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HomeMy WebLinkAbout1997-06-23 City CouncilBUDGET 1997-98 ~City of Palo Alto C ty Manager’s Report TO:HONORABLE CITY COUNCIL FROM:CITY MANAGER DEPARTMENT: Community Services AGENDA DATE: June 23, 1997 CMR: 274:97 SUBJECT:Agreements for Recreation Programs and the Use of Palo Alto Unified School District Facilities REQUEST This report requests Council approval of recreation program contracts that are revenue producing. Programs continue to expand as participation increases. Although staff continues to investigate the market in the Mid-Peninsula area, staff is aware of no other persons or groups with the specialized skills and knowledge to provide these specific services. Approval is also requested of the annual Palo Alto Unified School District contract for City use of school facilities to conduct recreation programs. RECOMMENDATIONS Staff recommends that Council approve and authorize the Mayor to execute the attached agreements to provide revenue-producing recreation programs on a contract basis, and for the use of Palo Alto Unified School District facilities for certain recreation programs. POLICY IMPLICATIONS This report does not represent any change to existing City policies. EXECUTIVE SUMMARY The Recreation Division utilizes many contractors who provide a variety of services and programs for the community. Fees for these programs are reviewed and approved by the City Council. Should registration for any of these programs fall short of the minimum required enrollment, the activity is canceled. Any fee collected for canceled activities is returned to registrants, with no payment to the contractor. Contracts that require Council approval are listed below: CMR:274:97 Page 1 of 3 o o Peninsula Sports Officials Association - $31,000 The Peninsula Sports Officials Association schedules all the umpires and officials for the adult softball leagues that play year-round. Team registration fees cover the costs of the officials and umpires. During the year, 120 teams typically register to play in City leagues. Annual revenues to the City in this program exceed $55,000. John Whitlinger - $28,000 John Whitlinger Tennis provides instructors for tennis clas~es conducted throughout the year. The estimated annual number of class registrants is 800. Annual revenues to the City in this program exceed $40,000. Niel Berquist - $28,000 - Gymnastics West Niel Berquist provides instructors for gymnastics and related classes conducted during the year. This program has grown in recent years. Program participants are expected to exceed 750 during 1997-98. Annual revenues to the City in this program exceed $45,000. Skyhawks Sports Academy - $100,000 Skyhawks provides and compensates instructors for a variety of Sports Camps conducted during the summer. This program has grown tremendously in the past two years. Program participants are expected to exceed 700 during 1997-98. Annual revenues to the City from this program exceed $115,000. Palo Alto Unified School District - $33,000 - Facility Rental This agreement provides for the City’s rental of District facilities to conduct City recreatign programs. The Recreation Division uses Palo Alto Unified School District facilities year-round for programs that include youth and adult sports, gym programs and special classes. This agreement includes rental of the Gunn, J.L. Stanford and Jordan swim pools for summer programs, and gymnasiums at Gunn, J.L. Stanford, Jordan and Palo Alto for youth and adult sports. FISCAL IMPACT Funding for these contracts is included in the Proposed City Manager’s 1997-98 Budget. ENVIRONMENTAL ASSESSMENT Adoption of the attached contracts is not subject to the California Environmental Quality Act (CEQA) under Section 15061(b)(3) of the CEQA Guidelines. CMR:274:97 Page 2 of 3 ATTACHMENTS Agreement with Peninsula Sports Officials Association Agreement with John Whitlinger Agreement with Niel Berquist Agreement with Skyhawks Sports Academy Agreement with Palo Alto Unified School District Prepared By:Daniel B. Williams, Director of Recreation Open Space and Sciences Department Head Review~ PAUL THILTGEN Director of Community Services City Manager Approval: FLEMING Vlanager .CMR:274:97 Page 3 of 3 CaliFo~ns PRI~I SERVICES, INC. ,, PHCX~E: 14081926-3676, Fi~ {4081926-2472 AGREEMENT ~’DATE TO BE ENTEREDBY THIS AGREEMENT MADE AND ENTERED INTO ON THE DAY OF 19~ [BY CITY PURCHASING BY AND BETWEEN THE CITY OF PALO ALTO "CITY", AND G_vmnastics west, N±el £,e~-qu~.~t; nwner 8 (ADDRESS). 12l Beech Street;.(CITY) _p,.ec]w’nnc] £’~ty (ZlP)94(35~5 (PH~IE)--~64-O93.3- "CONTRACTOR" ~N CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES HERETO AGREE AS FOLLows: ¯ CONTRACTOR SHALL PROVIDE OR FURNISH THE FOLLOWING SPECIFIED 1) GOODS AND MATERIALS, 2) SERVICES OR 3) A COMBINATION THEREOF AS SPECIFIED IN THE EXHIBITS NAMED BELOW AND ATTACHED HERETO AND INCORPORATED HEREIN BY THIS REFERENCE:TITLE:(DESCRiPTION~Ontraotor to provide instructors to teach gymnastic classes through the Recrea~ Division during the period ending June 30, 1998 according to a schedule developed by the Contrac~ and approved by the City. The City shall provide facilities suitable for presenting gymnastic lessons. Contractor agrees to comply with all applicable City policies. City and Contractor to share all promotional efforts. The City must approve all promotional flyers and brochures and a~ fix the running man logo, prior to distribution. The City will process all participant registral and ~¢i~,l,,~o;A~de Contractor with the number of students. Contractor or instructor will take rol" and~ Cl~.~lrl.[l~ I I ~:) THE,FOLLOWING ATTACHED EXHIB~I,S FJEREBY ARE MADE PART OF "[HIS .&GREEMENT’ .n~rm registration numbers. A~ c~ass ~ees are ~o De receive~ by the City and paid to the contractor according ~o the compensation schedule below.Contractor is respon~ibl"e for insuring that instructors have current negative TB certificates. ¯TERM THE SERVICES AND/OR MATERIALS FURNISHED UNDER THIS AGREEMENT SHALL COMMENCE ONTUly 1 ~ 199"7 AND SHALL BE COMPLETED BEFORE June 30, 1998. COMPENSATION FOR THE FULL PERFORMANCE OF THIS AGREEMENT: [] CITYSHALLPAYCONTRACToR:COntractor to receive ~.90 per child per class for regular classes and $4.20 per child per class for toddlers classes [] CONTRACTOR SHALL PAY CITY . classes . gymnastic (30minute PAYMENT RECORD (DEPARTMENT USE REVERSE SIDE) CITY ACCOUNT NUMBER: KEY CODE OBJECT J. PROJECT PHASE NO. .[ DOLLAR AMOUNT 02818403 3107 98119 999 I " " GENERAL TERMS AND CONDITIONS ARE INCLUDED ON BOTH SIDES OF THIS AGREEMENT. THIS AGREEMENT SHALL BECOME EFFECTIVE UPON ITS APPROVAL AND EXECUTION BY CITY. IN WITNESS THEREOF, THE PARTIES HAVE EXECUTED THIS AGREEMENT THE DAY, MONTH, AND YEAR FIRST WRI’FrEN ABOVE.HOLD HARMLESS. CONTRACTOR agrees to’indemnify, defend and hold harmless CITY, its Council Members, officers, employees, and agents from any and all demands, claims or liability of any nature, including wrongful death, caused by or arising out of CONTRACTOR’S, its officers’, directorsl, employees’ or agents’ negligent acts, errors, or omissions, or willful misconduct, or conduct for which the law imposes strict liability on CONTRACTOR in the performance of or failure to perform this agreement by CO~’.ITRACTOR.ENTIRE AGREEMENT. This agreement and the terms and conditions on the reverse hereof represent the entire agreement between the parties with respect to the purchase and sale of the goods, equipment, materials or supplies or payment for services which may be the subject of this agreement. All prior agreements, representations, stateme[~ts, negotiations and undertakings whether oral or written are superseded hereby. PROJECT MANAGER AND REPRESENTATIVE FOR CITY CONTRA.C~~.t,, ~~NAME. Greg Betts BY [ V~4..,/’.~ OE~Ommunity Services Recreatio£ P.O. BOX 1o250 PALO ALTO, CA 94303 Telephone SOCIAL SECURITY OB I.R,S. NUMBER 94-:2"~ ~9 r~’~ ~,q 4- 9 6-4 4(")1 (3 ®INVOICING SEND ALL INVOICES TO THE CIT’~, ATTN: PROJECT MANAGER CiTY OF PALO ALTO APPROVALS: {ROUTE FOR SIGNATURES ACCORDING TO NUMBERS IN APPROVAL BOXES BELOW) CITY DE~NT ,,,,~Lf:unds Have Been I FINANCE/ /_ ~ Budgeted , E U,RES C,T¥ MANAGER’S S,GNA’rUaE IOFALTO RISK MANAGER . . PURCHASING & CONTRACT ADMINISTRATION (3) (4) IF OVER $25,000, REQUIRES MAYOR AND CiTY ATTORNEY SIGNATURES AI-rEST:APPROVED AS TO FORM: ~3i’ ’ BY THIS AGREEMENT MADE ~a E~TEn~ ~TO O~ THE BYA~ BETW~E~ THE OITY OF PALO ALTO "OITY", AGREEMENT No. DAY OF John T. Whitlinger ,~DATE TO BE ENTERED19 __ [BY CITY PURCHASING. ,a260 Hedge Road (CITY) Menlo Park, CA (ziP) 94025(ADDRESS)(PHONE~I5"725-564~ "CONTRACTOR" IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES HERETO AGREE AS FOLLOWS:¯ CONTRACTOR SHALL PROVIDE OR FURNISH THE FOLLOWING SPECIFIED 1) GOODS AND MATERIALS, 2) SERVICES OR 3i A COMBINATION THEREOF AS SPECIFIED IN THE EXHIBITS NAMED BELOW AND ATTACHED HERETO AND INCORPORATED HEREIN BY THIS REFERENCE: TITLE: (DESCRIPTION) Contractor to provide instructors to teach tennis classes and leagues throughthe Recreation Division during the period ending June 30, 1998 according to a schedule develop~ by the Contractor and approved by the city. The city shall provide facilities suitable for presenting tennis lessons. Contractor agrees to comply with all applicable City policies. Contractor and City to share all promotional efforts. The City must approve all promotionalflyers and brochures affix the "running man" loqo, prior to distribution. The City will Droce, all partic,i, pant,,registrations and will-provide 6ontractor with the number of students. Cohtraciwill take roll and confirm registration numbers. All class fees are to be received by the C: and~DAi~the Contractor according to the compensation schedule below.o I~_~,.1"1| I~| | ~ THE FOLLOWING ATTACHED EXHIBITS HEREBY ARE MADE PART OF THIS AGREEMENT: Contractor is responsible for insuring that instructorshave current negativ~ TB’certificates. o TERM THE SERVICES AND/OR MATERIALS FURNISHED UNDER THIS AGREEMENT SHALL COMMENCE ONJuly 1, 1997 AND SHALL BE COMPLETED BEFORE June 30, 1998 COMPENSATION FOR THE FULL PERFORMANCE OF THIS AGREEMENT:For Adult and Youth classes, $31.00 per registration.~ CITY SHALL PAY CONTRACTOR:For Terrific Tiny Tennis (four 45min classes), $22.00 For Terrific Tiny Tennis (six 45 min classes), $31.00[] CONTRACTOR SHALL PAY CITY:For Junior League Tennis, $100.00 per registration. PAYMENT RECORD (DEPARTMENT USE REVERSE SLOE) per registratio] per registratio] CITY ACCOUNT NUMBER: KEY CODE - ’OBJECT I PROJECT PHASE NO.DOLLAR AMOUNT 02818403 3107 ! 98119 999 $12,000.00 02818394 3107 98115 999 $16,000.00 GENERAL TERMS AND CONDITIONS ARE INCLUDED ON BOTH SIDES OF THIS AGREEMENT. THIS AGREEMENT SHALL BECOME EFFECTIVE UPON ITS APPROVAL AND EXECUTION BY I~lT¥. IN WITNESS THEREOF, THE PARTIES HAVE EXECUTED THIS AGREEMENT THE DAY, MONTH, AND YEAR FIRST WRtl-rEN ABOVE. HOLD HARMLESS. CONTRACTOR agrees to indemnify, defend and hold harmless CITY, its Council Members, officers, employees, and agents from any and all demands; claims or liability, of any nature, including wrongful death, caused by or arising out of CONTRACTOR’S, its officers’, directors’, employees’ or agents’ negligent acts, errors, or om{ssions, or willful misconduct, or conduct for which the law imposes strict liability on CONTRACTOR in the performance of or failure to pedorm this agreement by CONTRACTOR. ENTIRE AGREEMENT. This agreement and the terms and conditions on the reverse hereof represent the entire agreement between the parties with respect to the purchase and sale of the goods, equipment, materials or supplies or payment for services which may be the subject of this agreement. All prior agreements, representations,statements, negotiations and undertakings whether oral or written are superseded hereby. PROJECT MANAGER AND REPRESENTATIVE FOR CITY NAME Greg BeLts DEPT.Community Services, Recreation " CONTRACTOR TITLE Director P.O. BOX 10250 PALO ALTO, CA 94303 Telephone 415-617-3112 SOCIAL SECURITY OR I.R.S. NUMBER 397-46-1710 INVOICING SEND ALL INVOICES TO THE CITY, ATTN: PROJECT MANAGER CITY OF PALO ALTO APPROVALS: (I~OUTE FOR SIGNATURES ACCORDING TO NUMBERS IN APPROVAL BOXES BELOW) CITYD~ENT ~=;~unds Have Been FINANCE (~ ~ Budgeted (2) _. IF(’~F~ERf"~IRES CITY MANAGEH% ’ OF PALO ALTO SIGNATURE RISK MANAGER PURCHASING & CONTRACT ADMINISTRATION (3) (4) IF OVER $25,000, REQUIRES MAYOR AND CITY ATTORNEY SIGNATURES ATTEST:APPROVED AS TO FORM: PRINT SER~ACES, INC., FT~IE: 140el 926-3676, F,~ 1408! 92&2,~72 AGREEMENT BY THIS AGREEMENT MADE AND ENTERED INTO ON THE DAY OF BY AND BETWEEN THE CITY OF PALO ALTO "CITY", ANDSkyhawks Sports Academy ,a (ADDRESS) 1D¯ O. BOX 18529 (CITY) Spokane Washingt~ 99208 No. 19__DATE TO BE ENTERED BY CITY PURCHASING (PHO~-232-4520 "CONTRACTOR" IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES HERETO AGREE AS FOLLOWS: - CONTRACTOR SHALL PROVIDE ORFURNISH THE FOLLOWING SPECIFIED 1) GOODS AND MATERIALS, 2) SERVICES OR 3) A COMBI’NATION THEREOF AS SPECIFIED IN THE EXHIBITS NAMED BELOW AND ATTACHED HERETO AND INCORPORATED HEREIN BY THIS REFERENCE: TITLE: (DESCRIPTION) Contractor to provide instructors to teach soccer, baseball, mini~hawks, rolle~ hockey, basketball and extravaganza camps through the Recreation Division during the period end- ing June 30, 1998 according to a schedule developed by the City and approved by the Contractor. The City shall provide fields and facilities suitable for safe and fun camps. Contractor agrees comply with all applicable City policies. Contractor and City to share all promotional-efforts The City must approve all promotional flyers and brochures and affix the "running man" logo, pr: to. ~~O~ FQTL~.~I~A~. A~X~I~.~EB~E~.t~A~..~r ~ ~o"~ #~,:~#~’~’~tion ........ and will provide contracto with the number or s~uGen~s ~n each class, uontrac~or will take "roll" an~ confirm registra~io; numbers. All class fees are to be received by the City and paid to the ContragtQr according to the compensation schedule below. Contractor is responsible for insuring that instructors have cur~~qative TB certificates.~ ~~-THE SERVICES AND/OR MATERIALS FURN~SHED UNDER THIS AGREEMENT SHALL COMMENCE ON July i, 1997- AND SHALL BE COMPLETED BEFORE June 30, 1990 COMPENSATION FOR THE FULL PERFORMANCE OF THIS AGREEMENT: ~ ClTY SHALL PAY CONTRACToR: FO~ each participant in soccer, baseball, basketball and roller hockey camp, the City will pay$66.00. [] CONTRACTOR SHALL PAY CITy: FOr each participant in Mini-Hawks camp, the City will pay $63.00 For each particpant in pre or post camp, the City shall pay 70% ofthePAYMENT RECORD (DEPARTMENT USE REVERSE SIDE)pre or post camp fee. CITY ACCOUNT NUMBER: KEY CODE OBJECT 02818403 3107 PROJECT PHASE NO.DOLLAR AMOUNT 98119 999 i00",000.00 GENERAL TERMS AND CONDITIONS ARE INCLUDED ON BOTH SIDES OF THIS AGREEMENT. THIS AGREEMENT SHALL BECOME EFFECTIVE UPON ITS APPROVAL AND EXECUTION BY CITY. IN WITNESS THEREOF, THE PARTIES HAVE EXECUTED THIS AGREEMENT THE DAY, MONTH, AND YEAR FIRST WRI’FI’EN ABOVE. HOLD HARMLESS. CONTRACTOR agrees to indemnify, defend and hold harmless CITY, its Council Members, officers, employees, and agents from any and all demands, claims or liability of any nature, including wrongful death, caused by or arising out of CONTRACTOR’S, its officers’, directors’, employees’ or agents’ negligent acts. errors, or omissions, or willful misconduct, or conduct for which the law imposes strict liability on CONTRACTOR in the performance of or failure to perform this agreement by CONTRACTOR. ENTIRE AGREEI~IENT. This agreement and the terms and conditions on the reverse hereof represent the entire agreement between the parties with respect to the purchase and sale of the goods, equipment, materials or supplies or payment for services which may be the subject of this agreement. All prior agreements, representations, statements, negotiations and undertakings whether oral or written are superseded hereby. PROJECT MANAGER ANO REPRESENTATIVE FOR CITY NAME Gre_q Betts DEPT. Community Services Recreation P.O. BOX 10250 PALO ALTO, CA 94303 Telephone 415-617-3112 TITLB?resident SOCIAL SECURITY OR I.R,S. NUMBER 91-1549581 INVOICING SEND ALL INVOICES TO THE CITY, ATTN: PROJECT MANAGER CITY OF PALO ALTO APPROVALS: (ROUTE FOR SIGNATURES ACCORDING TO NUMBERS IN APPROVAL BOXES BELOW) CITY OF PAL0 ALTO RISK MANAGER PURCHASING & CONTRACT ADMINISTRATION (3) (4) IF OVER $25,000, REQUIRES MAYOR AND CITY ATTORNEY SIGNATURES ATTEST:APPROVED AS TO FORM: QliForms PRINT SERVICES, I~C., P~O~E: 1408) 92~3&7&, FNC 1408) 92~-2472 BY THIS AGREEMENT MADE AND ENTERED INTO ON THE BY AND BETWEEN THE CITY OF PALO ALTO "CITY", AND AGREEMENT No, 97 fDATE TO BE ENTERED Palo Alto Unified School District 8 (ADDRESS) 25 Ch~Jrc.hill AwnH~"(CITY) Palo Alto (ziP) 94306 (PHONE)329-3706 "CONTRACTOR" ~N CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES HERETO AGREE AS FOLLOWS: "’ CONTRACTOR SHALL PROVIDE OR FURNISH THE FOLLOWING SPECIFIED 1! GOODS AND MATERIALS, 2) SERVICES OR 3) ACOMBINATION THEREOF AS SPECIFIED IN THE EXHIBll:S NAMED BELOW AND ATTACHED HERETO AND INCORPORATED HEREIN BY THIS REFERENCE: TITLE: (DESCRIPTION) As agreed by the Contractor and by the City, the Contractor shall provide facilities for the use of the City’sRecreation Division to conduct such activities as adult basketball, volleyball and badminton; youth basketball,baseball, ,track, sports camps, summer recreation programs; and recreation swim lessons and public swim at pool sites in accordance with Exhibits A, B, C, D, E, F, G, attached, ¯EXHIBITS THE FOLLOWING ATTACHED EXHIBITS HEREBY ARE MADE PART OF THIS AGREEMENT: Exhibit A - Curr_ent PAUSD Facility Use Policy Exhibit B - PAUSD Fee Schedules Exhibit C - Authorized Personnel Exhibit D - Insurance Certificate Exhibit E - Compensation Exhibit F - Hold Harmless ¯ TERM THE SERVICES AND/OR MATERIALS FURNISHED UNDER THIS AGREEMENT SH,~L[.’CGI~IMd~ICE ON 7 / 1 / 97 AND SHALL BE COMPLETED BEFORE 6/30/98 COMPENSATION FOR THE FULL PERFORMANCE OF THIS AGREEMENT: ~ CITY SHALL PAY CONTRACTOR: As provided in Exhibit E and in accordance with and not to exceed $33,000 under t.his agreement. [] CONTRACTOR SHALL PAY CITY: Exhibits B and C, PAYMENT RECORD (DEPARTMENT USE REVERSE SIDE) ¯CITY ACCOUNT NUMBER: KEY CODE OBJECT I PROJECT PHASE NO.DOLLAR AMOUNT 02818420 3349I $33,000 GENERAL TERMS AND CONDITIONS ARE INCLUDED ON BOTH SIDES OF THIS AGREEMENT. THIS AGREEMENT SHALL BECOME EFFECTIVE UPON (TS APPROVAL AND EXECUTION BY CITY. IN WITNESS THEREOF, THE PARTIES HAVE EXECUTED THIS AGREEMENT THE DAY, MONTH, AND YEAR FIRST WRITTEN ABOVE. HOLD HARMLESS. CO~TRAC}OR agrees to i.ndemni.fy, defen.d and how harmles~ CITY, its/~ouncil Members, officers, emp~lyees, and~gents.f_r,o~_~_ ,al.~l d.em~.an_~ds,cJajms/or I~bilityAf any’[natur.sK’,[incl~l~g w..r,d’~ful.,d.4th, caj~,d by...l~’ak[~in~g..edt ~f CO.,J~I:IA~TOR~/’~s~r a~ ’~’~, /co,’¢r ......ENTIRE AGRE&I~IENI’. This agreement and the terms and cond~bons on tile reverse hereof represent the entire agreement between the partms w~th respect to the purchase and sale of the goods, equipment, materials or supplies or payment for services which may be the subject of this agreement. All prior agreements, representations, statements, negotiations and undertaking# whether oral or written are superseded hereby. PROJ ECT MANAG ER AND REPRESENTATIVE FOR CITY CONTRACTOR NAME Barry E. Weiss BY DEPT.Recreation, Lucie Stern Center P.O. BOX 10250 PALO ALTO, CA 94303Telephone (415) 329-22Z:Ll__ TITLE SOCIAL SECURITY OR I,R.S. NUMBER INVOICING SEND ALL INVOICES TO THE CITY, ATTN: PROJECT MANAGER CITY OF PALO ALT_~ APPROVALS: (ROUTE FOR SIGNATURES ACCORDING TO NUMBERS IN APPROVAL BOXES BELOW) CITY DEPARTMENT I’~,R:l~ds Have Been FINANCE RISK MANAGER PURCHASING & CONTRACT ADMINISTRAT:0N~ Budgeted (3) (4) IF OVER $5,1~’00, REQUIRES CITY MANAGER’S s’iGNATURE IF OVER $25,000, REQUIRES MAYOR AND CITY ATTORNEY SIGNATURES Exhibit A PALO ALTO UNIFIED SCHOOL DISTRICT PUBLIC USE OF SCHOOL FACiLiTIES POLICY School facilities are provided primarily for the education of students and that use shall always be given first priority. District facilities shall also be available for community use when the activity is consistent with the best interests of the district and does not interfere with the regular conduct of the educational program. Since school district financial resources are limited and the community use of facilities can result in significant costs, the district may recover some or all of these costs pursuant to Education Code Section 40043b. Administrative Procedure o o The Business Manager shall be responsible for the coordination and interpretation of Board policies and procedures and the determination of a fee schedule for the use of facilities. Groupff-shall have priority in the use of facilities as follows: a.School and school-sponsored groups, clubs, and student body organizations. No School-connected groups (e.g. PTA, Booster clubs, employee bargaining unitsand!or organizations). Departments or agencies of local municipal governments. Community organizations formed for educational, political, economic, artistic, and moral interests of the citizens of the community. e.Other approved groups. When custodial services are not required beyond normally scheduled duties, the following groups may use district facilities, other than pools, without charge for meetings, recreational activities, and district fund raising activities: School Clubs Boy Scouts Girl Scouts Campfire Girls Parent Teachers Association Recognized Employee Associations Senior Citizens o Groups and organizations whose activities are open to the general public and whose net - receipts, fees, and contributions are expended for the welfare of the pupils of the Pa!o alto Unified School District or for charitable purposes may be charged a facility use fee which will not exceed direct costs.. Church and religious activities shall.be charged an amount at least equal to the district’s direct costs (Ed. Code 40043). All other activities shall be charged an amount not to exceed fair renta! value. Any group requesting the use of district facilities shall complete and submit the district’s facility use application, including groups listed in #3 above. 4 1997-98 o 10. 11. 12. 13. 14. The Superintendent’s designated agent (school building administrator or Business Manager) sh.all determine the appropriateness of granting the use of the facility to the requesting group. The Superintendent’s agent is authorized to insist upon appropriate security and supervision of all activities held in district facilities. School keys required to carry out any .and all activities shall remain in the possession of authorized school district employees. Keys shall not be turned over to individuals, organizations, clubs, associations, etc. Buildings shall be opened, attended, and closed by an authorized employee of the district. In order to limit the exposure of liability to the district which would interfere with the regular conduct of school programs, the use of school district facilities shall be conditioned upon the user’s agreeing to hold the Palo Alto Unified School District, its Board of Trustees, the individual members thereof, and all district officers, agents, and employees free and harmless from any loss, damage, liability, cost or expense that may arise out of or be caused in any way by such use or occupancy of school property. (Please refer to contract for specific language.) The user shal! furnish such liability or other insurance for the protection of the public and the school district as the school district agent may require. Groups using school facilities shall be responsible for the condition in which they leave the facilities. Any breakage, damage, or loss of district property shall be paid by the organization making application for use. Costs shal! be established by the Business Manager in cooperation with the facility administrator. Failure to pay promptly for such damage shall be grounds for refusal of future school facility use. No alcoholic beverages in any form shall be brought onto the property of the district. Any person under the influence of intoxicating liquors shall be denied participation in any activity. Violation of this regulation shall be justification for immediate termination of the event and closing of the facility and shall be reason enough to deny future use of school facilities. Smo "king and the use of tobacco products by all persons shall be prohibited on school district property. This shall include school buildings and grounds and times when school is not in session. Authorized agents for a group or groups us!ng school district property shall be responsible for enforcing this policy. (Refer to back page of contract for details.) Use of school playing fields shall not be permitted while it is raining, or if the field is wet and such activity Will be harmful to the playing surface, and when such conditions may present a safety hazard to users. An approved application may be revoked with reasonable notice when school facilities are needed for school purposes. No facility use permit shall be granted for a period exceeding one year. User agrees not to discriminate against anyone on any basis pursuant to state and federal law. 1997-98 Exhibit B PALO ALTO UNIFIED SCHOOL DISTRICT 25 Churchil] Avenue Pa]o Alto, California 94306 Business Services Phone: 415-329-3706 Fax: 415-329-3803 April 9, 1997 TO: FROM: SUBJECT: Users of Palo Alto Unified School District Facilities Walter Freeman, Business Manager -- 1997-98 FACILITY FEE SCHEDULE Attached is the fee schedule for use of district facilities during the period July 1, 1997 through June 30, 1998. The schedule on page 2 pertains only to the district’s operational sites. ’ PALO ALTO UNIFIED SCHOOL DISTRICT FACILITY FEE SCHEDULE Effective July 1, 1997 - June 30, 1998 GROUP I - NO CHARGE When custodia! services are not required beyond normally scheduled duties, the following groups may use district facilities, other than pools, without charge for meetings, recreational activities, and fund raising activities that benefit the students of the district: School Clubs Boy Scouts Girl Scouts Campfire Girls Parent Teachers Association Recognized Employee Associations Senior Citizens A charge may be made for the use of equipment, custodial requirements, or any personnel overtime needs. GROUP II - See SCHEDULE OF CHARGES Community Organizations Colleges Clubs Associations Governmental Agencies GROUP III- See SCHEDULE OF CHARGES Businesses Business Organizations Business Recreation Leagues Religious Organizations i997-98 Classroom Music Room Lecture Center Dance Studio Exercise Room Gyrrmasium Locker Rooms Multipurpose Rooms Cafetorium Auditorium Athletic Fields __ Softball Diamond Baseball Diamond Tennis Courts Football Field SCHEDULE OF CHARGES 1997-98 (Payment may be required in advance) GROUP I GROUP II GROUP III No Charge $5.75/hour $13.00/hour No Charge $10.75/hour $26.00/hour No Charge $10.75/hour $26.00/hour No Charge $13.75/hour $36.00/hour No Charge $ ! 3.75/hour $36.00/hour No Charge $16.50/hour $47.00ihour No Charge $7.00/hour $23.00/hour No Charge $13.75/hour $49.00ihour No Charge $13.75/hour $49.00/hour No Charge $34.00/hour $59.00/hour Brokered by City of Palo Alto Recreation Departraent-. Brokered by City of Palo Alto Recreation Department Brokered by City of Palo Alto Recreation Department Brokered by City of Palo Alto Recreation Department Brokered by City of Palo Alto Recreation Department POOLS July - September $204/day $237/day $275iday October - March $407/day $440/day $545/day April - June $2751day $308/day $413/day ADDITIONAL CHARGES Groups I, II, and III rates are subject to additional charges for personnel and equipment requirements. REGULAR TIME Custodial/Facility Guard*$29.00/hour SAT/OVERTIM]~ $41.00!hour ¯ SUN/HOLIDAY $57.00/hour These rates include the district’s costs for the employee’s salary, fringe benefits, and overhead. 1997-98 PALO ALTO UNIFIED SCHOOL DISTRICT To arrange for the use of certain facilities, please contact the following site administrators: OFFICE FACILITY PHONE ADDRESS ADMINISTRATOR Addison Juana Briones Duveneck E! Carlnelo Escondido Fairmeadow Walter Hays Hoover Nixon Ohlone Palo Verde - J. L. Stanford M~S. Jordan M.S. Gunn H.S. Palo Alto H.S. 322-5935 650 Addison Ave.Pamela Dappen 856-0877 4100 Orme St.Lupe Garcia 322-5946 705 Alester Ave.Ernestine Henshaw 856-0960 3024 Bryant St.TBA 856-1337 890 Escondido Rd.Gary Prehn 856-0845 500 E. Meadow Dr.June Schiller 322-5956 1525 Middlefield Rd.TBA 856-1377 800 Barton Ave.TBA 856-1622 1711 Stanford Ave.TBA 856-1726 950 Amarillo Ave.TBA 856-1672 3450 Louis Rd.Donna Foglia _ 856-1713 480 E. Meadow Dr.Nancy Ciaranella 494-8120 750 No California Ave.William Schneiderman 354-8200 780 Arastradero Rdo Duane Hinders 329-3710 50 Embarcadero Rd.Dan Sarouhan Athletic/Play Fields Tennis Courts Cubberley 329-2697 329-2361 329-2602 City of Palo Alto Recreation Department City of Paio Alto Recreation Department City of Palo Alto Recreation Department 1997-98 Exhibit C AIA_T_UO_RI~ CITY OF PALO ALTO Recreation, Open Space and Sciences Division April10,1997 TO: FROM: Business Manager Palo Alto Unified School District Barry E. Weiss t~ecreation Superinte.ndent SUBJECT: Use of School District Facilities by City of Palo Alto Recreation Section Please be advised that the City of Palo Alto Recreation Section will pay rental fees only when the request for use has been signed by one of the following personnel: Paul Thiltgen Daniel Williams Barry Weiss Del Thorpe David Brees Susan Churcher Richard James ¯ John Walton Annabell Holland Avid~h Yaghmai Adam Politzer Greg Betts Minka van der Zwaag Please for~vard all Recreation Section invoices to: Accounting Office Recreation Division 1305 Middlefield Road Palo Alto, CA 94301 Invoices are to include facility use dates, times, types of use, and fees charged. Thank you. Paul Thiltgen Daniel Williams Rosemarie Bednar Schoo! Principals Recreation Supervisors Exhibit D INSURED PAL0 ALTO U~TIFIED SCEOOL DISTRICT PALO ~-LTO, CA 9 4306 COMPANY B: COMPANY C: COMPANY- D: COMPANY E: A GENEI~AL LIABILITY [x] Comp, [ ] xcu[ ] 0cp [ .] [] Prem!se~/Ops [] Prod/Comp []Personml Injury []Contractual Liab AUTO Li~J9 ILITY [ ] Any Auto [ JAil O’~ned (PP) [ ]_All O~Tned (other) [ ] Hired [ ] Non- owned [ ] Garage Liab[] EXCESS LIABILITY [ ] Umbrella [ ] Other WORKERS COMP~!~DEMPLOYERS LIAB OB S12-7997 *Effectiveo~/oz/~ Expiration0~/0i/s7 Effective/ / IExpiration/ / / / / / / I 1 I / $Bodily Inj 0¢ $Bodily Inj $Prop Dmge_Occ~._Prop Dmge 1,000,600BI&PD Comb Oc~BI&PD Could $Pets Inj BI (Person] B[ (Accident)Prop Dammse BI&PD Cowl] $$ Occurrenc e A~re~&te StatryLimts Accident Disease-Lmt Disease-Empl $$ Description of operations/loc~tions/vehicles/other * SUBJECT TO $75,000 S.I.R. 30 ~AYS CANC~!=~ATION EXCEPT WiT~ RESPECT TO }ION-PAY, .%~-iICH IS I0 DAYS. . ~. , ~ c~c~T~~ , ’ _ be canael~efo~ t~ e>p3~~ date/ / / /////I thereof, ~e iss~n~o p~t~wil~/ endeavo: / / / /////~lid mail /30 da~r wi~tt~ ~ti!~o.the PR~ OF I~S~E ~@~~~cer<if$~a~ h~,[~ n~ ~~e left, but ~N~I~ON~~ ~[obli~tio~r ~ >~~ ~kind upon TOTAL P. E~ Exhibit E _COMPENSATION _C_OM~NSAF!_O_N for the full performance of this contract, City shall pay contractor: Payments shall be made to the Contractor within fifteen (15) working days after receipt of invoices which state times, dates, nature of uses, and applicable user fees (See Exhibit B). City shall be responsible to pay Contractor for only those uses which are requested by authorized personnel (See Exhibit C). This contract shall not exceed $33,000 per 1997-98 budget for the term of July 1, 1997 through June 30, 1998, as submitted for approval by the Palo Alto City Council. Exhibit F HOLD HARMLE,$ $ HOLD HARMLE,$ S City shall protect, indemnif.y, def.end and hold Contractor (PAUSD) harmless from and against any liability or expense on account of.suits, verdicts, judgements, costs or claims of any nature of kind arising out of’, or in any v,,ay connected with, City’s operations on, possession, use, management, improvement, alteration or control of" Contractor’s prope~ty under this agreement, except for any claims or liability, or portions tJlereof", arisiag from tile concurrent or sole neglig.ence of" Contractor, its ofricers, employees or agents. Contractor shall protect, inclemnif’y, clef’end and hold City harmless froin and against any liability or expense on accotmt of.suits, verdicts, judgemeats, costs or claims of‘any natu~’e of" kiad arising out of, or in any way connected with, Contractor’s operations on, possessioa, use, management, improvem.ent, ,3Jternation or controt of.Contractor’s property under this agreement, except for any ciaims or liability, or portions thereof., arising tTrbm the concurrent or sole negligence o--f City, its officers, employeesor agents. Ca~Fc~’~s P~RI~,~ SERVICES, INC., PHONE 14081926-3676, F~ 1’~081926-2472 AGREEMENT BY THIS AGREEMENT MADE AND ENTERED INTO ON THE BY AND BETWEEN THE CITY OF PALO ALTO "CITY", AND No. I’DATE TO BE ENTEREDDAYOF ( ~D9~_.~ ~ By CiTY PURCHASINGPeninsula Sports Officials Assn. . ,a (ADDRESS) P O. BOX 947 (CITY) Redwood City (zlpL94064 (PHONE) 415-343-812 "CONTRACTOR" IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES HERETO AGREE AS FOLLOWS: ° CONTRACTOR SHALL PROVIDE OR FURNISH THE FOLLOWING SPECIFIED 1) GOODS AND MATERIALS, 2) SERVICES OR 3) A COMBINATION THEREOF AS SPECIFIED IN~TH.E E ~XHLBITS HAMMED BELOW A~ND ATFACHED HE~RETO ~ND, INCOR_PORAT~ED H.ER~ E,.IN BY_THIS REF,EBENCETITLE: (DESCRIPTION) ~cneau±e ana provioe umpires ior ui~y of Pa±o ~±~o ~ecrea~on Leagues. Contractor shall ensure that umpires., at their own expense, register with the Amateur Softball Association which shall provide the umpires with liability insurance. Contractor shall obtain Local Officials Association Insurance from the Amateur Softball Association. Contractor’s schedule of umpire assignments shall be provided to the City two weeks prior to assignments and subject to approval by the City. Contractor shall ensure that umpires comply with current Peninsula Sports Officials Association By-Laws. EXHIBITS THE FOLLOWING ATTACHED EXHIBITS HEREBY ARE MADE PART OF THIS AGREEMENT: A - Peninsula Sports Officials Association By-Laws _ . B - Peninsula Sports Officials Association Letter re ASA C-- Accord Corp, Certificate of Insurance - Assoc.~ - Ae.cord, Corp. Certificate of Insurance - UmpiresTER~T THE SERVICES AND/OR MATERIALS FURNISHED UNDER THIS AGREEMENT SHALL COMMENCE ON July I, 1997 AND SHALL BE COMPLETED BEFORE June 30, 1998 COMPENSATION FOR THE FULL.PERFO, RMANCEOFT, HISAG, R~EMEN, T: For umpires scheduled(and vided by con~rac,~or, contractor, s.nall be compensated ,19.1~5 - 2~.25 per gameL~ C~TY SHALL PAY CONTRACTOR: per eacn umpire provioe~, as set forth in the PSOA By-Laws. Contract( shall bill the City every two weeks and shall be solely responsible ~for compensating the umpires. Contractor understands and agrees that.I I CONTRACTOR SHALL PAY CITY : in the event program revenues are affected by a City Council declared ~^,~,~ m~.,~ emergency, compensation of contractor shall be adjusted accordingly.l"/~llVli-,~ll ill-~UriU (DEPARTMENT USE REVERSE SIDE) CITY ACCOUNT NUMBER: KEY CODE OBJECT PROJECT PHASE NO.DOLLAR AMOUNT 02818393 3107 98107 999 $29,000 02818393 3107 9~176 999 2,000 GENERAL TERMS AND CONDITIONS ARE INCLUDEDON BOTH SIDES OF THIS AGREEMENT. THIS AGREEMENT SHALL BECOME EFFECTIVE UPON ITS APPROVAL AND EXECUTION BY CITY. IN WITNESS THEREOF, THE PARTIES HAVE EXECUTED THIS AGREEMENT THE DAY, MONTH, AND YEAR FIRST WRrF[EN ABOVE.HOLD HARMLESS. CONTRACTOR agrees to indemnify, defend and hold harmless CITY, its Council Members, officers, employees, and agents from any and all @mands, claims or liability of any nature, including wrongful death, caused by or arising out of CONTRACTOR’S, its officers’, directors’, employees’ or agents’ negligent acts, errors, or omissions, or willful misconduct, or conduct for which the law imposes strict liability on CONTRACTOR in the performance of or failure to perform this agreement by CONTRACTOR.ENTIRE AGREEMENT. This agreement and the terms and conditions on the reverse hereof represent the entire agreement between the parties with respect to the purchase and sale of the goods, equipment, materials or supplies or payment for services which may be the subject of this agreement. All prior agreements, representations, statements, negotiations and undertakings whether oral or written are superse,cJed hereby. PROJECT MANAGER AND ESENTATI / A_CIT# CONTRACTOR NAME Annabell H°lland ~"4~’~f~~" ~ DEPT. Recreation/Stern Center LE’ P.O. BOX 10250 PALO ALTO, CA 94303 Telephone SOCIAL SECURITY OR I.R.S. NUMBER INVOICING SEND ALL INVOICES TO THE CITY, ATTN: PROJECT MANAGER CITY OF P~LO ALTO APPROVALS:(ROUTE FOR SIGNATURES ACCORDING TO NUMBERS IN APPROVAL BOXES BELOW) CITY DEPARTMENT "1~]] Funds Have Been,~ ’F~JANCE RISK MANAGER A tF OVER $5,000, REQUIRES C~Y MANAGER’S SIGNATURE IF OVER $25,000, REQUIRES MAYOR AND CITY A~ORNEY SIGNATURES CI~ 0F PAL0 ALTO A~F£T’AP~R~VFD AS PENINSULA SPORTS OFFICIALS ASSOC.INC P.O. BOX 957 REDWOOD CITY, CA. 94064-0957 The Peninsula Sports Officials Association Inc. serves 15 cities. The Association will serve NORTHERN AREA: Brisbane, Burlingame, Daly City, Half Moon Bay, Millbrae, San Bruno, and So. San Francisco. Pacifica SOUTHERN AREA: Belmont, Foster City, Menlo Park. Redwood City, San Carlos, San Mateo, and Palo Alto. 2. OFFICERS ARE: o PRESIDENT UIC JOEGRIGGS -343-8129 DEPUTY UIC -No. Area DEPUTY UIC - PETE SAKELARIOS-365-5678 So. Area SECRETARY - LINDA MOORE -593-9483 TREASURY -LARRYHEGRE -692-2958 EDUCATION DIR.- HOWARD MCGEE 510- 794-8343 ’~BOARD MBR -ROCKY PETTIT 968-9545 ~1 BOARD MBR -DICK KOUMARIAN 755-7908 DUES: Association dues are $45.00 and ASA dues $20.00 for the 1997 Season. NO ONE WILL RECEIVE ASSIGNMENTS UNTIL THESE DUES ARE PAIDI ASA RULE TEST; The ASA rule test is to be turned into Joe Griggs prior to any assignments given. If an umpire fails to obtain a score of 80% they must correct the test by placing the rule number and page number in the rule book on the corrected answer sheet. FAILURE TO COMPLY WITH EITHER WILL RESULT IN A $50.1}0 FINE. CANCELLATIONS: The assignor will be responsible only for cancellations that are phoned directly to the assignor no later than 36 hours before the scheduled games. If cancellation is less than :16 hours before the schedule games, there will be a fine of $10.00 - $6.00 to the umpire who works on short notice and $4.00 to the assignor. Any messages on the answering machine will be confirmed by the assignor. THERE WILL BE NO EXCEPTIONS! ALL CHANGES OF ASSIGNMENTS MUST GO THROUGH THE ASSIGNOR. GRIEVANCES: All grievances must be in writing and mailed directly to the area Deputy UIC where the incident occurred. CL, N,CS: ~s, and those who wish to umpire, must attend (2of 3)clini#for ~he type of softball you wish to umpire. Fastpitch, Fastpitch High School, Modified Pitch and Slow Pitch are each separate levels. Veteran umpires must attend one indoor clinic. Umpires who do not attend all the clinics .required, will be fined }S0.00. Those umpires will only receive assignments according to the Association needs. 8. ONE MAN GAMES: Umpires working one man games will work behind the plate. 9.SCHEDULE PROBLEM: Any umpire who continues to disagree with their schedule or type of games to the assignor will be subject to suspension. 10. FORFEIT GAMES: FORFEITED GAMES WILL NOT BE WORKED. (YOUARE NOT INSURED) 11.PROBATION: Any new member will spend one season on probation. At any time during this period the new member may be dropped from the Association without prejudice or provocation by action of the Board. No fees will be refunded. 12.PROTESTED GAMES: Protested games where the protest is upheld will find the .ori.qinal umpires obligated to finish the game WITHOUT FURTHER PAY. If the original umpires are not available new umpires will be assigned the replayed games. Full game fee will be deducted from the original umpires to pay the replacement umpires. Protest regarding local rules will not be recognized by the Association, Unless, a copy of the current city rules are at the field at the time of the protest. 13.OUT OF UNIFORM: Any umpire caught out of uniform or has an unkept or dirty uniform will be given a .LETTER OF WARNING FOR THE 1st violation and FINED one game for each violation thereafter. REPEATED UNIFORM VIOLATION IS SUBJECT TO SUSPENSION. 14.UNIFORM: The proper uniform will consist of : Polished: Black shoes, Black laces, ASA cap, Black or Navy Blue socks, "elbeco" ASA shirt, ASA jacket, Navy Blue slacks. (No Cotton No Pleats) indicator and brush. (Brush must be kept out of sight when not in use.) Approved ASA shorts and socks may be worn in LEAGUE PLAY ONLY. In 2 umpire games, if one umpire has long pants and one has shorts, the LONG PANTS WILL PREVAIL. If you wear a T-Shirt it must be white. If you wear a turtleneck, it must be navy blue. Refer to umpire’s manual. BALL BAG MUST NOT BE WORN ON THE FIELD. (EXCEPTIONS: GRAY ,SLACKS IN HIGH ,SCHOOL & COLLEGE, GRAY BALL BAG HIGH SCHOOL ONLY.) EVALUATIONS: All umpires will be evaluated during the season. Evaluations will be sent to the umpire, Deputy UIC for their area, and Education Director. 16.’IST YEAR UMPIRES: 1st Year Umpires (umpires who have never worked softball or in the judgement of the UIC would be considered a 1st year umpire) will be paid $1.00 less than the pay scale listed for the current season. 17. MISSING ASSIGNMENTS: ANY UMPIRE WHO DOES NOT MAKE THEIR ASSIGNMENTS NOR DID NOT INFORM THE ASSIGNOR OF THEIR INTENT TO CANCEL{AS PER BY LAW #5} WILL BE FINED THE NUMBER OF GAMES HE OR SHE WAS ASSIGNED PLUS AN $18.00 ASSOCIATION FINE. THE UMPIRE MAY ALSO BE SUSPENDED. CANCELLATION OF GAMES WILL BE HANDLED BY THE ASSIGNOR ONLY, ANY DEVIATION MAY BE SUBJECT TO SUSPENSION 18.PLAYOFFS." All playoff games except the Championship game will have a 12 run rule after 5 innings and a regular season time limit CHECK CITY RULESII 19.RAINOUTS: An umpire will get full pay for any part of a game that is rained out. The umpire will not receive pay if the assignor has informed the umpire of the rainout. It is the umpires = responsibility to check with the assignor one hour before your scheduled game. 20.TIME LIMIT: All 2 or 3 game nights will have a max time limit of 1 hour and 10 minutes unless the game is tied. Some cities have a 1 hour 5 minute time limit and some do not allow ties. All one game nights will have a max time limit of 1 hour and 10 minutes. Check with scorekeel3er on rules, 21.COUNT: 3 ball and 2 strike count will be used for slow pitch games for all cities. The 4-3 count will be Used in ASA Championship Tournaments. CHECK TOURNAMENT RULES 22.STARTING TIMES: Most 3 game nights will start at 6:30 (6:25 in Millbrae.) A 10 minute forfeit time will be allowed for night games that start before 6:30. In San Mateo 10 min. grace period for the 1st ,qame only. Time starts 6:30pm In San Mateo only, the team that has insufficient players will lose there turn at bat (3 outs in the first inning). 23. PLAYERS: All cities permit a team to start and end with 8 players. (7 players.in Menlo Park) 24. 25. FOUL BALL RULE: Foul ball rule will be one strike and 2 fouls or 3 fouls and you are out. NO UMPIRES PRESENT: The Association will be liable for any expenses the city incurs for any scheduled games that an umpire[s] does not show. These expenses will be deducted from the umpires future paycheck. 26.PLAYER THROWN OUT: Umpires must inform the scorekeeper of any player thrown out of a game for whatever reason. The umpire should call the city involved and explain the reason the player was thrown out and if requested, write a report and submit to the city with a copy to the Deputy UIC of the area involved. Also call the area Deputy UIC with the teams name and players involved. 27.NO CITY REPRESENTATIVE: Games will not be played without a scorekeeper or a city rep at the field. The umpires are to WAIT AN EQUIVALENT OF ONE GAME, IF STILL NO ONE SHOWS UP, TAKE OFF. The umpires will be’paid for as many games that are scheduled. If the rep shows up within 15 minutes of the scheduled qame, the .qame will be played. Later than 15 minutes, cancel that .qame and play the remainin.q .qames of their scheduled times. 28. TOURNAMENTS: The UIC or a Deputy UIC will cover tournaments which request 2 umpires per game. If unavailable the Senior Board member will work as UIC tournament director. (Exception: The Senior Tournaments.) 29.PLAYING TIME LEFT: Umpires should inform both teams when there is only 5 MINUTES of playing time remaining. 30.UMPIRE AS A PLAYER THROWN OUT: Any umpire who plays for a team and is thrown out of a game will suffer the same -- suspension from umpiring as the suspension given to the umpire by the city involved. NO EXCEPTIONS! ¯ 31.ALCOHOL/SUBSTANCE ABUSE: Any umpire observed drinking alcoholic beverages before or between games or who has alcohol on his/her breath or who is under the influence will be suspended for a minimum of 30 days. Depending upon the severity of the situation, the umpire may be suspended for the entire season. This rule will be enforced by the UIC’s judgmentl The umpire involved may appeal to the Board in writing. 32.WEARING UNIFORM WHILE PLAYING: Any umpire wearing any part of his uniform that identifies him/her as such while playing or coaching will be ejected from the game if he/she refuses to remove same, No umpire, while sitting in the stands,.shall wear an umpire’s uniform after services of his/her games. THE UMPIRE IN QUESTION MAY BE FINED AN ASSOCIATION FINE OF $18.00 AND SUSPENDED. 33.UMPIRE BERATE THE GAME AND FELLOW UMPIRE: Any umpire who intentionally interferes with the game while working or watching a game that demeans the game as a spectator or player will be subject to a minimum fined of $25.00, depending on the severity and suspension. 34.CHARGE FOR DINNER: All umpires and one guest will be admitted to our Annual Dinner. There shall be no charge for the umpire and a guest, any additional guests will be charged $25.00 each (Exception: Guest by the Association) Any umpire making reservations and fails to cancel said reservations will be fined $25.00 per reservation. This includes umpire and guest. 35.REGIONAL AND/OR NATIONAL EXPENSES: Any umpire assigned by an ASA official to work a Regional Tournament will receive up to $300.00 for living/traveling expenses. Any umpire who works a National Tournament will be reimbursed up to $200.00 for living/traveling expenses. In order to be paid ,the umpire must submit receipts. NO RECEIPTS~NO PAYI NO EXCEPTIONS 36. PAY SCALE: Fast Pitch:Youth Fast $24.50 Eymer Girls $24.50 High School $35.00 Junior College $40.00 for Varsity and $26.00 for JV Modified: $22.00 Slow Pitch:2 or more games with 2 umpires $18.00 one game 1 umpire $22.00 one game 2 umpires $19.50 2 or more games with 1 umpire - $22.00 Peppermint Patty 1 umpire $19.75 Tournaments: $1.00 more than league play slow pitch only. League Playoffs will also pay $1.00 more per game ANY UMPIRE WHO WORKS ALONE BECAUSE THE OTHER UMPIRE DID NOT SHOW WILL BE PAID DOUBLE FOR EACH GAME WORKED = _- 3,7. PAYMENT ERROR: Any error in payment must be checked out with the Assignor for the city you worked in. 38.PAY PERIODS: Cities will be billed every two weeks. Pay periods will be as soon as the cities pay. Your pay check will be sent to you as soon as the Association receives payment from the cities. NO EXCEPTIONS 38.BOARD VACANCIES ELECTION: To be eligible for nomination one must be a paid member by the first general meeting of the year and in goodstanding with PSOA. One must have at least 12 months experience in PSOA. To be eligible to vote one must be a paid member in goodstanding and be a PSOA member 12 months by the first general meeting FEBRUARY 24, 1997 MARCH 1, 1997 MARCH 19, 1997 MARCH 20, 1997 MARCH 22, 1997 MEETING SCHEDULE FOR 1997 SEASON 7:00PM - 9:00PM VETS-REDWOOD CITY 9:00AM - 12:00PM OUTDOOR CLINIC I:00PM - 4:00 PM INDOOR CLINIC COMMUNITY CENTER REDWOOD CITY, CA. 7:30PM- 9:30PM RULES-TEST SAN CARLOS REC CENTER Burton Park 6:30PM = 9:00PM RULES-TEST MILLBRAE REC 477 LINCOLN CIRCLE MILLBRAE, CA. 9:00AM- 12:00PM INDOOR CLINIC I:00PM - 4:00PM OUTDOOR CLINIC COMMUNITY CENTER REDWOOD CITY, CA. PERSONAL SERVICES CONTRACT This Agreement entered into by Peninsula Sports Officials Assoc (thereafter "PSOA") on this and in consideration of mutual agreements contained herein: ARTICLE I (thereafter "Umpire") and the day of _.~19~, The Umpire enters into this Agreement as a private contractor, not an employee of PSOA, and therefore PSOA does not guarantee specific assignments or set number of assignments, and may terminate this Agreement at any time with the guidelines of the By-Laws of PSOA. The Umpire sets his/her own schedule of availability within the guidelines of the rating and assigning policies of the PSOA. The Umpire assumes sole responsibility for any local, state or federal taxes. The Umpire may terminate this Agreement without notice at any time. ARTICLE II. PSOA agrees to the following: 1. Assign Umpire to games per assigning policy regarding availability and rating. 2. Reimburse Umpire according to Fee Schedule. 3. Provide (a) communication regarding training, clinics, events, policies and procedures, fines, disciplinary action per By-Laws. (b) training and evaluation (c) those insurances as are available through ASA (d)notification of Annual Meeting and (e) access to all public records, at a designated location or through the mails at the expense of the umpire. ARTICLE The Umpire agrees to: 1. Conduct self in a professional manner, including official dress. 2. Abide by all policies and procedures of PSOA. 3. Hold PSOA harmless and not liable for any damages due to travel to and from games, for injuries to self and property during games, for any suit brought against the Umpire by any person or entity, or from loss of income from any of the above. UMPIRE’S NAME UMPIRE-IN-CHIEF NAME ADDRESS CITY ZIP PLEASE PRINT AVAILABILITY SHEET FOR 1997 SEASON FOR SLOWPITCH NAME ADDRESS CITY HOME PHONE WORK PHONE ZIP SSN PREVIOUS EXPERIENCE 1.Nights available: WHKN MON TUE WED THU FRI (Please Circle) Special days not available such as birthday’s, school days, annigersary, other: WHERE SAT SUN 7. 8. 9. How many nites do you wish to work: Can you work 5:00 PM games in Redwood City: Will you umpire in:Belmont Brisbane Foster City Palo Alto Redwood City San Carlos San Mateo Sept 1Are you available after: Vacation dates if known: Tournament for Tots: Oct 1 YES NO 2 (Please Circle) YES OVER 2 NO Burlingame Daly City Millbrae San Bruno So San Fran Menlo Park United (AM) spe! olyp Comments: (i.e. places prefer not to work, umpires prefer not to work with, etc.): P.IBI EXHIBIT B PENINSULA SPORTS OFFICIALS ASSOCIATION Post Office Box 957, Redwood City, Califomla 94604 Umpire-in-Chief’ Joe Griggs (415) 343-8129 CITY OF PALO ALTO DEAR SIRS: THIS LETTER CERTIFIES THAT ALL THE UMPIRES WHO WORK THE PALO ALTO ADULT SOFTBALL PROGRAM ARE REGISTERED AS AMATEUR SOFTBALL ASSOCIATION UMPIRES FOR THE 1997 SEASON, ALL UM.P]RES MUST BE REGISTERED BEFORE THEY ARE ALLOWED TO WORK. ]FOR YOUR INFOEM.ATION ALL OF YOUR TEAMS ~ REGISTERED WITH ASA. ALL ASA REGISTERED TEAMS MUST HAVE ASA REGISTERED UMPIRES WORK TI-IEIR GAMES. IF YOU HAVE ANY FURTHER QUESTIONS PLEASE CALL ME, SINCERELY YOURS JOE GRIGGS, UIviFIRE-IN-CI-REF (415) 343-8129 PAY SCALE FOR 1997 SEASON PER UMPIRE PER GAME YAST PITCH GAMES YOUTH FAST HIGH SCHOOL IR COLLEGE $24.50 $35.00 $4O.OO MODIFIED FAST PITCH $22,00 SLOW PITCH 2 OR MORE GAMES WITH 2 UMPIRE ON~ GAM~ 1 UMPIRE ONE GAMB 2 UMPI/~ 2 OR MORE GAMES WITI-I 1 UMPIRE PEPPERMINT PATTY $18,00 $22,00 $19.50 $22,00 $19.75 TOURNMENT OP, PLAYOFF GAME8 $1.00 ADDITIONAL MORE PER GAME ASSIGNOR FEES OF $1,75 PER GAME PER UMPIRE ONE TIME ADMINISTRATION FEE OF $25.00 RANGE OF $19.’75 TO $26.25 PER GA_M~ PER UMPIRE EXHIBIT C & D ~3F4N, ERAL UA~ILI~ AU~O~OB]~ UAB~U~ ANY AUTO ALL OWNED AU~ SCHEDULED AUT~ HIRED AUTOS MON~WNED AUTO~ ~GE LIABILt~ G17254790 N/A N/A II01/97 i ANDEMPLOYER~’ LIABILITY ; ;N/A ~ i DESORIP’I~ON (}F (~ERAI’I~,~L(~A’~3ON~R~I.IIGI.I~-TRI~--TK)h,~_~a~EoIAL ITEMS Coverage is provided under this policy for Umpire AssoGiations that are comprised of 100% .a, SA Registered Umpires. " ~!~.~b‘~m=v~t~m~:~:~.:~;~:~.~.~;~:~i~t~.;:~.‘:.~.~;‘ ..........:.;~.:! ".,:i~.’,.,’¢:.~::;::~:~’.’~.’-,.=J:.,~..,.-- : 1..: ~:~..~1 ... .¯ ~ ....... ,~~ s.OUL~ ANY o~ ~ A~ow o~sca~ ~ouc~s ~ C~L~ ~.Peninsuta Sports Officials Asso~!~!"" FO~ THE EXPIRATION DAT£ THER£OF, T~E I~$UING GOMPANY ~,~LL 112 0 Roo S~ve ]. ~ Nve.~4’; ENDEAVOR TO MAIL ~. DAYS WRITTEN NO~D~ TO TNE CERTIFICAT~Redwood City, CA 9 4. 0 61 ii~£~ HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTIOE 8HA’~L ;,.1~:.. IMPOSE NO OBUGAT|ON ~ Lb~£IUTY OF ANY KIND U~N THE COkt~ANY, Z.>J: I’PS AGENTS OR REPRESENTATIVES. ....