HomeMy WebLinkAbout1997-05-21 City Council (11)TO:
BUDGET 1997-98
of Palo Al o
C ty Manager’s Report
HONORABLE CITY COUNCIL
FROM:CITY MANAGER DEPARTMENT: Community Services
ATTENTION: FINANCE COMMITTEE
DATE:MAY 21, 1997 CMR: 251:97
SUBJECT:Special Allocation to Veteran’s Administration Homeless Shelter
(Silicon Valley Shelter Project)
REQUEST
This report transmits the recommendations of staff for the expenditure of special gift
monies, which two local families donated to the City for the specific purpose of assisting
in the development of additional homeless services.
RECOMMENDATIONS
Staff recommends that the Finance Committee recommend approval to the City Council
of the following:
That $25,000 of the $50,000 gifted to the City for homeless services be provided to
the Veteran’s Workshop, the fiscal agent for the newly-created Veteran’s
Administration (VA) Homeless Shelter Program; and
2.That any necessary documents concerning the appropriation be authorized and
executed by the City Manager, or her designee.
POLICY IMPLICATIONS
This one-time allocation from funds gifted to the City does not represent any change to
existing City policies.
Back_ground
Informal discussions held last fall among VA personnel, Mid-Peninsula service providers,
and city and county representatives provided the original project motivation. In tandem
with other local entities and nonprofit organizations, staff had been searching for two
years for a viable site to develop a homeless shelter without success. At that point, the
CMR:251:97 Page 1 of 4
VA Social Services Section representatives reported on the availability of a vacant
building on-site, which had previously served as a locked psychiatric facility.
An Advisory Committee was formed to move the project forward. Members of the
Silicon Valley Shelter Advisory Board represent the Counties of Santa Clara and San
Mateo, the Cities of Palo Alto, Menlo Park and Redwood City, and the Veterans’
Workshop, a nonprofit organization affiliated with the VA and VA Social Services staff.
The first challenge was to obtain seed funding necessary to open the facility, which the
David and Lucile Packard Foundation provided in the amotint of $120,000. Another
local foundation pledged $40,000, once a shelter provider was chosen. One of the
difficulties faced in raising money from the public sector was the issue of county and
municipal boundaries. While the shelter site is located in Menlo Park (San Mateo
County), users of the shelter services will be Midpeninsula based, which, of course,
includes residents of Santa Clara County. Most funding available from State and local
jurisdictions, include funding guidelines that preclude funding outside city or county
borders.
However, multi-jurisdictional funding was implemented by designing a new paradigm
to which public entities have responded favorably. Advisory Board members realized
that without employing a regional approach, the chance for funding success was minimal,
and that message was embraced by the various Midpeninsula public entities.
Although the VA will be providing over one-half million dollars a year of in-kind
services (not including the building and land), the fact that the Silicon Valley Shelter
Advisory Board wants the shelter to be available to non-Veterans and Veterans precludes
direct funding from the VA.
A series of program Offerings will be made available to shelter occupants, including but
not limited to the following:
holistic case management service
psychiatric counseling and mental health services
alcohol and drug treatment services
vocational rehabilitation
employment training and placement
payeeship services
treatment for post-traumatic survivors (rated as the preeminent location in. the
country)
general health care services
After a two-week stay, should a shelter client not wish to participate in any of the
supportive services, the client will be asked to leave the operation. Another collaborative,
already in place at the site (the first of its kind among the 170 VA Hospitals in the
CMR:251:97 Page 2 of 4
country), is a low cost health clinic developed in concert with the VA Hospital, Stanford
Hospital, and the County of San Mateo. Therefore, all shelter participants will have full
access to the health clinic services.
DISCUSSION
As part of the Human Services Resource Allocation Plan (HSRAP) application process
this year, staff received a proposal from the Veteran’s Workshop, a nonprofit agency that
collaborates with the Palo Alto area VA (Attachment One). The proposal requested start-
up funding for the development of a regional multi-jurisdictional homeless shelter, to be
located at the VA facility in Menlo Park. While budget limitations within the HSRAP
process precluded a staffrecommendation for VA funding, City staffreviewed.altemative
options to support the unprecedented regional collaborative project.
The Homeless Shelter is scheduled for a July 7, 1997 opening, and will provide forty-five
beds. Forty beds will be reserved for stays up to ninety days. Five beds will be
transitional in nature, allowing longer stays as merited by particular situations. A few
beds will be available should an emergency shelter need present itself. The Shelter will
be open to veterans and non-veterans, men, women and children.
Fund Development and In-Kind Contributions
As of May 7, 1997, approximately $254,462 has been raised from neighboring
jurisdictions and foundations. Several entities either have officially approved funding,
or are pending final Council/Board approval and possess a positive staff recommendation.
These entities include:
CDBG: County of San Mateo
CDBG: County of Santa Clara
Santa Clara County Board
(Discretionary Funds)
CDBG: Redwood City
Emergency Services Grant
(County of San Marco)
Packard Foundation
Gabilan Foundation
$34,462
20,000
20,000
10,000
10,000
120,000
40,000
Pending Board Approval
Approved
Approved
Pending Council Approval
Pending Board Approval
Received
Pending selection of Shelter
Operator
CMP.:251:97 :Page 3 of 4
The City of Menlo Park, the City of Los Altos Hills, and the United Way of San Mateo
and the United Way of Santa Clara County have yet to respond. Efforts to obtain State
and Federal support are continuing.
An annual budget of more than $360,000 will be necessary to operate the shelter with all
of its components. VA staff is currently preparing a federal McKinney Funding
application, while Board members continue the search for additional funding partners.
Alongwith significant VA in-kind contributions, local businesses and individuals have
also become involved in the project. For example, The Housing Industry Foundation,
which toured numerous sites with City staff in order to decide where to expend their
considerable efforts this year, have chosen the VA Silicon Valley Shelter Project. Their
proposed painting, construction and landscaping activities will provide services in excess
of $30,000. The Stanford Terrace Inn has donated beds, dressers, nightstands and linens,
and will continue to do so monthly.
Public Neighborhood Hearing
The Advisory Board held two sessions to receive public input. Although the proposed
Shelter is on Federal land, thereby precluding a local approval process, the VA and the
Advisory Board felt it important for neighbors to provide input. Both hearings resulted
in overwhelming public support. As well, a seat will be made available on the Advisory
Board for a neighborhood representative.
FISCAL IMPACT
The City received $250,000 from two local families (Peery/Arrillaga) in 1994, with
direction as to how the donors wished the funds to be used. There will be no fiscal
impact to the City’s General Fund.
ENVIRONMENTAL ASSESSMENT
The proposed staffrecommendation does not necessitate any environmental assessments.
ATTACHMENTS
Attachment One: Letter of Intent/Proposal/Budget
PREPARED BY: David F. Martin, Administrator of Human Services
DEPARTMENT HEAD REVIEW:
PAUL T/H [LTGEN
CITY MANAGERAPPROVAL:
Ci~ Manager
co:Human Relations Commission
CMR:251:97 Page 4 of 4
_City of Palo Alto
Depamnent of Communi~! Services
ATTACHMENT ONE
ATTACHMENT A
CITY OF PALO ALTO
OFFICE OF HUMA~ SERVICF_.S
. OfficeofHumanServices
FUNDING PROPOSAL
1997-1998
AGENCY
ADDRF~S
Veterans’ Workshop, Inc.
3801 Miranda Avenue (116-B6), Palo Alto, CA 94304
PHONE
CONTACT PERSON
(415) 617-2729 "
Gary Marshall (415) 493-5000, ext. 22021
1113197DATE
PROJECT TITLE VA-Community Homeless Transition Shelter Joint Venture
AMOUNT OF GENERAL FUND REQUEST $60, 000
City of Palo Alto
Office of Human Services
(415) 329-2375
Cubberley Communi ,ty Center
40130 MidcUefield Road, SuiteT2
Palo Alto, CA 94303
415.329.2418
415.856.8756Fax
FUNDING PROPOSAL
SPONSORING ORGANIZATION MANAGEMENT
Type of Organization:
Private Nonprofit
Educational Institution
Other
Currently receiving funds from City of Palo Alto Office of Human Services or CDBG program
Not currently receiving funds from City of Palo Alto
Private, nonprofit agencies must supply the following information ~f they do not have a current contract
relationship with the City of Palo Alto Office of Human Services. School districts, special districts, and
local government agencies are not required to supply this information.
®. Articles of Incorporation
Bylaws
A letter from the Internal Revenue Service. ORS) stating that the organization is tax exempt under
Section 501(e)(3) or 101(b) of the IRS Code.
tax-exempt status under Section 170(b) or 509(a) is also acceptable.
The IRS letter must contain the proper name and address of the organization, or a copy of the
change notice which has been forwarded to them.
A change of address notice is about to be filed; a copy will be forwarded upon application completion.
A letter from the State of California stating that the organization is tax exempt.
"""" de the following in~:
Qhrganizati0n. Missl.o~n:.. St~te,the, mis.~ion of the oreanizatiort.e mission ~s to provlae aisaote~a or homeless veterans c~3mpretaenslve vocational rehabilitation and support
services such as intensive case management and housing assistance, to promote their not being homeless / their
Kansitign f.r.om h_o_meles~sness.orgamzational Structure: Please attach an organization chart showing Board of Directors, management
and staffing levels..
Board of Directors:
How often does your Board meet7 At least quarterly
What was the average attendance at Board meetings last year? 75%
Please include a list of your board membership, dates they joined the board and their occupations.
1
zz~l
Veterans Workshop Inc.
Board of Directors
Cathy Keys
President
1988
Finance
Oracle Corporation
500 Oracle Parkway
BS659902
Redwood Shores, CA 94065
Bus. Ph. (415) 506-9176
Wayne McKellar
Vice President of Manufacturing
1984
Manufacturing
Joseph M. McDonough Ph.D.
1976
Psychologist
William D. Esselstein
1991
Attorney
Multipoint Networks
19 Davis Drive
Belmont, CA 94002
Home Address: 355 Quay La
Redwood City, CA 94065
Bus. Ph.(415) 595-3300 Ext. 240
FAX:(415) 595-4907
Home Ph.(415) 592-1437
2150 Cowper Street
Palo Alto, CA 94301
Home Ph. (415)
Since 1981
321-0595
750 Menlo Ave., Suite 250
Menlo Park, CA 94025
Bus. Ph.(415) 324-0622
FAX:(415) 321-0198
Since 1981
Richard E. DeVaney
Chief Financial Officer
1988
Finance and Accounting
Behring Diagnostics Inc.
3403 Yerba Buena Road
MS E1-331
San Jose, CA 95135
Bus. Ph.(408) 239-2499
FAX:(408) 239-2524
Financial Management:
Has an audit been performed on your organization’s accounting procedures within the last two
years?
X Yes No If yes, name of auditor: A.L. Nella Company, Certified Public Accou
Is the agency audited every year? X_~.. Yes __ No
Please submit a copy of the latest audit.
Is your organization currently on probation or under investigation by any agency which is or was
a funding source within the past two years?
__Yes X_~_No If yes, explain:
Note: If grant is awarded, grantee must submit to the City a ~opy of the audited annual financial
statements and management letter comments during the term of the. grant and/or soon after the
termination of the grant. Grantee must keep and maintain full and complete records showing all
business trans~aeted in connection with the grant. Such records must be maintained during the term
of the grant and for three years thereaRer. The City Manager and/or the City Auditor, or their
designee shall have the right to examine and audit the said records at anX and all reasonable
times during the term of the grant and for three years thereafter.
Employer Status/Insurance:
Federal Employer Number 94-6037238
State Employer Tax Number 28852747
Liability Insurance Carrier & Policy No.*
Fireman’s Fund; Policy Number: S 89 MXX 80648097; 5/1/96 to 5/1/97
Worker’s Compensation Carrier & Policy No.*
CareAmerica; Policy Number: C000470101; 7/1/96 to 7/1/97
*Copies of insurance policies must be filed with the .City if grant is awarded.
CERTIFICATION
THE APPLICANT HEREBY PROPOSES TO PROVIDE THE SERVICES IN ACCORDANCE
WITH THE OUTSIDE AGENCY FUNDING POLICY OF THE CITY OF PALO ALTO. IF THIS
PROPOSAL IS APPROVED, IT IS AGREED THAT RELEVANT FEDERAL, STATE AND
LOCAL REGULATIONS, AND OTHER ASSURANCES AS REQUIRED BY THE CITY OF PALO
ALTO WILL BE ADHERED TO. FURTHERMORE, AS THE DULY AUTHORIZED
REPRESENTATIVE OF THE APPLICANT ORGANIZATION, I CERTIFY THATTHE
APPLICANT IS FULLY CAPABLE OF FULFILLING ITS OBLIGATION UNDERTHIS
PROPOSAL AS STATED HEREIN.
THIS APPLICATION AND THE INFORMATION CONTAINED HEREINARE TRUEAND
CORRECT AND COMPLETE, TO THE BEST OF MY KNOWLEDGE.
/~--
E~e~:utive Direc or t
Veterans’ Workshop, Inc.
Organization Name
ResolutionlCertification: ¯
WE, THE BOARD OF DIRECTORS OFVeterans’ Workshop, Inc.
DO HEREBY RESOLVE THAT ON " . , 19
THE Office of Human Services, City of Pa]o .Mto
, THE’ BOARD REVIEWED
OUTSIDE AGENCY APPLICATION, ENTITLED VA-Community Homeless Shelter Joint Venture
SUBMITTED TO THE CITY OF PALO ALTO FOR FUNDING CONSIDERATION FOR FISCAL
YEAR 19 97 /19 98 AND, FURTHERMORE, THE BOARD IN A PROPER MOTION AND
VOTE APPROVED THIS APPLICATION FOR SUBMISSION.
FURTHERMORE, WE HEREBY CERTIFY THAT THE AGENCY MAKING THIS APPLICATION
IS: 1) NON-PROFIT, 2) TAX EXEMPT, AND 3) INCORPORATED IN THE STATE OF
CALIFORNIA, AND HAS COMPLIED WITH ALL APPLICABLE LAWS AND REGULATIONS.
TO THE BESTOF OUR KNOWLEDGE, ALL INFORMATION
CORRECT ANDCOMPLETE.
BY: DATE:
President ofthe Board on behalf of
the Board of Directors
*** Please see the attached letter from the President of the Board
3
PRESENTED HEREIN IS
For Shipments Only:
795 Willow Rd., Bldg. 332
V.A. Medical Center
Menlo Park. CA 94025
VETERANS WORKSHOP
Mail Address
c/o V.A. Medical Center
3801 Miranda Avenue
Palo Alto, CA 94304 116-B-2-MPD
Phone (415)325-9555, 325-9566
(415) 493-5000 EXT :27101
FAX : (415) 325-0945
January 10, 1997
Office of Human Setices
City. of Palo Alto
attn.: David Martin, Administrator
Cubbedey Community Center. T-2
4000 Middlefield Road
Palo Alto, California 94303
Dear Mr. Martin:
This letter is to iflform you that the issue of Veterans Workshop, Inc.’s grant proposal will be
included on the agenda for the next board meeting. The next board meeting is anticipated to take
place on March 8, 1997, however, if the Resolution is required for an carlicr date, special
provisions will be made to address the issue prior to that date. .
Sincerely,
Cathy Keys,~ Prff~id
Board of Directors, ~terans Wor "kshop, Inc.
A NON-PROFIT CORPORATION SERVING
HANDICAPPED VETERANS HELPING THEMSELVES IN SERVICE TO INDUSTRY
FUNDING PROPOSAL NARRATIVE
1. Project Summary:
see "Project Summary" (Attachment B)
2.Introduction: Agency, mission, accomplishment of goals
Veterans’ Workshop Inc. (VWI), the applicant organization and the proposed project’s
fiscal agent, is a private nonprofit with over 30 years of experience in providing
vocational rehabilitation, specialized vocational programs, and employment services.VWI’s mission is to provide disabled or homeless veterans comprehensive vocational
rehabilitation and support services such as intensive case management and housing
assistance, to promote their not being homeless or their transition from homelessness.
VWI and its Next Step Center have a successful history of working with other service
providers including state and county agencies (e.g., CA State Department of
Rehabilitation, EDD), the VA, local veterans centers, and other providers in the local
community (e.g., Urban Ministry). VWI.and the Next Step Center also have been and
continue to be closely affiliated with the VA’s Homeless Veterans Rehabilitation
Program (I-IVRP). Both VWI and HVRP conduct outreach to the homeless as part of
ongoing operations, and both have operated transitional houses for homeless veterans
for a number of years.
VWI employs a "whole person model" to address its clients’ various needs. Its
intensive case management approach includes networking with other service providers
and coordinating service delivery. VWI provides a wide range of supportive services,
with the god of serving as a "one-stop" service delivery system.
3. Problem Statement and Program Goals:
This project is a joint venture between the VA and local government agencies to address
some of the needs of the homeless in this area by establishing a 40-bed, year-round
homeless transition shelter. Based on a 1995 survey by the Santa Clara County
Homeless Coordinator’s Office, Palo Alto’s Consolidated Pla_.__qn fo_..~r 1995 estimated there
to be over 150 Palo Alto homeless at any given point in time and over 650 experiencing
an episode of homelessness during a given year. It also highlighted the clear
inadequacy of existing resources to meet the needs of the local homeless for shelter and
for employment and training services. Both the Santa Clara County Housing and
Community Development Program’s Consolidated Plan fo.__.r.r.the Period ~ and
the .Santa Clara ~ 1996 Continuum of Ca.~.~_~ stressed that the demand for shelter
beds far outstrips available resources; this situation will be significantly exacerbated by
the upcoming closure of the Armory winter shelters and the impact of impending
"welfare reform". The need for year-round shelter beds is particularly great and
especially for those that are associated with linkages to other services promoting the
transition from homelessness. North Santa Clara County has a very substantial lack of
shelter resources, and the proposed project will help fill this need and the other above
gaps in the current existing continuum of care for the homeless.
4.Scope of Services and Program Objectives:
a. Scope of services: This project will provide a 40-Bed Year-Round Homeless
Transition Shelter located on VA grounds with Case Management Services, Payee
Services, linkage to Physical and Mental Health Services, linkage to Vocational
Rehabilitation, and assistance with Community Reintegration. In addition, the project
includes Outreach to the homeless and a Drop-In Center (at the shelter).
b. Program goals: The overarching goal is to help homeless individuals make the
transition from homelessness; this includes increasing the availability of shelter beds
and the access to treatment and supportive and rehabilitative services.
c. Specific objectives: Specific objectives for over the course of a year include at
least 800 Outreach contacts, at least 400 Transition Shelter participants, at least 200
Payee Service Participants, at least 200 of the shelter admissions being rated at
discharge as having improved physical/mental status, at least 200 as having improved
employment status, and at least 200 as having improved housing status.
d. Palo Alto residents served: We estimate that at least 35 Palo Alto homeless
will directly participate in the Transition Shelter.
5.Methods:
To be eligible for admission to the shelter, applicants must commit to abstaining from
drugs and alcohol and must demonstrate motivation and ability to participate in
rehabilitation and reintegration efforts geared towards ending their homelessness. Day-
to-day shelter operations will be performed under a subcontract by an experienced
shelter provider (this model has been successfully employed at the West LAVA, which
has an on-site shelter run by the Salvation Army; we have already informally heard that
at least several, shelter providers are quite interested in applying for this subcontract). A
designated senior VA staff person will lialse between the shelter operator and various
VA service components as well as between them and the steering committee and will
have day-to-day oversight responsibility (see Organizational Chart).
|The subcontract will specify the following shelter staffing: a manager, to run the day-
to-day shelter operations and coordinate with community service agencies and the VA.
liaison; a case manager, to implement and manage individual-specific rehabilitation
contracts with linkage to appropriate services; a payee/counselor, to handle clients’
financial resources and help them prepare for personal money management; 8 shelter
workers, to provide 2-person coverage from 4:30 PM - 8 AM on weekdays and for 24
hours on weekends and to conduct outreach; and an administrative assistant, for record
keeping, data entry, and other administrative/clerical duties. There will also be a 0.25
FTE fiscal/administrative assistant for the Vets Workshop for handling the.project’s
financial matters and reporting requirements. In addition to these staff, the VA will
contribute the equivalent of 1.25 FTE, to include activities such as developing policies
and procedures, training, serving as liaison, project administration, program
evaluation, and community relations.
Outreach will include visits to the sites of others who provide services to the homeless
and to locales where homeless are known to gather. The Drop-In Center will be located
at the shelter and will be open from 4:00 PM - 9:00 PM. The Transition Shelter is
expected to have an average length of stay of 36.5 days, will have facilities for people
with special medical needs, will provide light meals and snacks, and will be able to
accommodate homeless families with children on a short-term basis until they can
access other services targeting this special population. Case Management Services will
focus on individual rehabilitation contracts and linkage to other support services.
Payee Services will handle individuals’ finances to protect their resources and will help
prepare individuals for personal money management. For Physical and Mental Health
Services, nonveterans will have access to Willow Clinic (located on the grounds) and
veterans will receive priority enrollment in the continuum of care at the VA including
acute hospitalization, Addiction Treatment Services, Day Treatment, and Medications
and Mental Hea!th Clinic. For Vocational Rehabilitation, nonveterans will be connected
to services at OICW, Urban Ministry, NOVA, or other community providers and
veterans will receive services from Next Step. Community Reintegration activities will
include assistance in finding appropriate transitional housing or permanent housing.
6.Evaluation:
Staff will document all Outreach contacts; the Drop-in Center will maintain a sign-in log
for all visits; the Transition Shelter will complete intake forms and discharge notes for
all residents; staff will regularly chart Case Management activities for each individual;
the Payee Services will maintain a record of all participants and document all
transactions; all Physical and Mental Health Services contacts will be documented in
individuals’ health care charts and summarized in discharge notes; the relevant agencies
will maintain notes re participation in Vocational Rehabilitation activities, and discharge
notes will include information re employment status and housing status (Community
Reintegration) as well as rating of change from admission in physical/mental status.
7.Future Funding:
We plan to seek future and sustaining funding form the United Way of Santa Clara
County, the United Way of San Mateo County, and the Combined Federal Campaign.
Funding may also be sought from foundations, area corporations, and veterans service
organizations.
8.Program Positions:
see program position chart (page 6)
9.Budget Narrative/Summary:
¯see budget summary forms on pages 7 through 10
PROJECT POSITIONS
Complete the chart below to indicate what full or part-time positions will be assigned to the City funded proj~
positions. Include the total number of volunteer positions as well.
Project Positions
Shelter Manager
Case Manager
Payee/Counselor
Admin. Ass’t.
Shelter Worker
Fiscal/Admin. Ass’t - VWI
VA Liaison & other VA *
(1.25 FTE):
Total Salary Total Hours
incl. benefits & tax~,s) Per Week
$55,800
$49,600
$37,200
$34,720
$32,240.
$8,680
40hrs
40 hrs
40 hrs
40 hrs
40 hrs
lO hrs
50 hrs
% Time
Allotted to City
Funded Project
10o%
lOO%
lOO%
lOO%
lOO%
100%
% Salary
Allotted to City
Funded Project
lOO%
lOO%
lOO%
lOO%
lOO%
100%
$109,140 100%100%*
* VA contributed
PROJECT BUDGET SUMMARY
(Y_~xpenses from July 1 - June 30)
Round all amounts to the nemrest dollar.
summary.
All cash, income and expenses must be accounted for in this budge
City
County
State
Federal VA "in kind", etc
United Way
Fees for Service
Fundraising, Cash Donations
Packard Foundation and Peninsula FoundationOther
ACTUAL
N/A *
Last Year
1995-1996
BUDGET
Current
Year Proposed*
1996-1997 1997-1998
$281,325
$200,000
$574,272
$160,000 * *
Palo Alto
Portion**
199%1998
$60,000
TOTAL INCOME
Salaries
Benefits
Payroll Taxes
Insurance
Audit
Rent ( VA "in kind")
Utilities ( VA"in kind")
Phone
Postage
* Include all requested and received funding for this speeifie project
**City of Palo Alto Proposed Funding Only
$1,055,597
$440,969
$105,833
$6,258
$2,100
$160,000 * *$60,000
$44,623
$10,710
$632
$264
$126$1,000
$445,237 ***
$25,200
$12,000 $1,508
$1,000 $126
(Continued on PageS)
*This is a new project
** For shelter start-up (prior to 1997 - 1998 budget year)
*** Based on rate negotiated for County Clinic 7
PROJECT BUDGET SUMMARY
(Continued from Page 7)
~ (Continued)
Consultants~, Staff Development
Travel In County
Out of Count~
Office Supplies
F~uipment
Maintenance and Repair
Depreciation
Direct Services/Subsidies
Publications
Miscellaneous (if more than 2~, speeif7 below)
TOTAL EXPENSES
Last Year
* Include all requested and received funding for this specific project
**City of Palo Alto Proposed Funding Only
ACTUAL
Current
Year
1996-1997
$0"
BUDGET
Palo Alto
Proposed*
199%1998
$9,000
$1,000
Potion**
1997-1998
$1,131
$126
$6,000
$1,055,597
$754
$60,000
Miscellaneous:
* No expenses yet incurred
8
ORGANIZATIONAL BUDGET SUMMARY***
(Y~xpenses from July 1 -June 30)
Round all amounts to the nearest dollar. All cash, income and expenses must be accounted for in this bu
summary.
City
County/State/Federal
State
Federal
United Way
Fees for Service
Fundraising, Cash’Donations
Other Contributed services, rental income & other
TOTAL INCOME -
Salaries/Benefits/Payroll Taxes
Benefits
Payroll Taxes
Insurance
Audit
Rent
Utilities
Phone
Postage
Consultants, Staff Development _
***’Ibis information should include all funding projects for the agene
Cfly of Palo Alto.
ACTUAL
$527,141
$1.027.043
$7,808
$592,829.
$2,154,821
$705,158
BUDGET
Current Year
1996-1997
$720,000.
$985.000
$10,000
$571,000
$2,2~6,000
$720,000
Propose~
1997-199~
$540,000
$1.000.000
$,,lO,0O0
$598,500
$2,148,500
$640,000
including lhose programs or services not funded by. t
* Not including current proposed project 9 (Continued on page 1,
ORGANIZATIONAL BUDGET SUMMARY
(Continued from page 9)
~ (Continued)
Travel in Count?/
Travel out of County
Office Supplies
Fxluivment
Maintenance and Repair
Depreciation
Direct Services
Publications
Sheltered Workshop &
Below Cost Housin~
Miscellaneous Operating Costs
TOTAL EXPENSES
ACTUAL BUDGET
$1,320,780
$123,498
Current Year
,1996-1997
$1,350,000
$1 o,ooo
$1,310,000
$190,00C
10
A TTA CHMENT B
CITY OF PALO ALTO
OFFICE OF HUMAN SERVICES
PROJECT SUMMARY SHEET
1997-1998
AGENCY
ADDRESS
.PHONE
CONTACT PERSON
DATE
PROJECT TITLE
Veterans’ Workshop, Inc.
3801 Miranda Avenue (116-B6), Palo Alto, CA 94304
(415) 617-2729 .-
Gary Marshall (415) 493-5000, ext. 22021
1/13/97
VA-Community Homeless Transition Shelter Joint Venture
1996-1997 FUNDING FROM CITY $ 0
AMOUNT OF GENERAL FUND REQUEST $60, 000
City of Palo Alto
Office of Human Services
(41b~ 329-2375
Please only use the space provided on this page.
Project Summary: This project is a joint venture between the VA and local city and county
government agencies to establish a 40-Bed Year-Round Homeless Transition Shelter located on
VA grounds. Shelter participants will receive Case Management Services, including individual
rehabilitation contra~ts and linkage to other support services; Payee Services, to protect
individuals’ resources and prepare them for personal money management; Physical and Mental
Health Services, with nonveterans having access to Willow Clinic and veterans g!ven priority
enrollment in thg continuum of care at the VA; Vocational Rehabilitation, with nonveterans
connected to services at OICW, NOVA, and other community providers and veterans receiving
services from Next Step; and Community Reintegration,.via assistance in finding appropriate
transitional housing or permanent housing. In addition the project includes Outreach to the
homeless and a Drop-In Center (at the shelter).
Budget Narrative: Briefly describe how the requested funds will be used.
Funds are being requested primarily to help support staffing and miscellaneous operating costs
for the shelter. The VA has committed to providing the space, and facilities and associated costs
(e.g., utilities).
Clientele Served: Please describe your client population including number served, age,
ethnieity, and other special characteristics.
The client population will primarily be homeless adult individuals. We expect to serve 400
annually (with an average length of stay of 36.5 days). They are expected to have the
sociodemographic characteristics typical of the homeless in this area. The shelter will also be
able to accommodate homeless families, with children on a short-term basis until they can
access other services in the community.
Community Need:Please summarize the community need met by your project.
¯This project addresse~ the needs of the local homeless for shelter and supportive
services, including employment and training services, to help them make the transition
out of homelessness.
Additional Comments: In the space remaining, please highlight any pertinent information
you feel would be helpful in evaluating your request.
Articles of Incorporation
.
XX
.!
e
1o
o 30
Bylaws
WORKSHOP
Call~om~ Corporation
~ Consent To Corporate
The undersigned, b~ing all of ~ Disc:tots of Vet.tans Workshop, ~ ~lifomi~
C0rpora~i~ (~ "Corporation°), ~’ting pursuant ~o tl~ Corporation’s Bylaws ~ CaLifornia
Corpor~oes Cod~ § ~/(b) withot~ a mc~ng being I~ld, do unanimously ~st~nt ~o, ~
and ~dop¢ tl~ following Resolution of the Board of Disvctor~:
IT IS RF..SOLV~D th~ th~ Bylaw~ of ~ Corporation, ~s pr~ot~ly adopted
~, are further amended in Ibe following w.~ec:U:
1. Article I~, "OFFICF.RS°, is r~scinded in its catir,~ and a new Article Ill in the form
attached ~ this Resolution is sub~tuted in its place.
2. New A.rficl~s ITI A and Hl B, in the form attached to this Resolution, as~ added to the
Bylaws.
This Conscat ~ ex~:ut~:! by all of the Dire:tots of ~e ~o~fi~ on ~e ~
/
ARTICLE
Section 2, Election of’ Officer~
The officer~ of tl~ corporation, ex~:~q~ those appointed under Section 3 of these bylaws,
~ be chosen annually by the bo~d and ~ serve at ~he pleasure of the board, subject to ~
rights, if any, of any officer under ~ny contract of employment.
The bo~u’d may appoint ~d m~y authorize the president or other offic~a’ to appoint
other officen ~ the corporation may r~quire. Each office" so appointed ~ have ~e flee,
bold office for the period, have ~ autboriry, and perform th~ duties specified in the bylaw~ or
determined by ~ bo~/.
Se~don 4. Removal of’ Officers
Without prejudice to any rights of an officer under any contract of employment, any
officer may be removed with or without cause by the board and also, if the officer w~ not
chosea by the board, by any officer on whom the board may confer that power ofremoval.
So,ion 5. Resi "
Any officer may resign at any fln~ by giving written notice to the corporation. The
resignation shah take effe~’t as of e~ ~
lhe notice and, unless otlu:r~se @¢eified in the notice, the resignation need not
be effective. Any resignation shall be wi~mt prejudice to ~ fights, if any, of the corpor~ion
under any contract to which the officer is
A ~ in any office because of ~th, resignafl~, rcmoval, disqu,~lific~ion, or any
~ cause ~ be filled in th~ ~ pres~bed in these bylaws for regular appointn~ts to
(z) ~. Subject to the ontrol of" the bo~I, the prectident ~ be
the generzl max~ez" of the corpora~io~ and ~l supe~se, direct, ~d control the orporat~’s
tctivitie~, z~i~, and otTzcers..The president shall preside at ill memben’ meetings and at
be~’d meeting$~ The president ~J~Jl have ~ od~z" powers tnd duties z~ the botrd or the
bylaws may pt~ibe.
by the board, ~ perform all dutJe~ of the pr~de~L When so acting, z vice
have all powe~ of and be $ubject to all restrictions on the president, The vice
have s~h other powers and pc~’orm such othcz duti~ as the board or t~ bylaws
|. Book of Minute~, The sec~tary shall keep or cause to be kept, at the
corporation’s principal office or such other place as the board may direct, a book
of minutes of a/] meetings, p~ings, and actions of the board, of comntitte~
of’ the boazd and of memben’ meetings. The minutes of" meetings shall includ~
th~ item and place that the meeting was held, whether the meeting was annual,
regular, or special, and, if special, how authorized, the notice given, the names
of those present at board and committee meetings, and the number of members
p ,resent or rcpresented at members’ meetings. ,
jj. Membership Records. The secretary shah keep or cause to be kept,
at the corporation’s principaJ office or a place determined by resolution of the
board, a record of the corporation’s members, showing each member’s name,
address, ~nd lass of membership.
jjj. Notices, Seal and Other Duties. The secretary shall give, or cause to
be given, notice of all meetings of members, of the board and of committees of
the boazd requir~ by the.~ bylaws to be #yen. The secrecy shall lump the
corporate seal in safe custody and shall have such other powers and perform such
other dutiesas the board or the bylaws may. prescribe.
j. Books.of Account. "The chief financial officer shall keep and ma~main,
or cause zo be kept and maint,~ed, adequate and correct books and ~ccounts of
the corporation’s prope~es and transactions. The chief financial officer shall
send or cause to be given ~o the members and directors such financial sta~ents
and reports as are requh’ed Zo be given by law, by these bylaws, or by th~ board.
2
The books of’ tccxmnt sl~l be open to in~ b~ ~ny director
ii. Deposit and Disbursement of Money and V~luables. T h ¯ h i f
~ offioer shall deposit, or cause to be ~lx~ted, all money and ~
valuables in the name and to the credit of the ~nporation with such depositor~
as the board may designate, shall disburse the ~on’s funds as the ~
~unt of ~11 transactions as chief fi~ ~ ~nd of the financial eondition
of ~ ~oration, and ~ I~w sue.h ~ pow~ and perform such o~r
duties as the board or the bylaws may pre~be.
i~. ]k~td; If required by the boani, the chief finan¢~ officer shall give the
corporation a bond in the amount and with the sureO/or sureties specified by the
board for faithful performance of the duties of the office and for restoration to the
corporation of all of its books, papen, vouc.hen, .move),, and other property of
every kind in the possession or under the control of the chief financial officer on
his or her death, resignation, retirement, or removal from office.
ARTICLE III A
INDEMNIFICATION
To the fullest extent permitted by law, this corporation shall indemnify its directors,
officers, employees, and other persons de~ribed in Section 5238(a) of the Caiifornia
Corporations Code, including persons formerly occupying any such position, against ~II
expenses, judgments, fines, settlements and other amounts actually and reasonably incurred by
them in connection with any "proceeding’, as the term is used in that Section, and including an
¯ :tion by or in the right of the corporation, by resson of the fact that the person is or was a
person described in that section. "Expenses’, as used in this bylaw, shall have the same
meaning as in Section 5238(a) of the California Corporations Code.
On writ~ request to the board by any person seeking indemnification under Section
5238(b) or Section 5238(c) of the California Corporations Code, ~he board shall promptly
determine under Section 5238(e) of the California Corporations Code whether the applicable
standard of conduc~ set forth in Section 5238(b) or Section 5238(c) has been met and, tf so, the
board shall.authofiz~ indemnification. If the board cannot ~uthor~ indemnification because the
numbe~ of directors who ar~ po~es to the proceeding with reject to which indemnification is
~ought prevents ~ formation of a quorum of d~rs who are no~ ~rti~s to ~ ~g,
3
and 2 of ~ bylaws in defending any proceeding ~vered by throe Sections sha~l 5e advanced
by the ~poration before final dispositien of the p~ing, e¢ receipt by the corpocaflm of
aa ~g by or on behalf of that ~ that the advance will be r~tid unless it is
ultima~y determined that the person is ~fifled to be indemnified by the ~orporation fi~r thoae
ARTICLE
The cot]~oration ~&a]l have the fight to purcha~ and ~n~ insu~ m ~e ~H exit
~~ by ~w on ~f of i~ o~, ~ton, employ~ ~ ~er ~en~, ~st ~y
~W ~~ ~n~ or incu~ by ~y offi~, di~tor, employs, or ag~t in such ~ty
~g ~t of ~e o~’s, di~tor’s, employs’s, or ag~t’s ~s ~ such.
Internal Revenue Service Letter (IRS)
e
State of California Tax Letter
DO NOT WHIT~
~ ~ ~TAT~L
rATEMENT. BY-DOMESTIC NO~ROFIT CORPORATION
3~88780"c.DU[~ ~ATE 08~31-8~
3801 ~ZRA A.." ......
¯ DO NOr WRITE IN THIS 8PACE
Willis’M. Bell
Jos. H. McDon6ugh ...
Jos. a o McDonough
;:
-~0 Park, CA
132 Menlo Park,
3801 Miranda Avenue,Palo Alto, ~
9,~025
94306
Alto, CA
94301
94301
W~lliam"D. Esselstein 770 Menlo Ave.
94025. ~
!
IOTICE OF NEW LAW: l¯EFFECTIVE JANUARY 1, 1980!ALL NON-P~OF.IT DORPORA,TIONS MUST FILE WITHIN gO DAYS AFTER
FILING ARTICLES OF INCORPOR~,TION!Ai~ ANI~uAL ST.ATEME~IT. THEREAFTER, CORPORATIONS
MUST FILE ANNUALLY BY THE END OF.THE CALENDAR MONTH OF THE ANNIVERSARY DATE
OF ITS INCORPORATION. A ~rwo ’DOLI~.I.R.:.~.~ .F, IFT~, CEHT ($2.50) FLUNG FE.E MUST ACCOMPANY
THIS STATEMENT. THE LAWiAI~) PRO~ID~,,,.~;;rI~AT. THEIFAILU~E TO FILE THIS STATEMENT WILL
RESULT IN THE ASSESSMENT OF~
" 795 WL11o,~ i~oad ......! ~Ldgo 221. Herald ,9+r~, C~L~.+o=~ia .94025
des OF THE FOLLOWING OFFICERS AR~
Palo All:o, CaLifornia
Palo AI~o, Callfo~i"
MenLo Park, California
94301
9~301
94025
-STATEMENT BY DOMESTIC NON-PROFIT CORPOHATION
THIS STATEMENT MUST BE FILED WITH
CALIFORNIA SECRETARY OF STATE ISECTIONS 6210. 8210, 9660 CORPORATIONS CODE)
Hospl~l,
Alto, Ca~l=, ....
NOTICE OF NEW .LAW:
EFFECTIVE JANUARY 1, 1980 ALL NON-PROFIT CORPORATIONS MUST FILE’~ITHIN g0 DAYS AFTER
FILING ARTICLES OF INCORPORATION AN ANNUAL STATEMENT. THEREAFTER. CORPORATIONS
MUST FILE ANI~UALLY BY THE END OF THE CALENDAR MONTH OF THE ANNIVERSARY DATE OF ITS
INCORPORATION. A ,TWO DOLL:AR AND FIFTY CENT |$2.50} FILING FEE MUST ACCOMPANY THIS
STATEMENT. THE LAW ALSO PROVIDES THAT THE FAILURE TO FILE THIS STATEMENT WILL RESULT
IN THE ASSESSMENT OF A FIFTY DOLLAR i$50} PENALTY.
THE CORPORATION. NAMED HEREIN, ORGANIZED UNDER THE LAW~ OF THE STATE OF CALIFORNIA, MAKES THE FOLLb~/ING STATEMENT
795 ~;/llov ltoad
NAMES OF THE FOLLOWING OFFICSRS ARE:
Palo Alt:o
Palo At.to CalL!!oz’~.:i.a
Paid ~lto CalLffo~ni~
P~lo Alt:o Cal:l.fo~:’nf.a
Menlo Park CalL~,ornLa
94025
9430~
94304
94~01
94301
94025