HomeMy WebLinkAbout1997-05-12 City Councilof Palo Al o
City Manager’s-Repor 4
TO:HONORABLE CITY COUNCIL
FROM:CITY MANAGER DEPARTMENT: PUBLIC WORKS
AGENDA DATE: MAY 12, 1997 CMR:223:97
SUBJECT:APPROVAL OF AMENDMENT TO A CONSULTANT
AGREEMENT WITH NOLTE AND ASSOCIATES FOR
IMPROVEMENTS TO THE INTERSECTION OF PAGE MILL
ROAD AND FOOTHILL EXPRESSWAY
REQUEST
This is a request for approval of an amendment in the amount of $34,844 to an agreement
with Nolte & Associates, Inc., for improvements to the intersection of Page Mill Road and
Foothill Expressway.
RECOMMENDATIONS
Staff recommends that Council approve and authorize the Mayor to execute an amendment
to Consultant Agreement No. C4041683 with Nolte & Associates increasing the contract
amount by $34,844 for landscape design and fee inflation.
POLICY IMPLICATIONS
.The approval of these contract amendments is consistent with existing policies.
BACKGROUND
The 1988 City wide Land Use and Transportation Study recommended operational
improvements at various intersections throughout the City including the Page Mill
Road/Foothill Expressway/Junipero Serra Boulevard intersection. The improvements
planned for this intersection include additional left-turn lanes, fight-turn lane improvements,
bicycle lanes and signal modifications. In 1993, the City applied and received approval for
$800,000 in Federal funding to supplement $20"0,000 in City Traffic Impact Fees for a total
project budget of $1,000,000. This project budget did not include monies for landscaping.
In order to widen the roadway, small-amounts of right-of-way will be needed from Stanford
CMR:223:97 Page 1 of3
University. During discussions related to this land, Stanford felt it was an appropriate time
to begin discussions on sound attenuation features for residents in the northeast quadrant.
The intersection of Page Mill Road/Foothill Expressway/Junipero Serra Boulevard is under
the jurisdiction of Santa Clara County, which has responsibility for the operation and
maintenance of the streets. There is currently no landscaping at the intersection itself;
however, the Stanford Industrial Park maintains landscaping within the sidewalk planting
strip fi:onting Page Mill Road while the City, under a contract with the County, maintains the
median strip in this same area. Due to the intersection’s importance as main thoroughfare
into the City, staff has, with County approval, taken the lead role for the intersection’s design
and construction. The County will have final approval over the scope of work, plans and
specifications. Preliminary plans for the street improvements have been completed by the
design consultant, Nolte & Associates, and these have been reviewed by the County and
Stanford University.
DISCUSSION
In November 1993, Council approved a consultant contract with Nolte & Associates for
design services for the Page Mill/Foothill intersection. After the completion of preliminary
design plans in 1994, Planning Department staff recommended that landscaping should be
included in the project, since the intersection is a main thoroughfare into the City.
Discussions related to this as well as to other related workscope items such as the Stanford
soundwall, however, have substantially delayed the design of the improvements. Of the
$34,844 requested in this Amendment, roughly $13,000 is a result of adjustments to the base
fee amount due to inflationary increases over the past three years; the balance provides for
the increased scope of design services for the added landscaping. Negotiations with Stanford
related to right-of-way and noise reduction issues are nearing completion and will be
presented to Council for approval this summer after environmental documentation for the
proposed sound wall are completed.
Approval of the Amendment (Attachment A) will allow for an adjustment to the consultant
fee for landscaping design and fee inflation and permit the intersection design work to
continue. Additional funds for the original scope of work for the intersection design fees will
not be required. Staff has not, however, included construction stage services for the Page
Mill/Foothill intersection in this Amendment because the scope of these services will not be
established until the final design phase has been completed. The construction services will
be negotiated with this same 6onsultant at the conclusion of the final design, and staffwill
return to Council with an agreement amendment at the time of construction award.
FISCAL IMPACT
Funds for the additional consultant fees are available in CIP project 19073.
CMR:223:97 Page 2 of 3.
ENVIRONMENTAL ASSESSMENT
A Negative Declaration has been prepared for the project which will be presented to the
Architectural Review Board as part of the approval process.
ATTACHMENT
Amendment to Contract Number C4041683 with Nolte and Associates
PREPARED BY:. Karen Bengard, Senior Engineer, Public Works Engineering
DEPARTMENT HEAD REVIEW:
GLENN S. ROBERTS
of Public
CITY MANAGER APPROVAL:~
~ity Manager
CMR:223:97 Page 3 of 3
AMENDMENT NO. ONE TO CONTRACT NO. C4041683
BETWEEN THE CZTY OF PALO ALTO AND
This Amendment No. One to Contract No. C4041683
("Contract") is entered into , by and between the
CITY OF PALO ALTO, a chartered c’ity and a municipal corporation of
the State of California ("CITY"), and NOLTE AND ASSOCIATES, INC.
a California corporation, located at 60 S. Market Street
Suite 300, San Jose, CA 95113 ("CONSULTANT").
R EC I T A L S:
WHEREAS, the Contract was entered into between
parties for .the provision of. engineering design services; and
WHEREAS, the parties wish to amend the Contract;
the
NOW, THEREFORE, in consideration of the covenants, terms,
conditions, and provisions of this Amendment, the parties agree:
follows:
SECTION i.Section 7.1.1(b) is hereby amended to read as
"In consideration for the full performance of
the Basic Services described in Sections 4 and 7 of this
Agreement for the. II Project, CITY agrees to pay
CONSULTANT a fee not to exceed one hundred eight thousand
dollars ($108,000) for the Preliminary Design Phase, one
hundred sixteen thousand eight hundred forty-four dollars
($116,844) for the Construction Documents Design Phase.
The fee for the Construction Phase will be negotiated
after the Construction DQcuments have been completed."
SECTION 2. The following exhibits to the Contract are
hereby amended to read as set forth in the attachments to this
Amendment, which are incorporated in full by this reference:
a. Exhibit "~’ entitled "Basic Services".
Exhibit "B" , Part II entitled "Fee Schedule-
Page Mill Road/Foothill Expressway Intersection".
SECTION3. Except as herein modifie~, all o£her
provisions of the Contract, including any exhibits and subsequent
amendments thereto,shall remain in full force and effect.
970225 syn 0071140
CERTIFICATE OF ACKNOWLEDGMENT
(CivilCode § 1189)
STATE OF
COUNTY OF
)))
~On , before me, the undersigned, a
notary public in and for said County, personally appeared
personally known to me ~(or~ proved to me on the basis of
satisfactory evidence) to be the person(s) whose name(s) is/are
subscribed to the within instrument, and acknowledged to me that
he/she/they executed the same in his/her/their authorized
capacity(ies), and that by his/her/their signature(s) .on the
instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument.
WITNESS my hand and official seal.
970225 syn 0071140
3
IN WITNESS WHEREOF, the parties have by their duly
authorized representatives executed this Amendment on the date
first above written.
ATTEST:CITY OF PALO ALTO
City Clerk
APPROVED AS TO FORM:
Senior Asst. City Attorney
APPROVED:
Mayor
NOLTE AND ASSOCIATES, INC"
By:
Its:
Taxpayer I.D. No.94-2706173
City Manager
Director of Public Works
Deputy City Manager, .
Administrative Services
Risk Manager
Attachments :
EXHIBIT "A" :
EXHIBIT "B, PART II" :
BASIC SERVICES
FEE SCHEDULE - PAGE ~ILL ROAD/FOOTHILL
EXPRESSWAY INTERSECTION
2
970225 syn 0071140
EXHIBIT A
DESIGN SERVICES
Ao General
1.Project Description
The objective of the project is to improve the intersection Level of
Service (LOS) by increasing the number of left turn lanes, adding
exclusive right turn lanes, and modifying the signal and signal
phasing. Specific impr~ovements to. be as follows:
Specifically for Page Mill Road:
From the West:
¯add a second left turn lane;
¯modify the existingexclusive right turn lane by
instituting a bicycle lane;
From the East:
°add a second, left turn lane;
°add an exclusive rightturn lane and bicycle lane;
Specifically for Junipero Serra:
°modify the existing exclusive southbound right turn lane
and add a bicycle lane;
Specifically for Foothill Expressway:
°add a second left turn lane;
¯modify the existing right turn and add a bicycle lane;
°lengthen the southbound acceleration lane and add a
bicycle, lane.
General:
°
o
remove 3 of the 4 traffic islands;
relocate and upgrade traffic signals, modify and
improve the signal operation by changing phasing from
6-phase to 8-phase.
modify street lighting system at intersection.
Scope of Work -’ Page Mill/Foothill Intersection
Exhibit A
¯ Design Services
Page 2
Plans, Specifications and Estimates (PS&E) will be prepared by
Consultant in conformance with applicable City of Palo Alto, County
of Santa Clam, and State of California Standard Plans and Standard
Specifications. Plans will be prepared in AutoCAD version13 using
.City of Palo Alto drafting criteria, and furnished in electronic media to
document this project only, not for other use, as described and
qualified in Section 4 of the Agreement.
Text documents including specifications inputs will be prepared using
Word Perfect 5.1, and furnished in reproducible and electronic media.
The City will prepare all bid documents, and administer the
construction project, including bidding and management. Consultant
will assist the City during. Bidding and Construction Phases as
detailed below. ¯
Work Performed by City
Permit application and processing, including property entry
Public meeting schedules and mailers
Advertising and award of construction contract
Acquisition of right-of-way and property
Utility coordination, agreements, and construction permits
Coordination and correspondence with State and Federal
Agencies regarding funding approvals
Information Supplied by City"
Copies of "as-built" drawings ¯.
Existing Right-of-Way maps
Existing utility information
Bid documents and general provisions
Standard Specifications
Off-site hydrology information
Existing survey data
Title reports
¯Design Criteria
’ Scope of Work - Page Mill/Footh|ll Intersection
Exhibit A
Design Services
Page 3
jo City title block in AutoCAD V. 13
Example bid documents from similar City project
Exclusions
Bo
ao
fo
go
Hazardous waste and cultural investigations and remediations
Permit application fees "
Utility potholing
Utility relocation design services for third party facilities
Services in connection with any public hearing not specifically
identified herein
Services in connection with any arbitration or legal proceeding,
except where the.Consultant is a party thereto
Any other services not otherwise specifically included in this
Agreement
Preliminary Design Phase ~
Consultant shall perform the following tasks:
1.Scope of Work Confirmation
The Consultant and staff will conduct the project initiation meeting
after notice to proceed. The objectives of this meeting will be 1), to
review,-refine, and confirm the Scope of Work and schedule for the
project; and 2) establish basis for design criteria, plan format,
.specification format and bidding basis, opinion of probable cost
format, billing format, and communication protocol. Written minutes
of the meeting along with revised scope language will be prepared to
. document the meeting.
Topographic and Boundary Surveys
a.Confirm limits of survey, photogrammetric control
requirements, and set photo control.
bo Conduct field survey to supplement photogrammetry, and
prepare a 1" = 20’ scale, 1-foot contour, map for planning and
Scope of Work. Page Mill/Foothlll.lntersection
Exhibit A
Design Services
Page4
engineering the project improvements. The budget for
supplemental surveying is approximately two days of 2-person
field crew and one day of senior designer (AutoCAD input).
Co Boundary Survey: Conduct boundary field survey of up to six
parcels of land (estimated as 2 for Hetch-Hetchy easements,
and 1 for each quadrant of the intersection, with the
understanding that Stanford owns all lands adjacent except the
Hetch-Hetchy facility). Based on .the survey, establish the
boundary lines that will be necessary for the preparation of
legal descriptions for right-of-way acquisition. Boundary plots
will be prepared,, and the right-of-way lines will be added to
base sheets.
Environmental Assessment
ao The Environmental Assessment will be prepared by David J.
Powers and Associates (DJP&A), and formatted to.meet the
requirements of NEPA and the City of Palo-Alto, and will
include a project description, environmental checklist, brief
description of the environmental setting, description of
potentially significant impacts, and.identification of proposed
mitigation. The Environmental Assessment will be submitted
to the .City .of Palo Alto staff and Caltrans for review and
comment.
The areas of anticipated analysis and discussion in the
Environmental Assessment are described below.
Project Description: The proposed intersection
improvements will be described based upon design
information provided by Nolte and Associates. Project
plans will be presented. In addition, the. project
objectives will be described.
Scope of Work - Page Mill/Foothill Intersection
Exhibit A
Design Services
Page 5 .
(2)
(3)
(4)
(5)
Land Use: This section will .address the land use
impacts associated with right-of-way acquisition from
private property owners for the proposed roadway
widening. This section will also address the impacts
from relocation of any utility lines.
Traffic: The Environmental Assessment will describe
the traffic conditions on Page Mill Road/Foothill
Expressway, based on a traffic study prepared by
Patterson Associates. This section will provide existing
daily and peak hour traffic volumes for the subject
intersection. This project is proposed to reduce
congestion during the PM peak hour; therefore, no
traffic impacts are anticipated.
Air Quality: The Environmental Assessment would
include a project-level carbon monoxide (CO) analysis
prepared by subconsultant M O’C Physics Applied, as
required under MTC Resolution 2270. This CO
analysis would quantify CO concentrations at the Page
Mill Road/Foothill Expressway intersection. [It.is
possible that the project may beeligible’ for self-
certification under the MTC 2270 guidelines. If it is
determined after consultation with MTC that the project
would qualify for self-certification, then the above CO
analysis would not be performed.] This section would
also address the short-term air quality (dust) impacts
resulting during construction of the project and provide
appropriate mitigation.
Noise: The Environmental Assessment would include
a noise analysis for the proposed intersection
improvements, prepared by M O’C Physics Applied.
This section would quantify the exi.sting noise levels at
nearby sensitive receptors (i.e. the residential uses at.
the northeast corner of Page Mill/Foothill). The noise
analysis would project the future noise levels resulting
from implementation of the proposed intersection
Scope of Work - Page Mill/Foothill Interseclion
Exhibit A
Design Services
Page 6
(6)
(7)
"improvements and assess the potential noise impacts.
Appropriate mitigation would be identified for any
significant noise impacts.
Cultural R~sources: A cultural resources investigation
will be performed by the City (per Addendum #2 to the
RFP). ~
Geology/Soils: The geologic and soils conditions in the
project area will be described, based on information
provided by Terratech Inc. The potential geologic
impacts associated with the project will be assessed,
including unusual soil conditions, erosion, and seismic
hazards.
o Traffic Enclineering
The design of the traffic signal modifications and pavement markings
will be prepared by Meyer Mohaddes, and will include the following
tasks.
a.Gather Data: The following information will be gathered.
(1)
(2)
(3)
(4)
Design standards arid guidelines
As-built traffic signal plans
Pertinent traffic studies
Available traffic counts
Traffic Counts: Patterson Associates will conduct 24 hour
machine counts (for four approaches), and peak hour (a.m.
and p.m.) turning movement counts. These counts will be
used for environmental assessments. The data needed for air
quality calculations include:
(1)
(2)
(3)
(4)
Lanes per approach
Vehicles per lane per signal cycle
Vehicles delayed per lane per signal cycle
Idling time at the stop line
Scope of Work,- Page Mill/Foothill Intersection
Exhibit A
Design Services
Page 7
Co
do
The
(5). Cruise speed
(6)Constrained volumes
(7)Estimated future (2010) volumes.
The Consultant will contact the County to obtain existing
model outputs for a.m. peak hour and daily traffic levels.for
year 2010 (T2010 Congestion Management Plan), or the
Congestion Management Agency, to obtain pertinent existing
data on future forecasts. With this information, the Consultant
will estimate future (2010) values for the above variables. ~ If
suitable future forecasts are not readily available, additional
services will be required to develop such data. This scope
assumes no formal traffic forecasting or modeling.
Geometrics and Alignment: Outline project geometrics, lane
assignments and alignment. Proper transition between
existing lanes and new lanes will be primary focus of the
review. -WB-50 truck turning templates will be used for all
turning radii, especially the radii of the dual left turn lanes.
Alignment of through lanes and crosswalk, and curb ramp
locations will make sure that signal operations and pedestrian
and vehicletraffic will be handled efficiently and safely.
Preliminary Design: A conceptual traffic signal plan will be
produced. The plans.will depict an 8 phase quad left turn
traffic signal operation. Left turn signals will be shown
mounted on signal mast arms. Proposed striping will be
shown, .including the guide stripes for the dual left turn
movements through the intersection. The placement of all
traffic signal heads for the dual left turn movements through
the intersection will be included. The placement of all traffic
signal poles as well as the location of the controller and
detector loops will be shown on this submittal.
Traffic Engineering Report: The results of Tasks B.5.a. -
B.5.c. will be documented in a report.
design items noted above will be incorporated into ’the
Scope of Work - Page Mill/Foothill Intersection
Exhibit A
Design Services
Page 8
St
Preliminary Design,Documents discussed below.
Flow Calculations for Storm Drainage Design
The following tasks will be conducted to define drainage modifications
required for the existing drainage system at the intersection.
a. Review available plans and calculations for existing adjacent
storm drainage facilities (supplied by others) for evaluation of
tie-in to existing system.
b.Update calculations to check for available capacity in existing
adjacent system(s) to receive additional runoff.
Calculate runoff from project area.
Calculate size and grades of required storm drainage system.
Co
e. Prepare drainage report summarizing the criteria,
. assumptions, and calculated results.
Preliminary Design Plans, Specifications and Estimate (10% PS&E)
Based upon the traffic study review, environmental assessment,
topography and right-of-way surveys, Nolte and Associates will
prepare a preliminary design package, generally consisting of the
following elements.
a.Plans:
(1)Improvement Plan: The 20-scale plan will use an aerial
planimetric as a base, and will show existing conditions,
new roadway geometrics and alignments, existing and
proposed right-0f-way acquisitions with adjoining.
properties shown, and approximate new improvements
including striping.
Sco~e of Work - Page Mill/Foothill Inters~tion
Exhibit A
Design Services
Page 9
o
(2)Signal Plan: The 20-scale traffic signal modification
plan will generally show the new signal layout on an
aerial planimetric base.
(3)Construction. Staging Plan: A 40-scale plan for
construction allowing continuous traffic and signal
operations during the construction work.
Specifications: Outline special provisions, which will make
appropriate references to the County of Santa Clara and
Caltrans technical specifications, will be prepared along with
a proposed format and numbering scheme. These will
ultimately be combined with the City of Palo Alto general
provisions to create the Bid Documents.
Co Preliminary Opinion of Construction Cost: Order-of-magnitude
aggregate system costs will be prepared for.major items of
construction, along.with a preliminary work breakdown,, and
reviewed with City staff. A preliminary opinion of probable
construction cost will then be prepared based on the approved
aggregate unit costs.
Back-up calculations, criteria, and findings relating to the basis of
preliminary design will be prepared andsubmitted in 3 copies.
Community Liaison
Ron Benoit & Associates will schedule and attend three (3) meetings
with the Consultant project manager or project engineer, to inform
community members about the project, and seek feedback. This will
involve presentation of the exhibits prepared in Task B.7.a.(1) above
to the following agencies or groups, and will culminate in a brief
summary report of findings.
.Stanford University Planning Department.
Stanford Industrial Park.
Frenchman’s Hill Homeowners’ Association.
Scope of Work - Page Mill/Foothill Intersection
Exhibit A
Design Services
Page 10
o
Preliminary Design Report
A preliminary design report summarizing the findings of {he above
tasks, and enclosing the 10% PS&E0 will be prepared in 5 copies for
staff review. Written comments on the draft will be incorporated into
the final report and submitted in 10 copies for presentation to City
approval bodies. This report will provide the basis for approval to
move forward into the Construction Documents Phase.
Approval Meetings
The consultant (with subconsultants) will prepare for and attend three
(3) meetings to present the findings of the Preliminary Design Phase.
The objective of this task is to gain approval from the City to carry
forward to Construction DocumentsPhase. The following tasks are
included.
Presentation Materials: After conforming format requirements
with City staff, the consultant will prepare one (1) colored sest
of plans for the project (six (6) sheets), and flip charts With
bullet summaries of key elements (approximately 5 pages).
Attend Meetings: The consultant will attend three formal
approval meetings to make formal presentations of Preliminary
Design Phase..
Construction Documents Phase
The Construction Documents will be prepared in three stages of completion:
50%, 95%, and 100%; to precisely lay out the construction necessary for the
project. Construction Documents prepared by the Consultant will depict the
following:
0 Roadway alignment
Right-of-way boundaries, existing and proposed
Hetch-Hetchy facilities
Existing utilities
Scope o,f Work o Page Mill/Foothill Interse~lion
Exhibit A
Design Services
Page 11
0
0
O"
O
0
O
.. Limits of improvements¯ Typical road widths, pavement sections and transitions
Signing and striping
Traffic signal modifications
Street lighting modifications
Storm drainage modifications
Traffic control and construction phasing
Construction details
Quantities
Special Provisions to ihe City Standard specifications.
Landscaping and Irrigation
Review of Pr:eliminary-Design Plans, Specifications and Estimate
(10% PS&E) .-
General: Consultant will review in .detail available agency
comments on the Preliminary documents, andother related
material. A series of meetings (up to 3) with the City, County
and Stanford will be held to review current criteria and
expectations. A summary report will serve to update thework
done to date and reflect changes in standards, concepts, etc.,
that may have occurred since the project-was put on hold in
1994. This report will be in letter format and serve to only
highlight exceptions to work previously completed.
Landscaping.and Irrigation (Ron Benoit Associates): The
following landscape architecture work .will be required tO
update and .complete the preliminary landscape design:
(1) Review the client’s design requirements, visit the site,
and meet with the design team to discuss refinement of
the .design.
(2)Complete a preliminary design .plan showing the
modifications to the existing medians and landscape
proposals to blend with adjacent¯ property development.
A "gateway" tree planting will be studied at Page Mill’s
entry to Palo Alto. These design plans will be suitable
for client review and planning submittal. These plans
will address each area of the project and include a
Scope of Work - Page Mill/Foothill Intersection
Exhibit A
Design Services
Page 12
and irrigation
services are
recommended list of plant materials
requirements.
The following landscape exhibits and
anticipated:
¯Site Landscape design plan at 1"=40’
¯Detail drawing showing enlargements at typical
-medians.
¯Preliminary irrigation analysis
¯Preliminary.landscape opinion of cost
¯One presentation to City agency
o.Community liaison: 3 meetings/presentations to
inform Stanford community of current work status.
Co Supplemental Design Surveys: In order to accomodate
changes in design, the addition of landscaping, and to verify
key conform elevations, Consultant will perform supplemental
design surveys. A maximum of 3 days of a two- person survey
crew will be used for this task. Base maps will be updated
accordingly per!this information.
.Soils Investigation
To provide soils information required for design work, consultant shall
provide the following:
ao Review available data on existing pavement section, assess
existing pavement performance, and assess surface drainage
conditions. This task will be conducted using available as-built
drawings from the County.
Selectively sample anticipated pavement subgrade material for
R-value testing. It is expected that samples will be taken at 4
selected locations depending on soil consistency, and the
results from Coring.
c.Perform R-value testing on selected omsite soii samples.
d.Design and recommend overlay thicknesses and alternate
Scope of Work - Page Mill/Foothill Intersection
Exhibit A
Design Services
Page 13
structural pavement sections based on Traffic Indices
established in cooperation with the County of Santa Clara. For
fill areas, provide pavement alternatives for a soil subgrade
constructed using native soil as well as fo~ assumed R-values
of import, as necessary.
eo Prepare geotechnical, recommendations for site preparation,
grading and compaction of the new pavement subgrade.
f.Prepare .a written report summarizing findings and
recommendations for alternate vehicle pavement sections.
Environmental Support
The draft document will be circulated by DJP&A to the appropriate
review agencies. Based upon the written comments received, it will
be revised and resubmitted to Caltrans for public Circulation~ After
completion of the 30-day public circulation period, DJP&A will prepare
written responses to any comments received on the Environmental
Assessment and submit them to the City.
50% Plans, Specifications, and Estimate (50% PS&E)
The 50% documents are envisioned as a complete, unchecked
version of final documents, and will includethe following elements,
ao Plans will be prepared based on example plans supplied by
the City, and will include the following:
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(.8)
Title Sheet (1.sheet)
Geometric Control (1 sheet)
Typical Sections (1 sheet)
Improvement Plans (5 sheets @ 1"=20’)
Construction Staging Plans (2 sheets @ 1"=40’)
Signing and Striping Plans (2 sheets @ 1"=40’)
Quantities (2 sheets)
Traffic Signal Modification Plans (2 sheets; plan @
1"=20’ and schedules)
Scope of Work- Page Mill/Foothill Intersection
Exhibit A
Design Services
Page 14
(9)
(10)
(11)
Street Lighting Modifications (1 sheet @ 1"=40’, 1 detail
sheet)
Abbreviations, Legend, Details andNotes (3 sheets)
Landscaping and Irrigation Plans (12 sheets)
TOTAL (Estimated): 33 sheets.
bo Specifications will consist of technical special provisions for
each bid item, which will reference and amend the City’s
Standard Specifications, based on City provided examples of
specifications and special provisions from other relevant jobs.
Opinion of Probable Construction Cost will be prepared
showing, for each bid item, estimated quantity, unit cost, and
extended cost. This will be a spreadsheet prepared using
Excel.
6 sets of PS&E will be submitted to.the City for distribution and
review. -
Back-up calculations, criteria, and findings relating to the basis of
preliminary design will be prepared and submitted in 3 copies.
If additional plans or other requirements are identified, such
.requirements will be considered additional services.
95% Plans, Specifications, and Estimate (95% PS&E)
The 95% documents-’are envisioned as complete, checked
documents for final review and approval by the City. Following
receipt of a single, unified and cross-checked set of written review
comments and a single, unified set of red-marked PS&E from the City
for the 50% submittal, the Consultant will review all comments and
prepare written responses for resolution before proceeding with
revisions and production: .
a. Plans will be revised and include the following:
Scope of Work o Page Mill/Fcothill Intersection
Exhibit A
Design Services
Page 15
(1)
(2)
(3)
(4).
(5)
(6)
(7)
(8)
(9) ’
(10)
(11)
Title Sheet (1 sheet)
Geometric Control (1 sheet)
Typical Sections (1 sheet)
Improvement Plans (5 sheets @ 1"=20’), including
plotted profiles of new edges of pavement and tops of
curb
Construction Staging Plans.(2 sheets @ 1"=40’)
Signing and Striping Plans (2 sheets @ 1"=40’)
Quantities (2 sheets)
Traffic Signal Modification Plans (2 sheets; plan @
1"=20’ and schedules)
Street Lighting Modifications (1 sheet @ 1 :=40’, 1 detail
sheet)
Abbreviations, Legend, Details and Notes (£ 3 sheets)
Landscaping and Irrigation Plans (12 sheets)
TOTAL (Estimated): 33 sheets.
b.Specifications will be revisedto reflect resolved comments.
Opinion of Probable Construction Cost will be revised to reflect
resolved comments.
do Preliminary bid documents’ prepared by the City, will be
combined with the specifications for publication as a.Whole.
6 sets of preliminary bid documents, including PS&E will be submitted
to the City for .distribution and review.
Back-up calculations, criteria, findings, including construction cross-
sections at 50-foot spacing, relating to the design will be prepared
and submitted in 3 copies.
If additional plans or other requirements .are identified, such
requirements will be considered additional services.
Final Plans, Specifications, and Estimate (100% PS&E)
Scope Of Work - Page Mill/Foothill Intersection
Exhibit A
Design Services
Page 16
Following receipt of a single, unified and cross-checked set of written
review comments and a single, unified set of red-marked PS&E from
the City for the 95% submittal, the Consultant will review all
comments and prepare written responses for resolution before
proceeding with revisions and production.
a. Plans will be revised and include the following:
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9)
(10)
(11)
Title Sheet (1. sheet) ¯
Geometric Control (1 sheet)
Typical Sections (1 sheet)
Improvement Plans(5 sheets @ 1"=20’), including
plotted profiles of new edges of pavement and tops of
curb
Construction Staging Plans (2 sheets @ 1"=40’)
Signing and Striping Plans (2 sheets@ 1"=40’)
Quantities (2 sheets)
Traffic Signal Modification Plans (2 sheets; plan @
1"=20’ and schedules)
Street Lighting Modifications (1 sheet @ 1 :=40’, 1 detail
sheet)
Abbreviations, Legend, Details and Notes (£ 3 sheets)
Landscaping and Irrigation Plans (12 sheets)
TOTAL (Estimated): 33 sheets.
Specifications will be revised to reflect resolved comments.
Co Opinion of Probable Construction Cost will be revised toreflect
resolved comments.
Final bid documents, prepared by the City,. will be combined
with the specifications for publication as a whole.
10 sets of bid documents, including P.S&E, will be submitted for.
~pproval by City .staff. Following approval, 150 sets of.plans, 1
camera-ready copy of specifications, and 1 copy of the.opinion of
probable construction co.st will be submitted to the City for
Scope of Work - Page Mill/Foothill.Intersection
Exhibit A
Design Services
Page 17
distribution.
Back-up calculations, criteria, findings, including construction cross-
sections at 50-foot spacing, relating to the design will be prepared
and submitted in 3 copies;
If additional plans or Other requirements are identified, such
requirements will be considered additional services.
Approval Meetings
The consultant (with subconsultants) will prepare for and attend four
(4) meetings to present the findings of the Construction Documents
Phase. The objective of this task is to present and gain approval from
City staff and the Architectural Review Board (ARB) meetings are
envisioned at the 50%, 95%, and the 100% levels of completion.
Consultant will prepare exhibits from copies of project deliverables for
these meetings (i.e., no new or special exhibits are required for. these
meetings).
Pro.iect Management.
The Consultant shall designate a Project .Manager who will. be
responsible for initiating the work,, implementing .the project
management procedures and controls, and maintaining effective
communications among the City, County, and other involved
consultants, agencies and organizations..
a, Project Work Plan
The Project Work Plan shall include the following:
. (1) Project Design Criteria
Consultant will document agreed-upon design criteria for each
of theproject elements, updating these criteria as the design
progresses. Consultant will reco.nfirm with the City and County
Scope of ~Nork - Page Mill/Foothill Interse¢lion
Exhibit A
Design Services
Page 18
the controlling geometric criteria (for example, design speed,
lane widths and radii).
(2) Quality Assurance/Quality Control
Consultant will develop and follow procedures for maintaining
quality control and quality assurance.
(3) Project Schedule
Consultant will update and maintain the project schedule that
details activities of each task in an appropriate time frame
consistent with the goals of project.
(4) Budget
Consultant will utilize his internal management information
system (MIS) to. track project budgets vs.. progress and
schedule and notify the City of areas of concern.
(5) Project Filing System
Consultant .has developed and will maintaina project file
system.
b. Agency Coordination
Consultant will contact or meet with City, its consultants, and the
County to coordinate technical aspects of the project, determine
agency processing requirements and discuss any permit processes
that may apply. Throughout the project the Consultant Project
Manager will be the coordinator with the affected agencies.
Consultant will prepare communications (letters, rep0rtsl meeting
minutes) as necessary to document decisions reached,
c. Subconsultant Coordination
Consultant will prepare subconsultant agreements and be responsible
Scope of Work ’- Page Mill/Foothill Interseclion
Exhibit A
Design Services
Page.19
for the technical coordination of the subconsultants, monitor progress,
and assemble subConsuitant deliverables into Consultant’swork.
d. Meetings
Consultant will prepare for and attend meetings as listed below. For
those meetings Consultant leads, agendas will be prepared and
distributed three working days prior to the meeting, and .meeting
minutes prepared and distributed within five working days after the
meeting..
List of
(1)
(2)
(3)
eo
meetings:
Monthly Trend meetings (assume 7 month schedule)
Supplemental design meetings with County or other agencies
(assume 3)
Public and/or council meetings (assume 2)
(note: these meetings are in addition to other meetings
mentioned in other sections of Exhibit A.)
Progress Reports
Prepare and submit budgets, monthly progress and performance
reports, and invoices. Progress and performance [eport will be a
one- page summary in a format to be approved by the City.
Bidding Phase Services
During the bidding phase, the Consultant will be available to assist
the City, at the request of the City, to clarify the intent of the design
documents. The budget for this phase is based on an estimated
bidding phase period of 16 weeks, from completion of 100%
documents to award of contract, and an allowance of 6 person-hours
per week, plus 8 person-hours to prepare for and attend one pre-bid
meeting. The following items will be. conducted at the request of the
City: (VVhen this. phase commences, the scope of work will be
reviewed with staff; it may be n.ecessary to adjust the time and
expenses budget at that time).
Scope of Work - Page Mill/Foothill Interseclion
Exhibit A
Design Services
Page 20
Co
at
bo
Respond to design questions from the City through telephone
communication or written addenda.
Prepare addenda to clarify or modify the design documents, at
the request of the City. This task may require additional
services depending on the nature of the design issue.
c.Attend one pre-bid meeting.
Construction Phase
During the Construction Phase, the Consul,antwill be available to assist the
City, at the request of the City, to clarify the intent of the design documents
according to the provisions of the Agreement. The budget for this phase
was estimated based on a total estimated construction phase period of 36
weeks, from award of Construction to completion of construction, and an
allowance of 8-person hours per week, plus biweekly site person-visits, plus
weekly project site person- meetings. The following items will be conducted,
on a time and expenses basis regardless of the schedule of-constructi0n, at
the request of the City:- (When this phase commences, the scope of work
will be reviewed with staff; it may be necessary to adjust ..the time and
expenses budget at that time.)
°
o
°
Attend one pre-construction meeting.
Respond to design questions through telephone communication or
.written addenda.
Attend weekly project meetings at the site .to discuss outstanding
issues, technical clarifications, and on-going work.
Review shop.drawings and project submittals for specification and
construction document, compliance. .. ....
Review requests for information and change orders.
Prepare record drawings and submit in hard copy and electronic
media as qualified in this Agreement.
Scope of Work - Page Mill/Foothill Intersection
Exhibit A
Design Services
Page 21
If directed by City, hire a construction inspector for roadway, electrical
or other inspection duties.
Scope of Work - Pag~ MilllFoothill Intersection
EXHIBIT B
FEE SCHEDULE
I1.PAGE MILL ROAD/FOOTHILL EXPRESSWAY. INTERSECTION
Preliminary Design Phase
2.
3.
4.
5.
o
Scope of Work Conformation
Topographic and Boundary Surveys
Soils Investigation
Environmental Assessment
Traffic Engineering
$ 3,000
33,000
2,500
19,000
9,000.
°
9.
10.
Flow Calculation for Storm Drainage Design .2,500
Preliminary Design Plans, Specifications and Estimates (10%
PS&E)
Community Liaison (Time and Expenses Allowance)
Preliminary Design Report
Approval Meetings (Time and Expenses Allowance)
SUBTOTAL A
16,000
6,000
5,000
12;000
$108,000
B. Construction Document Phase
1.50% Plans, Specifications, and Estimate (50% PS&E)
2.95% Plans, Specifications, and Estimate (95% PS&E)
3.100% Plans, Specifications, and Estimate (100% PS&E)
4.Approval Meetings (Time and Expenses Allowance)
5.Bidding Phase Services (Time and Expenses Allowance)
SUBTOTAL B
$33,476
47,120
10,000
15,248
11,000
$116,844
III.
IV.
PAGE MILL ROAD/FOOTHILL EXPRESSWAY
TOTAL CONTRACT AMOUNT
ADDITIONAL SERVICES
REIMBURSABLE
$224,844
$25,OOO
$20,0oo
GRAND TOTAL CONTRACT AMOUNT $269,844
Scope of Work - Page Mill/Foothill I~tersection