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Home My WebLink About2025-10-06 City Council Agenda PacketCITY COUNCIL Regular Meeting Monday, October 06, 2025 Council Chambers & Hybrid 5:30 PM Amended Agenda Amended agenda items appear below in RED Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference or in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900-6833 PUBLIC COMMENTS General Public Comment for items not on the agenda will be accepted in person for up to three minutes or an amount of time determined by the Chair. General public comment will be heard for 30 minutes. Additional public comments, if any, will be heard at the end of the agenda. Public comments for agendized items will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. Requests to speak will be taken until 5 minutes after the staff’s presentation or as determined by the Chair. Written public comments can be submitted in advance to city.council@PaloAlto.gov and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line. PowerPoints, videos, or other media to be presented during public comment are accepted only by email to city.clerk@PaloAlto.gov at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. TIME ESTIMATES Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. 1 October 06, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. CALL TO ORDER SPECIAL ORDERS OF THE DAY (5:30 - 5:45 PM) 1.Proclamation Recognizing Fire Prevention Week – October 5-11, 2025 2.Review Applications and Select Candidates to Interview for the Human Relations Commission (HRC), Parks and Recreation Commission (PRC), and Public Art Commission (PAC) Vacancies; CEQA Status: Not a Project AGENDA CHANGES, ADDITIONS AND DELETIONS PUBLIC COMMENT (5:45 - 6:15 PM) Members of the public may speak in-person ONLY to any item NOT on the agenda. 1-3 minutes depending on number of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda. COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:15 - 6:30 PM) Members of the public may not speak to the item(s). STUDY SESSION (6:30 - 7:30 PM) 3.San Antonio Road Area Plan: Provide Feedback on Existing Conditions Analysis and Land Use and Mobility Priorities. CEQA Status: Exempt under CEQA Guidelines Section 15262. CONSENT CALENDAR (7:30 - 7:35 PM) Items will be voted in one motion unless removed from the calendar by three Council Members. 4.Approval of FY 2025 Reappropriation Requests to FY 2026 Operating and Capital Improvement Budgets and Additional Technical Clean-Up Actions and Corresponding Amendments to the FY 2026 Budget Appropriation for Various Funds. CEQA Status: Not a Project 5.Approval of Construction Contract No. C25195264 with Precision Engineering, Inc. in the Amount Not-to-Exceed $6,842,121 and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that May Develop During the Project Up to a Not-to-Exceed Amount of $684,212 for the Hamilton Avenue Capacity Upgrades Project (SD-25000), and Approval of a Budget Amendment in the Stormwater Management Fund; CEQA Status – Exempt under 2 October 06, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. CEQA Guidelines Section 15301(c) 6.Approval of Professional Service Contract No. C26194618 with SCS Field Services in an Amount Not-to-Exceed $1,513,890, to Provide Landfill Gas Monitoring, Reporting, and Well Installation Services for the City’s Closed Landfill for a Period of Five Years, and Approval of a Budget Amendment in the Refuse Fund; CEQA Status – Exempt under CEQA Guidelines Section 15301 7.Approval of Construction Contract No. C26193446 with MP Nexlevel of California, Inc., in the Amount Not-to-Exceed $13,600,187 and Authorization for the City Manager or Their Designee to Negotiate and Execute Changes Orders Up to a Not-to-Exceed Amount of $1,060,018 for a Total Not to Exceed Amount of $14,660,205 Over Three Years to Provide Utility Trench and Substructure Installations; CEQA status: Exempt, CEQA Guidelines Section 15301, 15302, and/or 15303; for Fiber-to-the-Premises work, Council Action on This Item is Within the Scope of the Final Initial Study and Mitigated Negative Declaration (IS/MND) for the Fiber-to-the-Premises Project, adopted on June 17, 2024. 8.Approval of Construction Contract C25194006 with SCC Electric, Inc. in the Not-to-Exceed Amount of $997,500, and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders Up to a Not-to-Exceed Amount of $99,750 for the Utilities Control Center Generator Replacement Project as part of the Building Systems Improvements Project (PF-01003); and Approve Amendment to the FY 2026 Budget in the Capital Improvement and Electric Funds; CEQA Status - Exempt under CEQA Guideline Sections 15301 and 15302 9.Approval of Amendment No. 2 to Contract Number S23185432 with Koffler Electrical Mechanical Apparatus Repair, Inc. in the Amount of $230,000 for a New Not-to Exceed Amount of $460,000, and Extending the Term through September 29, 2027, for Electric Motors and Submersible Pump Service at the Regional Water Quality Control Plant; CEQA Status – Exempt under Section 15301(b) AA1.Approve the selection of Teri Black & Company as the executive recruitment firm for the recruitment of the City Attorney and Approve the Recruitment General Timeline as Recommended by the Council Appointed Officers (CAO) Committee. CEQA status – not a project. New Item Added CITY MANAGER COMMENTS (7:35 - 7:50 PM) 3 October 06, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. BREAK (15 MINUTES) ACTION ITEMS (Item 10: 8:05 - 9:05 PM, Item 11: 9:05 - 10:00 PM) Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters. 10.Adoption of Eight Ordinances Amending Various Sections of the Palo Alto Municipal Code (PAMC) Related to the 2025 California Building Standards Code (CA Code of Regulations Title 24) Update, including: (1) Chapter 16.04 Incorporating the 2025 CA Building Code With Local Amendments; (2) Chapter 16.05 Incorporating the 2025 CA Mechanical Code With Local Amendments; (3) Chapter 16.06 Incorporating the 2025 CA Residential Code With Local Amendments; (4) Chapter 16.08 Incorporating the 2025 CA Plumbing Code With Local Amendments; (5) Chapter 16.14 Incorporating the 2025 CA Green Building Standards Code with Local Amendments; (6) Chapter 16.16 Incorporating the 2022 CA Electrical Code With Local Amendments; (7) Chapter 16.18 Incorporating the 2024 International Swimming Pool and Spa Code With Local Amendments; (8) Chapter 16.17 Incorporating the 2025 CA Energy Code With Local Amendments; Direction to Staff to Return to Council on the Consent Calendar with Ordinances Adopting the 2025 Editions of the California Wildlands-Urban Interface Code and California Fire Code with Local Amendments; Approve a Budget Amendment in the General Fund . CEQA Status: Exempt Under CEQA Guidelines Sections 15061(b)(3) and 15308. 11.Review of State and Local Ballot Measures Appearing on the November 4, 2025 Ballot and Consideration of Possible City Council Positions ADJOURNMENT INFORMATION REPORTS Information reports are provided for informational purposes only to the Council and the public but are not listed for action or discussion during this meeting’s agenda. A.2024 Annual Airport Noise Report and 2025 Noise Program Initiatives OTHER INFORMATION Standing Committee Meetings this week Finance Committee October 7, 2025 CANCELED 4 October 06, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. City Schools Liaison Committee October 9, 2025 CANCELED Public Comment Letters Schedule of Meetings AMENDED AGENDA ITEMS AA1.Approve the selection of Teri Black & Company as the executive recruitment firm for the recruitment of the City Attorney and Approve the Recruitment General Timeline as Recommended by the Council Appointed Officers (CAO) Committee. CEQA status – not a project. New Item Added 5 October 06, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1.Written public comments may be submitted by email to city.council@PaloAlto.gov. 2.For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item. 3.Spoken public comments for agendized items using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom-based meeting. Please read the following instructions carefully. ◦You may download the Zoom client or connect to the meeting in- browser. If using your browser, make sure you are using a current, up-to-date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below. ◦You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. ◦When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. ◦When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4.Spoken public comments for agendized items using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 362-027-238 Phone: 1-669-900-6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329-2550 (voice) or by emailing ada@PaloAlto.gov. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. 6 October 06, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. California Government Code §84308, commonly referred to as the "Levine Act," prohibits an elected official of a local government agency from participating in a proceeding involving a license, permit, or other entitlement for use if the official received a campaign contribution exceeding $500 from a party or participant, including their agents, to the proceeding within the last 12 months. A “license, permit, or other entitlement for use” includes most land use and planning approvals and the approval of contracts that are not subject to lowest responsible bid procedures and have a value over $50,000. A “party” is a person who files an application for, or is the subject of, a proceeding involving a license, permit, or other entitlement for use. A “participant” is a person who actively supports or opposes a particular decision in a proceeding involving a license, permit, or other entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the definition of “financial interest” in the Political Reform Act, which encompasses interests in business entities, real property, sources of income, sources of gifts, and personal finances that may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a proceeding, and you have made a campaign contribution to a Council Member exceeding $500 made within the last 12 months, you must disclose the campaign contribution before making your comments. 7 October 06, 2025 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. City Council Staff Report From: City Manager Report Type: SPECIAL ORDERS OF THE DAY Lead Department: Fire Meeting Date: October 6, 2025 Report #:2508-5062 TITLE Proclamation Recognizing Fire Prevention Week – October 5-11, 2025 ATTACHMENTS Attachment A: Fire Prevention Week Proclamation APPROVED BY: Geoffrey Blackshire, Fire Chief Item 1 Item 1 Staff Report Item 1: Staff Report Pg. 1 Packet Pg. 8 of 541 FIRE PREVENTION WEEK October 5-11, 2025 WHEREAS, the City of Palo Alto is committed to ensuring the safety and security of all those living in, working in, and visiting the community; and WHEREAS, lithium-ion battery fires are on the rise and are primarily caused by thermal runaway, a chain reaction triggered by damage, overcharging, or manufacturing defects. Micromobility devices like e-bikes, scooters, laptops and cellphones are frequently involved in fires; and WHEREAS, all household members should develop and practice a home fire safety and escape plan that includes: buying, charging, and recycling lithium-ion batteries safely; having two exits from every room in the home with a path to the outside from exits; installing smoke alarms in all required locations; and designating a meeting place outside where everyone in the home will meet upon exiting; and WHEREAS, the City of Palo Alto Fire Department first responders are dedicated to reducing the occurrence of home fires and home fire injuries through prevention and education; and WHEREAS, City of Palo Alto residents are encouraged to participate in public education measures, so that they can take personal steps to increase their safety from fire; and WHEREAS, the 2025 Fire Prevention Week theme, “Charge into Safety: Lithium-Ion Batteries in Your Home” effectively serves to educate the public about simple but important steps they can take to help reduce the risk of lithium- ion battery fires, keeping themselves and those around them safe. NOW, THEREFORE I, Ed Lauing, Mayor of the City of Palo Alto, on behalf of the entire City Council, do hereby proclaim October 5-11, 2025 as Fire Prevention Week in the City of Palo Alto, and urge all community members to participate in the public safety activities and efforts of the City of Palo Alto Fire and Emergency Services Departments during Fire Prevention Week. Presented: October 6, 2025 ______________________________ Ed Lauing Mayor Proclamation Item 1 Attachment A - Fire Prevention Week Proclamation Item 1: Staff Report Pg. 2 Packet Pg. 9 of 541 City Council Staff Report From: City Clerk Report Type: SPECIAL ORDERS OF THE DAY Lead Department: City Clerk Meeting Date: October 6, 2025 Report #:2508-5096 TITLE Review Applications and Select Candidates to Interview for the Human Relations Commission (HRC), Parks and Recreation Commission (PRC), and Public Art Commission (PAC) Vacancies; CEQA Status: Not a Project RECOMMENDATION Staff recommends that the City Council select up to 8 candidates to interview for HRC, up to 8 candidates to interview for PRC, and up to 8 candidates to interview for PAC. BACKGROUND Per Council direction1, recruitments for Boards, Commissions, and Committees (BCC) are split into fall and spring cycles. HRC, PAC, and PRC are included in the fall cycle. At its May 5, 2025 meeting, the City Council approved a process to select which applicants to interview for BCC vacancies2. The number of interviewees varies based on the number of vacancies. Councilmembers will vote on whom to interview, getting twice the number of votes as there are openings. The top vote getters are interviewed. Interview all candidates if there are 6 or fewer applicants Interview up to 6 candidates when there are 1-2 openings Interview up to 8 candidates when there are 3 openings Interview up to 10 candidates when there are 4 openings Membership requirements for HRC, PRC, and PAC are listed below. Additionally, no commissioners can be Councilmembers, officers, or employees of the City. 1 May 13, 2024 City Council Action Minutes, Agenda Item #12: https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=43160 2 City Council, May 5, 2025; Agenda Item #11, SR# 2504-4537 https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=83381 Item 2 Item 2 Staff Report Item 2: Staff Report Pg. 1 Packet Pg. 10 of 541 Human Relations Commission – Palo Alto residency5. Parks and Recreation Commission – Palo Alto residency and demonstrated interest in parks, open space and recreation matters6. Public Art Commission - shall be either members of the architectural review board or professional visual artists, professional visual arts educators, professional visual arts scholars, or visual arts collectors whose authorities and skills are known and respected in the community and, whenever feasible, who have demonstrated an interest in, and have participated in, the arts program of the city7. ANALYSIS The Fall 2025 Boards and Commissions recruitment opened on August 22, 2025, and closed on September 24, 2025. HRC, PAC, and PRC each have three full-term vacancies. A summary of the applications and interview selection process is included in the below table: Board/Commission Number of Vacancies Number of Applicants Number of Candidates to Interview Number of Votes per Councilmember Human Relations Commission 3 (Seat #s: 2, 3, 7) 12 (including 2 incumbents) Up to 8 6 Parks and Recreation Commission 3 (Seat #s: 2, 3, 4) 10 (including 1 incumbent) Up to 8 6 Public Art Commission 3 (Seat #s: 1, 4, 7) 10 Up to 8 6 Councilmembers will submit their votes for whom to interview to the City Clerk, and the City Clerk will announce the results at the October 6, 2025 City Council meeting. BCC candidate interviews are tentatively scheduled for the October 15, 2025 City Council Special Meeting. Each interview will be scheduled for 10 minutes. Candidates will have an opportunity to summarize their experiences, and the remaining time will be allocated to Councilmember questions. Appointments are tentatively scheduled for the October 22, 2025 City Council Special Meeting. Councilmembers will appoint candidates through live voting conducted during the meeting. The City Clerk will announce the results of the vote. 5 Palo Alto Municipal Code Section 1.22.010 https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0- 0-0-61320 6 Palo Alto Municipal Code Section 2.25.020 https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0- 0-0-61402 7 Palo Alto Municipal Code Section 2.18.020 https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0- 0-0-61257 Item 2 Item 2 Staff Report Item 2: Staff Report Pg. 2 Packet Pg. 11 of 541 FISCAL/RESOURCE IMPACT STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: Item 2 Item 2 Staff Report Item 2: Staff Report Pg. 3 Packet Pg. 12 of 541 Human Relations Commission Application Submitted on 18 September 2025, 9:10pm Receipt number 60 Related form version 15 Name Allyson C. Rosen Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Postal Code Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Human Relations Commission? Other: a friend told me about this Personal Information 1 of 3 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 4 Packet Pg. 13 of 541 Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Clinical Neuropsychologist/Dementia Education Director/Researcher Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. I am a board certified, licensed, clinical, neuropsychologist. I have been working at the Palo Alto Veterans Affairs for the past 20 years but my work on the HRC would be as a private citizen. I have supervised clinical Ph.D. trainees and have organized clinical education programs for health professionals typically focused on aging and dementia. I also co-lead a committee focused on overseeing health programs in our healthcare system relevant to older Veterans with or at risk for dementia. I have worked with the Alzheimer's Association for several years in these activities. I also perform research in psychotherapy, brain imaging and brain stimulation with Veterans with depression and PTSD. I am also a clinical professor (affiliated) at Stanford in the Dept. of Psychiatry and am part of the Stanford Alzheimer's Disease Research Center. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I co-lead a national group dedicated to ensuring that people living with or at risk for dementia are involved in and informed about innovative clinical therapies and diagnostic tests (the Advisory Group on Risk Evidence Education for Dementia or AGREEDementia.org). My local community involvement has always been informal. As my child went through the Palo Alto Schools I have advocated for the needs of individual students. I care deeply about youth mental health and suicide prevention. I have also advocated for evidence-based decisions around academics and mental health. Personal and Job Experience 1. Why are you interested in serving on the Human Relations Commission and what experience would you bring to the position? I would like to support mental health in our community. I care about the recent efforts around youth suicide prevention. I would like to learn more about how Veterans and older adults integrate with our community as well. Synergy is central to my approach to being part of a team. I would like to learn who we struggle to serve well and how we can better build resources to address those needs. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. I am strongly interested in the Jed Foundation suicide prevention program. This is an opportunity to integrate the mental health resources in our community for youth. To the extent we could partner with training programs for mental health professionals we could potentially fill some of these gaps. 3. If you are appointed, what specific goals would you like to see the Human Relations Commission achieve, and how would you help in the process? 1. I hope to facilitate a successful partnership with the Jed Foundation to reduce youth suicide 2. I would like to identify ways the city can better support Veterans. 3. I particularly love working with older adults and want to advance their wellbeing. Promoting independence and reducing loneliness is critical 4. I am deeply committed to fostering respect and appreciation across our diverse communities Application Questions 2 of 3 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 5 Packet Pg. 14 of 541 4. Human Relations Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. I have not used these documents. Below is my vita that lists my experience and training. If you'd like to provide any additional documents, please upload below. Rosen_CV_2025_stanford_Neuropsychologist.docx Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Allyson C. Rosen Uploaded signature image: allyson rosen signature.jpg Date Completed 09/18/2025 3 of 3 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 6 Packet Pg. 15 of 541 Human Relations Commission Application Submitted on 23 September 2025, 12:42pm Receipt number 65 Related form version 15 Name Bridget Algee Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Postal Code Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Human Relations Commission? Email from the City Personal Information 1 of 3 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 7 Packet Pg. 16 of 541 Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Senior Director, CCASRE Research Institute at Stanford University; CEO of PYTHIA insights & strategy; consulting CMO at 414 California Avenue LLC Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. As a computational human biologist and Senior Director of the CCSRE Research Institute at Stanford University, I lead efforts that foster open dialogue and promote understanding on complex issues around identity and inequality. I work at the intersection of science, technology, and human rights. I use my platforms—teaching, fieldwork, and policy—to expose societal injustices and challenge systems of structural violence that perpetuate marginalization, abuse, and disparities among the most vulnerable communities. I focus on how hierarchies of identity embedded within migration, political, and legal systems generate cycles of discrimination and oppression. As a boots-on-ground practitioner, I provide forensic analysis of unknown remains in the field and expert testimony supporting asylum petitions and stays of deportation in the courtroom, supporting trauma survivors and families of the dead in the US, Latin America, Middle East and SE Asia and motivating policy change. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. In the past two years, I have been an active participant in the Cal Ave Merchant meetings, collaborating with local business owners to support community growth. As the CEO of PYTHIA insights & strategy, I am a member of the Chamber of Commerce, serving also as a patron and volunteer—sponsoring the Athena Awards and offering design and marketing services to promote local initiatives. As a leadership team member for Third Thursday, I designed all graphics, scouted and booked bands, and ran program evaluations, like surveys and focus groups. I am an active member of the California Avenue and surrounding communities, organizing and running a free outdoor music series in my role as CMO at the development company at 414 California Avenue. I’ve also supported city projects like the Cornhole Tournament and youth initiatives such as Young Minds Celebrated. Additionally, I am a member of Leadership Palo Alto. I am passionate about strengthening community connections and local engagement. Personal and Job Experience 1. Why are you interested in serving on the Human Relations Commission and what experience would you bring to the position? I am deeply committed to fostering social justice, inclusivity, and community empowerment. With over 20 years of experience in thought leadership, community engagement, and strategic research—both locally and globally—I am passionate about addressing disparities and promoting systemic change. I have a strong history of academic excellence and have served as a boots-on-the-ground leader in community-based and public-facing initiatives. I use my skills to inspire collaboration, influence policy, and implement initiatives that create meaningful social impact. My track record of managing complex projects, securing multimillion-dollar funding, and building strategic partnerships enables me to advance human rights and community resilience effectively. My expertise in data-driven insights, responsible technology, and program development, coupled with my dedication to equitable access and public outreach, enable me to contribute in many areas and Application Questions 2 of 3 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 8 Packet Pg. 17 of 541 in many ways that expand positive influence. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. I deeply thank the Human Relations Commission for its efforts in addressing hate crimes, Islamophobia, and antisemitism in 2024. Combating hate crimes is deeply important to me due to my longstanding commitment to human rights and my experience in recovering remains in areas of conflict and during humanitarian crises. Working in forensics, I have witnessed the devastating impact of identity- based violence: hate crimes not only cause physical injuries but also leave lasting scars on communities and families. My work has fueled my passion to advocate for victims and their survivors, ensuring that their stories are heard, and justice is pursued. Committed to fostering inclusive and safe communities, I leverage my experience to combat discrimination, promote understanding, and prevent future violence. As a former Director of DEI, I learned how addressing systemic biases through education, policy, and community engagement we can advance a society where diversity is celebrated and protected. 3. If you are appointed, what specific goals would you like to see the Human Relations Commission achieve, and how would you help in the process? I would like to prioritize public outreach and educational events that foster true dialogue, such as town halls, rather than only relying on public comments. Unlike comments sections, town halls provide an open forum for community members and commissioners to engage directly, ask questions, share experiences, and work collaboratively to address issues of concern. These dialogues create opportunities for deeper understanding and foster trust, moving beyond one-way communication. I can contribute by leveraging my expertise in community engagement and education to design and facilitate these town halls, ensuring they are inclusive and encourage open, respectful conversations. I aim to create spaces where diverse voices are given room to be heard, promoting transparency and shared solutions. I can help develop educational materials to support these efforts, further building community understanding and engagement. Let us foster genuine dialogue on meaningful change and social cohesion. 4. Human Relations Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. N/A If you'd like to provide any additional documents, please upload below. BALGEE-HEWITTcv.pdf Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Bridget F.B. Algee-Hewitt Link to signature Date Completed 09/23/2025 3 of 3 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 9 Packet Pg. 18 of 541 Human Relations Commission Application Submitted on 17 September 2025, 11:55am Receipt number 59 Related form version 14 Name Deborah Goldeen Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Postal Code Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? (Partial Term expiring October 31, 2025) Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Human Relations Commission? Community Group Personal Information 1 of 3 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 10 Packet Pg. 19 of 541 Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Community Activist, Housing and Cycling Advocate Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Helped create, organize and run the Human Rights club at Paly in 1980/81. The club was my idea. We had twenty-five students who joined. As far as I know, it was only such club ever to exist at Paly. I have a great deal of experience that is adjacent to the work of the human relations commission, but this is the only experience that is directly related. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. President of the Palo Alto Judo Club parents boosters (1998/99). Membership chair for Los Altos Hills Horsemen's Association/ producer of yearly horse Play Day/fundraiser - 2007 to 2019, organizer/producer of annual neighborhood association block parties - 2002 to 2022, help organize and produce holiday decorations and events for Cal Ave (chamber of commerce) - Dec '22, '23, '24, Emergency Services Volunteer/recruiting for the ESV program - started May'25. The list is actually a lot longer than this, it's just that it's going to take me a couple of weeks to remember all of it and I was recruited to apply yesterday. Personal and Job Experience 1. Why are you interested in serving on the Human Relations Commission and what experience would you bring to the position? I am applying because the Palo Alto Jewish Community asked me to do so. Us Jews born in the diaspora thought we would never have to contend with antisemitism and Jew hate, especially in Palo Alto or the Bay Area ever. Sadly, that is not the case. We need a seat at the table. In Palo Alto, that table is the HRC. The affinity groups that I would bring to the table with me are Asians, Indians (East/South Asian), van dwellers/the homeless, and LGBQT. Since Asian and Indian immigrants have become such a large, local ideographic, I have made it my job to get to know them, know their cultures and what their experiences are living in Palo Alto. I have affinity with the homeless because I was raised in poverty, which included a period of time when we had to dumpster dive for food. I have strong connections to the LGBQT community because my chosen mom is Lesbian and one of my kids is trans. Also, I have the gift of being able to see the forest for the trees, a quality that is sorely needed. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. The issue that brought the HRC onto my radar was the drama that has ensued after the Oct 7, 2023 terrorist attack in Israel. The HRC played a significant role in negotiating the fallout in our community. I don't remember which meeting in particular was significant, only that I followed the issue when it, or anything related to it, was discussed by the HRC. 3. If you are appointed, what specific goals would you like to see the Human Relations Commission achieve, and how would you help in the process? I feel the HRC should focus on enabling constructive civil discourse, countering political polarization, the toxic social environment at our high schools - bullying is rampant, addressing the needs of the homeless and Application Questions 2 of 3 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 11 Packet Pg. 20 of 541 renters.. The organization Braver Angels is my go to for plans and policies to counter polarized politics. What form that would take would depend on contributions and input from the rest of the commission. The high school social environment is probably best addressed by the city/school liaison committee, but it does fit under the HRC umbrella. First step here is to get ideas from the teens. What the HRC can do to address needs of the homeless/van dwellers, I have no idea, but I expect people in those communities do. For renters, what's needed is city ordinances with teeth and publicly funded legal counsel. To get that we need city attorney to be elected not appointed. 4. Human Relations Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. I have no experience with any of these documents. If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Deborah Goldeen Link to signature Date Completed 09/17/2025 3 of 3 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 12 Packet Pg. 21 of 541 Human Relations Commission Application Submitted on 7 February 2025, 4:33pm Receipt number 45 Related form version 12 Name Jessica Nelson Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Postal Code Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? (Partial Term expiring October 31, 2025) Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Human Relations Commission? Email from the City Personal Information 1 of 3 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 13 Packet Pg. 22 of 541 Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Community Manager, Entrepreneur & Non-Profit Founder Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. CA Realtor License ID:2107508 Member of the Santa Clara Realtor Association Foundation Board of Directors. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I have attended local events that support local business and my teen has served with YCS (Youth Community Service). In my occupation I serve the community by providing assistance to settling expats in navigating the city and finding the support they need to adjust to living in a new city. Personal and Job Experience 1. Why are you interested in serving on the Human Relations Commission and what experience would you bring to the position? I am interested in serving on the Palo Alto Human Relations Commission because I am passionate about fostering inclusive communities. With over 10 years of experience as a community manager and realtor, I have built strong relationships across diverse groups and understand the importance of collaboration. As a board member of the Santa Clara Realtor Association Foundation, I am committed to improving community well-being. Through my nonprofit, Pinnacle Coast Global, I have led initiatives focused on empowering vulnerable populations, particularly in housing and social services. My experience in real estate, nonprofit management, and community outreach will allow me to contribute meaningfully to the commission’s mission of building a more inclusive Palo Alto. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. A recent issue that caught my attention was the Commission’s discussion on affordable housing and its impact on vulnerable communities. As someone who works in real estate and manages housing solutions for underserved populations, I am deeply concerned about the lack of affordable housing options for low-income residents in Palo Alto. The increasing housing costs have made it increasingly difficult for families, students, and other vulnerable groups to find stable housing. This issue is of particular interest to me because my work with Pinnacle Coast Global focuses on providing housing solutions for people facing these challenges. I believe the Commission’s efforts to address this issue align with my own mission of promoting equitable access to housing and resources. I am eager to contribute to finding sustainable solutions that ensure all residents can thrive in our community. 3. If you are appointed, what specific goals would you like to see the Human Relations Commission achieve, and how would you help in the process? If appointed, I would like to see the Human Relations Commission focus on advancing affordable housing initiatives, promoting inclusivity, and strengthening community outreach programs. One goal would be to create more opportunities for affordable housing that can help support vulnerable groups, including students, families, and low-income individuals. I would also like to see more initiatives that foster cross- cultural dialogue and understanding among Palo Alto’s diverse communities. My background in real estate, nonprofit leadership, and Application Questions 2 of 3 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 14 Packet Pg. 23 of 541 community engagement would allow me to contribute by advocating for policies that prioritize inclusivity in housing and social services. Additionally, I would leverage my connections with local organizations to collaborate on projects that address the needs of underserved residents, ensuring that everyone in Palo Alto has access to the resources they need to thrive. 4. Human Relations Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Although I have not yet worked directly with the specific documents listed, my experience in community management and nonprofit leadership has prepared me to quickly understand and engage with similar strategic planning materials. As the founder of Pinnacle Coast Global, a nonprofit in its early stages, I am deeply focused on assessing the needs of vulnerable populations and designing programs to address gaps in housing, social services, and community development. Although my nonprofit is new, I aspire to contribute to policies and initiatives that promote equitable access to resources. Additionally, my work on the Santa Clara Realtor Association Foundation Board has involved reviewing community plans, helping me develop skills to analyze and contribute to community-focused documents. I am eager to expand my knowledge and actively engage with these documents to further the commission’s work. If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Jessica Nelon Link to signature Date Completed 02/07/2025 3 of 3 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 15 Packet Pg. 24 of 541 Human Relations Commission Application Submitted on 24 September 2025, 9:38am Receipt number 68 Related form version 15 Name Joshua Lory Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Postal Code Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Human Relations Commission? Other: Sridhar Karnam Personal Information 1 of 3 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 16 Packet Pg. 25 of 541 Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. Consent to Publish Personal Information on the City of Palo Alto Website Occupation CEO, YourOwn Inc. Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. BS Technological Systems Mgmt & Env Studies, Stony Brook Univ (2007-09); AAS Criminal Justice, CCAF (2005-06); ELPP, UC Berkeley (2019). Certs: VCP4-DCV; VCADT; VCA-DCV (VMware). Experience (15+ yrs tech leadership): Co-Fndr/CEO, YourOwn (2023-Pres): Secure fin ID wallet for data ctrl/wealth. Advsr, AuthLN (2024-Pres): Bitcoin-cybersec guidance. Sr Dir Blockchain, VMware (2022-23): Blockchain adopt for 200+ custs (trillions txns). Sr Dir Skyline PM, VMware (2017-22): AI support to 13K custs; Support Hub w/IBM (50% effort red). Dir SDDC Arch, VMware (2015-17): $50B TAM growth; partner certs (Accenture et al). Sr Tech Partner Mgr/CTO Amb, VMware (2011-15): $60M sales via alliances. IT Infra Consult, Accenture (2010-11): IRS POC ($320M cntrct); DLA migration. Lead IT Spec, Stony Brook (2007-09): Campus infra/team mgmt. Sec Forces (ICBM), USAF (2002-06): Nuclear asset security. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. As a Palo Alto resident, veteran, parent, and Jew, I prioritize education, tech equity, and sustainability. Parent Volunteer, Ohlone Elementary School Farm (2024-2025): Lead hands-on activities in animal care, gardening, and habitat education for students, promoting environmental stewardship and community bonds. Strategic Advisor, SUNY Syracuse School of Information Studies (2017): Shaped curriculum on data governance and digital literacy. Technology Advisor, Fathomd EdTech (2014-2015): Advised on immersive games for top MBA programs, enhancing leadership training. Advisor, AuthLN (2024-Present): Offer expertise in secure tech for cybersecurity. Host, 48 Hours to Lead Podcast, Product Marketing Alliance (2021-2022): Interviewed execs on ethical innovation. USAF veteran honored in Stony Brook's 40 Under 40 (2024) for tech impact; engage in Palo Alto civic forums on accountable governance and school transparency (2025). Personal and Job Experience 1. Why are you interested in serving on the Human Relations Commission and what experience would you bring to the position? As a conservative veteran and business leader, I'm drawn to the HR Commission to champion common-sense policies that uphold personal responsibility, meritocracy, property rights, and community safety while fostering inclusion in Palo Alto. I believe in limited government intervention that empowers individuals through accountability, not mandates—drawing from my military service securing nuclear assets and leading diverse teams at VMware. With 15+ years scaling tech for Fortune 500s and government, including large government contracts and strategic platforms responsible for trillions in transactions, I'd bring strategic expertise in governance and resource allocation. My advisory roles at AuthLN (cybersecurity) and Fathomd (EdTech) honed Application Questions 2 of 3 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 17 Packet Pg. 26 of 541 collaborative problem-solving, ensuring fair processes that respect rule of law and fiscal prudence. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. The April 2025 proposal for a Fair Chance in Housing ordinance, which seeks to limit landlords' use of criminal history in rental decisions, piques my interest. As a veteran who values second chances and rehabilitation, I support reducing barriers for reformed individuals. However, from a conservative viewpoint emphasizing property rights and neighborhood safety, I advocate full transparency—landlords deserve complete criminal history access to make informed, accountable choices without arbitrary date restrictions. This common-sense balance protects communities while promoting personal responsibility, aligning with my experience in business and the military. 3. If you are appointed, what specific goals would you like to see the Human Relations Commission achieve, and how would you help in the process? I'd prioritize goals like streamlining CDBG funding for self-reliance programs (e.g., job training) and addressing unhoused RV dwellers through practical, enforcement-balanced solutions that respect taxpayer dollars. Conservatively, focus on root causes like mental health via partnerships, not expansive entitlements. I'd contribute by leveraging my experience scaling expertise to analyze needs assessments efficiently, facilitate private-sector collaborations for cost-effective tech tools, and host listening sessions emphasizing accountability and community input —ensuring fiscally responsible outcomes that build trust. 4. Human Relations Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. No direct experience with the Human Services Needs Assessment (2020), Muni Code 9.72, or Community Services Element (2017). Yet, my policy work mirrors these—conducting resource assessments for $50B markets and crafting governance codes for fair, secure access— applying common-sense rigor to public service planning. If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Joshua Lory Link to signature Date Completed 09/24/2025 3 of 3 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 18 Packet Pg. 27 of 541 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 19 Packet Pg. 28 of 541 Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Marketing Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. My education is in technology and marketing. I have spent more than a decade on Capitol Hill during the Bush / Obama administrations working towards bringing transparency to government spending, resulting in the passage of the notable pieces of legislation that then Senator Obama signed, the Strengthening Transparency and Accountability in Federal Spending Act (2008). I also have deep experience in change management, helping groups and companies manage and absorb change. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. From 2014 - 2022, my family and I created and ran a company called Sparkiverse. This afterschool and summer camp STEM company brought all kids together - girls, sports kids, techies, etc - to enjoy tech in fun ways. We had a deep belief that tech and gaming should be a social endeavor. We built entire worlds in the teacher version of Minecraft to allow kids to play online but in a room together. I have been very involved in trying to bring mental health to the forefront, having lost my son to suicide 8 years ago. I often plead at School Board meetings for the community to do more - never with blame. Given the last 3 suicides, I decided to create my own group - Action Committee to Save our Youth. I've brought together 50 people from across our community together to start identifying ways to do more. I've already seen a positive impact. Personally, I have a trans son and a gay daughter. I do not believe you need to have a queer child to care, but it does help me understand more deeply. Personal and Job Experience 1. Why are you interested in serving on the Human Relations Commission and what experience would you bring to the position? I am interested in the position because I feel very strongly that the city can increase its support of at risk communities (LGBTQ+), BIPOC, immigrants, and particularly the youth intersection of those communities as part of our Human Rights Commission. I do believe that all of the other areas (like renter protections, addressing hate crimes, senior issues, and more) are extremely important. But at this time, I feel like we need to put more emphasis on youth as part of the Human Relations Commission to help build what I've been calling the "mental health fabric" for our community. Whether that's events for engagement / awareness or addressing specific issues, I think we could play a strong role in building understanding, empathy, and involvement from our larger community. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. I read through many agendas and reports. The Public Health area is where I am the most interested - mental health and at-risk community support. I will assume someone from the committee is part of the Youth mental health task force. I earlier mentioned how important I think it is to weave youth mental health into city activities, etc. But I also think that adult mental health is also a critical issue. A number of recent suicides at the train were adults. In my Action Group, it's clear that there are many adults struggling, or who have children who are struggling. I do not know exactly what can / should be done here. But I believe that the answer is Application Questions 2 of 3 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 20 Packet Pg. 29 of 541 that more should be done. Other areas of interest are cultural understanding. I went to the cities' first Ramadan and think that cultural understanding is critical. I do not think we do enough to support our LGBTQ+ community. And unhoused / RV communities. The recent sweeps by San Jose were gut wrenching to see. We can do better. 3. If you are appointed, what specific goals would you like to see the Human Relations Commission achieve, and how would you help in the process? - Review of existing and proposed mental health initiatives and support for at-risk communities (LGBTQ+) - Identification of grants, programs, events, etc. that can become part of Palo Alto's yearly programming (Suicide prevention walks, Pride Day / Pride Walks, Concert series to bring communities together,) - I am a community builder and excel at bringing people together to get things done. I think I can help find ways to get input from the community on the above and get people involved so that we build community in the process of creating events and programming. (We can also learn a lot from Magical Bridge.) 4. Human Relations Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. I do not but am a quick study. If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Mare Lucas Uploaded signature image: IMG_3343.HEIC Date Completed 09/22/2025 3 of 3 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 21 Packet Pg. 30 of 541 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 22 Packet Pg. 31 of 541 Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Tech Exec, Government and Crisis Consultant Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. BA and MA in American Culture (study of cultural and sociological trends in the US) Certificate for Women's Studies (one of the first granted at Douglass College, Rutgers University) Studies at Eagleton Institute, Douglass College (study of women, trends, and policies) Writings published in the Huffington Post on politics, policy for over a decade. Writings published in Forest and Trees (a leading Progressive blog) on progressive politics Head of Gov Affairs and Policy at Hyperloop Transportation Technologies for experience and expertise in transportation and climate policies. Consultant to Josh Becker, California State Senator, on climate policy. Overall, working with many women, social causes and climate change organizations over the decades. Most recently working with refugee rescue and resettlement as Freedom Connect for over 450 LGBTQ+, women and families from Afghanistan. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. Since 2021, I have served on the HRC and for the last two years as Vice Chair. Taken leadership with public safety, HSRAP funding of the city's NGOs, and the faith communities on hate speech, hate incidences, and hate crimes. In response, I and then Commissioner Savage conducted the standing room only in-depth seminar on hate crimes led by the Mayor, the Chief of Police, SCC District Attorney, and the FBI. In December 2024, the HRC resolution proposed to condemn hate in the city that unanimously passed. Following, led the HRC interfaith luncheon with leaders from the faith communities with the Mayor and Chief and Assistant Chief of Police to promote communication about hate incidences across the communities. Then with the support of the Palo Alto Police, SCC District Attorney, and the FBI conducted a workshop on fraud in the communities. Finally, served repeatedly on the review of the city NGOs across social issues, particularly the unhoused, applying for HSRAP funding. Personal and Job Experience 1. Why are you interested in serving on the Human Relations Commission and what experience would you bring to the position? I looked at my past application (2021) yet now I have a bigger basket of expertise and relationships in working in all aspects of community and public safety, funding of NGOs working with the needy, and even climate from the year I just spent consulting with CA State Senator Josh Becker. As I said before, I have a life-long commitment to social change having grown up in an ethnically and racially diverse small town outside of New York City -- in the shadow of the race riots of the 1960's watching as neighborhoods in Newark, New Jersey was burned down to the ground. This was not very different during the Rodney King race riots when I lived in Santa Monica, California where I was closer and heard the gun shots and the sirens. These life experiences often change people for the good. For me, it Application Questions 2 of 3 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 23 Packet Pg. 32 of 541 helped me to continue to shape my activism and commitment to change. I've written, I've lectured, I’ve researched, I've spoken, and continue to have a deep hunger to get things done. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. Again, I reviewed my past application, saw how much the HRC, and I have accomplished in the arena of hate crimes. Back then in 2021, it was he issue of hate crimes that was discussed in the February and March meetings that provoked me to get involved with the HRC. At that time, there were disputes among the Commissioners, and perhaps some resolutions because of urgency. Well, the Commission and I have taken the issue of hate on and done what we could in these troubling times. We have conducted listening sessions (2023 and 2024) and developed strong relationships and partnerships in the varied communities. I developed fact-based workshops of experts on hate crimes and heard the voices of those affected by hate incidents that fall outside of prosecution 2024 and 2025). Then in response convened the interfaith religious leaders with law enforcement so they could talk informally this year. And I continue to hope and believe that we can heal if we can keep breaking bread and talking. 3. If you are appointed, what specific goals would you like to see the Human Relations Commission achieve, and how would you help in the process? 1.Continue to improve the messaging and communication vehicles on specific policies and tactics for the Commission. We need to message broader and wider to reach more people. 2. Develop more community-based 'talking sessions.’ I know that this is a very engaged populace, yet we leave many out of the discussions. 3. Continue to work on hate to keep the dialogue going with further convenings. 4. Continue to work on affordable housing, senior housing and services to the unhoused. 5. Continue to expand community safety to include more financial protection (fraud and Earned Income Tax Credits) and climate issues, specifically wildfires. 4. Human Relations Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Human Services Needs Assessment - I am working with staff and the new consultants on the updates to this. Muni Code 9.72 - consulted this time to time, Community Services Element of the Comprehensive Plan - am familiar and have consulted it when needed. If you'd like to provide any additional documents, please upload below. Article on Afghani Refugees.pdf Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Michelle Kraus Link to signature Date Completed 09/21/2025 3 of 3 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 24 Packet Pg. 33 of 541 Human Relations Commission Application Submitted on 20 September 2025, 1:18pm Receipt number 61 Related form version 15 Name Raizel Rosenberg Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Postal Code Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Human Relations Commission? Other: Word of mouth Personal Information 1 of 4 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 25 Packet Pg. 34 of 541 Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Lead NPI Engineer at Veev by Lennar Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Lead NPI Engineer, Veev by Lennar – Lead engineer/technician team in launching new prefabricated housing models. Relief Engineer & Educator, World Ocean School (nonprofit) – Served as relief engineer, medical officer, and deckhand/educator. Technical Program Manager, Tesla – Directed new product introduction (NPI) programs; led launches involving 70+ coordinated parts and managed 200+ change actions across Interiors, Low/High Voltage Distribution, and Electronics systems. B.S. Mechanical Engineering – Dean’s List; Honors Mechanical Engineering Fraternity Pi Tau Sigma. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. World Ocean School (3 months) – Volunteer relief engineer, medical officer, deckhand/educator; supported STEM education, community values, and first aid/mental health for at-risk youth, new immigrants, and students from 9 countries; fluent in Spanish. Community Cornerstone Kitchen (3 months) – Weekly service sorting donations, organizing community dinners, leading holiday drive (100+ gifts for families); designed logos for easier distribution and provided English–Spanish translation. Second Harvest (2 years) – Ongoing volunteer with food distribution and packaging; assisted with donation sorting and community events addressing food insecurity. SF Parks Alliance (last year) – Hands-on trail maintenance and public space improvements, supporting environmental stewardship and community access to outdoor areas. ReHomed, NC (college summers) – Assisted with housing rehabilitation and placement for underserved families; supported repairs, logistics, and client outreach for stable housing. Personal and Job Experience 1. Why are you interested in serving on the Human Relations Commission and what experience would you bring to the position? I am interested in serving on the HRC to advance conversations around technology safety and its impact on mental health and well-being. I am passionate about partnering with HRC collaborators such as Palo Alto libraries to host community education on technology safety, mental health, and responsible AI use. As a Spanish speaker, I can help fill a gap the Commission has faced, particularly in childcare and “know your rights” sessions. Being of Mexican-American heritage, culturally Jewish and Christian leaning gives me a unique perspective on inclusion and representation. Through service with World Ocean School, Community Cornerstone Kitchen, Second Harvest, SF Parks Alliance, and ReHomed, I have gained insight into the realities of nonprofit partners. In my current profession, I have seen the challenges that will grow as Application Questions 2 of 4 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 26 Packet Pg. 35 of 541 affordable housing funds decline. I want to support the Commission as a strong advocate for residents' well being using my technical expertise and varied experience. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. Having reviewed the 2025 HRC meetings and agendas, I was particularly interested in the Commission’s recent listening sessions on childcare access and alternative pathways to homeownership for tenants and communities that might otherwise not have access. As with many of the Commission’s listening sessions, it was clear these need to remain ongoing discussions. In the homeownership session, it was noted that with affordable housing funds set to decline over the next two years, there is an opportunity to partner with the Planning and Transportation Commission on joint education sessions. These could highlight innovative pathways to affordable homeownership and explore how childcare spaces—such as those at Cubberly—can be better integrated into community planning. I am also especially interested in the RV Dwellers Subcommittee’s work and contributing to expanding safe parking options, which directly supports some of our most vulnerable community members. 3. If you are appointed, what specific goals would you like to see the Human Relations Commission achieve, and how would you help in the process? If appointed, I'd love to see the Commission achieve its goal of hosting a City LGBT+ Pride event, building on the new sponsorship process of the Commission and support from the City event staff. Pride is highly valued by our youth and strengthens our community’s commitment to inclusion. I would also like to host a community education session with the Palo Alto libraries and other stakeholders on technology safety, responsible AI use, and their connection to both mental health and well-being. Beyond these, I am committed to advancing the Commission’s work on childcare access and alternative paths to homeownership with the PTC. I'd also contribute to the RV Dwellers Subcommittee’s efforts in expanding safe parking, and strengthening outreach by serving as a Spanish-speaking commissioner where language access is essential. I would help the Commission achieve these goals through collaborative partnerships and hands-on community engagement using my technical and non-profit experience. 4. Human Relations Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. I do not have prior experience working directly with these documents. However, I have reviewed their purpose and relevance: Human Services Needs Assessment: A citywide study identifying top community needs—such as affordable housing, childcare, health care, and food security—as well as barriers like cost, language access, and transportation. Municipal Code 9.72 (Mandatory Response Program): A local law requiring landlords and tenants to participate in mediation for rental housing disputes, with protections against retaliation and required notices of tenant rights. (I am aware one of HRC's key partners is the Palo Alto Mediation Program. As a renter in Palo Alto, I experience firsthand the importance of policies and services that promote housing stability and community well-being.) Community Services Element of the Comprehensive Plan: A long-range planning framework guiding how the City delivers parks, recreation, libraries, childcare, and human services to ensure equity and access. If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Yes 3 of 4 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 27 Packet Pg. 36 of 541 Commissions Handbook. Signature Name of signatory: Raizel Rosenberg Link to signature Date Completed 09/20/2025 4 of 4 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 28 Packet Pg. 37 of 541 Human Relations Commission Application Submitted on 23 September 2025, 10:56pm Receipt number 66 Related form version 15 Name Rodney Leggett Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Postal Code Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Human Relations Commission? Other: Friend Personal Information 1 of 3 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 29 Packet Pg. 38 of 541 Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Director of Litigation/Fair Housing Attorney Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Since February 2023, I have been the Director of Litigation at Housing Rights Center, a Fair Housing nonprofit, where I lead a team of attorneys in filing lawsuits against housing providers that discriminate in violation of state and federal Fair Housing laws. From 2021 to 2023 I worked first as a Staff Attorney, then as the Supervising Attorney for that team. From 2019 to 2020, I worked as a Judicial Law Clerk for a federal judge in the District of Nevada, United States District Court. I received my J.D. from UC Irvine School of Law in 2019 and my Bachelor of Arts in Political Science from Howard University in 2011. During law school, I interned at the ACLU of San Diego and Imperial Counties and the HIV/AIDS Legal Services Project in San Diego. I also served as a Summer Associate at Relman Colfax PLLC, a national civil rights firm that specializes in Fair Housing litigation. I also volunteered for the school's Transgender Legal Name and Gender Change Project. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. Since 2023, I have volunteered with Palo Alto Forward to advocate for policies that will make our city more inclusive and more affordable. From 2022 through 2023, I was appointed and served as a Renters Representative Board Member on the Mid City West Neighborhood Council in Los Angeles. In this role, I voted on recommendations to my city council member on issues involving tenant's rights, increasing housing supply, local transit and transportation, land use, and homelessness. I worked as an AmeriCorps volunteer from 2015 to 2016, where I implemented a rental assistance program in Chula Vista and Imperial Beach that provided emergency housing vouchers to unhoused and low- income families. This position allowed me to work with a diverse set of the underserved population of San Diego including veterans, undocumented immigrants, and individuals with severe mental illnesses. Personal and Job Experience 1. Why are you interested in serving on the Human Relations Commission and what experience would you bring to the position? Given my unique professional experiences and academic training, I believe I will be a valuable addition to the Human Relations Commission. I have dedicated my career to securing the dignity and civil rights of all people. I am passionate about civil rights generally, and fair housing specifically, because the issue is personal to me. My parents wanted to give my brothers and I opportunities they never had so they worked multiple jobs, saved money, and purchased a home in a neighborhood with good schools and low crime. However, after the 2008 recession we, like many other families, lost the home we cherished so much. I know how hard families work to obtain a foothold in a city like Palo Alto and I know how emotionally and financially devastating it can be to lose that foothold. This Commission provides an amazing opportunity to help ensure that other families in a similar situation get the advocacy and support needed Application Questions 2 of 3 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 30 Packet Pg. 39 of 541 to remain in our amazing community. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. During the June 12, 2025 meeting of the Commission, city staff explained the findings of the "2024 Gap Analysis Report", which analyzed the gap between the needs of our city's unhoused population and the quantity and quality of the services addressing those needs. This issue is deeply important to me, as I have dedicated my career to fighting for the housing needs of all people and have worked closely with unhoused and housing insecure populations to get families into safe and stable housing. This services gap issue is the among the most critical problems that must be solved in order to get our unhoused neighbors into stable housing. And given recent actions at the federal level, including the slashing of federal expenditures for unhoused services, the gutting of key federal agencies, and HUD's abdication of its responsibility to enforce fair housing rights, it is even more important that our city think proactively and creatively in addressing these gaps in service before they widen. 3. If you are appointed, what specific goals would you like to see the Human Relations Commission achieve, and how would you help in the process? Given the anticipated decrease in federal funds and services that promote housing stability for unhoused and low-income people, and HUD's refusal to enforce fair housing rights, it is essential that our city's underserved population get connected to the services they need. To that end, I think that the Commission should take a proactive approach in ensuring that these populations have access to assistance that would allow them to maintain their housing. This would include increasing landlord outreach and tenant education regarding housing voucher and rental assistance discrimination, partnering with local legal service providers and law schools to support and expand clinics that provide free legal services to low income tenants, and making recommendations to city council to strengthen renter protections while increasing housing supply. I have previous experience in each of these projects and could help ensure that our Commission is giving them the support they need to be effective. 4. Human Relations Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. I have previously reviewed Comprehensive Plans for cities in the course of litigation. If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Rodney Leggett Uploaded signature image: Signature.PNG Date Completed 09/23/2025 3 of 3 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 31 Packet Pg. 40 of 541 Human Relations Commission Application Submitted on 3 March 2025, 7:27am Receipt number 54 Related form version 12 Name Salwa Ansari Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Postal Code Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? (Partial Term expiring October 31, 2025) Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Human Relations Commission? Other: Friend/professional contact Personal Information 1 of 4 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 32 Packet Pg. 41 of 541 Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Account executive / Currency Risk Management Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Education & Training: University of California, Berkeley – B.A./M.A. in Political Science Professional Experience: National Account Executive, Corpay – Foreign Exchange & Banking (Current) Director of Development, Pillars Fund – Strategic Growth, Nonprofit Sector Senior Account Executive, Extend, Inc. – Tech Sales Business Owner, Sassygoats – Charitable E-commerce Company Vice President / Foreign Exchange Trader, BNP Paribas – Investment Banking, New York Volunteer & Nonprofit Involvement: Pillars Fund – Strategic Growth (Current, Ongoing) Muslim Advocates – Impact Litigation (Current, As Needed) The Appellate Project – Minority Representation in the Appellate Court System (Current, As Needed) IMRC (Indian Muslim Relief & Charities) – Supporting Marginalized Communities in India (Past) Foundation for Sustainable Development (FSD) – NGO Capacity Building in Africa (Past) Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. Volunteer/nonprofits Pillars Fund– Strategic Growth (Current, Ongoing) - Former employee, increased fundraising 8X. Developed strategic growth plan Muslim Advocates – Impact Litigation (Current, As Needed) - fundraising strategy, mission positioning. Guidance to Board Chair & Executive Director The Appellate Project – Minority Representation in Appellate Court System (Current, As Needed) - Offer strategic insights to leadership IMRC – Marginalized Communities, India (2021) - Developed ops plan. Offered leadership roles, remain volunteer Foundation for Sustainable Development (FSD) – NGO Capacity Building in Africa (2007) - Left Wall Street to learn NGO operations/fundraising. Inspired charitable business (10 years b/f transitioning back to corporate after pandemic) Engagement w/ Palo Alto City & School (Recent) - learning governance, relationship-building, strategic engagement. Observe successes/challenges in community involvement with civic leadership. Impetus for HRC interest Personal and Job Experience 2 of 4 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 33 Packet Pg. 42 of 541 1. Why are you interested in serving on the Human Relations Commission and what experience would you bring to the position? I've always been committed to impact, reflected in my professional & volunteer experience. While I've worked directly in the impact sector, my skill set and execution-focused mindset align more with the business sector. However, I remain engaged in long-term impact initiatives as a volunteer. Recently, I've witnessed how community engagement plays a crucial role in addressing issues that affect us all. I've observed my community members navigate existing systems—often w/o strategic or practical approaches. Many well-meaning people engage w/ leadership do so w/ expectations that are emotion-driven. While leadership must ensure all feel heard, change requires practical & strategic collaboration. My background in business & nonprofit strategy, combined w/ a solutions-oriented mindset, positions me well for HRC. I support thoughtful dialogue & approaches that create real impact for both my community & the broader public. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. I have witnessed the community’s reaction to the situation in Gaza and the direct local impact it has had. It was painful to see, but at times, it was also messy and not handled strategically. As a member of a minority population, I believe deeply in representation and thoughtful civic engagement. I love this city and its people, and my children are being raised here. I believe that effective change requires practical approaches, respect, thoughtful communication, trust in one another’s intentions, and—most importantly—time. While I am not yet fully aware of the extent of the HRC’s role in addressing such issues, I would love the opportunity to be part of the conversation and help drive meaningful progress. That said, my interests extend beyond this issue. I am eager to contribute to a range of discussions that impact our diverse community and to help create spaces where all voices are heard and considered. 3. If you are appointed, what specific goals would you like to see the Human Relations Commission achieve, and how would you help in the process? If appointed to the Human Relations Commission, I would prioritize increasing representation and fostering a sense of community where all voices feel heard and valued. I believe in bringing intelligence and strategic thinking to civic engagement, ensuring that discussions are solution-driven rather than purely reactionary. Encouraging progressive mindsets—ones that embrace diverse perspectives while remaining practical and forward-thinking—is key to making meaningful change. Above all, I believe in a positive future and the power of collaboration to achieve it. I would also explore opportunities to involve youth in the civic process, as early engagement fosters long-term civic responsibility and leadership. By bridging gaps between different groups and encouraging thoughtful, inclusive dialogue, I hope to contribute to a commission that actively shapes a stronger, more united community. 4. Human Relations Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. None If you'd like to provide any additional documents, please upload below. Application Questions 3 of 4 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 34 Packet Pg. 43 of 541 Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Salwa Ansari Link to signature Date Completed 03/03/2025 4 of 4 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 35 Packet Pg. 44 of 541 Human Relations Commission Application Submitted on 24 September 2025, 9:09am Receipt number 67 Related form version 15 Name SRIDHAR KARNAM Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Postal Code Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Human Relations Commission? Community Group Email from the City Personal Information 1 of 4 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 36 Packet Pg. 45 of 541 Other: CURRENT HRC COMMISSIONER Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Product Management at Salesforce Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. I have a strong background in leadership, advocacy, and inclusion, aligning with the HRC’s mission. With an MS in Engineering Management (Santa Clara Univ.) and an MBA in Marketing, I have led diverse teams in security, cloud, and product management at Salesforce, Oracle, and HP. My expertise in public communication, strategic leadership, and cross- cultural collaboration enables me to drive awareness and fairness. As a Palo Alto resident, I am committed to fostering equity, inclusion, and civil discourse in the community. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. Elected HRC commissioner May-June 2024. Participated in interfaith lunch meetings, helped engage first Hindu community leader, and attended listening sessions. Plans to focus on youth mental health with PAUSD and interfaith community building. Community experience: Fundraised for underprivileged children's education in India (2005-2010), worked with orphanage for high school girls. Volunteered with Aga Khan Foundation (2014-2016) as only Hindu member, organizing fundraising events to bridge communities. At HP and Salesforce, worked with Women in Security groups promoting diversity. Mentor underrepresented STEM students and provide digital security guidance to nonprofits. Long-time Palo Alto resident committed to fairness, inclusion, and equity. Personal and Job Experience 1. Why are you interested in serving on the Human Relations Commission and what experience would you bring to the position? Passionate about equity, inclusion, and social justice. Committed to fostering community where everyone has equal opportunities regardless of race, gender, or background. Experience: Fundraised for underprivileged children's education in India (2005-2010), worked with orphanage for high school girls. Organized events for Aga Khan Foundation (2014-2016), fostering interfaith collaboration. At HP and Salesforce, promoted diversity in cybersecurity through Women in Security groups. Currently mentor underrepresented STEM students and support local nonprofits with digital security guidance. Long-time Palo Alto resident with diverse experience in advocacy, leadership, and cross-cultural collaboration, ready to contribute meaningfully to HRC's mission. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. The December 2023 listening session on Muslim, Palestinian, and Arab Experiences deeply resonated with me. Listening is the first step to understanding complex social issues and fostering change. This highlighted challenges faced by marginalized communities during Application Questions 2 of 4 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 37 Packet Pg. 46 of 541 discrimination, emphasizing open dialogue and empathy. It reminded me of my Aga Khan Foundation work (2014-2016) as the only Hindu volunteer, organizing events to bridge communities through interfaith collaboration. Recent months brought rising tensions around Israel-Palestine and local protests, significantly impacting residents' community cohesion. These geopolitical conversations affect our community deeply. I believe all humanity is one - everyone deserves equal opportunities regardless of race, religion, or ethnicity. The HRC's commitment to amplifying underrepresented voices is crucial. Progress begins with listening, acknowledging experiences, and continuing difficult conversations to build inclusive community. 3. If you are appointed, what specific goals would you like to see the Human Relations Commission achieve, and how would you help in the process? After 6 months as HRC commissioner, I've learned through listening sessions and want to focus on three key areas: **Interfaith Community Building** Expand interfaith lunch meetings, create quarterly dialogue series addressing shared concerns. Build on my Hindu-Muslim community bridging experience through Aga Khan Foundation. **Youth Mental Health** Partner with PAUSD for peer support programs addressing discrimination. Create safe spaces for diverse youth discussing identity challenges. Use my STEM mentoring background. **Community Healing During Tensions** Facilitate dialogue on geopolitical issues affecting residents. Develop conflict resolution workshops for differing viewpoints. Focus on shared values rather than divisive politics. My cross-cultural collaboration, youth mentorship, and advocacy experience positions me to help Palo Alto navigate social dynamics while building community bridges. 4. Human Relations Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. As an HRC commissioner, I have been learning about these issues within our community and has had experiences with listening and working on some of these in the last 4-5 months. I have experience working with anti-discrimination policies, diversity initiatives, and inclusion programs in both professional and volunteer settings. At HP and Salesforce, I helped organize events to promote and hire women in security, addressing gender diversity in tech. My work with the Aga Khan Foundation involved interfaith collaboration and fundraising for marginalized communities, aligning with the HRC’s mission. Additionally, I have mentored underrepresented students in STEM and supported local nonprofits, giving me insight into equity, access, and policy advocacy. If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: SRIDHAR KARNAM Link to signature 3 of 4 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 38 Packet Pg. 47 of 541 Date Completed 09/24/2025 4 of 4 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 39 Packet Pg. 48 of 541 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 40 Packet Pg. 49 of 541 Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Realtor with Keller Williams Realty; President/Principal--Brokers By Design, Inc. Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. B.S. Degree from San Jose State University. Former Commissioner for Palo Alto Parks and Recreation. CA Department of Real Estate (DRE) license. Former Director of CA Association of Realtors (CAR) -- served on its arbitration panel and led tribunal hearings. Chaired several committees for the Palo Alto District of Realtors and Southern Alameda County Association of Realtors, including Professional Standards (arbitration and grievance), Legislation, Membership, and Public Relations. Former member of the PRDS Standard Forms and Multiple Listing Service committees. Served two terms as Board Director for the Palo Alto Chamber of Commerce and was a founding director for the Palo Alto Downtown Business Improvement District (BID). Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. Currently serves on the Board of the League of Women Voters-Palo Alto. Past member of the Palo Alto Parks and Recreation Foundation board of directors. Former Executive Board member of the PAUSD PTA Council and Palo Alto High School PTSA. Served on the Board of All Schools Fund and helped the 2 old school foundations merge into Partners in Education. Helped establish Project Safety Net with City, School, Stanford Hospital/affiliates and a coalition of organizations focused on youth suicide prevention, adolescent mental issues, improving access to mental health services, and community education. Served on several non-profit boards including the Palo Alto YMCA and Palo Alto-University Rotary Club. Personal and Job Experience 1. Why are you interested in serving on the Human Relations Commission and what experience would you bring to the position? My husband, Dan, and I were very much involved in our community. When Dan passed away, I took a break from a full-blown community engagement, primarily working with organizations that need my advice and on short projects and community events. Feeding meals to the needy and seniors on Thanksgiving and Christmas is an annual commitment that's dear to my heart. After time away, I'm here to return in a big way. My extensive community experience could help with the goals of the Human Relations commission. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. The political and social environment for the last several years, and more so during the last 2, have taken my attention and I'm sure most of the residents in our engaged community. I will view the archived video meetings held after submitting this application and will share any particular topic that's of interest during the interview process. would like to help foster awareness and understanding of human relations problems by any means necessary, and recommend local legislation or action to the Council to support or oppose such legislation or regulation under the jurisdiction of the Commission. Application Questions 2 of 3 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 41 Packet Pg. 50 of 541 3. If you are appointed, what specific goals would you like to see the Human Relations Commission achieve, and how would you help in the process? I would like to help foster awareness and understanding of human relations problems by any means necessary. I shall recommend local legislation or action to the Council to support or oppose such regulation or legislation under the jurisdiction of the Commission. I read the Commission's goals and responsibilities, particularly the Human Relations Commission's 2021 work plan that are ongoing. I would like to contribute and help prioritize some of the projects, old and new. 4. Human Relations Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. I am somewhat familiar with the Community Services Element of the Comprehensive Plan, having served on the Parks and Recreation Commission. I will review them as well as the documents listed above. I just need to submit my application before the deadline expires. I will also meet over with some of the old and current HR commissioners that I know at their earliest convenience for their guidance. I tried to read and print the Boards and Commissions Handbook from your website but it was not up. I tried twice. I will try again, I promise :-) If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. No Signature Name of signatory: Sunny Dykwel Link to signature Date Completed 09/24/2025 3 of 3 Item 2 Attachment A - HRC Applications - Redacted Item 2: Staff Report Pg. 42 Packet Pg. 51 of 541 Parks & Recreation Commission Application Submitted on 23 September 2025, 5:44pm Receipt number 95 Related form version 12 Name Anand Tadakamalla Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Postal Code Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Parks and Recreation Commission? Community Group Personal Information 1 of 3 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 43 Packet Pg. 52 of 541 Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Retired. But a part time tennis/pickleball coach Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Have an MBA, was a global product marketing professional with HP and Director of Marketing with other startup companies. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. Was a communications volunteer with American Marketing Association, Silicon Valley Chapter, and PTO Board Communications member, and Parent Coach for Hillview MS and Menlo Atherton tennis. Member of Palo Alto Pickleball club and an active PAPC volunteer for Bay Area Seniors Pickleball Tournaments. Personal and Job Experience 1. Why are you interested in serving on the Parks & Recreation Commission and what experience would you bring to the position? Want to use my creativity, analytical and people management skills and experience gained over 40 yrs to solve challenging issues and contribute to the community that I belong to. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. There are issues related to tennis, pickleball, and parking that seem to be the challenges before the Commission and I am confident that I can bring balanced views and solutions to these issues based on my tennis and pickleball background, combined with my professional experience. 3. If appointed, what specific goals would you like to see the Parks and Recreation Commission achieve, and how would you help in the process? I'd like to provide an equitable solution to all parties involved through thorough research, analysis and examination of all POVs and resource availability with the city. 4. Parks and Recreation Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. I do not have any specific or direct experience with those documents beyond news reports. If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Application Questions 2 of 3 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 44 Packet Pg. 53 of 541 Signature Name of signatory: Anand Tadakamalla Link to signature Date Completed 09/23/2025 3 of 3 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 45 Packet Pg. 54 of 541 Parks & Recreation Commission Application Submitted on 24 September 2025, 9:49pm Receipt number 99 Related form version 12 Name Bobi Adle Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Postal Code Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Parks and Recreation Commission? City Website Personal Information 1 of 3 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 46 Packet Pg. 55 of 541 Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Consent to Publish Personal Information on the City of Palo Alto Website Occupation District Manager Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. I have over 20 years of leadership experience managing operations, budgets, compliance, and large teams in the food service and hospitality industry. In my current role as a Regional Manager with Compass Group, I oversee multiple units, ensuring health, safety, and budget standards while supporting staff and union relations. Previously, I managed 10 locations with Bon Appétit at Google, opened new facilities, and developed staff training programs. Earlier in my career, I led well- known restaurants as a General Manager, where I organized community events and built strong, service-focused teams. I also hold project management training and CPR certification Outside of work, I have a lifelong love of the outdoors and a deep appreciation for public spaces. I want to bring my leadership and organizational skills to the Parks and Recreation Commission to help steward our parks, ensuring they remain safe, accessible, and enjoyable for the entire community. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I have actively supported my community by organizing and hosting local events at the restaurants I managed, including charity fundraisers and corporate-community partnerships. I have volunteered for park clean- ups, community wellness events, and outdoor education programs in the Los Angeles and Bay Area, and have mentored staff to engage with local initiatives. A lifelong lover of the outdoors, I have climbed Mount Everest, Kilimanjaro, and Mount Shasta, which has deepened my appreciation for preserving natural spaces. These experiences inspire me to serve on the Parks and Recreation Commission, helping maintain and enhance public spaces for everyone to enjoy. Personal and Job Experience 1. Why are you interested in serving on the Parks & Recreation Commission and what experience would you bring to the position? I am passionate about preserving and enhancing public spaces for the community, and I see serving on the Parks & Recreation Commission as an opportunity to give back in a meaningful way. I have spent over 20 years leading teams, managing operations, and organizing community- focused events, which has given me strong skills in budgeting, compliance, and collaborative problem-solving. Beyond my professional experience, I have volunteered for park clean-ups, community wellness events, and outdoor education programs, and I have a lifelong love of the outdoors, having climbed Mount Everest, Kilimanjaro, and Mount Shasta. I would bring a combination of leadership, organizational skills, and a deep personal commitment to stewardship and accessibility of our public parks. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. I am particularly interested in the recent discussions around the Cubberley Community Center redevelopment and the management of RV encampments in Palo Alto parks. These issues highlight the challenge of balancing community needs, safety, and access to public Application Questions 2 of 3 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 47 Packet Pg. 56 of 541 spaces. With over 20 years of experience leading operations and community-focused events, I bring skills in organization, compliance, and stakeholder collaboration. My lifelong love of the outdoors and volunteer work in park clean-ups and community wellness programs motivates me to contribute to solutions that enhance safety, accessibility, and enjoyment of Palo Alto’s parks and recreational facilities. 3. If appointed, what specific goals would you like to see the Parks and Recreation Commission achieve, and how would you help in the process? f appointed, I would like to help ensure Palo Alto’s parks are safe, accessible, and well-maintained for everyone. I would support initiatives that improve facilities, enhance programming, and promote outdoor activity while prioritizing environmental stewardship. I would contribute my experience in operations, team leadership, compliance, and community event planning to help implement these goals efficiently. My lifelong love of the outdoors and volunteer work in park clean-ups and community programs motivate me to advocate for parks that serve all residents. I would work collaboratively with fellow commissioners, city staff, and the community to make these goals practical, actionable, and measurable. 4. Parks and Recreation Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. NA If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Bobi Adle Link to signature Date Completed 09/24/2025 3 of 3 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 48 Packet Pg. 57 of 541 Parks & Recreation Commission Application Submitted on 5 September 2025, 5:22pm Receipt number 85 Related form version 12 Name Brenton Hanlon Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Postal Code Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Parks and Recreation Commission? Daily Post Personal Information 1 of 3 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 49 Packet Pg. 58 of 541 Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Retired Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. B.S. Biochemistry/microbiology MBA Director of R&D, Beckman Instruments Director of Marketing, Syva (Syntex subsidiary) CEO, Health Assurance Inc. CEO, Hitachi Chemical Diagnostics VP Sales and Marketing, Abaxis Inc. Chairman & CEO, NeVap Inc. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. Chairman, Nevada County United Way Mentor, Carlmont Highschool Biotechnology Institute (2023 - present)) Volunteer, Gamble Garden (2023 - present) Volunteer, Half Moon Bay State Park restoration team (2024 - present). Volunteer, San Jose Rose Garden (2023 - present) Volunteer, Arizona Cactus Garden, Stanford University (2024 - present) Volunteer, Sequia Union High School District (2023 - present) Volunteer, Cystic Fibrosis Research Institute (2023 - present) Volunteer tutor, 4th grade Costaño School (2025 - present Personal and Job Experience 1. Why are you interested in serving on the Parks & Recreation Commission and what experience would you bring to the position? I am a volunteer at Half Monn Bay State Park, removing invasive species and restoring native species. Now that I'm retired and have some free time, I thought my extensive experience with planning, resource management, business management and budgeting may be useful to the Parks and Recreation Commission 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. I don't have any specific interest beyond helping with the preservation of parks and open spaces, planning and budgeting. 3. If appointed, what specific goals would you like to see the Parks and Recreation Commission achieve, and how would you help in the process? Preservation/restoration of open spaces, efficient resource management, good long and short-term planning, and responsive to community members. 4. Parks and Recreation Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Not experienced with these specific documents, but familiar with the processes involved with creating strategic plans, business plans and budgets. And of course Board meetings. Application Questions 2 of 3 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 50 Packet Pg. 59 of 541 If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Brenton Hanlon Link to signature Date Completed 09/05/2024 3 of 3 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 51 Packet Pg. 60 of 541 Parks & Recreation Commission Application Submitted on 10 September 2025, 4:20pm Receipt number 87 Related form version 12 Name Drew Pearson Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Postal Code Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Parks and Recreation Commission? Email from the City Personal Information 1 of 4 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 52 Packet Pg. 61 of 541 Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Product Manager Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Education B.S. in Applied Mathematics (minor in Economics) M.B.A. from University of Virginia (Darden) M.S. in Data Science from University of Virginia Work Experience 3 years as a data scientist at Ancestry.com 3 years at Zillow Group as a product manager 5 years teaching tennis (high school and college) There are many tangible and applicable skills from my education and career experience that will prove valuable as a commissioner. As my experience at Ancestry and my education background show, I am very data proficient and have plenty of experience leveraging data to make decisions. For example, I was able to cut the cost of new customers for Ancestry via a primary channel by 15%. Beyond data acumen, my MBA proves I have a strong general financial and business literacy. Lastly, my time at Zillow shows I know how to lead. As a Senior manager at Zillow, I have a team of 5 product managers and work with them and many stakeholders to build impactful products at Zillow. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I am an active member of my Church -- The Church of Jesus Christ of Latter Day Saints. One of my volunteer efforts in the Church is to teach a morning scripture study class to high school aged students. My co-teacher and I teach 10- 14 students attending PALY and GUNN Monday - Thursday. Beyond that, I participate in regular service through our Church organization such as providing food for families with newborns, helping people move in/out, partnering with habitat for humanity to build housing, and more. I have also volunteered as a coach for youth football and soccer teams. Personal and Job Experience 1. Why are you interested in serving on the Parks & Recreation Commission and what experience would you bring to the position? I love Palo Alto parks and the programs that the Parks and Rec commission provide. I was born and raised in old Palo Alto. Parks, middle school sports programs, etc. were my childhood. I did it all: friendly whiffle ball at Hoover park, tennis at Rinconada, hundreds of rounds of golf at Baylands. Now, I have the blessing to introduce my daughter to the parks. This past summer my oldest daughter and I visited all but 7 of the Palo Alto Parks and Open spaces. The memories we made picnicking, swinging, sliding, etc. are cherished. I know those on the Parks & Rec commission and city council, etc. made it possible for me to have these great memories, I want to pay it back and make sure others can have the same opportunities. My personal experience brings the desire, interest, and passion then my Application Questions 2 of 4 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 53 Packet Pg. 62 of 541 vocational experience of analyzing data, aligning stakeholders, and making decisions will help us as a commission continue to provide an excellent service to all Palo Alto residents and others. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. A couple of issues are of particular interest. 1. Cubberley. The energy from all the different extracurriculars going on there is exciting. I play tennis there regularly and it is so fun to see all the different activities. Hearing the softball chants and dance class music, then seeing the language classes, it’s evident that this is an incredible resource. I look forward to the opportunity to dig in here more and find a lasting solution that benefits all. 2. I love tennis AND pickleball. I played tennis on PALY's team and on the club team at BYU, and recently in a few pickleball tournaments. One reason people live in the Bay Area is to play outdoor sports year round. I want to help with a solution that 3. Middle School Athletics --> I was lucky enough to enjoy flag football, basketball, and tennis at Jordan (now Greene). I want to help dive into this problem to find the best solution so that all can have a great middle school sports experience. 3. If appointed, what specific goals would you like to see the Parks and Recreation Commission achieve, and how would you help in the process? As for specific goals to specific problems the commission is facing right now, I don't feel currently adequate to prescribe a solution or goal, because it wouldn't be fair until I have done the appropriate level of due diligence. Please don't mistake that answer as an inability to take action nor as a lack of interest. It’s because I have extreme interest, that I want to make sure I only prescribe goals and solutions that I feel confident are right, which requires a deep level of research and thought. One general goal, however, that I will bring with me to the commission is: “we inspire action”. We have the unique opportunity to inspire positive change. At work I have honed the skill to ask the right question to identify the root cause of the problem or the root concern causing a lack of action. I will bring this skill to the commission and by doing this, I can help us quickly and efficiently identify solutions to the crux of the issue and ultimately effect positive change. 4. Parks and Recreation Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. No experience with these specific documents. If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Drew Pearson 3 of 4 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 54 Packet Pg. 63 of 541 Link to signature Date Completed 09/10/2025 4 of 4 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 55 Packet Pg. 64 of 541 Parks & Recreation Commission Application Submitted on 24 September 2025, 1:56pm Receipt number 98 Related form version 12 Name Hurjane Vongsachang Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Postal Code Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Parks and Recreation Commission? Email from the City Palo Alto Weekly Personal Information 1 of 3 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 56 Packet Pg. 65 of 541 City Website Other: In person commission meeting Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Project Specialist/Project Manager Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. I bring experience in both professional program management and volunteer leadership. At Stanford School of Medicine, I manage quality improvement and physician wellness initiatives, leading projects that strengthen community engagement and build consensus among diverse stakeholders. Beyond my role, I have volunteered in wellness leadership for many years—serving as a BeWell Ambassador in 2016–2018, and currently serving on the Neurosurgery Wellness Committee (2024– present) to promote wellbeing and connection among employees. I have over a decade of event and program coordination experience, including wellness challenges and social activities that encourage active, healthy lifestyles. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I have a long-standing commitment to community service and civic engagement. During high school, I served four years as a Youth Commissioner in the City of San Marcos, providing input on youth initiatives and assisting with community events year-round. From 2007– 2012, I co-founded and co-led a youth orchestra for underprivileged children, dedicating weekly time to teaching and mentoring. I was also an active member of Key Club, further expanding my volunteer contributions through local service projects. More recently, I have continued fostering community connection by organizing recreational tennis teams and wellness challenges that engage residents in active, healthy lifestyles. These roles reflect my dedication to leadership, service, and creating inclusive opportunities. Personal and Job Experience 1. Why are you interested in serving on the Parks & Recreation Commission and what experience would you bring to the position? I am interested in serving on the Parks & Recreation Commission because I want to be more actively involved in shaping the next generation of Palo Alto as I start my own family. I am a strong advocate for youth programs, inclusivity, fairness, and equality, and I value using facts and data to guide decision-making. My professional experience in program management, wellness, and community engagement, combined with my volunteer leadership in recreational and youth initiatives, equips me to provide informed, practical guidance. I hope to contribute to policies and programs that foster accessible, safe, and engaging parks and recreational opportunities for all residents. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. A recent issue that particularly resonated with me was the proposal to convert tennis courts at Mitchell Park into pickleball courts. This proposal sparked significant community debate, highlighting the challenges of balancing the needs and interests of different recreational groups. Concerns were raised about the adequacy of parking, the prioritization of non-residents, and the impact on tennis players who rely on these facilities. Application Questions 2 of 3 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 57 Packet Pg. 66 of 541 This situation underscored the importance of active listening and collaborative problem-solving in addressing community concerns. I am eager to engage in such discussions, ensuring that all voices are heard and that decisions are made equitably and thoughtfully. My goal is to contribute to solutions that respect diverse perspectives and foster a sense of community. 3. If appointed, what specific goals would you like to see the Parks and Recreation Commission achieve, and how would you help in the process? If appointed, I would like to help the Commission advance goals that make parks and recreation accessible, inclusive, and engaging for all residents. Specifically, I hope to support initiatives that expand youth and family programs, promote wellness and physical activity, and ensure equitable use of recreational facilities. I would contribute by actively listening to community input, analyzing data to inform decisions, and collaborating with other Commissioners and staff to develop solutions that balance diverse needs. I am particularly interested in helping to foster programs that build community connection, encourage participation across age groups, and ensure that public spaces are safe, well-maintained, and welcoming to everyone. 4. Parks and Recreation Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. While I have not directly worked with these specific planning documents, I have extensive experience reviewing and analyzing policy, program, and planning reports to guide decision-making. In my professional and volunteer roles, I regularly use data and evidence to inform strategies, evaluate outcomes, and make recommendations. I have also collaborated on community-based recreational programs, youth initiatives, and wellness projects, which required reviewing guidelines, coordinating with stakeholders, and ensuring equitable access. This background has prepared me to thoughtfully engage with planning documents, provide informed recommendations, and contribute to discussions on policies, capital projects, and community priorities for parks and recreation. If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Hurjane Vongsachang Link to signature Date Completed 09/24/2025 3 of 3 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 58 Packet Pg. 67 of 541 Parks & Recreation Commission Application Submitted on 23 September 2025, 3:55pm Receipt number 94 Related form version 12 Name Marc Schoenen Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Postal Code Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Parks and Recreation Commission? Email from the City Personal Information 1 of 3 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 59 Packet Pg. 68 of 541 Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Human Resources Executive Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. I have a bachelor of arts from Franklin & Marshall college, and a MBA from Harvard Business School. I currently work in Human Resources at Rivian, and have worked in HR-related fields for multinational companies for 15+ years. Much of my work experience includes the employee value proposition to attract and retain talent, which often extends beyond traditional rewards mechanisms to create engagement and community amongst employees and prospective candidates. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I have applied for Palo Alto commissions in previous years (both Parks & Rec and the Human Relations commissions). I volunteer with the Palo Alto Children's Theater (Friends of Palo Alto Children's Theater), for local Type 1 Diabetes related organizations, with ParkRun, (formerly Byxbee, now Baylands) have organized Blood drives, and have volunteered time and resources into various medical studies. Extending beyond a few years, I have also been a little league coach, have volunteered at our neighborhood's swimming association, etc. Personal and Job Experience 1. Why are you interested in serving on the Parks & Recreation Commission and what experience would you bring to the position? We moved to Palo Alto 15 years ago; we have seen greatness across our community: The creation of Magical Bridge playground, the reopening of Mitchell Park Library with Ada’s Cafe; there is much reason for optimism. After a gorgeous Summer filled with the Chili Cook-Off, concerts and movies in our parks, how can one not be excited about Palo Alto’s myriad recreational opportunities! We are involved in local theater, sports, and frequent many small businesses that help Palo Alto thrive. In my day job, I work in Human Resources (experience with both start-ups and more established companies. My experience helps me understand challenges in optimizing resources and promoting fairness, inclusion and equity across populations. I frequently participate in ParkRun - a volunteer-led weekly gathering over in Byxbee Park and has temporarily relocated to the BayLands as the sewer pipe rehabilitation project continues. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. One recent hot topic has concerned pickleball courts and parking near Mitchell Park. I am particularly interested in this topic, not becuase I am a pickleball player, but because I am a local resident who lives within walking distance of Mitchell Park, where we frequently utilize the resources and services, whether the library, having a coffee or pastry supporting Ada's Cafe, or socializing our dig at the recently renovated Dog Park near the corner of Mitchelle Park. Clearly this topic has garnered significant public comment (As evidenced by frequent public comments with this Commission). How lucky we are as a city to have such passionate citizens, and amazing resources to offer best-in-class services in the library, park and courts that are attractive to consituents, young and old, with a wide range of views. Application Questions 2 of 3 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 60 Packet Pg. 69 of 541 3. If appointed, what specific goals would you like to see the Parks and Recreation Commission achieve, and how would you help in the process? Two areas I’m most passionate about are Bicycle / E-bike policy and access and accessibility options for Palo Alto’s senior population. On the former, I would help ensure there is a holistic and understood view on which areas bikes can access, and how they are inclusive and safe for bikers and other travelers alike. As e-bikes are more prevalent throughout our community, it is important that a balance is made to ensure access, while ensuring the safety and access of others who may want to enjoy the same trails, etc. as e-bikers. On the latter, it is important to understand the shifting demographics of Palo Alto. >20% of Palo Alto residents are 65+, with the median age now well into the 40s. We must consider these demographics in Palo Alto's long-term strategic plan, I would help drive accountability among our city and commission to being mindful of these considerations in our city's planning initiatives, and would volunteer to lead community outreach and comment on this topic. 4. Parks and Recreation Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. No specific relevant experience. I did attend/listen in to public comment periods on both the bicycle transportation plan (2012) and the Parks & Rec Master Plan (2017). As someone who commutes to work by bike, I remain vigilant in endorsing the city's enthusiasm for bike safe zones for people of all ages to safely travel via bike around the city. If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Marc Schoenen Link to signature Date Completed 09/23/2005 3 of 3 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 61 Packet Pg. 70 of 541 Parks & Recreation Commission Application Submitted on 23 September 2025, 11:16pm Receipt number 97 Related form version 12 Name Michelle Ma Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Postal Code Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Parks and Recreation Commission? Community Group Personal Information 1 of 3 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 62 Packet Pg. 71 of 541 Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Retired Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. I graduated from Hunan Traditional Chinese Medicine University in 1986 after moving to the U.S., I have worked in many fields, universities, banks, ……. I can send more details later Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I volunteered at local schools and Gamble garden. I can provide more details later Personal and Job Experience 1. Why are you interested in serving on the Parks & Recreation Commission and what experience would you bring to the position? Why I’m Interested & What I’ll Bring I’m interested because I’ve called City Plato home for 20+ years—I love our parks and want to make sure they serve all locals well, especially amid current court-use talks. My experience? As a Traditional Chinese Medicine grad, I listen and find balance; my past work/volunteering at local schools, banks, and libraries taught me to understand neighbors’ needs and communicate clearly. Plus, being retired lets me give full time to the role. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. For the park facing discussions about court use, I see this as a chance to listen first: to hear what neighbors need, make sure local voices guide decisions, and keep our park a space that brings us together. This opening on the Commission feels like the perfect way to turn that care into action—for our park, and for every resident who loves it as much as I do. 3. If appointed, what specific goals would you like to see the Parks and Recreation Commission achieve, and how would you help in the process? If appointed, my focus would be on keeping the process local, inclusive, and solution-driven—rooted in what our community needs. First, I’d prioritize listening: I’d reach out to residents who use the park regularly (tennis players, pickleball fans, families) to gather their thoughts, not just at meetings but also through quick surveys or casual check-ins. This ensures every local voice is heard, not just a few. Then, I’d work with the Commission to explore balanced options—like whether we can optimize existing space without cutting access to one sport, or set fair rules for outsider use to reserve time for locals. Finally, I’d keep the process transparent: sharing what we learn and the choices we’re considering, so everyone feels confident the decision serves our park and our community. 4. Parks and Recreation Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience I have not had a chance to work with these documents Application Questions 2 of 3 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 63 Packet Pg. 72 of 541 with these documents is not required for selection. If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Michelle Ma Link to signature Date Completed 09/23/2025 3 of 3 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 64 Packet Pg. 73 of 541 Parks & Recreation Commission Application Submitted on 23 August 2025, 11:42am Receipt number 83 Related form version 11 Name Nellis L. Freeman, Jr. Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Postal Code Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? Yes How did you learn about the vacancy on the Parks and Recreation Commission? Email from the City Personal Information 1 of 3 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 65 Packet Pg. 74 of 541 Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Retired - IT Management Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. MBA with an emphasis in Computer Science. Project Management Consulting. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. Currently Chair of the Palo Alto Parks and Recreation Commission with an extended term expiring on 11/1/2025. Personal and Job Experience 1. Why are you interested in serving on the Parks & Recreation Commission and what experience would you bring to the position? As Chair and a dedicated member of the Parks and Recreation Commission, I would like to formally express my interest in continuing my service. We still have important work ahead in advancing the goals outlined in the Parks and Recreation Master Plan. I remain committed to working closely with city staff, my fellow commissioners, and our community partners to ensure we make continued progress on these initiatives and deliver meaningful outcomes for Palo Alto residents. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. One issue of particular interest is the future of the Cubberley Community Center. I’ve been actively engaged in efforts to balance the recreational needs of multiple user groups—particularly the growing Pickleball community and the established tennis community. Ensuring equitable access while minimizing conflict remains a work in progress. I’m also closely following the synthetic turf field study. The opportunity to extend field use, reduce downtime, and ensure player safety through practices such as GMAX testing and improved maintenance protocols is important. Both topics reflect the Commission’s role in advancing the Parks and Recreation Master Plan through thoughtful, inclusive, and data-driven decision-making. 3. If appointed, what specific goals would you like to see the Parks and Recreation Commission achieve, and how would you help in the process? If reappointed, I would like the Commission to continue its strong partnership with the Community Services Department, working as a team with shared values to advance the goals outlined in the Parks and Recreation Master Plan. With ongoing changes in both the Commission and CSD leadership, it's essential to maintain continuity and focus. Key priorities include supporting the next phases of the Cubberley project, strengthening equitable access to recreational resources, and completing important work already underway. I will continue to contribute through collaboration, institutional knowledge, and a commitment to community engagement. 4. Parks and Recreation Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. As a current member and Chair of the Parks and Recreation Commission, I am very familiar with all of the listed documents. I consistently reference the Parks, Trails, Natural Open Spaces, & Recreation Master Plan (2017) in Commission discussions and decision- making. The Concordia Master Plan (2019) has been especially relevant as the Cubberley project progresses, and I’ve engaged deeply with its Application Questions 2 of 3 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 66 Packet Pg. 75 of 541 recommendations. I’ve also drawn on the Comprehensive Plan, Youth Master Plan, Baylands Master Plan, and Bicycle–Pedestrian Transportation Plan in various initiatives, including field use, recreation access, and intergenerational programming. These documents serve as essential guides for aligning our work with the City’s long-term vision. If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Nellis L. Freeman, Jr. Uploaded signature image: MySignature1.bmp Date Completed 08/23/2025 3 of 3 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 67 Packet Pg. 76 of 541 Parks & Recreation Commission Application Submitted on 23 September 2025, 3:48pm Receipt number 93 Related form version 12 Name Roger V. Smith Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Postal Code Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? Yes How did you learn about the vacancy on the Parks and Recreation Commission? City Website Personal Information 1 of 3 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 68 Packet Pg. 77 of 541 Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Retired Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. BS (1964), University of Colorado MBA (1969), Santa Clara University Founding President and CEO, Silicon Valley Bank Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. Founding Director, The Friends of Palo Alto Parks Founding Director, Mothers Against Murder Founding Director, Palo Alto Police Foundation Emeritus Director, Palo Alto Community Foundation Personal and Job Experience 1. Why are you interested in serving on the Parks & Recreation Commission and what experience would you bring to the position? I have worked closely with Palo Alto Park & Recreation Commission for the last 14 years. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. New Bathrooms at the Magical Bridge that is badly needed due to increasing influx of visitor. 3. If appointed, what specific goals would you like to see the Parks and Recreation Commission achieve, and how would you help in the process? Work closely with the community and raise money for public-private projects. 4. Parks and Recreation Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. I worked closely with the management of the parks. If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Application Questions 2 of 3 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 69 Packet Pg. 78 of 541 Signature Name of signatory: Roger V Smith Link to signature Date Completed 09/23/2025 3 of 3 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 70 Packet Pg. 79 of 541 Parks & Recreation Commission Application Submitted on 21 September 2024, 9:10pm Receipt number 74 Related form version 10 Name Vadim Axelrod Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Postal Code Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices Yes Excluding your principal residence, do you or your spouse own real property in Palo Alto? Yes How did you learn about the vacancy on the Parks and Recreation Commission? Email from the City Personal Information 1 of 3 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 71 Packet Pg. 80 of 541 Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Startup founder Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Youth sports coach (soccer, softball), AYSO certified Parks & Rec Commission, city of Rye Brook, NY (3 years) Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. San Carlos Economic Development Advisory Commission (2 years) PluggedIn volunteer (tech training for disadvantaged youth) Stanford Peninsula Alumni Board (10 years) Personal and Job Experience 1. Why are you interested in serving on the Parks & Recreation Commission and what experience would you bring to the position? I love the green spaces in Palo Alto and use them frequently, seeing the various activities there: * Youth sports (organized and pickup) * Adult sports (I'm active in Ultimate Frisbee) * Children's playgrounds (3 kids) * Dog use (I have a 7-year-old cockapoo) * Bicycling (I ride most everywhere with kids) * Nature exploration (avid hiker and birdwatcher) I served on Parks & Rec in Rye Brook, NY and affected projects such as playground renewals, pickleball court introductions, DFIB installations and maintenance improvements. I'd love to bring my experience from Parks & Rec, personal involvement and knowledge of Palo Alto having first moved here in 1991 to the city! 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. Grass vs Artificial Turf mandates. I feel that there is need for both but the balance should be in favor of grass given the California climate and environmental impacts of turf. 3. If appointed, what specific goals would you like to see the Parks and Recreation Commission achieve, and how would you help in the process? I believe that Palo Alto has some excellent facilities and want to make sure there is safe and convenient access to them for pedestrians and bicycles (path and signage improvements, safe crossing, bike parking, etc.). 4. Parks and Recreation Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. In the past, I've read portions of the Bicycle Pedestrian Plan and the Cubberley Report. Application Questions 2 of 3 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 72 Packet Pg. 81 of 541 If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Vadim Axelrod Link to signature Date Completed 09/21/2024 3 of 3 Item 2 Attachment B - PRC Applications - Redacted Item 2: Staff Report Pg. 73 Packet Pg. 82 of 541 Public Art Commission Application Submitted on 23 September 2025, 2:33pm Receipt number 36 Related form version 10 Name Anjana Joshi Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Postal Code Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Public Art Commission? Email from the City Personal Information 1 of 3 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 74 Packet Pg. 83 of 541 Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. Consent to Publish Personal Information on the City of Palo Alto Website Occupation I am an educator, a community college teacher in Arts and Design since 1995. In the last 30 years, I have taught at the Broome Community College (Binghamton, NY), Academy of Art (SF), Canada College (Redwood City) and Chabot College (Hayward). I have exhibited my furniture and paintings. I work in the medium of oil painting. Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. I have an MFA (1993) and I have taught Interior Design at Canada College in Redwood City since 1998. I also teach at Chabot College in Hayward since 2020. I am faculty co-advisor for the Interior Design Club at Canada College. I teach the following courses: California Architecture and Urban Design, History of Interiors, Materials, Critical Thinking, Perspective Drawing, and Principles and Elements of Design. I am certified by the National Council for Interior Design Qualification. I continue my arts education by visiting museums and monuments around the world and through online educational programming. Please describe your involvement in community activities, volunteer and civic organizations. I am a Board Member at the HOA for my condo complex. When my children were students in PAUSD I was a dedicated volunteer for classroom and school activities, local and overnight trips. At Palo Alto High School I volunteered in the College and Career Center for many years. I volunteer to visit local High Schools and educate them regarding career training at Canada College. Personal and Job Experience 1. Why are you interested in serving on the Public Art Commission and what experience would you bring to the position? I want to get involved in local arts initiatives because increasingly I feel that for the young and the old, public art and urban design can provide a refuge from the harsh realities that exist. I have 30 years of experience teaching young adults who are actively involved in building towards their future. Increasingly, to some, this future appears stressful and uncertain. I see the role of public arts as encouraging cultural experiences and growth that could serve as a buffer against these conditions of uncertainty and stress and create conditions for a pulsing life and rhythm such as we find in the great old cities of the world, where participation for all exists through opportunities to interact and grow together in neighborhoods and cultural events. If selected, I would bring my sensitivity to the use of arts not only for visual appeal but also for a shared experience that creates urban comfort. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. I cannot mention any one issue in particular, but having lived near California Avenue Business District for the last 23 years I have followed many issues that were important to the residents. I am interested in all efforts that occur as a side effect of the process by which people make a place their own. 3. If you are appointed, what specific goals would you like to see the Public Art Commission achieve, and how would you help in the process? If I am appointed I would like to see young adults asked more about what public art they would like to see in their town. This step is not absent at this time, but I think it can be made a central theme. What would make them feel part of the city's fabric? What kind of art would make them feel heard? My reason for this approach would be to have public arts act as a catalyst for change because I believe that public arts Application Questions 2 of 3 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 75 Packet Pg. 84 of 541 and urban design have the capacity to replace apathy with empathy, and distance with welcome. The feedback of this particular age group could then be intentionally executed within the larger existing framework that aligns with existing citywide practices. 4. Public Art Commission Members work with the document listed below. If you have experience with this document, please describe that experience. Experience with this document is not required for selection. I have read this document. If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Anjana Joshi Link to signature Date Completed 09/23/2025 3 of 3 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 76 Packet Pg. 85 of 541 Public Art Commission Application Submitted on 23 September 2025, 11:51am Receipt number 35 Related form version 10 Name Anne-Sophie Gaudet Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?No Address City Redwood City Postal Code Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Public Art Commission? Email from the City Personal Information 1 of 3 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 77 Packet Pg. 86 of 541 Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. Consent to Publish Personal Information on the City of Palo Alto Website Occupation I am a professional artist. I specialized as a muralist but I also practice oil painting. Here is my website: annesophiegaudet.com Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. I have been a visual art teacher at Silicon Valley International school in Palo Alto for 7 years. Since June 2023 I am a full time artist. I painted a dozen of murals in California. I painted one of the utility box in Palo Alto in July 2024. I also made a large scale mural at the Midpen Media Center in Palo Alto in 2025. Please describe your involvement in community activities, volunteer and civic organizations. When I was a teacher, I was involved in a lot of community activities at the school. One of the big events I planned each year was the "Arts Night" where the entire school was turned into an art gallery. Since I am a full time artist I look to bring art to different communities. I made a large scale public art mural for the city of Tustin. I regularly take part into a group of artists in Mountain View, we meet the first Wednesday of each month at Black Rock Coffee to plan activities. I painted live in a music festival "Destination" in September. I will participate into a mural contest at a festival "Mural Madness" in San Mateo on Sunday. Personal and Job Experience 1. Why are you interested in serving on the Public Art Commission and what experience would you bring to the position? I am very interested in serving on the Public Art Commission because I love both Arts and the city. I lived in Palo Alto for 6 years when I arrived to the US from France in 2009. The city was very welcoming to my family and I would like to make the city even more beautiful, interesting and welcoming to all with more art. I would bring my general knowledge of Design and Visual Art, my own sensitivity and reflection regarding the enhancement of a place with art. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. I would like to better understand how budgets work, how partnerships can be built between stakeholders and artists. I believe local artists have a lot to bring but don't have a lot of paid opportunities to get involved. 3. If you are appointed, what specific goals would you like to see the Public Art Commission achieve, and how would you help in the process? I would like to help the city of Palo Alto develop an identity as a city that highly value the arts. I would help by identify places or events that lack art. 4. Public Art Commission Members work with the document listed below. If you have experience with this document, please describe that experience. Experience with this document is not required for selection. I don't have experience with this document. If you'd like to provide any additional documents, please upload below. Application Questions 2 of 3 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 78 Packet Pg. 87 of 541 Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Anne-Sophie Gaudet Link to signature Date Completed 09/23/2025 3 of 3 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 79 Packet Pg. 88 of 541 Public Art Commission Application Submitted on 18 September 2025, 4:27pm Receipt number 31 Related form version 10 Name Citlali Muñoz Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Postal Code Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Public Art Commission? Flyer Personal Information 1 of 3 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 80 Packet Pg. 89 of 541 Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Currently unemployed. I will be starting an after school program teacher position later this month, Sept. 29th. Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. BA in graphic design and minor in advertising from SJSU. AA in studio arts and communication from Foothill College. Please describe your involvement in community activities, volunteer and civic organizations. I attend a handful of community events and have helped create an annual breast cancer fundraiser with my mom and other neighbors. Personal and Job Experience 1. Why are you interested in serving on the Public Art Commission and what experience would you bring to the position? I'm interested in serving on the Public Art Commission because I value art and believe we need art in every form to express ourselves but also bring communities together. I would bring a different perspective to the table of inclusion and diversity. We all love where we live, and providing art beautiful art pieces to look at and experience together would make living here much better. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. Bringing art to the downtown parking garage seems to be a great idea to me. Bringing art throughout the city, especially in areas that are often overlooked seems to be a good choice because we want to remind the city, the residents that this is a beautiful place to live, and all areas and corners of the city should be nice to look at. 3. If you are appointed, what specific goals would you like to see the Public Art Commission achieve, and how would you help in the process? One thing I would love to see is enhancing cultural identity. As we know it, the Peninsula is a melting pot of all kinds of backgrounds and brining that to life in our own city would really show how much we love and value our residents. People would love to see themselves through art, and others would love to learn and experience different cultures through the art as well. 4. Public Art Commission Members work with the document listed below. If you have experience with this document, please describe that experience. Experience with this document is not required for selection. I have seen documents like this before and am familiar but have not worked with a document like this myself. If you'd like to provide any additional documents, please upload below. CitlaliMunoz_Resume2025.pdf Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Citlali Muñoz Application Questions 2 of 3 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 81 Packet Pg. 90 of 541 Link to signature Date Completed 09/18/2025 3 of 3 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 82 Packet Pg. 91 of 541 Public Art Commission Application Submitted on 11 September 2025, 2:54pm Receipt number 28 Related form version 9 Name Claude Ezran Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Postal Code Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Public Art Commission? Email from the City Personal Information 1 of 3 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 83 Packet Pg. 92 of 541 Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Retired high-tech marketing executive, 30+ years of experience in Silicon Valley companies such as Intel, 3Com, Xerox, Adobe, and start-ups, mostly at the Director and VP level. Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. • MBA, Harvard Business School. • MSEE, Ecole Superieure d'Electricite (France) • BS. Advanced mathematics and physics Please describe your involvement in community activities, volunteer and civic organizations. • Jury chair for UNAFF (United Nations Association Film Festival): 2021- Present • Human Relations Commission, including Vice-chair and Chair: 2008- 2014 • Founder and Organizer of Palo Alto World Music Day: 2009-2019 • Member of the Board of Directors, Palo Alto Recreation Foundation (PARF): 2010 2020 • Graduate of the Palo Alto Citizen Police Academy: 2019 • Member of the Community Advisory Group to the Police Chief: 2010- 2012 • Member of Steering Committee for Measure A (school parcel tax): 2005 • Treasurer of the Palo Alto PTA Council: 2004-2007. • Member of the Board of Directors, Cable Co-op: 1992-1998. Personal and Job Experience 1. Why are you interested in serving on the Public Art Commission and what experience would you bring to the position? I have extensive experience in the arts, and I will bring a different and broad perspective: • Took art classes at The Louvre Museum • Visited art museums in about 80 countries and in many U.S. cities • Most extraordinary museum ever visited: Savitsky Museum in Nukus, Uzbekistan. World-class avant-garde soviet art • Attended the huge Art Basel Miami show in 2019 • Attended several big local exhibitions of Bay Area artists, • Participated in Burning Man 2017, 2018, 2019, 2022, 2023, and 2025. One of the key attractions of Burning Man, at least for me, is seeing the incredibly creative pieces of art, some of which end-up as public art (San Jose, San Francisco, Reno, and Palo Alto are examples of cities that have displayed Burning Man art) • Took ceramics classes at the Art Center and Paly • I collaborated with many artists when I was organizing Palo Alto World Music Day • I am one of the jury chairs of UNAFF (United Nations Association Film Festival) 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. Artist‐in‐Residence temporary artwork for King Plaza. King Plaza is for obvious reasons the most important location in Palo Alto. I would like to see big, impressive, and creative works of art displayed there. Ideally these artworks would be talked about in the press and people would want to come and see it and would tell their friends about it! 3. If you are appointed, what specific goals would you like to Public art in Palo Alto tends to be bland and unremarkable. It is barely Application Questions 2 of 3 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 84 Packet Pg. 93 of 541 see the Public Art Commission achieve, and how would you help in the process? noticeable, not memorable, and does not trigger conversations. I would like to help bring more of a wow factor, more of a sense of wonder, more creativity to Palo Alto. Let us make Palo Alto more of a destination, not just for its restaurants but also for its art, a bit like what I accomplished with World Music Day. I would also love, for instance, to explore the opportunity of hosting again some of the highly creative and stunning art pieces from Burning Man artists. I would collaborate with my fellow commissioners to make Palo Alto more of an art destination. 4. Public Art Commission Members work with the document listed below. If you have experience with this document, please describe that experience. Experience with this document is not required for selection. I saw it when I applied last year and looked at it again this year. I will spend more time on it if I am selected. If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Claude Ezran Link to signature Date Completed 09/11/2025 3 of 3 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 85 Packet Pg. 94 of 541 Public Art Commission Application Submitted on 22 September 2025, 1:07am Receipt number 32 Related form version 10 Name Donny Foley Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?No Address City Postal Code Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Public Art Commission? Other: Elise DeMarzo Personal Information 1 of 3 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 86 Packet Pg. 95 of 541 Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Education & Exhibition Director at Pacific Art League of Palo Alto Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. 7 Years as Pacific Art League of Palo Alto’s Gallery Director. 7 Years as Kaleid Gallery’s Gallery Manager in San Jose. 6 Years running a free, comprehensive artist resource website. Please describe your involvement in community activities, volunteer and civic organizations. I’ve been actively engaged with the community for nearly 15 years through both solo and group exhibitions. My work extends beyond galley work as well: I served on the artist selection panel for ArtLift Grants: Utility Box Edition (2024) and was a juror for the Color Pencil Society of America (San Jose Chapter) Annual Exhibition (2023). In 2015, I co-founded My Art Resources, a comprehensive online hub designed to support artists across Santa Clara County and surrounding areas. For six years, we provided free, accessible information on local artists, art venues, events, education, and opportunities—all in one convenient place. Personal and Job Experience 1. Why are you interested in serving on the Public Art Commission and what experience would you bring to the position? I have a genuine commitment to helping artists achieve their goals. Serving on the PAC allows me to gain a deeper understanding of the art world, while also working to make it more accessible to artists who may not have envisioned their work reaching such a scale. As a gallery manager, I bring a unique combination of artistic, community, and organizational experience to the Public Arts Council. My work has given me direct insight into supporting artists, from guiding them through exhibitions to helping them connect with new audiences. I’ve managed the logistics of curating shows, coordinated achievable timelines, and built partnerships that strengthen community engagement. This perspective allows me to understand both the creative and practical sides of presenting art, and to advocate for making the arts more accessible and impactful on a public scale. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. Last year, a mural by artist Nigel Sussman was planned for the Pacific Art League but was prevented from moving forward due to a nuisance lawsuit. Recently, I learned that a new bill is in progress that would allow this artist and future muralists to move forward despite such challenges. While I cannot say how much the PAC directly influenced this outcome, it demonstrates the trust and confidence city leaders place in the PAC. By standing firm and finding creative solutions, the council showed resilience and leadership. I want to work with a team that inspires through action and never backs down from supporting the arts. 3. If you are appointed, what specific goals would you like to see the Public Art Commission achieve, and how would you help in the process? I would like to bring more visibility to projects and calls for artists while strengthening connections with the local artist community. Through my work at the Pacific Art League—a space that functions as both a school and gallery—I’m in a unique position to engage with emerging and professional artists every day. From classrooms to exhibitions, I’m Application Questions 2 of 3 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 87 Packet Pg. 96 of 541 constantly in conversation with creators, and being able to share opportunities with them is one of the most meaningful parts of what I do. 4. Public Art Commission Members work with the document listed below. If you have experience with this document, please describe that experience. Experience with this document is not required for selection. I don't have any experience with Midpen Media Center specifically. I do, however, have a lot of web design experience. Learning to navigate and use it would likely be something I'd be very comfortable doing. If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Donny Foley Link to signature Date Completed 09/21/2025 3 of 3 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 88 Packet Pg. 97 of 541 Public Art Commission Application Submitted on 16 September 2025, 10:29am Receipt number 29 Related form version 9 Name Eedit Bareket Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Postal Code Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Public Art Commission? Palo Alto Weekly Personal Information 1 of 3 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 89 Packet Pg. 98 of 541 Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Realtor at Compass Palo Alto Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. I grew up in an artistic environment with artist parents, received a Master’s degree in Art History, worked as a stylist on advertising and editorial photo shoots and have been a life long volunteer and active observer of art. Having lived and worked with artists and then arranging art exhibits and art sales, seminars and workshops has given me a 360 view of the artistic process. I have lived in 3 countries and several cities but Palo Alto has been home for 20+ years and I am firmly entrenched in the community. Please describe your involvement in community activities, volunteer and civic organizations. Numerous volunteering projects at Ohlone, both middle schools and PALY. The PA art center, Cantor. The Oshman JCC, Family Jewish Services. Food Pantries throughout the Bay Area, Kiva, and my own contributions of time, money and venues. Personal and Job Experience 1. Why are you interested in serving on the Public Art Commission and what experience would you bring to the position? I want to contribute my time and energy to the city in a manner that suits my abilities and sensibilities and years of experience in art related areas. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. None 3. If you are appointed, what specific goals would you like to see the Public Art Commission achieve, and how would you help in the process? A more transparent, inclusive and youthful approach to bringing art to the community with new voices and new ideas. 4. Public Art Commission Members work with the document listed below. If you have experience with this document, please describe that experience. Experience with this document is not required for selection. None If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Eedit Bareket Application Questions 2 of 3 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 90 Packet Pg. 99 of 541 Link to signature Date Completed 09/16/2025 3 of 3 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 91 Packet Pg. 100 of 541 Public Art Commission Application Submitted on 24 September 2025, 12:44pm Receipt number 37 Related form version 10 Name Liz Mann Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Postal Code Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Public Art Commission? Daily Post Personal Information 1 of 3 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 92 Packet Pg. 101 of 541 Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Retired special ed teacher, PAUSD. Art education degree from NIU Member of deYoung/Legion of Honor for 30 years. President of CSES chapter 301 Docent at Gamble Garden. Traveled around the world view indoor & outdoor art. Growing up in Chicago I started going to the art institute at a very young age. In addition to 2 dimensional art I enjoying exploring architecture as well. Between my active role in the community & my love of art, I would be a good candidate for the position. Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. I covered it all in the first box!! Please describe your involvement in community activities, volunteer and civic organizations. See above Personal and Job Experience 1. Why are you interested in serving on the Public Art Commission and what experience would you bring to the position? I live over by CA AV and I helped work on a few murals. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. I'm not aware of any issues to date. 3. If you are appointed, what specific goals would you like to see the Public Art Commission achieve, and how would you help in the process? More transparency! 4. Public Art Commission Members work with the document listed below. If you have experience with this document, please describe that experience. Experience with this document is not required for selection. I have no experience with the a public Art Master Plan If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Application Questions 2 of 3 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 93 Packet Pg. 102 of 541 Signature Name of signatory: Elizabeth Mann Link to signature Date Completed 09/24/2025 3 of 3 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 94 Packet Pg. 103 of 541 Public Art Commission Application Submitted on 8 September 2025, 7:29pm Receipt number 24 Related form version 9 Name Marilyn GottliebRoberts Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Postal Code Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Public Art Commission? Email from the City Personal Information 1 of 4 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 95 Packet Pg. 104 of 541 Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Consent to Publish Personal Information on the City of Palo Alto Website Occupation I am an experienced professional artist. In search of the memory of oral farming almanacs, in 1980 I left my practice as a classically-trained painter for performance installations in southeastern US communities; residences in over 30 West African villages & nomadic encampments; & was invited to participate in international cultural astronomy conferences. Those experiences resulted in exhibitions in venues that have included the Clocktower, Exit Art, & the American Mus. of Nat'l History in NYC; Harvard's Carpenter Center, & Mobius Performance in MA; & interactive public art installations in Miami & Atlanta commissioned by Miami's Art in Public Places program. My work is held in public and private collections that include the Miami Public Library System's Main Library, the Library's Vasari Collection, Univ. Miami Richter Library's Special Collections, Ruth & Marvin Sackner Collection of Artist Books, & the Musee nationale d’art moderne au centre Pompidou, fond. Posner (Paris FR). Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Univ. Miami MFA; tenured Professor of Studio & Art History awarded 2 Endowed Teaching Chairs, Miami Dade College (ret.); Visiting Artist at Harvard Univ; 2 Fulbright Scholar Teaching/Research Awards at Nigeria's Univ. Jos. For 15 yrs a Preliminary Adjudicator for the Annual Awards of the Nat'l. Foundation for Advancement in the Arts; 3 times International Cultural Exchange Grants panelist for Miami-Dade County Dept. Cultural Affairs, 2 times an Individual Artist Fellowships panelist for the FL Div. of Cultural Affairs. Publications include the artist book "A Durable Tale" & peer-reviewed cultural astronomy essays publ. in the Proceedings of Conferences held at the Hayden Planetarium in NYC, & the Bulgaria Academy of Science in Stara Zagora, Bulgaria. Competitive awards include Miami's Bas Fischer Award; Dade Co. Cult. Affairs Artist Access grant; 2 Atlantic Center for the Arts residencies, New Smyrna Beach FL; Goat Island performance art residency, Art Institute of Chicago. Please describe your involvement in community activities, volunteer and civic organizations. For 10 yrs was founding co-Director of the annual Miami Waves Experimental Film & Performance Art events; for nearly 20 yrs was featured lecturer at the annual national orientation for Foreign Fulbright Scholars; was 3 times a selected participant in the National Science Foundation's "Math and Art Workshop" at Franklin and Marshall College (PA). Was a Referee for the "African Studies Review" of the African Studies Association; & for the "NAWACS Journal" of the National Association of Nigerian Women Academics. Was one of 5 Academic Reviewers for the 7th Edition of Janson’s "History of Art" (publ. Pearson/Prentice Hall). Personal and Job Experience 2 of 4 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 96 Packet Pg. 105 of 541 My service on cultural, civic, & private Boards of Directors in Miami FL includes the civic Miami Beach Development Corporation Board; & cultural Executive Boards of the South Florida Composer's Alliance, & Tigertail Productions. A Founding Board member of my Miami Beach FL condo assn., I am now Board Secretary of the condo assn where my CA studio is located. 1. Why are you interested in serving on the Public Art Commission and what experience would you bring to the position? Relatively recently settled in Palo Alto, I offer my service to the Commission because I would like to continue to be of service to my community, want the broader knowledge of community life that is afforded by public service, and for the personal sense of fulfillment and meaning that is a part of such service. With is offer I bring my history as a public art evaluator, panelist and commissioned artist; and my experience as an professional arts educator and cultural and civic activist. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. I watched the archived video of two private projects presented to the Public Art Commission's 2025 June 19 meeting: Experienced professionals presented renderings of the proposed structures & examples of the art being considered. A commercial development on the former site of the Fish Market was presented & was followed by a plan to repurpose an existing Stanford structure at 975 Page Mill Road. The commercial enterprise showed interest in the decorative and status- enhancing potential of art, with a maritime nod to the site's former identity as a beloved old seafood restaurant. The Stanford project presented examples of art with retinal and conceptual beauty, sophisticated virtuosity, & functional relevance to the multi-use tech area of a major university. The Commissioners treated both teams with kindness & courtesy, asked helpful, informed & thoughtful questions of both presenters. I happily noticed that the setting, participants & process felt familiar & comfortable. 3. If you are appointed, what specific goals would you like to see the Public Art Commission achieve, and how would you help in the process? The Cubberly Center's plans for renewal (also discussed in the above 2025 June 19 video archive) piqued my interest because of its resonance with one of the Commission's goals ("To devise methods of selecting and commissioning artists with respect to the design, execution, and placement of art in public places...."). I could imagine, for instance, working with members of the CASP community to develop a program to deepen appreciation of the evolving history of public art and to work-shop imagined designs for actual local spaces. Such an undertaking could possibly lead to related work with the Library to fill in any perceived gaps in their collection of public art texts. Depending of the success of those initial ventures, I could also imagine doing something similar with the CASP community on artist books, zines, cartoons, and the graphic novel. 4. Public Art Commission Members work with the document listed below. If you have experience with this document, please describe that experience. Experience with this document is not required for selection. I have read the document but have had no experience working with it. It impressed me as being very professional and well organized. Application Questions 3 of 4 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 97 Packet Pg. 106 of 541 If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Marilyn G. Roberts Link to signature Date Completed 09/08/2025 4 of 4 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 98 Packet Pg. 107 of 541 Public Art Commission Application Submitted on 23 September 2025, 7:58pm Receipt number 27 Related form version 10 Name Robin Mullery Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?Yes Address City Postal Code Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Public Art Commission? Email from the City Personal Information 1 of 3 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 99 Packet Pg. 108 of 541 Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. Consent to Publish Personal Information on the City of Palo Alto Website Occupation I am a practicing psychotherapist and visual artist Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. I received an MFA in 2004 and have been a practicing artist for over 10 years. I am actively angeged int he arts community in Palo Alto and more broadly in the Bay Area. I have attended numerous artist residencies where I learn about other artists' work, process, and community. I am currently in my second term as a Cubberly Artist in Residence for the City of Palo Alto. I have an interest in public art and have attended several workshops on Public Art given by the Public Art Network of Americans for the Arts, CODAworx, and the Public Art Administrators Network of Northern California. In addition, I am a licensed psychotherapist in private practice in Palo Alto for almost 20 years and have strong communication skills, am adept at understanding others' perspectives, facilitating productive discussions, and sensitively engaging with diverse groups. Please describe your involvement in community activities, volunteer and civic organizations. I am a Project Look volunteer for the Palo Alto Art Center, I open my studio to the community twice a year at our Cubberly Artist in Residence Open Studios events which I also help to organize, I typically provide two to three community art/craft workshops every year partnering with the City of Palo Alto Library staff, I volunteer as a field trip driver at my kids' middle schools when needed, and I was a Project Cornerstone Volunteer for Addison Elementary school for six years meeting monthly with a classroom of elementary school students to read and discuss a book with a social emotional emphasis. In my role as a psychotherapist I reserve a portion of my practice for pro-bono clients and throughout the pandemic I gave pro-bono counseling sessions to ICU doctors and nurses through an organization called the Front Line Workers Project. Personal and Job Experience 1. Why are you interested in serving on the Public Art Commission and what experience would you bring to the position? I believe public art is a necessary and vital part of maintaining a healthy community that feels rooted in place, people, and culture, especially in our STEM and business heavy city. I am interested in serving on the Public Art Commission to support the ongoing goals and work of the Public Art Department and to contribute to the community of Palo Alto which has supported me as an artist and community member. I have lived, owned a business, and made art in Palo Alto for almost 25 years and have directly engaged with the community as an artist through open studios and workshops I facilitate on a regular basis. When my kids were young we went to a number of workshops, art activities, and made up art walks in Palo Alto. Public art has been a valuable third space for us like many others. I have strong communication and consensus building skills from my years as a therapist and I enjoy the process of finding a way to get something done that involves multiple stakeholders and seems difficult. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. I'm very interested in Code:ART, a highly impactful Public Art program. The growth of the program to include partnering with local business is a direction that makes a lot of sense both fiscally long term and from an engagement perspective. It would be incredible to have Code:ART Application Questions 2 of 3 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 100 Packet Pg. 109 of 541 annually. September/October is a time when the city really shines, from the Glass Pumpkin Patch, to the Moonlight Run/Walk, to Halloween when the neighborhoods are teeming with kids and adults trick-or- treating. Code:ART is a great multi-night addition that continues the reach across generations this time of year as the weather cools and nights are longer. Another issue that recently came before the commission that I am interested in the 1% for public art that comes with certain private development projects. Though I would need to get up to speed on the program and the nature of the relationships, I feel there is potential for more community engaging public art than sometimes makes it through the process. 3. If you are appointed, what specific goals would you like to see the Public Art Commission achieve, and how would you help in the process? I would like to see the Commission continue the goal of building community through public art. There is more and more research showing people feel isolated and disconnected from others, leading to depression and anxiety. The third space that public art can create is one way to address this growing concern for our community. The current Public Art Department and program are a major asset to the community, being well run by staff who have a strong vision based on community input from the Master Plan and time and again execute on plan. Without more background I’m afraid coming up with specific goals, other than supporting the Department and providing perspective as an artist and community member are likely overreaching and uninformed. However, without falling too far into conjecture, I suspect Code:ART as a yearly event, partnered with businesses, community groups, school art departments, etc. could be a way to work toward this goal leveraging the Departments existing work. 4. Public Art Commission Members work with the document listed below. If you have experience with this document, please describe that experience. Experience with this document is not required for selection. I have read through the Public Art Master Plan and given thought to it, but have no other experience with it directly. If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Robin Mullery Link to signature Date Completed 09/23/2025 3 of 3 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 101 Packet Pg. 110 of 541 Public Art Commission Application Submitted on 23 September 2025, 11:13am Receipt number 33 Related form version 10 Name Simon Tran Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident?No Address City Postal Code Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? No Are you available and committed to complete the term applied for? Yes Fair Political Practices No Excluding your principal residence, do you or your spouse own real property in Palo Alto? No How did you learn about the vacancy on the Public Art Commission? Other: Denise Laxen di Zazzo Personal Information 1 of 3 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 102 Packet Pg. 111 of 541 Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Consent to Publish Personal Information on the City of Palo Alto Website Occupation Artists in Education Manager at Southern Exposure -Curate and design exhibitions involving intergenerational artists -Preparatory/ art handling -Facilitate multi-layer group projects for teaching artists and students -Teach art history, ranging from contemporary local artists to modern art -Budget management for teacher payroll, materials and supplies -Curriculum, lesson planning -Community outreach through tabling and flyer distribution -Hiring/training a wide range of teaching artists -Mentor high school and college students -Assist art teachers in several high school AP art classes Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. -University of California, Berkeley, Berkeley, CA- Bachelor's in Art Practice, 2015 -Gallery Manager at Berkeley Art Center, 2019-2021 -Prepared and managed artist contracts and loan agreements -Preparatory/ art handling -Gallery sitting/maintenance of facilities -Maintenance of digital archive -Communications and social media -Exhibition design -Event host -Professional Artist, 2015-present -Mural painting and commissions for Montage Health, Facebook/Meta Open Arts, Sunnyvale, Chapter 510, Oakland, City of Oakland, Berkeley, San Leandro, & Palo Alto -Exhibited at Berkeley Art Museum and Oakland Museum of California -Exhibited in galleries in several states -Guest curator, NIAD Art Center, Richmond CA, 2021 and 2024 Album art and poster/product design Please describe your involvement in community activities, volunteer and civic organizations. I have volunteered for Creativity Growth and Creativity Explored where I assisted and advocated for adult artists with disabilities. I mentor a Youth Advisory Board at Southern Exposure and create art exhibitions focusing on topics that are important to the teens made by the teens. I have also managed holiday pop up shops where students were able to sell hand made goods and art. As gallery manager at Berkeley Art Center I programmed art lectures that featured art historians that were free to the public. Personal and Job Experience 1. Why are you interested in serving on the Public Art Commission and what experience would you bring to the position? I am interested in public installation of artwork made by artists with disabilities from various generations and backgrounds. I would like more collaborations between artists and community members with a focus on Application Questions 2 of 3 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 103 Packet Pg. 112 of 541 school age students and also elders. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. Over the summer I had the pleasure of sharing a studio with King artist resident, Alma Landeta, at Cubberley. I got to learn about their varied projects that they created. I think the paintings, social practice project, and installation they did for the city were wonderful. I would like to be involved in making sure a diverse roster of artists are involved in the King residency and perhaps nurturing a community and network that will support that program. 3. If you are appointed, what specific goals would you like to see the Public Art Commission achieve, and how would you help in the process? Expanding public engagement with public art installations through art history publications, zines, social media posts. Further expand the pool of artists eligible for public projects. Accessibility of information through language translation, gaining awareness through engaging in various community centers and libraires. Create art opportunities for artists with disabilities through workshops, lectures, commission artworks that consider different levels of accessibility. 4. Public Art Commission Members work with the document listed below. If you have experience with this document, please describe that experience. Experience with this document is not required for selection. I haven't engaged with this document but I have created write ups, essays, and design posters/fliers for exhibitions that I have curated. If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. Yes Signature Name of signatory: Simon Tran Link to signature Date Completed 09/23/2025 3 of 3 Item 2 Attachment C - PAC Applications - Redacted Item 2: Staff Report Pg. 104 Packet Pg. 113 of 541 City Council Staff Report From: City Manager Report Type: STUDY SESSION Lead Department: Planning and Development Services Meeting Date: October 6, 2025 Report #:2509-5194 TITLE San Antonio Road Area Plan: Provide Feedback on Existing Conditions Analysis and Land Use and Mobility Priorities. CEQA Status: Exempt under CEQA Guidelines Section 15262. RECOMMENDATION Staff recommends the City Council review the San Antonio Road Area Plan Existing Conditions Assessment Summary and provide preliminary feedback to staff on considerations discussed in this report in advance of developing land use and mobility alternatives. EXECUTIVE SUMMARY The draft Existing Conditions Analysis Summary Report (Attachment A) outlines key findings on current conditions in the Plan Area and their interaction with existing regulations, highlighting development opportunities and challenges. The Executive Summary of Attachment A presents these findings. This study session provides an opportunity to brief the City Council on the report and advisory body feedback, and solicit initial input on project considerations to guide the next phase – developing land use and transportation alternatives. PROJECT DESCRIPTION The San Antonio Road Area Plan will guide development in the 275.3-acre corridor with an integrated land use and transportation strategy. Its objectives include expanding housing, improving mobility, providing open space, strengthening commercial nodes, upgrading infrastructure, and advancing sustainability. The plan will set policies, standards, and guidelines to implement the City’s Comprehensive Plan and Housing Element, while building on related efforts such as the Sustainability and Climate Action Plan, Safe Streets for All Action Plan, and Bicycle and Pedestrian Plan update. Item 3 Item 3 Staff Report Item 3: Staff Report Pg. 1 Packet Pg. 114 of 541 BACKGROUND 1 PDAs are locally created to support regional goals set forth by the Association of Bay Area Governments (ABAG) and the Metropolitan Transportation Commission (MTC), as described in Plan Bay Area. Plan Bay Area outlines the Bay Area’s Regional Growth Framework, Regional Transportation Plan, and Sustainable Community Strategies through 2050 and beyond. Key goals of PDAs include encouraging and guiding growth around transit and connecting housing to jobs and areas of interest. 2 A Community Survey is being conducted in the month of October, and the first Community Workshop will be held on October 23, 2025. Determining how much additional housing capacity the Plan Area should include Improving connectivity to transit, community amenities, and retail Improving safety for those traveling along and across San Antonio Avenue and Alma Street 1 https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=13026 2 The Existing Conditions Assessment was presented to the Pedestrian and Bicycle Advisory Committee on September 9, 2025; Planning and Transportation Commission on September 10, 2025; Architectural Review Board on September 18, 2025; and the City/School Transportation Safety Committee on September 25, 2025. Item 3 Item 3 Staff Report Item 3: Staff Report Pg. 2 Packet Pg. 115 of 541 Improving vehicle traffic flow for existing and future users, including understanding origin and destination of drivers Exploring methods of preserving existing retail and employment after redevelopment Developing options for adding green space and retail space, especially those which would reduce vehicle trips Planning for how much parking is needed within the Plan Area Preparing for impacts to RVs parked within the Plan Area Mitigating for flood zones and future sea level rise Cooperating with Mountain View and major property owners adjacent to the Plan Area Engaging with school districts on individual school capacity and safe routes for schools Representing impacts of the Area Plan on the City as a whole ANALYSIS The Existing Conditions Assessment is a key deliverable in the first phase of the project. Preliminary findings, included in Attachment A, are based on technical analysis, regulatory review, and literature review, including existing City and regional planning documents. The report considers the following topic areas: Land Use: Existing built environment, applicable State laws, zoning regulations found in the Palo Alto Municipal Code, land use designations found in the 2030 Comprehensive Plan, and amenities such as schools, parks, community centers, and retail in and around the plan area. Housing, Growth, and Displacement: Existing housing stock, pipeline development projects, City planning documents, and housing affordability. Transportation: Automobile, bicycle, pedestrian, and mass transit networks in the proximate Plan Area, as well as safety concerns related to those networks. Market Analysis: Housing market, retail market, and employment market. Hazards, Public Safety, and Historic Resources: Flooding, geologic, and fire hazards, emergency response, and historic context of the built environment. Parks, Outdoor Spaces, and Public Facilities: Existing amenities within and adjacent to the Plan Area. Air Quality, Noise, and Vibration: Existing conditions and local and regional thresholds for impacts. Infrastructure: City owned utility facilities in the Plan Area. Climate and Resilience: Local and regional policies and data. Council Feedback Requested Based on the findings identified in the draft Existing Conditions Analysis Summary Report (Attachment A), there are several notable assets and opportunities for consideration in developing the Area Plan. Staff believes that updating land use designations, development standards, and improving active transportation routes and connections to the San Antonio Item 3 Item 3 Staff Report Item 3: Staff Report Pg. 3 Packet Pg. 116 of 541 Caltrain Station are key to the Plan’s success. In order to develop complete neighborhoods, the Area Plan will also address open space/parks, retail, transit, and utilities. Item 3 Item 3 Staff Report Item 3: Staff Report Pg. 4 Packet Pg. 117 of 541 Next Steps A Community Survey is being conducted in the month of October, and the first community workshop is scheduled for October 23, 2025. The discussion with the community will include exercises that will identify community needs in the Plan Area and the types of improvements most desired by the public. The community survey running during the month of October will allow additional feedback on specific questions from community members who are unable to attend the workshop. The direction received from the City Council, and feedback from advisory bodies and the community will inform the scope of the land use and mobility alternatives. These alternatives will be shared with the community and the advisory bodies in the first half of 2026 and are planned for review by City Council in June 2026, before work on the final plan elements and the environmental review begin. Several 2030 Comprehensive Plan policies directly support the Area Plan: Growth & Community: Policies L-1.10, L-2.2–2.4, L-2.6, L-2.11–2.12, and L-3.4 address growth management, sustainable communities, and neighborhood character. Commerce & Employment: Policies L-4.5, L-4.16, and L-5.4 guide commercial centers and employment districts. Design & Public Realm: Policies L-6.6–6.7 focus on building and public space design. Parks & Streets: Policies L-8.6, L-9.3, L-9.6, and L-9.7 support parks, streets, and public spaces. The 2023–2031 Housing Element reinforces these goals, with Program 6.6(C) directing preparation of the San Antonio Road Corridor plan and identifying 53 Housing Opportunity Sites, emphasizing housing near the Caltrain station. The Housing Incentive Program (HIP), adopted in 2019 and updated in 2025, further promotes multi-family and mixed-use development across much of the Plan Area. The Area Plan budget was approved by the Council on March 10, 2025, with an amount not to exceed $1,979,902.5 There are no additional costs associated with this action item. Community Engagement is the key to the success of the planning effort. The project team has created a robust community engagement strategy, which includes a dedicated webpage, social media and email announcements, formation of the Community Advisory Group (CAG) and Technical Advisory Group (TAG), stakeholder interviews, community workshops, surveys, 5 CMR 2501-4703 was approved on March 10, 2025 and can be viewed here: https://cityofpaloalto.primegov.com/meetings/ItemWithTemplateType?id=7153&meetingTemplateType=2&comp iledMeetingDocumentId=13423 Item 3 Item 3 Staff Report Item 3: Staff Report Pg. 5 Packet Pg. 118 of 541 meetings with the City Council and advisory commissions, committees, and boards, and pop- ups including tabling at City events and Farmers Markets. Given the proximity of the Plan Area to Mountain View, the City hosted Mountain View’s Community Development Director and key planning, transportation, and public works staff for an initial discussion of the plan, and the two cities’ long range planning teams meet once a month to share information about the plan and adjacent areas. ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: Item 3 Item 3 Staff Report Item 3: Staff Report Pg. 6 Packet Pg. 119 of 541 SEPTEMBER 4, 2025 DRAFT San Antonio Road Area Plan Existing Conditions Analysis Summary Report Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 7 Packet Pg. 120 of 541 INTRODUCTION ........................................................................................................... 1 About the Project .............................................................................................................. 1 How This Document Is Organized ..................................................................................... 2 EXECUTIVE SUMMARY ................................................................................................. 3 Location and Context ........................................................................................................ 3 Existing Uses and Character .............................................................................................. 3 Housing Market Conditions............................................................................................... 4 Housing Initiatives ............................................................................................................ 4 Housing Affordability ........................................................................................................ 5 Existing Employment and Businesses ................................................................................ 5 Climate Resilience and Environmental Hazards ................................................................ 6 Potential Impacts on Services from Population Growth .................................................... 6 I. LAND USE AND ZONING ............................................................................................ 7 Existing Uses and Built Character ...................................................................................... 7 Regulatory Context and City Initiatives ............................................................................. 8 Pipeline Projects ............................................................................................................... 9 Outdoor Space and Placemaking Opportunities ............................................................. 10 Key Findings and Conclusions ......................................................................................... 11 2. HOUSING, GROWTH, AND DISPLACEMENT RISK ...................................................... 13 Introduction .................................................................................................................... 13 Existing Housing Characteristics ...................................................................................... 13 Residential Displacement Risk ........................................................................................ 14 Housing Need and Policy ................................................................................................ 16 Key Findings and Conclusions ......................................................................................... 19 3. TRANSPORTATION AND MOBILITY .......................................................................... 20 Introduction .................................................................................................................... 20 Road Network ................................................................................................................. 20 Bicycle Network .............................................................................................................. 23 Pedestrian Network ........................................................................................................ 25 Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 8 Packet Pg. 121 of 541 Transit Services ............................................................................................................... 26 Safety .............................................................................................................................. 26 Key Findings and Conclusions ......................................................................................... 28 4. MARKET AND ECONOMIC ANALYSIS ....................................................................... 30 Introduction .................................................................................................................... 30 Housing Market Conditions............................................................................................. 31 Retail Market Conditions and Trends .............................................................................. 32 Employment Profile and Trends ...................................................................................... 33 Key Findings and Conclusions ......................................................................................... 34 5. HAZARDS, PUBLIC SAFETY, AND HISTORIC RESOURCES ........................................... 36 Hazards ........................................................................................................................... 36 Public Safety ................................................................................................................... 37 Historic Resources .......................................................................................................... 38 Key Findings and Conclusions ......................................................................................... 38 6. PARKS, OPEN SPACE, AND PUBLIC FACILITIES .......................................................... 39 Schools............................................................................................................................ 39 Parks and Recreational Facilities ..................................................................................... 40 Key Findings and Conclusions ......................................................................................... 40 7. NOISE AND AIR QUALITY ......................................................................................... 41 Noise and Vibration ........................................................................................................ 41 Air Quality ....................................................................................................................... 42 Conclusions ..................................................................................................................... 42 8. INFRASTRUCTURE ................................................................................................... 43 Storm Drain Infrastructure .............................................................................................. 43 Sanitary Sewer Infrastructure ......................................................................................... 44 Domestic and Recycled Water Infrastructure ................................................................. 44 Natural Gas and Electricity Infrastructure ....................................................................... 45 Key Findings and Conclusions ......................................................................................... 45 9. CLIMATE AND RESILIENCE ....................................................................................... 46 Policies Regarding Climate Hazard Planning ................................................................... 46 Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 9 Packet Pg. 122 of 541 Baseline Conditions and Projections ............................................................................... 46 Key Findings and Conclusions ......................................................................................... 48 TABLE OF FIGURES Figure 1. Plan Area And Surrounding Context .................................................................. 2 Figure 2. Crash Severity In The Plan Area, 2015-2024 ...................................................... 3 Figure 3. Plan Area Zoning, Hip And Focus Area Boundaries ............................................ 4 Figure 4. Open Space Access In The Plan Area ................................................................. 5 Figure 1.1. Existing Uses, Built Form And Character Areas ............................................... 7 Figure 1.2. Zoning, Focus Areas And Hip Boundaries ....................................................... 8 Figure 1.3. Plan Area Pipeline Projects ............................................................................. 9 Figure 1.4. Open Space Access ....................................................................................... 10 Figure 1.5. Critical Areas Of Safety And Mobility Focus .................................................. 10 Figure 1.6. Development Opportunities ......................................................................... 12 Figure 2.1. Plan Area Census Block Groups .................................................................... 13 Figure 2.2. Household Income, 2019-2023 ..................................................................... 15 Figure 2.3. 5th And 6th Cycle Rhna Goals And Progress, 2025 ....................................... 17 Figure 3.1. Roadway Classification ................................................................................. 20 Figure 3.2. Pm Peak Hour Traffic Volumes By Intersection............................................. 21 Figure 3.3. Existing Bicycle Facilities ............................................................................... 23 Figure 3.4. Bicycle Level Of Traffic Stress ....................................................................... 24 Figure 3.5. Pedestrian Facilities ...................................................................................... 25 Figure 3.6. Crash Severity ............................................................................................... 27 Figure 4.1. Plan Area Census Block Groups .................................................................... 30 Figure 4.2. Household Types, 2019-2023 ....................................................................... 30 Figure 5.1. Fema Special Flood Hazard Area In The Plan Area ........................................ 36 Figure 6.1. School Districts In The Plan Area .................................................................. 39 Figure 8.1. 2015 Storm Drain Master Plan Priority Projects ........................................... 43 Figure 9.1. Slr Exposure Projections ............................................................................... 47 Figure 9.2. Existing And Projected Groundwater Depth ................................................. 47 Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 10 Packet Pg. 123 of 541 TABLE OF TABLES Table 1.1. Plan Area Pipeline Projects .................................................................................... 9 Table 2.1. Housing Units by Building Type .............................................................................. 14 Table 2.2. Housing Element Units from Opportunity Sites .......................................................... 17 Table 3.1. Average Daily Traffic Volumes and Speed Surveys ...................................................... 22 Table 4.1. Permitted Housing Units by Building Type, 2018-2024 ................................................ 31 Table 4.2. Percent Change in Employment in Plan Area, 2012-2022. ............................................ 33 Table 9.1. Summary of Hazard Projections ............................................................................. 46 Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 11 Packet Pg. 124 of 541 INTRODUCTION This is a draft report summarizing the existing conditions within and around the boundaries of the San Antonio Road Area Plan. Please note that some sections of this analysis are in progress as of the publication of this draft, and analysis will continue as part of the Area Plan’s compliance with the California Environmental Quality Act. About the Project The San Antonio Road Area Plan (Area Plan) is a multi-year initiative by the City of Palo Alto to reimagine land use, transportation, and community development for an area of 275 acres encompassing the roadway and private properties on both sides of San Antonio Road, one of the City’s and region’s key transportation corridors. This area, referred to in this document as the Plan Area, is located along the south-eastern edge of Palo Alto, adjacent to its boundary with Mountain View, and covers most of the Bayshore Alma San Antonio (BASA) Priority Development Area (PDA) boundary. Initiated in March 2025, the Area Plan will have five phases and is anticipated to be completed by 2028. It will build on recent City efforts including the 2023-2031 Housing Element, which established “Focus Areas” for the Plan Area, the Housing Incentive Program (HIP), the 2025 Safe Streets for All (SS4A) Safety Action Plan, and the Bicycle and Pedestrian Transportation Plan Update (in progress). The Area Plan will include a land use program; development standards; policies for transportation, housing, and environmental sustainability among other topics; implementation recommendations; and financing strategies. Community input will be critical to shaping the Area Plan outcomes. The project includes robust engagement including community workshops, pop-up events, surveys, advisory groups, and public meetings. Key goals of the Area Plan include: • Create a more livable community. Promote compact, mixed-use development with housing options at all income levels, local businesses, and well-designed public spaces. • Improve mobility and safety. Enhance streets, sidewalks, bike lanes, and transit connections for easier and safer travel and crossings, and improved access to the San Antonio Caltrain Station. • Support sustainability. Integrate green infrastructure, reduce emissions, and ensure resilience to climate change. • Enhance economic vitality. Attract new businesses and strengthen Palo Alto’s economy while preserving cherished local establishments and community character. San Antonio Road is an important regional arterial connecting US-101 (Bayshore Freeway) in the east to Alma Street/Central Expressway in the west, and beyond to El Camino Real and Foothill Expressway. It serves as an important truck route and facilitates access to key employment centers. Within the Plan Area, major crossings along San Antonio Road include US-101, East Charleston Road, Middlefield Road, and Alma Street/Central Expressway. The San Antonio Station of the Caltrain commuter rail line is located near the south-western corner of the Plan Area. Adjacent to the Plan Area are residential neighborhoods in Palo Alto and Mountain View. At present, the Plan Area has a mix of industrial, office, service commercial, and residential uses, with some properties transforming from commercial or industrial uses to residential and mixed use. There are only a few retail stores and no parks or other community spaces. While there are several community amenities in the vicinity, including parks, schools, grocery stores, and institutions (refer Figure 1); access to these destinations is difficult at present because of inadequate pedestrian and bicycle safety and connectivity. Substantial placemaking Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 12 Packet Pg. 125 of 541 efforts, including urban design, public realm, and safety improvements such as Complete Streets, are required to provide safer, more convenient transportation options. These improvements can enhance the attractiveness of the Plan Area for current and future residents, and help meet the City’s housing, sustainability, and mobility goals. Figure 1. Plan Area and Surrounding Context How This Document Is Organized This Summary Report presents key findings from analysis carried out by the project team to assess existing conditions within the Plan Area. Serving as an introduction to the project, it offers a concise overview of current conditions and key findings, organized by topic. For the purposes of this document, true cardinal directions are not used, but rather descriptors consistent with northbound/southbound as used for Highway 101: San Francisco is north, San Jose is south, and the San Francisco Bay is east. Source: Raimi + Associates, Google Earth Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 13 Packet Pg. 126 of 541 EXECUTIVE SUMMARY Location and Context San Antonio Road is an important transportation corridor for Palo Alto and the surrounding region. The Area Plan includes approximately 275 acres on either side of a 1.8-mile segment of San Antonio Road. Located along the boundary of Palo Alto and Mountain View, the Plan Area is influenced by development trends and movement patterns in both cities. Connections to US-101 (Bayshore Freeway), Alma Street/Central Expressway, and proximity to the San Antonio Caltrain station influence the area as well. Existing Uses and Character The Plan Area has a diverse mix of industrial, office, service commercial, and residential uses; and some properties are starting to transform from commercial or industrial uses to mixed-use. At present, the built character varies across the Plan Area, and the land use pattern is fragmented. The Plan Area itself lacks community spaces such as parks, and has only a few retail establishments, but in its vicinity, there are a number of community destinations such as parks, schools, grocery stores, institutions, and other uses. Connectivity to these amenities is, however, limited at present because of inadequate pedestrian and bicycle facilities. Substantial placemaking efforts, including urban design, public realm, and safety improvements such as Complete Streets, are required to provide safer, more convenient transportation options. These improvements can help meet the City’s housing, mobility, and sustainability goals, and enhance the accessibility and usability of the Plan Area for current and future residents. Mobility The current condition of San Antonio Road prioritizes vehicles and is less accommodating for pedestrians and cyclists. Limited bicycle infrastructure, known gaps in the pedestrian network, such as the absence of continuous sidewalks and unprotected crossings, as well as the lack of shade, restrict bicycle and pedestrian travel to major neighborhood destinations. Transit is Figure 2. Crash Severity in the Plan Area, 2015-2024Source: Raimi + Associates, City of Palo l Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 14 Packet Pg. 127 of 541 available within the Plan Area; however, bus service is limited and there is poor connectivity to the San Antonio Caltrain Station, despite its proximity. Comprehensive improvements to ensure multimodal connectivity and safety may be necessary to provide sustainable travel options for Plan Area residents, workers, and visitors as its population increases. These improvements will be designed to reduce traffic congestion as mixed-use development increases. Safety is one of the key issues that need to be addressed in the Plan Area. Vehicle speeds along San Antonio Road often exceed posted limits, associated with a significant share of collisions. Figure 2 shows key locations and severity of collisions within the Plan Area. Investments in street, bicycle, and sidewalk infrastructure will improve safety and strengthen connections both within the Plan Area, to San Antonio Caltrain Station, and to other destinations in Palo Alto and Mountain View. Housing Market Conditions Although few housing projects have been built in the Plan Area since the 1990s, it has attracted development interest in recent years, and several pipeline projects could yield up to 750 housing units if completed as proposed. This would be a significant increase over the 802 residential units that currently exist in the Plan Area. There is strong demand for housing in Palo Alto, and the Plan Area may attract mid-rise multifamily projects, which align with the City’s regulatory and policy priorities for higher- density development. As the area evolves, development standards will be needed to guide compatibility between adjacent uses, and transitions in built form and scale. Because all pipeline projects are located on privately owned land, they remain subject to market volatility and other development uncertainties. Successful implementation may depend on targeted incentives that encourage the provision of community amenities as part of private development. Housing Initiatives The City of Palo Alto’s 2023–2031 Housing Element identifies 53 opportunity sites in the Plan Area, representing 1,559 new housing units, and designated the GM- and ROLM-zoned districts as Focus Areas to stimulate housing production. In addition, the City’s Housing Incentive Program (HIP) applies to a portion of the Plan Area, as shown in Figure 3. Together, these initiatives have already expanded development capacity along San Antonio Road. Given strong demand for housing in Palo Alto, and the available housing development opportunities within the Plan Area, the area is well-positioned to capture demand for additional housing units associated with projected household and employment growth. Figure 3. Plan Area Zoning, HIP and Focus Area Source: Raimi + Associates, City of Palo Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 15 Packet Pg. 128 of 541 Housing Affordability The Plan Area currently contains about 250 deed-restricted affordable housing units across four properties, as well as a small number of “naturally affordable” rental housing units (that have lower rents than City averages but are not deed-restricted). While homeowners and residents of deed-restricted units face lower displacement risk, renters in market-rate units may be more vulnerable to displacement as the Plan Area redevelops. With many sites identified for future housing, the Plan Area is well positioned to support lower-income households through inclusionary requirements, affordable housing fees, and, when funding is available, new or preserved deed- restricted affordable housing projects. The addition of housing in the Plan Area that is affordable at a range of income levels can help meet the needs of current and future residents and workers in Palo Alto. Existing Employment and Businesses According to U.S. Census data, as of 2022, the Plan Area accounted for about four percent of the City’s total jobs, but nearly 40 percent of its jobs in the Manufacturing sector. Small office and light industrial spaces, particularly near Commercial Street and Industrial Avenue, provide flexible, relatively affordable options for local businesses. As these spaces redevelop for housing or higher- intensity employment uses, existing small-scale businesses may be at risk of displacement, especially given the limited supply of comparable spaces elsewhere in Palo Alto. Community Amenities The Plan Area includes some religious institutions and community spaces, including the Oshman Family Jewish Community Center, and is adjacent to the Cubberley Community Center and Baylands Nature Preserve. However, the Plan Area itself has no parks or open spaces and is limited in retail nodes or other “third places” for community gathering. As the Plan Area adds more residents, such spaces will need to be included. A portion of the Plan Area is also “park deficient” by being more than a 10- minute walk away from an open space nearby, as shown in Figure 4. While there are limited retail uses within the Plan Area at present, there are a few valued local businesses. Retail offerings in the vicinity, including on El Camino Real and Mountain View’s San Antonio Center, can meet many day-to-day shopping needs. As the Plan Area redevelops, it is more likely to serve as a secondary retail location Figure 4. Open Space Access in the Plan Area Source: Raimi + Associates, City of Palo Alto GIS Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 16 Packet Pg. 129 of 541 that is better suited to neighborhood-serving restaurants, coffee shops, drugstores, and personal services. Retail demand is projected to grow gradually and may require a larger resident base before supporting significant new retail amenities, such as a new grocery store. The Area Plan will need to incorporate a vision and policies to encourage concentration of future retail at key locations with high visibility and access, such as the intersections of San Antonio Road with Middlefield Road and East Charleston Road. Climate Resilience and Environmental Hazards The Plan Area has some susceptibility to environmental challenges, including flooding, sea-level rise, urban heat events, and ground liquefication from seismic events. The portion of the Plan Area east of East Charleston Road is subject to a one percent annual chance flood and sea-level rise, while the rest of it faces a 0.2 percent annual chance of flooding. New development will need to meet base flood elevation standards and incorporate resilience measures. Air quality is another concern, particularly near US-101 and during regional wildfire events. Potential Impacts on Services from Population Growth Growth will place additional demands on public services and infrastructure. Emergency Medical Services (EMS) may require more staff, new equipment, and fire station upgrades. Overall school enrollment is down across all three school districts that service the Plan Area (Palo Alto Unified School District, Mountain View-Whisman School District, and Mountain View-Los Altos Union High School District), indicating their capacity to absorb new students. The City owns and provides stormwater, wastewater, domestic water, recycled water, natural gas, and electrical utilities. Additional development could require upgrades to all these utilities, including installation of larger water mains to produce necessary fire flow and service levels. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 17 Packet Pg. 130 of 541 I. LAND USE AND ZONING Existing Uses and Built Character The City of Palo Alto’s Comprehensive Plan assigns a mix of residential and non-residential land use designations to the Plan Area. The San Antonio Road/Bayshore Corridor is an important employment center and has a variety of light industrial, research, and office uses. Within the Plan Area, these uses are concentrated mainly east of East Charleston Road, transitioning to a mix of commercial and residential uses west of East Charleston, with some research and office uses west of Middlefield Road. Residential units within the Plan Area are primarily low-rise multifamily buildings. Existing building heights in the Plan Area are predominantly one to two stories, with a few buildings exceeding four stories, such as those in the Taube Koret Campus, and two hotels along San Antonio Road. Floor Area Ratios (FARs) range from 0.5 to 1.0, with a few buildings such as the AC Hotel reaching a higher FAR of 2.8. A built form analysis of the Plan Area identified distinct character areas, each with a unique mix of uses and built form characteristics, as shown in Figure 1.1. Across the Plan Area, parcel sizes, building types, and development patterns vary considerably, with little consistency in setbacks, building orientation, or scale transitions. By contrast, the character areas are more cohesive, with similar parcel sizes, building scale and land uses. Several developments along San Antonio Road, such as the Greenhouse Community, were designed to be inward facing, with limited interaction between building edges and adjacent streets or sidewalks. Such inactive frontages discourage pedestrian activity and placemaking and may need to be addressed as part of future development. Figure 1.1. Existing Uses, Built Form and Character Areas Source: City of Palo Alto GIS, Raimi and Associates, 2025. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 18 Packet Pg. 131 of 541 Regulatory Context and City Initiatives Zoning districts within the Plan Area, as shown in Figure 1.2, allow a mix of residential, commercial, office, and light industrial uses. Development standards regulate the scale and form of buildings in each district. Most zoning districts in the Plan Area allow multifamily housing at various densities. The Plan Area also has a few Planned Communities with site-specific development standards. Recent regulatory changes have focused on encouraging more housing City-wide, and the Plan Area in particular. The City’s 2023-2031 Housing Element identified 53 housing opportunity sites within the Plan Area, with a combined capacity for 1,559 new housing units at various income levels. It also designated the GM and ROLM zoning districts —areas that allow manufacturing, office, and research uses—within and adjoining the Plan Area as “Focus Areas”, allowing housing. The City’s Housing Incentive Program (HIP) that applies to a section of the Plan Area east of Middlefield Road, was also expanded to include the GM and ROLM Focus Areas, as well as multifamily residential zoning districts (RM-20, RM-30, and RM-40). In addition, Program 6.6C of the 2023- 2031 Housing Element directs the City to prepare a plan for the San Antonio Road corridor, including the GM and ROLM Focus Areas. These initiatives aim to promote multifamily housing through development incentives such as increased density, higher Floor Area Ratios (FARs), and reduced parking requirements. In addition, a 24-foot Special Setback applies to portions of Charleston Road, Middlefield Road, and San Antonio Road. Originally designated for future road widening, this setback presents an opportunity for public realm improvements as part of future development. 1.2. Zoning, Focus Areas and HIP Boundaries Source: Raimi + Associates, City of Palo Alto GIS Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 19 Packet Pg. 132 of 541 Pipeline Projects The Plan Area has attracted recent development activity and there are several projects at various stages of proposal review and entitlement. These include mid-rise residential and mixed-use projects located along San Antonio Road between East Charleston Road and Middlefield Road (in the HIP district), and along Fabian Way. Figure 1.3 shows the large number of 2023-2031 Housing Element sites in the Plan Area, along with key projects currently in the development pipeline (also listed in Table 1.1). In total, these could yield more than 750 housing units should all the development occur as proposed. To be feasible in Palo Alto’s housing market, future development is anticipated to be larger and taller than what exists currently; as indicated by recent development proposals that typically feature five- to seven-story residential and mixed-use buildings with FARs of 3.0 or more, and parking ratios of fewer than two parking spaces per unit. Pipeline Project Lot Area Density, No. of Units FAR, Height Pkg Ratio Commercial Status 1. 3950 Fabian Way 1.51 ac None (school project) 0.5, 2 stories 0.12 None (school) Entitled 2. 3997 Fabian way 2.16 ac 135 du/ac, 295 units 3.19, 7 stories 1 to 1.5 None Pending approval 3. 824 San Antonio Rd. 0.45 ac 56 du/ac, 28 units 1.99, 4 stories 0.57 2,948 sf Entitled 4. 800,808 San Antonio Rd. 0.88 ac 85 du/ac, 75 units 3.0, 5 stories 1.97 None Entitled 5. 788 San Antonio Rd. 0.99 ac 169 du/ac, 168 units 3.31, 8 stories 0.43 None Building Permits Issued 6. 762 San Antonio Rd. 1.78 ac 112 du/ac, 197 units 3.33, 7 stories 1.24 None Pending approval Figure 1.3. Plan Area Pipeline Projects Source: City of Palo Alto GIS, Raimi and Associates Table 1.1. Plan Area Pipeline Projects Source: City of Palo Alto Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 20 Packet Pg. 133 of 541 Outdoor Space and Placemaking Opportunities Palo Alto has approximately 4,000 acres of open space (outdoor space), including the Baylands Nature Preserve, larger regional parks such as Mitchell Park (21 acres), smaller neighborhood parks such as Ramos Park (4 acres), community gardens, and other types of parks and recreation amenities. However, the Plan Area itself has no parks or other spaces for recreation or community gathering within it. Figure 1.4 shows parks and open spaces in the vicinity of the Plan Area, and pedestrian “walksheds” around each for 5-minute (approximately ¼ mile) and 10-minute (approximately ½ mile) walk distances. While most parts are within a 10-minute walkshed to neighboring parks, a significant portion is “park deficient” with inadequate access, meaning no parks are located within a 10-minute walking distance. Creating new open spaces, such as parks, as part of future development will be a key focus of the Area Plan. Placemaking and public realm improvements will also be important not only to improve safety and connectivity, but also to create distinct character districts along San Antonio Road that relate to the existing uses and functions of each segment. Figure 1.5 highlights potential focus areas for urban design improvements, as well as key streets and intersections where multimodal safety and connectivity improvements will be most critical. Figure 1.4. Outdoor Space Access . Critical Areas of Safety and Mobility Focus Source: City of Palo Alto GIS, Raimi and Associates Source: City of Palo Alto GIS, Raimi and Associates Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 21 Packet Pg. 134 of 541 Key Findings and Conclusions Key findings from the existing conditions analysis are summarized below. DESIGN OPPORTUNITIES • Location and Access. San Antonio Road is an important transportation corridor for Palo Alto and the surrounding region. The Plan Area has good auto access from US-101, and being located adjacent to the San Antonio Caltrain station offers the potential for enhanced transit connectivity if pedestrian and bicycle access to the station is improved. Located along the boundary between Palo Alto and Mountain View, the Plan Area is influenced by development trends and movement patterns in both cities and benefits from employment opportunities, as well as access to community and open space amenities, in both cities. • Existing Uses and Built Character. The Plan Area has a diverse mix of industrial, office, service commercial, and residential uses. While land use and built form patterns are currently fragmented, and San Antonio Road functions primarily as a circulation corridor; the Plan Area has distinct “character areas” with the potential to evolve into mixed-use neighborhoods. Several properties in the Plan Area are already transitioning from commercial and industrial uses to residential and mixed-use development. • Development Trends. The Plan Area has attracted development interest in recent years and has several proposed projects in the pipeline that could produce more than 750 housing units, should all these projects be built as proposed. • Housing Initiatives. The City of Palo Alto’s 2023-2031 Housing Element identified 53 opportunity sites in the Plan Area, designated the GM- and ROLM-zoned districts within the Plan Area as Focus Areas, and directed the City through Program 6.6C to develop a plan for this area to stimulate housing production. Additionally, the City’s Housing Incentive Program (HIP) applies to a portion of the Plan Area. These housing-focused initiatives substantially increase the development capacity along San Antonio Road. SITE CHALLENGES • Inconsistent Character. Inconsistent land uses and built character in the Plan Area that exist currently are not supportive of the Plan Area’s envisioned transition to a mixed-use area with additional housing. Substantial placemaking efforts, along with urban design and public realm improvements, may be needed to support future development and population growth. • Inadequate Pedestrian, Bicycle and Transit Facilities. The current condition of streets and sidewalks is not friendly or accommodating for pedestrians and bicyclists, and transit connectivity is inadequate. Comprehensive improvements are needed to ensure multimodal connectivity and safety to serve future residents, workers and visitors, and to meet the City’s mobility, sustainability, and housing goals. • Limited Community Amenities. The Plan Area itself has no parks, open spaces, or other “third places” for community gathering. A portion of the Plan Area is also “park deficient” by being more than a 10-minute walk (half a mile) from nearby open spaces. Additionally, the Plan Area has no defined retail nodes or similar community destinations. Creating such “third places” may be considered as part of the Area Plan. • Compatibility in Built Form and Uses. As the area transforms over time, incompatibility between adjacent land uses, as well as building height and massing transitions, must be addressed through updated development standards. • Market Conditions. All pipeline projects are located on privately-owned properties and subject to housing market volatility and other development uncertainties. Successful implementation will require development incentives to encourage the provision of community amenities in private development projects. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 22 Packet Pg. 135 of 541 DEVELOPMENT OPPORTUNITIES The Plan Area’s characteristics and anticipated projects indicate a valuable opportunity to guide large-scale development in targeted locations within the Plan Area. Future development can be leveraged to create mixed- use neighborhoods with safe and convenient access to transportation, employment, community services, and recreation. To achieve this, placemaking will be an important design tool, and will likely include a combination of streetscape improvements to promote safety and walkability, as well as design enhancements to create a distinct identity for this neighborhood with a strong sense of place. Figure 1.6 maps key development opportunities within the Plan Area by identifying areas with the highest probability of transformation — the potential “opportunity areas” with projects that are in the development pipeline, Housing Element opportunity sites, and areas eligible for the Housing Incentive Program (HIP). An example of a potential opportunity area is the E Charleston Commercial/ Industrial character area (area around Commercial Street and Industrial Avenue), which has good visibility and auto access from East Charleston and San Antonio Roads, and includes several small-scale office and light industrial uses. It also has a large concentration of Housing Element sites within it, signaling an increase in population in the coming years. However, this area is also “park deficient.” These characteristics suggest potential priorities to consider as part of future development: the need for connectivity improvements, measures to prevent displacement of neighborhood-serving uses, and an opportunity to create a new open space, potentially coupled with neighborhood-serving retail and amenities. Figure 1.6. Development Opportunities Source: City of Palo Alto GIS, Raimi and Associates Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 23 Packet Pg. 136 of 541 2. HOUSING, GROWTH, AND DISPLACEMENT RISK Introduction This section looks at current housing characteristics, potential residential displacement risks, and relevant City housing policies impacting the Area Plan. The findings of these analyses will help inform the City of Palo Alto’s efforts to increase affordable and market-rate housing production in the Plan Area, preserve existing affordable housing (including both deed-restricted affordable housing as well as market-rate housing that is not deed-restricted yet relatively affordable), and protect households vulnerable to displacement. Data and findings in this section describe conditions within the “Plan Area Census Block Groups,” a set of Census block groups with existing housing that encompass the Plan Area, as shown in Figure 2.1. Since detailed U.S. Census data is only available for specific predetermined geographies, the selected block groups best cover the Plan Area while providing sufficient information for analysis. The analyses only cover the most recent available Census data since the block group boundaries differ from previous years. Existing Housing Characteristics The Plan Area has approximately 750 existing housing units, most of which are located on San Antonio Road west of East Charleston Road. This number represents approximately three percent of the City’s total housing stock. These include two large concentrations of housing—Greenhouse Community (228 units) and Palo Alto Gardens (156 units)—that together make up just under half of the Plan Area’s existing housing. Three condominium communities, each with between 30 and 50 housing units, and a cluster of small apartment buildings (totaling approximately 40 units) on Byron Street are also located on or just off San Antonio Road. Housing along Alma Street contributes approximately 100 units to the Plan Area’s total, mostly as attached single-family housing units (as defined by the U.S. Census, whose classifications of housing types may differ from other sources such as the California Building Code and Palo Alto Municipal Code). HOUSING TYPES The Plan Area’s housing mix includes a significantly higher share of multifamily and attached single-family housing than in Palo Alto overall. These attached housing products provide housing comparably more affordable than detached single-family homes. As shown in Table 2.1, 39 percent of the Plan Area’s housing units are attached single-family homes (such as townhomes), compared to six percent Citywide. Small multifamily buildings with fewer than 20 housing units account for 54 percent of all housing in the Plan Area, compared to 16 percent Source: City of Palo Alto GIS, Strategic Economics, 2025. Figure 1.1. Plan Area Census Block Groups Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 24 Packet Pg. 137 of 541 Citywide. The majority of housing in the Plan Area consists of two- to three-story buildings dating to the 1970s, as most of the Plan Area was built-out from the 1950s through the 1980s. With two exceptions, the development of new housing projects largely ceased in the Plan Area after 1990. Based on recent zoning changes and recent patterns of redevelopment of industrial and commercial uses, the Plan Area is now positioned to accommodate significant new mid-rise housing development. Table 2.1. Housing Units by Building Type Plan Area Palo Alto Mountain View Single-Family (Detached) 4 0% 16,298 56% 10,516 27% Single-Family (Attached) 312 39% 1,671 6% 5,378 14% Multiple Units (2 Units) 0 0% 330 1% 694 2% Multiple Units (2-19 Units) 430 54% 4,794 16% 8,607 22% Multiple Units (20+ Units) 56 7% 5,911 20% 12,340 32% Mobile Home 0 0% 100 0% 1,235 3% Total (% may not sum due to rounding) 802 100% 29,104 100% 38,770 100% AFFORDABLE HOUSING The Plan Area has 252 deed-restricted affordable housing units that constitute over 30 percent of the Plan Area’s existing housing and equate to 15 percent of Palo Alto’s total deed-restricted affordable housing inventory. Of the Plan Area’s 252 affordable units, 80 consist of senior housing for residents 65 and older. Residential Displacement Risk Maintaining household income diversity and affordability in the Plan Area requires not only strategies to produce and preserve affordable housing, but also to protect lower-income residents from potential displacement risks. Variables such as household tenure, income, and education help determine households’ displacement risk. The U.S. Census data representing the “Plan Area Census Block Groups” (Figure 2.1) was used for this analysis, and the conclusions drawn from the data were compared to findings from the Urban Displacement Project, a research project affiliated with the University of California at Berkeley, which models displacement risk at the Census tract level. HOUSING TENURE The Plan Area Census Block Groups include 766 renter-occupied housing units, 364 of which were built before 1960 and may be relatively affordable due to their age. Renter households do not constitute a relatively high share of occupied housing units in the Plan Area Census Block Groups, at 42.6 percent of occupied housing units, compared to 45.8 percent Citywide. However, the Plan Area’s more than 350 households occupy older rental housing units that may be relatively more affordable. Unlike ownership housing with fixed-rate mortgages and limited allowable property tax increases, renter households in Palo Alto are vulnerable to significant rent increases. Palo Alto lacks a rent control program, although some limits under the State’s California Tenant Protection Act apply to all cities which lack local rent control regulations. The Act limits annual rent increases for Source: U.S. Census, Strategic Economics, 2025. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 25 Packet Pg. 138 of 541 most rental housing units to five percent plus the change in the regional Consumer Price Index, or 10 percent total (whichever is lower). HOUSING COST BURDEN Cost-burdened households (those paying more than 30 percent of total household income toward housing expenses) are especially concentrated among lower-income renter households in Palo Alto. Although corresponding data is not available for the Plan Area, the 2023-2031 Housing Element indicated that 17 percent of the City’s renters and 15 percent of its homeowners were defined as cost-burdened as of 2018, and renters were more likely to experience cost burdens compared to homeowners. Nearly 65 percent of Palo Alto’s extremely low-income renter households were cost-burdened, with 42 percent paying more than half their income toward housing expenses. As shown in Figure 2.2, nearly 30 percent of households living in the Plan Area Census Block Groups earn household incomes of less than $100,000 per year and 13 percent of households earn less than $50,000 per year. Although some of these households may be served by existing deed-restricted affordable housing in the Plan Area, there are only 250 deed-restricted units in the Plan Area and approximately 525 households earning less than $100,000 in the Block Groups. For reference, a single-person household earning $111,700 qualifies as low-income based on Santa Clara County’s area median income limits used for affordable housing development. Figure 2.2. Household Income, 2019-2023 HOUSEHOLD INCOME TRENDS Median household income in the Plan Area Census Block Groups is $200,001, which is lower than that for Palo Alto as a whole ($220,408) but higher than that for Mountain View ($179,917). Between 2011 and 2021, median household incomes rose at a faster rate in Palo Alto (81 percent) and Mountain View (85 percent) than the regional increase of 74 percent for Santa Clara County and 77 percent for San Mateo County. Increasing household incomes in Palo Alto are driven by growth of very high-income households and declines in lower- and middle-income households—leading to increased displacement risk as lower-income households compete for housing with higher-income households. The number of these high-income households grew by 33 percent from 2000 to 2022 during a period when total households only grew by three percent. At the same time, households earning $60,000 to $100,000 declined by 66 percent, the largest loss among income groups. 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Plan Area (Block Groups) Palo Alto Mountain View Santa Clara County San Mateo County More than $200,000 $100,000-$199,999 $50,000 - $99,999 Less than $50,000 Source: U.S. Census, Strategic Economics, 2025. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 26 Packet Pg. 139 of 541 URBAN DISPLACEMENT PROJECT ANALYSIS The Urban Displacement Project is a research lab and collaborative of four universities—including the University of California at Berkeley—that estimates displacement risk at the Census tract level. The Urban Displacement Project did not identify displacement risk for very low-income and low-income residents for any of the Census tracts in the Plan Area. However, this analysis does not address past exclusion, which is a form of displacement that impacts low-income renters’ ability to afford to live in a community. High housing costs, high household incomes, and high levels of educational attainment in Palo Alto make it especially difficult for lower-income households to afford market-rate rents and sales prices. The U.S. Census data that informs the Urban Displacement Project is also focused on housed residents and therefore does not account for unhoused residents in the Plan Area subject to displacement if, for example, regulatory changes force people living in vehicles to relocate. Furthermore, regardless of aggregated data findings, the risk of displacement can remain a concern at the level of the individual resident or household. NATURALLY OCCURRING AFFORDABLE HOUSING Naturally Occurring Affordable Housing (NOAH) refers to unsubsidized market-rate (and often rental) housing that is especially affordable to lower-income residents based on 30 percent of their annual household incomes. The relatively lower rents found in NOAH units are usually related to building age, condition, or location. NOAH properties are a means for lower-income residents to be able to live in otherwise unaffordable communities. Although the Plan Area’s overall diversity of housing types provides relative affordability compared to single- family homes, few unsubsidized properties affordable to lower-income residents exist in the Plan Area overall. However, approximately 40 units of multifamily rental housing on Byron Street potentially represent NOAH properties. The Plan Area also includes two examples of preservation of long-term affordability: Ferne Apartments, built in 1963, was converted into deed-restricted affordable housing in 1981 and is currently managed by the nonprofit Alta Housing. MidPen Housing acquired Palo Alto Gardens in 1999 after residents organized to protect the property from significant rent increases as market-rate property. Housing Need and Policy RHNA PROGRESS The City of Palo Alto’s housing production goals are identified through the Regional Housing Needs Allocation (RHNA), a State-wide process which breaks down housing production goals into income categories for eight-year cycles. The City’s 2023-2031 Housing Element plans for the production of 6,086 housing units between 2023 and 2031. The distribution of units across income groups reflects adopted City policy regarding Palo Alto’s overall housing needs during the current RHNA cycle. Palo Alto succeeded in meeting its previous RHNA cycle’s production goal in the above moderate-income category but fell short of production goals for all other lower- income groups. During the fifth RHNA cycle covering 2015 to 2023, the estimated need was highest for housing affordable to very low-income households. However, only 100 units meeting these affordability needs were proposed and approved, permitted, or built. Similarly, low- and moderate-income housing production fell short of the fifth cycle RHNA goals. Palo Alto’s current RHNA goals consist primarily of housing affordable to above moderate-income households and very low-income households. The likely housing need by affordability level based on the mix of jobs and occupations found in Palo Alto closely aligns with current RHNA goals—reinforcing the need to produce housing that is affordable at a variety of income levels. The Plan Area also includes a significant share of jobs paying wages that would likely require deed- Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 27 Packet Pg. 140 of 541 restricted affordable housing for the worker household to reside in Palo Alto. For example, within the Plan Area itself, U.S. Census data from the Longitudinal Employer-Household Dynamics data set indicates that approximately 16 percent of “primary” jobs (i.e., the highest-paying job held by a worker) in 2022 paid less than $40,000 annually. Figure 2.3. 5th and 6th Cycle RHNA Goals and Progress, 2025 ROLE OF PLAN AREA IN MEETING HOUSING GOALS The Plan Area was allocated 25 percent of the Citywide Opportunity Sites inventory capacity in the current RHNA cycle, while the area currently includes just 2.8 percent of Citywide housing units. Table 2.2 shows the 2023-2031 Housing Element sites inventory by income category. The Opportunity Sites inventory anticipates further housing production through redevelopment of existing older commercial and light industrial buildings, and most designated sites are concentrated east of Middlefield Road and west of US-101. No sites are located west of Middlefield Road, where many of the Plan Area’s existing housing units are located. Table 2.2. Housing Element Units from Opportunity Sites Lower-Income (0-80% AMI) Moderate-Income (80-120% AMI) Above Moderate-Income (120%+ AMI) All Units Plan Area 614 25% 332 33% 613 23% 1,559 26% Other 1,838 75% 681 67% 2,008 77% 4,527 74% Total 2,452 100% 1,013 100% 2,621 100% 6,086 100% Source: U.S. Census, Strategic Economics, 2025. Source: U.S. Census, Strategic Economics, 2025. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 28 Packet Pg. 141 of 541 AFFORDABLE HOUSING CONSIDERATIONS FOR THE PLAN AREA The City of Palo Alto has existing tools and policies for affordable housing production, the preservation of affordable housing, and protection of tenants. Tools focused on affordable housing production are most relevant to the Plan Area, given the number of sites identified as future Housing Opportunity Sites. The following are most relevant to the Plan Area: • The City of Palo Alto’s Housing Incentive Program (HIP) provides incentives for housing development in the Plan Area that are coupled with contributions to affordable housing production. • The City also ensures that the overall supply of housing in the Plan Area will be sustained through its “no net loss” policy in which future redevelopment of existing housing stock must include at least as many units as are proposed for demolition. • Other requirements linking affordable housing production or revenue contributions to new development will be especially relevant for ensuring the Plan Area remains a mixed-income community. • The City must consider the tradeoffs between immediately delivering affordable housing units in the Plan Area via an emphasis on inclusionary requirements (currently in place for ownership housing developments and via the HIP) versus providing fee resources (including via current impact fees applied to rental housing developments) for City contributions to more deeply affordable 100 percent affordable projects. • The Plan Area presents opportunities to leverage the City’s existing affordable housing resources to support the development of 100 percent affordable housing projects if the City can acquire sites or partner with developers seeking master plan development agreements for large properties. • The Plan Area’s ability to compete for outside affordable housing funding varies by location. The California Tax Credit Allocation Committee (TCAC) and Department of Housing and Community Development (HCD) define the Plan Area as representing “highest resource” and “high resource” areas. This designation improves the Plan Area’s ability to score and compete for critical funding sources such as Low-Income Housing Tax Credits (LIHTC) and other State resources. However, most large, underutilized sites best positioned for cost-efficient housing development in the Plan Area are located outside the half-mile radius of robust transit access at the Caltrain station, which reduces the area’s ability to compete for funding sources tied to transit and reductions of greenhouse gas emissions. • The City’s support for the Homekey Palo Alto project (at 1237 North San Antonio Road), currently under construction, helps achieve the City’s homelessness services and alternative housing program goals. The project is an example of leveraging City funds to provide diverse housing options in the Plan Area. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 29 Packet Pg. 142 of 541 Key Findings and Conclusions The findings of these analyses will help inform the City of Palo Alto’s efforts to increase affordable and market- rate housing production in the Plan Area, preserve existing affordable housing, and protect households vulnerable to displacement. Key conclusions are summarized below. • Few new housing projects have been built in the Plan Area since the 1980s. Housing in the Plan Area largely consists of two- to three-story condominium and rental multifamily buildings built from the 1950s through the 1980s, except for assisted living housing built at the Taube Koret Campus in 2010 and affordable housing units at the Alta Torre senior affordable housing project. The Plan Area’s 802 housing units constitute approximately 2.8 percent of Palo Alto’s 29,104 units. • The Plan Area’s existing housing helps in meeting Palo Alto’s affordable housing needs, with approximately 250 deed-restricted affordable housing units at four properties. • A limited quantity of relatively affordable market-rate rental housing—known as “naturally-occurring affordable housing,” or “NOAH”—exists within the Plan Area at properties along Byron Street. NOAH units can potentially represent future opportunities for conversion to deed-restricted affordable housing as part of a strategy to preserve existing relatively affordable housing. An example of this occurred in the Plan Area at Palo Alto Gardens in 1999. • Although modeling by the UC Berkeley Urban Displacement Project does not indicate a significant risk of displacement for low-income renter households in and near the Plan Area, City tenant protection policies can play a role in supporting the nearly 40 percent of households that are renters in and near the Plan Area. • The addition of housing in the Plan Area that is affordable to households with diverse income levels can help meet the needs of workers at jobs in Palo Alto and the Plan Area itself. Wages associated with the industry sector mix of jobs in Palo Alto suggest that 35 percent of worker households may qualify as low- or very low- income and would benefit from deed-restricted affordable housing in the City. This share is similar to the assigned RHNA targets the City is seeking to achieve as part of its current Housing Element of the Palo Alto Comprehensive Plan. • Within the Plan Area, U.S. Census data indicates that approximately 16 percent of “primary” jobs (i.e., the highest-paying job held by a worker) in 2022 paid less than $40,000 annually. • Given the number and magnitude of sites identified as future Housing Opportunity Sites within it, the Plan Area is especially well-positioned to expand its role in meeting the housing needs of lower-income households. This can be achieved through application of inclusionary housing policies and affordable housing fee payments in conjunction with future housing development, and through production of deed- restricted 100 percent affordable housing developments. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 30 Packet Pg. 143 of 541 3. TRANSPORTATION AND MOBILITY Introduction The transportation network studied for the Plan Area consists of roadways, pedestrian facilities, bicycle facilities, and transit facilities, as well as the suggested walk and roll routes from the City’s Safe Routes to School Program. Road Network Roads within the Plan Area and its vicinity can be categorized into three classifications: arterial, collector, and local, shown in Figure 3.1. Posted speed limits within the Plan Area range from 25 to 45 miles per hour (mph). The Plan Area includes a network of designated truck routes including US-101 (Bayshore Freeway), San Antonio Road, Alma Street, Fabian Way, and East and West Bayshore Roads. San Antonio Road is classified as a critical east-west arterial and truck route providing access to key employment centers, and has a speed limit of 35 mph. There are six signalized intersections within the Plan Area, and major crossings include Alma Street, Middlefield Road, East Charleston Road, and US-101. From Alma Street to East Charleston Road, the roadway features a divided four- lane cross-section, that transitions to a three-lane undivided cross-section east of East Charleston Road, and narrows to a two-lane cross-section as it approaches and crosses US-101. TRAFFIC COUNTS Vehicle, truck, bicyclist, and pedestrian counts were collected at 25 intersections for the weekday AM (7:00–10:00 AM) and PM (4:00–7:00 PM) peak periods. The data was collected on three separate weekdays: Thursday May 15, Wednesday May 21, Figure 3.1. Roadway Classification Source: City of Palo Alto GIS, Kittelson and Associates, 2025. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 31 Packet Pg. 144 of 541 and Tuesday May 27, 2025. It is worth noting that one of the count days (May 15, 2026) coincided with Bike-to- Work Day, which may have influenced bicyclist volumes. For each intersection, the peak hour was determined based on the highest observed total vehicle volume within the respective time window. PM peak hour volumes were higher at each intersection. Figure 3.2 summarizes PM peak hour volumes at each intersection. Figure 3.2. PM Peak Hour Traffic Volumes by Intersection Source: Kittelson and Associates, 2025. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 32 Packet Pg. 145 of 541 TRAFFIC SPEEDS Table 3.1 shows Average Daily Traffic (ADT) data collected over a 72-hour period along San Antonio Road between Alma Street and Casey Avenue, including vehicle speeds and volumes. The highest observed 85th percentile speed was on the segment between East Charleston Road and US-101, indicating an increase as vehicles approach the highway. The lowest speeds are recorded on the segment between Bayshore Road and Casey Avenue, aligned with the change in cross-section to two undivided lanes in this segment. A notable percentage of high-speed vehicles was observed along San Antonio Road. On the segment between East Charleston Road and US-101, around one-third of vehicles exceed 40 mph where the posted speed limit is 35 mph. Average Daily Traffic (ADT) volumes remain within a similar range along Alma Street to US-101, with eastbound volumes ranging from 10,410 to 11,916 and generally higher westbound volumes between 11,559 and 17,593. Table 3.1. Average Daily Traffic Volumes and Speed Surveys Roadway Segment Vehicles > 40mph (%) ADT Eastbound Westbound Eastbound Westbound Eastbound Westbound Charleston Road and US-101 Road and East Charleston Road and Middlefield Road Road and Casey Avenue Source: Kittelson and Associates, 2025. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 33 Packet Pg. 146 of 541 Bicycle Network The City of Palo Alto has developed a robust bike network with a mix of bicycle boulevards, bike lanes, separated bikeways, and trails; but the Plan Area lacks a fully connected bicycle network. There are currently no continuous bicycle facilities on San Antonio Road. A bike route is present between Middlefield Road and Charleston Road. Fabian Way has a bike lane from East Bayshore Road, which discontinues near the intersection with East Charleston Road. The only continuous north- south bikeways are found on East Charleston Road, which includes both standard and buffered bike lanes on both sides of the roadway. Middlefield Road provides a short segment of bike lane south of San Antonio Road on the west side of the roadway. The pedestrian and bicycle bridge that crosses US-101 provides a grade-separated facility that enables uninterrupted crossing for people walking, biking, and rolling across the highway barrier. Overall, the limited presence of bike facilities, combined with high vehicle speeds and volumes, contributes to conditions that are not conducive to bicycle travel. Figure 3.3 illustrates the existing bicycle facilities. . Existing Bicycle Facilities Source: City of Palo Alto GIS, Kittelson and Associates, 2025. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 34 Packet Pg. 147 of 541 BICYCLE LEVEL OF COMFORT Bicycle Level of Traffic Stress (LTS) is an evaluation that quantifies the amount of discomfort that people feel when bicycling based on attributes such as vehicle speed, vehicle volume, number of lanes, bicycle lane blockage, presence of on-street parking, and ease of intersection crossing. There are four LTS ratings (LTS 1 through LTS 4). The higher the LTS, the higher the expected discomfort for the rider traveling along the facility. Figure 3.4 illustrates the Segment Bicycle LTS analysis from the City of Palo Alto’s Bicycle and Pedestrian Transportation Plan (BPTP) Update (in progress). Based on the BPTP Update, the Plan Area exhibits generally high levels of bicycle traffic stress. While most minor streets are classified as LTS 1 (low traffic stress), most major corridors are rated LTS 3 or LTS 4. The most stressful segments in the Plan Area are located along Alma Street and San Antonio Road (both LTS 4), Middlefield Road, East Charleston Road, Fabian Way, and Bayshore Road (all LTS 3). Among the intersections in the Plan Area, six are signalized and are assigned LTS 1, as traffic signals provide dedicated crossing time for cyclists. The other low-stress intersections are typically along residential streets with lower speeds and minimal vehicular activity. Many high-stress intersections are found along Alma Street, San Antonio Road, Middlefield Road, East Charleston Road, and Fabian Way, consistent with the high-stress classifications of these corridors. San Antonio Road features 12 intersections in the Plan Area, of which five are rated LTS 4 and one is rated LTS 3. Figure 3.4. Bicycle Level of Traffic Stress Source: City of Palo Alto GIS, Kittelson and Associates, 2025. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 35 Packet Pg. 148 of 541 MAJOR BARRIERS The BPTP Update identified three primary linear barriers within and connecting to the Plan Area: US-101, the Caltrain rail corridor, and the waterway near Fabian Way and Bayshore Road. The most critical connectivity gap lies between Adobe Creek and Embarcadero Road pedestrian and bicycle bridges, which limits access to the Adobe Creek Loop Trail and adjacent destinations. Within the Plan Area, the San Antonio Caltrain Station provides a pedestrian and bicycle crossing over the rail corridor, improving connectivity across this barrier. Barriers near transit also occur at San Antonio Road, where the absence of continuous sidewalks along certain segments limits direct pedestrian and bicyclist access to transit. Pedestrian Network Figure 3.5 shows pedestrian facilities in the Plan Area. Sidewalks are largely continuous, with most streets in the Plan Area providing sidewalks approximately four to five feet wide on both sides of the roadway. While this width meets minimum standards in many residential contexts, it may be inadequate for higher pedestrian volumes, accessibility needs, or areas with high levels of adjacent traffic. In some areas, sidewalks are separated from the roadway by landscaped strips and tree coverage, which help buffer pedestrians from vehicle traffic. However, notable gaps exist in certain locations. The Plan Area’s six signalized intersections are equipped with standard marked crosswalks, ADA ramps, and pedestrian-activated countdown signal heads, with each intersection providing at least one crosswalk and corresponding pedestrian signal. The Plan Area features pedestrian safety treatments such as mid-block crossings, a Rectangular Rapid Flashing Beacon (RRFB) and refuge islands. Within the Plan Area, San Antonio Road does not provide continuous pedestrian or bicycle crossings over US-101. Figure 3.5. Pedestrian Facilities Source: City of Palo Alto GIS, Kittelson and Associates, 2025. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 36 Packet Pg. 149 of 541 Transit Services The Santa Clara Valley Transportation Authority (VTA) operates bus services within Palo Alto. Key features of existing transit services in the Plan Area include: • There are currently five bus stops located along San Antonio Road, four bus stops along Fabian Way, and two bus stops along East Charleston Road. None of the associated services are classified as high frequency. • VTA Route 21 travels twice an hour from the Stanford Shopping Center to the Santa Clara Transit Center via the Mountain View Transit Center. The route runs along San Antonio Road between Alma Street and Middlefield Road, with stops at Middlefield Road and at Nita Road and San Antonio Court. • VTA Route 288 is a school-day-only tripper route with one daily service to and from Gunn High School. It operates along East Charleston Road and Fabian Way, before continuing west on Meadow Drive and Arastradero Road toward Gunn High School. • ACE Orange Route provides four daily commuter shuttle service between Meadow Drive and Meadow Circle, east of the Plan Area, and the Great America ACE/Amtrak Station, including stops at Fabian Way and East Meadow Drive, Fabian Way and East Charleston Road, and San Antonio Road and Casey Avenue within the Plan Area. • MVgo Routes D and C operate along San Antonio Road, connecting Mountain View employment centers with Caltrain and light rail stations. However, these routes do not stop within Palo Alto. • Palo Alto Link, an on-demand rideshare service, also provides point-to-point service to popular destinations throughout the City. • Located just outside the Plan Area boundary, the San Antonio Caltrain Station, a regional commuter rail system operated by the Peninsula Joint Powers Board, provides service at 15- or 30-minute headways (depending on peak or off-peak times) between San Francisco and San Jose, with additional service as far as Gilroy. Caltrain recently completed electrification of its right-of-way between San Francisco and San Jose, improving service frequency and speeds. A large portion of the plan area is located within a half mile walk, and the entire plan area is within a 2-mile bicycle ride, of San Antonio Caltrain station. • Future plans for California’s High-Speed Rail include a proposed four-track segment through Palo Alto for high-speed train service alongside Caltrain. Safety An assessment of reported crashes was conducted using the latest 10 years of the University of California, Berkeley's Transportation Injury Mapping System (TIMS) data (2015 to 2024). A total of 143 crashes occurred in the Plan Area over the past 10 years, including two fatal and three severe injury crashes. One fatal crash occurred at the intersection of Commercial Street and Charleston Road, and another near the intersection of San Antonio Road and Nita Avenue. Throughout the 10-year review period, a total of five pedestrian and 15 bicycle crashes were reported in the Plan Area. Among the pedestrian crashes, one crash was fatal, and one resulted in a severe injury. For bicycle-involved crashes, one crash resulted in a severe injury, and 11 crashes involved visible injuries. No bicycle crashes were fatal. Most collisions occurred along key access points and intersections along San Antonio Road including Charleston Street, Middlefield Road, and Alma Street. Approximately 30 percent of the reported crashes occurred along Fabian Way. Primary collision factors among fatal crashes were unsafe speeds and pedestrian right-of-way Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 37 Packet Pg. 150 of 541 violations. For severe injury crashes, the leading factors were unsafe speed, driving or cycling under the influence (DUI), and traffic signal and sign violations. HIGH-INJURY LOCATIONS The Safe Streets for All (SS4A) Safety Action Plan identified a High-Injury Network (HIN) composed of corridors with a disproportionate share of fatalities and severe injuries between 2018 and 2022. These corridors were prioritized for safety interventions as part of the City’s commitment to Vision Zero and the Safe System Approach. The SS4A Safety Action Plan includes San Antonio Road from Alma Street to East Charleston Road, Middlefield Road from San Antonio Road to Lytton Avenue, and East Charleston Road from San Antonio Road to Los Palos Avenue. SAFE ROUTES TO SCHOOLS The local Safe Routes to School (SRTS) Partnership between the City, the Palo Alto Unified School District (PAUSD), and the Palo Alto Council of PTAs (PTAC) works to reduce risk to students in routes to and from school and encourages more families to choose alternatives to driving solo more often. Within the Plan Area, the Palo Alto SRTS program has identified suggested walking routes on San Antonio Road and Middlefield Road, while Fabian Way and East Charleston Road include segments designated for both walking and biking. Greendell School, a public PAUSD site, is located near these suggested routes and is included in the City’s SRTS Walk and Roll Map program. Other private schools in the Plan Area are located near suggested corridors; however, these schools are not formally evaluated by the SRTS program. Private institutions may choose to reference existing Walk and Roll Maps and develop their own recommended routes. PARKING Both on-street and off-street parking is permitted throughout the Plan Area. San Antonio Road has a total of 145 on-street parking spaces, Fabian Way has 135 total spaces, and most residential streets also allow on-street parking. In the Plan Area, bicycle parking appears to be insufficient overall, with limited availability near public Figure 3.6. Crash Severity Source: City of Palo Alto GIS, Kittelson and Associates, 2025. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 38 Packet Pg. 151 of 541 spaces, intersections, and key pedestrian corridors. The distribution of bicycle racks is concentrated in the eastern portion of the corridor near dense commercial areas, while significant gaps exist along the western segment of San Antonio Road. Key Findings and Conclusions Key findings, challenges and opportunities for transportation and mobility are identified in the following list. BICYCLE AND PEDESTRIAN NETWORKS • The Plan Area includes key destinations within a walking, biking or rolling distance, such as Ramos Park, Cubberley Community Center, San Antonio Caltrain Station, and nine public and private schools. • Existing bicycle facilities are limited along San Antonio Road, with only a short bike route present between Middlefield Road and East Charleston Road. • Bicycle Level of Traffic Stress (LTS) analysis identifies segments on San Antonio Road, Alma Street, and Middlefield Road that are particularly uncomfortable and have the highest LTS rating of 4. • There are gaps in the existing pedestrian network where the absence of continuous sidewalks limits direct access to key destinations. Existing pedestrian facilities are present along most segments of San Antonio Road, but key gaps exist near the Bayshore Freeway interchange and between Nita Avenue and Alma Street. TRANSIT SERVICES • VTA Route 21 provides public transit access at 30-minute headways along a short segment of San Antonio Road between Alma Street and Middlefield Road, with the highest weekday ridership activity observed at the Middlefield Road stop. No other active bus routes currently operate within the Plan Area. • A large portion of the plan area is also within a half-mile walk, and the entire plan area is within a 2-mile bicycle ride, of San Antonio Caltrain station, which provides regional transit access between San Francisco and San Jose. SAFETY • The City’s Safe Routes to School (SRTS) program identifies suggested walking routes on San Antonio and Middlefield Roads, and shared walking/biking routes on Fabian Way and Charleston Road. Public schools like Greendell are formally included, while private schools may reference the City’s Walk and Roll Maps to develop their own routes. • Vehicle volumes are highest at the intersection of San Antonio Road and Middlefield Road with 3,741 cars observed between 8:00 AM and 9:00 AM and 4,391 observed between 4:55 PM and 5:55 PM. A total of 88 trucks were counted at this location during the weekday AM peak hour and 40 trucks were counted during the weekday PM peak hour, or 2.3 percent and 0.9 percent respectively. • Truck volumes are generally higher during the morning and are consistently higher near US-101 ramps, where trucks made up 95 of the 2,411 vehicles, or 3.9 percent of the vehicle traffic at that location during the weekday AM peak hour (which occurred between 8:05 AM and 9:05 AM). • Speed surveys show that 85th percentile speeds exceed the posted 35 mph limit on multiple segments of San Antonio Road, particularly between East Charleston Road and US-101, where nearly one-third of vehicles travel above 40 mph. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 39 Packet Pg. 152 of 541 • San Antonio Road has a total of 145 on-street parking spaces. Bicycle parking is limited and unevenly distributed, particularly along the western portion of San Antonio Road. • Over the last 10 years, 143 crashes were reported in the Plan Area, including two fatal and three severe injury crashes. 14 percent of reported crashes involved pedestrians or bicyclists. The most common primary collision factor was unsafe speed, accounting for 34 percent of the reported crashes and many of the fatal and severe injury crashes. • The City of Palo Alto’s Safe Streets for All Safety Action Plan (2025) identifies San Antonio Road, from Alma Street to East Charleston Road, as part of the City’s High Injury Network based on its crash history and collision severity. • The City of Palo Alto’s Bicycle and Pedestrian Transportation Plan Update (in progress) and City of Palo Alto Bicycle and Pedestrian Transportation Plan (2012) propose redesigning San Antonio Road as part of the San Antonio Road Area Plan to accommodate anticipated housing growth along and near the corridor as well as continued development and improvement of the San Antonio Caltrain Station as an important transportation node for the City. • City of Palo Alto Bicycle and Pedestrian Transportation Plan (BPTP) Update (in progress) recommends the following improvements: o Class I shared use path along San Antonio Road from East Charleston Road to Terminal Boulevard, o Class IV separated bikeways on San Antonio Road between Alma Street and East Charleston Road, on Charleston Road within City limits, and on Alma Street from Meadow Drive to San Antonio Avenue, o Class IIb buffered bikeway on Fabian Way from Meadow Drive to East Charleston Road, and o Class IIIb bicycle boulevard on Mackay Drive, continuing along Shasta Drive and Nelson Drive. The existing conditions assessment for the San Antonio Road corridor identifies several critical challenges that limit safe and equitable multimodal access to key destinations. The issues include the lack of continuous and protected bicycle infrastructure along San Antonio Road, which is classified as high stress (LTS 4) and creates a major barrier to travel. Sidewalk gaps, minimal landscaping buffers, and long crossings and block lengths further hinder pedestrian comfort and accessibility. Driver speeding is prevalent, with 85th percentile speeds exceeding posted limits on multiple segments, and crash data reveal a history of severe and fatal collisions involving pedestrians, cyclists, and motorcyclists. Transit service is minimal, with only two active VTA routes (route 21 and ACE Orange Mountain View Shuttle) and no operating school or shuttle services. Finally, the shortage and poor distribution of public bike parking undermines the potential for short local bike trips and first/last mile connectivity. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 40 Packet Pg. 153 of 541 4. MARKET AND ECONOMIC ANALYSIS Introduction The primary relevant local market for the Plan Area includes the cities of Palo Alto and Mountain View, with the regional area consisting of Santa Clara County and San Mateo County. Figure 4.1 shows the census block groups used for the Plan Area analysis of demographic and household trends. Since detailed U.S. Census data is only available for specific predetermined geographies, the selected block groups best cover the Plan Area while providing information for analysis. DEMOGRAPHIC AND HOUSEHOLD TRENDS The Plan Area Census Block Groups have a higher presence of families with children, slightly lower median household income, and a more diverse population than Palo Alto. • Population. As of 2021, the Plan Area Census Block Groups had 4,975 people (7 percent of Palo Alto’s population), in 1,798 households (7 percent of Palo Alto’s households). • Median Household Income. The Plan Area Census Block Groups’ median income of $200,001 is lower than that of Palo Alto ($220,408) and higher than Mountain View ($179,917). Median household income in Palo Alto increased by 81 percent from 2011 to 2021, driven by increases in high-income households, and losses of middle- and lower-income households. • Household Characteristics. Average household sizes in Mountain View and Palo Alto are much smaller than in Santa Clara County and San Mateo County overall. Figure 4.2 shows details of household types. • Race and Ethnicity. Palo Alto and Mountain View are less racially and ethnically diverse than Santa Clara County and San Mateo County overall. Compared to Palo Alto, the ratio of Non-Hispanic Black residents to the total population is higher for the Plan Area at 11 percent, compared to 2 percent for the City. 38%33%27%33%31% 37%35% 27% 37%38% 17%25% 33% 22%24% 9%7%13%8%8% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Plan Area Census Block Groups Palo Alto Mountain View Santa Clara County San Mateo County Other Non-Family Household Householder Living Alone Families without Children Families with Children Figure 4.2. -2023 Source: U.S. Census, American Community Survey, 5-year Estimate, 2019-2023; Strategic Economics, 2025. Figure 4.1. Plan Area Census Block Groups Source: U.S. Census, Strategic Economics, 2025. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 41 Packet Pg. 154 of 541 Housing Market Conditions EXISTING HOUSING SUPPLY Analysis of the Plan Area’s existing housing supply including Key Findings is described in Section 2, “Housing, Growth, and Displacement Risk” of this report. HOUSING MARKET POTENTIAL AND TRENDS Palo Alto home sales prices are significantly higher than those for neighboring cities and the County. In 2025, the median single-family home value in Palo Alto was $3.69 million, 76 percent higher than Mountain View ($2.09 million), 94 percent higher than Santa Clara County ($1.73 million), and 99 percent higher than San Mateo County ($1.61 million). Between 2015 and 2025, single-family home values increased by 43 percent in Palo Alto and 62 percent in Mountain View. Condominiums are relatively more affordable but still significantly more expensive than surrounding areas. Palo Alto’s average effective rents per square foot increased by nearly 18 percent from 2015 to 2025, similar to Mountain View. High absorption and low vacancy rates for multifamily rental housing in Palo Alto and Mountain View indicate strong demand for this product type. Recent developments have been trending towards multifamily housing as well, as shown in Table 4.1. Table 4.1. Permitted Housing Units by Building Type, 2018-2024 Number Percent Single- Family ADU Multi-family Total Single- Family ADU Multi-family Local Market Area 813 825 5,177 6,815 12% 12% 76% Palo Alto 15 574 363 952 2% 60% 38% Mountain View 798 251 4,814 5,863 14% 4% 82% Regional Market Area 8,533 10,393 46,233 65,159 13% 16% 71% Santa Clara County 7,209 7,294 36,611 51,114 14% 14% 72% San Mateo County 1,324 3,099 9,622 14,045 9% 22% 69% Source. California Department of Housing and Community Development Annual Progress Reports, Table A2, 2018-2024; Strategic Economics, 2025. The Plan Area benefits from a variety of indicators that suggest strong ongoing demand for new housing: high- performing housing markets in Palo Alto and Mountain View, demographic trends suggesting demand from senior and working-age adult households; and recent developer interest, with pipeline projects potentially adding 750 new housing units to the Plan Area. Regional forecasts anticipate housing growth translating to an average of 974 housing units per year for Palo Alto and Mountain View combined. Given this strong demand, available development opportunities, and its access to jobs, the Plan Area is well-positioned to capture projected demand for additional housing units. The Plan Area is most likely to attract development of mid-rise multifamily rental housing products, which are most compatible with the Plan Area’s existing built environment of light industrial sites positioned for Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 42 Packet Pg. 155 of 541 redevelopment, patterns of development in nearby areas of Mountain View at similar sites, and the City of Palo Alto’s regulatory and policy priorities focused on promoting higher-density development in the Plan Area. Developers interviewed shared that ideal sites for cost-efficient mid-rise housing development are rectangular or square, allow multiple access points, are at least one to two acres in size, are relatively underutilized (typically vacant or with light industrial uses), and located near existing or future transportation access and retail amenities. Retail Market Conditions and Trends EXISTING RETAIL The Plan Area currently has a small retail inventory consisting of approximately 69,000 square feet of retail space concentrated around the intersections of San Antonio Road at East Charleston Road and Middlefield Road. This includes 38,000 square feet of automobile-oriented retail and one car dealership (28,000 square feet) that is currently for sale. Other uses include small stores and quick-serve restaurants. The Plan Area is within the service radius of regional retail centers such as Stanford Shopping Center and Town & Country Village in Palo Alto, San Antonio Center in Mountain View, and retail centers near El Camino Real. Other retail centers in the vicinity include the Rengstorff Center and two grocery-anchored neighborhood shopping centers along Middlefield Road in Palo Alto and Mountain View. The Plan Area is reasonably well covered by the trade areas of existing food stores, including two supermarkets (Joya Supermarket and Piazza’s Fine Foods), a specialty food store (Crossroads), Costco in Mountain View, and multiple grocery stores west of the Plan Area at and near San Antonio Center. These existing retail uses can serve the Plan Area’s near-term needs. The eastern portion of the Plan Area has lower access to grocery stores than other parts. The City of Palo Alto has a policy priority to preserve existing retail, which is enacted through the Retail Preservation Ordinance (RPO). The RPO generally requires replacement of existing ground floor retail. However, specific requirements vary by location in the City and project type. Under State Law, the RPO does not apply at sites included in Palo Alto’s 2023-2031 Housing Element sites inventory, and the replacement requirement is limited to 1,500 square feet for housing projects with densities of 30 or more dwelling units per acre. RETAIL MARKET POTENTIAL AND TRENDS The analysis for potential retail development in the Plan Area is based on current market conditions and competitive retail supply in the surrounding trade area, interviews with local retail brokers, and examining pipeline projects. As the Plan Area adds more households, it is best positioned to attract neighborhood-serving retail that typically has a service radius of one to three miles. These can include dining, personal services, and potentially future grocery stores and drug stores, with each new household generating a demand for approximately 34 square feet of new retail space. Local retail brokers interviewed noted that the most desirable retail locations in the Plan Area are at the intersections of Middlefield Road and San Antonio Road, and East Charleston Road and San Antonio Road, due to visibility from large quantities of through traffic and accessibility from existing residents and new residents at proposed housing projects. Future retail development in the Plan Area is anticipated to follow recent trends in the area, that consist of small quantities of ground floor retail in mixed-use development projects or expansions and modernizations of existing major shopping centers. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 43 Packet Pg. 156 of 541 Employment Profile and Trends EMPLOYMENT IN THE PLAN AREA Most jobs in the Plan Area today are in the manufacturing sector, accounting for 43 percent of total Plan Area employment, with Maxar as a major employer. As of 2022, the Plan Area had 40 percent of Palo Alto’s Manufacturing sector jobs, and 36 percent of the City’s construction jobs. Between 2012 to 2022, the Plan Area lost a large number of manufacturing jobs and gained jobs in other sectors, with health care as the largest sector. Employment trends are shown in Table 4.2. Table 4.2. Percent Change in Employment in Plan Area, 2012-2022. Industry 2012 2022 Change (Number) Change (%) Manufacturing 3,788 2,043 -1745 -46% Other 764 722 -42 -5% Professional, Scientific, and Technical Services 481 640 159 33% Health Care and Social Assistance 184 564 380 207% Retail Trade 184 360 176 96% Construction 209 315 106 51% Information 130 52 -78 -60% Total 5,740 4,696 -1044 -18% Source. U.S. Census, LEHD OnTheMap, 2022; Strategic Economics, 2025. EMPLOYMENT TRENDS Jobs in the Plan Area today include a larger share of opportunities for workers with lower levels of educational attainment compared to jobs in Palo Alto overall. The Information and Professional, Scientific and Technical Services industry sectors are associated with very high average wages, but also high education, training, and skill requirements. In contrast, the Manufacturing and Construction industry sectors typically include a larger share of middle-skill, middle-wage jobs. Development of new housing in the Plan Area is likely to primarily occur at properties with these types of existing employment, such as the small office and light industrial spaces near Commercial Street and Industrial Avenue. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 44 Packet Pg. 157 of 541 Key Findings and Conclusions HOUSING MARKET ANALYSIS FINDINGS • Robust demand for a variety of housing products exists in the Plan Area and surrounding market area, as indicated by relatively high sales prices for ownership housing, relatively high achievable rents, and low residential vacancy rates. • Given strong demand for housing in Palo Alto and the available housing development opportunities within the Plan Area, the area is well-positioned to capture demand for additional housing units associated with projected household and employment growth, as forecasted by the Association of Bay Area Governments for Santa Clara and San Mateo Counties. • Despite demand for a range of housing products in Palo Alto—including lower-density ownership housing such as luxury townhomes—the Plan Area is most likely to attract development of mid-rise multifamily housing products. These products are most compatible with the City of Palo Alto’s regulatory and policy priorities focused on promoting higher density development in the Plan Area. • Recent housing development proposals in the Plan Area demonstrate developer interest in mid-rise, relatively higher-density housing products. Housing development proposals in and near the Plan Area primarily consist of buildings that are most often seven to eight stories tall and with densities ranging from 110 to 170 dwelling units per acre. • The likelihood and timing of housing development on specific sites in the Plan Area will depend on site characteristics, existing uses, and location. Ideal sites for cost-efficient mid-rise housing development are rectangular or square, allow multiple access points, are at least one to two acres in size, are relatively underutilized (typically vacant or with light industrial uses), and located near existing or future transportation access and retail amenities. Developers can assemble smaller sites to create a site with these characteristics, but parcel assembly takes time and adds development risk. • Improvements to local amenities, the pedestrian environment, and multimodal transportation options can support the attractiveness of the Plan Area for future residents and potentially accelerate housing development activity. RETAIL MARKET ANALYSIS FINDINGS • Existing retail offerings (with “retail” inclusive of shopping, dining, services, and entertainment) are limited within the Plan Area. However, much of the area is located within a half mile of existing neighborhood and community shopping centers that can meet many day-to-day shopping needs for existing residents and residents of any early future housing developments. • The best performing retail locations near the Plan Area are primarily closer to El Camino Real, with retail brokers noting that the Plan Area itself is more likely to serve as a secondary retail location that is better suited to supporting neighborhood-serving retail—such as dining, personal services, and potentially future grocery stores and drug stores—rather than major regional shopping destinations. The San Antonio Center adjacent to the Plan Area functions as a larger regional retail center that can serve current and future households in the Plan Area. • Over time, additions of new residents in the Plan Area will generate demand for additional local retail space to accommodate dining, services, and day-to-day shopping needs. The total magnitude of supportable retail space will vary depending on the projected buildout of housing units in the Plan Area. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 45 Packet Pg. 158 of 541 • Given the likely incremental process of housing development in the Plan Area, retail demand is likely to grow gradually and take time to achieve a critical mass of residents to support significant new retail amenities such as a new grocery store. Existing nearby retail amenities will largely meet demand from early residential growth, and early retail opportunities within the Plan Area will primarily consist of dining and personal services. • New retail space is likely to best perform in Plan Area locations that are near areas of future housing growth, visible and readily accessible from higher-traffic streets, and allow for a concentration of retail tenants. Real estate brokers interviewed for this study noted that the intersection of Middlefield Road and San Antonio Road is likely to be a desirable retail location within the Plan Area due to visibility from large quantities of pass-through traffic and accessibility from existing residents and new residents at proposed housing projects to the east. Locations along East Charleston Road and San Antonio Road near the intersection of these streets also benefit from visibility and access. • Given the gradual pace of housing buildout to achieve a critical mass of residents to support larger quantities of new retail space, the San Antonio Road Area Plan will need to incorporate a vision and policies to ensure development of retail space at preferred future retail concentrations. ECONOMIC ANALYSIS FINDINGS • Although the Plan Area constitutes a relatively small share of jobs in Palo Alto overall, the area includes a notable concentration of manufacturing jobs. The U.S. Census estimates that the Plan Area included approximately 4.3 percent of jobs in Palo Alto as of 2022, but nearly 40 percent of jobs classified in the Manufacturing industry sector. The Plan Area includes major employers such as Maxar along Fabian Way and a limited quantity of Google offices east of US-101. • The diverse small office and light industrial spaces in the Plan Area—especially near Commercial Street and Industrial Avenue—accommodate a wide variety of small businesses seeking flexible and relatively affordable space within Palo Alto. Tenant lease data indicates that at least two thirds of businesses in the Plan Area have 50 or fewer employees. • Redevelopment of existing smaller light industrial and flex buildings in the Plan Area for housing and other uses creates a displacement risk for businesses in these spaces. Relocation within Palo Alto and even neighboring communities is challenging due to the limited and declining inventory of similar spaces due to their redevelopment for higher-intensity employment and housing uses. • The addition of housing in the Plan Area that is affordable to households with diverse income levels can help meet the needs of workers at jobs in Palo Alto and the Plan Area itself. Analysis of wages associated with the industry sector mix of jobs in Palo Alto found that 35 percent of worker households may qualify as low- or very low-income and likely require deed-restricted affordable housing to be able to live in Palo Alto. Within the Plan Area itself, U.S. Census data indicates that approximately 16 percent of “primary” jobs (i.e., the highest-paying job held by a worker) in 2022 paid less than $40,000 annually. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 46 Packet Pg. 159 of 541 5. HAZARDS, PUBLIC SAFETY, AND HISTORIC RESOURCES Note: Some of the topics discussed in this section (such as sea level rise) overlap with topics discussed in Sections 8 and 9. Since these topics are relevant for each of these subject areas, they have been included in each section. Hazards Environmental hazards studied as part of the analysis to date include sea level rise and wildfire. The study of seismic hazards and soil and groundwater contamination is currently in process, and additional content will be provided when the studies are completed. SEA LEVEL RISE A portion of the Plan Area is located in the Federal Emergency Management Agency (FEMA) Flood Zone AE, a Special Flood Hazard Area (SFHA) designation with a one percent (100-year flood) or greater annual chance of flooding in any given year. Within the Plan Area, the AE Zone covers a large area generally from East Charleston Road to the San Francisco Bay, shown in Figure 5.1. The remainder of the Plan Area is located in SFHA Zone X, with a 0.2% (500-year event) annual chance of flood. The City of Palo Alto completed a Sea Level Rise Vulnerability Assessment in 2022 which documents potential sea level rise (SLR) hazards to City and community assets from increments between 12 to 84 inches of SLR. Portions of the Plan Area north and east of East Charleston Road are predicted to be inundated under a 36-inch SLR scenario during an average tide. Areas north of the Plan Area could experience overtopping by Bay waters. WILDFIRE The Plan Area is not located in a Fire Hazard Severity Zone (FHSZ) as defined by the California Department of Forestry and Fire Protection (CAL FIRE). Source: City of Palo Alto GIS, David J Powers & Associates, 2025. Figure 5.1. FEMA Special Flood Hazard Area in the Plan Area Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 47 Packet Pg. 160 of 541 SEISMIC HAZARDS As detailed in the 2024 Santa Clara County Multi-Jurisdictional Hazard Mitigation Plan, the Bay Area is located in a geologically active area. The impact of an earthquake on buildings and infrastructure largely depends on ground shaking, the distance from the earthquake’s source, and the potential for liquefaction. Liquefaction generally occurs in soft, unconsolidated sedimentary soils with a shallow water table. The City of Palo Alto’s Safety Element identifies areas near the Bay and along creeks as having very high liquefaction susceptibility levels, and the entire Plan Area has at least a moderate liquefaction susceptibility level. Additional analysis of the seismic hazard within the Plan Area is underway. SOIL AND GROUNDWATER CONTAMINATION The portion of the Plan Area between East Charleston Road and US-101 has long been a light industrial and manufacturing area, which increases the possibility of soil and/or groundwater contamination. Sites with known or suspected contamination could require remediation prior to any new development. The California Department of Toxic Substances Control (DTSC) has identified seven properties within the Plan Area with known or suspected contamination issues. The following addresses within the Plan Area are listed on the DTSC EnviroStor tool: 821 San Antonio Road, 844 East Charleston Road, 899 East Charleston Road, 3825 Fabian Way, 3839 Fabian Way, 890 Commercial Street, and 936 Industrial Avenue. 1275 North San Antonio Road (a City-owned parcel) is the site of the former Los Altos Treatment Plant, and required some remediation efforts prior to developing the HomeKey project. Additional analysis of these sites and the Plan Area is underway. Public Safety Police and fire services are essential components of a well-functioning and resilient community. Growth within the Plan Area may increase calls for service and place additional demands on personnel, equipment, and emergency access. POLICE Law enforcement protection services in Palo Alto are provided by the Palo Alto Police Department (PAPD) that employs a total of 141 positions (2025). The 2030 Comprehensive Plan EIR found that the existing police station is inadequate to accommodate growth under the General Plan. The PAPD is currently constructing a new Public Safety Building (PSB) at 250 Sherman Avenue which will serve as the new headquarters of the Police Department, 911 Emergency Dispatch Center, the Emergency Operations Center, the Office of Emergency Services, and the administration needs of the Fire Department. The new PSB building is scheduled to open in Fall 2025. With the new police station, police services are anticipated to be adequate to accommodate current and future needs of the City. FIRE The Palo Alto Fire Department’s (PAFD’s) service area covers the jurisdictional boundaries of Palo Alto in addition to some of the unincorporated land surrounding the City limit, much of which is occupied by Stanford University. The PAFD staffs six full-time fire stations (Stations 1 through 6) and one seasonal fire station (Station 8), located strategically throughout the City. In addition to the PAFD’s primary service area, the City has entered into mutual aid and automatic aid agreements with the City of Mountain View, the City of Menlo Park, CAL FIRE, the Santa Clara County Fire Department (SCCFD), and the Woodside Fire Protection District. The City has set a service goal at responding to all fire emergencies in 8 minutes or less 90% of the time. For medical emergencies, the goal is 8 Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 48 Packet Pg. 161 of 541 minutes or less 90% of the time and ambulance response, 12 minutes or less 90% of the time. Emergency medical services (EMS) in the PAFD service area are expected to increase incrementally with both the increase in population and the aging of the population. To meet increased demand, the PAFD is launching a new EMS ambulance program to enhance staffing and resource availability for the increase in EMS ambulance transports during peak hours. The City is also in the process of replacing Fire Station 4, the closest station to the Plan Area, which is estimated to be completed in 2027. Historic Resources The City’s Historic Preservation Program began in 1979, with subsequent Local Inventory updates in 2001 and 2023. Any individual or group may propose designating a historic structure, site, or district to the Inventory according to the procedure found in the Historic Preservation Ordinance (Municipal Code Section 16.49.040). Properties nominated for designation are recommended by the Historic Resources Board and decided upon by the City Council. In addition to the City’s Historic Inventory, there are number of Palo Alto properties and four historic districts that are listed in the National Register of Historic Places (NRHP), including the Greenmeadow Historic District immediately adjacent to the Plan Area. The California Office of Historic Preservation recognizes the Greenmeadow Historic district, as well as Native American shell mounds in the vicinity and two sites in the Plan Area: 844 East Charleston Road as the site where Dr. Robert Noyce of Fairchild Semiconductor Corporation invented the first integrated circuit that could be produced commercially in 1959 and the Secundino Robles Adobe Site north-east of the San Antonio Road and Alma Street intersection. As of this report, there are no properties located within the Plan Area listed on the NRHP or on the Palo Alto Historic Inventory. Most existing structures within the Plan Area were constructed between approximately 1940 and 1980. Evaluation of the properties in the Plan Area for significant historical, archeological, and/or architectural value is in process. Key Findings and Conclusions The following environmental issues would need to be addressed as part of future development in the Plan Area. Please note that some sections of this analysis are in progress as of the publication of this draft report, and analysis will continue as part of the Area Plan’s compliance with the California Environmental Quality Act. • A large area within the Plan Area is designated as a Special Flood Hazard Area (SFHA). • Adapting to sea level rise would need to be addressed in the areas east of East Charleston Road. • Increased demand for EMS services may require increased EMS staffing and/or new apparatus and fire station improvements to support new development. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 49 Packet Pg. 162 of 541 6. PARKS, OPEN SPACE, AND PUBLIC FACILITIES Schools The Plan Area is served by the Palo Alto Unified School District (PAUSD), Mountain View-Whisman School District (MVWSD), and Mountain View-Los Altos Union High School District, as shown in Figure 6.1. The PAUSD operates 13 elementary schools, three middle schools, and three high schools (including Middle College at Foothill College) within their service area. There is available capacity for more students at all PAUSD schools. Projections forecast a decline in enrollment district-wide across a 10-year period based upon historical enrollment trends and projected new development. The MVWSD operates one preschool, nine K-5 elementary schools, and two 6-8 middle schools. There is capacity for additional enrollment in all the MVWSD schools. The Mountain View-Los Altos Union High School District operates two high schools within its boundaries. The portions of the Plan Area within the district’s boundaries are served by Los Altos High School, which is also currently enrolled at below its capacity. 6.1. School Districts in the Plan Area Source: City of Palo Alto GIS, David J Powers & Associates, 2025. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 50 Packet Pg. 163 of 541 Parks and Recreational Facilities The City of Palo Alto owns and operates 32 parks and four open space preserves. There are also a variety of other facilities in Palo Alto and the vicinity which are not City-owned and which serve some of the same demand for City-owned and operated facilities. These include PAUSD-owned land used for recreation, Stanford University open space and recreation lands, privately owned recreational facilities, land managed by conservation groups, and State and regional parks in the vicinity of Palo Alto. There are also open space preserves that serve larger service areas and contain a broad range of facilities, including picnic grounds, hiking and biking trails, wildlife watching and camping. In addition, the City of Palo Alto Recreation Services Division offers youth and adult sports, teen and middle school activities, after-school programs, a variety of classes for all ages, and a wide range of special events. Recreation facilities include the Cubberley, Lucie Stern, and Mitchell Park Community Centers; the Children’s Theater and Community Theater; Rinconada Pool; Junior Museum and Zoo; Baylands Golf Course; Art Center; Baylands Nature Interpretive Center; and the Skateboard Park at Greer Park. The nearest parks and open spaces to the Plan Area include Henry W. Seale Park, Ramos Park, Mitchell Park, Monroe Park, Del Medio Park (Mountain View), Wyandotte Park (Mountain View), Thaddeus Park (Mountain View), Monta Loma School Field (Mountain View), Heritage Park (Mountain View), Baylands Nature Preserve, Shoreline at Mountain View Park (Mountain View). Under Comprehensive Plan Policy C-28, the City’s desired ratios are two acres of neighborhood parks plus two acres of district parks per 1,000 residents (four acres total) and a parkland dedication requirement of five acres of neighborhood park, district park, recreational facilities, and open space for every 1,000 residents. The City of Palo Alto operates five community libraries, all of which were renovated between 2006 and 2015 and are considered to be in good condition. The Mitchell Park library is nearest to the Plan Area. Key Findings and Conclusions In terms of parks and public facilities, the Plan Area would need to consider the following as part of future development: • Overall school enrollment is down across all three school districts that service the Plan Area (Palo Alto Unified School District, Mountain View-Whisman School District and Mountain View-Los Altos Union High School District). • The City has a policy to reach two acres of neighborhood parks plus two acres of district parks per 1,000 residents (four acres total per 1,000 residents) and a parkland dedication requirement of five acres of neighborhood park, district park, recreational facilities, and open space for every 1,000 residents. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 51 Packet Pg. 164 of 541 7. NOISE AND AIR QUALITY Noise and Vibration The analysis for noise and vibration for the Plan Area includes a description of the fundamentals of environmental noise and ground-borne vibration, summarizes applicable regulatory criteria, and discusses the existing noise environment. It also identifies constraints for potential noise-sensitive uses and provides guidance to attain noise and land use compatibility. A noise measurement survey was completed to establish existing noise levels from substantial sources in the Plan Area, including both long- and short-term measurements at several locations. SOURCES OF ENVIRONMENTAL NOISE Primary sources of noise in the Plan Area include: • Major ground transportation corridors such as US-101, Central Expressway/Alma Street, San Antonio Road, and Middlefield Road. • Minor ground transportation corridors, such as small arterial roadways and collector streets, produce noise levels that contribute to ambient conditions on a localized basis. • The Union Pacific Railroad, located west of Central Expressway/Alma Street, provides a thoroughfare for freight and passenger (Caltrain) trains that produce noise and vibration during pass-by events. • Palo Alto Airport lies approximately 1.7 miles north-east of the Plan Area, and Moffett Federal Airfield lies approximately 2.2 miles south-east of the Plan Area, producing intermittent noise due to aircraft overflights. • Noise sources located on private property such as mechanical equipment, including fans, blowers, chillers, compressors, boilers, pumps, and air conditioning systems that may run continuously, and other intermittent sources of noise, including emergency generators, horns, and loading activities. Sensitive land uses within and around the Plan Area include residences, hotels, religious institutions, schools, medical facilities, and libraries. Residential development is sensitive to community noise, both outdoors and indoors. Single-family residential development, schools, libraries, hospitals, convalescent homes, and places of worship are considered the most noise-sensitive land uses. High-density/mixed-use residential, commercial, and industrial development is considered less noise-sensitive because uses are primarily indoors and can be mitigated with building design and construction. DESIGN CONSIDERATIONS • Locate sensitive land uses in noise and vibration environments that are compatible with the proposed uses. The possibility of sensitive development encroaching on existing noise sources could result in some land use conflicts, requiring careful consideration during the planning process. • Ensure that new noise-generating land uses do not substantially increase ambient noise levels at adjacent sensitive land uses. • Ensure that increase in traffic does not substantially increase ambient noise levels at sensitive land uses. • Mitigate construction noise and construction vibration to the extent possible to not adversely affect adjacent sensitive land uses. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 52 Packet Pg. 165 of 541 Air Quality The Bay Area Air Quality Management District (Air District) publishes California Environmental Quality Act (CEQA) Air Quality Guidelines and provides tools and recommendations to develop plans that are consistent with Clean Air Plan goals. Air quality and greenhouse gas (GHG) emissions analysis for the Plan Area found the following issues: • Meeting Ambient Air Quality Standards. The region is considered to be in non-attainment for the criteria air pollutants ozone (O3) and particulate matter (respirable particulate matter [PM10] and fine particulate matter [PM2.5]). Criteria air pollutant levels have generally decreased over the last 25 years, as regional emissions of pollutants and precursor pollutants have decreased. An increase in episodes of wildfire smoke in recent years, however, has caused spikes in the number of days that air quality standards have been exceeded. While overall trends for air pollutants remain downward over the last 25 years, the trend in annual PM2.5 concentrations has only slightly decreased; however, the levels are at or below standards. A large number of exceedances occurred in the years 2017 through 2020 due to episodes of wildfire smoke. • Toxic Air Contaminants (TACs). The Plan Area is less burdened with TACs than 50 percent of the State (a CalEnviroScreen range of 5 to 50 percentile). The Air District considers 70 percentile or higher as overburdened. While efforts to control TAC emissions have been quite effective, some areas are still exposed to levels that exceed the Air District’s recommended thresholds. Common sources of TAC exposure include large volumes of truck traffic, construction activity, diesel generators, and gasoline stations. Air monitoring data published by the Air District for benzene shows dramatic decreases in ambient concentrations at all Bay Area stations. Conclusions For the Plan Area to grow while maintaining air quality, the following challenges will need to be resolved: • Reducing Vehicle Miles Traveled (VMT). The Air District’s CEQA Air Quality Guidelines recommend that land use plans demonstrate the growth in vehicle travel (measured as trips or VMT) at a lower rate than the population growth rate. This could be accomplished through land uses and policies that encourage non- motorized travel and shorter commute distances. • Compliance with Clean Air Plan Measures and Air District Recommendations. Planned land uses will need to be in conformity with Clean Air Plan measures, including periodic updates by the Air District to ensure progress in attaining and maintaining ambient air quality standards. • Reducing Unhealthy Exposure to TAC and Air Pollutants. The effects of TACs on the public is typically evaluated through health risk assessments (HRAs) that predict excess cancer risk, non-cancer health hazards, and exposure to PM2.5. The Plan Area is affected by a large number of TAC sources. The primary sources that drive overall exposures are busy roadways, diesel locomotives using Caltrain, and stationary sources permitted by the Air District. The Air District provides screening tools to assess the risks that these sources pose to the Area. Refined modeling can be conducted at a project level to further assess these impacts and predict future exposures as controls to reduce TACs become more effective. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 53 Packet Pg. 166 of 541 8. INFRASTRUCTURE Note: Some of the topics discussed in this section (such as sea level rise) overlap with topics discussed in Sections 5 and 9. Since these topics are relevant for each of these subject areas, they have been included in each section. Storm Drain Infrastructure Storm drainage facilities in and around the Plan Area are owned and maintained by the City of Palo Alto. Per the 2015 City of Palo Alto Storm Drain Master Plan, the Plan Area is located within the Adobe Creek Watershed and surface water drains north towards Adobe Creek and towards the San Francisco Bay. Local stormwater infrastructure is located in the rights-of-way of San Antonio Road, East Charleston Road, Fabian Way, and along Adobe Creek, which runs on the north side of the Plan Area. The Master Plan found that portions of the storm drain system are currently under capacity, and identified high priority system upgrades for East and West Bayshore Road, East Meadow Drive, East Meadow Circle, East Charleston Road and Adobe Creek, and Fabian Way, as shown in Figure 8.1. FLOODING FEMA Flood Insurance Rate Maps (FIRM) indicate a range of flood hazard risk levels for parcels within the Plan Area. As discussed in Section 5, the Plan Area between East Charleston Road and the San Francisco Bay falls within Zone AE, a Special Flood Hazard Area (SFHA) subject to inundation by a one percent annual chance flood, known as the base flood with an elevation of 10.5. The rest of the Plan Area falls within Flood Zone X with a lower probability of flooding. The Plan Area periodically experiences flooding during large storm events at the area bound by East Bayshore Road and Adobe Creek, West Bayshore Road and Adobe Creek, East Meadow Circle and Fabian Drive upstream of the Adobe Pump Station. The flooding experienced is generally due to flap gates unable to open when the water level in the creek exceeds the height of the gate at the outfall. In 2024 Public Works Engineering completed Source: City of Palo Alto’s 2015 Storm Drain Master Plan, Schaaf & Wheeler, 2015. Figure 8.1. 2015 Storm Drain Master Plan Priority Projects Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 54 Packet Pg. 167 of 541 the necessary improvements along East Meadow Circle and East Meadow Drive and eliminated the flooding potential that would otherwise occur when the gravity fed line was unable to discharge into the creek. Public Works Engineering is working on a separate construction contract to install two small pump stations and storm drainpipe upgrades on both East and West Bayshore Road to eliminate the street flooding that occurs near Adobe Creek. These projects will be completed by December 2026. Future development projects should anticipate implementation measures to protect from flooding and sea level rise, and to reduce impact on existing drainage infrastructure. Sanitary Sewer Infrastructure The City of Palo Alto owns and maintains the wastewater system. Local wastewater is collected and conveyed to sewer mains on all public roads and public utility easements on private property, with the trunk main located at the north-east side of the Plan Area. All wastewater is then conveyed to the Palo Alto Regional Water Quality Control Plant for treatment and discharge or reuse as recycled water. The 2004 Wastewater Collection System Master Plan – Capacity Assessment by MWH Americas evaluated the capacity of the existing wastewater system and identified areas with limited capacities and need for system improvements and rehabilitation. According to the 2023 Sanitary Sewer Management Plan, all the identified projects have been completed. The City is planning to complete a new Sanitary Sewer Master Plan Study which will include an updated capacity assessment and recommendations for Capital Improvement Projects (CIP). Future development projects should anticipate implementing system upgrades that align with identified deficiencies in the future Master Plan Study. Additionally, there are several sewer mains within the Plan Area smaller than eight inches that should be replaced with larger pipe sizes as part of future development. Domestic and Recycled Water Infrastructure The City of Palo Alto owns and maintains the water distribution system. The Plan Area is adequately served, with water mains in the rights-of-way of Fabian Drive, San Antonio Road, East Charleston Road, Middlefield Road, Alma Street, and East and West Bayshore Road. Future development with a change in land use should anticipate implementing system upgrades, with review on a project-by-project basis. Some of the smaller existing water mains may need to be upsized to meet localized fire flow requirements, depending on actual building heights, locations, densities, and construction types. Currently, only the areas east of US-101 and Greer Park are serviced with recycled water. The City has also identified future expansions of the recycled water distribution system within City extents but outside of the Plan Area. Given the proximity of the Plan Area to the existing recycled water system, the City may consider expanding the recycled water distribution system within the Plan Area to offset future water demand and usage. New recycled water pipelines would need to be extended across US-101 to serve the majority of the Plan Area. Distribution pipelines would also need to be built within the street rights-of-way to serve individual properties, and new buildings in the Plan Area would need to be dual plumbed for both domestic and recycled water use. Further study is required to evaluate the feasibility of expanding the existing recycled water distribution system into the Plan Area. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 55 Packet Pg. 168 of 541 Natural Gas and Electricity Infrastructure The City of Palo Alto provides natural gas and electricity. Multiple gas mains serve the Plan Area that are located within the rights-of-way of every public street as well as on several private roads and properties. With current policies encouraging new development to be designed as “all electric,” the demand for natural gas is expected to decrease. Existing electrical and fiber optic lines adequately serve the Plan Area. Existing electrical utilities consist of both underground and overhead lines. It should be anticipated that existing overhead electrical lines will be converted to underground lines in conjunction with future development. It should also be anticipated that future development will increase electrical demand. Undergrounding existing overhead electrical lines could represent an opportunity to upgrade the network in anticipation of potential increases in electrical demand. Key Findings and Conclusions • The City of Palo Alto owns and provides stormwater, wastewater, domestic water, recycled water, natural gas, and electrical utilities. • Stormwater. Stormwater drains north towards Adobe Creek and the San Francisco Bay via catch basins and pipes in public rights-of-way. The Adobe Pump Station is located within the Plan Area, and outfalls into Adobe Creek. The 2015 Storm Drain Master Plan identified seven high priority improvement projects in the vicinity of the Plan Area to alleviate flooding caused by large storm events. Two of these projects are complete, three are under construction and two others will be completed by 2032. • Flooding. The portion of Plan Area that falls within FEMA Flood Zone AE is subject to inundation by a one percent annual chance flood, also known as the base flood with an elevation of 10.5. The remaining portion of the Plan Area that falls within FEMA Flood Zone X, has a 0.2 percent annual chance of flooding. Future developments in the Plan Area will have to account for the base flood elevation and implement measures to protect new buildings from flooding and sea level rise in accordance with Building Codes. For example, under FEMA regulations, basement levels are not permitted beneath residential buildings within FEMA Flood Zones. • Wastewater. Local wastewater is collected and conveyed via sewer mains in public rights-of-way and public utility easements on private property, then conveyed to the Palo Alto Regional Water Quality Control Plant for treatment and discharged into the San Francisco Bay, or reused as reclaimed water. According to the 2023 Sanitary Sewer Management Plan, all improvement projects identified in the 2004 Wastewater Master Plan have been completed. Future development projects should anticipate implementing system upgrades that align with identified deficiencies in any future Master Plan studies. • Domestic Water. The area is served by water mains in all public rights-of-way and public utility easements on private property. Some smaller water mains may need to be upsized with future development in order to meet localized fire flow requirements. • Recycled Water. The only recycled water line in the vicinity of the Plan Area runs along East Bayshore Road. Given its proximity to existing lines, the City may consider expanding the recycled water distribution system within the Plan Area to offset future water demand and usage. • Natural Gas. With current policies encouraging the transition of new developments to be designed as “all electric,” a decrease in demand for natural gas is expected. • Electricity. Existing electrical utilities consist of both underground and overhead lines. In conjunction with future development and anticipated increase in demand for electricity, there can be opportunities to underground existing overhead electrical lines when upgrading the electrical network. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 56 Packet Pg. 169 of 541 Source: Cal-Adapt, Raimi + Associates 9. CLIMATE AND RESILIENCE Note: Some of the topics discussed in this section (such as sea level rise) overlap with topics discussed in Sections 5 and 8. Since these topics relevant for each of these subject areas, they have been included in each section. Policies Regarding Climate Hazard Planning Hazards related to climate change studied for the Plan Area include sea level rise (SLR), shallow groundwater rise, flooding, changes to precipitation and drought, extreme heat, and wildfire. Plan Area-specific information regarding impacts from climate change is referenced from the Santa Clara County Multi-Hazard Mitigation Plan and Palo Alto Annex (2024), the Palo Alto Sea Level Rise Vulnerability Assessment, and data from Cal-Adapt. The Safety Element of the City of Palo Alto’s Comprehensive Plan addresses natural and human-caused hazards. It contains a Natural Hazards policy framework that includes general safety measures and measures to address flood and fire risk. In 2023-24, Santa Clara County led the update of the Santa Clara County Multi-Jurisdictional Hazard Mitigation Plan (SCC MJHMP) with 15 participating jurisdictions and three special districts. As a participating jurisdiction, Palo Alto adopted its own Annex to the SCC MJHMP with more City-specific information. The ratings in the Annex are from an emergency management lens so they do not consider how climate change will increase the probability and impacts of each hazard in the future. Rather, it considers climate change as a hazard on its own. The City of Palo Alto’s 2022 Sustainability and Climate Action Plan (S/CAP) aims to reduce carbon emissions to 80 percent below 1990 levels by 2030 and achieve carbon neutrality by 2030. Though the S/CAP’s main purpose is climate action (greenhouse gas mitigation) one of its “Key Issues” is “Climate Adaptation and Sea Level Rise”. The S/CAP has two goals and eight actions related to climate adaptation, and also has goals and associated actions to “minimize the impacts of wildland fire hazards,” but they are not as directly relevant to the Plan Area because it is not located in a Fire Hazard Severity Zone. Future development in the Plan Area will also be affected by new SLR planning processes. SB 272 (2023) requires that all local governments in the jurisdiction of the San Francisco Bay Conservation and Development Commission (BCDC) adopt a subregional Shoreline Adaptation Plan that complies with the requirements of the BCDC Regional Shoreline Adaptation Plan (RSAP) by January 2034. Palo Alto is in BCDC’s jurisdiction and can adopt a plan on its own or be part of a plan with other entities. Baseline Conditions and Projections Climate projections from the Cal-Adapt database and other reports completed by the City are summarized in Table 9.1. Table 9.1. Summary of Hazard Projections Climate Hazard Trend Sea level rise More areas potentially exposed to inundation and flooding Shallow groundwater rise Higher groundwater levels and more areas where groundwater comes above the surface of the ground (emergent groundwater) Flooding Flooding may exceed mapped FEMA floodplains Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 57 Packet Pg. 170 of 541 SEA LEVEL RISE The Bayward portion of the Plan Area up to East Charleston Road may only experience temporary flooding during a 100-year storm tide under current conditions and for up to 24 inches of SLR. However, the SLR Vulnerability Assessment found that the average high tide with 36 inches of SLR is a tipping point when many areas of the City become vulnerable to permanent inundation (Figure 9.1). With SLR at 36 inches and above, and without further shoreline protections, the Bayward portion of the Plan Area up to East Charleston Road may experience permanent inundation with the average high tide, and the extent of temporary flooding will extend further inland. SHALLOW GROUNDWATER RISE Currently, the existing depth of groundwater surface within the Plan Area ranges from more than 10 feet farthest away from the Bay (inland from Mackay Drive), to less than zero feet in the area that is part of the Baylands Nature Preserve (Figure 9.2). However, groundwater within the Plan Area is projected to rise as SLR occurs. In general, areas close to the Bay shoreline (and former wetland areas) are more likely to experience emergent groundwater flooding. The area of emergent groundwater expands inland with higher SLR scenarios. LIQUEFACTION Elevation of the groundwater table can affect liquefaction hazards during large earthquakes. Nearly all the Plan Area has only “Moderate” liquefaction susceptibility. However, a portion of the Plan Area across US-101 close to tidal marshes has “Very High” susceptibility. Precipitation and drought Longer dry spells and more extreme storms Extreme heat Higher average and maximum temperatures, more heatwaves with longer duration, more warm nights Wildfire More wildfire smoke Figure 9.1. SLR Exposure Projections Source: City of Palo Alto SLR Vulnerability Assessment, 2024; Raimi + Associates, 2025. Figure 9.2. Existing and Projected Groundwater Depth Source: City of Palo Alto SLR Vulnerability Assessment, 2024; Raimi + Associates, 2025. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 58 Packet Pg. 171 of 541 FLOODING As mentioned previously in Sections 5 and 8 of this report, portions of the Plan Area are in the Federal Emergency Management Agency (FEMA) Flood Zone AE, which designates a Special Flood Hazard Area (SFHA) with a one percent or greater annual chance of flooding. Within the Plan Area, the AE Flood Zone covers a large area generally from Middlefield Road to the Bay. The remainder of the Plan Area is designated as Flood Zone X, which falls inside the 500-year flood zone. Key Findings and Conclusions • The Plan Area is projected to experience varying degrees of flooding from Sea Level Rise (SLR). Temporary flooding may occur under existing conditions and up to 24 inches of SLR. However, 36 inches of SLR is a tipping point at which permanent flooding could occur in the Bayward portion of the Plan Area up to East Charleston Road. • The Bayward portion of the Plan Area up to East Charleston Road is within FEMA Flood Zone AE, which means it could be flooded by a one percent chance annual flood event. The rest of the Plan Area is within FEMA Flood Zone X, which means it is at moderate-to-low flood risk. • Groundwater is projected to rise as sea levels rise. An increase of 36 inches of SLR is the point at which groundwater may begin emerging above the ground surface in the Plan Area. • All available indicators of extreme heat (e.g., average daily temperatures, duration of heat waves) are projected to increase in the Plan Area. • The Plan Area is not directly in a Fire Hazard Severity Zone, but it may experience more wildfire smoke in the future, due to an increased likelihood and severity of wildfires in other parts of the City and region. Item 3 Attachment A - San Antonio Road Area Plan - Existing Conditions Analysis Summary Report, September 4, 2025 Draft Item 3: Staff Report Pg. 59 Packet Pg. 172 of 541 Item 3 Attachment B - San Antonio Road Area Plan Map Item 3: Staff Report Pg. 60 Packet Pg. 173 of 541 City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Administrative Services Meeting Date: October 6, 2025 Report #:2506-4900 TITLE Approval of FY 2025 Reappropriation Requests to FY 2026 Operating and Capital Improvement Budgets and Additional Technical Clean-Up Actions and Corresponding Amendments to the FY 2026 Budget Appropriation for Various Funds. CEQA Status: Not a Project RECOMMENDATION Staff recommends that the City Council amend the Fiscal Year 2026 Budget Appropriation for various funds as identified in Attachment A, and various capital projects as identified in Attachment B and Attachment C (requires 2/3 approval). EXECUTIVE SUMMARY As a part of the fiscal year-end process, staff reviews the City’s unencumbered and unspent appropriations of the fiscal year just ended (FY 2025), along with the City’s spending plans. Encumbered amounts are contractual obligations (for example, commitments made through purchase orders), which are carried forward from one fiscal year to the next without the need for Council approval. Each year there are important projects that were unable to encumber funds in the year that just ended. The reappropriation process allows staff to bring forward funding recommendations to City Council to continue these projects into the next fiscal year (FY 2026) without impacting funding programmed for services in FY 2026. In limited instances, staff also recommends appropriation actions unrelated to the reappropriation process. Most of the time, these are technical clean-up actions for capital projects. In FY 2026, staff recommends appropriating additional funding for the Roth Building Rehabilitation Phase I project (PF-23001) to adjust for centrally allocated salary and benefit costs in order to complete the final $500,000 Council directed payment for the project. Additionally, there is a recommendation to add a new project in the Capital Improvement Fund to respond to resident concerns about emergency evacuations expressed during a recent Neighborhood Town Hall meeting. Item 4 Item 4 Staff Report Item 4: Staff Report Pg. 1 Packet Pg. 174 of 541 BACKGROUND ANALYSIS Funding for Citywide Council Priorities: Items in this category are related to citywide priority needs previously identified by the Council, as part of the FY 2025 priority setting in January 2025, that could not be completed in FY 2025 and funding is recommended to be reappropriated to FY 2026 to complete the work. Examples of projects in this category include: Gas Cap and Trade Support for Electrification Pilot Programs ($1.4 million), Advancing Racial Equity ($0.2 million), Labor Negotiations ($0.1 million), Sustainability and Climate Action Plan (S/CAP) Studies ($55,000), and Child Care Services Item 4 Item 4 Staff Report Item 4: Staff Report Pg. 2 Packet Pg. 175 of 541 ($20,000). Timing and Workload Delays: Projects in this category were delayed due to competing workload demands, appropriation of funds late in the fiscal year, or other unanticipated delays. Examples of projects in this category include: Development Impact and In-Lieu Fee Study ($0.3 million), Economic and Market Feasibility Study ($0.2 million), Information Technology Infrastructure Maintenance ($0.2 million), Biosolids Screw Conveyors Repair ($0.1 million), Foothill Fire Management Funds ($0.1 million), and Airplane Noise Reduction Study ($75,000). Multi-year Funding Agreements: Projects in this category include approved donations, grants, loans, and other funding agreements that are anticipated to continue in the coming year. Examples in this category include: Information Technology Fees for Planning and Development Services Technology Replacement ($0.3 million), National Opioid Settlement ($0.3 million), Police Officer Wellness Grant ($46,500), and Direct Cost Recovery Projects in the Planning and Development Services Department ($33,400). Teen Services Programs (formerly Bryant Street Garage Teen Program): In 2001, the City Council voted to lease commercial space at the Bryant Street garage located at 455 Bryant Street. Since this site was formerly the location of the Bryant Street Teen Center, a stipulation in the lease required that 75% of the rental revenues would be used to fund programs specifically for Palo Alto youth and teens. The unspent balance of $0.2 million is recommended to be reappropriated to ensure resources are available to continue providing quality teen services to the community and develop a long-term approach to maintain delivery of these services. As such, a portion of the reappropriated funds in FY 2026 will be used to furnish and create a dedicated teen space at the 445 Bryant Street space, further enhancing opportunities for youth engagement and connection. Management Training Program: The Management Training Program provides $1,000 per eligible employee under the terms outlined in the MGMT and PAPMA labor agreements. The purpose of this program is to provide employees with resources to improve and supplement their job and professional skills. In total, $0.3 million in unused funding is requested to be reappropriated for various training programs, including: ethics, civics and citizen engagement, leadership and management, budget, finance, procurement, interpersonal communication, presentation skills, business writing, time management, project management, change management, online-based education, and safety and security. Item 4 Item 4 Staff Report Item 4: Staff Report Pg. 3 Packet Pg. 176 of 541 Operating Reappropriations Previously Approved in the FY 2026 Adopted Operating Budget As part of the FY 2026 Budget review process, early reappropriation of anticipated savings in the General Fund and in the Supplemental Law Enforcement Services Fund in FY 2025 was recommended and approved by the Council to fund actions in FY 2026. The total approved amount of $15.9 million already reappropriated to FY 2026 consisted of the $12.0 million Uncertainty Reserve, $3.7 million Police Organized Retail Theft (ORT) Grant, $82,400 for the Nonprofit Workplan, $80,000 for the City Employee Childcare program, and $40,000 for the Human Services Resource Allocation Process (HSRAP) Reserve. The Uncertainty Reserve was established as part of the FY 2023 Mid-Year Review to proactively set aside funding for anticipated future deficits. The funding remaining in the Uncertainty Reserve in FY 2025 ($12.0 million) was reappropriated to FY 2026 as part of the budget process and $6.1 million was used to balance FY 2026. This leaves $6.1 million in the reserve for future budget planning needs. In December 2023, the City received $5.2 million from the State of California Board of State and Community Corrections (BSCC) for the Organized Retail Theft (ORT) Grant Program. This grant provides funding to combat ORT and to increase the recovery of stolen vehicles. Through this grant, the Police Department utilizes overtime to patrol and investigate ORT crimes in shopping districts. The Department also equips patrol vehicles with technology to aid in the apprehension of stolen vehicles. This action reappropriates the remaining funds ($3.7 million) as well as the revenue reimbursement to FY 2026 to continue the program through the end of the three-year grant period in December 2026. As part of the Council deliberation in June 2025 to adopt the FY 2026 budget (Staff Report 2503-42501), an action was taken to increase funding for the Nonprofit Workplan Phase I awards by $82,400. The increase was funded by an early reappropriation of the Council Contingency Account balance from FY 2025. The City Employee Childcare Program provides funding for a childcare subsidy program for qualified City of Palo Alto employees. Services provided in this program include, but are not limited to childcare or after school care using a Palo Alto childcare provider. This action reappropriates the remaining balance of $80,000 from the second year of this pilot program to continue for a third year to maintain employee engagement, long-term retention, and reduce turnover. 1 City Council, June 16, 2026; Agenda Item # 23, Staff Report # 2503-4250: https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=83462 Item 4 Item 4 Staff Report Item 4: Staff Report Pg. 4 Packet Pg. 177 of 541 As part of the FY 2015 Adopted Budget, the City Council established a one-time reserve of $50,000 for HSRAP funding requests. In FY 2019, $10,000 was allocated to Heart and Home Collaborative, a non-profit organization that provides shelter and services to unhoused women in Palo Alto. No additional funds were allocated from this reserve in FY 2025, so the remaining balance of $40,000 was reappropriated to FY 2026. Additional reappropriations are recommended when project expenditures originally anticipated to occur before the end of FY 2025 will now instead occur in FY 2026. Similarly, revenue previously anticipated to be collected in FY 2025 will be reappropriated to FY 2026 to align with actual collections. Downward adjustments to reappropriations are recommended when expenses are no longer anticipated to occur in FY 2026 and funding was previously reappropriated in the budget document to FY 2026. If expenses were realized in FY 2025, an adjustment to reduce the budgeted reappropriation is needed as the activity no longer needs funding in FY 2026. The downward reappropriation of revenue is treated similarly; an adjustment to reduce the reappropriated revenue is needed to align collections in the appropriate fiscal year. Item 4 Item 4 Staff Report Item 4: Staff Report Pg. 5 Packet Pg. 178 of 541 Table 1: Year-End Capital Project Reappropriation Summary – By Fund Fund Number of Projects Recommended Expense Reappropriation Adjustment Recommended Revenue Reappropriation Adjustment Capital Improvement Fund 66 $31,795,675 $20,159,217 Cubberley Infrastructure Fund 3 $101,175 - Airport Fund 1 -$58,393 Electric Fund 10 ($825,326)$50,000,000 Fiber Optics Fund 1 ($23,690)- Gas Fund 4 ($86,342)- Stormwater Management Fund 5 $910,016 $4,321 Wastewater Collection Fund 3 $804,402 - Wastewater Treatment Fund 8 $12,469,107 $182,506,873 Water Fund 5 $2,519,270 - Technology Fund 5 $668,739 - Vehicle Replacement and Maintenance Fund 3 ($744,182)- Total All Funds 114 $47,588,845 $252,728,804 The active review of all project reappropriations results in a reduced level of reappropriated funding from one year to the next, compared to the process of automatically reappropriating unspent capital funding, and better reflects the needs of the various capital projects and of the overall program. In total, $188.5 million will be reappropriated for capital projects, offset by $269.6 million in revenue for the projects. It should be noted 72.2% of the total recommended revenue reappropriation adjustment amount of $252.7 million comes from the Wastewater Treatment Fund because there is substantial lag time in reimbursement of funds from the State Revolving Fund (SRF) loans that support Wastewater Treatment projects. The recommended expenditure reappropriation adjustment amount of $47,577 for the Golf Reconfiguration & Baylands Athletic Center Improvements project (PG-13003) detailed in Item 4 Item 4 Staff Report Item 4: Staff Report Pg. 6 Packet Pg. 179 of 541 Attachment B includes $16,497 and $23,503 reappropriated from FY 2025 savings in the Baylands Nature Preserve Entrance Gate (OS-24000) and Park and Open Space Emergency Repairs (PG-09002) projects, respectively. These amounts are needed to fund the Wetland Remedial Plan for PG-13003 that was approved by the City Council on September 8, 2025 (Staff Report #2507-50133). Technical Clean-up Actions As detailed in Attachment C, in FY 2026, staff recommends appropriating additional funding for the Roth Building Rehabilitation Phase I project (PF-23001) to adjust for centrally allocated salary and benefit costs in order to complete the final $500,000 Council directed payment for the project. This action will increase appropriation by $0.1 million in FY 2026 to restore the full amount of funding required to maintain the overall project scope. Staff also recommends the addition of a new capital project in the Capital Improvement Fund, Emergency Gate at Foothill and Miranda (PE-26003), with initial funding of $50,000 to evaluate, in coordination with Santa Clara County permitting staff, the feasibility of installing an emergency gate near the end of Miranda Avenue to Foothill Expressway. Factors to be evaluated include property ownership, right-of-way issues, utility and tree conflicts, and access restrictions. This project is recommended in response to concerns about emergency evacuations expressed by residents during the June 11, 2025 Neighborhood Town Hall meeting. FISCAL/RESOURCE IMPACT Most projects, programs, and corresponding funding contained within this report were previously approved by the City Council for FY 2025. This report primarily realigns funding between fiscal years to align with the status of projects and programs. The ASD Director/CFO certified that sufficient funds exist in FY 2025 for the recommended Fiscal Year 2026 Operating Budget adjustments (Attachment A), and Capital Budget adjustments (Attachments B and C). For Operating reappropriations, staff recommends expense reappropriations of $1.5 million in the General Fund, $1.5 million in Enterprise Funds, $0.5 million in Internal Service Funds, and $0.3 million in Special Revenue Funds. Staff also recommends revenue reappropriations of $33,400 in the General Fund. Capital project reappropriations and technical adjustments were summarized in the Analysis section. The only item in this report that was not previously approved by City Council, and which does not represent a realignment between fiscal years, is the recommendation to respond to resident concerns by creating the Emergency Gate at Foothill and Miranda capital 3 City Council, September 8, 2025, Agenda Item #11, Staff Report # 2507-5013: https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=83571 Item 4 Item 4 Staff Report Item 4: Staff Report Pg. 7 Packet Pg. 180 of 541 project (PE-26003) which would result in a drawdown of $50,000 from Infrastructure Reserve in the Capital Improvement Fund in FY 2026. STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: Item 4 Item 4 Staff Report Item 4: Staff Report Pg. 8 Packet Pg. 181 of 541 FY 2024 TO FY 2025 OPERATING BUDGET REAPPROPRIATIONS ATTACHMENT A Fund Number Fund Name Department Title Description Revenue Expense 102 support the Child Care Mini Grant Program and Professional Development opportunities for local child care providers. The Mini Grant Program received fewer applications than anticipated in FY 2025, and planned Professional Development courses were delayed. This reappropriation allows the Community Services Department to continue delivering these programs without the need for additional funding requests from the Trust Fund. 102 Services Program formerly the location of the Bryant Street Teen Center, a stipulation in the lease required that 75 percent of the rental revenues would be used to fund programs specifically for Palo Alto youth and teens. Over the years, staff has returned to the Policy and Services Committee and City Council The unspent balance of $0.2 million is recommended to be reappropriated to ensure resources are available to continue providing quality teen services to the community and develop a long-term approach to maintain FY 2026 will be used to furnish and create a dedicated teen space at the 445 Bryant Street space, further enhancing opportunities for youth engagement and connection. 102 Reappropriation measure to proactively address upcoming expenditures and other labor related projects and programs. This proactive financial adjustment will ensure the availability of resources to cover anticipated and unplanned legal expenses associated with the continuing counsel required for the enforcement of the negotiated contracts. 102 professional development. The Management Training Program provides $1,000 per eligible employee under the terms outlined in the labor agreements and compensation plans with the Management and Professional group and the Palo Alto Police Management Association. In alignment with the City's Positive Workplace initiative and to address the City's overall need for training and development the Human Resources' Career Advancement/Training Division established contracts to deliver Organizational Development, Leadership Training, and Coaching services across all city departments. This strategic partnership with the selected vendors will entail continued close collaboration with City leadership and the various departments. Page 1 of 5 Item 4 Attachment A - FY 2025 to FY 2026 Operating Reappropriation Requests Item 4: Staff Report Pg. 9 Packet Pg. 182 of 541 FY 2024 TO FY 2025 OPERATING BUDGET REAPPROPRIATIONS ATTACHMENT A Fund Number Fund Name Department Title Description Revenue Expense 102 General Fund Non-Departmental Advancing Racial Equity This action reappropriates the remaining funds of the original $0.5 million appropriated for the advancement of racial equity and the associated workplan. The City is continuing efforts to educate and train staff, Council, and Boards and Commission members on Diversity, Equity, Inclusion, and Belonging (DEIB) topics. 102 Services Based Recovery Project related to the deposit based cost recovery project at 3225 El Camino Real. This is a fully cost recoverable project that is tracked separately using deposit accounts. The funds do not comingle with other contract service budgets and funds are only accessible for this purpose. All costs will be reimbursed by the applicant. 102 Services Program, and Policy Analysis Feasibility Study. The project was not under contract before the close of FY purchase requisition to be issued in FY 2026. In addition to setting impact and in lieu fees that cover the City’s infrastructure costs to deliver services to new residents and businesses, the City also has an interest in ensuring that the fees set do not act as a deterrent to new development altogether. As a result, a separate economic and market feasibility study is needed to ensure that development impact and in-lieu fees successfully support and sustain the City’s goals for growth. Based on the economic and market feasibility study’s findings, additional policy and program recommendations may be formed to provide the City and its development partners with alternative tools or pathways to meeting critical community infrastructure needs over time. 102 Services Fee Study In-Lieu Fee Study. The project was not under contract before the close of FY 2025 due to the City’s internal procurement timeline, which required a new purchase requisition to be issued in FY 2026. Under Assembly Bill (AB) 602 (2021), a city’s development impact and in-lieu fees must be updated at least every eight years. The nexus study will create a legal basis for the fees the City will set and collect by comparing land use and population growth projects with an updated community infrastructure needs assessment. The fees must be set correctly to ensure that the monies collected from new land use development projects are sufficient to cover the costs of the additional community infrastructure needs they create. This study will provide a comprehensive nexus analysis of all 13 city-wide development impact and in-lieu fees. Page 2 of 5 Item 4 Attachment A - FY 2025 to FY 2026 Operating Reappropriation Requests Item 4: Staff Report Pg. 10 Packet Pg. 183 of 541 FY 2024 TO FY 2025 OPERATING BUDGET REAPPROPRIATIONS ATTACHMENT A Fund Number Fund Name Department Title Description Revenue Expense 102 General Fund Public Works Sustainability S/CAP Studies This action reappropriates $55,000 remaining from the $0.6 million allocated in the FY 2024 Adopted Budget to perform S/CAP studies. The funds will allow Energy and Environmental Economics (E3) to complete studies critical to the implementation of S/CAP that were started but not completed in FY 2024 and FY 2025 : 1) the S/CAP Funding Source Survey, 2) the Building Sector Study, 3) the EV Charger Strategic Plan, and 4) the S/CAP Funding Study. All four studies are on track to be completed in FY 2026. 102 which includes roadside vegetation management and clearing, fuels and fire danger assessment, and fire prevention and preparedness. Work was unable to be completed in FY 2025 due to the inability to use in-house traffic control unlike prior year and delays in the purchasing process. This will provide funding to partner with the Santa Clara County Fire Safe Council for this work as approved by the City Council on 8/8/25 (Staff Report 2507-4923). 102 Based Augmentation System (GBAS) and Airplane Noise Ground Based Augmentation System (GBAS) project and other potential opportunities to decrease airplane noise impacts (formerly CHS11). This action reappropriates $75,000 that had been allocated in the FY 2024 Adopted Budget for an on-call professional services contract to support work tasks resulting from engagement initiated but not completed in FY decrease airplane noise. 33,400$ 1,531,800$ 526 Fund in solids building at the Regional Water Quality Control Plant (WQCP). Work was unable to be completed in FY 2025 due to delays in the purchasing process and repairs are needed to ensure the ability for the WQCP to treat and process biosolids. Total General Fund Reappropriation Page 3 of 5 Item 4 Attachment A - FY 2025 to FY 2026 Operating Reappropriation Requests Item 4: Staff Report Pg. 11 Packet Pg. 184 of 541 FY 2024 TO FY 2025 OPERATING BUDGET REAPPROPRIATIONS ATTACHMENT A Fund Number Fund Name Department Title Description Revenue Expense 524 Gas Fund Utilities Gas Cap and Trade Support for Electrification Pilot Programs Expense within the Gas Cap and Trade Cost Center. This amount includes $746,000 in unencumbered spending authority from the Advanced Single Family Electrification Pilot Program approved by Council at its Tuesday, May 27, 2025 meeting as an amendment to the FY 2025 budget, and $654,000 related to the ongoing 1000-unit Advanced Heat Pump Water Heater Pilot Program. In October 2022, the Council approved a $5.9 million budget for a 1000-unit Advanced Heat Pump Water Heater Pilot Program. This budget was supplemented by $846,000 in April 2024. About $3.45 million has been expended since program inception, leaving approximately encumbered. Six hundred and thirteen heat pump water heaters had been installed as of July 3, 2025. - 1,505,100 248 1274 to accept proceeds from the National Opioid Settlement between Opioid distributors/manufacturers and subrecipients such as states, counties, and cities. As of now, the City has received $253,216 in settlement funds to be used for specific purposes defined and overseen by the State of California Department of Public Health. Of the amount received, $600 has been utilized in FY 2025. The Department is requesting the remaining unencumbered amount be reappropriated to FY 2026 for use in a treatment contract with Stanford University. The treatment contract aims to expand the clinical services offered at the Opportunity Center to include substance use treatment for residents with low or no income. 248 of State and Community Corrections (BSCC) for the Officer Wellness and Mental Health Grant Program. This wellness grant provides funding for law enforcement agencies to improve officer wellness and expand mental health resources. The funds were not yet spent because the Department was researching and obtaining vendor quotes for wellness services. This action reappropriates the remaining funds to FY 2026 for training and department-wide comprehensive body scans used for early detection of illness and disease. - 299,715 682 maintenance of core IT infrastructure that was unable to be completed in FY 2025. Planned expenditures include the replacement of network switches as well as associated maintenance and support services. Total Enterprise Fund Reappropriation Total Special Revenue Fund Reappropriation Page 4 of 5 Item 4 Attachment A - FY 2025 to FY 2026 Operating Reappropriation Requests Item 4: Staff Report Pg. 12 Packet Pg. 185 of 541 FY 2024 TO FY 2025 OPERATING BUDGET REAPPROPRIATIONS ATTACHMENT A Fund Number Fund Name Department Title Description Revenue Expense 682 Tech Fund Planning and Development Services Tech Fee budget. As part of the Adopted Municipal Fee Schedule, some PDS fees include a surcharge to support ongoing technology projects. These projects include ongoing technical support of the City's Geographic Information System (GIS) and the ESRI platform, developing a permit wizard to guide applications of permitting needs, completing the development of an in house version of BuildingEye, and digitizing and storing plans and records. -$ 467,800$ 33,400$ 3,804,415$ Total Internal Service Fund Reappropriation Total All Funds Reappropriation Page 5 of 5 Item 4 Attachment A - FY 2025 to FY 2026 Operating Reappropriation Requests Item 4: Staff Report Pg. 13 Packet Pg. 186 of 541 Fund Number and Name Project Title Proj. No.Adopted Exp Reapp Final Exp Reapp Total Exp Reapp Adopted Rev Reapp Final Rev Reapp Total Rev Reapp471-Capital Improvement Fund Americans With Disabilities Act Compliance PF-93009 200,000 - 200,000 - - - Animal Shelter Renovation PE-19002 2,420,239 300,000 2,720,239 - - - Art In Public Spaces AC-86017 1,657,951 52,587 1,710,538 - - - Athletic Courts Resurfacing PG-06001 139,290 14,305 153,595 - - - Baylands Boardwalk Piling Repair PE-24000 33,787 100,105 133,892 - - - Baylands Comprehensive Conservation Plan PG-17000 43,100 - 43,100 - - - Baylands Interpretive Signage Program OS-24001 47,343 - 47,343 47,343 (5,525) 41,818 Baylands Nature Preserve Entrance Gate OS-24000 1,374 (1,374) - - - - Benches, Signage, Walkways, Perimeter Landscaping, and Site Amenities PG-06003 78,298 79,393 157,691 - - - Bicycle and Pedestrian Transportation Plan Implementation PL-04010 1,937,186 1,191,416 3,128,602 - 86,300 86,300 Boulware Park Improvements PE-17005 143,174 18,070 161,244 - 188,979 188,979 Building Systems Improvements PF-01003 65,000 899,753 964,753 - - - California Avenue District Gateway Signs PE-17004 123,382 - 123,382 - - - California Avenue Parking District Parking Improvements PF-25000 - 100,000 100,000 - 100,000 100,000 California Avenue Streetscape Update PL-23000 - 140,823 140,823 - - - Charleston Road/Alma Street Railroad Crossing Safety Improvements PL-25002 - 31,395 31,395 - 479,541 479,541 Charleston/Arastradero Corridor Project PE-13011 - - - - 4,834 4,834 Children's Theatre Facility Upgrade/Repair AC-28002 125,000 - 125,000 - - - Churchill Avenue Enhanced Bikeway PL-14000 200,000 275,849 475,849 - - - Churchill Avenue Rail Grade Separation and Safety Improvements PL-24001 - - - - 91,165 91,165 Churchill Avenue/Alma Street Railroad Crossing Safety Improvements PL-20000 - 2,645,652 2,645,652 - 3,530,647 3,530,647 City Bridge Improvements PE-20001 1,508,071 1,312 1,509,383 - - - City Hall Space Planning PE-19000 486,400 - 486,400 - - - Civic Center Electrical Upgrade & EV Charger Installation PE-17010 1,265,872 70,001 1,335,873 - 174,000 174,000 Civic Center Fire Life Safety Upgrades PE-18016 131,741 18,256 149,997 - - - Civic Center Waterproofing Study and Repairs PE-15020 427,537 - 427,537 - - - Curb and Gutter Repairs PO-12001 - 121,606 121,606 - - - Downtown Automated Parking Guidance Systems PL-15002 - 62,444 62,444 - - - El Camino Park Turf Replacement PG-24000 639,550 21,217 660,767 - - - Electric Charger Infrastructure Installation PF-23000 - 183,229 183,229 - - - Electrification of City Facilities PE-24001 - 876,179 876,179 - - - Facility Interior Finishes Replacement PF-02022 457,517 (63,268) 394,249 - - - Fire Equipment Replacement FD-25000 - 93,353 93,353 - 16,480 16,480 Fire Station 4 Replacement PE-18004 - 13,931,569 13,931,569 - - - Fire Training Facility Replacement FD-24000 49,988 - 49,988 - - - Foothills Nature Preserve Boronda Lake Dock Replacement OS-18000 102,000 48,325 150,325 - - - Foothills Nature Preserve Dam Seepage Investigation and Repairs PE-20000 18,463 (319) 18,144 - - - Foothills Nature Preserve Improvements PE-21000 692,744 2,074 694,818 - - - Golf Course Net and Artificial Turf Replacement PG-18000 770,000 - 770,000 - - - Golf Reconfiguration & Baylands Athletic Center Improvements PG-13003 97,906 47,577 145,483 - - - Heritage Park Site Amenities Replacement PG-21000 40,000 62,835 102,835 - - - Homekey Facilities PE-24005 - 2,337,867 2,337,867 - - - JMZ Renovation AC-18001 398,024 41,837 439,861 - - - Library Automated Material Handling LB-21000 324,586 (3,251) 321,335 - - - Lucie Stern Community Theater Mechanical Equipment Replacement PE-24002 2,199,713 - 2,199,713 - - - Lucie Stern Community Theatre Fire Curtain AC-24001 200,000 - 200,000 - - - Lucie Stern Community Theatre Theatrical and House Lighting System Replacement PE-24003 - 276,350 276,350 - - - Meadow Drive and Charleston Road Rail Grade Separation and Safety Improvements PL-24000 - - - - 179,537 179,537 Mitchell Park Library Repair PE-24006 151,192 - 151,192 - - - Municipal Service Center Lighting, Mechanical, and Electrical Improvements PF-16006 6,365,504 - 6,365,504 - - - New California Avenue Area Parking Garage PE-18000 743,876 3,136 747,012 - - - New Downtown Parking Garage PE-15007 13,106,958 - 13,106,958 13,106,958 - 13,106,958 New Public Safety Building PE-15001 - 68,773 68,773 - - - Newell Road/San Francisquito Creek Bridge Replacement PE-12011 - 1,031,715 1,031,715 - 11,009,430 11,009,430 Off-Road Pathway Resurfacing And Repair OS-09001 - 253,096 253,096 - - - Open Space Lakes And Pond Maintenance OS-00002 74,430 - 74,430 - - - Open Space Trails and Amenities OS-00001 91,773 1,526 93,299 - - - Expenses Revenues Attachment B Page 1 of 3 Item 4 Attachment B - FY 2025 to FY 2026 Capital Reappropriation Requests Item 4: Staff Report Pg. 14 Packet Pg. 187 of 541 Fund Number and Name Project Title Proj. No.Adopted Exp Reapp Final Exp Reapp Total Exp Reapp Adopted Rev Reapp Final Rev Reapp Total Rev Reapp Expenses Revenues 471-Capital Improvement Fund Palo Alto Art Center Ceramics Equipment AC-28003 - 3,961 3,961 - - - Park and Open Space Emergency Repairs PG-09002 95,161 109,060 204,221 - - - Park Restroom Installation PG-19000 173,898 467,943 641,841 - 353,770 353,770 Parking District Implementation PL-15003 163,900 - 163,900 - - - Performing Arts Venues Seat Replacement AC-18000 53,289 107,079 160,368 - - - Railroad Grade Separation and Safety Improvements PL-17001 - - - - 93,843 93,843 Ramos Park Improvements PG-14000 1,010 43,185 44,195 - - - Rinconada Park Improvements PE-08001 - 101,150 101,150 - - - Rinconada Pool Family Changing Room PE-24004 1,181,202 - 1,181,202 371,165 - 371,165 Robles Park Improvements PE-18015 641,308 650 641,958 - - - Roofing Replacement PF-00006 - 722,800 722,800 - - - Roth Building Rehabilitation Phase 1 PF-23001 - - - - 572,673 572,673 Safe Routes To School PL-00026 888,000 553,067 1,441,067 388,000 500,000 888,000 San Francisquito Creek Joint Powers Authority Ongoing Creek Projects PE-22000 150,652 29,126 179,778 - - - Sidewalk Repairs PO-89003 100,000 10,926 110,926 - - - Sign Reflectivity Upgrade PO-11000 - 20,000 20,000 - - - Stanford Palo Alto Community Playing Fields Turf Replacement PG-26000 - 306,419 306,419 - - - Street Lights Condition Assessment PE-13014 220,000 - 220,000 - - - Street Lights Improvements PO-05054 108,422 117,774 226,196 - - - Street Maintenance PE-86070 218,549 305,187 523,736 - 16,544 16,544 Thermoplastic Lane Marking and Striping PO-11001 125,000 (86,258) 38,742 - - - Traffic Intersection Accessibility Improvement Project PL-25001 250,000 250,000 500,000 250,000 250,000 500,000 Traffic Signal and Intelligent Transportation Systems PL-05030 - 2,608,269 2,608,269 - 2,348,721 2,348,721 Transportation and Parking Improvements PL-12000 250,000 39,842 289,842 250,000 168,277 418,277 University Avenue Parking Improvements PF-14003 - 126,527 126,527 - - - University Avenue Streetscape Update PE-21004 151,443 623,557 775,000 - - - 471-Capital Improvement Fund Total 42,330,803 31,795,675 74,126,478 14,413,466 20,159,217 34,572,683 472-Cubberley Fund Cubberley Community CB-26000 - 78,764 78,764 - - - Cubberley Community Center Master Plan CB-16001 - 23,515 23,515 - - - Cubberley Field Restroom CB-17002 27,697 - 27,697 - - - Cubberley Roof Replacement CB-16002 100,000 (1,104) 98,896 - - - 472-Cubberley Fund Total 127,697 101,175 228,872 - - - 530-Airport Fund Airport Layout Plan AP-21000 - - - - 58,393 58,393 Automated Weather Observation System AP-19000 1,340,237 - 1,340,237 1,291,050 - 1,291,050 530-Airport Fund Total 1,340,237 - 1,340,237 1,291,050 58,393 1,349,443 523-Electric Fund 115 kV Electric Intertie EL-06001 - 137,155 137,155 - - - Colorado Distribution Feeder Outlet Replacement EL-22002 379,109 - 379,109 - - - Colorado Power Station Equipment Upgrades EL-19001 2,725,339 - 2,725,339 - - - Colorado Substation Site Improvements EL-19002 1,041,142 64,544 1,105,685 - - - Electric Utility Geographic Information System EL-02011 - 250,000 250,000 - - - Foothills Rebuild (Fire Mitigation)EL-21001 1,599,239 (1,206,587) 392,652 - - - Grid Modernization for Electrification EL-24000 - - - 50,000,000 50,000,000 Hanover Substation Upgrade Project EL-24001 14,779,014 (496,172) 14,282,842 - - - Inter-substation Line Protection Relay EL-17005 616,645 - 616,645 - - - Smart Grid Technology Installation EL-11014 876,335 (268,050) 608,285 - - - Substation Breaker Replacement EL-17002 2,748,481 (7,911) 2,740,570 - - - Substation Facility Improvements EL-89044 645,606 - 645,606 - - - Substation Physical Security EL-16003 2,476,728 393,426 2,870,154 - - - Underground System Rebuild EL-16001 - 308,270 308,270 - - - Wood Pole Replacement EL-19004 328,950 - 328,950 - - - 523-Electric Fund Total 28,216,588 (825,326) 27,391,262 - 50,000,000 50,000,000 533-Fiber Optics Fund Fiber Optic Customer Connections FO-10000 153,100 (23,690) 129,410 - - - Fiber Optic Network System Improvements FO-10001 540,325 - 540,325 - - - Fiber-to-the-Premise FO-24000 10,946,450 - 10,946,450 - - - 533-Fiber Optics Fund Total 11,639,875 (23,690) 11,616,185 - - - 524-Gas Fund Gas Equipment & Tools GS-13002 - 47,124 47,124 - - - Attachment B Page 2 of 3 Item 4 Attachment B - FY 2025 to FY 2026 Capital Reappropriation Requests Item 4: Staff Report Pg. 15 Packet Pg. 188 of 541 Fund Number and Name Project Title Proj. No.Adopted Exp Reapp Final Exp Reapp Total Exp Reapp Adopted Rev Reapp Final Rev Reapp Total Rev Reapp Expenses Revenues 524-Gas Fund Gas Line Repair at Arastradero Creek GS-25001 999,558 - 999,558 - - - Gas Main Replacement-Project 25 GS-15000 8,728,324 (154,935) 8,573,389 - - - Gas Meters and Regulators GS-80019 516,000 (67,520) 448,480 - - - Gas System Improvements GS-11002 - 88,989 88,989 - - - 524-Gas Fund Total 10,243,882 (86,342) 10,157,540 - - - 528-Stormwater Fund Corporation Way System Upgrades SD-21000 - 261,253 261,253 - - - Green Stormwater Infrastructure SD-22001 1,239,330 519,875 1,759,205 1,215,562 (157,516) 1,058,046 Storm Drain Pump Station to Adobe Creek SD-20000 - 25,727 25,727 - - - Storm Drain System Repl & Rehab SD-06101 1,183,015 - 1,183,015 - - - Trash Capture Device Installation SD-22002 - 77,642 77,642 - 161,837 161,837 W Bayshore Rd Trunk Line Improvements SD-23000 - 25,519 25,519 - - - 528-Stormwater Fund Total 2,422,345 910,016 3,332,361 1,215,562 4,321 1,219,883 527-Wastewater Collection Fund Sewer Lateral/Manhole Rehabilitation and Replacement WC-99013 - 587,313 587,313 - - - Wastewater Collection System Rehabilitation/Augmentation Project 32 WC-20000 1,000,000 - 1,000,000 - - - Wastewater General Equipment and Tools WC-13002 - 64,328 64,328 - - - Wastewater System Improvements WC-15002 - 152,760 152,760 - - - 527-Wastewater Collection Fund Total 1,000,000 804,402 1,804,402 - - - 526-Wastewater Treatment Fund Advanced Water Purification Facility WQ-19003 - 7,472,470 7,472,470 - 63,821,151 63,821,151 Headworks Facility Replacement WQ-16002 1,638,974 1,500,000 3,138,974 - 4,757,000 4,757,000 Joint Intercepting Sewer Rehabilitation WQ-24000 - 2,800,406 2,800,406 - 2,800,406 2,800,406 Laboratory & Environmental Svcs Bldg WQ-14002 16,472,600 (43,769) 16,428,831 - 16,410,000 16,410,000 Outfall Line Construction WQ-19000 10,605,800 - 10,605,800 - 10,582,800 10,582,800 Plant Master Plan WQ-10001 - 440,000 440,000 - - - Primary Sedimentation Tank Rehabilitation WQ-14003 - - - - 2,329,807 2,329,807 Secondary Treatment Upgrades WQ-19001 811,320 300,000 1,111,320 - 81,805,709 81,805,709 526-Wastewater Treatment Fund Total 29,528,694 12,469,107 41,997,801 - 182,506,873 182,506,873 522-Water Fund Seismic Water System Upgrade WS-09000 - 1,512,037 1,512,037 - - - Water Distribution System Improvement WS-11003 - 150,000 150,000 - - - Water Fusion & Gen Equipt/Tools WS-13002 - 50,000 50,000 - - - Water Main Replacement-Project 30 WS-16001 - 746,279 746,279 - - - Water Meters WS-80015 - 60,955 60,955 - - - Water Supply System Improvement WS-11004 3,307,792 - 3,307,792 - - - 522-Water Fund Total 3,307,792 2,519,270 5,827,062 - - - 682-Technology Fund City Council Chamber TE-19001 1,483,737 178,900 1,662,637 - - - Computer Aided Dispatch TE-23000 320,000 266,000 586,000 - - - Enterprise Resource TE-19000 230,000 1,207 231,207 - - - Infrastructure Management TE-13004 285,906 72,632 358,538 - - - IT Data Center Upgrade TE-25000 850,000 150,000 1,000,000 - - - 682-Technology Fund Total 3,169,643 668,739 3,838,382 - - - 681-Vehicle Fund Emergency Repair and Replacement VR-15001 158,194 - 158,194 - - - Scheduled Vehicle and Equipment Replacement - Fiscal Year 2020 VR-20000 30,000 - 30,000 - - - Scheduled Vehicle and Equipment Replacement - Fiscal Year 2021 VR-21000 16,981 - 16,981 - - - Scheduled Vehicle and Equipment Replacement - Fiscal Year 2023 VR-23000 712,277 (681,383) 30,894 - - - Scheduled Vehicle and Equipment Replacement - Fiscal Year 2024 VR-24000 3,296,275 (283,047) 3,013,228 - - - Scheduled Vehicle and Equipment Replacement - Fiscal Year 2025 VR-25000 3,398,584 220,248 3,618,832 - - - 681-Vehicle Fund Total 7,612,311 (744,182) 6,868,129 - - - Grand Total 140,939,867 47,588,845 188,528,711 16,920,078 252,728,804 269,648,882 Attachment B Page 3 of 3 Item 4 Attachment B - FY 2025 to FY 2026 Capital Reappropriation Requests Item 4: Staff Report Pg. 16 Packet Pg. 189 of 541 CAPITAL IMPROVEMENT PLAN FY 2025 TECHNICAL CLEAN-UP ACTIONS ATTACHMENT C Fund Name Department Project No.Project Title Description Revenue Expense Item 4 Attachment C - Capital Improvement Plan FY 2026 Technical Clean-up Actions Item 4: Staff Report Pg. 17 Packet Pg. 190 of 541 City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Public Works Meeting Date: October 6, 2025 Report #:2507-5009 TITLE Approval of Construction Contract No. C25195264 with Precision Engineering, Inc. in the Amount Not-to-Exceed $6,842,121 and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that May Develop During the Project Up to a Not-to-Exceed Amount of $684,212 for the Hamilton Avenue Capacity Upgrades Project (SD-25000), and Approval of a Budget Amendment in the Stormwater Management Fund; CEQA Status – Exempt under CEQA Guidelines Section 15301(c) RECOMMENDATION Staff recommends that the City Council: 1. Approve and authorize the City Manager or their designee to execute Construction Contract No. C25195264 with Precision Engineering, Inc. in the amount not-to-exceed $6,842,121 for the Hamilton Avenue Capacity Upgrades Project (SD-25000); 2. Authorize the City Manager or their designee to negotiate and execute one or more change orders to the contract with Precision Engineering, Inc. for related additional but unforeseen work that may develop during the project, the total value of which shall not exceed $684,212; and 3. Amend the Fiscal Year 2026 Budget Appropriation for the Stormwater Management Fund (requires a 2/3 vote) by: a. Increasing the expense appropriation for the Hamilton Avenue Capacity Upgrades project (SD-25000) by $625,000; and b. Decreasing the Stormwater Management Fund balance by $625,000. EXECUTIVE SUMMARY Hamilton Avenue from Center Drive to Rhodes Drive is prone to flooding due to an undersized storm drain system. The 2015 Storm Drain Master Plan identified upsizes to the storm system at Hamilton Avenue as a high priority project, and this project is included among the 13 high Item 5 Item 5 Staff Report Item 5: Staff Report Pg. 1 Packet Pg. 191 of 541 priority capital projects in the 2017 Stormwater Management ballot measure. The Hamilton Avenue Capacity Upgrades project will install larger storm pipes and manholes to convey the storm runoff from a 10-year storm event. Construction bids were solicited through OpenGov and four bids were received. The construction contract is being awarded to the lowest responsible bidder. A budget amendment in the Stormwater Management Fund is needed to fully fund the contract. BACKGROUND Item 5 Item 5 Staff Report Item 5: Staff Report Pg. 2 Packet Pg. 192 of 541 current capacity of the Hamilton Avenue storm drain line is 15-20 cfs, while the new system will have a capacity of 90 cfs. Following the New Year’s Eve 2022 San Francisquito Creek flooding event, staff reprioritized the project to be built sooner, in recognition of its ability to partially mitigate the impacts of any future Creek flooding that may occur before the Reach 2 flood control project is completed. The project includes installing 100 linear feet of 36-inch pipe on Center Drive starting at Hamilton Avenue going towards Dana Avenue. This segment is part of the Center Drive Capacity Upgrades project, another of the projects approved by voters that is currently scheduled for Fiscal Year 2027. The segment was advanced to coordinate with the Office of Transportation’s project to construct new concrete median islands and redesign the traffic circle at the Hamilton Avenue, Southwood Drive and Center Drive intersection. ANALYSIS 1 for the construction of the Hamilton Avenue Capacity Upgrades Project. 1 Precision Engineering, Inc. Hamilton Avenue Capacity Upgrades Project Contract No. C25195264 Item 5 Item 5 Staff Report Item 5: Staff Report Pg. 3 Packet Pg. 193 of 541 of curb and gutter, and sidewalk. Solicitation Process On July 25, 2025, an Invitation for Bids (IFB) for the Hamilton Avenue Capacity Upgrades Project was posted on OpenGov. A non-mandatory pre-bid meeting was held on August 4, 2025, within the 21-day bidding period. Nine bidders attended the pre-bid meeting to discuss the project. The invitation for bids was structured to select the lowest bidder using the base bid. Bids were received from four qualified contractors on August 15, 2025, as listed on the attached Bid Summary (Attachment B). Table 1: Summary of Invitation for Bids Project Bid Name / Number Hamilton Avenue Capacity Upgrades Project SD-25000, IFB No. 195264 Proposed Length of Project 10 Months (303 Calendar Days) Pre-Bid Meeting Yes Number of Company Attendees at Pre-Bid Meeting 9 Number of Bids Received 4 Base Bid Price Range $6,842,121 - $13,356,000 Public Link Solicitation https://procurement.opengov.com/portal/palo-alto- ca/projects/186570 Item 5 Item 5 Staff Report Item 5: Staff Report Pg. 4 Packet Pg. 194 of 541 FISCAL/RESOURCE IMPACT STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: Item 5 Item 5 Staff Report Item 5: Staff Report Pg. 5 Packet Pg. 195 of 541 DANA AVENUE ASHBY DRIVE CENTER DRIVE CENTER DRIVE PITMAN AVENUE CENTER DRIVE CHANNING AVENUE HUTCHINSON AVENUE SOUTHWOOD DRIVE HAMILTON AVENUE ARCADIA PLACE SHARON COURT GREENWOOD AVENUE NEWELL ROAD NEWELL ROAD LOUISA COURT NEWELL PLACE WALTER HAYS DRIVE IRIS WAYWALTER HAYS DRIVE CHANNING AVENUE ALESTER AVENUE DANA AVENUE STANLEY WAY CHANNING AVENUE DE SOTO DRIVE DE SOTO DRIVE DE SOTO DRIVE GREER ROAD CHANNING AVENUE GREER ROAD TULIP LANE IVY LANE SOUTHWOOD DRIVE ISLAND DRIVE KINGS LANE HAMILTON AVENUE DANA AVENUE NEWELL ROAD NEWELL ROAD NEWELL ROAD PITMAN AVENUE NEWELL ROAD DANA AVENUE MADISON WAY ALESTER AVENUE RHODES DRIVE EDGEWOOD DRIVE WEST BAYSHORE ROAD RHODES DRIVE HILBAR LANE ALANNAH COURT EAST BAYSHORE ROAD CHANNING AVENUE BAYSHORE FREEWAY BAYSHORE FREEWAY I VE EDGEWOOD DRIVE EDGEWOOD DRIVE EDGEWOOD DRIVE EDGEWOOD DRIVE EDGEWOOD DRIVEMADISON WAY HAMILTON AVENUE HAMILTON AVENUE HAM I LTON AV ENUE JEFFERSON DRIVE P A T R I C I A L A N E JACKSON DR I VE JACKSON DR IVE R H O D E S D R IVE PH ILLIPS ROAD 531 1862 508 1181 960 1491 780 1490 1494 1498 1480 1486 1476 1483 1487 1491 1495 1499 1420 1426 1432 1438 1444 1450 1458 1464 1470 1476 1482 1488 1494 14911471 145114311411 1400 1410 1430 809 1507 1418 1457 1462 1458 1453 14701466 965 1205 1245 1305 1315 1325 1335 1345 1355 1401 1431 1451 1471 1491 960 234941 240 961 981 246 249 235 228 940 920 189 187 179181 169191185 183 798 753 975 1636 1630 1624 1616 1610 196 194 192 190 755 1607 1613 1621 1629 751 771 1403 1450 1470 1490 861 853850 870 869 877 885 893 890 901 1240 1302 945 930 1470 910 14501430 1402135013401330 1320 1310 897 1515 1525 867873879 1535 861 849 825 725 727 15151505 1516 777 721 715 170 174 180 1021 197 195 193 365 359 355 349 345 339 335 329 325 319 305 166 199 195 191 1748 350 1736 360 356 1724 1712 366368 212 1701 1717 680 660 640 17961772 1748 1595765 25 20120514 222 216 210 204 976 9301586 1578 1568 1560 1550 925 785 773 1517 711 1536 707 745 755 1170 801 851 1408 841 1516 1526 1514 1524 1532901 921 1542 896 890 860 880 1475 1465 1435 1449144314371431 14211417 14131407 746 742 738734 1466 1470 1457 1463 1469 1474 1482 1486 148714811475 1478 1467 1471 1475 1479 1462 1463 1724 1700 1682 1698 1668 585 591 1733 1765 1795 586 1690 1696 215 211 207 203 1820 1796 1808 326330340 336 1784 17761760 346 554 705 1601 1585 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Legend Assessment Parcel Palo Alto Assessment Parcel Palo Alto Assessment Parcel Outside Palo Alto abc Road Centerline Small Text (TC) Curb Face (RF) Pavement Edge (RF) Address Label Points (AP) 0' 132 Lo c a t i o n M a p Ha m i l t o n A v e n u e (C e n t e r D r i v e t o R h o d e s D r i v e ) CITY OF PALO ALTOINCORPORATED CALIFORNIA P a l o A l t o T h e C i t y o f APRIL 16 1894 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Altovthai, 2023-10-11 11:31:58 Assessor Parcels (\\cc-maps\Encompass\Admin\Meta\View.mdb) Item 5 Attachment A - Location Map Item 5: Staff Report Pg. 6 Packet Pg. 196 of 541 Hamilton Avenue Capacity Upgrades Project (SD-25000)IFB 195264 IFB Post Date: 7/25/2025 IFB Due Date: 8/15/2025 BASE BID SUMMARY QTY UNIT AVG UNIT PRICE BID TOTAL UNIT PRICE BID TOTAL Δ UNIT PRICE BID TOTAL Δ UNIT PRICE BID TOTAL Δ UNIT PRICE BID TOTAL Δ UNIT PRICE 1 MOBILIZATION 1 LS $ 250,000.00 $ 250,000.00 $ 500,000.00 $ 500,000.00 100% $ 650,000.00 $ 650,000.00 160% $ 30,000.00 $ 30,000.00 -88% $ 650,000.00 $ 650,000.00 160% $ 457,500.00 2 PUBLIC NOTIFICATION AND POSTING 1 LS $ 10,000.00 $ 10,000.00 $ 5,000.00 $ 5,000.00 -50% $ 2,400.00 $ 2,400.00 -76% $ 1,000.00 $ 1,000.00 -90% $ 12,000.00 $ 12,000.00 20% $ 5,100.00 3 TRAFFIC CONTROL 1 LS $ 100,000.00 $ 100,000.00 $ 150,000.00 $ 150,000.00 50% $ 145,000.00 $ 145,000.00 45% $ 80,000.00 $ 80,000.00 -20% $ 640,000.00 $ 640,000.00 540% $ 253,750.00 4 SHEETING, SHORING AND BRACING 1 LS $ 150,000.00 $ 150,000.00 $ 300,000.00 $ 300,000.00 100% $ 145,000.00 $ 145,000.00 -3% $ 150,000.00 $ 150,000.00 0% $ 540,000.00 $ 540,000.00 260% $ 283,750.00 5 STRIPING 1 LS $ 10,000.00 $ 10,000.00 $ 15,000.00 $ 15,000.00 50% $ 35,000.00 $ 35,000.00 250% $ 35,000.00 $ 35,000.00 250% $ 50,000.00 $ 50,000.00 400% $ 33,750.00 6 UNFORSEEN UTILITY ALLOWANCE 1 LS $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 0% $ 50,000.00 $ 50,000.00 0% $ 50,000.00 $ 50,000.00 0% $ 50,000.00 $ 50,000.00 0% $ 50,000.00 7 INERT SOLIDS RECYCLING WITH FABRIC 1 LS $ 1,000.00 $ 1,000.00 $ 5,000.00 $ 5,000.00 400% $ 1,000.00 $ 1,000.00 0% $ 60,000.00 $ 60,000.00 5900% $ 32,000.00 $ 32,000.00 3100% $ 24,500.00 8 INSTALL 12-INCH HDPE PIPE 852 LF $ 468.75 $ 399,375.00 $ 150.00 $ 127,800.00 -68% $ 310.00 $ 264,120.00 -34% $ 400.00 $ 340,800.00 -15% $ 730.00 $ 621,960.00 56% $ 397.50 9 INSTALL 15-INCH HDPE PIPE 37 LF $ 336.25 $ 12,441.25 $ 150.00 $ 5,550.00 -55% $ 670.00 $ 24,790.00 99% $ 550.00 $ 20,350.00 64% $ 3,000.00 $ 111,000.00 792% $ 1,092.50 10 INSTALL 18-INCH HDPE PIPE 32 LF $ 600.00 $ 19,200.00 $ 500.00 $ 16,000.00 -17% $ 680.00 $ 21,760.00 13% $ 600.00 $ 19,200.00 0% $ 3,300.00 $ 105,600.00 450% $ 1,270.00 11 INSTALL 24-INCH HDPE PIPE 1,604 LF $ 655.00 $ 1,050,620.00 $ 600.00 $ 962,400.00 -8% $ 690.00 $ 1,106,760.00 5% $ 700.00 $ 1,122,800.00 7% $ 1,100.00 $ 1,764,400.00 68% $ 772.50 12 INSTALL 36-INCH HDPE PIPE 1,978 LF $ 790.78 $ 1,564,162.84 $ 200.00 $ 395,600.00 -75% $ 790.00 $ 1,562,620.00 0% $ 700.00 $ 1,384,600.00 -11% $ 1,200.00 $ 2,373,600.00 52% $ 722.50 13 INSTALL 48-INCH HDPE PIPE 2,085 LF $ 926.25 $ 1,931,231.25 $ 1,200.00 $ 2,502,000.00 30% $ 1,020.00 $ 2,126,700.00 10% $ 1,400.00 $ 2,919,000.00 51% $ 1,550.00 $ 3,231,750.00 67% $ 1,292.50 14 VIDEO INSPECTION OF NEW SD PIPELINE 6,588 LF $ 10.00 $ 65,880.00 $ 2.00 $ 13,176.00 -80% $ 4.00 $ 26,352.00 -60% $ 5.00 $ 32,940.00 -50% $ 10.00 $ 65,880.00 0% $ 5.25 15 CATCH BASIN 14 EA $ 6,875.00 $ 96,250.00 $ 20,000.00 $ 280,000.00 191% $ 6,000.00 $ 84,000.00 -13% $ 10,000.00 $ 140,000.00 45% $ 12,000.00 $ 168,000.00 75% $ 12,000.00 16 INSTALL STANDARD SDMH - CITY STD DWG NO. 312 3 EA $ 13,750.00 $ 41,250.00 $ 15,000.00 $ 45,000.00 9% $ 16,000.00 $ 48,000.00 16% $ 12,000.00 $ 36,000.00 -13% $ 75,000.00 $ 225,000.00 445% $ 29,500.00 17 INSTALL STANDARD 72-INCH SDMH - CITY STD DWG NO. 313 17 EA $ 13,750.00 $ 233,750.00 $ 15,000.00 $ 255,000.00 9% $ 20,000.00 $ 340,000.00 45% $ 15,000.00 $ 255,000.00 9% $ 76,000.00 $ 1,292,000.00 453% $ 31,500.00 18 INSTALL SHALLOW MANHOLE - CITY STD DWG NO. 314 1 EA $ 13,750.00 $ 13,750.00 $ 7,500.00 $ 7,500.00 -45% $ 15,000.00 $ 15,000.00 9% $ 15,000.00 $ 15,000.00 9% $ 76,000.00 $ 76,000.00 453% $ 28,375.00 19 INSTALL NEW SDMH JUNCTION BOX 4 EA $ 27,500.00 $ 110,000.00 $ 100,000.00 $ 400,000.00 264% $ 120,000.00 $ 480,000.00 336% $ 120,000.00 $ 480,000.00 336% $ 76,000.00 $ 304,000.00 176% $ 104,000.00 20 INSTALL NEW SDMH JUNCTION BOX WITH CATCH BASIN 7 EA $ 27,500.00 $ 192,500.00 $ 50,000.00 $ 350,000.00 82% $ 126,000.00 $ 882,000.00 358% $ 130,000.00 $ 910,000.00 373% $ 76,000.00 $ 532,000.00 176% $ 95,500.00 21 MODIFY EXISTING SDMH JUNCTION BOX 1 EA $ 22,500.00 $ 22,500.00 $ 20,000.00 $ 20,000.00 -11% $ 10,000.00 $ 10,000.00 -56% $ 20,000.00 $ 20,000.00 -11% $ 60,000.00 $ 60,000.00 167% $ 27,500.00 22 INSTALL 48X48X12 WYE TEE 1 EA $ 6,500.00 $ 6,500.00 $ 5,000.00 $ 5,000.00 -23% $ 5,000.00 $ 5,000.00 -23% $ 10,000.00 $ 10,000.00 54% $ 7,870.00 $ 7,870.00 21% $ 6,967.50 23 INSTALL 24-INCH FLAP GATE 1 EA $ 8,000.00 $ 8,000.00 $ 25,000.00 $ 25,000.00 213% $ 20,000.00 $ 20,000.00 150% $ 30,000.00 $ 30,000.00 275% $ 16,000.00 $ 16,000.00 100% $ 22,750.00 24 INSTALL 48-INCH CHECK MATE ULTRAFLEX INLINE CHECK VALVE 1 EA $ 10,000.00 $ 10,000.00 $ 60,000.00 $ 60,000.00 500% $ 48,000.00 $ 48,000.00 380% $ 60,000.00 $ 60,000.00 500% $ 72,000.00 $ 72,000.00 620% $ 60,000.00 25 TYPE A CURB AND GUTTER 128 LF $ 133.00 $ 17,024.00 $ 100.00 $ 12,800.00 -25% $ 95.00 $ 12,160.00 -29% $ 50.00 $ 6,400.00 -62% $ 110.00 $ 14,080.00 -17% $ 88.75 26 TYPE B CURB AND GUTTER 1,816 LF $ 133.00 $ 241,528.00 $ 100.00 $ 181,600.00 -25% $ 95.00 $ 172,520.00 -29% $ 50.00 $ 90,800.00 -62% $ 76.00 $ 138,016.00 -43% $ 80.25 27 SIDEWALK 724 SF $ 20.00 $ 14,480.00 $ 15.00 $ 10,860.00 -25% $ 15.00 $ 10,860.00 -25% $ 37.00 $ 26,788.00 85% $ 38.00 $ 27,512.00 90% $ 26.25 28 DRIVEWAY 371 SF $ 35.35 $ 13,114.85 $ 15.00 $ 5,565.00 -58% $ 25.00 $ 9,275.00 -29% $ 50.00 $ 18,550.00 41% $ 72.00 $ 26,712.00 104% $ 40.50 29 DECORATIVE PAVEMENT 18 SF $ 30.00 $ 540.00 $ 40.00 $ 720.00 33% $ 65.00 $ 1,170.00 117% $ 165.00 $ 2,970.00 450% $ 430.00 $ 7,740.00 1333% $ 175.00 30 CURB RAMP 2 EA $ 13,000.00 $ 26,000.00 $ 5,000.00 $ 10,000.00 -62% $ 5,000.00 $ 10,000.00 -62% $ 10,000.00 $ 20,000.00 -23% $ 12,000.00 $ 24,000.00 -8% $ 8,000.00 31 REFLECTIVE RUBBER CURBS 1 LS $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 0% $ 8,000.00 $ 8,000.00 60% $ 10,000.00 $ 10,000.00 100% $ 10,000.00 $ 10,000.00 100% $ 8,250.00 32 STREET LIGHT RELOCATION 1 EA $ 1,000.00 $ 1,000.00 $ 6,000.00 $ 6,000.00 500% $ 5,000.00 $ 5,000.00 400% $ 10,000.00 $ 10,000.00 900% $ 20,000.00 $ 20,000.00 1900% $ 10,250.00 33 TRIM STREET TREES 20 HRS $ 500.00 $ 10,000.00 $ 500.00 $ 10,000.00 0% $ 350.00 $ 7,000.00 -30% $ 350.00 $ 7,000.00 -30% $ 400.00 $ 8,000.00 -20% $ 400.00 34 REMOVE AND REPLACE SIGN POST WITH SIGNS 3 EA $ 1,000.00 $ 3,000.00 $ 1,650.00 $ 4,950.00 65% $ 800.00 $ 2,400.00 -20% $ 2,000.00 $ 6,000.00 100% $ 720.00 $ 2,160.00 -28% $ 1,292.50 35 CONCRETE CAP 12 LF $ 100.00 $ 1,200.00 $ 200.00 $ 2,400.00 100% $ 1,600.00 $ 19,200.00 1500% $ 100.00 $ 1,200.00 0% $ 280.00 $ 3,360.00 180% $ 545.00 36 FLEXIBLE DELINEATORS 12 EA $ 50.00 $ 600.00 $ 100.00 $ 1,200.00 100% $ 80.00 $ 960.00 60% $ 250.00 $ 3,000.00 400% $ 140.00 $ 1,680.00 180% $ 142.50 37 3-INCH AC OVER 8-INCH PCC OVERLAY 256 TON $ 250.00 $ 64,000.00 $ 375.00 $ 96,000.00 50% $ 309.00 $ 79,104.00 24% $ 330.00 $ 84,480.00 32% $ 280.00 $ 71,680.00 12% $ 323.50 TOTALS SUMMARY Over Engineer's Estimate: 1% 25% 26% 98% Total Contract Amount $ 7,420,486.91 $ 7,526,333.10 $ 9,274,266.10 $ 9,337,765.80 $ 14,691,600.00 Total 10% Contingency $ 674,589.72 $ 684,212.10 $ 843,115.10 $ 848,887.80 $ 1,335,600.00 Azul Works, Inc. Total Base Bid $ 6,745,897.19 $ 6,842,121.00 $ 8,431,151.00 $ 8,488,878.00 $ 13,356,000.00 LOWEST BIDDER Summary Engineer's Estimate Precision Engineering, Inc. Ranger Pipelines Cratus, Inc. Cratus, Inc. Azul Works, Inc. LOWEST BIDDER BID # DESCRIPTION Engineer's Estimate Precision Engineering, Inc. Ranger Pipelines 1 of 1 Item 5 Attachment B - Bid Summary Item 5: Staff Report Pg. 7 Packet Pg. 197 of 541 City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Public Works Meeting Date: October 6, 2025 Report #:2508-5123 TITLE Approval of Professional Service Contract No. C26194618 with SCS Field Services in an Amount Not-to-Exceed $1,513,890, to Provide Landfill Gas Monitoring, Reporting, and Well Installation Services for the City’s Closed Landfill for a Period of Five Years, and Approval of a Budget Amendment in the Refuse Fund; CEQA Status – Exempt under CEQA Guidelines Section 15301 RECOMMENDATION Staff recommends that the City Council: 1. Approve and authorize the City Manager or their designee to execute Contract No. C26194618 with SCS Field Services, to provide landfill gas collection system monitoring, reporting, and well installation services for a term of five years for a total not-to-exceed amount of $1,513,890, including $1,376,265 for basic services and $137,625 for additional services; and 2. Amend the Fiscal Year 2026 Budget Appropriations for the Refuse Fund (requires a 2/3 majority vote) by: a) Decreasing the Refuse Fund balance by $179,175; and b) Increasing the Landfill Operations appropriation for contract services by $179,175. EXECUTIVE SUMMARY The City closed and capped its landfill in 2015. The site was then improved to create Byxbee Park. State and federal regulations impose certain post-closure gas monitoring and reporting requirements. The contract with SCS Field Services will provide necessary routine and on-call monitoring, reporting, well installations, and other engineering services as needed. BACKGROUND The City owns and operates a closed, class III municipal solid waste disposal site (Landfill), located at 2380 Embarcadero Road in Palo Alto, California. The Landfill reached refuse capacity Item 6 Item 6 Staff Report Item 6: Staff Report Pg. 1 Packet Pg. 198 of 541 and ceased accepting waste in 2011, underwent final capping and regulatory closure in 2015, and is now known as Byxbee Park. The Landfill is currently in its “post-closure” maintenance and monitoring period, under regulatory oversight by CalRecycle, the Regional Water Quality Control Board, The Bay Area Air District (BAAD), and Santa Clara County Department of Environmental Health. State and federal regulations require that landfill operators provide effective environmental control and monitoring systems to prevent the buildup and release of landfill gas from the buried waste. The Landfill’s gas extraction system consists of buried underground piping, 91 vertical extraction wells, and a flare/blower system that keeps the wellfield under vacuum. Specific landfill gas control requirements are listed in BAAD’s Regulation 8, Rule 341, and include well-head monitoring, surface emissions monitoring, maintaining detailed operating records, continuous flow and temperature monitoring and recording at the flare/blower station, and source testing. The environmental control systems monitoring and reporting tasks are required after the landfill closure for as long as the landfill continues producing methane and leachate (estimated for a minimum period of 30 years). The contract needed is to provide services for gas monitoring and reporting for the landfill gas control system for the Landfill as required by those regulations. The work requires specialized instruments, tools, equipment, and trained personnel to meet the stringent requirements of the State and local oversight agencies. The current contract is with SCS Field Services2 for a total not-to-exceed amount of $370,809 for 3 years, and it was amended twice, extending the term of the contract by a total of one year to October 10, 2025 to allow time for a complete formal solicitation process, and adding funds for a new total not-to-exceed amount of $417,012. The recent solicitation process was for a contract term of 5 years instead of 3 years to ensure stability and continuity of these required services. ANALYSIS The City requires the services of a qualified and experienced contracting firm to assist with regulatory compliance of the landfill’s gas collection system. Due to the nature and quantity of the work, outside resources are required. The new recommended five-year contract with SCS Field Services will continue to provide the City with monitoring and reporting services, ensuring landfill gas regulatory compliance, and includes the following tasks: 1 Bay Area Air Quality Management District’s (BAAQMD’s) Regulation 8, Rule 34: https://www.baaqmd.gov/%7E/media/dotgov/files/rules/reg-8-rule-34-solid-waste-disposal- sites/documents/rg0834.pdf?rev=41e786097ed348e99bf53c14f101e055&sc_lang=en 2 City Council, October 25, 2021; Agenda Item #4; CMR #12080 https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=2285 Item 6 Item 6 Staff Report Item 6: Staff Report Pg. 2 Packet Pg. 199 of 541 1. Perform routine and on-call landfill gas collection and emission control system monitoring and reporting including well-head monitoring, surface emissions monitoring, component monitoring and leak testing, and flare/blower station monitoring; 2. Perform annual landfill flare stack emissions sampling, analyses, and reporting; 3. Compile and prepare required landfill gas reports, including Rule 8-34 Annual Report, Landfill Methane Rule Annual Report, and Environmental Protection Agency greenhouse gas reporting; 4. Provide well installations on an as-needed basis and as directed by City staff; and 5. Provide miscellaneous engineering support services on an as-needed basis and as directed by City staff. These services may include providing consultation on equipment specifications, landfill gas quality evaluations and modeling, or assistance with the regulatory liaison or unforeseen regulatory requests. Solicitation Process: A formal Request For Proposals (RFP) for the project was posted to the City’s eProcurement system on June 27, 2025. The City received three proposals on July 25, 2025, all of which were deemed responsive, as summarized in Table 1. Table 1: Summary of Solicitation Process: Proposal Description Landfill Gas Monitoring, Reporting, and Well Installation Services/RFP194618 Proposed length of project 5 years Total days to respond to proposal 29 Pre-proposal meeting None Pre-proposal meeting date N/A Number of proposals received 3 Number of proposals considered responsive 3 Proposal price range $195,570-$275,253 per year Table 2: Proposals Received: Company Name Location (City, State)Proposal Amount per Year Proposal Amount over 5 years SCS Field Services Long Beach, CA $275,253 $1,376,265 APTIM Concord, CA $240,583 $1,202,915 Blue Flame Crew West Naperville, IL $195,570 $977,850 Item 6 Item 6 Staff Report Item 6: Staff Report Pg. 3 Packet Pg. 200 of 541 A team composed of three staff from the Public Works Department evaluated the proposals included in Table 2 based on the following criteria: quality and completeness of proposal, effectiveness of the proposed solution, experience, cost, financial stability, timely performance, prior record of performance for government agencies, ability to provide ongoing services, and compliance with applicable laws. FISCAL/RESOURCE IMPACT Item 6 Item 6 Staff Report Item 6: Staff Report Pg. 4 Packet Pg. 201 of 541 the Refuse Fund by appropriating funding from fund balance in the amount of $179,175. Appropriations for subsequent contract years will be determined through the annual budget development process and are subject to Council approval. Table 3 summarizes the contract costs. Monitoring, Reporting, and Well Installation per Year $275,253 Additional Services per Year $27,525 Total Annual Cost $302,778 Total Contract Not-to-Exceed Amount for 5-year term $1,513,890 STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: Item 6 Item 6 Staff Report Item 6: Staff Report Pg. 5 Packet Pg. 202 of 541 Professional Services Rev. Oct 16,2024 Page 1 of 52 CITY OF PALO ALTO CONTRACT NO. C26194618 AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF PALO ALTO AND STEARNS, CONRAD, AND SCHMIDT CONSULTING ENGINEERS, INC. dba SCS FIELD SERVICES This Agreement for Professional Services (this “Agreement”) is entered into as of the 11th day of October, 2025 (the “Effective Date”), by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and STEARNS, CONRAD, AND SCHMIDT CONSULTING ENGINEERS, INC. dba SCS FIELD SERVICES, a California corporation, located at 3900 Kilroy Airport Way, Suite 300, Long Beach, CA 90806 (“CONSULTANT”). The following recitals are a substantive portion of this Agreement and are fully incorporated herein by this reference: RECITALS A. CITY owns and operates a closed, class III municipal solid waste disposal site, which includes landfill gas and leachate collection systems (the “Project”) and desires to engage a consultant to provide monitoring, reporting, and well installation services in connection with the Project (the “Services”, as detailed more fully in Exhibit A). B. CONSULTANT represents that it, its employees and subconsultants, if any, possess the necessary professional expertise, qualifications, and capability, and all required licenses and/or certifications to provide the Services. C. CITY, in reliance on these representations, desires to engage CONSULTANT to provide the Services as more fully described in Exhibit A, entitled “SCOPE OF SERVICES”. NOW, THEREFORE, in consideration of the recitals, covenants, terms, and conditions, in this Agreement, the parties agree as follows: SECTION 1. SCOPE OF SERVICES. CONSULTANT shall perform the Services described in Exhibit A in accordance with the terms and conditions contained in this Agreement. The performance of all Services shall be to the reasonable satisfaction of CITY. Optional On-Call Provision (This provision only applies if checked and only applies to on-call agreements.) CITY may elect to, but is not required to, authorize on-call Services up to the maximum compensation amount set forth in Section 4 (Not to Exceed Compensation). CONSULTANT shall provide on-call Services only by advanced, written authorization from CITY as detailed in this Section. On-call Services, if any, shall be authorized by CITY, as needed, with a Task Order assigned and approved by CITY’s Project Manager, as identified in Section 13 (Project Management). Each Task Order shall be in substantially the same form as Exhibit A-1 entitled “PROFESSIONAL SERVICES TASK ORDER”. Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 6 Packet Pg. 203 of 541 Professional Services Rev. Oct 16,2024 Page 2 of 52 Each Task Order shall contain a specific scope of services, schedule of performance and maximum compensation amount, in accordance with the provisions of this Agreement. Compensation for on-call Services shall be specified by CITY in the Task Order, based on whichever is lowest: the compensation structure set forth in Exhibit C, the hourly rates set forth in Exhibit C-1, or a negotiated lump sum. To accept a Task Order, CONSULTANT shall sign the Task Order and return it to CITY’s Project Manager within the time specified by the Project Manager, and upon authorization by CITY (defined as counter-signature by the CITY Project Manager), the fully executed Task Order shall become part of this Agreement. The cumulative total compensation due to CONSULTANT for all Task Orders issued under this Agreement shall not exceed the amount of compensation set forth in Section 4. CONSULTANT shall only be compensated for on-call Services performed under an authorized Task Order and only up to the maximum compensation amount set forth in Section 4. Performance of and payment for any on-call Services are subject to all requirements and restrictions in this Agreement. SECTION 2. TERM. The term of this Agreement shall be from the effective date of this agreement through October 12, 2030 unless terminated earlier pursuant to Section 19 (Termination) of this Agreement. SECTION 3. SCHEDULE OF PERFORMANCE. Time is of the essence in the performance of Services under this Agreement. CONSULTANT shall complete the Services within the term of this Agreement and in accordance with the schedule set forth in Exhibit B, entitled “SCHEDULE OF PERFORMANCE”. Any Services for which times for performance are not specified in this Agreement shall be commenced and completed by CONSULTANT in a reasonably prompt and timely manner based upon the circumstances and direction communicated to the CONSULTANT. CITY’s agreement to extend the term or the schedule for performance shall not preclude recovery of damages for delay if the extension is required due to the fault of CONSULTANT. Notwithstanding the foregoing, this is not a warranty or guarantee and in no event will CONSULTANT be responsible for damages due to delays beyond CONSULTANT’s reasonable control. SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to CONSULTANT for performance of the Services shall be based on the compensation structure detailed in Exhibit C, entitled “COMPENSATION,” including any reimbursable expenses specified therein, and the maximum total compensation shall not exceed One Million Three Hundred Seventy-Six Thousand Two Hundred Sixty-Five Dollars ($1,376,265). The hourly schedule of rates, if applicable, is set out in Exhibit C-1, entitled “SCHEDULE OF RATES.” Any work performed or expenses incurred for which payment would result in a total exceeding the maximum compensation set forth in this Section 4 shall be at no cost to the CITY. Optional Additional Services Provision (This provision applies only if checked and a not-to-exceed compensation amount for Additional Services is allocated below under this Section 4.) In addition to the not-to-exceed compensation specified above, CITY has set aside the not- to-exceed compensation amount of One Hundred Thirty-Seven Thousand Six Hundred Twenty Five Dollars ($137,625) for the performance of Additional Services (as defined Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 7 Packet Pg. 204 of 541 Professional Services Rev. Oct 16,2024 Page 3 of 52 below). The total compensation for performance of the Services, Additional Services and any reimbursable expenses specified in Exhibit C, shall not exceed One Million Five Hundred Thirteen Thousand Eight Hundred Ninety Dollars ($1,513,890), as detailed in Exhibit C. “Additional Services” means any work that is determined by CITY to be necessary for the proper completion of the Project, but which is not included within the Scope of Services described at Exhibit A. CITY may elect to, but is not required to, authorize Additional Services up to the maximum amount of compensation set forth for Additional Services in this Section 4. CONSULTANT shall provide Additional Services only by advanced, written authorization from CITY as detailed in this Section. Additional Services, if any, shall be authorized by CITY with a Task Order assigned and authorized by CITY’s Project Manager, as identified in Section 13 (Project Management). Each Task Order shall be in substantially the same form as Exhibit A-1, entitled “PROFESSIONAL SERVICES TASK ORDER”. Each Task Order shall contain a specific scope of services, schedule of performance and maximum compensation amount, in accordance with the provisions of this Agreement. Compensation for Additional Services shall be specified by CITY in the Task Order, based on whichever is lowest: the compensation structure set forth in Exhibit C, the hourly rates set forth in Exhibit C-1, or a negotiated lump sum. To accept a Task Order, CONSULTANT shall sign the Task Order and return it to CITY’s Project Manager within the time specified by the Project Manager, and upon authorization by CITY (defined as counter-signature by the CITY Project Manager), the fully executed Task Order shall become part of this Agreement. The cumulative total compensation to CONSULTANT for all Task Orders authorized under this Agreement shall not exceed the amount of compensation set forth for Additional Services in this Section 4. CONSULTANT shall only be compensated for Additional Services performed under an authorized Task Order and only up to the maximum amount of compensation set forth for Additional Services in this Section 4. Performance of and payment for any Additional Services are subject to all requirements and restrictions in this Agreement. SECTION 5. INVOICES. In order to request payment, CONSULTANT shall submit monthly invoices to the CITY describing the Services performed and the applicable charges (including, if applicable, an identification of personnel who performed the Services, hours worked, hourly rates, and reimbursable expenses), based upon Exhibit C or, as applicable, CONSULTANT’s schedule of rates set forth in Exhibit C-1. If applicable, the invoice shall also describe the percentage of completion of each task. The information in CONSULTANT’s invoices shall be subject to verification by CITY. CONSULTANT shall send all invoices to CITY’s Project Manager at the address specified in Section 13 (Project Management) below. CITY will generally process and pay invoices within thirty (30) days of receipt of an acceptable invoice. SECTION 6. QUALIFICATIONS/STANDARD OF CARE. All Services shall be performed by CONSULTANT or under CONSULTANT’s supervision. CONSULTANT represents that it, its employees and subcontractors, if any, possess the professional and technical personnel necessary to perform the Services required by this Agreement and that the personnel have sufficient skill and experience to perform the Services assigned to them. CONSULTANT represents that it, its employees and subcontractors, if any, have and shall maintain during the term of this Agreement all licenses, permits, qualifications, insurance and approvals of whatever nature Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 8 Packet Pg. 205 of 541 Professional Services Rev. Oct 16,2024 Page 4 of 52 that are legally required to perform the Services. All Services to be furnished by CONSULTANT under this Agreement shall meet the professional standard and quality that prevail among professionals in the same discipline and of similar knowledge and skill engaged in related work throughout California under the same or similar circumstances. SECTION 7. COMPLIANCE WITH LAWS. CONSULTANT shall keep itself informed of and in compliance with all federal, state and local laws, ordinances, regulations, and orders that may affect in any manner the Project or the performance of the Services or those engaged to perform Services under this Agreement, as amended from time to time. CONSULTANT shall procure all permits and licenses, pay all charges and fees, and give all notices required by law in the performance of the Services. SECTION 8. ERRORS/OMISSIONS. CONSULTANT is solely responsible for costs, including, but not limited to, increases in the cost of Services, arising from or caused by CONSULTANT’s errors and omissions, including, but not limited to, the costs of corrections such errors and omissions, any change order markup costs, or costs arising from delay caused by the errors and omissions or unreasonable delay in correcting the errors and omissions. SECTION 9. COST ESTIMATES. If this Agreement pertains to the design of a public works project, CONSULTANT shall submit estimates of probable construction costs at each phase of design submittal. If the total estimated construction cost at any submittal exceeds the CITY’s stated construction budget by ten percent (10%) or more, CONSULTANT shall make recommendations to CITY for aligning the Project design with the budget, incorporate CITY approved recommendations, and revise the design to meet the Project budget, at no additional cost to CITY. SECTION 10. INDEPENDENT CONTRACTOR. CONSULTANT acknowledges and agrees that CONSULTANT and any agent or employee of CONSULTANT will act as and shall be deemed at all times to be an independent contractor and shall be wholly responsible for the manner in which CONSULTANT performs the Services requested by CITY under this Agreement. CONSULTANT and any agent or employee of CONSULTANT will not have employee status with CITY, nor be entitled to participate in any plans, arrangements, or distributions by CITY pertaining to or in connection with any retirement, health or other benefits that CITY may offer its employees. CONSULTANT will be responsible for all obligations and payments, whether imposed by federal, state or local law, including, but not limited to, FICA, income tax withholdings, workers’ compensation, unemployment compensation, insurance, and other similar responsibilities related to CONSULTANT’s performance of the Services, or any agent or employee of CONSULTANT providing same. Nothing in this Agreement shall be construed as creating an employment or agency relationship between CITY and CONSULTANT or any agent or employee of CONSULTANT. Any terms in this Agreement referring to direction from CITY shall be construed as providing for direction as to policy and the result of CONSULTANT’s provision of the Services only, and not as to the means by which such a result is obtained. SECTION 11. ASSIGNMENT. The parties agree that the expertise and experience of CONSULTANT are material considerations for this Agreement. CONSULTANT shall not assign or transfer any interest in this Agreement nor the performance of any of CONSULTANT’s obligations hereunder without the prior written approval of the City Manager. Any purported assignment made without the prior written approval of the City Manager will be void and without Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 9 Packet Pg. 206 of 541 Professional Services Rev. Oct 16,2024 Page 5 of 52 effect. Subject to the foregoing, the covenants, terms, conditions and provisions of this Agreement will apply to, and will bind, the heirs, successors, executors, administrators and assignees of the parties. SECTION 12. SUBCONTRACTING. Option A: No Subcontractor: CONSULTANT shall not subcontract any portion of the Services to be performed under this Agreement without the prior written authorization of the City Manager or designee. In the event CONSULTANT does subcontract any portion of the work to be performed under this Agreement, CONSULTANT shall be fully responsible for all acts and omissions of subcontractors. Option B: Subcontracts Authorized: Notwithstanding Section 11 (Assignment) above, CITY agrees that subcontractors may be used to complete the Services. The subcontractors authorized by CITY to perform work on this Project are: Best Environmental – Flare Source Testing Sacramento Drilling – Drilling CONSULTANT shall be responsible for directing the work of any subcontractors and for any compensation due to subcontractors. CITY assumes no responsibility whatsoever concerning compensation of subcontractors. CONSULTANT shall be fully responsible to CITY for all acts and omissions of subcontractors. CONSULTANT shall change or add subcontractors only with the prior written approval of the City Manager or designee. SECTION 13. PROJECT MANAGEMENT. CONSULTANT will assign Melissa St. John as the CONSULTANT’s Project Manager to have supervisory responsibility for the performance, progress, and execution of the Services and represent CONSULTANT during the day-to-day performance of the Services. If circumstances cause the substitution of the CONSULTANT’s Project Manager or any other of CONSULTANT’s key personnel for any reason, the appointment of a substitute Project Manager and the assignment of any key new or replacement personnel will be subject to the prior written approval of the CITY’s Project Manager. CONSULTANT, at CITY’s request, shall promptly remove CONSULTANT personnel who CITY finds do not perform the Services in an acceptable manner, are uncooperative, or present a threat to the adequate or timely completion of the Services or a threat to the safety of persons or property. CITY’s Project Manager is Sarah Fitzgerald, Public Works Department, Environmental Services Division, 3201 E Bayshore Road, Palo Alto, CA 94303, Telephone: (650) 496-6980, Email: Sarah.Fitzgerald@paloalto.gov. CITY’s Project Manager will be CONSULTANT’s point of contact with respect to performance, progress and execution of the Services. CITY may designate an alternate Project Manager from time to time. SECTION 14. OWNERSHIP OF MATERIALS. Upon payment to CONSULTANT pursuant to this Agreement, all work product, including without limitation, all writings, drawings, studies, sketches, photographs, plans, reports, specifications, computations, models, recordings, data, documents, and other materials and copyright interests developed under this Agreement, in any form or media, shall be and remain the exclusive property of CITY without restriction or limitation upon their use,. CONSULTANT agrees that all copyrights which arise from creation of the work Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 10 Packet Pg. 207 of 541 Professional Services Rev. Oct 16,2024 Page 6 of 52 product pursuant to this Agreement are vested in CITY, and CONSULTANT hereby waives and relinquishes all claims to copyright or other intellectual property rights in favor of CITY. Neither CONSULTANT nor its subcontractors, if any, shall make any of such work product available to any individual or organization without the prior written approval of the City Manager or designee. CONSULTANT makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the Scope of Services. SECTION 15. AUDITS. CONSULTANT agrees to permit CITY and its authorized representatives to audit, at any reasonable time during the term of this Agreement and for four (4) years from the date of final payment, CONSULTANT’s records pertaining to matters covered by this Agreement, including without limitation records demonstrating compliance with the requirements of Section 10 (Independent Contractor). CONSULTANT further agrees to maintain and retain accurate books and records in accordance with generally accepted accounting principles for at least four (4) years after the expiration or earlier termination of this Agreement or the completion of any audit hereunder, whichever is later. SECTION 16. INDEMNITY. [Option A applies to the following design professionals pursuant to Civil Code Section 2782.8: architects; landscape architects; registered professional engineers and licensed professional land surveyors.] 16.1. To the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CITY, its Council members, officers, employees and agents (each an “Indemnified Party”) from and against any and all third party demands, claims, or liability of any nature, including death or injury to any person, property damage or any other loss, including all costs and expenses of whatever nature including attorney’s fees, experts fees, court costs and disbursements (“Claims”) to the extent that such Claims arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT, its officers, employees, agents or contractors under this Agreement, regardless of whether or not it is caused in part by an Indemnified Party. CITY will reimburse CONSULTANT for the proportionate percentage of defense costs exceeding CONSULTANT’s proportionate percentage of fault as determined by the final judgment of a court of competent jurisdiction. [Option B applies to any consultant who does not qualify as a design professional as defined in Civil Code Section 2782.8.] 16.1. To the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CITY, its Council members, officers, employees and agents (each an “Indemnified Party”) from and against any and all demands, claims, or liability of any nature, including death or injury to any person, property damage or any other loss, including all costs and expenses of whatever nature including attorney’s fees, experts fees, court costs and disbursements (“Claims”) resulting from, arising out of or in any manner related to performance or nonperformance by CONSULTANT, its officers, employees, agents or contractors under this Agreement, regardless of whether or not it is caused in part by an Indemnified Party. 16.2. Notwithstanding the above, nothing in this Section 16 shall be construed to require CONSULTANT to indemnify an Indemnified Party from a Claim arising from the active negligence or willful misconduct of an Indemnified Party that is not contributed to by any act of, or by any omission to perform a duty imposed by law or agreement by, CONSULTANT, its officers, employees, agents or contractors under this Agreement. Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 11 Packet Pg. 208 of 541 Professional Services Rev. Oct 16,2024 Page 7 of 52 16.3. The acceptance of CONSULTANT’s Services and duties by CITY shall not operate as a waiver of the right of indemnification. The provisions of this Section 16 shall survive the expiration or early termination of this Agreement. SECTION 17. WAIVERS. No waiver of a condition or nonperformance of an obligation under this Agreement is effective unless it is in writing in accordance with Section 29.4 of this Agreement. No delay or failure to require performance of any provision of this Agreement shall constitute a waiver of that provision as to that or any other instance. Any waiver granted shall apply solely to the specific instance expressly stated. No single or partial exercise of any right or remedy will preclude any other or further exercise of any right or remedy. SECTION 18. INSURANCE. 18.1. CONSULTANT, at its sole cost and expense, shall obtain and maintain, in full force and effect during the term of this Agreement, the insurance coverage described in Exhibit D, entitled “INSURANCE REQUIREMENTS”. CONSULTANT and its contractors, if any, shall obtain a policy endorsement naming CITY as an additional insured under any general liability or automobile policy or policies. 18.2. All insurance coverage required hereunder shall be provided through carriers with AM Best’s Key Rating Guide ratings of A-:VII or higher which are licensed or authorized to transact insurance business in the State of California. Any and all contractors of CONSULTANT retained to perform Services under this Agreement will obtain and maintain, in full force and effect during the term of this Agreement, identical insurance coverage, naming CITY as an additional insured under such policies as required above. 18.3. Certificates evidencing such insurance shall be filed with CITY concurrently with the execution of this Agreement. The certificates will be subject to the approval of CITY’s Risk Manager and will contain an endorsement stating that the insurance is primary coverage and will not be canceled, or materially reduced in coverage or limits, by the insurer except after filing with the Purchasing Manager thirty (30) days’ prior written notice of the cancellation or modification. If the insurer cancels or modifies the insurance and provides less than thirty (30) days’ notice to CONSULTANT, CONSULTANT shall provide the Purchasing Manager written notice of the cancellation or modification within two (2) business days of the CONSULTANT’s receipt of such notice. CONSULTANT shall be responsible for ensuring that current certificates evidencing the insurance are provided to CITY’s Chief Procurement Officer during the entire term of this Agreement. 18.4. The procuring of such required policy or policies of insurance will not be construed to limit CONSULTANT’s liability hereunder nor to fulfill the indemnification provisions of this Agreement. Notwithstanding the policy or policies of insurance, CONSULTANT will be obligated for the full and total amount of any damage, injury, or loss caused by or directly arising as a result of the Services performed under this Agreement, including such damage, injury, or loss arising after the Agreement is terminated or the term has expired. SECTION 19. TERMINATION OR SUSPENSION OF AGREEMENT OR SERVICES. Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 12 Packet Pg. 209 of 541 Professional Services Rev. Oct 16,2024 Page 8 of 52 19.1. The City Manager may suspend the performance of the Services, in whole or in part, or terminate this Agreement, with or without cause, by giving ten (10) days prior written notice thereof to CONSULTANT. If CONSULTANT fails to perform any of its material obligations under this Agreement, in addition to all other remedies provided under this Agreement or at law, the City Manager may terminate this Agreement sooner upon written notice of termination. Upon receipt of any notice of suspension or termination, CONSULTANT will discontinue its performance of the Services on the effective date in the notice of suspension or termination. 19.2. In event of suspension or termination, CONSULTANT will deliver to the City Manager on or before the effective date in the notice of suspension or termination, any and all work product, as detailed in Section 14 (Ownership of Materials), whether or not completed, prepared by CONSULTANT or its contractors, if any, in the performance of this Agreement. Such work product is the property of CITY, as detailed in Section 14 (Ownership of Materials). 19.3. In event of suspension or termination, CONSULTANT will be paid for the Services rendered and work products delivered to CITY in accordance with the Scope of Services up to the effective date in the notice of suspension or termination; provided, however, if this Agreement is suspended or terminated on account of a default by CONSULTANT, CITY will be obligated to compensate CONSULTANT only for that portion of CONSULTANT’s Services provided in material conformity with this Agreement as such determination is made by the City Manager acting in the reasonable exercise of his/her discretion. The following Sections will survive any expiration or termination of this Agreement: 14, 15, 16, 17, 19.2, 19.3, 19.4, 20, 25, 27, 28, 29 and 30. 19.4. No payment, partial payment, acceptance, or partial acceptance by CITY will operate as a waiver on the part of CITY of any of its rights under this Agreement, unless made in accordance with Section 17 (Waivers). SECTION 20. NOTICES. All notices hereunder will be given in writing and mailed, postage prepaid, by certified mail, addressed as follows: To CITY: Office of the City Clerk City of Palo Alto Post Office Box 10250 Palo Alto, CA 94303 With a copy to the Purchasing Manager To CONSULTANT: Attention of the Project Manager at the address of CONSULTANT recited on the first page of this Agreement. CONSULTANT shall provide written notice to CITY of any change of address. SECTION 21. CONFLICT OF INTEREST. Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 13 Packet Pg. 210 of 541 Professional Services Rev. Oct 16,2024 Page 9 of 52 21.1. In executing this Agreement, CONSULTANT covenants that it presently has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the Services. 21.2. CONSULTANT further covenants that, in the performance of this Agreement, it will not employ subcontractors or other persons or parties having such an interest. CONSULTANT certifies that no person who has or will have any financial interest under this Agreement is an officer or employee of CITY; this provision will be interpreted in accordance with the applicable provisions of the Palo Alto Municipal Code and the Government Code of the State of California, as amended from time to time. CONSULTANT agrees to notify CITY if any conflict arises. 21.3. If the CONSULTANT meets the definition of a “Consultant” as defined by the Regulations of the Fair Political Practices Commission, CONSULTANT will file the appropriate financial disclosure documents required by the Palo Alto Municipal Code and the Political Reform Act of 1974, as amended from time to time. SECTION 22. NONDISCRIMINATION; COMPLIANCE WITH ADA. 22.1. As set forth in Palo Alto Municipal Code Section 2.30.510, as amended from time to time, CONSULTANT certifies that in the performance of this Agreement, it shall not discriminate in the employment of any person due to that person’s race, skin color, gender, gender identity, age, religion, disability, national origin, ancestry, sexual orientation, pregnancy, genetic information or condition, housing status, marital status, familial status, weight or height of such person. CONSULTANT acknowledges that it has read and understands the provisions of Section 2.30.510 of the Palo Alto Municipal Code relating to Nondiscrimination Requirements and the penalties for violation thereof, and agrees to meet all requirements of Section 2.30.510 pertaining to nondiscrimination in employment. 22.2. CONSULTANT understands and agrees that pursuant to the Americans Disabilities Act (“ADA”), programs, services and other activities provided by a public entity to the public, whether directly or through a contractor or subcontractor, are required to be accessible to the disabled public. CONSULTANT will provide the Services specified in this Agreement in a manner that complies with the ADA and any other applicable federal, state and local disability rights laws and regulations, as amended from time to time. CONSULTANT will not discriminate against persons with disabilities in the provision of services, benefits or activities provided under this Agreement. SECTION 23. ENVIRONMENTALLY PREFERRED PURCHASING AND ZERO WASTE REQUIREMENTS. CONSULTANT shall comply with the CITY’s Environmentally Preferred Purchasing policies which are available at CITY’s Purchasing Department, hereby incorporated by reference and as amended from time to time. CONSULTANT shall comply with waste reduction, reuse, recycling and disposal requirements of CITY’s Zero Waste Program. Zero Waste best practices include, first, minimizing and reducing waste; second, reusing waste; and, third, recycling or composting waste. In particular, CONSULTANT shall comply with the following Zero Waste requirements: (a) All printed materials provided by CONSULTANT to CITY generated from a personal computer and printer including but not limited to, proposals, quotes, invoices, reports, Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 14 Packet Pg. 211 of 541 Professional Services Rev. Oct 16,2024 Page 10 of 52 and public education materials, shall be double-sided and printed on a minimum of 30% or greater post-consumer content paper, unless otherwise approved by CITY’s Project Manager. Any submitted materials printed by a professional printing company shall be a minimum of 30% or greater post-consumer material and printed with vegetable-based inks. (b) Goods purchased by CONSULTANT on behalf of CITY shall be purchased in accordance with CITY’s Environmental Purchasing Policy including but not limited to Extended Producer Responsibility requirements for products and packaging. A copy of this policy is on file at the Purchasing Department’s office. (c) Reusable/returnable pallets shall be taken back by CONSULTANT, at no additional cost to CITY, for reuse or recycling. CONSULTANT shall provide documentation from the facility accepting the pallets to verify that pallets are not being disposed. SECTION 24. COMPLIANCE WITH PALO ALTO MINIMUM WAGE ORDINANCE. CONSULTANT shall comply with all requirements of the Palo Alto Municipal Code Chapter 4.62 (Citywide Minimum Wage), as amended from time to time. In particular, for any employee otherwise entitled to the State minimum wage, who performs at least two (2) hours of work in a calendar week within the geographic boundaries of the City, CONSULTANT shall pay such employees no less than the minimum wage set forth in Palo Alto Municipal Code Section 4.62.030 for each hour worked within the geographic boundaries of the City of Palo Alto. In addition, CONSULTANT shall post notices regarding the Palo Alto Minimum Wage Ordinance in accordance with Palo Alto Municipal Code Section 4.62.060. SECTION 25. NON-APPROPRIATION. This Agreement is subject to the fiscal provisions of the Charter of the City of Palo Alto and the Palo Alto Municipal Code, as amended from time to time. This Agreement will terminate without any penalty (a) at the end of any fiscal year in the event that funds are not appropriated for the following fiscal year, or (b) at any time within a fiscal year in the event that funds are only appropriated for a portion of the fiscal year and funds for this Agreement are no longer available. This Section shall take precedence in the event of a conflict with any other covenant, term, condition, or provision of this Agreement. SECTION 26. PREVAILING WAGES AND DIR REGISTRATION FOR PUBLIC WORKS CONTRACTS. 26.1. This Project is not subject to prevailing wages and related requirements. CONSULTANT is not required to pay prevailing wages and meet related requirements under the California Labor Code and California Code of Regulations in the performance and implementation of the Project if the contract: (1) is not a public works contract; (2) is for a public works construction project of $25,000 or less, per California Labor Code Sections 1782(d)(1), 1725.5(f) and 1773.3(j); or (3) is for a public works alteration, demolition, repair, or maintenance project of $15,000 or less, per California Labor Code Sections 1782(d)(1), 1725.5(f) and 1773.3(j). OR 26.1. TASK 4 – ON-CALL INSTALLATION OF WELLS is subject to prevailing wages and related requirements as a “public works” under California Labor Code Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 15 Packet Pg. 212 of 541 Professional Services Rev. Oct 16,2024 Page 11 of 52 Sections 1720 et seq. and related regulations. CONSULTANT is required to pay general prevailing wages as defined in California Labor Code Section 1773.1 and Subchapter 3, Title 8 of the California Code of Regulations Section 16000 et seq., as amended from time to time. Pursuant to Labor Code Section 1773, the CITY has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of worker needed to execute the contract for this Project from the State of California Department of Industrial Relations (“DIR”). Copies of these rates may be obtained at the CITY’s Purchasing Department office. The general prevailing wage rates are also available at the DIR, Division of Labor Statistics and Research, web site (see e.g. http://www.dir.ca.gov/DLSR/PWD/index.htm) as amended from time to time. CONSULTANT shall post a copy of the general prevailing wage rates at all Project job sites and shall pay the adopted prevailing wage rates as a minimum. CONSULTANT shall comply with all applicable provisions of Division 2, Part 7, Chapter 1 of the California Labor Code (Labor Code Section 1720 et seq.), including but not limited to Sections 1725.5, 1771, 1771.1, 1771.4, 1773.2, 1774, 1775, 1776, 1777.5, 1782, 1810, 1813 and 1815, and all applicable implementing regulations, including but not limited to Subchapter 3, Title 8 of the California Code of Regulations Section 16000 et seq. (8 CCR Section 16000 et seq.), as amended from time to time. CONSULTANT shall comply with the requirements of Exhibit E, entitled “DIR REGISTRATION FOR PUBLIC WORKS CONTRACTS”, for any contract for public works construction, alteration, demolition, repair or maintenance, including but not limited to the obligations to register with, and furnish certified payroll records directly to, DIR. SECTION 27. CLAIMS PROCEDURE FOR “9204 PUBLIC WORKS PROJECTS”. For purposes of this Section 27, a “9204 Public Works Project” means the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind. (Cal. Pub. Cont. Code § 9204.) Per California Public Contract Code Section 9204, for Public Works Projects, certain claims procedures shall apply, as set forth in Exhibit F, entitled “Claims for Public Contract Code Section 9204 Public Works Projects”. This Project is a 9204 Public Works Project and is required to comply with the claims procedures set forth in Exhibit F, entitled “Claims for Public Contract Code Section 9204 Public Works Projects”. OR This Project is not a 9204 Public Works Project. SECTION 28. CONFIDENTIAL INFORMATION. 28.1. In the performance of this Agreement, CONSULTANT may have access to CITY’s Confidential Information (defined below). CONSULTANT will hold Confidential Information in strict confidence, not disclose it to any third party, and will use it only for the performance of its obligations to CITY under this Agreement and for no other purpose. CONSULTANT will maintain reasonable and appropriate administrative, technical and physical safeguards to ensure the security, confidentiality and integrity of the Confidential Information. Notwithstanding the foregoing, CONSULTANT may disclose Confidential Information to its employees, agents and subcontractors, if any, to the extent they have a need to know in order to perform CONSULTANT’s obligations to CITY under this Agreement and for no other purpose, Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 16 Packet Pg. 213 of 541 Professional Services Rev. Oct 16,2024 Page 12 of 52 provided that the CONSULTANT informs them of, and requires them to follow, the confidentiality and security obligations of this Agreement. 28.2. “Confidential Information” means all data, information (including without limitation “Personal Information” about a California resident as defined in Civil Code Section 1798 et seq., as amended from time to time) and materials, in any form or media, tangible or intangible, provided or otherwise made available to CONSULTANT by CITY, directly or indirectly, pursuant to this Agreement. Confidential Information excludes information that CONSULTANT can show by appropriate documentation: (i) was publicly known at the time it was provided or has subsequently become publicly known other than by a breach of this Agreement; (ii) was rightfully in CONSULTANT’s possession free of any obligation of confidence prior to receipt of Confidential Information; (iii) is rightfully obtained by CONSULTANT from a third party without breach of any confidentiality obligation; (iv) is independently developed by employees of CONSULTANT without any use of or access to the Confidential Information; or (v) CONSULTANT has written consent to disclose signed by an authorized representative of CITY. 28.3. Notwithstanding the foregoing, CONSULTANT may disclose Confidential Information to the extent required by order of a court of competent jurisdiction or governmental body, provided that CONSULTANT will notify CITY in writing of such order immediately upon receipt and prior to any such disclosure (unless CONSULTANT is prohibited by law from doing so), to give CITY an opportunity to oppose or otherwise respond to such order. 28.4. CONSULTANT will notify City promptly upon learning of any breach in the security of its systems or unauthorized disclosure of, or access to, Confidential Information in its possession or control, and if such Confidential Information consists of Personal Information, CONSULTANT will provide information to CITY sufficient to meet the notice requirements of Civil Code Section 1798 et seq., as applicable, as amended from time to time. 28.5. Prior to or upon termination or expiration of this Agreement, CONSULTANT will honor any request from the CITY to return or securely destroy all copies of Confidential Information. All Confidential Information is and will remain the property of the CITY and nothing contained in this Agreement grants or confers any rights to such Confidential Information on CONSULTANT. Notwithstanding anything to the contrary, CONSULTANT shall be entitled to maintain an archival copy of the Confidential Information pursuant to CONSULTANT’s IT network system back-up and disaster recovery processes, provided such information remains subject to the obligations under this Section. 28.6. If selected in Section 30 (Exhibits), this Agreement is also subject to the terms and conditions of the Information Privacy Policy and Cybersecurity Terms and Conditions. SECTION 29. MISCELLANEOUS PROVISIONS. 29.1. This Agreement will be governed by California law, without regard to its conflict of law provisions. 29.2. In the event that an action is brought, the parties agree that trial of such action will be vested exclusively in the state courts of California in the County of Santa Clara, Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 17 Packet Pg. 214 of 541 Professional Services Rev. Oct 16,2024 Page 13 of 52 State of California. 29.3. The prevailing party in any action brought to enforce the provisions of this Agreement may recover its reasonable costs and attorneys’ fees expended in connection with that action. The prevailing party shall be entitled to recover an amount equal to the fair market value of legal services provided by attorneys employed by it as well as any attorneys’ fees paid to third parties. 29.4. This Agreement, including all exhibits, constitutes the entire and integrated agreement between the parties with respect to the subject matter of this Agreement, and supersedes all prior agreements, negotiations, representations, statements and undertakings, either oral or written. This Agreement may be amended only by a written instrument, which is signed by the authorized representatives of the parties and approved as required under Palo Alto Municipal Code, as amended from time to time. 29.5. If a court of competent jurisdiction finds or rules that any provision of this Agreement is void or unenforceable, the unaffected provisions of this Agreement will remain in full force and effect. 29.6. In the event of a conflict between the terms of this Agreement and the exhibits hereto (per Section 30) or CONSULTANT’s proposal (if any), the Agreement shall control. In the event of a conflict between the exhibits hereto and CONSULTANT’s proposal (if any), the exhibits shall control. 29.7. The provisions of all checked boxes in this Agreement shall apply to this Agreement; the provisions of any unchecked boxes shall not apply to this Agreement. 29.8. All section headings contained in this Agreement are for convenience and reference only and are not intended to define or limit the scope of any provision of this Agreement. 29.9. This Agreement may be signed in multiple counterparts, which, when executed by the authorized representatives of the parties, shall together constitute a single binding agreement. SECTION 30. EXHIBITS. Each of the following exhibits, if the check box for such exhibit is selected below, is hereby attached and incorporated into this Agreement by reference as though fully set forth herein: EXHIBIT A: SCOPE OF SERVICES EXHIBIT A-1 PROFESSIONAL SERVICES TASK ORDER EXHIBIT B: SCHEDULE OF PERFORMANCE EXHIBIT C: COMPENSATION EXHIBIT C-1: SCHEDULE OF RATES EXHIBIT D: INSURANCE REQUIREMENTS EXHIBIT E: DIR REGISTRATION FOR PUBLIC WORKS CONTRACTS EXHIBIT F: CLAIMS FOR PUBLIC CONTRACT CODE SECTION 9204 PUBLIC WORKS PROJECTS EXHIBIT G: REQUIRED CITY BOND FORMS Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 18 Packet Pg. 215 of 541 Professional Services Rev. Oct 16,2024 Page 14 of 52 THIS AGREEMENT IS NOT COMPLETE UNLESS ALL SELECTED EXHIBITS ARE ATTACHED. Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 19 Packet Pg. 216 of 541 Professional Services Rev. Oct 16,2024 Page 15 of 52 CONTRACT No. C26194618 SIGNATURE PAGE IN WITNESS WHEREOF, the parties hereto have by their duly authorized representatives executed this Agreement as of the date first above written. CITY OF PALO ALTO ____________________________ City Manager APPROVED AS TO FORM: __________________________ City Attorney or designee STEARNS, CONRAD AND SCHMIDT, CONSULTING ENGINEERS, INC. dba SCS Field Services Officer 1 By: ________________________________ Name: ______________________________ Title: _______________________________ Officer 2 By: ________________________________ Name: ______________________________ Title: _______________________________ Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Vice President Anton Svorinich Curtis Jang President Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 20 Packet Pg. 217 of 541 Professional Services Rev. Oct 16,2024 Page 16 of 52 EXHIBIT A SCOPE OF SERVICES CONSULTANT shall provide the Services detailed in this Exhibit A, entitled “SCOPE OF SERVICES”. Notwithstanding any provision herein to the contrary, CONSULTANT’s duties and services described in this Scope of Services shall not include preparing or assisting CITY with any portion of CITY’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with CITY. CITY shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. CONSULTANT’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications. CONSULTANT shall cooperate with CITY to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by CONSULTANT pursuant to this Scope of Services. Background: History and Phasing: The CITY owns and operates an unlined, class III municipal solid waste disposal site, located at 2380 Embarcadero Road in Palo Alto, California. The landfill reached refuse capacity and ceased accepting waste in 2011 and underwent final capping and regulatory closure in 2015. The landfill occupies approximately 126 acres of the 1800-acre, CITY owned Byxbee Park and Baylands parcel. The landfill is divided into phases - Phase I, Phase IIA, Phase IIB, and Phase IIC, based on the timing of closure and conversion to parkland. Phase I comprises approximately 29 acres and was closed and developed into parkland in 1990. Phases IIA (23 acres), IIB (24 acres) and IIC (51 acres) were closed and converted to parkland in 1992, 2000 and 2015 respectively. Smaller areas of the landfill are occasionally closed off to park users on an as- needed basis for control system maintenance and settlement repairs. The environmental control systems within the landfill consist of a vertical landfill gas extraction system and a retrofitted vertical leachate extraction system. Landfill Gas System: The CITY’s landfill gas (LFG) collection system consists of 91 vertical extraction wells. Most of the gas wells are spaced approximately 200 feet apart, have been constructed with a 4 to 6-inch diameter Schedule 40 PVC casings or high-density polyethylene (HDPE) casings placed within 24-inch diameter boreholes and have an average depth of approximately 35 feet below the landfill surface. An HDPE piping network collects and transmits gas from the extraction wells to a blower-flare facility where it is combusted. The blower-flare facility is located on Palo Alto Regional Water Quality Control Plant (PARWQCP) property near the landfill northwest boundary. The pipe network is below grade throughout the landfill facility, buried within the final cover system. In the Phases that were capped with a clay layer (Phase I, IIA, IIB), the gas collection system pipes are buried above the clay cap within a thickened vegetative soil layer. In Phase IIC the pipes are buried within a 4-ft thick layer of evapotranspirative cover material. Currently, 6 leachate wells are connected to the gas collection system due to the detection of methane above regulatory limits inside and/or outside those wells. During the term of this Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 21 Packet Pg. 218 of 541 Professional Services Rev. Oct 16,2024 Page 17 of 52 Agreement, the CITY may elect to place an additional 18 leachate wells under vacuum and add them to the landfill gas collection system. Any monitoring required under the regulations of landfill gas wells would include those leachate wells that have been hooked up to the landfill gas collection system. Leachate System: The CITY’s Leachate Collection and Removal System (LCRS) consists of 24 vertical extraction wells. These wells are typically constructed with 6-inch diameter Schedule 80 PVC casings and strategically distributed throughout the landfill. Well spacing averages approximately 300 feet, with locations being selected based upon historic information and local leachate levels at the time of installation. Each well has a dedicated pneumatic pump, and compressed air is delivered to each well from a centrally located compressor via a network of welded HDPE piping. Leachate is collected from the wells and transported via the piping network to the CITY sanitary sewer main adjacent to the western boundary of the landfill. Leachate elevations within the refuse mass are measured through a set of 17 vertical piezometers. Condensate Collection: Gas condensate produced by the LFG collection system is collected in sumps and pumped into the facility’s LCRS via pneumatic submersible pumps. There are currently eleven (11) condensate sumps located in Phase I, Phase IIA, Phase IIB and Phase IIC, combined. General Requirements: This scope of services includes: 1) Performing routine and on-call LFG collection and emission control system monitoring and reporting; 2) Performing routine annual landfill flare stack emissions sampling, analyses and reporting; 3) Compiling and preparing various routine LFG reports; 4) On-call installation of wells as needed and as Permit allows; and 5) Providing on-call miscellaneous engineering and training support services. CONSULTANT shall comply with all requirements of the Landfill’s Permit To Operate, Regulation 8, Rule 34 of the Bay Area Air District’s (BAAD’s) regulations, including the regulations for Methane Emissions from Municipal Solid Waste Landfills, CCR Title 17, §95460- 95476, and the EPA Greenhouse Gas Rule (40 CFR Part 98, Subpart HH) as well as all pertinent plans and specifications relating to work associated with maintenance and operation of the site’s environmental control systems. CITY will provide all applicable permits for work performed in accordance with this Agreement. The CITY has a landfill maintenance contractor that will perform repairs to the gas and leachate collection systems as needed. All routine operation or monitoring work shall take place either above ground or in buried shallow vaults (less than three feet in depth). CONSULTANT shall not be responsible for the overall quality of the gas with regard to trace components. Expected personnel job titles and required experience levels to conduct the scope of services are listed below. All field personnel performing work listed in this Agreement shall have the following minimum qualifications: Senior Technician (or equivalent) • Five (5) years’ experience performing work on LCRS and LFG systems; • Ability to tune and optimize the vacuum on the LFG collection system without supervision or close oversight; Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 22 Packet Pg. 219 of 541 Professional Services Rev. Oct 16,2024 Page 18 of 52 • Ability to detect LFG system and LCRS leaks and diagnose potential failures before they occur; and, • General understanding of landfill regulations relating to the LCRS and LFG systems. Technician (or equivalent) • Two (2) years’ experience performing work on LCRS and LFG systems; • Ability to detect LFG system and LCRS leaks and diagnose potential failures before they occur; and, • General understanding of landfill regulations relating to the LCRS and LFG systems. CITY will authorize site access for CONSULTANT personnel, equipment, and materials for the completion of the work. CONSULTANT personnel shall be responsible for communication and coordination of onsite work by notifying appropriate CITY personnel at the landfill office prior to beginning work onsite and upon leaving the site. Work To Be Performed Task 1 – Routine and On-Call LFG System, Flare, Well-Head Monitoring, and Surface Monitoring and Reporting Bid Item Definition For Task 1: CONSULTANT shall provide a Senior Technician (or equivalent) with the experience and skill level defined above, billed at the hourly rates specified in the rate sheets submitted with the proposal, for the performance of routine and on-call LFG system monitoring, well-head monitoring and surface monitoring and reporting. A) Senior Technician (or equivalent) is expected to spend up to 765 hours onsite per contract year (estimate of 216 hours routine services and up to 549 hours on-call). Field Time Estimate breakdown for Task 1 is as follows, actual hours per monitoring event may vary: • Routine: Four events (onsite) per year for component leak monitoring (64 hours per year); • Routine: One event per year for surface emissions monitoring (SEM) (32 hours per year); • Routine: Weekly monitoring of the flare station (120 hours per year) • On-call: Well and component adjustment and monitoring (416 hours per year); • On-call: Miscellaneous additional onsite follow-up time for adjusting high-oxygen LFG and Leachate wells, troubleshooting equipment, and potential increased frequency of monitoring events (133 hours per year). B) Tools/Materials/Equipment/Vehicles/Instrumentation to support Task 1 C) Management/Supervisor/Office Support Staff to support Task 1 D) Remote monitoring and control of landfill flare General Scope of Services For Task 1 Generally, Task 1 routine and on-call services shall include the following: a. (Routine) CONSULTANT shall provide computer or web database for CITY and Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 23 Packet Pg. 220 of 541 Professional Services Rev. Oct 16,2024 Page 19 of 52 CONSULTANT to use to record, store, and analyze all collected monitoring data from all routine and on-call tasks listed below. CONSULTANT shall compile data from all routine and on-call tasks listed below to be utilized by CONSULTANT in preparing the required annual reports (Task 3). b. (Routine) CONSULTANT shall monitor and compile records to support the LFG component quarterly leak monitoring requirements of the BAAD’s Regulation 8, Rule 34, Section 501 and 503 and Title 17, §95460-95476. c. (Routine) Annual measurement of methane and NMOC concentration on the landfill surface in accordance with site surface monitoring plan and Regulation 8, Rule 34, Section 501 and 506 and including the regulations for Surface Emissions Monitoring (SEM), CCR Title 17, §95469 listed below. Under the regulations, the site is currently required to perform these activities annually, however, if site conditions change, the SEM may increase to a quarterly frequency. i. Annual instantaneous SEM at 100-foot spacing with a 500 ppmv methane limit, including testing of cover penetrations, with corrective action/re-monitoring. ii. Annual integrated surface sampling with a limit of 25 ppmv methane. d. (Routine) Weekly monitoring of the flare station, including download of the data logger. Document and collect all data including all startup, shutdown and malfunction paperwork: i. Date, time, and monitoring personnel. ii. Meteorological condition (i.e., wind velocity, barometric pressure ambient temperature, weather conditions, etc.). iii. Extraction blower operating inlet and outlet temperatures and pressures. iv. Methane gas, oxygen gas, carbon dioxide and balance gas concentrations at flare inlet as required by the BAAD. v. Flare exit gas temperature (only when flare operational). vi. LFG flow rate to flare, or CITY incinerator. vii. Flare combustion louver (only when flare is operational). viii. Flow control valve positions. ix. Check pilot ignition system propane storage tank level. x. LFG control system blowers, flame arresters, flares, control panel, well fields, and condensate pump systems shall be observed for the following: • Accessibility. • Vandalism. • Malfunctions. • Leaks. xi. Weekly record blower running hours; e. (Routine) Once per quarter, hydrogen sulfide (H2S) shall be tested by CONSULTANT at the Flare Station inlet utilizing field Draeger test tubes; Inspect flame arrester; and, inspect burner heads. f. (Routine) CONSULTANT shall establish a portable wind station or obtain measurements from the Palo Alto Airport to document compliance with meteorological conditions during Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 24 Packet Pg. 221 of 541 Professional Services Rev. Oct 16,2024 Page 20 of 52 the monitoring events. g. (Routine) CONSULTANT shall provide one (1) copy of all field records generated during on-site service before leaving the site for the day. h. (On-call) If needed by CITY, monthly monitoring of 91 LFG well-heads, 6 (up to 24) leachate well-heads (connected to the gas collection system), 11 condensate sumps, flare station and other valves, fittings and components. i. (On-call) If needed by CITY, monthly measurement of methane and non-methane organic compounds (NMOC), oxygen concentration and pressure within each well-head (landfill gas wells and leachate wells which are connected to the gas collection system) in accordance with Regulation 8, Rule 34, and Title 17, Section 95469. If the well head does not meet the standards of Regulation 8, Rule 34, Section 305, and Title 17, §95469, then CONSULTANT shall document and make adjustments following Regulation 8, Rule 34, Section 414 scheduling requirements. It is anticipated that some follow-up visits shall be necessary by the Senior Technician for the purpose of monitoring and adjusting wells with high oxygen content. CONSULTANT shall make recommendations to CITY for further repairs if necessary. The monitoring requirements of the rule are located in §95469 and §95470. j. (On-call) If needed by CITY, adjust/tune and optimize the vacuum on the individual wells in order to maximize methane extraction while minimizing oxygen intrusion into the landfill; k. (Routine) CONSULTANT shall compile well-head monitoring information, including all follow-up monitoring results and submit monthly reports to CITY, within 21 days from the end of each month. Task 2 – Routine Landfill Flare Stack Emission Sampling, Analytical Testing and Reporting A) Annual Source Test • CONSULTANT shall conduct the flare source test on the Flare located at the Regional Water Quality Control Plant in accordance with the Permit To Operate. Additionally, because the landfill is subject to the AB32 Landfill Methane Rule (see Task 3 of this Scope of Services), the flare must be tested annually to document compliance with Rule’s 99% methane destruction requirement, as specified in Section §95471 of the Rule. CONSULTANT shall perform the annual flare testing while the Agreement is in place. In accordance with Item No. 15 of the Permit To Operate, CONSULTANT shall notify the Bay Area Air District (BAAD) at least 14 days in advance of the test and shall submit to BAAD the compliance plan for the source test. CONSULTANT shall submit a report summarizing the results of the source test to CITY and BAAD within 45 days of completion of the test. B) Annual Source Pre-Test • In addition to the annual Source Test, CONSULTANT shall perform an annual source test “pre-test” one day prior to the official source test to identify compliance issues, troubleshoot, and tune the flare as necessary to ensure optimal performance and compliant Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 25 Packet Pg. 222 of 541 Professional Services Rev. Oct 16,2024 Page 21 of 52 source test results. The pre-test does not require a report or notification to BAAD. Task 3 – Routine Report Preparation Task 3 is outlined below and includes report preparation in compliance with BAAD Rule 8-34, AB32 Landfill Methane Rule, and EPA Greenhouse Gas Reporting Rule, as listed below. CONSULTANT shall provide a draft of each report to CITY for review prior to submittal to the respective agency, and shall incorporate CITY’s comments into the final reports for submittal. The final reports and certifications shall be signed by the responsible CITY official, where required. A. Annual Rule 8-34 Report (One Report Annually) CONSULTANT shall prepare the Rule 8-34 annual reports required by the BAAD. CONSULTANT shall collect the necessary data to complete the reports under Section 411 of Rule 8-34. The reports shall be developed in the format prescribed by the BAAD. The reporting period covers December 1st through November 30th. The report is due the last day of the month after the end of the reporting period. The annual reports shall contain the following information, as required: 1) Operating Records Required by Section 501: a) All collection system downtime, including individual well shutdown times, length of time for shutdown, and the reason for the shutdown. All periods greater than five (5) days when the collection system was not operating. b) All emission control system downtime, length of time for shutdown, and the reason for the shutdown. Description and duration of all periods when the control device was not operating for greater than one (1) hour and the length of time that the device was not operating. c) Continuous temperature records (data logger) for all operating flares and any enclosed combustors with a listing of the dates/times when flare temperature went below permitted limits and any times when temperature gauge was off-line or not operational. d) Monthly LFG flow meter readings. e) Records of all quarterly LFG system component leak testing, including monitoring dates, leak concentration by volume if in excess of 1,000 parts per million, by volume (ppmv), location of leak, date of discovery, the actions taken by the City or its maintenance CONSULTANT to repair the leak, date of repair, date of any required re-monitoring, and the re-monitored concentration in ppmv. f) Continuous gas flow rate records (data logger information) with a listing of the dates/times when flow rate went above permitted limits and any times when the flow meter was off- line or not operational. g) Records of all quarterly surface emissions monitoring, including monitoring dates, surface emission concentration by volume if in excess of 500 ppmv, location of exceedance, date Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 26 Packet Pg. 223 of 541 Professional Services Rev. Oct 16,2024 Page 22 of 52 of discovery, the actions taken by the CITY or its maintenance CONSULTANT to repair the exceedance, date of repair, date of any required re-monitoring, and the re-monitored concentration in ppmv. h) For monthly wellhead monitoring (temperature, vacuum, and oxygen or nitrogen content), records of all monitoring dates and any excesses of the limits stated in Section 8-34-305, Title 17, §95460-§95476, and below (or approved alternative limits), including well identification number, the measured excess, the action taken by the CITY or its maintenance CONSULTANT to repair the excess, and the date of repair, date of any required re-monitoring, and the re-monitored value. Gas wells i) A minimum of monthly recording of gauge pressure at all wellheads (all wells must operate under negative pressure conditions). ii) Monthly monitoring of oxygen or nitrogen concentrations at all wellheads (oxygen must not exceed 5 percent or nitrogen over 20 percent). iii) Monthly monitoring of temperatures at all wellheads (temperature shall not exceed 55C (131F)). Leachate wells (connected to the LFG collection system) i) A minimum of monthly recording of gauge pressure, oxygen content, methane content, and temperature at each wellhead (the well(s) must be connected to vacuum if any pressure is detected); iv) Monthly monitoring of oxygen concentrations at wellheads (oxygen must not exceed 15 percent by volume). If the oxygen concentration exceeds 15 percent by volume the vacuum to the leachate well may be turned off; v) Monthly monitoring of temperatures at all wellheads (temperature shall not exceed 55C (131F)). If temperature exceeds 55C (131F) the vacuum to the leachate well may be turned off; 2) Calibration information for monitoring equipment used for the various monitoring activities listed above (e.g., OVA, GEM-5000 unit, flow meter, temperature, etc.). 3) Description and duration of all periods when the gas stream was diverted from the control device. 4) The date of installation and location of all wells or system expansions as the result of monitoring exceedances during previous reporting period. 5) Data upon which the density of well and equipment sizing were based. 6) Gas generation rate estimates. 7) Provisions for increasing LFG extraction capacity as gas generation increases. 8) The provisions for the control of LFG migration. B. AB32 – Landfill Methane Rule Annual Reporting (One Report Annually) Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 27 Packet Pg. 224 of 541 Professional Services Rev. Oct 16,2024 Page 23 of 52 CITY is subject to the AB32 Landfill Methane Rule (Title 17 California Code of Regulations (CCR), Chapter 10, Article 4, Sub-article 6, §95462 through §95476), which has an annual reporting requirement. The required annual report under this Rule must be submitted by March 15 of each year for the previous calendar year data. Annual Reports must include the following information, as specified in §95470 of the Rule: • General site information • Total volume of LFG collected (reported in standard cubic feet (scf)), • Average composition of LFG collected over the reporting period (reported in percent methane and percent carbon dioxide by volume), • Gas control device type, installation, rating, fuel type, and total LFG combusted in each control device, • Date LFG collection system installed • Percent methane destruction efficiency • Volume and composition of gas shipped off-site • Type and amount of supplemental fuels burned with the LFG. • Recent topographic map, and • All required monitoring data. CONSULTANT shall compile the required data into a report in a format suitable for submittal to the California Air Resources Board (CARB) Executive Officer. CONSULTANT shall provide a draft of the report to CITY for review. CONSULTANT shall incorporate CITY comments into the final report and submit to CARB on behalf of the CITY. C. EPA – Greenhouse Gas Annual Reporting (One Report Annually Submitted Online) CITY is required under the EPA GHG reporting rule, 40 CFR Part 98, Subpart HH, to submit a report annually. CONSULTANT shall compile the required data and input into an appropriate electronic format in accordance with EPA GHG rule specifications for upload to the EPA’s online reporting tool (e-GRRT). CONSULTANT shall submit draft data file to CITY for review. CONSULTANT shall incorporate CITY comments into the final report and submit to EPA via e- GRRT. CONSULTANT will be added to the website as CITY agent and shall manage the website reports on behalf of CITY. The data to be reported is for calendar year 2025, 2026, 2027, 2028, and 2029, and the reporting deadline is March 30 of the following year. As specified in the EPA Rule, the following information is required: • Landfill Operations (Open/closed/Year) • Waste Disposal Calculations • Waste Composition (If Available) • Modeling Parameters Used • Methane Data • Landfill Area, Cover Types by Area, and Oxidation Fractions Used • LFG Modeling Results Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 28 Packet Pg. 225 of 541 Professional Services Rev. Oct 16,2024 Page 24 of 52 • Emissions from stationary combustion units. • Flow of collected LFG • Methane content of LFG • Temperature and pressure data for LFG • Description of control device(s) both on- and off-site • Control device operating hours • Description of LFG collection system, landfill areas and waste depths • Computed methane volume captured • Computed methane generated (corrected for oxidation using EPA model) • Computed methane generated (corrected for oxidation using LFG recovery flow and collection efficiency) • Methane Emissions, Method 1 (Modeling) • Methane Emissions, Method 2 (Gas Captured and Estimated Collection Efficiency) Task 4 – On-Call Installation of Wells As requested by CITY, CONSULTANT shall coordinate and perform all aspects of new or replacement LFG and leachate well installations. This could include, but is not limited to: • Engineering of well; • Preparation of drawings; • Coordination of subcontractors; • Drilling and completion of well; • Providing well installation oversight and boring installation logs; • Final as-builts; and • Well installation reports. Where applicable, CONSULTANT shall pay prevailing wage rates for laborer(s) and technician(s) for work associated with well installation projects. Before commencing a well installation, CONSULTANT must provide a payment bond and a performance bond, each in the penal sum of not less than 100% of the maximum price for each installation, and each executed by CONSULTANT and its surety using the bond forms attached hereto as Exhibit G. Each bond must be issued and executed by a surety admitted in California. Prior to the commencement of any well drilling project, CONSULTANT shall submit a Site- Specific Health and Safety Plan (SSHASP) two weeks prior to the start of work for review and approval by the City. The SSHASP shall include landfill specific considerations. Task 5 – On-Call Engineering and Training Services On occasion, CITY may ask CONSULTANT to evaluate the performance and design of the gas system using the services of a qualified LFG engineer. CONSULTANT shall provide engineering services for duties including, but not limited to, possible LFG and LCRS system design, permitting, and equipment change-out. Additionally, CITY may ask CONSULTANT to provide landfill gas technician training to staff. Work on these services requires written approval from CITY prior to CONSULTANT working on or billing to these subtasks. Typically, Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 29 Packet Pg. 226 of 541 Professional Services Rev. Oct 16,2024 Page 25 of 52 CONSULTANT shall develop and submit a written cost estimate prior to work on these subtasks. End Scope of services Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 30 Packet Pg. 227 of 541 Professional Services Rev. Oct 16,2024 Page 26 of 52 EXHIBIT A-1 PROFESSIONAL SERVICES TASK ORDER CONSULTANT shall perform the Services detailed below in accordance with all the terms and conditions of the Agreement referenced in Item 1A below. All exhibits referenced in Item 8 are incorporated into this Task Order by this reference. CONSULTANT shall furnish the necessary facilities, professional, technical and supporting personnel required by this Task Order as described below. CONTRACT NO. OR PURCHASE ORDER REQUISITION NO. (AS APPLICABLE) 1A. MASTER AGREEMENT NO. (MAY BE SAME AS CONTRACT / P.O. NO. ABOVE): 1B. TASK ORDER NO.: 2. CONSULTANT NAME: 3. PERIOD OF PERFORMANCE: START: COMPLETION: 4 TOTAL TASK ORDER PRICE: $__________________ BALANCE REMAINING IN MASTER AGREEMENT/CONTRACT $_______________ 5. BUDGET CODE_______________ COST CENTER________________ COST ELEMENT______________ WBS/CIP__________ PHASE__________ 6. CITY PROJECT MANAGER’S NAME & DEPARTMENT:_____________________________________ 7. DESCRIPTION OF SCOPE OF SERVICES (Attachment A) MUST INCLUDE: ▪ SERVICES AND DELIVERABLES TO BE PROVIDED ▪ SCHEDULE OF PERFORMANCE ▪ MAXIMUM COMPENSATION AMOUNT AND RATE SCHEDULE (as applicable) ▪ REIMBURSABLE EXPENSES, if any (with “not to exceed” amount) 8. ATTACHMENTS: A: Task Order Scope of Services B (if any): _____________________________ I hereby authorize the performance of the work described in this Task Order. APPROVED: CITY OF PALO ALTO BY:____________________________________ Name __________________________________ Title___________________________________ Date ___________________________________ I hereby acknowledge receipt and acceptance of this Task Order and warrant that I have authority to sign on behalf of Consultant. APPROVED: COMPANY NAME: ______________________ BY:____________________________________ Name __________________________________ Title___________________________________ Date ___________________________________ Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 31 Packet Pg. 228 of 541 Professional Services Rev. Oct 16,2024 Page 27 of 52 EXHIBIT B SCHEDULE OF PERFORMANCE CONSULTANT shall perform the Services so as to complete each milestone by the dates and/or with the frequencies specified on the Schedule. CONSULTANT shall submit a Monitoring and Reporting Schedule for approval by CITY within 2 weeks issuance of the notice to proceed (“NTP”). The Schedule shall include date-specific reporting milestones and specify the set day- of-the-week and frequencies of regularly-scheduled monitoring events as described in the scope of work and prescribed in the current Permit to Operate and Rule 8-34 regulations. Optional Schedule of Performance Provision for On-Call or Additional Services Agreements. (This provision only applies if checked and only applies to on-call agreements per Section 1 or agreements with Additional Services per Section 4.) The schedule of performance shall be as provided in the approved Task Order, as detailed in Section 1 (Scope of Services) in the case of on-call Services, or as detailed in Section 4 in the case of Additional Services, provided in all cases that the schedule of performance shall fall within the term as provided in Section 2 (Term) of this Agreement. Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 32 Packet Pg. 229 of 541 Professional Services Rev. Oct 16,2024 Page 28 of 52 EXHIBIT C COMPENSATION CITY agrees to compensate CONSULTANT for Services performed in accordance with the terms and conditions of this Agreement, and as set forth in the budget schedule below. Compensation shall be calculated based on the rate schedule attached as Exhibit C-1 up to the not to exceed budget amount for each task set forth below. CITY’s Project Manager may approve in writing the transfer of budget amounts between any of the tasks or categories listed below, provided that the total compensation for the Services, including any specified reimbursable expenses, and the total compensation for Additional Services (if any, per Section 4 of the Agreement) do not exceed the amounts set forth in Section 4 of this Agreement. CONSULTANT agrees to complete all Services, any specified reimbursable expenses, and Additional Services (if any, per Section 4), within this/these amount(s). Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth in this Agreement shall be at no cost to the CITY. BUDGET SCHEDULE ANNUAL TASKS NOT TO EXCEED AMOUNT Task 1 (Routine and On-Call Landfill Gas System, Flare, Well- Head Monitoring, and Surface Monitoring and Reporting) $192,390 Task 2 (Routine Landfill Flare Stack Emission Sampling, Analytical Testing and Reporting) $22,613 Task 3 (Routine Report Preparation) $12,750 Task 4 (On Call Well Installation Services) $20,000 Task 5 (On Call Other Engineering Services ) $20,000 Annual Sub-total for Services $267,753 Annual Reimbursable Expenses (if any) $7,500 Annual Total for Services and Reimbursable Expenses $275,253 Additional Services (if any, per Section 4) $27,525 ANNUAL Maximum Total Compensation $302,778 5-YEAR Maximum Total Compensation $1,513,890 Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 33 Packet Pg. 230 of 541 Professional Services Rev. Oct 16,2024 Page 29 of 52 REIMBURSABLE EXPENSES CONSULTANT’S ordinary business expenses, such as administrative, overhead, administrative support time/overtime, information systems, software and hardware, photocopying, telecommunications (telephone, internet), in-house printing, insurance and other ordinary business expenses, are included within the scope of payment for Services and are not reimbursable expenses hereunder. Reimbursable expenses, if any are specified as reimbursable under this section, will be reimbursed at actual cost. The expenses (by type, e.g. travel) for which CONSULTANT will be reimbursed are: unanticipated parts needed on an emergency basis to prevent flare or gas collection system downtime or non-compliance up to the not-to-exceed amount of: $7,500 per contract year for a total not-to-exceed contract amount of $37,500.. A. Travel outside the San Francisco Bay Area, including transportation and meals, if specified as reimbursable, will be reimbursed at actual cost subject to the City of Palo Alto’s policy for reimbursement of travel and meal expenses. B. Long distance telephone service charges, cellular phone service charges, facsimile transmission and postage charges, if specified as reimbursable, will be reimbursed at actual cost. All requests for reimbursement of expenses, if any are specified as reimbursable under this section, shall be accompanied by appropriate backup documentation and information. Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 34 Packet Pg. 231 of 541 Professional Services Rev. Oct 16,2024 Page 30 of 52 EXHIBIT C-1 SCHEDULE OF RATES CONSULTANT’s schedule of rates is as follows: Prevailing wage rates for work associated with Task 4 will be provided at time of on-call work request. OM&M LABOR FEE SCHEDULE: Technical Field Personnel Rate ($)/Hour Laborer .....................................................................................................................................102 Field Technician I ....................................................................................................................120 Fusion Technician ....................................................................................................................125 Equipment Operator .................................................................................................................127 Field Technician II ...................................................................................................................130 Controls Technician .................................................................................................................134 Plant Operator/LTP ..................................................................................................................137 GIS Technician (RMC) ............................................................................................................138 Associate Developer ................................................................................................................141 Senior Field Technician ...........................................................................................................143 Mechanic ..................................................................................................................................145 OM&M Project Foreman .........................................................................................................145 Support Manager ......................................................................................................................157 OM&M Superintendent ...........................................................................................................165 Fleet Administrator ..................................................................................................................171 Drone Pilot (RMC) ..................................................................................................................182 Controls Specialist (RMC) .......................................................................................................206 Senior OM&M Superintendent ................................................................................................216 Systems Integrator (RMC) .......................................................................................................262 Management/Support Personnel Rate ($)/Hour Secretarial .................................................................................................................................102 Project Administrator ...............................................................................................................113 H&S Data Analyst/Support.......................................................................................................115 Associate Professional ..............................................................................................................119 Field Data Analyst ....................................................................................................................121 RMC Support Technician .........................................................................................................122 Designer/Drafter .......................................................................................................................136 Senior Project Administrator ....................................................................................................141 Administrative Coordinator ......................................................................................................147 Senior Field Data Analyst .........................................................................................................169 Field Project Coordinator ..........................................................................................................175 Project Professional ...................................................................................................................176 Project Estimator (RMC) ...........................................................................................................186 Project Coordinator/Accountant .................................................................................................186 Regional H&S Specialist ...........................................................................................................196 Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 35 Packet Pg. 232 of 541 Professional Services Rev. Oct 16,2024 Page 31 of 52 eTools Support Manager ..........................................................................................................196 Senior H&S Specialist...............................................................................................................225 H&S Manager ...........................................................................................................................260 Field Project Manager ...............................................................................................................271 Regional Quality Advisor .........................................................................................................271 Project Manager ........................................................................................................................281 GIS Developer (RMC) ..............................................................................................................287 Senior Project Professional .......................................................................................................293 Senior Project Manager.............................................................................................................310 Quality Manager .......................................................................................................................338 Regional Manager/Project Director ..........................................................................................349 Director of Technology (RMC) ................................................................................................362 RMC Business Manager (RMC) ...............................................................................................365 Senior Project Advisor ..............................................................................................................372 National RMC/eTools Technology Director .............................................................................396 1. On short-term or one-time assignments, services that require less than eight (8) hours, but more than four (4) hours, will be billed at eight (8) hours. A minimum of four (4) hours will be billed for any service requested which is not conducted in conjunction with an ongoing, long term project (including call-outs after normal work hours), and will be charged portal-to-portal from SCS Field Services offices. 2. The above rates include salary, overhead, and profit. Other direct charges, such as subcontractors, construction equipment, materials, air travel, freight, auto rental, permits, fees, taxes, tolls, and other costs incurred for the project, will be billed at cost plus 10 percent. The cost of equipment owned by SCS Field Services will not be subject to administrative markup. Automobile mileage cost is $0.71 per mile and is subject to change per Federal IRS laws. Trucks will be charged at $30.00/hour. (No administrative mark-up will be applied to charges for company-owned vehicles.) 4. For operation, construction, and/or repair work performed on weekends and/or nights (if work exceeds 8 hours in a day), the above rates will be marked up 50 percent. For work performed on company-recognized holidays or beyond 12 hours in a day, the above rates will be marked up 100 percent. 5. These rates are based on non-union, non-prevailing wage scales. 6. For long-term on-site project assignments, rates may be discounted on an individually negotiated basis. Long-term on-site personnel are permitted to return home every four (4) weeks. Travel expenses shall be invoiced to the client at cost plus 10 percent. 7. For projects that require crews to mobilize from a local office and stay in a hotel local to a project site to efficiently perform client-requested work, a $65 per day per person per diem cost will be charged to the project as well as a nightly hotel cost. Hotel costs typically range from $125 to $225 per night. SCS Field Services will make every effort to find the most cost efficient hotels. In some high-expense locations, hotel rates may be above $225 per night. Hotel and per diem expenses will be marked up 10 percent. Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 36 Packet Pg. 233 of 541 Professional Services Rev. Oct 16,2024 Page 32 of 52 ENGINEERING LABOR FEE SCHEDULE: ($)/Hour Clerical ....................................................................................................................................... 101 Administrative/Secretarial ......................................................................................................... 108 Technician .................................................................................................................................. 125 CAD Drafter ............................................................................................................................... 133 Senior Engineering Technician .................................................................................................. 138 Technical Associate I ................................................................................................................. 143 Technical Associate II ................................................................................................................ 149 Assistant Office Services Manager/Project Administrator ........................................................ 149 Office Services Manager/Senior Project Administrator ............................................................ 154 Associate Staff Professional I .................................................................................................... 159 Project Analyst ........................................................................................................................... 160 Associate Staff Professional II ................................................................................................... 167 CAD Designer I.......................................................................................................................... 170 Staff Professional I ..................................................................................................................... 162 Staff Professional II ................................................................................................................... 178 Senior Office Services Manager ................................................................................................ 180 CAD Designer II......................................................................................................................... 186 Staff Professional III .................................................................................................................. 186 Project Professional I ................................................................................................................. 194 Project Professional II ................................................................................................................ 202 Project Professional III .............................................................................................................. 210 Senior Project Professional I ...................................................................................................... 220 Senior Project Professional II .................................................................................................... 233 Senior Project Professional III ................................................................................................... 244 Industrial Hygienist/Safety Professional .................................................................................... 249 Project Manager I ....................................................................................................................... 257 Project Manager II ..................................................................................................................... 265 Senior Certified Industrial Hygienist/Safety Professional ......................................................... 271 Project Manager III .................................................................................................................... 282 Project Manager IV .................................................................................................................... 295 Senior Project/Technical Manager I .......................................................................................... 308 Senior Project/Technical Manager II ......................................................................................... 315 Senior Project Advisor…............................................................................................................ 317 Project Director I ........................................................................................................................ 329 Project Director II ...................................................................................................................... 339 Project Director III ..................................................................................................................... 355 Principals and Executives ............................................................................................... See Note 3 General Terms 1. Costs for outside consultants and subcontractors, equipment/supplies, and for job-related employee travel and subsistence, are billed at actual cost plus a 10 percent administrative fee. 2. Charges for SCS field equipment and instruments will be in accordance with SCS’s Field Equipment Rental Rates Schedule in effect at the time the work is performed. Company trucks Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 37 Packet Pg. 234 of 541 Professional Services Rev. Oct 16,2024 Page 33 of 52 are charged at $115 for up to a half day (4 hours) of use, and $170 for up to a full day (company cars at $90/$130). These charges incorporate an allowance of 100 miles per job per day; a per mile surcharge is applied for additional miles based on the applicable federal rate. Vehicle charges for long-term and/or high-mileage projects may be negotiated on a case-by-case basis. 3. Hourly rates for Principals and Executives can be on an individually negotiated basis. In the absence of a project-specific agreement, these rates are $377/hour for Principals, $403 for Vice Presidents, and $461/hour for Senior Vice Presidents and Senior Executives. OM&M FEE SCHEDULE FOR EQUIPMENT AND ANALYSIS: GEM 2000 NAV/5000 NAV/Envision Gas Analyzer(s): • Daily Rate ..................................................................................................................... 248/day • Weekly Rate ........................................................................................................... 1,234/week • Monthly Rate ........................................................................................................ 3,705/month Gazoscan Kit • Daily Rate ..................................................................................................................... 253/day • Weekly Rate ........................................................................................................... 1,247/week • Monthly Rate ........................................................................................................ 3,742/month GEM 5000 w/H2S/CO • Daily Rate ..................................................................................................................... 270/day • Weekly Rate ........................................................................................................... 1,335/week • Monthly Rate ........................................................................................................ 4,004/month SEM 500/TVA 2020/TDL 500/ Site FID Emissions Monitor/Irwin Inficon SEM: • Daily Rate ..................................................................................................................... 270/day • Weekly Rate ........................................................................................................... 1,335/week • Monthly Rate ........................................................................................................ 4,004/month SEM Methane Detection Robot Dog System ......................................................................900/day Optical Gas Imaging (OGI) Camera…………….................................................................855/day Drone Methane Detection System .......................................................................................700/day Drone Photogrammetry/Videography Unit...........................................................................400/day FLIR Si2 Acoustic Leak Detector……………………….………………..……………….250/day Q Rae Gas Analyzer O2/H2S/CO/Combustibles .................................................................. 66/day Micro Max Gas Analyzer O2/H2S/CO/COI Combustibles .................................................. 66/day 4 Gas Meter ........................................................................................................................... 66/day Magnehelic Pressure Meter ................................................................................................... 15/day Digital Readout Thermocouple ............................................................................................. 33/day Dewatering Pump (Trash Pump) ........................................................................................... 61/day Dräger Detector Tubes/Pump .............................................................................................. 28/each MiniRae 2000/3000 PID: • Daily Rate ..................................................................................................................... 201/day • Weekly Rate ........................................................................................................... 1,003/week • Monthly Rate ........................................................................................................ 3,012/month Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 38 Packet Pg. 235 of 541 Professional Services Rev. Oct 16,2024 Page 34 of 52 RKI Eagle II: • Daily Rate ..................................................................................................................... 201/day • Weekly Rate ........................................................................................................... 1,003/week • Monthly Rate ........................................................................................................ 3,012/month Air Sampling Station: • Daily Rate ........................................................................................................................ 66/day • Weekly Rate ............................................................................................................... 328/week • Monthly Rate ........................................................................................................ 1,012/month Weather Station: • Daily Rate .......................................................................................................................66/day • Weekly Rate ............................................................................................................. 328/week • Monthly Rate ........................................................................................................1,012/month Pipe Laser: • Daily Rate ........................................................................................................................ 66/day • Weekly Rate ............................................................................................................... 328/week • Monthly Rate ........................................................................................................ 1,012/month PAS 3000 Personal Air Sampling Pump .............................................................................. 35/day Tedlar Bag (1-Liter) ............................................................................................................ 30/each Sample Flow Controller/Tier II Gauge ................................................................................. 57/day Non-Contaminating Air Sampling Pump .............................................................................. 36/day Interface Probe ...................................................................................................................... 66/day Handheld GPS: • Daily Rate ........................................................................................................................ 35/day • Weekly Rate ............................................................................................................... 169/week • Monthly Rate ........................................................................................................... 506/month Submersible Pump: • Daily Rate ........................................................................................................................ 66/day • Weekly Rate ............................................................................................................... 328/week • Monthly Rate ........................................................................................................ 1,012/month Water Level Indicator: • Daily Rate ........................................................................................................................ 28/day • Weekly Rate ............................................................................................................... 132/week • Monthly Rate ........................................................................................................... 411/month Water Level Meter w/Temperature: • Daily Rate ........................................................................................................................ 61/day • Weekly Rate ............................................................................................................... 299/week • Monthly Rate ........................................................................................................... 900/month 100-Foot Temperature Probe: Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 39 Packet Pg. 236 of 541 Professional Services Rev. Oct 16,2024 Page 35 of 52 • Daily Rate ........................................................................................................................ 22/day • Weekly Rate ............................................................................................................... 108/week • Monthly Rate ........................................................................................................... 319/month Teflon Well Bailer ............................................................................................................... 35/each Vacuum Box/Carbon Canister and Blower ......................................................................... 201/day Tool Truck ........................................................................................................................... 30/hour No. 14 P.E. Fusion Machine (1”-4”) • Daily Rate ..................................................................................................................... 145/day • Weekly Rate ............................................................................................................... 725/week • Monthly Rate ........................................................................................................ 2,208/month No. 26 P.E. Fusion Machine (2”-6”): • Daily Rate ..................................................................................................................... 200/day • Weekly Rate ........................................................................................................... 1,000/week • Monthly Rate ........................................................................................................ 2,713/month No. 28 P.E. Fusion Machine (2”-8”) • Daily Rate ..................................................................................................................... 255/day • Weekly Rate ........................................................................................................... 1,275/week • Monthly Rate ........................................................................................................ 3,611/month No. 412 P.E. Fusion Machine (4”-12”): • Daily Rate ..................................................................................................................... 500/day • Weekly Rate ........................................................................................................... 2,200/week • Monthly Rate ........................................................................................................ 6,600/month No. 618 P.E. Fusion Machine (6”-18”): • Daily Rate ..................................................................................................................... 740/day • Weekly Rate ........................................................................................................... 3,400/week • Monthly Rate ........................................................................................................ 9,400/month Trackstar 500 Fusion Machine • Daily Rate ..................................................................................................................... 842/day • Weekly Rate ........................................................................................................... 4,210/week • Monthly Rate ........................................................................................................ 9,200/month Sidewinder Fusion Machine • Daily Rate ..................................................................................................................... 250/day • Weekly Rate ........................................................................................................... 1,250/week • Monthly Rate ........................................................................................................ 3,500/month Electrofusion Processor Machine: • Daily Rate ..................................................................................................................... 245/day • Weekly Rate ........................................................................................................... 1,225/week • Monthly Rate ........................................................................................................ 3,430/month Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 40 Packet Pg. 237 of 541 Professional Services Rev. Oct 16,2024 Page 36 of 52 Leister Extrusion Welding Gun .......................................................................................... 211/day Leister Extrusion Welding Gun (large) ............................................................................... 590/day Air Compressor ..................................................................................................................... 81/day Arc Welder ............................................................................................................................ 99/day Generator (3,500-Watt) ......................................................................................................... 81/day Generator (5,000-Watt) ......................................................................................................... 99/day Generator (6,000-Watt) ....................................................................................................... 107/day Generator (8,000-Watt) ....................................................................................................... 112/day Isolation Pinch-off Tool (1”-4”): • Daily Rate ........................................................................................................................ 53/day • Weekly Rate ............................................................................................................... 268/week • Monthly Rate ........................................................................................................... 805/month Isolation Pinch-off Tool (2”-6”): • Daily Rate ..................................................................................................................... 190/day • Weekly Rate ............................................................................................................... 760/week • Monthly Rate ........................................................................................................ 2,280/month Isolation Pinch-off Tool (2”-8”): • Daily Rate ..................................................................................................................... 200/day • Weekly Rate ............................................................................................................... 800/week • Monthly Rate ........................................................................................................ 2,400/month Isolation Pinch-off Tool (6”-8”): • Daily Rate ..................................................................................................................... 500/day • Weekly Rate ........................................................................................................... 2,000/week • Monthly Rate ........................................................................................................ 6,000/month Isolation Pinch-off Tool (8”-12”): • Daily Rate .................................................................................................................. 1,500/day • Weekly Rate ........................................................................................................... 6,000/week • Monthly Rate ...................................................................................................... 18,000/month 4-Wheeler with 44” Mow Deck: • Daily Rate ..................................................................................................................... 134/day • Weekly Rate ............................................................................................................... 669/week • Monthly Rate ........................................................................................................ 2,002/month Riding Mower: • Daily Rate ..................................................................................................................... 235/day • Weekly Rate ........................................................................................................... 1,173/week • Monthly Rate ........................................................................................................ 3,518/month Chain Saw: • Daily Rate ........................................................................................................................ 17/day • Weekly Rate ................................................................................................................. 77/week • Monthly Rate ........................................................................................................... 224/month Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 41 Packet Pg. 238 of 541 Professional Services Rev. Oct 16,2024 Page 37 of 52 Horiba Water Quality Meter: • Daily Rate ........................................................................................................................ 66/day • Weekly Rate ............................................................................................................... 328/week • Monthly Rate ........................................................................................................ 1,012/month Hydrogen Sulfide Meter: • Daily Rate ..................................................................................................................... 254/day • Weekly Rate ........................................................................................................... 1,269/week • Monthly Rate ........................................................................................................ 3,817/month Infrared Thermometer: • Daily Rate ........................................................................................................................ 17/day • Weekly Rate ................................................................................................................. 77/week • Monthly Rate ........................................................................................................... 224/month Micropurge Flow Cell (Groundwater): • Daily Rate ..................................................................................................................... 134/day • Weekly Rate ............................................................................................................... 669/week • Monthly Rate ........................................................................................................ 2,002/month Oiless Compressor and Control Box (Groundwater): • Daily Rate ........................................................................................................................ 99/day • Weekly Rate ............................................................................................................... 499/week • Monthly Rate ........................................................................................................ 1,497/month Earth/Resistance Tester: • Daily Rate ..................................................................................................................... 134/day • Weekly Rate ............................................................................................................... 669/week • Monthly Rate ........................................................................................................ 2,002/month Pitot Tube and Gauges: • Daily Rate ........................................................................................................................ 17/day • Weekly Rate ................................................................................................................. 53/week • Monthly Rate ........................................................................................................... 224/month Pressure Washer: • Daily Rate ........................................................................................................................ 66/day • Weekly Rate ............................................................................................................... 328/week • Monthly Rate ........................................................................................................ 1,010/month Turbidity Meter/Conductivity Meter: • Daily Rate ........................................................................................................................ 35/day • Weekly Rate ............................................................................................................... 169/week • Monthly Rate ........................................................................................................... 506/month Vacuum Air Pump: • Daily Rate ..................................................................................................................... 134/day Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 42 Packet Pg. 239 of 541 Professional Services Rev. Oct 16,2024 Page 38 of 52 • Weekly Rate ............................................................................................................... 669/week • Monthly Rate ........................................................................................................ 2,002/month Downhole Video Camera System ....................................................................................... 270/day Weed Trimmer: • Daily Rate ........................................................................................................................ 35/day • Weekly Rate ............................................................................................................... 169/week • Monthly Rate ........................................................................................................... 506/month Safety Equipment: • Tyvek Suit (each) ......................................................................................................... 20/each • Polyethylene suit (each) .............................................................................................. 25/each • PVC Gloves (per pair) ................................................................................................... 20/each • Rubber booties (per pair) ............................................................................................ 20/each • Organic Vapor Cartridges (per pair) ............................................................................ 25/each • Organic Vapor/Acid Cartridges (per pair) ................................................................... 32/each • Cartridges pre-filters (per pair) ................................................................................... 20/each • Half face respirator (each) ............................................................................................. 28/day • Full face respirator (each) ............................................................................................. 35/day • Ventilator/manhole blowers .......................................................................................... 35/day • Parachute harness ......................................................................................................... 17/day • Tripod: - Daily Rate ............................................................................................................. 99/day - Weekly Rate....................................................................................................... 490/week - Monthly Rate ................................................................................................. 1,496/month • SCBA ................................................................................................................................ 270/day • Supplied Air Trailer……………………………………………………...……………… 500/day - Weekly Rate...................................................................................................... 2000/week - Monthly Rate .................................................................................................. 8000/month General Terms 1. Equipment usage rates are exclusive of freight charges to and from the project site. Freight is an additional expense chargeable to CITY. 2. Shipping, supplies, equipment rental, materials, vehicle mileage, and other non-labor equipment costs or direct costs are billed at cost plus 10 percent. 3. Equipment rented will be charged portal-to-portal from SCS Field Services offices. Renter is responsible for return charges. 4. The cost of equipment owned by SCS Field Services will not be subject to administrative markup. Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 43 Packet Pg. 240 of 541 Professional Services Rev. Oct 16,2024 Page 39 of 52 EXHIBIT D INSURANCE REQUIREMENTS CONSULTANTS TO THE CITY OF PALO ALTO (CITY), AT THEIR SOLE EXPENSE, SHALL FOR THE TERM OF THE CONTRACT OBTAIN AND MAINTAIN INSURANCE IN THE AMOUNTS FOR THE COVERAGE SPECIFIED BELOW, AFFORDED BY COMPANIES WITH AM BEST’S KEY RATING OF A-:VII, OR HIGHER, LICENSED OR AUTHORIZED TO TRANSACT INSURANCE BUSINESS IN THE STATE OF CALIFORNIA. AWARD IS CONTINGENT ON COMPLIANCE WITH CITY’S INSURANCE REQUIREMENTS AS SPECIFIED HEREIN. REQUIRED TYPE OF COVERAGE REQUIREMENT MINIMUM LIMITS EACH OCCURRENCE AGGREGATE YES YES WORKER’S COMPENSATION EMPLOYER’S LIABILITY STATUTORY STATUTORY STATUTORY STATUTORY YES GENERAL LIABILITY, INCLUDING PERSONAL INJURY, BROAD FORM PROPERTY DAMAGE BLANKET CONTRACTUAL, AND FIRE LEGAL LIABILITY BODILY INJURY PROPERTY DAMAGE BODILY INJURY & PROPERTY DAMAGE COMBINED. $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 YES AUTOMOBILE LIABILITY, INCLUDING ALL OWNED, HIRED, NON-OWNED BODILY INJURY - EACH PERSON - EACH OCCURRENCE PROPERTY DAMAGE BODILY INJURY AND PROPERTY DAMAGE, COMBINED $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 YES PROFESSIONAL LIABILITY, INCLUDING, ERRORS AND OMISSIONS, MALPRACTICE (WHEN APPLICABLE), AND NEGLIGENT PERFORMANCE ALL DAMAGES $1,000,000 YES THE CITY OF PALO ALTO IS TO BE NAMED AS AN ADDITIONAL INSURED: CONSULTANT, AT ITS SOLE COST AND EXPENSE, SHALL OBTAIN AND MAINTAIN, IN FULL FORCE AND EFFECT THROUGHOUT THE ENTIRE TERM OF ANY RESULTANT AGREEMENT, THE INSURANCE COVERAGE HEREIN DESCRIBED, INSURING NOT ONLY CONSULTANT AND ITS SUBCONSULTANTS, IF ANY, BUT ALSO, WITH THE EXCEPTION OF WORKERS’ COMPENSATION, EMPLOYER’S LIABILITY AND PROFESSIONAL INSURANCE, NAMING AS ADDITIONAL INSUREDS CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS, AND EMPLOYEES. I. INSURANCE COVERAGE MUST INCLUDE: A. A CONTRACTUAL LIABILITY ENDORSEMENT PROVIDING INSURANCE COVERAGE FOR CONSULTANT’S AGREEMENT TO INDEMNIFY CITY. II. THE CONSULTANT MUST SUBMIT CERTIFICATES(S) OF INSURANCE EVIDENCING REQUIRED COVERAGE AT THE FOLLOWING EMAIL: PURCHASINGSUPPORT@PALOALTO.GOV III. ENDORSEMENT PROVISIONS WITH RESPECT TO THE INSURANCE AFFORDED TO ADDITIONAL INSUREDS: A. PRIMARY COVERAGE WITH RESPECT TO CLAIMS ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED, INSURANCE AS AFFORDED BY THIS POLICY IS PRIMARY AND IS NOT ADDITIONAL TO OR CONTRIBUTING WITH ANY OTHER INSURANCE CARRIED BY OR FOR THE BENEFIT OF THE ADDITIONAL INSUREDS. Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 44 Packet Pg. 241 of 541 Professional Services Rev. Oct 16,2024 Page 40 of 52 B. CROSS LIABILITY THE NAMING OF MORE THAN ONE PERSON, FIRM, OR CORPORATION AS INSUREDS UNDER THE POLICY SHALL NOT, FOR THAT REASON ALONE, EXTINGUISH ANY RIGHTS OF THE INSURED AGAINST ANOTHER, BUT THIS ENDORSEMENT, AND THE NAMING OF MULTIPLE INSUREDS, SHALL NOT INCREASE THE TOTAL LIABILITY OF THE COMPANY UNDER THIS POLICY. C. NOTICE OF CANCELLATION 1. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR ANY REASON OTHER THAN THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A THIRTY (30) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. 2. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A TEN (10) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. EVIDENCE OF INSURANCE AND OTHER RELATED NOTICES ARE REQUIRED TO BE FILED WITH THE CITY OF PALO ALTO SENT TO THE FOLLOWING EMAIL: PURCHASINGSUPPORT@PALOALTO.GOV Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 45 Packet Pg. 242 of 541 Professional Services Rev. Oct 16,2024 Page 41 of 52 EXHIBIT E DIR REGISTRATION FOR PUBLIC WORKS CONTRACTS This Exhibit shall apply only to a contract for public works construction, alteration, demolition, repair or maintenance work, CITY will not accept a bid proposal from or enter into this Agreement with CONSULTANT without proof that CONSULTANT and its listed subcontractors are registered with the California Department of Industrial Relations (“DIR”) to perform public work, subject to limited exceptions. City requires CONSULTANT and its listed subcontractors, if any, to comply with all applicable requirements of the California Labor Code including but not limited to Labor Code Sections 1720 through 1861, and all applicable related regulations, including but not limited to Subchapter 3, Title 8 of the California Code of Regulations Section 16000 et seq., as amended from time to time. This Exhibit E applies in addition to the provisions of Section 26 (Prevailing Wages and DIR Registration for Public Works Contracts) of the Agreement. CITY provides notice to CONSULTANT of the requirements of California Labor Code Section 1771.1(a), which reads: “A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.” This Project is subject to compliance monitoring and enforcement by DIR. All contractors must be registered with DIR per Labor Code Section 1725.5 in order to submit a bid. All subcontractors must also be registered with DIR. No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with DIR. Additional information regarding public works and prevailing wage requirements is available on the DIR web site (see e.g. http://www.dir.ca.gov) as amended from time to time. CITY gives notice to CONSULTANT and its listed subcontractors that CONSULTANT is required to post all job site notices prescribed by law or regulation. CONSULTANT shall furnish certified payroll records directly to the Labor Commissioner (DIR) in accordance with Subchapter 3, Title 8 of the California Code of Regulations Section 16461 (8 CCR Section 16461). CITY requires CONSULTANT and its listed subcontractors to comply with the requirements of Labor Code Section 1776, including but not limited to: Keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by, respectively, CONSULTANT and its listed subcontractors, in connection with the Project. Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 46 Packet Pg. 243 of 541 Professional Services Rev. Oct 16,2024 Page 42 of 52 The payroll records shall be verified as true and correct and shall be certified and made available for inspection at all reasonable hours at the principal office of CONSULTANT and its listed subcontractors, respectively. At the request of CITY, acting by its Project Manager, CONSULTANT and its listed subcontractors shall make the certified payroll records available for inspection or furnished upon request to the CITY Project Manager within ten (10) days of receipt of CITY’s request. CITY requests CONSULTANT and its listed subcontractors to submit the certified payroll records to CITY’s Project Manager at the end of each week during the Project. If the certified payroll records are not provided as required within the 10-day period, then CONSULTANT and its listed subcontractors shall be subject to a penalty of one hundred dollars ($100.00) per calendar day, or portion thereof, for each worker, and CITY shall withhold the sum total of penalties from the progress payment(s) then due and payable to CONSULTANT. Inform CITY’s Project Manager of the location of CONSULTANT’s and its listed subcontractors’ payroll records (street address, city and county) at the commencement of the Project, and also provide notice to CITY’s Project Manager within five (5) business days of any change of location of those payroll records. Eight (8) hours labor constitutes a legal day’s work. CONSULTANT shall forfeit as a penalty to CITY, $25.00 for each worker employed in the execution of the Agreement by CONSULTANT or any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day or forty (40) hours in any one calendar week in violation of the provisions of the Labor Code, and in particular, Sections 1810 through 1815 thereof, except that work performed by employees of CONSULTANT or any subcontractor in excess of eight (8) hours per day, or forty (40) hours during any one week, shall be permitted upon compensation for all hours worked in excess of eight (8) hours per day, or forty (40) hours per week, at not less than one and one-half (1&1/2) times the basic rate of pay, as provided in Section 1815. CONSULTANT shall secure the payment of workers’ compensation to its employees as provided in Labor Code Sections 1860 and 3700 (Labor Code 1861). CONSULTANT shall sign and file with the CITY a statutorily prescribed statement acknowledging its obligation to secure the payment of workers’ compensation to its employees before beginning work (Labor Code 1861). CONSULTANT shall post job site notices per regulation (Labor Code 1771.4(a)(2)). CONSULTANT shall comply with the statutory requirements regarding employment of apprentices including without limitation Labor Code Section 1777.5. The statutory provisions will be enforced for penalties for failure to pay prevailing wages and for failure to comply with wage and hour laws. Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 47 Packet Pg. 244 of 541 Professional Services Rev. Oct 16,2024 Page 43 of 52 EXHIBIT F CLAIMS FOR PUBLIC CONTRACT CODE SECTION 9204 PUBLIC WORKS PROJECTS The provisions of this Exhibit are provided in compliance with Public Contract Code Section 9204; they provide the exclusive procedures for any claims pursuant to Public Contract Code Section 9204 related to the Services performed under this Agreement. 1. Claim Definition. “Claim” means a separate demand by the Contractor sent by registered mail or certified mail with return receipt requested, for one or more of the following: (A) A time extension, including, without limitation, for relief from damages or penalties for delay assessed by the City. (B) Payment by the City of money or damages arising from the Services performed by, or on behalf of, the Contractor pursuant to the Agreement and payment for which is not otherwise expressly provided or to which the Contractor is not otherwise entitled. (C) Payment of an amount that is disputed by the City. 2. Claim Process. (A) Timing. Any Claim must be submitted to City in compliance with the requirements of this Exhibit no later than fourteen (14) days following the event or occurrence giving rise to the Claim. This time requirement is mandatory; failure to submit a Claim within fourteen (14) days will result in its being deemed waived. (B) Submission. The Claim must be submitted to City in writing, clearly identified as a “Claim” submitted pursuant to this Exhibit, and must include reasonable documentation substantiating the Claim. The Claim must clearly identify and describe the dispute, including relevant references to applicable portions of the Agreement, and a chronology of relevant events. Any Claim for additional payment must include a complete, itemized breakdown of all labor, materials, taxes, insurance, and subcontract, or other costs. Substantiating documentation such as payroll records, receipts, invoices, or the like, must be submitted in support of each claimed cost. Any Claim for an extension of time or delay costs must be substantiated with schedule analysis and narrative depicting and explaining claimed time impacts. (C) Review. Upon receipt of a Claim in compliance with this Exhibit, the City shall conduct a reasonable review of the Claim and, within a period not to exceed 45 days from receipt, shall provide the Contractor a written statement identifying what portion of the Claim is disputed and what portion is undisputed. Upon receipt of a Claim, the City and Contractor may, by mutual agreement, extend the time period provided in this paragraph 2. (D) If City Council Approval Required. If the City needs approval from the City Council to provide the Contractor a written statement identifying the disputed portion and the undisputed portion of the Claim, and the City Council does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a Claim sent by registered mail or certified mail, return receipt requested, the City shall have up to three days following the next duly publicly noticed meeting of the City Council after the 45-day period, or extension, expires to provide the Contractor a written statement identifying the disputed portion and the undisputed portion. Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 48 Packet Pg. 245 of 541 Professional Services Rev. Oct 16,2024 Page 44 of 52 (E) Payment. Any payment due on an undisputed portion of the Claim shall be processed and made within 60 days after the City issues its written statement. If the City fails to issue a written statement, paragraph 3, below, shall apply. 3. Disputed Claims (A) Meet and Confer. If the Contractor disputes the City's written response, or if the City fails to respond to a Claim submitted pursuant to this Exhibit within the time prescribed, the Contractor may demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the City shall schedule a meet and confer conference within 30 days for settlement of the dispute. Within 10 business days following the conclusion of the meet and confer conference, if the Claim or any portion of the Claim remains in dispute, the City shall provide the Contractor a written statement identifying the portion of the Claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the Claim shall be processed and made within 60 days after the City issues its written statement. (B) Mediation. Any remaining disputed portion of the Claim, as identified by the Contractor in writing, shall be submitted to nonbinding mediation, with the City and the Contractor sharing the associated costs equally. The City and Contractor shall mutually agree to a mediator within 10 business days after the disputed portion of the Claim has been identified in writing by the Contractor. If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate the disputed portion of the Claim. Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. If mediation is unsuccessful, the parts of the Claim remaining in dispute shall be subject to any other remedies authorized by the Agreement and laws. (i) For purposes of this paragraph 3.B, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section. (ii) Unless otherwise agreed to by the City and the Contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation, if any, under Public Contract Code Section 20104.4 to mediate after litigation has been commenced. 4. City’s Failure to Respond. Failure by the City to respond to a Claim from the Contractor within the time periods described in this Exhibit or to otherwise meet the time requirements of this Exhibit shall result in the Claim being deemed rejected in its entirety. A Claim that is denied by reason of the City's failure to have responded to a Claim, or its failure to otherwise meet the time requirements of this Exhibit, shall not constitute an adverse finding with regard to the merits of the Claim or the responsibility or qualifications of the Contractor. 5. Interest. Amounts not paid in a timely manner as required by this section shall bear interest at seven (7) percent per annum. Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 49 Packet Pg. 246 of 541 Professional Services Rev. Oct 16,2024 Page 45 of 52 6. Approved Subcontractor Claims. If an approved subcontractor or a lower tier subcontractor lacks legal standing to assert a Claim against the City because privity of contract does not exist, the Contractor may present to the City a Claim on behalf of a subcontractor or lower tier subcontractor. A subcontractor may request in writing, either on his or her own behalf or on behalf of a lower tier subcontractor, that the Contractor present a Claim for work which was performed by the subcontractor or by a lower tier subcontractor on behalf of the subcontractor. The subcontractor requesting that the Claim be presented to the City shall furnish reasonable documentation to support the Claim. Within 45 days of receipt of this written request, the Contractor shall notify the subcontractor in writing as to whether the Contractor presented the claim to the City and, if the Contractor did not present the claim, provide the subcontractor with a statement of the reasons for not having done so. 7. Waiver of Provisions. A waiver of the rights granted by Public Contract Code Section 9204 is void and contrary to public policy, provided, however, that (1) upon receipt of a Claim, the parties may mutually agree to waive, in writing, mediation and proceed directly to the commencement of a civil action or binding arbitration, as applicable; and (2) the City may prescribe reasonable change order, claim, and dispute resolution procedures and requirements in addition to the provisions of Public Contract Code Section 9204, so long as the contractual provisions do not conflict with or otherwise impair the timeframes and procedures set forth in this section. Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 50 Packet Pg. 247 of 541 Professional Services Rev. Oct 16,2024 Page 46 of 52 EXHIBIT G REQUIRED CITY BOND FORMS [Require use of the attached City payment and performance bond forms if the Project Sum exceeds $25,000.] Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 51 Packet Pg. 248 of 541 Professional Services Rev. Oct 16,2024 Page 47 of 52 PERFORMANCE BOND WHEREAS, the City Council of the City of Palo Alto, State of California (“City”) and , (“Principal”) have entered into an agreement dated , and identified as (“Agreement”), which is hereby referred to and made a part hereof whereby Principal agrees to install and complete certain designated public improvements; and WHEREAS, Principal is required under the terms of the Agreement to furnish a surety bond for the faithful performance of the Agreement. NOW, THEREFORE, Principal and ______________________________________, as Surety, incorporated under the Laws of the State of , and duly authorized to transact business as an admitted surety, under the laws of the State of California, are held and firmly bound unto City in the penal sum of dollars ($ ), for the payment whereof Principal and Surety bind themselves, their respective heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. The condition of this obligation is such that if the Principal, Principal’s heirs, executors, administrators, successors, or assigns will promptly and faithfully keep and perform the covenants, conditions, and provisions of the Agreement and any alteration thereof, with or without notice to the Surety, and if Principal will satisfy all claims and demands incurred under the Agreement and will fully protect, indemnify, defend, and hold harmless City, its officers, agents, and employees from all claims, demands, or liabilities which may arise by reason of Principal’s failure to do so, and will reimburse and repay City all outlay and expenses which City may incur in making good any default, then this obligation will be null and void; otherwise, it will remain in full force and effect. As part of the obligations secured hereto, and in addition to the face amount specified above, there will be included costs and reasonable expenses and fees, including reasonable attorney’s fees incurred by City in successfully enforcing such obligations, all to be taxed as costs and included in any judgment rendered. Surety will be liable for any liquidated damages for which the Principal may be liable under its Agreement, and such liquidated damages will be part of the obligations secured hereto, and in addition to the face amount specified above. The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Agreement or to the work to be performed thereunder or the specifications accompanying the same, shall in any way affect its obligations on this security, and it does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the agreement or to the work or to the specifications. Surety hereby waives the provisions of California Civil Code Sections 2845 and 2849. The City is the principal beneficiary of this bond and has all rights of a party hereto. / / / / / / / / / Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 52 Packet Pg. 249 of 541 Professional Services Rev. Oct 16,2024 Page 48 of 52 IN WITNESS WHEREOF, this instrument has been duly executed by the Surety and Principal above named on ______________, 20___. ____________________________________ Phone Number: _____________________ Name of Surety Signature of Surety By: Its: Typed or Printed Name Title Name of Contractor/Principal Signature of Contractor/Principal By: Its: Typed or Printed Name Title Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 53 Packet Pg. 250 of 541 Professional Services Rev. Oct 16,2024 Page 49 of 52 CERTIFICATE OF ACKNOWLEDGMENT (Civil Code § 1189) STATE OF ) COUNTY OF ) On , before me, , a notary public in and for said County, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under penalty of perjury under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. (Seal) A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 54 Packet Pg. 251 of 541 Professional Services Rev. Oct 16,2024 Page 50 of 52 PAYMENT BOND WHEREAS, the City Council of the City of Palo Alto, State of California (“City”) and , (“Principal”), have entered into an agreement dated , and identified as (“Agreement”), which is hereby referred to and made a part here of, whereby Principal agrees to install and complete certain designated public improvements; and WHEREAS, under the terms of the Agreement, Principal is required before entering upon the performance of the work to file a good and sufficient payment surety bond with City to secure the claims to which reference is made in Titles 1 and 3 (commencing with Section 8000) of Part 6 of Division 4 of the Civil Code of the State of California. NOW, THEREFORE, Principal and _______________________________________, as Surety, incorporated under the laws of the State of ___________________________, and duly authorized to transact business as an admitted surety, under the laws of the State of California, are held and firmly bound unto City in the penal sum of dollars ($ ), this amount being not less than one hundred percent of the total amount payable by the terms of the Agreement per Civil Code section 9554, for the payment whereof Principal and Surety bind themselves, their respective heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. The condition of this obligation is such that if Principal, Principal’s subcontractors, heirs, executors, administrators, successors, or assigns shall fail to pay any of the persons, companies, or corporations, referred to in section 9100 of the California Civil Code, as amended, with respect to any work of labor performed or materials supplied by any such persons, companies, or corporations, which work, labor, or materials are covered by the Agreement and any amendments, changes, change order, additions, alterations, or modifications thereof, or any amounts due under the California Unemployment Insurance Code with respect to such work or labor, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Principal and its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code, as amended, with respect to such work and labor, the Surety will pay for the same, as specified in Civil Code section 9554, in an amount not exceeding the sum herein above specified, and also, in case suit is brought upon this bond, the Surety will pay reasonable attorney’s fees in an amount to be fixed by the court. It is hereby expressly stipulated and agreed that this surety bond shall inure to the benefit of any and all persons, companies, and corporations entitled named in Section 9100 of the California Civil Code, as amended, so as to give a right of action to them or their assigns in any suit brought upon this surety bond. The Surety agrees that no amendment, change, change order, addition, alteration, or modification to the terms of the agreement of the work to be performed thereunder or the specifications accompanying the same, shall in any way affect its obligations on this surety bond, provided the City waives the requirement for a new bond, and Surety does hereby waive notice of any such amendment, change, change order, addition, alteration, or modification to the terms of the agreement or to the work performed thereunder or to the specifications accompanying the same. Surety hereby waives the provisions of California Civil Code Sections 2845 and 2849. Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 55 Packet Pg. 252 of 541 Professional Services Rev. Oct 16,2024 Page 51 of 52 IN WITNESS WHEREOF, this instrument has been duly executed by the Surety and Principal above named on ______________, 20___. ____________________________________ Phone Number: _____________________ Name of Surety Signature of Surety By: Its: Typed or Printed Name Title Name of Contractor/Principal Signature of Contractor/Principal By: Its: Typed or Printed Name Title Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 56 Packet Pg. 253 of 541 Professional Services Rev. Oct 16,2024 Page 52 of 52 CERTIFICATE OF ACKNOWLEDGMENT (Civil Code § 1189) STATE OF ) COUNTY OF ) On , before me, , a notary public in and for said County, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under penalty of perjury under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. (Seal) A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. Docusign Envelope ID: 71FDF2DA-3AFB-48FA-AAE9-E4E1CD16527E Item 6 Attachment A - Partially Executed Contract with SCS Field Services, Contract #C26194618 Item 6: Staff Report Pg. 57 Packet Pg. 254 of 541 City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Utilities Meeting Date: October 6, 2025 Report #:2503-4382 TITLE Approval of Construction Contract No. C26193446 with MP Nexlevel of California, Inc., in the Amount Not-to-Exceed $13,600,187 and Authorization for the City Manager or Their Designee to Negotiate and Execute Changes Orders Up to a Not-to-Exceed Amount of $1,060,018 for a Total Not to Exceed Amount of $14,660,205 Over Three Years to Provide Utility Trench and Substructure Installations; CEQA status: Exempt, CEQA Guidelines Section 15301, 15302, and/or 15303; for Fiber-to-the-Premises work, Council Action on This Item is Within the Scope of the Final Initial Study and Mitigated Negative Declaration (IS/MND) for the Fiber-to-the-Premises Project, adopted on June 17, 2024. RECOMMENDATION Staff recommends that the City Council: 1. Approve and authorize the City Manager or their designee to execute on-call construction Contract No. C26193446 with MP Nexlevel of California, Inc. in an amount not-to-exceed $13,600,187 (see Attachment A) to provide utility trenching and substructure installations and; 2. Authorize the City Manager or their designee to negotiate and execute change orders for related, additional but unforeseen work that may develop during the term in an amount not-to-exceed $1,060,018 for a total not-to-exceed amount of $14,660,205 over three years. EXECUTIVE SUMMARY Staff is requesting an authorized amount of $14,660,205 over the three-year contract term, for MP Nexlevel of California, Inc., to provide on-call utility trenching and substructure installation, labor and equipment. The contract total includes anticipated labor and equipment costs, reimbursement of related materials and contingency funding for related but unforeseen work that may develop during the contract term. This contract provides for the routine work planned for electric and fiber operations, Item 7 Item 7 Staff Report Item 7: Staff Report Pg. 1 Packet Pg. 255 of 541 maintenance and customer connections and expanded capacity for key capital projects including but not limited to Foothills Rebuild for Wildfire Mitigation (EL-21001); and Fiber-to-the-Premises (FO-24000). BACKGROUND ANALYSIS Item 7 Item 7 Staff Report Item 7: Staff Report Pg. 2 Packet Pg. 256 of 541 Table 1: Summary of Bid Process Bid Name/Number Utility Trench & Substructure Installation/ IFB 193446 (FY26-FY28) IFB Issued April 7, 2025 Proposal Due May 21, 2025 # of Firms Notified 3,652 Total Days to Respond to IFB 44 Non-Mandatory Pre-Bid Meeting Yes Number of Bids Received:1 Staff believe that due to prevailing market conditions and major construction works across the state, contractors did not bid on this project due to the uncertain nature of the “on-call” contract. Rebidding is not a viable option as it will significantly impact and delay on-going customer connections, system improvement, electric grid modernization projects, and an immediate need to maintain access to trenching and substructure contractors. Under the contract structure, staff create a scope of work (task order) each time the contractor’s services are needed, and the contractor provides a not-to-exceed quote based upon their submitted bid prices. Staff must agree to the contractor’s quote and authorize the work prior to the start of construction. Payment is made upon completion and acceptance of the work, with payment made based upon the actual quantities competed in the field. Material necessary to complete the installation of substructure (conduit, boxes, vaults, sand, slurry, etc.) are either provided to the contractor by the City or the contractor is reimbursed their cost to purchase the material including a 10% administration fee. Under the contract structure, no minimum amount of work is required. For customer-initiated work, trenching and substructure costs are reimbursed by the customer through the customer connection charges. These costs do not contribute to electric ratepayer expenses. Retention is not held for each individual task order as they have a limited scope and construction duration. Staff reviewed the single bid submitted by MP Nexlevel of California, Inc. (MP Nexlevel) and recommend that the base bid of $10,600,187 submitted by MP Nexlevel be accepted and that MP Nexlevel be declared the responsible bidder. In addition to the base bid, Staff is recommending an additional $3,000,000 in the first year of the contract to complete the FTTP pilot and Foothills Rebuild for wildfire mitigation (EL-21001). Staff previously awarded this work to MP Nexlevel under the existing contract C22183580 expiring October 31. Due to delays in the fiber hut installation, material lead time for FTTP related materials, and biological and archaeological survey requirements within Midpeninsula’s open space, MP Nexlevel will not be able to complete this work under the existing contract. Staff is proposing to disencumber the Item 7 Item 7 Staff Report Item 7: Staff Report Pg. 3 Packet Pg. 257 of 541 remaining $3,500,000 in the original contract and reappropriate $3,000,000 to the new MP Nexlevel contract. Staff anticipates completion of the Foothills Rebuild and infrastructure necessary for FTTP pilot by early 2026. The City has contracted substructure work to MP Nexlevel for over 10 years and has been able to complete several projects through their services, most recently phases 1 – 4 of Foothills Undergrounding project. FIBER-TO-THE-PREMISES UPDATE Item 7 Item 7 Staff Report Item 7: Staff Report Pg. 4 Packet Pg. 258 of 541 Staff deployed a pilot to determine how to align electric grid modernization with FTTP to help streamline utility engineering design and pole replacements and minimize noise disruption, and construction activity in neighborhoods. Thus far, the pilot has been successful in consolidating the type of work, sharing costs and resources when possible, and minimizing construction activity and disruption in the neighborhoods. FTTP Pilot Construction Update FISCAL/RESOURCE IMPACT Expected Contract Distribution by Fiscal Year Description FY 2026 FY 2027 FY 2028 Total Labor and Equipment $6,235,580 $3,365,003 $3,499,604 $13,100,187 Materials $166,000 $167,000 $167,000 $500,000 Contingency $340,158 $353,200 $366,660 $1,060,018 Total $6,741,738 $3,885,203 $4,033,264 $14,660,205 Item 7 Item 7 Staff Report Item 7: Staff Report Pg. 5 Packet Pg. 259 of 541 Contract Distribution by Project (WBS) Project Split FY 2026 FY 2027 FY 2028 Total EL-89028 – Elec Cust Connections 35%$1,646,365 $1,709,490 $1,774,636 $5,130,491 EL-98003 – Elec Sys Improvement 35%$1,646,364 $1,709,489 $1,774,636 $5,130,489 EL-21001 – Foothills Rebuild 6%$800,000 $0 $0 $800,000 FO-10000 – Fiber Cust Connections 3%$149,670 $155,408 $161,331 $466,409 FO-10001 – Fiber Sys Improvement 6%$299,339 $310,816 $322,661 $932,816 FO-24000 – Fiber-to-the-Premises 15%$2,200,000 $0 $0 $2,200,000 Total 100%$6,741,738 $3,885,203 $4,033,264 $14,660,205 The on-call work contemplated under this contract is either categorically exempt from the California Environment Quality Act (CEQA) under California Code of Regulations Title 14, sections 15301 (repair or maintenance of existing facilities), 15302 (replacement or reconstruction of existing facilities) and/or 15303 (new construction or conversion of small structures); additionally, for work related to City’s Fiber to the Premises (FTTP) project, Council action on this item is within the scope of the Final Initial Study and Mitigated Negative Declaration (IS/MND) for the Fiber-to-the-Premises Project, adopted on June 17, 2024. Attachment A: MPNexlevel Contract, C26193446 : Alan Kurotori, Director of Utilities Staff: Terry Crowley, Assistant Director of Utilities, Electric Engineering and Operations Item 7 Item 7 Staff Report Item 7: Staff Report Pg. 6 Packet Pg. 260 of 541 1 TASK ORDER CONSTRUCTION CONTRACT Rev. ____ 2023 TASK ORDER CONSTRUCTION CONTRACT Contract No. C26193446 City of Palo Alto On-Call Utility Trench & Substructure Installation Work (2026-2029 Year Task Order Contract) Item 7 Attachment A - MPNexlevel Contract, C26193446 Item 7: Staff Report Pg. 7 Packet Pg. 261 of 541 2 Rev. _____ 2023 TASK ORDER CONSTRUCTION CONTRACT TASK ORDER CONSTRUCTION CONTRACT TABLE OF CONTENTS SECTION 1 INCORPORATION OF RECITALS AND DEFINITIONS……………………………………...…………..7 1.1 Recitals…………………………………………………………………………………………………………………….7 1.2 Definitions………………………………………………………………………………………………………………….7 SECTION 2 THE PROJECT………………………………………………………………………………………………………...9 SECTION 3 THE CONTRACT DOCUMENTS………………………………………………………………………………..8 3.1 List of Documents……………………………………………………………………………………….…….........8 3.2 Order of Precedence……………………………………………………………………………………………......9 SECTION 4 CONTRACTOR’S DUTY……………………………………………………………………………….…………..10 4.1 Contractor's Duties…………………………………………………………………………………………………..9 4.1.1 Work Performed………………………………………………………………………………………..9 4.1.2 Excavation………………………………………………………………………………………..9 4.1.3 Representative present………………………………………………………………………………………..9 4.1.4 Coordination………………………………………………………………………………………..9 4.1.5 Testing Lab………………………………………………………………………………………..9 4.2 On-Call Provision………………………………………………………………………………………………………9 4.2.1 Work performed………………………………………………………………………………………..9 4.2.2 Prior to issuing first Task Order…………………………………………………………………………………..9 4.2.3 Each Task Order………………………………………………………………………………………..10 4.2.4 Objections………………………………………………………………………………………..10 4.2.5 Aggregated Task Order……………………………………………………………………………………10 4.3 Guarantee to Repair Period……………………………………………………………………10 SECTION 5 PROJECT TEAM……………………………………………………………………………………………………..110 5.1 Contractor's Cooperation………………………………………………………………………………………..10 SECTION 6 TIME OF COMPLETION…………………………………………………………………………………….......10 6.1 Time Is of Essence…………………………………………………………………………………………………….12 6.2 Commencement of Work…………………………………………………………………………………………12 6.3 Contract Time…………………………………………………………………………………………………………..12 Item 7 Attachment A - MPNexlevel Contract, C26193446 Item 7: Staff Report Pg. 8 Packet Pg. 262 of 541 3 Rev. _____ 2023 TASK ORDER CONSTRUCTION CONTRACT 6.4 Liquidated Damages…………………………………………………………………………………………………12 6.4.1 Other Remedies……………………………………………………………………………………………………..12 6.5 Adjustments to Contract Time………………………………………………………………………………….12 SECTION 7 COMPENSATION TO CONTRACTOR……………………………………………………………….……….12 7.1 Maximum Compensation and Contract Sum……….…………………………………………….………12 7.2 Full Compensation……………………………………………………………………………………………………13 7.3 Payment……………………………………………………………………………………………………133 7.3.1 Task Order Compensation Amount………………………………………………………………………………13 7.3.2 Withholding……………………………………………………………………13 7.3.3 Withhold or deductions ……………………………………………………………………13 7.3.4 Section 9.7 Substantial Completion……………………………………………………………………13 SECTION 8 STANDARD OF CARE…………………………………………………………………………………….………..13 8.1 Standard of Care…………………………………………………………………………………..…………………13 SECTION 9 INDEMNIFICATION……………………………………………………………………………………………..…14 9.1 Hold Harmless……………………………………………………………………………………………..………….14 9.2 Survival………………………………………………………………………………………………………...…………14 SECTION 10 NON-DISCRIMINATION……..……………………………………………………………………...…………14 10.1 Municipal Code Requirement…………….………………………………..……………………..………….14 SECTION 11 INSURANCE AND BONDS.…………………………………………………………………………………14 11.1 Evidence of Coverage……………………………………………………………………….………………..14 SECTION 12 PROHIBITION AGAINST TRANSFERS…………………………………………………………….….…15 12.1 Assignment………………………………………………………………………………………….…………….15 12.2 Assignment by Law.……………………………………………………………………………………………15 SECTION 13 NOTICES ………………………………………………………………………………………………………….15 13.1 Method of Notice ………………………………………………………………………………………………15 13.2 Notice Recipents ……………………………………………………………………………………………….15 13.3 Change of Address……………………………………………………………………………………..……….16 SECTION 14 DEFAULT……………………………………………………………………………………….………………...16 14.1 Notice of Default………………………………………………………………………………………………….16 14.2 Opportunity to Cure Default…………………………………………………………………………………16 SECTION 15 CITY'S RIGHTS AND REMEDIES…………………………………………………………………………..17 Item 7 Attachment A - MPNexlevel Contract, C26193446 Item 7: Staff Report Pg. 9 Packet Pg. 263 of 541 4 Rev. _____ 2023 TASK ORDER CONSTRUCTION CONTRACT 15.1 Remedies Upon Default……………………………………………………………………………………….17 15.1.1 Delete Certain Services…………………………………………………………………………………….17 15.1.2 Perform and Withhold……………………………………………………………………………………..17 15.1.3 Suspend The Construction Contract……………………………………….…………………………17 15.1.4 Terminate the Construction Contract for Default………………………………………………17 15.1.5 Invoke the Performance Bond………………………………………………………………………….17 15.1.6 Additional Provisions……………………………………………………………………………………….17 15.2 Delays by Sureties……………………………………………………………………………………………….18 15.3 Damages to City…………………………………………………………………………………………………..18 15.3.1 For Contractor's Default…………………………………………………………………………………..18 15.3.2 Compensation for Losses……………………………………………….…………………………………18 15.4 Suspension by City……………………………………………………………………………………………….18 15.4.1 Suspension for Convenience……………………………………………………………………………..18 15.4.2 Suspension for Cause…………………………………………………..…………………………………..18 15.5 Termination Without Cause…………………………………………………………………………………19 15.5.1 Compensation………………………………………………………………………………………………….19 15.5.2 Subcontractors………………………………………………………………………………………………..19 15.6 Contractor’s Duties Upon Termination………………………………………………………………...19 SECTION 16 CONTRACTOR'S RIGHTS AND REMEDIES…………………….………………………………………20 16.1 Contractor’s Remedies……………………………………..………………………………..………………….20 16.1.1 For Work Stoppage……………………………………………………………………………………………20 16.1.2 For City's Non-Payment…………………………………………………………………………………….20 16.2 Damages to Contractor………………………………………………………………………………………..20 SECTION 17 ACCOUNTING RECORDS………………………………………………………………………………….…20 17.1 Financial Management and City Access………………………………………………………………..20 17.2 Compliance with City Requests…………………………………………………………………………….21 SECTION 18 INDEPENDENT PARTIES……………………………………………………………………………………..21 18.1 Status of Parties……………………………………………………………………………………………………21 SECTION 19 NUISANCE……………………………………………………………………………………………………….…21 19.1 Nuisance Prohibited……………………………………………………………………………………………..21 Item 7 Attachment A - MPNexlevel Contract, C26193446 Item 7: Staff Report Pg. 10 Packet Pg. 264 of 541 5 Rev. _____ 2023 TASK ORDER CONSTRUCTION CONTRACT SECTION 20 PERMITS AND LICENSES…………………………………………….……………………………………….21 SECTION 21 WAIVER…………………………………………………………………….……………………….…………….22 SECTION 22 GOVERNING LAW AND VENUE; COMPLIANCE WITH LAWS………………..……………….22 22.1 Governing Law and Venue…………………………………………………………………………….………….22 22.2 Compliance with Laws…………………………………………………………………………………………22 22.2.1 Palo Alto Minimum Wage Ordinance…………….………………………………………………….22 SECTION 23 COMPLETE AGREEMENT……………………………………………………………………………………22 23.1 Integration………………………………………………………………………………………………………….22 SECTION 24 SURVIVAL OF CONTRACT…………………………………………………………………………………..22 24.1 Survival of Provisions…………………………………………………………………………….……………22 SECTION 25 PREVAILING WAGES………………………………………………………………………………………….22 SECTION 26 NON-APPROPRIATION……………………………………………………………………………………….23 26.1 Appropriation………………………………………………………………………………………………………23 SECTION 27 AUTHORITY……………………………………………………………………………………………………….23 27.1 Representation of Parties…………………………………………………………………………………….23 SECTION 28 COUNTERPARTS………………………………………………………………………………………………..23 28.1 Multiple Counterparts………………………………………………………………………………………….23 SECTION 29 SEVERABILITY……………………………………………………………………………………………………24 29.1 Severability………………………………………………………………………………………….…………….24 SECTION 30 STATUTORY AND REGULATORY REFERENCES ……………………………………….…………..24 30.1 Amendments of Laws…………………………………………………………………………….…………..24 SECTION 31 WORKERS’ COMPENSATION CERTIFICATION………………………………………..……….….24 31.1 Workers Compensation…………………………………………………………………….…………….24 SECTION 32 DIR REGISTRATION AND OTHER REQUIREMENTS…………………….………..…24 32.1 General Notice to Contractor……………………………………………………………………………….…….24 32.2 Labor Code section 1771.1(a)……………………………………………………………………………….…….24 32.3 DIR Registration Required……………………………………………………………………………….…………25 32.4 Posting of Job Site Notices; Compliance Monitoring……………………………………………………25 32.5 Payroll Records……………………………………………………………………………………………….…………25 32.5.1 Accurate payroll records…………………………………………………………………………….…………25 Item 7 Attachment A - MPNexlevel Contract, C26193446 Item 7: Staff Report Pg. 11 Packet Pg. 265 of 541 6 Rev. _____ 2023 TASK ORDER CONSTRUCTION CONTRACT 32.5.2 Payroll records verified…………………………………………………………………………….…………25 32.5.3 Certified payroll records available…………………………………………………………….…………25 32.5.4 Penalty for not producing records……………………………………………………………….…………25 32.5.5 Informing Project manager …………………………………………………………………………….…………25 32.6 Employment of Apprentices…………………………………………………………………………….…………26 Item 7 Attachment A - MPNexlevel Contract, C26193446 Item 7: Staff Report Pg. 12 Packet Pg. 266 of 541 7 Rev. _____ 2023 TASK ORDER CONSTRUCTION CONTRACT TASK ORDER CONSTRUCTION CONTRACT THIS TASK ORDER CONSTRUCTION CONTRACT (“Construction Contract”) entered into on August 18, 2025 (“Execution Date”) by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“City”), and MP NEXLEVEL OF CALIFORNIA, INC. (“Contractor”), is made with reference to the following: R E C I T A L S: A. City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. Contractor is a corporation duly organized and in good standing in the State of California, California Contractor’s License Number 907019 and Department of Industrial Relations Registration Number 1000010357. Contractor represents that it is duly licensed by the State of California and has the background, knowledge, experience and expertise to perform the obligations set forth in this Construction Contract. C. On April 7, 2025, City issued an Invitation for Bids (“IFB”) to contractors for the On-Call Utility Trench & Substructure Installation Work (“Project”). In response to the IFB, Contractor submitted a Bid. D. City and Contractor desire to enter into this Construction Contract for the Project, and other services as identified in the Contract Documents for the Project upon the following terms and conditions. NOW THEREFORE, in consideration of the mutual promises and undertakings hereinafter set forth and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, it is mutually agreed by and between the undersigned parties as follows: SECTION 1 INCORPORATION OF RECITALS AND DEFINITIONS. 1.1 Recitals. All of the recitals are substantive parts of this Construction Contract and are hereby incorporated herein by reference. 1.2 Definitions. Item 7 Attachment A - MPNexlevel Contract, C26193446 Item 7: Staff Report Pg. 13 Packet Pg. 267 of 541 8 Rev. _____ 2023 TASK ORDER CONSTRUCTION CONTRACT Capitalized terms shall have the meanings set forth in this Construction Contract (sometimes referred to herein as the “Contract”) and/or in the General Conditions. If there is a conflict between the definitions in this Construction Contract and in the General Conditions, the definitions in this Construction Contract shall prevail. The following definitions apply to this Construction Contract and the General Conditions, notwithstanding and superseding any differing definitions in Article 1 of the General Conditions: Acceptance: The point at the end of the Term (as defined in Section 2) when Contractor has fully performed each Task Order in compliance with the Contract Documents and the Project as a whole is accepted by the City in writing, including each Task Order which has been Conditionally Accepted. Change Order: A duly authorized written instrument signed by the City or by the City and Contractor, which operates to amend the scope of Work in a Task Order, and which also amends the Task Order Compensation Amount or Contract Time. Conditional Acceptance/Conditionally Accepted: The City’s provisional acceptance of a completed Task Order, subject to final Acceptance of the Project at the end of the Term. Contract Sum: The maximum amount of compensation stated in Section 7 of this Construction Contract that is payable to Contractor for performance of the Work encompassed in the Task Orders issued by the City for the performance of the Work in accordance with the Contract Documents, including adjustments made by Change Order. Contract Time: The total number of days set forth in a Task Order within which completion of the Task Order Work, including any adjustments of time (increases or decreases) made by Change Order. Field Order: A written instrument signed by the City or its Construction Manager that authorizes and directs performance of the Work described therein, and which may or may not include adjustments (increase or decrease) to the Task Order Compensation Amount or Contract Time. Final Completion: Full completion of the Work required by a Task Order, including all punch list items and submission of Record Documents, all to City’s satisfaction. Final Payment: Final Payment of any undisputed amounts due to Contractor following Acceptance, less any amounts withheld or offset pursuant to the Contract Documents, including, but not limited to, liquidated damages, unreleased stop notices, amounts subject to setoff, up to 150% of unresolved third-party claims for which Contractor is required to indemnify City, and up to 150% of any amounts in dispute as authorized by Public Contract Code section 7107. Task Order: A written directive issued by the City to the Contractor using the Task Order form attached as Exhibit A-1 to this Construction Contract which specifies a scope of Work to be performed by the Contractor as well as the time for commencement and completion of the Work and the Task Order Compensation Amount, including any documents attached thereto or incorporated therein, and which may be modified by Change Order. Task Order Compensation Amount: The total amount payable to Contractor for satisfactory completion of a Task Order in accordance with the Contract Documents. Work: All labor, materials, equipment, services, permits, fees, licenses, and taxes, and all other things necessary for Contractor to perform its obligations and complete a Task Order, including, without limitation, any changes or additions requested by City, in accordance with the Contract Documents and all Applicable Code Requirements. Item 7 Attachment A - MPNexlevel Contract, C26193446 Item 7: Staff Report Pg. 14 Packet Pg. 268 of 541 9 Rev. _____ 2023 TASK ORDER CONSTRUCTION CONTRACT SECTION 2 THE PROJECT. The Project is located at various locations within Palo Alto, CA. The Project requires the Contractor to perform Work as specified in any Task Order issued by the City from time to time over a 3-year period of time, beginning on the Execution Date set forth above (the “Term”). In the event that the Work specified in any Task Order is not completed by the expiration of the Term, the City, in its sole discretion, may elect to extend the Term until completion of the Work and the City’s final Acceptance of the Project as a whole. SECTION 3 THE CONTRACT DOCUMENTS. 3.1 List of Documents. The Contract Documents (sometimes collectively referred to as “Agreement” or “Bid Documents”) consist of the following documents which are on file with the City’s Purchasing Division and are hereby incorporated into this Construction Contract by reference. 1) Change Orders 2) Field Orders 3) Construction Contract 4) Notice to Proceed 5) Bidding Addenda 6) Task Orders, and attachments thereto 7) Special Provisions 8) General Conditions 9) Project Plans and Drawings 10) Technical Specifications 11) Instructions to Bidders 12) Invitation for Bids 13) Contractor’s Bid and Non-Collusion Declaration 14) Reports listed in the Contract Documents 15) Public Works Department’s Standard Drawings and Specifications (most current version at time of Bid) 16) Utilities Department’s Water, Gas, Wastewater, Electric Utilities Standards (most current version at time of Bid) Item 7 Attachment A - MPNexlevel Contract, C26193446 Item 7: Staff Report Pg. 15 Packet Pg. 269 of 541 10 Rev. _____ 2023 TASK ORDER CONSTRUCTION CONTRACT 17) City of Palo Alto Traffic Control Requirements 18) City of Palo Alto Truck Route Map and Regulations 19) Notice Inviting Pre-Qualification Statements, Pre-Qualification Statement, and Pre-Qualification Checklist (if applicable) 20) Performance and Payment Bonds 3.2 Order of Precedence. For the purposes of construing, interpreting and resolving inconsistencies between and among the provisions of this Contract, the Contract Documents shall have the order of precedence as set forth in the preceding section. If a claimed inconsistency cannot be resolved through the order of precedence, the City shall have the sole power to decide which document or provision shall govern as may be in the best interests of the City. SECTION 4 CONTRACTOR’S DUTY. 4.1 Contractor’s Duties. Contractor agrees to perform all of the Work required for the Project, as specified in the Contract Documents and individual Task Orders, all of which are fully incorporated herein. Contractor shall provide, furnish, and supply all things necessary and incidental for the timely performance and completion of the Work as specified in each Task Order and in the Contract Documents, including, but not limited to, provision of all necessary labor, materials, equipment, transportation, and utilities, unless otherwise specified in the Contract Documents. Contractor also agrees to use its best efforts to complete the Work in a professional and expeditious manner and to meet or exceed the performance standards required by the Contract Documents. Unless otherwise specified in a Task Order: 4.1.1 Work should be performed during normal work hours (Monday through Friday between 8 AM and 6 PM). 4.1.2 Each excavation must be fully restored within forty-eight (48) hours. 4.1.3 City representative shall be present to inspect Work performed and obtain necessary measurements/survey data if applicable. 4.1.4 Contractor must coordinate with the City’s representative to schedule soil compaction testing prior to pavement restoration. 4.1.5 Contractor shall anticipate up to 24-hour turn-around time for City’s contracted testing lab to perform soil compaction testing. 4.2 On-Call Provision. 4.2.1 Work performed under the Contract will be performed within the Term, on an on-call basis, as requested by the City from time to time, as needed, with a Task Order assigned and approved by the City’s Project Manager. Each Task Order shall be in substantially the same form as Exhibit A-1. 4.2.2 Prior to issuing the first Task Order, the City will schedule a mandatory pre-construction meeting with the Contractor, which will include review of the Task Order procedures and Project requirements. Item 7 Attachment A - MPNexlevel Contract, C26193446 Item 7: Staff Report Pg. 16 Packet Pg. 270 of 541 11 Rev. _____ 2023 TASK ORDER CONSTRUCTION CONTRACT 4.2.3 Each Task Order shall designate a City Project Manager and shall contain a specific scope of Work, a specific schedule of performance, and the Task Order Compensation Amount. Because each Task Order will contain a specific schedule of performance, unless otherwise specified in a Task Order, the Construction Schedule submittal requirements set forth in Section 3.10 (Schedules Required of Contractor) or in part 1.05 of Section 800 (Additional Provisions for Utilities Construction) of the Technical Specifications will not apply to this Construction Contract. 4.2.3 Time is of the essence in completion of all Task Order Work. Therefore, Contractor must sign each Task Order issued by the City and return it to the Project Manager in PDF form sent via email, as indicated on the Task Order form, within 2 days of the issuance date shown on the Task Order. 4.2.4 If Contractor has any objections to or questions regarding a Task Order it must notify City of such objections or questions promptly following receipt of the Task Order so any such issues may be resolved without delaying the Work as scheduled. Contractor’s failure to timely comply with the requirements in this paragraph will be deemed a material breach of this Construction Contract. 4.2.5 The aggregated Task Order Compensation Amount issued under this Construction Contract shall not exceed the maximum Contract Sum set forth in Section 7, below. Contractor shall only be compensated for Work performed under an authorized Task Order and the City may elect, but is not required, to authorize Work up to the maximum Contract Sum set forth in Section 7. 4.3 Guarantee to Repair Period. Notwithstanding any provision in the Contract Documents to the contrary, the one-year “Guarantee To Repair Period” specified in Section 12.2 of the General Conditions (Correction of Defective Work and Guarantee to Repair Period) will commence separately for each Task Order, beginning from the date of Conditional Acceptance by the City of each Task Order. If Contractor fails to repair Defective Work within the applicable Guarantee To Repair Period, the City may deduct its cost of having such Defective Work repaired from any payments otherwise due to Contractor. SECTION 5 PROJECT TEAM. 5.1 Contractor’s Cooperation. In addition to Contractor, City has retained, or may retain, consultants and contractors to provide professional and technical consultation for the design and construction of the Project. The Contract requires that Contractor operate efficiently, effectively and cooperatively with City as well as all other members of the Project Team and other contractors retained by City to construct other portions of the Project. SECTION 6 TIME OF COMPLETION. Item 7 Attachment A - MPNexlevel Contract, C26193446 Item 7: Staff Report Pg. 17 Packet Pg. 271 of 541 12 Rev. _____ 2023 TASK ORDER CONSTRUCTION CONTRACT 6.1 Time Is of Essence. Time is of the essence with respect to all time limits set forth in the Contract Documents, including each Task Order. 6.2 Commencement of Work. Contractor shall commence the Work on the date specified in each Task Order, notwithstanding references elsewhere in the Contract Documents to commencing Work on the date specified in the Notice to Proceed. 6.3 Contract Time. Work hereunder shall begin on the date specified in each Task Order, and the specific work authorized by each Task Order shall be completed no later than the time/schedule requirements specified therein, and in conformance with the Contract Documents. By executing this Construction Contract, Contractor expressly waives any claim for delayed early completion of any Task Order. 6.4 Liquidated Damages. Pursuant to Public Contract Code Section 7203, if Contractor fails to achieve Final Completion of the entire Work within the Contract Time specified in a Task Order, including any approved extensions thereto, City may assess liquidated damages on a daily basis for each day of Unexcused Delay in achieving Final Completion of the Task Order, based on the amount of Five Hundred Dollars ($500) per day, or as otherwise specified in the Special Provisions. Liquidated damages may also be separately assessed for failure to meet milestones specified elsewhere in the Contract Documents, regardless of impact on the time for achieving Final Completion. The assessment of liquidated damages is not a penalty but considered to be a reasonable estimate of the amount of damages City will suffer by delay in completion of the Work. The City is entitled to setoff the amount of liquidated damages assessed against any payments otherwise due to Contractor, including, but not limited to, setoff against release of retention. If the total amount of liquidated damages assessed exceeds the amount of unreleased retention, City is entitled to recover the balance from Contractor or its sureties. Occupancy or use of the Project in whole or in part prior to Final Completion, shall not operate as a waiver of City’s right to assess liquidated damages. 6.4.1 Other Remedies. City is entitled to any and all available legal and equitable remedies City may have where City’s Losses are caused by any reason other than Contractor’s failure to achieve Final Completion of the entire Work within the Contract Time specified in a Task Order. 6.5 Adjustments to Contract Time. The Contract Time for each Task Order may only be adjusted for time extensions approved by City and memorialized in a Change Order approved in accordance with the requirements of the Contract Documents. SECTION 7 COMPENSATION TO CONTRACTOR. 7.1 Maximum Compensation and Contract Sum. Contractor shall be compensated for the Task Order Compensation Amount specified in each Task Order for satisfactory completion of the Work specified in that Task Order in compliance with the Contract Documents, but the Contract Sum will not exceed Fourteen Million Six Hundred Sixty Thousand Two Hundred Five dollars ($14,660,205.00) for the Term. Item 7 Attachment A - MPNexlevel Contract, C26193446 Item 7: Staff Report Pg. 18 Packet Pg. 272 of 541 13 Rev. _____ 2023 TASK ORDER CONSTRUCTION CONTRACT In addition, the total annual Task Order Compensation Amount may not exceed $<insert field> during each year of the Term. 7.2 Full Compensation. The Task Order Compensation amount, except as otherwise expressly permitted by the terms of the Contract Documents, shall cover all Losses arising out of the nature of the Work or from the acts of the elements or any unforeseen difficulties or obstructions which may arise or be encountered in performance of the Work required by each Task Order until its Conditional Acceptance by City, all risks connected with the Work, and any and all expenses incurred due to suspension or discontinuance of the Work, except as expressly provided herein. The Task Order Compensation Amount may only be adjusted by a Change Order approved in accordance with the requirements of the Contract Documents. 7.3 Payment. Notwithstanding any conflicting or inconsistent provisions in the Contract Documents, including Article 9 (Payments and Completion) of the General Conditions, the following will apply to this Construction Contract: 7.3.1 The Task Order Compensation Amount will be based upon the unit prices set forth in the Bid Schedule and not on a separate Schedule of Values. 7.3.2 The City will withhold five percent (5%) retention from each payment to Contractor. All undisputed retention will be released to Contractor within sixty (60) days following: The end of each one-year period during the Term, measured from the Execution Date. Other: _______________________________________________________. 7.3.3 The City may also withhold or make deductions from payments otherwise due or to become due to the Contractor as otherwise specified within the Contract Documents, including deductions for liquidated damages or withholding for unreleased stop notices. 7.3.4 Section 9.7 (Substantial Completion) of the General Conditions will not apply to this Construction Contract and all other references to “Substantial Completion” in the Contract Documents will be deemed to mean “Final Completion,” as defined herein. SECTION 8 STANDARD OF CARE. 8.1 Standard of Care. Contractor agrees that the Work shall be performed by qualified, experienced and well-supervised personnel. All services performed in connection with this Construction Contract shall be performed in a manner consistent with the standard of care under California law applicable to those who specialize in providing such services for projects of the type, scope and complexity of the Project. Item 7 Attachment A - MPNexlevel Contract, C26193446 Item 7: Staff Report Pg. 19 Packet Pg. 273 of 541 14 Rev. _____ 2023 TASK ORDER CONSTRUCTION CONTRACT SECTION 9 INDEMNIFICATION. 9.1 Hold Harmless. To the fullest extent allowed by law, Contractor will defend, indemnify, and hold harmless City, its City Council, boards and commissions, officers, agents, employees, representatives and volunteers (hereinafter individually referred to as an “Indemnitee” and collectively referred to as “Indemnitees”), through legal counsel acceptable to City, from and against any and liability, loss, damage, claims, expenses (including, without limitation, attorney fees, expert witness fees, paralegal fees, and fees and costs of litigation or arbitration) (collectively, “Liability”) of every nature arising out of or in connection with the acts or omissions of Contractor, its employees, Subcontractors, representatives, or agents, in performing the Work or its failure to comply with any of its obligations under the Contract, except such Liability caused by the active negligence, sole negligence, or willful misconduct of an Indemnitee. Contractor shall pay City for any costs City incurs to enforce this provision. Except as provided in Section 9.2, below, nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of Contractor against City or any other Indemnitee. Pursuant to Public Contract Code Section 9201, City shall timely notify Contractor upon receipt of any third-party claim relating to the Contract. 9.2 Survival. The provisions of Section 9 shall survive the termination or expiration of this Construction Contract. SECTION 10 NON-DISCRIMINATION. 10.1 Municipal Code Requirement. As set forth in Palo Alto Municipal Code section 2.30.510, Contractor certifies that in the performance of this Agreement, it shall not discriminate in the employment of any person due to the race, skin color, gender, age, religion, disability, national origin, ancestry, sexual orientation, pregnancy, genetic information or condition, housing status, marital status, familial status, weight or height of such person. Contractor acknowledges that it has read and understands the provisions of Section 2.30.510 of the Palo Alto Municipal Code relating to Nondiscrimination Requirements and the penalties for violation thereof, and will comply with all requirements of Section 2.30.510 pertaining to nondiscrimination in employment. SECTION 11 INSURANCE AND BONDS. 11.1 Evidence of coverage. Within ten (10) business days following issuance of the Notice of Award, Contractor shall provide City with evidence that it has obtained insurance and shall submit Performance and Payment Bonds satisfying all requirements in Article 11 of the General Conditions. Notwithstanding any conflicting or inconsistent provisions elsewhere in the Contract Documents, the amount for each of the bonds must be based upon one hundred percent (100%) of the Contract Sum, as defined in this Construction Contract. Item 7 Attachment A - MPNexlevel Contract, C26193446 Item 7: Staff Report Pg. 20 Packet Pg. 274 of 541 15 Rev. _____ 2023 TASK ORDER CONSTRUCTION CONTRACT SECTION 12 PROHIBITION AGAINST TRANSFERS. 12.1 Assignment. City is entering into this Construction Contract in reliance upon the stated experience and qualifications of the Contractor and its Subcontractors set forth in Contractor’s Bid. Accordingly, Contractor shall not assign, hypothecate or transfer this Construction Contract or any interest therein, including any Task Order, directly or indirectly, by operation of law or otherwise without the prior written consent of City. Any assignment, hypothecation or transfer without said consent shall be null and void, and shall be deemed a substantial breach of contract and grounds for default in addition to any other legal or equitable remedy available to the City. 12.2 Assignment by Law. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor or of any general partner or joint-venturer or syndicate member of Contractor, if the Contractor is a partnership or joint venture or syndicate or co-tenancy shall result in changing the control of Contractor, shall be construed as an assignment of this Construction Contract. Control means more than fifty percent (50%) of the voting power of the corporation or other entity. SECTION 13 NOTICES. 13.1 Method of Notice. All notices, demands, requests or approvals to be given under this Construction Contract shall be given in writing and shall be deemed received on the earlier of the following: (i) On the date delivered if delivered personally; (ii) On the third business day after the deposit thereof in the United States mail, postage prepaid, and addressed as hereinafter provided; (iii) On the date sent if sent by facsimile transmission; (iv) On the date sent if delivered by electronic mail; or (v) On the date it is received by the recipient if sent by certified mail. 13.2 Notice to Recipients. All notices, demands or requests (including, without limitation, Change Order Requests and Claims) from Contractor to City shall include the Project name and the number of this Construction Contract and shall be addressed to City at: To City: City of Palo Alto City Clerk 250 Hamilton Avenue P.O. Box 10250 Palo Alto, CA 94303 Copy to: City of Palo Alto Public Works Administration 250 Hamilton Avenue Palo Alto, CA 94301 Item 7 Attachment A - MPNexlevel Contract, C26193446 Item 7: Staff Report Pg. 21 Packet Pg. 275 of 541 16 Rev. _____ 2023 TASK ORDER CONSTRUCTION CONTRACT Attn: [Include Construction Manager, If Applicable.] _______________________________ _______________________________ _______________________________ _______________________________ City of Palo Alto Utilities Engineering 250 Hamilton Avenue Palo Alto, CA 94301 Attn: Jim Pachikara In addition, copies of all Claims by Contractor under this Construction Contract shall be provided to the following: Palo Alto City Attorney’s Office 250 Hamilton Avenue P.O. Box 10250 Palo Alto, California 94303 All Claims shall be sent by registered mail or certified mail with return receipt requested. All notices, demands, requests or approvals from City to Contractor shall be addressed to Contractor at: To Contractor: MP Nexlevel of California, Inc. 500 County Road 37 East Maple Lake, MN 55358 Attn: Felicia Brezinka 13.3 Change of Address. In advance of any change of address, Contractor shall notify City of the change of address in writing. Each party may, by written notice only, add, delete or replace any individuals to whom and addresses to which notice shall be provided. SECTION 14 DEFAULT. 14.1 Notice of Default. In the event that City determines, in its sole discretion, that Contractor has failed or refused to perform any of the obligations set forth in the Contract Documents, including any Task Order, or is in breach of any provision of the Contract Documents, City may give written notice of default to Contractor in the manner specified for the giving of notices in the Construction Contract, with a copy to Contractor’s performance bond surety. 14.2 Opportunity to Cure Default. Item 7 Attachment A - MPNexlevel Contract, C26193446 Item 7: Staff Report Pg. 22 Packet Pg. 276 of 541 17 Rev. _____ 2023 TASK ORDER CONSTRUCTION CONTRACT Except for emergencies, Contractor shall cure any default in performance of its obligations under the Contract Documents within two (2) Days (or such shorter time as City may reasonably require) after receipt of written notice. However, if the breach cannot be reasonably cured within such time, Contractor will commence to cure the breach within two (2) Days (or such shorter time as City may reasonably require) and will diligently and continuously prosecute such cure to completion within a reasonable time, which shall in no event be later than ten (10) Days after receipt of such written notice. SECTION 15 CITY’S RIGHTS AND REMEDIES. 15.1 Remedies Upon Default. If Contractor fails to cure any default of this Construction Contract within the time period set forth above in Section 14, then City may pursue any remedies available under law or equity, including, without limitation, the following: 15.1.1 Delete Certain Work. City may, without terminating the Construction Contract, delete certain portions of the Work from one or more Task Orders, reserving to itself all rights to Losses related thereto. 15.1.2 Perform and Withhold. City may, without terminating the Construction Contract, engage others to perform the Work or portion of the Work from one or more Task Orders that has not been adequately performed by Contractor and withhold the cost thereof to City from future payments to Contractor, reserving to itself all rights to Losses related thereto. 15.1.3 Suspend the Construction Contract. City may, without terminating the Construction Contract and reserving to itself all rights to Losses related thereto, suspend all or any portion of this Construction Contract or one or more Task Orders for as long a period of time as City determines, in its sole discretion, appropriate, in which event City shall have no obligation to adjust the Contract Sum, Task Order Compensation Amount or Contract Time, and shall have no liability to Contractor for damages if City directs Contractor to resume Work. 15.1.4 Terminate the Construction Contract for Default. City shall have the right to terminate this Construction Contract, in whole or in part, upon the failure of Contractor to promptly cure any default as required by Section 14. City’s election to terminate the Construction Contract for default shall be communicated by giving Contractor a written notice of termination in the manner specified for the giving of notices in the Construction Contract. Any notice of termination given to Contractor by City shall be effective immediately, unless otherwise provided therein. 15.1.5 Invoke the Performance Bond. City may, with or without terminating the Construction Contract and reserving to itself all rights to Losses related thereto, exercise its rights under the Performance Bond. 15.1.6 Additional Provisions. All of City’s rights and remedies under this Construction Contract are cumulative, and shall be in addition to those rights and remedies available in law or in equity. Designation in the Contract Documents of certain breaches as material shall not waive the City’s authority to designate other breaches as material nor limit City’s right to terminate the Construction Contract, or prevent the City from terminating the Construction Contract for breaches that are not material. City’s determination of whether there has been noncompliance with the Construction Contract so as to warrant exercise by City of its rights and remedies for default under the Construction Contract, shall be binding on all parties. No termination or action taken by City after such termination shall prejudice any other rights or remedies of City provided by law or equity or by the Contract Documents upon such termination; and City may proceed against Contractor to recover all liquidated damages and Losses suffered by City. Item 7 Attachment A - MPNexlevel Contract, C26193446 Item 7: Staff Report Pg. 23 Packet Pg. 277 of 541 18 Rev. _____ 2023 TASK ORDER CONSTRUCTION CONTRACT 15.2 Delays by Sureties. Time being of the essence in the performance of the Work, if Contractor’s surety fails to arrange for completion of the Work in accordance with the Performance Bond, within seven (7) calendar days from the date of the notice of termination, Contractor’s surety shall be deemed to have waived its right to complete the Work under the Contract, and City may immediately make arrangements for the completion of the Work through use of its own forces, by hiring a replacement contractor, or by any other means that City determines advisable under the circumstances. Contractor and its surety shall be jointly and severally liable for any additional cost incurred by City to complete the Work following termination. In addition, City shall have the right to use any materials, supplies, and equipment belonging to Contractor and located at the Worksite for a Task Order for the purposes of completing the remaining Work. 15.3 Damages to City. 15.3.1 For Contractor’s Default. City will be entitled to recovery of all Losses under law or equity in the event of Contractor’s default under the Contract Documents. 15.3.2 Compensation for Losses. In the event that City’s Losses arise from Contractor’s default under the Contract Documents, City shall be entitled to deduct the cost of such Losses from monies otherwise payable to Contractor. If the Losses incurred by City exceed the amount payable, Contractor shall be liable to City for the difference and shall promptly remit same to City. 15.4 Suspension by City. 15.4.1 Suspension for Convenience. City may, at any time and from time to time, without cause, order Contractor, in writing, to suspend, delay, or interrupt the Work under one or more Task Orders in whole or in part. The order shall be specifically identified as a Suspension Order by City. Upon receipt of a Suspension Order, Contractor shall, at City’s expense, comply with the order and take all reasonable steps to minimize costs allocable to the Work covered by the Suspension Order. During the Suspension or extension of the Suspension, if any, City shall either cancel the Suspension Order or, by Change Order, delete the Work covered by the Suspension Order. If a Suspension Order is canceled or expires, Contractor shall resume and continue with the Work. A Change Order will be issued to cover any adjustments of the Contract Sum or the Contract Time necessarily caused by such suspension. A Suspension Order shall not be the exclusive method for City to stop the Work. 15.4.2 Suspension for Cause. In addition to all other remedies available to City, if Contractor fails to perform or correct work in accordance with the Contract Documents including the applicable Task Order(s), City may immediately order the Work, or any portion thereof, suspended until the cause for the suspension has been eliminated to City’s satisfaction. Contractor shall not be entitled to an increase in Contract Time or Contract Price for a suspension occasioned by Contractor’s failure to comply with the Contract Documents. City’s right to suspend the Work shall not give rise to a duty to suspend the Work, and City’s failure to suspend the Work shall not constitute a defense to Contractor’s failure to comply with the requirements of the Contract Documents. Item 7 Attachment A - MPNexlevel Contract, C26193446 Item 7: Staff Report Pg. 24 Packet Pg. 278 of 541 19 Rev. _____ 2023 TASK ORDER CONSTRUCTION CONTRACT 15.5 Termination Without Cause. City may, at its sole discretion and without cause, terminate this Construction Contract in part or in whole upon written notice to Contractor. Upon receipt of such notice, Contractor shall, at City’s expense, comply with the notice and take all reasonable steps to minimize costs to close out and demobilize. The compensation allowed under this Paragraph 15.5 shall be the Contractor’s sole and exclusive compensation for such termination and Contractor waives any claim for other compensation or Losses, including, but not limited to, loss of anticipated profits, loss of revenue, lost opportunity, or other consequential, direct, indirect or incidental damages of any kind resulting from termination without cause. Termination pursuant to this provision does not relieve Contractor or its sureties from any of their obligations for Losses arising from or related to the Work performed by Contractor. 15.5.1 Compensation. Following such termination and within forty-five (45) Days after receipt of a billing from Contractor seeking payment of sums authorized by this Paragraph 15.5.1, City shall pay the following to Contractor as Contractor’s sole compensation for performance of the Work : .1 For Work Performed. The amount of the Contract Sum allocable to the portion of the Work properly performed by Contractor as of the date of termination, less sums previously paid to Contractor. .2 For Close-out Costs. Reasonable costs of Contractor and its Subcontractors: (i) Demobilizing and (ii) Administering the close-out of its participation in the Project (including, without limitation, all billing and accounting functions, not including attorney or expert fees) for a period of no longer than thirty (30) Days after receipt of the notice of termination. .3 For Fabricated Items. Previously unpaid cost of any items delivered to the Project Site which were fabricated for subsequent incorporation in the Work. .4 Profit Allowance. An allowance for profit calculated as four percent (4%) of the sum of the above items, provided Contractor can prove a likelihood that it would have made a profit if the Construction Contract had not been terminated. 15.5.2 Subcontractors. Contractor shall include provisions in all of its subcontracts, purchase orders and other contracts permitting termination for convenience by Contractor on terms that are consistent with this Construction Contract and that afford no greater rights of recovery against Contractor than are afforded to Contractor against City under this Section. 15.6 Contractor’s Duties Upon Termination. Upon receipt of a notice of termination for default or for convenience, Contractor shall, unless the notice directs otherwise, do the following: (i) Immediately discontinue the Work to the extent specified in the notice; (ii) Place no further orders or subcontracts for materials, equipment, services or facilities, except as may be necessary for completion of such portion of the Work that is not discontinued; (iii) For each Task Order, provide to City a description in writing, no later than fifteen (15) days after receipt of the notice of termination, of all subcontracts, purchase orders and contracts that are outstanding, including, without limitation, the terms of the original price, any changes, payments, balance owing, the status of the portion of the Work covered and a copy of the subcontract, purchase order or contract and any written changes, amendments or modifications thereto, together with such other information as City may determine necessary in order to decide whether Item 7 Attachment A - MPNexlevel Contract, C26193446 Item 7: Staff Report Pg. 25 Packet Pg. 279 of 541 20 Rev. _____ 2023 TASK ORDER CONSTRUCTION CONTRACT to accept assignment of or request Contractor to terminate the subcontract, purchase order or contract; (iv) Promptly assign to City those subcontracts, purchase orders or contracts, or portions thereof, that City elects to accept by assignment and cancel, on the most favorable terms reasonably possible, all subcontracts, purchase orders or contracts, or portions thereof, that City does not elect to accept by assignment; and (v) Thereafter do only such Work as may be necessary to preserve and protect Work already in progress and to protect materials, plants, and equipment on the Project Site or in transit thereto. Upon termination, whether for cause or for convenience, the provisions of the Contract Documents remain in effect as to any Claim, indemnity obligation, warranties, guarantees, submittals of as-built drawings, instructions, or manuals, or other such rights and obligations arising prior to the termination date. SECTION 16 CONTRACTOR’S RIGHTS AND REMEDIES. 16.1 Contractor’s Remedies. Contractor may terminate this Construction Contract or a Task Order only upon the occurrence of one of the following: 16.1.1 For Work Stoppage. The Work under a Task Order is stopped for sixty (60) consecutive Days, through no act or fault of Contractor, any Subcontractor, or any employee or agent of Contractor or any Subcontractor, due to issuance of an order of a court or other public authority other than City having jurisdiction or due to an act of government, such as a declaration of a national emergency making material unavailable. This provision shall not apply to any work stoppage resulting from the City’s issuance of a suspension notice issued either for cause or for convenience. 16.1.2 For City’s Non-Payment. If City does not pay Contractor undisputed sums within ninety (90) Days after receipt of notice from Contractor, Contractor may terminate the Construction Contract or the subject Task Order (30) days following a second notice to City of Contractor’s intention to terminate the Construction Contract. 16.2 Damages to Contractor. In the event of termination for cause by Contractor, City shall pay Contractor the sums provided for in Paragraph 15.5.1 above. Contractor agrees to accept such sums as its sole and exclusive compensation and agrees to waive any claim for other compensation or Losses, including, but not limited to, loss of anticipated profits, loss of revenue, lost opportunity, or other consequential, direct, indirect and incidental damages, of any kind. SECTION 17 ACCOUNTING RECORDS. 17.1 Financial Management and City Access. Contractor shall keep full and detailed accounts and exercise such controls as may be necessary for proper financial management under this Construction Contract in accordance with generally accepted accounting principles and practices. City and City’s accountants during normal business hours, may inspect, audit and copy Contractor’s records, books, estimates, take-offs, cost reports, ledgers, schedules, correspondence, instructions, drawings, receipts, subcontracts, purchase orders, vouchers, memoranda and other data relating to this Project. Contractor shall retain these documents for a period of three (3) years after the later of (i) Final Payment or (ii) final resolution of all Contract Disputes and other disputes, or (iii) for such longer period as may be required by law. Item 7 Attachment A - MPNexlevel Contract, C26193446 Item 7: Staff Report Pg. 26 Packet Pg. 280 of 541 21 Rev. _____ 2023 TASK ORDER CONSTRUCTION CONTRACT 17.2 Compliance with City Requests. Contractor’s compliance with any request by City pursuant to this Section 17 shall be a condition precedent to filing or maintenance of any legal action or proceeding by Contractor against City and to Contractor’s right to receive further payments under the Contract Documents. City many enforce Contractor’s obligation to provide access to City of its business and other records referred to in Section 17.1 for inspection or copying by issuance of a writ or a provisional or permanent mandatory injunction by a court of competent jurisdiction based on affidavits submitted to such court, without the necessity of oral testimony. SECTION 18 INDEPENDENT PARTIES. 18.1 Status of parties. Each party is acting in its independent capacity and not as agents, employees, partners, or joint ventures of the other party. City, its officers or employees shall have no control over the conduct of Contractor or its respective agents, employees, subconsultants, or subcontractors, except as herein set forth. SECTION 19 NUISANCE. 19.1 Nuisance Prohibited. Contractor shall not maintain, commit, nor permit the maintenance or commission of any nuisance in connection in the performance of services under this Construction Contract. SECTION 20 PERMITS AND LICENSES. Except as otherwise provided in the Special Provisions and Technical Specifications or an individual Task Order, the Contractor shall provide, procure and pay for all licenses, permits, and fees, required by the City or other government jurisdictions or agencies necessary to carry out and complete the Work. Payment of all costs and expenses for such licenses, permits, and fees shall be included in one or more Bid items. No other compensation shall be paid to the Contractor for these items or for delays caused by non-City inspectors or conditions set forth in the licenses or permits issued by other agencies. Item 7 Attachment A - MPNexlevel Contract, C26193446 Item 7: Staff Report Pg. 27 Packet Pg. 281 of 541 22 Rev. _____ 2023 TASK ORDER CONSTRUCTION CONTRACT SECTION 21 WAIVER. A waiver by either party of any breach of any term, covenant, or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained herein, whether of the same or a different character. SECTION 22 GOVERNING LAW AND VENUE; COMPLIANCE WITH LAWS. 22.1 Governing Law and Venue. This Construction Contract shall be construed in accordance with and governed by the laws of the State of California, without regard to conflict of law provisions, and venue shall be in a court of competent jurisdiction in the County of Santa Clara, California and no other place. 22.2 Compliance with Laws. Contractor shall comply with all applicable federal and California laws and city laws, including, without limitation, ordinances and resolutions, in the performance of work under this Construction Contract. 22.2.1 Palo Alto Minimum Wage Ordinance. Contractor shall comply with all requirements of the Palo Alto Municipal Code Chapter 4.62 (Citywide Minimum Wage), as amended from time to time. In particular, for any employee otherwise entitled to the State minimum wage, who performs at least two (2) hours of work in a calendar week within the geographic boundaries of the City, Contractor shall pay such employees no less than the minimum wage set forth in Palo Alto Municipal Code section 4.62.030 for each hour worked within the geographic boundaries of the City of Palo Alto. In addition, Contractor shall post notices regarding the Palo Alto Minimum Wage Ordinance in accordance with Palo Alto Municipal Code section 4.62.060. SECTION 23 COMPLETE AGREEMENT. 23.1 Integration. This Construction Contract, including the Contract Documents incorporated herein, represents the entire and integrated agreement between the parties and supersedes all prior negotiations, representations, and contracts, either written or oral. This Construction Contract may be amended only by a written instrument, which is signed by the parties. SECTION 24 SURVIVAL OF CONTRACT. 24.1 Survival of Provisions. The provisions of the Construction Contract which by their nature survive termination or expiration of the Construction Contract or Final Completion, including, without limitation, all warranties, indemnities, payment obligations, and City’s right to audit Contractor’s books and records, shall remain in full force and effect after Final Completion of a Task Order or any termination or expiration of a Task Order or the Construction Contract. SECTION 25 PREVAILING WAGES. Item 7 Attachment A - MPNexlevel Contract, C26193446 Item 7: Staff Report Pg. 28 Packet Pg. 282 of 541 23 Rev. _____ 2023 TASK ORDER CONSTRUCTION CONTRACT This Construction Contract is not subject to prevailing wages and related requirements. Contractor is not required to pay prevailing wages and meet related requirements under the California Labor Code or California Code of Regulations in the performance and implementation of a Task Order if the Contract: ___is not a public works contract as defined in Labor Code section 1720 et seq.; ___is for a public works construction project of $25,000 or less, per Labor Code Sections 1782(d)(1), 1725.5(f) and 1773(j); ___is for a public works alteration, demolition, repair, or maintenance of $15,000 or less, per Labor Code Sections 1782(d)(1), 1725.5(f) and 1773(j). Or This Construction Contract is subject to prevailing wages and related requirements as a “public works” contract under California Labor Code Sections 1720 et seq. and related regulations. Contractor is required to pay general prevailing wages as defined in California Labor Code Section 1773.1 and Subchapter 3, Title 8 of the California Code of Regulations Section 16000 et seq., as amended from time to time. Pursuant to Labor Code Section 1773, the City has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of worker needed to execute the Construction Contract for this Project and any Task Order issued pursuant to this Construction Contract from the State of California Department of Industrial Relations (“DIR”). Copies of these rates may be obtained at the City’s Purchasing Department office. The general prevailing wage rates are also available at the DIR, Division of Labor Statistics and Research, website (see e.g. http://www.dir.ca.gov/DLSR/PWD/index.htm) as amended from time to time. Contractor shall post a copy of the general prevailing wage rates at all Project job sites for each Task Order and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with all applicable provisions of Division 2, Part 7, Chapter 1 of the California Labor Code (Labor Code Section 1720 et seq.), including, but not limited to, Sections 1720, 1725.5, 1771, 1771.1, 1771.4, 1773.2, 1774, 1775, 1776, 1777.5, 1782, 1810, 1813 and 1815, and all applicable implementing regulations, including but not limited to Subchapter 3, Title 8 of the California Code of Regulations Section 16000 et seq. (8 CCR Section 16000 et seq.), as amended from time to time. SECTION 26 NON-APPROPRIATION. 26.1 Appropriations. This Construction Contract is subject to the fiscal provisions of the Charter of the City of Palo Alto and the Palo Alto Municipal Code. This Construction Contract will terminate without any penalty (a) at the end of any fiscal year in the event that the City does not appropriate funds for the following fiscal year for this event, or (b) at any time within a fiscal year in the event that funds are only appropriated for a portion of the fiscal year and funds for this Construction Contract are no longer available. This section shall take precedence in the event of a conflict with any other covenant, term, condition, or provision of this Construction Contract. SECTION 27 AUTHORITY. 27.1 Representation of Parties. The individuals executing this Construction Contract represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities. SECTION 28 COUNTERPARTS 28.1 Multiple Counterparts. Item 7 Attachment A - MPNexlevel Contract, C26193446 Item 7: Staff Report Pg. 29 Packet Pg. 283 of 541 24 Rev. _____ 2023 TASK ORDER CONSTRUCTION CONTRACT This Construction Contract may be signed in multiple counterparts, which shall, when executed by all the parties, constitute a single binding agreement. SECTION 29 SEVERABILITY. 29.1 Severability. In case a provision of this Construction Contract is held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall not be affected. SECTION 30 STATUTORY AND REGULATORY REFERENCES. 30.1 Amendments to Laws. With respect to any amendments to any statutes or regulations referenced in these Contract Documents, the reference is deemed to be the version in effect on the date that the Contract was awarded by City, as may be amended from time to time, unless otherwise required by law. SECTION 31 WORKERS’ COMPENSATION CERTIFICATION. 31.1 Workers Compensation. Contractor will maintain workers’ compensation insurance for its employees as required by law, including Labor Code sections 1860 and 3700. Pursuant to Labor Code Section 1861, by signing this Construction Contract, Contractor certifies as follows: “I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the Work on this Contract.” SECTION 32 DIR REGISTRATION AND OTHER REQUIREMENTS. 32.1 General Notice to Contractor. City requires Contractor and its Subcontractors to comply with all applicable requirements of the California Labor Code including but not limited to Labor Code Sections 1720 through 1861, and all applicable related regulations, including but not limited to Subchapter 3, Title 8 of the California Code of Regulations Section 16000 et seq., as amended from time to time. Additional information regarding public works and prevailing wage requirements is available on the DIR website (see e.g. http://www.dir.ca.gov) as amended from time to time. . 32.2 Labor Code section 1771.1(a) City provides notice to Contractor of the requirements of California Labor Code section 1771.1(a), which reads: “A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work Item 7 Attachment A - MPNexlevel Contract, C26193446 Item 7: Staff Report Pg. 30 Packet Pg. 284 of 541 25 Rev. _____ 2023 TASK ORDER CONSTRUCTION CONTRACT pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or Section 10164 or 20103.5 of the Public Contract Code, provided the contactor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.” 32.3 DIR Registration Required. City will not accept a bid proposal from or enter into this Construction Contract with Contractor without proof that Contractor and its Subcontractors are registered with the California Department of Industrial Relations (“DIR”) to perform public work, subject to limited exceptions. 32.4 Posting of Job Site Notices; Compliance Monitoring. City gives notice to Contractor and its listed subcontractors that Contractor is required to post all job site notices prescribed by law or regulation and Contractor is subject to -compliance monitoring and enforcement by DIR. 32.5 Payroll Records. Contractor shall furnish certified payroll records directly to the Labor Commissioner (DIR) in accordance with Subchapter 3, Title 8 of the California Code of Regulations Section 16461 (8 CCR Section 16461). City requires Contractor and its Subcontractors to comply with the requirements of Labor Code section 1776, including, but not limited to: 32.5.1 Keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by, respectively, Contractor and its Subcontractors, in connection with the Project. 32.5.2 The payroll records shall be verified as true and correct and shall be certified and made available for inspection at all reasonable hours at the principal office of Contractor and its Subcontractors, respectively. 32.5.3 At the request of City, acting by its Project Manager, Contractor and its Subcontractors shall make the certified payroll records available for inspection or furnished upon request to the City’s Project Manager within ten (10) days of receipt of City’s request. City requests Contractor and its Subcontractors to submit the certified payroll records to the City’s Project Manager at the end of each week during the Project. 32.5.4 If the certified payroll records are not produced to the project manager within the 10- day period, then Contractor and its listed subcontractors shall be subject to a penalty of one hundred dollars ($100.00) per calendar day, or portion thereof, for each worker, and City shall withhold the sum total of penalties from the progress payment(s) then due and payable to Contractor. This provision supplements the provisions of Section 15 hereof. 32.5.5 Inform the project manager of the location of contractor’s and its listed subcontractors’ payroll records (street address, city and county) at the commencement of the Project, and also provide notice to the project manager within five (5) business days of any change of location of those payroll records. Item 7 Attachment A - MPNexlevel Contract, C26193446 Item 7: Staff Report Pg. 31 Packet Pg. 285 of 541 26 Rev. _____ 2023 TASK ORDER CONSTRUCTION CONTRACT 32.6 Employment of Apprentices. Contractor shall comply with the statutory requirements regarding employment of apprentices including without limitation Labor Code Section 1777.5. The statutory provisions will be enforced for penalties for failure to pay prevailing wages and for failure to comply with wage and hour laws. Item 7 Attachment A - MPNexlevel Contract, C26193446 Item 7: Staff Report Pg. 32 Packet Pg. 286 of 541 27 TASK ORDER CONSTRUCTION CONTRACT Rev. ____ 2023 IN WITNESS WHEREOF, the parties have caused this Construction Contract to be executed on the date and year first above written. CITY OF PALO ALTO ____________________________ City Manager APPROVED AS TO FORM: ____________________________ City Attorney or designee MP NEXLEVEL OF CALIFORNIA, INC. By:___________________________ Name:________________________ Title:__________________________ By:____________________________ Name:_________________________ Title:___________________________ Item 7 Attachment A - MPNexlevel Contract, C26193446 Item 7: Staff Report Pg. 33 Packet Pg. 287 of 541 28 Rev. _____ 2023 TASK ORDER CONSTRUCTION CONTRACT EXHIBIT “A-1” TASK ORDER FORM Contractor hereby agrees to perform the Work detailed below in accordance with all the terms and conditions of the Construction Contract referenced in Item 1A below. All attachments listed in Item 7 are incorporated into this Task Order by this reference. The Contractor shall furnish the necessary labor, equipment, and materials required by this Task Order as described below, and as further specified in the Contract Documents. CONTRACT NO. ISSUE DATE Purchase Requisition No. 1A. TASK ORDER CONSTRUCTION CONTRACT NUMBER 1B. TASK ORDER NO. 2. CONTRACTOR 3. CONTRACT TIME: START: COMPLETION: 4 TASK ORDER COMPENSATION AMOUNT: $__________________ BALANCE REMAINING IN CONTRACT SUM: $__________________________________ 5. BUDGET CODE: _______________ COST CENTER: _________________ COST ELEMENT: ______________ WBS/CIP: ___PHASE: ___ 6. CITY PROJECT MANAGER’S NAME/DEPARTMENT:_____________________________________ 7. ATTACHMENTS: A: Task Order Scope of Work B (if any): __________________________________ ----------------------------------------------------------------------------------------------------------------------------------- I hereby authorize the performance of I hereby acknowledge receipt and acceptance the work described above in this Task Order. of this Task Order and warrant that I have authority to sign on behalf of Consultant. APPROVED: APPROVED: CITY OF PALO ALTO CONTRACTOR NAME: ______________________ BY:__________________________________ BY:____________________________________ Name ________________________________ Name __________________________________ Title_________________________________ Title___________________________________ Date _________________________________ Date ___________________________________ Contractor must sign and return this Task Order in PDF form via email to the Project Manager at ________________@CityofPaloAlto.org within two days following the Issue Date set forth above. Item 7 Attachment A - MPNexlevel Contract, C26193446 Item 7: Staff Report Pg. 34 Packet Pg. 288 of 541 29 Rev. _____ 2023 TASK ORDER CONSTRUCTION CONTRACT EXHIBIT “A-1” TASK ORDER FORM Attachment A – Task Order Scope of Work 1. DESCRIPTION OF WORK TO BE PERFORMED. 2. SCHEDULE FOR PERFORMANCE OF WORK. 3. BASIS FOR TASK ORDER COMPENSATION AMOUNT. 4. SUBMITTAL REQUIREMENTS. 5. ADDITIONAL PROVISIONS. Item 7 Attachment A - MPNexlevel Contract, C26193446 Item 7: Staff Report Pg. 35 Packet Pg. 289 of 541 City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Public Works Meeting Date: October 6, 2025 Report #:2508-5045 TITLE Approval of Construction Contract C25194006 with SCC Electric, Inc. in the Not-to-Exceed Amount of $997,500, and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders Up to a Not-to-Exceed Amount of $99,750 for the Utilities Control Center Generator Replacement Project as part of the Building Systems Improvements Project (PF-01003); and Approve Amendment to the FY 2026 Budget in the Capital Improvement and Electric Funds; CEQA Status - Exempt under CEQA Guideline Sections 15301 and 15302 RECOMMENDATION Staff recommends that the City Council: 1. Approve and authorize the City Manager or their designee to execute construction contract C25194006 with SCC Electric, Inc. in the amount not to exceed $997,500 for the Utilities Control Center Generator Replacement Project, part of the Building Systems Improvements Project (PF-01003); 2. Authorize the City Manager or their designee to negotiate and execute one or more change orders to the contract with SCC Electric, Inc. for related, additional but unforeseen work which may develop during the contract period, the total value of which shall not exceed $99,750; 3. Amend the Fiscal Year 2026 Capital Budget Appropriation for the Capital Improvement Fund (requires two-thirds vote) by: a. Increasing the expense appropriation for the Building Systems Improvements Project (PF-01003) by $597,250; and b. Increasing the estimate for Transfer in from Electric Fund for the Building Systems Improvements Project (PF-01003) by $597,250; and 4. Amend the Fiscal Year 2026 Operating Budget Appropriation for the Electric Fund (requires two-thirds vote) by: a. Increasing the Transfer to Capital Improvement Fund appropriation by $597,250; and b. Decreasing the Electric Fund Operations Reserve by $597,250. Item 8 Item 8 Staff Report Item 8: Staff Report Pg. 1 Packet Pg. 290 of 541 BACKGROUND 1, SCC Electric, Inc. will be responsible for this project. ANALYSIS Scope Overview Table 1: Summary of Bid Process 1 UCC Generator Replacement Project Contract C26194006; https://www.paloalto.gov/files/assets/public/v/1/public-works/public-services/contracts/c26194006-ucc- generator-contract.pdf Item 8 Item 8 Staff Report Item 8: Staff Report Pg. 2 Packet Pg. 291 of 541 Number of Bids Received 1 Bid Price Range $997,500 Staff has reviewed the submitted bid and recommends that the bid of $997,500 submitted by SCC Electric, Inc. be accepted and that SCC Electric, Inc. be declared the lowest responsible bidder. Although only one bid was received, the submitted bid closely aligns with the engineer’s estimate of $1 million, indicating that the pricing remains reasonable and consistent with current market conditions. The award of contract includes the base bid. The change order amount of $99,750 (which equals 10% of the total contract) is requested for related, additional but unforeseen work which may develop during the contract term. Staff confirmed with the Contractor's State License Board that the contractor has an active license on file. Staff also confirmed with the California Department of Industrial Relations (DIR) that the contractor has an active DIR registration. FISCAL/RESOURCE IMPACT Partial funding for this work is available in the Fiscal Year 2026 Adopted Capital Budget for the Building Systems Improvement Project (PF-01003). To fully fund the UCC Generator Replacement Project, the Fiscal Year 2026 budget is recommended to be amended by increasing the Building Systems Improvement Project (PF-01003) by $597,250, offset by a transfer from the Electric Fund Operations Reserve in the same amount. STAKEHOLDER ENGAGEMENT City staff coordinated closely with Utilities personnel working at the UCC throughout the planning of the Generator Replacement Project. Input from Utilities staff was incorporated to ensure the project minimizes operational disruptions and aligns with facility needs. Staff will continue to coordinate with UCC personnel during construction to maintain safety, access, and continuity of operations. ENVIRONMENTAL REVIEW This contract is categorically exempt from the California Environmental Quality Act (CEQA) under Sections 15301 and 15302 of the CEQA guidelines as an alteration to an existing facility and no further environmental review is necessary. ATTACHMENTS None. APPROVED BY: Brad Eggleston, Director Public Works/City Engineer Item 8 Item 8 Staff Report Item 8: Staff Report Pg. 3 Packet Pg. 292 of 541 City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Public Works Meeting Date: October 6, 2025 Report #:2508-5035 TITLE Approval of Amendment No. 2 to Contract Number S23185432 with Koffler Electrical Mechanical Apparatus Repair, Inc. in the Amount of $230,000 for a New Not-to Exceed Amount of $460,000, and Extending the Term through September 29, 2027, for Electric Motors and Submersible Pump Service at the Regional Water Quality Control Plant; CEQA Status – Exempt under Section 15301(b) RECOMMENDATION Staff recommends that the City Council approve and authorize the City Manager or their designee to execute Amendment No. 2 to Contract S23185432 (Attachment A) with Koffler Electrical Mechanical Apparatus Repair, Inc. in the amount of $230,000 for a new not-to-exceed amount of $460,000 and to extend the term an additional 24 months through September 28, 2027, for electric motor and submersible pump repairs for the Regional Water Quality Control Plant. BACKGROUND The Regional Water Quality Control Plant (RWQCP) operates continuously to treat an average of 19 million gallons of wastewater per day for Palo Alto and five partner agencies. Reliable, on- call electric and submersible pump repair services are critical to maintaining uninterrupted operations and meeting state regulatory requirements. The RWQCP maintains an Electric Motor Service Repair Contract to ensure rapid turnaround for repairs and rebuilding of critical equipment. The original contract (September 29, 2022) was executed with a not-to-exceed amount of $180,000 for essential pump and motor services.1 On April 24, 2024, Amendment No. 1 increased the not-to-exceed amount to $230,000 due to multiple urgent process motor and pump repairs.2 Given the ongoing need for these specialized 1 Koffler Electrical Mechanical Apparatus Repair, Inc. S23185432; 2 Koffler Electrical Mechanical Apparatus, Inc. Amendment No. 1 S23185432; Item 9 Item 9 Staff Report Item 9: Staff Report Pg. 1 Packet Pg. 293 of 541 Item 9 Item 9 Staff Report Item 9: Staff Report Pg. 2 Packet Pg. 294 of 541 services and the aging infrastructure at the RWQCP, staff recommends extending the contract term by two years and increasing the budget to ensure continued operational reliability. The current contractor was the successful proposer in a competitive bidding process, having been awarded the contract as the lowest responsive and responsible bidder among the four firms that submitted proposals for the project. ANALYSIS FISCAL/RESOURCE IMPACT STAKEHOLDER ENGAGEMENT Item 9 Item 9 Staff Report Item 9: Staff Report Pg. 3 Packet Pg. 295 of 541 ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: Item 9 Item 9 Staff Report Item 9: Staff Report Pg. 4 Packet Pg. 296 of 541 Vers.: Aug. 5, 2019 Page 1 of 4 AMENDMENT NO. 2 TO CONTRACT NO. S23185432 BETWEEN THE CITY OF PALO ALTO AND KOFFLER ELECTRICAL MECHANICAL APPARATUS REPAIR, INC. This Amendment No. 2 (this “Amendment”) to Contract No. S23185432 (the “Contract” as defined below) is entered into as of September 15, 2025 by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and KOFFLER ELECTRICAL MECHANICAL APPARATUS REPAIR, INC., a California corporation, located at 527 Whitney Street, San Leandro, CA 94577 (“CONTRACTOR”). CITY and CONTRACTOR are referred to collectively as the “Parties” in this Amendment. R E C I T A L S A. The Contract (as defined below) was entered into by and between the Parties to provide general services including all labor, equipment, materials, and transportation hereto for the provision of rebuilding Electric Motors, Submersible Pumps and Motor Combinations for the Regional Water Quality Control Plant (RWQCP), as detailed therein. B. The Parties now wish to amend the Contract in order to increase the compensation by Two Hundred Thirty Thousand Dollars ($230,000), from Two Hundred Thirty Thousand Dollars ($230,000) to a new not-to-exceed total compensation of Four Hundred Sixty Thousand Dollars ($460,000), and to extend the term until September 28, 2027, as detailed herein. NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term “Contract” shall mean Contract No. S23185432 between CONSULTANT and CITY, dated September 29, 2022, as amended by: Amendment No. 1, dated April 24, 2024 b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 3 “TERM” of the Contract is hereby amended to read as follows: “The term of this Agreement is from September 29, 2025, to September 28, 2027, inclusive, subject to the provisions of Sections R and W of the General Terms and Conditions.” Docusign Envelope ID: 4D3E56A1-423E-4923-AC4A-3266BBC642AB Item 9 Attachment A - Koffler Electrical Mechanical Apparatus Repair, Inc.; S23185432 Amendment No. 2 Item 9: Staff Report Pg. 5 Packet Pg. 297 of 541 Vers.: Aug. 5, 2019 Page 2 of 4 SECTION 3. Section 5 “COMPENSATION FOR ORIGINAL TERM” of the Contract is hereby amended to read as follows: “CITY shall pay and CONTRACTOR agrees to accept as not-to-exceed compensation for the full performance of the Services and reimbursable expenses, if any: A sum calculated in accordance with the fee schedule set forth at Exhibit C, not to exceed a total maximum compensation in amount of Four Hundred Sixty Thousand Dollars ($460,000). CONTRACTOR agrees that it can perform the Services for an amount not to exceed the total maximum compensation set forth above. Any hours worked or services performed by CONTRACTOR for which payment would result in a total exceeding the maximum amount of compensation set forth above for performance of the Services shall be at no cost to CITY. CITY has set aside the sum of dollars ($ ) for Additional Services. CONTRACTOR shall provide Additional Services only by advanced, written authorization from the City Manager or designee. CONTRACTOR, at the CITY’s request, shall submit a detailed written proposal including a description of the scope of services, schedule, level of effort, and CONTRACTOR’s proposed maximum compensation, including reimbursable expense, for such services. Compensation shall be based on the hourly rates set forth above or in Exhibit C (whichever is applicable), or if such rates are not applicable, a negotiated lump sum. CITY shall not authorize and CONTRACTOR shall not perform any Additional Services for which payment would exceed the amount set forth above for Additional Services. Payment for Additional Services is subject to all requirements and restrictions in this Agreement.” SECTION 4. The following exhibit(s) to the Contract is/are hereby amended or added, as indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are hereby incorporated in full into this Amendment and into the Contract by this reference: a. Exhibit “C” entitled “SCHEDULE OF FEES”, AMENDED, REPLACES PREVIOUS. SECTION 5. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION 6. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) Docusign Envelope ID: 4D3E56A1-423E-4923-AC4A-3266BBC642AB Item 9 Attachment A - Koffler Electrical Mechanical Apparatus Repair, Inc.; S23185432 Amendment No. 2 Item 9: Staff Report Pg. 6 Packet Pg. 298 of 541 Vers.: Aug. 5, 2019 Page 3 of 4 SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO _______________________________ City Manager APPROVED AS TO FORM: ________________________________ City Attorney or designee KOFFLER ELECTRICAL MECHANICAL APPARATUS REPAIR, INC. Officer 1 By:__________________________ Name:_______________________ Title:________________________ Officer 2 By:__________________________ Name:_______________________ Attachments: Exhibit “C” entitled “SCHEDULE OF FEES, AMENDMENT NO. 2”, AMENDED, REPLACES PREVIOUS. Docusign Envelope ID: 4D3E56A1-423E-4923-AC4A-3266BBC642AB Manager Kerry Koffler Ren Anderson CFO Item 9 Attachment A - Koffler Electrical Mechanical Apparatus Repair, Inc.; S23185432 Amendment No. 2 Item 9: Staff Report Pg. 7 Packet Pg. 299 of 541 Vers.: Aug. 5, 2019 Page 4 of 4 EXHIBIT C SCHEDULE OF FEES, AMENDMENT NO. 2 (AMENDED, REPLACES PREVIOUS) SHOP FIELD SERVICE PREVAILING WAGE Straight Time $175 Straight Time $240 Straight Time $285 Over Time $241 Over Time $320 Over Time $365 Double Time $303 Double Time $400 Double Time $440 All hours up to 8 per day Monday through Friday are at straight time, the following 4 hours are at overtime, any excess hours would be double time. The first 4 hours worked on a Saturday are at overtime rates, any excess hours worked are at double time. All Sunday and Holiday hours worked are at a double time rate. Typically, we do not charge for pick-up and delivery except for the following: • After hours emergency calls. • Overtime hours. • Tractor Trailer pickup-based on weight. • Crane Services-$1,800 with 4 hours minimum (covers equipment and operator) plus $280 per hour for every additional hour after the first four hours. Rates effective until December 31, 2025. Docusign Envelope ID: 4D3E56A1-423E-4923-AC4A-3266BBC642AB Item 9 Attachment A - Koffler Electrical Mechanical Apparatus Repair, Inc.; S23185432 Amendment No. 2 Item 9: Staff Report Pg. 8 Packet Pg. 300 of 541 City Council Staff Report From: City Manager Report Type: ACTION ITEMS Lead Department: Planning and Development Services Meeting Date: October 6, 2025 Report #:2506-4898 TITLE Adoption of Eight Ordinances Amending Various Sections of the Palo Alto Municipal Code (PAMC) Related to the 2025 California Building Standards Code (CA Code of Regulations Title 24) Update, including: (1) Chapter 16.04 Incorporating the 2025 CA Building Code With Local Amendments; (2) Chapter 16.05 Incorporating the 2025 CA Mechanical Code With Local Amendments; (3) Chapter 16.06 Incorporating the 2025 CA Residential Code With Local Amendments; (4) Chapter 16.08 Incorporating the 2025 CA Plumbing Code With Local Amendments; (5) Chapter 16.14 Incorporating the 2025 CA Green Building Standards Code with Local Amendments; (6) Chapter 16.16 Incorporating the 2022 CA Electrical Code With Local Amendments; (7) Chapter 16.18 Incorporating the 2024 International Swimming Pool and Spa Code With Local Amendments; (8) Chapter 16.17 Incorporating the 2025 CA Energy Code With Local Amendments; Direction to Staff to Return to Council on the Consent Calendar with Ordinances Adopting the 2025 Editions of the California Wildlands-Urban Interface Code and California Fire Code with Local Amendments; Approve a Budget Amendment in the General Fund . CEQA Status: Exempt Under CEQA Guidelines Sections 15061(b)(3) and 15308. RECOMMENDATION Staff recommends that City Council: 1. Adopt the ordinances in Attachments A through H that amend chapters of the Palo Alto Municipal Code (PAMC) related to the 2025 California Building Standards Codes (Cal. Code of Regulations Title 24) and proposed local amendments; and 2. Direct staff to return to Council on the Consent Calendar with ordinances adopting the 2025 editions of the California Wildlands-Urban Interface Code and California Fire Code and local amendments thereto; and 3. Approve an amendment to the Fiscal Year 2026 Budget appropriation in the General Fund (requires a 2/3 majority vote) by: a. Increasing the Planning and Development Services expenditure appropriation by $96,000; and b. Decreasing the Budget Stabilization Reserve by $96,000. Item 10 Item 10 Staff Report Item 10: Staff Report Pg. 1 Packet Pg. 301 of 541 EXECUTIVE SUMMARY Select new local amendments to the California Energy Code that were considered and adopted by Council as part of an emergency ordinance on September 8, 2025, in response to recent changes in state law; The California Energy Code amendments for which the statewide working group has not yet completed the required cost-effectiveness studies (these are expected to be considered by Council in the first half of 2026); and Local amendments to the California Fire Code and Wildlands Urban Interface Code, which staff recommends Council consider on consent by the end of 2025. BACKGROUND Part 1: CA Administrative Code Item 10 Item 10 Staff Report Item 10: Staff Report Pg. 2 Packet Pg. 302 of 541 Part 2: CA Building Code Part 2.5: CA Residential Code Part 3: CA Electrical Code Part 4: CA Mechanical Code Part 5: CA Plumbing Code Part 6: CA Energy Code Part 7: CA Wildlands-Urban Interface Code Part 8: CA State Historical Building Code Part 9: CA Fire Code Part 10: CA Existing Building Code Part 11: CA Green Building Standards Code Part 12: CA Reference Code Standards State law imposes certain requirements when jurisdictions adopt local amendments to any of these 13 parts, including that the jurisdiction make express findings that each amendment is reasonably necessary because of local climatic, geological, topographic or environmental conditions. Additionally, a new state law, Assembly Bill (AB) 130 (2025) limits jurisdictions’ authority to adopt new local amendments that affect residential units until 2031. To the extent that the local amendments proposed are not substantially equivalent to those currently in effect, they do not affect residential units and are therefore exempt from the AB 130 moratorium. ANALYSIS Staff is proposing new local amendments this cycle to the California Building Code, California Plumbing Code, California Energy Code (approved 9/8), and CALGreen. Staff proposes the City adopt no local amendments to the California Administrative Code or California Reference Code Standards this cycle, consistent with past practices. Staff proposes the City readopt prior local amendments, with some minor edits to account for updates in the base codes, to all other codes addressed in the attached ordinances. The below ordinances are recommended for adoption and described below; the letters correspond to the attachment list: A.Ordinance repealing PAMC Chapter 16.04 and 16.19 and adopting a new Chapter 16.04 and 16.19, incorporating California Building Code, California State Historical Building Code, California Existing Building Code (2025 Editions), and local amendments and related findings - This ordinance re-adopts previously adopted local amendments and adopts a new local amendment that defines triggers for automatic sprinkler systems and more intense fire sprinkler design for different types of new and existing nonresidential buildings. It also removes prior 2022 local amendments related to Wildland-Urban Interface that will now be addressed in the Wildland-Urban Interface Item 10 Item 10 Staff Report Item 10: Staff Report Pg. 3 Packet Pg. 303 of 541 Code (2025 Edition) as Part 7 of Title 24. B.Ordinance repealing PAMC Chapter 16.06 and adopting a new Chapter 16.06, incorporating the California Residential Code (2025 Edition), and local amendments and related findings - This ordinance re-adopts previously adopted local amendments and removes prior 2022 local amendments related to Wildland-Urban Interface that will now be addressed in the new Wildland-Urban Interface Code (2025 Edition) as Part 7 of Title 24 . C.Ordinance repealing PAMC Chapter 16.16 and adopting a new Chapter 16.16, incorporating the California Electrical Code (2025 Edition), and local amendments and related findings - This ordinance re-adopts previously adopted local amendments. It does not adopt any new local amendments. D.Ordinance repealing PAMC Chapter 16.05 and adopting a new Chapter 16.05, incorporating the California Mechanical Code (2025 Edition), and local amendments and related findings - This ordinance re-adopts previously adopted local amendments. It does not adopt any new local amendments. E.Ordinance repealing PAMC Chapter 16.08 and adopting a new Chapter 16.08, incorporating the California Plumbing Code (2025 Edition), and local amendments and related findings – This ordinance re-adopts previously adopted local amendments and adopts new local amendments related to grease interceptors in food facilities. These changes implement the City‘s updated requirements for the management of fats, oils, and grease as outlined in PAMC Chapter 16.13 associated regulations (first reading passed unanimously September 15, 2025; second reading tentatively scheduled for September 29, 2025). F.Ordinance amending PAMC Chapter 16.17, incorporating the California Energy Code (2025 Edition), and renewed local amendments and related findings – This ordinance supplements the ordinance passed on September 8, 2025, adopting the 2025 edition of the California Energy Code with local amendments to adopt FlexPath and Air Conditioner Time-of-Replacement requirements. It removes prior local amendments that have been incorporated into the 2025 State code and readopts all other prior local amendments for which required cost-effectiveness studies are currently available. One notable exception is that the local amendments to the source energy compliance margins that were adopted as part of the "One Margin" effort in 2024 will not be readopted at this time and will revert to the state code requirement levels. The reason for this is that the necessary cost-effectiveness studies have not yet been completed by the Statewide Reach Codes Program working group. The studies are currently Item 10 Item 10 Staff Report Item 10: Staff Report Pg. 4 Packet Pg. 304 of 541 anticipated for completion in late 2025 or early 2026. Once the studies are available Staff will develop new source energy compliance margin local amendments for adoption, likely in spring 2026. This delay and subsequent lapse in local source energy margin reach codes has happened in past code cycles due to the complex process for developing the cost-effectiveness studies and the necessary tools to complete those studies. Other jurisdictions with similar source energy margin reach codes will also be unable to re-adopt them until the necessary studies are complete. Ordinance repealing PAMC Chapter 16.18 and adopting a new Chapter 16.18, incorporating the International Swimming Pool and Spa Code (2024 Edition), with local amendments – To regulate private residential pools and spas, Palo Alto adopts and modifies the International Swimming Pool and Spa Code (ISPSC). This ordinance adopts the 2024 edition of the ISPSC and re-adopts previously adopted local amendments. It does not adopt any new local amendments. An ordinance adopting and amending the ISPSC does not amend the California Building Standards Code and is not required to be filed with the California Building Standards Commission or justified by local findings. Ordinance repealing PAMC Chapter 16.14 and adopting a new Chapter 16.14, California Green Building Standards Code (2025 Edition), and local amendments and related findings – This ordinance re-adopts previously adopted local amendments and removes those that have been incorporated into the updated 2025 State Code. It also adopts the following new local amendments: Item 10 Item 10 Staff Report Item 10: Staff Report Pg. 5 Packet Pg. 305 of 541 jurisdictions have implemented LEED certification requirements in their local code amendments. One of the key considerations for this amendment was to ensure that a project choosing a LEED certification compliance option would not allow them to avoid specific CALGreen prerequisites requirements that are important to Palo Alto’s sustainability objectives. For that reason, staff included an additional requirement that projects opting for LEED certification ensure that they also meet the enhanced construction waste reduction and electric vehicle charging infrastructure requirements from the CALGreen Tier prerequisites. A summary of the prerequisite differences between the two compliance pathways is included in Table 1 below. Table 1. Changes in Prerequisites: LEED vs. CALGreen Tier 1 and Tier 2 CALGreen Tier Prerequisites •Designated parking for clean air vehicles •Cool roof requirements to reduce the heat island effect •Minimum recycled content in building materials •Enhanced construction waste reduction •VOC limits for resilient flooring systems •Formaldehyde limits for thermal insulation •Electric vehicle charging infrastructure requirements LEED Prerequisites1 •Climate Resilience Assessment •Human Impact Assessment •Carbon Assessment •Operational Carbon Projection and Decarbonization Plan •Fundamental Commissioning •Planning for Zero Waste Operations •Quantify and Assess Embodied Carbon 2. Embodied Carbon The State code has embodied carbon requirements for nonresidential new construction, additions, and alterations. These requirements focus on carbon emissions reduction through either reuse of at least 45% of building structure, whole building lifecycle assessment (WBLCA) demonstrating 10% lower embodied carbon emission than a baseline project design, or documentation environmental product 1 This table shows select key LEED prerequisites met by using LEED as an alternative compliance path. Item 10 Item 10 Staff Report Item 10: Staff Report Pg. 6 Packet Pg. 306 of 541 declarations (EPDs) for listed materials (steel, glass, mineral wool, concrete) that are on average lower than a specified threshold of global warming potential. In the 2022 State code, these requirements were limited to projects over 100,000 square feet, and in 2025 the State code is lowering that threshold to 50,000 square feet. This amendment would lower the threshold for the State embodied carbon requirements to projects 25,000 square feet and above. Previously, very few projects had qualified to comply with the 100,000 square foot threshold, and staff anticipates that even the State’s reduced 50,000 square foot threshold would only impact a small number of Palo Alto projects. Based on a review of recent Palo Alto project data, it is expected that the threshold reduction to 25,000 square feet would cover around five additional projects annually on top of the five projects that would meet the 50,000 square foot state code threshold. Because there are three available compliance pathways as described above, it is not expected that projects on buildings in the 25,000-50,000 square foot range would have difficultly complying with these embodied carbon requirements. This proposal was presented to nonresidential building professionals at a public outreach meeting and did not receive any feedback. 3.Adopting CALGreen Tier 2 EV Charging Infrastructure Requirements for Nonresidential New Construction The existing Palo Alto Municipal Code (PAMC) EV charging infrastructure requirements for nonresidential new construction mandate 20 percent EV capable or EV ready spaces and 20 percent EV charger installed spaces for buildings with 10-20 parking spaces. Those percentage requirements both drop to 15 percent for buildings with over 20 parking spaces. This proposal would replace the existing local code with the CALGreen Tier 2 requirements that include both EV capable spaces and actual charging stations, calculated using either the standard methodology (Table A5.106.5.3.3 Tier 2) or the Power Allocation Method (Table A5.106.5.3.4 Tier 2). By adopting the CALGreen methodology, this amendment will help designers streamline the design process by eliminating the need to navigate two separate methodologies—the base building code requirements and the current PAMC requirements—thereby simplifying compliance while achieving enhanced EV infrastructure outcomes that support the City's sustainability and transportation decarbonization goals. To illustrate the requirements, staff analyzed different project scenarios with varying number of parking spaces. For example, a nonresidential project with 51 total parking spaces was considered. Under current City requirements, this project would provide 8 EV Capable or EV Ready spaces and 8 EVSE installed spaces (15% each of the 51 total parking spaces, totaling 30% of all spaces). Under the proposed CALGreen Tier 2 requirements, the same project would provide: 28 EV capable spaces plus 14 actual Item 10 Item 10 Staff Report Item 10: Staff Report Pg. 7 Packet Pg. 307 of 541 Electric Vehicle Charging Stations (EVCS) for non-office/retail buildings, or 21 EVCS for office and retail buildings. The Tier 2 requirements results in 55% of the total parking spaces having EV infrastructure installed (a combination of EV Capable and EV Charging Stations). Fire and Wildlands Urban Interface Codes Staff recommends that Council consider proposed local amendments to the California Fire Code and Wildlands Urban Interface (WUI) Codes on consent before the end of 2025. Staff anticipate the below summarized amendments at this time. Most of these amendments serve to clarify prior local amendments or implement amendments recommended by the Santa Clara County Fire Marshals’ working group. Anticipated Fire Code and WUI Amendments Administrative updates to definitions and code standards Fire apparatus access: turning radius, security gates, and minimum widths (county recommendations) Address identification requirements Regulations related to enclosed garages, including requiring a Knox Box Revised sprinkler requirements for trash enclosures Sprinkler requirements for indoor energy storage systems Smoke alarm maintenance and replacement requirements Regulations related to the number of energy storage systems in enclosed areas Fire flow requirements during construction Possible exemptions in the WUI areas to protect habitat for threatened or endangered species FISCAL/RESOURCE IMPACT Consultant funding of $116,000 to complete the triennial code updates were included in the FY 2026 budgets – this funding was sufficient for the outlined scope of work that included a streamlined and lightweight process for a fall and spring cycle of code updates. However, due to timing needs, this funding was used for the emergency ordinance in September and follow- up work to conclude the Green Building Ordinance and the Energy Reach Code Ordinance through this report and discussion. These efforts have involved multiple revisions, meetings with Council committees, meetings with stakeholders, and internal coordination. Through this Council discussion, approximately $77,500 of the allocated $116,000 will have been spent on this effort. The balance of funding (approximately $38,500) is available for the necessary spring cycle of Energy Reach Code review. Staff recommends an additional allocation of $96,000 to augment this funding and ensure there are sufficient resources for a comprehensive round of Energy Item 10 Item 10 Staff Report Item 10: Staff Report Pg. 8 Packet Pg. 308 of 541 Reach Code review in Spring 2026. This funding will allow staff and the consultant to work through simultaneous development of local municipal code amendments for new single-family, new multi-family, and new non-residential construction. This would be streamlined through a unified stakeholder engagement and community outreach strategy. This would include a single coordinated City Council process to adopt the corresponding ordinances. STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW ATTACHMENTS Attachment A: Ordinance repealing PAMC Chapter 16.04 and 16.19 and adopting a new Chapter 16.04 and 16.19, incorporating California Building Code, California State Historical Building Code, California Existing Building Code (2025 Editions), and local amendments and related findings Item 10 Item 10 Staff Report Item 10: Staff Report Pg. 9 Packet Pg. 309 of 541 Attachment B: Ordinance repealing PAMC Chapter 16.06 and adopting a new Chapter 16.06, incorporating California Residential Code (2025 Edition), and local amendments and related findings Attachment C: Ordinance repealing PAMC Chapter 16.16 and adopting a new Chapter 16.16, incorporating California Electrical Code (2025 Edition), and local amendments and related findings Attachment D: Ordinance repealing PAMC Chapter 16.05 and adopting a new Chapter 16.05, incorporating California Mechanical Code (2025 Edition), and local amendments and related findings Attachment E: Ordinance repealing PAMC Chapter 16.08 and adopting a new Chapter 16.08, incorporating California Plumbing Code (2025 Edition), and local amendments and related findings Attachment F: Ordinance amending PAMC Chapter 16.17 , incorporating California Energy Code (2025 Edition), and renewed local amendments and related findings Attachment G: Ordinance repealing PAMC Chapter 16.18 and adopting a new Chapter 16.18, incorporating Private Swimming Pool and Spa Code (2024 Edition), and local amendments and related findings Attachment H: Ordinance repealing PAMC Chapter 16.14 and adopting a new Chapter 16.14, incorporating California Green Building Standards Code (2025 Edition), and local amendments and related findings Attachment I: Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects APPROVED BY: Item 10 Item 10 Staff Report Item 10: Staff Report Pg. 10 Packet Pg. 310 of 541 1 0290186_20250923_ms29 Ordinance No. Ordinance of the Council of the City of Palo Alto Repealing Chapter 16.04 and Chapter 16.19 of the Palo Alto Municipal Code and Adopting a New Chapter 16.04, California Building Code, and a New Chapter 16.19, California Historical Building Code and California Existing Building Code, 2025 Editions, and Local Amendments and Related Findings The Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. Chapter 16.04 of the Palo Alto Municipal Code is hereby amended by repealing it in its entirety and adopting a new Chapter 16.04 to read as follows: CHAPTER 16.04 CALIFORNIA BUILDING CODE, CALIFORNIA CODE OF REGULATIONS, TITLE 24, PART 2, VOLUMES 1 & 2 Sections 16.04.010 2025 California Building Code, Title 24, Part 2, Volumes 1 & 2 adopted and amended. 16.04.020 Cross - References to California Building Code. 16.04.030 Local Amendments. 16.04.040 Adoption of 2025 California Building Code Chapter 1, Division II – Scope and Administration, Part 1 – Scope and Application and Part 2 – Administration and Enforcement. 16.04.050 Section 101.1 Title. 16.04.060 Section 101.2.1 Appendices. 16.04.070 Section 101.4 Referenced codes. 16.04.080 Section 103 Code Compliance Agency. 16.04.090 Section 104.2.4.1 Flood hazard area. 16.04.100 Section 104.3.1 Determination of substantially improved or substantially damaged existing buildings and structures in flood hazard areas. 16.04.110 Section 105.2 Work exempt from permit. 16.04.120 Section 105.3.2 Time limitation of application. 16.04.130 Section 105.5 Expiration. 16.04.140 Section 106.1 Live loads posted. 16.04.150 Section 109.6 Refunds. 16.04.160 Section 109.7 Re-Inspection fees. Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 11 Packet Pg. 311 of 541 2 0290186_20250923_ms29 16.04.170 Section 110.2.1 Preliminary accessibility compliance inspection. 16.04.180 Section 110.3.3 Lowest floor elevation. 16.04.190 Section 111.1 Use and occupancy. 16.04.200 Section 111.3 Temporary occupancy. 16.04.210 Section 111.5 Posting. 16.04.220 Section 113 Means of Appeals. 16.04.225 Section 114 Violations. 16.04.230 Section 115 Stop Work Order. 16.04.235 Section 202 Definitions. 16.04.240 Section 502.1 Address identification. 16.04.250 Reserved 16.04.260 Section 903.2 Automatic sprinkler systems, where required. 16.04.270 Section 903.3.1.1 NFPA 13 sprinkler systems. 16.04.280 Section 903.3.1.2 NFPA 13R sprinkler systems. 16.04.290 Section 903.3.1.3 NFPA 13D sprinkler systems. 16.04.300 Section 903.3.1.3.1 Increase in fire sprinkler design criteria. 16.04.310 Section 903.4.4 Floor control valves. 16.04.320 Section 905.3.1 Height. 16.04.330 Section 907.2.11.2.4 Smoke alarms. 16.04.340 Section 909.20.7 Smoke control systems schedule. 16.04.345 Section 915.6 Maintenance. 16.04.350 Section 1008.3 Illumination required by an emergency electrical system. 16.04.360 Section 1031.2 Where required. 16.04.370 Reserved. 16.04.380 Section 1205.3.4 Roof guards at courts. 16.04.390 Section 1208.6 Dwelling unit and congregate residence superficial floor area. 16.04.400 Section 1503.2.1 Locations. 16.04.410 Section 1612.1.1 Palo Alto Flood Hazard Regulations. 16.04.420 Section 1613.8 Suspended ceilings. 16.04.430 Reserved 16.04.440 Section 1705.3 Concrete construction. 16.04.450 Section 1803.2 Investigations required. 16.04.460 Section 1803.5.11 Seismic design categories C through F. 16.04.470 Section 1809.7 Prescriptive footings for light-frame construction. 16.04.480 Section 1809.8 Plain concrete footings. 16.04.490 Section 1901.2 Plain and reinforced concrete. Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 12 Packet Pg. 312 of 541 3 0290186_20250923_ms29 16.04.500 Section 1905.6.2 Seismic Design C, D, E and F. 16.04.510 SECTION 1906 FOOTINGS FOR LIGHT-FRAME CONSTRUCTION 16.04.520 Section 1906.1 Plain concrete footings. 16.04.530 Section 1907.1 Structural slabs-on-ground 16.04.535 Section 1907.2 Nonstructural slabs-on-ground 16.04.540 Reserved 16.04.550 Reserved 16.04.560 Section 2308.10.4 Braced wall panel construction. 16.04.570 Section 2308.10.5 Alternative bracing. 16.04.580 TABLE 2308.10.1 WALL BRACING REQUIREMENTS. 16.04.590 TABLE 2308.10.3(1) BRACING METHODS. 16.04.600 Section 2308.10.9 Attachment of sheathing. 16.04.610 SECTION 2505 SHEAR WALL CONSTRUCTION. 16.04.620 Reserved 16.04.630 Chapter 31B Public Pools. 16.04.640 Section 3304.1 Excavation and fill. 16.04.010 2025 California Building Code, Title 24, Part 2, Volumes 1 & 2 adopted and amended. The California Building Code, 2025 Edition, Title 24, Part 2, Volumes 1 & 2 of the California Code of Regulations, together with those omissions, amendments, exceptions, and additions thereto, is adopted and hereby incorporated in this Chapter by reference and made a part hereof the same as if fully set forth herein. Unless superseded and expressly repealed, references in City of Palo Alto forms, documents and regulations to the chapters and sections of any former iteration of the California Code of Regulations, Title 24, shall be construed to apply to the corresponding provisions contained within the California Code of Regulations, Title 24, 2025. Ordinance No. 5564 and No. 5664 of the City of Palo Alto and all other ordinances or parts of ordinances in conflict herewith are hereby expressly repealed. Wherever the phrases “California Building Code” or “Building Code” are used in this code or any ordinance of the City, such phrases shall be deemed and construed to refer and apply to the California Building Code, 2025 Edition, Title 24, Part 2 of the California Code of Regulations, as adopted by this chapter. One (1) copy of the California Building Code, 2025 Edition, has been filed for use and examination of the public in the Office of the Chief Building Official of the City of Palo Alto. 16.04.020 Cross - References to California Building Code. Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 13 Packet Pg. 313 of 541 4 0290186_20250923_ms29 The provisions of this Chapter contain cross-references to the provisions of the California Building Code, 2025 Edition, in order to facilitate reference and comparison to those provisions. 16.04.030 Local Amendments. The provisions of this Chapter shall constitute local amendments to the cross-referenced provisions of the California Building Code, 2025 Edition, and shall be deemed to replace the cross-referenced sections of said Code with the respective provisions set forth in this Chapter. Where used in this Chapter 16.04, ellipses shall indicate text of the California Building Code, 2025 Edition, that has been adopted without amendment but is omitted for brevity. 16.04.040 Adoption of 2025 California Building Code Chapter 1, Division II – Scope and Administration, Part 1 – Scope and Application and Part 2 – Administration and Enforcement Chapter 1, Division II, Parts 1 – Scope and Application and Part 2 – Administration and Enforcement of the 2025 California Building Code are adopted in their entirety, as amended herein. 16.04.050 Section 101.1 Title. Section 101.1 of the California Building Code is amended to read: 101.1 Title. These regulations shall be known as the Building Code of City of Palo Alto, hereinafter referred to as “this code”. 16.04.060 Section 101.2.1 Appendices. Section 101.2.1 of the California Building Code is amended to read: The following Appendix chapters and sections of the California Building Code, 2025 Edition, are adopted and hereby incorporated in this Chapter by reference and made a part hereof the same as if fully set forth herein: A. Appendix I – Patio Covers (Sections I101 through I105) B. Appendix J – Grading (Section J109.4 Drainage across property lines) C. Appendix Q – Emergency Housing (Sections Q101 through Q110) 16.04.070 101.4 Referenced codes. Section 101.4 of the California Building Code is amended to add subdivisions 101.4.9 through 101.4.13, as follows: 101.4 Referenced codes. The other codes listed in Section 101.4.1 through 101.4.13 and referenced elsewhere in this code shall be considered part of the Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 14 Packet Pg. 314 of 541 5 0290186_20250923_ms29 requirements of this code to the prescribed extent of each such reference. [. . .] 101.4.9 Historical Buildings. The provisions of the California Historical Code shall apply to the alteration, addition, and relocation to qualified historical buildings or properties. 101.4.10 Electrical. The provisions of the California Electrical Code shall apply to the installation of electrical systems, including alterations, repairs, replacement, equipment, appliances, fixtures, fittings and appurtenances thereto. 101.4.11 Residential Buildings. The provisions of the California Residential Code shall apply to all matters governing the design and construction of detached, one- and two-family dwellings, townhouses not more than three stories and separate means of egress, and structural accessory thereto. 101.4.12 Green Building Standards. The provisions of the California Green Building Standards Code shall apply to all matters governing the "green building" related planning, design construction, operation, use and occupancy of newly constructed and altered buildings. 101.4.13 International Swimming and Spa Code. The provisions of the 2024 International Swimming and Spa Code shall apply to the installation of private swimming pools and spa facilities. 16.04.080 Section 103 Code Compliance Agency. Section 103 of the California Building Code is amended to read: 103.1 Creation of enforcement agency. The Planning and Development Services Department is hereby created and the official in charge thereof shall be known as the chief building official, also referred to as building official or code official. The function of the department shall be the implementation, administration, and enforcement of the provisions of this code. 103.2 Appointment. The building official shall be appointed by the chief appointing authority of the jurisdiction. 103.3 Deputies. In accordance with the prescribed procedures of this jurisdiction and with the concurrence of the appointing authority, the building official shall Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 15 Packet Pg. 315 of 541 6 0290186_20250923_ms29 have the authority to appoint assistant chief building officials, manager supervisors, and other technical officers, inspectors, and other employees. Such employees shall have powers as delegated by the building official. 16.04.090 Section 104.2.4.1 Flood hazard area. Section 104.2.4.1 of the California Building Code is amended to read: 104.2.4.1 Flood hazard areas. The city engineer or designee shall not grant modifications to any provision required in flood hazard areas as established by Section 1612.3 unless a determination has been made that: 1. A showing of good and sufficient cause that the unique characteristics of the size, configuration or topography of the site render the elevation standards of Section 1612 inappropriate. 2. A determination that failure to grant the variance would result in exceptional hardship by rendering the lot undevelopable. 3. A determination that the granting of a variance will not result in increased flood heights, additional threats to public safety, extraordinary public expense, cause fraud on or victimization of the public, or conflict with existing laws or ordinances. 4. A determination that the variance is the minimum necessary to afford relief, considering the flood hazard. 5. Submission to the applicant of written notice specifying the difference between the design flood elevation and the elevation to which the building is to be built, stating that the cost of flood insurance will be commensurate with the increased risk resulting from the reduced floor elevation, and stating that construction below the design flood elevation increases risks to life a property. 16.04.100 Section 104.3.1 Determination of substantially improved or substantially damaged existing buildings and structures in flood hazard areas. Section 104.3.1 of the California Building Code is amended to read: 104.3.1 Determination of substantially improved or substantially damaged existing buildings and structures in flood hazard areas. For applications for reconstruction, rehabilitation, repair, alteration, addition or other improvement of existing buildings or structures located in flood hazard areas, the city engineer or designee shall determine if the proposed work constitutes substantial improvement or repair of substantial damage. Where the city engineer or designee determines that the proposed work constitutes substantial improvement or repair of substantial damage, and where required by this code, the city engineer or designee shall require the building to meet the requirements Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 16 Packet Pg. 316 of 541 7 0290186_20250923_ms29 of Section 1612 of the California Building Code, Section R306 of the California Residential Code as amended, or Palo Alto Municipal Code 16.52 Flood Hazard Regulations, whichever is more stringent. 16.04.110 Section 105.2 Work exempt from permit. Section 105.2 of the California Building Code is amended to read: 105.2 Work exempt from permit. Exemptions from permit requirements of this code shall not be deemed to grant authorization for any work to be done in any manner in violation of the provisions of this code or any other laws or ordinances of this jurisdiction. Permits shall not be required for the following: Building: 1. One-story detached accessory structures used as tool and storage sheds, playhouses and similar uses, provided that the floor area does not exceed 120 square feet (11.15 m2). It is permissible that these structures still be regulated by Section 710A, despite exemption from permit. 2. Wood fences, other than swimming pool barriers, not over 7 feet (2134 mm) high or concrete or masonry wall not over 4 feet (1219 mm) high when not subject to specific city of Palo Alto Planning and Zoning regulations. 3. Retaining walls that are not over 4 feet (1219 mm) in height measured from the bottom of the footing to the top of the wall, unless supporting a surcharge or impounding Class I, II or IIIA liquids. 4. Oil derricks. 5. Water tanks supported directly on grade if the capacity is not greater than 5,000 gallons (18 925 L) and the ratio of height to diameter or width is not greater than 2:1. 6. Sidewalks and driveways not more than 30 inches (762 mm) above adjacent grade and not over any basement or story below and are not part of an accessible route, accessible parking spaces, or required exits. 7. Wood decks not over 30 inches above surrounding grade or finishes, not attached to a structure, or serving any part of the means of egress. 8. Painting, papering, tiling, carpeting, cabinets, counter tops and similar finish work. 9. Temporary motion picture, television and theater stage sets and scenery. Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 17 Packet Pg. 317 of 541 8 0290186_20250923_ms29 10. Prefabricated swimming pools accessory to a Group R-3 occupancy that are less than 24 inches deep, do not exceed 5,000 gallons and are installed entirely above ground. 11. Shade cloth structures constructed for nursery or agricultural purposes, not including service systems. 12. Swings and other playground equipment accessory to detached one- and two- family dwellings and not considered a public playground. 13. Window awnings supported by an exterior wall that do not project more than 54 inches (1,372 mm) from the exterior wall and do not require additional support of Group R-3 and U occupancies. 14. Nonfixed and movable fixtures, cases, racks, counters and partitions not over 5 feet 9 inches (1753 mm) in height. Electrical: 1. Repairs and maintenance: Minor repair work, including the replacement of lamps or the connection of approved portable electrical equipment to approved permanently installed receptacles. 2. Radio and television transmitting stations: The provisions of this code shall not apply to electrical equipment used for radio and television transmissions, but do apply to equipment and wiring for a power supply and the installations of towers and antennas. 3. Temporary testing systems: A permit shall not be required for the installation of any temporary system required for the testing or servicing of electrical equipment or apparatus. 4. Temporary decorative lighting: Exterior listed plug-in decorative lighting plugged into a waterproof GFCI receptacle outlet. 5. Replacement of overcurrent devices: Replacement of any overcurrent device less than 1,200 amps of the same capacity in the same location. 6. Wiring for temporary theatre, motion picture or television stage sets. 7. Electrical wiring, devices, appliances, apparatus, or equipment operating at less than 25 volts and not capable of supplying more than 50 watts of energy. Gas: Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 18 Packet Pg. 318 of 541 9 0290186_20250923_ms29 1. Portable heating appliance. 2. Replacement of any minor part that does not alter approval of equipment or make such equipment unsafe. Mechanical: 1. Portable heating appliance. 2. Portable ventilation equipment. 3. Portable cooling unit. 4. Steam, hot or chilled water piping within any heating or cooling equipment regulated by this code. 5. Replacement of any part that does not alter its listing/approval or make it unsafe. 6. Portable evaporative cooler. 7. Self-contained refrigeration system containing 10 pounds (4.54 kg) or less of refrigerant and actuated by motors of 1 horsepower (0.75 kW) or less. Plumbing: 1. The stopping of leaks in drains, water, soil, waste or vent pipe, provided however, that if any concealed trap, drain pipe, water, soil, waste or vent pipe becomes defective and it becomes necessary to remove and replace the same with new material, such work shall be considered as new work and a permit shall be obtained and inspection made as provided in this code. 2. The clearing of stoppages or the repairing of leaks in pipes, valves or fixtures and the removal and reinstallation of water closets, provided that such repairs do not involve or require the replacement or rearrangement of valves, pipes or fixtures. [. . .] 16.04.120 Section 105.3.2 Time limitation of application. Section 105.3.2 of Chapter 1 of the California Building Code is amended to read: 105.3.2 Time limitation of application. An accepted application for a permit for any proposed work shall be deemed to have been abandoned twelve (12) months after the date of filing, unless such application has been pursued in good faith or a permit has been issued; except that the building official is authorized to grant one or more extensions and/or reactivations for additional periods not exceeding ninety (90) days each. The extension shall be required in writing and Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 19 Packet Pg. 319 of 541 10 0290186_20250923_ms29 justifiable cause demonstrated. 16.04.130 Section 105.5 Expiration. Section 105.5 of Chapter 1 of the California Building Code is amended to read: 105.5 Expiration. Every permit issued shall become invalid unless the work on the site authorized by such permit is commenced within twelve (12) months after its issuance, or if the work authorized on the site by such permit is suspended or abandoned for a period of twelve (12) months after the time the work is commenced. For the purpose of this section, failure to progress a project to the next level of required inspection, as determined by the chief building official, shall be deemed to be suspension of the work. The chief building official or designee is authorized to grant, in writing, no more than three extensions and reactivations of permits that would otherwise expire or reactivations of expired permits, for periods not more than 180 days each and may require: 1. that construction documents be revised to partially or fully to comply with current codes and ordinances; and 2. payment of fees; and 3. payment of a penalty pursuant to Chapter 16.62 of the Palo Alto Municipal Code. Extensions and reactivations shall be requested in writing and justifiable cause demonstrated. Additional extensions or reactivations beyond three may only be granted with the approval of the City Council. 105.5.1 Term limit for permits. All work associated with a building permit must be completed, and final inspection issued, within forty-eight (48) months of permit issuance. Once a term limit has been exhausted without obtaining an approved final inspection the permit will automatically become void. The chief building official or designee is authorized to allow a new permit application to be applied for the original scope of work and may require: 1. that construction documents be revised to partially or fully to comply with current codes and ordinances; and 2. payment of partial or all plan review and permit fees; and 3. payment of a penalty pursuant to Chapter 16.62 of the Palo Alto Municipal Code. 16.04.140 Section 106.1 Live loads posted. Section 106.1 of the California Building Code is amended to read: Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 20 Packet Pg. 320 of 541 11 0290186_20250923_ms29 106.1 Live Loads Posted. In commercial, institutional or industrial buildings, for each floor or portion thereof designed for live loads exceeding 50 psf (2.40 kN/m2), such design live loads shall be conspicuously posted by the owner or the owner's authorized agent in that part of each story in which they apply, using durable signs. It shall be unlawful to remove or deface such notices. 16.04.150 Section 109.6 Refunds. Section 109.6 of Chapter 1 of the California Building Code is amended to read: 109.6 Refunds. The building official or designee may authorize the refund of any fee paid hereunder which was erroneously paid or collected. The building official or designee may authorize the refund of not more than eighty percent (80%) of the Permit Fee paid when no work has occurred under a permit issued pursuant to this Chapter. The building official or designee may authorize the refund of not more than eighty percent (80%) of the Plan Review Fee paid when a permit application is withdrawn or canceled before any plan review work has started. 16.04.160 Section 109.7 Re-Inspection fees. Section 109.7 of Chapter 1 of the California Building Code is added to read: 109.7 Re-Inspection Fees. A re-inspection fee may be assessed/authorized by the building official or designee for each occurrence as itemized below: 1. inspection record card is not posted or otherwise available on the work site; or 2. approved plans are not readily available for the inspector at the time of inspection; or 3. inspector is unable to access the work at the time of inspection; or 4. when work has substantially deviated from the approved plans without the prior approval of required revision; or 5. when work for which an inspection is requested is not ready for inspection; or 6. when required corrections noted during prior inspections have not been completed. When a re-inspection fee is assessed, additional inspection of the work will not be performed until the fee has been paid. 16.04.170 Section 110.2.1 Preliminary accessibility compliance inspection. Section 110.2.1 of Chapter 1 of the California Building Code is added to read: 110.2.1 Preliminary accessibility compliance inspection. Before issuing a permit, the building official or designee is authorized to examine or cause to be examined Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 21 Packet Pg. 321 of 541 12 0290186_20250923_ms29 the pre- construction accessibility compliance conditions of the buildings, structures, and sites for which an application has been filed. 16.04.180 Section 110.3.3 Lowest floor elevation. Section 110.3.3 of Chapter 1 of the California Building Code is amended to read: 110.3.3 Lowest floor elevation. In flood hazard areas, upon placement of the lowest floor, including the basement, and prior to further vertical construction, the elevation certification shall be submitted to City Public Works Engineering for inspection approval prior to foundation inspection by City Building Inspection staff. 16.04.190 Section 111.1 Use and occupancy. Section 111.1 of Chapter 1 of the California Building Code is amended to read: 111.1 Use and occupancy. A building or structure shall not be used or occupied, and a change in the existing occupancy of a building or structure or portion thereof shall not be made, until the chief building official has issued a certificate of occupancy therefor as provided herein. Issuance of a certificate of occupancy shall not be construed as an approval of a violation of the provisions of this code or of other ordinances of the jurisdiction. Exception: Certificates of occupancy are not required or issued for: 1. Work exempted from permits under Section 105.2 2. Group R – Division 3 and Group U occupancies located on a single-family residential/agricultural lot. 3. Non-residential “core and shell” or similar construction (exterior envelope and structural framework) without finalized tenant improvement(s). 4. Site development without a building or buildings as defined in section 202. 111.1.1 Change of occupancy or tenancy. Each change of occupancy, official name or tenancy of any building, structure, or portion thereof, shall require a new certificate of occupancy, whether or not any alterations to the building are required by this code. Before any application for a new certificate of occupancy is accepted, a fee shall be paid by the applicant to cover the cost of the inspection of the building required by the change of occupancy or tenancy. When application is made for a new certificate of occupancy under this section, the building official and fire chief shall cause an inspection of the Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 22 Packet Pg. 322 of 541 13 0290186_20250923_ms29 building to be made. The inspector(s) shall inform the applicant of those alterations necessary, or if none are necessary, and shall submit a report of compliance to the building official. If a portion of any building does not conform to the requirements of this code for a proposed occupancy, that portion shall be made to conform. The building official may issue a new certificate of occupancy without requiring compliance with all such requirements if it is determined that the change in occupancy or tenancy will result in no increased hazard to life or limb, health, property, or public welfare. 16.04.200 Section 111.3 Temporary occupancy. Section 111.3 of Chapter 1 of the California Building Code is amended to read: 111.3 Temporary occupancy. The building official or designee is authorized to issue a temporary certificate of occupancy before the completion of the entire work covered by the permit, or as otherwise required, provided that such portion or portions shall be occupied safely. The building official or designee shall set a time period during which the temporary certificate of occupancy is valid. 16.04.210 Section 111.5 Posting. Section 111.5 of Chapter 1 of the California Building Code is added to read: 111.5 Posting. The temporary certificate of occupancy or certificate of occupancy shall be posted in a conspicuous, readily accessible place in the building or portion of building to be occupied and shall not be removed except when authorized by the building official. 16.04.220 Section 113 Means of Appeals. Section 113 of Chapter 1 of the California Building Code is amended to read: SECTION 113 MEANS OF APPEALS 113.1 Appeals. A person requesting an order, decision, or determination made by the building official relative to the California Building Code (as amended) may appeal such order, decision or determination by completing a request for hearing form and returning it to the City within thirty calendar days from the date of the decision, together with all applicable fees authorized by the City’s Municipal Fee Schedule. A request for hearing shall be based on a claim that the true intent of the California Building Code (as amended) or the rules legally adopted thereunder have been incorrectly interpreted, the provisions of this code do not fully apply or an equivalent or better form of construction is proposed. Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 23 Packet Pg. 323 of 541 14 0290186_20250923_ms29 (a) The person requesting the hearing shall be notified of the time and place set for the hearing at least ten days prior to the date of the hearing. (b) If the building official submits an additional written report concerning the decision to hearing officer for consideration at the hearing, then a copy of this report shall also be served on the person requesting the hearing at least five days prior to the date of the hearing. (c) The appeal procedure set out in this Section 113.1 et seq. does not apply to: (1) decisions by the building official or any other City official related to administrative enforcement actions taken under Chapter 1.12 or Chapter 1.16 of the Palo Alto Municipal Code; (2) decisions by the City to enforce the California Building Code under any provision of criminal law; or (3) any other action taken by the City that specifies its own appeal procedure. 113.2 Hearing Officer. The building official shall designate a hearing officer for the appeal hearing. The hearing officer may consist of one person or a body of people. The hearing officer shall not be the building official or any directly subordinate employees. (a) The hearing officer does not have authority to waive requirements of the California Building Code (as amended) or interpret the administration of the Code. (b) The hearing officer does not have authority to issue an order, decision, or determination on his or her own authority. This includes the issuance or amendment of building permits. (c) The hearing officer shall be qualified by experience and training to pass on matters pertaining to building construction. 113.3 Hearing procedures. (a) No appeal hearing before a hearing officer shall be noticed unless the applicable fee(s) been paid in advance in accordance with Section 113.1. (b) A hearing before the hearing officer shall be set for a date that is not less than fifteen days and not more than sixty days from the date that the request for hearing is filed in accordance with the provisions of this chapter. The party requesting the hearing may request one continuance for any reason, provided that the hearing officer is given the request for continuance at least forty-eight hours in advance of the scheduled hearing and that the deferred hearing shall not be deferred more than ninety days after the request for hearing was made. A request for continuance made less than forty-eight hours before the scheduled hearing may be granted by the hearing officer based upon exigency only. The parties may stipulate to an alternative hearing date schedule outside of these rules upon a finding of good cause and approval from the hearing officer. (c) At the hearing, the appellant shall be given the opportunity to testify and to Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 24 Packet Pg. 324 of 541 15 0290186_20250923_ms29 present evidence and cross-examine witnesses concerning the appeal. The appellant may appear personally or through a representative. Prehearing discovery is not authorized, but subpoena of witnesses and documents shall be permitted as authorized by law. The hearing officer may conduct the hearing informally, both as to rules of procedure and admission of evidence, in any manner which will provide a fair hearing. (d) The failure of the appellant to appear at the hearing or, in the alternative, to present written or demonstrative evidence shall constitute the dismissal of the appeal with prejudice. (e) The administrative record and any additional report submitted by the building official shall constitute presumptive evidence of the respective facts contained in those documents. The building official shall have the same rights as the appellant to testify, present evidence, and cross-examine witnesses concerning the appeal. (f) The hearing officer may continue the hearing and request additional information from the building official or appellant prior to issuing a written decision. 113.4 Hearing Officer’s decision. (a) After considering all the testimony and evidence submitted at the hearing, the hearing officer shall issue a written decision to uphold or amend the building official’s order, decision or determination, and the reasons for that decision. The decision of the hearing officer shall be issued within thirty days following completion of the hearing. The decision of the hearing officer shall be final upon service on the appellant, subject only to judicial review as allowed by law. (b) The hearing officer shall consider any written or oral evidence submitted at the hearing consistent with ascertainment of the facts regarding the issues of the appeal. (c) If the hearing officer determines that the building official’s order, decision, or determination should not be upheld as originally given, then the hearing officer shall direct the building official to make any amendments or changes necessary to implement the hearing officer’s decision. The hearing officer shall also give the building official a reasonable deadline to complete such actions. (d) The appellant shall be served with a copy of the hearing officer's written decision within ten calendar days following its issuance. 16.04.225 Section 114 Violations. Section 114 of Chapter 1 of the California Building Code is amended to read: SECTION 114 VIOLATIONS Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 25 Packet Pg. 325 of 541 16 0290186_20250923_ms29 114.1 Unlawful acts. It is unlawful for any person to violate any provision or to fail to comply with any of the requirements of this Chapter or any permits, conditions, or variances granted under this Chapter. Violators shall be subject to any penalty or penalties authorized by law, including but not limited to: administrative enforcement pursuant to Chapters 1.12, 1.16 and 16.62 of the Palo Alto Municipal Code; and criminal enforcement pursuant to Chapter 1.08 of the Palo Alto Municipal Code. Each separate day or any portion thereof during which any violation of this Chapter occurs or continues shall be deemed to constitute a separate offense. When the chief building official determines that a violation of this Chapter has occurred, the chief building official may, in his or her sole discretion, record a notice of pendency of code violation with the Office of the County Recorder stating the address and owner of the property involved. When the violation has been corrected, the chief building official shall issue and record a release of the notice of pendency of code violation. [. . .] 114.5 Criminal enforcement authority. The employee positions designated in this section are authorized to exercise the authority provided in California Penal Code section 836.5 for violations of this Chapter. The designated employee positions are: (1) chief building official, (2) assistant chief building official, (3) building inspection manager, (4) Building Inspector or Building Inspector Specialist as designated by the chief building official and (5) code enforcement officer. 16.04.230 Section 115 Stop Work Order. Section 115 of Chapter 1 of the California Building Code is amended to read: SECTION 115 STOP WORK ORDER 115.1 Authority. Whenever the building official finds any work regulated by this code being performed in a manner that is contrary to the provisions of this code, without a permit, beyond the scope of the issued permit, in violation of the Palo Alto Municipal Code or Zoning Ordinance, or dangerous or unsafe, the building official is authorized to issue a stop work order. 115.2 Issuance. The stop work order shall be in writing and shall be posted in a visible location near the location where the work is being conducted. If the owner or owner’s agent is not on site at the time of posting, a notice advising the reasons for the stop work order issuance shall be hand delivered or mailed first- class to the owner of the property involved, or to the owner’s agent, or to the person doing the work. Upon issuance of a stop work order, the cited work shall immediately cease. The stop work order shall state the reason for the order, the conditions under which the cited work will be permitted to resume, and the Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 26 Packet Pg. 326 of 541 17 0290186_20250923_ms29 name and contact information of the official or agency issuing the order. 115.3 Emergencies. Where an emergency exists, the building official shall not be required to give a written notice prior to stopping the work. 115.4 Unlawful continuance. Any person who continues to engage in any work after having been served with a stop work order, except such work as that person is directed to perform to remove a violation or unsafe condition, shall be guilty of a misdemeanor. 115.5 Removal of posted stop work order. Any person who removes a posted stop work order without written consent of the Building Official shall be guilty of a misdemeanor. 115.6 Response required. Violators receiving a stop work order are required to respond to Planning and Development Services within five (5) business days of the issued notice to receive instructions on how to rescind the order. 115.7 Permit application required. A building permit application with construction or demolition plans and supporting (structural calculations, energy calculations, accessible access) documents must be submitted for approval within twenty (20) working days following response to Planning and Development Services. Plans will be reviewed and correction letters issued or permit application approved by Planning and Development Services. A response to any correction letter must be submitted within fifteen (15) working days of the date of the correction letter. Ten (10) working days will be required to review this second submission and a permit approved for issuance. Permits ready for issuance must be issued within five (5) working days thereafter. All construction must be inspected as work progresses and signed off by all (affected) departments within the permit term limits outlined in Section 105.5.1 or as determined by the building official. 115.8 Stop work order penalty. The Building Official may impose Stop Work Order Penalties in accordance with Section 1.14.050 of this code and/or other applicable law. 16.04.235 Section 202 Definitions. Section 202 of Chapter 2 of the California Building Code is amended to read: […] FLOOR AREA, GROSS. The floor area within the inside perimeter of the exterior walls of the building under consideration, exclusive of vent shafts and courts, without deduction for corridors, stairways, ramps, closets, the thickness of interior walls, columns or other features. The floor area of a building, or portion thereof, not provided with surrounding exterior walls shall be the usable area under the horizontal projection of the roof or floor Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 27 Packet Pg. 327 of 541 18 0290186_20250923_ms29 above. The gross floor area shall not include shafts with no openings or interior courts. For the purposes of Title 18 (Zoning), the definition of “gross floor area” in Section 18.04.030 shall apply. […] FLOOR AREA, NET. The actual occupied area not including unoccupied accessory areas such as corridors, stairways, ramps, toilet rooms, mechanical rooms and closets. For the purposes of Title 18 (Zoning), the definition of “net floor area” in Section 18.04.030 shall apply. […] 16.04.240 Section 502.1 Address identification. Section 502.1 of Chapter 5 of the California Building Code is amended to read: 502.1 Address identification. New and existing buildings shall be provided with approved address identification. The address identification shall be legible and placed in a position that is visible from the street or road fronting the property. Address identification characters shall contrast with their background. Address numbers shall be Arabic numbers or alphabetical letters. Numbers shall not be spelled out. Each character shall be not less than 4 inches (102 mm) high with a minimum stroke width of ½ inch (12.7 mm) unless required to be larger by Section 502.1.2. When required by the fire code official, address identification shall be provided in additional approved locations to facilitate emergency response. Where access is by means of a private road and the building address cannot be viewed from the public way, a monument, pole or other approved sign or means shall be used to identify the structure. Address numbers shall be maintained. 502.1.1 Address illumination. Address identification required by Section 502.1 shall be illuminated. 502.1.2 Address identification size. Address numbers and letters shall be sized as follows: 1. When the structure is between thirty-six (36) and fifty (50) feet from the road or other emergency means of access, a minimum of one-half inch (0.5") stroke by six inches (6") high is required. 2. When the structure is fifty (50) or more feet from the road or other emergency means of access, a minimum of one inch (1") stroke by nine inches (9") high is required. 16.04.250 Reserved. Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 28 Packet Pg. 328 of 541 19 0290186_20250923_ms29 16.04.260 Section 903.2 Automatic sprinkler systems, where required. Section 903.2 of Chapter 9 the California Building Code is amended to read: 903.2 Automatic sprinkler systems, where required. Approved automatic sprinkler systems in new buildings and structures and in existing modified buildings and structures, shall be provided in the locations described in this section. Automatic fire sprinklers shall be installed per the requirements set forth in Sections 903.2.1 through 903.2.18 and as follows, whichever is the more restrictive: 1. An automatic sprinkler system shall be provided throughout all new buildings and structures. Exception: New non-residential occupancies, buildings or structures that do not exceed 350 square feet of building area and contain no plumbing fixtures. 2. An automatic sprinkler system shall be provided throughout all existing buildings when modifications are made that create conditions described in Sections 903.2.1 through 903.2.18, or that create an increase in fire area to more than 3600 square feet or when the addition is equal or greater than 50% of the existing building square footage whichever is more restrictive. 3. An automatic sprinkler system is required in basements when any of the following occur: a. New basements used for storage, utility, occupancy or habitable space regardless of size. b. Existing basements that are altered for the use of storage, utility, occupancy, or habitable space regardless of size. c. Existing basements that are expanded by more than 50%. If the addition or alteration is only the basement, then only the basement is required to be fire sprinkler protected. 4. An automatic sprinkler system shall be installed throughout when either the roof structure and/or exterior wall structure have been removed, altered, and/or replaced by at least 50% of the existing structure. 5. An automatic sprinkler system shall be installed throughout when any change in use or occupancy creates a more hazardous fire/life-safety condition, as determined by the fire code official. 6. All new trash enclosures regardless of size require installation of fire sprinklers (nonresidential only). Exception: A fire extinguishing system will not apply when all of the Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 29 Packet Pg. 329 of 541 20 0290186_20250923_ms29 following conditions are met: a. The trash enclosure including the door(s) and roof are constructed of noncombustible materials. b. The trash enclosure is a stand-alone structure, be a minimum of 20 feet away from adjacent buildings and 10-feet away from property line(s); and c. The enclosure is used exclusively for waste garbage, recyclables, and organize waste/composting contained within the approved trash bins/containers. No outdoor storage is permitted within the trash enclosure. 7. Phone booths and pods when installed in a building equipped with a fire sprinkler system (nonresidential only). 8. Fume hoods when installed in a building equipped with a fire sprinkler system (nonresidential only). Exception: Spaces or areas in telecommunications buildings used exclusively for telecommunications equipment, associated electrical power distribution equipment, batteries and standby engines, provided that those spaces or areas are equipped throughout with an automatic smoke detection system in accordance with Section 907.2 and are separated from the remainder of the building by not less than 1-hour fire barriers constructed in accordance with Section 707 or not less than 2-hour horizontal assemblies constructed in accordance with Section 711, or both. 16.04.270 Section 903.3.1.1 NFPA 13 sprinkler systems. Section 903.3.1.1 of Chapter 9 of the California Building Code is amended to read: 903.3.1.1 NFPA 13 sprinkler systems. Where the provisions of this code require that a building or portion thereof be equipped throughout with an automatic sprinkler system in accordance with this section, sprinklers shall be installed throughout in accordance with NFPA 13 and State and local requirements except as provided in Section 903.3.1.1. 1. For new buildings having no designated use or tenant, the minimum sprinkler design density shall be Ordinary Hazard Group II/1500 square feet. 2. Where future use or tenant is determined to require a higher density, the sprinkler system shall be augmented to meet the higher density. 3. Light hazard occupancy shall be hydraulically designed to a 1500 square feet most remote area or as required by the fire code official Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 30 Packet Pg. 330 of 541 21 0290186_20250923_ms29 4. Laboratory areas within buildings shall be hydraulically designed to Ordinary Hazard II density. 5. Parking areas where mechanical vehicle storage equipment is used shall be hydraulically designed to Extra Hazard II density. 6. In multi-residential apartments, townhomes, and condominiums. 7. In new commercial buildings that will have power micro mobility devices, the fire sprinkler system shall be designed to Ordinary Hazard II. 8. Energy Storage Systems in nonresidential buildings shall comply with one of the following: a. ESS units with a maximum stored energy capacity of 50 kWh, as described in Section 1207.5.1 shall be designed with a minimum density of 0.40 gpm/ft2 (1.14 L/min) based over the area of the room or 2,500 square-foot design area, whichever is smaller. b. ESS units (groups) exceeding 50 kWh shall use a density based on large- scale fire testing complying with Section 1207.1.7. 16.04.280 Section 903.3.1.2 NFPA 13R sprinkler systems. Section 903.3.1.2 of Chapter 9 of the California Building Code is amended to read: 903.3.1.2 NFPA 13R sprinkler systems. Where allowed in buildings of Group R Occupancies, automatic sprinkler systems shall be installed throughout in accordance with NFPA 13 and State and local standards. 16.04.290 Section 903.3.1.3 NFPA 13D sprinkler systems. Section 903.3.1.3 of Chapter 9 of the California Building Code is amended to read: 903.3.1.3 NFPA 13D sprinkler systems. Where allowed, automatic sprinkler systems installed in one-and two-family detached dwellings shall be installed throughout in accordance with NFPA 13D and State and local standards. Fire sprinkler protection is required under rear covered patios extending 4 feet perpendicular from the exterior of the structure. 16.04.300 Section 903.3.1.3.1 Increase in fire sprinkler design criteria. Section 903.3.1.3.1 of Chapter 9 of the California Building Code is added to read: 903.3.1.3.2 Increase in fire sprinkler design criteria. Structures determined by the fire code official to have higher firefighting hazardous conditions or located in the Wildland- Urban Interface Fire Area shall have an increase in fire sprinkler design criteria as determined by the fire code official. Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 31 Packet Pg. 331 of 541 22 0290186_20250923_ms29 16.04.310 Section 903.4.4 Floor control valves. Section 903.4.4 of Chapter 9 of the California Building Code is amended to read: 903.4.4 Floor control valves. Automatic sprinkler systems serving buildings two (2) or more stories in height shall have valves installed so as to control the system independently on each floor including basements. 16.04.320 Section 905.3.1 Height. Section 905.3.1 of the California Building Code is amended to read: 905.3.1 Height. A Class I standpipe system shall be installed in buildings where the roof edge/parapet is greater than 27 feet above the lowest level of fire apparatus access roadway and in below grade levels. 16.04.330 Section 907.2.11.2.4 Smoke alarms. Section 907.2.11.2.4 of the California Building Code is amended to read: 907.2.11.2.4 Smoke alarms. Smoke alarms shall be tested and maintained in accordance with the manufacturer's instructions. Smoke alarms that no longer function or are 10 years or older from the date of installation shall be replaced. 16.04.340 Section 909.20.7 Smoke control systems schedule. Section 909.20.7 is added to the California Building Code to read as follows: 909.20.7 Smoke control systems schedule. A routine maintenance and operational testing program shall be initiated immediately after the smoke control system has passed the acceptance tests. A written schedule for routine maintenance and operational testing shall be established and both shall occur at least annually. 16.04.345 Section 915.6 Maintenance Section 915.6 of the California Building Code is amended to read: 915.6 Maintenance. Carbon monoxide alarms and carbon monoxide detection systems shall be maintained in accordance with NFPA 72. Carbon monoxide alarms and carbon monoxide detectors that become inoperable or begin producing end-of-life signals or are 10 years or older shall be replaced. 16.04.350 Section 1008.3 Illumination required by an emergency electrical system. Section 1008.3 of the California Building Code is amended to read as follows: Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 32 Packet Pg. 332 of 541 23 0290186_20250923_ms29 1008.3 Illumination required by an emergency electrical system. In the event of power supply failure, an emergency electrical system shall automatically illuminate all of the following areas: 1. In rooms or spaces that require two or more exits or access to exits: 1.1 Aisles. 1.2 Corridors. 1.3 Exit access stairways and ramps. 2. In buildings that require two or more exits or access to exits: 2.1 Interior exit access stairways and ramps. 2.2 Interior and exterior exit stairways and ramps. 2.3 Exit passageways. 2.4 Vestibules and areas on the level of discharge used for exit discharge in accordance with Section 1028.2. 2.5 Exterior landings as required by Section 1010.1.5 for exit doorways that lead directly to the exit discharge. 2.6 Group I-2 exit discharge stairways, ramps, aisles, walkways and escalators leading to a public way or to a safe dispersal area in accordance with Section 1028.5. 3. In other rooms and spaces: 3.1. Electrical equipment rooms. 3.2. Fire command centers. 3.3. Fire pump rooms. 3.4. Generator rooms. 3.5. Public restrooms. 16.04.360 Section 1031.2 Where required. Section 1031.2 of Chapter 10 of the California Building Code is amended to read: 1031.2 Where required. In addition to the means of egress required by this chapter, emergency escape and rescue openings shall be provided in Group R occupancies. Basements and sleeping rooms below the fourth story above grade plane shall have not fewer than one emergency escape and rescue opening in accordance with this section. Where basements contain one or more sleeping rooms, an emergency escape and rescue opening shall be required in each sleeping room but shall not be required in adjoining areas of the basement. Such openings shall open directly into a public way or to a yard or court that opens to a public way or to an egress balcony that leads to a public way. Exceptions: 1. In Group R-1 and R-2 occupancies constructed of Type I, Type IIA, Type IIIA or Type IV construction equipped throughout with an approved automatic sprinkler system in accordance with Section 903.3.1.1. Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 33 Packet Pg. 333 of 541 24 0290186_20250923_ms29 2. Group R-2.1 occupancies meeting the requirements for delayed egress in accordance with Section 1010.2.13 may have operable windows that are breakable in sleeping rooms permanently restricted to a maximum of 4-inch open position. 3. Emergency escape and rescue openings are not required from basements or sleeping rooms that have an exit door or exit access door that opens directly into a public way or to a yard, court or exterior egress balcony that leads to a public way. 4. Storm shelters and basements used only to house mechanical equipment not exceeding a total floor area of 200 square feet (18.58 m2) 16.04.370 Reserved. 16.04.380 Section 1205.3.4 Roof guards at courts. Section 1205.3.4 of Chapter 12 of the California Building Code is added to read: 1205.3.4 Roof guards at courts. Roof openings into courts where not bounded on all sides by walls shall be protected with guardrails. The top of the guards shall not be less than 42 inches in height. Required guards shall not have openings that allow passage of a sphere twelve inches (12) in diameter from the walking surface to the required guard height. Exception: Where the roof opening is greater than 600 square feet in area. 16.04.390 Section 1208.6 Dwelling unit and congregate residence superficial floor area. Section 1208.6 of Chapter 12 of the California Building Code is added to read: 1208.6 Dwelling unit and congregate residence superficial floor area. Every dwelling unit and congregate residence shall have at least one room which shall have not less than 120 square feet of superficial floor area. Every room which is used for both cooking and living or both living and sleeping purposes shall have not less than 144 square feet of superficial floor area. Every room used for sleeping purposes shall have not less than 70 square feet of superficial floor area. When more than two persons occupy a room used for sleeping purposes the required superficial floor area shall be increased at the rate of 50 square feet for each occupant in excess of two. Guest rooms with cooking shall contain the combined required superficial areas of a sleeping and a kitchen, but not less than 144 square feet. Other habitable rooms shall be not less than 70 square feet. Notwithstanding any provision of this Section, children under the age of six shall not be counted for purposes of determining whether a family with minor children Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 34 Packet Pg. 334 of 541 25 0290186_20250923_ms29 complies with the provisions of this Code. For the purposes of this section, "superficial floor area" means the net floor area within the enclosing walls of the room in which the ceiling height is not less than seven feet six inches, excluding built-in equipment such as wardrobes, cabinets, kitchen units, or fixtures which are not readily removable. 16.04.400 Section 1503.2.1 Locations. Section 1503.2.1 of Chapter 15 of the California Building Code is amended to read: 1503.2.1 Locations. Flashing shall be installed at wall and roof intersections, gutters, wherever there is a change in roof slope or direction, and around roof openings. Where flashing is of metal, the metal shall be corrosion resistant with a thickness of not less than 0.019 inches (0.483 mm) (e.g. no. 26 galvanized sheet) and shall be primed and painted. 16.04.410 Section 1612.1.1 Palo Alto Flood Hazard Regulations. Section 1612.1.1 of Chapter 16 of the California Building Code is added to read: 1612.1.1 Palo Alto Flood Hazard Regulations. Notwithstanding the provisions of Section 1612.1, all construction or development within a flood hazard area(areas depicted as a Special Flood Hazard Area on Flood Insurance Rate Maps published by the Federal Emergency Management Agency) shall comply with the City of Palo Alto Flood Hazard Regulations (Palo Alto Municipal Code Chapter 16.52). Where discrepancies exist between the requirements of this code and said regulations, the more stringent requirements shall apply. 16.04.420 Section 1613.8 Suspended ceilings. Section 1613.8 of Chapter 16 of the California Building Code is added to read: 1613.8 Suspended ceilings. Minimum design and installation standards for suspended ceilings shall be determined in accordance with the requirements of Section 2506.2.1 of this Code and this section. 1613.8.1 Scope. This part contains special requirements for suspended ceilings and lighting systems. Provisions of Section 13.5.6 of ASCE 7 shall apply except as modified herein. 1613.8.2 General. The suspended ceilings and lighting systems shall be limited to 6 feet (1828 mm) below the structural deck unless the lateral bracing is designed by a licensed engineer or architect. Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 35 Packet Pg. 335 of 541 26 0290186_20250923_ms29 1613.8.3 Sprinkler heads. All sprinkler heads (drops) except fire-resistance-rated floor/ceiling or roof/ceiling assemblies, shall be designed to allow for free movement of the sprinkler pipes with oversize rings, sleeves, or adaptors through the ceiling tile. Sprinkler heads and other penetrations shall have a 2-inch (50mm) oversize ring, sleeve, or adapter through the ceiling tile to allow for free movement of at least 1 inch (25mm) in all horizontal directions. Alternatively, a swing joint that can accommodate 1 inch (25 mm) of ceiling movement in all horizontal directions is permitted to be provided at the top of the sprinkler head extension. Sprinkler heads penetrating fire-resistance-rated floor/ceiling or roof/ceiling assemblies shall comply with Section 714 of this Code. 1613.8.4 Special requirements for means of egress. Suspended ceiling assemblies located along means of egress serving an occupant load of 30 or more and at lobbies accessory to Group A Occupancies shall comply with the following provisions. 1613.8.4.1 General. Ceiling suspension systems shall be connected and braced with vertical hangers attached directly to the structural deck along the means of egress serving an occupant load of 30 or more and at lobbies accessory to Group A Occupancies. Spacing of vertical hangers shall not exceed 2 feet (610 mm) on center along the entire length of the suspended ceiling assembly located along the means of egress or at the lobby. 1613.8.4.2 Assembly device. All lay-in panels shall be secured to the suspension ceiling assembly with two hold-down clips minimum for each tile within a 4-foot (1219 mm) radius of the exit lights and exit signs. 1613.8.4.3 Emergency systems. Independent supports and braces shall be provided for light fixtures required for exit illumination. Power supply for exit illumination shall comply with the requirements of Section 1008.3 of this Code. 1613.8.4.4 Supports for appendage. Separate support from the structural deck shall be provided for all appendages such as light fixtures, air diffusers, exit signs, and similar elements. 16.04.430 Reserved 16.04.440 Section 1705.3 Concrete construction. Section 1705.3 of Chapter 17 of the California Building Code is amended to read: 1705.3 Concrete construction. The special inspections and tests of concrete construction shall be as required by this section and Table 1705.3. Exceptions: Special inspections and tests shall not be required for: Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 36 Packet Pg. 336 of 541 27 0290186_20250923_ms29 1. Isolated spread concrete footings of buildings three stories or less above grade plane that are fully supported on earth or rock, where the structural design of the footing is based on a specified compressive strength, f’c, no greater than 2,500 pound per square inch (psi) (17.2 MPa). 2. Continuous concrete footings supporting walls of buildings three stories or less above grade plane that are fully supported on earth or rock where: 2.1. The footings support walls of light-frame construction; 2.2. The footings are designed in accordance with Table 1809.7; or 2.3. The structural design of the footing is based on a specified compressive strength, f ′c, no greater than 2,500 pounds per square inch (psi) (17.2 MPa), regardless of the compressive strength specified in the construction documents or used in the footing construction. 3. Nonstructural concrete slabs supported directly on the ground, including pre- stressed slabs on grade, where the effective pre-stress in the concrete is less than 150 psi (1.03 MPa). 4. Concrete foundation walls constructed in accordance with Table 1807.1.6.2. 5. Concrete patios, driveways and sidewalks, on grade. 16.04.450 Section 1803.2 Investigations required. Section 1803.2 of Chapter 18 of the California Building Code is amended to read: 1803.2 Investigations required. Geotechnical investigations shall be conducted in accordance with Sections 1803.3 through 1803.5 Exceptions: 1. The building official or designee shall be permitted to waive the requirement for a geotechnical investigation where satisfactory data from adjacent areas is available that demonstrates an investigation is not necessary for any of the conditions in Sections 1803.5.1 through 1803.5.6 and Sections 1803.5.10 and 1803.5.11. 2. Light-frame construction building utilizing the prescriptive continuous footings per Table 1809.7 amended in section 16.04.470. For addition, the engineer of record shall certify in writing that the existing foundation system matches the proposed foundation system. 3. Accessories and minor additions may be exempted by the Building Official or designee. Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 37 Packet Pg. 337 of 541 28 0290186_20250923_ms29 16.04.460 Section 1803.5.11 Seismic design categories C through F. Section 1803.5.11 of Chapter 18 of the California Building Code is amended to read: Section 1803.5.11 Seismic design categories C through F. For structures assigned to Seismic Design Category C, D, E or F, a geotechnical investigation shall be conducted, and shall include an evaluation of all of the following potential geologic and seismic hazards: 1. Slope instability. 2. Liquefaction. 3. Total and differential settlement. 4. Surface displacement due to faulting or seismically induced lateral spreading or lateral flow. Exception: Refer to section 1803.2 exception. 16.04.470 Section 1809.7 Prescriptive footings for light-frame construction. Section 1809.7 of Chapter 18 of the California Building Code is amended to read: 1809.7 Prescriptive footings for light-frame construction. Where a specific design is not provided, concrete or masonry-unit footings supporting walls of light-frame construction shall be permitted to be designed in accordance with Table 1809.7. TABLE 1809.7 Prescriptive Footings Supporting Walls of Light-Frame Constructionabcd Number of Floors Supported by the Footing e Thickness of Foundation Wall (inches) Width of Footing (inches) Thickness of Footing (inches) Depth of Foundation Below Natural Surface of Ground or Finish Grade (inches) 1 & 2 8 15 8 20 3 8 18 8 30 Group U Occupancies 8 12 8 12 ADU Conversionsf 8 12 8 12 a. Ground under the floor shall be permitted to be excavated to elevation of footing. b. Interior stud-bearing walls shall be permitted to be supported by isolated footings. Footing width and length shall be twice the width shown in this table, and footings shall be spaced not more than 6 feet on center. c. See Section 1905 for additional requirements for concrete footings of Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 38 Packet Pg. 338 of 541 29 0290186_20250923_ms29 structures assigned to Seismic Design Category C, D, E or F. d. All foundations as required in the above Table shall be continuous and have a minimum of three #4 bars of reinforcing steel, except for one story, detached accessory buildings of Group U occupancy where two bars are required. e. Footings shall be permitted to support a roof in addition to the stipulated number of floors. Footings supporting roof only shall be as required for supporting one floor. f. If existing detached accessory building is being converted to an Accessory Dwelling Unit (ADU) and the existing foundation is being utilized, then a designer, architect or engineer shall provide a letter that the existing foundation complies with the conditions above and is deemed structurally sound. 16.04.480 Section 1809.8 Plain concrete footings. Section 1809.8 of Chapter 18 of the California Building Code is deleted. 16.04.490 Section 1901.2 Plain and reinforced concrete. Section 1901.2 of Chapter 19 of the California Building Code is amended to read: 1901.2 Plain and reinforced concrete. Structural concrete shall be designed and constructed in accordance with the requirements of this chapter and ACI 318 as amended in section 1905 of this code and PAMC 16.14.240. Except for the provisions of Sections 1904 and 1907, the design and construction of slabs on grade shall not be governed by this chapter unless they transmit vertical loads or lateral forces from other parts of the structure to the soil. 16.04.500 Section 1905.6.2 Seismic Design Categories C, D, E and F. Section 1905.6.2 of Chapter 19 of the California Building Code is amended to read: 1905.6.2 Seismic Design Categories C, D, E and F. Structures assigned to Seismic Design Category C, D, E or F shall not have elements of structural plain concrete, except as follows: 1. Left intentionally blank. 2. Isolated footings of plain concrete supporting pedestals or columns are permitted, provided the projection of the footing beyond the face of the supported member does not exceed the footing thickness. 3. Plain concrete footings supporting walls are permitted, provided the footings have at least three continuous longitudinal reinforcing bars not smaller than No. 4, with a total area of not less than 0.002 times the gross cross-sectional area of the footing except for one story, detached accessory buildings of Group U occupancy where two bars are required. A minimum of one bar shall be provided at the top Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 39 Packet Pg. 339 of 541 30 0290186_20250923_ms29 and bottom of the footing. Continuity of reinforcement shall be provided at corners and intersections. 16.04.510 SECTION 1906 FOOTINGS FOR LIGHT-FRAME CONSTRUCTION Section 1906 of Chapter 19 of the California Building Code is deleted. 16.04.520 Section 1906.1 Plain concrete footings. Section 1906.1 of Chapter 19 of the California Building Code is deleted. 16.04.530 Section 1907.1 Structural slabs-on-ground. Section 1907.1 of Chapter 19 of the California Building Code is amended to read: 1907.1 Structural slabs-on-ground. Structural concrete slabs-on-ground shall comply with all applicable provisions of this chapter. Slabs-on-ground shall be considered structural concrete where required by ACI 318 or where designed to transmit either of the following: 1. Vertical loads or lateral forces from other parts of the structure to the soil. 2. Vertical loads or lateral forces from other parts of the structure to foundations. Structural slabs-on-ground shall have 6x6-10/10 wire mesh or equal at mid- height. 16.04.535 Section 1907.2 Nonstructural slabs-on-ground. Section 1907.2 of Chapter 19 of the California Building Code is amended to read: 1907.2 Nonstructural slabs-on-ground. Nonstructural slabs-on-ground shall be required to comply with Sections 1904.2, 1907.3 and 1907.4. Portions of the nonstructural slabs-on-ground used to resist uplift forces or overturning shall be designed in accordance with accepted engineering practice throughout the entire portion designated as dead load to resist uplift forces or overturning. Nonstructural slabs-on-ground shall have 6x6-10/10 wire mesh or equal at mid- height. 16.04.540 Reserved 16.04.550 Reserved Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 40 Packet Pg. 340 of 541 31 0290186_20250923_ms29 16.04.560 Section 2308.10.4 Braced wall panel construction. Section 2308.10.4 of Chapter 23 of the California Building Code is amended to read: 2308.10.4 Braced wall panel construction. For Methods DWB, WSP, SFB, PBS, PCP and HPS, each panel must be not less than 48 inches (1219 mm) in length, covering three stud spaces where studs are spaced 16 inches (406 mm) on center and covering two stud spaces where studs are spaces 24 inches (610 mm) on center. Braced wall panels less than 48 inches (1219 mm) in length shall not contribute toward the amount of required bracing. Braced wall panels that are longer than the required length shall be credited for their actual length. Vertical joints of panel sheathing shall occur over studs and adjacent panel joints shall be nailed to common framing members. Horizontal joints shall occur over blocking or other framing equal in size to the studs except where waived by the installation requirements for the specific sheathing materials. Sole plates shall be nailed to the floor framing in accordance with Section 2308.10.7 and top plates shall be connected to the framing above in accordance with Section 2308.10.7.2. Where joists are perpendicular to braced wall lines above, blocking shall be provided under and in line with the braced wall panels. 16.04.570 Section 2308.10.5 Alternative bracing. Section 2308.10.5 of Chapter 23 of the California Building Code is amended to read: 2308.10.5 Alternative bracing. An alternate braced wall (ABW) or a portal frame with hold-downs (PFH) described in this section is permitted to substitute for a 48-inch (1219 mm) braced wall panel of Method DWB, WSP, SFB, PCP or HPS. 16.04.580 TABLE 2308.10.1 WALL BRACING REQUIREMENTS. Footnote “b” of TABLE 2308.10.1 of Chapter 23 of the California Building Code is amended to read: b. See section 2308.10.3 for full description of bracing methods. Method GB is prohibited in Seismic Design Categories D & E. 16.04.590 TABLE 2308.10.3(1) BRACING METHODS. TABLE 2308.10.3(1) Bracing Methods of Chapter 23 of the California Building Code is amended by adding footnote “b” and footnote “b” superscript to METHODS, MATERIAL column title as follows: TABLE 2308.10.3(1) BRACING METHODS METHODS, MATERIAL b MINIMUM THICKNESS FIGURE a CONNECTION CRITERIA Fasteners Spacing Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 41 Packet Pg. 341 of 541 32 0290186_20250923_ms29 b. Method GB is prohibited in Seismic Design Categories D & E. 16.04.600 Section 2308.10.9 Attachment of sheathing. Section 2308.10.9 of Chapter 23 of the California Building Code is amended to read: 2308.10.9 Attachment of sheathing. Fastening of braced wall panel sheathing shall not be less than that prescribed in Table 2308.10.1 or 2304.10.2. Wall sheathing shall not be attached to framing members by adhesives. Staple fasteners in Table 2304.10.2 shall not be used to resist or transfer seismic forces in structures assigned to Seismic Design Category D, E, or F unless the allowable shear values are substantiated by cyclic testing and approved by the Building Official or designee. All braced wall panels shall extend to the roof sheathing and shall be attached to parallel roof rafters or blocking above with framing clips (18 gauge minimum) spaced at maximum 24 inches on center with four 8d nails per leg (total eight-8d nails per clip). Braced wall panels shall be laterally braced at each top corner and at maximum 24-inch intervals along the top plate of discontinuous vertical framing. 16.04.610 SECTION 2505 SHEAR WALL CONSTRUCTION. Section 2505 Chapter 25 of the California Building Code is deleted in its entirety including its subsections. 16.04.620 Reserved 16.04.630 Chapter 31B Public Pools. Chapter 31B of the California Building Code has been adopted in its entirety. 16.04.640 Section 3304.1 Excavation and fill. Section 3304.1 of Chapter 33 of the California Building Code is amended to read: 3304.1 Excavation and fill. Excavation and fill for buildings and structures shall be constructed or protected so as not to endanger life or property. Stumps and roots shall be removed from the soil to a depth of not less than 12 inches (305mm) below the surface of the ground in the area to be occupied by the building. Wood forms that have been used in placing concrete, if within the ground or between foundation sills and the ground, shall be removed before a building is occupied or used for any purpose. Wooden stakes shall not be embedded in concrete. Before completion, loose or casual wood shall be removed from direct contact with the ground under the building. SECTION 2. Chapter 16.19, California Historical Building Code and Existing Building Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 42 Packet Pg. 342 of 541 33 0290186_20250923_ms29 Code, of Title 16 (Building Regulations) of the Palo Alto Municipal Code is repealed in its entirety and readopted to read as follows: CHAPTER 16.19 CALIFORNIA HISTORICAL BUILDING CODE, CALIFORNIA CODE OF REGULATIONS, TITLE 24, PART 8 and CALIFORNIA EXISTING BUILDING CODE, CALIFORNIA CODE OF REGULATIONS, TITLE 24, PART 10 Sections 16.19.010 2025 California Historical Building Code, Title 24, Part 8 adopted. 16.19.020 2025 California Existing Building Code, Title 24, Part 10 adopted and amended. 16.19.030 Cross - References to California Existing Building Code. 16.19.040 Local Amendments. 16.19.050 101.2.1 Appendices. 16.19.060 Administration & Enforcement of 2025 California Existing Building Code 16.19.070 Adoption of 2025 California Existing Building Code Chapter 1, Division II – Scope and Administration 16.19.080 Section 101.1 Title. 16.19.090 Section 324 Dwelling unit and congregate residence superficial floor area. 16.19.100 Section 503.21 Suspended ceiling systems. 16.19.110 Section 503.22 Mechanical and electrical equipment in seismic design categories D, E or F. 16.19.120 Section 405.2.3.1 Seismic evaluation and design procedures for repairs. 16.19.010 2025 California Historical Building Code, Title 24, Part 8 adopted. The California Historical Building Code, 2025 Edition, Title 24, Part 8 (authorized by Health and Safety Code Sections 18950 through 18961), which provides alternative building regulations for the rehabilitation, preservation, restoration, or relocation of designated historic buildings, is adopted and hereby incorporated in this Chapter by reference and made a part hereof the same as if fully set forth herein. One copy of the California Historical Building Code, 2025 Edition, has been filed for use and examination of the public in the Office of the Chief Building Official of the City of Palo Alto. Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 43 Packet Pg. 343 of 541 34 0290186_20250923_ms29 16.19.020 2025 California Existing Building Code, Title 24, Part 10 adopted and amended. The California Existing Building Code, 2025 Edition, Title 24, Part 10 of the California Code of Regulations, which provides alternative building regulations for the rehabilitation, preservation restoration or relocation of existing buildings, together with those omissions, amendments, exceptions, and additions thereto, is adopted and hereby incorporated in this Chapter by reference and made a part hereof the same as if fully set forth herein. One copy of the California Existing Building Code, 2025 Edition, has been filed for use and examination of the public in the Office of the Chief Building Official of the City of Palo Alto. 16.19.030 Cross - References to California Existing Building Code. The provisions of this Chapter contain cross-references to the provisions of the California Existing Building Code, 2025 Edition, in order to facilitate reference and comparison to those provisions. 16.19.040 Local Amendments. The provisions of this Chapter shall constitute local amendments to the cross-referenced provisions of the California Existing Building Code, 2025 Edition, and shall be deemed to replace the cross- referenced sections of said Code with the respective provisions set forth in this Chapter. 16.19.050 101.2.1 Appendices. Section 101.2.1 of Chapter 1 of the California Existing Building Code is amended to read: 2025 California Existing Building Code and International Existing Building Code Appendix Chapters Adopted. The following Appendix Chapters of the California Existing Building Code (CEBC), 2025 Edition, and International Existing Building Code (IEBC), 2024 Edition, are adopted and hereby incorporated in this Chapter be reference and made a part hereof the same as if fully set forth herein: A. CEBC Appendix A1 – Seismic Strengthening Provisions for Unreinforced Masonry Bearing Wall Buildings B. CEBC Appendix Chapter A2 – Earthquake Hazard Reduction in Existing Reinforced Concrete and Reinforced Masonry Wall Buildings with Flexible Diaphragms C. CEBC Appendix A3 – Prescriptive Provisions for Seismic Strengthening of Cripple Walls and Sill Plate Anchorage of Light, Wood-Frame Residential Buildings Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 44 Packet Pg. 344 of 541 35 0290186_20250923_ms29 D. CEBC Appendix A4 – Earthquake Risk Reduction in Wood-Frame Residential Buildings with Soft, Weak or Open Front Walls E. CEBC Appendix A5 – Referenced Standards 16.19.060 Administration & Enforcement of 2025 California Existing Building Code Administration and enforcement of this code shall be governed by Chapter 1, Division II of the 2025 California Building Code as amended by Palo Alto Municipal Code Chapter 16.04. 16.19.070 Adoption of 2025 California Existing Building Code Chapter 1, Division II – Scope and Administration Chapter 1, Division II, Parts 1 and 2 of the 2025 California Existing Building Code is adopted by the City of Palo Alto to supplement, to the extent it does not conflict with, Chapter 1, Division II of the 2025 California Building Code, as amended. 16.19.080 Section 101.1 Title. Section 101.1 of Chapter 1 of the California Existing Building Code is amended to read: 101.1 Title. These regulations shall be known as the Existing Building Code of City of Palo Alto, hereinafter referred to as “this code.” 16.19.090 Section 324 Dwelling unit and congregate residence superficial floor area. Section 324 of Chapter 3 of the California Existing Building Code is added to read: 324 Dwelling unit and congregate residence superficial floor area. Every dwelling unit and congregate residence shall have at least one room which shall have not less than 120 square feet of superficial floor area. Every room which is used for both cooking and living or both living and sleeping purposes shall have not less than 144 square feet of superficial floor area. Every room used for sleeping purposes shall have not less than 70 square feet of superficial floor area. When more than two persons occupy a room used for sleeping purposes the required superficial floor area shall be increased at the rate of 50 square feet for each occupant in excess of two. Guest rooms with cooking shall contain the combined required superficial areas of a sleeping and a kitchen, but not less than 144 square feet. Other habitable rooms shall be not less than 70 square feet. Notwithstanding any provision of this Section, children under the age of six shall not be counted for purposes of determining whether a family with minor children complies with the provisions of this Code. For the purposes of this section, "superficial floor area" means the net floor area Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 45 Packet Pg. 345 of 541 36 0290186_20250923_ms29 within the enclosing walls of the room in which the ceiling height is not less than seven feet six inches, excluding built-in equipment such as wardrobes, cabinets, kitchen units, or fixtures which are not readily removable. 16.19.100 Section 503.21 Suspended ceiling systems. Section 503.21 of Chapter 5 the California Existing Building Code is added to read: 503.21 Suspended ceiling systems. In existing buildings or structures, when a permit is issued for alterations or repairs, the existing suspended ceiling system within the area of the alterations or repairs shall comply with ASCE 7-22 Section 13.5.6. 16.19.110 Section 503.22 Mechanical and electrical equipment in seismic design categories D, E or F. Section 503.22 of Chapter 5 of the California Existing Building Code is added to read: 503.22 Mechanical and electrical equipment in seismic design categories D, E or F. In existing buildings or structures, when a permit is issued for alteration or repairs, the existing mechanical and electrical equipment on the area of the roof shall comply with ASCE 7-22 Section 13.4 Nonstructural Component Anchorage. 16.19.120 Section 405.2.3.1 Seismic evaluation and design procedures for repairs. Section 405.2.3.1 of Chapter 5 of the California Existing Building Code is amended to read: 405.2.3.1 Evaluation and design procedures. The building shall be evaluated by a registered design professional, and the evaluation findings shall be submitted to the code official. The evaluation shall establish whether the damaged building, if repaired to its pre-damage state, would comply with the provisions of the California Building Code for load combinations that include wind or earthquake effects, except that the seismic forces shall be reduced seismic forces. Evaluation for earthquake loads shall be required if the substantial structural damage was caused by or related to earthquake effects or if the building is in Seismic Design Category C, D, E or F. The seismic evaluation and design shall be based on the procedures specified in the building code, ASCE 41 Seismic Evaluation and Upgrade of Existing Buildings. The procedures contained in Appendix A of the International Existing Building Code (IEBC) shall be permitted to be used as specified in Section 405.2.3.1. Wind loads for this evaluation shall be those prescribed in Section 1609. 405.2.3.1.1 CEBC level seismic forces. When seismic forces are required to meet the building code level, they shall be one of the following: 1. One hundred percent of the values in the building code. The R factor Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 46 Packet Pg. 346 of 541 37 0290186_20250923_ms29 used for analysis in accordance with Chapter 16 of the building code shall be the R factor specified for structural systems classified as "Ordinary" unless it can be demonstrated that the structural system satisfies the proportioning and detailing requirements for systems classified as "intermediate" or "special". 2. Forces corresponding to BSE-1 and BSE-2 Earthquake Hazard Levels defined in ASCE 41. Where ASCE 41 is used, the corresponding performance levels shall be those shown in Table 405.2.3.1. 3. Forces corresponding to BSE-1 and BSE-2 Earthquake Hazard Levels defined in ASCE 41. Where ASCE 41 is used, the corresponding performance levels shall be those shown in Table 405.2.3.1. Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 47 Packet Pg. 347 of 541 38 0290186_20250923_ms29 TABLE 405.2.3.1 ASCE 41 PERFORMANCE LEVELS RISK CATEGORY (BASED ON CBC TABLE 1604.5) PERFORMANCE LEVEL FOR USE WITH ASCE 41 BSE-1 EARTHQUAKE HAZARD LEVEL PERFORMANCE LEVEL FOR USE WITH ASCE 41 BSE-2 EARTHQUAKE HAZARD LEVEL * I Life Safety (LS) Collapse Prevention (CP) II Life Safety (LS) Collapse Prevention (CP) III Damage Control Limited Safety IV Immediate Occupancy (IO) Life Safety (LS) * Only applicable when Tier 3 procedure is used. 405.2.3.1.2 Reduced CEBC level seismic forces. When seismic forces are permitted to meet reduced building code levels, they shall be one of the following: 1. Seventy-five percent of the forces prescribed in the building code. The R factor used for analysis in accordance with Chapter 16 of the building code shall be the R factor as specified in Section 405.2.3.1.1. 2. In accordance with the California Existing Building Code and applicable chapters in Appendix A of the International Existing Building Code, as specified in Items (a.) through (e.) below. Structures or portions of structures that comply with the requirements of the applicable chapter in Appendix A shall be deemed to comply with the requirements for reduced building code force levels. a. The seismic evaluation and design of unreinforced masonry bearing wall buildings in Risk Category I or II are permitted to be based on the procedures specified in CEBC Appendix ChapterA1. b. Seismic evaluation and design of the wall anchorage system in reinforced concrete and reinforced masonry wall buildings with flexible diaphragms in Risk Category I or II are permitted to be based on the procedures specified in IEBC Appendix Chapter A2. c. Seismic evaluation and design of cripple walls and sill plate anchorage in residential buildings of light-frame wood construction in Risk Category I or II are permitted to be based on the procedures specified in CEBC Appendix Chapter A3 d. Seismic evaluation and design of soft, weak, or open-front wall conditions in multi-unit residential buildings of wood construction in Risk Category I or II are permitted to be based on the procedures specified in CEBC Appendix Chapter A4. Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 48 Packet Pg. 348 of 541 39 0290186_20250923_ms29 e. Seismic evaluation and design of concrete buildings and concrete with masonry infill buildings in all risk categories are permitted to be based on the procedures specified in IEBC Appendix Chapter A5. Those associated with the BSE-1 Earthquake Hazard Level defined in ASCE 41 and the performance level as shown in Table 405.2.3.1. Where ASCE 41 is used, the design spectral response acceleration parameters SXS and SX1 shall not be taken less than seventy-five percent of the respective design spectral response acceleration parameters SDS and SD1 defined by the California Building Code and its reference standards. SECTION 3. The Council adopts the findings for local amendments to the California Building Code, 2025 Edition, attached hereto as Exhibit “A” and incorporated herein by reference. SECTION 4. The Council adopts the findings for local amendments to the California Existing Building Code, 2025 Edition, attached hereto as Exhibit “B” and incorporated herein by reference. SECTION 3. If any section, subsection, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion or sections of the Ordinance. The Council hereby declares that it would have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. SECTION 4. The Council finds that to the extent they affect residential units, the changes or modifications to the California Building Code (Title 24, Part 2) and the California Existing Building Code (Title 24, Part 10) adopted by this ordinance are substantially equivalent to changes or modifications that were previously filed by the governing body of the City and were in effect as of September 30, 2025, and are therefore exempt from the moratorium on new residential building standards imposed by Assembly Bill 130 (2025). SECTION 5. The Council finds that this ordinance is exempt from the provisions of the California Environmental Quality Act (“CEQA”), pursuant to Section 15061 of the CEQA Guidelines, because it can be seen with certainty that there is no possibility that the amendments herein adopted will have a significant effect on the environment. // // Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 49 Packet Pg. 349 of 541 40 0290186_20250923_ms29 SECTION 6. This Ordinance shall be effective on the thirty-first day after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: ____________________________ ____________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: ____________________________ ____________________________ City Attorney or Designee City Manager ____________________________ Director of Planning and Development Services ____________________________ Director of Administrative Services Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 50 Packet Pg. 350 of 541 41 0290186_20250923_ms29 Exhibit A FINDINGS FOR LOCAL AMENDMENTS TO CALIFORNIA BUILDING CODE, TITLE 24, PART 2, VOLUMES 1 AND 2 Section 17958 of the California Health and Safety Code provides that the City may make changes to the provisions of the California Building Standards Code. Sections 17958.5 and 17958.7 of the Health and Safety Code require that for each proposed local change to those provisions of the California Building Standards Code which regulate buildings used for human habitation, the City Council must make findings supporting its determination that each such local change is reasonably necessary because of local climatic, geological, or topographical conditions. Local building regulations having the effect of amending the uniform codes, which were adopted by the City prior to November 23, 1970, were unaffected by the regulations of Sections 17958, 17958.5 and 17958.7 of the Health and Safety Code. Therefore, amendments to the uniform codes which were adopted by the City Council prior to November 23, 1970 and have been carried through from year to year without significant change, need no required findings. Also, amendments to provisions not regulating buildings used for human habitation do not require findings. Code: California Building Code, Title 24, Part 2, Volumes 1 and 2 Chapter(s), Section(s), Table(s), Appendices Title Added Amended Deleted Justification (See below for keys) Ch. 1, Div. II SCOPE OF ADMINISTRATION  A Part 1 Scope of Application   A Part 2 Administration and Enforcement   A 101.1 Title  A 101.2.1 Appendices  A 101.4 Referenced codes  A 101.4.9 Historical Buildings  A 101.4.10 Electrical  A 101.4.11 Residential Buildings  A 101.4.12 Green Building Standards  A 101.4.13 International Swimming and Spa Code  A 103.1 Creation of enforcement agency  A 103.2 Appointment  A 103.3 Deputies  A 104.2.4.1 Flood hazard area  C, G, T 104.3.1 Determination of substantially improved or substantially damaged existing buildings and structures in flood hazard zones  C, G, T Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 51 Packet Pg. 351 of 541 42 0290186_20250923_ms29 105.2 Work exempt from permit  A, G, T 105.3.2 Time limitation of applications  A 105.5 Expiration  A 105.5.1 Term limits for permits  A 106.1 Live load posted  G , T 109.6 Refunds  A 109.7 Re-Inspection fees   A 110.2.1 Preliminary accessibility compliance inspection  A 110.3.3 Lowest floor elevation   A 111.1 Use and occupancy  A 111.1.1 Change of occupancy or tenancy   A 111.3 Temporary occupancy   A 111.5 Posting   A 113 Means of Appeals   A 114.1 Unlawful acts  A 114.5 Criminal enforcement authority  A 115.1 Authority  A 115.2 Issuance  A 115.3 Unlawful continuance  A 115.4 Removal of posted stop work order  A 115.5 Response required   A 115.6 Permit application required  A 115.7 Stop work order penalty  A 202 Definitions   A 502.1 Address identification  T 502.1.1 Address illumination   T 502.1.2 Address identification size  T 903.2 Automatic sprinkler system, where required   G, T 903.3.1.1 NFPA 13 sprinkler systems  G, T 903.3.1.2 NFPA 13R sprinkler systems  G, T 903.3.1.3 NFPA 13D sprinkler systems  G, T 903.3.1.3.1 Increase in fire sprinkler design criteria   G, T Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 52 Packet Pg. 352 of 541 43 0290186_20250923_ms29 903.4.4 Floor control valves   G, T 905.3.1 Height   G, T 907.2.11.2.4 Smoke Alarms -    G, T 909.20.7 Smoke control systems   G, T 915.6 Maintenance    T 1008.3 Illumination required by an emergency electrical system   G, T 1031.2 Where required   G, T 1205.3.4 Roof guards at courts   G 1208.6 Dwelling unit and congregate residence superficial floor area   A, G 1503.2.1 Locations   C 1612.1.1 Palo Alto Flood Hazard Regulations   C, T 1613.8 Suspended ceilings   G 1613.8.1 Scope   G 1613.8.2 General   G 1613.8.3 Sprinkler heads   G 1613.8.4 Special requirements for means of egress   G 1613.8.4.1 General   G 1613.8.4.2 Assembly device   G 1613.8.4.3 Emergency systems   G 1613.8.4.4 Supports for appendage   G 1705.3 Concrete construction   G 1803.2 Investigations required   G 1803.5.11 Seismic design categories C through F   G, T 1809.7 Prescriptive footings for light-frame construction   G, T Tbl. 1809.7 Prescriptive footings for light-frame construction   G, T 1809.8 Plain concrete footings    G, T 1901.2 Plain and reinforced concrete   G, T 1905.6.2 Seismic Design Categories C, D, E and F   G, T 1906 FOOTINGS FOR LIGHT-FRAME CONSTRUCTION   G, T 1906.1 Plain concrete footings   G, T 1907.1 Structural slab-on-ground   G, T Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 53 Packet Pg. 353 of 541 44 0290186_20250923_ms29 1907.2 Nonstructural slabs-on-ground   G, T 2308.10.4 Braced wall panel construction   G, T 2308.10.5 Alternative bracing   G, T Tbl. 2308.10.1 Wall Bracing Requirements. Footnote “b”   G, T Tbl. 2308.10.3(1 ) Bracing Methods Footnote “b”   G, T 2308.10.9 Attachment of sheathing   G, T 2505 SHEAR WALL CONSTRUCTION   G, T Ch. 31B Public Pools   G, T 3304.1 Excavation and fill   G, T Appx. I Patio Covers   A, G Appx. J Grading (Section J109.4 Drainage across property lines)   G, T Appx. P Emergency Housing   A, C, G, T Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 54 Packet Pg. 354 of 541 45 0290186_20250923_ms29 Exhibit B FINDINGS FOR LOCAL AMENDMENTS TO CALIORNIA EXISTING BUILDING CODE, Title 24, Part 10 Section 17958 of the California Health and Safety Code provides that the City may make changes to the provisions of the California Building Standards Code. Sections 17958.5 and 17958.7 of the Health and Safety Code require that for each proposed local change to those provisions of the California Building Standards Code which regulate buildings used for human habitation, the City Council must make findings supporting its determination that each such local change is reasonably necessary because of local climatic, geological, or topographical conditions. Local building regulations having the effect of amending the uniform codes, which were adopted by the City prior to November 23, 1970, were unaffected by the regulations of Sections 17958, 17958.5 and 17958.7 of the Health and Safety Code. Therefore, amendments to the uniform codes which were adopted by the City Council prior to November 23, 1970 and have been carried through from year to year without significant change, need no required findings. Also, amendments to provisions not regulating buildings used for human habitation do not require findings. Code: California Existing Building Code, Title, 24, Part 10 Chapter(s), Section(s), Table(s), Appendices Title Added Amended Replace d Justificat ion (See below for keys) 101.2.1 Appendices  A, G, T Ch. 1, Div. II Scope and Administration  A 101.1 Title  A 324 Dwelling unit and congregate residence superficial floor area.  A, G 503.21 Suspended ceiling system  G 503.22 Mechanical and electrical equipment in seismic design categories D, E or F  G 405.2.3.1 405.2.3.1 Seismic evaluation and design procedures for repairs  G 405.2.3.1.1 CEBC level seismic forces  G Tbl. 405.2.3.1 ASCE 41 PERFORMANCE LEVELS  G 405.2.3.1.2 Reduced CEBC level seismic forces  G Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 55 Packet Pg. 355 of 541 46 0290186_20250923_ms29 Appx. A1 Seismic Strengthening Provisions for Unreinforced Masonry Bearing Wall Buildings  G, T Appx. A2 Earthquake Hazard Reduction in Existing Reinforced Concrete and Reinforced Masonry Wall Buildings with Flexible Diaphragms  G, T Appx. A3 Prescriptive Provisions for Seismic Strengthening of Cripple Walls and Sill Plate Anchorage of Light, Wood- Frame Residential Buildings  G, T Appx. A4 Earthquake Risk Reduction in Wood- Frame Residential Buildings with Soft, Weak or Open Front Walls  G, T Appx. A5 Referenced Standards  G, T Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 56 Packet Pg. 356 of 541 47 0290186_20250923_ms29 Key to Justification for Amendments to Title 24 of the California Code of Regulations A This is an administrative amendment to clarify and establish civil and administrative procedures, regulations, or rules to enforce and administer the activities by the Palo Alto Building Inspection Department. These administrative amendments do not need to meet HSC 18941.5/17958/13869 per HSC 18909(c). C This amendment is justified based on a local climatic condition. The seasonal climatic conditions during the late summer and fall create severe fire hazards to the public health and welfare in the City. The hot, dry weather frequently results in wild land fires on the brush covered slopes west of Interstate 280. The aforementioned conditions combined with the geological characteristics of the hills within the City create hazardous conditions for which departure from California Building Standards Code is required. Natural gas combustion and gas appliances emit a wide range of air pollutants, such as carbon monoxide (CO), nitrogen oxides (NOx, including nitrogen dioxide (NO2)), particulate matter (PM), and formaldehyde, which according to a UCLA Study, have been linked to various acute and chronic health effects, and additionally exceed levels set by national and California-based ambient air quality standards. The burning of fossil fuels used in the generation of electric power and heating of buildings contributes to climate change, which could result in rises in sea level, including in San Francisco Bay, that could put at risk Palo Alto homes and businesses, public facilities, and Highway 101 (Bayshore Freeway), particularly the mapped Flood Hazard areas of the City. Energy efficiency is a key component in reducing GHG emissions, and construction of more energy efficient buildings can help Palo Alto reduce its share of the GHG emissions that contribute to climate change. All-electric new buildings benefit the health, safety, and welfare, of Palo Alto and its residents. Requiring all-electric construction, without gas infrastructure will reduce the amount of greenhouse gas produced in Palo Alto and will contribute to reducing the impact of climate change and the associated risks. Due to decrease in annual rain fall, Palo Alto experiences the effect of drought and water saving more than some other communities in California. Embodied carbon of concrete is a significant contributor to greenhouse gas emissions and climate change, and this amendment includes a requirement to use low-carbon concrete. G This amendment is justified based on a local geological condition. The City of Palo Alto is subject to earthquake hazard caused by its proximity to San Andreas fault. This fault runs from Hollister, through the Santa Cruz Mountains, epicenter of the 1989 Loma Prieta earthquake, then on up the San Francisco Peninsula, then offshore at Daly City near Mussel Rock. This is the approximate location of the epicenter of the 1906 San Francisco earthquake. The other fault is Hayward Fault. This fault is about 74 mi long, situated mainly along the western base of the hills on the east side of San Francisco Bay. Both faults are considered major Northern California earthquake faults which may experience rupture at any time. Thus, because the City is within a seismic area which includes these earthquake faults, the modifications and changes cited herein are designed to better limit property damage as a result of seismic activity and to establish criteria for repair of damaged properties following a local emergency. Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 57 Packet Pg. 357 of 541 48 0290186_20250923_ms29 T The City of Palo Alto topography includes hillsides with narrow and winding access, which makes timely response by fire suppression and emergency response vehicles difficult. Palo Alto is contiguous with the San Francisco Bay, resulting in a natural receptor for storm and wastewater run-off. Also, the City of Palo Alto is located in an area that is potentially susceptible to liquefaction during a major earthquake. The surface condition consists mostly of stiff to dense sandy clay, which is highly plastic and expansive in nature. The aforementioned conditions within the City create hazardous conditions for which departure from California Building Standards Code is warranted. Item 10 Attachment A - Ch. 16.04 and 16.19 Cal Building Code, State Historical Building Code and Existing Building Code Item 10: Staff Report Pg. 58 Packet Pg. 358 of 541 1 0290185_20250918_ms29 NOT YET APPROVED Ordinance No. Ordinance of the Council of the City of Palo Alto Repealing Chapter 16.06 of the Palo Alto Municipal Code and Adopting a New Chapter 16.06, California Residential Code, 2025 Edition, and Local Amendments and Related Findings The Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. Chapter 16.06 of Palo Alto Municipal Code is hereby amended by repealing the Chapter in its entirety and adopting a new Chapter 16.06 to read as follows: CHAPTER 16.06 2025 California Residential Code, CALIFORNIA CODE OF REGULATIONS, TITLE 24, PART 2.5 Sections 16.06.010 2025 California Residential Code adopted and amended. 16.06.015 Local Amendments. 16.06.020 2025 California Residential Code Appendix Chapters adopted. 16.06.030 Cross - References to California Residential Code. 16.06.040 Administration of California Residential Code. 16.06.050 Section R202 Definitions. 16.06.060 Table 301.2 Climatic and Geographic Design Criteria. 16.06.070 Section R301.2.2.6 Irregular buildings. 16.06.075 Section R304.5 Dwelling unit and congregate residence superficial floor area. 16.06.080 Section R319.1 Emergency escape and rescue openings. 16.06.090 Section R319.4.2.3 Window well fall protection. 16.06.100 Section R319.4.5 Security bars. 16.06.110 Section R309.1.1 Design and installation. 16.06.120 Section R309.2 One- and two-family dwellings automatic fire sprinkler systems. 16.04.130 Section R309.2.1 Design and installation. 16.04.140 Section R309.2.2 NFPA 13D sprinkler systems increase in design requirements. 16.04.150 Section R309.3 Dwelling unit fire sprinkler systems. 16.06.160 Section R310.1 Smoke detection and notification. 16.06.170 Section R310.1.3 Smoke alarms or detector end of life replacement 16.06.180 Section R311.7.5. Carbon Monoxide alarms Item 10 Attachment B - Ch 16.06 Cal Residential Code Item 10: Staff Report Pg. 59 Packet Pg. 359 of 541 2 0290185_20250918_ms29 NOT YET APPROVED 16.06.190 Section R308 Address Identification 16.06.200 Section R306.1 General (Palo Alto Flood Hazard Regulations). 16.06.210 Reserved 16.06.220 Section R401 GENERAL 16.06.225 Section R402.2.1 Materials for concrete 16.06.230 Section R403 FOUNDATION. 16.06.240 Section R404.1.3 Concrete foundation walls. 16.06.250 Section R504.3.1 Projections exposed to weather 16.06.260 Section R506.1 General 16.06.270 Section R602.10.4.5 Limits on methods GB and PCP 16.06.280 Table R602.10.3(3) Bracing requirements based on seismic design category 16.06.290 Section R608.5 Materials 16.06.300 Section R703.8.5.1 Locations. 16.06.310 Reserved 16.06.320 Section R1003.9.2.1 Repairs, replacements, and alterations 16.06.330 Section BO109 Preliminary Meeting 16.06.010 2025 California Residential Code adopted and amended. The California Residential Code, 2025 Edition, Title 24, Part 2.5 of the California Code of Regulations, together with those omissions, amendments, exceptions and additions thereto, is adopted and hereby incorporated in this Chapter by reference and made a part hereof the same as if fully set forth herein. Unless superseded and expressly repealed, references in City of Palo Alto forms, documents and regulations to the chapters and sections of the former California Code of Regulations, Title 24, 2019, shall be construed to apply to the corresponding provisions contained within the California Code of Regulations, Title 24, 2025. Ordinance No. 5566 of the City of Palo Alto and all other ordinances or parts of ordinances in conflict herewith are hereby suspended and expressly repealed. Wherever the phrases "California Residential Code" or "Residential Code" are used in this code or any ordinance of the city, such phrases shall be deemed and construed to refer and apply to the California Residential Code, 2025 Edition, Title 24, Part 2.5 of the California Code of Regulations, as adopted by this Chapter. One copy of the California Residential Code, 2025 Edition, has been filed for use and examination of the public in the Office of the Building Official of the City of Palo Alto. 16.06.015 Local Amendments. The provisions of this Chapter shall constitute local amendments to the cross-referenced provisions of the California Residential Code, 2025 Edition, and shall be deemed to replace the cross-referenced sections of said Code with the respective provisions set forth in this Chapter. Item 10 Attachment B - Ch 16.06 Cal Residential Code Item 10: Staff Report Pg. 60 Packet Pg. 360 of 541 3 0290185_20250918_ms29 NOT YET APPROVED Where used in this Chapter 16.06, ellipses shall indicate text of the California Residential Code, 2025 Edition, that has been adopted without amendment but is omitted for brevity. 16.06.020 2025 California Residential Code Appendix Chapters adopted. The following Appendix Chapters of the California Residential Code, 2025 Edition, are adopted and hereby incorporated in this Chapter by reference and made a part hereof the same as if fully set forth herein: A. Appendix BF – Patio Covers B. Appendix BO – Existing Building and Structures C. Appendix BG – Sound Transmission D. Appendix CI – Swimming Pool Safety Act 16.06.030 Cross - References to California Residential Code. The provisions of this Chapter contain cross-references to the provisions of the California Residential Code, 2025 Edition, in order to facilitate reference and comparison to those provisions. 16.06.040 Administration of California Residential Code Chapter 1, Division II of the 2025 California Residential Code is replaced in its entirety by Chapter 1, Division II of the 2025 California Building Code as amended by Palo Alto Municipal Code Chapter 16.04. 16.06.050 Section R202 Definitions. Section R202 of the California Residential Code is amended to include the following definitions: SUPERFICIAL FLOOR AREA. "Superficial floor area" is the net floor area within the enclosing walls of the room in which the ceiling height is not less than seven feet six inches, excluding built-in equipment such as wardrobes, cabinets, kitchen units, or fixtures which are not readily removable. 16.06.060 Table 301.2 Climatic and Geographic Design Criteria. Table 301.2 of the California Residential Code is amended to read: Item 10 Attachment B - Ch 16.06 Cal Residential Code Item 10: Staff Report Pg. 61 Packet Pg. 361 of 541 4 0290185_20250918_ms29 NOT YET APPROVED TABLE R301.2 CLIMATIC AND GEOGRAPHIC DESIGN CRITERIA GROUND WIND DESIGN SEISMIC SUBJECT TO DAMAGE FROM SNOW LOAD Speed (mph) Topographic effects DESIGN CATEGORY Weathering Frost line depth Termite 0 92 No D0 thru E Negligible 5” Very High WINTER DESIGN TEMP. (OF) ICE BARRIER UNDERLAYEMENT REQUIRED FLOOD HAZARDS AIR FREEZING INDEX MEAN ANNUAL TEMP. (OF) 40 No See Footnotes p thru r 0 55 p The City of Palo Alto entered National Flood Insurance Program in 1979. q The effective date of the current Flood Insurance Study and Flood Insurance Rate Map is May 18, 2009. r The panel numbers and dates of all currently effective FIRMs and FBFMs: 06085CIND0A, 06085C0010H, 06085C0015H through 06085C0019H, 06085C0030H, 06085C0036H , 06085C0038H , 06085C0180H ,06085C0185H (May 18, 2009 for all) 16.06.070 Section R301.2.2.6 Irregular buildings. Section R301.2.2.6 of the California Residential Code is amended as follows: The seismic provisions of this code shall not be used for structures, or portions thereof, located in Seismic Design Categories C, D0, D1 and D2 and considered to be irregular in accordance with this section. A building or portion of a building shall be considered to be irregular where one or more of the conditions defined in Items 1 through 8 occur. Irregular structures, or irregular portions of structures, shall be designed in accordance with accepted engineering practice to the extent the irregular features affect the performance of the remaining structural system. Where the forces associated with the irregularity are resisted by a structural system designed in accordance with accepted engineering practice, the remainder of the building shall be permitted to be designed using the provisions of this code. 1. Shear wall or braced wall offsets out of plane. Conditions where exterior shear wall lines or braced wall panels are not in one plane vertically from the foundation to the uppermost story in which they are required. 2. Lateral Support of roofs and floors. Conditions where a section of floor or roof is not laterally supported by shear walls or braced wall lines on all edges. Item 10 Attachment B - Ch 16.06 Cal Residential Code Item 10: Staff Report Pg. 62 Packet Pg. 362 of 541 5 0290185_20250918_ms29 NOT YET APPROVED Exception: Portions of floors that do not support shear walls, braced wall panels above, or roofs shall be permitted to extend not more than 6 feet (1829 mm) beyond a shear wall or braced wall line. 3. Shear wall or braced wall offsets in plane. Conditions where the end of a braced wall panel occurs over an opening in the wall below. 4. Floor and roof opening. Conditions where an opening in a floor or roof exceeds the lesser of 12 feet (3658 mm) or 50 percent of the least floor or roof dimension. 5. Floor level offset. Conditions where portions of a floor level are vertically offset. 6. Perpendicular shear wall and wall bracing. Conditions where shear walls and braced wall lines do not occur in two perpendicular directions. 7. Wall bracing in stories containing masonry or concrete construction. Conditions where stories above grade plane are partially or completely braced by wood wall framing in accordance with Section R602 or cold-formed steel wall framing in accordance with Section R603 include masonry or concrete construction. Where this irregularity applies, the entire story shall be designed in accordance with accepted engineering practice. Exceptions: Fireplaces, chimneys and masonry veneer in accordance with this code. 8. Hillside light-frame construction. Conditions in which all of the following apply: 8.1 The grade slope exceeds 1 unit vertical in 5 units horizontal where averaged across the full length of any side of the dwelling. 8.2 The tallest cripple wall clear height exceeds 7 feet (2134 mm), or where a post and beam system occurs at the dwelling perimeter, the post and beam system tallest post clear height exceeds 7 feet (2134 mm). 8.3 Of the total plan area below the lowest framed floor, whether open or enclosed, less than 50 percent is living space having interior wall finishes conforming to Section R702. Where Item 8 is applicable, design in accordance with accepted engineering practice shall be provided for the floor immediately above the cripple walls or post and beam system and all structural elements and connections from this diaphragm down to and including connections to the foundation and design of the foundation to transfer lateral loads from the framing above. Exception: Light-frame construction in which the lowest framed floor is supported directly on concrete or masonry walls over the full length of all sides except the downhill side of the dwelling need not be considered an irregular dwelling under Item 10 Attachment B - Ch 16.06 Cal Residential Code Item 10: Staff Report Pg. 63 Packet Pg. 363 of 541 6 0290185_20250918_ms29 NOT YET APPROVED Item 8. 16.06.75 Section R304.5 Dwelling unit and congregate residence superficial floor area. Section R304.5 of the California Residential Code is added to read: R304.5 Dwelling unit and congregate residence superficial floor area. Every dwelling unit and congregate residence shall have at least one room which shall have not less than 120 square feet of superficial floor area. Every room which is used for both cooking and living or both living and sleeping purposes shall have not less than 144 square feet of superficial floor area. Every room used for sleeping purposes shall have not less than 70 square feet of superficial floor area. When more than two persons occupy a room used for sleeping purposes the required superficial floor area shall be increased at the rate of 50 square feet for each occupant in excess of two. Guest rooms with cooking shall contain the combined required superficial areas of a sleeping and a kitchen, but not less than 144 square feet. Other habitable rooms shall be not less than 70 square feet. Notwithstanding any provision of this Section, children under the age of six shall not be counted for purposes of determining whether a family with minor children complies with the provisions of this Code. For the purposes of this section, "superficial floor area" means the net floor area within the enclosing walls of the room in which the ceiling height is not less than seven feet six inches, excluding built-in equipment such as wardrobes, cabinets, kitchen units, or fixtures which are not readily removable. 16.06.080 Section R319.1 Emergency escape and rescue openings. Section R319.1 of the California Residential Code is amended to read: R319.1 Emergency escape and rescue opening required. Basements, habitable attics and every sleeping room shall have not less than one operable emergency escape and rescue opening. Where basements contain one or more sleeping rooms, an emergency escape and rescue opening shall be required in each sleeping room. Emergency escape and rescue openings shall open directly into a public way, or to a yard or court that opens to a public way. Exceptions: 1. Storm shelters and basements used only to house mechanical equipment not exceeding a total floor area of 200 Item 10 Attachment B - Ch 16.06 Cal Residential Code Item 10: Staff Report Pg. 64 Packet Pg. 364 of 541 7 0290185_20250918_ms29 NOT YET APPROVED square feet (18.58 m2) 16.06.090 Section R319.4.2.3 Window well fall protection. Section R319.4.2.3 of the California Residential Code is added to read: R319.4.2.3 Window well fall protection. Window wells with a vertical depth greater than 30 inches shall have guards on all sides. The guards shall be provided in accordance with Section R321.1. Openings shall comply with Section R321.1.3. Access ladder shall comply with Section R319.4.2.1 and shall extend from the bottom of the well to the top of the guard. Grates or similar barriers shall not be installed over the window well. 16.06.100 Section R319.4.5 Security bars. Section R319.4.5 of the California Residential Code is added to read: R319.4.5 Security bars. Fire Department plan check review and approval of all security bar submittals shall be required prior to the issuance of a Building Permit. 16.06.110 Section R309.1.1 Design and installation. Section 309.1.1 of the California Residential Code is amended to read: R309.1.1 Design and installation. Where allowed, automatic sprinkler systems installed in townhouses shall be installed throughout in accordance with NFPA 13 and State and local standards. 16.06.120 Section R309.2 One and two-family dwellings automatic fire sprinkler systems. Section R309.2 of the California Residential Code is amended to read: R309.2 One and two-family dwellings automatic fire sprinkler systems. Approved automatic sprinkler systems in new buildings and structures and in existing modified buildings and structures, shall be provided in the locations described in this section. Automatic fire sprinklers shall be installed per the requirements set forth in Sections 903.2.1 through 903.2.18 of the California Building Code and as follows, whichever is the more restrictive: 1. An automatic sprinkler system shall be provided throughout all new buildings and structures. Exception: New residential occupancies, buildings or structures that do not exceed 350 square feet of building Item 10 Attachment B - Ch 16.06 Cal Residential Code Item 10: Staff Report Pg. 65 Packet Pg. 365 of 541 8 0290185_20250918_ms29 NOT YET APPROVED area and contain no interior plumbing fixtures. 2. An automatic sprinkler system shall be provided throughout all existing buildings when modifications are made that create an increase in fire area to more than 3600 square feet or when the addition is equal to or greater than 50% of the existing building square footage, whichever is more restrictive. 3. An automatic fire sprinkler system is required in basements when any of the following occurs: a) New basements used for storage, utility, occupancy, or habitable space regardless of size. b) Existing basements that are altered for the use of storage, utility, occupancy, or habitable space regardless of size. c) Existing basements expanded by 50% or more. If the addition or alteration is only the basement, then only the basement is required to be protected by fire sprinklers. 4. An automatic fire sprinkler system is required when either the roof structure, exterior walls, or combination of both has been removed, altered and/or replaced in at least 50% of the existing structure. 5. An automatic sprinkler system shall be installed throughout when any change in use or occupancy creating a more hazardous fire/life safety condition, as determined by the Fire Chief. 16.04.130 Section R309.2.1 Design and installation. Section R309.2.1 of the California Residential Code is amended to read as follows: R309.2.1 Design and installation. R309.2.1 Design and installation. Where allowed, automatic sprinkler systems installed in one-and two- family detached dwellings shall be installed throughout in accordance with NFPA 13D and State and local standards. Fire sprinkler protection is required under rear covered patios extending over 4 feet perpendicular from the exterior of the structure. 16.04.140 Section R309.2.2 NFPA 13D sprinkler systems increase in design requirements. Section R309.2.2 of the California Residential Code is added to read as follows: R309.2.2 Section R309.2.2 NFPA 13D sprinkler systems increase in design requirements. In a higher fire fighting hazardous conditions a four head fire sprinkler calculation and coverage in all closets, bathrooms and Item 10 Attachment B - Ch 16.06 Cal Residential Code Item 10: Staff Report Pg. 66 Packet Pg. 366 of 541 9 0290185_20250918_ms29 NOT YET APPROVED attics will be required in Residential and Group U Occupancies as determined by the Fire Code Official in the following conditions: 1. Structures located in the High Hazardous Fire Areas. 2. Structures where the combined fire area is 3600 sq ft or larger. 3. Structures located 150 ft or greater from the Fire Department access roadways. 4. Basements and below grade structures. 16.04.150 Section R309.3 Dwelling unit fire sprinkler systems. Section R309.3 of the California Residential Code is deleted in its entirety and amended as follows: R309.3 Dwelling unit fire sprinkler systems. Fire sprinkler systems shall be designed and installed in accordance with NFPA 13D, State and local standards. 16.06.160 Section R310.1 Smoke detection and notification. Section R310.1 of the California Residential Code is amended to read: R310.1 Smoke detection and notification. Listed single- and multiple- station smoke alarms complying with UL 217 shall be installed in accordance with the California Fire Code Sections 907.2.11.1 through 907.2.11.5 and manufacturer’s installation and use instructions. Smoke alarms and smoke detectors shall be in compliance with this code or subject to the provisions of the Health and Safety Code, they shall also be listed and approved for rapid response to smoldering synthetic materials. All smoke alarms or detectors shall be of the photoelectric type or shall have equivalent detection capabilities in compliance with UL 217. Exception: A photoelectric smoke alarm or detector shall be installed if located within 20 feet to a kitchen, fireplace or woodburning stove or within 5 feet of a bathroom. 16.06.170 Section R310.1.3 Smoke alarms or detector end of life replacement. Section R310.1.3 of the California Residential Code is added to read: R310.1.3 Smoke alarms or detector end of life replacement. Smoke alarms or detectors shall be replaced every 10 years or according to the manufacture guidelines, whichever is more restrictive. 16.06.180 Section R311.7.5. Carbon Monoxide alarms. Section R311.7.5 of the California Residential Code is added to read: Item 10 Attachment B - Ch 16.06 Cal Residential Code Item 10: Staff Report Pg. 67 Packet Pg. 367 of 541 10 0290185_20250918_ms29 NOT YET APPROVED R311.7.5 Carbon Monoxide alarms or detectors end of life replacement. Carbon monoxide alarms or detectors shall be replaced every 10 years or according to the manufacture guidelines, whichever is more restrictive. 16.06.190 Section R308 - Site Address. Section R308 of the California Residential Code is amended to read: R308.1 Address Identification. Buildings shall be provided with approved address identification. The address identification shall be legible and placed in a position that is visible from the street or road fronting the property. Address identification characters shall contrast with their background. Address numbers shall be Arabic numbers or alphabetical letters. Numbers shall not be spelled out. Each character shall be not less than 4 inches (102 mm) in height with a stroke width of not less than 0.5 inch (12.7 mm). Where required by the fire code official, address identification shall be provided in additional approved locations to facilitate emergency response. Where access is by means of a private road and the building address cannot be viewed from the public way, a monument, pole or other sign or means shall be used to identify the structure. Address identification shall be maintained. R308.1.1 Address illumination. Address identification required by Section R308.1 shall be illuminated. R308.1.2 Address identification size. Address numbers and letters shall be sized as follows: 1. When the structure is between thirty-six (36) and fifty (50) feet from the road or other emergency means of access, a minimum of one-half inch (0.5") stroke by six inches (6") high is required. 2. When the structure is fifty (50) or more feet from the road or other emergency means of access, a minimum of one inch (1") stroke by nine inches (9") high is required. 16.06.200 Section R306.1 – General (Palo Alto Flood Hazard Regulations). The following paragraph is added to Section R306.1 of the California Residential Code: Palo Alto Flood Hazard Regulations. Notwithstanding the provisions of this section R306, all construction or development within a flood hazard area (areas depicted as a Special Flood Hazard Area on Flood Insurance Rate Maps published by the Federal Emergency Management Agency) shall comply with the City of Palo Alto Flood Hazard Regulations (Palo Alto Municipal Code Chapter 16.52). Where discrepancies exist between the requirements of this code and said regulations, the more stringent Item 10 Attachment B - Ch 16.06 Cal Residential Code Item 10: Staff Report Pg. 68 Packet Pg. 368 of 541 11 0290185_20250918_ms29 NOT YET APPROVED requirements shall apply. 16.06.210 Reserved. 16.06.220 Section R401 GENERAL. Section R401 of the California Residential Code is amended to read: R401.1 – R401.3 {CRC text not modified} R401.4 Soils tests. Exception is added at end of the CRC text as follows: Exception: Refer to PAMC 16.04.450 R401.4.1 Geotechnical evaluation. When permitted by the building official or designee, in lieu of a complete geotechnical evaluation, the load bearing values in T401.4.1(1) shall be assumed. T401.4.1(2), R401.4.1.1 – R401.4.2 {CRC text not modified} 16.06.225 Section R402.2.1 Materials for concrete. Section 402.2.1 of the California Residential Code is amended to read: R402.2.1 Materials for concrete. Materials for concrete shall comply with the requirements of Section R608.5.1, as amended by PAMC 16.14.240. 16.06.230 Section R403 FOUNDATION. Section R403 of the California Residential Code is amended as follows: R403.1 – R403.1.1 {CRC text not modified} R403.1.2 Continuous footing in Seismic Design Categories D0, D1, and D2. Exterior walls of buildings located in Seismic Design Categories D0, D1 and D2 shall be supported by continuous solid or fully grouted masonry or concrete footings. All required interior braced wall panels in buildings located in Seismic Design Categories D0, D1 and D2 shall be supported on continuous foundations. R403.1.3 Footing and stem wall reinforcing in Seismic Design Categories D0, D1, and D2. Concrete footings located in Seismic Design Categories D0, D1 and D2, as established in Table R301.2(1), shall have not fewer than three No. 4 horizontal bars. One No. 4 horizontal bar shall be installed within 12 inches (305 mm) of the top of the stem wall and two No. 4 horizontal bars shall be located 3 to 4 inches (76 mm to 102 mm) from the bottom of the footing. R403.1.3.1 Concrete stem walls with concrete footings. In Seismic Design Categories D0, D1 and D2 where a construction joint is created between a Item 10 Attachment B - Ch 16.06 Cal Residential Code Item 10: Staff Report Pg. 69 Packet Pg. 369 of 541 12 0290185_20250918_ms29 NOT YET APPROVED concrete footing and a stem wall, not fewer than one No. 4 vertical bar shall be installed at not more than 4 feet (1219 mm) on center. The vertical bar shall have a standard hook and extend to the bottom of the footing and shall have support and cover as specified in Section R403.1.3.5.3 and extend not less than 14 inches (357 mm) into the stem wall. Standard hooks shall comply with Section R608.5.4.5. Not fewer than one No. 4 horizontal bar shall be installed within 12 inches (305 mm) of the top of the stem wall and two No. 4 horizontal bars shall be located 3 to 4 inches (76 mm to 102 mm) from the bottom of the footing. R403.1.3.2 Masonry stem walls with concrete footings. In Seismic Design Categories D0, D1 and D2 where a grouted masonry stem wall is supported on a concrete footing, not fewer than one No. 4 vertical bar shall be installed at not more than 4 feet (1219 mm) on center. The vertical bar shall have a standard hook and extend to the bottom of the footing and have support and cover as specified in Section R403.1.3.5.3 and extend not less than 14 inches (357 mm) into the stem wall. Standard hooks shall comply with Section R608.5.4.5. Not fewer than one No. 4 horizontal bar shall be installed within 12 inches (305 mm) of the top of the wall and two No. 4 horizontal bars shall be located 3 to 4 inches (76 mm to 102 mm) from the bottom of the footing. Masonry stem walls shall be solid grouted. In Seismic Design Categories D0, D1 and D2 masonry stem walls without solid grout and vertical reinforcing are not permitted. R403.1.3.3 – R403.1.7.4 {CRC text not modified} R403.1.8 Foundations on expansive soils. Foundations and floor slabs for buildings located on expansive soils shall be designed in accordance with Section 1808.6 or Table 1809.7 of the California Building Code as amended in Municipal Code Section 16.04.470. R403.1.8.1 {CRC text not modified} 16.06.240 Section R404.1.3 Concrete foundation walls. Section 404.1.3 of the California Residential Code is amended to read: R404.1.3 Concrete Foundation Walls. Concrete foundation walls that support light- frame walls shall be designed and constructed in accordance with the provisions of this section, ACI 318, ACI 332, or PCA 100, as amended by PAMC Section 16.14.240. Concrete foundation walls that support above-grade concrete walls that are within the applicability limits of Section R608.2 shall be designed and constructed in accordance with the provisions of this section, ACI 318, ACI 332, or PCA 100, as amended by PAMC Section 16.14.240. Concrete foundation walls that support above- grade concrete walls that are not within the applicability limits of Section R608.2 shall be designed and constructed in accordance with the provisions of ACI 318, ACI 332, or PCA 100, as amended by PAMC Section Item 10 Attachment B - Ch 16.06 Cal Residential Code Item 10: Staff Report Pg. 70 Packet Pg. 370 of 541 13 0290185_20250918_ms29 NOT YET APPROVED 16.14.240. When ACI 318, ACI 332, PCA 100 or the provisions of this section, as amended by PAMC Section 16.14.240 are used to design concrete foundation walls, project drawings, typical details and specifications are not required to bear the seal of the architect or engineer responsible for design, unless otherwise required by the state law of the jurisdiction having authority. 16.06.250 Section R504.3.1 Projections exposed to weather. Section R504.3.1 of the California Residential Code is added to read: R504.3.1 Projections exposed to weather. Floor projections exposed to the weather and sealed underneath, including but not limited to balconies, landings, decks, and stairs shall be constructed of naturally durable wood, preservative-treated wood, corrosion-resistant (e.g. galvanized) steel, or similar approved materials. 16.06.260 Section R506.1 General. Section R506.1 of the California Residential Code is amended to read: R506.1 General. Concrete slab-on-ground floors shall be designed and constructed in accordance with the provisions of this section of ACI 332, as amended by PAMC Section 16.14.240. Floors shall be a minimum 3 1/2 inches (89mm) thick (for expansive soils, see Section R403.1.8). The specified compressive strength of concrete shall be as set forth in Section R402.2. 16.06.270 Section R602.10.4.5 Limits on methods GB and PCP. Section R602.10.4.5 of the California Residential Code is added to read: R602.10.4.5 Limits on methods GB and PCP. In Seismic Design Categories D0, D1, and D2, Method GB is not permitted for use as an intermittent braced wall panels, but gypsum board is permitted to be installed when required by this Section to be placed on the opposite side of the studs form other types of braced wall panel sheathing. In Seismic Design Categories D0, D1, and D2, the use of Method PCP is limited to one-story single family dwelling and accessory structures. 16.06.280 Table R602.10.3(3) Bracing requirements based on seismic design category. Footnote e to Table R602.10.3(3) is amended to read as follows: e. In Seismic Design Categories D0, D1 and D2, Method GB is not permitted and PCP is limited to one-story dwellings and accessory structures. 16.06.290 Section R608.5 Materials. Item 10 Attachment B - Ch 16.06 Cal Residential Code Item 10: Staff Report Pg. 71 Packet Pg. 371 of 541 14 0290185_20250918_ms29 NOT YET APPROVED Section R608.5 of the California Residential Code is amended to read: R608.5 Materials. Materials used in the construction of concrete walls shall comply with this section, as amended by PAMC Chapter 16.14.240. 16.06.300 Section R703.8.5.1 Locations. Section R703.8.5.1 of the California Residential Code is added to read: R703.8.5.1 Locations. Flashing shall be installed at wall and roof intersections, gutters, wherever there is a change in roof slope or direction, and around roof openings. Where flashing is of metal, the metal shall be corrosion resistant with a thickness of not less than 0.019 inches (0.483 mm) (e.g. no. 26 galvanized sheet) and shall be primed and painted. 16.06.310 Reserved. 16.06.320 Section R1003.9.2.1 Repairs, replacements and alterations. Section R1003.9.2.1 is added to the California Residential Code to read: R1003.9.2.1 Repairs, replacements and alterations. When any repair, replacement or alteration to the roof of an existing structure is performed, a spark arrester shall be installed on the existing chimney in accordance with Section R1003.9.2. 16.06.330 Section BO109 Preliminary Meeting. Section BO109 of Appendix BO of the California Residential Code is added to read: Section BO109.1 General. If a building permit is required at the request of the prospective permit applicant, the building official or his or her designee may meet with the prospective applicant to discuss plans for any proposed work under these provisions prior to the application for the permit. The purpose of this preliminary meeting is for the building official to gain an understanding of the prospective applicant’s intentions for the proposed work, and to determine, together with the prospective applicant, the specific applicability of these provisions. SECTION 2. The Council adopts the findings for local amendments to the California Residential Code, 2025 Edition, attached hereto as Exhibit “A” and incorporated herein by reference. SECTION 3. If any section, subsection, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining Item 10 Attachment B - Ch 16.06 Cal Residential Code Item 10: Staff Report Pg. 72 Packet Pg. 372 of 541 15 0290185_20250918_ms29 NOT YET APPROVED portion or sections of the Ordinance. The Council hereby declares that it would have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. SECTION 4. The Council finds that the changes or modifications to the California Residential Code adopted by this ordinance are substantially equivalent to changes or modifications that were previously filed by the governing body of the City and were in effect as of September 30, 2025, and are therefore exempt from the moratorium on new residential building standards imposed by Assembly Bill 130 (2025). SECTION 5. The Council finds that this project is exempt from the provisions of the California Environmental Quality Act (“CEQA”), pursuant to Section 15061 of the CEQA Guidelines, because it can be seen with certainty that there is no possibility that the amendments herein adopted will have a significant effect on the environment. // // // // // // // // // // Item 10 Attachment B - Ch 16.06 Cal Residential Code Item 10: Staff Report Pg. 73 Packet Pg. 373 of 541 16 0290185_20250918_ms29 NOT YET APPROVED SECTION 6. This ordinance shall be effective on the thirty-first day after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: ____________________________ ____________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: ____________________________ ____________________________ City Attorney or Designee City Manager ____________________________ Director of Planning and Development Services ____________________________ Director of Administrative Services ____________________________ Director of Public Works Item 10 Attachment B - Ch 16.06 Cal Residential Code Item 10: Staff Report Pg. 74 Packet Pg. 374 of 541 Exhibit A FINDINGS FOR LOCAL AMENDMENTS TO CALIFORNIA RESIDENTIAL CODE, TITLE 24, PART 2.5 Section 17958 of the California Health and Safety Code provides that the City may make changes to the provisions of the California Building Standards Code. Sections 17958.5 and 17958.7 of the Health and Safety Code require that for each proposed local change to those provisions of the California Building Standards Code which regulate buildings used for human habitation, the City Council must make findings supporting its determination that each such local change is reasonably necessary because of local climatic, geological, or topographical conditions. Local building regulations having the effect of amending the uniform codes, which were adopted by the City prior to November 23, 1970, were unaffected by the regulations of Sections 17958, 17958.5 and 17958.7 of the Health and Safety Code. Therefore, amendments to the uniform codes which were adopted by the City Council prior to November 23, 1970 and have been carried through from year to year without significant change, need no required findings. Also, amendments to provisions not regulating buildings used for human habitation do not require findings. Code: California Residential Code, Title 24, Part 2.5 Chapter(s), Section(s), Table(s), Appendices Title Add Deleted Amended Justification (See below for keys) R202 Superficial floor area  A, G Table R301.2 Climatic and Geographic Design Criteria C, G, T R301.2.2.6 Irregular Buildings G R304.5 Dwelling unit and congregate residence  A, G R319.1 Emergency Escape and Rescue Openings C, T R319.4.2.3 Window Well Fall Protection T R 319.4.5 Security Bars  T R309.1.1 Design and installation T R 309.2 One and Two Family Dwellings Automatic Spr. Syst. T R309.2.1 Design and installation T R309.2.2 NFPA 13D sprinkler increase in design requirements  T R309.3 Dwelling unit fire sprinkler systems T R 310.1 Smoke Detection and Notification C, T Item 10 Attachment B - Ch 16.06 Cal Residential Code Item 10: Staff Report Pg. 75 Packet Pg. 375 of 541 R310.1.3 Smoke alarms or detector end of life replacement  T 311.7.5 Carbon monoxide alarms or detectors end of life replacement  T R 308 Address identification T R 306.1 Flood Hazard Regulations  T R401 General T, G R402.2.1 Materials for concrete C R403, R403.1.2, R403.1.3, R403.1.3.1, R403.1.3.2 Foundation G, T R 403.1.8 Foundation on expansive Soils G, T R404.1.3 Concrete foundation walls C R 504.3.1 Projections exposed to weather  G, T R506.1 Concrete Floors on ground  C CR602.10. 4.5 Limits on methods GB and PCP  G Table R602.10.3(3 ) Bracing Requirements Based on Seismic Design Category  G R608.5 Materials  C R703.8.5. 1 Flashing Locations  T R1003.9.2 .1 Repairs, Replacements and Alterations  T Appendix BF Patio Covers  C Appendix BO Existing Building and Structures  C, T Appendix BG Sound Transmission  C Appendix CI Swimming Pool Safety Act  C, G BO109 Preliminary Meeting, General   A, C, G Item 10 Attachment B - Ch 16.06 Cal Residential Code Item 10: Staff Report Pg. 76 Packet Pg. 376 of 541 Key to Justification for Amendments to Title 24 of the California Code of Regulations A This is an administrative amendment to clarify and establish civil and administrative procedures, regulations, or rules to enforce and administer the activities by the Palo Alto Building Inspection Department. These administrative amendments do not need to meet HSC 18941.5/17958/13869 per HSC 18909(c). C This amendment is justified based on a local climatic condition. The seasonal climatic conditions during the late summer and fall create severe fire hazards to the public health and welfare in the City. The hot, dry weather frequently results in wild land fires on the brush covered slopes west of Interstate 280. The aforementioned conditions combined with the geological characteristics of the hills within the City create hazardous conditions for which departure from California Building Standards Code is required. Natural gas combustion and gas appliances emit a wide range of air pollutants, such as carbon monoxide (CO), nitrogen oxides (NOx, including nitrogen dioxide (NO2)), particulate matter (PM), and formaldehyde, which according to a UCLA Study, have been linked to various acute and chronic health effects, and additionally exceed levels set by national and California-based ambient air quality standards. The burning of fossil fuels used in the generation of electric power and heating of buildings contributes to climate change, which could result in rises in sea level, including in San Francisco Bay, that could put at risk Palo Alto homes and businesses, public facilities, and Highway 101 (Bayshore Freeway), particularly the mapped Flood Hazard areas of the City. Energy efficiency is a key component in reducing GHG emissions, and construction of more energy efficient buildings can help Palo Alto reduce its share of the GHG emissions that contribute to climate change. All-electric new buildings benefit the health, safety, and welfare, of Palo Alto and its residents. Requiring all-electric construction, without gas infrastructure will reduce the amount of greenhouse gas produced in Palo Alto and will contribute to reducing the impact of climate change and the associated risks. Due to decrease in annual rain fall, Palo Alto experiences the effect of drought and water saving more than some other communities in California. Embodied carbon of concrete is a significant contributor to greenhouse gas emissions and climate change, and this amendment includes a requirement to use low-carbon concrete. G This amendment is justified based on a local geological condition. The City of Palo Alto is subject to earthquake hazard caused by its proximity to San Andreas fault. This fault runs from Hollister, through the Santa Cruz Mountains, epicenter of the 1989 Loma Prieta earthquake, then on up the San Francisco Peninsula, then offshore at Daly City near Mussel Rock. This is the approximate location of the epicenter of the 1906 San Francisco earthquake. The other fault is Hayward Fault. This fault is about 74 mi long, situated mainly along the western base of the hills on the east side of San Francisco Bay. Both faults are considered major Northern California earthquake faults which may experience rupture at any time. Thus, because the City is within a seismic area which includes these earthquake faults, the modifications and changes cited herein are designed to better limit property damage as a result of seismic activity and to establish criteria for repair of damaged properties following a local emergency. T The City of Palo Alto topography includes hillsides with narrow and winding access, which makes timely response by fire suppression and emergency response vehicles difficult. Palo Alto is contiguous with the San Francisco Bay, resulting in a natural receptor for storm and wastewater run-off. Also, the City of Palo Alto is located in an area that is potentially susceptible to liquefaction during a major earthquake. The surface condition consists mostly of stiff to dense sandy clay, which is highly plastic and expansive in nature. The aforementioned conditions within the City create hazardous conditions for which departure from California Building Standards Code is warranted. Item 10 Attachment B - Ch 16.06 Cal Residential Code Item 10: Staff Report Pg. 77 Packet Pg. 377 of 541 Not Yet Adopted 1 0290181_20250915_ms29 Ordinance No. Ordinance of the Council of the City of Palo Alto Repealing Chapter 16.16 of the Palo Alto Municipal Code and Amending Title 16 to Adopt a New Chapter 16.16, California Electrical Code, 2025 Edition, and Local Amendments and Related Findings The Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. Chapter 16.16 of the Palo Alto Municipal Code is hereby amended by repealing in its entirety 16.16 and adopting a new Chapter 16.16 to read as follows: CHAPTER 16.16 CALIFORNIA ELECTRICAL CODE, CALIFORNIA CODE OF REGULATIONS, TITLE 24, PART 3 Sections 16.16.010 2025 California Electrical Code, Title 24, Part 3 adopted and amended. 16.16.020 Cross - References to California Electrical Code. 16.16.030 Local Amendments. 16.16.040 Adoption of SECTION 89.101 GENERAL. 16.16.050 Article 89.101.3.3 Exempted from This Code. 16.16.060 Article 89.101.4 2025 California Electrical Code Annexes adopted. 16.16.070 Administration & Enforcement of 2025 California Electrical Code. 16.16.080 Article 110.13 Mounting and Cooling of Equipment. 16.16.010 2025 California Electrical Code, Cal. Code of Regs., Title 24, Part 3 adopted and amended. The California Electrical Code, 2025 Edition, Title 24, Part 3 of the California Code of Regulations together with those omissions, amendments, exceptions and additions thereto, is adopted and hereby incorporated in this Chapter by reference and made a part hereof the same as if fully set forth herein. Unless superseded and expressly repealed, references in City of Palo Alto forms, documents and regulations to the chapters and sections of the former California Code of Regulations, Title 24, 2022, shall be construed to apply to the corresponding provisions contained within the California Code of Regulations, Title 24, 2025. Ordinance No. 5568 of the City of Palo Alto and all other ordinances or parts of ordinances in conflict herewith are hereby suspended and expressly repealed. Wherever the phrases "California Electrical Code" or "Electrical Code" are used in this code or any ordinance of the City, such phrases shall be deemed and construed to refer and apply to the California Item 10 Attachment C - Ch 16.16 Cal Electrical Code Item 10: Staff Report Pg. 78 Packet Pg. 378 of 541 Not Yet Adopted 2 0290181_20250915_ms29 Electrical Code, 2025 Edition, as adopted by this Chapter. One copy of the California Electrical Code, 2025 edition, has been filed for use and examination of the public in the Office of the Chief Building Official of the City of Palo Alto. 16.16.020 Cross - References to California Electrical Code. The provisions of this Chapter contain cross-references to the provisions of the California Electrical Code, 2025 Edition, in order to facilitate reference and comparison to those provisions. 16.16.030 Local Amendments. The provisions of this Chapter shall constitute local amendments to the cross-referenced provisions of the California Electrical Code, 2025 Edition, and shall be deemed to replace the cross-referenced sections of said Code with the respective provisions set forth in this Chapter. 16.16.040 Adoption of SECTION 89.101 GENERAL. SECTION 89.101 GENERAL of the 2025 California Electrical Code is adopted by the City of Palo Alto as amended herein. 16.16.050 Article 89.101.3.3 Exempted from This Code. Section 89.101.3.3 is amended as follows (additions underlined; sections omitted without change noted by [. . .]): 89.101.3.3 Exempted from This Code. This code does not cover: 1. Installations in ships, watercraft other than floating dwelling units, railway rolling stock, aircraft, automotive vehicles, commercial coaches, mobile homes, and recreational vehicles. [. . .] 7. ADDITIONAL EXEMPTIONS: Electrical work that is exempt from permits pursuant to Palo Alto Municipal Code Section 16.04.110, Section 105.2 Work exempt from permit. 16.16.060 Article 89.101.4 2025 California Electrical Code Annexes adopted. The following Annexes of the California Electrical Code, 2025 Edition, are adopted and hereby incorporated in this Chapter by reference and made a part hereof the same as if fully set forth herein: A. Annex B – Application Information for Ampacity Calculations B. Annex C – Conduit, Tubing, and Cable Tray Fill Tables for Conductors and Fixture Wires of the Same Size Annex I – Unit Recommended Tightening Torque Tables from UL Standard486A - 486B Item 10 Attachment C - Ch 16.16 Cal Electrical Code Item 10: Staff Report Pg. 79 Packet Pg. 379 of 541 Not Yet Adopted 3 0290181_20250915_ms29 16.16.070 Administration & Enforcement of 2025 California Electrical Code Administration and enforcement of this code shall be governed by Chapter 1, Division II of the 2025 California Building Code as amended by Palo Alto Municipal Code Chapter 16.04. 16.16.080 Article 110.13 Mounting and Cooling of Equipment. Article 110.13 (A) (1) of Article 110 of the California Electrical Code is added to read: 110.13 (A) (1) Concrete Slab Supporting Electrical Equipment. When electrical equipment is to be placed on a concrete substrate, a 4-inch concrete housekeeping pad shall be installed to elevate and protect the equipment. SECTION 2. The Council adopts the findings for local amendments to the California Electrical Code, 2025 Edition, attached hereto as Exhibit “A” and incorporated herein by reference. SECTION 3. The Council finds that the changes or modifications to the California Electrical Code adopted by this ordinance are substantially equivalent to changes or modifications that were previously filed by the governing body of the City and were in effect as of September 30, 2025, and are therefore exempt from the moratorium on new residential building standards imposed by Assembly Bill 130 (2025). SECTION 4. The Council finds that this ordinance is exempt from the provisions of the California Environmental Quality Act (“CEQA”), pursuant to Section 15061 of the CEQA Guidelines, because it can be seen with certainty that there is no possibility that the amendments herein adopted will have a significant effect on the environment. SECTION 5. If any section, subsection, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion or sections of the Ordinance. The Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. // // // // // Item 10 Attachment C - Ch 16.16 Cal Electrical Code Item 10: Staff Report Pg. 80 Packet Pg. 380 of 541 Not Yet Adopted 4 0290181_20250915_ms29 SECTION 6. This Ordinance shall be effective on the thirty-first day after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: ____________________________ ____________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: ____________________________ ____________________________ City Attorney or Designee City Manager ____________________________ Director of Planning and Development Services ____________________________ Director of Administrative Services Item 10 Attachment C - Ch 16.16 Cal Electrical Code Item 10: Staff Report Pg. 81 Packet Pg. 381 of 541 Not Yet Adopted 5 0290181_20250915_ms29 Exhibit A FINDINGS FOR LOCAL AMENDMENTS TO CALIFORNIA ELECTRICAL CODE, TITLE 24, PART 3 Section 17958 of the California Health and Safety Code provides that the City may make changes to the provisions of the California Building Standards Code. Sections 17958.5 and 17958.7 of the Health and Safety Code require that for each proposed local change to those provisions of the California Building Standards Code which regulate buildings used for human habitation, the City Council must make findings supporting its determination that each such local change is reasonably necessary because of local climatic, geological, or topographical conditions. Local building regulations having the effect of amending the uniform codes, which were adopted by the City prior to November 23, 1970, were unaffected by the regulations of Sections 17958, 17958.5 and 17958.7 of the Health and Safety Code. Therefore, amendments to the uniform codes which were adopted by the City Council prior to November 23, 1970 and have been carried through from year to year without significant change, need no required findings. Also, amendments to provisions not regulating buildings used for human habitation do not require findings. Code: California Electrical Code, Title, 24, Part 3 Section(s) or Article(s) Title Added Amended Deleted Justification (See below for keys) 89.101 GENERAL  A 89.101.3.3 Exempt from This Code  A 110.13 (A) (1) Mounting and Cooling of Equipment  C Annex B Application Information for Ampacity Calculations  G Annex C Conduit, Tubing, and Cable Tray Fill Tables for Conductors and Fixture Wires of the Same Size  A Annex I Unit Recommended Tightening Torque Tables from UL Standard 486A - 486B  A Item 10 Attachment C - Ch 16.16 Cal Electrical Code Item 10: Staff Report Pg. 82 Packet Pg. 382 of 541 Key to Justification for Amendments to Title 24 of the California Code of Regulations A This is an administrative amendment to clarify and establish civil and administrative procedures, regulations, or rules to enforce and administer the activities by the Palo Alto Building Inspection Department. These administrative amendments do not need to meet HSC 18941.5/17958/13869 per HSC 18909(c). C This amendment is justified based on a local climatic condition. The seasonal climatic conditions during the late summer and fall create severe fire hazards to the public health and welfare in the City. The hot, dry weather frequently results in wild land fires on the brush covered slopes west of Interstate 280. The aforementioned conditions combined with the geological characteristics of the hills within the City create hazardous conditions for which departure from California Building Standards Code is required. G This amendment is justified based on a local geological condition. The City of Palo Alto is subject to earthquake hazard caused by its proximity to San Andreas fault. This fault runs from Hollister, through the Santa Cruz Mountains, epicenter of the 1989 Loma Prieta earthquake, then on up the San Francisco Peninsula, then offshore at Daly City near Mussel Rock. This is the approximate location of the epicenter of the 1906 San Francisco earthquake. The other fault is Hayward Fault. This fault is about 74 mi long, situated mainly along the western base of the hills on the east side of San Francisco Bay. Both faults are considered major Northern California earthquake faults which may experience rupture at any time. Thus, because the City is within a seismic area which includes these earthquake faults, the modifications and changes cited herein are designed to better limit property damage as a result of seismic activity and to establish criteria for repair of damaged properties following a local emergency. T The City of Palo Alto topography includes hillsides with narrow and winding access, which makes timely response by fire suppression and emergency response vehicles difficult. Palo Alto is contiguous with the San Francisco Bay, resulting in a natural receptor for storm and wastewater run-off. Also, the City of Palo Alto is located in an area that is potentially susceptible to liquefaction during a major earthquake. The surface condition consists mostly of stiff to dense sandy clay, which is highly plastic and expansive in nature. The aforementioned conditions within the City create hazardous conditions for which departure from California Building Standards Code is warranted 6 0290181_20250915_ms29 Item 10 Attachment C - Ch 16.16 Cal Electrical Code Item 10: Staff Report Pg. 83 Packet Pg. 383 of 541 NOT YET APPROVED 1 0290180_20250915_ms29 Ordinance No. Ordinance of the Council of the City of Palo Alto Repealing Chapter 16.05 of the Palo Alto Municipal Code and Amending Title 16 to Adopt a New Chapter 16.05, California Mechanical Code, 2025 Edition, and Local Amendments and Related Findings The Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. Chapter 16.05 of the Palo Alto Municipal Code is hereby amended by repealing in its entirety 16.05 and adopting a new Chapter 16.05 to read as follows: CHAPTER 16.05 CALIFORNIA MECHANICAL CODE, CALIFORNIA CODE OF REGULATIONS, TITLE 24, PART 4 Sections 16.05.010 2025 California Mechanical Code, Title 24, Part 4 adopted and amended. 16.05.020 Cross - References to California Mechanical Code. 16.05.030 Local Amendments. 16.05.040 Administration & Enforcement of 2025 California Mechanical Code. 16.05.045 Adoption of Chapter 1, Division II Administration. 16.05.050 Section 102.8 Appendices. 16.05.060 Section 104.2 Exempt from this code. 16.05.070 Section 510.7 Interior installations. 16.05.010 2025 California Mechanical Code, Title 24, Part 4 adopted and amended. The California Mechanical Code, 2025 Edition, Title 24, Part 4 of the California Code of Regulations together with those omissions, amendments, exceptions and additions thereto, is adopted and hereby incorporated in this Chapter by reference and made a part hereof the same as if fully set forth herein. Unless superseded and expressly repealed, references in City of Palo Alto forms, documents and regulations to the chapters and sections of the former editions of the California Code of Regulations, Title 24 shall be construed to apply to the corresponding provisions contained within the California Code of Regulations, Title 24, 2025. Ordinance No. 5565 of the City of Palo Alto and all other ordinances or parts of ordinances in conflict herewith are hereby suspended and expressly repealed. Wherever the phrases "California Mechanical Code" or "Mechanical Code" are used in this code or any ordinance of the City, such phrases shall be deemed and construed to refer and apply to the California Mechanical Code, 2025 Edition, Title 24, Part 4 of the California Code of Regulations, as adopted by this Chapter. One copy of the California Mechanical Code, 2025 edition, has been filed for use and examination of the public in the Office of the Building Official of the City of Palo Alto. Item 10 Attachment D - Ch 16.05 Cal Mechanical Code Item 10: Staff Report Pg. 84 Packet Pg. 384 of 541 NOT YET APPROVED 2 0290180_20250915_ms29 16.05.020 Cross - References to California Mechanical Code. The provisions of this Chapter contain cross-references to the provisions of the California Mechanical Code, 2025 Edition, in order to facilitate reference and comparison to those provisions. 16.05.030 Local Amendments. The provisions of this Chapter shall constitute local amendments to the cross-referenced provisions of the California Mechanical Code, 2025 Edition, and shall be deemed to replace the cross- referenced sections of said Code with the respective provisions set forth in this Chapter. 16.05.040 Administration & Enforcement of 2025 California Mechanical Code. Administration and enforcement of this code shall be governed by Chapter 1, Division II of the 2025 California Building Code as amended by Palo Alto Municipal Code Chapter 16.04. 16.05.045 Adoption of Chapter 1, Division II Administration. Chapter 1, Division II Administration of the 2025 California Mechanical Code is adopted by the City of Palo Alto to supplement, to the extent it does not conflict with, Chapter 1, Division II of the 2025 California Building Code, as amended. 16.05.050 Section 102.8 Appendices. The following Appendix Chapters of the California Mechanical Code, 2025 Edition, are adopted and hereby incorporated in this Chapter by reference and made a part hereof the same as if fully set forth herein: A. Appendix B – Procedures to be followed to place gas equipment in operation B. Appendix C – Installation and testing of oil (liquid) fuel-fired equipment 16.05.060 Section 104.2 Exempt from this code. Subdivision (6) of Section 104.2 of Chapter 1 of the California Mechanical Code is added to read: (6) ADDITIONAL EXCEPTIONS: Reference Mechanical Section under PAMC 16.04.110 Section 105.2 Work exempt from permit. 16.05.070 Section 510.7 Interior installations. Section 510.7 of Chapter 5 of the California Mechanical Code is amended to read: Section 510.7 Interior installations. In all buildings, the ducts shall be enclosed in a continuous enclosure extending from the lowest fire-rated ceiling or floor above the hood, through any concealed spaces, to or through the roof so as to maintain the Item 10 Attachment D - Ch 16.05 Cal Mechanical Code Item 10: Staff Report Pg. 85 Packet Pg. 385 of 541 NOT YET APPROVED 3 0290180_20250915_ms29 integrity of the fire separations required by the applicable building code provisions. The enclosure shall be sealed around the duct at the point of penetration of the lowest fire-rated ceiling or floor above the hood in order to maintain the fire resistance rating of the enclosure and shall be vented to the exterior of the building through weather-protected openings. [NFPA 96:7.7.1.2 – 7.7.1.4] SECTION 2. The Council adopts the findings for local amendments to the California Mechanical Code, 2025 Edition, attached hereto as Exhibit “A” and incorporated herein by reference. SECTION 3. The Council finds that the changes or modifications to the California Mechanical Code adopted by this ordinance are substantially equivalent to changes or modifications that were previously filed by the governing body of the City and were in effect as of September 30, 2025, and are therefore exempt from the moratorium on new residential building standards imposed by Assembly Bill 130 (2025). SECTION 4. The Council finds that this project is exempt from the provisions of the California Environmental Quality Act (“CEQA”), pursuant to Section 15061 of the CEQA Guidelines, because it can be seen with certainty that there is no possibility that the amendments herein adopted will have a significant effect on the environment. SECTION 5. If any section, subsection, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion or sections of the Ordinance. The Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. // // // // // // // // // Item 10 Attachment D - Ch 16.05 Cal Mechanical Code Item 10: Staff Report Pg. 86 Packet Pg. 386 of 541 NOT YET APPROVED 4 0290180_20250915_ms29 SECTION 6. This Ordinance shall be effective on the thirty-first day after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: City Clerk Mayor APPROVED AS TO FORM: APPROVED: City Attorney or Designee City Manager Director of Planning and Development Services Director of Administrative Services Item 10 Attachment D - Ch 16.05 Cal Mechanical Code Item 10: Staff Report Pg. 87 Packet Pg. 387 of 541 NOT YET APPROVED 5 0290180_20250915_ms29 Exhibit A FINDINGS FOR LOCAL AMENDMENTS TO CALIFORNIA MECHANICAL CODE, TITLE 24, PART 4 Section 17958 of the California Health and Safety Code provides that the City may make changes to the provisions of the California Building Standards Code. Sections 17958.5 and 17958.7 of the Health and Safety Code require that for each proposed local change to those provisions of the California Building Standards Code which regulate buildings used for human habitation, the City Council must make findings supporting its determination that each such local change is reasonably necessary because of local climatic, geological, or topographical conditions. Local building regulations having the effect of amending the uniform codes, which were adopted by the City prior to November 23, 1970, were unaffected by the regulations of Sections 17958, 17958.5 and 17958.7 of the Health and Safety Code. Therefore, amendments to the uniform codes which were adopted by the City Council prior to November 23, 1970 and have been carried through from year to year without significant change, need no required findings. Also, amendments to provisions not regulating buildings used for human habitation do not require findings. Code: California Mechanical Code, Title, 24, Part 4 Chapter(s), Sections(s), Appendices Title Added Amended Replaced Justification (See below for keys) Ch. 1, Div. II ADMINSTRATION  A 102.8 Appendices  A Administration and Enforcement  A 104.2 Exempt from this code  A 510.7 Interior installations  G Appx. B Procedures to be followed to place gas equipment in operation  A Appx. C Installation and testing of oil (liquid) fuel- fired equipment  A Item 10 Attachment D - Ch 16.05 Cal Mechanical Code Item 10: Staff Report Pg. 88 Packet Pg. 388 of 541 Key to Justification for Amendments to Title 24 of the California Code of Regulations A This is an administrative amendment to clarify and establish civil and administrative procedures, regulations, or rules to enforce and administer the activities by the Palo Alto Building Inspection Department. These administrative amendments do not need to meet HSC 18941.5/17958/13869 per HSC 18909(c). C This amendment is justified based on a local climatic condition. The seasonal climatic conditions during the late summer and fall create severe fire hazards to the public health and welfare in the City. The hot, dry weather frequently results in wild land fires on the brush covered slopes west of Interstate 280. The aforementioned conditions combined with the geological characteristics of the hills within the City create hazardous conditions for which departure from California Building Standards Code is required. G This amendment is justified based on a local geological condition. The City of Palo Alto is subject to earthquake hazard caused by its proximity to San Andreas fault. This fault runs from Hollister, through the Santa Cruz Mountains, epicenter of the 1989 Loma Prieta earthquake, then on up the San Francisco Peninsula, then offshore at Daly City near Mussel Rock. This is the approximate location of the epicenter of the 1906 San Francisco earthquake. The other fault is Hayward Fault. This fault is about 74 mi long, situated mainly along the western base of the hills on the east side of San Francisco Bay. Both faults are considered major Northern California earthquake faults which may experience rupture at any time. Thus, because the City is within a seismic area which includes these earthquake faults, the modifications and changes cited herein are designed to better limit property damage as a result of seismic activity and to establish criteria for repair of damaged properties following a local emergency. T The City of Palo Alto topography includes hillsides with narrow and winding access, which makes timely response by fire suppression and emergency response vehicles difficult. Palo Alto is contiguous with the San Francisco Bay, resulting in a natural receptor for storm and wastewater run-off. Also, the City of Palo Alto is located in an area that is potentially susceptible to liquefaction during a major earthquake. The surface condition consists mostly of stiff to dense sandy clay, which is highly plastic and expansive in nature. The aforementioned conditions within the City create hazardous conditions for which departure from California Building Standards Code is warranted. 5 0290180_20250915_ms29 Item 10 Attachment D - Ch 16.05 Cal Mechanical Code Item 10: Staff Report Pg. 89 Packet Pg. 389 of 541 *NOT YET APPROVED* 1 0290183_20250918_ms29 Ordinance No. Ordinance of the Council of the City of Palo Alto Repealing Chapter 16.08 of the Palo Alto Municipal Code and Amending Title 16 to Adopt a New Chapter 16.08, California Plumbing Code, 2025 Edition, and Local Amendments and Related Findings The Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. Chapter 16.08 of the Palo Alto Municipal Code is hereby amended by repealing in its entirety 16.08 and adopting a new Chapter 16.08 to read as follows: CHAPTER 16.08 CALIFORNIA PLUMBING CODE, CALIFORNIA CODE OF REGULATIONS, TITLE 24, PART 5 Sections 16.08.010 2025 California Plumbing Code, Title 24, Part 5 adopted and amended. 16.08.020 Cross - References to California Plumbing Code. 16.08.030 Local Amendments. 16.08.040 Administration & Enforcement of 2025 California Plumbing Code. 16.08.050 Adoption of Chapter 1, Division II Administration. 16.08.060 Section 102.8 Appendices. 16.08.070 Section 306.3 Palo Alto sewer use. 16.08.080 Section 701.2, (4) Drainage piping. 16.08.090 Section 719.7 Cleanouts. 16.08.100 Section 808.2 Single pass cooling water systems prohibited. 16.08.110 Section 1014.1 Grease Interceptors - General. 16.08.115 Section 1014.2.1.1 Grease Capacity 16.08.120 Section 1101.4 Material use. 16.08.130 Section 1101.4.1 Copper and copper alloys. 16.08.140 Section 1101.4.2 Conductors. 16.08.150 Section 1101.4.3 Leaders. 16.08.160 Section 1102.1 Applications. Item 10 Attachment E - Ch 16.08 Cal Plumbing Code Item 10: Staff Report Pg. 90 Packet Pg. 390 of 541 *NOT YET APPROVED* 2 0290183_20250918_ms29 16.08.010 2025 California Plumbing Code, Title 24, Part 5 adopted and amended. The California Plumbing Code, 2025 Edition, Title 24, Part 5 of the California Code of Regulations together with those omissions, amendments, exceptions and additions thereto, is adopted and hereby incorporated in this Chapter by reference and made a part hereof the same as if fully set forth herein. Unless superseded and expressly repealed, references in City of Palo Alto forms, documents and regulations to the chapters and sections of the former editions of the California Code of Regulations, Title 24, shall be construed to apply to the corresponding provisions contained within the California Code of Regulations, Title 24, 2025. Ordinance No. 5567 of the City of Palo Alto and all other ordinances or parts of ordinances in conflict herewith are hereby suspended and expressly repealed. Wherever the phrases "California Plumbing Code" or "Plumbing Code" are used in this code or any ordinance of the City, such phrases shall be deemed and construed to refer and apply to the California Plumbing Code, 2025 Edition, Title 24, Part 4 of the California Code of Regulations, as adopted by this Chapter. One copy of the California Plumbing Code, 2025 edition, has been filed for use and examination of the public in the Office of the Building Official of the City of Palo Alto. 16.08.020 Cross - References to California Plumbing Code. The provisions of this Chapter contain cross-references to the provisions of the California Plumbing Code, 2025 Edition, in order to facilitate reference and comparison to those provisions. 16.08.030 Local Amendments. The provisions of this Chapter shall constitute local amendments to the cross-referenced provisions of the California Plumbing Code, 2025 Edition, and shall be deemed to replace the cross- referenced sections of said Code with the respective provisions set forth in this Chapter. Where used in this Chapter 16.08, ellipses shall indicate text of the California Plumbing Code, 2025 Edition, that has been adopted without amendment but is omitted for brevity. 16.08.040 Administration & Enforcement of 2025 California Plumbing Code. Administration and enforcement of this code shall be governed by Chapter 1, Division II of the 2025 California Building Code as amended by Palo Alto Municipal Code Chapter 16.04. 16.08.050 Adoption of Chapter 1, Division II Administration. Chapter 1, Division II Administration of the 2025 California Plumbing Code is adopted by the City of Palo Alto to supplement, to the extent it does not conflict with, Chapter 1, Division II of the 2025 California Building Code as amended. 16.08.060 Section 102.8 Appendices. Item 10 Attachment E - Ch 16.08 Cal Plumbing Code Item 10: Staff Report Pg. 91 Packet Pg. 391 of 541 *NOT YET APPROVED* 3 0290183_20250918_ms29 The following Appendix Chapters of the California Plumbing Code, 2025 Edition, are adopted and hereby incorporated in this Chapter by reference and made a part hereof the same as if fully set forth herein: A. Appendix A – Recommended rules for sizing the water supply system B. Appendix D – Sizing storm water drainage systems 16.08.070 Section 306.3 Palo Alto sewer use. Section 306.3 of Chapter 3 of the California Plumbing Code is added to read: 306.3 Palo Alto sewer use. All non-domestic waste shall comply with the City of Palo Alto Sewer Use Ordinance (Palo Alto Municipal Code Chapter 16.09). Where discrepancies exist between the requirements of this code and said ordinance, the provisions of said ordinance shall apply. 16.08.080 Section 701.2, (4) Drainage piping. Subdivsion (4) of Section 701.2 of Chapter 7 of the California Plumbing Code is amended to read: 701.2 Drainage Piping Materials for drainage piping shall be in accordance with one of the referenced standards in Table 701.2 except that: [. . .] (4) Copper, copper alloys, lead and lead alloys, including brass, shall not be used for building sanitary drainage lines, connectors or seals coming in contact with sewage except for domestic waste sink traps and short lengths of associated connecting pipes where alternate materials are impracticable. Where permitted by the building official or their designee, copper tube for drainage piping shall have a weight of not less than that of copper drainage tube type DWV. [. . .] 16.08.090 Section 719.7 Cleanouts. Section 719.7 of Chapter 7 of the California Plumbing Code is added to read: 719.7 Cleanouts. A cleanout shall be provided at the point of connection between the building sewer and the city lateral and an approved fitting shall be used to bring the cleanout riser to grade. Where sewer cleanouts are to be connected to existing city laterals, such connections shall be accomplished by use of a City of Palo Alto Utility approved fitting. Item 10 Attachment E - Ch 16.08 Cal Plumbing Code Item 10: Staff Report Pg. 92 Packet Pg. 392 of 541 *NOT YET APPROVED* 4 0290183_20250918_ms29 16.08.100 Section 808.2 Single pass cooling water systems prohibited. Section 808.2 of Chapter 8 of the California Plumbing Code is added to read: 808.2 Single pass cooling water systems prohibited. Clean running water used exclusively as a cooling medium in an appliance, device, or apparatus is prohibited. Refer to PAMC 16.14.350 for additional CALGreen measures. 16.08.110 Section 1014.1 Grease Interceptors - General Section 1014.1 of Chapter 10 of the California Plumbing Code is amended to read as follows (additions to the 2025 California Plumbing code are underlined, deletions are struck through): 1014.1 General. Where it is determined by the Authority Having Jurisdiction that waste pretreatment is required, an approved type of grease interceptor(s) shall comply with ASME A112.14.3, ASME A112.14.4, CSA B481, ANSI/CAN/IAPMO Z1001, PDI G-101, or PDI G-102, and sized in accordance with Sections 1014.2.1 and 1014.2.1.1 or Section 1014.3.6, shall be installed in accordance with the manufacturer’s installation instructions to receive the drainage from fixtures or equipment that produce grease-laden waste. Grease-laden waste fixtures shall include, but not be limited to, sinks and drains, such as floor drains, floor sinks, and other fixtures or equipment in serving establishments, such as restaurants, cafes, lunch counters, cafeterias, bars and clubs, hotels, hospitals, sanitariums, factory or school kitchens, or other establishments where grease is introduced into the drainage or sewage system in quantities that can effect line stoppage or hinder sewage treatment or private sewage disposal systems. A combination of hydromechanical, gravity grease interceptors and engineered systems shall be allowed to meet this code and other applicable requirements of the Authority Having Jurisdiction where space or existing physical constraints of existing buildings necessitate such installations. A grease interceptor shall not be required for individual dwelling units or private living quarters. Water closets, urinals, and other plumbing fixtures conveying human waste shall not drain into or through the grease interceptor. […] 1014.1.2 Maintenance. Grease interceptors shall be maintained in efficient operating condition by periodic removal of the accumulated grease and latent material. No such collected grease shall be introduced into drainage piping or a public or private sewer. Where the Authority Having Jurisdiction determines that a grease interceptor is not being properly cleaned or maintained, the Authority Having Jurisdiction shall have the authority to mandate the installation of additional equipment or devices. The Authority Having Jurisdiction shall have the authority and to mandate a maintenance program for grease interceptors. 1014.1.3 Food Waste Disposers and Dishwashers. Item 10 Attachment E - Ch 16.08 Cal Plumbing Code Item 10: Staff Report Pg. 93 Packet Pg. 393 of 541 *NOT YET APPROVED* 5 0290183_20250918_ms29 Unless specifically required or permitted by the Authority Having Jurisdiction, no No food waste disposer or dishwasher shall be connected to or discharge into a grease interceptor. Commercial food waste disposers shall be permitted to discharge directly into the building’s drainage system. Commercial Food Waste Disposal Units are prohibited. Exception: Food waste disposers shall be permitted to discharge to grease interceptors that are designed to receive the discharge of food waste. 1014.1.4 Wastewater Discharge through Grease Interceptors. Wastewater Discharge through grease interceptors shall be by means of gravity only. Unless otherwise approved by the Authority Having Jurisdiction, mechanical pumping of wastewater through a grease interceptor shall not be allowed. Pumps and/or other mechanical pumping equipment to convey wastewater shall only be installed to convey wastewater after the wastewater has passed through the grease interceptor. 1014.1.5 Two-Way Lateral Cleanouts. Two-way Lateral cleanouts shall be installed on the inlet and outlet sides of grease interceptors for ease of maintenance and flushing of the lateral line(s). 1014.1.6 Acceptable Materials. Grease interceptors made of the following materials shall not be installed in the City: materials susceptible to corrosion in low pH environments, concrete, metal, and acid-resistant enamel or epoxy (A.R.E.) coatings. Examples of acceptable materials of construction include thermoplastic (low or high- density polyethylene) or similar non-corrosive materials. 1014.1.7 Sharing of Grease Interceptors Prohibited. Unless specifically required or permitted by the Authority Having Jurisdiction, a grease interceptor may be used by only one food facility. Sharing grease interceptors between multiple food facilities is prohibited. 16.08.115 Section 1014.2.1.1 Grease Capacity Section 1014.2.1.1 of Chapter 10 of the California Plumbing Code is added to read: 1014.2.1.1 Grease Capacity. In addition to the sizing criteria based on flow rate specified in Section 1014.2.1, hydromechanical grease interceptors shall meet the sizing criteria based on grease capacity outlined in the “Palo Alto Regulations for Food Facilities Related to Water Pollution Prevention and Management of Fats, Oils, and Grease.” The correctly sized grease interceptor will have both the minimum flow rate determined according to Section 1014.2.1 and the minimum grease storage capacity determined according to this section. 16.08.120 Section 1101.4 Material use. Item 10 Attachment E - Ch 16.08 Cal Plumbing Code Item 10: Staff Report Pg. 94 Packet Pg. 394 of 541 *NOT YET APPROVED* 6 0290183_20250918_ms29 Section 1101.4 of Chapter 11 of the California Plumbing Code is amended to read: 1101.4 Material use. Pipe, tube, and fittings conveying rainwater shall be of such materials and design as to perform their intended function to the satisfaction of the Authority Having Jurisdiction. Conductors within a vent or shaft shall be of cast- iron, galvanized steel, wrought iron, Schedule 40 ABS DWV, Schedule 40 PVC DWV, stainless steel 304 or 316L [stainless steel 304 pipe and fittings shall not be installed underground and shall be kept not less than 6 inches (152 mm) aboveground], or other approved materials, and changes in direction shall be in accordance with the requirements of Section 706.0. ABS and PVC DWV piping installations shall be installed in accordance with applicable standards referenced in Chapter 17 and the firestop protection requirements in the California Building Code. Except for individual single- family dwelling units, materials exposed within ducts or plenums shall have a flame- spread index of not more than 25 and a smoke-developed index of not more than 50, where tested in accordance with ASTM E84 or UL 723. Plastic piping installed in plenums shall be tested in accordance with all requirements of ASTM E84 or UL 723. Mounting methods, supports and sample sizes of materials for testing that are not specified in ASTM E84 or UL 723 shall be prohibited. [HCD 1 & HCD 2] ABS or PVC installations are limited to not more than two stories of areas of residential accommodation. [OSHPD 1, 2, 3 & 4] ABS and PVC installations are not allowed. 16.08.130 Section 1101.4.1 Copper and copper alloys. Section 1101.4.1 of Chapter 11 of the California Plumbing Code is amended to read: 1101.4.1 Copper and copper alloys. Joints and connections in copper and copper alloy pipe and tube is prohibited. 16.08.140 Section 1101.4.2 Conductors. Section 1101.4.2 of Chapter 11 of the California Plumbing Code is amended to read: 1101.4.2 Conductors. Conductors installed aboveground in buildings shall comply with the applicable standards referenced in Table 701.2 for aboveground drain, waste, and vent pipe. Conductors installed aboveground level shall be of Schedule 40 copper pipe or Schedule 40 copper alloy pipe; service weight cast-iron soil pipe or hubless cast-iron soil pipe; standard weight galvanized steel pipe; stainless steel 304 or 316L [stainless steel 304 pipe and fittings shall not be installed underground and shall be kept not less than 6 inches (152 mm) aboveground], or Schedule 40 ABS or Schedule 40 PVC plastic pipe. 16.08.150 Section 1101.4.3 Leaders. Section 1101.4.3 of Chapter 11 of the California Plumbing Code is amended to read: Item 10 Attachment E - Ch 16.08 Cal Plumbing Code Item 10: Staff Report Pg. 95 Packet Pg. 395 of 541 *NOT YET APPROVED* 7 0290183_20250918_ms29 1101.4.3 Leaders. Leaders installed outside shall be in accordance with the applicable standards referenced in Table 701.2 for aboveground drain, waste, and vent pipe; aluminum sheet metal; or galvanized steel sheet metal. 16.08.160 Section 1102.1 Applications. Section 1102.1 of Chapter 11 of the California Plumbing Code is amended to read: 1102.1 Applications. Roof drains shall be constructed of aluminum, cast-iron, stainless steel, ABS, PVC, polypropylene, polyethylene, or nylon and shall comply with ASME A112.3.1 or ASME A112.6.4. SECTION 2. The Council adopts the findings for local amendments to the California Plumbing Code, 2025 Edition, attached hereto as Exhibit “A” and incorporated herein by reference. SECTION 3. The Council finds that, with the exception of the changes codified at PAMC Section 16.08.110 and 16.08.115, the changes or modifications to the California Plumbing Code adopted by this ordinance are substantially equivalent to changes or modifications that were previously filed by the governing body of the City and were in effect as of September 30, 2025, and are therefore exempt from the moratorium on new residential building standards imposed by Assembly Bill (AB) 130 (2025). The changes codified at PAMC Section 16.08.110 and 16.08.115 do not affect residential units and are therefore not subject to the AB 130 moratorium. SECTION 4. The Council finds that this project is exempt from the provisions of the California Environmental Quality Act (“CEQA”) pursuant to Section 15308 of the CEQA Guidelines, because it is an action by the City as a regulatory body for the protection of the environment, and Section 15061 of the CEQA Guidelines, because it can be seen with certainty that there is no possibility that the amendments herein adopted will have a significant effect on the environment. SECTION 5. If any section, subsection, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion or sections of the Ordinance. The Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. // // Item 10 Attachment E - Ch 16.08 Cal Plumbing Code Item 10: Staff Report Pg. 96 Packet Pg. 396 of 541 *NOT YET APPROVED* 8 0290183_20250918_ms29 SECTION 6. This Ordinance shall be effective on the thirty-first day after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: ____________________________ ____________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: ____________________________ ____________________________ City Attorney or Designee City Manager ____________________________ Director of Planning and Development Services ____________________________ Director of Administrative Services ____________________________ Director of Public Works Item 10 Attachment E - Ch 16.08 Cal Plumbing Code Item 10: Staff Report Pg. 97 Packet Pg. 397 of 541 *NOT YET APPROVED* 9 0290183_20250918_ms29 Exhibit A FINDINGS FOR LOCAL AMENDMENTS TO CALIFORNIA PLUMBING CODE, TITLE 24, PART 5 Section 17958 of the California Health and Safety Code provides that the City may make changes to the provisions of the California Building Standards Code. Sections 17958.5 and 17958.7 of the Health and Safety Code require that for each proposed local change to those provisions of the California Building Standards Code which regulate buildings used for human habitation, the City Council must make findings supporting its determination that each such local change is reasonably necessary because of local climatic, geological, or topographical conditions. Local building regulations having the effect of amending the uniform codes, which were adopted by the City prior to November 23, 1970, were unaffected by the regulations of Sections 17958, 17958.5 and 17958.7 of the Health and Safety Code. Therefore, amendments to the uniform codes which were adopted by the City Council prior to November 23, 1970 and have been carried through from year to year without significant change, need no required findings. Also, amendments to provisions not regulating buildings used for human habitation do not require findings. Code: California Plumbing Code, Title, 24, Part 5 Chapter(s), Sections(s), Appendices Title Added Amended Replaced Justification (See below for keys) Ch. 1, Div. II ADMINSTRATION  A Administration and Enforcement  A 306.3 Palo Alto sewer use  C 701.2 (4) Drainage piping  C 719.7 Cleanouts  C 808.2 Single pass cooling water systems prohibited  C 1014.1 Grease Interceptors - General  C, T 1014.2.1.1 Grease Capacity   C, T 1101.4 Material use  C 1101.4.1 Copper and copper alloys  C 1101.4.2 Conductors  C 1101.4.3 Leaders  C 1102.1 Applications  C Appx. A Recommended rules for sizing the water supply system  A, C, T Item 10 Attachment E - Ch 16.08 Cal Plumbing Code Item 10: Staff Report Pg. 98 Packet Pg. 398 of 541 *NOT YET APPROVED* 10 0290183_20250918_ms29 Appx. D Sizing storm water drainage systems  A, C, T Item 10 Attachment E - Ch 16.08 Cal Plumbing Code Item 10: Staff Report Pg. 99 Packet Pg. 399 of 541 NOT YET APPROVED 11 0290183_20250918_ms29 Key to Justification for Amendments to Title 24 of the California Code of Regulations A This is an administrative amendment to clarify and establish civil and administrative procedures, regulations, or rules to enforce and administer the activities by the Palo Alto Building Inspection Department. These administrative amendments do not need to meet HSC 18941.5/17958/13869 per HSC 18909(c). C This amendment is justified based on a local climatic condition. The seasonal climatic conditions during the late summer and fall create severe fire hazards to the public health and welfare in the City. The hot, dry weather frequently results in wild land fires on the brush covered slopes west of Interstate 280. The aforementioned conditions combined with the geological characteristics of the hills within the City create hazardous conditions for which departure from California Building Standards Code is required. In addition, Palo Alto’s local climatic conditions create unique challenges for grease management in the sewer system. Heavy winter rains contribute to infiltration and inflow, increasing flows that reduce the system’s tolerance for blockages and making effective grease control devices (GCDs) critical to preventing backups and overflows. Seasonal temperature variations further exacerbate the risk: hot summer conditions can liquefy grease, allowing it to migrate through pipes, while cooler winter conditions cause grease to solidify, increasing the likelihood of blockages. Bay-influenced humidity and saline air accelerate corrosion of interceptor components and piping, making it necessary to prohibit materials susceptible to corrosion in low-pH environments to ensure long-term reliability of GCDs. G This amendment is justified based on a local geological condition. The City of Palo Alto is subject to earthquake hazard caused by its proximity to San Andreas fault. This fault runs from Hollister, through the Santa Cruz Mountains, epicenter of the 1989 Loma Prieta earthquake, then on up the San Francisco Peninsula, then offshore at Daly City near Mussel Rock. This is the approximate location of the epicenter of the 1906 San Francisco earthquake. The other fault is Hayward Fault. This fault is about 74 mi long, situated mainly along the western base of the hills on the east side of San Francisco Bay. Both faults are considered major Northern California earthquake faults which may experience rupture at any time. Thus, because the City is within a seismic area which includes these earthquake faults, the modifications and changes cited herein are designed to better limit property damage as a result of seismic activity and to establish criteria for repair of damaged properties following a local emergency. T The City of Palo Alto topography includes hillsides with narrow and winding access, which makes timely response by fire suppression and emergency response vehicles difficult. Palo Alto is contiguous with the San Francisco Bay, resulting in a natural receptor for storm and wastewater run-off. Also, the City of Palo Alto is located in an area that is potentially susceptible to liquefaction during a major earthquake. The surface condition consists mostly of stiff to dense sandy clay, which is highly plastic and expansive in nature. The aforementioned conditions within the City create hazardous conditions for which departure from California Building Standards Code is warranted. In addition, much of Palo Alto has very low slope gradients. In flatter areas, sanitary sewer lines experience reduced flow velocity. This condition increases the risk of grease Item 10 Attachment E - Ch 16.08 Cal Plumbing Code Item 10: Staff Report Pg. 100 Packet Pg. 400 of 541 NOT YET APPROVED 12 0290183_20250918_ms29 accumulation and blockages in the system, making the use of appropriately sized grease interceptors more critical. Item 10 Attachment E - Ch 16.08 Cal Plumbing Code Item 10: Staff Report Pg. 101 Packet Pg. 401 of 541 *NOT YET APPROVED* 1 0290184_20250918_ms29 Ordinance No. ____ Ordinance of the Council of the City of Palo Alto Amending Chapter 16.17 (California Energy Code, California Code of Regulations, Title 24, Part 6) of the Palo Alto Municipal Code to Adopt the 2025 California Energy Code, Along with Local Amendments Thereto The Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. Findings and Declarations. A. The City of Palo Alto adopted a Sustainability and Climate Ac on Plan, or S/CAP, to meet the City's stated goal of "80 x 30": reducing greenhouse gas emissions 80% below 1990 levels by 2030. B. The S/CAP outlines goals and key ac ons in eight areas, one of which is energy and more speciﬁcally, energy eﬃciency and electriﬁca on. The goals for the energy area of the S/CAP are to reduce GHG emissions from the direct use of natural gas in Palo Alto’s building sector by at least 60% below 1990 levels (116,400 MT CO2e reduc on) and to modernize the electric grid to support increased electric demand to accommodate state- of-the-art technology. C. One key ac on the City is taking to accomplish those goals is to use codes and ordinances - such as the energy reach code, green building ordinance, zoning code, or other mandates - to facilitate electriﬁca on in both exis ng buildings and new construc on projects where feasible. D. The purpose of this ordinance is to formally adopt California Code of Regula ons, Title 24, Part 6, 2025 California Energy Code, with local amendments in furtherance of the City of Palo Alto’s S/CAP goals and other sustainability-related goals included in the City’s 2030 Comprehensive Plan. The amendments adopted herein are more restric ve than the building standards in Title 24, Part 6. E. This ordinance is intended to supplement, not to supersede, Ordinance 5565, which was passed by the Council on September 8, 2025 and which adopted the 2025 California Energy Code along with local amendments related to FlexPath and Air Condi oner Time- of-Replacement Requirements. F. Recent legisla on, Assembly Bill (AB) 130 (2025), limits local jurisdic ons’ authority to amend the California Building Standards Code beginning October 1, 2025, and ending June 1, 2031. The Council ﬁnds that to the extent they aﬀect residen al units, the Item 10 Attachment F - Ch 16.17 Cal Energy Code Item 10: Staff Report Pg. 102 Packet Pg. 402 of 541 *NOT YET APPROVED* 2 0290184_20250918_ms29 changes or modiﬁca ons to the California Energy Code (Title 24, Part 6) adopted by this ordinance are substan ally equivalent to changes or modiﬁca ons that were previously ﬁled by the governing body of the City and were in eﬀect as of September 30, 2025, and are therefore exempt from the moratorium on new residen al building standards imposed by AB 130. G. Addi onally, the Council ﬁnds that these changes or modiﬁca ons to the California Energy Code are necessary to implement a local code amendment that is adopted to align with a general plan approved on or before June 10, 2025, and that permits mixed- fuel residen al construc on consistent with federal law while also incen vizing all- electric construc on as part of an adopted greenhouse gas emissions reduc on strategy. The City of Palo Alto’s Comprehensive Plan was adopted on November 13, 2017, and amended on December 19, 2022. The relevant policies and goals in the Comprehensive Plan include, but are not limited to: Goal N-7 (“A clean, eﬃcient energy supply that makes use of cost-eﬀec ve renewable resources”) and Goal N-8 (“Ac vely support regional eﬀorts to reduce our contribu on to climate change while adap ng to the eﬀects of climate change on land uses and city services”) and associated policies and programs. These include Policy N-7.4 (“Maximize the conserva on and eﬃcient use of energy in new and exis ng residences and other buildings in Palo Alto”), Program N- 7.4.1 (“Con nue mely incorpora on of State and federal energy eﬃciency standards and policies in relevant City codes, regula ons and procedures and higher local eﬃciency standards that are cost-eﬀec ve”), Policy N-7.7: (“Explore a variety of cost- eﬀec ve ways to reduce natural gas usage in exis ng and new buildings in Palo Alto in order to reduce associated greenhouse gas emissions”), and especially Policy N-8.2 (“With guidance from the City’s Sustainability and Climate Ac on Plan (S/CAP) and its subsequent updates and other future planning eﬀorts, reduce greenhouse gas emissions from City opera ons and from the community”). The amendments herein promote building electriﬁca on by imposing broader electric readiness requirements than the California Energy Code. H. California Health and Safety Code sec ons 17958.5 and 17958.7 require that the City, in order to make changes or modiﬁca ons in the requirements contained in the California Building Standards Code on the basis of local condi ons, make express ﬁnding that such modiﬁca ons or changes are reasonably necessary because of local clima c, geological or topographical condi ons. The required ﬁndings are a ached to this ordinance as Exhibit A. SECTION 2. Sec on 16.17.070 of the Palo Alto Municipal Code is hereby amended to read as follows: Item 10 Attachment F - Ch 16.17 Cal Energy Code Item 10: Staff Report Pg. 103 Packet Pg. 403 of 541 *NOT YET APPROVED* 3 0290184_20250918_ms29 16.17.070 Section 110.10 MANDATORY REQUIREMENTS FOR SOLAR READY BUILDINGS Section 110.10 of Subchapter 2 of the California Energy Code is amended by adding Section 110.10 (f) to read: (f) Existing tree canopies. In the event of a conflict between the provisions of this Code, the Solar Shade Act of 2009, and the Palo Alto Tree Ordinance (Chapter 8.10), the most protective of existing tree canopies shall prevail. SECTION 3. Sec on 16.17.080 of the Palo Alto Municipal Code is hereby amended to read as follows: 16.17.080 SUBCHAPTER 3 NONRESIDENTIAL, HOTEL/MOTEL OCCUPANCIES, AND COVERED PROCESSES—MANDATORY REQUIREMENTS SECTION 120.0 NONRESIDENTIAL, HOTEL/MOTEL OCCUPANCIES, AND COVERED PROCESSES—MANDATORY REQUIREMENTS – GENERAL. Section 120.0 of Subchapter 3 of the California Energy Code is amended to read: Sections 120.1 through 120.10 establish requirements for the design and installation of building envelopes, ventilation, space-conditioning and service water-heating systems and equipment in nonresidential and hotel/motel buildings as well as covered processes that are within the scope of Section 100.0(a). Note: The requirements of Sections 120.1 through 120.10 apply to newly constructed buildings. Section 141.0 specifies which requirements of Sections 120.1 through 120.10 also apply to additions or alterations to existing buildings. The electric readiness requirements specified in Section 120.6 (k) and Section 120.6 (l) apply to substantial remodels. SECTION 4. Sec on 16.17.090 of the Palo Alto Municipal Code is hereby amended to read as follows: 16.17.090 SECTION 120.6(l) ELECTRIC READINESS REQUIREMENTS FOR SYSTEMS USING GAS OR PROPANE Subchapter 3 of the California Energy Code is amended to add Section 120.6(l) to be numbered, entitled, and to read: 120.6(l) ELECTRIC READINESS REQUIREMENTS FOR SYSTEMS USING GAS OR PROPANE Item 10 Attachment F - Ch 16.17 Cal Energy Code Item 10: Staff Report Pg. 104 Packet Pg. 404 of 541 *NOT YET APPROVED* 4 0290184_20250918_ms29 Where nonresidential systems using gas or propane are installed, the construction drawings shall indicate electrical infrastructure and physical space accommodating the future installation of an electric appliance in the following ways, as certified by a registered design professional or licensed electrical contractor. a) Branch circuit wiring, electrically isolated and designed to serve all electric heating appliances in accordance with manufacturer requirements and the California Electrical Code, including the appropriate voltage, phase, minimum amperage, and an electrical receptacle or junction box within five feet of the appliance that is accessible with no obstructions. Appropriately sized conduit may be installed in lieu of conductors; and b) Labeling of both ends of the unused conductors or conduit shall be with “For Future Electrical Appliance”; and c) Reserved circuit breakers in the electrical panel for each branch circuit, appropriately labeled (e.g. “Reserved for Future Electrical Appliance”), and positioned on the opposite end of the panel supply conductor connection; and d) Connected subpanels, panelboards, switchboards, busbars, and transformers shall be sized to serve the future electric heating appliances. The electrical capacity requirements shall be adjusted for demand factors in accordance with the California Electrical Code; and e) Physical space for future electric appliances, including equipment footprint, and if needed a pathway reserved for routing of ductwork to heat pump evaporator(s), shall be depicted on the construction drawings. The footprint necessary for future electric appliances may overlap with non- structural partitions and with the location of currently designed combustion equipment. SECTION 5. Sec on 16.17.150 of the Palo Alto Municipal Code is hereby amended to read as follows: 16.17.150 SECTION 160.9 MANDATORY REQUIREMENTS FOR ELECTRIC READY BUILDINGS Section 160.9 of Subchapter 10 of the California Energy Code is amended to read: Mandatory requirements for electric-ready buildings apply to newly constructed buildings and substantial remodels. Section 160.9 Sections (a) – (f) are adopted without amendments. Item 10 Attachment F - Ch 16.17 Cal Energy Code Item 10: Staff Report Pg. 105 Packet Pg. 405 of 541 *NOT YET APPROVED* 5 0290184_20250918_ms29 SECTION 6. The Council adopts the findings for local amendments to the California Energy Code, 2025 Edition, attached hereto as Exhibit “A” and incorporated herein by reference. SECTION 7. If any sec on, subsec on, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not aﬀect the validity of the remaining por on or sec ons of the Ordinance. The Council hereby declares that it would have adopted the Ordinance and each sec on, subsec on, sentence, clause or phrase thereof irrespec ve of the fact that any one or more sec ons, subsec ons, sentences, clauses or phrases be declared invalid.  SECTION 8. The Council finds that this ordinance is exempt from the provisions of the California Environmental Quality Act (“CEQA”), under Section 15308 of the CEQA Guidelines, because it is a regulatory action for the protection of the environment, and under Section 15061(b)(3) on the grounds that the proposed standards are more stringent than the State energy standards, there are no reasonably foreseeable adverse environmental impacts and there is no possibility that the activity in question may have a significant effect on the environment. // // // // // // // // Item 10 Attachment F - Ch 16.17 Cal Energy Code Item 10: Staff Report Pg. 106 Packet Pg. 406 of 541 *NOT YET APPROVED* 6 0290184_20250918_ms29 SECTION 9. This Ordinance shall be effective on the thirty-first day after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: ____________________________ ____________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: ____________________________ ____________________________ City Attorney or Designee City Manager ____________________________ Director of Planning and Development Services ____________________________ Director of Administrative Services ____________________________ Director of Public Works Item 10 Attachment F - Ch 16.17 Cal Energy Code Item 10: Staff Report Pg. 107 Packet Pg. 407 of 541 *NOT YET APPROVED* 7 0290184_20250918_ms29 Exhibit A FINDINGS FOR LOCAL AMENDMENTS TO CALIFORNIA ENERGY CODE, 2025 EDITION TITLE 24, PART 6 Section 17958 of the California Health and Safety Code provides that the City may make changes to the provisions of the California Building Standards Code. Sections 17958.5 and 17958.7 of the Health and Safety Code require that for each proposed local change to those provisions of the California Building Standards Code which regulate buildings used for human habitation, the City Council must make findings supporting its determination that each such local change is reasonably necessary because of local climatic, geological, or topographical conditions. Regarding the Energy Code, local jurisdictions have the authority to adopt local energy efficiency ordinances—or reach codes—that exceed the minimum standards defined by Title 24 (as established by Public Resources Code Section 25402.1(h)2 and Section 10-106 of the Building Energy Efficiency Standards), provided the City Council finds that the requirements of the proposed ordinance are cost-effective and do not result in buildings consuming more energy than is permitted by Title 24. Local building regulations having the effect of amending the uniform codes, which were adopted by the City prior to November 23, 1970, were unaffected by the regulations of Sections 17958, 17958.5 and 17958.7 of the Health and Safety Code. Therefore, amendments to the uniform codes which were adopted by the City Council prior to November 23, 1970 and have been carried through from year to year without significant change, need no required findings. Also, amendments to provisions not regulating buildings used for human habitation do not require findings. Code: California Energy Code, Title 24, Part 6 Chapter(s), Sections(s), Appendices Title Add Deleted Amended Justification (See below of keys) 110.10 (f) Existing tree canopies  C & E 120.0 Nonresidential, Hotel/Motel Occupancies, and Covered Processes—Mandatory Requirements  C & E 120.6(l) Electric Readiness Requirements for Systems Using Gas or Propane  C & E 160.9 Mandatory Requirements for Electric Ready Buildings  C & E Item 10 Attachment F - Ch 16.17 Cal Energy Code Item 10: Staff Report Pg. 108 Packet Pg. 408 of 541 *NOT YET APPROVED* 8 0290184_20250918_ms29 Key to Justification for Amendments to Title 24 of the California Code of Regulations A This is an administrative amendment to clarify and establish civil and administrative procedures, regulations, or rules to enforce and administer the activities by the Palo Alto Building Inspection Department. These administrative amendments do not need to meet HSC 18941.5/17958/13869 per HSC 18909(c). C This amendment is justified on the basis of a local climatic condition. The seasonal climatic conditions during the late summer and fall create severe fire hazards to the public health and welfare in the City. The hot, dry weather frequently results in wild land fires on the brush covered slopes west of Interstate 280. The aforementioned conditions combined with the geological characteristics of the hills within the City create hazardous conditions for which departure from California Energy Code is required. Failure to address and significantly reduce greenhouse gas (GHG) emissions could result in rises in sea level, including in San Francisco Bay, that could put at risk Palo Alto homes and businesses, public facilities, and Highway 101 (Bayshore Freeway), particularly the mapped Flood Hazard areas of the City. Energy efficiency is a key component in reducing GHG emissions, and the construction of more energy efficient buildings can help Palo Alto reduce its share of the GHG emissions that contribute to climate change. The burning of fossil fuels used in the generation of electric power and heating of buildings contributes to climate change, which could result in rises in sea level, including in San Francisco Bay, that could put at risk Palo Alto homes and businesses 1 public facilities, and Highway 101. Due to a decrease in annual rainfall, Palo Alto experiences the effect of drought and water saving more than some other communities in California. E Energy efficiency enhances the public health and welfare by promoting the environmental and economic health of the City through the design, construction, maintenance, operation, and deconstruction of buildings and sites by incorporating green practices into all development. The provisions in this Chapter are designed to achieve the following goals: (a) Increase energy efficiency in buildings; (b) Increase resource conservation; (c) Provide durable buildings that are efficient and economical to own and operate; (d) Promote the health and productivity of residents, workers, and visitors to the city; (e) Recognize and conserve the energy embodied in existing buildings; and (f) Reduce disturbance of natural ecosystems. Item 10 Attachment F - Ch 16.17 Cal Energy Code Item 10: Staff Report Pg. 109 Packet Pg. 409 of 541 *NOT YET APPROVED* 9 0290184_20250918_ms29 G This amendment is justified on the basis of a local geological condition. The City of Palo Alto is subject to earthquake hazards caused by its proximity to San Andreas fault. This fault runs from Hollister, through the Santa Cruz Mountains, epicenter of the 1989 Loma Prieta earthquake, then on up the San Francisco Peninsula, then offshore at Daly City near Mussel Rock. This is the approximate location of the epicenter of the 1906 San Francisco earthquake. The other fault is the Hayward Fault. This fault is about 74 mi long, situated mainly along the western base of the hills on the east side of San Francisco Bay. Both of these faults are considered major Northern California earthquake faults which may experience rupture at any time. Thus, because the City is within a seismic area that includes these earthquake faults, the modifications and changes cited herein are designed to better limit property damage as a result of seismic activity and to establish criteria for repair of damaged properties following a local emergency. T The City of Palo Alto topography includes hillsides with narrow and winding access, which makes timely response by fire suppression vehicles difficult. Palo Alto is contiguous with the San Francisco Bay, resulting in a natural receptor for storm and waste water run-off. Also the City of Palo Alto is located in an area that is potentially susceptible to liquefaction during a major earthquake. The surface condition consists mostly of stiff to dense sandy clay, which is highly plastic and expansive in nature. The aforementioned conditions within the City create hazardous conditions for which departure from California Building Standards Codes is warranted. Item 10 Attachment F - Ch 16.17 Cal Energy Code Item 10: Staff Report Pg. 110 Packet Pg. 410 of 541 NOT YET ADOPTED 1 0290182_20250918_ms29 Ordinance No. Ordinance of the Council of the City of Palo Alto Repealing Chapter 16.18 of the Palo Alto Municipal Code and Adopting a New Chapter 16.18, International Swimming Pool and Spa Code, With Local Amendments The Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. Chapter 16.18 of the Palo Alto Municipal Code is hereby amended by repealing it in its entirety and adopting a new Chapter 16.18 to read as follows: CHAPTER 16.18 2024 International Swimming Pool and Spa Code (ISPSC) Sections 16.18.010 2024 International Swimming Pool and Spa Code (ISPSC) adopted in part and amended. 16.18.020 Violations -- Penalties. 16.18.030 Enforcement -- Criminal Enforcement Authority. 16.18.040 References to California Building Codes. 16.18.050 Precedence of California Building Codes. 16.18.060 Administration & Enforcement of 2024 International Swimming Pool and Spa Code (ISPSC) 16.18.070 Section 101.1 Title. 16.08.080 Section 105.1.1 Agreements to build; notice of provisions. 16.18.090 Section 110.17 Final approval. 16.18.100 Section 301.1.2 Conflicts. 16.18.110 Section 303.3.1 Operating time. 16.18.120 Section 303.1.3 Covers. 16.18.130 Section 305.2 Outdoor swimming pools and spas. 16.18.140 Section 305.9 Private swimming pools. 16.18.150 Section 305.10 Enclosure. 16.18.160 Section 311.2 Construction requirements for building a pool or spa. 16.18.170 Section 317.2.1 Certification and installation. 16.18.180 Section 504.1 Emergency shutoff switch. 16.18.190 Section 903 to 908. Item 10 Attachment G - Ch 16.18 Int Swimming Pool and Spa Code (ISPSC) Item 10: Staff Report Pg. 111 Packet Pg. 411 of 541 NOT YET ADOPTED 2 0290182_20250918_ms29 16.18.010 2024 International Swimming Pool and Spa Code (ISPSC) adopted in part and amended. Chapters 1 through 3 and chapters 7 through 11 of the International Swimming Pool and Spa Code, 2024 Edition, are adopted and hereby incorporated into this Chapter by reference and made a part hereof as if fully set forth herein. The provisions of this Chapter shall constitute local amendments to the referenced provisions of the International Swimming Pool and Spa Code, 2024 Edition. One copy of the International Swimming Pool and Spa Code, 2024 Edition, has been filed for use and examination by the public in the Office of the Chief Building Official of the City of Palo Alto. 16.18.020 Violations -- Penalties. It is unlawful for any person to violate any provision or to fail to comply with any of the requirements of this Chapter or any permits, conditions, or variances granted under this Chapter. Violators shall be subject to any penalty or penalties authorized by law, including but not limited to: administrative enforcement pursuant to Chapters 1.12 and 1.16 of the Palo Alto Municipal Code; and criminal enforcement pursuant to Chapter 1.08 of the Palo Alto Municipal Code. Each separate day or any portion thereof during which any violation of this Chapter occurs or continues shall be deemed to constitute a separate offense. When the chief building official determines that a violation of this Chapter has occurred, the chief building official may record a notice of pendency of code violation with the Office of the County Recorder stating the address and owner of the property involved. When the violation has been corrected, the chief building official shall issue and record a release of the notice of pendency of code violation. 16.18.030 Enforcement -- Criminal Enforcement Authority. The employee positions designated in this section are authorized to exercise the authority provided in California Penal Code section 836.5 for violations of this Chapter. The designated employee positions are: (1) chief building official, (2) assistant chief building official, (3) building inspection manager, and (4) code enforcement officer. 16.18.040 References to California Building Codes. The International Swimming Pool and Spa Code, 2024 Edition, is hereby amended to refer to those building regulations adopted by the California Building Standards Commission in Title 24 of the California Code of Regulations, as follows: 1. Where the term “International Building Code” is used it shall be replaced with the term “California Building Code (CBC).” 2. Where the term “International Residential Code” is used it shall be replaced with the term “California Residential Code.” 3. Where the term “International Plumbing Code” is used it shall be replaced with the term “California Plumbing Code.” Item 10 Attachment G - Ch 16.18 Int Swimming Pool and Spa Code (ISPSC) Item 10: Staff Report Pg. 112 Packet Pg. 412 of 541 NOT YET ADOPTED 3 0290182_20250918_ms29 4. Where the term “International Energy Conservation Code” is used it shall be replaced with the term “California Energy Code.” 5. Where the term “International Fire Code” is used it shall be replaced with the term “California Fire Code.” 6. Where the term “International Fuel Gas Code” is used it shall be replaced with the term “California Plumbing Code.” 7. Where the term “International Mechanical Code” is used it shall be replaced with the term “California Mechanical Code.” 8. Where the term “NFPA 70” is used it shall be replaced with the term “California Electrical Code.” 16.18.050 Precedence of California Building Codes. In the event of any conflict between this Chapter and provisions of the California Health and Safety Code or the building regulations adopted by the California Building Standards Commission in Title 24 of the California Code of Regulations, the provisions of the Health and Safety Code and Title 24 shall prevail. 16.18.060 Administration & Enforcement of 2024 International Swimming Pool and Spa Code (ISPSC) Administration and enforcement of this code shall be governed by Chapter 1, Division II of the 2025 California Building Code as amended by Palo Alto Municipal Code Chapter 16.04, and any sections of the 2024 International Swimming Pool and Spa Code that are adopted by the City of Palo Alto in this Chapter 16.18. 16.18.070 Section 101.1 Title. Section 101.1 of the International Swimming Pool and Spa Code is hereby amended to read: 101.1 Title. These regulations shall be known as the International Swimming Pool and Spa Code of the City of Palo Alto, hereinafter referred to as “this code.” 16.08.080 Section 105.1.1 Agreements to build; notice of provisions. Section 105.1.1 of the International Swimming Pool and Spa Code is hereby added to read: 105.1.1 Agreements to build; notice of provisions. Any person entering into an agreement to build a swimming pool or spa, or to engage in permitted work on a pool or spa covered by this article, shall give the consumer notice of the requirements of this code. Pursuant to existing law, the California Department of Health Services shall have available on the department's web site, commencing January 1, 2007, approved pool safety information available for consumers to download. Pool contractors are encouraged to share this information with consumers regarding the potential dangers a pool or spa poses toddlers. Additionally, pool contractors may provide the consumer Item 10 Attachment G - Ch 16.18 Int Swimming Pool and Spa Code (ISPSC) Item 10: Staff Report Pg. 113 Packet Pg. 413 of 541 NOT YET ADOPTED 4 0290182_20250918_ms29 with swimming pool safety materials produced from organizations such as the United States Consumer Product Safety Commission, Drowning Prevention Foundation, California Coalition for Children's Safety & Health, Safe Kids Worldwide, Association of Pool and Spa Professionals, or the American Academy of Pediatrics. [CBC 3109.1, 115924] 16.18.090 Section 111.17 Final approval. Section 110.17 of the International Swimming Pool and Spa Code is hereby added to read: 111.17 Final Approval. Prior to the issuance of any final approval for the completion of permitted construction or remodeling work, the code official shall inspect the drowning safety prevention devices required and if no violations are found, shall give final approval. [CBC 3109.1, 15922(b)] 16.18.100 Section 301.1.2 Conflicts. Section 301.1.2 of the International Swimming Pool and Spa Code is hereby added to read: 301.1.2 Conflicts. In the event of a conflict between the provisions of the Swimming Pool Safety Act, the International Swimming Pool and Spa Code, 2024 Edition, the 2025 California Building Code, or the 2025 California Residential Code, the Building Official shall implement the most restrictive measures cited. 16.18.110 Section 303.3.1 Operating time. Section 303.3.1 of the International Swimming Pool and Spa Code is hereby added to read: 303.3.1 Operating time. The time switch or other control mechanism shall be installed as part of a pool water circulation control system that will allow all pumps to be set or programmed to run only during off-peak electric demand period, and for the minimum time necessary to maintain the water in the condition required by applicable public health standards. [California Energy Code (CEnC) 110.4(b)4ii] 16.18.120 Section 303.1.3 Covers. Section 303.1.3 of the International Swimming Pool and Spa Code is hereby amended to read: 303.1.3 Covers. Outdoor pools and outdoor spas shall be provided with a vapor retardant cover. 16.18.130 Section 305.2 Outdoor swimming pools and spas. Section 305.2 of the International Swimming Pool and Spa Code is hereby amended to read: 305.2 Outdoor swimming pools and spas. All outdoor pools and spas and indoor swimming pools shall be surrounded by a barrier that complies with Sections 305.2.1 through 305.7. [CBC 3109.1, 115922]. Refer to 305.9 for additional drowning Item 10 Attachment G - Ch 16.18 Int Swimming Pool and Spa Code (ISPSC) Item 10: Staff Report Pg. 114 Packet Pg. 414 of 541 NOT YET ADOPTED 5 0290182_20250918_ms29 prevention safety features. 16.18.140 Section 305.9 Private swimming pools. Section 305.9 of the International Swimming Pool and Spa Code is hereby added to read: 305.9 Private swimming pools. Whenever a building permit is issued for construction of a new swimming pool or spa, or any building permit is issued for remodeling of an existing pool or spa, at a private, single-family home, it shall be equipped with at least two of the following seven drowning prevention safety features: 1. The pool/spa shall be isolated from access to a home by an enclosure that meets the requirements of Section 305.10. 2. The pool shall incorporate removable mesh pool fencing that meets ASTM F2286 in conjunction with a gate that is self-closing and self-latching and can accommodate a key lockable device. 3. The pool shall be equipped with an approved safety pool cover that meets all requirements of the ASTM F 1346-23 standards. 4. The residence shall be equipped with exit alarms on those doors and windows providing direct access to the pool and spa without any intervening enclosure. Whenever any door or window is opened or left ajar, exit alarms shall make either an audible, continuous alarm sound or a repeating verbal warning, such as a repeating notification that “the door to the pool is open.” 5. All doors providing direct access from the home to the swimming pool or spa shall be equipped with a self-closing, self-latching device with a release mechanism placed no lower than 54 inches (1372 mm) above the floor. 6. An alarm that, when placed in a swimming pool or spa, will sound upon detection of accidental or unauthorized entrance into the water. The alarm shall meet and be independently certified to the ASTM Standard F2208 “Standard Safety Specification for Residential Pool Alarms,” which includes surface motion, pressure, sonar, laser, and infrared type alarms. A swimming protection alarm feature designed for individual use, including an alarm attached to a child that sounds when the child exceeds a certain distance or becomes submerged in water, is not a qualifying drowning prevention safety feature. 7. Other means of protection, if the degree of protection afforded is equal to or greater than that afforded by any of the devices set forth in items 1 - 4 and have been independently verified by an approved testing laboratory as meeting standards for those devices established by the ASTM or ASME. Exceptions: 1. Public swimming pools. 2. Hot tubs or spas with locking safety covers that comply with the ASTM ES 13-89. b)] 3. An apartment complex, or any residential setting other than a single- Item 10 Attachment G - Ch 16.18 Int Swimming Pool and Spa Code (ISPSC) Item 10: Staff Report Pg. 115 Packet Pg. 415 of 541 NOT YET ADOPTED 6 0290182_20250918_ms29 family home. 16.18.150 Section 305.10 Enclosure. Section 305.10 of the International Swimming Pool and Spa Code is hereby added to read: 305.10 Enclosure. The enclosure for private swimming pools shall have all of the following characteristics: 1. Any access gates through the enclosure open away from the swimming pool and are self-closing with a self-latching device placed no lower than 60 inches (1524 mm) above the ground. 2. A minimum height of 60 inches (1524 mm). 3. A maximum vertical clearance from the ground to the bottom of the enclosure of 2 inches (51 mm). 4. Gaps or voids, if any, do not allow passage of a sphere equal to or greater than 4 inches (102 mm) in diameter. 5. An outside surface free of protrusions, cavities or other physical characteristics that would serve as handholds or footholds that could enable a child below the age of five years to climb over. 16.18.160 Section 311.2 Construction requirements for building a pool or spa. Section 311.2 of the International Swimming Pool and Spa Code is hereby added to read: 311.2 Construction requirements for building a pool or spa. Whenever a building permit is issued for the construction of a new private swimming pool or spa, the pool or spa shall meet all of the following requirements: (a) (1) The suction outlets of the pool or spa for which the permit is issued shall be equipped to provide circulation throughout the pool or spa as prescribed in paragraphs (2) and (3). (2) The swimming pool or spa shall either have at least two circulation suction outlets per pump that shall be hydraulically balanced and symmetrically plumbed through one or more “T” fittings, and that are separated by a distance of at least three feet in any dimension between the suction outlets, or be designed to use alternatives to suction outlets, including, but not limited to, skimmers or perimeter overflow systems to conduct water to the recirculation pump. (3)The circulation system shall have the capacity to provide a complete turnover of pool water, as specified in Section 3124B of Chapter 31B of the California Building Code (Title 24 of the California Code of Regulations). Suction outlets shall be covered with anti-entrapment grates, as specified in the ANSI/APSP-16 performance standard or successor standard designated by the federal Consumer Product Safety Commission, that cannot be removed except Item 10 Attachment G - Ch 16.18 Int Swimming Pool and Spa Code (ISPSC) Item 10: Staff Report Pg. 116 Packet Pg. 416 of 541 NOT YET ADOPTED 7 0290182_20250918_ms29 with the use of tools. Slots or openings in the grates or similar protective devices shall be of a shape, area, and arrangement that would prevent physical entrapment and would not pose any suction hazard to bathers. (b) Any backup safety system that an owner of a new swimming pool or spa may choose to install in addition to the requirements set forth in subdivisions (a) and (b) shall meet the standards as published in the document, “Guidelines for Entrapment Hazards: Making Pools and Spas Safer,” Publication Number 363, March 2005, United States Consumer Product Safety Commission. 16.18.170 Section 317.2.1 Certification and installation. Section 317.2.1 of the International Swimming Pool and Spa Code is hereby added to read: 317.2.1 Certification and installation. (a) Certification by manufacturers. Heating systems and equipment shall be certified by the manufacturer that the heating system and equipment complies with the following: 1. Efficiency. A thermal efficiency that complies with the Appliance Efficiency Regulations in Title 20, Division 2, Chapter 4, Article 4 of the California Code of Regulations; and [CEnC 110.4(a)1] 2. On-off switch. A readily accessible on-off switch, mounted on the outside of the heater that allows shutting off the heater without adjusting the thermostat setting; and [CEnC 110.4(a) 2] 3. Instructions. A permanent, easily readable and weatherproof plate or card that gives instruction for the energy efficient operation of the pool or spa heater and for the proper care of pool or spa water when a cover is used; and [CEnC 110.4(a)3] (b) Installation. Any pool or spa system or equipment shall be installed with all of the following: 1. Heating equipment: Equipment installed to heat water for pools and/or spas shall be selected from equipment meeting the standards shown in Table 110.4-A. [CEnC 110.4(b)1] Table 110.4-A Heating Equipment Standards Heating Energy Source Standard Electric Resistance UL 1261 Gas-fired ANSI Z21.56/CSA 4.7a Heat Pump AHRI 1161 and one of the following: CSA C22.2 No. 236, UL1995, or UL/CSA 60335-2-40 Item 10 Attachment G - Ch 16.18 Int Swimming Pool and Spa Code (ISPSC) Item 10: Staff Report Pg. 117 Packet Pg. 417 of 541 NOT YET ADOPTED 8 0290182_20250918_ms29 Solar ICC/APSP902/SRCC400 for solar pool heaters, ICC 901/SRCC100 for solar collectors 2. Piping. At least 18 inches of horizontal or vertical pipe shall be installed between the filter and the heater or dedicated suction and return lines, or built-in or built-up connections shall be installed to allow for the future addition of solar heating equipment. [CEnC 110.4(b)2] 3. Covers. A cover for outdoors pools or outdoor spas. 4. Directional inlets. The swimming pool shall have directional inlets that adequately mix the pool water. [CEnC 110.4(b)4i] 16.18.180 Section 504.1 Emergency shutoff switch. Section 504.1 of the International Swimming Pool and Spa Code is hereby amended to read: 504.1 Emergency shutoff switch. One emergency shutoff switch shall be provided to disconnect power to circulation and jet system pumps and air blowers. Emergency shutoff switches shall be clearly labeled, accessible, located within sight of the spa and shall be located not less than 5 feet (1524 mm) but not greater than 10 feet (3048 mm) horizontally from the inside walls of the spa. [California Electrical Code (CEC), 680.41] 16.18.190 Section 903 to 908. Sections 903 to 908 of the International Swimming Pool and Spa Code are added as follows: SECTION 903 MATERIALS 903.1 Pumps and motors. Pumps and motors shall be listed and labeled for use in spas. SECTION 904 STRUCTURE AND DESIGN 904.1 Water depth. The maximum water depth for spas shall be 4 feet (1219 mm) measured from the design waterline except for spas that are designed for special purposes and approved by the authority having jurisdiction. The water depth for exercise spas shall not exceed 6 feet 6 inches (1981 mm) measured from the design waterline. 904.2 Multilevel seating. Where multilevel seating is provided, the maximum water depth of any seat or sitting bench shall be 28 inches (711 mm) measured from the design waterline to the lowest measurable point. 904.3 Floor slope. The slope of the floor shall not exceed 1 unit vertical in 12 units Item 10 Attachment G - Ch 16.18 Int Swimming Pool and Spa Code (ISPSC) Item 10: Staff Report Pg. 118 Packet Pg. 418 of 541 NOT YET ADOPTED 9 0290182_20250918_ms29 horizontal (8.3-percent slope). Where multilevel floors are provided, the change in depth shall be indicated. SECTION 905 PUMPS AND MOTORS 905.1 Emergency shutoff switch. One emergency shutoff switch shall be provided to disconnect power to circulation and jet system pumps and air blowers. Emergency shutoff switches shall be accessible, located within sight of the spa and shall be located not less than 5 feet (1524 mm) but not greater than 10 feet (3048 mm) horizontally from the inside walls of the spa. Timer. The operation of the hydrotherapy jets shall be limited by a cycle timer having a maximum setting of 10 minutes. The cycle timer shall be located not less than 5 feet (1524 mm) away, adjacent to, and within sight of the spa. SECTION 906 RETURN AND SUCTION FITTINGS 906.1 Return fittings. Return fittings shall be provided and arranged to facilitate a uniform circulation of water and maintain a uniform sanitizer residual throughout the entire spa or exercise spa. 906.2 Suction fittings. Suction fittings shall be in accordance with Sections 505.2.1 through 505.2.4. 906.2.1 Testing and certification. Suction fittings shall be listed and labeled in accordance with APSP 16. 906.2.2 Installation. Suction fittings shall be sized and installed in accordance with the manufacturer’s specifications. Spas and exercise spas shall not be used or operated if the suction outlet cover is missing, damaged, broken or loose. 906.2.3 Outlets per pump. Suction fittings shall be provided in accordance with Section 311. 906.2.4 Submerged vacuum fittings. Submerged vacuum fittings shall be in accordance with Section 311. SECTION 907 HEATER AND TEMPERATURE REQUIREMENTS 907.1 General. This section pertains to fuel-fired and electric appliances used for heating spa or exercise spa water. 907.2 Water temperature controls. Components provided for water temperature controls shall be suitable for the intended application. 907.2.1 Water temperature regulating controls. Water temperature regulating controls shall comply with UL 873 or UL 372. A means Item 10 Attachment G - Ch 16.18 Int Swimming Pool and Spa Code (ISPSC) Item 10: Staff Report Pg. 119 Packet Pg. 419 of 541 NOT YET ADOPTED 10 0290182_20250918_ms29 shall be provided to indicate the water temperature in the spa. Exception: Water temperature regulating controls that are integral to the heating appliance and listed in accordance with the applicable end use appliance standard. 907.2.2 Water temperature limiting controls. Water temperature limiting controls shall comply with UL 873 or UL 372. Water temperature at the heater return outlet shall not exceed 140°F (60°C). SECTION 908 WATER SUPPLY 908.1Water temperature. The temperature of the incoming makeup water shall not exceed 104°F (40°C). SECTION 2. The Council finds that adoption of this code and its local amendments is not a change or modification to the California Building Standards Code pursuant to Health and Safety Code Section 17958.5. The California Building Standards Commission does not require that an ordinance adopting and amending the International Swimming Pool and Spa Code be filed with the Commission or supported by local conditions SECTION 3. If any section, subsection, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion or sections of the Ordinance. The Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. SECTION 4. The Council finds that this project is exempt from the provisions of the California Environmental Quality Act (“CEQA”), pursuant to Section 15061 of the CEQA Guidelines, because it can be seen with certainty that there is no possibility that the amendments herein adopted will have a significant effect on the environment. // // // // // // // Item 10 Attachment G - Ch 16.18 Int Swimming Pool and Spa Code (ISPSC) Item 10: Staff Report Pg. 120 Packet Pg. 420 of 541 NOT YET ADOPTED 11 0290182_20250918_ms29 SECTION 5. This Ordinance shall be effective on the thirty-first day after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: ____________________________ ____________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: ____________________________ ____________________________ City Attorney or Designee City Manager ____________________________ Director of Planning and Development Services ____________________________ Director of Administrative Services Item 10 Attachment G - Ch 16.18 Int Swimming Pool and Spa Code (ISPSC) Item 10: Staff Report Pg. 121 Packet Pg. 421 of 541 *NOT YET APPROVED* 1 0290187_20250924_ms29 Ordinance No. ____ Ordinance of the Council of the City of Palo Alto Amending Chapter 16.14 (California Green Building Standards, California Code of Regulations, Title 24, Part 11) of the Palo Alto Municipal Code to Adopt the 2025 Green Building Standards Code, Along With Local Amendments The Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. Findings and Declarations. A. The City of Palo Alto adopted a Sustainability and Climate Action Plan, or S/CAP, to meet the City's stated goal of "80 x 30": reducing greenhouse gas emissions 80% below 1990 levels by 2030. B. The S/CAP outlines goals and key actions in eight areas, one of which is energy and more specifically, energy efficiency and electrification. The goals for the energy area of the S/CAP are to reduce GHG emissions from the direct use of natural gas in Palo Alto’s building sector by at least 60% below 1990 levels (116,400 MT CO2e reduction) and to modernize the electric grid to support increased electric demand to accommodate state‐ of‐the‐art technology. C. One key action the City is taking to accomplish those goals is to use codes and ordinances ‐ such as the energy reach code, green building ordinance, zoning code, or other mandates ‐ to facilitate electrification in both existing buildings and new construction projects where feasible. D. The purpose of this ordinance is to formally adopt California Code of Regulations, Title 24, Part 11, 2025 California Green Building Standards Code, with local amendments in furtherance of the City of Palo Alto’s S/CAP goals and other sustainability‐related goals included in the City’s 2030 Comprehensive Plan. The amendments adopted herein are more restrictive than the building standards in Title 24, Part 11. E. Recent legislation, Assembly Bill (AB) 130 (2025), limits local jurisdictions’ authority to amend the California Building Standards Code beginning October 1, 2025, and ending June 1, 2031. The Council finds that, with the exception of the changes codified at PAMC Sections 16.14.070, 16.14.080, 16.14.285, 16.14.355, and 16.14.400, the changes or modifications to the California Green Building Standards Code adopted by this ordinance are substantially equivalent to changes or modifications that were previously filed by the governing body of the City and were in effect as of September 30, 2025, and are therefore exempt from the moratorium on new residential building standards Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 122 Packet Pg. 422 of 541 *NOT YET APPROVED* 2 0290187_20250924_ms29 imposed by Assembly Bill (AB) 130 (2025). The changes codified at the PAMC Sections listed above, to the extent that they are not substantially equivalent to changes in effect as of September 30, 2025, do not affect residential units and are therefore not subject to the AB 130 moratorium. F. California Health and Safety Code sections 17958.5 and 17958.7 requires that the City, in order to make changes or modifications in the requirements contained in the California Green Building Standards on the basis of local conditions, make express finding that such modifications or changes are reasonably necessary because of local climatic, geological or topographical conditions. G. The required findings are attached to this ordinance as Exhibit A. SECTION 2. Chapter 16.14 (California Green Building Standards, California Code of Regulations, Title 24, Part 11) of the Palo Alto Municipal Code is hereby amended by repealing in its entirety existing 16.14 and adopting a new Chapter 16.14 to read as follows: CHAPTER 16.14 CALIFORNIA GREEN BUILDING STANDARDS CODE, CALIFORNIA CODE OF REGULATIONS, TITLE 24, PART 11 Sections Part 1 – General 16.14.010 2025 California Green Building Standards Code, Title 24, Part 11 adopted and amended. 16.14.020 Cross ‐ References to California Green Building Standards Code. 16.14.030 Local Amendments. Part 2 – Local Modifications to CHAPTER 1 – ADMINISTRATION 16.14.040 Administration & Enforcement of 2025 California Green Building Standards Code. 16.14.050 Adoption of Chapter 1 Administration. 16.14.060 Section 101.4 Appendices. Part 3 – Local Modifications to CHAPTER 2 – DEFINITIONS 16.14.070 Section 202 Definitions. Part 4 – Local Modifications to CHAPTER 3 – GREEN BUILDING Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 123 Packet Pg. 423 of 541 *NOT YET APPROVED* 3 0290187_20250924_ms29 16.14.080 Section 301 – Voluntary Tiers Added. Part 5 – Local Modifications to CHAPTER 4 – RESIDENTIAL MANDATORY MEASURES 16.14.090 Section 4.106.5 Full Electrification 16.14.100 Section 4.306 Swimming Pool and Spa Covers. 16.14.110 Reserved Part 6 – Local Modifications to CHAPTER 7 – INSTALLER AND SPECIAL INSPECTOR QUALIFICATIONS 16.14.120 Section 702.2 Special Inspection. Part 7– Local Modifications to APPENDIX A4 – RESIDENTIAL VOLUNTARY MEASURES 16.14.130 Residential Projects. Appendix A4 Preface: Green Building Measures for Project Type and Scope. 16.14.140 Section A4.104 Site Preservation. 16.14.150 Section A4.105 Deconstruction and Reuse of Existing Materials. 16.14.160 Section A4.106.8 Electric Vehicle (EV) Charging for New Construction. 16.14.170 Section A4.106.9 Bicycle Parking. 16.14.180 Section A4.106.10 Light Pollution Reduction. 16.14.190 Section A4.203.1 Performance Approach for Newly Constructed Buildings. 16.14.200 Section A4.304.3 Irrigation Metering Device. 16.14.210 Section A4.305 Water Reuse Systems. 16.14.220 A4.305.4 Additions and Alterations. 16.14.230 Section A4.403.1 Frost Protection Foundation Systems. 16.14.240 Section A4.403.2 Reduction in Cement Use. 16.14.250 Section A4.408.1 Enhanced Construction Waste Reduction. 16.14.260 Section A4.504.1 Compliance with formaldehyde limits. 16.14.270 Section A4.504.3 Thermal Insulation. Part 8 – Local Modifications to CHAPTER 5 – NONRESIDENTIAL MANDATORY MEASURES Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 124 Packet Pg. 424 of 541 *NOT YET APPROVED* 4 0290187_20250924_ms29 16.14.280 Nonresidential Projects: Chapter 5 Preface Green Building Project Type and Scope. Requirements for 16.14.285 Section 5.105.1 Scoping 16.14.290 Section 5.106.1.1 Local Storm Water Pollution Prevention. 16.14.295 Section 5.106.8 Light Pollution Reduction. 16.14.300 Section 5.106 Full Electrification. 16.14.310 Reserved 16.14.320 Reserved 16.14.330 Section 5.304.2 Invasive Species Prohibited. 16.14.340 Section 5.306 Nonresidential Enhanced Water Budget. 16.14.350 Section 5.307 Cooling Tower Water Use. 16.14.355 Section 5.409 Life Cycle Assessment 16.14.360 Section 5.410.4.6 Energy STAR Portfolio Manager. 16.14.370 Section 5.410.4.7 Performance Reviews – Energy. 16.14.380 Section 5.410.4.8 Performance Reviews – Water. 16.14.390 Section 5.506 Indoor Air Quality. Part 9 – Local Modifications to APPENDIX A5 – NONRESIDENTIAL VOLUNTARY MEASURES 16.14.400 Section A5.106.5.3 Electric Vehicle (EV) Charging for New Construction. 16.14.410 Section A5.203.1 Performance Approach for Newly Constructed Buildings. 16.14.420 Section A5.405.5 Cement and Concrete. 16.14.430 Section A5.408 Construction Waste Reduction, Disposal and Recycling. Part 1 – General 16.14.010 2025 California Green Building Standards Code, Title 24, Part 11 adopted and amended. The California Green Building Standards Code, 2025 Edition, Title 24, Part 11 of the California Code of Regulations, together with those omissions, amendments, exceptions and additions thereto, is adopted and hereby incorporated in this Chapter by reference and made a part hereof the same as if fully set forth herein. Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 125 Packet Pg. 425 of 541 *NOT YET APPROVED* 5 0290187_20250924_ms29 Unless superseded and expressly repealed, references in City of Palo Alto forms, documents and regulations to the chapters and sections of the former California Code of Regulations, Title 24, shall be construed to apply to the corresponding provisions contained within the California Code of Regulations, Title 24, 2025. Ordinance No. 5626 of the City of Palo Alto and all other ordinances or parts of ordinances in conflict herewith are hereby suspended and expressly repealed. Wherever the phrases “California Green Building Standards Code” or “CALGreen” are used in this code or any ordinance of the City, such phrases shall be deemed and construed to refer and apply to the California Green Building Standards Code, 2025 Edition, as adopted and amended by this chapter. One copy of the California Green Building Standards Code, 2025 Edition, has been filed for use and examination of the public in the Office of the Chief Building Official of the City of Palo Alto. 16.14.020 Cross ‐ References to California Green Building Standards Code. The provisions of this Chapter contain cross‐references to the provisions of the California Green Building Code, 2025 Edition, in order to facilitate reference and comparison to those provisions. 16.14.030 Local Amendments. The provisions of this Chapter shall constitute local amendments to the cross‐ referenced provisions of the California Green Building Standards Code, 2025 Edition, and shall be deemed to replace the cross‐referenced sections of said Code with the respective provisions set forth in this Chapter. Part 2 – Local Modifications to CHAPTER 1 – ADMINISTRATION 16.14.040 Administration & Enforcement of 2025 California Green Building Standards Code. Administration and enforcement of this code shall be governed by Chapter 1, Division II of the 2025 California Building Code as amended by Palo Alto Municipal Code Chapter 16.04. 16.14.050 Adoption of Chapter 1 Administration. Chapter 1 Administration of the 2025 California Green Building Code is adopted by the City of Palo Alto to supplement, to the extent it does not conflict with, Chapter 1, Division II of the 2025 California Building Code, as amended. 16.14.060 Section 101.4 Appendices. The following Appendix Chapters of the California Green Building Standards Code, 2025 Edition, are adopted and hereby incorporated in this Chapter by reference and Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 126 Packet Pg. 426 of 541 *NOT YET APPROVED* 6 0290187_20250924_ms29 made a part hereof the same as if fully set forth herein: A. Appendix A4 ‐ Residential Voluntary Measures (Tier 1 and Tier2) B. Appendix A5 ‐ Nonresidential Voluntary Measures (Tier 1 and Tier 2) Part 3 – Local Modifications to CHAPTER 2 – DEFINITIONS 16.14.070 Section 202 Definitions. Section 202 of Chapter 2 of the California Green Building Standards Code is amended to include the following definitions: ALL‐ELECTRIC BUILDING / SITE. A building or parcel of land whose sole source of energy is electricity and contains no combustion equipment or plumbing for combustion equipment. CPAU. City of Palo Alto Utilities Department. CALGREEN INSPECTOR is a person certified as a CALGreen Inspector/Plans Examiner through the International Code Council (ICC), demonstrating knowledge and application of Green Building concepts during plan review and inspection. For projects that require a CALGreen Inspector/Plans Examiner verification, the Inspector must be contracted directly with the owner and may not be a contractor or employee of the design or construction firm. CERTIFIED ENERGY ANALYST is a person registered as a Certified Energy Analyst with the California Association of Building Energy Consultants as of the date of submission of a Certificate of Compliance as required under section 10‐103 of Building Energy Efficiency Standards for residential and nonresidential buildings. GREEN BUSINESS CERTIFICATION INC. (GBCI™). Green Business Certification Inc. (GBCI™) is an independent third‐party organization that provides certification, credentialing, and verification services for green building and sustainability programs, including serving as the official certification body for LEED projects and professional credentials. LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN (LEED®). The Leadership in Energy and Environmental Design (LEED®) is a green building certification program developed by the U.S. Green Building Council that provides a framework for green buildings through a point‐based rating system that evaluates building performance across multiple sustainability categories. Projects shall follow the U.S. Green Building Council’s standards for selecting the appropriate LEED® rating system. Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 127 Packet Pg. 427 of 541 *NOT YET APPROVED* 7 0290187_20250924_ms29 LEED AP WITH SPECIALTY. An advanced professional credential signifying expertise in green building and a LEED rating system. To earn a LEED AP with specialty, candidates must first pass the LEED Green Associate exam. The exams measure knowledge about green building, a specific LEED rating system and the certification process and are ideal for individuals who are actively working on green building and LEED projects. MODEL WATER EFFICIENT LANDSCAPE ORDINANCE. The California Department of Water Resources Model Water Efficient Landscape Ordinance. SALVAGE. Salvage means the controlled removal of items and material from a building, construction, or demolition site for the purpose of on‐ or off‐site reuse, or storage for later reuse. Examples include air conditioning and heating systems, columns, balustrades, fountains, gazebos, molding, mantels, pavers, planters, quoins, stair treads, trim, wall caps, bath tubs, bricks, cabinetry, carpet, doors, ceiling fans, lighting fixtures, electrical panel boxes, fencing, fireplaces, flooring materials of wood, marble, stone or tile, furnaces, plate glass, wall mirrors, door knobs, door brackets, door hinges, marble, iron work, metal balconies, structural steel, plumbing fixtures, refrigerators, rock, roofing materials, siding materials, sinks, stairs, stone, stoves, toilets, windows, wood fencing, lumber and plywood. SUBSTANTIAL REMODEL (or “50‐50‐50” RULE). Any project that affects the removal or replacement of 50% or more of the linear length of the existing exterior walls of the building, 50% or more of the linear length of the existing exterior wall where the plate height is raised, or 50% or more of the existing roof framing area is removed or replaced, over a 3‐year period is considered a substantial remodel. (Refer to Section 301.1.2). SQUARE FOOTAGE. For application of green building requirements, “square footage” refers to all new or altered square footage, including basement areas (7 feet or greater in height), as calculated based on outer boundary of proposed construction area, including exterior walls. U.S. Green Building Council (USGBC). The U.S. Green Building Council (USGBC) is a nonprofit organization that promotes sustainability in building design, construction, and operation through market transformation initiatives and the development of green building standards, most notably the Leadership in Energy and Environmental Design (LEED®) certification program. Part 4 – Local Modifications to CHAPTER 3 – GREEN BUILDING 16.14.080 SECTION 301 ‐ Voluntary Tiers Added. Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 128 Packet Pg. 428 of 541 *NOT YET APPROVED* 8 0290187_20250924_ms29 SECTION 301 of Chapter 3 of the California Green Building Standards Code is amended to read: SECTION 301 GENERAL 301.1 Scope. Buildings shall be designed to include the green building measures specified as mandatory in the application checklists contained in this code and any applicable local amendments. In addition, the City requires the use of Voluntary Tiers, as provided in Appendices A4 and A5, for certain residential and nonresidential new construction, additions, and alterations. Projects that only trigger Mandatory measures are not required to fulfill Tier 1 or Tier 2 measures in Appendix A4 and A5. To achieve Tier 1 status, a project must comply with measures identified in Appendix A4, Division A4.6, Section A4.601.4 for residential projects and Appendix A5, Division A5.6, Section A5.601.2 for nonresidential projects. Projects subject to Tier 1 must fulfill all mandatory measures, all Tier 1 prerequisite measures and a defined number of Tier 1 elective measures. To achieve Tier 2 status, a project must comply with requirements identified in Appendix A4, Division A4.6, Section A4.601.5 for residential projects and Appendix A5, Division A5.6, Section A5.601.3 for nonresidential projects. Projects subject to Tier 2 must fulfill all mandatory measures, all Tier 2 prerequisite measures and a defined number of Tier 2 elective measures. 301.1.1 Residential additions and alterations. [HCD] The Mandatory provisions of Chapter 4 shall be applied to additions and/or alterations of existing residential buildings where the addition and/or alteration increases the building's conditioned area, volume, or size. The requirements shall apply only to and/or within the specific area of the addition or alteration. Tier 1 adopted (Residential). All residential building additions and/or alterations exceeding 1000 square feet must meet CALGreen Mandatory plus the Tier 1 measures, as amended by this Chapter and as applicable to the scope of work. For Tier 1 projects, the area of alterations will include any construction or renovation to an existing structure other than repair or Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 129 Packet Pg. 429 of 541 *NOT YET APPROVED* 9 0290187_20250924_ms29 addition. Alterations include raising the plate height, historic restoration, changes or rearrangements of the structural parts or elements, and changes or rearrangement of bearing walls and full height partitions. Normal maintenance, reroofing, painting or wall papering, floor finishes, replacement‐in‐kind of mechanical, plumbing and electrical systems, or replacing or adding new kitchen counter and similar furniture, plumbing fixture to the building are excluded for the purposes of establishing scope of Tier 1 projects. The area of alteration should be limited to the footprint of element(s) being altered. This does not exclude mandatory CALGreen measures. The sum of the footprint of the elements being altered with respect to Tier 1, shall be calculated using the following methodology: 1. Raising the plate height: The calculation with respect to raising of the plate height will be based on the area of the footprint in which the plate height is being increased. Plate height means the vertical distance measured from the top of the finished floor to the top of the plates. 2. Historic restoration: The calculation with respect to historic restoration will be based on the area of work covered in the California Historical Building Code (Title 24, Part 8). 3. Structural parts or elements: The calculation with respect to changes or rearrangements of the structural parts or elements will be based on the sum of the individual footprints of each structural change or rearrangement. The footprint shall be calculated based on the proposed design and inclusive of any demolished structural parts or elements. 4. Bearing walls and full height partition: The calculation with respect to changes or rearrangement of walls and full height partitions will be based on the footprint of any demolished wall or full height partition and any new wall or new full height partition. Exception: Attached and detached Accessory Dwelling Units, ADU conversions of existing structures shall meet the California Green Building Standards Code Mandatory measures only. 301.1.2 Substantial Remodel (50‐50‐50 rule). Any project that affects the removal or replacement of 50% or more linear length of the existing exterior walls of the building, 50% or more linear length of the existing exterior wall where the plate height is raised, or 50% or more of the existing roof framing area is removed or replaced, over a 3‐year period is considered a substantial remodel. Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 130 Packet Pg. 430 of 541 *NOT YET APPROVED* 10 0290187_20250924_ms29 Any permit(s) applied for will trigger a review of a 3‐year history of the project. This review will result in determining if a substantial remodel has occurred. The Chief Building Official or designee shall make the final determination regarding the application if a conflict occurs. […] 301.2 Low‐rise and high‐rise residential buildings. [HCD] The provisions of individual sections of CALGreen may apply to either low‐rise residential buildings, high‐rise residential buildings, or both. Individual sections will be designated by banners to indicate where the section applies specifically to low‐rise only (LR) or high‐rise only (HR). When the section applies to both low‐rise and high‐rise buildings, no banner will be used. 301.2.1 Low‐Rise residential new construction – Tier 2 adopted. All new constructed or substantial remodel projects must meet CALGreen Mandatory plus Tier 2 measures, as amended by this ordinance and as applicable to the scope of work. 301.3 Nonresidential additions and alterations. [BSC‐CG] The provisions of individual sections of Chapter 5 apply to building nonresidential additions of 1,000 square feet or greater, and/or building alterations with a permit valuation of $200,000 or above (for occupancies within the authority of California Building Standards Commission). Code sections relevant to additions and alterations shall only apply to the portions of the building being added or altered within the scope of the permitted work. A code section will be designated by a banner to indicate where the code section only applies to newly constructed buildings [N] or to additions and alterations [A]. When the code section applies to both, no banner will be used. Tier 1 adopted. Nonresidential alterations (including tenant improvements or renovations) of 5,000 square feet that include replacement of at least two of the following: HVAC system, building envelope, hot water system, or lighting system, must comply with CALGreen Mandatory plus Tier 1 measures, as amended by this Chapter and as applicable to the scope of work. Tier 1 alternative compliance path. Nonresidential alterations projects that would otherwise be subject to CALGreen Mandatory plus Tier 1 measures may elect an alternative compliance pathway by achieving LEED® Silver certification or higher from the U.S. Green Building Council. The Green Business Certification Inc. (GBCI™) shall Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 131 Packet Pg. 431 of 541 *NOT YET APPROVED* 11 0290187_20250924_ms29 serve as the independent third‐party certification body responsible for reviewing project documentation, conducting compliance verification, and issuing official LEED® certification. Projects electing this pathway are exempt from all individual Tier 1 CALGreen prerequisite and elective requirements with exception of the following: PAMC 16.14.430 Section A5.408 Construction Waste Reduction, Disposal and Recycling. Projects must maintain compliance with all applicable base CALGreen mandatory measures and building code requirements. Tier 2 adopted. Nonresidential additions of 1000 square feet or greater must comply with CALGreen Mandatory plus Tier 2 measures, as amended by this Chapter and as applicable to the scope of work. Tier 2 alternative compliance path. Nonresidential additions of 1000 square feet or greater that would otherwise be subject to CALGreen Mandatory plus Tier 2 measures may elect an alternative compliance pathway by achieving LEED® Gold certification or higher from the U.S. Green Building Council. The Green Business Certification Inc. (GBCI™) shall serve as the independent third‐party certification body responsible for reviewing project documentation, conducting compliance verification, and issuing official LEED® certification. Projects electing this pathway are exempt from all individual Tier 2 CALGreen prerequisite and elective requirements with exception of the following: PAMC 16.14.430 Section A5.408 Construction Waste Reduction, Disposal and Recycling. Projects must maintain compliance with all applicable base CALGreen mandatory measures and building code requirements. 301.3.1 ‐ 301.3.2 Unmodified 301.3.3 Nonresidential new construction – Tier 2 adopted. All new nonresidential construction must meet CALGreen Mandatory plus Tier 2 measures (including initial occupancy tenant improvements), as amended by this ordinance and as applicable to the scope of work. Tier 2 alternative compliance path. All new nonresidential Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 132 Packet Pg. 432 of 541 *NOT YET APPROVED* 12 0290187_20250924_ms29 construction that would otherwise be subject to CALGreen Mandatory plus Tier 2 measures may elect an alternative compliance pathway by achieving LEED® Gold certification or higher from the U.S. Green Building Council. The Green Business Certification Inc. (GBCI™) shall serve as the independent third‐party certification body responsible for reviewing project documentation, conducting compliance verification, and issuing official LEED® certification. Projects electing this pathway are exempt from all individual Tier 2 CALGreen prerequisite and elective requirements with exception of the following: PAMC 16.14.430 Section A5.408 Construction Waste Reduction, Disposal and Recycling. PAMC 16.14.400 Section A5.106.5.3 Electric Vehicle (EV) Charging for New Construction. Projects must maintain compliance with all applicable base CALGreen mandatory measures and building code requirements. 301.6 Special inspector requirements. Residential and nonresidential project owners subject to CALGreen Mandatory, CALGreen Mandatory plus Tier 1, or CALGreen Mandatory plus Tier 2 measures shall contract a City‐approved Green Special Inspector (GBSI) in accordance with section 702.2 of CALGreen, as amended. A City‐approved GBSI is required to verify compliance with CALGreen mandatory measures when the project elects to use the alternative LEED compliance pathway per section 301.3 and 301.3.3 of this Chapter. A LEED Accredited Professional with applicable specialty (LEED AP) shall certify that the project has been designed to meet the requirements for LEED Silver or LEED Gold certification, as applicable. The LEED AP shall provide two letters to certify the alternative compliance pathway: 1. At Building Permit Application – A letter confirming that said project has been registered with the U.S. Green Building Council (USGBC) and is anticipated to achieve the required number of points for the specified certification level. 2. Prior to any Approved Occupancy ‐ A letter based on the actual construction confirming that the project has been built in accordance with the approved plans and is expected to be eligible for certification Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 133 Packet Pg. 433 of 541 *NOT YET APPROVED* 13 0290187_20250924_ms29 at the approved LEED level. This letter must also state whether, and when, the final submittal certification documents will be submitted to the USGBC. Provide proof of LEED Silver/Gold Certification to the Building Department within two years of initial occupancy as part of the project record. 301.7 Low‐carbon concrete requirements for Tier 1 and Tier 2 projects. Plain and reinforced concrete installed as part of any project subject to the application of this code shall demonstrate compliance with the requirements of PAMC 16.14.240. Part 5 – Local Modifications to CHAPTER 4 – RESIDENTIAL MANDATORY MEASURES Division 4.1 – PLANNING AND DESIGN 16.14.090 Section 4.106.5 Full Electrification Section 4.106 of Chapter 4 of the California Green Building Standards Code is amended to add new subsection, 4.106.5 as follows: 4.106.5 Full electrification. Full electrification is recommended for new buildings, substantial remodels, and new outdoor appliances/equipment such as fireplaces, firepits, heaters for swimming pool/spa, and similar equipment. Full electrification is required for outdoor grills, stoves, and barbecues. This subsection does not prohibit freestanding and/or portable grills, stoves, or barbecues whose sole source of energy is self‐contained fuel canisters. Division 4.3 – WATER EFFICIENCY AND CONSERVATION 16.14.100 Section 4.306 Swimming Pool and Spa Covers Section 4.306 of Chapter 4 of the California Green Building Standards Code is added to read: 4.306 Swimming pool and spa covers. Swimming pools and spas shall be provided with a vapor retardant cover. Part 6 – Local Modifications to CHAPTER 7 – INSTALLER AND SPECIAL INSPECTOR QUALIFICATIONS 16.14.120 Section 702.2 Special Inspection. Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 134 Packet Pg. 434 of 541 *NOT YET APPROVED* 14 0290187_20250924_ms29 Section 702.2 of Chapter 7 of the California Green Building Standards Code is amended to read: 702.2 Green building special inspection. When required by the enforcing agency, the owner or responsible entity acting as the owner’s agent shall employ one or more Green Building Special Inspectors to provide inspection or other duties necessary to substantiate compliance with this code. Green Building Special Inspectors shall demonstrate competence to the satisfaction of the enforcing agency for the particular type of inspection or task to be performed. In addition to other certifications or qualifications acceptable to the enforcing agency, the following certifications or education may be considered by the enforcing agency when evaluating the qualifications of a Special Inspector. The City shall maintain a list of pre‐approved Special Inspectors in accordance with this section. The owner shall contract a Special Inspector from the pre‐ approved list meeting one of the following: 1. Certification by a national or regional green building program: ICC Certified CALGreen Inspector/Plans Examiner 2. Other programs acceptable to the enforcing agency. Note: Special Inspectors shall be independent entities with no financial interest in the materials or the project they are inspecting for compliance with this code. Part 7– Local Modifications to APPENDIX A4 – RESIDENTIAL VOLUNTARY MEASURES Division A4.1 – PLANNING AND DESIGN 16.14.130 Residential Projects. Appendix A4 Preface: Green Building Measures for Project Type and Scope. A preface is added to Chapter A4 of the California Green Building Standards Code to read: Preface ‐ Green Building Requirements for Project Type and Scope. For design and construction of residential projects, the City of Palo Alto requires compliance with the mandatory measures of Chapter 4, in addition to use of Tier 1 and Tier 2 as specified in Palo Alto Municipal Code Chapter 16.14. See Section 202 for definitions on CALGreen Mandatory, Tier 1 Prerequisites and Electives, and Tier 2 Prerequisites and Electives. All elective measures are adopted as written under Appendix A4 unless otherwise indicated in this Section. Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 135 Packet Pg. 435 of 541 *NOT YET APPROVED* 15 0290187_20250924_ms29 16.14.140 Section A4.104 SITE PRESERVATION. Section A4.104.1 of Appendix A4 of the California Green Building Standards Code is adopted as a Tier 1 and Tier 2 elective measure and is amended to read: A4.104.1 Supervision and education by a special inspector. Individuals with oversight authority on the project, as defined in section 16.14.120 of this code, who have been trained in areas related to environmentally friendly development, shall teach green concepts to other members of the builder’s staff and ensure training and written instruction has been provided to all parties associated with the development of the project. Prior to the beginning of the construction activities, the builder shall receive a written guideline and instruction specifying the green goals of the project. Note: Lack of adequate supervision and dissemination of the project goals can result in negative effects on green building projects. If the theme of green building is not carried through the project, the overall benefit can be substantially reduced by the lack of knowledge and information provided to the various entities involved with the construction of the project. 16.14.150 Section A4.105 Deconstruction and Reuse of Existing Materials. Section A4.105 of Appendix A4 of the California Green Building Standards Code is not adopted as an elective measure and is amended to read: Section A4.105.1 Chapter 5.24 of Title 5 of the Municipal Code. See Chapter 5.24 of the Municipal Code for the local deconstruction requirements. Section A4.105.2 is adopted as a Tier 1 and Tier 2 elective measure. A4.105.2 Reuse of materials. Nonhazardous materials which can be easily reused include but are not limited to the following: 1. Light fixtures 2. Plumbing fixtures 3. Doors and trim 4. Masonry 5. Electrical devices 6. Appliances 7. Foundations or portions of foundations Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 136 Packet Pg. 436 of 541 *NOT YET APPROVED* 16 0290187_20250924_ms29 Note: Reused material must be installed to comply the appropriate Title 24 provisions. 16.14.160 Section A4.106.8 Electric Vehicle (EV) Charging for New Construction. Sections A4.106.8 – A4.106.8.2.2 of the California Green Building Standards Code are deleted in its entirety, adopted as mandatory measures and is amended to read: A4.106.8 Electric vehicle (EV) charging for residential structures. Newly constructed single‐family and multi‐family residential structures, including residential structures constructed as part of a mixed‐use development, shall comply with the following requirements for electric vehicle supply equipment (EVSE). All parking space calculations under this section shall be rounded up to the next full space. The requirements stated in this section are in addition to those contained in Section 4.106.4 of the California Green Building Standards Code. In the event of a conflict between this section and Section 4.106.4 of the California Green Building Standards Code, the more robust EV Charging requirements shall prevail. A4.106.8.1 New single‐family, duplex and townhouse dwellings. The following standards apply to newly constructed detached and attached single‐family, duplex and townhouse residences. (a) In general. The property owner shall provide One (1) Level 2 electrical vehicle supply equipment (EVSE) or one (1) EV ready space for each residence (except for accessory dwelling unit (ADU)). (b) Location. The proposed location of a charging station may be internal or external to the dwelling and shall be in close proximity to an on‐site parking space consistent with city regulations. A4.106.8.2 New multi‐family dwellings. In addition to the applicable standards in the 2025 California Green Building Standards Code, the following standards apply to newly constructed residences in a multi‐ family residential structure. (a) Resident parking. The property owner shall provide at least one (1) Level 2 electrical vehicle supply equipment (EVSE) or one (1) Level 2 EV Ready space for each residential unit in the structure . (b) Location. The EVSE, receptacles, and/or raceway required by this section shall be placed in locations allowing convenient installation of and access to EVSE. In addition, if parking is deed‐restricted to Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 137 Packet Pg. 437 of 541 *NOT YET APPROVED* 17 0290187_20250924_ms29 individual residential units, the EVSE or receptacles required by subsection (a) shall be located such that each unit has access to its own EVSE or receptacle. Location of EVSE or receptacles shall be consistent with all city regulations. A4.106.8.3 New hotels and motels. The following standards apply to newly constructed hotels. (a) In general. The property owner shall comply with Section 4.106.4.2.6 of the California Green Building Standards Code. (b) Location. The EVSE and/or receptacles, required by this section shall be placed in locations allowing convenient installation of and access to EVSE. Location of EVSE or receptacles shall be consistent with all City guidelines, rules, and regulations. 16.14.170 Section A4.106.9 Bicycle Parking. Section A4.106.9 of Appendix A4 of the California Green Building Standards Code is not adopted as a Tier 1 and Tier 2 elective measure. Projects must comply with the bicycle parking requirements in the Palo Alto Municipal Code. 16.14.180 Section A4.106.10 Light Pollution Reduction. Section A4.106.10 is added and adopted as a Tier 1 and Tier 2 elective measure for all covered projects and is amended to read: A4.106.10 Light pollution reduction. Outdoor lighting systems shall be designed and installed to comply with the following: 1. The minimum requirements in the California Energy Code for Lighting Zones 1‐4 as defined in Chapter 10 of the California Administrative Code; and 2. Backlight, Up light and Glare (BUG) ratings as defined in IES TM‐15‐11; and 3. Allowable BUG ratings not exceeding those shown in TABLE 5.106.8 [N]; or Comply with a local ordinance lawfully enacted pursuant to Section 101.7 of this code, whichever is more stringent. Projects may use an approved equal reference standard for light fixtures where BUG ratings are unavailable. Exceptions: 1. Luminaires that qualify as exceptions to the California Energy Code. 2. Emergency lighting. 3. One‐ and two‐family dwellings. Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 138 Packet Pg. 438 of 541 *NOT YET APPROVED* 18 0290187_20250924_ms29 Note: The International Dark‐Sky Association (IDA) and the Illuminating Engineering Society of North America (IESNA) have developed a Model Lighting Ordinance (MLO). The MLO was designed to help municipalities develop outdoor lighting standards that reduce glare, light trespass, and skyglow. The model ordinance and user guides for the ordinance may be accessed at the International Dark‐Sky Association web site. Division A4.2 – ENERGY EFFICIENCY 16.14.190 Section A4.203.1 Performance Approach for Newly Constructed Buildings. Section A4.203.1 of Appendix A4 of the California Green Building Standards Code is not adopted as a Tier 1 and Tier 2 elective measure. Projects shall comply with Chapter 16.17 of the Palo Alto Municipal Code (California Energy Code). Division A4.3 – WATER EFFICIENCY AND CONSERVATION 16.14.200 Section A4.304.3 Irrigation Metering Device. Section A4.304.3 of Appendix A4 of the California Green Building Standards Code is adopted as a Tier 1 and Tier 2 elective measure and is amended to read: A4.304.3 Irrigation metering device. Dedicated irrigation meters from CPAU are to be installed in all new construction and rehabilitated landscapes when the landscape is greater than 1,000 square feet. 16.14.210 Section A4.305 Water Reuse Systems. Sections A4.305.1, A4.305.2, and A4.305.3 of Appendix A4 of the California Green Building Standards Code are adopted as Tier 1 and Tier 2 elective measures and are amended to read: A4.305.1 Graywater. Alternative plumbing piping is installed to permit the discharge from the clothes washer and other fixtures (except toilets and kitchen sinks) to be used for an irrigation system in compliance with the California Plumbing Code. In the event that the whole house graywater system is installed in compliance with the California Plumbing Code, then this measure shall count as 3 electives. A4.305.2 Recycled water piping. Based on projected availability, dual water piping is installed for future use of recycled water at the following locations: 1. Interior piping for the use of recycled water is installed to serve all water closets, urinals, and floor drains. Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 139 Packet Pg. 439 of 541 *NOT YET APPROVED* 19 0290187_20250924_ms29 2. Exterior piping is installed to transport recycled water from the point of connection to the structure. Recycled water systems shall be designed and installed in accordance with the California Plumbing Code. A4.305.3 Recycled water for landscape irrigation. Recycled water piping is used for landscape irrigation. 16.14.220 A4.305.4 Additions and Alterations. Section A4.305.4 is added as Tier 1 and Tier 2 prerequisite to read: A4.305.4 Additions and alterations. All multi‐family residential additions and alterations must install recycled water infrastructure for irrigation when the landscape area exceeds 1,000 square feet. Division A4.4 – MATERIAL CONSERVATION AND RESOUCE EFFICIENCY 16.14.230 Section A4.403.1 Frost Protection Foundation Systems. Sections A4.403.1 is not adopted as a Tier 1 and Tier 2 elective measure. 16.14.240 Section A4.403.2 Reduction in cement use. Section A4.403.2 of Appendix A4 of the California Green Building Standards Code is adopted as a Mandatory measure for all Tier 1 and Tier 2 projects and is amended to read: A4.403.2 Low carbon concrete requirements. A4.403.2.1 Purpose. The purpose of this chapter is to provide practical standards and requirements for the composition of concrete, as defined herein, that maintains adequate strength and durability for the intended application and at the same time reduces greenhouse gas emissions associated with concrete composition. This code includes pathways for compliance with either reduced cement levels or lower‐emission supplementary cementitious materials. A4.403.2.2 Definitions. For the application of this section the following definitions shall apply: Concrete. Concrete is any approved combination of mineral aggregates bound together into a hardened conglomerate in accordance with the requirements of this code. Environmental product declaration (EPD). EPDs present quantified environmental information on the life cycle of a product to enable comparisons between products fulfilling the same function. EPDs must Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 140 Packet Pg. 440 of 541 *NOT YET APPROVED* 20 0290187_20250924_ms29 conform to ISO 14025, and EN 15804 or ISO 21930, and have at least a "cradle to gate" scope (which covers product life cycle from resource extraction to the factory). Upfront embodied carbon (embodied carbon). The greenhouse gasses emitted in material extraction, transportation and manufacturing of a material corresponding to life cycle stages A1 (extraction and upstream production), A2 (transportation), and A3 (manufacturing). Definition is as noted in ISO 21930 and as defined in V2.3 Product Category Rule for Concrete by NSF dated November 2023. https://d2evkimvhatqav.cloudfront.net/documents/PCR‐Product‐Category‐Rules/PCR‐ Concrete‐2023‐deviation.pdf https://d2evkimvhatqav.cloudfront.net/documents/PCR‐Product‐ Category‐Rules/PCR‐Concrete‐2023‐deviation.pdf?v=1701797590 A4.403.2.3 Compliance. Compliance with the requirements of this chapter shall be demonstrated through any of the compliance options in Sections A4.403.2.3.2 through A4.403.2.3.5: TABLE A4.403.2.3 Cement and Embodied Carbon Limit Pathways A4.403.2.3.1 Allowable increases. (1) Cement and Embodied Carbon Limit Allowances. Cement or Embodied Carbon limits shown in Table A4.403.2.3 can be increased by 30% for concretes demonstrated to the Building Official as requiring high early strength. Such concretes could include, but are not limited to, precast, Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 141 Packet Pg. 441 of 541 *NOT YET APPROVED* 21 0290187_20250924_ms29 prestressed concrete; beams and slabs above grade; and shotcrete (2) Approved Cements. The maximum cement content may be increased proportionately above the tabulated value when using an approved cement, or blended cement, demonstrated by approved EPD to have a plant‐specific EPD lower than 1040 kg CO2e/metric ton. The increase in allowable cement content would be (1040 / plant=specific EPD) %. A4.403.2.3.2 Cement limit method — mix. Cement content of a concrete mix using this method shall not exceed the value shown in the Table A4.403.2.3. Use of this method is limited to concrete with specified compressive strength not exceeding 5,000 psi. A4.403.2.3.3 Cement limit method — project. Total cement content shall be based on total cement usage of all concrete mix designs within the same project. Total cement content for a project shall not exceed the value calculated according to Equation A4.403.2.3.3. Equation A4.403.2.3.3: Cem proj < Cem allowed where Cem proj = ΣCem n v n and Cem allowed = ΣCem lim v n and n = the total number of concrete mixtures for the project Cem n = the cement content for mixture n , kg/m 3 or lb/yd 3 Cem lim = the maximum cement content for mixture n per Table A4.403.2.3, kg/m 3 or lb/yd 3 v n = the volume of mixture n concrete to be placed, yd 3 or m 3 Applicant can use yd 3 or m 3 for calculation, but must keep same units throughout A4.403.2.3.4. Embodied carbon method — mix. Embodied carbon of a concrete mix, based on an approved environmental product declaration (EPD), shall not exceed the value given in Table A4.403.2.3. A4.403.2.3.5. Embodied carbon method — project. Total embodied carbon (EC proj ) of all concrete mix designs within the same project shall not exceed the project limit (EC allowed ) determined using Table A4.403.2.3 and Equation A4.403.2.3.5. Equation A4.403.2.3.5: Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 142 Packet Pg. 442 of 541 *NOT YET APPROVED* 22 0290187_20250924_ms29 EC proj < EC allowed where EC proj = ΣEC n v n and EC allowed = ΣEC lim v n and n = the total number of concrete mixtures for the project EC n = the embodied carbon potential for mixture n per mixture EPD, kg/m 3 EC lim = the embodied carbon potential limit for mixture n per Table A4.403.2.3, kg/m3 v n = the volume of mixture n concrete to be placed, yd 3 or m 3 Applicant can use yd 3 or m 3 for calculation, but must keep same units throughout. A4.403.2.3.6. Enforcement. As a condition prior to the issuance of every building permit involving placement of concrete, the permit applicant shall be required to submit a completed low‐carbon concrete compliance form or other acceptable methods that shall be provided by and reviewed for compliance by the building department prior to issuing the permit. As a condition of such building permits, and prior to approving construction inspections following placement of concrete, the permit applicant shall be required to submit batch certificates and/or EPDs provided by the concrete provider that demonstrate compliance with the low‐carbon concrete compliance form on file with the building permit. The batch certificates and/or EPDs shall be reviewed for compliance by the building department prior to approving any further inspections. When deviations from compliance with this section occur, the chief building official or his designee is authorized to require evidence of equivalent carbon reductions from the portions of remaining construction of the project to demonstrate alternative compliance with the intent of this chapter. For projects involving placement of concrete by, or on behalf of, a public works, parks, or similar department the director of such department, or his/her assignee, shall maintain accurate records of the total volume (in cubic yards) of all concrete placed, as well as the total compliant volume (in cubic yards) of all concrete placed, and shall report this data annually to the governing body in a form expressing an annual compliance percentage derived from the quotient of total compliant concrete volume placed divided by total concrete volume placed. A4.403.2.3.7. Exemptions. Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 143 Packet Pg. 443 of 541 *NOT YET APPROVED* 23 0290187_20250924_ms29 (a) Hardship or infeasibility exemption. If an applicant for a project subject to this chapter believes that circumstances exist that make it a hardship or infeasible to meet the requirements of this chapter, the applicant may request an exemption as set forth below. In applying for an exemption, the burden is on the applicant to show hardship or infeasibility. The applicant shall identify in writing the specific requirements of the standards for compliance that the project is unable to achieve and the circumstances that make it a hardship or infeasible for the project to comply with this chapter. Circumstances that constitute hardship or infeasibility may include, but are not limited to the following: (1) There is a lack of commercially available material necessary to comply with this chapter; (2) The cost of achieving compliance is disproportionate to the overall cost of the project; (3) Compliance with certain requirements would impair the historic integrity of buildings listed on a local, state or federal list or register of historic structures as regulated by the California Historic Building Code (Title 24, Part 8). (b) Granting of exemption. If the chief building official determines that it is a hardship or infeasible for the applicant to fully meet the requirements of this chapter and that granting the requested exemption will not cause the building to fail to comply with the California Building Standards Code, the chief building official shall determine the maximum feasible threshold of compliance reasonably achievable for the project. In making this determination, the chief building official shall consider whether alternate, practical means of achieving the objectives of this chapter can be satisfied. If an exemption is granted, the applicant shall be required to comply with this chapter in all other respects and shall be required to achieve the threshold of compliance determined to be achievable by the chief building official. (c) Denial of exception. If the chief building official determines that it is reasonably possible for the applicant to fully meet the requirements of this chapter, the request shall be denied and the applicant shall be notified of the decision in writing. The project and compliance documentation shall be modified to comply with the standards for compliance. 16.14.250 Section A4.408.1 Enhanced Construction Waste Reduction. Section A4.408.1 of Appendix A4 of the California Green Building Standards Code is adopted as a mandatory measure and is amended to read: A4.408.1 Enhanced construction waste reduction. Nonhazardous Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 144 Packet Pg. 444 of 541 *NOT YET APPROVED* 24 0290187_20250924_ms29 construction and demolition debris generated at the site is diverted to recycle or salvage in compliance with the following: Projects with a given valuation of $25,000 or more must have at least an 80‐percent reduction. Any mixed recyclables that are sent to mixed‐waste recycling facilities shall include a qualified third party verified facility average diversion rate. Verification of diversion rates shall meet minimum certification eligibility guidelines, acceptable to the local enforcing agency. Exceptions: 1. Residential stand‐alone mechanical, electrical or plumbing permits. 2. Commercial stand‐alone mechanical, electrical or plumbing permits. A4.408.1.1 Documentation. Documentation shall be provided to the enforcing agency which demonstrates compliance with all construction and demolition waste reduction requirements. Division A4.5 – ENVIRONMENTAL QUALITY 16.14.260 Section A4.504.1 Compliance with Formaldehyde Limits. Section A4.504.1 of Appendix A5 of the California Green Building Standards Code is adopted as a Tier 1 and Tier 2 elective measure. 16.14.270 Section A4.504.3 Thermal Insulation. Section A4.504.3 of Appendix A5 of the California Green Building Standards Code is not adopted as a Tier 1 and Tier 2 prerequisite. Section A4.504.3 is adopted as a Tier 1 and Tier 2 elective measure. Part 8 – Local Modifications to CHAPTER 5 – NONRESIDENTIAL MANDATORY MEASURES Division 5.1 – PLANNING AND DESIGN 16.14.280 Nonresidential Projects: Chapter 5 Preface Green Building Requirements for Project Type and Scope. A Preface is added to Chapter 5 of the California Green Building Standards Code to read: Preface – Green Building Requirements for Project Type and Scope. For design and construction of nonresidential projects, the City requires compliance with the mandatory measures of Chapter 5, in addition to use of Tier 1 and Tier Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 145 Packet Pg. 445 of 541 *NOT YET APPROVED* 25 0290187_20250924_ms29 2 as specified in Palo Alto Municipal Code Chapter 16.14. See Section 202 for definitions on CALGreen MANDATORY, Tier 1 prerequisites and electives, and Tier 2 prerequisites and electives. All elective measures are adopted as written under Appendix A5 unless otherwise indicated in this Section. 16.14.285 Section 5.105.1 Scoping Section 5.105.1 of Chapter 5 of the California Green Building Standards Code is amended to read: 5.105.1 Scope. [BSC‐CG] Effective July 1, 2024, alteration(s) to existing building(s) where the combined altered floor area is 100,000 square feet or greater shall comply with either Section 5.105.2, 5.409.2, or 5.409.3. Addition(s) to existing building(s) where the total floor area combined with the existing building(s) is 100,000 square feet or greater shall comply with either Section 5.105.2, Section 5.409.2, or Section 5.409.3. Effective January 1, 2026, the combined floor area shall be 25,000 square feet or greater. Exception [BSC‐CG, DSA‐SS]: Combined addition(s) to existing building(s) of two times the area or more of the existing building(s) is not eligible to meet compliance with Section 5.105.2. 16.14.290 Section 5.106.1.1 Local ordinance. Section 5.106.1.1 of Chapter 5 of the California Green Building Standards Code is amended to read: 5.106.1.1 Local ordinance. Newly constructed projects and additions shall comply with additional City of Palo Alto stormwater runoff management and pollution prevention measures as applicable, and as may be amended from time to time. 16.14.295 Section 5.106.8 Light Pollution Reduction. Section 5.106.8 of Chapter 5 of the California Green Building Standards Code is amended to read: 5.106.8 Light pollution reduction. Outdoor lighting systems shall be designed and installed to comply with the following: 1. The minimum requirements in the California Energy Code for Lighting Zones 0‐4 as defined in Chapter 10, Section 10‐114 of the California Administrative Code; and Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 146 Packet Pg. 446 of 541 *NOT YET APPROVED* 26 0290187_20250924_ms29 2. Backlight (B) ratings as defined in IES TM‐15‐11 (shown in Table A‐1 in Chapter 8); 3. Uplight and Glare ratings as defined in California Energy Code (shown in Tables 130.2‐A and 130.2‐B in Chapter 8); and 4. Allowable BUG ratings not exceeding those shown in Table 5.106.8 [N]; or Comply with a local ordinance lawfully enacted pursuant to Section 101.7, whichever is more stringent. Projects may use an approved equal reference standard for light fixtures where BUG ratings are unavailable. Exceptions: 1. Luminaires that qualify as exceptions in Section 103.2(b) and 140.7 of the California Energy Code. 2. Emergency lighting. 3. Building facade meeting the requirements in Table 140.7‐B of the California Energy Code, Part 6. 4. Custom lighting features as allowed by the local enforcing agency, as permitted by Section 101.8 Alternate materials, designs and methods of construction. 5. Luminaires with less than 6,200 initial luminaire lumens. 16.14.300 Section 5.106.13 Full Electrification. Section 5.106 of Chapter 4 of the California Green Building Standards Code is amended to add new subsection, 5.106.13 as follows: 5.106.13 Full electrification. Full electrification is recommended for new buildings, substantial remodels, and new outdoor appliances/equipment such as fireplaces, firepits, heaters for swimming pool/spa, and similar equipment. Full electrification is required for outdoor grills, stoves, and barbecues. This subsection does not prohibit freestanding and/or portable grills, stoves, and barbecues whose source of energy is self‐contained fuel canisters. 16.14.310 Reserved 16.14.320 Reserved Division 5.3 – WATER EFFICIENCY AND CONSERVATION 16.14.330 Section 5.304.2 Invasive Species Prohibited. Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 147 Packet Pg. 447 of 541 *NOT YET APPROVED* 27 0290187_20250924_ms29 Section 5.304.2 of Chapter 5 of the California Green Building Standards Code is added as mandatory measure to read: 5.304.2 Invasive species prohibited. All nonresidential new construction, additions, and alterations shall not install invasive species in a landscape area of any size. 16.14.340 Section 5.306 Nonresidential Enhanced Water Budget. Section 5.306 of Chapter 5 of the California Green Building Standards Code is added as mandatory measure to read: 5.306 Nonresidential enhanced water budget. Nonresidential buildings anticipated to use more than 1,000 gallons of water a day shall complete an Enhanced Water Budget Calculator as established by the Chief Building Official or designee. 16.14.350 Section 5.307 Cooling Tower Water Use. Section 5.307 Cooling Tower Water Use is added as mandatory to read: 5.307 COOLING TOWER WATER USE 5.307.1. Cooling tower water use in high rise residential or nonresidential buildings. Cooling tower water use must meet the conditions as follows and as outlined in Palo Alto Municipal Code Section 16.08.100. Projects are required to perform a potable water analysis at the site to meet the maximum concentration of parameters noted in Table 5.307.1 TABLE 5.307.1 Ca (as CaCO3) 600 ppm Total alkalinity 500 ppm SiO2 150 ppm Cr 300 ppm Conductivity 3300 Us/cm Calculate maximum number of cycles that can be achieved with these levels of concentration shall be included in the plumbing design plans. Division 5.4 – MATERIAL CONSERVATION AND RESOUCE EFFICIENCY Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 148 Packet Pg. 448 of 541 *NOT YET APPROVED* 28 0290187_20250924_ms29 16.14.355 Section 5.409 Life Cycle Assessment Section 5.409 of Chapter 5 of the California Green Building Standards Code is amended to read: 5.409.1 Scope. [BSC‐CG] Effective July 1, 2024, nonresidential projects consisting of newly constructed building(s) with a combined floor area of 100,000 square feet or greater shall comply with either Section 5.409.2 or Section 5.409.3. Alteration(s) to existing building(s) where the combined altered floor area is 100,000 square feet or greater shall comply with either Section 5.105.2, 5.409.2, or 5.409.3. Addition(s) to existing building(s) where the total floor area combined with the existing building(s) is 100,000 square feet or greater shall comply with either Section 5.105.2, Section 5.409.2, or Section 5.409.3. Effective January 1, 2026, the combined floor area shall be 25,000 square feet or greater. 16.14.360 Section 5.410.4.6 Energy STAR Portfolio Manager. Section 5.410.4.6 of Chapter 5 of the California Green Building Standards is added as mandatory measure to read: 5.410.4.6 Energy STAR portfolio manager. All nonresidential projects exceeding $100,000 valuation must provide evidence of an Energy STAR Portfolio Manager project profile for both water and energy use prior to Permit Issuance, acquire an Energy STAR Portfolio Manager Rating, and submit the rating to the City of Palo Alto once the project has been occupied after 12 months. 16.14.370 Section 5.410.4.7 Performance Reviews – Energy. Section 5.410.4.7 of Chapter 5 of the California Green Building Standards is added to read: 5.410.4.7 Performance reviews – energy. All projects over 10,000 square feet. The City reserves the right to conduct a performance review, no more frequently than once every five years unless a project fails review, to evaluate the building's energy use to ensure that resources used at the building and/or site do not exceed the maximum allowance set forth in the rehabilitation or new construction design. Following the findings and recommendations of the review, the City may require adjustments to the energy usage or energy‐using equipment or systems if the building is no longer compliant with the original design. Renovation or rehabilitation resulting from such audit activity shall be considered a project and shall be subject to applicable documentation submittal requirements of the City. This section is effective only for those projects for which a building permit was issued after January 1, 2009. Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 149 Packet Pg. 449 of 541 *NOT YET APPROVED* 29 0290187_20250924_ms29 16.14.380 Section 5.410.4.8 Performance Reviews – Water. Section 5.410.4.8 of Chapter 5 of the California Green Building Standards is added to read: 5.410.4.8 Performance reviews – water. All sites greater than one acre: The City reserves the right to conduct performance reviews, no more frequently than once every five years unless a project fails review, to evaluate water use to ensure that resources used at the building and/or site do not exceed a maximum allowance set forth in the rehabilitation or new construction design. Water use reviews may be initiated by CPAU, or as a coordinated effort between the CPAU and the Santa Clara Valley Water District (SCVWD), or as part of SCVWD's established water conservation programs. Following the findings and recommendations of the review, the City may require adjustments to irrigation usage, irrigation hardware, and/or landscape materials to reduce consumption and improve efficiency. Renovation or rehabilitation resulting from such audit activity shall be considered a project and shall be subject to applicable documentation submittal requirements of the City. 16.14.390 Section 5.506 Indoor Air Quality. Section 5.506.4 of Chapter 5 of the California Green Building Standards is added as mandatory measure to read: Section 5.506.4 Indoor air quality management plan. All commercial and multi‐ family projects must submit an Indoor Air Quality Management Plan (IAQ) with building permit application in accordance with the Sheet Metal and Air Conditioning Contractors National Association (SMACNA IAQ) Guidelines for Occupied Buildings Under Construction, 2nd edition ANSI/SMACNA 008‐2008. Part 9 – Local Modifications to APPENDIX A5 – NONRESIDENTIAL VOLUNTARY MEASURES Division A5.1 – PLANNING AND DESIGN 16.14.400 Section A5.106.5.3 Electric Vehicle (EV) Charging for New Construction. Section A5.106.5.3 – A5.106.5.3.4 of the California Green Building Standards Code are adopted as mandatory measures and amended to read: A5.106.5.3 Electric vehicle (EV) charging for nonresidential structures. New non‐ residential structures shall comply with the following requirements for electric vehicle supply equipment (EVSE). All parking Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 150 Packet Pg. 450 of 541 *NOT YET APPROVED* 30 0290187_20250924_ms29 space calculations under this section shall be rounded up to the next full space. The requirements stated in this section are in addition to those contained in Section 5.106.5.3 of the California Green Building Standards Code. A5.106.5.3.1 Nonresidential structures other than hotels. The following standards apply to newly constructed nonresidential structures other than hotels. Comply with Section 5.106.5.3.1 EV capable spaces, Section 5.106.5.3.2 Electric vehicle charging stations and associated Table A5.106.5.3.3, or Section A5.106.5.3.4 Electric vehicle charging stations (EVCS)—power allocation method and associated Table A5.106.5.3.4. Refer to Section 5.106.5.3.2 for the permitted use of Level 2 or Direct Current Fast Charger (DCFC) to create EVCS. Refer to Section 5.106.3.2.1 for the allowed use of DCFC to comply with both EV capable spaces and Level 2 EVSE. Refer to Section 5.106.5.3.3 for the allowed use of Automatic Load Management System (ALMS). Table A5.106.5.3.3—Tier 2 EV Capable Spaces and EVCS Total Number of Actual Parking Spaces Number of Required EV Capable Spaces Other than Office and Retail Number of Required EVCS 2, 3 Office and Retail Number of Required EVCS 2, 3 1–9 3 2 2 10–25 8 4 6 26–50 17 9 13 51–75 28 14 21 76–100 40 20 30 101–150 57 29 43 151–200 79 40 59 201 and over 45 percent of actual parking spaces1 50 percent of EV capable spaces1 75 percent of EV capable spaces1 1. Calculation for spaces shall be rounded up to the nearest whole number. 2. Each EVCS shall reduce the number of required EV capable spaces by the same number. 3. At least one Level 2 EVSE shall be provided. Table A5.106.5.3.4—Tier 2 EVCS – Power Allocation Method Total Number of Actual Parking Spaces Minimum Total kVA @ 6.6 kVA Other than Office and Retail Total kVA Required in any Combination of EV Capable3,4, Low Power Office and Retail Total kVA Required in any Combination of EV Capable3,4, Low Power Level 2 Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 151 Packet Pg. 451 of 541 *NOT YET APPROVED* 31 0290187_20250924_ms29 Level 2 Level 21, 2, or DCFC Level 21, 2, or DCFC 1–9 19.8 19.8 19.8 10–25 52.8 52.8 52.8 26–50 112.2 112.2 112.2 51–75 184.8 184.8 184.8 76–100 264.0 264 264 101–150 376.2 376.2 376.2 151–200 521.4 521.4 521.4 201 and over 45 percent of actual parking spaces x 6.6 Total required kVA = P x .45 x 6.6 Where P = Parking spaces in facility Total required kVA = P x .45 x 6.6 Where P = Parking spaces in facility 1. Level 2 EVSE @ 6.6 kVA minimum. 2. At least one Level 2 EVSE shall be provided. 3. Maximum allowed kVA to be utilized for EV capable spaces is 75 percent. 4. If EV capable spaces are utilized, they shall meet the requirements of Section 5.106.5.3.1 EV capable spaces. 5. For office and retail buildings the maximum allowed kVA to be utilized for EV capable spaces is 25 percent. Location. The EVSE, receptacles, and/or raceway required by this section shall be placed in locations allowing convenient installation of and access to EVSE. Location of EVSE or receptacles shall be consistent with all city regulations. Division A5.4 – ENERGY EFFICIENCY 16.14.410 Section A5.203.1 Performance Approach for Newly Constructed Buildings. Section A5.203.1 of Appendix A5 of the California Green Building Standards Code is not adopted as a Tier 1 and Tier 2 elective measure. Projects shall comply with Chapter 16.17 of the Palo Alto Municipal Code (California Energy Code). Division A5.4 – MATERIAL CONSERVATION AND RESOUCE EFFICIENCY 16.14.420 Section A5.405.5 Cement and Concrete. Section A5.405.5 of Appendix A5 of the California Green Building Standards Code is adopted as a Mandatory measure for Tier 1 and Tier 2 projects and is amended to read: A5.405.5 Cement and concrete. Use cement and concrete made with recycled products and complying with the following sections and requirements per PAMC Chapter 16.14.240. Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 152 Packet Pg. 452 of 541 *NOT YET APPROVED* 32 0290187_20250924_ms29 16.14.430 Section A5.408 Construction Waste Reduction, Disposal and Recycling. Section A5.408 of Appendix A5 of the California Green Building Standards Code is adopted as a Mandatory measure for Tier 2 projects and is amended to read: A5.408.3.1 Waste enhanced construction waste reduction. (80% construction waste reduction) as a mandatory requirement for all nonresidential construction, including new construction, additions, and alterations, as long as the construction has a valuation of $25,000 or more. Nonresidential projects with a lower valuation shall remain subject to California Green Building Standards Code Chapter 5 mandatory measures. Exceptions: 1. Residential stand‐alone mechanical, electrical or plumbing permits. 2. Commercial stand‐alone mechanical, electrical or plumbing permits. A5.408.3.1.1 ‐ Deleted A5.408.3.1.2 Documentation. Documentation shall be provided to the enforcing agency which demonstrates compliance with all construction and demolition waste reduction requirements. SECTION 3. The Council adopts the findings for local amendments to the California Green Building Standards Code, 2025 Edition, attached hereto as Exhibit “A” and incorporated herein by reference. SECTION 4. If any section, subsection, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion or sections of the Ordinance. The Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. SECTION 5. The Council finds that this project is exempt from the provisions of the California Environmental Quality Act (“CEQA”), pursuant to Section 15061 of the CEQA Guidelines, because it can be seen with certainty that there is no possibility that the amendments herein adopted will have a significant effect on the environment and Section 15308, because the amendments herein adopted is an action taken by the City to assure the maintenance, restoration, enhancement, or protection of the environment. // Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 153 Packet Pg. 453 of 541 *NOT YET APPROVED* 33 0290187_20250924_ms29 SECTION 6. This Ordinance shall be effective on the thirty‐first day after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: City Clerk Mayor APPROVED AS TO FORM: APPROVED: City Attorney or Designee City Manager Director of Planning and Development Services Director of Administrative Services Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 154 Packet Pg. 454 of 541 *NOT YET APPROVED* 34 0290187_20250924_ms29 Exhibit A FINDINGS FOR LOCAL AMENDMENTS TO CALIFORNIA GREEN BUILDING STANDARD CODE TITLE 24, PART 11 Section 17958 of the California Health and Safety Code provides that the City may make changes to the provisions of the California Building Standards Code. Sections 17958.5 and 17958.7 of the Health and Safety Code require that for each proposed local change to those provisions of the California Building Standards Code which regulate buildings used for human habitation, the City Council must make findings supporting its determination that each such local change is reasonably necessary because of local climatic, geological, or topographical conditions. Local building regulations having the effect of amending the uniform codes, which were adopted by the City prior to November 23, 1970, were unaffected by the regulations of Sections 17958, 17958.5 and 17958.7 of the Health and Safety Code. Therefore, amendments to the uniform codes which were adopted by the City Council prior to November 23, 1970 and have been carried through from year to year without significant change, need no required findings. Also, amendments to provisions not regulating buildings used for human habitation do not require findings. Code: California Green Building Standard Code, Title 24, Part 11 Chapter(s), Sections(s), Appendices Title Add Deleted Amended Justification (See below of keys) 101.4 Appendices  A, C, E 202 Definitions  A 301 Voluntary Tiers Added C, E 301.1 Scope C, E 301.1.1 Residential additions and alterations C, E 301.1.2 Substantial Remodel (50‐50‐50 rule) C, E 301.2 Low‐rise and high‐rise residential buildings C, E 301.2.1 Low‐Rise residential new construction – Tier 2 adopted C, E 301.3 Nonresidential additions and alterations C, E 301.3.3 No‐residential new construction – Tier 2 C, E 301.6 Special inspector requirements C, E 301.7 Low‐carbon concrete requirements for Tier 1 and Tier 2 projects C, E 4.106.5 Full Electrification  C, E 4.306 Swimming pool and spa covers  C, E 702.2 Green building special inspection C, E A4.104.1 Supervision and education by a special inspector C, E Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 155 Packet Pg. 455 of 541 *NOT YET APPROVED* 35 0290187_20250924_ms29 A4.105.1 Chapter 5.24 of Title 5 of the Municipal Code C, E A4.105.2 Reuse of materials C, E A4.106.8 Electric vehicle (EV) charging for residential structures  C, E A4.106.8.1 New single‐family, duplex and townhouse dwellings C, E A4.106.8.2 New multi‐family dwellings. C, E A4.106.8.3 New hotels and motels C, E A4.106.9 Bicycle Parking C, E A4.106.10 Light pollution reduction C, E A4.203.1 Performance Approach for Newly Constructed Buildings C, E A4.304.3 Irrigation metering device C, E A4.305.1 Graywater C, E A4.305.2 Recycled water piping C, E A4.305.3 Recycled water for landscape irrigation C, E A4.305.4 Additions and alterations  C, E A4.403.1 Frost Protection Foundation Systems   C A4.403.2 Reduction in cement use  C, E A4.403.2.1 Purpose  C, E A4.403.2.2 Definitions  C, E A4.403.2.3 Compliance  C, E Table A4.403.2.3 Cement and Embodied Carbon Limit Pathways   C, E A4.403.2.3.1 Allowable increases  C, E A4.403.2.3.2 Cement limit method ‐ mix  C, E A4.403.2.3.3 Cement limit method ‐ project  C, E A4.403.2.3.4 Embodied carbon method ‐ mix  C, E A4.403.2.3.5 Embodied carbon method ‐ project  C, E A4.403.2.3.6 Enforcement  A A4.403.2.3.7 Exemptions  A A4.408.1 Enhanced construction waste reduction  C, E A4.408.1.1 Documentation  A A4.504.1 Compliance with Formaldehyde Limits  C, E A4.504.3 Thermal Insulation  C, E 5.105.1 Scoping  C, E 5.106.1.1 Local ordinance  C, E 5.106.8 Light pollution reduction  C, E 5.106.3 Full Electrification  C, E Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 156 Packet Pg. 456 of 541 *NOT YET APPROVED* 36 0290187_20250924_ms29 5.304.2 Invasive species prohibited  C 5.306 Nonresidential enhanced water budget  C, E 5.307.1 Cooling tower water use in high‐rise residential or nonresidential buildings  C, E 5.409.1 Scope     C, E 5.410.4.6 Energy STAR portfolio manager  C, E 5.410.4.7 Performance reviews – energy  C, E 5.410.4.8 Performance reviews – water  C, E 5.506.4 Indoor air quality management plan  E A5.106.5.3 Electric vehicle (EV) charging for nonresidential structures  C, E A5.106.5.3.1 Nonresidential structures other than hotels   C, E A5.203.1 Performance Approach for Newly Constructed Buildings  C, E A5.405.5 Cement and concrete  C, E A5.408.3.1 Waste enhanced construction waste reduction  C, E A5.408.3.1.1 Enhanced construction waste reduction – Tier 2  A A5.408.3.1.2 Documentation  A Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 157 Packet Pg. 457 of 541 *NOT YET APPROVED* 37 0290187_20250924_ms29 Key to Justification for Amendments to Title 24 of the California Code of Regulations A This is an administrative amendment to clarify and establish civil and administrative procedures, regulations, or rules to enforce and administer the activities by the Palo Alto Building Inspection Department. These administrative amendments do not need to meet HSC 18941.5/17958/13869 per HSC 18909(c). C This amendment is justified on the basis of a local climatic condition. The seasonal climatic conditions during the late summer and fall create severe fire hazards to the public health and welfare in the City. The hot, dry weather frequently results in wild land fires on the brush covered slopes west of Interstate 280. The aforementioned conditions combined with the geological characteristics of the hills within the City create hazardous conditions for which departure from California Building Standards Code is required. Natural gas combustion and gas appliances emit a wide range of air pollutants, such as carbon monoxide (CO), nitrogen oxides (NOx, including nitrogen dioxide (NO2)), particulate matter (PM), and formaldehyde, which according to a UCLA Study, have been linked to various acute and chronic health effects, and additionally exceed levels set by national and California‐based ambient air quality standards. The burning of fossil fuels used in the generation of electric power and heating of buildings contributes to climate change, which could result in rises in sea level, including in San Francisco Bay, that could put at risk Palo Alto homes and businesses, public facilities, and Highway 101 (Bayshore Freeway), particularly the mapped Flood Hazard areas of the City. Energy efficiency is a key component in reducing GHG emissions, and construction of more energy efficient buildings can help Palo Alto reduce its share of the GHG emissions that contribute to climate change. All‐electric new buildings benefit the health, safety, and welfare, of Palo Alto and its residents. Requiring all‐electric construction, without gas infrastructure will reduce the amount of greenhouse gas produced in Palo Alto and will contribute to reducing the impact of climate change and the associated risks. Due to decrease in annual rain fall, Palo Alto experiences the effect of drought and water saving more than some other communities in California. Embodied carbon of concrete is a significant contributor to greenhouse gas emissions and climate change, and this amendment includes a requirement to use low‐carbon concrete. Providing additional capacity for electric vehicle use reduces use of gasoline which is a major contributor to climate change. E Green building enhances the public health and welfare by promoting the environmental and economic health of the City through the design, construction, maintenance, operation and deconstruction of buildings and sites by incorporating green practices into all development. The green provisions in this Chapter are designed to achieve the following goals: (a) Increase energy efficiency in buildings; (b) Reduce the use of natural gas in buildings which improves indoor environmental quality and health; Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 158 Packet Pg. 458 of 541 *NOT YET APPROVED* 38 0290187_20250924_ms29 (c) Reduce the use of natural gas which will reduce the natural gas infrastructure and fire risk over time; (d) Reduce the embodied carbon of concrete which reduces greenhouse gas emissions; (e) Increase water and resource conservation; (f) Reduce waste generated by construction and demolition projects; (g) Provide durable buildings that are efficient and economical to own and operate; (h) Promote the health and productivity of residents, workers, and visitors to the city; (i) Recognize and conserve the energy embodied in existing buildings; (j) Increase capacity for use of electric vehicles which reduces greenhouse gas emissions and improves air quality; (k) Encourage alternative transportation; and (l) Reduce disturbance of natural ecosystems. G This amendment is justified on the basis of a local geological condition. The City of Palo Alto is subject to earthquake hazard caused by its proximity to San Andreas fault. This fault runs from Hollister, through the Santa Cruz Mountains, epicenter of the 1989 Loma Prieta earthquake, then on up the San Francisco Peninsula, then offshore at Daly City near Mussel Rock. This is the approximate location of the epicenter of the 1906 San Francisco earthquake. The other fault is Hayward Fault. This fault is about 74 mi long, situated mainly along the western base of the hills on the east side of San Francisco Bay. Both of these faults are considered major Northern California earthquake faults which may experience rupture at any time. Thus, because the City is within a seismic area which includes these earthquake faults, the modifications and changes cited herein are designed to better limit property damage as a result of seismic activity and to establish criteria for repair of damaged properties following a local emergency. Reduction or eliminating of natural gas infrastructure over time will reduce maintenance costs and fire risk in difficult geological conditions. T The City of Palo Alto topography includes hillsides with narrow and winding access, which makes timely response by fire suppression vehicles difficult. Palo Alto is contiguous with the San Francisco Bay, resulting in a natural receptor for storm and waste water run‐off. Also, the City of Palo Alto is located in an area that is potentially susceptible to liquefaction during a major earthquake. The surface condition consists mostly of stiff to dense sandy clay, which is highly plastic and expansive in nature. The aforementioned conditions within the City create hazardous conditions for which departure from California Building Standards Code is warranted. In addition, the reduction or elimination of natural gas infrastructure reduces the likelihood of fire or environmental damage should they become disrupted due to challenging topographic conditions during construction or repair. Item 10 Attachment H - Ch 16.14 Cal Green Building Standards Code Item 10: Staff Report Pg. 159 Packet Pg. 459 of 541 Page 1 of 19 300S 1st St. Suite 300A San Jose, CA 95113 | 650.830.0042 650.830.0042 TO: George Hoyt and David Chung, City of Palo Alto FROM: Melanie Jacobson, Michelle Mann, and Leila Silver, ID360 CC: Jonathan Abendschein, Timothy Scott, Christine Luong, Evon Ballash, Julia Knight, City of Palo Alto DATE: July 3, 2025 SUBJECT: Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects BACKGROUND At the request of the City of Palo Alto Staff Reach Code Team, ID360 conducted an evaluation comparing the performance and requirements of nonresidential projects subject to the City’s Green Building Ordinance with the Leadership in Energy and Environmental Design Version 5 (LEED v5) rating system. This memo evaluates three completed nonresidential construction projects in Palo Alto, examining how each aligns with LEED v5 criteria. Each project received approval of the Building 101 Final Inspection during the current 2022 code cycle, which became effective January 1, 2023. The goal of this study is to assess the extent to which current local building practices meet or exceed LEED standards and to identify opportunities for enhancing the City’s green building ordinance. For the 2025 building code update, staff is exploring the benefits and challenges of allowing LEED certification as an alternative compliance pathway to the City’s CALGreen Tier 1 and Tier 2 requirements. In the surrounding region, it is common for neighboring jurisdictions to require LEED certification for various building types.1 The findings aim to inform policy discussions and guide potential updates to strengthen environmental performance requirements for new and renovated commercial buildings. 1 Appendix C includes a comprehensive table of LEED certification requirements for 9 neighboring jurisdictions in the San Francisco Peninsula. 1 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 160 Packet Pg. 460 of 541 Page 2 of 19 300S 1st St. Suite 300A San Jose, CA 95113 | 650.830.0042 650.830.0042 CALGreen Tiers and LEED Overview Both CALGreen Tier standards and LEED certification systems establish mandatory baseline requirements (prerequisites) that each project must meet. In addition, they offer a flexible framework that allows project teams to select optional measures (electives or credits) that best align with the specific scope and goals of the project. While both systems aim to promote sustainable building practices, they differ significantly in terms of scope, intent, structure, category coverage, certification criteria, and verification processes. It is important to note that a project that pursues LEED will have to comply with the mandatory requirements of the California Green Building Code (Title 24, Part 11), California Energy Code (Title 24, Part 6), and the City's local amendments (PAMC). Scope and Intent • CALGreen Tiers o Part of California’s mandatory building code (Title 24, Part 11). o Focuses on minimum sustainability standards for energy efficiency, water conservation, material conservation, indoor air quality, and site development. o Tier 1 and Tier 2 are voluntary enhancements beyond the base CALGreen code:2 § Tier 1 = moderate increase in performance. § Tier 2 = higher level of performance. • LEED v5 o A voluntary national/international rating system administered by the U.S. Green Building Council (USGBC). o Broad scope that covers site selection, innovation, social equity, and operational performance. o Offers certification levels (Certified, Silver, Gold, Platinum) based on point accumulation. Structure and Flexibility • CALGreen Tier 1 & Tier 2 2 The City of Palo Alto has continued to adopt CALGreen Tier 1 and Tier 2 standards for both residential and nonresidential construction projects. The level of CALGreen Tier depends on the project’s scope of work. 2 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 161 Packet Pg. 461 of 541 Page 3 of 19 300S 1st St. Suite 300A San Jose, CA 95113 | 650.830.0042 650.830.0042 o Prescriptive and performance-based options but less flexible. o Limited ability to substitute measures (projects must choose specific number of electives from each category). o Tier 1 and 2 require specific checklists and documentation for compliance. • LEED v5 o Prerequisite measures must be met based on project type. o Flexible credit-based system allowing project teams to choose how they earn points. Many options and paths available for each credit. o Encourages innovation and trade-offs across categories. Mixed Occupancy Buildings • CALGreen Tier 1 & Tier 2 o In a mixed occupancy building, each portion must follow the green building rules that apply to its specific use. (CALGreen Section 302.1).3 • LEED v5 o The entire gross floor area of a LEED project must be certified under a single rating system and is subject to all prerequisites and attempted credits in that rating system, regardless of mixed construction or space usage type. o The “40/60” rule is used to determine which rating system and credits apply. If 60% or more of the project’s gross floor area consists of a specific project type, the project must meet the requirements for that type. Green Categories Table 1 includes a brief summary of the general green building categories across CALGreen and the LEED v5 rating system. The LEED categories aim to drive high- performance, sustainable, and resilient buildings by addressing environmental and human health priorities. The newly released LEED v5 also emphasizes carbon tracking, equity, and climate resilience, which are not included in CALGreen. The 2022 CALGreen categories continue to focus on green building standards for sustainability, health, and resource efficiency. 3 For example, retail spaces on the first floor would comply with the nonresidential requirement of Chapter 5 and the residential dwelling units on the second and third floor would comply with the residential requirements of Chapter 4. 3 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 162 Packet Pg. 462 of 541 Page 4 of 19 300S 1st St. Suite 300A San Jose, CA 95113 | 650.830.0042 650.830.0042 Table 1: Green Building Categories Green Category CALGreen Tiers LEED v5 Water Focuses on indoor/outdoor efficiency, submetering Comprehensive, including Water Balance Table and lifecycle thinking Materials Emphasizes VOC limits, recycled content Emphasizes embodied carbon, EPDs, circularity Indoor Air Quality Filtration, ventilation, low-emitting materials More comprehensive IAQ plans and monitoring Site/Location Minimal (stormwater, bike parking, heat island) Strong focus on location efficiency, connectivity, resilience Operations Cx, O&M, Not addressed post- occupancy Includes commissioning, metering, ongoing performance Certification and Verification • CALGreen Tiers o Verified by local code officials or third-party reviewers as part of the building permit and inspection process. o The City of Palo Alto requires third-party Green Building Special Inspectors (GBSIs) to support the plan check and inspection compliance process for each green building project. • LEED v5 o Third-party verified by GBCI (Green Business Certification Inc.), requiring rigorous documentation and sometimes additional modeling or commissioning. METHODOLOGY To conduct the evaluation, the project team analyzed existing building permit data to select three representative nonresidential projects that reflect a variety of building types and demonstrate different levels of compliance with the City’s current Green Building Ordinance. • Case Study 1: NR Tenant Improvement (Tier 1) - A nonresidential tenant improvement project subject to CALGreen Tier 1 requirements. The scope of work includes modifications of an existing 37,150 sq ft 2-story building with a one level basement, including expansion of an existing café, a new restroom block, reorganizing the existing large medium room into smaller meeting rooms, and finish updates. 4 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 163 Packet Pg. 463 of 541 Page 5 of 19 300S 1st St. Suite 300A San Jose, CA 95113 | 650.830.0042 650.830.0042 • Case Study 2: NR New Construction (Tier 2) - A two-story nonresidential core and shell construction project subject to CALGreen Tier 2 requirements. The scope of work includes a 21,933 sq ft office building over one level basement garage, site improvements, surface parking, outdoor landscape amenities, and plaza areas. The building is designed for a single tenant’s occupancy. • Case Study 3: NR Mixed Use New Construction (Tier 2) - A three-story mixed-use new construction project subject to CALGreen Tier 2 requirements. The scope of work includes 6,995 sq ft commercial office, 19 residential dwelling units, and one level below grade parking. The project includes relevant site work, including excavation, grading, paving, landscaping, and utility connections. Each project was evaluated using construction documents, permit records, and relevant compliance materials available in the City’s permitting software system, Accela. The team then conducted a comparative assessment of how each project would perform if it were evaluated using the LEED v5 rating system for Building Design and Construction (BD+C) or Interior Design and Construction (ID+C)4, as appropriate. The analysis focused on identifying which LEED prerequisites and credits would likely be met by each project based on documented compliance with the City's ordinance, and which would not. The comparison was used to assess both the stringency and the scope of the City’s green building requirements relative to LEED v5. LEED Scorecard As part of the evaluation of the CALGreen and LEED rating systems, the project team prepared LEED v5 Scorecards for each of the three projects included in this analysis. These scorecards reflect the most current published versions of the LEED v5 Building Design and Construction (BD+C) and Interior Design and Construction (ID+C) rating systems. The completed scorecards are provided in Appendix A for reference. Appendix B is also included for reference and outlines each prerequisite and elective measure the project 4 The U.S. Green Building Council (USGBC) launched the latest version, LEED v5, of the Leadership in Energy and Environmental Design (LEED) green building program on April 28, 2025. LEED v5 registration is now available for new construction, interior and existing commercial building projects through USGBC’s ARC platform. 5 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 164 Packet Pg. 464 of 541 Page 6 of 19 300S 1st St. Suite 300A San Jose, CA 95113 | 650.830.0042 650.830.0042 pursued to demonstrate compliance with CALGreen and the Palo Alto Municipal Code (PAMC). The key sections of the LEED Scorecards used in the analysis are summarized below: • LEED Credit Categories: The LEED rating system organizes the prerequisites and credits into eight categories: Integrative Process, Planning, and Assessments (IP), Location and Transportation (LT), Sustainable Sites (SS), Water Efficiency (WE), Energy and Atmosphere (EA), Materials and Resources (MR), Indoor Environmental Quality (EQ), and Project Priorities (PR). • LEED Prerequisite/Credit: Each LEED prerequisite and credit for each credit category is listed on the scorecard. • Yes, Maybe, No Columns: Each prerequisite and credit in the LEED Scorecards was labeled as “Yes” (Y), “Maybe” (M), or “No” (N) based on a review of the project’s approved plans, supporting documentation, GB-1 Sheet, and applicable CALGreen and Palo Alto Green Building/Energy Reach Code requirements. The assumptions informing these determinations are detailed in the “Assumptions” section of this memo. • Notes: Brief notes have been included to provide additional context for each prerequisite and credit. Assumptions were necessary in some cases due to discrepancies between the LEED rating systems and the applicable code cycles. • Points: The scorecard summarizes the total number of “Yes” (Y), “Maybe” (M), and “No” (N) responses for each credit category. These totals are also provided at the bottom of the scorecard for overall reference. For the purpose of this evaluation, both “Yes” and “Maybe” points are counted toward estimating the project’s potential LEED certification level. LEED does not award points for prerequisites, which are mandatory for certification. However, the project team labeled prerequisites as “Yes” or “Maybe” based on information from the GB-1 Sheet and assumed compliance in alignment with LEED’s prerequisite requirements. 6 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 165 Packet Pg. 465 of 541 Page 7 of 19 300S 1st St. Suite 300A San Jose, CA 95113 | 650.830.0042 650.830.0042 ASSUMPTIONS Several assumptions were made during the analysis in order to standardize comparisons and account for variations in project documentation and code cycles: • Code Cycle Alignment: Two of the projects analyzed were originally permitted under earlier editions of the California Building Standards Code (Title 24, California Code of Regulations).5 For the purpose of this study, the project team assumed these projects would comply with the most current applicable code requirements, including the 2022 Title 24 standards, CALGreen, and relevant local amendments to the Palo Alto Municipal Code (PAMC), to better align the analysis with the City’s current policy framework and regulatory environment. • LEED Version: LEED v5 rating systems were applied based on project type: o LEED v5 BD+C: New Construction for ground-up new buildings o LEED v5 ID+C: Commercial Interiors for tenant improvement projects Assumptions were made about standard compliance approaches (e.g., modeled performance for energy credits, prescriptive pathways for water and materials) where documentation was incomplete. • Documentation and Credit Estimation: In cases where documentation did not explicitly demonstrate compliance with a specific LEED credit, credit achievement was estimated based on known building practices, required code compliance, or typical strategies used for similar project types. • Standardized Interpretation: To ensure consistency across case studies, a standardized LEED v5 compliance checklist was developed and used for all three projects. The checklist reflects commonly used pathways and default thresholds unless project-specific evidence suggested otherwise. 5 Case Study 2 submitted under the 2019 building code cycle and was required to meet the City’s Green Building Ordinance 5485 and Energy Reach Code Ordinance 5481. Case Study 3 submitted under the 2016 code cycle and was required to meet the City’s Green Building Ordinance 5383 and Energy Reach Code Ordinance 5393. Case Study 1 is subject to the current 2022 code cycle and relevant local PAMC requirements. 7 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 166 Packet Pg. 466 of 541 Page 8 of 19 300S 1st St. Suite 300A San Jose, CA 95113 | 650.830.0042 650.830.0042 • Project Priorities Credit Category: At the time of this evaluation, the "Project Priorities” credit category was not yet made available to the public. Therefore, the ID360 team conservatively assumed each case study would earn 5 out the 9 credits available to each project. This assumption is based on our experience on similar projects in the region and the previous Regional Priority credit category. These assumptions were necessary to provide a consistent and fair evaluation framework across all selected projects, especially given varying levels of documentation and the evolving nature of the City's green building requirements. RESULTS Case Study #1: Tenant Improvement (Tier 1) Project Type: Nonresidential Tenant Improvement Code Cycle: 2022 CALGreen Compliance Tier: Tier 1 LEED Rating System Used for Comparison: LEED v5 ID+C: Commercial Interiors Scope of Work Case Study 1 is a tenant improvement within an existing, single-tenant building. The scope includes demolition and reconstruction of non-load-bearing partitions, as well as updates to lighting and ceilings. On Level 1, the work expands the existing café, including the front-of- house seating area, back-of-house kitchen, and service line, and adds two manually operated sliding partitions. A new restroom block has also been added to meet the City of Palo Alto’s plumbing fixture requirements. On Level 2, the updates are limited to refreshing the existing pantry and converting a large meeting room into smaller ones, along with general finish upgrades throughout. The total area of work is 37,150 sq ft. Key Findings • Based on the submitted permit information, the project is anticipated to meet 8 of the 14 LEED prerequisites. The project would be required to pursue additional design and construction elements to meet the minimum standards which are not included in the local building code. Several of these prerequisite elements include owner-related policies and operational standards not typically associated with the building code. These are marked as “Yes” (Y) on the LEED project scorecard. The remaining 6 8 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 167 Packet Pg. 467 of 541 Page 9 of 19 300S 1st St. Suite 300A San Jose, CA 95113 | 650.830.0042 650.830.0042 prerequisites are designated as “Maybe” (M), as they are either not required under the CALGreen code or would require the applicant to undertake additional efforts not mandated by CALGreen Tiers or the Palo Alto Municipal Code (PAMC). Because all prerequisites must be met for LEED certification, none were marked as “No” (N) in the scorecard. • The potential LEED rating for the project is based on the combined total of credits identified as “Yes” (Y) and “Maybe” (M). In total, the project includes 27 points classified as “Yes” and 35 points classified as “Maybe.” For a conservative estimate, assuming the project achieves 75% of the “Maybe” credits, the projected total is 53 points—qualifying the project for a potential LEED Silver rating. If all “Maybe” credits are ultimately achieved (100%), the project is anticipated to earn approximately 62 points, aligning with a potential LEED Gold rating. • The following LEED credit categories are strongly aligned with the City’s ordinance: o Location and Transportation (LT) o Water Efficiency (WE) o Materials & Resources (MR) o Indoor Environmental Quality (EQ) • Gaps were observed in the following LEED credit areas: o Integrative Process, Planning, and Assessments (IP) o Energy and Atmosphere (EA) o Project Priorities & Innovation (PR) Case Study #2: New Construction (Tier 2) Project Type: Nonresidential New Construction Code Cycle: 2019 CALGreen Compliance Tier: Tier 2 LEED Rating System Used for Comparison: LEED v5 BD+C: Building Design & Construction Scope of Work: Case Study 2 is a 21,933 sq ft two-story office building over one level basement garage. Site improvements include new access drive, surface parking and outdoor landscape 9 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 168 Packet Pg. 468 of 541 Page 10 of 19 300S 1st St. Suite 300A San Jose, CA 95113 | 650.830.0042 650.830.0042 amenity / plaza areas. Existing ground water extraction treatment facility toward rear of site to remain. Key Findings: • Based on the submitted permit information, the project is anticipated to meet 12 of the 16 LEED prerequisites. The project would be required to pursue additional design and construction elements to meet the minimum standards which are not included in the local building code. Several of these prerequisite elements include owner-related policies and operational standards not typically associated with the building code. These are marked as “Yes” (Y) on the LEED project scorecard. The remaining 4 prerequisites are designated as “Maybe” (M), as they are either not required under the CALGreen code or would require the applicant to undertake additional efforts not mandated by CALGreen Tiers or the Palo Alto Municipal Code (PAMC). Because all prerequisites must be met for LEED certification, none were marked as “No” (N) in the scorecard. • The potential LEED rating for the project is based on the combined total of credits identified as “Yes” (Y) and “Maybe” (M). In total, the project includes 33 points classified as “Yes” and 28 points classified as “Maybe.” For a conservative estimate, assuming the project achieves 75% of the “Maybe” credits, the projected total is 54 points—qualifying the project for a potential LEED Silver rating. If all “Maybe” credits are ultimately achieved (100%), the project is anticipated to earn approximately 61 points, aligning with a potential LEED Gold rating. • The following LEED credit categories are strongly aligned with the City’s ordinance: o Location and Transportation (LT) o Sustainable Sites (SS) o Water Efficiency (WE) o Energy and Atmosphere (EA) o Materials and Resources (MR) • Gaps were observed in the following LEED credit areas: o Integrative Process, Planning, and Assessments (IP) o Indoor Environmental Quality (EQ) 10 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 169 Packet Pg. 469 of 541 Page 11 of 19 300S 1st St. Suite 300A San Jose, CA 95113 | 650.830.0042 650.830.0042 o Project Priorities & Innovation (PR) Case Study #3: Mixed Use New Construction (Tier 2) Project Type: Mixed-Use New Construction Code Cycle: 2016 Compliance Tier: Tier 2 LEED Rating System Used for Comparison: LEED v5 BD+C: Building Design & Construction Scope of Work: Case Study 3 is a 47,074 sq ft three-story mixed-use building with one level of below-grade parking commercial office spaces on the first and second floor, as well as 19 residential dwelling units. The project includes relevant site work, including excavation, grading, paving, landscaping, a covered courtyard and utility connections. Key Findings: • Based on the submitted permit information, the project is anticipated to meet 11 of the 16 LEED prerequisites. The project would be required to pursue additional design and construction elements to meet the minimum standards which are not included in the local building code. Several of these prerequisite elements include owner-related policies and operational standards not typically associated with the building code. These are marked as “Yes” (Y) on the LEED project scorecard. The remaining 5 prerequisites are designated as “Maybe” (M), as they are either not required under the CALGreen code or would require the applicant to undertake additional efforts not mandated by CALGreen Tiers or the Palo Alto Municipal Code (PAMC). Because all prerequisites must be met for LEED certification, none were marked as “No” (N) in the scorecard. • The potential LEED rating for the project is based on the combined total of credits identified as “Yes” (Y) and “Maybe” (M). In total, the project includes 39 points classified as “Yes” and 18 points classified as “Maybe.” For a conservative estimate, assuming the project achieves 75% of the “Maybe” credits, the projected total is 52 points—qualifying the project for a potential LEED Silver rating. If all “Maybe” credits are ultimately achieved (100%), the project is anticipated to earn approximately 57 points, aligning with a potential LEED Silver rating. 11 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 170 Packet Pg. 470 of 541 Page 12 of 19 300S 1st St. Suite 300A San Jose, CA 95113 | 650.830.0042 650.830.0042 • The following LEED credit categories are strongly aligned with the City’s ordinance: o Location and Transportation (LT) o Sustainable Sites (SS) o Water Efficiency (WE) o Energy and Atmosphere (EA) o Materials and Resources (MR) • Gaps were observed in the following LEED credit areas: o Integrative Process, Planning, and Assessments (IP) o Indoor Environmental Quality (EQ) o Project Priorities & Innovation (PR) Notable Gaps, Risks and Opportunities: • CALGreen Tier Prerequisites: To achieve CALGreen Tier 1 or Tier 2 status, a project must comply with all applicable prerequisite measures for the selected tier and select the required number of elective measures from each CALGreen division. Most CALGreen and Palo Alto Municipal Code (PAMC) prerequisites do not have direct equivalents in the LEED rating system.6, Notable CALGreen Tier prerequisites without LEED prerequisite counterparts include: o Designated parking for clean air vehicles o Cool roof requirements to reduce the heat island effect o Minimum recycled content in building materials o Enhanced construction waste reduction o VOC limits for resilient flooring systems o Formaldehyde limits for thermal insulation o Electric vehicle charging infrastructure requirements While these measures are not LEED prerequisites, projects may still earn LEED credits if they meet relevant criteria aligned with these CALGreen requirements. 6 See Appendix E for a comparison of the LEED v5 BD+C and CALGreen Tier 1 and Tier 2 prerequisites. 7 See Appendix F for a comparison of the LEED v5 ID+C and CALGreen Tier 1 and Tier 2 prerequisites. 12 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 171 Packet Pg. 471 of 541 Page 13 of 19 300S 1st St. Suite 300A San Jose, CA 95113 | 650.830.0042 650.830.0042 • LEED Prerequisites: If a project elects to pursue LEED certification, all LEED prerequisites must be fully addressed and integrated into the project's design and construction phases. For the purpose of this evaluation, all measures referenced are assumed to comply with the mandatory LEED prerequisite requirements. New prerequisites and credits introduced in LEED v5 are not required by CALGreen and go further than the statewide requirements. Most of these prerequisites and credits are tied to decarbonization strategies, embodied carbon of building materials, health, comfort and community impact.8 • Embodied Carbon: The City’s ordinance does not currently address whole building embodied carbon or life-cycle impact reductions, which are encouraged in LEED v5. CALGreen Embodied Carbon requirements currently impact new nonresidential buildings 100,000 sq ft or more.9 • Commissioning: Enhanced commissioning and performance verification practices go beyond the City’s current Tier 1 requirements. These additional measures may require substantial effort, particularly for nonresidential tenant improvement projects or smaller nonresidential alterations. The California Energy Code (Title 24, Part 6, Section 120.8) mandates building commissioning for new nonresidential buildings (excluding healthcare facilities) with conditioned floor areas of 10,000 sq ft or more. CALGreen (Section 5.410.2) adopts the same 10,000 sq ft threshold for full-scope commissioning. For new buildings under 10,000 sq ft or new systems serving additions or alterations, CALGreen requires system testing and adjusting, similar to the Energy Code.10 However, these requirements are less rigorous than full building commissioning, which state code requires for new construction only. 8 In particular, a climate resilience assessment (IPp1), human impact assessment (IPp2), and an embodied carbon assessment (IPp3), are now prerequisites for all projects pursuing LEED certification. 9 The threshold for triggering the CALGreen Embodied Carbon requirements will lower to 50,000 sq ft in the 2025 code cycle, effective January 1, 2026. 10 Energy-related systems including heating, ventilation, air conditioning (HVAC) systems and controls, indoor lighting system and controls, as well as water heating systems and controls, refer to California Energy Code Section 120.8 for commissioning requirements and Sections 120.5, 120.6, 130.4, and 140.9(b)3 for additional testing requirements of specific systems. CALGreen requires a written plan for testing and adjusting of renewable energy systems, landscape irrigation systems, and water reuse systems if applicable to the project (Section 5.410.4). 13 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 172 Packet Pg. 472 of 541 Page 14 of 19 300S 1st St. Suite 300A San Jose, CA 95113 | 650.830.0042 650.830.0042 • LEED Platinum: A new standard for LEED Platinum Certification was introduced in LEED v5. In addition to achieving 80 or more points, projects will also need to demonstrate compliance with additional performance benchmarks, such as zero operational emissions, full electrification, and a comprehensive embodied carbon analysis. Although setting LEED Platinum as an alternative compliance route is likely to not conflict with federal law, through the evaluation, the ID360 team is not recommending setting LEED Platinum as the alternative compliance threshold. However, it is worth noting the significant level of effort and commitment this level of LEED certification would reflect of a project if achieved. • CPAU Carbon-Free: Since 2013, City of Palo Alto Utilities (CPAU) provides 100% carbon-neutral electricity and since 2017 offers 100% carbon-neutral gas services. CPAU is also a certified Green‑e® Energy participant as of 2023 and was the first Green‑e Climate certified gas offset program offered by a municipal utility.11 Due to this, projects that receive off-site renewable energy and fuels are eligible for points under LEED’s Tier 3 Renewable Energy (EAc3) pathway. For the purposes of this evaluation, the project team assumes the project meets these criteria. • Regional Alignment: Jurisdictions across California—including those neighboring the City of Palo Alto—require LEED certification or LEED equivalency for certain project types, particularly larger commercial, institutional, and municipal developments. There is an opportunity for Palo Alto to align with these regional standards, which would provide a more consistent permitting experience for applicants already pursuing LEED in nearby cities. This alignment would reduce duplication of effort, support sustainability objectives, and reinforce Palo Alto’s commitment to high- performance building practices. Appendix C provides a summary of LEED requirements adopted by neighboring jurisdictions. • Noncompliance and Noncertified Results: One risk of pursuing the LEED Certification Compliance pathway is that a project may ultimately fail to achieve formal LEED certification, despite choosing that route. This could lead to delays in obtaining the final certificate of occupancy, depending on the City’s enforcement 11 CRS 2024 Green-e Verification Report. https://resource-solutions.org/g2024/ and City of Palo Alto Utilities. https://www.paloalto.gov/Departments/Utilities/Customer-Service/About-CPAU/Carbon-Neutral-Electricity-and- Natural-Gas/FAQs. Accessed June 25, 2025. 14 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 173 Packet Pg. 473 of 541 Page 15 of 19 300S 1st St. Suite 300A San Jose, CA 95113 | 650.830.0042 650.830.0042 mechanisms. Additionally, the project applicant may incur LEED design review and construction fees without receiving certification. A potential way to mitigate this risk is to adopt a model like San Francisco’s, where building permit closeout is contingent upon obtaining the LEED certificate. • Third-Party Review Limitations: If a project fails to achieve LEED certification and no mitigating measures are in place, the City has no control over the outcome, as certification is solely at the discretion of GBCI. RECOMMENDATION Based on the ID360 team’s analysis, the findings support allowing permit applicants to use LEED certification as an alternative compliance pathway for CALGreen Tier 1 and Tier 2 requirements. The team recommends establishing LEED Silver as the minimum acceptable level for this alternative, with LEED Gold as the maximum. Additionally, the team suggests considering a tiered approach aligned with project scope—requiring LEED Silver for CALGreen Tier 1 projects and LEED Gold for Tier 2 projects. The CALGreen Tiers and the LEED v5 rating systems are both green building standards that support the design and construction of high-performance buildings, but the standards differ significantly in scope, stringency, flexibility, and intent.12 In certain areas, LEED v5 includes more stringent and additional requirements, particularly in the areas of commissioning, carbon tracking, equity, and climate resilience strategies. In other ways, the CALGreen Tiers require certain prerequisites that can typically be claimed under optional credits in the LEED rating system. A summary table of the potential options outlined below is provided in Appendix D. Potential Options for Palo Alto • Option 1 – LEED Certification as a Standalone Compliance Pathway: Allow LEED Gold Certification to serve as an alternative compliance pathway for nonresidential projects in lieu of CALGreen Tier 1 and Tier 2 requirements, provided the project 12 See Appendix E for a comparison of CALGreen Tier prerequisite requirements against the LEED v5 BD+C rating system and Appendix F for a comparison of CALGreen Tier prerequisite requirements against the LEED v5 ID+C rating system. The CALGreen Tiers and LEED Overview section of this memo highlights and compares the intent, scope, structure, and green building categories between CALGreen and LEED v5. 15 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 174 Packet Pg. 474 of 541 Page 16 of 19 300S 1st St. Suite 300A San Jose, CA 95113 | 650.830.0042 650.830.0042 complies with all CALGreen Mandatory Measures (Chapter 5) and applicable local amendments (e.g., energy reach codes, low-carbon concrete requirements). o Reasoning: This option streamlines the compliance process for project teams already pursuing LEED certification by removing the additional burden of Tier 1 and Tier 2 prerequisites and electives. It leverages a well-established third- party certification system—administered by Green Business Certification Inc. (GBCI)—to verify sustainability outcomes, while ensuring that local baseline standards remain enforced. o Benefits: § Simplified Compliance: Removes additional CALGreen requirements for projects already pursuing LEED Gold, reducing administrative burden and additional design/construction considerations. § Third-Party Verification: Relies on GBCI’s established review process to assess and verify sustainability performance. § Voluntary LEED Compliance: Discussions with City staff highlighted that many projects that pursue LEED Certification on their own are typically driven by owner sustainability goals, design team strategies, and marketability of the building as LEED certified. o Considerations: § Exemption from Tier Prerequisites: Projects utilizing this pathway would not be required to meet CALGreen Tier 1 or Tier 2 prerequisite measures. § Third-Party Oversight: Certification and compliance would be determined by GBCI, outside of City control. § City Verification Mechanism: A system for confirming LEED certification must be established. Options used by other jurisdictions include: • Temporary Certificate of Occupancy: Conditional occupancy granted pending verification of LEED certification (e.g., San Francisco). • LEED AP Verification Letters: Require pre-permit and pre- occupancy letters from a LEED Accredited Professional confirming compliance (e.g., Mountain View). 16 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 175 Packet Pg. 475 of 541 Page 17 of 19 300S 1st St. Suite 300A San Jose, CA 95113 | 650.830.0042 650.830.0042 • Green Building Refundable Deposit: Require a deposit at permit issuance, refunded upon verification of certification achievement (e.g., San José). • Option 2 – LEED Certification with CALGreen Tier Prerequisites: Allow LEED Gold Certification to serve as an alternative compliance pathway for nonresidential projects subject to CALGreen Tier 1 or Tier 2 requirements, with the stipulation that all applicable CALGreen Tier prerequisite measures must still be incorporated into the project’s design and construction. o Reasoning: This approach maintains alignment with the City’s environmental goals by ensuring that projects meet the baseline CALGreen mandatory requirements and integrate the minimum sustainability measures required under Tier 1 or Tier 2. It offers project teams greater flexibility, particularly those already pursuing LEED certification, while preserving the integrity of the CALGreen tiered framework. o Benefits: § Consistency and Accountability: Ensures all projects meet the City’s and CALGreen’s identified mandatory sustainability standards, regardless of the compliance pathway. § Efficiency and Synergy: Many CALGreen Tier prerequisites support specific LEED credits, creating an opportunity for streamlined documentation and reduced duplication of effort. § Incentivizes High Performance: By recognizing LEED Gold as a valid compliance route, the City can encourage broader adoption of third- party verified green building practices. § Flexibility for Project Teams: Provides an alternate route for compliance that may align better with the project’s sustainability strategy or certification goals. o Considerations: § Documentation: Documentation must clearly demonstrate that all applicable CALGreen Tier 1 or Tier 2 prerequisites are met within the LEED-certified project. § City Verification Mechanism: Project teams must submit some form of documentation (e.g., GB-1 Sheet, compliance form) showing how 17 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 176 Packet Pg. 476 of 541 Page 18 of 19 300S 1st St. Suite 300A San Jose, CA 95113 | 650.830.0042 650.830.0042 CALGreen prerequisites are satisfied under the LEED framework and incorporated into the design. Additionally, a system for confirming LEED certification must be established as mentioned under Option 1 (e.g., TCO, green building deposit, verification letter). § Evaluation of Requirements: Periodic review of LEED equivalency should be conducted to ensure continued alignment with evolving CALGreen standards. • Option 3 – Tiered LEED Standards Differentiated by Project Scope: Permit LEED Gold Certification as an alternative compliance option for nonresidential CALGreen Tier 2 projects involving new construction or substantial remodels. For CALGreen Tier 1 projects, City staff would determine one of the following pathways: 1) Require LEED Silver Certification as the minimum standard; or 2) Exclude CALGreen Tier 1 projects from the LEED alternative compliance pathway entirely. o Reasoning: This tiered approach provides flexibility for larger-scope projects (Tier 2) to leverage LEED Gold certification while maintaining oversight of Tier 1 projects or providing a lower threshold for smaller projects. By establishing differentiated requirements, the City can ensure that sustainability outcomes remain robust and consistent with the intent of the CALGreen tiers. o Benefits: § Flexible Compliance for Tier 2: Supports streamlined compliance for complex projects already pursuing LEED Gold. § City Control over Tier 1 Approach: Allows the City to decide whether to permit LEED Silver as a sufficient alternative or to require full CALGreen Tier 1 adherence in lieu of an alternative pathway. § Aligns Effort with Project Scope: Differentiates between the scale and impact of Tier 1 and Tier 2 projects, applying more rigorous certification standards to larger or more intensive developments. o Considerations: § City Decision Point: City staff must select the preferred approach for Tier 1 (LEED Silver or no alternative pathway). § Documentation and Verification: LEED-certified projects must still demonstrate compliance with all applicable CALGreen Mandatory Measures and relevant local code amendments. 18 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 177 Packet Pg. 477 of 541 Page 19 of 19 300S 1st St. Suite 300A San Jose, CA 95113 | 650.830.0042 650.830.0042 § Enforcement Mechanism: The City should implement a verification process to confirm that LEED certification is achieved, consistent with practices used in other jurisdictions (e.g., deposits, third-party confirmation, temporary occupancy permits). § Tier 1 Project Scopes: Under PAMC, nonresidential Tier 1 projects are defined as alterations or tenant improvements (TIs) over 5,000 sq ft that include the replacement of at least two systems— HVAC, building envelope, hot water, or lighting. For smaller TIs, the limited scope may make it difficult to meet LEED prerequisites or earn enough credits, particularly for requirements like commissioning. The cost of LEED registration, the design and construction review fees may deter project teams from selecting LEED as a viable alternative. Recommended Next Steps If the City chooses to move forward with offering LEED Certification as an alternative compliance pathway, the project team recommends the following next steps. Policy Development Next Steps 1. Select preferred policy option based on City priorities, administrative capacity, and staff feedback. 2. Present to the community and City Council to gather feedback and ensure alignment with broader sustainability goals and priorities. Post-Policy Adoption Next Steps 1. Choose verification mechanism(s) aligned with existing permitting processes. 2. Develop implementation timeline and staff training, community training, and GBSI training requirements. 3. Establish periodic review process for policy effectiveness and LEED-CALGreen alignment during each building code cycle or new cycle of the LEED Rating System.13 4. Coordinate with Planning and Building Division staff on permitting workflow integration, procedures, and implementation of enforcement requirements. 13 The LEED program has recently moved to a five-year development cycle starting with the 2025 release of the balloted LEED v5 rating systems. https://www.usgbc.org/leed/v5. Accessed June 23, 2025. 19 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 178 Packet Pg. 478 of 541 Appendix A This page is left intentionally blank. See next page for Appendix details. 20 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 179 Packet Pg. 479 of 541 Page 1 LEED ID+C® v5.0 SCORECARD PROJECT:DATE:6/20/25 LEED for Interior Design and Construction INTEGRATIVE PROCESS, PLANNING & ASSESSMENTS (IP)1 /1 Points Possible Y M N PTS Prerequistie/Credit 0 0 Prerequisite 0 0 Prerequisite 0 0 Prerequisite 1 1 Credit 1 0 0 1 LOCATION AND TRANSPORTATION (LT)5 /14 Points Possible Y M N PTS Prerequistie/Credit 4 4 8 Credit Public Transportation/Walkable Location 1 3 4 Credit 2 2 Credit EV parking shown on plans, not in scope 5 7 2 14 WATER EFFICIENCY (WE)2 /10 Points Possible Y M N PTS 0 0 Prerequisite 1 1 2 Credit Permanent water meters/submeters 1 7 8 Credit 25% reduction fixture and fittings 2 0 8 10 ENERGY AND ATMOSPHERE (EA)3 /31 Points Possible Y M N PTS 0 0 Prerequisite 0 0 Prerequisite Meet Title 24 Energy Code 0 0 Prerequisite Fundamental Commissioning 0 0 Prerequisite Energy Metering and Reporting 0 0 Prerequisite Fundamental Refrigerant Management 5 5 Credit Electrification 4 8 12 Credit Enhanced Energy Efficiency 2 3 5 Credit Renewable Energy 4 4 Credit Enhanced Commissioning 1 2 3 Credit Grid Interactive 2 2 Credit 3 4 24 31 MATERIALS & RESOURCES (MR)9 /26 Points Possible Y M N PTS 0 0 Prerequisite Planning for Zero Waste Operations 0 0 Prerequisite Quantify and Assess Embodied Carbon 1 4 4 Credit Interior Materials Reuse 1 3 4 Credit Reduce Embodied Carbon 2 2 4 Credit Low-Emitting Materials 2 8 10 Credit Building Product Selection and Procurement No project specifications included 3 4 Credit Construction and Demolition Waste Diversion 9 17 0 26 INDOOR ENVIRONMENTAL QUALITY (EQ)1 /18 Points Possible Y M N PTS 0 0 Prerequisite Construction Management Initial project analysis by applicant Initial project analysis by applicant Initial project analysis by applicant Meeting early in design Case Study 1 Tier 1 TI Minimum Energy Efficiency D D/C D D D D D/C D/C Climate Resilience Assessment Human Impact Assessment Carbon Assessment Integrative Design Process Minimum Water Efficiency Des/Con Notes D D/C D Existing building reuse, recycled content Low emitting flooring, insulation, base code 80% diversion rate / CWM Enhanced Refrigerant Management Reduce harmful refrigerants C Requires enhanced refrigerant calcs. Construction plan for air quality No indication of enhanced cs efforts D/C D/C D D/C D/C D C Initial project analysis by applicant Initial project analysis by applicant D Des/Con D D/C CALGreen low flow and flush fixtures D D/C D/C Water Metering and Leak Detection lighting contol system / controlled receptacles DR Advanced lighting, HVAC No solar PV; Carbon Free CPAU Estimated Energy Use/Operational Carbon Projection D D/C D D Compact and Connected Development Transportation Demand Management Electric Vehicles Enhanced Water Efficiency Installed meters and reports Initial project analysis by applicant Meet Title 24 Energy Commissioning Reuse of existing buildings Mixed fuel building 21 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 180 Packet Pg. 480 of 541 Page 2 0 0 Prerequisite Fundamental Air Quality 0 0 Prerequisite No Smoking 1 1 2 Credit Enhanced Air Quality 1 6 7 Credit Occupant Experience 1 1 2 Credit Accessibility and Inclusion 3 3 Credit Resilient Spaces 4 4 Credit Air Quality Testing and Monitoring 1 3 14 18 PROJECT PRIORITIES & INNOVATION (PR)6 /10 Points Possible Y M N PTS 5 4 9 Credit Project Priorities 1 1 Credit LEED AP 6 4 0 10 LEED Rating System Point Requirements N 48 110 C Y M C D/C D D POSSIBLE POINTS D 1 project team must be LEED AP w/ specialty D 27 35 D CALGreen equivalent No smoking signs & policy Mech ventilation complies w/ CEC Possible for windows or lighting or acoustics Complies with CBC Chp 11B ADA No indication of testing and monitoring D Multiple pathways for points LEED Certified LEED Silver LEED Gold LEED Platinum 40-49 Pts 50-59 Pts 60-79 Pts 80+ Pts 22 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 181 Packet Pg. 481 of 541 Page 1 LEED BD+C® v5.0 SCORECARD PROJECT:DATE:6/27/25 LEED for Building Design + Construction INTEGRATIVE PROCESS, PLANNING & ASSESSMENTS (IP)1 /1 Points Possible Y M N PTS Prerequistie/Credit 0 0 Prerequisite Climate Resilience Assessment 0 0 Prerequisite Human Impact Assessment 0 0 Prerequisite Carbon Assessment 1 1 Credit Integrative Design Process Meeting early in design 1 0 0 1 LOCATION AND TRANSPORTATION (LT)5 /15 Points Possible Y M N PTS Prerequistie/Credit 1 1 Credit Sensitive Land Protection Infill site 1 2 Credit Equitable Development 1 6 Credit Compact and Connected Development 2 2 4 Credit Transportation Demand Management Bicycle network/storage/shower 2 2 Credit Electric Vehicles 4 EVSE, 6 EV Ready 5 2 2 15 SUSTAINABLE SITES (SS)5 /11 Points Possible Y M N PTS 0 0 Prerequisite 2 2 Credit Project restoring disturbed areas 1 1 Credit Landscape/outdoor area not 30% 2 1 3 Credit 85th percentile rainwater management 1 1 2 Credit 2 2 Credit SRI included for 2 roof products 1 1 Credit BUG ratings per Tier 2 prerequisite 5 1 5 11 WATER EFFICIENCY (WE)2 /9 Points Possible Y M N PTS 0 0 Prerequisite 0 0 Prerequisite 1 1 Credit 2 6 8 Credit 31% indoor water use reduction; app. 2 0 7 9 ENERGY AND ATMOSPHERE (EA)9 /33 Points Possible Y M N PTS 0 0 Prerequisite 0 0 Prerequisite Meet Title 24 Energy Code 0 0 Prerequisite 0 0 Prerequisite 0 0 Prerequisite 5 5 Credit 1 4 5 Credit Reduce Peak Thermal Loads 1 9 10 Credit 3 2 5 Credit 4 4 Credit FPT: BMS, HVAC, plumbing, electrical 2 2 Credit No DR or BAS in plans Case Study 2 Tier 2 New Construction D D/C D D/C D/C Installed meters and reports Reduce harmful refrigerants Permanent water meter on site Solar ready area/ CPAU Green-e Certified Accessible Outdoor Space Rainwater Management Enhanced Resilient Site Design Climate/natural hazard design Meter only, not included for all uses CALGreen low flow and flush fixtures D/C D D D D Initial project analysis by applicant Initial project analysis by applicant Initial project analysis by applicant All-electric building design Meet Title 24 Energy Commissioning Energy Recovery Ventilator (ERV) Core and shell, all-electric building No on-site combustion D D D D/C D D/C Electrification Enhanced Energy Efficiency Renewable Energy Enhanced Commissioning Grid Interactive D/C D/C D/C D Light Pollution Reduction Water Metering and Reporting Minimum Water Efficiency Water Metering and Leak Detection Carbon Projection and Decarbonization Plan Minimum Energy Efficiency Fundamental Commissioning Energy Metering and Reporting Fundamental Refrigerant Management Des/Con D D Erosion control/site assessmentD/C D Des/Con D D/C D D/C D Heat Island Reduction Enhanced Water Efficiency D D/C Minimize Site Disturbance Biodiverse Habitat 23 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 182 Packet Pg. 482 of 541 Page 2 2 2 Credit 9 9 15 33 MATERIALS & RESOURCES (MR)5 /18 Points Possible Y M N PTS 0 0 Prerequisite 0 0 Prerequisite 3 3 Credit 6 6 Credit 1 1 2 Credit 2 3 5 Credit Choice materials CALGreen elective 2 2 Credit 80% C&D diversion 5 3 10 18 INDOOR ENVIRONMENTAL QUALITY (EQ)0 /13 Points Possible Y M N PTS 0 0 Prerequisite 0 0 Prerequisite 0 0 Prerequisite 1 1 Credit 7 7 Credit 1 1 Credit 2 2 Credit 2 2 Credit 0 9 4 13 PROJECT PRIORITIES & INNOVATION (PR)6 /10 Points Possible Y M N PTS 5 4 9 Credit Project Priorities 1 1 Credit LEED Accredited Professional 6 4 0 10 LEED Rating System Point Requirements Initial project analysis by applicant New construction No WBLCA, EPD, or carbon tracking 1 pt for C/S, CALGreen categories D Requires enhanced refrigerant calcs. Recyclables & ZW Operations Plan D Enhanced Refrigerant Management D 1 project team must be LEED AP w/ specialty C Construction and Demolition Waste Diversion Construction Management Fundamental Air Quality Planning for Zero Waste Operations Quantify and Assess Embodied Carbon Building and Materials Reuse Reduce Embodied Carbon Low-Emitting Materials Building Product Selection and Procurement D D/C C D/C D D D/C D No Smoking or Vehicle Idling Enhanced Air Quality Occupant Experience Accessibility and Inclusion Resilient Spaces D/C C C Multiple pathways for points No IAQ testing indicated Project team develop CM practices ASHRAE 62.1, MERV 13 CALGreen tabacco requirements/ No idle Increased outdoor air rates or IAQ limits Project analysis by team required Additional accessibility strategies No operable windows or passive technique Y M N POSSIBLE POINTS 33 28 43 110 D Air Quality Testing and Monitoring D D LEED Certified LEED Silver LEED Gold LEED Platinum 40-49 Pts 50-59 Pts 60-79 Pts 80+ Pts 24 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 183 Packet Pg. 483 of 541 Page 1 LEED BD+C® v5.0 SCORECARD PROJECT:DATE:6/27/25 LEED for Building Design + Construction INTEGRATIVE PROCESS, PLANNING & ASSESSMENTS (IP)1 /1 Points Possible Y M N PTS Prerequistie/Credit 0 0 Prerequisite Climate Resilience Assessment 0 0 Prerequisite Human Impact Assessment 0 0 Prerequisite Carbon Assessment 1 1 Credit Integrative Design Process 1 0 0 1 LOCATION AND TRANSPORTATION (LT)8 /15 Points Possible Y M N PTS Prerequistie/Credit 1 1 Credit Sensitive Land Protection 2 2 Credit Equitable Development 3 6 Credit Compact and Connected Development 1 3 4 Credit Transportation Demand Management 3 2 Credit Electric Vehicles 8 0 5 15 SUSTAINABLE SITES (SS)9 /11 Points Possible Y M N PTS 0 0 Prerequisite 2 2 Credit Biodiverse Habitat 1 1 Credit Accessible Outdoor Space 2 1 3 Credit Rainwater Management 2 2 Credit Enhanced Resilient Site Design 1 1 2 Credit Heat Island Reduction 1 1 Credit Light Pollution Reduction 9 0 2 11 WATER EFFICIENCY (WE)2 /9 Points Possible Y M N PTS 0 0 Prerequisite Water Metering and Reporting 0 0 Prerequisite Minimum Water Efficiency 1 1 Credit Water Metering and Leak Detection 1 2 8 Credit 2 2 0 9 ENERGY AND ATMOSPHERE (EA)6 /33 Points Possible Y M N PTS 0 0 Prerequisite Carbon Projection and Decarbonization Plan 0 0 Prerequisite Minimum Energy Efficiency 0 0 Prerequisite Fundamental Commissioning 0 0 Prerequisite Energy Metering and Reporting 0 0 Prerequisite Fundamental Refrigerant Management 5 5 Credit Electrification 2 2 5 Credit Reduce Peak Thermal Loads 3 10 Credit Enhanced Energy Efficiency 3 2 5 Credit Renewable Energy Enhanced Water Efficiency Des/Con D D Erosion control/site assessmentD/C D Des/Con D D/C D D/C D/C D D D/C D D D D D D D/C D Minimize Site Disturbance D/C D/C D/C D Indoor plumbing, irrigation systems D/C 1 point for 30% reduction Initial project analysis by applicant Meet Title 24 Energy Code Cx not requied per CALGreen/CEC Installed meters and reports Reduce harmful refrigerants Project includes on site combustion. Permanent water meter on site CALGreen low flow and flush fixtures ASHRAE 90.1 Building Envelope Initial project analysis by applicant Solar Ready only, CPAU Green-e certified Case Study 3 Tier 2 Mixed Use D D/C D Assessment provided by applicant. Assessment provided by applicant. Assessment provided by applicant. Meeting early in design Infill site Area with developmental challenges Walk Score is 92 Bicycle network and storage CPA EV requirements > LEED requirements D Project restoring disturbed areas 30% Open/Outdoor Space LID - 85th percentile rainfall Climate/natural hazard design SRI 78 required in specs 07 54 23 Met through compliance with CALGreen 25 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 184 Packet Pg. 484 of 541 Page 2 4 4 Credit Enhanced Commissioning 2 2 Credit Grid Interactive 1 2 Credit Enhanced Refrigerant Management 6 7 11 33 MATERIALS & RESOURCES (MR)4 /18 Points Possible Y M N PTS 0 0 Prerequisite Planning for Zero Waste Operations 0 0 Prerequisite Quantify and Assess Embodied Carbon 3 3 Credit Building and Materials Reuse 6 6 Credit Reduce Embodied Carbon 2 2 Credit Low-Emitting Materials 2 3 5 Credit Building Product Selection and Procurement 2 2 Credit Construction and Demolition Waste Diversion 4 2 12 18 INDOOR ENVIRONMENTAL QUALITY (EQ)3 /13 Points Possible Y M N PTS 0 0 Prerequisite Construction Management 0 0 Prerequisite Fundamental Air Quality 0 0 Prerequisite No Smoking or Vehicle Idling 1 1 Credit Enhanced Air Quality 2 5 7 Credit Occupant Experience 1 1 Credit Accessibility and Inclusion 1 1 2 Credit 2 2 Credit 3 3 7 13 PROJECT PRIORITIES & INNOVATION (PR)6 /10 Points Possible Y M N PTS 5 4 9 Credit Project Priorities 1 1 Credit LEED Accredited Professional 6 4 0 10 LEED Rating System Point Requirements Resilient Spaces D/C D D Y M N POSSIBLE POINTS 39 18 37 110 D/C C C D D/C C D D/C D D D C 1 project team must be LEED AP w/ specialty Air Quality Testing and Monitoring D D D D/C No WBLCA, EPD, or carbon tracking D/C No IAQ testing indicated Project team develop CM practices ASHRAE 62.1, MERV 13 CALGreen tabacco requirements/ No idle Increased outdoor air rates or IAQ limits Additional accessibility strategies Quality Views 75% Operable windows included Multiple pathways for points No Commissioning in plans No DR or BAS in plans Requires enhanced refrigerant calcs. Recyclables & ZW Operations Plan Initial project analysis by applicant New construction CALGreen VOC limits Choice materials CALGreen (2022) 80% C&D diversion LEED Certified LEED Silver 26 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 185 Packet Pg. 485 of 541 Appendix B 1 CALGreen Tier Prerequisite and Elective Measures by Project The following is a list of the prerequisite and elective measures marked “Yes” (Y) on the project’s approved GB-1 Sheet. Case Study #1: Tenant Improvement (Tier 1) Planning & Design A5.105.1.1 Existing Buildings Structure (75%) A5.105.1.2 Existing non-Structure elements (50%) Water Eﬃciency & Conservation 5.303.1.2 Excess consumption (submeters for additions that consume over 1,00 gal/day) A5.303.2.3.1 Water reduction - 12% (Table A5.303.2.3.1) 5.303.3.1 Indoor Water Use: Water closets (1.28 gpf) 5.303.2.1 Indoor Water Use: Wall mounted Urinals 0.125 gpf 5.303.3.4.1 Indoor Water Use: Nonresidential lavatory faucets (0.5 gpm at 60 psi) 5.303.4.2 Indoor Water Use: Kitchen faucets (1.8 gpm at 60 psi) 5.303.4 Commercial kitchen equipment 5.303.4.1 Food waste disposers 5.303.5 Indoor water use: areas of addition or alteration 5.303.6 Indoor water use: Standards for plumbing fixtures and fittings (2022 CA Plumbing Code) A5.303.2.3.3 Water reduction - 25% A5.303.3 Appliances and fixtures for commercial application Material Conservation & Resource Eﬃciency 5.408.1 Construction waste management 5.408.1.1 Construction waste management plan 5.408.1.2 Waste management company 5.408.1.3 Waste stream reduction alternative 5.408.1.4 Documentation - CWM, Waste management company, waste stream reduction alternative 5.408.2 Universal Waste [AA] 5.408.3 Excavated soil and land clearing debris (100% reuse or recycle) PAMC 16.14.410/ A5.408.3.1 Enhanced construction waste reduction (80% diversion w/ job valuation >$25,000) 5.410.1 Recycle by occupants (with exceptions) 5.410.1.1 Recycle by occupants: Additions (with exceptions) 27 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 186 Packet Pg. 486 of 541 Appendix B 2 5.410.4.3 Testing and adjusting: Procedures 5.410.4.3.1 Testing and adjusting: HVAC balancing 5.410.4.4 Testing, adjusting and balancing: Reporting for HVAC balancing 5.410.4.5 Operation and maintenance (O&M) Manual 5.410.4.5.1 Inspection and reports PAMC 16.14.360/ 5.410.4.6 ENERGY STAR Portfolio Manager profile setup (for projects >$100,000 in value) PAMC 16.14.370/ 5.4.10.4.7 Performance Review. - Energy (For projects over 10,000 SF) PAMC 16.14.070 & 16.14.080/ A5.405.4 Recycled content of the total material cost: 10% A5.405.3 Reused materials (5% of total value) Environmental Quality 5.504.1 Temporary ventilation (MERV 8) 5.504.3 Covering of duct openings and protection of mechanical equipment during construction 5.504.4.4.1 Adhesives, sealants, caulks: Comply with VOC limits (Table 5.504.4.1 & 5.504.4.2 for VOC limits) 5.504.4.4.3 Paints and Coatings: Comply with VOC Limits (Table 5.504.4.3) 5.504.4.4.1 Carpet systems: carpet cushion 5.504.4.4.2 Carpet systems: carpet adhesive (Table 5.504.4.1 for VOC Limits) 5.504.4.5 Composite wood products: Formaldehyde limits (Table 5.504.4.5) 5.504.4.5.3 Composite wood products: Documentation 5.504.4.6.1 Verification of compliance, for resilient flooring systems PAMC 16.16.070/ 16.14.080/ A5.504.4.7 Resilient flooring system - 90% PAMC 16.16.070 / 16.14.808 / A5.504.4.8 Thermal insulation - Tier 1 requirement 5.504.5.3 Filters: Labeling (MERV 13, with exceptions) 5.504.7 Environmental tobacco smoke (ETS) control 5.505.1 Indoor moisture control 5.506.1 Outside air delivery (For Indoor Air Quality) 5.506.2 Carbon dioxide (CO2) monitoring (For Indoor Air Quality) PAMC 16.14.390/ 5.506 Indoor Air Quality Management Plan (locally amended) 5.507.4 Acoustical control (STC Values per ASTM E90 and ASTM E413) 28 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 187 Packet Pg. 487 of 541 Appendix B 3 5.507.4.3 Interior sound transmission (with note) 5.508.1 Ozone depletion and greenhouse gas reductions 5.508.2 Supermarket refrigerant leak reduction 5.508.2.1 Refrigerant piping 5.508.2.2 Refrigerant piping valves 5.508.2.2.2 Refrigerant piping access valves 5.508.2.3 Refrigerated service cases 5.508.2.4 Refrigerant receivers 5.508.2.5 Pressure testing 5.508.2.6 Evacuation after pressure testing A5.504.4.9 Entryway systems A5.507.1.2 Lighting and thermal comfort controls: Multi-occupant spaces A5.601.2.4 Acoustic ceiling/ Panels Case Study #2: New Construction (Tier 2) Planning & Design 29 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 188 Packet Pg. 488 of 541 Appendix B 4 A5.106.4.3 Changing rooms A5.106.6 Parking capacity Energy Reach Code PAMC 16.17.080 All-electric design PAMC 16.14.380/ 5.410.4.6 Energy STAR Portfolio manager PAMC 16.14.390/ 5.410.4.7 Performance review - for projects over 10,000 SF PAMC 16.14.400/ 5.410.4.8 Performance review (For sites > 1 acre) Water Eﬃciency & Conservation 5.303.1 Meters, separate submeters or metering devices A5.303.2.3.2 Water Reduction - 20% 5.303.1 Indoor water use: Water closets (not exceed 1.28 gpf) 5.303.3.2.1 Indoor water use: Wall-mounted urinals (0.125 gpf) 5.303.3.2.2 Indoor water use: Floor-mounted urinals (0.5 gpf) 5.303.3.3.1 Indoor water use: Single showerhead (1.8 gpm at 80 psi) 5.303.3.4.1 Indoor water use: Nonresidential lavatory faucets (0.5 gpm at 60 psi) 5.303.3.4.2 Indoor water use: kitchen faucets (1.8 gpm at 60 psi) 5.303.3.4.4 Indoor water use: Metering faucets (0.2 gallons/cycle) 5.303.6 Indoor water use: standards for plumbing fixtures and fittings 5.304.1 Outdoor potable water use in landscape areas (MWELO) PAMC 16.12.030 Recycled water supply systems PAMC 16.14.360/ 5.304.2 Invasive species prohibited A5.303.2.3.3 Indoor water use: 25% reduction A5.304.6 Outdoor water use: Restoration of areas disturbed by construction A5.305.2 Irrigation system: Recycled water Material Conservation & Resource Eﬃciency A5.405.4 Recycled content: 15% 5.407.1 Weather protection 5.407.2.1 Moisture control: sprinklers 5.407.2.2 Moisture control: Entries + Openings 30 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 189 Packet Pg. 489 of 541 Appendix B 5 5.407.2.2.1 Moisture control: Exterior door protection 5.407.2.2.2 Moisture control: Flashing 5.408.1 Construction waste management 5.408.1.1 Construction waste management plan 5.408.1.2 Waste management company 5.408.1.4 Documentation: Construction WMP, waste management company, waste stream reduction alternative 5.408.3 Excavated soil and land clearing debris (100% reuse or recycle) PAMC 16.14.370/ A5.408.3.1.1 Enhanced construction waste reduction (80% diversion) 5.410.1 Recycling by occupants 5.410.2 Commissioning (≥ 10,000 SF) 5.410.2.3 Commissioning plan 5.410.2.4 Functional Performance Testing 5.410.2.5.1 Documentation and Training: Systems manual 5.410.2.5.2 Documentation and Training: Systems operations training 5.410.2.6 Commissioning Report 5.410.4 Testing and adjusting for [N] buildings < 10,000 SF or new systems serving addition or alterations 5.410.4.2 Testing and adjusting for systems: renewable energy, landscape irrigation, water reuse 5.410.4.3 Testing and adjusting procedures 5.410.4.3.1 Testing and adjusting: HVAC balancing 5.410.4.4 Testing, adjusting, and balancing: Reporting for HVAC balancing 5.410.4.5 Operation and maintenance (O&M) manual PAMC 16.14.400/ 5.410.4.8 Performance reviews. - water (sites > 1 acre) 5.410.4.5.1 Inspection and reports [AA} + [N] < 10,000 SF A5.405.2.1 Bio-based materials: certified wood A5.406.1.1 Choice of materials: Service life A5.406.1.2 Choice of materials: Reduced maintenance A5.406.1.3 Choice of materials: Recyclability Environmental Quality 5.504.1 Temporary ventilation (MERV 8) 31 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 190 Packet Pg. 490 of 541 Appendix B 6 5.504.3 Covering of duct openings and protection of mechanical equipment during construction 5.504.4.1 Adhesives, sealants and caulks: Comply with VOC Limits (Table 5.504.4.1 and 5.504.4.2 for VOC limits) 5.504.4.3 Paints and coatings: comply with VOC limits (Table 5.504.4.3) 5.504.4.3.1 Aerosol paints and coatings 5.504.4.3.2 Verification for paints and coatings 5.504.4.5 Composite wood products: Formaldehyde limits (Table 5.504.4.5) 5.504.4.5.3 Composite wood products: Documentation PAMC 16.14.070/ A5.504.4.7.1 Resilient Flooring system, 100% A5.504.4.8.1 Thermal insulation: No added formaldehyde 5.504.7 Environmental tobacco smoke (ETS) control 5.506.1 Outside air delivery (For Indoor Air Quality) PAMC 16.14.410 Indoor Air Quality Management Plan 5.507.4 Acoustical control (STC Values per ASTM E90 and ASTM E413) 5.507.4.1 Exterior noise transmission, prescriptive method (with exceptions) 5.507.4.1.1 Noise exposure where noise contours are not readily available 5.507.4.2 Exterior noise transmission, performance method 5.507.4.2.1 Site features 5.507.4.2.2 Documentation of compliance 5.507.4.3 Interior sound transmission (with note) 5.508.1 Ozone depletion and greenhouse gas reductions 5.508.1.1 Chlorofluorocarbons (CFCs) 5.508.1.2 Halons A5.504.1.2 Indoor Air Quality during construction: Additional IAQ measures A5.504.5.1 Entryway systems (to control pollutants) A5.504.5.2 Isolation of pollutant sources (to control pollutants) A5.508.1.3 Hydro-chlorofluorocarbons (HCFCs) (for HVAC and refrigeration equipment) 32 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 191 Packet Pg. 491 of 541 Appendix B 7 Case Study #3: Mixed Use New Construction (Tier 2) Planning & Design PAMC 16.14.290/ 5.106.1 Stormwater pollution prevention for projects that disturb < 1 acre of land PAMC 16.14.290/ 5.106.1.1 Local storm water pollution prevention 5.106.1.2 Best management practices (BMP's) PAMC 18.54.060/ 5.106.4 Bicycle parking for additions or change of use that results in increased parking PAMC 18.54.060/ 5.106.4.1.1 Short term bicycle parking (exception for additions or alterations which add nine or less visitor vehicular parking spaces) PAMC 18.54.060/ 5.106.4.1.2 Long term bicycle parking PAMC 16.14.295/5.106.8 Light pollution reduction 5.106.10 Grading and paving (exception for additions and alterations not altering the drainage path) PAMC 16.16.070 & 16.14.080/ A5.106.11.2 Cool roof for reduction of heat island effect A5.103.1 Community connectivity A5.106.3 Low impact development (LID) A5.106.6 Parking capacity Energy Reach Code PAMC 16.17.050 Mixed-fuel design 10% PAMC 16.14.3980/ 5.410.4.6 Energy STAR Portfolio Manager Water Eﬃciency & Conservation 5.303.1 Meters, separate submeters or metering devices installed as follows: 5.303.1.1 New buildings or additions in excess of 50,000 square feet 5.303.1.2 Excess consumption (Submeters for additions that consume over 1,000 gal/ day) A5.303.2.3.2 Indoor Water Use Reduction- 20% savings over the "water use baseline" Table A5.303.2.3.1 5.303.3.1 Indoor Water Use: Water closets (shall not exceed 1.28 gallons per flush) 5.303.3.2.1 Indoor Water Use: Wall-mounted urinals (0.125gpf) 5.303.3.2.2 Indoor Water Use: Floor-mounted urinals (0.5 gpf) 5.303.3.3.1 Indoor Water Use: Single showerhead (1.8 gpm at 80 psi) 5.303.3.3.2 Indoor Water Use: Multiple showerheads serving one shower (flow rate of 1.8 gpm at 80 psi) 5.303.3.4.1 Indoor Water Use: Nonresidential lavatory faucets (0.5 gpm at 60 psi) 5.303.3.4.2 Indoor Water Use: Kitchen faucets (1.8 gpm at 60 psi) 33 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 192 Packet Pg. 492 of 541 Appendix B 8 5.303.3.4.3 Indoor Water Use: Wash fountains (1.8 gpm at 60 psi) 5.303.3.4.4 Indoor Water Use: Metering faucets (0.2 gallons/ cycle) 5.303.3.4.5 Indoor Water Use: Metering faucets for wash fountains (0.2 gallons/ cycle) 5.303.4 Commercial kitchen equipment 5.303.4.1 Food waste disposers 5.303.5 Indoor water use: Areas of addition or alteration [AA] PAMC 16.12.035 Dual plumbing (locally amended) 5.303.6 Indoor Water Use: Standards for plumbing fixtures and fittings (2022 California Plumbing Code) 5.304.1 Outdoor potable water use in landscape areas (MWELO) PAMC 16.12.030 Recycled water supply systems PAMC 16.14.330 Section 5.304.2 Invasive species prohibited PAMC 16.14.340 Section 5.306 Non-residential enhanced water budget required when use > 1,000 gal/day PAMC 16.14.350 Section 5.307 Cooling Tower Water Use (locally amended) A5.303.2.3.3 Indoor water use: 25% reduction A5.303.2.3.4 Nonpotable water systems for indoor water use A5.303.3 Appliances and fixtures for commercial application A5.303.4.1 Nonwater supplied urinals A5.304.6 Outdoor Water Use: Restoration of areas disturbed by construction A5.304.7 Outdoor Water Use: Previously developed sites: restore or protect 50 % of site area A5.304.8 Outdoor Water Use: Graywater irrigation system A5.305.1 Nonpotable water systems A5.305.2 Irrigation system: Recycled water Material Conservation & Resource Eﬃciency A5.405.4 Recycled content: 15% of materials based on estimated total cost or use two products from Table A5.405.4 for at least 75% by cost 5.407.1 Weather protection 5.407.2.1 Moisture control: Sprinklers 5.407.2.2 Moisture control: Entries + Openings 5.407.2.2.1 Moisture control: Exterior door protection 34 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 193 Packet Pg. 493 of 541 Appendix B 9 5.407.2.2.2 Moisture control: Flashing 5.408.1 Construction waste management 5.408.1.1 Construction waste management plan 5.408.1.2 Waste management company 5.408.1.3 Waste stream reduction alternative 5.408.1.4 Documentation: Construction waste management plan, waste management company, waste stream reduction alternative 5.408.2 Universal Waste [AA] 5.408.3 Excavated soil and land clearing debris (100% reuse or recycle) 5.409.2 Whole building life cycle assessment 5.409.3 Product GWP compliance—prescriptive path PAMC 16.14.430/ A5.408.3.1.1 Enhanced construction waste reduction (80% Diversion w/ job valuation >$25,000, less than $25,000 must meet state standards of 65%) 5.410.1 Recycling by occupants (with exceptions) 5.410.2 Commissioning (≥ 10,000 SF) [N] 5.410.2.3 Commissioning plan [N] 5.410.2.4 Functional performance testing [N] PAMC 16.14.360 / 5.410.4.6 ENERGY STAR Portfolio Manager profile setup (for projects exceeding $100,000 in value) PAMC 16.14.370 / 5.410.4.7 Performance Review- For projects over 10,000 SF PAMC 16.14.380/ 5.410.4.8 Performance Review (For sites > 1 acre) 5.410.2.5.1 Documentation and Training: Systems manual 5.410.2.5.2 Documentation and Training: Systems operations training [N] 5.410.2.6 Commissioning report [N] 5.410.4 Testing and adjusting for new buildings < 10,000 SF or new systems that serve additions or alterations [N] [AA] 5.410.4.2 Testing and adjusting for systems: Renewable energy, landscape irrigation, and water reuse 5.410.4.3 Testing and adjusting: Procedures 5.410.4.3.1 Testing and adjusting: HVAC balancing 5.410.4.4 Testing, adjusting and balancing: Reporting for HVAC balancing 5.410.4.5 Operation and maintenance (O&M) manual PAMC 16.14.380/ Sect 5.410.4.8 Performance reviews- Water (sites > 1 acre) 35 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 194 Packet Pg. 494 of 541 Appendix B 10 5.410.4.5.1 Inspection and reports (new buildings / additions and alterations < 10,000 SF) [AA] + [N] A5.404.1.1 Wood Framing: Structural or fire-resistance integrity A5.404.1.2 Wood Framing: Framing specifications A5.406.1.3 Choice of materials: Recyclability Environmental Quality 5.504.1 Temporary ventilation (MERV 8) 5.504.3 Covering of duct openings and protection of mechanical equipment during construction 5.504.4.1 Adhesives, sealants and caulks: Comply with VOC limits (Table 5.504.4.1 and 5.504.4.2 for VOC limits) 5.504.4.3 Paints and Coatings: Comply with VOC Limits (Table 5.504.4.3) 5.504.4.3.1 Aerosol paints and coatings 5.504.4.3.2 Verification, for paints and coatings PAMC 16.16.070 & 16.14.080/ A5.504.4.8.1 Thermal Insulation: No added formaldehyde 5.504.5.3 Filters: Labelling (MERV 13, with exceptions) 5.504.7 Environmental tobacco smoke (ETS) control 5.506.2 Carbon dioxide (CO2) monitoring (For Indoor Air Quality) PAMC 16.14.390 Indoor Air Quality Management Plan 5.507.4 Acoustical control (STC Values per ASTM E90 and ASTM E413) 5.507.4.2 Exterior noise transmission, performance method 5.507.4.3 Interior sound transmission (with note) A5.504.1.1 Indoor air quality (IAQ) during constructions: Temporary ventilation A5.504.1.2 Indoor air quality (IAQ) during constructions: Additional IAQ measures A5.507.3.1 Views: Direct line of sign to outdoors: interior office spaces 36 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 195 Packet Pg. 495 of 541 Appendix C 1 LEED Certiﬁcation Requirements by California Jurisdiction Jurisdiction Trigger Belmont • Residential alteration projects adding less than 400 SF with a construction valuation of 0 to $50,000: One Build It Green (BIG) Green Building Practice from the Existing Home Checklist • Residential alteration projects adding less than 400 SF with a construction valuation of $50,001.00 to $99,999: Three BIG Green Building Practices from the Existing Home Checklist • Residential alteration projects adding less than 400 SF with a construction valuation of $100,000.00: 25 BIG points Elements or 50 BIG points Whole House • New residences and residential alteration projects adding 400 SF or greater: 70 BIG points Whole House • Tenant improvement or new construction commercial projects 10,000 SF or greater: LEED Silver Certiﬁcation Cupertino • New SF and MF (greater than 9 homes): GPR Certiﬁed at min. 50 points or LEED Silver or Alternate Reference Standard • NR Mid-size (25,000-50,000 SF): LEED Certiﬁed or Alternate Reference Standard • NR Large (> 50,000 SF): LEED Silver or Alternate Reference Standard • MF Renovations/Additions (w/ FAR increase 50% and at least 35,000 SF and replace or substantially alter the HVAC system and at least two systems - building envelope, hot water system, and lighting system): GPR min. 50 pts, LEED Certiﬁed or LEED EBOM Certiﬁed, or Alternative Reference Standard • NR Renovations/Additions (35,000 SF or more and replace or substantially alter the HVAC system and two systems - building envelope, hot water system, and lighting system): LEED Certiﬁed (applicable only to the area of renovation/addition), LEED EBOM Certiﬁed, or Alternative Reference Standard Menlo Park • LEED: Project applicants will have the option to select whether they wish to pursue LEED certiﬁcation or demonstrate LEED-equivalent performance through the LEED performance program (LPP). • New NR 10,000 sq. ft.—25,000 sq. ft: Designed to meet LEED Silver BD+C • New NR 25,001 sq. ft.—100,000 sq. ft.: Designed to meet LEED Silver BD+C • New NR 100,001 sq. ft. and above: Designed to meet LEED Gold BD+C1 • NR Additions/Alterations 10,000 sq. ft.—25,000 sq. ft. of conditioned area, volume or size: Designed to meet LEED Silver ID+C1 or update core and shell of entire building to current California Energy Code and meet Section 16.43.140 (Local GB and Energy Standards) • NR Additions/Alterations 25,001 sq. ft. and above of conditioned area, volume or size: Designed to meet LEED Gold ID+C1 or update core and shell of entire building to current California Energy Code2 and meet Section 16.43.140 (Local GB and Energy Standards) Mountain View • The MVGBC does not require formal certiﬁcation from a third-party organization. Instead, projects will be required to be designed and constructed to “meet the intent” of a third-party rating system. • New Multi-Family 3 Units +: Meet the intent of LEED Gold • New Mixed Use: Meet the Intent of LEED Gold • New Hotel: Meet the Intent of LEED Gold • New Commercial: Meet the Intent of LEED Gold 37 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 196 Packet Pg. 496 of 541 Appendix C 2 LEED Certiﬁcation Requirements by California Jurisdiction Jurisdiction Trigger San Francisco • New Large Commercial ≥ 25,000 SF: LEED v4 Gold • New Res All Sizes: GreenPoint Rated or LEED v4 Silver • Major Res Alterations ≥ 25,000 SF AND significant structural upgrade AND mechanical, electrical, or plumbing: GreenPoint Rated or LEED v4 Silver • Large First-Time Commercial Interiors ≥ 25,000 SF: LEED v4 Gold • Major Nonres Alterations ≥ 25,000 SF: LEED v4 Gold • Municipal New Construction, Additions/Alterations ≥10,000 square feet, including leasehold improvements: LEED v4 Gold San José • Municipal projects 10,000 SF or more: LEED Gold certiﬁcation • Large commercial industrial building or a large residential project or high-rise MF: Green building refundable deposit. • Municipal buildings 15,000 SF or more and Privately-owned Residential or Nonresidential Buildings 20,000 SF or more: Energy and Water Building Performance Ordinance. Commercial/Industrial - Tier 1 < 25,000 square feet: LEED Applicable NC Checklist Commercial/Industrial - Tier 2 ≥ 25,000 square feet: LEED Silver • Residential < 10 units Tier 1: GreenPoint or LEED Checklist • Residential ≥ 10 units Tier 2: GreenPoint Rated 50 points or LEED Certiﬁed • High Rise Residential (75' or higher): LEED Certiﬁed Saratoga • Public buildings 5,000 SF or more: LEED Silver and City maintains LEED AP list Foster City • LEED Silver for individual projects (Gilead Sciences, Pilgrim Triton Master Plan and Chess/Hatch Oﬃces) Sunnyvale • Bonus and Max FAR for Nonresidential Development: LEED BD+C Platinum and whole building life cycle assessment • New NR and Initial TIs > 5,000 sq. ft. 30,000 sq. ft. CALGreen Mandatory Measures and LEED Gold Level with veriﬁcation by a LEED AP • New NR and Initial TIs > 30,000 sq. ft. CALGreen Mandatory Measures and LEED Gold Level with USGBC Certiﬁcation, including Design Phase Credits reviewed and approved by USGBC: • All Major Alterations CALGreen Mandatory Measures and LEED Silver with veriﬁcation by a LEED AP • New Public Facility ≤ 5,000 sq. ft.: CALGreen Mandatory Measures as applicable to the scope of work. Reviewed by City staﬀ. • New Public Facility > 5,000 sq. ft.: CALGreen Mandatory Measures and LEED Gold Level with veriﬁcation by a LEED AP -- • All Major Alterations: CALGreen Mandatory Measures and LEED Silver with veriﬁcation by a LEED AP 38 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 197 Packet Pg. 497 of 541 Appendix D LEED Certiﬁcation Alternative Compliance Policy Options Summary Table Policy Option Scope LEED Level CALGreen Requirements Key Beneﬁts Implementation Considerations Option 1: Standalone LEED Pathway Allow LEED Gold Certiﬁcation as a complete alternative to CALGreen Tier 1 and Tier 2 requirements. Projects still must comply with CALGreen Mandatory and local PAMC code amendments. LEED Gold Certiﬁcation • Mandatory Measures (Chapter 5) • Local amendments • Tier prerequisites/electives do not apply • Simpliﬁed compliance for LEED projects • Third-party veriﬁcation via GBCI • Reduced administrative burden • Industry alignment • Third-party oversight outside City control • Requires City veriﬁcation mechanism • No Tier prerequisite compliance Option 2: LEED + Tier Prerequisites Allow LEED Gold Certiﬁcation as an alternative pathway only if all CALGreen Tier 1 or Tier 2 prerequisite measures are still incorporated into the project design and construction. LEED Gold Certiﬁcation • Mandatory Measures (Chapter 5) • Local amendments • All applicable Tier 1 or Tier 2 prerequisites apply • Maintains CALGreen baseline standards • Leverages LEED- CALGreen synergies • Preserves City environmental goals • Flexible compliance pathway • Requires documentation of Tier prerequisite compliance • More complex veriﬁcation process • Need for periodic LEED- CALGreen alignment review Option 3: Diﬀerentiate by Project Scope Allow LEED Gold Certiﬁcation as an alternative only for Tier 2 projects. For Tier 1, the City selects one of the following: 1) Require LEED Silver, or 2) Exclude from LEED option. Tier 2: LEED Gold Tier 1: LEED Silver OR no alternative pathway • Mandatory Measures (Chapter 5) • Local amendments • Tier requirements as applicable and determined by City staﬀ • Tailored approach by project complexity • City control over Tier 1 pathway • Aligns certiﬁcation level with project scope • Requires City decision on Tier 1 approach • Diﬀerentiated enforcement mechanisms • More complex policy framework 39 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 198 Packet Pg. 498 of 541 Appendix E This page is left intentionally blank. See next page for Appendix details. 40 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 199 Packet Pg. 499 of 541 CALGreen / LEED BD+C v5 Comparison: Nonresidential Projects CALGreen/ PAMC Requirement LEED Equivalent Analysis • Designated parking for clean air vehicles - 35% (CALGreen A5.106.5.1.1) No LEED BD+C equivalent prerequisite. LEED credit Electric Vehicles (LTc5) requires that 5% of all parking spaces (or min. 2) for 1 pt or 10% (or min. 4) for 2 pts have electric vehicle supply equipment (EVSE) installed. Alternatively, nonres projects can install 10% EV Readiness (or min. 10 spaces) for 1pt. LEED does not enhance this PAMC requirement. Projects would be subject to local amendments and Tier 1 requirements. • Cool roof for reduction of heat island effect - Tier 1 standards (CALGreen A5.106.11.2) No LEED eBD+C equivalent prerequisite. LEED credit Heat Island Reduction (SSc5) includes Option 1 Nonroof and Roof strategies, Option 2 100% Parking under cover, Option 3: Tree Equity. For roof areas, CALGreen Tier 1 requires an aged SRI value of 75 for low-sloped roofs (≤ 2:12), and 16 for steep-sloped roofs (> 2:12), and LEED requires an aged SRI value of 64 for low-sloped roofs (≤ 2:12), and 32 for steep-sloped roofs (> 2:12). Tier 1 Water Prerequisites • Indoor water use reduction - 12% (CALGreen A5.303.2.3.1) LEED BD+C equivalent prerequisite. LEED prerequisite (WEp2) requires minimum efficiency for indoor and outdoor water use, prescriptive and performance pathways are available. Performance path requires 20% indoor water use reduction and no irrigation for outdoor water use or 30% reduction from the baseline. CALGreen: Tier 1 only requires 12% reduction in indoor water use. CALGreen sets maximum prescriptive flow rates for kitchen faucets, wash fountains, metering faucets and metering faucets for wash fountains. Further, CALGreen Tier 2 and LEED requires 20% indoor water use reduction on all applicable water use fixtures compared to base case water consumption calculations as a prerequisite. CALGreen is more stringent than LEED at a fixture level in some cases, but LEED is a performance based calculation and projects could meet or exceed the reduction rates of CALGreen prescriptive rates. • Recycled content: 10% of materials (CALGreen A5.405.4) No LEED BD+C equivalent prerequisite. CALGreen Tier 1 requires projects to use materials, equivalent in performance to virgin materials with a total (combined) recycled content value (RCV) of 10% by cost. LEED does not have a requirement for installing products or using building materials with recycled content. Recycled content can be a strategy used for the Quantify and Assess Embodied Carbon (MRp2) and Building Product Selection and Procurement (MRc4). • Enhanced construction waste reduction - 80% (PAMC 16.14.410/CALGreen A5.408.3.1) No LEED BD+C equivalent prerequisite. LEED credit Construction and Demolition Waste Diversion (MRc5) requires C&D Materials Management Plan and awards points based on diversion achieved: 1 pt for 50% diversion and at least 10% of diverted materials must be salvaged or source-separated or 2pts for 75% diversion and at least 25% salvaged or source-separated. Projects would be subject to locally amended C&D diversion rate. • Resilient flooring system - 90% (CALGreen A5.504.4.7) No LEED BD+C equivalent prerequisite. LEED credit Low-Emitting Materials (MRc3) focuses on VOC limits for materials on the building interior (flooring is part of the Path 1 product categories). LEED does not enhance this PAMC requirement. Projects would be subject to local amendments. • Thermal insulation - no added formaldehyde (CALGreen A5.504.4.8) No LEED BD+C equivalent prerequisite. CALGreen requires projects to use composite wood products approved by the California Air Resources Board (ARB) with no-added formaldehyde (NAF) based resins or ultra-low emitting formaldehyde (ULEF) resins. LEED credit Low-Emitting Materials (MRc3) includes insulation as an option to choose under Path 2. LEED does not enhance this PAMC requirement. Projects would be subject to local amendments. CALGreen/ PAMC Requirement LEED Equivalent Analysis • Designated parking for clean air vehicles - 50% (CALGreen A5.106.5.1.1) No LEED BD+C equivalent prerequisite. LEED credit Electric Vehicles (LTc5) requires that 5% of all parking spaces (or min. 2) for 1 pt or 10% (or min. 4) for 2 pts have electric vehicle supply equipment (EVSE) installed. Alternatively, nonres projects can install 10% EV Readiness (or min. 10 spaces) for 1pt. LEED does not enhance this PAMC requirement. Projects would be subject to local amendments and Tier 1 requirements. Tier 2 Site Prerequisites Note: The following table includes PAMC locally amended provisions from the 2022 code cycle based on 2025 express terms. Similar to Tier 1 and Tier 2 projects, any project pursuing LEED certification need to comply with all state and local building requirements.1, 2, 3 Tier 1 CALGreen/ PAMC Requirements Tier 1 Site Prerequisites Tier 1 Material Prerequisites Tier 1 Environmental Quality Prerequisites Tier 2 CALGreen/ PAMC Requirements 41 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 200 Packet Pg. 500 of 541 CALGreen / LEED BD+C v5 Comparison: Nonresidential Projects Note: The following table includes PAMC locally amended provisions from the 2022 code cycle based on 2025 express terms. Similar to Tier 1 and Tier 2 projects, any project pursuing LEED certification need to comply with all state and local building requirements.1, 2, 3 Tier 1 CALGreen/ PAMC Requirements• EV Charing Infrastructure º parking areas 10-20 spaces - 20% EVSE or 20% EV Capable or EVSE Ready º parking areas ≥ 20 spaces - 15% EVSE and 15% EV Capable or EVSE Ready (PAMC 16.14.400/ CALGreen A4.106.5.3) No LEED BD+C equivalent prerequisite. LEED credit Electric Vehicles (LTc5) requires that 5% of all parking spaces (or min. 2) for 1 pt or 10% (or min. 4) for 2 pts have electric vehicle supply equipment (EVSE) installed. Alternatively, nonres projects can install 10% EV Readiness (or min. 10 spaces) for 1pt. PAMC currently requires 20% EV Capable or EV Ready, 20% EVSE Installed (10-20 parking spaces) and 15% EV Capable or EV Ready and 15% EVSE Installed (over 20 parking spaces). CALGreen requires 10% for existing when electrical/lighting or panel upgrade is included in scope, PV added, or alterations trigger CALGreen. LEED does not enhance this PAMC requirement. Projects would be subject to local amendments. • Cool roof for reduction of heat island effect Tier 2 standards (CALGreen A5.106.11.2) No LEED BD+C equivalent prerequisite. LEED credit Heat Island Reduction (SSc5) includes Option 1 Nonroof and Roof strategies, Option 2 100% Parking under cover, Option 3: Tree Equity. For roof areas, CALGreen Tier 2 requires an aged SRI value of 82 for low-sloped roofs (≤ 2:12), and 27 for steep-sloped roofs (> 2:12) and LEED requires an aged SRI value of 64 for low-sloped roofs (≤ 2:12), and 32 for steep-sloped roofs (> 2:12). Tier 2 Water Prerequisites • Indoor water use reductions - 20% (CALGreen A5.303.2.3.1) LEED BD+C equivalent prerequisite. LEED prerequisite (WEp2) requires minimum efficiency for indoor and outdoor water use, prescriptive and performance pathways are available. Performance path requires 20% indoor water use reduction and no irrigation for outdoor water use or 30% reduction from the baseline. CALGreen: 20% reduction required for Tier 2. CALGreen sets maximum prescriptive flow rates for kitchen faucets, wash fountains, metering faucets and metering faucets for wash fountains. Further, CALGreen and LEED require 20% water use reduction on all applicable water use fixtures compared to base case water consumption calculations. CALGreen is more stringent than LEED at a fixture level in some cases, but LEED is a performance based calculation and projects could meet or exceed the reduction rates of CALGreen prescriptive rates. • Recycled content: 15% of materials (CALGreen A5.405.4) No LEED BD+C equivalent prerequisite. CALGreen Tier 2 requires projects to use materials, equivalent in performance to virgin materials with a total (combined) recycled content value (RCV) of 15% by cost. LEED does not have a requirement for installing products or using building materials with recycled content. Recycled content can be a strategy used for the Quantify and Assess Embodied Carbon (MRp2) and Building Product Selection and Procurement (MRc4). • Enhanced construction waste reduction - 80% (PAMC 16.14.410/CALGreen A5.408.3.1) No equivalent LEED BD+C prerequisite. LEED credit Construction and Demolition Waste Diversion (MRc5) requires C&D Materials Management Plan and awards points based on diversion achieved: 1 pt for 50% diversion and at least 10% of diverted materials must be salvaged or source-separated or 2pts for 75% diversion and at least 25% salvaged or source-separated. Projects would be subject to locally amended C&D diversion rate. • Resilient flooring system - 100% (CALGreen A5.504.4.7) No LEED equivalent BD+C prerequisite. LEED credit Low-Emitting Materials (MRc3) focuses on VOC limits for materials on the building interior (flooring is part of the Path 1 product categories). LEED does not enhance this PAMC requirement. Projects would be subject to local amendments. • Thermal insulation - no added formaldehyde (CALGreen A5.504.4.8) No LEED equivalent BD+C prerequisite. CALGreen requires projects to use composite wood products approved by the California Air Resources Board (ARB) with no-added formaldehyde (NAF) based resins or ultra-low emitting formaldehyde (ULEF) resins. LEED credit Low-Emitting Materials (MRc3) includes insulation as an option to choose under Path 2. LEED does not enhance this PAMC requirement. Projects would be subject to local amendments. 1 Projects that pursue LEED Certification would still be subject to CALGreen Mandatory requirements (Chapter 4 for residential and Chapter 5 for nonresidential), as well as any applicable locally amended building requirements in PAMC 16.14 (CALGreen) and PAMC 16.17 (Energy Code). 3 LEED v5 BD+C includes the following prerequisites: IPp1 Climate Resilience Assessment, IPp2 Human Impact Assessment, IPp3 Carbon Assessment, IPp4 Tenant Guidelines (C&S), SSp1 Minimized Site Disturbance, WEp1 Water Metering and Reporting, WEp2 Minimum Water Efficiency, EAp1 Operational Carbon Projection and Decarbonization Plan, EAp2 Minimum Energy Efficiency, EAp3 Fundamental Commissioning, EAp4 Energy Metering and Reporting, EAp5 Fundamental Refrigerant Management, MRp1 Planning for Zero Waste Operations, MRp2 Quantify and Assess Embodied Carbon, EQp1 Construction Management, EQp2 Fundamental Air Quality, EQp3 No Smoking or Vehicle Idling. Tier 2 Site Prerequisites Tier 2 Material Prerequisites 2 CALGreen Divisions A4.6 and A5.6 outline the Tier 1/Tier 2 prerequisites a project must meet to achieve CALGreen tier status. In addition the divisions specify the number of electives from each CALGreen Division Category a project must choose. PAMC does not require Tier 1 and Tier 2 projects to comply with the CALGreen Energy Efficiency Tier requirements due to the local Energy Reach Code requirements. Tier 2 Environmental Quality Prerequisites 42 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 201 Packet Pg. 501 of 541 Appendix F This page is left intentionally blank. See next page for Appendix details. 43 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 202 Packet Pg. 502 of 541 CALGreen / LEED ID+C v5 Comparison: Nonresidential Projects CALGreen/ PAMC Requirement LEED Equivalent Analysis • Designated parking for clean air vehicles - 35% (CALGreen A5.106.5.1.1) No LEED ID+C equivalent prerequisite. LEED credit Electric Vehicles (LTc3) requires that 5% of all parking spaces (or min. 2) for 1 pt or 10% (or min. 4) for 2 pts have electric vehicle supply equipment (EVSE) installed. LEED does not enhance this PAMC requirement. Projects would be subject to local amendments and Tier 1 requirements. • Cool roof for reduction of heat island effect - Tier 1 standards (CALGreen A5.106.11.2) No LEED ID+C equivalent prerequisite. There is no LEED v5 ID+C cool roof requirement. Tier 1 Water Prerequisites • Indoor water use reduction - 12% (CALGreen A5.303.2.3.1) LEED ID+C equivalent prerequisite. LEED prerequisite (WEp2) requires minimum efficiency for indoor and outdoor water use, prescriptive and performance pathways are available. Performance path requires 20% indoor water use reduction and newly installed appliances must meet additional water use requirements. CALGreen: Tier 1 only requires 12% reduction in indoor water use. CALGreen sets maximum prescriptive flow rates for kitchen faucets, wash fountains, metering faucets and metering faucets for wash fountains. Further, CALGreen Tier 2 and LEED requires 20% indoor water use reduction on all applicable water use fixtures compared to base case water consumption calculations as a prerequisite. CALGreen is more stringent than LEED at a fixture level in some cases, but LEED is a performance based calculation and projects could meet or exceed the reduction rates of CALGreen prescriptive rates. • Recycled content: 10% of materials (CALGreen A5.405.4) No LEED ID+C equivalent prerequisite. CALGreen Tier 1 requires projects to use materials, equivalent in performance to virgin materials with a total (combined) recycled content value (RCV) of 10% by cost. LEED does not have a requirement for installing products or using building materials with recycled content. Recycled content can be a strategy used for the Quantify and Assess Embodied Carbon (MRp2) and Building Product Selection and Procurement (MRc4). • Enhanced construction waste reduction - 80% (PAMC 16.14.410/CALGreen A5.408.3.1) No LEED ID+C equivalent prerequisite. LEED credit Construction and Demolition Waste Diversion (MRc5) requires C&D Materials Management Plan and awards points based on diversion achieved: 1 pt for 35% diversion and at least 10% of diverted materials must be salvaged or source-separated, 2 points for 50% diversion and at least 20% of diverted materials must be salvaged or source-separated, 3 points for 65% diversion and at least 30% of diverted materials must be salvaged or source-separated. Additionally, 1 point may be achieved if the project exceeds 10% of all salvaged or source separated and recycled clean gypsum, carpet, ceiling and furniture. Projects would be subject to locally amended C&D diversion rate. • Resilient flooring system - 90% (CALGreen A5.504.4.7) No LEED ID+C equivalent prerequisite. LEED credit Low-Emitting Materials (MRc3) focuses on VOC limits for materials on the building interior (flooring is part of the Path 1 product categories). LEED does not enhance this PAMC requirement. Projects would be subject to local amendments. • Thermal insulation - no added formaldehyde (CALGreen A5.504.4.8) No LEED ID+C equivalent prerequisite. CALGreen requires projects to use composite wood products approved by the California Air Resources Board (ARB) with no-added formaldehyde (NAF) based resins or ultra-low emitting formaldehyde (ULEF) resins. LEED credit Low-Emitting Materials (MRc3) includes insulation as an option to choose. LEED does not enhance this PAMC requirement. Projects would be subject to local amendments. CALGreen/ PAMC Requirement LEED Equivalent Analysis • Designated parking for clean air vehicles - 50% (CALGreen A5.106.5.1.1) No LEED ID+C equivalent prerequisite. LEED credit Electric Vehicles (LTc3) requires that 5% of all parking spaces (or min. 2) for 1 pt or 10% (or min. 4) for 2 pts have electric vehicle supply equipment (EVSE) installed. LEED does not enhance this PAMC requirement. Projects would be subject to local amendments and Tier 1 requirements. Tier 2 Site Prerequisites Note: The following table includes PAMC locally amended provisions from the 2022 code cycle based on 2025 express terms. Similar to Tier 1 and Tier 2 projects, any project pursuing LEED certification need to comply with all state and local building requirements.1, 2, 3 Tier 1 CALGreen/ PAMC Requirements Tier 1 Site Prerequisites Tier 1 Material Prerequisites Tier 1 Environmental Quality Prerequisites Tier 2 CALGreen/ PAMC Requirements 44 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 203 Packet Pg. 503 of 541 CALGreen / LEED ID+C v5 Comparison: Nonresidential Projects Note: The following table includes PAMC locally amended provisions from the 2022 code cycle based on 2025 express terms. Similar to Tier 1 and Tier 2 projects, any project pursuing LEED certification need to comply with all state and local building requirements.1, 2, 3 Tier 1 CALGreen/ PAMC Requirements• EV Charing Infrastructure º parking areas 10-20 spaces - 20% EVSE or 20% EV Capable or EVSE Ready º parking areas ≥ 20 spaces - 15% EVSE and 15% EV Capable or EVSE Ready (PAMC 16.14.400/ CALGreen A4.106.5.3) No LEED ID+C equivalent prerequisite. LEED credit Electric Vehicles (LTc5) requires that 5% of all parking spaces (or min. 2) for 1 pt or 10% (or min. 4) for 2 pts have electric vehicle supply equipment (EVSE) installed. PAMC currently requires 20% EV Capable or EV Ready, 20% EVSE Installed (10-20 parking spaces) and 15% EV Capable or EV Ready and 15% EVSE Installed (over 20 parking spaces). CALGreen requires 10% for existing when electrical/lighting or panel upgrade is included in scope, PV added, or alterations trigger CALGreen. LEED does not enhance this PAMC requirement. Projects would be subject to local amendments. • Cool roof for reduction of heat island effect Tier 2 standards (CALGreen A5.106.11.2) No LEED ID+C equivalent prerequisite. There is no LEED v5 ID+C cool roof requirement. Tier 2 Water Prerequisites • Indoor water use reductions - 20% (CALGreen A5.303.2.3.1) LEED ID+C equivalent prerequisite. LEED prerequisite (WEp2) requires minimum efficiency for indoor and outdoor water use, prescriptive and performance pathways are available. Performance path requires 20% indoor water use reduction and and newly installed appliances must meet additional water use requirements. CALGreen: 20% reduction required for Tier 2. CALGreen sets maximum prescriptive flow rates for kitchen faucets, wash fountains, metering faucets and metering faucets for wash fountains. Further, CALGreen and LEED require 20% water use reduction on all applicable water use fixtures compared to base case water consumption calculations. CALGreen is more stringent than LEED at a fixture level in some cases, but LEED is a performance based calculation and projects could meet or exceed the reduction rates of CALGreen prescriptive rates. • Recycled content: 15% of materials (CALGreen A5.405.4) No LEED ID+C equivalent prerequisite. CALGreen Tier 2 requires projects to use materials, equivalent in performance to virgin materials with a total (combined) recycled content value (RCV) of 15% by cost. LEED does not have a requirement for installing products or using building materials with recycled content. Recycled content can be a strategy used for the Quantify and Assess Embodied Carbon (MRp2) and Building Product Selection and Procurement (MRc4). • Enhanced construction waste reduction - 80% (PAMC 16.14.410/CALGreen A5.408.3.1) No equivalent LEED ID+C prerequisite. LEED credit Construction and Demolition Waste Diversion (MRc5) requires C&D Materials Management Plan and awards points based on diversion achieved: 1 pt for 35% diversion and at least 10% of diverted materials must be salvaged or source-separated, 2 points for 50% diversion and at least 20% of diverted materials must be salvaged or source-separated, 3 points for 65% diversion and at least 30% of diverted materials must be salvaged or source-separated. Additionally, 1 point may be achieved if the project exceeds 10% of all salvaged or source separated and recycled clean gypsum, carpet, ceiling and furniture. Projects would be subject to locally amended C&D diversion rate. • Resilient flooring system - 100% (CALGreen A5.504.4.7) No LEED ID+C equivalent prerequisite. LEED credit Low-Emitting Materials (MRc3) focuses on VOC limits for materials on the building interior (flooring is part of the Path 1 product categories). LEED does not enhance this PAMC requirement. Projects would be subject to local amendments. • Thermal insulation - no added formaldehyde (CALGreen A5.504.4.8) No LEED ID+C equivalent prerequisite. CALGreen requires projects to use composite wood products approved by the California Air Resources Board (ARB) with no-added formaldehyde (NAF) based resins or ultra-low emitting formaldehyde (ULEF) resins. LEED credit Low-Emitting Materials (MRc3) includes insulation as an option to choose under Path 2. LEED does not enhance this PAMC requirement. Projects would be subject to local amendments. 1 Projects that pursue LEED Certification would still be subject to CALGreen Mandatory requirements (Chapter 4 for residential and Chapter 5 for nonresidential), as well as any applicable locally amended building requirements in PAMC 16.14 (CALGreen) and PAMC 16.17 (Energy Code). 3 LEED v5 ID+C includes the following prerequisites: IPp1 Climate Resilience Assessment, IPp2 Human Impact Assessment, IPp3 Carbon Assessment, WEp1 Minimum Water Efficiency, EAp1 Estimated Energy Use and Operational Carbon Projection, EAp2 Minimum Energy Efficiency, EAp3 Fundamental Commissioning, EAp4 Energy Metering and Reporting, EAp5 Fundamental Refrigerant Management, MRp1 Planning for Zero Waste Operations, MRp2 Quantify and Assess Embodied Carbon, EQp1 Construction Management, EQp2 Fundamental Air Quality, EQp3 No Smoking. Tier 2 Site Prerequisites Tier 2 Material Prerequisites 2 CALGreen Divisions A4.6 and A5.6 outline the Tier 1/Tier 2 prerequisites a project must meet to achieve CALGreen tier status. In addition the divisions specify the number of electives from each CALGreen Division Category a project must choose. PAMC does not require Tier 1 and Tier 2 projects to comply with the CALGreen Energy Efficiency Tier requirements due to the local Energy Reach Code requirements. Tier 2 Environmental Quality Prerequisites 45 Item 10 Attachment I - Evaluation of CALGreen vs. LEED for Palo Alto Nonresidential Projects Item 10: Staff Report Pg. 204 Packet Pg. 504 of 541 City Council Staff Report From: City Manager and City Clerk Report Type: ACTION ITEMS Lead Department: City Manager Meeting Date: October 6, 2025 Report #:2508-5072 TITLE Review of State and Local Ballot Measures Appearing on the November 4, 2025 Ballot and Consideration of Possible City Council Positions RECOMMENDATION Staff recommends that the City Council review state and local (City, County, and Regional) ballot measures presented to Palo Alto voters at the November 4, 2025 election and consider adoption of positions if desired by the City Council. BACKGROUND The City Council routinely reviews and considers adopting positions on state or local ballot measures appearing before Palo Alto voters in election years. This agenda item is intended to provide information to voters to consider when voting and provide a forum for City Council discussion and consideration of positions of the measures based on impacts to Palo Alto.1 This report notes when a ballot measure aligns with the City Council-approved Legislative Guidelines.2 Alignment with the Guidelines does not obligate the City Council to take a position. The City Council may opt not to take positions on some or all of the measures. There is a statewide special election on November 4, 2025. The Santa Clara County Registrar of Voters will begin mailing out ballots on October 6. Ballots may be returned by mail, at a drop-off location, County elections office, or a Vote Center. Vote Center locations in Palo Alto as of the 1 California law allows local legislative bodies, acting as a body, to take a position on behalf of the city on ballot measures. This is a limited exception, recognized by California courts, to the general rule prohibiting use of public resources for political activity. The Council’s decision should be made during a regular Council meeting that is open to the public and where members of the public may express their views. League of Women Voters v. Countywide Crim. Just. Coordination Com., 203 Cal. App. 3d 529, 560 (Ct. App. 1988); Vargas v. City of Salinas, 46 Cal. 4th 1, 36 (2009). 2 City of Palo Alto’s 2025 Federal and State Legislative Guidelines: https://www.paloalto.gov/files/assets/public/v/1/city-manager/legislation/2025-legislative-guidelines.pdf Item 11 Item 11 Staff Report Item 11: Staff Report Pg. 1 Packet Pg. 505 of 541 publication of this report are below. These locations are subject to change, and residents are encouraged to check the County’s website for up-to-date information5. Ventura Community Center – Activity Center, 3990 Ventura Ct. Open October 25 – November 3 from 9:00am – 5:00pm. Open November 4 from 7:00am – 8:00pm Mitchell Park Community Center – El Palo Alto Room, 3700 Middlefield Rd. Open November 1 – November 3 from 9:00am – 5:00pm. Open November 4 from 7:00am – 8:00pm Palo Alto Buddhist Temple – Issei Hall, 2751 Louis Rd. Open November 1 – November 3 from 9:00am – 5:00pm. Open November 4 from 7:00am – 8:00pm ANALYSIS Proposition 50 6. Fiscal Impact: One-time costs to counties of up to a few million dollars statewide to update election materials to reflect new congressional district maps. 5 Santa Clara County Registrar of Voters November 4, 2025, Statewide Special Election https://vote.santaclaracounty.gov/elections/november-4-2025-statewide-special-election 6 California Secretary of State Official Voter Information Guide https://voterguide.sos.ca.gov/ Item 11 Item 11 Staff Report Item 11: Staff Report Pg. 2 Packet Pg. 506 of 541 Measure A Measure A is a local measure placed on the ballot by Santa Clara County. Measure A language as it will appear on the ballot is below. Arguments for and against the measure, rebuttal arguments, and an impartial analysis are available on the Santa Clara County Registrar of Voters’ website.9 To help our community address severe federal cuts enacted by the President and Congress; support critical local services such as trauma, emergency room, mental health, and public safety; and reduce the risk of hospital closures at Santa Clara Valley Healthcare and other service cuts – shall the County of Santa Clara adopt a five-eights cent (0.625%) general sales tax for 5 years, providing $330 million annually that is not available to the federal governments and is subject to independent audits/oversight? : Daniel Nelson, MD; Emiko Rivera, RN; Sara Cody, Health Dir Ret; Otto Lee, Brd Pres; Douglas Sporleder, Fire Chf Ret : None submitted. Relevant Local Legislative Guideline(s): None. There are no legislative guidelines relating to City administration of healthcare services. In previous years, the City Council has been interested in positions taken by statewide organizations. As of the writing of this report, the League of California Cities has not taken a position on Proposition 50. The League of Women Voters of California has chosen not to take a position on Proposition 50. None. The City Council is expected to hold a study session at its September 29, 2025 meeting with Santa Clara County staff regarding Measure A. The Council’s consideration of positions on state and local ballot measures is not a project under section 15378(b)(25) of the California Environmental Quality Act Guidelines (administrative activities that will not result in direct or indirect physical change in the environment). : Ed Shikada, City Manager & Mahealani Ah Yun, City Clerk 9 Santa Clara County Registrar of Voters List of Local Measures: https://vote.santaclaracounty.gov/list-local- measures-2 Item 11 Item 11 Staff Report Item 11: Staff Report Pg. 3 Packet Pg. 507 of 541 City Council Staff Report From: City Manager Report Type: INFORMATION REPORTS Lead Department: Public Works Meeting Date: October 6, 2025 Report #:2504-4477 TITLE 2024 Annual Airport Noise Report and 2025 Noise Program Initiatives RECOMMENDATION This is an Informational Report. No Council action is required. BACKGROUND The objective of the Palo Alto Airport (PAO) Annual Aircraft Noise Report is to analyze noise patterns in the vicinity and assess adherence to established voluntary noise abatement procedures. The 2024 Annual Aircraft Noise Report (Attachment A) was compiled by Airport Division staff of the Public Works Department, utilizing data from aircraft noise complaints received throughout the 2024 calendar year. This report is generated on an annual basis and posted on the Airport’s webpage. PAO receives noise complaints via email at pao@paloalto.gov and a designated hotline at (650) 329-2405. Staff reviews and responds timely to all complaints, ascertaining from complainants their contact information and the date, time, and description of the offending occurrence. Staff reviews and compiles the data to determine flying activity trends. Staff contacts pilots when violations are observed or reported, advising them of established procedures, requesting compliance, and reminding them about the City’s strong commitment to limiting the community impacts from airport noise. ANALYSIS PAO continues to be one of the busiest general aviation airports in the Bay Area, averaging over 150,000 annual operations since 2015. In calendar year 2024, the Airport totaled 150,123 operations, representing a slight increase compared to 2023. Item A Item A Staff Report Item A: Staff Report Pg. 1 Packet Pg. 508 of 541 In 2024, the Airport received a total of 110 noise complaints from 51 individual households. The majority of complaints originated from residents in the City of Palo Alto, with the second highest volume of complaints coming from East Palo Alto. 1 pilots. As a result of the ongoing meetings, the Airport’s noise abatement flyer was revised and updated to more clearly communicate procedures and improve pilot awareness. 1 Transient pilots are pilots whose aircraft are based at other airports. Item A Item A Staff Report Item A: Staff Report Pg. 2 Packet Pg. 509 of 541 abatement procedures, and the below operations would not be considered a deviation if directed by Air Traffic Control. Item A Item A Staff Report Item A: Staff Report Pg. 3 Packet Pg. 510 of 541 check in upon landing, which has provided email contacts for many transient pilots and expanded outreach opportunities. Since June, the percentage of deviations responded to has increased, and will continue to rise as contact information is logged. In addition, staff coordinates with neighboring airports to request that they notify pilots based at those airports and reciprocates when other airports request the same. 3 FISCAL/RESOURCE IMPACT STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: 3 Comment on FAA Proposal To Withhold Certain Aircraft Registration Information From Public Dissemination (Docket No. FAA-2025-0638); https://www.paloalto.gov/files/assets/public/v/1/public-works/palo-alto- airport/airplane-noise/june-4-2025-comment-on-faa-proposal-to-withhold-certain-aircraft-registration- information-from-public-disemination.pdf Item A Item A Staff Report Item A: Staff Report Pg. 4 Packet Pg. 511 of 541 PALO ALTO AIRPORT PUBLIC WORKS DEPARTMENT 2024 ANNUAL NOISE REPORT (January 2024 to December 2024) Vision: Palo Alto Airport strives to balance the interests of pilots to fly with the interests of neighbors in a peaceful living environment. This document is a report of the noise complaints received by the airport in 2024. Airport staff uses this information to identify trends within Palo Alto and neighboring communities. These trends inform communications between airport staff and pilots on the issue of noise. Item A Attachment A - 2024 Annual Palo Alto Airport Noise Report Item A: Staff Report Pg. 5 Packet Pg. 512 of 541 Introduction: The following is a report on noise-related operations and complaints received by Palo Alto Airport (PAO) in 2024. The Federal Aviation Administration (FAA) defines air travel routes and procedures, including defining separation distances between aircraft, determining hazards to aviation and all other safety criteria for aircraft, and is responsible for directing and enforcing the movement of aircraft in flight. Although organizations can petition the FAA regarding flight procedures, the FAA has the final say in what is safe and acceptable. The Airport Noise and Capacity Act (ANCA) of 1990 federally prohibits public-use airports from restricting airspace. The FAA measures noise based on the Yearly Day and Night Average Sound Level (DNL) and the Community Noise Equivalent Level (CNEL). While both are essentially the same, airports in California use the CNEL method to measure noise. CNEL is a method of averaging single event aircraft noise into a weighted 24-hour average. The system adds penalties to all events occurring during the evening (7pm – 10pm) and the night (10pm – 7am). The Santa Clara County Airport Land Use Commission (SCC ALUC) performed a noise study for the Palo Alto Airport using the CNEL to determine the noise contours for 55, 60, 65, and 70 decibels. The contour map is included as Attachment A. Regarding safety and altitude, the FAA has in place Federal Aviation Regulations (FARs) that establish Minimum Safe Altitudes (MSAs) for aircraft. For fixed wing aircraft, the MSA is 1,000 feet above ground when over congested areas and 500 feet when not over congested areas. These MSAs apply to all fixed wing aircraft except when necessary for landing and takeoff operations. Helicopters are exempt from these altitude restrictions due to the nature of their flight. These minimum altitudes are enforced by the FAA Flight Standards District Office in San Jose, not by Palo Alto Airport. Palo Alto Airport cannot tell pilots when or where to fly; the Airport, however, does have voluntary noise abatement procedures that Palo Alto Airport recommends that pilots follow. (See the Noise Abatement Procedures section below.) The Airport receives noise complaints via email at pao@cityofpaloalto.org and a noise complaint hotline 650-329-2405. Airport staff review and timely respond to all complaints, ascertaining information from complainants including contact information, date, time, and description of the occurrence. Various flight trackers can be used to help identify the aircraft involved and verify if FAA regulations or Palo Alto Airport procedures were violated. The Airport staff reviews and compiles all data to determine trends with flying activities. Item A Attachment A - 2024 Annual Palo Alto Airport Noise Report Item A: Staff Report Pg. 6 Packet Pg. 513 of 541 Purpose: The purpose of the Palo Alto Airport Annual Noise Report is to identify noise trends in the surrounding areas and determine compliance with established voluntary noise abatement procedures. The Palo Alto Airport airspace is unique. The congested Bay Area airspace is dominated by SFO Class Bravo airspace, which encompasses a 30 nautical mile radius around SFO. Underneath the Class Bravo airspace lies the Class Charlie airspace of Oakland and San Jose International Airports. Finally, Moffett Airfield lies approximately 4 nautical miles to the southeast of Palo Alto Airport. As a result, Palo Alto Airport airspace ends only 1.5 nautical miles southeast of the Palo Alto Airport’s single runway (Runway 13/31). To land at Palo Alto Airport, aircraft must turn before entering Moffett’s airspace, resulting in aircraft having to space themselves in traffic patterns over the peninsula when takeoff/landing volumes peak. The FAA’s Air Traffic Control Tower (ATCT) at Palo Alto Airport has a letter of agreement with Moffett’s ATCT providing Palo Alto Airport aircraft with extensions into Moffett airspace when Moffett airfield is not in use. The additional airspace is a useful mitigation tool during busy times. Further restrictions in Palo Alto Airport airspace come from San Jose Class C airspace, starting at 1,500 feet Mean Sea Level, just southeast of Palo Alto Airport and SFO Class B airspace, starting at 2,500 feet Mean Sea Level, just northeast of the Palo Alto Airport. Both are identified on the Palo Alto Airport Sectional Map: San Jose Class C is shown with thick magenta lines and SFO Class B is shown with thick blue lines. These restrictions play a vital role in aircraft departures, in turn influencing noise abatement procedures for the Palo Alto Airport. Noise abatement procedures are voluntary procedures that the Airport asks pilots to follow. The Airport is prohibited from restricting airspace. Palo Alto Airport staff will speak with individual pilots and educate them about the voluntary noise abatement procedures. The Palo Alto Airport cannot levy fines on pilots that violate the voluntary noise procedures. For illustrated noise abatement procedures reference Palo Alto Airport Pilots Handout included as Attachment B. The noise abatement procedures depend on the runway that is in use at the time. Depending on weather patterns, aircraft can depart on Runway 31 to the northwest or Runway 13 to the southeast. Approximately 90% of the time, weather conditions require the use of Runway 31. Pilots are asked to not make a left crosswind departure from Runway 31, but instead make a “Left Dumbarton Departure” (fly to the Dumbarton Auto Bridge before making a left turn and flying over East Palo Alto) or a right 270 degree turn before departing to the south or west. When aircraft are using Runway 13, pilots are asked Palo Alto Airport Sectional Map Source: http://vfrmap.com/?type=vfrc&lat=37.461&lon=-122.115&zoom=10 Item A Attachment A - 2024 Annual Palo Alto Airport Noise Report Item A: Staff Report Pg. 7 Packet Pg. 514 of 541 to make a left 270-degree turn. In addition to these procedures, pilots are asked to climb to 1,500 feet or above ground before crossing Highway 101 and reduce power when safely able. Findings: Table 1. Airport Operations for Palo Alto Airport Table 2 shows the number of complaints by quarter and includes the totals from 2023. Table 2. Complaints Received Item A Attachment A - 2024 Annual Palo Alto Airport Noise Report Item A: Staff Report Pg. 8 Packet Pg. 515 of 541 Table 3 sorts the complaints logged into three sections. The first one is PAO which includes all complaints that involve aircraft that performed an operation at the Airport. The next section is General, which includes complaints that did not include a specific aircraft or incident of noise. These complaints may or may not involve aircraft from PAO. The last section is non-PAO, which include aircraft that are not based or did not operate at the Airport. These flights may include California Highway Patrol, Coast Guard, Air Taxis, Pipe Surveys, Stanford Life Flight, Angel Flights, and banner towing operations. Also included in Table 3 are the totals for 2023. Table 3. Aircraft Association Quarter 1 Quarter 2 Quarter 3 Quarter 4 Total 2024 Total 2023 PAO 16 18 32 22 88 236 General 2 3 1 5 11 4 Non-PAO 2 3 4 2 11 16 Table 4 below provides a detailed breakdown of the 110 complaints by City. Most complaints came from the City of Palo Alto, with 54 complaints logged from 12 households. Table 4. PAO Noise Complaints by City Quarter 1 Quarter 2 Quarter 3 Quarter 4 Total 2024 Total 2023 City C H C H C H C H C H C H Cupertino 1 1 East Palo Alto 5 3 3 2 6 5 2 2 16 10 4 4 Half Moon Bay 2 1 6 2 8 2 Ladera 3 3 3 3 Livermore 1 1 1 1 Los Altos 4 1 Menlo Park 12 2 Mountain View 1 1 1 1 1 1 Newark 2 2 3 3 2 2 7 7 1 1 Palo Alto 7 3 14 5 25 6 8 4 54 15 227 8 Pleasanton 1 1 1 1 2 1 Portola Valley 2 1 2 1 4 1 1 1 San Jose 3 1 1 1 4 1 Stanford 1 1 1 1 2 2 Sunnyvale 2 1 3 3 5 3 1 1 Union City 1 1 1 1 Unknown 1 1 1 1 2 2 1 1 Woodside 1 1 1 1 1 1 Total 21 12 24 13 37 16 29 20 110 51 256 23 Item A Attachment A - 2024 Annual Palo Alto Airport Noise Report Item A: Staff Report Pg. 9 Packet Pg. 516 of 541 Table 5 below shows the general type of aircraft identified as causing noise complaints at the Airport. There are 2 types of engines for aircraft utilizing PAO. The first is reciprocating which is similar to an automobile engine, and the second is turboprop which is a turbine engine with a propeller that produces thrust. Aircraft are further differentiated by “multi” and “single” which denotes the number of engines for the aircraft. As Table 5, shows single reciprocating aircraft produced the largest portion of noise complaints. This class of aircraft represents most of the fleet at PAO and usually consists of Cessna, Piper, and Cirrus aircraft. Table 5. Aircraft Type Helicopter Multi- Reciprocating Multi- Turboprop Single- Reciprocating Single- Turboprop Unknown Drone 2024 Complaints 2023 Complaints Table 6 below shows the number of violations of the established noise abatement procedures. Airport staff makes every effort to talk to all pilots that violate these procedures, but it is difficult to talk to all transient pilots about noise abatement procedures. It is not the role of the FAA Air Traffic Control Tower to advise pilots of the noise abatement procedures, however, the City has developed a working relationship with the Air Traffic Control Tower (ATCT) and Air Traffic Controllers do advise pilots of the noise abatement procedures when they have the ability to do so. Table 6. Observed Violations of Noise Abatement Procedures Item A Attachment A - 2024 Annual Palo Alto Airport Noise Report Item A: Staff Report Pg. 10 Packet Pg. 517 of 541 Attachment A PAO Noise Contour Map Following is a noise contour map for PAO, adopted by the Santa Clara County Airport Land Use Commission (SCC ALUC) in their 2008 Comprehensive Land Use Plan, reflecting the forecasted noise contours for Palo Alto Airport in 2022. SCC ALUC used the Integrated Noise Model which considers airport altitude, mean temperature, runway configuration, aircraft flight track definition, aircraft departure and approach profiles, aircraft traffic volume and fleet mix, and flight track utilization by aircraft types. All data is entered into the CNEL formula to prepare the noise contours for Palo Alto Airport. The 65 decibel (dB) noise level of the Airport extends beyond the airport boundaries, but is only over Palo Alto Golf Course, Palo Alto Baylands Nature Preserve, and the salt marshes in San Mateo County. Refer to https://stgenpln.blob.core.windows.net/document/ALUC_PAO_CLUP.pdf, for a more detailed description of how the SCC ALUC prepared this map. Item A Attachment A - 2024 Annual Palo Alto Airport Noise Report Item A: Staff Report Pg. 11 Packet Pg. 518 of 541 2022 Forecasted Palo Alto Airport Noise Contour Map Item A Attachment A - 2024 Annual Palo Alto Airport Noise Report Item A: Staff Report Pg. 12 Packet Pg. 519 of 541 Attachment B Santa Clara County created a Pilot Handout for Palo Alto Airport that described the noise abatement procedures. When the City of Palo Alto assumed control of the Airport, the existing noise abatement procedures were adopted, with one exception, “pilots must maintain 1,500 feet or above across Highway 101” was replaced with “Aircraft are asked to climb to and maintain at least 1,500 feet before crossing Highway 101.” The change is consistent with the voluntary nature of noise abatement procedures as Airports are Federally prohibited from instructing pilots how to fly. In 2024, Airport staff worked with airport users and FAA Air Traffic Controllers to update the handout to better illustrate the Airports Voluntary Noise Abatement Procedures. Item A Attachment A - 2024 Annual Palo Alto Airport Noise Report Item A: Staff Report Pg. 13 Packet Pg. 520 of 541 Item A Attachment A - 2024 Annual Palo Alto Airport Noise Report Item A: Staff Report Pg. 14 Packet Pg. 521 of 541 Attachment C 39 1 39 1 1 1 1 2 39 1 There were 7 complaints from 7 households that did not provide addresses. Item A Attachment A - 2024 Annual Palo Alto Airport Noise Report Item A: Staff Report Pg. 15 Packet Pg. 522 of 541 8 2 8 5 City Council Staff Report From: CAO Committee Report Type: CONSENT CALENDAR Lead Department: Human Resources Meeting Date: October 6, 2025 Report #:2509-5249 TITLE Approve the selection of Teri Black & Company as the executive recruitment firm for the recruitment of the City Attorney and Approve the Recruitment General Timeline as Recommended by the Council Appointed Officers (CAO) Committee. CEQA status – not a project. RECOMMENDATION The Council Appointed Officers Committee (CAO) recommends that Council approve: 1. Teri Black & Co. as the executive recruitment firm for the recruitment of the next City Attorney 2. Approve the general timeline and process for recruitment as outlined and delegate approval of interview process details to the CAO Committee Chair. BACKGROUND The City Attorney is one of four Council Appointed Officer positions defined in Article IV of the City Charter and further defined in the Palo Alto Municipal Code, section 2.08.120 which states that the City Attorney is accountable to the City Council. On September 9, 20251, the CAO Committee reviewed initial proposals from three highly qualified executive recruitment firms in order to select a firm for the purpose of recruiting the City’s next City Attorney. Based on review of the proposals and need to ask follow-up questions, the CAO Committee determined it prudent to conduct interviews. The Committee also asked staff to begin drafting the content for the recruitment brochure and gain input from the current City Attorney. The CAO committee met again on September 22, 20252 to conduct interviews, review draft content for a brochure, and make final selections and provide recommendations to 1 https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=17948 2 https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=18033 Item AA1 Item AA1 Staff Report Item AA1: Staff Report Pg. 1 Packet Pg. 523 of 541 8 2 8 5 Council. The CAO committee interviewed Bob Murray and Associates and Teri Black & Company. Peckham and McKenney did not make a representative available for interviews. Council interviews to occur after stakeholder and subject matter expert interviews; and To the extent feasible hold Council interviews, panel stakeholder interviews and final round interviews on back-to-back days. ANALYSIS RECRUITMENT STAGES TIMELINE ACTION ITEMS  Recruitment Pre- Planning  August 2025 - September 2025 Review of executive firms recommended Review and affirm recruitment process steps and timeline Interviews and selection of executive firm Recruitment Planning September 2025 – October 2025 TB&C to conduct stakeholder meetings on candidate characteristics (Council Members, Current City Attorney and other CAOs) CAO Committee Chair approval of marketing and advertising materials CAO Chair approves final strategy and process refinement (panel dates, structure, and sequencing) (TB&C/HR) Posting and Active Recruitment October 2025 – November 2025 Marketing and advertising launch (TB&C) Targeted and active sourcing begins (TB&C) Initial reviews occur on an ongoing basis as applications received (TB&C) Item AA1 Item AA1 Staff Report Item AA1: Staff Report Pg. 2 Packet Pg. 524 of 541 8 2 8 5 RECRUITMENT STAGES TIMELINE ACTION ITEMS  Candidate Screening November 2025 – December 2025 Candidate assessments (TB&C) Supplemental questionnaires and interviews (TB&C) Presentation of recommended top candidates to Council in closed session (Council will confirm top candidates invited to interviews) (TB&C/HR) Continued and ongoing candidate engagement (TB&C) Finalist selection and negotiation December 2025 – January 2026 Panel interviews: Stakeholder/subject matter expert panel(s), followed by City Council panel Background and reference checks (TB&C) Final Interview(s) with Council & authority for conditional offer (TB&C/HR) Conditional offer letter/compensation negotiations (TB&C/HR) Onboarding January 2026 – February 2026 Appointment by Council City onboarding process (HR) FISCAL/RESOURCE IMPACT The City Attorney position is fully funded in the existing FY 2026 Adopted Operating Budget and while the negotiation with a successor over compensation is unknown it is deemed unlikely to impact or increase FY 2026 or FY 2027 costs. One-time costs of up to $37,000 for recruitment services are generally paid for out of department salary savings, however with the City Attorney’s office being fully staffed during this period, staff will monitor mid-year and FY 2026 closing department balances to determine if a budget adjustment to allocate additional funding would be needed to cover these costs or if use of centralized recruiting funds is deemed necessary. Should additional resources be required, staff will bring forward a budget action for the City Council’s review. STAKEHOLDER ENGAGEMENT Public comment was made during the CAO Committee review on September 9, 2025 and September 22, 2025. Opportunity will also be available when report is on the Council Consent agenda on October 6, 2025. ATTACHMENTS Attachment A: Executive Recruitment Proposal from Teri Black and Co. APPROVED BY: Sandra Blanch, Human Resources Director Item AA1 Item AA1 Staff Report Item AA1: Staff Report Pg. 3 Packet Pg. 525 of 541 Stellar Talent Premier Service Powerful Results TERI BLACK &co.,LLC LETTER OF TRANSMITTAL August 21,2025 Mayor Ed Lauing City of Palo Alto 250 Hamilton Avenue Palo Alto,CA 94301 Dear Mayor Lauing: Teri Black &Company (TBC)is pleased to present this proposal to the City of Palo Alto to assist in the successful recruitment of a new City Attorney.We have enjoyed a productive partnership with the City,having conducted numerous recruitments over the years,including the current search for the City's new Fire Chief.We would be honored to represent the City Council in this important endeavor. Founded in 2006,TBC is known for delivering the most personalized executive search services to clients and candidates in our industry.The firm's business goals are to provide high-quality results and foster long-term relationships with our customers.Personalized service and inclusivity have never been more important in our industry,as outstanding candidates often have many options when considering a job change. The attention we devote to ensuring an exceptional candidate experience is reflected in our consistent success with diverse placements.In fact,in 2024,52 percent of ourplacementswerefromunderrepresentedpopulations,and an equal percentage were female. With our extensive network and incomparable approach to client and candidate care,ourconsultantsconsistentlyproduceoutstandingresults.The trust and credibility that my team and I have earned over the past two decades are proudly reflected in these results. TBC is not driven by volume,which sets us apart from our competitors.We are committed to providing customized and flexible service to our clients and will only take on a select number of recruitments at any given time.Headquartered in Los Angeles,TBC is the most established female-founded and owned executive search firm serving local government in the United States. If retained,you have my personal commitment that Palo Alto will receive the highest level of attention.Detailed information about the firm and our clients is available on our website at www.tbcrecruiting.com.Please do not hesitate to contact us if you have any questions orrequirefurtherinformationaboutourservicesorqualifications. Sincerest regards, Teri Black President teri@t crecruitingcom424.285.1548 (dire tel 424.296.3111 www.tbcrecruiting.com Item AA1 Attachment A - Executive Recruitment Proposal from Teri Black and Co. Item AA1: Staff Report Pg. 4 Packet Pg. 526 of 541 Executive Search Services for the CITY OF PALO ALTO to recruit a CITY ATTORNEY August 2025 Item AA1 Attachment A - Executive Recruitment Proposal from Teri Black and Co. Item AA1: Staff Report Pg. 5 Packet Pg. 527 of 541 Ill. lv. v. VI. VII. TABLE OF CONTENTS SECTION CREDENTIALS,QUALIFICATIONS &COMMITMENT RECRUITMENT STRATEGY &TIMELINE PROFESSIONAL REFERENCES PROFESSIONAL FEES &GUARANTEE RECRUITERS &STAFF PROFILES COMPANY CONTACTINFORMATION COMPREHENSIVE LIST OF CLIENTS PAGE 2 6 7 8 11 12 Item AA1 Attachment A - Executive Recruitment Proposal from Teri Black and Co. Item AA1: Staff Report Pg. 6 Packet Pg. 528 of 541 l.CREDENTIALS,QUALIFICATIONS &COMMITMENT Teri Black &Company (TBC),a woman-owned California Limited Liability Company (LLC) established in 2006,has a solid reputation for providing exemplary service to its clients and has enjoyed great success in recruiting impressive local government professionals for our clients throughout the Western United States.Our reputation for managing successful and inclusive recruitment is unparalleled. We have a dominant presence throughout the Bay Area,especially on the San Francisco Peninsula.In addition to serving the City of Palo Alto,our municipal client base includes the Cities of Redwood City,Burlingame,San Mateo,San Carlos,Mountain View,Sunnyvale, Santa Clara,Cupertino,San Bruno,South San Francisco,San Jose,Milpitas,Pacifica, Brisbane,San Leandro,Fremont,Novato,Pleasanton,Walnut Creek,Albany,and Piedmont, as well as the Towns of Los Gatos,Colma,Woodside,and Hillsborough,among numerous others.As evidence of our clients'high satisfaction levels,nearly 90%of our projects are generated through repeat business and client referrals. Our completed City Attorney/Deputy/Assistant City Attorney searches include the Cities of Mountain View,Fremont,San Mateo,Cupertino,Burlingame,Santa Clara,Milpitas,Oxnard (partial),and the Town of Los Gatos. Because we are driven by a concern for quality results rather than volume,we limit the number of recruitments the firm handles at any given time.We are careful to only partner with clients who appreciate the value of highly personalized services and the importance of finding qualified candidates who are a good fit,rather than simply attracting individuals who meet minimum qualification criteria.This has been a significant corporate value since the firm's inception. Palo Alto will also find that our commitment to candidate care is incomparable.From initial conversations during the active recruiting period to personalized coaching as candidates prepare for final interviews,all the way to professional development debriefings at the end of the process,no other firm invests the amount of time and level of attention in candidates that we do.Our treatment of applicants is a direct reflection of our customers'values,and we consistently receive feedback that our service is simply unmatched. The attention we devote to ensuring an exceptional candidate experience is another key factor that sets us apart from our competitors.It is also reflected in our consistent success with diverse placements.In fact,in the last two years,52 percent of our placements were from underrepresented populations,and an equal percentage were female.The trust and credibility Teri and her team have earned over the course of two decades are proudly reflected in these results. Teri Black will co-lead this search with Senior Recruiter Suzanne Mason and will be closely supported by the entire TBC support team.Our recruiters maintain a strong network throughout various local government disciplines through their involvement and membership with numerous professional associations. Item AA1 Attachment A - Executive Recruitment Proposal from Teri Black and Co. Item AA1: Staff Report Pg. 7 Packet Pg. 529 of 541 II.RECRUITMENT STRATEGY &TIMELINE The executive search strategy that follows describes four complete phases of a comprehensive recruitment for a Council-appointed position. PHASE I Client Feedback &Involvement The recruiters will work closely with the City Council and City Manager to design a customized candidate profile,recruitment strategy,and timeline in accordance with the Client's desires and expectations.It is our goal to gain a complete understanding of the experience, knowledge,expertise,and strengths the City Council is seeking in a new City Attorney,as well as learn more about the City's priorities,current and upcoming challenges,fiscal health, organizational culture,and composition of the management team. In order for TBC to represent the opportunity with conviction and credibility,we prefer to get as much information and feedback as possible before the recruitment is officially launched. Because our clients know their organizations best,we rely on their guidance to determine the best sources of information upon launching each assignment. Strategy Refinement Following the gathering of feedback,TBC will develop a detailed timeline for the project along with a proposed methodology for attracting the best possible candidates.The timeline and overall strategy will be reviewed and approved by the Council prior to execution. Material Development &Production Immediately following the client feedback activities,the recruiters will draft advertising and recruitment brochure text for the Client's review.This information (description of community, culture,organization,ideal candidate profile,compensation/benefits,etc.)should accurately summarize what was learned from the feedback sources. PHASE II Advertising &Marketing Once the recruiters develop a clear understanding of what the Client is seeking,we will create aggressive advertising,marketing,and social media campaigns for the recruitment.Both the traditional and electronic campaigns will be interrelated to ensure the position has a powerful presence in the marketplace. Once the advertising is executed,TBC will distribute the recruitment brochure with a personalized cover letter to our national network of professional contacts in our database.Both e-mail and traditional mail are utilized in our marketing efforts.The job will also be promoted through the firm's social media presence via LinkedIn and Facebook. Linked 2 Item AA1 Attachment A - Executive Recruitment Proposal from Teri Black and Co. Item AA1: Staff Report Pg. 8 Packet Pg. 530 of 541 Personalized Outreach As an intensive follow-up to the direct mail campaign,the recruiters will personally contact the individuals targeted and generate new contacts through referrals made by respected sources. The most impressive candidates are usually found this way,and it frequently requires several persuasive conversations to attract them into a recruitment if they are content and successful in their current position.Most highly qualified candidates will not necessarily respond to an advertisement;therefore,extensive proactive outreach is required. Our clients pay for results,and that's exactly what we deliver.Unlike many other recruiting firms serving the public sector,TBC invests whatever time is necessary to generate a number of outstanding candidates from which the Client can make a selection.We invest more time and resources in finding undiscovered superstars across the country as well as within the state.While most of our competitors charge additional consulting fees beyond a specific threshold,we do not limit the number of consulting hours,travel,or meetings dedicated to any given project. PHASE Ill Resume Assessment While the recruiters review resumes as they are received,a final detailed review of each submission will be conducted immediately following the closing date of the recruitment.Those candidates deemed the most highly qualified will be selected for screening interviews. The TBC online application system was introduced to the market over a decade ago and was the first in the public sector executive search industry.Leveraging the power,reach,and accessibility of the internet,TBC pioneered a modern digital experience for both candidates and clients.Since then,some of our competitors have followed suit.However,TBC continues to set the bar with enhanced website and online application security features,strong passwords,and secure candidate database storage to keep candidate information safe and confidential. Screening Interviews TBC does not restrict the number of candidates to be screened.Rather,we interview every candidate who meets our Client's criteria.As a rule,this group frequently amounts to 6-12 candidates.The number of candidates screened ranges from just a handful of professionals for highly specialized positions to more than 20 for highly coveted opportunities.The screening interviews are typically conducted by video or phone. Recruitment Report Following the completion of the screening interviews,the lead recruiter will develop a written report that includes:a master list of all the applicants,resumes and cover letters for each candidate interviewed,a one-page profile summarizing each candidate's professional history, plus an overview of the recruiter's initial assessment of each individual based on their experience and the results of their screening interview.This information will be presented to the Client in a closed-session meeting,where the recruiters will review the results of the overall recruitment,discuss each candidate screened,and plan for the final stage of the selection process. 3 Item AA1 Attachment A - Executive Recruitment Proposal from Teri Black and Co. Item AA1: Staff Report Pg. 9 Packet Pg. 531 of 541 Candidate Communications &Care Throughout the entire recruitment process,TBC will take responsibility for communicating with the candidates during each stage of the search.In addition,the Client should feel free to refer any inquiries from potential or existing candidates directly to the recruiters at any time during the engagement.We handle all administrative aspects of the assignment. TBC is extremely attentive to internal candidates.Our recruiters ensure they understand the process and are kept informed at every juncture,as they may have never worked with a recruiter before.We strive to exceed the expectations of candidates throughout our engagements,as it is critical that all participants,regardless of whether they are selected, have a positive experience and leave the process with a favorable impression of the City of Palo Alto. PHASE Selection Process &Confidentiality TBC will design and administer an appropriate final selection process in partnership with the Client.Most traditional selection processes entail at least one or two interviews with the City Council,followed by the appointing authority spending time with the highest-ranked candidates.Our team will prepare the materials for the interviews,arrange follow-up interviews with the Council,and coordinate all logistics with the candidates.We tailor the process to best meet the Client's needs and will assist the decision makers with deliberations.Lastly,it is critical that candidates'confidentiality be respected and maintained to the greatest degree possible to maintain the integrity of the process. Negotiations Once the Council reviews and is comfortable with the findings in the reports,the lead recruiter will facilitate negotiations on compensation,benefits,start date,and other transition details to ensure both parties are satisfied. Background &References Following the final process and the guidance of the Council's selection of its top candidate, TBC will conduct thorough background and in-depth reference checks.Our background checks are conducted by a licensed private investigator and include credit,driving record,civil, criminal,and academic credential checks.Court records checks include county,state,and federal systems.Media,internet,and social networking checks are also included. A TBC consultant conducts reference checks,which are supplemented by comments generated from contacts that do not appear on the candidate's reference list.Extensive written reports are provided to the Client for review and recordkeeping. 4 Item AA1 Attachment A - Executive Recruitment Proposal from Teri Black and Co. Item AA1: Staff Report Pg. 10 Packet Pg. 532 of 541 Project Timeline An executive-level recruitment can typically be completed within 100-120 days of the initial meeting with the Client depending on time of year and necessary launch preparation work.A visual representation of a projected timeline is shown below and assumes the recruitment will be launched in September.The actual recruitment schedule can be adjusted in accordance with the Client's goals. City of Palo Alto City Attorney JAN FEB I MAR :JUN ,JUL@AUG I:SEP OCT NOV IDEC Phase I Phase II Phase Phase IV 5 Item AA1 Attachment A - Executive Recruitment Proposal from Teri Black and Co. Item AA1: Staff Report Pg. 11 Packet Pg. 533 of 541 PROFESSIONAL REFERENCES Client: Contact: Email: Searches: Client: Contact: Email: Searches: Client: Contact: Email: Searches: Client: Contact: Email: Searches: City of Mountain View Tel:650.903.6300 ext.5 Ellen Kamei —Mayor (Councilmember during engagement) Ellen.Kamei@mountainview.gov City Attorney,City Manager,Assistant City Manager,Fire Chief,Deputy Fire Chief,Battalion Chief,Fire Marshal,Fire Protection Engineer,Police Captain (Internal Process),Human Resources Director,Risk Manager,Finance &Administrative Services Director,Chief Sustainability &Resiliency Officer, Economic Development Strategists,Public Works Director,Assistant Public Works Director -Transportation &Business Services,Assistant Public WorksDirector—Public Services,Community Development Director,Assistant Community Development Director,Housing &Neighborhood Services Manager,Chief Building Official,Deputy Building Officials,Zoning Administrator,Deputy Zoning Administrator,Risk Manager,Economic Vitality Manager,Planning Manager (current) City of Santa Clara Tel:408.615.2161 Aracely Azevedo —Assistant City Manager AAzevedo@SantaClaraCA.gov Assistant City Attorney -General,Assistant City Attorney —HRILabor, Deputy City Attorney,Fire Chief,Director of Human Resources,City Librarian,Director of Finance,Assistant Finance Director,Risk Manager, Accounting Division Manager,Economic Development Officer,AssistantDirectorofCommunityDevelopment,City Planner,Planning Manager, Housing &Community Services Manager,Director of Water &Sewer Utilities, Assistant Director of Water &Sewer utilities City of San Mateo Tel:650-522-7522 ext.6266 Rob Newsom,Jr.—Mayor (was a Council Member during engagement) rnewsom@cityofsanmateo.org City Attorney,City Manager (2023 &2018),Police Chief,Public Works Director, Deputy Public Works Director,Community Development Director,Deputy Community Development Director,Planning Manager,Parks &Recreation Director,Deputy City Librarian City of Burlingame Tel:650.558.7206 Maria Saguisag-Sid —Human Resources Director msaguisag-sid@burlingame.org Assistant City Attorney,Chief of Police,Chief Building Official,Finance Director,Human Resources Director,Community Development Director, Public Works Director (current) 6 Item AA1 Attachment A - Executive Recruitment Proposal from Teri Black and Co. Item AA1: Staff Report Pg. 12 Packet Pg. 534 of 541 lv.PROFESSIONAL FEES &GUARANTEE The professional fee for this assignment is $23,000 for the Scope of Work articulated in this proposal.Services include onsite meetings and/or conference calls/Zoom meetings for the purpose of gathering stakeholder feedback on the candidate profile,briefing the client on the results of the recruitment,facilitating up to two days of Council/panel interviews,assisting the Client with selection deliberations,and conducting background and reference checks. REIMBURSABLE EXPENSES EXCEED) Advertising Recruitment Brochure design &mailing Administrative support Shipping &FedEx Background &records checks Consultant Travel (mileage/airfare,lodging &ground transportation —up to 3 trips) Project expenses (NTE) $3,200 $1 ,400 $5,000 $400 $500 $3,500 $14,000 Professional fees and expenses are billed in phases as work progresses and expenses areincurred. Placement Guarantee If a candidate selected and appointed by the City of Palo Alto is terminated before the completion of the first year of service due to a comprehensive TBC recruitment,the firm will provide Palo Alto with the necessary consulting services required to secure a replacement. Professional consulting services will be provided at a discounted rate of 25%-75%of the original fee.Expenses will be covered by the Client. Fee for Additional Placements &Discounts Because of the challenging market for top talent,our clients are increasingly taking advantage of selecting more than one outstanding candidate from a single recruitment that will benefit the organization in a different capacity.In these instances,a $5,000 placement fee per additional candidate placed will apply and will include completion of background check records review as well as reference checking. 1 Reimbursable Expenses by Category are an estimation.Invoices may reflect actual expense amounts in any given category that areaboveorbelowtheestimatedamount,however,totalexpenses billed during the project shall not exceed the total "Project Expenses (NTE)"amount as stated. 7 Item AA1 Attachment A - Executive Recruitment Proposal from Teri Black and Co. Item AA1: Staff Report Pg. 13 Packet Pg. 535 of 541 V.RECRUITERS &STAFF PROFILES Teri Black,President Following a distinguished career in local and federal government,Teri has been dedicated to executive search since 1999.Serving communities with populations in the millions to as small as 1,500 for over 20 years,she has built a substantial base of clients across the Western United States that continually rely on her personalized service and recruitment expertise.In addition to cities and counties,Teri's clients also include special districts and utility agencies. She has managed hundreds of high-profile and sensitive recruitments over the years.Prior to starting her own firm in 2006,Teri was affiliated with Shannon Executive Search/CPS Human Resource Services and The Oldani Group. Before entering the executive search profession,Teri served as the first Chief of Staff in the U.S.Department of Justice/Office of Community-Oriented Policing Services (COPS)during the Clinton Administration,where she helped oversee an annual budget of nearly $2 billion and more than 300 employees.Her local government experience includes management positions in the Cities of Santa Ana,Lakewood,and Oakland,California.As a consultant, clients find her prior government experience to be of tremendous value,often commenting, "She has walked in our shoes and understands our business.' Teri earned her Master's degree in Public Administration from the University of Southern California and holds a bachelor's degree in Criminal Justice from California State University, Fullerton.She is a graduate of the UCLA Anderson School of Management's invitational certificate program for entrepreneurs and a founding member of Cal-ICMA's Preparing the Next Generation (PNG)committee.In addition to holding memberships in relevant professional organizations,Teri is a Fellow of the Future Policing Institute,which is dedicated to advancing future policing that is effective,empathetic,and just. Suzanne Mason,Senior Recruiter Following a distinguished career in local government spanning over 30 years,Suzanne Mason has served as a Senior Recruiter with TBC since 2018.Along with her dedication to executive search,she has deep expertise in human resources.Suzanne's experience working with cities and counties in California as a local government administrator and human resources professional was largely focused on business process improvement,change management and improved human resource practices. While in government,Suzanne worked to modernize and improve public sector recruitment and hiring practices throughout her career in serving the Cities of Long Beach and Palo Alto, Napa County,and the City and County of San Francisco.With these jurisdictions,she has served as Deputy City Manager,Assistant City Manager,Director of Human Resources,and Director of Employee Relations,in addition to various departmental assignments.Suzanne has extensive experience in organizational change management,community and employee engagement,budgeting,as well as all areas of human resources management. Suzanne earned a Master's degree in Public Administration from the University of Southern California,and her Bachelor's degree in History from the University of California at Santa Barbara.She also holds a certificate from the Senior Executives in State and Local 8 Item AA1 Attachment A - Executive Recruitment Proposal from Teri Black and Co. Item AA1: Staff Report Pg. 14 Packet Pg. 536 of 541 Government Program at Harvard University's John F.Kennedy School of Government. Suzanne has served as a member of Cal-ICMA's Preparing the Next Generation Committee since its inception and was part of the team that transitioned the effort to the ICMA Talent Initiative.Suzanne also serves as a Civil Service Commissioner for the City of Napa. Tina White,Chief Operating Officer/Senior Recruiter Tina White retired as City Manager of Poway,California in May 2019 and joined the firm in early 2020.She has a long-term passion for recruiting the best talent possible and has been a powerful addition to the TBC team,assisting our clients in both Southern and Northern California.Tina attributes her success in recruitments to ensuring that she understands the needs of the position and the organization,looking beyond the job description.Consistent with our recipe for success,she ensures that the selected candidates not only possess the necessary skills and abilities,but also that they are the right "match"for our clients. Under Tina's leadership,the City of Poway consistently ranked as one of California's safest cities and among the best California cities in which to raise a family.As City Manager,she oversaw an operating budget of $90 million,a workforce of more than 200 full-time employees, and capital improvement projects totaling $34 million in fiscal year 2017-18.Prior to being appointed City Manager,she served as Poway's Assistant City Manager for more than six years. Tina's career in local government spans nearly 30 years,with experience working for the cities of El Cajon and Poway,as well as for Helix Water District.Moving up through the ranks,she was responsible for human resources,finance,information technology,customer services, and a water conservation team.She also worked for five years as a municipal law paralegal and legal administrator for a law firm that represented several cities and special districts.Tina holds a Bachelor's degree in Public Administration from San Diego State University. Tracey Carlson,Director of Client &Candidate Care Tracey is responsible for managing the numerous administrative activities and logistical coordination associated with TBC recruitments and special projects.Her 15 years of project management experience benefit the company in many ways.From overseeing our massive database to ensuring contractual requirements are met,and from interacting with candidates to coordinating background checks,she is involved in all aspects of the search process. Tracey is also responsible for the most challenging task in the practice —managing Teri's calendar.In addition,she serves as an outstanding resource for candidates and sets a high bar for the firm's commitment to five-star quality service.Concisely,she serves as Teri's invaluable "right hand"in ensuring that all client and candidate needs are met. Prior to joining the firm over 15 years ago,Tracey held various finance,IT,and project management-related positions with Northrop Grumman and Toyota Motor Sales,USA. 9 Item AA1 Attachment A - Executive Recruitment Proposal from Teri Black and Co. Item AA1: Staff Report Pg. 15 Packet Pg. 537 of 541 Lucia Vo,Recruiting Assistant Lucia interfaces extensively with our candidates and works alongside Tracey to help ensure our clients and candidates receive the proper care and support.A great deal of her time is spent handling incoming calls,researching candidates and new clients,monitoring our online application system,responding to e-mails,and assisting candidates with their submissions. Lucia has worked in various administrative capacities in the private sector throughout Europe and the United States.She graduated from Technic University Kosice in Slovakia majoring in Business Administration. Monica Irons,Special Projects Manager With over 36 years of experience in both the private and public sectors,Monica provides technical and strategic support to Senior Recruiters,conducting reference checks and additional due diligence on candidates.She served as the Director of Human Resources for the City of San Luis Obispo for nearly two decades and offers incredible experience in recruiting,hiring and retaining talent as well as training and organizational development. Monica has a Bachelor's degree in Business Administration from Cal Poly San Luis Obispo and is a graduate of the Senior Executive Institute at the University of Virginia. Cindi Maudlin,Special Projects Manager Serving as Special Projects Manager &Assistant to the President and CEO,Cindi is charged with overseeing special projects for the firm,such as implementing new software,designing our approach to social media,and keeping our operations as green as possible -all things related to keeping us on our toes when it comes to efficiency and accountability.She also manages the firm's community philanthropic efforts. Cindi holds a Bachelor's degree in English from Loyola Marymount University and has been with the firm since 2007. 10 Item AA1 Attachment A - Executive Recruitment Proposal from Teri Black and Co. Item AA1: Staff Report Pg. 16 Packet Pg. 538 of 541 COMPANY CONTACT INFORMATION Business address: Telephone: Web site: Federal Tax ID: Primary Contact: Company Officers: 25500 Hawthorne Blvd.,Suite 1158 Torrance,CA 90505 424.296.3111 www.tbcrecruiting.com 13-4346458 Teri Black teri@tbcrecruiting.com Office:424.296.3111 Teri Black,President Joseph E.Brann,CEO Mobile:310.781.0878 11 Item AA1 Attachment A - Executive Recruitment Proposal from Teri Black and Co. Item AA1: Staff Report Pg. 17 Packet Pg. 539 of 541 VII.COMPREHENSIVE LIST OF CLIENTS Cities Agoura Hills Alameda Alhambra Aliso Viejo American Canyon Antioch Anaheim Arlington,TX Arroyo Grande Ashland,OR Beaumont Belmont Berkeley Beverly Hills Brisbane Buena Park Burbank Burlingame Campbell Cannon Beach,OR Carlsbad Carmel-by-the-Sea Carpinteria Chandler,AZ Chino Colma,Town of Colorado Springs,CO Concord Costa Mesa Cupertino Cypress Daly City Davis Del Mar Denver,CO Dublin East Palo Alto El Cajon El Segundo Emeryville Escondido Eugene,OR Fairfield Fort Worth,TX Fremont Fresno Fullerton Glendale Glendora Goleta Half Moon Bay Hayward Healdsburg Hermiston,OR Hermosa Beach Hillsborough Huntington Beach Imperial Beach •Indian Wells Indio Irvine Laguna Niguel La Habra La Mesa La Palma La Quinta Lakewood,CO Livermore Lomita Lompoc Long Beach Los Alamitos Los Altos Los Banos Los Gatos,Town of Lynwood Malibu Manhattan Beach Marina Manteca Menlo Park Milpitas Modesto Moreno Valley Morgan Hill Mountain View Murrieta Napa National City Newport Beach Novato Oakland Ontario Oxnard Pacifica Palo Alto Pasadena Petaluma Piedmont Pismo Beach Pittsburg Pleasanton Prescott Valley,AZ Pomona Poway Provo City,UT Rancho CordovaRedlands Redwood City Rohnert Park Riverside Roseville San Bruno San Carlos San Diego San José 12 Item AA1 Attachment A - Executive Recruitment Proposal from Teri Black and Co. Item AA1: Staff Report Pg. 18 Packet Pg. 540 of 541 San Juan Capistrano San Leandro San Luis Obispo San Mateo Santa Ana Santa Barbara Santa Clara Santa Clarita Santa Cruz Santa Monica Santa Paula Santa Rosa Seaside Sierra Vista,AZ Signal Hill South Pasadena South San Francisco Counties Alameda Contra Costa Denver,CO (City/County) Lane,OR Los Angeles Marin Merced Monterey NapaSanDiego Santa Barbara Special Districts/Authorities/Non-profits • Ashland,OR Parks Commission Beach Cities Health District Calleguas Municipal Water District Castaic Lake Water Agency Central County Fire Department Contra Costa Water District Dublin San Ramon Services District East Bay Regional Park District Glendale Water &Power Goleta Water District Hi-Desert Water District Indio Water Authority Menlo Park Fire Protection District Mesa Consolidated Water District Metropolitan Water District of Southern California Municipal Water District of Orange CountyPasadenaWater&Power Sacramento Metropolitan Fire District San Ramon Valley Fire Protection District Santa Clara Silicon Valley Power South Bay Regional Public Communications Authority Southern California Association of Governments Southern California Library Cooperative The Annenberg Foundation Trust at Sunnylands West Basin Municipal Water District Sunnyvale Surprise,AZ Torrance Tracy Truckee,Town of Turlock Tustin Vallejo Ventura Vista Walnut Creek West Hollywood Westminster West Sacramento Woodside,Town of Yucca Valley,Town of 13 Item AA1 Attachment A - Executive Recruitment Proposal from Teri Black and Co. Item AA1: Staff Report Pg. 19 Packet Pg. 541 of 541