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Home My WebLink About2024-04-08 City Council Agenda PacketCITY COUNCIL Regular Meeting Monday, April 08, 2024 Council Chambers & Hybrid 5:30 PM Amended Agenda Amended agenda items appear below in RED Remote Call In Location: Council Member Vicki Veenker virtual teleconference address: 3404 S. Ashwood Dr. Bloomington, IN 47401 Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833 PUBLIC COMMENTS Public comments will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to city.council@CityofPaloAlto.org and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line. PowerPoints, videos, or other media to be presented during public comment are accepted only by email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. TIME ESTIMATES Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. CALL TO ORDER AGENDA CHANGES, ADDITIONS AND DELETIONS CLOSED SESSION (5:35 ‐ 8:35 PM) 1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Subject: Claims pursuant to Public Contract Code 9204 related to construction of the Public Safety Building from general contractor Swinerton Builders, and its subcontractors [including Pacific Structures, Inc.; CCI Construction, Inc.; Walters & Wolf, WSA, Helix Construction Company; Broadway Mechanical; Sandis; Northern Services, Inc.; Commercial Controls Corp; Blues Roofing; and Harrison Drywall]. Authority: Government Code Section 54956.9(d)(2) Title Updated 2.PUBLIC EMPLOYMENT Title: City Auditor Authority: Cal. Gov. Code 54957(b) SPECIAL ORDERS OF THE DAY (8:35 ‐ 9:40 PM) 3.Interview Candidates for Vacancies on Boards and Commissions. CEQA Status – Not a project. PUBLIC COMMENT (9:40 ‐ 10:10 PM) Members of the public may speak to any item NOT on the agenda. 1‐3 minutes depending on # of speakers. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (10:10 ‐ 10:15 PM) Members of the public may not speak to the item(s). ADJOURNMENT OTHER INFORMATION Standing Committee Meetings this week Policy & Services Committee April 9, 2024 Public Comment Letters Schedule of Meetings AMENDED AGENDA ITEMS 1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Subject: Claims pursuant to Public Contract Code 9204 related to construction of the Public Safety Building from general contractor Swinerton Builders, and its subcontractors [including Pacific Structures, Inc.; CCI Construction, Inc.; Walters & Wolf, WSA, Helix Construction Company; Broadway Mechanical; Sandis; Northern Services, Inc.; Commercial Controls Corp; Blues Roofing; and Harrison Drywall]. Authority: Government Code Section 54956.9(d)(2) Title Updated PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item. 3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. 1 April 08, 2024 Materials submitted after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org/agendas. CITY COUNCILRegular MeetingMonday, April 08, 2024Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in REDRemote Call In Location:Council Member Vicki Veenker virtual teleconference address:3404 S. Ashwood Dr. Bloomington, IN 47401Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. TIME ESTIMATES Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. CALL TO ORDER AGENDA CHANGES, ADDITIONS AND DELETIONS CLOSED SESSION (5:35 ‐ 8:35 PM) 1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Subject: Claims pursuant to Public Contract Code 9204 related to construction of the Public Safety Building from general contractor Swinerton Builders, and its subcontractors [including Pacific Structures, Inc.; CCI Construction, Inc.; Walters & Wolf, WSA, Helix Construction Company; Broadway Mechanical; Sandis; Northern Services, Inc.; Commercial Controls Corp; Blues Roofing; and Harrison Drywall]. Authority: Government Code Section 54956.9(d)(2) Title Updated 2.PUBLIC EMPLOYMENT Title: City Auditor Authority: Cal. Gov. Code 54957(b) SPECIAL ORDERS OF THE DAY (8:35 ‐ 9:40 PM) 3.Interview Candidates for Vacancies on Boards and Commissions. CEQA Status – Not a project. PUBLIC COMMENT (9:40 ‐ 10:10 PM) Members of the public may speak to any item NOT on the agenda. 1‐3 minutes depending on # of speakers. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (10:10 ‐ 10:15 PM) Members of the public may not speak to the item(s). ADJOURNMENT OTHER INFORMATION Standing Committee Meetings this week Policy & Services Committee April 9, 2024 Public Comment Letters Schedule of Meetings AMENDED AGENDA ITEMS 1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Subject: Claims pursuant to Public Contract Code 9204 related to construction of the Public Safety Building from general contractor Swinerton Builders, and its subcontractors [including Pacific Structures, Inc.; CCI Construction, Inc.; Walters & Wolf, WSA, Helix Construction Company; Broadway Mechanical; Sandis; Northern Services, Inc.; Commercial Controls Corp; Blues Roofing; and Harrison Drywall]. Authority: Government Code Section 54956.9(d)(2) Title Updated PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item. 3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. 2 April 08, 2024 Materials submitted after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org/agendas. CITY COUNCILRegular MeetingMonday, April 08, 2024Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in REDRemote Call In Location:Council Member Vicki Veenker virtual teleconference address:3404 S. Ashwood Dr. Bloomington, IN 47401Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERAGENDA CHANGES, ADDITIONS AND DELETIONSCLOSED SESSION (5:35 ‐ 8:35 PM)1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATIONSubject: Claims pursuant to Public Contract Code 9204 related to construction of thePublic SafetyBuilding from general contractor Swinerton Builders, and its subcontractors [includingPacific Structures, Inc.; CCI Construction, Inc.; Walters & Wolf, WSA, Helix ConstructionCompany; BroadwayMechanical; Sandis; Northern Services, Inc.; Commercial Controls Corp; Blues Roofing;and Harrison Drywall]. Authority: Government Code Section 54956.9(d)(2) Title Updated2.PUBLIC EMPLOYMENTTitle: City AuditorAuthority: Cal. Gov. Code 54957(b)SPECIAL ORDERS OF THE DAY (8:35 ‐ 9:40 PM)3.Interview Candidates for Vacancies on Boards and Commissions. CEQA Status – Not aproject.PUBLIC COMMENT (9:40 ‐ 10:10 PM)Members of the public may speak to any item NOT on the agenda. 1‐3 minutes depending on # of speakers. Council reservesthe right to limit the duration of Oral Communications period to 30 minutes. COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (10:10 ‐ 10:15 PM) Members of the public may not speak to the item(s). ADJOURNMENT OTHER INFORMATION Standing Committee Meetings this week Policy & Services Committee April 9, 2024 Public Comment Letters Schedule of Meetings AMENDED AGENDA ITEMS 1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Subject: Claims pursuant to Public Contract Code 9204 related to construction of the Public Safety Building from general contractor Swinerton Builders, and its subcontractors [including Pacific Structures, Inc.; CCI Construction, Inc.; Walters & Wolf, WSA, Helix Construction Company; Broadway Mechanical; Sandis; Northern Services, Inc.; Commercial Controls Corp; Blues Roofing; and Harrison Drywall]. Authority: Government Code Section 54956.9(d)(2) Title Updated PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item. 3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. 3 April 08, 2024 Materials submitted after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org/agendas. CITY COUNCILRegular MeetingMonday, April 08, 2024Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in REDRemote Call In Location:Council Member Vicki Veenker virtual teleconference address:3404 S. Ashwood Dr. Bloomington, IN 47401Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERAGENDA CHANGES, ADDITIONS AND DELETIONSCLOSED SESSION (5:35 ‐ 8:35 PM)1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATIONSubject: Claims pursuant to Public Contract Code 9204 related to construction of thePublic SafetyBuilding from general contractor Swinerton Builders, and its subcontractors [includingPacific Structures, Inc.; CCI Construction, Inc.; Walters & Wolf, WSA, Helix ConstructionCompany; BroadwayMechanical; Sandis; Northern Services, Inc.; Commercial Controls Corp; Blues Roofing;and Harrison Drywall]. Authority: Government Code Section 54956.9(d)(2) Title Updated2.PUBLIC EMPLOYMENTTitle: City AuditorAuthority: Cal. Gov. Code 54957(b)SPECIAL ORDERS OF THE DAY (8:35 ‐ 9:40 PM)3.Interview Candidates for Vacancies on Boards and Commissions. CEQA Status – Not aproject.PUBLIC COMMENT (9:40 ‐ 10:10 PM)Members of the public may speak to any item NOT on the agenda. 1‐3 minutes depending on # of speakers. Council reservesthe right to limit the duration of Oral Communications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (10:10 ‐ 10:15 PM)Members of the public may not speak to the item(s).ADJOURNMENTOTHER INFORMATIONStanding Committee Meetings this week Policy & Services Committee April 9, 2024Public Comment LettersSchedule of MeetingsAMENDED AGENDA ITEMS1.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATIONSubject: Claims pursuant to Public Contract Code 9204 related to construction of thePublic SafetyBuilding from general contractor Swinerton Builders, and its subcontractors [includingPacific Structures, Inc.; CCI Construction, Inc.; Walters & Wolf, WSA, Helix ConstructionCompany; BroadwayMechanical; Sandis; Northern Services, Inc.; Commercial Controls Corp; Blues Roofing;and Harrison Drywall]. Authority: Government Code Section 54956.9(d)(2) Title Updated PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item. 3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. 4 April 08, 2024 Materials submitted after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org/agendas. City Council Staff Report Report Type: SPECIAL ORDERS OF THE DAY Lead Department: City Clerk Meeting Date: April 8, 2024 Report #:2403-2772 TITLE Interview Candidates for Vacancies on Boards and Commissions. CEQA Status – Not a project. RECOMMENDATION The City Council will provide direction at the April 1, 2024 City Council meeting on candidates to interview for current vacancies on boards and commissions. Staff will schedule interviews with selected candidates for April 8, 2024 and April 22, 2024. The schedule of interviews for April 8, 2024 will be available in a late packet distribution on April 4, 2024. APPROVED BY: Mahealani Ah Yun, City Clerk Item 3 Item 3 Staff Report Item 3: Staff Report Pg. 1 Packet Pg. 5 of 5