, Community Meeting Room ‐ City Auditor ‐ Office of Sustainability ‐ Utilities (capital & operating) ‐ Police, Fire, & Office of Emergency Services Tues, 5/12 Finance Committee Special Meeting 5:30 PM, Community Meeting Room ‐ IT Department (capital & operating) ‐ ASD/Printing & Mailing Fund ‐ Library ‐ Planning ‐ Development Services ‐ Special Revenue Funds (including Parking District & Stanford Development Agreement Fund) Thurs, 5/14 Finance Committee Special Meeting 5:30 PM, Community Meeting Room ‐ Municipal Fee Schedule ‐ Public Works: General Fund, Storm Drain, Refuse, Wastewater Treatment, Airport, Vehicle Replacement, related capital Tues, 5/19 Finance Committee Special Meeting 5:30 PM, Community ‐ General Fund Capital ‐ Wrap up with Finance Committee Thurs, 5/21 Finance Committee Special Meeting 5:30 PM, Community Hold for additional discussion, if needed Mon, 6/8 City Council 6PM, Chambers Public Hearing ‐ Budget Mon, 6/15 City Council 6PM, Chambers Public Hearing ‐ Budget Adoption Please note that Agenda items may be advanced or delayed based on the number of budget proposals and/or other discussion items. City of Palo Alto (ID # 5767) Finance Committee Staff Report Report Type: Study Session Meeting Date: 5/5/2015 City of Palo Alto Page 1 Summary Title: Fiscal Year 2016 Proposed Budget Overview Title: Fiscal Year 2016 Proposed Budget Overview / Budget Kickoff From: City Manager Lead Department: Administrative Services Background and Discussion As required by the Charter, The City Manager Proposed Operating and Capital budgets for Fiscal Year 2016 are scheduled to be presented to Council on April 27, 2015 and will be available on the City’s website no later than Tuesday morning, April 28, 2015. Between May 5 and May 19, 2015 the Finance Committee is scheduled to review the FY 2016 Proposed Operating and Capital budgets and provide a recommendation to the City Council for adopting the budgets. The transmittal letters in both budgets provide a succinct overview of the General Fund, Enterprise Funds, Internal Service Funds, and the Capital Fund budgets. Public hearings for the FY 2016 budget are scheduled for June 8 and June 15, 2015 to allow for the public to provide comments and input to the City Council. The City Council is scheduled to adopt the Fiscal Year 2016 Budget on June 15, 2015.