HomeMy WebLinkAboutStaff Report 2411-3768CITY OF PALO ALTO
Finance Committee
Regular Meeting
Tuesday, November 19, 2024
Agenda Item
2.Information Item: Calendar Year (CY) 2024 Finance Committee Referrals Status Late
Packet Report
Finance Committee
Staff Report
Report Type: ACTION ITEMS
Lead Department: Administrative Services
Meeting Date: November 19, 2024
Report #:2411-3768
TITLE
Information Item: Calendar Year (CY) 2024 Finance Committee Referrals Status
This report will be a late packet report published on November 14, 2024.
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Finance Committee
Staff Report
From: City Manager
Report Type: ACTION ITEMS
Lead Department: Administrative Services
Meeting Date: November 19, 2024
Report #:2405-3097
TITLE
Information Item: Calendar Year (CY) 2024 Finance Committee Referrals Status
RECOMMENDATION
This report provides a status update of Council referrals requested and approved, during the
City Council Retreat and annual Budget Process. Staff recommends the Committee review and
accept this report.
BACKGROUND
This report provides an update of the outstanding Council referrals to the Finance Committee
as requested during the February 2024 City Council Retreat, during the May - June 2024 Budget
Process, and throughout the year. The City Council requested information on various items that
are discussed in this report and is provided in coordination with assigned departments. A
summary table of the current referrals and their status follows.
Referral
Assigned
Department Status
FY 2023:
JMZ ticket pricing analysis to
understand interactions
between changes to $18
ticket, attendance, and cost
recovery
Community
Services
Department
Nov 2024 Status: Completed
Staff completed an organizational and operational
study of the JMZ through professional consultant
services. On May 7, 2024, Finance Committee
received this information (Report #2403-27971) and
recommended additional JMZ resources (staffing,
ticketing system and promotion) and offset with
revenues from higher ticket pricing during peak
period. Council approved Finance Committee JMZ
recommendations, and the ticket prices increased
from $10 to $14 for peak season effective October 1,
2024.
1 Finance Committee, May 7, 2024: https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=64511
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Referral
Assigned
Department Status
FY 2023:
Planning and Development
Services Fee Study
Planning and
Development
Services
Nov 2024 Status: In Progress
A draft final report is being prepared with findings to be
shared with the Executive Leadership Team. Staff
anticipate bringing this item to Finance Committee on
February 18, 2025 for input and inclusion in the FY 2026
Adopted Operating Budget.
FY 2023:
Parking Permits Pricing and
Parking Permit Funds
Financial Status
Office of
Transportation
Nov 2024 Status: In Progress
On October 15, 2024, staff presented the Finance
Committee (#2409-35372) the parking funds’ financial
status (University Avenue, California Avenue, and
Residential Preferential Parking Program (RPP)) and
overview of potential parking improvements and
adjustments under development. Finance Committee
provided feedback. As part of the FY 2026 budget
process, Staff will recommend evaluating the General
Fund financial support as a full or partial subsidy
without obligation for repayment.
FY 2025 Adopted Budget:
Ability Path (Request
$250,000)
CMO Nov 2024 Status: In Progress
On June 4, 2024, the Finance Committee requested
that the Ability Path request of $250,000 be
considered during the FY 2025 Mid-Year budget
review.
FY 2025 Adopted Budget:
Analyze Fire Emergency
Medical Response Fee
Adjustments (Ongoing
Revenue TBD)
Fire Nov 2024 Status: In Progress
Staff is analyzing Fire Emergency Medical Response
Fees and recommendations will be included in the
proposed FY 2026 municipal fee schedule.
FY 2025 Adopted Budget:
Fire Emergency Medical
Response; Supplemental
Resources (Estimated costs:
$1,000,000- $4,000,000
Ongoing)
Fire Nov 2024 Status: In Progress
On November 19, 2024, Staff will provide the Finance
Committee with the Fire and EMS expansion options.
Feedback will guide further exploration of option(s)
and funding needed through future budget
development.
FY 2025 Adopted Budget:
Review Parks Restroom
Prioritization; Specifically,
Pardee Park (Ongoing capital
project costs TBD)
Community
Services
Department
Nov 2024 Status: Not Started
Staff will start community outreach for a potential
restroom at Eleanor Pardee Park by January 2025.
FY 2025 Adopted Budget:
Active Recruitment Digital
Marketing Services (Contract
Services)
Human Resources Nov 2024 Status: In Progress
The Human Resources Department is currently in the
initial phases of an RFP to review market options and
costs for provision of these services. It will inform
potential limited use of such services within FY 2025
2 Finance Committee, October 15, 2024, Item #AA1:
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=14462
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Referral
Assigned
Department Status
and/or consideration during the FY26 budget
development.
FY 2025 Adopted Budget:
Establish Organizational
Development & Safety
Division ($135,000 Ongoing;
50% GF/50% ISF)
Human Resources Nov 2024 Status: In Progress
The transition of risk management from Human
Resources (HR) to Administrative Services Department
(ASD) is underway with the onboarding of the new Risk
Analyst. Staff will further evaluate the need and focus
of the proposed organizational development and safety
division within HR.
FY 2025 Adopted Budget:
Explore financial, outreach,
and policy processes for
adding East Palo Alto to
resident rates for the golf
course (Ongoing revenue
reduction TBD)"
Community
Services
Department
Nov 2024 Status: In Progress
Staff estimates that extending Palo Alto resident rates
to East Palo Alto residents would result in an annual
green fee revenue loss of approximately $8,000 to
$16,000 of the overall annual green fee revenue of $3.7
million. Staff will seek a recommendation from the
Parks and Recreation Commission along with additional
public outreach and bring the proposal to the City
Council for approval during the annual Municipal Fee
Schedule review, with potential implementation
considered for the fiscal year 2026 budget.
FY 2025 Adopted Budget:
Increasing Revenue-
Generating CSD Programming
to Meet Demand (Ongoing
cost & revenue TBD)
Community
Services
Department
Nov 2024 Status: Not Started
This work is expected to start in 2025.
STAKEHOLDER ENGAGEMENT
This is an informational report to follow up on Council referral items and has been coordinated
internally among departmental parties.
ENVIRONMENTAL REVIEW
This is not a project under Section 21065 for purposes of the California Environmental Quality
Act (CEQA).
APPROVED BY:
Lauren Lai, Administrative Services Director