HomeMy WebLinkAbout1997-06-03 City Council (13)BUDGET 1997-98
C ty of Palo ARo
C ty Manager’s Report
TO:HONORABLE CITY COUNCIL
ATTN:FINANCE COMMITTEE
FROM:CITY MANAGER DEPARTMENT: ADMINISTRATIVE
SERVICES
AGENDA DATE: JUNE 3, 1997 CMR:277:97
SUBJECT:1997-98 FUNDING OF THE INFORMATION AND REFERRAL SERVICES
PROVIDED BY THE PENINSULA AREA INFORMATION AND
REFERRAL SERVICE (PAAIRS)
REQUEST
This report responds to questions raised by the questions raised by the Finance Committee
during the review of the 1997-98 Human Services Resource Allocation Process (HSRAP)
funding recommendations. The Finance .Committee requested the staff return, with a
recommendation for funding the Information and Referral (I&R) services provided by the
Peninsula Area Information and Referral Service (PAAIRS) for one year due to the
importance of continuity for the I&R function. In addition, the Finance Committee requested
staff return with a transition plan to relocate the I&R service. Staff recommends an
expenditure of $34,626 from General Fund reserves to fund one year of the I&R service
through PAAIRS and proposes the establishment of a transition plan and advisory group.
RECOMMENDATIONS
Staff recommends that the Finance Committee recommend approval to the City Council of
the following:
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That $34,627 be designated to support the Information and Referral Services of
PAAIRS for one additional year.
That of this money, $16,813 be reserved in the City Manager’s Contingency Fund to
be released after six months if it has been determined that the following conditions
have been met:
CMR:277:97 Page 1 of 4
The formation of a separate advisory group, focused exclusively on the I&R
services offered by PAAIRS, has been established to provide guidance and
direction.
The development of a plan to transition the I&R services out of PAAIRS and
into another agency. This plan must include identification of future funding
sources.
POLICY IMPLICATIONS
This recommendation is consistent with existing City policies.
EXECUTIVE SUMMARY
This solution allows the I&R services of PAAIRS to continue, while providing the Board of
Directors extra time to determine the best way to transition these services out of the PAAIRS
agency into another one. It accomplishes this with a minimum of disruption, because it
allows the I&R position to remain at the same location with the same phone number, but
removes from the position any responsibilities relating to the mediation services also
provided by PAAIRS. Thus, the 35 hours of weekly staff time will be devoted exclusively
to I&R services.
The President of the PAAIRS Board of Directors has indicated that the Board intends to
establish a separate advisory group which would focus exclusively on I&R to provide
guidance and direction for these services. Receipt of the second half of fimding is contingent
upon the formation of this advisory group, as well as the development of the plan to
transition the services to another agency by the end of fiscal year 1997-98. PAAIRS is
strongly encouraged to convene a larger task force to develop this transition, which could
include members of the PAAIRS Board of Directors, representatives from other nonprofit
agencies, and City staff members.
The table below provides a breakdown on use of the funds. The funds proposed represent
a smaller amount of money to be spent on materials and supplies, but include funds to lease
a new computer with appropriate software. The current computer is insufficient to perform
the database and desktop publishing responsibilities of the I&R function.
CMR:277:97 Page 2 of 4
Proposed 1997-98 Funding for PAAIRS I&R Services
Item Amount
Annual salary at 35 hours a week
Health Care
FICA and Medicaid (7.65 percent total)
Materials, Supplies, Postage
Leased computer ($1,500) with software ($1,000)
Second Six Months
$23,806
2,500
1,821
$4,000
$2,500
$17,814
$16,813
FISCAL IMPACT
Implementation of staff’s recommendation
Stabilization Reserve by $34,627.
would reduce, the General Fund Budget
ENVIRONMENTAL ASSESSMENT
This program is not a project as defmed by the California Environmental Quality Act and is
not subject to CEQA requirements.
Related CMRs: 250:97
CMR:277:97 Page 3 of 4
PREPARED BY: Shannon Gaffney, Senior Financial Analyst
DEPARTMENT HEAD APPROVAL:~. ~
Emily Harrison
Assistant City Manager,
Acting Director
Administrative Services
CITY MANAGER APPROVAL:
CC: n/a
~aul Thiltgen, DireCtor " "
Community Services/De~partment
~t~e/~leming " /
~I/Manager
CMR:277:97 Page 4 of 4