HomeMy WebLinkAbout1997-05-19 City Council (24)City of Palo Alto
Manager’s Repor
TO:
FROM:
AGENDA DATE:
HONORABLE CITY COUNCIL
CITY MANAGER
May 19, 1997
DEPARTMENT: Planning and
Community Environment
CMR:246:97
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SUBJECT:Amendment to Agreement between the City and Barry J. Miller for
Editing and Desktop Publishing Services for the Comprehensive
Plan
REOUEST
This is a request for approval of an Amendment to the Agreement between the City and
Barry J. Miller for additional contracting services related to preparation of the
Comprehensive Plan.
RECOMMENDATIONS
Staff recommends that the Council approve the attached Amendmem in the amoum of
$18,000 to the Agreemem between the City and Barry J. Miller for Comprehensive Plan
editing and desktop publishing services. The Amendmem will increase the original contract
from $30,000 to $48,000.
POLICY IMPLICATIONS
This request does not represent any change to existing policies.
DISCUSSION
The contract amendmem allows for these additional services:
rewrite of the Imroduction;
An additional edit of each Chapter and Elemem after City Council action; and
An additional reformatting and priming of the entire Comprehensive Plan.
During the public review and Board and Commission review of the draft Comprehensive
Plan, several issues have been raised and numerous revisions requested. In particular, it has
been requested that the Introduction be rewritten to provide a better sense of why a City
CMR:246:97 Page 1 of 2
prepares a Comprehensive Plan and what should be included, as well as to make the
Introduction fxiendlier and more readable. The additional.editing, reformatting and printing
is required because of the numerous changes requested.
ALTERNATIVES
Should the Council choose not to increase the contract amount, permanent staff will need to
assume these tasks, and the publication date will be significantly delayed.
FISCAL IMPACT
The $18,000 appropriation will be funded t~om cost savings in preparing the Comprehensive
Plan, including $5,000 reserved for newsletter publication, $3,000 in advertising, and
$10,000 in other consultant contracts.
ENVIRONMENTAL ASSESSMENT
Amendment to an existing contract for consulting services is not a project under CEQA.
ATTACHMENTS
Amendment No. 2 to Agreement Between City and Barry J. Miller
PREPARED BY: James E. Gilliland, Assistant Planning Official
DEPARTMENT HEAD REVIEW:
KENNETH R. SCHREIBER
Director of Planning and
Community Environment
CITY MANAGER APPROVAL:
Manager
CMR:246:97 Page 2 of 2
AMENDMENT NO. 2 TO AGREEMENT NO. C5072062
BETWEEN THE CITY OF PALO ALTO AND
BARRY J. MILLER
This Amendment No.2. to Agreement No. C5072062
("Agreement") is entered into , 1997, by and between the
CITY OF PALO ALTO, a chartered city and a municipal corporation of
the State of California ("CITY"), and BARRY J. MILLER (Taxpayer
Identification Number 044-62-8601), with offices at 817 Alvarado
Road, Berkeley, CA 94705 ("CONTRACTOR").
RECITALS:
WHEREAS, the Agreement was entered into between the
parties for the provision of’ editing and desk-top publishing
services with respect to the update of CITY’s Comprehensive Plan;
and
WHEREAS, the parties on October 28, 1996, amended the.
Agreement.to revise the scope of work and increase the total
compensation allowed under the Agreement by $5,000, to a total
maximum compensation of $30,000;
WHEREAS, the parties desire to further amend the
Agreement to revise the scope of work and increase the total
compensation allowed under the Agreement by $18,000, to a total
maximum compensation of $48,000;
NOW, THEREFORE, in consideration of the covenants, terms,
conditions, and provisions of this Amendment, the parties agree:
SECTION i.
to read as follows:
Section 4 of the Agreement is hereby amended
"For the full performance of the services
described herein by CONTRACTOR, CITY shall pay
CONTRACTOR a total sum not to exceed Forty-
Eight Thousand dollars ($48,000), and any
progress payments will be paid within thirty
(30) days of submission by CONTRACTOR of its
monthly itemized billings, in triplicate, in
accordance with the attached Project Budget,
marked "Exhibit "B" and incorporated herein by
this reference."
SECTION 2. Exhibit A to the Agreement (Scope of
Services) is hereby amended by revising the description of Task
#13 to read as follows:
"TASK #13 - Consultant team t~ work with
CITY professional and clerical staff in
upgrading graphics, converting document to
PageMaker 6.0 format, formatting and p~ovision
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of graphics for Implementation Chapter,
placement of Figure numbers and preparation of
a Table of Figures. Consultant team to
perform final changes in formatting and layout
as required by staff per the recommendations
of reviewing bodies, and as needed to resolve
unanticipated problems in formatting due to
upgrade of software and operating system."
SECTION 3.Exhibit A to the Agreement (Scope of
Services) is hereby further amended by adding a new Task #14 to
read as follows:
"Consultant shall prepare a revised Chapter i,
Introduction, incorporating comments received
during the review process. Consultant shall
perform final editing on the remaining
chapters and elements of the Plan as directed
by staff in order to incorporate changes made
during the review process."
SECTION 4. Exhibit B to
Budget) is hereby amended by:
the Agreement (Project
i. Revising the budget for Task 13 to increase the
amount allocated to work by subcontractor Juliana Pennington by an
additional amount of $ii,000, and
2. Adding a budget line item for new Task 14, in the
amount of $7,000 allocated to work to be performed by Barry J.
Miller, and
3. Increasing the total maximum budgeted amount for
labor cost by $18,000.
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SECTION 5. Except as herein modified, all other
provisions of the Agreement, including any exhibits and subsequent
amendments thereto, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have by their duly
authorized representatives executed this Amendment on the date
first above written.
ATTEST CITY OF PALO ALTO
City Clerk Mayor
APPROVED AS TO FORM:
Senior Assistant City Attorney
APPROVED:
BARRY J. MILLER
Taxpayer I.D. No. 044-62-8601
Director of Planning and
Community Environment
City Manager
Acting Director of
Administrative Services
Risk Manager
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CERTIFICATEOF ACKNOWLEDGMENT
(Civil Code § 1189)
STATE OF
COUNTY OF
)))
, before me, the undersigned, aOn
notary public in and for said County, personally appeared
personally +known to me (or proved to me on the basis of
satisfactory evidence) to bethe person(s) whose name(s) is/are
subscribed to the within instrument, and acknowledged to me that
he/she/they executed the same in his/her/their authorized
capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument.
WITNESS my hand and official seal.
Comm, # 1086894
NOTARY PUBLIC- CALIFORNIA
Alameda Co~.mtV
My Comm, Expire~ Feb. 8, 2000
Signatur~~ef~’~Notary Public
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