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HomeMy WebLinkAbout1997-05-06 City Council (4)City ofPalo Alto C ty Manager’s Rep r TO:HONORABLE CITY COUNCIL ATTENTION: FINANCE COMMITTEE FROM:CITY MANAGER DEPARTMENT: PUBLIC WORKS AGENDA DATE: MAY 6, 1997 CMR:237:97 SUBJECT:CONSULTANT SCOPE OF SERVICES FOR REQUEST FOR PROPOSALS FOR INDUSTRIAL WASTEWATER DISCHARGE EVALUATIONS REQUEST Staff requests that the Finance Committee review the following summary of the scope of services for a Request for Proposals (RFP)for consultant assistance in conducting industrial wastewater discharge evaluations for the Regional Water Quality Control Plant (RWQCP). EXECUTIVE SUMMARY An RFP and consultan~ agreement are needed by the Public Works Department to conduct evaluations of industrial wastewater discharges to the RWQCP. Similar work has previously been conducted by consultants for the RWQCP and those contracts have expired. The next critical activity which must be performed is to assist the RWQCP in determining compliance with the Metal Finishing Facility ordinance July 1, 1997 compliance date. Issuance of the RFP will be timed so that work on the industrial compliance evaluations can begin- immediately after the July 1, 1997 compliance deadline. This project was not listed on the annual project list for consideration by the Standing Committees because the amount of work which would be needed immediately after July 1, 1997 was not foreseen. Consultants assisted the City with the July 1, 1996 equipment installation compliance date, and this date was the focus, of the contract which has just ended. However, the July 1, 1997 date is equally important because, it is the first date on which the annual loading and annual average concentration limits can be computed. The need for consultant assistance immediately following this important deadline was not recognized early enough in the process to include it on the FY 1996-1997 RFP list. CMR:237:97 Page 1 of 2 In addition to the July 1, 1997 compliance deadline work, the RFP will contain other tasks related to industrial wastewater discharge evaluations. The other key components are: Conducting site evaluations and literature searches to determine pollution prevention equipment and techniques which can be employed at individual facilities and categories of facilities. Determining the annual loading from industrial sources to the sewer for key toxic pollutants. For CY 1997 these pollutants will be copper, nickel, cyanide, zinc, selenium, and mercury. FISCAL IMPACT The cost of the work is expected to be approximately $70,000. Wastewater Treatment Fund operating budget. Funds are budgeted in the ENVIRONMENTAL ASSESSMENT No environmental assessment is required for the Committee’s review of this draft scope of ¯ services. SUMMARY Staffwill incorporate Finance Committeecomments into the scope of services and prepare a Request For Proposals (RFP) for solicitation to consultants. When the consultant selection process has been completed, staff will return to Council for. approval of a recommended consultant agreement. ATTACHMENT Draft Scope of Services PREPARED BY: Philip Bobel, Manager, Environmental Compliance Division DEPARTMENT HEAD REVIEW: GLENN S. ROBERTS Director of Public Works Assistant City Manager CMR:237:97 Page 2 of 2 Project Title: Project Description: Industrial Wastewater Discharge Evaluations Conduct evaluations of industrial wastewater discharges to the Palo Alto Regional Water Quality Control Plant to determine compliance with ordinance requirements, methods of achieving compliance and reducing pollutant loadings, and reasons for recent trends in discharge data. Project Manager: Phil Bobel Proposed time period for preparation of proposals: three weeks. Part II - Scope of Work A. Introduction Request for Proposal (RFP) Regional Water Quality Control Plant Industrial Wastewater Discharge Evaluations The Regional Water Quality Control Plant (RWQCP) is required to meet stringent standards for discharge to San Francisco Bay and conducts correspondingly stringent discharge control programs with respect to industrial discharges to the sewer system. The City of Palo Alto is requesting proposals for consultant services to evaluate industrial processes, practices and data to determine compliance status, methods of achieving compliance and reducing pollutant loadings, and reasons for recent trends in discharge data. An important portion of the work relates to new ordinance provisions for Metal Finishing Facilities which became effective on July 1, 1996. Consultant Will analyze processes, practices, and data in order to evaluate the results of the new ordinance one year after its effective date. Scope .of Work Consultant shall assist City staff, as requested, in conducting inspections of industrial facilities which discharge to the sewer system. Inspections may be for the purpose of: a.Determining compliance witth the Metal Finishing Facility ordinance provision, b.Determining compliance with other ordinance provisions, c.Determining cost-effective pollution prevention techniques which could be employed, d.Determining the sources and potential control measures for one or more pollutants of concern, e.Determining the .extent to which production changes or facility modifications have or could effect sewer discharges, and or f.Determining control measures and pollution prevention techniques which could be employed at new or remodeled facilities. Consultant shall assemble inspection reports, discharge data and other information necessary to determine compliance and discharge quantities with respect to the Metal Finishing Facility Ordinance requirements as of July 1, 1997. Consultant shall prepare a report which presents data summaries, compliance results and facility specific control measure recommendations for any facilities not in full compliance. The report shall also assess the overall effectiveness of the Metal Finishing Ordinance provisions. To the extent data is available from the City or from industrial dischargers, .the 12 month concentration and mass values shall be presented both as flow-weighted and non-flow-weighted values. A draft report shall be prepared by September 1, 1997 and a final report shall be prepared by October 1, 1997. o Consultant shall, as requested by City, conduct special evaluations of one or more industrial facilities to determine sources of pollutants and potential control measures. An individual facility or a type of facility may be specified by City. A work plan for all such special evaluations shall be prepared ahead of the project for approval by City. The degree to which field work, sampling, chemical analysis, literature searches, and other tasks are employed will vary. Draft and final reports shall be prepared for each such evaluation. Consultant shall determine the annual industrial loading to the RWQCP influent for specified pollutants. For CY 1997, the loading shall be determined for copper, nickel, cyanide, zinc, selenium, and mercury. Industrial process, cooling tower and corrosion loadings shall be presented separately for copper. (Where detection limits are a significant factor results shall be presented assuming Non-Detects = Detection Limit and Non-Detects = Zero.) Consultant shall establish a draft data base for the project for review by the City on November 1, 1997. The data base shall be designed to contain flow and concentration data and compute mass loadings for individual industries for multiple years. To the maximum extent practical the subject data base shall accept directly from the City’s data system. The data base shall be finalized by December 1, 1997. Consultant shall obtain necessary data (including CY 1997 PRCC data) and prepare final loading estimates by February 15, 1998. The data base shall be compatible with the City’s PCs and be delivered to the City in both report and electronic form.