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Home My WebLink About2024-04-01 City Council Agenda PacketCITY COUNCIL Regular Meeting Monday, April 01, 2024 Council Chambers & Hybrid CITY OF 5:30 PM PALO Amended Agenda ALTO Amended agenda items appear below in RED (Agenda Order Updated) Palo Alto City Council meetings will be held as "hybrid" meetings with the option to attend by teleconference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone: 1(669)900-6833 PUBLIC COMMENTS Public comments will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. All requests to speak will be taken until 5 minutes after the staff's presentation. Written public comments can be submitted in advance to city.council@CityofPaloAlto.org and will be provided to the Council and available for inspection on the City's website. Please clearly indicate which agenda item you are referencing in your subject line. PowerPoints, videos, or other media to be presented during public comment are accepted only by email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB's or other physical electronic storage devices are not accepted. Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. TIME ESTIMATES Listed times are estimates only and are subiect to chance at any time. includine while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. April 01, 2024 Materials submitted after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org/agendas. CALL TO ORDER SPECIAL ORDERS OF THE DAY (5:30 - 5:55 PM) Presentation from Midpeninsula Regional Open Space District (Midpen) to City Council 2. Review List of Applicants for Board and Commission Openings and Select Candidates to Interview. CEQA Status - Not a project. AGENDA CHANGES, ADDITIONS AND DELETIONS PUBLIC COMMENT (5:55 - 6:10 PM) Members of the public may speak to any item NOT on the agenda. 1-3 minutes deending on # of speakers. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:10 - 6:15 PM) Members of the public may not speak to the item(s). STUDY SESSION (6:15 - 7:15 PM) 3. Study Session: Palo Alto Link One -Year Service Evaluation and Report; CEQA status — not a project. CONSENT CALENDAR (7:15 - 7:20 PM) Items will be voted in one motion unless removed from the calendar by three Council Members. 4. Approval of Minutes from March 11, 2024 Meeting 5. Approval of Contract Amendment Number 1 to Contract Number S24190818 with Integrated Design 360 in the Amount of $82,200 for a total not to exceed $132,200 and Extension of the Contract Term through December 30, 2024 for development of a "One Margin" Reach Code. CEQA Status: Exempt Under CEQA Guidelines Section 15308 Title Updated, Supplemental Report added 6. Approval of Amendments with Professional Account Management LLC, dba Duncan Solutions for Contracts C17164727 and C19171363A for a Combined Additional Amount of $60,000 (Total not to exceed of $860,000 and $767,000 respectively) and to Extend the Contract Terms to December 31, 2024 (total term of eight and five years respectively), for Parking Permitting and Citation Management Services; CEQA Status — Not a Project. April 01, 2024 Materials submitted after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org/agendas. 7. Policy and Services Recommendation Regarding Use of Board and Commissions Demographic Data Supplemental Report added 8. SECOND READING: Adopt a Revised Interim Ordinance to Extend the Interim Parklet Program to July 31, 2024 (from March 31, 2024) and Phase -in Enforcement of the Ongoing Parklet Program through November 1, 2024; and Extend Parking Lot Eating/Drinking Uses to December 31, 2024; CEQA Status- Categorically Exempt (Sections 15301 and 15304(e)) (FIRST READING: March 11, 2024 PASSED 7-0) 9. SECOND READING: Adopt an Ordinance Increasing Council Member Salary From $1,000/Month to $1,600/Month, Effective January 1, 2025, as authorized by State law (FIRST READING: March 11, 2024 PASSED 6-1, Tanaka no) CITY MANAGER COMMENTS (7:20 - 7:35 PM) BREAK (5-10 MINUTES) ACTION ITEMS (Item 11: 7:45 - 8:45 PM, Item 10: 8:45 - 9:30 PM) ITEMS WILL BE HEARD OUT OF ORDER Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters. 11. Discussion of Caltrans' Repaving Project of El Camino Real, Including Replacing Existing Parking with Bicycle Lanes, and Potential Approval of a Resolution to Support this Project; CEQA status — categorically exempt. 10. SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter 8.04 (Street, Trees, Shrubs, and Plants) and Chapter 8.10 (Tree Preservation and Management Regulations) (FIRST READING: January 16, 2024 PASSED 5-2, Lythcott- Haims, Tanaka no) ADJOURNMENT INFORMATION REPORTS Information reports are provided for informational purposes only to the Council and the public but are not listed for action during this meeting's agenda. 12. Palo Alto Fire Department Annual Performance Report for Calendar Year 2023 OTHER INFORMATION April 01, 2024 Materials submitted after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org/agendas. Standing Committee Meetings this week Finance Committee April 2, 2024 CANCELED Public Comment Letters Schedule of Meetings AMENDED AGENDA ITEMS 5. Supplemental Report — Approval of Contract Amendment Number 1 to Contract Number S24190818 with Integrated Design 360 in the Amount of $82,200 for a total not to exceed $132,200 and Extension of the Contract Term through December 30, 2024 for development of a "One Margin" Reach Code. CEQA Status: Exempt Under CEQA Guidelines Section 15308 Title Updated 7. Supplemental Report - Policy and Services Recommendation Regarding Use of Board and Commissions Demographic Data April 01, 2024 Materials submitted after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org/agendas. PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item. 3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom -based meeting. Please read the following instructions carefully. o You may download the Zoom client or connect to the meeting in- browser. If using your browser, make sure you are using a current, up-to-date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below. o You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. o When you wish to speak on an Agenda Item, click on "raise hand." The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. o When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 362-027-238 Phone: 1-669-900-6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City's ADA Coordinator at (650) 329-2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. April 01, 2024 Materials submitted after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org/agendas. Item 2 Item 2 Staff Report City Council Staff Report Report Type: SPECIAL ORDERS OF THE DAY CITY O F Lead Department: City Clerk PALO ALTO Meeting Date: April 1, 2024 Report #:2403-2771 TITLE Review List of Applicants for Board and Commission Openings and Select Candidates to Interview. CEQA Status - Not a project. RECOMMENDATION Review list of applicants and select candidates to interview for vacancies on the Architectural Review Board, Historic Resources Board, Human Relations Commission, Public Art Commission, Planning and Transportation Commission, Stormwater Management Oversight Committee, and Utilities Advisory Commission. BACKGROUND The 2024 Board and Commission Recruitment closed on March 17th, 2024. A total of 45 applications were submitted during the recruitment period. 2 applicants withdrew and 7 applicants did not meet the minimum requirements mandated by the Palo Alto Municipal Code. At the February 26, 2024 meeting the City Council deliberated on the process to select candidates to interview. The direction provided was to allow each Council Member a limited number of votes (number of vacancies plus 50%, round up) to select their preferred candidates to interview with a threshold of 2 votes for an interview. The breakdown for each commission is listed below: • Architectural Review Board — 2 vacancies, 6 applicants, 3 votes each. • Historic Resources Board —4 vacancies, 1 applicant. Interview all. • Human Relations Commission — 2 vacancies, 7 applicants, 3 votes each. • Public Art Commission — 4 vacancies, 10 applicants, 6 votes each. • Planning & Transportation Commission — 1 vacancy, 2 applicants. Interview all. • Stormwater Management Oversight Committee — 3 vacancies, 4 applicants. Interview all. • Utilities Advisory Commission — 2 vacancies, 6 applicants, 3 votes each. Council members will submit votes via email for their preferred candidates to the City Clerk and a supplemental memo will be published prior to the April 1, 2024 meeting with the final vote results. Item 2: Staff Report Pg. 1 Packet Pg. 6 of 308 Item 2 Item 2 Staff Report Membership Requirements Each Board or Commission has different requirements for appointment such as mandatory residency, specialized training, or professional service in a specified area. For each of the Board or Commission with current vacancies, the requirements are listed below. Additionally, appointed members cannot be council members, officers or employees of the City of Palo Alto. Architectural Review Board • At least three members shall be architects, landscape architects, building designers or other design professionals (PAMC 2.21.010). This requirement is currently fulfilled by all 5 members of the Architectural Review Board. Historic Resources Board: • Demonstrated interest in and knowledge of history, architecture or historic preservation (PAMC 2.27.010). • One member shall be an owner/occupant of a category 1 or 2 historic structure, or of a structure in a historic district (PAMC 2.27.010). This requirement is currently fulfilled by Alisa Eagleston-Cieslewicz (term expires 2026) and Gogo Heinrich (term expires 2024). • Three members shall be architects, landscape architects, building designers or other design professionals (PAMC 2.27.010). This requirement is currently fulfilled by Margaret Wimmer (term expires 2024), Caroline Willis (term expires 2024), and Gogo Heinrich (term expires 2024). • At least one member shall possess academic education or practical experience in history or a related field (PAMC 2.27.010). This requirement is currently fulfilled by Samantha Rohman (term expires 2026) and Michael Makinen (term expires 2024). Human Relations Commission • Palo Alto residency. (PAMC 2.22.010) Public Art Commission • Each member of the Commission shall either be members of the Architectural Review Board or shall be professional visual artists, professional visual arts educators, professional visual arts scholars, or visual arts collectors whose authorities and skills are known and respected in the community and, whenever feasible, who have demonstrated an interest in, and have participated in, the arts program of the city. (PAMC 2.18.020) Planning and Transportation Commission • Palo Alto residency. (PAMC 2.20.010) Stormwater Management Oversight Committee Item 2: Staff Report Pg. 2 Packet Pg. 7 of 308 Item 2 Item 2 Staff Report • Each member shall be a resident of Palo Alto, an employee of a business located in Palo Alto, or an owner of a real property within the City. (Resolution 9969) Utilities Advisory Commission: • Each member of the commission shall be a utility customer or the authorized representative of a utility customer. (PAMC 2.23.010) • Palo Alto Residency for at least six members of the commission (PAMC 2.23.010). Currently Megan Mauter (term expires 2026) resides outside of Palo Alto; therefore, all newly appointed members to Utilities Advisory Commission this year must be Palo Alto residents. ATTACHMENTS Attachment A — Architectural Review Board Applications Redacted Attachment B — Historic Resources Board Application Redacted Attachment C — Human Relations Commission Applications Redacted Attachment D — Public Art Commission Applications Redacted Attachment E — Planning and Transportation Commission Applications Redacted Attachment F — Stormwater Management Oversight Committee Applications Redacted Attachment G — Utilities Advisory Commission Applications Redacted APPROVED BY: Mahealani Ah Yun, City Clerk Item 2: Staff Report Pg. 3 Packet Pg. 8 of 308 Submitted on Receipt number Related form version I Personal Information 9 March 2024, 6:14pm 64 13 Name Ajay Kumar Mishra Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Yes Address City Postal Code Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Architectural Palo Alto Weekly Review Board? 1 of 4 Item 2: Staff Report Pg. 4 Packet Pg. 9 of 308 Item 2 Attachment A - Architectural Review Consent to Publish Personal Information on the City of Pal Board Applications Redacted Read the code, and check only ONE option below: I Personal and Job Experience Occupation Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. (621 characters max/ Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. (1311 characters max) I Application Questions 1. Why are you interested in serving on the Architectural Review Board and what experience would you bring to the position? (1449 characters max) I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. Startup Founder Education: B.Tech, Electrical Engineering, IIT Kanpur Ph.D., 3D Computer Vision/Robotics, University of Maryland/NUS Experience: Research Scientist, Amazon: Advanced computer vision techniques. Lead Software Engineer, Magic Leap: Led augmented reality projects. Director of Al, Hover3D: Pioneered 3D modeling for home exteriors. Current Role: CEO, Trisetra: We make 3D visualization easy for homeowners. Trisetra's app enables homeowners and professionals to collaborate effectively by navigating and annotating 3D models of homes under construction. This facilitates superior spatial understanding, aiding in the optimization of architectural designs and enhancing stakeholder communication. My background marries technical innovation in 3D visualization and Al with practical applications in construction and design. I'm committed to leveraging this expertise to contribute to the Architectural Review Board's mission of promoting sustainable and thoughtful urban development in Palo Alto. Though I haven't directly engaged in volunteer or civic organizations due to intensive professional endeavors, my work, notably with Trisetra, aligns with societal betterment through technology. We enhance home construction and design communication via 3D visualization, underscoring a commitment to community improvement. I'm now eager to translate this commitment into direct community service, particularly in technology's role in sustainable urban development. My candidacy for the Architectural Review Board is a step toward this goal, aiming to contribute my expertise to Palo Alto's inclusive and sustainable planning efforts. I look forward to expanding my involvement in civic and volunteer initiatives, leveraging my background to enrich our community's quality of life. My interest in the Architectural Review Board is driven by a passion for integrating technology with design to enhance living spaces. My background in 3D visualization and computer vision, developed through roles from Research Scientist to CEO of Trisetra, equips me with unique insights into the transformative potential of architectural planning. At Trisetra, I've pioneered tools that enable stakeholders to visualize construction projects in 3D, enhancing design clarity and communication. This experience has refined my ability to bridge technical innovation with practical design applications, ensuring projects are both 2 of 4 Item 2: Staff Report Pg. 5 Packet Pg. 10 of 308 Item 2 Attachment A - aesthetically pleasing and functional Architectural Review I aim to contribute this blend of tech Board Applications isionary thinking to the Board, promoting sus Redacted er-centric urban development. My commitment is to leverage my skills to help Palo Alto achieve architectural excellence that mirrors its community's values and forward -thinking spirit. 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. (1449 characters max) Archived video meetings are available from the Midpen Media Center. 3. If you are appointed, what specific goals would you like to see the Architectural Review Board achieve, and how would you help in the process? (1587 chara cters max) 4. Please identify a project (or projects) that you find to be examples of good architecture, and explain why. You may include samples, identify project addresses, or provide links. (1035 characters ma/ 5. Architectural Review Board Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection, but will help you better understand the work of the board. (1173 characters maxi Palo Alto 2030 Comprehensive Plan (2017) Zoning Code EI Camino Real Design Guidelines El Camino Real Master Plan Study (2007) Area Plans such as the South of Forest Avenue (SOFA) 1 (2000) and 11 (2003) Plans California Environmental Quality Act Permit Streamling Act Density Bonus Law Secretary of the Interior's Standards Downtown Urban Design Guidelines (1993) Other documents listed on this website as well. If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook The recent Palo Alto revisions to SB9, streamlining design rules from 64 to 19, caught my interest. The initial response to SB9 highlighted the challenge of balancing community integrity with housing needs. My passion lies in utilizing technology to bridge such gaps. I see the confusion around SB9 applications as an opportunity to leverage advanced visualization technologies. By presenting design rules through clear animations instead of traditional sketches and 2D drawings, we can demystify regulations for homeowners and architects alike. This approach not only enhances transparency but also streamlines the planning process, making it more accessible and engaging. My experience in 3D visualization at Trisetra underpins my belief that such technological solutions can significantly improve communication and understanding in urban planning and development. If appointed, I'd focus on sustainable development, community engagement, and leveraging technology. I'd advocate for integrating sustainable design principles, ensuring projects align with environmental goals. To enhance public involvement, I propose digital platforms for transparent communication and feedback on projects. Additionally, I'd champion the use of 3D visualization tools to streamline the review process, providing clearer project insights and facilitating more informed decisions. My expertise in technology and commitment to sustainability will help make the architectural review process more efficient, inclusive, and aligned with Palo Alto's growth objectives. The Magical Bridge playground in Mitchell Park is a great example of good architecture that combines utility and beauty. I am learning about zoning codes and design guidelines but I am not professionally familiar with the codes and guideline list Yes 3 of 4 Item 2: Staff Report Pg. 6 Packet Pg. 11 of 308 Signature Item 2 Attachment A - Name of signatory: Ajay K Mishra Architectural Review /� Board Applications //yk I^/1 <iRedacted Date Completed 03/09/2024 4 of 4 Item 2: Staff Report Pg. 7 Packet Pg. 12 of 308 Submitted on Receipt number Related form version I Personal Information Name 7 November 2023, 5:29pm 56 6 Geddes Ulinskas Aaaress City Postal Code Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Yes Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Architectural Community Group Review Board? 1 of 4 Item 2: Staff Report Pg. 8 Packet Pg. 13 of 308 Item 2 Attachment A - Architectural Review Consent to Publish Personal Information on the City of Pal Board Applications Redacted Read the code, and check only ONE option below: I Personal and Job Experience Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. (621 characters max) Employment Information Company/Employer Name Occupation Is your Company/Employer your current one or last? Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. (1311 characters max) I Application Questions 1. Why are you interested in serving on the Architectural Review Board and what experience would you bring to the position? (1449 characters max) 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. (1449 characters max) I give permission for the City of Palo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. GRADUATE OF LA JOLLA HIGH SCHOOL IN LA JOLLA CA. BACHELOR OF ARCHITECTURE DEGREE FROM PRATT INSTITUTE IN NEW YORK CITY. LICENSED ARCHITECT IN NEW YORK, CALIFORNIA AND HAWAII. MEMBER OF THE AMERICAN INSTITUTE OF ARCHITECTS. WORKED AS AN ARCHITECT DESIGNING RESIDENTIAL BUILDINGS IN NEW YORK CITY FROM 1990 TO 1998. WORKED AS AN ARCHITECT IN SAN FRANCISCO DESIGNING RESIDENTIAL ARCHITECTURE FROM 1998 TO THE PRESENT. ESTABLISHED GEDDES ULINSKAS ARCHITECTS IN 2005. LEED CERTIFIED IN 2012. GEDDES ULINSKAS ARCHITECTS ARCHITECT Current Employer BESIDES DESIGNING RESIDENTIAL BUILDINGS, I HAVE DEVELOPED EDUCATION FACILITIES, DAY CARES AND PLACES OF WORSHIP SUCH AS SYNAGOGUES. MY CLIENTS INCLUDE THE RUSSIAN SPEAKING JEWISH COMMUNITY IN THE RICHMOND AND CONGREGATION CHEVRA THIMIL IN SAN FRANCISCO. I HAVE VOLUNTEERED FOR THE SAN FRANCISCO FOOD BANK AND THE SIERRA CLUB. I HAVE ALSO PARTICIPATED IN CHARITABLE DESIGN FOCUSED EVENTS SUCH AS BREAK THE CYCLE - TO BENEFIT AT RISK CHILDREN, AND THE SAN FRANCISCO DESIGNER'S SHOWCASE TO RAISE MONEY FOR UNIVERSITY HIGH SCHOOL. I HAVE A DEEP KNOWLEDGE OF HISTORICAL DESIGN AND HISTORIC HOMES. MY STUDY OF ARCHITECTURE IN NEW YORK AND PRACTICE OF ARCHITECTURE AND PRESERVATION IN NEW YORK ALLOWED ME TO WORK ON MANY CLASSICAL REVIVAL AND EARLY MODERN HOMES ON THE EAST COAST. I AM PASSIONATE ABOUT MANY OF THE NEIGHBORHOODS IN PALO ALTO SUCH AS PROFESSORVILLE AND BARON PARK AND WOULD LIKE TO USE MY EXPERIENCE TO ENCOURAGE PRESERVATION OF HISTORIC NEIGHBORHOODS AS WELL AS THE DEVELOPMENT OF QUALITY STRUCTURES IN WHAT IS ADDED TO PALO ALTO. I WAS INTERESTED IN THE BOARDS GUIDANCE OF THE REPLACEMENT FIRE STATION AT 3600 MIDDLEFIELD ROAD. FIRE STATIONS ARE ESSENTIAL SERVICES STRUCTURES AND HAVE A CLEAR UTILITY TO THE NEIGHBORHOOD, BUT THEY ARE ALSO A BENCHMARK FOR THE QUALITY THAT THE CITY IS WILLING TO 2 of 4 Item 2: Staff Report Pg. 9 Packet Pg. 14 of 308 Archived video meetings are available from the Midpen Media Center. 3. If you are appointed, what specific goals would you like to see the Architectural Review Board achieve, and how would you help in the process? (1587 characters maxi 4. Please identify a project (or projects) that you find to be examples of good architecture, and explain why. You may include samples, identify project addresses, or provide links (1035characters max) 5. Architectural Review Board Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection, but will help you better understand the work of the board. (1173 characters max) Palo Alto 2030 Comprehensive Plan (2017) Zoning Code El Camino Real Design Guidelines El Camino Real Master Plan Study (2007) Area Plans such as the South of Forest Avenue (SOFA) I (2000) and II (2003) Plans California Environmental Quality Act Permit Streamling Act Density Bonus Law Secretary of the Interior's Standards Downtown Urban Design Guidelines (1993) Other documents listed on this website as well. If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook. Signature Item 2 Attachment A - INVEST IN ITS OWN BUILDING PI Architectural Review CAREFULLY CONSIDERED EVERI R MATERIALS AND MASSING, TOT Board Applications ND THE FIRE STATION AND HOW IT RESFk. Redacted BORHOOD AND SURROUNDING SITE. I WAS IMPRESSED BY THE THOUGHTFUL NATURE OF THE COMMENTS BY THE BOARD MEMBERS TOWARD THE APPLICANT AND THE SUGGESTIONS FOR THE APPLICANT TO CONSIDER ALTERNATE MATERIAL CHOICES AND CONTRAST BETWEEN BUILDING SURFACES. IF APPOINTED, I WOULD LIKE TO SEE THE ARCHITECTURAL REVIEW BOARD CONTINUE ITS LEADERSHIP IN ENCOURAGING SUSTAINABLE SOLUTIONS TO DESIGN. WITH MY EXPERIENCE IN THE ARCHITECTURAL DESIGN FIELD AND RELATIONSHIP WITH MANY GREEN BUILDING CONSULTANTS, I WOULD BE A RESOURCE TO THE BOARD TO IDENTIFY PRACTICAL, EFFECTIVE GREEN BUILDING PRACTICES. I AM ALSO AN AVID CYCLIST, COMMUTING BY BICYCLE TO CAL TRAIN ON DAYS I TRAVEL TO SAN FRANCISCO. I WOULD CONSTANTLY BE LOOKING FOR WAYS TO MAKE THE PEDESTRIAN AND CYCLING EXPERIENCE OF PALO ALTO THE BEST IT CAN BE. THE NEW POWER FACILITY AT STANFORD IS A BEAUTIFUL EXAMPLE OF THOUGHTFUL, ELEGANT DESIGN. EVEN THOUGH THERE ARE MANY INDUSTRIAL ELEMENTS TO THIS DEVELOPMENT, THE RIGHT AMOUNT OF ARCHITECTURE IS WOVEN AROUND THE PHYSICAL PLANT TO CREATE SOMETHING THAT LOOKS LIKE IT IS A BEAUTIFUL ADDITION TO THE CAMPUS. ALTHOUGH EICHLER HOMES HAVE BEEN AROUND FOR A LONG TIME, I AM A FAN OF THEIR SIMPLICITY AND ELEGANCE. I HAVE ENJOYED SEEING HOW MANY ORIGINAL EICHLER HOMES THERE ARE IN PALO ALTO AND HOW WELL THEY ARE PRESERVED, OR HAVE BEEN UPDATED IN A WAY THAT RESPECTS THE INTEGRITY OF THE DESGIN. AS AN ARCHITECT, I HAVE DESIGNED PROJECTS AT 3132 SOUTH COURT, 440 MELVILLE AND AT 1201 BRYANT STREET. FOR THESE PROJECTS I HAVE HAD TO HAVE THROUGH KNOWLEDGE OF THE PALO ALTO PLAN AND ZONING CODE, CEQA AND THE SECRETARY OF THE INTERIOR'S STANDARDS. I HAVE ALSO HAD TO UNDERSTAND THE DESIGN HISTORIC GUIDE LINES FOR PROFESSORVILLE BECAUSE MY PROJECTS AT 1201 BRYANT AND 440 MELVILLE STREET FELL WITHIN THE HISTORIC PROFESSORVILLE DISTRICT. Yes Name of signatory: GEDDES ULINSKAS 3 of 4 Item 2: Staff Report Pg. 10 Packet Pg. 15 of 308 Item 2 Attachment A - Architectural Review Board Applications Redacted Link to signature Date Completed 11/07/2023 4 of 4 Item 2: Staff Report Pg. 11 Packet Pg. 16 of 308 Submitted on Receipt number Related form version I Personal Information Name Cell Phone Number 23 January 2024, 10:25pm 58 13 Kendra Rosenberg Home Phone Number Email Address Are you a Palo Alto resident? Yes Address _ City _ Postal Code Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Architectural Other: Current sitting Vice Chair - reapplying for position Review Board? 1 of 3 Item 2: Staff Report Pg. 12 Packet Pg. 17 of 308 Item 2 Attachment A - Architectural Review Consent to Publish Personal Information on the City of Pal Board Applications Redacted Read the code, and check only ONE option below: I Personal and Job Experience Occupation Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. (621 characters max) Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. (1311 characters max) I Application Questions 1. Why are you interested in serving on the Architectural Review Board and what experience would you bring to the position? (1449 characters max) 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. (1449 characters max) Archived video meetings are available from the Midpen Media Center 3. If you are appointed, what specific goals would you like to see the Architectural Review Board achieve, and how would you help in the process? (1587 chara cters max) 4. Please identify a project (or projects) that you find to be examples of good architecture, and explain why. You may include samples, identify project addresses, or provide links. (1O35 characters max) I give permission for the City of Palo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Principal Designer Kendra Rosenberg is the principal designer of KNR Design Studio. She has over 18 years of design experience spanning luxury hotels, high -end residences, and modern and traditional houses. She holds a Masters in Architecture and a Certificate in Building Science from the University of Southern California, where she won multiple awards for her architectural designs. Kendra is a U.S. Green Building Council LEED® Accredited Professional (LEED AP BD+C) and an associate member of American Institute of Architects (AIA). Currently serving as Vice Chair of the Palo Alto ARB. Kendra currently serves as Vice Chair of the Palo Alto Architectural Review Board (ARB). She was a founding board member of The Magical Bridge Playground in Palo Alto, providing her expertise to develop a playground site for children of all abilities. She has also repeatedly designed for the Dreams Happen playhouse fundraising event, supporting Rebuilding Together Peninsula. I have served for 2 years on the ARB and have thoroughly enjoyed the experience thus far. As a residential designer, I regularly sit on the "other side of the table" when presenting my projects, and have learned a lot from the experience on this side of the decision making process. We have covered a plethora of issues that I have found to be interesting. Having been born and raised in Palo Alto, I have a somewhat unique perspective of having watching the city grow and change over the past 4 decades. Larger urban planning and setting standards for types of proposed housing (townhouses, condos, etc.) are of significant interest to me. I would like to see the ARB review larger urban planning for specific areas to allow for unified, thoughtful, and comprehensive growth of the city. With many SB-330 projects on the horizon, getting low income housing is of critical importance, and making sure we meet our housing growth in a considerate way will be vital. I found the new proposed building at 3300 El Camino (in front of the existing Rivian building) to be a very interesting project that crossed ARB's table. The methods of large timber construction, lots of glass, and living roofs were elegant and thoughtful. Also, the proposed "Cenote" Senior Citizen living facility at 824 San Antonio. We have a growing elderly population and will need more of these types of buildings in the near future. 2 of 3 Item 2: Staff Report Pg. 13 Packet Pg. 18 of 308 5. Architectural Review Board Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection, but will help you better understand the work of the board. (7173 characters max) Palo Alto 2030 Comprehensive Plan (2017) Zoning Code El Camino Real Design Guidelines El Camino Real Master Plan Study (2007) Area Plans such as the South of Forest Avenue (SOFA) 1(2000) and II (2003) Plans California Environmental Quality Act Permit Streamling Act Density Bonus Law Secretary of the Interior's Standards Downtown Urban Design Guidelines (1993) Other documents listed on this website as well If you'd like to provide any additional documents, please upload below. Item 2 Attachment A - Architectural Review I have reviewed all of these docume B. Board Applications Redacted Please confirm that you have read the Boards and Yes Commissions Handbook. View the Boards and Commissions Handbook. Signature Name of signatory: Kendra Rosenberg Link to signature Date Completed 01/23/2024 3 of 3 Item 2: Staff Report Pg. 14 Packet Pg. 19 of 308 Submitted on Receipt number Related form version I Personal Information 3 February 2024, 4:23pm 59 13 Name Mousam Adcock Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? No Address _ City _ Postal Code Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Architectural Other: I am a current board member Review Board? 1 of 3 Item 2: Staff Report Pg. 15 Packet Pg. 20 of 308 Item 2 Attachment A - Architectural Review Consent to Publish Personal Information on the City of Pal Board Applications Redacted Read the code, and check only ONE option below: I Personal and Job Experience Occupation Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. (621 characters max) Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. (1311 characters max) I Application Questions 1. Why are you interested in serving on the Architectural Review Board and what experience would you bring to the position? (1449 characters ma) 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. (1449 characters max) Archived video meetings are available from the Midpen Media Center. I give permission for the City of Palo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Architect Licensed Architect in the State of California LEED Accredited Professional Education: M. Architecture — The Ohio State University — 2004 B.S. Civil Engineering — Lafayette College — 2001 B.A. Art — Lafayette College — 2001 Employment History: Principal at CAW Architects — with the firm since 2011 Architect at Acock Associates Architects 2007-2011 Designer at WSA Studio — 2004-2007 Currently a board member on the Palo Alto Architecture Review Board (since October 2023). AIA Columbus Board of Directors - 2008-2010 I am interested in making a positive impact in my community. I have been working in Palo Alto for over a decade and have seen the impact the ARB can make in shaping the built environment around us. Though my work in designing various projects at Stanford University, UC Santa Cruz, UC Berkeley, various K-12 schools and several community facing public and private projects in the bay area, I have learned to work within the context of my projects, design impactful projects and be an engaged listener for all the constituents. I am currently a board member on the Palo Alto Architecture Review board and I believe my experience has served me well in the ARB. Although I have been on the board for only a few months since I was appointed to finish a previous board member's term, I believe I have an effective board member providing thoughtful comments to improve the designs that the board has reviewed in these months. I look forward to the opportunity to continue to serve the city. 70 Encina was presented to the board for preliminary review on December 7, 2023. This project is trying to develop an existing parking lot for much needed housing in Palo Alto. However, its site (a privately owned parcel) directly adjacent to Town and Country posed significant challenges to all parties — developer, architect, neighbors and the city. This is one of those instances where a master plan for the entire street for densifying and proving housing ahead of projects like this would be extremely beneficial. We, the ARB, provided preliminary feedback reviewing the project at hand, addressing the design as presented and with attention to the unusual constraints of this project. I found it particularly interesting because it highlighted the need for more global planning (knowing it is difficult with limited resources). 2 of 3 Item 2: Staff Report Pg. 16 Packet Pg. 21 of 308 3. If you are appointed, what specific goals would you like to see the Architectural Review Board achieve, and how would you help in the process? (1587charac.ters maxi 4. Please identify a project (or projects) that you find to be examples of good architecture, and explain why. You may include samples, identify project addresses, or provide links. (W35 characters max) 5. Architectural Review Board Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection, but will help you better understand the work of the board. (1173 characters max) Palo Alto 2030 Comprehensive Plan (2017) Zoning Code El Camino Real Design Guidelines El Camino Real Master Plan Study(2007) Area Plans such as the South of Forest Avenue (SOFA) 1 (2000) and 11 (2003) Plans California Environmental Quality Act Permit Streamling Act Density Bonus Law Secretary of the Interior's Standards Downtown Urban Design Guidelines (1993) Other documents listed on this website as well. If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook. Signature Date Completed Item 2 Attachment A - Architectural Review I am passionate about the environmi ity must make impactful improvements in the Board Applications that responds to global warming. The A Redacted elp reduce the built environment's greenhouse gas emissions. Though my experience in working on LEED projects and other sustainability measures, I plan to bring my knowledge and experience to inform the ARB's review of projects and future developments. My own firm, CAW Architects' project, the Palo Alto Junior Museum and Zoo is a complex project that is located next to Walter Hays Elementary School, Rinconada Park and single family residences across the street. The design responds to the scale of the neighborhood while creating a large interior museum space that engages babies to teenagers and adults. The choice of exterior and interior materials, scale of spaces (both interior and exterior), spaces designed to house wildlife as close to their natural habitat as possible are all pieces of the puzzle that comes together in a way that looks effortless. The project was a very close collaboration between the design team, the Friends of the P.A. Junior Museum and Zoo and the City of Palo Alto. The project is not only an example of good architecture but also of the city and the community's commitment to provide and maintain a valuable resource. Several of the projects I have worked on have been renovations or additions to historically significant buildings, either listed or eligible properties. For instance, in 2023, we won the California Preservation Foundation award for the project we designed on the U.C. Berkeley Greek Theatre site. That was an award for Contextual Infill. Our project was an addition to the theatre site with clarity of existing vs. new construction — compatible with the existing context. Our projects in historical context pay close attention to the Secretary of Interiors Standards for treatment of Historic properties. MKA - CAW resume 2024 pdf Yes Name of signatory: Mousam K. Adcock 02/03/2024 3 of 3 Item 2: Staff Report Pg. 17 Packet Pg. 22 of 308 MOUSAM ADCOCK AIA,LEEDAP PRINCIPAL Mousam Adcock has over nineteen years of experience in the practice of architecture. Mousam has a diverse experience in higher education work for private and public entities and commercial design. She brings a wealth of experience from programming to design and construction administration. In her 11 years with CAW Architects, Mousam has completed the design and construction of a new 56,000 square feet conference center and office building for the Hoover Institution at Stanford University, renovation of Hohbach Hall at the Green Library, Stanford University, a new science building for Monterey High School, the renovation and new construction project for Merrill College, UCSC, among others. She is currently leading the construction administration effort for another new building for the Hoover Institution and recently completed the design documents for a new building and a renovation for the Graduate School of Education at Stanford University. She is also designing a new YMCA building in Redwood City that will be a mass timber construction. Mousam was an adjunct faculty at The Ohio State University, School of Architecture for five years and a board member for the American Institute of Architects, Columbus Chapter for two years during her residency in Columbus, Ohio. SELECTED PROJECTS Graduate School of Education, Stanford University Green Library, Stanford University Schultz Building, Stanford University Hoover Institution Traitel Building, Stanford University Stanford Crown Hall Library Renovation, Stanford University Wallenberg First and Fourth Floor Renovations, Stanford University Programming and Expansion Studies, The Hoover Institution, Stanford University Mirada House, Stanford University Encina Commons Study, Stanford University Merrill College Renovations & Plaza Building, U.C. Santa Cruz Merrill Cultural Center Renovations, U.C. Santa Cruz Monterey High School Biotechnology Wing, Monterey Peninsula Unified SD Silver Creek High School Building K, East Side Union HSD Greek Theater Restrooms, Concessions Building & Plaza, U.C. Berkeley AWARDS AND COMPETITIONS Hoover Institution Traitel Building, Stanford University - AIA Silicon Valley Merit Award 2018 Greek Theater Restrooms, Concessions Building & Plaza, U.C. Berkeley - California Preservation Foundation Design Award for Contextual Infill 2023 Her Place Design Challenge - Design Competition organized by Building Trust International for a Women's Empowerment Center for Devchuli, Nepal - Honorable Mention 2021 Item 2 Attachment A - Architectural Review Board Applications Redacted 1 IT 0 C TI EDUCATION The Ohio State University, Master of Architecture, 2004 Lafayette College, Bachelor of Science in Civil and Environmental Engineering, 2001 Lafayette College, Bachelor of Arts in Art, 2001 AFFILIATIONS LICENSED ARCHITECT IN CALIFORNIA (C33958) Registered Architect in Ohio - No. 0814638 USGBC LEED Accredited Professional NCARB Certified American Institute of Architects, member AIA Columbus Board of Directors - Director (2009/2010) Item 2: Staff Report Pg. 18 Packet Pg. 23 of 308 Submitted on Receipt number Related form version I Personal Information 17 March 2024, 3:29pm 67 13 Name Valerie Driscoll Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? No Address City Postal Code Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Architectural Other: Palo Alto City Employee Review Board? 1 of 3 Item 2: Staff Report Pg. 19 Packet Pg. 24 of 308 Item 2 Attachment A - Architectural Review Consent to Publish Personal Information on the City of Pal Board Applications Redacted Read the code, and check only ONE option below: I Personal and Job Experience Occupation Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. (621 characters max/ Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. (1377 characters maxi I Application Questions 1. Why are you interested in serving on the Architectural Review Board and what experience would you bring to the position? (7449 characters max) 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. (7449 characters max) Archived video meetings are available from the Midpen Media Center 3. If you are appointed, what specific goals would you like to see the Architectural Review Board achieve, and how would you help in the process? (7587 characters max) 4. Please identify a project (or projects) that you find to be examples of good architecture, and explain why. You may include samples, identify project addresses, or provide links. (7035 chara cters max) I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. Retired 15 plus years work experience in the fields of Accounting, Bookkeeping, Service to the Court, field of Defense, Architecture with regards to blue prints review analysis and assistance with. Attending of County/City Meetings, and that of the Democratic Party, and the Board of Supervisors, present in meetings with the City of Palo Alto with regard to transportation, permits, traffic concerns/issues, some investigation experience, general, College Degree and Education in Business, Psychology, Sociology, Law, and public meetings lobbying for the needs/rights of the people of Palo Alto, San Jose, Santa Clara County, work experience in industry including Oil Transport, a deep knowledge and respect for business, government, social service and I have studied Safety and Emergency Preparedness. I have attended meetings in Santa Clara County, San Jose, Palo Alto, with a strong interest to help improve the City and to preserve specifically in Palo Alto the practices, traditions that support the preservation of resources and its cultural diversity as well as its History, Architecture, voting with the building and management decisions of the City, the time I lived in Palo Alto and the time I have been living in San Jose, and Santa Clara County, attended the Democratic Party meetings and public gatherings, to some extent, making recommendations for city and county improvement. I have worked in voter registration twice for a former city with care and concern for the city and vote regularly. I bring 15 plus years of experience in numerous applicable disciplines - resume. There is no issue that came before, but many I did hear during the meetings while living in Palo Alto, from transportation to governmental concerns, safety, to public issues, to cultural concerns and Hi -Tech, transportation and Traffic concerns, safety and elderly concerns, management of lands, resources and water that all concern me. To preserve the Historical traditional beauty of this fine city, and maintain its lasting legacy to the residents and generations to come, help with all aspects of city maintenance and needs, special concerns for all citizens in Palo Alto, for peace and prosperity for posterity. There was a parks center project I recall and Golf Course, as well as the museum and a number of historical buildings, the J Paul project I witnessed and other building projects, Police and Fire Department which are all important as well as numerous old buildings with the old historic beauty of its unique architecture which needs to me maintained, we have 2 of 3 Item 2: Staff Report Pg. 20 Packet Pg. 25 of 308 5. Architectural Review Board Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection, but will help you better understand the work of the board. (1173 characters maxi Palo Alto 2030 Comprehensive Plan (2017) Zoning Code El Camino Real Design Guidelines El Camino Real Master Plan Study (2007) Area Plans such as the South of Forest Avenue (SOFA) 1 (2000) and 11 (2003) Plans California Environmental QualityAct Permit Streamling Act Density Bonus Law Other documents listed on this website as well If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook. Signature Date Completed Item 2 Attachment A - more modern structures and we can Architectural Review uty and charm of the city. Board Applications Redacted Downtown Urban Design Guidelines I have viewed in detail and many city council meetings when I lived in Palo Alto. Currently I have nothing to go into specifically, but recall the progress if mentioned. I have moved to a lovely address in San Jose, Yes Name of signatory: Valerie Driscoll 3/17/2024 3 of 3 Item 2: Staff Report Pg. 21 Packet Pg. 26 of 308 Item 2 Attachment A - Architectural Review Valerie Driscoll Board Applications Redacted Career Objective: To Volunteer as Historic Review Board Rep volunteer. San Jose City Democratic Party meetings until March 2020. City of Palo Alto; City Hall of San Jose and Santa Clara County Meetings involvement: Revenues; Transportation; Traffic; City/County Social Development; Housing; Zoning; City/County Planning and Development; Budget. Palo Alto City Hall: Being considered for position with City Hall: Their Historic Resources Board position with City Council, which has been left open for me to interview for. Internship: Investigations- Atlas Investigations, San Jose, CA: Administrative Assistant to Owner, and database, computer input Skip Traces and Background Checks; Filing misc. duties 12/2010-1/2011. I am a graduate of the Global School of Investigations of Massachusetts and California. Offered Investigations position paid or volunteer by well-known Civil, Criminal/ Bankruptcy attorney with fine reputation, well known by the Sheriffs Dept. San Jose CA: Thomas Salcicia. Two weeks later he died. It was a shock to the legal community and to the Sheriffs Dept. June 2016. Healthcare- Breathe California, e.g. (American Lung Association) 501 C3: Teaching, database management, article writing, general office and internet, some marketing consulting regarding advertising, phones and accounts updating, processing: 12/2010-01/2011. Sociology- Counseling Internship Trained by Licensed Social Worker to Counsel Mentally Ill clients: Agency: ACT, San Jose: 2009-2010. Political Campaign Support to David Cortese, Santa Clara Supervisor: 2010-2011. Asked to run for office while volunteering with Alza Corporation/ 2 terms: Voter Registration, Sunnyvale and San Jose. Santa Clara County Recreation/Transportation: Dept. Land and Water Preservation; Public Meetings: Transportation; Traffic Meetings; League of Women Voters. Author of Economics Book Guide, regarding City/ County Governance and the Economy of Silicon Valley and the United States. Safety and Emergency Preparedness Representative with the City of Palo Alto Home Owner's Community. Work Experience: Oil Transport Company, San Jose, CA: 08/1993-09/1993: Accountant Mgr. Auditor: A/P, A/R database files, with auditing, checking year-to-date totals; Bookkeeping office administration: Job -Costing; W -2's, Payroll assistant Microsoft Word, Excel, PowerPoint, Quick Books, Peach Tree. Education was sought full-time in Business; Psychology: Liberal studies, as well as greater opportunity work e Item 2: Staff Report Pg. 22 J Packet Pg. 27 of 308 Item 2 succession plan, studied Psychology/Business. Started Paralegal Attachment A - Architectural Review Board Applications Cisco/Lucent: 04/1993-08/1993: Cupertino, CA: AP/AR Assistatl Redacted Accounts/administration: Saved the company 1 million dollars before they became Cisco, negotiated contracts with Working with Account vendors; Tracking; Correspondence; Team environment; multi -tasking; bookkeeping, databases and hard copy, files, full service. Seeking permanent position with succession plan because company position was transitional. Goodman Ball Defense (Missiles), Mountain View, CA: 04/1992-04/1993 Jr. Accountant: Duties included: Assistance with payroll related functions; Use of Peach Tree software; AP/AR in purchasing and records; Job -costing; Organization of Logs; Fixed Asset Accounting, database files; Year-to-date files; W -2s; Double Entry bookkeeping Data base files and hard copy; Journals, ledger input (On Financial forms). H.R. duties were carried out. There were cutbacks in Defense during that time/better offer toward a hope for a company with a better succession plan. Paid Internship and Job: Law Offices, Palo Alto, CA 12/1991-04/1992: Intern Law Administration: Civil, Criminal and Probate: Agency type of practice on Park Blvd. behind Superior Court. Court documents and prep for court, many. San Mateo Apartment Complex Management: San Mateo, CA 09/1991-12/1991: Administrative Assistant to Management, some bookkeeping; Correspondence;Team; assisting with tenant types of issues, maintenance. Continued education, relocated, higher education was available and opportunities to train. Career sought, better succession plan. Transitioning during this time to Silicon Valley training, schools, relocation to Silicon Valley. Education: Associates Degree: West Valley College, Saratoga, CA 9/2000-6/2006 Liberal Studies/Paralegal:2000-2003; Audited: Fort Hays State University/Global School of Investigations, MA/CA, graduate: 2009-2010; Quick Learning School: San Jose, CA: A. Pre -licensing: Insurance: Health and B. Code and Ethics Certificate: 4/24/2010-5/15/2010- 52 hours total, completed. Palo Alto, San Jose City Government meetings: 2010-2015 also: Formerly San Mateo College, San Mateo County 1980-1990. Tech with Comp USA until Accounting position available in addition to work at College of San Mateo: drafting, and work later in Silicon Valley with an Architect on Blueprints and plans for building: 1982-1983 (nothing permanent available). Healthcare, Oil industry, Bio Tech, and Non-profit 501 C3, as well, Apartment Complex Admin. Property Manager Assistant: Strong literacy in Microsoft Word/Windows: Excel Spreadsheets, some charts; Power Point, Outlook, Quick Books, Peach Tree software. Was a p/t tech. with Computer USA, built computer systems hardware computers with Stanford University Engineers: Worked with Hardware/software- 1986; Windows XP; Windows7; Windows 10; Explorer 9, 10; Programming and Networks skills, and html, Java; QC in computers manufacturing; Accounts management of database; DOS; Perl, C++; People Soft. San Mateo: College of San Mateo 80-89. Item 2: Staff Report Pg. 23 Packet Pg. 28 of 308 Submitted on Receipt number Related form version I Personal information Name 18 January2024, 10:27am 57 6 Zachary Pczner Address City Postal Code Coll Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Yes Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission Conflictof Interest Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likelyto: 1. Engage in business with the City: 2. Provide products or services for City projects: or 3. Be affected by decisions of this Board or Co m m i ssio n? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Architectural City Website Review Board? 1 of 5 Item 2: Staff Report Pg. 24 Packet Pg. 29 of 308 Item 2 Attachment A - Architectural Review Consent to Publish Personal Information on the City of Pal Board Applications Redacted Read the code, and check only ONE option below: I Personal and Job Experience Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. (527 characters max,> Employment Information Company/Employer Name Occupation I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. Experience Director of Architecture, Senior Campus Planner Stanford University: University Architect / Campus Planning and Design [March 2012 - Present] Senior Project Manager, Design Manager, Entitlements Manager Stanford University Medical Center: Planning Design & Construction [February 2006 - February 2012] Senior Designer, Project Architect SmithGroupJJR [May 2002 - February 2006] Designer KMD Architects [June 1999 - January 2002] Designer Bohlin Cywinski Jackson [February 1999 - June 1999] Designer Desmone & Associates Architects [August 1997 - December 1998] Education Carnegie Mellon University Bachelor of Architecture (BArch) Minor in English Studies 1994- 1999 Cornell University Architecture Study Abroad (Rome, Italy) Architecture, Art & Planning 1998- 1998 Kunming University of Science and Technology Architecture Study Abroad (Kunming, China) Architecture, Art & Planning 1997- 1997 Licensure Registered Architect, New York State License #36269 Stanford University: University Architect, Campus Planning & Design Director of Architecture 2 of 5 Item 2: Staff Report Pg. 25 Packet Pg. 30 of 308 Item 2 Attachment A - Is your Company/Employer your current one or last? Current Employer I Architectural Review Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. (1311 characters maxi I Application Questions 1. Why are you interested in serving on the Architectural Review Board and what experience would you bring to the position? (1449 characters max) 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. (1449 characters max) Archived video meetings are available from the Midpen Media Center. Board Applications II lived in San Francisco from 1999 Redacted Jij official public office or had ample time to volunteer to help my local community. After 20 years commuting to Stanford every day, I finally moved to Palo Alto in the summer of 2023. I have spent the majority of my career helping to guide the planning and design of the Stanford's Land, Buildings and Real Estate, including: Stanford University Stanford Redwood City Stanford Belmont Stanford Research Park Stanford Linear Accelerator Center Stanford Shopping Center Activities & Volunteering: Series Director Stanford University Spring Lecture Series in Architecture + Landscape + Urban Design June 2012 — Present Studio Critic & Lecturer Stanford University - Architectural Design Program Jan 2016 - Present Studio Critic Academy of Art University - School of Architecture Jan 2018 - Present During my 20 years working at Stanford Hospital and Stanford University, I have performed many different roles in the public process on behalf of those institutions, including: Entitlements Manager Project Manager Campus Planner Director of Architecture I have collaborated with CoPA Planning, Public Works, Transportation, Fire & Police Departments. I have presented at ARB, Planning Commission, and City Council meetings. in my capacity as landlord, have successfully guided dozens of Research Park and Shopping Center tenants through the ARB process. I believe I have a strong understanding of the values of the Palo Alto Community and the ARB, and the public process of planning and design review. I realize that I would need to recuse myself from Stanford projects, but I still feel that I could make a positive impact on the ARB. I am overjoyed to finally be living in Palo Alto, and would love the opportunity to help the guide the future of the Palo Alto built environment. We currently have a housing crisis in the State of California, and are woefully behind in supplying sufficient affordable workforce housing for the Palo Alto Community. I believe that the next few years will bring many new multi -family residential projects, and there will be a lot of pressure on the ARB to ensure that the density and quality of these projects meet the high standards of the Palo Alto Community. Many existing residents love the historically low -density character of this area, and do not want to see it change. But we must all adjust to an increased population density, and I believe the design community is creative and collaborative enough to solve this critical social problem. 3 of 5 Item 2: Staff Report Pg. 26 Packet Pg. 31 of 308 Item 2 Attachment A - Architectural Review 3. If you are appointed, what specific goals would you like to One of the primary roles in my currel Board Applications lanning and see the Architectural Review Board achieve, and how would design within a specific context. Thik om in & out you help in the process? of a project: focusing on the detail of ow me proposed protect itself is (1587 characters mar) designed, while also considering how it meshes with the broader neighborhood. This ability to focus on different scales is critical to guiding design professionals who do not spend as much time in our community as we do. I also take pride in my ability to remove my own ego from the design process. My goal is not to make my personal imprint on a project. Rather, it is to assist the consultant teams to reach the optimal version of their concept & design. This often involves a skill for asking the right questions of the designer, rather than proposing specific solutions. I think I could help project applicants to clarify their own objectives in order to validate (or modify) their proposed solutions. 4. Please identify a project (or projects) that you find to be examples of good architecture, and explain why. You may include samples, identify project addresses, or provide links. (1O35 characters max) One of the projects that I am proudest of is the Center for Academic Medicine: 453 Quarry Rd, Palo Alto, CA 94304 https://www. hok. com/projects/view/stanford-u niversity-school-of- medicine%E2%80%AFcenter-for-academic-medicine/ The site is at the threshold between the bustling Stanford Medical Center and the sprawling open space of Stanford's Arboretum. This unique dichotomy of active and passive, suburban and rural, became a key diver for the massing of the complex. We chose to spend a premium to construct all of the required parking below grade, and preserve a generous portion of the ground plane for a communal plaza and courtyard. The primary facade along Quarry Road is lifted 2 stories off the ground in order toe welcome the community into the project realm, and enjoy view to the Arboretum beyond. We further activated the ground plane by locating the most communal program elements at grade, including: restaurant (public), fitness center, genius bar, and conference center. 5. Architectural Review Board Members work with the I have reviewed all of these documents in the past as part of my job as a documents listed below. If you have experience with any of project applicant on behalf of Stanford. these documents, please describe that experience. Experience with these documents is not required for selection, but will help you better understand the work of the board. (1173 characters max) Palo Alto 2030 Comprehensive Plan (2017) Zoning Code El Camino Real Design Guidelines El Camino Real Master Plan Study (2007) Area Plans such as the South of Forest Avenue (SOFA) 1 (2000) and 11 (2003) Plans California Environmental Quality Act Permit Streamling Act Density Bonus Law Secretary of the Interior's Standards Downtown Urban Desion Guidelines (1993) Other documents listed on this website as well If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Yes Commissions Handbook. View the Boards and Commissions Handbook Signature Name of signatory: Zachary Pozner 4 of 5 Item 2: Staff Report Pg. 27 Packet Pg. 32 of 308 Item 2 Attachment A - Architectural Review Board Applications Redacted Link to signature Date Completed 01/18/2024 5 of 5 Item 2: Staff Report Pg. 28 Packet Pg. 33 of 308 Submitted on Receipt number Related form version I Personal information 11 March 2024, 1:02pm 10 15 Name H. Caroline Willis Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Yes Address City Postal Code Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission. Conflict of Interest, Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse Yes own real property in Palo Alto? How did you learn about the vacancy on the Historic Other: currently serving on the Board Resources Board? Item 2: Staff Report Pg. 29 Packet Pg. 34 of 308 1 of 3 Item 2 Attachment B - Historic Resources Board Consent to Publish Personal Information on the City of Pal Application Redacted e Read the code, and check only ONE option below: I Personal and Job Experience Occupation Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I Application Questions 1. Why are you interested in serving on the Historic Resources Board and what experience would you bring to the position? 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. Archived video meetings are available from the Midpen Media Center. 3. If appointed, what specific goals would you like to see the Historic Resources Board achieve, and how would you help in the process? 4. Historic Resources Board Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Palo Alto Comprehensive Plan Land Use Element (2017) Palo Alto Municipal Code Chapter 16.49 Secretary of the Interiors Standards for the Treatment of Historic Prooerties (2017) California Environmental Quality Act The Professorville Historic District Desian Guidelines (20161 Other documents listed on this website as well I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. Landlord. housewife Architectural degree from the Rhode Island School of Design Licensed to practice Architecture in California, License # C 14615 Former President of PAST Heritage Docent for PAST Heritage I believe that the structures from our past have important messages to convey to us: reminding of us of the history we are building on, how quickly life changes, that we are making decisions influencing future generations. The Board is currently trying to bring the Historic Inventory up to date for the first time since its inception in the 70s. This action is long overdue. The fact that it has been ignored for so long has created an unfounded dread in the community that there are lurking unknown negative consequences to being on the Inventory. We need to move forward and update our Inventory and create a system for keeping the Inventory up to date. Property owners need to be supported in their efforts to maintain their historic properties instead of being made to feel that they are subject to additional burdens and regulations. We need a staff person with a deep understanding of and appreciation for preservation and the willingness to advocate for our historic property owners. I am familiar with the PA code section 16.49 regarding preservation and the Sec'y of the Interior Standards. I have referenced these documents to help my decision making while serving on the Board and over the years restoring historic houses and advising homeowners. 5. Please identify a project or projects that you find to be I am particularly partial to the Ramona Street Historic District for its examples of good historic architecture, and explain why. You unique architecture. I love wandering through and admiring the many may attach samples, identify project addresses, or provide handcrafted details. It contains the work of the Architect Birge Clark and links, the designer Pedro de Lemos who contributed some of our most treasured buildings around town. It represents an early destination shopping district predating the mall concept. It pains me to see the 2 of 3 Item 2: Staff Report Pg. 30 Packet Pg. 35 of 308 Item 2 Attachment B- Historic hodgepodge assembled in the stree Resources Board e will invest in finding an appropriate response t of too distant future. Application Redacted If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook Signature Date Completed Yes Name of signatory: H Caroline Willis a Link to signature 03/11/2024 3 of 3 Item 2: Staff Report Pg. 31 Packet Pg. 36 of 308 Submitted on Receipt number Related form version I Personal Information Name Cell Phone Number 17 March 2024, 2:30pm 37 10 Cara Silver Home Phone Number Email Address Are you a Palo Alto resident? Yes Address City Postal Code Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Human Relations Email from the City Commission? 1 of 3 Item 2: Staff Report Pg. 32 Packet Pg. 37 of 308 Item 2 Attachment C- Human Relations Commission Consent to Publish Personal Information on the City of Pal0e e Read the code, and check only ONE option below: I Personal and Job Experience Occupation I give permission for the City of Palo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Attorney Please list your relevant education, training, experience, UCLA - BA in English certificates of training, licenses, and professional registration. Loyola Law School - JD If describing work experience, please include City of Santa Monica - Deputy City Attorney company/employer name and occupation. City of Palo Alto - Senior Assistant City Attorney City of Menlo Park - Interim City Attorney Town of Portola Valley - Town Attorney Jorgenson, Siegel, McClure & Flegel - Partner (recently retired) Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I Application Questions 1. Why are you interested in serving on the Human Relations Commission and what experience would you bring to the position? 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. Archived video meetings are available from the Mid pen Media Center. 2006- 2019 - Active member of Palo Alto PTA; partiicipated in variety of fundraising, academic enrichment and social activities 2010 - Volunteer Math Tutor at Ohlone Elementary School 2016 - Organized Career Week for Paly High School 2020-2023 -- Organized block parties and emergeny preparedness for local block 2016 - Presentation on charter cities to Palo Alto League of Women Voters 2019-2023 - Served on Cal Cities Brown Act Committee 2022 - Presented training on SB 9 to local realtor group 2023 - Volunteer for Immigration Justice Campaign I've always believed that local government is best equipped to protect individual freedoms and make necessary change. The HRC is well poositioned to assess and vet emerging policy issues for the Council. My experience living and raising a family in Palo Alto and my professional experience as a public sector lawyer will contribute to the Commission. My desire and willingness to eliminate barriers, promote all kinds of equity and to expand access to Palo Alto's great resources align well with the Commission's goals. The hearing on the rental registry and tenant protections particularly interested me. Approximately half of Palo Alto's housing stock is rental and one of the best natuarlly occuring affordable housing options. While the Housing Element policies may displace some of this affordable housing stock, it is important to have policies in place that will ensure the existing tenants will be able to remain in our community. 3. If you are appointed, what specific goals would you like to I support all of the issues the HRC is currently working on. I am see the Human Relations Commission achieve, and how would particularly interested in teen mental health issues; finding ways to keep you help in the process? our adult kids and seniors in the community (i.e. housing options) and activating Midtown as a major community center. Listening sessions and passing information through local networks is a good way to tackle these issues. Also these issues are related and it's important to recognize the synergies. 2 of 3 Item 2: Staff Report Pg. 33 Packet Pg. 38 of 308 4. Human Relations Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Human Services Needs Assessment (2020) Muni Code 9.72 I Mandatory Response Program Community Services Element of the Comprehensive Plan (2017) If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook. Signature Date Completed Item 2 Attachment C - Human Relations Commission 1. The Human Services Needs Assd ry 3 years to assess the needs of Palo Alto's s Applications Redacted e that Palo Alto's HSRAP funding aligns with the current needs of the community. 2. Muni. Code 9.72 establishes a landlord/tenant mediation program which allows either tenant or landlord to submit disputes to non -binding mediation. This program is funded in part by HSRAP grants. Recently, this Muni Code section was also amended to require a landlord registry. 3. The Community Services Element is a voluntary element of the Comprehensive Plan. Historically, Palo Alto has given great priority to its community services and facilities. This Element surveys existing facilities and programs and sets goals for maintaining and enhancing them through 2030. Yes Name of signatory: Cara Silver Link to signature 3/17/2024 3 of 3 Item 2: Staff Report Pg. 34 Packet Pg. 39 of 308 Submitted on Receipt number Related form version I Personal Information 16 March 2024, 3:26pm 34 10 Name Donald Barr Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Yes Address City Postal Code Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Human Relations Email from the City Commission? Palo Alto Weekly 1 of 3 Item 2: Staff Report Pg. 35 Packet Pg. 40 of 308 Item 2 Attachment C - Human Relations Commission Applications Redacted Consent to Publish Personal Information on the City of Palo Alto Website Read the code, and check only ONE option below: I Personal and Job Experience Occupation Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I Application Questions 1. Why are you interested in serving on the Human Relations Commission and what experience would you bring to the position? I give permission for the City of Palo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Professor Emeritus of Pediatrics, and of Education - Stanford University I have had a successful professional career as a practicing physician and as a Professor at Stanford. My work as a physician included helping to found the Peninsula Healthcare Connection, a Federally Qualified Health Center based at the Opportunity Center that provides medical care and psychiatric care to homeless and low-income residents of the Palo Alto area. I also have a PhD in Sociology from Stanford, with a focus on health care access and health status of low-income and other disadvantaged population groups. For 28 years I taught classes to undergraduate students at Stanford about the structure of the US health care system and about the sources of health inequality among different population groups. In 1999 I founded the Community Working Group (CWG), a 501c3 non- profit organization focused on addressing the needs of the homeless population and of low-income individuals and families. Under my leadership and with financial support from the City of Palo Alto and the County of Santa Clara, the CWG developed the Opportunity Center, which provides permanent supportive housing and other supportive services to the homeless. We also collaborated with Eden Housing to develop the low-income family housing at 801 Alma in Palo Alto. Since retiring from Stanford in 2022 I have continued to serve on the Board of Directors of the Peninsula Healthcare Connection. I also serve on the Board of Directors of the Avenidas senior center in Palo Alto. In 2023 I helped to found the Mid -Peninsula Senior Housing Alliance, 501c3 organization that works to develop new housing for low-income seniors in the mid -peninsula area. I also currently serve on the Santa Clara County Health Advisory Commission. As I described in the previous section of this application, I have been involved in developing housing and providing health care for disadvantaged populations in our community. My extensive leadership work on multiple non-profit organizations provide me with a background that I believe would facilitate my work as a HRC Commissioner. As a Commissioner, I would continue my commitment to providing supportive services to members of our community. I would also work with other members of the Palo Alto City government to finds ways to work collaboratively on thee issues. As a former Professor of Pediatrics at Stanford, I would also work as a Commissioner to understand the needs of disadvantaged children in our community and to work collaboratively to address those needs. 2. Please describe an issue that recently came before the I have support for and a strong personal interest in two areas that have Commission that is of particular interest to you and describe been Goals of previous year work plans of the HRC: Housing and why you are interested in it. Homelessness; and ways to Archived video meetings are available from the Midpen Media centerimprove implementation of current City renter protections. Recent data 2 of 3 Item 2: Staff Report Pg. 36 Packet Pg. 41 of 308 Item 2 Attachment C- Human have demonstrated that renters on Relations Commissioncommunities are experiencing substantial person a to rising costs of housing. Similarly, the unho Applications Redacted ommunity need housing resources such as the new Homekey Palo Alto transitional housing facility being developed on San Antonio Road near the Palo Alto Baylands. Both of these issues are linked and deserve ongoing attention by the HRC. 3. If you are appointed, what specific goals would you like to see the Human Relations Commission achieve, and how would you help in the process? I would encourage the HRC to continue its focus on housing and services for unhoused members of our community. I would also encourage the HRC to focus its efforts on the needs of low-income and racial/ethnic minority members of our community, in order to support inclusion as members of our community. 4. Human Relations Commission Members work with the I am not personally familiar with these documents. documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Human Services Needs Assessment (2020) Muni Code 9.72 I Mandatory Response Program Community Services Element of the Comprehensive Plan (2017) If you'd like to provide any additional documents, please Barr Publication.pdf upload below. Please confirm that you have read the Boards and Yes Commissions Handbook. View the Boards and Commissions Handbook. Signature Name of signatory: Donald A Barr Date Completed Link to signature 03/16/2024 3 of 3 Item 2: Staff Report Pg. 37 Packet Pg. 42 of 308 Item 2 Attachment C - Human Relations Commission Applications Redacted [HIRE erlifi;nn disparities THEunitcd S1818S social class, race, ethnicity, and the social determinants of health DONALD A. BARR, MD, PhD Health Disparities in the United States Social Class, Race, Ethnicity, and the Social Determinants of Health Donald A. Barr, MD, PhD Johns Hopkins University Press, third edition Publication Date August 20, 2019 Item 2: Staff Report Pg. 38 Packet Pg. 43 of 308 Submitted on Receipt number Related form version I Personal information Name 17 March 2024, 11:47am 36 10 Marc Schoenen Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Yes Address City Postal Code Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission Conflictof Interest Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likelyto: 1. Engage in business with the City: 2. Provide products or services for City projects: or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Human Relations Email from the City Commission? 1 of 4 Item 2: Staff Report Pg. 39 Packet Pg. 44 of 308 Item 2 Attachment C- Human Relations Commission Consent to Publish Personal Information on the City of Pal0e e Read the code, and check only ONE option below: I Personal and Job Experience Occupation Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I Application Questions 1. Why are you interested in serving on the Human Relations Commission and what experience would you bring to the position? I give permission for the City of Palo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Human Resources Director - Compensation Master's of Business Administration - Harvard Bachelor of Arts, Dual Major: Economics and Business Administration, Franklin & Marshall College People's Playbook Podcast - Guest Interviewee - Subject "Setting Boundaries" Carta - Interviewed as a contributor / rewards leader on the topic of location -based pay for remote workers in the post-Covid pandemic workplace environment Member and Contributor - World at Work Member - Conference Board - Compensation Council Member - Conference Board - Executive Compensation Council Member - HR Policy Association (Work Experience) Former Director, Global Compensation - Google (Work Experience) Former Sr. Director, Global Compensation - Uber (Work Experience) Former Vice President, Total Rewards - Impossible Foods (Work Experience) Current - Director, Compensation, General Motors Patron/Contributor/Performer - Western Ballet Patron/Contributor - Palo Alto Children's Theatre Patron/Contributor - Palo Alto Players Patron/Contributor - iSing Patron/Contributor - Palo Alto City Library Coach - Palo Alto Little League (2011-2013) Lector/Eucharistic Minister - St. Thomas Aquinas Church Mentor - Harvard Business School - to multiple current students Former Volunteer - GlassDoor - Homeless Shelter when we lived in London (2015-2019) Contributor - Palo Alto Partners in Education Patron/ContributorNolunteer - Greenmeadow Swim Association Patron/Contributor/Volunteer - Diabetes Youth Families (2019 -present) Patron/Contributor - JDRF (Juvenile Diabetes Research Foundation) - Northern California Chapter (2019 -present) Contributor/Volunteer - NorCal Crew Contributor - Gunn Foundation (spouse is on Gunn Foundation board) We first moved here in 2011. As parents and community members, we have seen greatness across our community: The creation of Magical Bridge playground, the re -opening of the Mitchell Park Library with Ada's Cafe; there is so reason for optimism. Concurrently, there are challenges in advocating for vulnerable populations. The COVID-19 pandemic upset all of society with disproportionate impact on vulnerable populations. National issues, like George Floyd, were brought home with local marches, and local issues highlight struggles with mental health, particularly in teen populations (e.g. ongoing tragedy with death by suicide). We are involved in local theater, sporting groups, and frequent 2 of 4 Item 2: Staff Report Pg. 40 Packet Pg. 45 of 308 Item 2 Attachment C - Human the many small businesses that hell Relations Commission my day job, I have worked in Human Resou cross Applications Redacted industries and believe my experienc rstand the types of challenges that exist in promoting fairness, inclusion and equitably across all populations. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. Archived video meetings are available from the Midpen Media Center. 3. If you are appointed, what specific goals would you like to see the Human Relations Commission achieve, and how would you help in the process? January's HRC had a listening session for local Jewish experiences in the face of growing anti-Semitism. This topic really hits home for me. I am a frequent speaker at our church, and the importance of religious freedom is a fundamental human right Particularly with the ongoing conflict between Israel and Palestine, it is ever more important to ensure that all religions feel safe to practice and not experience discrimination based upon their belief systems To hear the experiences of Palo Alto residents evidences the need to promote inclusion and a community that is free from hateful rhetoric and actions. Especially given the rise of anti- Semitism and how it inculcates fear from members of our Jewish community. While many of the issues that HRC deals with are critically important, the current zeitgeist of a rise in anti-Semitism brings a significant concern in our community of a critically important issue with such cultural history and significance and implications on a global level. Two areas I'm most passionate about are Teen Programs and Affordable Housing. On Teen Programs, I'd like to work with PAUSD (Don Austin et al) on revamping teen outreach initiatives, with specific, actionable plans to address the social and mental health needs of Palo Alto teens. While much has been done to adapt initiatives after the pandemic, it is clear additional thought needs to be put in place to ensure there are mechanisms for teens to combat loneliness, build community, and perhaps even avoid the harmful effects of certain types of social media engagement. On Affordable Housing, there are a plethora of interested parties on this topic: elders, new residents, first-time buyers. Across all of these constituent groups, Palo Alto can do better in achieving a thriving, sustainable community offering affordable housing while not alienating long-time residents. I would be committed to searching for solutions with this community so Palo Alto may continue to thrive for decades to come. 4. Human Relations Commission Members work with the I do not have specific experience with these documents. I have been documents listed below. If you have experience with any of involved in some of the community outreach and listening sessions as it these documents, please describe that experience. Experience involved the expansion fo the bicycle corridors as Palo Alto has extended with these documents is not required for selection. its network to achieve a Gold -Level Bicycle Friendly Community Human Services Needs Assessment (2020) designation. Muni Code 9.72 I Mandatory Response Program Community Services Element of the Comprehensive Plan (2017 If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook Signature Yes Name of signatory: Marc R Schoenen Link to signature 3 of 4 Item 2: Staff Report Pg. 41 Packet Pg. 46 of 308 Date Completed Item 2 AttachmentC- - Human Relations Commission 03/17/2024 Applications Redacted Item 2: Staff Report Pg. 42 Packet Pg. 47 of 308 4 of 4 Submitted on Receipt number Related form version I Personal Information Name Cell Phone Number 15 March 2024, 2:50pm 31 10 Mark Weiss Home Phone Number Email Address Are you a Palo Alto resident? Yes Address _ City _ Postal Code Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices Yes California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse Yes own real property in Palo Alto? How did you learn about the vacancy on the Human Relations Email from the City Commission? 1 of 3 Item 2: Staff Report Pg. 43 Packet Pg. 48 of 308 Item 2 Attachment C - Human Relations Commission Consent to Publish Personal Information on the City of Pal ApplicationsRedacted e Read the code, and check only ONE option below: I Personal and Job Experience Occupation I give permission for the City of Palo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Arts administration Please list your relevant education, training, experience, Gunn class of'82 certificates of training, licenses, and professional registration. Dartmouth class of'86 If describing work experience, please include company/employer name and occupation. Please describe your involvement in community activities, Earthwise Productions 1994 -current volunteer and civic organizations, including dates and any Assistant Coach Gunn JV basketball 2024 offices held. Neighbors Abroad Oaxaca delegate 1981 I Application Questions 1. Why are you interested in serving on the Human Relations Commission and what experience would you bring to the position? 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. Archived video meetings are available from the Midpen Media Center. I am a single -issue candidate running to raise awareness of antisemitism in our community, especially since the October 7 2023, terrorist attack in Israel and the propaganda effort corresponding, or in its wake. I spoke at a public hearing at HRC recently on this topic. Ibid 3. If you are appointed, what specific goals would you like to I would say, beyond what I just mentioned, I would mostly listen for the see the Human Relations Commission achieve, and how would first year and then try to put into action what I might learn in the last year you help in the process? of my term. I was a previous candidate for this board and garnered some but not enough support from leadership at the time. 4. Human Relations Commission Members work with the None documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Human Services Needs Assessment (2020) Muni Code 9.72 I Mandatory Response Program Community Services Element of the Comprehensive Plan (2017) If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Yes Commissions Handbook. View the Boards and Commissions Handbook. Signature Name of signatory: Mark B Weiss 2 of 3 Item 2: Staff Report Pg. 44 Packet Pg. 49 of 308 Item 2 Attachment C - Human Relations Commission Applications Redacted Date Completed 03/15/2024 3 of 3 Item 2: Staff Report Pg. 45 Packet Pg. 50 of 308 Submitted on Receipt number Related form version I Personal Information 13 March 2024, 5:06pm 28 10 Name Mary Kate Stimmler Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Yes Address City Postal Code Do you have any relatives or members of your household who Yes are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Human Relations Other: I am currently a commissioner Commission? 1 of 4 Item 2: Staff Report Pg. 46 Packet Pg. 51 of 308 Item 2 Attachment C- Human Relations Commission Consent to Publish Personal Information on the City of Pal0e e Read the code, and check only ONE option below: I Personal and Job Experience Occupation Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. Lecturer, UC Berkeley WORK EXPERIENCE: Consultant/Lecturer University of California, Berkeley, Berkeley, CA (Dec 2023 -present) --Design curriculum and teach courses on data ethics and Al for computational social science program. Future of Work Program Manager Google, Mountain View, CA (April 2022- Dec 2023) --Provided strategic guidance related to workplace flexibility, return -to - office, hybrid work, and performance management. People Analytics Sr. Manager Google, Mountain View, CA (July 2011 -April 2022) --Defined and led a comprehensive employee lifecycle evaluation strategy, including development of statistical and Al tools for evaluating and reporting employee experience. EDUCATION: 2013 University of California, Berkeley, Haas School of Business PhD Business Administration, Management and Organizational Research 2003 London School of Economics MSc Media and Gender, highest possible honors 2000 Columbia University, Barnard College BA English, magna cum laude, departmental honors May 2023 -Present City of Palo Alto Human Relations Commissioner Involvement has included: *Represented the HRC at Black History Month events *Analyzed Asian American Hawaiian Native Pacific Islander Survey results, promoting and hosting listening sessions, and creating a presentation *Co -created recommendations on inclusion efforts to address fears within the Jewish, Muslim, Israeli, Palestinian, and Arab Communities *Hosted a listening session focused on the needs of the elderly, including 6 local non -profits *Represented HRC on selection of King Residency artist *Representing HRC on meetings related to the needs of RV dwellers *Made recommendations for three quarterly cycles of Emerging Needs grants * Working with local environmental student organization to create report on the impact of climate change on local vulnerable communities. August 2021 -Present --Parent Volunteer, PTA Special Ed Rep, Duveneck Aug 2016 -Dec 2019, Palo Alto Menlo Park Parents Club (PAMP), Co - President 2 of 4 Item 2: Staff Report Pg. 47 Packet Pg. 52 of 308 I Application Questions 1. Why are you interested in serving on the Human Relations Commission and what experience would you bring to the position? 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. Archived video meetings are available from the Midpen Media Center. 3. If you are appointed, what specific goals would you like to see the Human Relations Commission achieve, and how would you help in the process? 4. Human Relations Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Human Services Needs Assessment (2020) Muni Code 9.72 I Mandatory Response Program Community Services Element of the Comprehensive Plan (2017) If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook Item 2 Attachment C - Human Relations Commission Applications Redacted I am social scientist with over 10 years of professional experience and a PhD in Organizational Behavior and being an HRC commissioner has been a nearly perfect way to use my skills and experience to benefit my local community. For example, last year the City Council asked the Commission to understand the unique needs of Palo Alto residents with Asian American, Native Hawaiin, and/or Pacific Islander backgrounds. Although I wasn't initially assigned to the subcommittee for this project, I was invited to help the committee make sense of the survey results. Using skills I gained leading a team at Google at analyzed over 1 million survey results per year, I analyzed the responses and created a presentation. We then held a listening session and used the Palo Alto City Survey from 2023 (with demographic information) to better understand how AAHNPI residents' experiences are similar and different from others. We hope to share the results with Council during Asian Heritage Month in May. The last three HRC meetings have addressed the needs of our Jewish, Muslim, Arab, Palestinian, and Israeli communities. I have to admit that I was initially opposed to addressing the Israeli/Palestine conflict in the HRC because it seemed so far out of our jurisdiction. However, I was wrong not to see immediately the impact that the conflict is having on the local experiences of Palo Alto residents. During the two listening sessions we held, it became extremely clear that Palo Alto residents have felt unsafe and excluded from our community. For example, parents have told their children to hide their religious identities when in public for fear of harassment and, indeed, there were stories of children experiencing just that kind of hateful harassment and even assault. I know much of the energy during City Council public comments has focussed on the conflict abroad, but I hope we can hear the local experiences and find better ways to build unity here in our City. I think the HRC's current priorities and work plan reflect many of Palo Alto's greatest needs, and we still need to make progress on many of them. Since Oct. 7th, we have chosen to pause many of the workstreams while we focused on the emerging needs of our Jewish, Muslim, Arab, Israeli, and Palestinian communities and addressed tremendous fear in those communities. If I were to add one additional focus for the HRC, it would be mental health, especially for young adults. While I appreciate the work being done in PAUSD (as a commissioner I reviewed the National Alliance on Mental Health grant for part of this work) --more can be done in the broader community. For example, we should ensure clear lines of support for parents of young adults (including those who have graduated HS) because parents are often the frontline of defense in this public health crisis. I don't have direct experience working with any of these documents, outside of tangential mentions of them as part of my work as a commissioner (e.g. when reviewing funding requests). Yes 3 of 4 Item 2: Staff Report Pg. 48 Packet Pg. 53 of 308 Signature Date Completed Item 2 Attachment C - Human Name of signatory: Mary Kate Stimr1 Relations Commission I I Applications Redacted Link to signature 3/12/2024 4 of 4 Item 2: Staff Report Pg. 49 Packet Pg. 54 of 308 Submitted on Receipt number Related form version I Personal Information Name Cell Phone Number 17 March 2024, 11:24am 35 10 Miles Goodman Home Phone Number Email Address Are you a Palo Alto resident? Yes Address City Postal Code Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Human Relations Daily Post Commission? City Website 1 of 3 Item 2: Staff Report Pg. 50 Packet Pg. 55 of 308 Item 2 Attachment C - Human Relations Commission Applications Redacted Consent to Publish Personal Information on the City of Palo Alto Website Read the code, and check only ONE option below: I Personal and Job Experience Occupation I give permission for the City of Palo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. District Representative, State. Sen Josh Becker (CA -13) Please list your relevant education, training, experience, Education: certificates of training, licenses, and professional registration. B.A. Psychology, University of San Francisco co. 2022 If describing work experience, please include A.A. Psychology, Foothill College co. 2020 company/employer name and occupation. A.A. Humanistic Studies, Foothill College (2024-) Employment: Casework Manager and Field Representative for Sen. Josh Becker, CA - 13 Team Lead Manager at Philz Coffee Prior Experience: Research & Development Director, Mental Health Action Project (2021- 23) Social Contact Intervention Assistant, UCSF Memory & Aging Center (2022) Transfer Student Representative, ASUSF Undergraduate Senate (2021- 22) Teen Wellness Committee Member, Children's Health Council (2017-18) Please describe your involvement in community activities, Chapter Lead - Peninsula for Everyone (2023-) volunteer and civic organizations, including dates and any Campaign Marketing Assistant - Nicole Chiu-Wang for Palo Alto School offices held. Board (2022) Voting Registration Volunteer - University of San Francisco USF Votes (2021-22) Panelist and Mental Health Advocate - Palo Alto Unified School District (2018-) I Application Questions 1. Why are you interested in serving on the Human Relations As a lifelong Palo Alto resident and a mental health advocate, I've come Commission and what experience would you bring to the to understand that everything is a wellness issue. Education, social position? justice, funding the arts, even housing. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. Archived video meetings are available from the Midpen Media Center. My background is in social psychology; specifically, understanding the behavioral aspects of social justice advocacy and how bias interferes with our ability to understand each other. Through both my research experience and my current role as a Caseworker for a State Senator, I bring a perspective of constituent service that is rooted in holistic understanding of the self, and through my lived experiences, I bring the voice of a young person of color which is imperative to a commission whose policies impact the lives of those who share those facets. In my capacity with Senator Becker's office, I attended January's open forum on the rise of antisemitism in our community and was taken aback by hearing the stories of local leaders and students who have experienced discrimination and prejudice that were heightened by 2 of 3 Item 2: Staff Report Pg. 51 Packet Pg. 56 of 308 Item 2 Attachment C - Human Hamas' attacks on October 7th. Un Relations Commission ng bias is personal to me, not just in terms of ri Applications Redacted background. 3. If you are appointed, what specific goals would you like to see the Human Relations Commission achieve, and how would you help in the process? I'd like to see increased collaboration between commissions on topics that intersect one another, such as a partnership between HRC and the Arts Commission to develop strategies on using recreational art as a wellness promotion tactic. Growing up half -black and oftentimes being surrounded by peers that didn't look like me, music was my way of not just connecting with my black heritage, but it was a way to escape from the stressors that were always around me. The latter is a mindset that many share, and the prospect of using the arts to empower, uplift, and educate is something I've cared about deeply for my whole life - and something I'm excited to explore in my capacity as a commissioner. 4. Human Relations Commission Members work with the I am a previous applicant for a seat on the commission and have documents listed below. If you have experience with any of reviewed all these documents thoroughly. these documents, please describe that experience. Experience with these documents is not required for selection. Human Services Needs Assessment (2020) Muni Code 9.72 I Mandatory Response Program Community Services Element of the Comprehensive Plan (2017) If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook. Signature Date Completed resume2023.pdf Yes Name of signatory: Niklas Miles Goodman Link to signature 3/17/2024 3 of 3 Item 2: Staff Report Pg. 52 Packet Pg. 57 of 308 Item 2 MILES GOODMAN Attachment C - Human Relations Commission Applications Redacted EDUCATION University of San Francisco San Francisco, CA Bachelor ofArts (B.A.) in Psychology GPA: 3.80 •Transfer Student with previous Associate's Degrees in Psychology & Social Science from Foothill College; Recipient of Mellon Foundation Scholarship and USF Transfer Academic Award. Involved in student mental health advocacy work, undergraduate student government, independent social psychology research, the McGrath Scholars program, and peer mentor partnerships for students within the College of Arts & Sciences. Graduated Magna Cum Laude. EXPERIENCE California State Senate - Sen. Josh Becker, CA -13 West Menlo Park, CA District Representative June 2023 - Present • Serving as a Field Representative for State. Sen Josh Becker, representing California's 13th Senate District. Acting as a governmental affairs liaison to the cities of Menlo Park, Los Altos Hills, Stanford, and East Palo Alto and maintaining stable relationships with elected officials and commissions in San Mateo County; also assisting with constituent casework relating to unemployment, disability leave, and Department of Motor Vehicles complications. Currently acting as liaison to the district's Black and LGBTQ+ communities and providing aforementioned updates to the district office about issues pressing to those constituencies. Philz Coffee San Francisco Bay Area, CA Team Lead Manager August 2021 - Present • Oversaw the re -opening of Philz's Salesforce Transbay Community & Mobile -only storefronts; responsible for preparation of hand-crafted coffee beverages while simultaneously providing in -the -moment coaching for baristas and trainees. Responsible for People Development initiatives, deescalation tactics in interpersonal conflicts, monitoring daily inventory (Google Slides, Excel) and cash handling. Transferred to Palo Alto Forest Avenue location in June 2022 due to residency change. Mental Health Action Project - Public Health Nonprofit Remote Director of Research & Development May 2021 - June 2023 • Responsible for overseeing team researching the implementation of Mental Health First Aid training as part of the onboarding student procedures at several California community colleges. Conducted policy analysis on several state -level legislative developments geared towards public health, led data -driven outreach efforts towards administrators and stakeholders, and led grant application process to secure funding for training. UCSF Memory & Aging Center San Francisco, CA MISCI Social Contact Intervention Assistant January 2022 - May 2022 •Assisted with UCSF MISCI (Multi -modal Intergenerational Social Contact Intervention) development and partnership with other San Francisco -based nonprofits. Participated in a triad consisting of two undergraduate students enrolled in Psychology Practicum at the University of San Francisco. Conducted independent research projects (PowerPoint, Canva) and assisted with multiple clerical tasks, including statistical data analysis (Qualtrics, R, Excel) and conducting follow-up telephone interviews with previous program participants. ASUSF Undergraduate Senate San Francisco, CA Transfer Student Representative January 2021 - December 2021 • Appointed as Senator -designate before running for a full term; defeated challenger by 12 -point margin to serve the University of San Francisco's transfer and non-traditional student population. Acted as direct line of communication between transfer -oriented student groups and administrative figures; authored multiple resolutions relating to credit articulation agreements (AMTRAC Act) and improving culture of student leadership in its relation to Title IX; held positions in Senate's committees on Internal Affairs and Marketing and served as a non -voting student representative on the Board of Trustees' Subcommittee on Academic Affairs. Oversaw the implementation of a revamped university -wide Credit Evaluation System for prospective students and the administrative workgroup on Transfer Success and Belonging. Item 2: Staff Report Pg. 53 Packet Pg. 58 of 308 Submitted on Receipt number Related form version I Personal Information Name Cell Phone Number 16 March 2024, 2:26pm 29 10 Uzma Rashid Minhas Home Phone Number Email Address Are you a Palo Alto resident? Yes Address _ City _ Postal Code Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse Yes own real property in Palo Alto? How did you learn about the vacancy on the Human Relations Community Group Commission? 1 of 3 Item 2: Staff Report Pg. 54 Packet Pg. 59 of 308 Item 2 Attachment C- Human Relations Commission Consent to Publish Personal Information on the City of Pal0e e Read the code, and check only ONE option below: I Personal and Job Experience Occupation Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I Application Questions 1. Why are you interested in serving on the Human Relations Commission and what experience would you bring to the position? I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. Policy Lead at Google Bachelors degree from University of Texas at Austin My career has centered around online policy adherence, program management, and operations. I'm adept at addressing ambiguities in policy and translating them to be readily understood by a diverse audience. Well respected for championing teamwork amongst different departments such as Sales, Operations, and Engineering. I currently work in the Android and Google Play policy space. Google, Policy Lead, February 2022 -present Stripe, Risk Strategist Sep 2018 -Aug 2021 Pinterest, Program Manager, 20116-2018 Google, Legal Specialist, 2008-1016 My Linkedin: https://www.linkedin.com/in/uzma-minhas-b779764/ I was on the PAUSD Middle School History -Social Science Textbook Selection Advisory Committee for 2017-2018 I'm currently an active Junior League Palo Alto Mid Peninsula Member, and have been since October 2021. I am the current Junior League Community Committee Chair for Project STEAM which partners with the Redwood City Library. I am the Global Policy Lead for Allyship and Education for the Muslims ERG (Employee Resource Group) at Google, which is a volunteer leadership position. I'm most passionate about my work when it deeply impacts the people in my community. In my past experience on PAUSD's Middle School Social Studies Textbook Committee, I worked collaboratively to ensure we chose a textbook where every child feels represented and can easily engage with the material, particularly those with special needs. This experience enhanced my understanding of what equity means in the school academic setting. Currently, as an active member of the Junior League of Palo Alto Mid Peninsula, I chair Project Steam, a partnership with the Redwood City Library aimed at providing educational opportunities for at -risk children. Additionally, my role as the Google Muslims ERG Global Lead for Allyship and Education allows me to cultivate an inclusive culture within Google, benefiting the well-being of all employees. These experiences directly align with the Human Resources Commission's mission and have equipped me with leadership skills essential for the role. 2. Please describe an issue that recently came before the As a visibly Muslim woman, the past few months have been challenging, Commission that is of particular interest to you and describe as our community has seen a rise in Islamophobia, anti -Palestinian why you are interested in it. racism, and anti -Arab racism. I knew this was an opportunity for 2 of 3 Item 2: Staff Report Pg. 55 Packet Pg. 60 of 308 Archived video meetings are available from the Midpen Media Center. 3. If you are appointed, what specific goals would you like to see the Human Relations Commission achieve, and how would you help in the process? Item 2 Attachment C - Human education and bridge building, so I r Relations Commission r Kaloma Smith for a meeting to discuss our ci graciously Applications gave us the opportunity for a listenin Redacted I led our community in preparing for this session, created the presentation with our requests for the HRC, and was one of the three main speakers. For me, this was the first step in continuing civic activism in Palo Alto. I learned that our local agencies, like HRC, are a resource for us, and when engaging with them respectfully and in good faith, beautiful synergies and relationships can be created. Now that the HRC has released recommendations from our listening sessions, I'm excited to be part of the HRC to see these implemented in a way where all our community feels safe and heard. If appointed, I can bring a diverse viewpoint that currently lacks representation. With an intersectional identity, I'm Muslim, Pakistani, woman, and daughter of immigrants, I understand the importance of humanizing communities often misrepresented in our society. I aspire to be a voice for all individuals in Palo Alto who may feel invisible. I believe that respectful listening and learning, in line with the Palo Alto way, can bridge gaps and foster understanding across diverse backgrounds. Specifically, I am passionate about driving Allyship programs that extend support beyond my own identity. As someone who values being an ally to various marginalized groups, I am dedicated to advocating for the rights and well-being of all individuals in our community. I have experience in Allyship training through my work, and I'm excited for the opportunity to take my learnings and help to create a city wide initiative where we can all learn how to be allies to each other. 4. Human Relations Commission Members work with the n/a documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Human Services Needs Assessment (2020) Muni Code 9.72 I Mandatory Response Program Community Services Element of the Comprehensive Plan (2017) If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook. Signature Date Completed Yes Name of signatory: Uzma Minhas Link to signature 03/16/2024 3 of 3 Item 2: Staff Report Pg. 56 Packet Pg. 61 of 308 Submitted on Receipt number Related form version I Personal Information 12 January 2023, 6:47am 1 5 Name Allison Huynh Address City Postal Code Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Yes Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Public Art City Website Commission? 1 of 3 Item 2: Staff Report Pg. 57 Packet Pg. 62 of 308 Item 2 Attachment D - Public Art Commission Applications Consent to Publish Personal Information on the City of Pal Redacted e Read the code, and check only ONE option below: I Personal and Job Experience Please list your relevant education, training, experience, certificates of training, licenses, and professional registration If describing work experience, please include company/employer name and occupation. Please describe your involvement in community activities, volunteer and civic organizations. I Application Questions 1. Why are you interested in serving on the Public Art Commission and what experience would you bring to the position? 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. Archived video meetings are available from the Midpen Media Center. 3. If you are appointed, what specific goals would you like to see the Public Art Commission achieve, and how would you help in the process? I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. Stanford University BS Stanford University Senior Fellow Prolific art collector specializing in living women artists and artists of color. Works include originals by Yayoi Kusama, Susan Rothenberg, Kuhinde Wiley and up and coming young female artists of color including Chloe Ryoko Wong. Volunteer Science and Computer Science teacher at Synapse School. Lead Coordinator and Fundraiser for Palo Alto High School TEAMS program. 2022-2023 To enrich our community with Art, inclusivity and different modalities for creative expression. As a city with a strong focus on science and technology; I think it's important to develop and fund more programs to support young emerging artists such as visual arts, musical theater, music and alternative modalities to deep technology and computer science heavy curriculum I would like to create a fund for public project works whether through a voluntary basis or a small city tax to fund artists and creativity. I believe this will allow the city to increase the long term vitality and creative spirit of the town beyond being ground zero for silicon. valley 4. Public Art Commission Members work with the document I don't have experience w this plan listed below. If you have experience with this document, please describe that experience. Experience with this document is not required for selection. Public Art Master Plan If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook. Signature Yes Name of signatory: Allison Huynh 2 of 3 Item 2: Staff Report Pg. 58 Packet Pg. 63 of 308 Date Completed Link to signature 1/12/2023 Item 2 Attachment D - Public Art Commission Applications Redacted 3 of 3 Item 2: Staff Report Pg. 59 Packet Pg. 64 of 308 Submitted on Receipt number Related form version I Personal Information 15 March 2024, 8:46pm 10 7 Name Amber J Smith Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Yes Address City Postal Code Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Public Art Email from the City Commission? 1 of 3 Item 2: Staff Report Pg. 60 Packet Pg. 65 of 308 Item 2 Attachment D - Public Art Commission Applications Consent to Publish Personal Information on the City of Pal Redacted e Read the code, and check only ONE option below: I Personal and Job Experience I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. Occupation I'm a Mixed Media Mosaic Artist that explores the theme of endangered animals, disadvantaged people, and at risk habitats using materials that can be unfriendly to our environment. My goals are to raise awareness and create dialogue about the way our contemporary lifestyle adversely affects the environment, our social fabric, and our personal well being. My artistic practice incorporates recycled and repurposed materials, usually treated as mosaic tiles, to bring attention to the overuse of plastic that are abundant and is having an adverse effect on our climate. Please list your relevant education, training, experience, Bachelor of Fine Arts at UC Berkeley, certificates of training, licenses, and professional registration. Art studio space at Art Bias in San Carlos. If describing work experience, please include Awarded Palo Alto ArtLift Microgrant in 2022 - Cuppa Joe company/employer name and occupation. Website: www.asmerakiartstudio.com Please describe your involvement in community activities, volunteer and civic organizations. I Application Questions Community Events: Cuppa Joe Neighborhood Art Project at Hoover Park - community members were encouraged to collect their used Keurig cups for the making of Cuppa Joe - a 4ft tall coffee cup on 8ft diameter saucer made from over 4000 Keurig Cups. Installed in Hoover Park July - October 2022 Midtown Residents Ice Cream Social: Art Activity** Ventura Residents Ice Cream Social: Art Activity** **Activity included art projects where kids used recycled materials to make sea turtles and learn about endangered animals and the importance of recycling May Fete Parade: Community members were encouraged to contribute to the making of a mural by affixing recycled bottle caps onto an image of an endangered humpback whale, participants were encouraged to collect bottle caps for the project, and all participants signed an artist page. Parent Volunteer: Barron Park, Fletcher Mid, and Gunn Co -Chair Annual Fundraising Auction 2013-2016 PTA Board Member 2014-2018 Event and Fund Raising Photographer 1. Why are you interested in serving on the Public Art I call Palo Alto my home. I would like to see it grow in its outward Commission and what experience would you bring to the celebration of its unique diversity and culture —Where all residents are position? seen, represented, and valued. As an artist, I'm relatively new in the public art space, but I've had a passion for it my entire life. It is what I'm called to do. Public art is powerful in its ability to shape community, spark dialogue, and foster a sense of identity and belonging among residents. It can beautify urban spaces, convey cultural heritage, provoke thought, and even address social or political issues. It should be chosen carefully so that it is appropriate and welcomed warmly by its residents. 2. Please describe an issue that recently came before the I'm excited by the various artworks discussed on Feb 15: two murals and Commission that is of particular interest to you and describe 20 utility boxes. I have waited expectantly for the painting of utility boxes 2 of 3 Item 2: Staff Report Pg. 61 Packet Pg. 66 of 308 Item 2 Attachment D - Public Art why you are interested in it. to come to Palo Alto for quite some Commission Applications ding has Archived video meetings are available from the Midpen Media Centerfinally come through. These colorful ty to add so much character to a street or interse Redacted ..-able and unique, and they celebrate the artists local to our area. 3. If you are appointed, what specific goals would you like to see the Public Art Commission achieve, and how would you help in the process? 4. Public Art Commission Members work with the document listed below. If you have experience with this document, please describe that experience. Experience with this document is not required for selection. Public Art Master Plan If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook Signature Date Completed Murals have the ability to create destinations on a map. They are memorable. I would like to see more murals in Palo Alto that celebrate the unique nature of the Silicon Valley melting pot that results from our diverse community. I have no experience with the Public Art Master Plan, but after reading through it, I felt the goals set forth were quality objectives. Yes Name of signatory: Amber J Smith Link to signature 03/15/2024 3 of 3 Item 2: Staff Report Pg. 62 Packet Pg. 67 of 308 Submitted on Receipt number Related form version I Personal Information Name Cell Phone Number 11 March 2024, 6:51 pm 11 7 Claude Ezran Home Phone Number Email Address Are you a Palo Alto resident? Yes Address City Postal Code Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Public Art Email from the City Commission? 1 of 3 Item 2: Staff Report Pg. 63 Packet Pg. 68 of 308 Item 2 Attachment D - Public Art Commission Applications Consent to Publish Personal Information on the City of Pal Redacted e Read the code, and check only ONE option below: I Personal and Job Experience Occupation Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Please describe your involvement in community activities, volunteer and civic organizations. I Application Questions 1. Why are you interested in serving on the Public Art Commission and what experience would you bring to the position? 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. Archived video meetings are available from the Midpen Media Center. I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. Retired high-tech executive • Retired high-tech marketing executive, 30+ years of experience in Silicon Valley companies such as Intel, 3Com, Adobe, and start-ups, mostly at the Director and VP level. • Extensive experience working collaboratively in teams • MBA, Harvard Business School • MSEE, Ecole Superieure d'Electricite (France) • BS. Advanced mathematics and physics • Human Relations Commission, including Vice -chair and Chair:2008- 2014 • Founder and Organizer of Palo Alto World Music Day: 2009-2019 • Member of the Board of Directors, Palo Alto Recreation Foundation (PARF): 2010-2020 • Graduate of the Palo Alto Citizen Police Academy: 2019 • Member of the Community Advisory Group to the Police Chief: 2010- 2012 • Member of Steering Committee for Measure A (school parcel tax): 2005 • Treasurer of the Palo Alto PTA Council: 2004-2007 • Member of the Board of Directors, Cable Co-op: 1992-1998 I have extensive experience in the arts, and I will bring a different and broad perspective: • Took art classes at The Louvre Museum • Visited art museums in about 80 countries and in many US cities • Most extraordinary museum ever visited: Savitsky Museum in Nukus, Uzbekistan. World -class avant-garde soviet art that was forbidden under Stalin • I am about to visit the extraordinary National Palace Museum in Taipei, Taiwan • Attended the huge Art Basel Miami show in 2019 • Attended several big local exhibitions of Bay Area artists, • Participated in Burning Man 2017, 2018, 2019, 2022 and 2023. One of the key attractions of Burning Man, at least for me, is seeing all the incredibly creative pieces of art, some of which end up as public art (San Jose, San Francisco and Reno are examples of cities that have displayed Burning Man art) • Took ceramics classes at the Art Center and at Paly (Adult Education) • I collaborated with many artists when I was organizing Palo Alt World Music Day Murals to be painted at the Cubberley campus and Fire Stations 4 and 5. Quite frankly, public art in Palo Alto tends to be bland and unremarkable. I would like to see more of a wow factor, more creativity. 3. If you are appointed, what specific goals would you like to Public art in Palo Alto tends to be bland and unremarkable. It is barely 2 of 3 Item 2: Staff Report Pg. 64 Packet Pg. 69 of 308 see the Public Art Commission achieve, and how would you help in the process? Item 2 Attachment D - Public Art noticeable, not memorable, and doe Commission Applications S. I would like to help bring more of a wow facti bnder, more creativity to Palo Alto. Let us make Redacted nation, not just for its restaurants but also for its art, a bit like what I accomplished with World Music Day. I would also love to explore the opportunity of hosting some of the highly creative and stunning art pieces from Burning Man artists. 4. Public Art Commission Members work with the document I read it. listed below. If you have experience with this document, please describe that experience. Experience with this document is not required for selection. Public Art Master Plan If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Yes Commissions Handbook. View the Boards and Commissions Handbook. Signature Name of signatory: Claude Ezran Link to signature Date Completed 03/11/2024 3 of 3 Item 2: Staff Report Pg. 65 Packet Pg. 70 of 308 Submitted on Receipt number Related form version I Personal Information Name Cell Phone Number 17 March 2024, 10:18am 16 7 Harriet Stern Home Phone Number Email Address Are you a Palo Alto resident? Yes Address City Postal Code Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Public Art Email from the City Commission? 1 of 4 Item 2: Staff Report Pg. 66 Packet Pg. 71 of 308 Item 2 Attachment D - Public Art Commission Applications Consent to Publish Personal Information on the City of Pal Redacted e Read the code, and check only ONE option below: I Personal and Job Experience Occupation Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Please describe your involvement in community activities, volunteer and civic organizations. I Application Questions I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. I am an arts professional, having spent years working in the fine art field. I received two PA Artlift Microgrants, one for Andre Thierry to play "Accordion Soul Music" in Mitchell Park (2021) and the other for "Pets of Palo Alto --A Family Portrait Project" (2022) displayed at Mitchell Park. Recently I curated "We Are What We Eat" the Neighbors Abroad exhibition at the PA Art Center (2024). I am a nonprofit community relations professional (Curator of Community Kindness for the Magical Bridge Foundation). I am also a parent to two teens, a caretaker for my father and partner to my wonderful husband. I try to be an active and compassionate friend. I manage two homes. I am a dog mom, a news junkie, an avid audio book, podcast and radio listener. My extended family is in the Bay Area from Mill Valley to Corillitos. We see each other often. I love to watch soccer, especially the World Cup. I go to the gym. Travel is a passion. I meticulously plan our family trips. These are my occupations. BA, Art History and the Integrated Program of Humane Studies, Kenyon College, Gambier, OH Graduate Studies, Modern Art History Theory and Criticism, School of the Art Institute of Chicago Diploma, Interior Architecture, Inchbald School of Design, London Internships: Hirshhorn Museum, Washington D.C.; Peggy Guggenheim Collection, Venice, IT; Chicago Park District, Archives Dept.; Art Institute of Chicago, Dept. of 20th Century Art TA, School of the Art Institute of Chicago Asst. Director, White Pine Gallery, Chicago Corporate Art Consultant, Merrill Chase Galleries and Corporate Artworks, Schaumberg, IL Between 1996-2010 and 2016-2018 I was a expatriate spouse with my husband in six cities: Amsterdam, Milan, London, Paris, Shanghai, Hong Kong. Curator, IBEW Local 1245, Vacaville, CA Curator of Community Kindness, Magical Bridge Foundation, Palo Alto In my community I have taken a number of classes at Pacific Art League, Mid -Peninsula Media Center, The Art Center. I attend lectures and music at Stanford, follow local visual and performing arts, including attending King Residency and Artlift workshops. My kids attended PAUSD since 2018. My volunteering centers primarily around school. These are my recent longer term volunteer commitments: Odyssey of the Mind Coach, Elementary Division -2017 World Championship Qualifiers, All Students Matter Literacy Volunteer, Ravenswood School District 2018/19, Palo Alto High School, College Career Center/Career Speaker Series Volunteer 2019/20/21/22/23, The Reach Foundation Mentor, Santa Clara HS and SJSU 2020/21/22/23/24, Campaign Volunteer 2020, Palo Alto HS Class of 2025 Parent Lead 2021/22/23, Administrator of Sister Cities International, Youth Artists and Authors Showcase 2022/23/24, Neighbors Abroad Arts Organizer 2023/24. I also volunteer one-off where needed, for example at CodeArt. 2 of 4 Item 2: Staff Report Pg. 67 Packet Pg. 72 of 308 1. Why are you interested in serving on the Public Art Commission and what experience would you bring to the position? 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. Archived video meetings are available from the Midpen Media Center. 3. If you are appointed, what specific goals would you like to see the Public Art Commission achieve, and how would you help in the process? 4. Public Art Commission Members work with the document listed below. If you have experience with this document, please describe that experience. Experience with this document is not required for selection. Public Art Master Plan Item 2 Attachment D - Public Art Our public art reflects Palo Alto's val Commission Applications welcome all and encourage open expression Redacted Art Commission serves a critical role in guiding first impressions of our city. I would like to serve on the PAC to: 1.reach segments of the community not currently engaged by the public art program and build greater awareness about the program and the collection. 2.guarantee that the community trusts that decisions made around public art are completely transparent and accountable. 3.support local artists and arts professionals and promote art within the community. 4.continue the long-term plans of in the Public Art Master Plan and New Cal Ave Plan and strategize future long-term needs for the collection and programming. As a lifelong collector and professional in the arts, I have practical experience working with artists, end -users, framers, printers and installers on project development, proposals, acquisitions, commissions, and installations. Recently Stephen Galloway presented his proposal for an art piece to be installed at Fire Station No. 4 on the corner of Middlefield and East Meadow. Almost daily I pass by there. I look forward to the renovation of the firehouse and Mr Galloway's piece, Commonweal. Commissioners asked great questions. Commonweal was enthusiastically approved. Given the scale and format of the piece and its placement on the building, my concern is that it may not read as clearly from the street as the current renderings show. A mock-up would help inform the issues for all. The material selected is like an old fashioned sign, baked porcelain on steel. In this case; colorful, luminescent and durable. Wonderful. It was great to see Joe Saxe as the project manager. I had only seen him preparing/ installing art. His representation of PA on this project is commendable. He is obviously well invested in the process, working with Stephen, the end -users, build/design team, fabricators and doing PA proud. I would like to see the Public Art Commission seek out underserved populations to engage in public art. I would collaborate with senior citizens or disabled populations to introduce public art in terms meaningful to them. Another idea would be to encourage cooperative projects between East Palo Alto and Palo Alto. I would like to create rolling grant for Palo Altans who wish to create public art projects. This would mean selectively funding a number of small grants available to PA citizens with an idea they would like to share with the public. There is great potential to work with our International Sister Cities on art exchanges as evidenced by the response for We Are What We Eat. I would love for Public Art to be collaborative with Cubberley Artists. They are producing some amazing work. Besides the open studio days, there should be other exhibition opportunities. As a Commissioner I intend to attend community art events, meetings when invited and grant recipient openings. Yes, I am familiar with the Master Plan. I attended a focus group with the authors and have read the final document. I know that we are about three-quarters through the ten year plan. The Master Plan has effectively established a professional approach to our Public Art Program and its administration. The goals and timeline are very clearly stated. The Cubberley Artist Studios are included in the Master Plan as a point of discussion. It is my very strong opinion that if Cubberley is used for 3 of 4 Item 2: Staff Report Pg. 68 Packet Pg. 73 of 308 Item 2 Attachment D - Public Art something else in the future, Palo Al Commission Applications dised artist studios somewhere within our city Ii Redacted rsity of our community. They can't afford to be h If you'd like to provide any additional documents, please upload below. Pets of Palo Alto PAPA.doc: Andre Thierry Artlift Microar Sister Cities International YAAS 2023 participants.docx We Are What We Eat Art Exhibit PDF2- NEIGHBORS ABROAD.odf IMG_3040.jpeg I MG_3037.jpeg I MG_3042.jpeg IMG_3041.ipea IMG_3039.ioeg IMG_3034.ioeg Please confirm that you have read the Boards and Yes Commissions Handbook. View the Boards and Commissions Handbook. Signature Date Completed Name of signatory: Harriet Stern Uploaded signature image: IMG 4120.] eta 03/17/2024 4 of 4 Item 2: Staff Report Pg. 69 Packet Pg. 74 of 308 Item 2 Attachment D - Public Art Commission Applications Redacted Pets of Palo Alto - A Family Portrait Project N On Display: October 2022 outside Mitchell Park Community Center Arts professional Harriet Stern in collaboration with photographer Federica Armstrong held a series of community photo sessions across various outdoor locations in Palo Alto to photograph families with their pets. The project concludes with an exhibition of the photographs at the Mitchell Park Community Center Basketball Court displayed during the month of October. Photo credit: Federica Armstrong Related Information Instagram Item 2: Staff Report Pg. 70 Packet Pg. 75 of 308 Item 2 Attachment D - Public Art Commission Applications Redacted Andre Thierry: Zydeco Live Performance �\IURI)\) \ll(, 2,*. ;-- I'\1 MIT( :I III _I. P.�RK P.I.() .() .IT() ACCORDION SOUI \1USIC .\NI�RII III Ii:r I:"i' %I'O%'S0 Rf h SY PALO ALTO PUBLIC ART ARTt t►T NI( RO(.RA%1 Mitchell Park Bowl: August 28th, 5 - 7 PM Masterful on all accordion types, Andre Thierry is a phenomenal award -winning musician who has been capturing the attention of music lovers all over the world. Andre Thierry and his band deliver energetic performances, blending his own electrifying sounds with stirring dance beats. Put your best dancing shoes on as Thierry's soulful rhythms will get you moving. I heard Andre on the radio, contacted him and wrote the grant proposal for him to play. Item 2: Staff Report Pg. 71 Packet Pg. 76 of 308 Item 2 Attachment D - Public Art Commission Applications Redacted Sister Cities International's Young Artists and Authors Contest Showcasing Young Artists and Authors from Palo Alto and Surrounding Communities srj SisterCifies I INTERN E R N A T I ON AL Connect glohally. Thrive local►v. Sister Cities International, the national non-profit that serves as the umbrella membership organization for individual sister cities, counties, and states across the United States, is presenting its annual Young Artists and Authors Showcase. This annual art and writing competition encourages young people aged 13-18 to express the mission of Sister Cities International through original artwork, writing, photography, and music. The theme for 2023 was "Peace by Piece: Food Security in my Community." The competition has six categories: Classic Art, Digital Art, Photography, Essay, Poetry, and Musical Composition. Winners receive cash prizes and will have their artwork displayed on the Sister Cities International website and other places. Scroll through the gallery below to see the local submissions from the 2023 contest and stay tuned for 2024: ART - CLASSICAL MEDIUM CATEGORY Item 2: Staff Report Pg. 72 Packet Pg. 77 of 308 Item 2 Attachment D - Public Art Commission Applications Redacted Bread for Always Prismacolor pencil on paper Maya Caran, age 15 "Bread is an important food that connects many cultures around the world, but made from humble ingredients using a simple process. Throughout history, family cooks performed the familiar routine of bread -making each and every day so that their loved ones could depend on its sustenance. Their techniques were passed down from generation to generation, but somehow, much of this tradition has been lost today. I created this image of a little girl delighting in learning how to make bread from her grandmother because I hope it will rekindle interest in bread -making, and with it, the security of self-sufficiency." Item 2: Staff Report Pg. 73 Packet Pg. 78 of 308 Item 2 Attachment D - Public Art Commission Applications Redacted VE R E FOR All!! I � Equal Food for All Acrylic paint and pencil on paper Meher Birari, age 12 "In this world, food insecurity and unequal amounts of food are very common. The wealthy parts of society have access to varieties of food, and in great amounts, yet waste so much. While the poorer parts of society barely have scraps to stay alive. Why is the world like this? Food is food after all. It is a basic necessity needed to survive and can go away easily, yet people treat it as replaceable. Not just this, but food holds a special place in everybody's hearts. This is what inspired my artwork, EQUAL FOOD FOR ALL." Item 2: Staff Report Pg. 74 Packet Pg. 79 of 308 Item 2 Attachment D - Public Art Commission Applications Redacted 'I Thief Soft pastel and colored pencil on paper River Wu, age 15 "A person is eating a sandwich, on that sandwich is field of dead crops where a skeleton stands, hungry. My community is the one that is eating, the bread is made out of wheat, that wheat could be from local farms but also could be from farms in South Africa and South Asia where there are large farms that produce lots of wheat that the rest of the world eats. The effects of climate change on those farms are extreme weather conditions that make it more difficult for them to grow crops, the crops that not only feed them but also what they sell to make a living. My community takes the little amount of crops due to weather and leave those families struggling in poverty and hunger. And my community has added to climate change and global warming much more than they have, we have stolen so much from them and while they are struggling we are still able to eat well. Donations and other acts can help these families, and reversing climate change and global warming will not only help these families but help our world." ART - DIGITAL MEDIUM CATEGORY Item 2: Staff Report Pg. 75 Packet Pg. 80 of 308 Item 2 Attachment D - Public Art Commission Applications Redacted Helping Hands Adobe Fresco Maya Caran, age 15 "The vibrant diversity of vegetables being grown in the community garden by my neighbors inspired me to create this image. I was amazed by the multi -cultural spectrum on display: the many shades of emerald from Asian leafy greens, reds of tomatoes and Central American peppers, yellows and oranges of American squash. Grandmothers worked side by side with young children to grow an abundance of food. I learned that local food security organizations here use community gardens to support families by offering gardening workshops, supplies, and resources. Because fresh produce is usually too fragile for food banks to distribute, the helping hands of my neighbors come together to grow Item 2: Staff Report Pg. 76 Packet Pg. 81 of 308 Item 2 Attachment D - Public Art Commission Applications Redacted crops that provide a welcome supply of healthy fresh vegetables to those in need." Leftovers Procreate Polina van Hulsen, age 15 "My artwork was inspired by the concerning effects of food waste in my community. There are many places where food is not as plentiful as it is in my community and through my artwork, I wanted to acknowledge the fortunate position that we have as a community that has food security. Each year, nearly 119 billion pounds of food is wasted in the United States, meaning that about 40% of all food in the U.S is wasted, and this percent continues to increase. When I learned about this statistic, I was shocked and was inspired to create this artwork, which depicts someone throwing their dinner into the trash. There are large negative effects when wasting foods, not only does it waste money, but it also negatively effects the planet as resources and energy are wasted as well. I think that it is incredibly important to decrease food waste by creating a meal plan, storing food correctly, and saving leftovers after each meal. While some people have enough food security to throw foods out, others do not have enough to eat. I want us to acknowledge the importance of saving food so that we work together towards a sustainable and food secure society with enough food for all." Item 2: Staff Report Pg. 77 Packet Pg. 82 of 308 Item 2 Attachment D - Public Art Commission Applications Redacted MUSIC CATEGORY Starving for the Moon Piano and Noteflight Carson Packard, age 16 I ictpn hprp "My main goal with this piece was to illustrate the beauty of music and how instrumentals can have just a message about food security just as strong as a song with vocals. The piece builds, just like the ever-growing problem of world hunger, but each section that builds also represents the efforts against world hunger and protecting food security. Each section is not only growing hunger but also each effort against hunger growing stronger. Sonically, the piece gets crowded and dense, portraying the rumble of empty stomachs. At other times, the piece is light and beautiful, illustrating the dreams of many unfortunate children who can't do what they're destined to because of hunger." Resilience Original music Parker Smith, age 14 Listen here "Many things inspired me to write a song on food insecurity. One in particular was when I visited Kenya last December. Seeing the less fortunate villages made me realize how lucky I am to know where my next meal is coming from and that I can have three meals a day, every day. Another reason was because I wanted to bring awareness to all social issues including food insecurity, and music is a wonderful platform to do that. Music has the power to inspire people, and that was the goal of my song. Many musicians in the past have written about social issues, which was very inspiring to me. For example, Queen wrote Is this the World we Created... ? addressing food insecurity. Although I intentionally made my song an instrumental song, I think that the feelings towards insecurity are portrayed. I believe that music and social issues go hand in hand, and communities can promote both. A primary example on how they can do this is through fundraiser concerts. Communities can also raise food drives, education programs, and food pantries that can be enhanced with music to create a more welcoming environment. I chose to name this song Resilience because of how strong people who struggle from food insecurity are. They have to overcome adversity and be able to withstand difficult situations. They have to adapt mentally and physically. When I wrote my song, the first emotion that came to me Item 2: Staff Report Pg. 78 Packet Pg. 83 of 308 Item 2 Attachment D - Public Art Commission Applications Redacted while listening was Resilience. The song reminds me of people not giving up and staying on their feet." ESSAY CATEGORY Cows and Climate Change: An Uncertain Future Maya Abouav, age 13 "I chose to write this essay because climate change matters to me. I think about it often, and I observe the silent rise it follows as it affects each and every part of our lives. I know a handful of things about food security when it comes to our species' future, so I figured this would be a great opportunity to make my voice heard and spread the word that climate change is more than heat." Walking into a restaurant today, it's likely you'll find numerous ways to ingest caffeine. With sugar, with foam, and of course, with milk. So many kinds of milk. Almond milk, soy milk, coconut milk - one might wonder what sudden epiphany the public had to implement this many alternatives. And it's not just the milk industry - that restaurant likely serves a vegan or veggie burger, too. Why all the choices? The answer may be climate change. When we think of climate change, we think of dry deserts, rising seas, and extreme seasons. But the fact of the matter is that climate change affects every aspect of our daily lives - particularly when it comes to food security. We try hard not to think about it. The human brain prioritizes the near and the obvious, a double edged sword that we carry in our pocket. One that has brought us to this day and yet may be our demise. Most of us have met a vegetarian or vegan person at one point or another. While their motives all differ, a common reason for the diet is to boycott the unsustainable meat farms that hurt the climate. According to the US Environmental Protection Agency, 37% of human methane emissions are from our current livestock practices (Agriculture and Aquaculture: Food for Thought). But with a growing population and more mouths to feed, it feels counterintuitive to alter our farming practices when, if anything, we need to use them more. Raise more animals, feed more children. In protest, our vegan friends boycott the system and find other foods to eat. But there's a problem - many vegan folks still like milk. Beef, too. And this is fine, but if we won't consume animal products, we must replicate our own. Thus, all the alternatives on the restaurant menu. But while the western world can avoid Item 2: Staff Report Pg. 79 Packet Pg. 84 of 308 Item 2 Attachment D - Public Art Commission Applications Redacted cow products, not all countries can afford such luxuries. According to the United Nations Food and Agriculture Organization, beef makes up a quarter of all meat consumed. It provides essential proteins that are hard to replicate. If we suddenly banned eating cow products from unsustainable sources, we'd be setting ourselves decades back in the battle against hunger. The wealthy's methods only fix the problem for the wealthy themselves. So, developed countries leave the developing world to fix the problem. The financial gap between countries has caused inordinate frustration and bitterness across the globe. Food alternatives offer one of many ways to better the climate, but if we can't sync ourselves with the rest of the world, the progress we make is in fact, futile. Wealthy countries need to lend a helping hand to poorer ones consistently and without fail. We can give money to start alternative dairy and meat production in other countries. We can boycott unsustainable farming practices. We can save the Earth and stop hunger - it's not hopeless. But if we really want to achieve them both, we need to prove it. Busy as a Bee Taarini Kadambi, age 13 "I was at a honey farm, and found it really fascinating how honey bees put so much effort into creating their delicious honey." Food security is crucial for the survival of all species. An amazing example of food security within the natural world is shown by Apis Mellifera, more commonly known as the honey bee. Honey bees create and store enough honey during months when flowers are blooming, thereby securing food for when they need it. These honey bees collaborate as a colony to produce honey. When bees form their colony, they create tightly -packed hexagonal honeycomb using beeswax. This is a team effort. These hexagons are an efficient use of of space, allowing maximum number of cells in the smallest available area. Hexagons provide strength and stability, as they are tightly packed, ensuring no wasted material. This shape is also easy to construct. Honey bees can travel as far as a mile away from their hive to find flowers. In addition, they show other colony members exactly where the flower patches are in relation to the hive. This allows the other bees to go find that patch and collect more nectar. Collaboration allows them to make even more honey during the year. Item 2: Staff Report Pg. 80 Packet Pg. 85 of 308 Item 2 Attachment D - Public Art Commission Applications Redacted The bees proceed to ingest the nectar they collect from the flowers. Their stomach enzymes help digest the nectar, and convert it into honey. Bees regurgitate honey into the honeycomb. The colony works all spring and summer, so when winter comes, they have food to nourish themselves. Honey does not rot or go bad when stored in honeycomb, so it can stay there until it is needed. Ir 1922, preserved honey was found in Egyptian tombs, and it was perfectly edible. When the snowy blanket of winter arrives, the bees can no longer go out and collect nectar, as all the flowers have died. For nourishment, the bees break open the honeycombs they filled with honey in the previous months, and eat the honey. This honey lasts them through the winter, and into the spring, when they make more honey. In regions with snowy winters, local beekeepers can harvest summer honey only, as this is the only time of year where honey is manufactured by the bees. However, in other areas, where there isn't snow during winter, there is both a summer and winter harvest, as bees can collect nectar throughout the year. Bees have an extraordinary way of making sure they have enough food for when the time comes, and they are truly remarkable and incredible little insects. As a result of storing honey for such a long time, these creatures have a secure food bank, for when the need arises. This way, they've ensured their survival. These amazing creatures have shown that they have the capability to build a storage facility, create food, and preserve it perfectly, all with minimal waste. A perfect lesson in food security for us human beings. Don't you agree? POETRY CATEGORY A Poem About Food Jacob Kinsky, age 15 "I was inspired to write my poem because food security is an issue that is prevalent in my area. I thought that this project would be an interesting experience, and that the issue I would write about would be one that is relevant to my community." Amidst the field of budding sprouts Farmers farm to feed our mouths Their produce taken from their fields To be plated for our meals. Item 2: Staff Report Pg. 81 Packet Pg. 86 of 308 Item 2 Attachment D - Public Art Commission Applications Redacted Food is universal human right Regardless of race, gender and creed. Its guarantee is consistent Except for those who live a life of inconsistencies. Its a problem faced by many A universal human right, followed by a universal human question? How to guarantee consistency? Everyone is different People live different lives Yet everyone has one thing in common, The need for food. But that begs the question: If everyone needs it, why doesn't everyone have it? There is no answer, no remedy, no solution. a wound that will never heal, regardless of how many fields you plow. The universal human question. Where there is no solution Can there even be improvement? It is after all a universal human right. Item 2: Staff Report Pg. 82 Packet Pg. 87 of 308 Item 2 c _ _�_ Attachment D - Public Art __ � - � — ommission Appllication C s We Are VVi-at We Eat= C u ■ i ry a . Heritage of Our Sister Cities A Spe ia■ Exi.ibit at time Pa io Aito Art Carter February—UViarc if ZOZ4 urul Fiit Item 2: Staff Report Pg. 83 Packet Pg. 88 of 308 Item 2 Attachment D - Public Art Commission Applications Redacted sister CitICIS International Young Artists and Authors Showcase Item 2 Attachment D - Public Art Commission Applications Redacted fl Item 2 Attachment D - Public Art Commission Applications Redacted rood Habits of Hprpe Item 2 Attachment D - Public Art Commission Applications Redacted IN 1' Item 2: Staff Report Pg. 87' Packet Pg. 92 of 308 Item 2 Attachment D - Public An Commission Applications Redacted tI nnGr at My pgr..r,s€-F.00rt habitat. "vM the contiiivaticin C4 We Prre VVFrBt W -B Eat exhibited In the hneeting Roomy pact Hr IFl . !recher Weri+la r3allag rer's Pala bllo HiI?ti S rhaol 3LLadent8 supply the Ixal pqr qn Df W:e.ve Iv .. ' We Eor—,u i arFr J.WC IW 4w Sic r Cities. Studenll.3Cro•55 aII photggrap rs'saaassrs. Pram PIr#1a IL t5 A xa rKei Planem.nt. were s -,ted to document Llieir !I1.221 table. at home durilg winter hredk. All -of Ii iawing. these irilageF Gan relate to .aL least one If r.ot n-.arr edthcir d-ieiiiig liarles- Fri .m thin Fig_ hofida• spread to a Ie-w sagas. i e plate ti' take aut or I .] b and go, dinner at h :.x a takes many inrms. The students e!leuat,e simple rr. .irrene. of .s.exyday life thrpuEI1 their use of gan.po11lDn and iiphbrte. Vreducing vrnrk wfiitIi tan make us smile. e'+oke rnernories and e.en sllrnulaae hrrrrpr-pr per#rap. all three and more! Consider hoer these or Iaod, diilirip_ arrd Family {pictured yr irnplied ray their place scttingz].d frree Palo P.Ita. As these images 5hnw, .rc am- far from rmn nlrIbI.c Eare the SUrtil of 411r Inbgperie1eni parts. However, ..Bt is LAe recipe Sr.r a cammr�nrtVP We celebrate this uihrarvl sampler cun$Ide*irlg than e3[II SLudert. iddi+idual7ricx is in fact the binding factor in [leis amiortn-.r.ni DfF ir4medients. Mcaltirm Ic U140n5lSlerYt 3rrd unique Per horr.r. Yea all alrese young phi.ici aphers are Mx allggho-r'c sttiderfl-5. P.Ia altans hand vikcsi. rf you ooserve an a%semhly nt rixI PaIV 5�r..Fdrntit diFfcrcnurs .t borne are invisihlc. I4 I. only 1rlrL..Jgh the -tuIerlL"s rp.c. ttrerr to reveal the Ingredienrs Rhat we {an apprrcI t .n the -. 1atIans Pander she surfacg. Tt 1y -..it photo$, thirty -lire stcd-.s of dlnr.er 3LnYy house Lot uscfeliaht in thg M-eyil}r aF what weaat and who wears. X1anw Flar,I bo ih Fair Alta High Schopi surdcnt.lor thclr lh ughirul phr}t4RrapFr5 -or D'u,ne,r ev •fF' J •F"d Napu�. at a#me and to FGenna Uallagho,r Ibr thair enthusiastic participatron in WiEl Arc Who. Line Enc arid for sxrp¢htin& tf<lesa t fJi4it irna 5, i-0�IYret,`.lerrr. ENevbiion pI.r. . �cr Item 2: Staff Report Pg. 88 Packet Pg. 93 of 308 Item 2 Attachment D - Public Arl Commission Applications Redacted Dinner at MY Heuse-Food HaWits at Home the nthnuation of We Are What We Eat exhibited in the r%Acctirt . Roorrl Photography teacher Ke rrna Galraghe rs Palo Arta High School st uCfeots supply the local po rtron of WeAre WhaClife Est--Cr.finir-y Heritage of our Sister Cities. Stud eats across all photograp Iij classes, frorn Ph ota 1 to Advanced Placement, were skied to doCu meat their meal to byes at horn. du ring winter break. All of us viewing these images can relate to at Ieast ore if not more of their dirlirig diaries. Frorrr the big Mofiday spread to a few to cos O21 a plate to take out or grab and go, dinner -at home takes rr'Iany forms. The students elevate si m pr. rncrnerrts of everyday I ifo thr.orrgh their use of composition and lighting, prod acing work which can make us smile, evoke rnerrtiurles and evert stl rnu I ate hunger -or perhaps a Id three and more! Consider how these photographs of Food, dining, and fare lay {pictured or impbed by tFEefr place settings) deli n e Pala Arta. As these irn ages show, we are far frorrl monolithic, we are th c sum f our ind eperl dent ports. However, what is the recipe for a co mmtn ity? We celebrate this vibrant sa mplC r con siderrng that each student's individual view is in fact the binding factor in this assn rtrrre rrt of ingredients. FIealtirne isincorisisteril iR rod u rriqu a per ho rile, yet a I I these young photographers are Mx Ga I laghe r s Stu dents. Palo Alt@ n s {a rtid Vi kesL- If fro u observe an assembly of 2D Palyr stu die rrtsr differences at home are- irmisibl . It is on]y through the student's eye, their invltatGon to reveal the lingred le nts, that we can appreciate the era rlatians urrde r t he.surface. Thirty-six photos, t h i rte -j stories of din n -r at my house. Let us delight Gn the d ivarsitr of what we eat a rod who we are. Many thanks to the Palo Alto High School students for their thougr�tful photo 1phs of ain. ter Or l44 Y Hours -Fv�ar Ha r -s - Home arid to Kenna G rl he - for the Ir enthusiastio Pa rticipat]hrr En I.e Ar. VVJ47t We E at and for Supplying these terriFic images_ orri x 5t -r. Extrrbitiorr Organizer Item 2: Staff Report Pg. 89 Packet Pg. 94 of 308 Submitted on Receipt number Related form version I Personal Information 15 March 2024, 5:19pm 18 7 Name Hsinya Shen Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Address Yes City _ Postal Code Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse Yes own real property in Palo Alto? How did you learn about the vacancy on the Public Art Other: I am currently on the Public Art Commission Commission? 1 of 3 Item 2: Staff Report Pg. 90 Packet Pg. 95 of 308 Item 2 Attachment D - Public Art Commission Applications Consent to Publish Personal Information on the City of Pal Redacted e Read the code, and check only ONE option below: I Personal and Job Experience Occupation I give permission for the City of Palo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Attorney, Board Member and life long art supporter. Please list your relevant education, training, experience, My educational background includes a BA in Art History from Wellesley certificates of training, licenses, and professional registration. College, and I have actively participated in property renovation and If describing work experience, please include community building in Palo Alto, reflecting my commitment to improving company/employer name and occupation. our community through the arts. Through my good fortune of serving on the Palo Alto Public Art Commission since 2017 (Chair from 2023 to 2024), I have gained significant experience and knowledge about the roles each of the city council, city staff, public art commission, and community members play in creating and supporting public art in Palo Alto. I hope to share this knowledge with the new generation of Public Art Commissioners, fostering future public art leadership. Please describe your involvement in community activities, Since joining the Public Art Commission in 2017, I've engaged in volunteer and civic organizations. numerous civic events in Palo Alto, leveraging my position to contribute to our city's cultural landscape. Beyond this, my decade -long tenure on a community bank's board and my legal expertise have enabled me to support community reinvestment, outreach programs, and provide pro bono legal services, including citizenship drives. I Application Questions 1. Why are you interested in serving on the Public Art Commission and what experience would you bring to the position? 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. Archived video meetings are available from the Midpen Media Center I'm driven by the belief that art fosters community, enhances communication, and cultivates the human spirit. Palo Alto's unique blend of suburban charm and international appeal, coupled with its diverse population, presents a rich canvas for public art to connect and enrich our community. My experiences as a resident and my appreciation for the artistic contributions from our community inspire my vision for the Public Art Commission to create inclusive spaces through diverse art projects. Also I've been with the Palo Alto Public Art Commission since 2017, serving as Chair from 2023 to 2024. I hope to share my experiences with new members of the Public Art Commission and support the next generation of public art leaders in Palo Alto. The discussion around the mid -town poetry mural —its accidental acquisition, maintenance challenges, and emotional significance —taught me a lot about how much care goes into curating public art for a city. Through the initiation of a new mural program in 2023 I learned how we can positively add and update public art pieces in public spaces. 3. If you are appointed, what specific goals would you like to I aim to champion projects that celebrate Palo Alto's history, such as see the Public Art Commission achieve, and how would you using the redevelopment of Fry's Electronics site as an opportunity to help in the process? create meaningful public art that reflects its past as an orchard and cannery, and its legacy as a place supportive of diversity. Through public 2 of 3 Item 2: Staff Report Pg. 91 Packet Pg. 96 of 308 Item 2 Attachment D - Public Art art, we can educate, celebrate our d Commission Applications er dialogue within our community. Redacted 4. Public Art Commission Members work with the document My engagement with the Public Art Master Plan has deepened my listed below. If you have experience with this document, please appreciation for its role in shaping Palo Alto's public art landscape. This describe that experience. Experience with this document is not plan's strategic vision ensures the continuation of a vibrant and engaging required for selection. art scene across the city, enriching Palo Alto's cultural and social fabric. Public Art Master Plan If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook. Signature Date Completed Yes Name of signatory: Hsinya Shen Link to signature 03/15/2024 3 of 3 Item 2: Staff Report Pg. 92 Packet Pg. 97 of 308 Submitted on Receipt number Related form version I Personal Information 13 March 2024, 3:21 pm 13 7 Name Ken Joye Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Yes Address City Postal Code Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Public Art Other: city staff Commission? 1 of 3 Item 2: Staff Report Pg. 93 Packet Pg. 98 of 308 Item 2 Attachment D - Public Art Commission Applications Consent to Publish Personal Information on the City of Pal Redacted e Read the code, and check only ONE option below: I Personal and Job Experience Occupation I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. I work as a sculptor, began my practice in 2012. I have a single, long- term project: a series of wood carvings of human skulls, inspired by a 2002 exhibit at the California Academy of Sciences. Please list your relevant education, training, experience, I have served on a panel which selected an artist for the Boulware Park certificates of training, licenses, and professional registration. renovation currently underway. If describing work experience, please include company/employer name and occupation. Please describe your involvement in community activities, volunteer and civic organizations. I Application Questions 1. Why are you interested in serving on the Public Art Commission and what experience would you bring to the position? 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. Archived video meetings are available from the Midpen Media Center. 3. If you are appointed, what specific goals would you like to see the Public Art Commission achieve, and how would you help in the process? I currently am serving as the Neighborhood Preparedness Coordinator for the Ventura neighborhood (program beneath the Office of Emergency Services). I am a member of the Pedestrian and Bicycle Advisory Committee. I am a working artist and have a sense for the creative process. I am an appreciator of public art and recognize that it is only placed in the community when the process is followed. I would like to contribute toward that end. I offered public input during the consideration of work at the Fry's site (Bayside Cannery). How would we acknowledge the accomplishments of a Chinese-American businessman in a neighborhood which had been the only non -redlined area of Palo Alto? Frankly, I have no specific goal. My general goal would be to support the independence of selected artists to execute their vision without overly prescriptive input from the community. 4. Public Art Commission Members work with the document I have opened the document in a separate browser tab but have not yet listed below. If you have experience with this document, please studied it. I will do so after completing this application. describe that experience. Experience with this document is not required for selection. Public Art Master Plan If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Yes Commissions Handbook. View the Boards and Commissions Handbook Signature Name of signatory: Ken Joye 2 of 3 Item 2: Staff Report Pg. 94 Packet Pg. 99 of 308 Item 2 Attachment D - Public Art Commission Applications K�� 1 Redacted Link to Link to signature Date Completed 03/13/2024 3 of 3 Item 2: Staff Report Pg. 95 Packet Pg. 100 of 308 Item 2 Attachment D - Public Art Commission Applications Redacted Submitted on Receipt number Related form version I Personal Information Name Cell Phone Number 16 March 2024, 5:48pm 15 7 Sonia Patwardhan Home Phone Number Email Address Are you a Palo Alto resident? Yes Address City Postal Code Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Public Art Email from the City Commission? 1 of 3 Item 2: Staff Report Pg. 96 Packet Pg. 101 of 308 Item 2 Attachment D - Public Art Commission Applications Consent to Publish Personal Information on the City of Pal Redacted e Read the code, and check only ONE option below: I Personal and Job Experience Occupation Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Please describe your involvement in community activities, volunteer and civic organizations. I Application Questions 1. Why are you interested in serving on the Public Art Commission and what experience would you bring to the position? 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. Archived video meetings are available from the Midpen Media Center. I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. Art gallery owner and curator Undergrad in business followed by MBA in marketing Worked in advertising, market research and brand management for 10 years for Heinz in Pittsburgh and on Unilever brands Established Laasya Art in 2013 and running the art gallery since then. I represent a lot of artists from south Asia in the US and we work with clients from all over the US. One of the key benefits we provide which clients find very useful is art advisory services - we work with clients closely to recommend artworks for their spaces, given their aesthetic sensibility, space and price range. We mostly work in wall art and occasionally sculptures too. The idea is to make recommendations that speaks to them and is an extension of who they are as people, and works within their price range. Our clients are from the Bay Area but all from other states within the US where we work remotely with clients via Zoom/FaceTime video calls. I have volunteered on an ongoing basis when my children were in PAUSD be it in the classroom going through math corrections on weekly basis for the entire academic year or teaching kids Bollywood dancing in class. I have been part of the Art of Living community for almost 10 years now - it is a non profit that's present in over 150+ countries and teaches meditation and breath techniques to help cope with stress and promote overall wellbeing. As a business, we consistently donate artworks to multiple non profits in the area to help raise money in their auctions - Maitri is one such organization and help victims of domestic violence. I have been living in Palo Alto since 2012 and call this city my home now. I would like to contribute is some way if I can - I have a good eye for design and space and have been curating art for people's home for 11 years now and have over time become very good at it. We have been in business 11 years now and represent about 30 artists, including wall art and sculptures across different mediums. I have been working with artists as a collector (before becoming a curator) since 2008 now and can very quickly get a since of their credentials, quality of work, how to get the best out of them and how easy it will be to work with them. The painting of the garage door of the fire station is of interest - specifically what type of mural, what type of paint material, understanding how this door is used during work hours, if this is in a residential area and what the aesthetics are in the nearby location, what type of art may be pleasing - colors, theme, overall aesthetics, timelines 2 of 3 Item 2: Staff Report Pg. 97 Packet Pg. 102 of 308 Item 2 Attachment D - Public Art the selection criteria of the artist wh Commission Applications r this and so on. This is the type of thing I do heir homes and it is always fascinating to conve Redacted ll into one that has a voice through art. 3. If you are appointed, what specific goals would you like to First and foremost, would be to have more high quality art at key see the Public Art Commission achieve, and how would you locations in Palo Alto. Identify which of these locations are high priority help in the process? locations and get some high quality (not necessarily expensive) art for these places. And then get it done in an efficient manner. I would like to be identify different artists, make a shortlist and help make it happen, very simply. We have a beautiful city. It would help a lot to add more art in public places here. 4. Public Art Commission Members work with the document I do not have experience with this document. listed below. If you have experience with this document, please describe that experience. Experience with this document is not required for selection. Public Art Master Plan If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook. Signature Date Completed Yes Name of signatory: Sonia Patwardhan Link to signature 03/16/2024 3 of 3 Item 2: Staff Report Pg. 98 Packet Pg. 103 of 308 Submitted on 8 February 2024, 2:21 pm Receipt number 6 Related form version 7 I Personal Information Name Tara de la Garza Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? No Address City Postal Code Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Public Art Email from the City Commission? 1 of 3 Item 2: Staff Report Pg. 99 Packet Pg. 104 of 308 Item 2 Attachment D - Public Art Commission Applications Consent to Publish Personal Information on the City of Pal Redacted e Read the code, and check only ONE option below: I Personal and Job Experience Occupation Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Please describe your involvement in community activities, volunteer and civic organizations. I Application Questions 1. Why are you interested in serving on the Public Art Commission and what experience would you bring to the position? 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. Archived video meetings are available from the Midpen Media Center 3. If you are appointed, what specific goals would you like to see the Public Art Commission achieve, and how would you help in the process? 4. Public Art Commission Members work with the document listed below. If you have experience with this document, please describe that experience. Experience with this document is not required for selection. Public Art Master Plan If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. Artist. Curator and Non Profit Founder I studied a BA in Fine Art at Curtin University in Western Australia am currently in a resident studio program at Cubberley in Palo Alto, CA My work is in the permanent collection of the Metropolitan Museum of Art's Watson Library, NYC. I have had two solo exhibitions at The Lodge Gallery in NYC. I also exhibit extensively throughout the US in museums and galleries such as Mass MOCA, Chicago Art Institute, Cornell University, San Diego Art Institute, Palo Alto Arts Center, Palace of Fine Arts SF, SF Design Week, numerous Spring/Break art fairs and at Context Miami. I am self employed I regularly host free workshops in my studio for my non profit (social practice) and as an artist at Cubberley I am a member of ARTSRWC I have created a pop up art space I volunteer as a yoga instructor at San Mateo County Jail I have lots of experience with Public art, founding a non profit in NYC called No Longer Empty to bring art to empty storefronts. I have been commissioned to create public art. I have hosted two art fairs in my home town with audiences of 10,000 people In the Nov 2023 meeting the developer Ahora asked for an architectural screen to be considered as their percent for the art component. I would like Palo Alto to be seen as an epicenter for public art in Silicon Valley and would work towards achieving that. I have read the Public Art Master plan and like the recommendations especially to utilize and integrate the existing resources to make art integral to the city's planning efforts. Yes 2 of 3 Item 2: Staff Report Pg. 100 Packet Pg. 105 of 308 View the Boards and Commissions Handbook. Signature Date Completed Item 2 Attachment D - Public Art Commission Applications Redacted Name of signatory: Tara de la Garza Link to signature 2/8/2024 3 of 3 Item 2: Staff Report Pg. 101 Packet Pg. 106 of 308 Submitted on Receipt number Related form version I Personal Information Name Cell Phone Number 25 January 2024, 8:41 pm 4 7 Vadim Axelrod Home Phone Number Email Address Are you a Palo Alto resident? Yes Address City Postal Code Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse Yes own real property in Palo Alto? How did you learn about the vacancy on the Public Art Email from the City Commission? 1 of 3 Item 2: Staff Report Pg. 102 Packet Pg. 107 of 308 Item 2 Attachment D - Public Art Commission Applications Consent to Publish Personal Information on the City of Pal Redacted e Read the code, and check only ONE option below: I Personal and Job Experience Occupation I give permission for the City of Palo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Software Startup Founder Please list your relevant education, training, experience, Avid fan and occasional collector of art. Liberal arts undergraduate certificates of training, licenses, and professional registration. education (Pomona College) commissioning artwork from art students If describing work experience, please include after graduation. Several art museum memberships and frequent visits to company/employer name and occupation. exhibits and lectures. Please describe your involvement in community activities, volunteer and civic organizations. I Application Questions 1. Why are you interested in serving on the Public Art Commission and what experience would you bring to the position? 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. Archived video meetings are available from the Midpen Media Center First moved to Palo Alto in 1991. Served on Parks & Rec and on Economic Development commissions in San Carlos, CA and Rye Brook, NY. Stanford Peninsula Alumni Club board member, coach for several kids teams (softball, soccer, destination imagination). As an avid art appreciator and owner of multiple properties in Palo Alto I hope to offer ideas and perspective on how to make our city even more beautiful, engaging and amazing. Fire station 4 art - the public participation and surveys conducted were a good way to raise awareness of upcoming projects (and constraints). The two public art murals on Cal Ave have added to the ambiance to the farmer's market and the caltrain users. 3. If you are appointed, what specific goals would you like to As a first-time member of the Public Arts Commission board, I would aim see the Public Art Commission achieve, and how would you to learn the specific near -term goals of the city and available artists and help in the process? the upcoming goals of the board. I would like to see a lot of involvement from local artists and make sure there is representation from a variety of mediums represented while blending in and enhancing the ambiance of where the artwork is installed. 4. Public Art Commission Members work with the document I first encountered the master plan during this application process. listed below. If you have experience with this document, please describe that experience. Experience with this document is not required for selection. Public Art Master Plan If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Yes Commissions Handbook. View the Boards and Commissions Handbook. Signature Name of signatory: Vadim Axelrod 2 of 3 Item 2: Staff Report Pg. 103 Packet Pg. 108 of 308 Item 2 Attachment D - Public Art Commission Applications Lxe�4� L1------ Redacted Link to Link to signature Date Completed 01/25/2024 3 of 3 Item 2: Staff Report Pg. 104 Packet Pg. 109 of 308 Submitted on Receipt number Related form version I Personal Information 17 March 2024, 11:14pm 17 7 Name Yuri Chang Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Address Yes City _ Postal Code Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Public Art Email from the City Commission? 1 of 3 Item 2: Staff Report Pg. 105 Packet Pg. 110 of 308 Item 2 Attachment D - Public Art Commission Applications Consent to Publish Personal Information on the City of Pal Redacted e Read the code, and check only ONE option below: I Personal and Job Experience Occupation Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Please describe your involvement in community activities, volunteer and civic organizations. I Application Questions 1. Why are you interested in serving on the Public Art Commission and what experience would you bring to the position? 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. Archived video meetings are available from the Midpen Media Center. I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. I am an independent scholar who is currently working on my book which is based on my PhD dissertation. I am also an IHSS provider for my disabled child, who has complex medical needs and developmental disabilities. I completed an internship at the Ewha University Museum as part of my master's degree in art history in South Korea. My areas of expertise include modern and contemporary art, urbanism, public art, and government -sponsored international art exhibitions. I completed my Ph.D. in Art History from Binghamton University, State University of New York, in 2022, under the guidance of Dr. Tom McDonough. My doctoral thesis, titled "Negotiating Urban Identities: International Art Events and the Cultural Identities of Korean Cities, 1988-1995," explores how various stakeholders, including city officials, local and international artists, curators, and business elites, negotiated to represent complex issues related to the identities of cities and their urban landscapes through exhibitions and public art. I also contributed to translation projects for publishing various anthologies on topics such as public art, feminism, and post -modernism and had one of my dissertation chapters published in a book and a scholarly journal. I have worked with various organizations to advocate for better accessibility and inclusion for disabled people. I have also organized several events to celebrate disability culture. I am an accessibility advisory committee member of Palo Alto City & Palo Alto Junior Museum and Zoo, an executive board member at Palo Alto Community Advisory Committee for Special Education, and Juana Briones Elementary PTA Inclusion & Accessibility Representative. I have been teaching diversity, equity, and inclusion lessons to students at Juana Briones Elementary School, as well as leading training sessions for other adult volunteers as a site leader for the YMCA Project Cornerstone ABC Social Emotional Learning Program. I volunteered for the gallery service at the Cantor Art Center. I provided visitors with exhibition and museum information and assisted with the museum's community outreach programs. I have expertise in modern and contemporary art history, public art, and urbanism, which can aid in developing meaningful, site -specific public art projects that inspire our community. Additionally, I have organized several community building events to celebrate disability culture, diversity, and inclusion, and have actively engaged with various local organizations related to the PAUSD and the Palo Alto city government. I have collaborated with the Palo Alto City Library and Junior Museum and Zoo. With my community connections and partnerships with local organizations and the disability community, I can provide diverse perspectives from our community. I am interested in the King Artist residency, municipal building public art projects, and the Code: ART festival. As an advocate for diversity, equity, and inclusion, I think the King Artist residency is an excellent program that encourages artistic dialogue on this subject. The municipal 2 of 3 Item 2: Staff Report Pg. 106 Packet Pg. 111 of 308 Item 2 Attachment D - Public Art building public art projects enhance Commission Applications ment. I look forward to the Fire Station 5 mural, It next door. I was impressed by the Code: ART Redacted the most inclusive and accessible art event for disabled individuals, including my child. The festival showcased our city's innovation and creativity by connecting art and technology and provided a full sensory experience that welcomed all bodies, including those with disabilities. This was a rarity for the disability community, as most art exhibits are not easily accessible or touchable. I look forward to the next Code: ART festival and would be thrilled to contribute to its development process. 3. If you are appointed, what specific goals would you like to I aim to amplify the voices of underserved communities, particularly the see the Public Art Commission achieve, and how would you disability community, in public art. My goal is to improve the accessibility help in the process? of public art to all community members, especially those who are often overlooked. Additionally, I seek to help find authentic and high -quality public art projects that represent the diversity and innovation of our city. 4. Public Art Commission Members work with the document I enjoyed reading the document. This document provides specific ideas listed below. If you have experience with this document, please about the visions and goals of the public art projects, the city's identity, describe that experience. Experience with this document is not partners, stakeholders, funding resources, and the process of the works. required for selection. Public Art Master Plan If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook. Signature Date Completed Yuri Chang 2024 CV pdf Yes Name of signatory: Yuri Chang Link to signature 03/17/2024 3 of 3 Item 2: Staff Report Pg. 107 Packet Pg. 112 of 308 Item 2 Attachment D - Public Art Commission Applications Redacted Yuri Chang, PhD Education 2009-2022 PhD, History and Theory of Art and Architecture Binghamton University, The State University of New York Dissertation: Negotiating Urban Identities: International Art Events and the Cultural Identities of Korean Cities, 1988-1995 2002-2006 MA, Art History (Honor Thesis Award Recipient) Ewha Women's University, Seoul, South Korea Thesis: From Machine -Man to Cyborg: Human Image and Technology in Modern and Contemporary Art 1998-2002 BA, Art History and Clothing & Textile Design (double majors) Ewha Women's University, Seoul, South Korea Fellowships and Awards Fellowships May 2018 Student Conference Travel Grant, International Conference of NextGen Korean Studies Scholars, Nam Center for Korean Studies at the University of Michigan Mar 22-24, 2017 Fellow of Dissertation Workshop, Association for Asian Studies (Mentors: Drs. Justin McDaniel, David Szanton, Mary Alice Haddad, and Ritu Khanduri) Jun —Aug 2014 CKS Graduate Research Fellowship, Center for Korean Studies at Binghamton University Jul 1-5, 2013 Fellow of Korean Studies Dissertation Workshop, The Social Science Research Council and the Korea Foundation (Mentors: Drs. Robert Oppenheim, Jun Yoo, Jennifer Chun, and Serk-Bae Suh) Fall 2013 Academy of Korean Studies Scholarship, Center for Korean Studies at Binghamton University 2010-2013 Teaching Assistantship, Binghamton University 2003 Research & Teaching Assistantship, Ewha Women's University Awards Fall 2013 Graduate Student Employees Union Professional Development Awards Fall 2012 Graduate Student Employees Union Professional Development Awards Spring 2012 Conference Travel Grant, Center for Korean Studies at Binghamton University 2003 Honor Thesis Award, Ewha Women's University Yuri Chang (Binghamton University, Art History) 1 CV Item 2: Staff Report Pg. 108 Packet Pg. 113 of 308 Item 2 Attachment D - Public Art Commission Applications Redacted Conference Presentations May 11-12, 2018 "The Art of Rent in Gwangju: from City of Massacre to City of Art," The 2018 International Conference of NextGen Korean Studies Scholars, Nam Center for Korean Studies at the University of Michigan Feb 3, 2016 "Negotiating Urban Identities: Spectacles and Conflicts in the 1995 Gwangju Biennale" in the Session Here and Abroad: The Globalization of K -Art and Other Myths, College Art Association (CAA) Annual Conference Oct 24, 2013 "The Production of Space and Memory Politics in South Korea: The Olympic Sculpture Park and the Gwangju Biennale," Invited Speaker for South Korean Literature, Film, and State -sponsored Visual Art conference, Asian and Asian American Studies and Center for Korean Studies at UC Berkeley Apr 20, 2013 "Making Monuments: The Creation of Political Spaces and post- Gwangju Memories of South Korea," Myth, Memory, and History: New Approaches to an Elusive Past, The 35th Annual Warren and Beatrice Susman Graduate Conference, Rutgers University Apr 14, 2012 "Making a National Icon: Minjung, Olympics, Museum, and Nam June Paik," Crossing the Boundaries XX: Icons, Binghamton University, The State University of New York Mar 10, 2012 "The Seoul Olympics and Nam June Paik: The Imagined Future as a Spectacle of Deception," Deception, The 12th Annual East Asian Studies Graduate Conference, University of Toronto Mar 5, 2011 "The Market as Producer: Chinese Cultural Identity as Spectacle After Deng Xiaoping's Economic Reform," Spectacle: The 11th Annual East Asian Studies Graduate Conference, University of Toronto Publications Articles 2017 "Monumentalizing Gwangju: the 1st Gwangju Biennale and the Anti- biennale [Kwangju rul Kinyomhagi]," in Nanjie Yun, ed., Korean Contemporary Art: Since 1990 [Han'guk tongsidae misul: 1990 -yon ihu], (Seoul: Sahoe P'yongnon, 2017) 2016 "Negotiating Urban Identities: Spectacles and Conflicts in the 1995 Gwangju Biennale," Journal of History of Modern Art [Han'guk Misulsa Yongu], No. 40, December 2016, (Seoul: Korea Association for History of Modern Art [Han'guk Misulsa Hyophoe]) Yuri Chang (Binghamton University, Art History) 2 Cv Item 2: Staff Report Pg. 109 Packet Pg. 114 of 308 Item 2 Attachment D - Public Art Commission Applications Redacted Translations (English to Korean) 2015 Patricia Phillips's "Temporality and Public Art," in Nanjie Yun, ed, Public Art [Konggong misul], (Seoul: Noonbit, 2015). 2009 Susan Squier's "Reproducing the Posthuman Body: Ectogenetic Fetus, Surrogate Mother, Pregnant Man," in Nanjie Yun ed, Feminism and Art [P`eminijum kwa misul], (Seoul: Noonbit, 2009). Teaching Experience Class Teachings May 31 —July 1, 2011 Mannequin, Robot and Cyborg: the Machine Aesthetics in Visual Culture, Binghamton University, The State University of New York Lectures Apr 11, 2013 Humbugs for Highbrows: Marcel Duchamp's Readymades, Binghamton University, The State University of New York Apr 20, 2012 Korean Modern Art: Negotiating Cultural Identity, Binghamton University, The State University of New York Oct 26, 2011 Japanese Zen Art: The Enlightened Brush Stroke, Binghamton University, The State University of New York Section Teachings 2013 Art History and Visual Culture 2012 Introduction to Art and Architecture in the Asian World 2011 Introduction to Art 2011 Constructs of Modernism 2010 Introduction to Architecture 2003 Introduction to Art Organization Activities 2010-2013 Conference Organizing Committee of Crossing the Boundaries: The Art History Graduate Conference at Binghamton University Fall 2012 Event Coordinator for the Undergraduate Art History Association, Binghamton University Museum Experience 2008 Gallery Service, Cantor Arts Center at Stanford University 2002-2003 Intern for Special Exhibition Art in Comics, Comics in Art, Ewha Women's University Art Museum Yuri Chang (Binghamton University, Art History) 3 Cv Item 2: Staff Report Pg. 110 Packet Pg. 115 of 308 Item 2 Attachment D - Public Art Commission Applications Redacted Volunteer Experience 2020 —present YMCA Project Cornerstone ABC Social Emotional Learning Program Reader, Site Lead (2023—), Juana Briones Elementary School 2019— present PTA Inclusion & Accessibility Representative, Juana Briones Elementary School 2017— present Executive Board Member, Palo Alto Community Advisory Committee for Special Education 2017— present Accessibility Advisory Committee Member, Palo Alto Junior Museum and Zoo Yuri Chang (Binghamton University, Art History) 4 Cv Item 2: Staff Report Pg. 111 Packet Pg. 116 of 308 Submitted on Receipt number Related form version I Personal information Name Cell Phone Number Home Phone Number Email Address 15 March 2024, 9:08pm 46 10 Ashish Bhattacharya Are you a Palo Alto resident? Yes Address City Postal Code Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest, Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Planning and City Website 1 of 3 Item 2: Staff Report Pg. 112 Packet Pg. 117 of 308 Transportation Commission? Item 2 Attachment E - Planning and Transportation Commission Applications Redacted Consent to Publish Personal Information on the City of Pals MI a U511 Read the code, and check only ONE option below: I Personal and Job Experience Occupation I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. Engineer Please list your relevant education, training, experience, I'm a Computer Engineering graduate and have taken management certificates of training, licenses, and professional registration. courses at Stanford and USC. I manage a large team at my cyber If describing work experience, please include security company. I'm involved in planning, strategy and execution of company/employer name and occupation. large initiatives Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I Application Questions I am an active member of Canopy which is spearheading the green revolution. I have assisted my daughter to run a farm to table non profit which helps farmers conney with local communities. I've been a model PA citizen for the past 17 years having put my children through education and participated in all relevant community activities. 1. Why are you interested in serving on the Planning & I want to improve the infrastructure in the city. The roads are in a very Transportation Commission and what experience would you bad shape. There is a very big homelessness issue and we will need to bring to the position? build reasonable accommodations. Also I'm worried about the pedestrian accidents that happen regularly. I will find new means and ways to improve all of this through technology and outreach 2. Please describe an issue that recently came before the Pedestrian safety Commission that is of particular interest to you and describe Biking lanes. why you are interested in it. If you have never been to a Overbridges on train intersections Commission meeting, you can view archived videos from the Senior housing and safety Midpen Media Center. Archived video meetings are available from the Midpen Media Center. 3. If appointed, what specific goals would you like to see the Planning and Transportation Commission achieve, and how would you help in the process? 4. Planning and Transportation Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Palo Alto 2030 Comprehensive Plan (2017) City Charter California Environmental Quality Act El Camino Real Design Guidelines El Camino Real Master Plan Study (20071 Plans Bavlands Master Plan (2008 Better infrastructure Use latest technology to improve driver and pedestrian safety Address homelessness and plan development of residential and commercial units Improve roads and manage traffic congestion. Children safety Palo Alto zoning code El Camino real master plan 2 of 3 Item 2: Staff Report Pg. 113 Packet Pg. 118 of 308 Item 2 Attachment E - Planning and Transportation If you'd like to provide any additional documents, please Commission Applications upload below. Redacted Please confirm that you have read the Boards and Yes Commissions Handbook. View the Boards and Commissions Handbook. Signature Name of signatory: Ashish Bhattacharya Link to signature Date Completed 3/15/2024 3 of 3 Item 2: Staff Report Pg. 114 Packet Pg. 119 of 308 Submitted on Receipt number Related form version I Personal information Name Cell Phone Number Home Phone Number Email Address 27 January 2024, 10:14am 41 10 barton hechtman Are you a Palo Alto resident? Yes Address City Postal Code Do you have any relatives or members of your household who Yes are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest, Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Planning and Other: I am a PTC Commissioner who's term is expiring. 1 of 4 Item 2: Staff Report Pg. 115 Packet Pg. 120 of 308 Transportation Commission? Item 2 Attachment E - Planning and Transportation Commission Applications Redacted Consent to Publish Personal Information on the City of Pals MI a USI1 Read the code, and check only ONE option below: I Personal and Job Experience Occupation I give permission for the City of Palo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Attorney Please list your relevant education, training, experience, I am a California -licensed attorney, specializing in land use, zoning and certificates of training, licenses, and professional registration. eminent domain law, since 1987. I am a member of the law firm If describing work experience, please include Matteoni, O'Laughlin & Hechtman. company/employer name and occupation. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I Application Questions I have appeared before Planning Commissions, City Councils, and Boards of Supervisors well over one hundred times, primarily within Santa Clara County, but also in surrounding counties. I was the assistant City Attorney for the City of Scotts Valley for three years ('91-94) where my principal responsibilities were to advise the Planning Commission and Planning Staff. I have been a PTC Commissioner since January of 2020. Served on the Crescent Park Neighborhood Association Board of Directors for perhaps three years appromamately twenty years ago. Was a member of the Site Council for one or two years at Ohlone Elementary School more than fifteen years ago. Was an AYSO referee for two or three years, an assistant basketball coach for NJB one year, and volunteered for various tasks with the Greenmeadow swim team and Palo Alto little league during the years our three kids were in those programs. Served on the Board of Directors at Congregation Etz Chayim from 6/10 until 1/18, including two years as president of the Board. Active before, during and after my Board duty as a class parent, design committee member and in a variety of other roles. Have been a PTC Commissioner since January of 2020 1. Why are you interested in serving on the Planning & I have spent most of my career in work related to urban development. Transportation Commission and what experience would you The kind of planning issues faced by the PTC are at the core of my law bring to the position? practice. In my land use work, I am often retained to assist with new residential and/or commercial projects, or use permits for new businesses. I frequently study the local jurisdiction's planning documents to help shape the project to fit the regulatory scheme, and sometimes seek to change the regulatory scheme to fit the project. Most of this work includes interaction with planning staff, and often, appearances before the local planning commission. 2 of 4 Item 2: Staff Report Pg. 116 Packet Pg. 121 of 308 Item 2 Attachment E - Planning Similarly, planning issues are at the and Transportation ain practice, because a condemnation of the uses to which the land is adaptable unde Commission Applications determine its value. Redacted I enjoy this work and for the past four years, I have used my knowledge to help Palo Alto make wise planning decisions. I would like to continue to do that for four more years. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting, you can view archived videos from the Midpen Media Center. Archived video meetings are available from the Midpen Media Center 3. If appointed, what specific goals would you like to see the Planning and Transportation Commission achieve, and how would you help in the process? 4. Planning and Transportation Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Zoning Code City Charter California Environmental Quality Act El Camino Real Design Guidelines El Camino Real Master Plan Study (2007) Area Plans such as the South of Forest Avenue (SOFA) I (20001 and II (2003) Plans Baylands Master Plan (2008 Since Castilleja last passed through the PTC on its way to completing its epic journey through our use permit amendment approval process, certainly the most important issue the PTC has wrestled with is the updated Housing Element. I have no illusion that 6087 new residential units or anything remotely approaching that will get built by 2031, and I share the belief that the methodology by which the HCD arrived at that number is flawed. But the planning that is now legally required to make that volume of development a possibility is a Herculean task that has and will continue to occupy the PTC, the City Council and our planning staff. I'm interested in this issue because this city is my city, these housing pressures are going to dramatically change my city, and the leaders of this city are going to have to decide whether we want that change thrust upon us, or will we shape that change by planning in a way that incentivizes and makes feasible the kind of change we want. If appointed, I would like to see the PTC achieve decision -making authority. Palo Alto is the only jurisdiction I am aware of (both in this County and in all the other Bay Area cities and counties I have worked in) where the planning commission is a purely advisory body. Providing the PTC with decision -making authority for appropriate types of decisions, subject to appeal to the City Council, will empower the Commission and provide a more rewarding experience for its commissioners. Additionally, I believe that the City Council will find that it results in a reduction in the City Council's workload (because most appealable decisions are not appealed) and more robust public participation at PTC hearings (since the decision might be final), without any reduction in the City Council's power (because PTC decisions can be appealed). I would help in that process by creating a matrix of the "review authority" in all other jurisdictions in this County to illuminate the options available. During my time as a PTC Commissioner, I think that the two areas to which the PTC has devoted the most time are zoning code amendments and the new Housing Element, which is part of the 2030 Comp Plan, we apply CEQA to every discretionary project, and I believe I have interacted with the other listed documents to a lesser extent. Additionally, I have analogous experience with similar documents in numerous other Bay Area jurisdictions. I have worked extensively with general plans, specific plans, zoning codes, design guidelines, and overlays, and understand the hierarchy of these planning documents, how they work together, how to harmonize inconsistencies between them, and what happens when you can't. A substantial part of my law practice involves representing applicants for discretionary governmental approvals; those require CEQA review. I have worked on projects involving every category of CEQA document and have defended governmental CEQA decisions in court on four occasions. If you'd like to provide any additional documents, please upload below. 3 of 4 Item 2: Staff Report Pg. 117 Packet Pg. 122 of 308 Item 2 Attachment E - Planning and Transportation Please confirm that you have read the Boards and Yes Commissions Handbook. Commission Applications View the Boards and Commissions Handbook. Redacted Signature Name of signatory: Barton Hechtman ',p I Link to signature Date Completed 01/27/2024 4 of 4 Item 2: Staff Report Pg. 118 Packet Pg. 123 of 308 Submitted on Receipt number Related form version I Personal information 17 March 2024, 10:18pm 5 7 Name Ambika Pajjuri Cell Phone Number 4085642130 Home Phone Number Email Address Are you a Palo Alto resident? Address City Postal Code Yes Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest, Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Storm Water Community Group 1 of 4 Item 2: Staff Report Pg. 119 Packet Pg. 124 of 308 Item 2 Attachment F - Management Oversight Commission? ormwater Management Oversight Committee t Applications Redacted Consent to Publish Personal Information on the City of Paloirrovveosri Read the code, and check only ONE option below: I Personal and Job Experience Occupation I give permission for the City of Palo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. I am a Product Management leader that recently left my job at Amazon and am currently on a sabbatical. In -9 years of experience at Amazon, I built products and teams at multiple organizations at Amazon (Amazon Retail, AWS and Amazon Devices) and we brought delightful products to market ranging from Amazon Echo (Alexa) to Augmented Reality experiences like virtual try -on of Lipstick using ML. As a leader of the Product Management organizations I led teams with first defining the vision and then bringing the big picture concepts to life. This needed robust prioritization (using data driven inputs from customers and clarity on business differentiation), collaboration with stakeholders across the organization and building the optimal strategy and right go to market. As a Palo Alto resident of over 15 years, I am looking to give back to the community through volunteering my time and apply my expertise gained through the corporate world. Please list your relevant education, training, experience, My professional education includes an MSEE degree from Columbia certificates of training, licenses, and professional registration. University and have taken various technical, product management and If describing work experience, please include branding courses. company/employer name and occupation. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I Application Questions My most recent corporate work experience is at Amazon, where I was a GM that led product teams (product management, design and program management) at various orgs within Amazon over the last 9 years. Relevant Professional Experience: - I have completed the Board Readiness program administered by Neythri (https://neythri.org/) and am prepared to join non-profit and corporate boards as a director and advisory board member. I am also an advisory board member at a stealth startup. - Prior to Amazon, I was an Entrepreneur and Product Management professional at various startups (Inquus/OpenStudy, KidSenz, Itron/Silverspring networks, 2Wire, Airvana) I have been an active participant in volunteer organizations at school. I believe we need to get more women into STEM and leadership roles and some of my volunteer activities are reflective of this passion. A few activities I have been involved include: - A registered Girl Scouts volunteer since 2012 to present - Currently volunteer for Space Cookies, a girls -only high school FRC (FIRST Robotics) robotics team. - 2012-2024, Advisory Board member at WomenStartup, a Bay area organization focused on the empowerment of women entrepreneurs in technology, helping them grow and succeed in the technology sector. - 2011 - 2015 - Volunteer at YMCA Project Cornerstone 1. Why are you interested in serving on the Stormwater I am passionate about using my expertise and experience to volunteer Management Oversight Committee and what experience would for community and environmental causes. Cleaning up waste and 2 of 4 Item 2: Staff Report Pg. 120 Packet Pg. 125 of 308 you bring to the position? 1000 2. Please describe an issue that recently came before the Storm Drain Oversight Committee that is of particular interest to you and describe why you are interested in it. 3. If you are appointed, what specific goals would you like to see the Storm Drain Oversight Committee achieve, and how would you help in the process? 4. Storm Drain Oversight Committee Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. 2017 Stormwater Management Fee Ballot Measure 2015 Storm Drain Master Plan Sustainability & Climate Action Plan (2020) Green Stormwater Infrastructure Plan (2019) City of Palo Alto Annual Budget If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook. Signature Item 2 Attachment F - building sustainable solutions are cr Stormwater Management re. Palo Alto's Stormwater Management Coni sts me. Oversight Committee I like California's strong focus on sto Applications Redacted e followed some of the approaches and innovations. My skills will be useful in working with the committee to review and help shape strategies and proposals for projects funded by Stormwater Management Fees. To me, this is an opportunity to leverage my experience to help develop programs that manage pollution and also utilize storm water as a resource for more sustainable solutions. I believe my skills in developing and implementing plans, along with my passion for environmental well-being, would make me a valuable asset to the committee. I'm eager to contribute to this role. I am interested in what's being done to help alleviate flooding events like was expected with the new year's eve storm event. As one of the few cities that got the funding measure approved, I understand that we have started proactively fixing infrastructure issues by installing new storm systems and upgrading others. With climate change increased rainfall seems to have become a norm resulting in flooding issues in Palo Alto continuing each year. I am interested in seeing parallel processing of projects and also regularly including Green Stormwater Infra improvements happen. It will also be good to report on goals/forecasts vs accomplishments each year to show what is working and areas for improvement. With delayed projects and increased inflation, project costs keep rising. I would like to see if the committee can help reduce delays. For example, can the committee influence or recruit help to move Google dependencies if those are a source for delays? Another example is to identify combining projects if they garner more competitive bids. I also liked the examples presented by the staff of opportunistically putting in flap gates when possible to reduce flooding scenarios - given the long term benefits, I would ask the committee to recommend doing this as a goal for most ongoing infra projects to get more of these to happen in a planned way. Another improvement I can help with is to reporting on goals/forecasts vs accomplishments each year to analyze what is working and areas for improvement. I do not have direct experience with these plans or budgets but have led and participated in rigorous planning and budgeting in my corporate job each year. Yes Name of signatory: Ambika Pajjuri 3 of 4 Item 2: Staff Report Pg. 121 Packet Pg. 126 of 308 Date Completed Item 2 Attachment F - Stormwater Management Link to signature Oversight Committee Applications Redacted 3/17/2024 Item 2: Staff Report Pg. 122 Packet Pg. 127 of 308 4 of 4 Submitted on Receipt number Related form version I Personal information Name Cell Phone Number Home Phone Number Email Address 26 February 2024, 10:50am 3 7 Gregory Bennett Are you a Palo Alto resident? Yes Address City Postal Code Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest, Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Storm Water Other: Instagram 1 of 3 Item 2: Staff Report Pg. 123 Packet Pg. 128 of 308 Item 2 Attachment F - Management Oversight Commission? ormwater Management Oversight Committee t Applications Redacted Consent to Publish Personal Information on the City of Paloirrovveosil Read the code, and check only ONE option below: I Personal and Job Experience Occupation I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. I am currently an investor and non-profit executive, and I invest in and drive non-profit funding for climate change related technology. Please list your relevant education, training, experience, I hold a Bachelor's degree in International Political Economy, an certificates of training, licenses, and professional registration. interdisciplinary major from the University of Illinois at Champaign - If describing work experience, please include Urbana. I have worked in finance for over ten years now, in various roles company/employer name and occupation. and in various countries. My Linkedln (which is public) describes my work experience more effectively. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I Application Questions 1. Why are you interested in serving on the Stormwater Management Oversight Committee and what experience would you bring to the position? 1000 I recently moved to Palo Alto, so I have not held any offices/volunteer positions here before. I have volunteered at numerous community focused activities since I was a teenager, a few of which include: teaching SAT Prep to low income students, park clean up days, local summer festivals, citizen safety commissions/neighborhood watch. Last winter, our property flooded due to an atmospheric river. The City of Palo Alto was excellent about letting residents know ahead of time and getting them prepared with sandbags, etc. I would like to lend my service to the city since they helped us ahead of time, and I'd like to add my experience in understanding the effects of climate change on our local watershed. 2. Please describe an issue that recently came before the The management of the stormwater management fund and the Storm Drain Oversight Committee that is of particular interest implementation of the 2017 ballot measure improvements are very to you and describe why you are interested in it. interesting to me - precisely because it is the business of the town being done! 3. If you are appointed, what specific goals would you like to see the Storm Drain Oversight Committee achieve, and how would you help in the process? 4. Storm Drain Oversight Committee Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. 2017 Stormwater Management Fee Ballot Measure 2015 Storm Drain Master Plan Sustainability & Climate Action Plan (2020) Green Stormwater Infrastructure Plan (2019) City of Palo Alto Annual Budget If you'd like to provide any additional documents, please upload below. I would like to lend my skills to the administration of the stormwater management fund, and I would like to offer my experience to ensure that the most up to date climate science is being integrated into future stormwater management plans. I have read and understand all of these documents. 2 of 3 Item 2: Staff Report Pg. 124 Packet Pg. 129 of 308 Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook. Signature Date Completed Item 2 Attachment F - Yes Stormwater Management Oversight Committee Applications Redacted Name of signatory: Gregory Bennett 2/26/2024 3 of 3 Item 2: Staff Report Pg. 125 Packet Pg. 130 of 308 Submitted on Receipt number Related form version I Personal information Name Cell Phone Number Home Phone Number Email Address 22 February 2024, 4:24pm 1 7 Kevin Mayer Are you a Palo Alto resident? Yes Address City Postal Code Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest, Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Storm Water Other: Multiple sources 1 of 3 Item 2: Staff Report Pg. 126 Packet Pg. 131 of 308 Item 2 Attachment F - Management Oversight Commission? ormwater Management Oversight Committee t Applications Redacted Consent to Publish Personal Information on the City of Paloirrovvo►ssri Read the code, and check only ONE option below: I Personal and Job Experience Occupation Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I Application Questions I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. Retired Environmental Engineer, US Environmental Protection Agency (Senior Superfund Project Manager); Project Management including planning, community involvement, regulatory and contract oversight. Specialization in Groundwater and Stream Remediation, Hydrogeology, Water Chemistry and Treatment of Hazardous Chemicals California Professional Engineer (Civil Engineering) License 54367 - Current, issued 1995 B.A. (1975) Rice University, Houston, TX, double major in Biology and Behavioral Sciences M.S. (1980) University of Washington, College of Forest Resources, Seattle WA, (chemistry and microbiology of soil and water) M.S. (1989) Stanford University, Civil/ Environmental Engineering (groundwater contaminant transport and remediation) Admitted to PhD candidacy. US Environmental Protection Agency, Pacific Southwest Region 1990- 2017, Superfund Senior Project Manager, primarily remediation (cleanup) of contaminated groundwater, also major stream water and soil cleanup projects. Expertise in federal and state regulations, large contracts, scientific and engineering planning and oversight, legal enforcement, formal and informal interagency work with federal, state (CA and NV), tribal and local entities, and major responsibilities for involving and communicating with local communities and media. (1990 -2017) Coordinated and participated in direct communication and face-to-face meetings with local communities in US EPA Superfund projects, forging strong ties and communication links with community members and organizations with extraordinarily positive results for both the community and the EPA projects. Leveraged resources and expertise to benefit community needs and priorities, which would not be possible without understanding the specific local community situation. (2018 - Present) ESV (Block Coordinator) in the Adobe Meadow neighborhood. As a Palo Alto resident since January 1984 with two daughters in PAUSD (1996-2009), I volunteered with many youth and adult athletic organizations in soccer, running and bicycling. (1980-1984) Project Coordinator with Seattle Metropolitan wastewater division (now King County) with responsibility for community communication for projects to reuse treatment solids as soil amendments. 1. Why are you interested in serving on the Stormwater I have no agenda to bring to the position. I offer objectivity, Management Oversight Committee and what experience would professionalism, and experience in many of the areas addressed in the you bring to the position? reports and documents listed in part 4 below. 1000 Since my retirement I have been interested in serving the community as a volunteer. Until recently, I was not able to make the structured time commitment. My career has been in public service, and this continues to be a personal priority. 2 of 3 Item 2: Staff Report Pg. 127 Packet Pg. 132 of 308 Item 2 Attachment F - I am always delighted to learn in a JStormwater Management nd I know the importance of remaining open to as well as technical insights. Oversight Committee Applications Redacted 2. Please describe an issue that recently came before the Storm Drain Oversight Committee that is of particular interest to you and describe why you are interested in it. I prefer not to opine on specific issues until I am educated on the Committee's deliberations and actions. During implementation in the "real world" there can be many specific issues and decisions which are appropriate topics for consideration and oversight. Observations from the actual residents can be invaluable. Some examples from my own experience in Palo Alto: 1) Rain barrel use by a homeowner requires a certain dedication to maintain and operate year -after -year. 2)Common knowledge supports the assumption that dry wells (very local groundwater recharge) are inappropriate in our high water table and low permeability (clay/ 'Bay Mud') soils. Yet I was surprised at how effective it is at my own residence. 3) It is common sense to avoid contaminated groundwater plumes. On the other hand, some well -considered clean water input near plumes ("recharge", injection, groundwater "mounding") have benefited plume control at some major Superfund projects. 3. If you are appointed, what specific goals would you like to Oversight is a serious responsibility. As mentioned above, there can be see the Storm Drain Oversight Committee achieve, and how decisions to make within a large project which profit from community would you help in the process? insight and involvement. I have found remarkable value in perspectives from people with tangential technical expertise and local experience. I fit this description and am open to seeking and accepting perspectives from other residents and professionals. 4. Storm Drain Oversight Committee Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. 2017 Stormwater Management Fee Ballot Measure 2015 Storm Drain Master Plan Sustainability & Climate Action Plan (2020) Green Stormwater Infrastructure Plan (2019) City of Palo Alto Annual Budget If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook. Signature Date Completed I have read and considered these reports and documents which provide a thorough background on the analyses and priorities already developed and in place. The City Council's policy of moving forward on decisions rather than revisiting deliberations is laudable. I respect the expertise of professional staff and outside consultants and do not want to second guess their foundational work. These documents do leave open questions, particularly regarding implementation of general and aspirational goals. Staff, not the oversight committee, should be the lead in exploring options in filling these gaps. Direction and advice from the community -based Committee must be strongly considered if projects are to have serious prospects of short- or long-term success. Yes Name of signatory: Kevin P Mayer Link to signature 02/22/2024 3 of 3 Item 2: Staff Report Pg. 128 Packet Pg. 133 of 308 Submitted on Receipt number Related form version I Personal information Name Cell Phone Number Home Phone Number Email Address 22 February 2024, 5:05pm 2 7 Ronald Owes Are you a Palo Alto resident? Yes Address city Postal Code Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest, Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Storm Water Other: currently a member of this commision 1 of 3 Item 2: Staff Report Pg. 129 Packet Pg. 134 of 308 Item 2 Attachment F - Management Oversight Commission? ormwater Management Oversight Committee t Applications Redacted Consent to Publish Personal Information on the City of Paloirrovvo►ssri Read the code, and check only ONE option below: I Personal and Job Experience Occupation Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I Application Questions 1. Why are you interested in serving on the Stormwater Management Oversight Committee and what experience would you bring to the position? 1000 2. Please describe an issue that recently came before the Storm Drain Oversight Committee that is of particular interest to you and describe why you are interested in it. 3. If you are appointed, what specific goals would you like to see the Storm Drain Oversight Committee achieve, and how would you help in the process? 4. Storm Drain Oversight Committee Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. 2017 Stormwater Management Fee Ballot Measure 2015 Storm Drain Master Plan Sustainability & Climate Action Plan (2020) Green Stormwater Infrastructure Plan (2019) City of Palo Alto Annual Budget If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook I give permission for the City of Palo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. retired Professional Civil Engineer University of Washington BSCE, 1968, MSCE, 1971, Licensed Civil Engineer (PE), Instructor in Environmental Engineering at University of Washington, 1973, Practiced in Civil/Environmental Engineering for over 40 years as a Partner in Harper/Owes, as a Senior Vice President of HDR, etc, and as an expert witness in over 20 legal cases dealing with environmental issues. I am a current commission member Palo Alto's Storm Water Management Oversight Commission, and a City of Palo Alto Emergency Services Volunteer I am presently serving on this Committee and believe this experience allows me to utilize my background and experience to help the City of Palo Alto. The annual audit and the role of this commiittee are important to understand. I would like to help the committee understand if storm water expenditures are appropriate. I am concerned with loss of permeability and green infrastructure required in these plans and measures as changes in the city's development occur. Yes 2 of 3 Item 2: Staff Report Pg. 130 Packet Pg. 135 of 308 Signature Name of signatory: Ronald Owes Ea4a Ott& Item 2 Attachment F - Stormwater Management Oversight Committee Applications Redacted 00.0-6 • .•- 6 • 6• Date Completed 2/22/2024 Item 2: Staff Report Pg. 131 Packet Pg. 136 of 308 3 of 3 Submitted on Receipt number Related form version I Personal Information 5 March 2024, 1:16am 40 8 Name Abraham Bagherjeiran Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Address Yes City _ Postal Code Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices Yes California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Utilities Advisory City Website Commission? 1 of 3 Item 2: Staff Report Pg. 132 Packet Pg. 137 of 308 Item 2 Attachment G - Utilities Advisory Commission Consent to Publish Personal Information on the City of Pal0e e Read the code, and check only ONE option below: I Personal and Job Experience Occupation Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I Application Questions 1. Why are you interested in serving on the Utilities Advsory Commission and what experience would you bring to the position? 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting, you can view archived videos from the Midpen Media Center. Archived videos are available from the Midpen Media Center. 3. If appointed, what specific goals would you like to see the Utilities Advisory Commission achieve, and how would you help in the process? 4. Utilities Advisory Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. The Utilities Strategic Plan (20181 The Gas Utility Long-term Plan (2017) Urban Water Management Plan (2021) Ten -Year Electric Energy Efficiency Plan and Ten -Year Natural Gas Energy Efficiency Plan (2012) Sustainability and Climate Action Plan (SCAP) Fiber -to -the -Premise Master Plan (2015) If you'd like to provide any additional documents, please upload below. I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. Applied Researcher, Artificial Intelligence I am a Sr Director of Applied Research at eBay where I lead e - commerce search ranking. I have a PhD in Computer Science and specialize in machine learning. I am a member of the Association of Computing Machines, and industry professional group. I was an adjunct faculty member of Northeastern University, Silicon Valley, in the computer science department. For my undergraduate degree I minored in Electrical Power Technology. I own an electric vehicle and am a residential customer of the Palo Alto utilities. I am President of the Palo Verde Elementary PTA. I am a regular customer of the Palo Alto utilities. I bring a strong analytical background to decisions. As a customer, I am interested in lowering costs while improving the quality of service. I am interested in the standing goal of preparing the gas supply for winter. I was hit with a $4000 gas bill in January 2023 and would very much like to do what I can to make sure something like that does not happen again. I would like the commission to change usage calculations to be more accurate, especially in light of fluctuating supply prices. I have signed up for the fiber to home project a few years ago and am familiar with that plan. Please confirm that you have read the Boards and Yes 2 of 3 Item 2: Staff Report Pg. 133 Packet Pg. 138 of 308 Commissions Handbook. View the Boards and Commissions Handbook. Signature Item 2 Attachment G - Utilities Advisory Commission Applications Redacted Name of signatory: Abraham Bagherjeiran Link to signature Date Completed 03/05/2024 3 of 3 Item 2: Staff Report Pg. 134 Packet Pg. 139 of 308 Submitted on Receipt number Related form version I Personal Information 17 March 2024, 11:19pm 44 8 Name Ambika Pajjuri Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Address Yes City _ Postal Code Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Utilities Advisory Community Group Commission? 1 of 3 Item 2: Staff Report Pg. 135 Packet Pg. 140 of 308 Item 2 Attachment G - Utilities Advisory Commission Consent to Publish Personal Information on the City of Pal0e e Read the code, and check only ONE option below: I Personal and Job Experience Occupation I give permission for the City of Palo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Product Management leader: A Product Management leader, I recently left my job at Amazon and am currently on a sabbatical. In -9 years of experience at Amazon, I built products and teams at multiple organizations at Amazon (Amazon Retail, AWS and Amazon Devices) and we brought delightful products to market ranging from Amazon Echo (Alexa) to Augmented Reality experiences like virtual try -on of Lipstick using ML. Previously I worked at Itron on smart meter networks and demand forecasting. As a leader of the Product organizations I led teams with first defining the vision and then bringing the big picture concepts to life with robust prioritization (using data driven inputs from customers and clarity on business differentiation), collaboration with stakeholders across the organization and building the optimal strategy and right go to market. As a Palo Alto resident of over 15 years, I am looking to give back to the community through volunteering my time and apply my expertise gained through the corporate world. Please list your relevant education, training, experience, My professional education includes an MSEE degree from Columbia certificates of training, licenses, and professional registration. University and have taken various technical, product management and If describing work experience, please include branding courses. company/employer name and occupation. Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I Application Questions My most recent corporate work experience is at Amazon, where I was a GM that led product teams (product management, design and program management) at various orgs within Amazon over the last 9 years. Relevant Professional Experience: - I have completed the Board Readiness program administered by Neythri (https://neythri.org/) and am prepared to join non-profit and corporate boards as a director and advisory board member. I am also an advisory board member at a stealth startup. - Prior to Amazon, I was an Entrepreneur and Product Management professional at various startups (Inquus/OpenStudy, KidSenz, Itron/Silver Spring Networks, 2Wire, Airvana). My work at Itron on smart meter networks and demand forecasting gave me insights into Utilities and related regulation. I have been an active participant in volunteer organizations at school. I believe we need to get more women into STEM and leadership roles and some of my volunteer activities are reflective of this passion. A few activities I have been involved include: - A registered Girl Scouts volunteer since 2012 to present - Currently volunteer for Space Cookies, a girls -only high school FRC (FIRST Robotics) robotics team. - 2012-2024, Advisory Board member at WomenStartup, a Bay area organization focused on the empowerment of women entrepreneurs in technology, helping them grow and succeed in the technology sector. - 2011 -2015- Volunteer at YMCA Project Cornerstone 1. Why are you interested in serving on the Utilities Advsory I am passionate about leveraging my experience to contribute to a Commission and what experience would you bring to the sustainable future. Palo Alto's Utilities Advisory Commission particularly 2 of 3 Item 2: Staff Report Pg. 136 Packet Pg. 141 of 308 Item 2 Attachment G - Utilities position? interests me. My skills can be valual Advisory Commission ouncil on long-range planning for our utilities, tion and environmental impact. This aligns wi Applications Redacted ve solutions. My proven ability in developing and implementing plans, coupled with my interest in sustainability and prior experience at Itron that pioneered smart meters for utilities, makes me a strong candidate. I'm eager to contribute! 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting, you can view archived videos from the Midpen Media Center. Archived videos are available from the Midpen Media Center I am interested in the issue that was discussed when presenting the recommendation to amended Palo Alto CLEAN Program Rules and Requirements, Handbook, and Power Purchase Agreement. It was clear that there is a need to make it easy to sell power generated from Solar programs and to entice more participants for the Clean Programs. I am interested in improving the program and potentially revamping it to attract more participants 3. If appointed, what specific goals would you like to see the My goals would include making it easier to participate in the Palo Alto Utilities Advisory Commission achieve, and how would you CLEAN program for apartments and buildings with options for Solar help in the process? roofs. These establishments could decide to add a solar roof if the program is enticing. Another goal would be to evaluate improving the Fiber -to -the -Premise projects by intentionally combining them with other projects like Storm Water System upgrades and new infrastructure projects. 4. Utilities Advisory Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. The Utilities Strategic Plan (2018) The Long Term Electric Acquisition Plan (2012) The Gas Utility Long-term Plan (2017) Urban Water Management Plan (2021) Ten -Year Electric Enerav Efficiency Plan and Ten -Year Natural Gas Enerav Efficiency Plan (2012) Sustainability and Climate Action Plan (SCAP) Fiber -to -the -Premise Master Plan (2015) If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook. Signature Date Completed I do not have direct experience with these plans but have led and participated in rigorous planning and roadmapping of products and services in my corporate job each year. Yes Name of signatory: Ambika Pajjuri Link to signature 3/17/2024 3 of 3 Item 2: Staff Report Pg. 137 Packet Pg. 142 of 308 Submitted on 17 March 2024, 11:09pm Receipt number 41 Related form version 8 I Personal Information Name Chris Tucher Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Yes Address City Postal Code Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied No for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Utilities Advisory Palo Alto Weekly Commission? City Website 1 of 3 Item 2: Staff Report Pg. 138 Packet Pg. 143 of 308 Item 2 Attachment G - Utilities Advisory Commission Applications Redacted Consent to Publish Personal Information on the City of Palo Alto Website Read the code, and check only ONE option below: I Personal and Job Experience Occupation I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. Consultant & board member Please list your relevant education, training, experience, Education: Harvard Business School, MBA certificates of training, licenses, and professional registration. Consultant to healthcare and electric battery start-ups If describing work experience, please include Boards: company/employer name and occupation. -Kirkwood Mountain Public Utility District -Embarcadero Media Foundation (i.e., Palo Alto Weekly news group) Please describe your involvement in community activities, In 2024, I was elected to the board of the Kirkwood Mountain Public volunteer and civic organizations, including dates and any Utilities District (five candidates, one empty seat, on the public ballot offices held. Nov'23 in Alpine County, CA). The KMPUD is responsible for delivering power, water and waste -water services to all residential and commercial customers in Kirkwood, as well as snow removal services. This ties in with my commitment to community service and my interest in utilities, especially electricity. I Application Questions 1. Why are you interested in serving on the Utilities Advsory Commission and what experience would you bring to the position? 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting, you can view archived videos from the Midpen Media Center. Archived videos are available from the Midpen Media Center. In 2024, I was appointed to the new non-profit board of Embarcadero Media (aka Palo Alto Weekly). This ties in with my keen interest in local journalism (I began my career as a reporter and a newspaper publisher) and my commitment to the Palo Alto community. After a career in tech and health -tech, I've recently begun working in the field of energy and public utilities, with a special interest in electric grid modernization. Since first applying for UAC in 2023, I subsequently ran for and won a seat on the board of the public utility district in Kirkwood, CA (near Tahoe), which provides electric, gas, water and waste -water serves to all residential and commercial customers of this Lake Tahoe community (Vail Corp. is the largest customer), in addition to snow removal services. My top interest on the commission would be issues around energy usage, power sourcing and the electrical grid. That said, my interest extends to all aspects of Palo Alto utilities, including gas pricing, fiber - broadband plan and water management. Grid modernization: There seems to be lack of clarity around several key issues, just a few of which are: -Timeframe appears to be 5yrs to completion (residential areas), but only after a 2yr planning phase, so that completion isn't until 2030. Is that unreasonably long? -Household load 15+ years in future: Do we have solid assumptions and scenarios for load trends? Might load actually fall as "self consumption" and microgrid storage rises? -How do important future technologies like grid -level battery storage or vehicle -to -grid fit into CPAU's modernization plan? -What it will take for CPAU to persuasively educate residents on implementing solar and "self consumption" methods (e.g., battery, grid forming inverter) in their homes? Grid modernization and CPAU's planning process -- incl. transmitter 2 of 3 Item 2: Staff Report Pg. 139 Packet Pg. 144 of 308 Item 2 Attachment G- Utilities upgrades, staffing challenges, load Advisory Commission t to me because (1) the cost will be vast ($8 ill be vital to enabling the city's sustainability goaL.ApPlications Redacted 3. If appointed, what specific goals would you like to see the Utilities Advisory Commission achieve, and how would you help in the process? 4. Utilities Advisory Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. The Utilities Strategic Plan (2018) The Long Term Electric Acquisition Plan (2012) The Gas Utility Long-term Plan (2017) Urban Water Management Plan (2021) Ten -Year Electric Enerav Efficiency Plan and Ten -Year Natural Gas Ener Efficiency Plan (2012) Sustainability and Climate Action Plan (SCAP) Fiber -to -the -Premise Master Plan (2015) If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook. Signature Date Completed I realize the commission has a broad set of goals. I'll just call out two: 1) Ensure CPA has a good plan for grid modernization, based on well - reasoned assumptions, flexible scenarios, and clear short-term milestones. We need a "grid for tomorrow' that can support more robust transmission and better load management to allow for, among other things, hourly renewable energy matching (not year-end true -ups); smart use of battery storage (incl. Solar+Storage PPAs); vehicle -to -grid two- way charging and the complex billing issues that accompany it. 2) Enable CPA to hit its 2030 energy and sustainability goals ... because today, in my view, the community seems not to have much confidence, or clear understanding of how, we will do that. I think I can help toward these goals because I have executive leadership experience, because I have at least a modest understanding of the technical and budgetary aspects, and because I can communicate well. I have read and reviewed these documents but have no other experience with them. Yes Name of signatory: Chris Tucher Link to signature 03/16/2024 3 of 3 Item 2: Staff Report Pg. 140 Packet Pg. 145 of 308 Submitted on Receipt number Related form version I Personal Information 2 March 2023, 9:02am 33 6 Name Richard Craig Address City Postal Code Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Yes Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Utilities Advisory Palo Alto Weekly Commission? 1 of 3 Item 2: Staff Report Pg. 141 Packet Pg. 146 of 308 Item 2 Attachment G - Utilities Advisory Commission Consent to Publish Personal Information on the City of Pal0e e Read the code, and check only ONE option below: I Personal and Job Experience Please list your relevant education, training, experience, certificates of training, licenses, and professional registration. If describing work experience, please include company/employer name and occupation. Company/Employer Name Occupation Is your Company/Employer your current one or last? Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I Application Questions I give permission for the City of Palo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Technical Education: BS Berkeley Physics, PhD UCLA Electrical Engineering Technical Work Experience: 5 years Laser Research, 5 years Laser product engineering Management Experience: 25 year managing (CEO & President) multiple public and private companies in areas related to light. For two of these companies the primary value was improved energy efficiency of lighting. Vast experience dealing with Government agencies is many different roles. Comfortable with all aspects of budgets and finance. Skilled at listening to complex problems. Retired Technical Manager Last Employer No current involvement in civic organization. 1. What is it about the Utilities Advisory Commission that is We face difficult and interesting problems. I view this opportunity as a compatible with your experience and of specific interest to way to contribute to solutions. you, and why? 2. Please describe an issue that recently came before the I currently have two areas of interest. The need to phase out natural gas Commission that is of particular interest to you and describe and the move to the all electric household seems both quite important why you are interested in it. If you have never been to a and very tricky to fairly execute. I want to know more. Palo Alto has been Commission meeting, you can view archived videos from the talking about fiber optic access for as long as I have lived here (33 Midpen Media Center. years). I would love to see progress on this topic. Archived videos are available from the Midpen Media Center. 3. If appointed, what specific goals would you like to see the Utilities Advisory Commission achieve, and how would you help in the process? 4. Utilities Advisory Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. The Utilities Strategic Plan (2018) The Long Term Electric Acquisition Plan (2012) The Gas Utility Long-term Plan (2017) Urban Water Management Plan (2021) My goals are very generic, improve the vision and working of my city. I cannot take a position on specific projects without more learning. None 2 of 3 Item 2: Staff Report Pg. 142 Packet Pg. 147 of 308 Ten -Year Electric Energy Efficiency Plan and Ten -Year Natural Gas Energy Efficiency Plan (2012) Sustainability and Climate Action Plan (SCAP) Fiber -to -the -Premise Master Plan (2015) If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook. Signature Date Completed Yes Name of signatory: Richard Craig LC, 03/02/2023 Item 2 Attachment G - Utilities Advisory Commission 1. Applications Redacted 3 of 3 Item 2: Staff Report Pg. 143 Packet Pg. 148 of 308 Submitted on Receipt number Related form version I Personal Information Name Cell Phone Number 22 February 2024, 12:14pm 39 8 Sean Holman Home Phone Number Email Address Are you a Palo Alto resident? Yes Address _ City _ Postal Code Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Utilities Advisory Community Group Commission? City Website 1 of 3 Item 2: Staff Report Pg. 144 Packet Pg. 149 of 308 Item 2 Attachment G - Utilities Advisory Commission Applications Redacted Consent to Publish Personal Information on the City of Palo Alto Website Read the code, and check only ONE option below: I Personal and Job Experience Occupation I give permission for the City of Palo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Technology (Software) Please list your relevant education, training, experience, I have a BS in Computer Science from the Univ. of Maryland. While my certificates of training, licenses, and professional registration. background is in software engineering, I have worked for 10+ years with If describing work experience, please include public utilities and cities on energy sustainability (primarily during my company/employer name and occupation. time at Opower). I am now working with a company called Kaluza focused on helping energy retailers to change their business model and serve their customers to support a carbon neutral future. Please describe your involvement in community activities, Duveneck PTA volunteer and civic organizations, including dates and any offices held. I Application Questions 1. Why are you interested in serving on the Utilities Advsory One of the things II love about Palo Alto is our community based Commission and what experience would you bring to the approach. I care deeply about our shared energy future, data security position? and my community here in Palo Alto. We have the means to do great things here and I'd like to help serve that purpose. Our energy systems are rapidly evolving and as an engineer I am fascinated to learn and consider how to make the best choice for the people in our community and our planet. 2. Please describe an issue that recently came before the Recent issues of particular interest to me are our cyber security and Commission that is of particular interest to you and describe data protection strategies (as an engineer with background working on why you are interested in it. If you have never been to a these topics) and the Electric Grid Modernization plan. I think the plan is Commission meeting, you can view archived videos from the the key to having a strategy for electrification but also for creating an Midpen Media Center. equitable future grid. Archived videos are available from the Midpen Media Center. 3. If appointed, what specific goals would you like to see the Utilities Advisory Commission achieve, and how would you help in the process? 4. Utilities Advisory Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. The Utilities Strategic Plan (2018) The Long Term Electric Acquisition Plan (2012) The Gas Utility Long-term Plan (20171 Urban Water Management Plan (2021) Ten -Year Electric Energy Efficiency Plan and Ten -Year Natural Gas Energy Efficiency Plan (2012) Sustainability and Climate Action Plan (SCAP) Fiber -to -the -Premise Master Plan (2015) I am particularly interested in evolving a long term strategy that adapts to the changes needed for further electrification and that supports programs that considers the needs of all members of the community including renters (like myself) and lower income households. From my work with Opower I am familiar with utility strategic plans and integrated resource plans. We were particularly focused on building energy efficiency programs and metrics into those plans. 2 of 3 Item 2: Staff Report Pg. 145 Packet Pg. 150 of 308 If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook. Signature Date Completed -a ■. a -a : u .. Yes Name of signatory: Sean Holman Link to signature 02/22/2024 Item 2 Attachment G - Utilities Advisory Commission Applications Redacted 3 of 3 Item 2: Staff Report Pg. 146 Packet Pg. 151 of 308 Item 2 Attachment G - Utilities SEAN HOLMAN Advisory Commission Palo Alto, CA • - Applications Redacted PRODUCT MANAGEMENT LEADER Extensive product management and team leadership experience ranges from start-up companies to Fortune 500. Strong track record of building products that yield breakthrough results, contributing to exponential company growth, and assembling top -performing teams. • Deep passion for leading the development of technology products that make a difference in the lives of consumers. • Strategic, data -d riven decision -maker who combines a big -picture vision with executable steps for product success. • Trusted technical expert on cloud platforms, data engineering, machine learning (ML), software development, and IoT. • Polished communicator with a strong ability to deliver compelling presentations to a variety of targeted audiences. • Respected leader, coach, and mentor who can lead, hire and empower teams. Highlights: Workday: Led the strategy and launch of Workday on Google Cloud Platform (GCP). Lacuna Technologies: Pioneered a groundbreaking, open -source cloud platform for mobility. Verizon: Key catalyst driving launch for some of the first 5G solutions in major cities nationwide. Opower: Rollout of Opower data platform, growing to $15OM+ ARR, at 3O+ utilities. PROFESSIONAL EXPERIENCE WORKDAY — Pleasanton, CA — 2022-2023 Leading cloud provider of HCM and Financial Management solutions for mid to large enterprises. Principal Product Manager Led the global, multi -cloud platform product strategy, delivery (expanding from AWS to GCP), and cloud -native development effort of the secure, scalable foundation services supporting the delivery of all Workday's applications. • Delivered the first release of Workday Cloud Platform 2.O on schedule, coordinating efforts across teams including 1OO+ engineers and enabling the company to deploy their applications on Google's Cloud. ♦ Responsible for monthly executive strategy and review meetings of the program of delivery. * Balanced managed and built features to achieve a scalable, cost-effective platform based on Kubernetes Resource Model, GitOps, Istio, Consul, managed MySQLJPostgres, Kafka, Redis, ArgoCD, OPA, and CoreDNS. LACUNA TECHNOLOGIES — Palo Alto, CA — 2018-2021 Start-up company providing digital solutions for cities and transportation agencies to manage their public infrastructure. VP of Product Directed all product management functions as one of the company's founding employees. Created and guided the product strategy, engaged directly with key customers, and executed the product launch, with a goal of creating a new product and new market segment for a ML -based transportation management, geospatial data and visualization platform. Hired, onboarded, and led the Product Management and UX Design teams, incorporating Agile methodologies and setting a high bar for our development process. Worked with large cities on transforming their transportation management infrastructure and processes via the Lacuna product. ♦ Built, architected and launched LADOT's transportation management cloud platform (using AWS Lambda, Postgres, Redis, and Kafka) in under 6 months, achieving under -budget results and managing the deployment of 35K+ eScooters and 1B+ data points, during initial rollout. • Played key role in raising $33M+, building Product and Engineering to 2O+ team members and growing the company from a concept to a functional product used in L.A., Miami, and other major cities. ♦ Teamed with other Lacuna executives to found and empower a new open -source foundation (Open Mobility Foundation) for collaboration between L.A. city transportation leaders and the private sector. Authored many of the foundational Mobility Data Specification (MDS) API standards. • Pioneered a curb management system for LAX Airport, leveraging MDS standards and machine learning to predict demand as well as reduce operating losses. ♦ Accelerated key technical partner engagements with Amazon, Microsoft, NASA, UPS, Lyft, and others. Engaged in discussions with each partner, presenting path to overcoming significant challenges and achieve buy -in. Item 2: Staff Report Pg. 147 Packet Pg. 152 of 308 SEAN HOLMAN, 2 Item 2 Attachment G - Utilities Advisory Commission VERIZON - San Jose, CA — 2016-2018 Applications Redacted Currently at 121M+ subscribers as the largest wireless carrier in the U.S. 5G Solutions Strategy & Engineering Manager Retained by Verizon following its purchase of Sensity to accelerate product development on multi-access edge computing. Founded an engineering team and provided leadership for the Sustainable City Solutions Group. Formulated and deployed solutions using ML, Kubernetes, computer vision, real-time sensors, and vehicle -to -infrastructure technologies. • Awarded patent for an interface to aggregate real-time curb usage and availability data. Applied for patent based on work with MapQuest, securing a patent to benefit Verizon on immediate and future goals. • Launched some of the first 5G solutions in major cities in partnership with Intel, Samsung, and others, including New York, Sacramento, Los Angeles, Washington DC, and Seattle. SENSITY SYSTEMS - Sunnyvale, CA — 2014-2016 Specializing in a smart lighting IoT network and API developer platform NetSense that enables conversions to energy -saving LEDs. Director, Solutions Architecture Hired to lead the Solutions Architecture function and team. Managed multiple global partner integration and deployment activities with Cisco, Verizon, and GE. Assisted cities in leveraging LED lighting solutions to save energy and create an open IoT sensor platform in 35+ cities, including Dubai, Copenhagen, Tel Aviv, Guangzhou, Seattle, and Kansas City. • Contributed to the $350M acquisition of Sensity Systems by Verizon through role as Technical Expert in the Verizon partnership. Delivered demonstrations that highlighted the viability of Sensity's product offering. • Accelerated the launch of 30+ new U.S. and international deployments with Cisco Systems, working closely with cities to ensure successful rollouts and mitigate/resolve issues. • Spearheaded a 50+% reduction in pilot scoping and delivery times while leading the expansion to international deployments. OPOWER — 2008-2013 Software platform that helps the world's largest utilities transform their customer experience and facilitate energy savings. Director, Solutions Architecture (2011-2013) Customer Success Manager (2009-2011) Data Engineer (2008-2009) Hired as the company's 12th employee and progressed rapidly through increasingly responsible positions. As Director of Solutions Architecture, built and managed a global Solutions Architecture team within the Sales organization as the business grew from $1M to $150M ARR. Served as the primary customer point of contact and managed the program design/measurement functions. As Data Engineer, accelerated and scaled ETL process, data QA and deployment timelines. • Spearheaded launch of Opower platform at 16 utility partners (initially worth $30M+), including Exelon, EDF, and National Grid. Redefined the company's demos and product storytelling to customers. • Created a scalable ETL process and data pipelines to ingest utility data and automate data quality analysis. • Reduced implementation times by 35% through rollout of a project management system. ADDITIONAL POSITIONS: Software Engineer, ATG (2007-2008) — Developed click -to -call technology that powered online sales conversions at leading companies, including Amazon, Best Buy, American Airlines, Dell, TD Bank, and 500+ additional companies. Team Leader, U.S Department of State (2003-2007) — Led software deployments onsite at 20+ embassies and consulates. Software Engineer, Sun Microsystems/ Scient / Aspex (1999-2003) — Focused on Java and web application development and managed production Oracle databases. Customers included MLB, Chase, Verizon, DoD and others. EDUCATION & SKILLS Bachelor of Science in Computer Science — UNIVERSITY OF MARYLAND — College Park, MD Professional Training — Kubernetes and Cloud Native Associate, Deep Learning Specialization (Andrew Ng), Coursera Technology Skills — Systems Architecture, API Design, ETL/ELT, Enterprise Software, Authentication, applied ML, TensorFlow, IoT, Kubernetes, PostgreSQL, Redis, PostGIS, BigQuery, JavaScript/Typescript, Python, Go, Java, Google Cloud Platform, AWS Lambda, Jira, Git, ArgoCD Patents/Honors — Patent: Obtainment and display of real-time information for a set of block -faces. Issued Mar 16, 2021; Banneker Key Scholarship (full merit -b Item 2: Staff Report Pg. 148 Packet Pg. 153 of 308 Submitted on Receipt number Related form version I Personal Information 18 March 2024, 1:40am 45 8 Name Utsav Gupta Cell Phone Number Home Phone Number Email Address Are you a Palo Alto resident? Address Yes City _ Postal Code Do you have any relatives or members of your household who No are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied Yes for? Fair Political Practices No California state law requires board/commission members to file a disclosure of financial interests (Fair Political Practices Commission, Conflict of Interest. Form 700). Do you/your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to: 1. Engage in business with the City; 2. Provide products or services for City projects; or 3. Be affected by decisions of this Board or Commission? Excluding your principal residence, do you or your spouse No own real property in Palo Alto? How did you learn about the vacancy on the Utilities Advisory Email from the City Commission? 1 of 3 Item 2: Staff Report Pg. 149 Packet Pg. 154 of 308 Item 2 Attachment G - Utilities Advisory Commission Consent to Publish Personal Information on the City of Pal0e e Read the code, and check only ONE option below: I Personal and Job Experience Occupation I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. Startup Co -CEO Please list your relevant education, training, experience, EDUCATION certificates of training, licenses, and professional registration. Georgetown University Law Center, JD, 2015 If describing work experience, please include UC San Diego, BS in Bioengineering: Biotechnology and BA in Political company/employer name and occupation. Science, 2011 Please describe your involvement in community activities, volunteer and civic organizations, including dates and any offices held. I Application Questions SELECTED WORK EXPERIENCE Co -CEO, Filarion, Inc. -working in spatial computing and artificial intelligence, 2021 -present Previously a patent litigator at Tensegrity Law Group and Dechert LLP from 2015-2021. One litigation involved understanding internet service provider technology. Student Counsel, Appellate Litigation Clinic, Georgetown University Law Center, 2014-2015 Clerk, United States Senate Judiciary Committee, 2013 PROFESSIONAL REGISTRATIONS California Bar Patent Bar Admitted in the following U.S. courts: Federal Circuit, Ninth Circuit, Northern District of California, Central District of California Please see Linkedln for further information: https://www.linkedin.conulin/utsavgupta/ Board of Visitors, Georgetown University Law Center, 2023 -current South Bay Chair, Northern California Alumni Board, Georgetown University, 2019 -current SELECTED PREVIOUS COMMUNITY ACTIVITIES: Member, SF Bay Area IP Inn of Court, 2017-18 Board of Governors, Georgetown University Alumni Association, 2014-15 President, South Asian Law Students Association at Georgetown Law, 2014-15 Georgetown International Environmental Law Review (now Georgetown Environmental Law Review), 2014-15 Director of Alumni Initiatives and Delegate, Student Bar Association at Georgetown Law, 2014-15 Board, Student Intellectual Property Law Association, 2014-15 President, Associated Students of UC San Diego, 2009-2010 1. Why are you interested in serving on the Utilities Advsory I'd like to help as I can with the city's FTTP plans. The UAC has done a Commission and what experience would you bring to the great job leading this effort. I am excited for Phase 1 and the planned position? Dec 2024 start. Once available, how can we best encourage residents to use the service and meet our projected take -rate, so that we can expand the service to remaining residents? I have litigated networking and internet service patent disputes and have some understanding of the technology. 2 of 3 Item 2: Staff Report Pg. 150 Packet Pg. 155 of 308 Item 2 Attachment G - Utilities My interest also extends to water qu Advisory Commission lent water. How can we explore options to conti of our water, particularly to address any tra Applications Redacted ay pose health risks, such as forever chemicals and microplastics? On microplastics, there have been proposals to help reduce their infiltration into the water supply, including by Samsung at CES 2023 with filters compatible with their washing machines (clothes are a large source of microplastics). What options are there and what can we do as a city? 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting, you can view archived videos from the Midpen Media Center. Archived videos are available from the Midpen Media Center 3. If appointed, what specific goals would you like to see the Utilities Advisory Commission achieve, and how would you help in the process? 4. Utilities Advisory Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. The Long Term Electric Acquisition Plan (2012) The Gas Utility Long-term Plan (2017) Urban Water Management Plan (2021) Ten -Year Electric Energy Efficiency Plan and Ten -Year Natural Gas Energy Efficiency Plan (2012) Sustainability and Climate Action Plan (SCAP) Fiber -to -the -Premise Master Plan (2015) If you'd like to provide any additional documents, please upload below. Please confirm that you have read the Boards and Commissions Handbook. View the Boards and Commissions Handbook Signature Date Completed The SCADA and AMI cybersecurity presentation that came before the Commission on February 7, 2024, was of particular interest, where I was happy to see there is a focus on being prepared for *when* a cyberattack happens. Along with my technology interests, I have had an appreciation for cybersecurity and how to secure endpoints like user devices (that is, how to prevent attacks on the human layer). Having witnessed these sophisticated phishing attacks successfully unfold against sharp and technologically colleagues, these issues will only become harder to prevent and more prevalent with the distribution and democratization of generative artificial intelligence. I would like to see FTTP eventually offered to every resident in Palo Alto. High -bandwidth applications are the future. It has always astonished me that large, commercial ISPS provided legacy service despite Palo Alto as a center of innovation in the Silicon Valley. I even investigated running my own fiber installation to this condo building downtown, or using a line - of -sight 1G or 10G microwave dish connection from 3000 El Camino (Palo Alto Square) (unfortunately, no line -of -sight). To help achieve reaching everyone, I believe I can help be an advocate for FTTP and why our residents should use community fiber. including performance aspects like cost, shared vs unshared connections, latency, bandwidth, jitter, reliability, and most importantly upload speeds. Having an interest in community fiber, I have reviewed the FTTP Master Plan a few times from curiosity. I have also reviewed the City of Palo Alto Special Meeting on September 19, 2022, at that time concerning FTTP and the corresponding UAC Sub -Committee Recommendations presentation and corresponding report "Joint Study Session With City Council and Utilities Advisory Commission (UAC) Regarding Fiber -to - the -Premises Efforts." Yes Name of signatory: Utsav Gupta Link to signature 03/18/2024 3 of 3 Item 2: Staff Report Pg. 151 Packet Pg. 156 of 308 Item 3 Item 3 Staff Report City Council Staff Report From: City Manager CITY O F Report Type: STUDY SESSION PALO Lead Department: Transportation ALTO Meeting Date: April 1, 2024 Report #:2401-2535 TITLE Study Session: Palo Alto Link One -Year Service Evaluation and Report; CEQA status — not a project. RECOMMENDATION Staff recommends that the City Council receive a report and provide feedback on Palo Alto Link one-year performance results and funding strategy options aligned with desired long-term program goals. EXECUTIVE SUMMARY The Palo Alto Link, a pilot program funded by an Innovative Transit Grant from the Santa Clara County Valley Transportation Authority (VTA), has reached an impressive milestone, marking its first year of operation with notable achievements. Operated in partnership with Via, also known as Nomad Transit Services, this on -demand, shared -ride service has been a cornerstone in addressing the city's first -/last -mile connectivity challenges, providing an environmentally - friendly alternative to private vehicle use. In its inaugural year, the Palo Alto Link completed over 50,000 rides, serving an average of 900 unique riders monthly, with an average wait time of just 13.8 minutes. This service, particularly beneficial to vulnerable and transit -dependent populations, has seen a 54% growth in ride completions, demonstrating its critical role in the community's mobility ecosystem. Feedback gathered through an extensive rider survey highlights the service's impact on enhancing equity, affordability, and sustainability within Palo Alto. Remarkably, 46% of respondents reported having no access to a personal vehicle, underscoring the service's role in bridging mobility gaps. Moreover, the Link's operational efficiency and sustainability have been augmented by its partnership with Stanford Research Park (SRP), which has not only contributed significantly to the program's funding but also increased its utilization among the park's employees. Item 3: Staff Report Pg. 1 Packet Pg. 157 of 308 Item 3 Item 3 Staff Report As the pilot program progresses into its final year, staff are exploring various strategies to sustain and enhance the service beyond its pilot phase. This includes assessing additional funding options and potential expansions in service hours to meet community needs better. The upcoming fiscal challenges and opportunities underscore the necessity for strategic partnerships and innovative funding mechanisms to ensure the Palo Alto Link's continued success and expansion. The original Innovative Transit grant funding provides funding until May 2024, but with funding from the SRP and an additional grant awarded through Transportation Fund for Clean Air (TFCA) program there is enough funding to continue service until October 2025. As the City begins its second and final year of the service, staff is seeking feedback on the program operation thus far, any changes for the coming year, and financial implications of continuing this service beyond the pilot period. BACKGROUND Palo Alto Link is operated by microtransit vendor Via, aka Nomad Transit Services, and operates Monday - Friday, for a 10 -hour service span 8:00 am -6:00 pm. The service operates within most of the City, with exceptions only to the east and west ends that house large open spaces and conservation lands. PAL is utilizing a ten (10) vehicle fleet to provide virtually positioned pick-up and drop-off locations within an acceptable walking distance with the help of a web application. Door-to-door service is available for riders who may require extra assistance. The service addresses first -/last -mile challenges in Palo Alto and provides a convenient and affordable transportation option for residents, employees, and vulnerable/transit-dependent populations. The current cost of a trip is $3.50 per ride with additional passengers costing $1.75 each. Youth, low-income, disabled, and seniors pay a reduced fare of $1.00 per ride. Rides to and from the Stanford Research Park are free. Palo Alto Link has provided on -demand transit service within the City of Palo Alto since March 7, 2023, utilizing Valley Transportation Authority Measure B funds designated for innovative transit projects. Those funds and trip fares provide an initial budget for 18 months of service. Additional funding from Stanford Research Park extended the pilot service to two years and expanded service to the Research Park. Following the expenditure of these initial funds, either additional partners or City funds will be needed to continue the service. The prior Palo Alto transit service, the Palo Alto Crosstown Shuttle, was terminated in FY 2020, following four years of declining ridership. In FY 2020, the Crosstown shuttle carried 39,377 riders, and was terminated in April 2020, with an average monthly ridership of 3,938 per month. Unlike the previous shuttle's fixed -route service, the Palo Alto Link significantly expands service coverage, offering comprehensive access to all Palo Alto residents rather than limiting it to those residing or traveling along a predetermined path. The Crosstown shuttle was previously contracted for $379,782 per year. Item 3: Staff Report Pg. 2 Packet Pg. 158 of 308 Item 3 Item 3 Staff Report ANALYSIS Performance Highlights In the first 12 months of service (March 2023 - February 2024), Link completed 50,219 rides, served nearly 900 unique riders per month and had an average wait time of 13.8 minutes. Rider Growth Completed rides steadily grew month over month, increasing by 54% over the first twelve months. Link continues to attract new riders while maintaining a strong engaged rider base, where approximately 75% of trips are taken by returning riders, and the average rider takes more than 5 trips per month. This fast rider adoption demonstrates that Link is providing a crucial means of transportation throughout Palo Alto, especially to key community resources such as major employers, transit stations, and local schools, as detailed further in the later location sections. Survey Findings Between September - October 2023, 265 Link riders provided their feedback through an in -app survey. The survey revealed the following key takeaways regarding rider sentiment: • Equity. Vulnerable and transit -dependent riders were impacted the most by Link: 46% of respondents do not have access to a personal vehicle and 43% qualify for discounted fares (50% of discounted fares were for seniors and low-income riders). • Affordability. Many riders noted that the service provided an affordable way to reach jobs and medical appointments and gave riders with mobility limitations "greater independence". • Sustainability. Link has encouraged riders to choose shared transit, with 52% of riders reporting that they would have otherwise used high -emission private vehicle travel. Not only does Link unlock mobility for riders without single occupancy vehicles (SOVs), but residents also reported that the service enables them to reduce or forgo car ownership. As one rider stated, "Link was a key part of my decision to not purchase a car upon moving to Palo Alto." History of Link's SRP Partnership Stanford Research Park (SRP), a business park hosting many of the largest employers in the city, committed to investing $31,000 per month (for a total of $744,000) in Palo Alto Link, given the service's focus on facilitating commutes to and from the SRP businesses. The SRP investment represents 21% of the total funding amount for the Palo Alto Link pilot program, with the remaining funds coming from the City. In return, the City set up the Link service to be completely free for all trips to/from SRP (relative to the standard adult fare of $3.50 per trip). A trip counts as an SRP trip if it starts or ends within the green area within the broader blue Link service area shown below. Item 3: Staff Report Pg. 3 Packet Pg. 159 of 308 Item 3 Item 3 Staff Report C Palo ARo Link o Sta .f, d Research Park SRP Link Trip Data & Performance Link's partnership with SRP has demonstrated that providing flexible commuter options supports employees in returning to the office and connecting to other destinations in the surrounding community. From March 2023 through February 2024, trips to/from SRP made up over 28% of all Link trips. Thanks to the high quality of service, SRP trips continue to grow over time, making up nearly 35% of all trips in January. 4.8/5 ride rating - riders leave a 4.8 rating, on average, on SRP trips 39% aggregation �O % of time with 2+ passengers onboard 14 min wait time riders wait a-14 min when requesting SRP trips Average data since launch (Mar - Oct 2023) Total Trips tolfrom SRP a w.m di1IILI SRP Trips as % of Total Link Trips tvry net Am N' +Wv+a 5ederov a:>,ev Of the 30 businesses located within SRP, 11 were among the top 25 Link pick-up and drop-off locations, with the top locations being Stanford Medicine, Tesla, Rubrik, HP, and Lockheed Martin. Reviewing an in-depth analysis of the times of pick-ups and drop-offs, staff also see that the Link service remains complimentary to SRP's existing Caltrain shuttles. Future SRP Support SRP has expressed its support for continuing Link and investing in the ongoing operation of the service. The City is in discussions with SRP to determine the amount that they would like to commit to Palo Alto Link moving forward. SRP has also identified potential improvements that would even better serve their employers, including expanded service hours to better meet commuting needs. In particular, SRP hosts evening events that often end after Link has concluded. Staff have also identified several "whitelist" points that may help facilitate reduced wait times at specific employer headquarters. Staff believes that more targeted marketing and outreach to companies within Item 3: Staff Report Pg. 4 Packet Pg. 160 of 308 Item 3 Item 3 Staff Report SRP could also facilitate increased use of the service. Other Top Locations & Prospective Partners Beyond facilitating commutes for SRP employees, Palo Alto Link connects riders to key community sites, centers of employment, and transportation hubs. Table 1 summarizes the top pick-up and drop-off locations. Table 1: Palo Alto Link Top Locations, March 2023 — January 2024 Stanford Research Park I 27% (-30-35% in recent months) Palo Alto & Gunn High Schools collectively 15% (PA High School = 9%; Gunn = 4%) Stanford Mall 4% Caltrain Stations (Palo Alto and CalAve Stations collectively) 2% Cubberley Community Center 1.6% Fletcher, Green, JLS Middle Schools 2% Stanford Hospital 1.4% Source: Via The Palo Alto and Via teams have hosted a series of meetings with different community stakeholders including Stanford Research Park, Tesla, Stanford Mall, the Palo Alto Transportation Management Association (TMA), and Stanford University. To better understand the particular mobility needs of specific stakeholders, staff have conducted outreach to the following private partners: 1. Schools: Palo Alto Unified School District, Stanford University 2. Retail: Stanford Mall, Palo Alto Transportation Management Association, Town & Country 3. Community and Senior Facilities: Channing House, Cubberley Community Center. Outreach will determine whether stakeholders are willing to commit funds towards the ongoing operation of Palo Alto Link. Seniors continue to represent a key ridership demographic for Link. As such, local entities such as Channing House have offered to contribute financially to the service to continue providing mobility access for their residents to attend medical appointments, go grocery shopping, and keep in touch with their friends and families. Staff are continuing to explore partnerships with organizations like Channing House and other listed above which may be able and willing to contribute financially to the existing Link service. Item 3: Staff Report Pg. 5 Packet Pg. 161 of 308 Item 3 Item 3 Staff Report Future Scenarios for Consideration Remaining Program Budget The budget for this pilot program was $2,601,550, including $2,000,000 from the Santa Clara Valley Transportation Authority (VTA) and up to $744,000 from the Stanford Research Park. From March 2023 through January 2024, the City has spent $1,533,557 in fares, grant funds, start-up costs, and SRP support to operate the service. With the remaining budget of $1,067,993, Link could continue operating through August 2024, assuming operations with the current level of service. The City has been awarded a Transportation Fund for Clean Air (TFCA) grant which will provide $441,000 in additional funding which is expected to extend service through November 2024 and replace hybrid wheelchair accessible vehicles (WAV) to electric models. Transitioning to an all EV fleet entails some additional costs that have been built into all the funding scenarios described below. Funding Scenarios Additional funds will be needed to continue service operation through the end of the 2024-25 fiscal year (through June 2025). The exact amount required to operate through June 2025 will depend on the level of investment that the City decides to put into the service including decision on the level of service provided. Staff have outlined four potential scenarios in Table 2 below, followed by more detailed descriptions of each. Source: Via and City of Palo Alto *The funding gap equals the total cost to implement each scenario through June 2025, minus the remaining funds in the pilot budget, minus the following new funds that will be available to invest in the service: 1. $441,000 of awarded funds through Santa Clara County's Transportation Fund for Clean Air (TFCA) grant program 2. $31,000 per month from Stanford Research Park 3. $4,000 per month in fare revenue (FY 2024 current monthly average) Scenario A: Current Service Level To maintain the current level of service, this scenario increases supply by at least 5% to ensure Item 3: Staff Report Pg. 6 Packet Pg. 162 of 308 Item 3 Item 3 Staff Report that the Link program can continue operating in a way that meets the needs of the community. This assumes a forecasted increase in demand growth is supported by a 5% increase in supply (vehicle service hours), which would require an additional investment of $1,000,000, and would allow Link to absorb an expected demand increase of 5-10% over the coming year while continuing to meet customer expectations for quality of service. Scenario B: Service Hour Extension Beyond supporting organic demand growth within the current service parameters, the City could pursue minor service expansions in response to community feedback. As highlighted below, Link riders are eager for the service to expand in terms of operating hours and coverage area. While future geographic expansion may be desirable, this scenario extends the service schedule as the top -priority expansion for Link in the coming year. Specifically, this extends the weekday schedule by 3 hours (1 hour in the AM and 2 hours in the PM) to capture anticipated demand in the morning and evening commute hours: • Current Link Schedule: Monday - Friday 8 AM - 6 PM • Proposed Link Schedule: Monday - Friday 7 AM - 8 PM The cost of extending the service schedule as described above, combined with the cost of increasing supply by 5% to support organic demand growth, Scenario B would require an additional $1,500,000. FISCAL/RESOURCE IMPACT Additional funding for maintaining the current service level has been incorporated as a proposal for the FY2025 Proposed General Fund Operating Budget. Staff continues to explore additional strategic partners as well as additional grant opportunities to reduce the City's cost. Funding structure and summary of budget requirements will be developed based on the City Council's input and direction regarding future service levels desired. This budget allocation is part of the Office of Transportation Operating Budget, to be reviewed as part of the FY 2025 Budget process with the Finance Committee in May. STAKEHOLDER ENGAGEMENT Public engagement is ongoing since the program launched on March 7. Stakeholders targeted for notification of the service include Caltrain riders, commuters to Palo Alto, service providers targeting older adults, senior living communities, youth service providers, neighborhood groups, etc. Community engagement and marketing activities have included a project webpage on the City's website, flyer/brochure distribution, targeted presentations to special groups (i.e. senior living communities), tabling at community events and destinations (MSC Open House, Earth Day events, Farmer's Market, Caltrain stations, grocery stores) and social media campaigns (NextDoor, Facebook, Uplift Local, local newspapers, City blog posts, etc.). Stanford Item 3: Staff Report Pg. 7 Packet Pg. 163 of 308 Item 3 Item 3 Staff Report Research Park has also been providing notification to and engagement with their stakeholders to encourage ridership. ENVIRONMENTAL REVIEW Council action on this item is not a project as defined by CEQA because the necessary agreements to continue service with partner agencies and identification of government funding mechanisms or fiscal activity do not involve any commitment to any specific project that may result in a potentially significant physical impact on the environment. CEQA Guidelines section 15378(b)(4). The Council has already found that Palo Alto Link is not a project as defined by CEQA under CEQA guidelines 15061(b)(3). APPROVED BY: Philip Kamhi, Chief Transportation Official Item 3: Staff Report Pg. 8 Packet Pg. 164 of 308 Item 4 Item 4 Staff Report CITY OF PALO ALTO TITLE Approval of Minutes from March 11, 2024 Meeting RECOMMENDATION That the minutes be reviewed and approved. ATTACHMENTS Attachment A: March 11, 2024 Draft Action Minutes APPROVED BY: Mahealani Ah Yun City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: April 1, 2024 Report #:2403-2764 Item 4: Staff Report Pg. 1 Packet Pg. 165 of 308 Item 4 Attachment A - March 11, 2024 Draft Action CITY COUNCIL Minutes CITY Or PALO DRAFT ACTION MINUTES ALTO Regular Meeting March 11, 2024 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Present Remotely: Absent: Closed Session 1. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed Shikada, Kiely Nose, Sandra Blanch, Nick Raisch, Tori Anthony, Molly Stump, and Jennifer Fine) Employee Organization: Service Employees International Union, (SEIU) Local 521, Utilities Management and Professional Association of Palo Alto (UMPAPA), Palo Alto Peace Officers' Association (PAPOA), Palo Alto Police Management Association (PMA), International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs' Association (FCA); Authority: Government Code Section 54957.6 (a) 2. CONFERENCE WITH CITY ATTORNEY- EXISTING LITIGATION Subject: Eric Figueroa, et al. v. City of Palo Alto Santa Clara County Superior Court Case No. 21 -CV -383740 (One Case, as Defendant) Authority: Government Code Section 54956.9(d)(1) 3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section 54956.8 Property: 445 Bryant Street, Assessor's Parcel Number 120-15-107 Negotiating Parties: La Comida de California, Unlimited Mojo, Inc. Operating as an Iron24 Franchise, Silicon Valley Bike Exchange, Stealthmode LLC City Negotiators: Ed Shikada, Kiely Nose, Kristen O'Kane, Sunny Tong Subject of Potential Negotiations: Lease Price and Terms of Payment Council Member Kou disclosed her husband serves uncompensated on the La Comida de California board. MOTION: Council Member Veenker moved, seconded by Council Member Lythcott-Haims to go into Closed Session. MOTION PASSED: 7-0 Council went into Closed Session at 5:45 P.M. Page 1 of 5 Item 4: Staff Report Pg. 2 Packet Pg. 166 of 308 Item 4 Attachment A - March 11, DRAFT ACTION MINUT N U T 2024 Draft Action Minutes Council returned from Closed Session at 8:50 P.M. Mayor Stone announced no reportable action was taken. Consent Calendar Council Member Veenker recused on Agenda Item Number 6. Council Member Kou registered a no vote on Agenda Item Number 5. Council Member Tanaka registered a no vote on Agenda Item Number 9 and 11. MOTION: Vice Lauing moved, seconded by Council Member Burt to approve Agenda Item Numbers 4-6, 8-11 (Agenda Number 7 Removed from Agenda). MOTION PASSED ITEMS 4, 8, 10: 7-0 MOTION PASSED ITEM 5: 6-1, Kou no MOTION PASSED ITEM 6: 6-0-1, Veenker recused MOTION PASSED ITEMS 9, 11: 6-1, Tanaka no 4. Approval of Minutes from February 26, 2024 Meeting 5. Authorize Transmittal of the 2023 Comprehensive Plan Annual Progress Report to the Office of Planning and Research and the 2023 Housing Element Annual Progress Report to the Department of Housing and Community Development. 6. Stanford University Medical Center (SUMC) Annual Report to Council for Fiscal Year 2022- 2023 8. Approval of Construction Contract C24190072 with O'Grady Paving, Inc. in the Amount of $5,432,037 and Authorization for the City Manager or Their Designee to Negotiate and Execute Change Orders for Related Additional but Unforeseen Work that May Develop During the Project Up to a Not -to -Exceed Amount of $543,204 for the Fiscal Year 2024 Asphalt Paving Project, Capital Improvement Program Projects PE -86070, PO -89003, CB - 17001, PE -20001, PE -09003, and SD -06101; CEQA status — exempt under CEQA Guidelines Section 15301(c) and 15301(d) Page 2 of 5 City Council Meeting Draft Action Minutes: 03/11/2024 Item 4: Staff Report Pg. 3 Packet Pg. 167 of 308 Item 4 Attachment A - March 11, DRAFT ACTION M I N UT 2024 Draft Action Minutes 9. Approval of Professional Services Contract Number C24190133 With Anne Rosenthal Fine Art Conservation Services in an Amount Not -to -Exceed $118,624 for preservation of frescoes by artist Victor Arnautoff created in 1932 at the Roth Building (the former Palo Alto Medical Clinic) at 300 Homer Avenue for a period of 18 months; CEQA status - categorically exempt. 10. Adopt a Revised Interim Ordinance to Extend the Interim Parklet Program to July 31, 2024 (from March 31, 2024) and Phase -in Enforcement of the Ongoing Parklet Program through November 1, 2024; and Extend Parking Lot Eating/Drinking Uses to December 31, 2024; CEQA Status- Categorically Exempt (Sections 15301 and 15304(e)) 11. Adopt an Ordinance Increasing Council Member Salary From $1,000/Month to $1,600/Month, Effective January 1, 2025, as authorized by State law City Manager Comments Ed Shikada, City Manager Artinn Itamc 12. Approval of the 2024 City Council Priority Objectives and Finance Committee and Policy & Services Committee Workplans (Item Continued from March 4, 2024 City Council Meeting) MOTION: Council Member Lythcott-Haims moved, seconded by Council Member Burt to approve the 2024 Proposed City Council Priorities and Objectives: Economic Development & Transition (ED&T) section and additionally: 1. Direct staff to work with and report to the Retail Ad Hoc Committee to explore a permanent ordinance allowing parking lot eating/drinking uses for businesses that do not face public streets; and, 2. Direct staff to take action to improve the cleanliness of the University Ave. downtown area. MOTION PASSED: 7-0 Agenda Item Number 12 to be continued to the March 18, 2024 City Council Meeting. Item 4: Staff Report Pg. 4 Page 3 of 5 City Council Meeting Draft Action Minutes: 03/11/2024 Packet Pg. 168 of 308 Item 4 Attachment A - March 11, DRAFT ACTION M I N UT 2024 Draft Action Minutes 13. Policy and Services Recommendation to the City Council for the creation of a Citizens Advisory Committee on a Potential Charter Amendment on Council Member Compensations Agenda Item Number 13 not heard and to be continued to a City Council meeting date uncertain. 14. Discussion of Interview Process for City Auditor Selection; CEQA - Not a project MOTION: Council Member Lythcott-Haims moved, seconded by Council Member Veenker to refer the Council Appointed Officers Committee to screen applicants and bring no fewer than two forward for Council selection. MOTION PASSED: 7-0 Adjournment: The meeting was adjourned at 10:39 P.M. Item 4: Staff Report Pg. 5 Page 4 of 5 City Council Meeting Draft Action Minutes: 03/11/2024 Packet Pg. 169 of 308 Item 4 Attachment A - March 11, DRAFT ACTION M I N UT 2024 Draft Action Minutes ATTEST: APPROVED: City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City's website. Item 4: Staff Report Pg. 6 Page 5 of 5 City Council Meeting Draft Action Minutes: 03/11/2024 Packet Pg. 170 of 308 Item 5 Item 5 Staff Report City Council Staff Report From: City Manager CITY O F Report Type: CONSENT CALENDAR PALO Lead Department: Planning and Development Services ALTO Meeting Date: April 1, 2024 Staff Report: 2403-2709 TITLE Approval of Contract Amendment Number 1 to Contract Number S24190818 with Integrated Design 360 in the Amount of $82,200 and Extension of the Contract Term through December 30, 2024 for development of a "One Margin" Reach Code. CEQA Status: Exempt Under CEQA Guidelines Section 15308 RECOMMENDATION Staff recommends that the City Council approve and authorize the City Manager or designee to execute Amendment No. 1 to Contract S24190818 with Integrated Design 360 (Attachment A) for development of a "One Margin" Reach Code in an amount not to exceed $82,200 and extend the term of the contract through December 30, 2024. This amendment results in a revised total contract not -to -exceed $132,200. BACKGROUND On February 26, 2024, in light of the Ninth Circuit decision in California Restaurant Association v. City of Berkeley, the Council adopted a moratorium on enforcement of certain provisions in Title 16 (Building Regulations) of the Palo Alto Municipal Code requiring that new construction and substantial remodels utilize all -electric design, which had been adopted November 2022 and had been effective since January 2023. Council also directed staff to pursue a replacement Reach Code using the "One Margin" approach, choosing a single policy approach rather than the consideration of multiple options in order to expedite development. Council directed staff to return on a timeline that would allow for ordinance adoption by the end of June 2024. ANALYSIS Following the February 26, 2024 staff executed a $50,000 consulting contract with Integrated Design 360 to immediately begin work on development of a "One Margin" Reach Code. The initial contract scope is insufficient to complete the entire work effort, however. The consulting work required for the project includes the following: Item 5: Staff Report Pg. 1 Packet Pg. 171 of 308 Item 5 Item 5 Staff Report • Review of State cost-effectiveness studies supporting a new Reach Code and any additional cost-effectiveness analysis required • Assisting staff evaluate design alternatives for the code • Evaluation of example Palo Alto building types under the code • Adaptation of model codes to Palo Alto • Staff report and ordinance drafting • Assisting staff submit the code to the California Energy Commission (CEC) • Meetings and communications in support of these efforts • Drafting of outreach material about both the moratorium and the new code proposals Integrated Design 360 has quoted $132,200 to complete the entire project scope, $82,200 of which covers the proposed contract amendment. The Municipal Code generally requires a competitive solicitation process for professional services contracts valued greater than $50,000. However, the Municipal Code provides an exemption in cases where the competitive solicitation process would result in additional costs to the City and substantial interference with a required city operation. PAMC 2.30.360(b)(2). Here, failure to adopt a replacement Reach Code on a rapid timeline will hinder the City's ability to complete its Sustainability and Climate Action Work Plan. It would also result in more new construction using natural gas lines, which will raise costs long term for both residents and the City's gas utility as more and more of the community electrifies and these leftover gas lines need to be maintained or abandoned despite declining gas system revenues. To avoid these long-term costs Council has directed staff to bring back a replacement code before the Council break, which gives staff seven to eight weeks to draft the code and route it for internal review. An exemption from solicitation is requested to get the necessary consulting resources on board quickly to meet this timeline. Integrated Design 360 LLC is the firm best positioned to assist with this activity because they consulted for the City of San Jose in development of its Reach Code. San Jose's code is the first example of what is now being referred to as a "One Margin" code. Integrated Design 360 is also subcontracting with TRC for the analytical work. TRC is the engineering firm that completed the 2022 statewide cost-effectiveness studies that the City of San Jose relied on in developing its code and which Palo Alto intends to rely on in developing theirs. Both Integrated Design 360 and TRC were involved in the development of the City of Palo Alto's Reach Code in 2022 and are very familiar with the City's operational and regulatory history. Onboarding a different consulting firm would make it impossible for staff to meet the Council timeline. FISCAL/RESOURCE IMPACT The professional services contract for Integrated Design 360 related to development of a "One Margin" Reach Code proposal will have a total not -to -exceed amount of $132,200 if Council approves this amendment. These costs are being split evenly between general consulting budgets previously approved for the Planning and Development Services and Utilities departments in the FY 2024 budget. Item 5: Staff Report Pg. 2 Packet Pg. 172 of 308 Item 5 Item 5 Staff Report STAKEHOLDER ENGAGEMENT No stakeholder engagement was performed with respect to this contract amendment. With respect to the Reach Code amendment itself, per Council direction at its February 26, 2024 meeting, the "One Margin" Reach Code proposal should reach Council with enough time to allow Council to adopt an ordinance by the end of June 2024. Council further noted that if stakeholder engagement will delay that timeline Council would accept a proposed ordinance without prior stakeholder engagement. Staff will consider possible stakeholder engagement opportunities that do not impact that timeline and may or may not find such opportunities. ENVIRONMENTAL REVIEW Council action on this item is categorically exempt from review under the California Environmental Quality Act (CEQA) because the One Margin Reach Code would be a regulatory action taken for the protection of the environment (CEQA Guidelines section 15308). ATTACHMENTS Attachment A: Amendment to Contract S24190818 with Integrated Design 360 APPROVED BY: Jonathan Lait, Director of Planning and Development Services Item 5: Staff Report Pg. 3 Packet Pg. 173 of 308 DocuSign Envelope ID: 8BB13764-1590-4D5A-8909-BADF70245A1 D Item 5 Attachment A - Amendment to Contract S24190818 with AMENDMENT NO. 1 TO CONTRACT NO. S24190818 Integrated Design 360 BETWEEN THE CITY OF PALO ALTO AND INTEGRATED DESIGN 360, LLC. dba ID360 This Amendment No. 1 (this "Amendment") to Contract No. S24190818 (the "Contract" as defined below) is entered into as of April X, 2024, by and between the CITY OF PALO ALTO, a California chartered municipal corporation ("CITY"), and INTEGRATED DESIGN 360, LLC. dba ID360, a California corporation, located at 809 Laurel Street, #308, San Carlos, California 94070 ("CONSULTANT"). CITY and CONSULTANT are referred to collectively as the "Parties" in this Amendment. RECITALS A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of updates to Title 16 of the Palo Alto Municipal Code, as detailed therein. B. The Parties now wish to amend the Contract in order to add scope of work, tasks 3 through 4 and increase compensation by Eighty -Two Thousand Two Hundred Dollars ($82,200) from Fifty Thousand Dollars ($50,000) to a new total not to exceed compensation of One Hundred Thirty Eight Thousand Dollars ($132,200). NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term "Contract" shall mean Contract No. S24190818 between CONSULTANT and CITY, dated March 7, 2024. b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 4. "NOT TO EXCEED COMPENSATION" of the Contract is hereby amended to read as follows: "The compensation to be paid to CONSULTANT for performance of the Services shall be based on the compensation structure detailed in Exhibit C, entitled "COMPENSATION," including any reimbursable expenses specified therein, and the maximum total compensation shall not exceed One Hundred Twenty -Six Thousand Eight Hundred Ninety -Nine Dollars ($126,899). The hourly schedule of rates, if applicable, is set out in Exhibit C-1, entitled "SCHEDULE OF RATES." Any work performed or expenses incurred for which payment would result in a total exceeding the maximum compensation set forth in this Section 4 shall be at no cost to the CITY. Vers.: Aug. 5, 2019 Page 1 of 11 Item 5: Staff Report Pg. 4 Packet Pg. 174 of 308 DocuSign Envelope ID: 8BB13764-1590-4D5A-8909-BADF70245A1 D Item 5 Attachment A - Amendment to Contract S24190818 with Integrated Design 360 ® Optional Additional Services Provision (This provision applies only if checked and a not -to -exceed compensation amount for Additional Services is allocated below under this Section 4.) In addition to the not -to -exceed compensation specified above, CITY has set aside the not -to -exceed compensation amount of Five Thousand Three Hundred and One Dollars ($5,301) for the performance of Additional Services (as defined below). The total compensation for performance of the Services, Additional Services and any reimbursable expenses specified in Exhibit C, shall not exceed One Hundred Thirty -Two Thousand Two Hundred Dollars ($132,200), as detailed in Exhibit C. "Additional Services" means any work that is determined by CITY to be necessary for the proper completion of the Project, but which is not included within the Scope of Services described at Exhibit A. CITY may elect to, but is not required to, authorize Additional Services up to the maximum amount of compensation set forth for Additional Services in this Section 4. CONSULTANT shall provide Additional Services only by advanced, written authorization from CITY as detailed in this Section. Additional Services, if any, shall be authorized by CITY with a Task Order assigned and authorized by CITY's Project Manager, as identified in Section 13 (Project Management). Each Task Order shall be in substantially the same form as Exhibit A-1, entitled "PROFESSIONAL SERVICES TASK ORDER". Each Task Order shall contain a specific scope of services, schedule of performance and maximum compensation amount, in accordance with the provisions of this Agreement. Compensation for Additional Services shall be specified by CITY in the Task Order, based on whichever is lowest: the compensation structure set forth in Exhibit C, the hourly rates set forth in Exhibit C-1, or a negotiated lump sum. To accept a Task Order, CONSULTANT shall sign the Task Order and return it to CITY's Project Manager within the time specified by the Project Manager, and upon authorization by CITY (defined as counter -signature by the CITY Project Manager), the fully executed Task Order shall become part of this Agreement. The cumulative total compensation to CONSULTANT for all Task Orders authorized under this Agreement shall not exceed the amount of compensation set forth for Additional Services in this Section 4. CONSULTANT shall only be compensated for Additional Services performed under an authorized Task Order and only up to the maximum amount of compensation set forth for Additional Services in this Section 4. Performance of and payment for any Additional Services are subject to all requirements and restrictions in this Agreement." SECTION 3. Section 12. "SUBCONTRACTING" of the Contract is hereby amended to read as follows: "Subcontracts Authorized: Notwithstanding Section 11 (Assignment) above, CITY agrees that additional subcontractors may be used to complete the Services with prior approval, documented in writing, including Scope of Services, cost, and schedule of performances. The use Vers.: Aug. 5, 2019 Page 2 of 11 Item 5: Staff Report Pg. 5 Packet Pg. 175 of 308 DocuSign Envelope ID: 8BB13764-1590-4D5A-8909-BADF70245A1 D Item 5 Attachment A - Amendment to Contract S24190818 with of subcontractors cannot increase compensation pursuant to Section 4 of t Integrated Design 360 the time of this amendment, CONTRACTOR has identified the following SUBCONTRACTOR, which is authorized by the CITY: TRC Engineers, Inc 6 Executive Circle, Suite 200 Irvine, CA 92614 CONSULTANT shall be responsible for directing the work of any subcontractors and for any compensation due to subcontractors. CITY assumes no responsibility whatsoever concerning compensation of subcontractors. CONSULTANT shall be fully responsible to CITY for all acts and omissions of subcontractors. CONSULTANT shall change or add subcontractors only with the prior written approval of the City Manager or designee." SECTION 4. The following exhibit(s) to the Contract is/are hereby amended and added, as indicated below, to read as set forth in the attachment(s) to this Amendment, which are hereby incorporated in full into this Amendment and into the Contract by this reference: a. Exhibit "A" entitled "SCOPE OF SERVICES", AMENDED, REPLACES PREVIOUS. b. Exhibit "B" entitled "SCHEDULE OF PERFORMANCE", AMENDED, REPLACES PREVIOUS. c. Exhibit "C" entitled "COMPENSATION", AMENDED, REPLACES PREVIOUS. SECTION 5. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION 6. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) Vers.: Aug. 5, 2019 Page 3 of 11 Item 5: Staff Report Pg. 6 Packet Pg. 176 of 308 DocuSign Envelope ID: 8BB13764-1590-4D5A-8909-BADF70245A1 D Item 5 Attachment A - Amendment to Contract S24190818 with SIGNATURES OF THE PARTIES Integrated Design 360 IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO City Manager APPROVED AS TO FORM: City Attorney or Designee INTEGRATED DESIGN 360, LLC Officer 1 DocuSigned by: BY ED1 B90F59EE0455 Name: Melanie Jacobson Title: Principal Officer 2 (Required for Corp. or LLC) E��',' (uuSS�ggnedd,by:By:aEEe5F06�V aa�a5C Name: Cindy Mack Title: Administrative Leader Attachments: Exhibit A — Scope of Services, Amendment No.1 (Added, Replaces Previous) Exhibit B — Schedule of Performance, Amendment No.1 (Added, Replaces Previous) Exhibit C— Compensation, Amendment No.1 (Added, Replaces Previous) Vers.: Aug. 5, 2019 Page 4 of 11 Item 5: Staff Report Pg. 7 Packet Pg. 177 of 308 DocuSign Envelope ID: 8BB13764-1590-4D5A-8909-BADF70245A1D Item 5 Attachment A - Amendment to Contract S24190818 with Integrated Design 360 Exhibit A SCOPE OF SERVICES, AMENDMENT NO.1 (AMENDED, REPLACES PREVIOUS) Task 1- Program Initiation & Project Management (Amendment No.1, Revision) CONSULTANT will organize and attend a project definition conference call with CITY staff to discuss strategy and overall project. CONSULTANT will prepare a meeting agenda, attend the meeting, and deliver meeting minutes and a project schedule. Project Kick-off CONSULTANT will organize and attend a project Kick off with CITY staff to discuss the project scope, goals, timeline, and deliverables. CONSULTANT will prepare a meeting agenda, presentation, attend meeting, and deliver meeting minutes. Progress Meetings CONSULTANT will attend up -to 12 check -in and working meetings with CITY staff virtually or in person to discuss progress to date on the workplan and address any coordination items and technical requirements. Task 2 - Develop Draft Policy Criteria (Amendment No.1, Revision) CONSULTANT will create the outline of the policy language to be used as a baseline. The document will house the details of the possible model code language, the interested community organizations, educational aspects, compliance process, and related municipal code sections. The document will contain the relevant cost effectiveness results. Policy Development, Cost -Effectiveness & Research Support CONSULTANT will coordinate project content to align with the results of the cost-effectiveness study. SUBCONTRACTOR (CONSULTANT's contractor) will complete a cost-effectiveness study. CONSULTANT or SUBCONTRACTOR will perform policy research to support the changes to the policy criteria in the local municipal code. CONSULTANT or SUBCONTRACTOR will perform State and Federal policy research for amendment to the State code within the municipal code. CONSULTANT or SUBCONTRACTOR will communicate with State and Federal agency staff, as needed, regarding the evolving policy development direction. Task 3 - Local Policy Adoption & State Agency Approval (Amendment No.1, Added) CONSULTANT will deliver the Final Technical Policy Language to the project team and attend one meeting virtually or in -person with City Staff to finalize the regulation requirements in Vers.: Aug. 5, 2019 Page 5 of 11 Item 5: Staff Report Pg. 8 Packet Pg. 178 of 308 DocuSign Envelope ID: 8BB13764-1590-4D5A-8909-BADF70245A1 D Item 5 Attachment A - Amendment to Contract S24190818 with coordination with the cost-effectiveness SUBCONTRACTOR. CONTRACT IntegratedDesign360 ITY agrees that the final code will be written and approved by the CITY's Attorney. CONSULTANT will provide technical writing support to assemble the staff report for model code language and provide a presentation for the public hearing meeting. CONSULTANT will one City Council meeting in person and provide presentation support to CITY staff for code adoption. CONSULTANT assumes and CITY agrees that staff report is due six weeks prior to the public hearing meeting. CONSULTANT assumes the presentation is due two weeks prior to the public hearing meeting. CONSULTANT will provide technical writing support to assemble a cover letter to be sent by CITY staff to the California Energy Commission (CEC). CONSULTANT will work with staff to obtain a wet signature to the City Council approved ordinance. The submittal to the CEC shall include the cover letter, staff report, ordinance with wet signatures, and the cost-effectiveness study. CONSULTANT will remain in regular communication with the CITY's Chief Building Official regarding obtaining notice of receipt from the CEC. CONSULTANT will work with staff to request assignment of a public comment period and preliminary CEC business meeting date. CONSULTANT will provide technical support to CITY staff during the 15 -day public comment period administered by the California Energy Commission. CONSULTANT will address, in writing, specific questions posed by the CEC and public during the comment period and before the Business Meeting. CONSULTANT will attend the CEC Business Meeting, via conference call, to witness approval of local code and to be available to CEC staff immediately following the Business Meeting to address questions. Once approved by CEC, CONSULTANT will work with CITY staff to obtain formal letter from CEC for submission to the Building Standards Commission. CONSULTANT was to make CITY aware that it may take up to three (3) months to appear on California Energy Commission Business Meeting agenda. CONSULTANT assumes and CITY agrees that it may take up to ninety (90) days to complete this task to include waiting time to get on agenda. Task 4 - Program Material Update (Amendment No.1, Added) CONSULTANT will make updates to the program material and process guides for the 2022 Building Code Cycle. The program material to be updated is listed below. CONSULTANT will update the Green Building & Energy Reach Code Verification forms. CONSULTANT will maintain two (2) Green Building Verification forms and two (2) Energy Reach Code Verification forms to reflect the 2022 state code changes and the local municipal code requirements. CONSULTANT will update the technical documents, consult with CITY staff on any requested updates, working with CITY staff to get the documents published, and consult with the Chief Building Official or designee for approval. CONSULTANT assumes and CITY agrees to one (1) round of revisions. CONSULTANT will deliver these electronically to CITY staff in PDF and Microsoft Excel formats. Vers.: Aug. 5, 2019 Page 6 of 11 Item 5: Staff Report Pg. 9 Packet Pg. 179 of 308 DocuSign Envelope ID: 8BB13764-1590-4D5A-8909-BADF70245A1 D Item 5 Attachment A - Amendment to Contract S24190818 with Integrated Design 360 CONSULTANT will update the Residential and Non -Residential GB -1 Sheets for 2022 Code Cycle. CONSULTNAT will update the six (6) existing GB -1 sheets to incorporate the one margin code changes for the following project types: 1) Residential CalGreen Mandatory; 2) Residential CalGreen Tier 1; 3) Residential CalGreen Tier 2; 4) Non- Residential CalGreen Mandatory; 5) Non- Residential CalGreen Tier 1; 6) Non -Residential CalGreen Tier 2. CONSULTANT will provide technical updates, layout and formatting updates, and customizing each sheet to CITY staff requirements. CONSULTANT will deliver these electronically to CITY staff in PDF and Microsoft Excel formats. CONSULTANT will update Residential and Non -Residential Standard Conditions for 2022 Code Cycle. CONSULTANT will provide technical updates to the Standard Conditions document for all revisions to the 2022 Green Building Code and the local municipal code. CONSULTANT will provide technical revisions, quality control, work with CITY staff to get the documents published on CITY's website and review any changes with CITY staff. CONSULTANT will deliver these electronically to CITY staff in PDF and Microsoft Excel formats. CONSULTANT will update the Frequently Asked Questions document. CONSULTANT will update the technical content for the Frequently Asked Questions on the CITY's Green Building webpage. CONSULTANT will confer with CITY staff on any new Frequently Asked Questions requests. CONSULTANT will answer an addition of eight to ten (8-10) new questions that reflect new Frequently Asked Questions based on the 2022 code changes. CONSULTANT will deliver these electronically to CITY staff in Microsoft Word document and to support CITY staff to publish to the CITY's webpage. CONSULTANT will provide updates to other program material for 2022 Building Code Cycle. CONSULTANT will make updates that include reference to new local or state code municipal code sections in the following documents only: Energy Reach Code Infeasibility Guidelines, GB -3 Non - Residential Commissioning Owners Project Requirements & Basis of Design, GB -4 Commissioning Plan, and EVSE Compliance Calculator. Task 5 - Cost -Effectiveness Analysis (Amendment No.1, Added) CONSULTANT to manage and coordinate between CITY and SUBCONTRACTOR for the completion of a cost-effectiveness analysis. SUBCONTRATOR will complete up to ten (10) simulations of building files including a mix of single family, accessory dwelling units, and low-rise multi -family building types. CONSULTANT and SUBCONTRACTOR maintain appropriate characteristics already modeled and may need to make minor adjustments, and that the analysis effort will check for feasibility of reaching the required source energy margins, not re-evaluating the cost- effectiveness, as re-evaluation could be a separate project, with a separate scope of services and additional costs. CONSULTANT and SUBCONTRACTOR will analyze multifamily and nonresidential results from existing statewide studies to identify Energy Policy and Conservation Act feasible source energy Vers.: Aug. 5, 2019 Page 7 of 11 Item 5: Staff Report Pg. 10 Packet Pg. 180 of 308 DocuSign Envelope ID: 8BB13764-1590-4D5A-8909-BADF70245A1 D Item 5 Attachment A - Amendment to Contract S24190818 with margins for the CITY. CONSULTANT and SUBCONTRACTOR will provid Integrated Design 360 iew support for the staff report, support for review/suggested changes to the draft ordinance language and support for CITY Council and CEC (if necessary) approval process. Vers.: Aug. 5, 2019 Page 8 of 11 Item 5: Staff Report Pg. 11 Packet Pg. 181 of 308 DocuSign Envelope ID: 8BB13764-1590-4D5A-8909-BADF70245A1 D L*�i:n iii SCHEDULE OF PERFORMANCE, AMENDMENT NO.1 (AMENDED, REPLACES PREVIOUS) Item 5 Attachment A - Amendment to Contract S24190818 with Integrated Design 360 CONSULTANT shall perform the Services so as to complete each milestone within the number of days/weeks specified below. The time to complete each milestone may be increased or decreased by mutual written agreement of the Project Managers for CONSULTANT and CITY so long as all work is completed within the term of the Agreement. Task Month/Year Completion or As Specified Below 1. Program Initiation & Project Management Ongoing/Daily 2. Develop Draft Policy Criteria May 2024 3. Local Policy Adoption & State Agency Approval August 2024 4. Program Material Update July 2024 5. Cost -Effectiveness Analysis June 2024 ® Optional Schedule of Performance Provision for On -Call or Additional Services Agreements. (This provision only applies if checked and only applies to on -call agreements per Section 1 or agreements with Additional Services per Section 4.) The schedule of performance shall be as provided in the approved Task Order, as detailed in Section 1 (Scope of Services) in the case of on -call Services, or as detailed in Section 4 in the case of Additional Services, provided in all cases that the schedule of performance shall fall within the term as provided in Section 2 (Term) of this Agreement. Vers.: Aug. 5, 2019 Page 9 of 11 Item 5: Staff Report Pg. 12 Packet Pg. 182 of 308 DocuSign Envelope ID: 8BB13764-1590-4D5A-8909-BADF70245A1 D Item 5 Attachment A - Amendment to Contract S24190818 with Integrated Design 360 EXHIBIT C COMPENSATION, AMENDMENT NO.1 (AMENDED, REPLACES PREVIOUS) CITY agrees to compensate CONSULTANT for Services performed in accordance with the terms and conditions of this Agreement, and as set forth in the budget schedule below. Compensation shall be calculated based on the rate schedule attached as Exhibit C-1 up to the not to exceed budget amount for each task set forth below. CITY's Project Manager may approve in writing the transfer of budget amounts between any of the tasks or categories listed below, provided that the total compensation for the Services, including any specified reimbursable expenses, and the total compensation for Additional Services (if any, per Section 4 of the Agreement) do not exceed the amounts set forth in Section 4 of this Agreement. CONSULTANT agrees to complete all Services, any specified reimbursable expenses, and Additional Services (if any, per Section 4), within this/these amount(s). Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth in this Agreement shall be at no cost to the CITY. BUDGET SCHEDULE TASK NOT TO EXCEED AMOUNT Task 1 (Program Initiation & Project Management) $14,134 Task 2 (Develop Draft Policy Criteria) $30,565 Task 3 (Local Policy Adoption & State Agency Approval) $20,200 Task 4 (Program Material Update) $20,000 Task 5 (Cost -Effectiveness Analysis) $42,000 Sub -total for Services $126,899 Reimbursable Expenses (if any) $0.00 Total for Services and Reimbursable Expenses $126,899 Additional Services (if any, per Section 4) $5,301 Maximum Total Compensation $132,200 REIMBURSABLE EXPENSES CONSULTANT'S ordinary business expenses, such as administrative, overhead, administrative support time/overtime, information systems, software and hardware, photocopying, telecommunications (telephone, internet), in-house printing, insurance and other ordinary business expenses, are included within the scope of payment for Services and are not reimbursable expenses hereunder. Reimbursable expenses, if any are specified as reimbursable under this section, will be Vers.: Aug. 5, 2019 Page 10 of 11 Item 5: Staff Report Pg. 13 Packet Pg. 183 of 308 DocuSign Envelope ID: 8BB13764-1590-4D5A-8909-BADF70245A1 D Item 5 Attachment A - Amendment to Contract S24190818 with reimbursed at actual cost. The expenses (by type, e.g. travel) for wh Integrated Design 360 will be reimbursed are: NONE up to the not -to -exceed amount of: $0.00. A. Travel outside the San Francisco Bay Area, including transportation and meals, if specified as reimbursable, will be reimbursed at actual cost subject to the City of Palo Alto's policy for reimbursement of travel and meal expenses. B. Long distance telephone service charges, cellular phone service charges, facsimile transmission and postage charges, if specified as reimbursable, will be reimbursed at actual cost. All requests for reimbursement of expenses, if any are specified as reimbursable under this section, shall be accompanied by appropriate backup documentation and information. Vers.: Aug. 5, 2019 Page 11 of 11 Item 5: Staff Report Pg. 14 Packet Pg. 184 of 308 Item 6 Item 6 Staff Report City Council Staff Report From: City Manager CITY O F Report Type: CONSENT CALENDAR PALO Lead Department: Police ALTO Meeting Date: April 1, 2024 Report #:2402-2689 TITLE Approval of Amendments with Professional Account Management LLC, dba Duncan Solutions for Contracts C17164727 and C19171363A for a Combined Additional Amount of $60,000 (Total not to exceed of $860,000 and $767,000 respectively) and to Extend the Contract Terms to December 31, 2024 (total term of eight and five years respectively), for Parking Permitting and Citation Management Services; CEQA Status — Not a Project. RECOMMENDATION Staff recommends that the City Council approve and authorize the City Manager or designee to execute the following amendments to the referenced contracts below with Professional Account Management/dba Duncan Solutions, to include extending the end dates of both contracts to December 31, 2024: 1) Amendment #4 to Contract Number C17164727 for an addition of $60,000, updating the not -to -exceed (NTE) from $800,000 to $860,000 and originally scheduled to end April 28, 2024 for a total term of approximately eight years; and 2) Amendment #2 to Contract Number C19171363A with no addition to the existing NTE amount of $767,000 and originally scheduled to end March 31, 2024 for a total term of approximately 5 1/2 years. BACKGROUND Parking enforcement throughout the city is divided between the two departments. - PAPD is primarily responsible for timed parking enforcement in commercial zones and enforcing the state vehicle code and city municipal code throughout the city. PAPD provides enforcement with Community Service Officers. - OOT is primarily responsible for enforcing the municipal code as it relates to the Residential Preferential Parking (RPP) program. OOT contracts the parking enforcement service to a service provider (currently Laz) and manages the parking permit program. Item 6: Staff Report Pg. 1 Packet Pg. 185 of 308 Item 6 Item 6 Staff Report Both departments, along with the Administrative Services Customer Service/Revenue Collections team, use a service provider to process and collect fees and fines for the issued permits and citations. On May 13, 2019, the City Council heard and accepted a report with 35 recommendations to Palo Alto's parking management. The parking study included recommendations on workplans, outreach, stakeholder process, and prioritization of programs'. This comprehensive report included, among others, establishing the OOT and evaluate the consolidation of the parking compliance functions in the Police Department and the Office of Transportation. While staff are still evaluating a consolidation plan, having OOT manage the parking contract is progress. The following is the contract history for the respective contracts totaling $1.3 million: PAPD contract C17164727: Original Contract: Effective 12/5/2016 through 11/30/2021 (5 years) not -to -exceed (NTE) of $650,0002 - Amendment #1: Effective 10/31/2021 to 4/30/2022 — 6 -month extension; no change to NTE (City Manager authorized) - Amendment #2: Effective 4/30/22 to 4/29/2023 - 12 -month extension; NTE increased $70,0003 - Amendment #3: Effective 4/29/2023 to 4/28/2024 — 12 -month extension; NTE increased $80,0004 OOT contract C19171363: Original Contract: Effective 3/31/2019 to 3/31/2024 (5 years) NTE of $627,0005 (City Council meeting 6/24/2019 SR 10241) 1 City Council, May 13, 2019, Agenda Item #8, SR# 10247 Title: Informational Report on the Parking Work Plan That Prioritizes Implementation of the 35 Recommendations From the Municipal Resource Group (MRG) Parking Study https://cityofpaloaIto.primegov.com/Public/CompiledDocument?meetingTem plateld=2743&com pileOutputType= 1 2 City Council, December 5, 2016, Agenda Item #4, SR #7179 https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/reports/citV-manager-reports- c m rs/Ve a r-archive/2016/ i d-7179. pd f 3 City Council, May 23, 2022, Agenda Item #10, SR #14337 https://portal.laserfiche.com/Portal/PdfViewer.aspx?file=https%3A%2F%2Fportal.laserfiche.com%2FPortal%2FEle ctronicFile.aspx%3Fdocid%3D59502%26repo%3Dr- 704298fc%26pdfView%3 Dtrue#%5 B%7 B%22n u m%22%3A3%2C%22gen%22%3A0%7D%2C%7 B%22n a m e%22%3A% 22XYZ%22%7D%2Cnull%2Cnull%2Cnull%5D 4 City Council, April 17, 2023, Agenda Item #7, SR #2303-1156 https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=23O9 5 City Council, June 24, 2019, Agenda Items #5, SR #10241 https://cityofpaloaIto.primegov.com/Public/CompiledDocument?meetingTem plateld=2713&com pileOutputType= 1 Item 6: Staff Report Pg. 2 Packet Pg. 186 of 308 Item 6 Item 6 Staff Report Amendment #1: Effective 6/27/2019 - no term change; NTE increased $140,000 for ALPR added to vehicles6. ANALYSIS This recommendation is part of a process to streamline the management of the City parking programs and enforcement. The Office of Transportation (OOT) and the Police Department (PAPD) have separate contracts with Duncan Solutions to administer the parking permit program (OOT) and to facilitate parking citation processing and collection (PAPD). The attached amendments with Duncan Solutions extend the term for both contracts as OOT leads a process to centralize the management of the services. The City is currently in the process of releasing a request for proposal to consolidate parking citation services to a single payment portal. Currently, the City has two separate portals for paying citations depending on where (University Ave. and California Ave. or the Residential Parking Districts) the citation is issued. By consolidating these services, staff expects to improve the user experience for the public. Not approving the extensions would jeopardize the City's ability to enforce its parking polices and issue parking citations. The attached contract extension(s) would align the end dates for the two contracts. By extending the contract end dates, staff would have sufficient time to implement the next contract for a consolidated engagement. This would allow the departments to enhance coordination on services offered to the community, parking enforcement strategies, and to determine whether one service provider can meet the operational needs across programs. FISCAL/RESOURCE IMPACT Apart from the total not -to -exceed amount of the PAPD contract, updated to accommodate the extension, and the contract ending dates, the terms and conditions of the original contracts remain unchanged, including the original costs for services. The FY2024 Adopted Operating Budget and Capital Improvement Plan has sufficient funding for these contracts; no additional budgetary action is required. The budget for the following year will be subject to the Council's FY 2025 budget appropriations. STAKEHOLDER ENGAGEMENT This contract was reviewed and coordinated with internal departments including legal, procurement, and financial functions to ensure alignment with City policies and procedures. ENVIRONMENTAL REVIEW Adoption of this amendment is not a project under CEQA. 6 City Council, February 22, 2021, Agenda Item #9, SR# 11492 https://www.cityofpaloalto.org/files/assets/public/v/2/agendas-minutes-reports/reports/city-manager-reports- cm rs/yea r -a rch ive/2021/id-11492. pdf Item 6: Staff Report Pg. 3 Packet Pg. 187 of 308 Item 6 Item 6 Staff Report ATTACHMENTS Attachment A: Contract Amendment #4 C17164727 Attachment B: Contract Amendment #2 C19171363A APPROVED BY: Andrew Binder, Police Chief Item 6: Staff Report Pg. 4 Packet Pg. 188 of 308 DocuSign Envelope ID: 897BCD1A-1427-45BC-8663-AC14CD186686 Item 6 Attachment A - Contract Amendment #4 C17164727 AMENDMENT NO.4 TO CONTRACT NO. C17164727 BETWEEN THE CITY OF PALO ALTO AND PROFESSIONAL ACCOUNT MANAGEMENT, LLC This Amendment No. 4 (this "Amendment") to Contract No. C17164727 (the "Contract") entered into as of April 29, 2024 by and between the CITY OF PALO ALTO, a California chartered municipal corporation ("CITY"), and PROFESSIONAL ACCOUNT MANAGEMENT, LLC, a Wisconsin limited liability company, located at 633 W. Wisconsin Avenue, Suite 1600, Milwaukee, WI 53203 ("CONSULTANT").CITY and CONSULTANT are referred to collectively as the "Parties" in this Amendment. RECITALS A. The Contract was entered into by and between the Parties hereto for the provision of parking citation processing and collection services, as detailed therein. B. The Parties now wish to amend the Contract in order to increase compensation by Sixty Thousand Dollars ($60,000) from Eight Hundred Thousand Dollars ($800,000) to a new total not -to -exceed amount of Eight Hundred Sixty Thousand Dollars ($860,000) with no increased in rates; to extend the term an additional eight months until December 31, 2024. NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term "Contract" shall mean Contract No. C17164727 between CONSULTANT and CITY, dated December 5, 2016, as amended by: Amendment No. 1, dated October 21, 2021 Amendment No. 2, dated April 29, 2022 Amendment No. 3, dates April 17, 2023 b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 2, TERM, of the Contract is hereby amended to read as follows: "The term of this Agreement shall be from the date of its full execution through December 31, 2024, unless terminated earlier pursuant to Section 19 of this Agreement." SECTION 3. Section 4 "COMPENSATION FOR ORIGINAL TERM" of the Contract is hereby amended to read as follows: Vers.: Aug. 5, 2019 Page 1 of 4 Item 6: Staff Report Pg. 5 Packet Pg. 189 of 308 DocuSign Envelope ID: 897BCD1A-1427-45BC-8663-AC14CD186686 Item 6 Attachment A - Contract Amendment #4 C17164727 "The compensation to be paid to CONSULTANT for performance of the Services described in Exhibit "A" ("Basic Services"), and reimbursable expenses, for a total not to exceed amount of Eight Hundred Sixty Thousand Dollars ($860,000). CONSULTANT agrees to complete all Basic Services, including reimbursable expenses, within this amount with no changes to Exhibit C-1, Schedule of Rates." SECTION 4. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION 5. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) Vers.: Aug. 5, 2019 Page 2 of 4 Item 6: Staff Report Pg. 6 Packet Pg. 190 of 308 DocuSign Envelope ID: 897BCD1A-1427-45BC-8663-AC14CD186686 Item 6 Attachment A - Contract Amendment #4 C17164727 SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO City Manager: APPROVED AS TO FORM: City Attorney or designee Attachments: Exhibit "C-1" entitled "Schedule of Rates" PROFESSIONAL ACCOUNT MANAGEMENT, LLC. DocuSigned by: By: i#. 0j, 49C304C92D394A6.._ Tim wendler Name: Title: President and CEO Vers.: Aug. 5, 2019 Page 3 of 4 Item 6: Staff Report Pg. 7 Packet Pg. 191 of 308 DocuSign Envelope ID: 897BCD1A-1427-45BC-8663-AC14CD186686 Item 6 Attachment A - Contract Amendment #4 C17164727 EXHIBIT "C-1" SCHEDULE OF RATES 2024-2025 1. Citation Processing - per citation entered into the system Year Seven $1.37 2. Notices Letter or Large Postcard Format Year Seven $0.68 3. Internet Payments - Client's Processor Year Seven $1.07 4. Obtain California Registered Owner Information Included in processing cost Obtain Out -of -State Registration Information $0.98 to $4.50 5. Collections Services Comprehensive Collection Services 35% Special Note: DMV liens are currently used as a collections tool and are included as part of a comprehensive collections program we reimburse the City $3.00 for every registration hold placed. •. 6. Manual Citation Data Entry/Imaging $0.25 7. Phone Payments - Client's Processor Year Seven $1.07 Vers.: Aug. 5, 2019 Page 4 of 4 Item 6: Staff Report Pg. 8 Packet Pg. 192 of 308 DocuSign Envelope ID: 2BA02728-DC44-443B-98A6-CC882EECA04E Item 6 Attachment B - Contract Amendment #2 C19171363A AMENDMENT NO. TWO TO CONTRACT NO. C19171363 BETWEEN THE CITY OF PALO ALTO AND PROFESSIONAL ACCOUNT MANAGEMENT, LLC. This Amendment No. 2 (this "Amendment") to Contract No. C19171363 (the "Contract" as defined below) is entered into as of March 6, 2024, by and between the CITY OF PALO ALTO, a California chartered municipal corporation ("CITY"), and PROFESSIONAL ACCOUNT MANAGEMENT, LLC. a Wisconsin limited liability company, located at 663 W. Wisconsin Avenue, Suite 1600, Milwaukee, WI, 53203 ("CONSULTANT"). CITY and CONSULTANT or are referred to collectively as the "Parties" in this Amendment. f 71ilir1L1 A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of parking citation processing and collection services, as detailed therein. B. The Parties now wish to amend the Contract in order to Extend the term for one additional year from March 6, 2024, through December 31, 2024 NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term "Contract" shall mean Contract No. C17164727 between CONSULTANT and CITY, dated May 20, 2019. b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 2, TERM, of the Contract is hereby amended to read as follows: "The term of this Agreement shall be from the date of its full execution through March 6, 2025, unless terminated earlier pursuant to Section 19 of this Agreement." Vers.: Aug. 5, 2019 Page 1 of 3 Item 6: Staff Report Pg. 9 Packet Pg. 193 of 308 DocuSign Envelope ID: 2BA02728-DC44-443B-98A6-CC882EECA04E Item 6 Attachment B - Contract Amendment #2 C19171363A SECTION 3. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION 4. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) Vers.: Aug. 5, 2019 Page 2 of 3 Item 6: Staff Report Pg. 10 Packet Pg. 194 of 308 DocuSign Envelope ID: 2BA02728-DC44-443B-98A6-CC882EECA04E Item 6 Attachment B - Contract Amendment #2 C19171363A SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO City Manager APPROVED AS TO FORM: City Attorney or designee Attachments: NONE[ PROFESSIONAL ACCOUNT AMANAMENT, LLC Officer 1 DocuSigned by: 1149C304C92D394A6By. Tim Wendler Name: President and CEO Title: Vers.: Aug. 5, 2019 Page 3 of 3 Item 6: Staff Report Pg. 11 Packet Pg. 195 of 308 Item 7 Item 7 Staff Report City Council Staff Report From: City Manager CITY O F Report Type: CONSENT CALENDAR PALO Lead Department: City Manager ALTO Meeting Date: April 1, 2024 Report #:2403-2799 TITLE Policy and Services Recommendation Regarding Use of Board and Commissions Demographic Data RECOMMENDATION The Policy and Services Committee recommends City Council approve the following use of Board, Commission and Committee (BCC) demographic data: Demographic data collected on the current BCCs, and corresponding data for Palo Alto as a whole, will be distributed to the City Council as a reference prior to making new BCC appointments. BACKGROUND The Policy and Services Committee discussed this item as part of the quarterly race and equity update at the March 12, 2024 meeting. At that meeting the Committee discussed the previous (2021) BCC survey results (Attachment A) with local contextual demographics data for Palo Alto. The Committee also discussed two broader questions: How should the BCC demographic survey response data be shared with the full City Council for consideration when making new appointments? And How should the City assess BCC member socioeconomic demographics? This question is relevant for future BCC demographics surveys. The 2024 BCC demographics survey questions are included for context as Attachment B to this report. Item 7: Staff Report Pg. 1 Packet Pg. 196 of 308 Item 7 Item 7 Staff Report The Committee took the following action: MOTION: Council Member Lythcott-Haims moved, seconded by Chair Kou for the Policy and Services Committee to recommend to the City Council to provide demographic data on the current composition of BCCs, and corresponding data for Palo Alto as a whole, as a reference prior to making new BCC appointments. MOTION PASSED: 3-0 ANALYSIS The Committee recommends that the City Council receive the BCC demographics survey results prior to the interviews for new BCC members. This information would be provided consistent with expectations set with BCC members when survey responses were solicited: the demographic data will be aggregated to maintain anonymity and will not be reported on a per - commission basis. Providing the data to the full City Council prior to BCC interviews for the annual recruitment process is intended to be informational only for the City Council. This provides an annual opportunity for the City Council to observe changes over time in overall demographic representation on the BCCs. FISCAL/RESOURCE IMPACT There is no anticipated fiscal impact for this item. Staff conducts and analyzes the survey data and prepares the reports for presentation to the City Council. STAKEHOLDER ENGAGEMENT Staff coordinates with the Clerk's Office to ensure the list of BCC members is accurate and up to date. Staff also connects with BCC members to request participation in the BCC demographics survey and shares the aggregated results publicly online. ENVIRONMENTAL REVIEW Council action on this item is not a project as defined by CEQA because Council's receipt of BCC demographic data is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. CEQA Guidelines section 15378(b)(5). ATTACHMENTS Attachment A: Palo Alto BCC Survey Summary 2021 with Community Context Attachment B: BCC Demographic Survey, 2024 APPROVED BY: Ed Shikada, City Manager Item 7: Staff Report Pg. 2 Packet Pg. 197 of 308 Item 7 Attachment A - Palo Alto to 2021 BCC Survey Summary with community context Palo Alto Boards, Committees, and Commissions Demographic Data Survey 2021 Conducted Summer 2021 A total of 34 participants responded to the survey. The survey was shared with members of all of Palo Alto's Boards, Committees, and Commissions (BCCs). The results reflect aggregate voluntary information shared from BCC members. Most questions show the table and chart results as percentages. Survey Results: Years Percent 0-5 years 3% 6-10 years 9% 11-15 years 9% 16-20 years 6% 21+ years 71% Not a Palo Alto resident 3% Grand Total 100% Question 1: How many years have you lived in Palo Alto? 80% 70% 60% 50% 40% 30% 20% 10 3% % 0-5 years 6-10 years 11-15 years 16-20 years 21+ years Not a Palo Alto resident Reason Percent I (or my partner) moved here to attend Stanford 12% Just liked the community 3% Moved here to live near family* 9% Moved here to live near work 32% Moved here to raise a family 18% Not a Palo Alto Resident 3% Palo Alto is my hometown (I was born or raised here as a child)* 18% Schools* 6% Grand Total 100% Question 2: What is the primary reason you initially located to Palo Alto? 35% 30% 25% 20% 15%111 10% 5 ° 3% ■ 0% geat' • eat' J' �5 o o � � e� ta�y yea •�5 o e�tt` o�tc o � \\ � �o o e N�o t�< ee e e etO e N` o Qa arc cet ret eat a\ P Qa ea ea OJ �OJ �OJ �Ow *Palo Alto as hometown also includes spouses, "Schools" was a written -in response, "Moved here to live with family" also includes one "other" who said they moved here to live near friends. 1 Item 7: Staff Report Pg. 3 Packet Pg. 198 of 308 Item 7 Attachment A - Palo Alto to 2021 BCC Survey Summary with community context Question 3: Housing - Do you own or rent your current residence? (For the purpose of the survey, you own your home even if you have an outstanding debt that you owe on your mortgage loan). Own/Rent Percent Own 85% Rent 12% Not a Palo Alto Resident 3% Grand Total 100% Question 4: What is your Gender? Not a Palo Question 3: Rent, Own, Other Alto Resident 3% Rent 12% Own 85% Gender Percent Female 50% Male 50% Non -binary 0% Decline to state 0% Grand Total 100% Item 7: Staff Report Pg. 4 Packet Pg. 199 of 308 Item 7 Attachment A - Palo Alto to 2021 BCC Survey Summary with community context Question 5: What is your age group? 3% 47% Age Group Percent 25-39 15% 40-59 35% 60+ 47% Decline to state 3% Grand Total 100% Question 6: Race and Ethnicity (check all that apply). 80% 70% 60% 50% 40% 30% 20% 10% 0% 0% 0% 6% 3% 0% •\a� oc. . a`a� Qy` e�•` a�•G a` �`a� � a Pie`• P�``c, a�`,e of � �\a 3 ■ 25-39 ■ 40-59 ■ 60+ ■ Decline to state Race / Ethnicity Percent American Indian or Alaskan Native 0% Asian 9% Black or African American 0% Hispanic or Latino/Latinx and White 6% Multi -racial 3% Native Hawaiian or other Pacific Islander 0% White 71% Decline to state 12% Other 0% Total 100% Item 7: Staff Report Pg. 5 Packet Pg. 200 of 308 Item 7 Attachment A - Palo Alto to 2021 BCC Survey Summary with Question 7: Education - What is your highest level of school completed? If cu community context enrolled, mark "Student". Question 7: Education 50% 45% Education Percent ° 40% Bachelor's degree 21% 35% Master's degree 44% 30% 25% Doctorate degree (e.g. PhD, EdD, MD, 20% etc.) 32% 15% Decline to state 3% 10% Grand Total 100% 5°"° * No respondents chose "Student" so it is not 0% listed in this chart. Bachelor's Master's Doctorate Decline to degree degree degree (e.g. state PhD, EdD, MD, etc.) Question 8: How do you identify your socioeconomic status? (Note: this was an open-ended question; answers were coded/tallied) Self -Described Socioeconomic Status Percent Upper Middle Class 29% N/A 29% Middle Class 26% Adequate 3% Lower Middle Class 3% Secure 3% Upper Class 3% Do Not Understand Question. 3% Grand Total 100% Question 9: What is your Employment Status Status Percent Employed full-time 35% Retired 35% Employed part-time 15% Seeking opportunities 9% A homemaker 3% Self-employed 3% Grand Total 100% 2 Item 7: Staff Report Pg. 6 Packet Pg. 201 of 308 Item 7 Attachment A - Palo Alto to 2021 BCC Survey Summary with community context Question 10: Employer Type: Please Describe Your Work Employer Type Percent Employee of a for-profit company or of an individual, for wages, salary, or commissions 35% Self-employed 24% Government employee 12% Retired 12% Employee of a not -for-profit, tax-exempt, or charitable organization 6% Decline to state 3% Self-employed and Employee of a not -for-profit, tax-exempt, or charitable organization 3% Self-employed and Employee of a for-profit company or of an individual, for wages, salary, or commissions 3% Currently not working 3% Working without pay in family business or farm 0% Total 100% Question 11: Employment Location — Note the general area in which your employer is located. Location Percent Palo Alto 26% San Jose or Silicon Valley outside of Palo Alto 21% N/A 18% San Francisco 18% Decline to state 3% Home 3% Out of State 3% San Mateo County 3% Santa Clara & San Mateo County 3% Southern California 3% Grand Total 100% Item 7: Staff Report Pg. 7 Packet Pg. 202 of 308 Item 7 Attachment A - Palo Alto to 2021 BCC Survey Summary with community context Question 12: Number of children under the age of 18 live in your household? 9% 26% Question 13: How did you hear about the opportunity to join your current Board/Commission/ Committee? (Check all that apply) City Clerk Cit Councilmemhe Social Med1a Nest Door City's websit. Newspaper or other medi Word of mout Newslett (please.. Write in th specific.. 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Question 14: Are you a member of a Board/Commission/Committee that conducts quasi-judicial hearings (Architectural Review Board, Historic Resources Board, or Planning Transportation Commission)? No 68% Yes 32% Grand Total 100% 11 Item 7: Staff Report Pg. 8 Packet Pg. 203 of 308 Item 7 Attachment A - Palo Alto to 2021 BCC Survey Summary with community context Question 15: Do you have any additional comments? [Open-ended responses are provided below] Council should appoint the best candidates available at the time there are openings. Do not set up a quasi -quota system to mandate diverse candidate membership. The HRB needs to hire a Historic Planner. HRB has been without a historic planner for several years. This has had a major impact on the ability of the HRB to function. It is an honor to serve the City of Palo Alto! Thank you! Thank you for gathering this information. It is my hope that our boards and commissions are represented by all people of Palo Alto. A diverse board brings more conversation and better decisions. The real diversity problem on our b&c's is a diversity of expertise. Too many under qualified individuals without proper knowledge making recommendations. Retired, but employer was initially in Palo Alto, then Santa Clara, then Cupertino, then SF It has been an honor to serve Thanks Thank You! Glad you are doing the survey. It seems to be very tough to find folks to serve currently I am in favor of the new policy limited individuals to two terms on boards and commissions. Item 7: Staff Report Pg. 9 Packet Pg. 204 of 308 Item 7 Attachment A - Palo Alto to 2021 BCC Survey Summary with For context of the broader community demographics in Palo Alto as of the 2020 Cen community context Census, below are two charts which represent the community demographics. Source: US Census Bureau and Palo Alto Weekly. 2020 White 49.86% Black orAfrican American 11.79% American Indian and Alaska Native 10.21% Asian 35.46% Native Hawaiian and Other Pacific Islander 10.23% Some other race Hispanic or Latino (of any race) 7.4% Not Hispanic or Latino 92A% yo°� ,yO°� ,�O°tip �O°`� , ti 2010 White Black or African American 11.9% American Indian and Alaska Native 0.2% Asian 27.1% Native Hawaiian and Other Pacific Islander 0.2% Some other race ' 2.2% i ispanic or Latino (of any race) 6.2% Not Hispanic or Latino 493.8% M Item 7: Staff Report Pg. 10 Packet Pg. 205 of 308 Item 7 Attachment B - BCC Demographic Survey, Palo Alto Boards, Committees and Commissio 2024 Demographic Data Survey 2024 Question 1: How many years have you lived in Palo Alto? 0-5 years 6-10 years 11-15 years 16-20 years 21+ years Not a Palo Alto resident Question 2: What was the primary reason you initially located to Palo Alto? I (or my partner) moved here to attend Stanford Liked the community Moved here to live near family Moved here to live near work Moved here to raise a family Palo Alto is my hometown (I was born or raised here as a child) Schools Not a Palo Alto Resident Question 3: Housing - Do you own or rent your current residence? (For the purpose of the survey, you own your home even if you have an outstanding debt that you owe on your mortgage loan). Not a Palo Alto Resident Own Rent Question 4: What is your gender identity? Woman Transgender Woman Man Transgender Man Genderqueer/gender-fluid Non -binary Two -spirit Prefer not to answer Other Item 7: Staff Report Pg. 11 Packet Pg. 206 of 308 Item 7 Attachment B - BCC Demographic Survey, Question 5: Please identify which of the following describes your sexual orient 2024 Asexual Bisexual Heterosexual Lesbian Gay Pansexual Queer Questioning or unsure Prefer not to answer Other Question 6: What is your age group? 18-24 25-39 40-59 60+ Prefer Not to Answer Question 7: Race and Ethnicity - Please specify your race and ethnicity (check all that apply). Hispanic or Latino/Latinx American Indian or Alaskan Native Asian Black or African American Native Hawaiian or other Pacific Islander Two or more races White Prefer not to answer Other Question 8: Education - What is your highest level of school completed? If currently enrolled, mark "Student". GED Some college Associate's Degree Bachelor's Degree Master's degree Doctorate degree (e.g. PhD, EdD, MD, etc.) Student Prefer not to answer Item 7: Staff Report Pg. 12 Packet Pg. 207 of 308 Item 7 Attachment B - BCC Demographic Survey, 2024 Question 9: What is your employment status? Employed full-time Retired Employed part-time Seeking opportunities Homemaker Self-employed Question 9.5: If you are retired, what was your income during the last 12 months of employment? $150k or less $150k -$250k $250k -$350K $350k or higher Question 10: What is your household income? $150k or less $150k -$250k $250k -$350K $350k or higher Retired Question 11: Do you own properties other than your primary residence? Yes No Question 12: How many children (if any) under the age of 18 live in your household? 0 1-2 3 or more Question 13: How did you hear about the opportunity to join your current Board/Commission/ Committee? (Check all that apply) City Clerk City Council member Social Media Nextdoor Item 7: Staff Report Pg. 13 Packet Pg. 208 of 308 s website Newspaper or other media Word of mouth Newsletter Other Item 7 Attachment B - BCC Demographic Survey, 2024 Question 14: Are you a member of a Board/Commission/Committee that conducts quasi-judicial hearings (Architectural Review Board, Historic Resources Board, or Planning Transportation Commission)? Yes No Question 15: Do you have any additional comments? Question 16: Which Board, Commission or Committee do you represent? (this is for statistical counting purposes only: your anonymity will be maintained) Architectural Review Board Historic Resources Board Human Relations Commission Parks and Recreation Commission Public Art Commission Planning and Transportation Commission Stormwater Management Oversight Committee Utilities Advisory Commission Item 7: Staff Report Pg. 14 Packet Pg. 209 of 308 Item 8 Item 8 Staff Report City Council Staff Report Report Type: CONSENT CALENDAR CITY O F Lead Department: City Clerk PALO LTO Meeting Date: April 1, 2024 Report #:2403-2769 TITLE SECOND READING: Adopt a Revised Interim Ordinance to Extend the Interim Parklet Program to July 31, 2024 (from March 31, 2024) and Phase -in Enforcement of the Ongoing Parklet Program through November 1, 2024; and Extend Parking Lot Eating/Drinking Uses to December 31, 2024; CEQA Status- Categorically Exempt (Sections 15301 and 15304(e)) (FIRST READING: March 11, 2024 PASSED 7-0) BACKGROUND This was heard by the City Council on March 11, 2024 for a first reading and was approved 7-0. No changes were made to the ordinance; it is now before you for a second reading. ATTACHMENTS Attachment A: Interim Ordinance Extending Interim Parklets through August 1, 2024 and Delaying Enforcement of the Permanent (Ongoing) Parklet Program to November 1, 2024 APPROVED BY: Mahealani Ah Yun, City Clerk Item 8: Staff Report Pg. 1 Packet Pg. 210 of 308 *NOT YET APPROVED* Ordinance No. Item 8 Attachment A - Interim Ordinance Extending Interim Parklets through August 1, 2024 and Delaying Enforcement of Interim Ordinance of the Council of the City of Palo Alto Tern the Permanent (Ongoing) Continuing the Expansion of Outdoor Dining, Retail and Other AlParklet Program to Public and Private Property and Relaxing Regulations Regardi November 1,2024 Parking, On -Sale of Alcohol, Design/Architectural Review, Permit Fees, and Alcohol Consumption in Public Places, All to Facilitate Such Outdoor Use; and Delaying Implementation of the Permanent Parklet Ordinance Until November 1, 2024. The Council of the City of Palo Alto ORDAINS as follows: SECTION 1. Findings and Declarations. The City Council finds and declares as follows: A. On June 23, 2020, the City Council adopted Ordinance 5500, an emergency ordinance, in response to COVID-19 and its effects on local businesses. At that time and since then, county and state regulations related to COVID-19 have limited or curtailed many indoor activities, including dining, bars, retail, performances, and other recreational uses. B. In June 2021, the City Council adopted Ordinance 5526, which amended and restated Ordinance 5500 on a non -emergency basis (among other changes). C. On November 8, 2022, the City Council adopted Ordinance 5533, which amended and restated Ordinance 5526 with a sunset date of June 30, 2022. D. In May 2022, the City Council adopted Ordinance 5551, which amended and restated Ordinance 5533 to extend its provisions through December 31, 2022. E. In October and November 2022, the City Council adopted Ordinance 5572, which amended and restated Ordinance 5551 to extend its parklet provisions through June 30, 2023 and the remainder of its provisions through December 31, 2023. F. In May 2023, the City Council adopted Ordinance 5584 to extend the parklet provisions of this ordinance until March 31, 2024. The remainder of the ordinance will sunset on December 31, 2023 as previously adopted. G. In November 2023, the City Council adopted Ordinance 5603 to extend the on -street dining provisions of this ordinance until December 31, 2024. H. The City Council now desires to extend the parklet provisions of this ordinance until August 1, 2024; delay enforcement of the permanent (ongoing) parklet ordinance 5594 to November 1, 2024 for parklets in transition; and extend parking lot uses through December 2024. 105 20240229 ts24 Item 8: Staff Report Pg. 2 Packet Pg. 211 of 308 *NOT YET APPROVED* SECTION 2. City Manager Authorization The City Manager or his or her designee(s) may promulgate guidelin regulations for the uses and programs described in this Ordinance as long not conflict with this Ordinance. Item 8 Attachment A - Interim Ordinance Extending Interim Parklets through August 1, 2024 and Delaying Enforcement of the Permanent (Ongoing) Parklet Program to November 1, 2024 SECTION 3. Fee Waivers for Encroachment Permits and Parking Space Closures ing do A. The permit fees set forth in the Municipal Fee Schedule are temporarily waived for applications for encroachment permits under Palo Alto Municipal Code Section 12.12.010 and Section 12.12.020, as modified by this Ordinance, to place structures and equipment in the public right-of-way (including closed streets and sidewalks) for purposes of outdoor dining and outdoor retail sales and display of wares. B. The parking space closure fee in the Municipal Fee Schedule collected by the Department of Planning and Development Services is temporarily waived for the use of a parking space(s) on -street or in a parking lot for purposes of outdoor dining and outdoor retail sales and display of wares as authorized through an encroachment permit, license, or agreement with the City. SECTION 4. Modified Review Process for Commercial Sidewalk Encroachment Permits Notwithstanding contrary provisions of PAMC Section 12.12.020, permits may be granted for commercial sidewalk encroachments for outdoor retail sales and display areas and outdoor eating areas. Permits for these purposes shall not be required to undergo and complete design review by the Planning Department described in subsection (d) of Section 12.12.020. Except as expressly modified herein, the provisions of Section 12.12.020 shall apply to commercial sidewalk encroachments. SECTION 5. Eating and Drinking Establishments Eating establishments, and drinking establishments may temporarily relocate some or all of their existing indoor seating capacity to outdoor seating capacity, as follows: A. Location. Outdoor eating areas may be placed in one or more of the following areas: 1. Public streets temporarily closed by the City of Palo Alto, through issuance of an encroachment permit under PAMC Section 12.12.010; 2. Sidewalks through issuance of an encroachment permit under PAMC Section 12.12.020, as modified by Section 4 of this Ordinance; 105 20240229 ts24 Item 8: Staff Report Pg. 3 Packet Pg. 212 of 308 Item 8 *NOT YET APPROVED* Attachment A - Interim Ordinance Extending Interim Parklets through 3. In on -street parking spaces approved for use as temporary p August 1, 2024 and nce with the Pilot Parklet Demonstration Project as first approved Delaying Enforcement of ion the Permanent (Ongoing) No. 9909 and continued by subsequent resolutions; Parklet Program to November 1, 2024 4. Surface parking lots that currently provide required onsi e parking ro the eating/drinking establishment, through issuance of an approval by the Director of Planning, or his or her designee, as described in subsections C and D of this Section, below; 5. Other outdoor areas on the eating/drinking establishment site not originally permitted for outdoor seating in the establishment's approved site plan or planning entitlement (such as landscaped areas), through issuance of an approval by the Director of Planning, or his or her designee, in accordance with subsections C and D of this Section, below; and 6. In other areas that the Council identifies by resolution or ordinance. B. Use of Private Parking Lots —Temporary Reduction of Parking Requirements. 1. Notwithstanding the parking requirements applicable to eating/drinking establishments in Title 18 (Zoning) of the PAMC or in individual planning entitlements or approvals for eating/drinking establishments, an eating/drinking establishment may place outdoor eating areas in its parking lot, so long as at least half of the parking spaces on the subject site remain available for use by vehicles. If the establishment's parking lot has ten or fewer parking spaces, up to 100 percent of the parking lot may be used for outdoor eating, subject to review and approval of the Planning Director or his or her designee. 2. Notwithstanding the parking requirements applicable to shopping centers and their tenant businesses in Title 18 (Zoning) of the PAMC or in individual planning entitlements or approvals for shopping centers or their tenant businesses, a shopping center with an eating/drinking establishment tenant(s) may place outdoor eating areas for such tenant business(es) in the shopping center parking lot, so long as at least half of the parking spaces on the subject site remain available for use by vehicles. C. Application. An application in a form approved by the Director of Planning shall be submitted to the Planning and Development Services Department to relocate some or all of an eating/drinking establishment's permitted indoor restaurant seating to outdoor seating in privately -owned areas on the eating/drinking establishment site not originally permitted for outdoor eating. The Director of Planning is authorized to establish submittal requirements and procedures. Temporary Use Permits (TUP) under PAMC Section 18.42.050 may be utilized for this purpose. A TUP issued for this purpose may be valid for a specified period longer than 45 days, notwithstanding subsection (d) of Section 105 20240229 ts24 Item 8: Staff Report Pg. 4 Packet Pg. 213 of 308 Item 8 *NOT YET APPROVED* Attachment A - Interim Ordinance Extending Interim Parklets through 18.42.050. The Planning Director may extend a TUP issued prior tc August 1, 2024 and of this Ordinance to be valid beyond 45 days. Delaying Enforcement of the Permanent (Ongoing) Parklet Program to D. Seating Layout Review. A Seating Layout Review is required to relol If an November 1, 2024 eating/drinking establishment's permitted indoor seating to outdoo ely- owned areas on the eating/drinking establishment site not originally permitted for outdoor eating. The Seating Layout Review shall be conducted by a transportation planner, planner, and/or fire inspector who will review and either approve or require modifications to the proposed outdoor seating layout based on the following criteria: 1. Seating layout does not create a safety risk and adequate pedestrian and vehicular separation is maintained, including with movable barriers as appropriate where outdoor seating is to be placed in parking lots or on -street parking spaces. 2. Seating layout accommodates appropriate vehicle and pedestrian circulation and maintains adequate paths of travel and complies with accessibility requirements of the Americans with Disabilities Act. 3. Any tents must comply with fire codes and Palo Alto Fire Department issued standards for tents, and safety standards set forth by the National Fire Protection Association for fire-resistant tents and must include an affixed manufacturer's label stating the tent meets NFPA requirements. A State Fire Marshal seal on the tent or a certificate is needed to prove treatment. 4. Any heaters must comply with fire codes. 5. An adequate and visible barrier is placed that clearly separates the retail area from the parking area and provides sufficient protection for patrons. Adequacy shall be defined in standards and guidelines issued by the Director of Planning. 6. Other requirements established in the standards and guidelines issued by the Director of Planning. E. Fee. No fee will be charged for submittal and review of the Application and for conducting a Seating Layout Review. F. Occupancy. Total seating occupancy (including all indoor and outdoor seating) shall not exceed the overall occupancy for which the restaurant is permitted. G. Alcohol Service. Establishments that are allowed by the City to serve alcohol for onsite consumption by issuance of a conditional use permit ("CUP") as required by PAMC Section 18.42.090 or as a legal nonconforming use, and that both have an on -sale license from the Department of Alcoholic Beverage Control ("ABC") and are duly authorized by ABC to serve alcohol in outdoor areas, shall be allowed to serve alcohol for onsite consumption 105 20240229 ts24 Item 8: Staff Report Pg. 5 Packet Pg. 214 of 308 Item 8 *NOT YET APPROVED* Attachment A - Interim Ordinance Extending Interim Parklets through in such outdoor areas, notwithstanding any prohibition on outd August1,2024and or consumption in the PAMC or planning entitlement issued under Ti Delaying Enforcement of the the Permanent (Ongoing) PAMC. During the effective period of this Ordinance, establish the Parklet Program to preceding requirements may expand their footprint to outdod I an November 1, 2024 amendment of the CUP, notwithstanding PAMC Section 18.42.090 ohol service shall be in full compliance with ABC regulations, as amended. H. No Architectural Review. Notwithstanding PAMC Sections 18.77.077 and 18.76.020, architectural review shall not be required for proposed outdoor eating areas or signage related to such areas during the effective period of this Ordinance. SECTION 6. Retail Establishments Retail establishments may temporarily relocate some or all of their existing customer -accessible square footage to outdoor spaces as follows: A. Location. Outdoor retail sales and display areas and outdoor eating areas may be placed in one or more of the following areas: 1. Public streets temporarily closed by the City of Palo Alto, through issuance of an encroachment permit under PAMC Section 12.12.010; 2. Sidewalks through issuance of an encroachment permit under PAMC Section 12.12.020, as modified by Section 4 of this Ordinance; 3. Surface parking lots that currently provide required onsite parking for the retail establishment, through issuance of an approval by the Director of Planning, or his or her designee, as described in subsections C and D of this Section, below; 4. Other outdoor areas on the retail establishment site not originally permitted for retail sales and display or dining in the retail establishment's approved site plan or planning entitlement (such as landscaped areas), through issuance of an approval by the Director of Planning or his or her designee in accordance with subsections C and D of this Section, below; and 5. In other areas that the Council identifies by resolution or ordinance. B. Use of Private Parking Lots —Temporary Reduction of Parking Requirements. 1. Notwithstanding the parking requirements applicable to retail establishments in Title 18 (Zoning) of the PAMC or in individual planning entitlements or approvals for retail establishments, a retail establishment may conduct outdoor retail sales and display and may place outdoor eating areas in its parking lot, so long as at least half of the parking spaces on the subject site remain available for use by vehicles. If the 105 20240229 ts24 Item 8: Staff Report Pg. 6 Packet Pg. 215 of 308 *NOT YET APPROVED* Item 8 Attachment A - Interim Ordinance Extending Interim Parklets through establishment's parking lot has ten or fewer parking spaces, up August 1, 2024 and the parking lot may be used for outdoor dining/retail, subject to r Delaying Enforcement of l of the Planning Director or his or her designee. the Permanent (Ongoing) Parklet Program to November 1, 2024 2. Notwithstanding the parking requirements applicable to shopping centers anatheir tenant businesses in Title 18 (Zoning) of the PAMC or in individual planning entitlements or approvals for shopping centers or their tenant businesses, a shopping center with a retail establishment tenant(s) may place outdoor retail sales and display areas and outdoor eating areas for such tenant business(es) in the shopping center parking lot, so long as at least half of the parking spaces on the subject site remain available for use by vehicles. C. Application. An application in a form approved by the Director of Planning shall be submitted to the Planning and Development Services Department to relocate some or all of a retail establishment's customer -accessible square footage to outdoor retail sales and display in privately -owned areas on the retail establishment site not originally permitted for outdoor retail sales and display. The Director of Planning is authorized to establish submittal requirements and procedures. Temporary Use Permits (TUP) under PAMC Section 18.42.050 may be utilized for this purpose. A TUP issued for this purpose may be valid for a specified period longer than 45 days, notwithstanding subsection (d) of Section 18.42.050. The Planning Director may extend a TUP issued prior to the effective date of this Ordinance to be valid beyond 45 days. D. Merchandise or Seating Layout Review. A Layout Review is required to relocate some or all of an retail establishment's permitted indoor customer -accessible square footage to privately -owned areas on the retail establishment site not originally permitted for retail. The Layout Review shall be conducted by a transportation planner, planner, and/or fire inspector who will review and either approve or require modifications to the proposed retail layout based on the following criteria: 1. The placement of the merchandise, displays, or other items does not create a safety risk and adequate pedestrian and vehicular separation is maintained, including with movable barriers as appropriate where outdoor seating is to be placed in parking lots or on -street parking spaces. 2. The layout accommodates appropriate vehicle and pedestrian circulation and maintains adequate paths of travel and complies with accessibility requirements of the Americans with Disabilities Act. Any tents must comply with fire codes and Palo Alto Fire Department issued standards for tents, and safety standards set forth by the National Fire Protection Association for fire-resistant tents and must include an affixed manufacturer's label stating the tent meets NFPA requirements. A State Fire Marshal seal on the tent or a certificate is needed to prove treatment. 105 20240229 ts24 Item 8: Staff Report Pg. 7 Packet Pg. 216 of 308 Item 8 *NOT YET APPROVED* Attachment A - Interim Ordinance Extending Interim Parklets through August 1, 2024 and Delaying Enforcement of 4. Any heaters must comply with fire codes. the Permanent (Ongoing) Parklet Program to 5. An adequate and visible barrier is placed that clearly separate November 1, 2024 om the parking area and provides sufficient protection for patrons. Adequacy shall be defined in standards and guidelines issued by the Director of Planning. 6. Other requirements established in the standards and guidelines issued by the Director of Planning. E. Fee. No fee will be charged for submittal and review of the Application and for conducting a Layout Review. F. No Architectural Review. Notwithstanding PAMC Sections 18.77.077 and 18.76.020, architectural review shall not be required for proposed outdoor retail areas or signage related to such areas during the effective period of this Ordinance. SECTION 7. Compliance with Other Regulations, Orders and Approvals The uses of public and private property allowed in this Ordinance shall be conducted in compliance with any applicable state or county mandate (including executive orders and health orders), this Ordinance, Resolution No. 9909 and its successors, and all other local and state regulations, orders, and approvals, as applicable (collectively, "Applicable Law"). Any approval, allowance or permit to conduct such temporary outdoor use(s) shall be subject to revocation by the issuing City official if the use is conducted in violation of Applicable Law, or poses a threat to public health, safety or welfare. SECTION 8. No Vested Rights The outdoor uses of public and private property allowed in this Ordinance are temporary and shall be terminated upon the earlier of the date stated in the applicable permit/approval or the expiration of this interim Ordinance, unless earlier revoked by the City Manager or other authorized official (or their designee) or terminated by action of the City Council. The City may discontinue one or more, or all, of the allowed outdoor uses at any time if the City Manager or designee determines that the public health, safety or welfare warrant such action. Nothing in this Ordinance shall establish a vested right. SECTION 9. Suspension of Prohibition on Alcohol Consumption in Lytton Plaza and Cogswell Plaza Notwithstanding PAMC Sections 22.04.330 and 22.04.331, the City Manager is authorized to suspend the prohibition on consumption of alcoholic beverages in the parking lots adjacent to Lytton Plaza and Cogswell Plaza. 105 20240229 ts24 Item 8: Staff Report Pg. 8 Packet Pg. 217 of 308 Item 8 *NOT YET APPROVED* Attachment A - Interim Ordinance Extending Interim Parklets through SECTION 10. Use of City Parking Lots for Reopening Activities August 1, 2024 and A. The City Manager, or his or her designee ("City Manager"), is JDelaying Enforcement of mit the Permanent (Ongoing) outdoor dining, retail and other activities necessary to facilital Parklet Program to businesses, in public parking lots owned by the City, subject t er s November 1, 2024 adoption of rules, regulations, guidelines, and standards for such use ieguiations , and publication of such Regulations on the City's website. Use of parking lots, or portions thereof, by a business shall require a license or other agreement, including an agreement to indemnify and hold harmless the City, and provision of insurance. B. The City Manager is authorized to waive any fee in the Municipal Fee Schedule associated with the temporary use of parking areas for the purposes identified in Section A above. C. Notwithstanding PAMC Section 9.04.020, the City Manager is authorized to suspend the prohibition on consumption of alcoholic beverages in any City owned parking lot. SECTION 11. Personal Services, Indoor Recreation and Other Uses The authorized outdoor uses of public and private spaces authorized in this Ordinance may be applied to personal services, indoor recreation and other uses. Prior to authorizing these additional activities to occur, the City Manager, or his or her designee ("City Manager"), shall adopt rules, regulations, guidelines, and standards for these uses, and publish them on the City's website. SECTION 12. Severability If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional. SECTION 13. Environmental Review The Council finds that the Ordinance is categorically exempt from CEQA under CEQA Guidelines Sections 15301 (existing facilities) and 15304(e) (minor temporary use of land having negligible or no permanent effects on the environment). // // // 105 20240229 ts24 Item 8: Staff Report Pg. 9 Packet Pg. 218 of 308 *NOT YET APPROVED* SECTION 14. Effective Date Item 8 Attachment A - Interim Ordinance Extending Interim Parklets through August 1, 2024 and Delaying Enforcement of This Ordinance shall be effective 31 days after adoption. Subject to futu the Permanent (Ongoing) the Parklet Program to provisions of this ordinance allowing eating and drinking establishments, I November 1,2oznts, and other uses on temporarily closed streets and in public and private parkThg lots in ecticmns 5, 6, 10 and 11 of this Ordinance shall remain in effect until December 31, 2024. The remainder of the provisions in sections 5, 6, 10, and 11, including those provisions allowing parklets shall remain in effect until July 31, 2024. The City may adopt regulations for the orderly wind -down of the programs implemented by these provisions, including setting deadlines for teardown and removal. SECTION 15. Uncodified This Ordinance shall not be codified. SECTION 16. Supercedes Ordinance 5603 As of the effective date of this Ordinance, this Ordinance shall supercede Ordinance 5603, and any conflict shall be resolved in favor of this Ordinance. // // // // // // // // // 105 20240229 ts24 Item 8: Staff Report Pg. 10 Packet Pg. 219 of 308 Item 8 *NOT YET APPROVED* Attachment A - Interim Ordinance Extending Interim Parklets through SECTION 17. Delay of Enforcement of the PAMC Chapter 12.11 for Tran August 1, 2024 and es The City shall delay enforcement of Ordinance 5594 as codified at PA Delaying Enforcement of as follows: the Permanent (Ongoing) Parklet Program to (a) Beginning July 1, 2024, the City may begin to collect fees for the us ay. November 1, 2024 (b) From April 1, 2024 until October 31, 2024, the City should not take enrorcement action for a violation of Chapter 12.11 against a person who has (1) duly filed a pre -application for an ongoing parklet; (2) has a violation caused by the imposition of Chapter 12.11 and its regulations that did not exist prior to the imposition; (3) has met City deadlines for transitioning parklets; and (4) is making a good -faith effort to come into compliance with Chapter 12.11 and its regulations. The City may take any other enforcement action, including if a person is (1) occupying a right of way without a valid permit or other City authorization; (2) maintaining a condition as to negatively affect public safety or welfare; or (3) for an alleged violation of any other law or regulation besides PAMC Chapter 12.11. (c) The City may adopt regulations for the orderly implementation of PAMC 12.11 that do not conflict with this Section. This includes setting deadlines for pre -applications and other submissions, as well as transition progress deadlines. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: NOT PARTICIPATING: ATTEST: City Clerk 0aa10.111�171MVI to]:] VI Assistant City Attorney Mayor APPROVED: City Manager Director of Public Works Director of Planning & Development Services 105 20240229 ts24 Item 8: Staff Report Pg. 11 Packet Pg. 220 of 308 Item 9 Item 9 Staff Report City Council Staff Report Report Type: CONSENT CALENDAR CITY O F Lead Department: City Clerk PALO LTO Meeting Date: April 1, 2024 Report #:2403-2770 TITLE SECOND READING: Adopt an Ordinance Increasing Council Member Salary From $1,000/Month to $1,600/Month, Effective January 1, 2025, as authorized by State law (FIRST READING: March 11, 2024 PASSED 6-1, Tanaka no) BACKGROUND This was heard by the City Council on March 11, 2024 for a first reading and was approved 6-1, Tanaka no. No changes were made to the ordinance; it is now before you for a second reading. ATTACHMENTS Attachment A: Ordinance Amending Chapter 2.04 (Council Organization and Procedure) of the Palo Alto Municipal Code to Increase the Salary of Council Members Effective 1-1-2025 APPROVED BY: Mahealani Ah Yun, City Clerk Item 9: Staff Report Pg. 1 Packet Pg. 221 of 308 *NOT YET APPROVED* Ordinance No. Ordinance of the Council of the City of Palo Alto Amending Ch (Council Organization and Procedure) of the Palo Alto Municip Increase the Salary of Council Members Effective January The Council of the City of Palo Alto ORDAINS as follows: Item 9 ttachment A - Ordinance Amending Chapter 2.04 2ouncil Organization and Procedure) of the Palo Alto Municipal Code to Increase the Salary of Council Members Effective 1-1-2025 SECTION 1. Findings and Declarations. The City Council finds and declares as follows: A. Article III, Section 17 of the Charter of the City of Palo Alto provides that compensation may be paid to council members in amounts not to exceed those provided by general law. B. Council member salaries were last set in 2017 by Ordinance No. 5304 in the amount of $1,000 per month. C. In 2023, the state legislature adopted SB 329, which allows a city of Palo Alto's size to provide council members a monthly salary of $1,600. D. Palo Alto is among the highest cost areas in California. E. There is a need to ensure a council member's time commitment is fairly compensated, to allow candidates of diverse socioeconomic backgrounds to fill the role without significant personal burden. SECTION 2. Chapter 2.04 (Council Organization and Procedure) of Title 2 (Administrative Code) the Palo Alto Municipal Code is hereby amended as follows: 2.04.360. Salary of council members. (a) The salary of the council members shall be $600.00 per month. Effective January 1, 2017, the salary of the council members shall be $1,000 per month. Effective January 1, 2025, the salary of the council members shall be $1,600 per mnnth (b) A city council member may waive any or all of the compensation permitted by this section. SECTION 3. If any section, subsection, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion or sections of the Ordinance. The Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof irrespective of the 1 Item 9: Staff Report Pg. 2 Packet Pg. 222 of 308 Item 9 *NOT YET APPROVED* Attachment A - Ordinance Amending Chapter 2.04 (Council Organization and fact that any one or more sections, subsections, sentences, clauses or Procedure) of the Palo red invalid. Alto Municipal Code to Increase the Salary of Council Members SECTION 4. The Council finds that this project is exempt from the Effective 1-1-2025 California Environmental Quality Act ("CEQA"), pursuant to Section EQA Guidelines, because it can be seen with certainty that there is no possibility that the ordinance will have a significant effect on the environment. SECTION 5 its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: City Clerk This ordinance shall be effective on the thirty-first day after the date of APPROVED AS TO FORM: Mayor APPROVED: Deputy City Attorney City Manager 2 Item 9: Staff Report Pg. 3 Packet Pg. 223 of 308 Item 10 Item 10 Staff Report City Council Staff Report From: City Manager CITY O F Report Type: ACTION ITEMS PALO Lead Department: Public Works ALTO Meeting Date: April 1, 2024 Report #:2403-2809 TITLE SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter 8.04 (Street, Trees, Shrubs, and Plants) and Chapter 8.10 (Tree Preservation and Management Regulations) (FIRST READING: January 16, 2024 PASSED 5-2, Lythcott-Haims, Tanaka no) BACKGROUND The ordinance has been amended to reflect part B of the Council's motion. Specifically, a provision was added to Section 8.10.070 to require requests to prune trees in excess of the limits in Section 8.10.020(i) to be submitted to the urban forester fourteen days before pruning the tree with a statement explaining why pruning beyond the limits is warranted. During passage of the tree ordinance updates in January, staff confirmed during the Council questions that based on CAO analysis of PAMC Chapter 18.09, the updated Title 8 and applicable state law, the tree ordinance would not apply to stand alone Table 1 ADU's. Staff did not recommend adding specific language to that effect at that time. At the second reading of the tree ordinance updates, several council members expressed concern that the updated tree ordinance did not explicitly state that PAMC 18.09 Table 1 ADUs were exempt. To address this concern, the following proposed language has been added as 8.10.050 (b)(4): The tree is proposed for removal to accommodate an ADU constructed pursuant to Section 18.09.030, or because removal is necessary to allow an ADU constructed pursuant to Section 18.09.040 to achieve the minimum standards set forth in state law. ATTACHMENTS Attachment A: Ordinance of the Council of the City of Palo Alto Amending Chapter 8.04 (Street, Trees, Shrubs, and Plants) and Chapter 8.10 (Tree Preservation and Management Regulations). APPROVED BY: Brad Eggleston, Director Public Works/City Engineer Item 10: Staff Report Pg. 1 Packet Pg. 224 of 308 Item 10 *NOT YET APPROVED* Attachment A Ordinance t A of the Council of the City of Palo Alto Amending Ordinance No. Chapter 8.04 StreetTrees Shrubs and Plants and Ordinance of the Council of the City of Palo Alto Amending Chapter 8.10 Tree (Street, Trees, Shrubs, and Plants) and Chapter 8.10 (Tree Pre Preservation Management Regulations). The Council of the City of Palo Alto ORDAINS as follows: SECTION 1. Chapter 8.04 (Street Trees, Shrubs, and Plants) of Title 8 (Trees and Vegetation) of the Palo Alto Municipal Code is hereby amended to read as follows (additions underlined and deletions struck through): Chapter 8.04 PUBLIC TREES, SHRUBS, HEDGES, AND PLANTS Sections: 8.04.005 Purpose. 8.04.010 Definitions. 8.04.015 Authority of city. 8.04.020 Permit required for certain work. 8.04.030 Application for permit. 8.04.040 Issuance of permit. 8.04.050 Public nuisances. 8.04.070 Enforcement. 8.04.080 Interference with enforcement. 8.04.090 Adoption of regulations. 8.04.005 Purpose. The purpose of this chapter is to protect and promote trees, shrubs, hedges, and plants located on public property within the city. In establishing these procedures and standards, the city recognizes that trees, shrubs, hedges, and plants are an essential part of the city's infrastructure, with benefits that include promoting the health, safety, welfare, and quality of life of the residents of the city; addressing climate change by sequestering carbon and providing a cooling effect; reducing air, water, and noise pollution; preventing soil erosion and 1 0010_20240212_mv30 Item 10: Staff Report Pg. 2 Packet Pg. 225 of 308 Item 10 Attachment A - Ordinance *NOT YET APPROVED* of the Council of the City t A of Palo Alto Amending stormwater runoff; providing wildlife habitat; and enhancing the aesthetic Chapter 8.04 Street Trees the city's intent to encourage the preservation of trees, shrubs, hedges, an Shrubs and Plants and Chapter 8.10 Tree 8.04.010 Definitions. Preservation For the purposes of this title, the following words shall have the meaning ascribed to them in this section: (a) "Person" means individuals, firms, associations and corporations, and agents, employees or representatives thereof. (b) "City" means the city of Palo Alto acting by and through its authorized representatives. (c) "Street" means and includes all land lying between the boundaries of property abutting on all public streets, boulevards, alleys, and walks. (d) "Parks" means and includes all parks to which names have been given by action of the city council. (e) "Public places" means and includes all grounds, other than streets or parks, owned by, leased to, or under the control of the city of Palo Alto. (f) "Tree" means and includes any woody perennial plant generally having a single main stem and commonly achieving ten feet in height. (g) "Shrub" means and includes any woody perennial plant generally having multiple stems and commonly less than ten feet in height. (h) "Hedge" means and includes any tree, shrub, or plant, when planted in a dense, continuous line or area, as to form a thicket or barrier. (i) "Plant" means and includes all vegetation other than trees and shrubs. (j) "Public trees, shrubs, hedges, and plants" means and includes any tree, shrub, hedge, or plant in any street, park, or public place in the city of Palo Alto. (k) "Urban forester" means public works department staff including the urban forester or their designee. (I) "Tree permit" means a permit issued by the urban forester for one or more of the following purposes: (1) To permit removal of a public tree. (2) To permit public tree care, work, or treatment. (3) To permit removal of a protected tree under 8.10.050. (4) To establish a tree preservation bond. (5) For payment of "in -lieu" fees for required mitigation measures. 2 0010_20240212_mv30 Item 10: Staff Report Pg. 3 Packet Pg. 226 of 308 *NOT YET APPROVED* 8.04.015 Authority of city. The city of Palo Alto shall have control of all public trees, shrubs, hedges, hereafter in any street, park or public place within the city limits, and shall Item 10 Attachment A - Ordinance of the Council of the City of Palo Alto Amending Chapter 8.04 Street Trees Shrubs and Plants and Chapter 8.10 Tree Preservation plant, care for, remove, replace, and maintain such trees, shrubs, hedges, and plants. 8.04.020 Permit required for certain work. Unless authorized by a tree permit or other city approval, no person shall do any of the following: �7 to (a) Plant, prune, trim, shape, remove, top, or in any way damage, destroy, injure or mutilate a public tree, shrub, hedge, or plant. A tree permit is not required for a property owner, resident, or their agent to maintain shrubs, hedges, or plants located within the city right-of- way associated with their property. (b) Fasten a sign, wire, or injurious material to any public tree, shrub, hedge, or plant. (c) Excavate any ditch or tunnel; or place concrete or other pavement within a distance of ten feet of the center of the trunk of any public tree. 8.04.030 Application for permit. Any person desiring to do any of the work described in Section 8.04.020 may apply for a tree permit so to do. The applicant shall state the nature of the work and the location where it will be done. 8.04.040 Issuance of permit. A tree permit shall be issued authorizing work that meets all the following conditions: (a) Will not create, continue, or aggravate any hazardous condition, or public nuisance. (b) Will not prevent or interfere with the growth, location or planting of any approved public tree. (c) Is consistent with the planting plan being followed by the city. 8.04.050 Public nuisances*. Any of the following are, for the purposes hereof, defined to be public nuisances: (a) Any dead, diseased, infested, or dying tree, shrub, hedge, or plant in any street or on any public or private property so near to any public tree, shrub, hedge, or plant as to constitute a danger to a public tree, shrub, hedge, or plant, or street, or portion thereof or public property. (b) Any tree, shrub, hedge, or plant on any private property or in any street, of a type or species that will destroy, impair, or otherwise interfere with any street improvement, sidewalk, curb, approved public tree, gutter, sewer, other public improvement, including utility mains and services, or a public tree, shrub, hedge, or plant. 3 0010_20240212_mv30 Item 10: Staff Report Pg. 4 Packet Pg. 227 of 308 Item 10 Attachment A - Ordinance *NOT YET APPROVED* t A of the Council of the City of Palo Alto Amending (c) Any tree limb, shrub, hedge, or plant reaching a height more than th Chapter 8.04 Street Trees curb grade adjacent thereto, except a tree trunk having no limbs lower tha Shrubs and Plants and curb grade, within the thirty-five foot triangle of public or private property Chapter 8.10 Tree he Preservation projected curb lines, at the intersections of any street improved for vehicu either traffic signals, stop signs, or yield signs are not installed, or at any intersections which are determined by the chief transportation official to contain a tree limb, shrub, hedge, or plant that obscures or impairs the view of a passing motorist, cyclist or pedestrian so as to create a safety hazard. (d) Vines or climbing plants growing into or over any public tree, shrub, hedge, or plant; or any public hydrant, pole or electrolier. (e) Existence of any tree within the city limits that is infested or infected with objcctionable insects, scale, fungus, or growths that are included in the California Department of Food and Agriculture's detection and eradication programs or that are growth injurious to trees. (f) The existence of any branches or foliage which interfere with visibility on, free use of, access to, or obstruct public vehicular or pedestrian travel on any portion of any street improved for vehicular or pedestrian travel. (g) Hedges or dense, thorny shrubs and plants on any street or part thereof. (h) Shrubs and plants more than two feet in height in any tree well or planting strip between the sidewalk and curb, measured above top of curb grade. (fl Any tree. shrub. hedge. or olant declared a public nuisance pursuant to state law and ordered removed by a court of competent jurisdiction. * Abatement procedure - See Chapter 9.56 of this code. 8.04.070 Enforcement. (a) Violation of any provision of this chapter is a misdemeanor, punishable as provided in this code. Each day of violation constitutes a separate offense and may be separately punished. (b) Persons employed in the following designated employee positions are authorized to exercise the authority provided in California Penal Code Section 836.5 and are authorized to issue citations for violations of this chapter, including but not limited to leveling fines under the city's administrative penalty authority: assistant director of public works public services division, urban forester, project manager in the urban forestry section, landscape architect, and code enforcement officer. (c) Any person who damages a public tree, through any act or omission, whenever such act or omission is prohibited by or not authorized pursuant to this chapter, may be liable civilly in a sum not to exceed ten thousand dollars per tree, or the reproduction cost of each such tree, whichever amount is higher. 4 0010_20240212_mv30 Item 10: Staff Report Pg. 5 Packet Pg. 228 of 308 Item 10 *NOT YET APPROVED* of the out A Ordinance) t A of the Council of the City Ih of Palo Alto Amending (d) Injunctive relief. A civil action may be commenced to abate, enjoin, dter 8.04 Street Trees the cessation of such violation. Shrubs and Plants and Chapter 8.10 Tree (e) Costs. In any civil action brought pursuant to this chapter in which the Preservation court shall award to the city all costs of investigation and preparation for trial, the costs of trial, reasonable expenses including overhead and administrative costs incurred in prosecuting the action, and reasonable attorney fees. (f) The remedies and penalties provided in this section are cumulative and not exclusive. 8.04.080 Interference with enforcement. No person shall interfere with or delay the authorized representatives of the city from the execution and enforcement of this chapter, except as provided by law. 8.04.090 Adoption of regulations. The city may adopt regulations prescribing standards of landscaping and planting of streets, parks and public places, therein. A copy of such regulations shall be available for public inspection upon request, and all work performed in streets, parks or public places shall be performed in accordance therewith. SECTION 2. Chapter 8.10 (Tree and Landscape Preservation Management) of Title 8 (Trees and Vegetation) of the Palo Alto Municipal Code is hereby amended to read as follows (additions underlined and deletions struck through): Chapter 8.10 TREE AND LANDSCAPE PRESERVATION AND MANAGEMENT* Sections: 8.10.010 Purpose. 8.10.020 Definitions. 8.10.030 Tree and Landscape Technical Manual. 8.10.040 Disclosure of information regarding existing trees. 8.10.050 Removal of protected trees. 8.10.055 Tree replacement. 8.10.060 No limitation of authority under Titles 16 and 18. 8.10.070 Care of protected trees. 8.10.080 Development conditions. 8.10.090 Designation of heritage trees. 5 0010_20240212_mv30 Item 10: Staff Report Pg. 6 Packet Pg. 229 of 308 *NOT YET APPROVED* 8.10.092 Tree removal in wildland- urban interface area. 8.10.095 Tree removal in Hospital District Zone. 8.10.100 Enforcement. 8.10.110 Remedies for violation. 8.10.120 Fees. 8.10.130 Severability. 8.10.140 Applications, notice, and appeals. 8.10.010 Purpose. Item 10 Attachment A - Ordinance of the Council of the City of Palo Alto Amending Chapter 8.04 Street Trees Shrubs and Plants and Chapter 8.10 Tree Preservation to The purpose of this chapter is to protect specified trees located on private property within the city, and establish standards for removal, maintenance, and planting of trees and landscaping. In establishing these procedures and standards, the city recognizes that trees and landscaping are an essential part of the city's infrastructure. Their benefits include promoting the health, safety, welfare, and quality of life of the residents of the city; addressing climate change by sequestering carbon and providing a cooling effect; reducing air, water, and noise pollution; preventing soil erosion and stormwater runoff; providing wildlife habitat; and enhancing the aesthetic environment. It is the city's intent to encourage both the preservation of trees and the proactive incorporation of trees and their benefits within development. 8.10.020 Definitions. For the purposes of this chapter, terms defined in Chapter 8.04 shall have the same meanings in this chapter, and the following terms shall have the meaning ascribed to them in this section: (a) "Basal flare" means that portion of a tree where there is a rapid increase in diameter at the confluence of the root crowntrunk and trunk. (b) "Buildable area" means that area of a parcel: (1) Upon which, under applicable zoning regulations, a structure may be built without a variance, design enhancement exception, or home improvement exception; or (2) Necessary for construction of primary access to structures located on or to be constructed on the parcel, where there exists no feasible means of access which would avoid protected trees. On single-family residential parcels, the portion of the parcel deemed to be the buildable area for primary access shall not exceed ten feet in width. (c) "Building footprint" means the two-dimensional configuration of a building's perimeter boundaries as measured on a horizontal plane at ground level. 6 0010_20240212_mv30 Item 10: Staff Report Pg. 7 Packet Pg. 230 of 308 *NOT YET APPROVED* Item 10 \ttachment A - Ordinance of the Council of the City t A of Palo Alto Amending (d) "Designated arborist" means an arborist certified by the Internation Chapter 8.04 Street Trees Arboriculture or another nationally recognized tree research, care, and pr Shrubs and Plants and organization, selected by the urban forester for inclusion in a list of appro Chapter 8.10 Tree Preservation hircd by: (1) Hired by anAR applicant at their own expense, or (2) Chosen by theT#e city at an applicant's expense, if a project includes a public hearing. (e) "Development" means any work upon any property in the city which requires a subdivision, planned community zone, variance, use permit, building permit, demolition permit, or other city approval or which involves excavation, landscaping or construction within the tree protection zonedri^Iinc ar^a of a protected tree or is subject to requirements of the California Model Water Efficient Landscape Ordinance (MWELO). (f) "Director of planning and development services" means the director of planning and development services or their designee. (g) "Director of public works" means the director of public works or their designee. (h) "Discretionary development approval" means planned community zone, subdivision, use permit, variance, home improvement exception, design enhancement exception, architectural review board approval, or any proposal or application that requires the discretion of the authorizing person or entity. ee^ half feet (fifty Rc ies` abovc natural gradc, whicheve is grcatcr. "Excessive pruning" of a protected tree means any of the following: (1) Removal of more than twenty-five percentonc fourth of the functioning leaf, stem, or root area of a tree in any twenty -four -month period. (2) Removal of more than fifteen percent of the functioning root area of any Quercus (oak) species in any thirty -six-month period. (3) Any removal of the functioning leaf, stem, or root area of a tree so as to cause a significant decline in health, increased risk of failure, or the unbalancing of a tree. (ik) "Hazardous" means an imminent hazard which constitutes a high or extreme threat to the safety of persons or property as defined by American National Standards Institute A300, Part 9. (14) "Protected" tree means any of the following: (1) Any locally native tree of the species Acer macrophyllum (Bigleaf Maple), Calocedrus decurrens (California Incense Cedar), Quercus agrifolia (Coast Live Oak), Quercus douglasii (Blue Oak), Quercus kelloggii (California Black Oak), or Quercus lobata (Valley Oak) which is eleven 7 0010_20240212_mv30 Item 10: Staff Report Pg. 8 Packet Pg. 231 of 308 *NOT YET APPROVED* Item 10 \ttachment A - Ordinance of the Council of the City t A of Palo Alto Amending and one-half inches in diameter (thirty-six inches in circumference) or mor�Chapter8.04StreetTrees four and one-half feet (fifty-four inches) above natural grade. Shrubs and Plants and Chapter 8.10 Tree (2) Any Coast Redwood tree (species Sequoia sempervirens) that is eight Preservation diameter (fifty-seven inches in circumference) or more when measured four and one-half feet (fifty-four inches) above natural grade. (3) Any tree, otherlarger than a Coast Redwood Tree, fifteen inches in diameter (forty-seven inches in circumference) or more when measured four and one-half feet (fifty-four inches) above natural grade of any species except those invasive species described as weeds in Section 8.08.010 and those species classified as high water users by the Water Use Classificationwater uc cla ifi at on of Landscape Speciesthc landcapc pccics list (WUCOLS) approved by the California Department of Water Resources. (4) Any tree designated for protection during review and approval (with the cxccption of a current or previously completed development project. On parcels zoned other than single- family (R-1) or low density (RE, R-2, or RMD) residential, species exempted under subsection (3) of this Section may be designated as a protected tree. (5) Any tree designated for carbon sequestration and storage and/or environmental mitigation purposes as identified in an agreement between the property owner and a responsible government agency or recorded as a deed restriction. (6) Any heritage tree designated by the city council in accordance with the provisions of this chapter. (7) Any replacement mitigation tree or other tree designated to be planted due to the conditions listed in Section 8.10.055. (I) "Protected tree removal permit" means a permit issued to allow a person to remove a protected tree. m) "Right tree in the right glace arinciales" means the set of arinciales that determine if a tree is located in an appropriate location for its specific species requirements and characteristics, in accordance with the factors listed in the Tree and Landscape Technical Manual. (n) "Remove" or "removal" means: (1) Complete removal, such as cutting to the ground or extraction, of a tree; or (2) Taking any action foreseeably leading to the death of a tree or permanent damage to its health; including but not limited to excessive pruning, cutting, topping, girdling, poisoning, overwatering, underwatering, unauthorized relocation or transportation of a tree, or trenching, excavating, altering the grade, or paving within the tree protection zonedriplinc ar^a of a tree. 8 0010_20240212_mv30 Item 10: Staff Report Pg. 9 Packet Pg. 232 of 308 Item 10 Attachment A - Ordinance *NOT YET APPROVED* of the Council of the City t A of Palo Alto Amending -(o) "Retrenchment" means the process in which trees may reconfigure a Chapter8.04StreetTrees deteriorate, often continuing to grow in trunk diameter while branches di Shrubs and Plants and Chapter 8.10 Tree (p) —"Tree Protection Zone" means the area defined by a circle with a r Preservation diameter of the trunk when measured four and one-half feet (fifty-four inches) above natural grade. (g) "Tree Report" means a report prepared by a designated arborist. (re) "Tree and Landscape Technical Manual" means the regulations issued by the city manager to implement this chapter. 8.10.030 Tree and Landscape Technical Manual. The city manager, through the urban forestry section, and public works and planning and development services departments, shall issue regulations necessary for implementation and enforcement of this chapter, which shall be known as the Tree and Landscape Technical Manual. In the event of a conflict between the provisions of this Title 8 and the Tree and Landscape Technical Manual, this Title 8 shall prevail. The Tree and Landscape Technical Manual will be made readily available to the public and shall include, but need not be limited to, standards and specifications regarding the following: (a) Protection of trees during construction. (b) Replacement of trees allowed to be removed pursuant to this chapter where such replacements: (1) Prioritize the use of locally native species, as listed in Section 8.10.020(1)(1), consistent with Urban Forest Master Plan Goal 2: "Re -generated native woodland and riparian landscapes as the key ecological basis of the urban forest with focus on native species and habitat;" (2) Include climate adaptive, drought tolerant, non-native species as needed to satisfy right tree in the right place principles; and (3) Incorporate a secondary goal of net tree canopy increase on the property within fifteen years. (c) Maintenance of protected trees (including but not limited to pruning, irrigation, and protection from disease). (d) The format and content of tree reports required to be submitted to the city pursuant to this chapter. (e) The criteria for determining whether a tree is hazardous within the meaning of this chapter. (f) Landscape design, irrigation, and installation standards consistent with the city's water efficient landscape regulations. 9 0010_20240212_mv30 Item 10: Staff Report Pg. 10 Packet Pg. 233 of 308 Item 10 Attachment A - Ordinance *NOT YET APPROVED* t A of the Council of the City of Palo Alto Amending 8.10.040 Disclosure of information regarding existing trees. Chapter 8.04 Street Trees Shrubs and Plants and (a) Any application for development or demolition shall be accompanie Chapter 8.10 Tree y a designated arborist which discloses whether any protected trees exist on tL Preservation is the subject of the application, and describing each such tree, its species, size, tree protection zonedripline arc and location. This requirement shall be met by including the information on plans submitted in connection with the application. (1) Notwithstanding subsection (a), applications involving only the development of an Accessory Dwelling Unit that conforms to Section 18.09.030, Table 1, require only a statement disclosing whether any protected trees are located on the aroaerty which is the subject of the application. This statement may be completed by the applicant. (b) In addition, the location and species of an�ra4 other tree which is four inches in diameter (e.g., thirteen inches in circumference) or more when measured four and one-half feet (fifty- four inches) above natural grade shall be shown on the plans if the tree is: (1) On the property or trcc n the pr p rty and in the adjacent public right-of-way, and is which arc within thirty feet of the building footprint proposed for development, or (2) Locatedand trees located on adjacent property within thirty feet of the proposed building footprint, or (4-(3) Close enough that its canopy overhangswi+h canopic ov^rhanging the project site, shall be shown on the plans, idcntificd h.. r (c) The director of public works or urban forester may require submittal of such other information as is necessary to further the purposes of this chapter including but not limited to photographs. (d) Disclosure of information regarding private protected trees pursuant to this section shall not be required when the development for which the approval or permit is sought does not involve any change in an existing building footprint nor any grading, trenching, paving, or any change in landscaping which could alter water availability to established plants, hedges, shrubs, or trees. (e) The urban forester or the designated arborist for a project shall add identified protected trees into the city's tree inventory database, and in coordination with the planning and development services departments, into city parcel reports. (f) Knowingly or negligently providing false or misleading information in response to this disclosure requirement shall constitute a violation of this chapter. 8.10.050 Removal of protected trees. It shall be a violation of this chapter for anyone to remove or cause to be removed a protected tree, except pursuant to a protected tree removal permit issued under Section 8.10.140 consistent with the following: 10 0010_20240212_mv30 Item 10: Staff Report Pg. 11 Packet Pg. 234 of 308 Item 10 *NOT YET APPROVED* Attachment A Ordinance t A of the Council of the City of Palo Alto Amending (a) In the absence of proposed development: Chapter 8.04 StreetTrees Shrubs and Plants and (1) A protected tree shall not be removed unless the urban forester gra Chapter 8.10 Tree e removal permit, or on parcels zoned other than single-family R-1 or low Preservation (RE, R-2, or RMD), the director of planning and development services authorizes the removal through staff level architectural review pursuant to Section 18.76.020(b)(3), having determined, on the basis of a tree report prepared by a designated arborist and other relevant information, that treatments or corrective practices are not feasible, and that the tree should be removed because any of the following apply: (i) It is dead, is hazardous, or constitutes a public nuisance under Section 8.04.050 of this code. (ii) It is a detriment to or is crowding an adjacent protected tree. , or is impacting the iii) It is at risk for retrenchment or other tree decline coping processes or does not conform with right tree in the right place principles. (iv) It is impacting the foundation or eaves of a residence, or any covered parking required under Title 18 of this code. (2) In the event a protected tree is removed pursuant to a protected tree removal permit granted under this subsection (a), a temporary moratorium on development of the subject property may be issued by the urban forester for up to twenty-four months or by, the director of planning and development services, in consultation with the urban forester, for up toff issue a to torte'a'ri"'i-on development of the subject property Ret to exceed thirty-six months, from the date the tree removal occurred. Completion of requiredEor any moratorium less than thirty six months, the urban forester shall determine - -,t„ mitigation measures included infer the tree removal permit does not remove or shorten any such moratorium. A moratorium may be terminated early with approval of the urban forester or director of planning; and development services, as applicable, and may require additional mitigationcnsurc measures. are Incorporated into any f„t„r dcvclopmcnt approvals for the property. Mitigation measures included in the arotected tree removal aermit and any additional mitigation measures required to shorten a moratoriumas determined by the urban forestcr shall be imposed as a condition of any subsequent permits for development on the subject property. (b) In the case of any development on a single-family (R-1) or low density (RE, R-2, or RMD) residential zoned parcel, other than in connection with a subdivision, a protected tree shall not be removed unless determined by the urban forester, on the basis of a tree report prepared by a designated arborist and other relevant information, that any of the following apply: (1) The tree is so close to the proposed development that construction would result in the death of the tree, and there is no financially feasible design alternative that would permit preservation of the tree, where financially feasible means an alternative that preserves the tree unless retaining the tree would increase project cost by more than twice the reproduction cost of the tree or ten percent of the given project valuation, whichever is greater. 11 0010_20240212_mv30 Item 10: Staff Report Pg. 12 Packet Pg. 235 of 308 *NOT YET APPROVED* Item 10 \ttachment A - Ordinance of the Council of the City t A of Palo Alto Amending Retention of one or more trees would result in reduction of the othe Ch, pte, 8.04 Street Trees able area of the lot by more than twenty-five percent, and there Shrubs and Plants and ble design alternative that would allow for preservation of the tr Chapter 8.10 Tree Preservation oses of this subsection (a)(2). a financially feasible design alt erna IV IIItdIIS d ue: alternative that preserves the tree(s) and would not increase the project cost by more than twice the reproduction cost of the tree(s) or ten percent of the given project valuation, whichever is greater. All tree protection zones impacting buildable area are included in the reduction of buildable area calculation. {44(3)The tree could be removed due to the conditions listed in Section 8.10.050(a)(1)(i), (ii) or iii (2) The tree could e-reMeved duc to thecondrtions listed- in Section 8.10.050(a)(1) and treatments or corrective practices are not feasible. { 4(4)The tree is proposed for removal to accommodate an ADU constructed pursuant to Section 18.09.030. or because removal is necessary to allow an ADU constructed aursuant to Section 18.09.040 to achieve the minimum standards set forth in state law. (c) In the case of development involving a proposed subdivision of land into two or more parcels, a protected tree shall not be removed unless determined by the urban forester, on the basis of a tree report prepared by a designated arborist and other relevant information, that either of the following apply: (1) Removal is unavoidable due to restricted access to the property or deemed necessary to repair a geologic hazard (landslide, repairs, etc.), in which case only the protected tree or trees necessary to allow access to the property or repair the geologic hazard may be removed. (2) The tree could be removed due to the conditions listed in subsection (a)(1)(i), (ii), or (iii) and treatments or corrective practices are not feasible. (d) In the case of development requiring planning approval under Title 18, and not included under subsections (b) or (c), a protected tree shall not be removed unless determined by the urban forester, on the basis of a tree report prepared by a designated arborist and other relevant information, that awn re; of the following apply: (1) Retention of one or more treesthe tree would result in reduction of the otherwise - permissible buildable area of the lot by more than twenty-five percent, and there is no financially feasible design alternative that would permit preservation of the tree{L7 where financially feasible means an alternative that preserves the tree{ unless retaining the treef� would increase project cost by more than twice the reproduction cost of the tree or ten percent of the given project valuation, whichever is greater. All tree protection zones impacting buildable area are included in the reduction of buildable area calculation. (2) The tree should be removed because it is dead, hazardous, or constitutes a public nuisance under Section 8.04.050. In such cases, the tree protection zonedri^Iinc area of the removed tree, or an equivalent area on the site, shall be preserved for mitigation purposes from development of any structure. 12 0010_20240212_mv30 Item 10: Staff Report Pg. 13 Packet Pg. 236 of 308 *NOT YET APPROVED* Item 10 Attachment A - Ordinance of the Council of the City t A of Palo Alto Amending Discretionary development review determines that the final project f Chapter 8.04 Street Trees the right place principles and would result in a net tree canopy increased Shrubs and Plants and within fifteen years, and replacement of trees, shrubs, and plants either: Chapter 8.10 Tree Preservation (i) Is consistent with Urban Forest Master Plan Goal 2: "Re -generated native woodland and riparian landscapes as the key ecological basis of the urban forest with focus on native species and habitat," or (ii) Uses climate adaptive, drought tolerant species. —(e) In any circumstance other than those described in subsections (a), (b), (c), or (d), a protected tree shall not be removed unless determined by the urban forester, on the basis of a tree report prepared by a designated arborist and other relevant information, that the tree is dead, is hazardous, or constitutes a public nuisance under Section 8.04.050. 8.10.055 Tree replacement. (a) In the event a protected tree is removed pursuant to Section 8.10.050(a)(1)(i), mitigation for the removed tree, replacement tree ratio, in lieu fees, or a combination thereof shall be determined by the urban forester, based on factors including but not limited to the species, size, location, and specific reason for removal of the protected tree, in accordance with the standards and specifications in the Tree and Landscape Technical Manual. (b) In the event a protected tree is removed pursuant to Section 8.10.050(a)(1)(ii), (iii) or (iv), (b), (c), (d), or (e), the tree removed shall be replaced in accordance with the standards and specifications in the Tree and Landscape Technical Manual, including but not limited to prioritization of locally native species, satisfaction of right tree in the right place principles, and incorporation of a secondary goal of net tree canopy increase on the property within fifteen years. The urban forester shall approve the number, species, size, and location of replacement trees. 8.10.060 No limitation of authority under Titles 16 and 18. Nothing in this chapter limits or modifies the existing authority of the city under Title 18 to require trees, shrubs, hedges, and other plants not covered by this chapter to be identified, retained, protected, and/or planted as conditions of the approval of development. In the event of conflict between provisions of this chapter and conditions of any permit or other approval granted pursuant to Title 16 or Title 18, the more protective requirements shall prevail. 8.10.070 Care of protected trees. (a) All owners of property containing protected trees shall follow the maintenance standards in the Tree and Landscape Technical Manual, including avoiding any action foreseeably leading to the death of a tree or permanent damage to its health; including but not limited to excessive pruning, cutting, topping, girdling, poisoning, overwatering, underwatering, unauthorized relocation or transportation of a tree, or trenching, excavating, altering the grade, or paving within the tree protection zonedriplinc arca of a tree. 13 0010_20240212_mv30 Item 10: Staff Report Pg. 14 Packet Pg. 237 of 308 *NOT YET APPROVED* Item 10 \ttachment A - Ordinance of the Council of the City t A of Palo Alto Amending (b) At least seven days prior to pruning a protected tree, other than tha Chapter 8.04 Street Trees ve a dead, diseased, or broken branch or branches, the property owner or th Shrubs and Plants and Chapter 8.10 Tree prominently post a notice on the property, in one or more locations readil lic, Preservation that includes standards for pruning and a description of the tree including t'i ee SpSILt, location, the date of work, and a contact phone number. The form for such notice will be available on the city's website as a printable document. Protected trees less than five years old are exempt from this provision. (c) Any requests to exceed the limits for pruning set forth in Section 8.10.020(i) shall be submitted to the urban forester by the property owner or their designee at least fourteen days prior to pruning a protected tree. Each request shall be accompanied by a statement explaininf why exceedance of the limits is warranted. No arunine that exceeds the limits set forth in Section 8.10.020(i) shall take place without the approval of the urban forester. (ed) The standards for protection of trees during construction contained in the Tree and Landscape Technical Manual shall be followed during any development on property containing trees. (4e) The urban forester shall add identified protected trees into the city's tree inventory database and, in coordination with the planning and development services departments, into city parcel reports. 8.10.080 Development conditions. (a) Development approvals for property containing protected public trees shall include appropriate conditions as set forth in the Tree and Landscape Technical Manual, providing for the protection of such trees during construction and for maintenance of such trees thereafter. Trees may be designated for protection that are significant visually or historically, provide screening, or are healthy and important to the nearby ecosystem. (b) It shall be a violation of this chapter for any property owner or agent of the owner to fail to comply with any development approval or building permit condition concerning preservation, protection, and maintenance of any tree, including but not limited to protected trees. 8.10.090 Designation of heritage trees. (a) Upon nomination by any person and with the written consent of the property owner(s), the city council may designate a tree or trees as a heritage tree. (b) A tree may be designated as a heritage tree upon a finding that it is of importance to the community due to any of the following factors: (1) It is an outstanding specimen of a desirable species. (2) It is one of the largest or oldest trees in Palo Alto. (3) It possesses distinctive form, size, age, location, and/or historical significance. 14 0010_20240212_mv30 Item 10: Staff Report Pg. 15 Packet Pg. 238 of 308 Item 10 Attachment A - Ordinance *N0T YET APPR0VED* It A of the Council of the City of Palo Alto Amending (c) After council approval of a heritage tree designation, the city clerks Chapter 8.04 Street Trees property owner(s) in writing. A listing of trees so designated, including the Shrubs and Plants and thereof, shall be kept by the departments of public works. Chapter 8.10 Tree Preservation (d) Once designated, a heritage tree shall be considered protected and subject to the provisions of this chapter unless removed from the list of heritage trees by action of the city council. The city council may remove a tree from the list upon its own motion or upon written request by the property owner. Request for such action must originate in the same manner as nomination for heritage tree designation. 8.10.092 Tree removal in wildland-urban interface area. Tree removal and relocation in the wildland-urban interface (WUI) area, as defined in Section 15.04.190, shall be subject to the provisions in Chapter 15.04. To the extent Chapter 15.04 is inconsistent with this chapter, Chapter 15.04 shall control. 8.10.095 Tree removal in Hospital District Zone. Tree removal and relocation in the Hospital District (HD) shall be subject to the provisions in Section 18.36.070. To the extent Section 18.36.070 is inconsistent with this chapter, Section 18.36.070 shall control. 8.10.100 Enforcement. (a) Violation of this chapter is a misdemeanor, punishable as provided in this code. Each day of violation constitutes a separate offense and may be separately punished. (b) Persons employed in the following designated employee positions are authorized to exercise the authority provided in California Penal Code Section 836.5 and are authorized to issue citations for violations of this chapter, including but not limited to leveling fines under the city's administrative penalty authority: assistant director of public works public services division, urban forester, project manager in the urban forestry section, landscape architect, and code enforcement officer. 8.10.110 Remedies for violation. In addition to all other remedies set forth in this code or otherwise provided by law, the following remedies shall be available to the city for violation of this chapter: (a) Stop Work - Temporary Moratorium. (1) If a violation occurs in the absence of proposed development pursuant to Section 8.10.050(a)(1), or while an application for a building permit or discretionary development approval for the lot upon which the tree is located is pending, the director of planning and development services in consultation with the urban forester shall issue a temporary moratorium on development of the subject property, not to exceed five years from the date the violation occurred. The purpose of the moratorium is to provide the city an opportunity to study and determine appropriate mitigation measures for the tree removal, and to ensure 15 0010_20240212_mv30 Item 10: Staff Report Pg. 16 Packet Pg. 239 of 308 *NOT YET APPROVED* Item 10 \ttachment A - Ordinance of the Council of the City t A of Palo Alto Amending measures are incorporated into any future development approvals for the IChapter804StreetTrees measures as determined by the urban forester shall be imposed as a condi Shrubs and Plants and subsequent permits for development on the subject property. Chapter 8.10 Tree Preservation (2) If a violation occurs during development pursuant to Section 8.10.050(b), (c), (d), or (e), the city shall issue a stop work order suspending and prohibiting further activity on the property pursuant to the grading, demolition, and/or building permit(s) (including construction, inspection, and issuance of certificates of occupancy) until a mitigation plan has been filed with and approved by the director of planning and development services in consultation with the urban forester, agreed to in writing by the property owner(s), and either implemented or guaranteed by the posting of adequate security. The mitigation plan shall include measures for protection or repair of any remaining trees on the property, and shall provide for replacement of each tree removed on the property or at locations approved by the urban forester. The replacement ratio shall be in accordance with the standards set forth in the Tree and Landscape Technical Manual, and shall be at least twice the prescribed ratio required where tree removal is permitted pursuant to the provisions of this chapter. (b) Civil penalties. (1) As part of a civil action brought by the city, a court may assess against any person who commits, allows, or maintains a violation of any provision of this chapter a civil penalty in the following amount: (i) Ten thousand dollars per tree, or twice the reproduction cost of each tree, whichever amount is higher, for the complete removal of a tree, as defined in Section 8.10.020(n)(1). (ii) Ten thousand dollars per tree, or the reproduction cost of each tree, whichever amount is higher, for any of the actions set forth in Section 8.10.020(n)(2). (iii) Ten thousand dollars per tree, or twice the repair cost of each tree, whichever amount is higher, for damage to a tree protected or regulated by this chapter which can be rehabilitated. (2) Penalties shall be payable to the city. (3) Reproduction or repair cost for the purposes of this chapter shall be determined utilizing the most recent edition of the Guide for Plant Appraisal, published by the Council of Tree and Landscape Appraisers. (c) Administrative penalties. Persons listed in Section 8.10.100(b) may issue citations for violations of this chapter that level fines under the city's administrative penalty authority. (d) Injunctive relief. A civil action may be commenced to abate, enjoin, or otherwise compel the cessation of such violation. (e) Costs. In any civil action brought pursuant to this chapter in which the city prevails, the court shall award to the city all costs of investigation and preparation for trial, the costs of trial, reasonable expenses including overhead and administrative costs incurred in prosecuting the action, and reasonable attorney fees. 16 0010_20240212_mv30 Item 10: Staff Report Pg. 17 Packet Pg. 240 of 308 Item 10 Attachment A - Ordinance *NOT YET APPROVED* of the Council of the City I htA of Palo Alto Amending (f) The remedies and penalties provided in this section are cumulative all Chapter 8.04 Street Trees 8.10.120 Fees. Shrubs and Plants and Chapter 8.10 Tree Preservation Tree reports required to be submitted to the city for review and evaluation pursuant to t chapter shall be accompanied by the fee prescribed therefor in the municipal fee schedule. 8.10.130 Severability. If any provision of this chapter or the application thereof to any person or circumstance is held to be invalid by a court of competent jurisdiction, such invalidity shall not affect any other provision of this chapter which can be given effect without the invalid provision or application, and to this end the provisions of this chapter are declared to be severable. 8.10.140 Applications, notice, and appeals. (a) Applications. (1) All applications for removal of a protected tree pursuant to Section 8.10.050 shall be filed in accordance with this section and any applicable provisions of Chapter 18.77. Applications for removal of protected trees on non-residential zoned properties will follow review guidelines set forth in Section 8.10.050(d) and Section 18.76.020 and will follow the process set forth in Section 18.77.070. (2) The application form shall be prescribed by the urban forester and shall contain a list of information that must be submitted in order for the application to be deemed complete. (3) Each application must be signed by all owners of the real property containing the protected tree, or an agent of the owner of record of the real property on which the protected tree occurs, when duly authorized by the owner in writing. (4) No application shall be deemed received until all fees for the application as set forth in the municipal fees schedule have been paid, and all documents specified as part of the application in this chapter or on the application form have been filed. (5) Protected tree removal permits shall automatically expire after twelve months, unless otherwise provided in the permit, from the date of issuance of the permit if within such twelve- month period, the proposed tree has not been removed. (b) Notice. (1) All applications for removal of a protected tree pursuant to Section 8.10.050 shall give notice in accordance with this section, the Tree and Landscape Technical Manual, and any applicable provisions of Chapter 18.77. (2) After submittal of an application to remove a protected tree, notice shall be given consistent with subsection (b)(4) and shall include the date of the proposed removal and the basis for the application. 17 0010_20240212_mv30 Item 10: Staff Report Pg. 18 Packet Pg. 241 of 308 *NOT YET APPROVED* (3) Upon determination of a protected tree removal application, notice consistent with subsection (b)(4) and shall include a description of the dec appeal it. Item 10 Attachment A - Ordinance of the Council of the City of Palo Alto Amending Chapter 8.04 Street Trees Shrubs and Plants and Chapter 8.10 Tree Preservation (4) Notices required pursuant to this section shall include the address of the property, a description of the protected tree, including species, size, and location, and urban forestry contact information, and shall be given as follows: to (i) In writing to all owners and residents of property within 300 feet of the exterior boundary of the property containing the protected tree, and to all principal urban forestry partner organizations. (ii) By posting on the property, in one or more locations visible to the public. (iii) By posting on the city's website. (c) Appeals. (1) Any person applying to remove a protected tree in the absence of proposed development pursuant to Section 8.10.050(a), and any owner or resident of property within 600 feet of the exterior boundary of the property containing the protected tree, may request a public hearing by the director of public works to review the urban forester's decision, and may appeal the director of public works' determination to the city council. Any such request or appeal shall be filed with the public works department in a manner prescribed by the urban forester. (2) Any person applying to remove a protected tree pursuant to Section 8.10.050(b), (c), (d), or (e), and any owner or resident of property within 600 feet of the exterior boundary of the property containing the protected tree may request a hearing by appeal the director of planning and development services to review the decision. The request for a hearing shall be filed with the planning division in in a manner prescribed by the director of planning and development services. An appeal of the director of planning and development services determination shall be conducted in accordance with the procedures set forth in Chapter 18.78. (3) All appeals must be filed within fourteen days of posting of notice on the property pursuant to subsection (b)(4)(ii). SECTION 3. If any section, subsection, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion or sections of the Ordinance. The Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. SECTION 4. The Council finds that this ordinance is exempt from the provisions of the California Environmental Quality Act ("CEQA"), pursuant to Section 15061 of the CEQA Guidelines, because it can be seen with certainty that there is no possibility that the ordinance will have a significant effect on the environment. Alternatively, the ordinance is also exempt 18 0010_20240212_mv30 Item 10: Staff Report Pg. 19 Packet Pg. 242 of 308 Item 10 Attachment A - Ordinance *NOT YET APPROVED* t A of the Council of the City of Palo Alto Amending under CEQA Guidelines Section 15308 because it involves regulatory actin Chapter 8.04 Street Trees of the environment. Shrubs and Plants and Chapter 8.10 Tree Preservation SECTION 5. This ordinance shall be effective on the thirty-first dciy dILer UIeudL of its adoption. However, this ordinance shall not applyto any projects that have submitted a complete application as of the ordinance's effective date. In addition, until such time as a list of designated arborists is established by the Urban Forester, the term "designated arborist" shall mean any arborist certified by the International Society of Arboriculture or another nationally recognized tree research, care, and preservation organization. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: City Clerk APPROVED AS TO FORM: Assistant City Attorney Mayor APPROVED: City Manager Director of Public Works 19 0010_20240212_mv30 Item 10: Staff Report Pg. 20 Packet Pg. 243 of 308 Item 11 Item 11 Staff Report City Council Staff Report From: City Manager CITY O F Report Type: ACTION ITEMS PALO Lead Department: Transportation ALTO Meeting Date: April 1, 2024 Report #:2403-2745 TITLE Discussion of Caltrans' Repaving Project of El Camino Real, Including Replacing Existing Parking with Bicycle Lanes, and Potential Approval of a Resolution to Support this Project; CEQA status — categorically exempt. RECOMMENDATION Staff recommends Council receive a presentation by Caltrans at their request to support their repaving project of El Camino Real, including repurposing parking spaces for bicycle lanes and to consider adopting a resolution in support of the project. Council could also follow other paths forward related to this project as described in the Executive Summary and in detail on pages 12 and 13 of this report. EXECUTIVE SUMMARY This report provides background and context for the attached Caltrans proposal (Attachment A) to eliminate parking lanes and replace them with bicycle lanes on El Camino Real throughout Palo Alto. As proposed, the replacement of parking with bike lanes would occur during the upcoming repaving project to be done in Palo Alto. Caltrans staff seek community feedback on the proposed bicycle lanes, and Caltrans has asked Council to consider supporting the parking removal necessary to install the bicycle lanes. Alternative paths forward for the Council to consider in this discussion include: A. Defer action related to bike lanes until Caltrans provides a Safe System Approach Design that is DIB-94 compliant. B. Adopt a phased approach that implements the Caltrans proposed bicycle lanes now and acknowledges additional analysis is needed to both incorporate a Safe System Approach Item 11: Staff Report Pg. 1 Packet Pg. 244 of 308 Item 11 Item 11 Staff Report to the design yet establishes bike facilities that take into account future housing development on El Camino Real. C. Defer action pending a Caltrans feasibility analysis on travel lane reductions to support parking protected bike lanes. D. Align decision of bicycle facilities on ECR with the update of the BPTP to complete in late 2025. While Caltrans staff have consistently expressed a desire to collaborate with the City on improving safety on El Camino Real, to date, Caltrans has not stated if it will implement the proposed bicycle lanes without a Council vote of support. If Council supports removal of parking spaces from El Camino for Bicycle Lanes, staff will return to Council as needed to update existing City parking regulations affected by the change, including amending the Evergreen Park -Mayfield Residential Preferential Parking (RPP) district program. BACKGROUND El Camino Real is a state highway maintained by Caltrans. To meet the requirements of its Capital Preventive Maintenance (CAPM) program, Caltrans is repaving El Camino Real (State Route 82) in Mountain View, Los Altos, and Palo Alto to improve ride quality, comply with current ADA standards, and improve safety, access, and mobility of pedestrians and bicyclists. The project will repair pavement and upgrade existing non-standard ADA curb ramps and add complete street elements.' According to Caltrans correspondence with the City2, the 2020 Bicyclist Safety Improvement Monitoring Program Report found a cluster of collisions (13 of 33, or 40%) where cyclists were riding on the sidewalk against traffic or riding against traffic. Caltrans proposes bike lanes in place of existing on -street parking to reduce or eliminate the risk of riding on the sidewalk and against traffic. Caltrans requests feedback on the proposal and has asked that the City Council consider supporting Caltrans' removal of parking on El Camino Real to accommodate proposed bike lanes. Prior planning by the City for El Camino Real includes a 2017 grant -funded project that targeted collision hot spots in Palo Alto and Redwood City. In November 2018, two resulting concept plans for bicycle facilities were presented to the Planning and Transportation Commission (PTC) and generated an inconclusive discussion.3 At the time, the City had a separate pedestrian - focused One Bay Area Grant (Cycle 2) to prepare design plans and construct improvements on El Camino Real between Stanford and Lambert Avenues, but the City returned the grant in 1 Caltrans project website: SR -82 -Pavement Rehabilitation and ADA Improvements 2 See City website: City Issues Letter to Caltrans SR82 El Camino Real Bikeway Project 3 PTC Staff Report, November 14, 2018 Item 11: Staff Report Pg. 2 Packet Pg. 245 of 308 Item 11 Item 11 Staff Report December of 2020 after the Valley Transportation Authority (VIA) was unable to re -scope it to include bicycle facilities. Caltrans staff notified City staff in early -2019 about the upcoming repaving project that was then scheduled to begin in 2020. Caltrans staff noted that the City could add complete street elements such as bicycle lanes to the Caltrans plans if the City funded the community engagement, design, environmental clearance, and construction of those elements before the scheduled construction date, which was within 9-12 months of notification. As the City had not already initiated a project, and due to the size and complexity of the project, 9 -12 -month notice was insufficient time to conduct a community conversation, and to design, gain necessary approvals, fund, and environmentally clear a bike facility proposal. City staff worked with Caltrans to include pedestrian and bicycle improvements consistent with the existing Caltrans project scope. In early 2023, Caltrans shared initial ideas for proposed bike lanes with City staff, and by mid - 2023, the first draft of the plans had been reviewed by the City's Pedestrian and Bicycle Advisory Committee (PABAC) and a limited number of stakeholders granted access by Caltrans, such as the Valley Transportation Authority. The second iteration of the draft bike lane plan is the subject of this report and is posted to the City's website.4 Caltrans formally notified the City of their proposed State Route 82 El Camino Real Bikeway Project in a letter dated November 3, 2023, and since then staff has sought additional details to fully understand the reasoning and implications for the community. On November 17, 2023, the City sent an official communication to Caltrans in response to the proposed addition of new bikeways along SR 82. The City asked several questions about the proposed project and requested additional information in an effort to ensure that the Palo Alto community and businesses potentially impacted by Caltrans' plan are given an opportunity to fully understand the details, timeline, and opportunities for input. Caltrans responded on January 11, 2024, with answers to the City's questions.s This correspondence with Caltrans can be found at the City's website referenced above. Since learning of this project, the City has consistently asked for specific data supporting Caltrans design decisions and a project schedule with sufficient information to understand when and where the community can anticipate impacts from construction. While Caltrans has now included summary -level collision data in its presentations and the attached proposal, the schedule that has been received came long after the initial request and does not provide adequate information. While one three-week construction schedule was provided, it was submitted to the City after the start of the three - weeks, disallowing the City to use it as a means of advance notification to the community. 4 Draft Caltrans Bicycle Lane Plan, dated January 22, 2024 5 Caltrans Response Letter, dated January 11, 2024 Item 11: Staff Report Pg. 3 Packet Pg. 246 of 308 Item 11 Item 11 Staff Report ANALYSIS Caltrans provided the attached report, "Proposed Bikeway Implementation in Palo Alto on State Route 82 (El Camino Real)," in Attachment A to substantiate their bicycle lane proposal. The report discusses the safety data that motivated the proposal along with the policies and prior planning that support the inclusion of the bike lane. Design considerations are also noted, such as limited right-of-way, the need for parking removal, conflict zones at intersections and driveways, and transit stops. The report also includes a listing of the outreach meetings held in Palo Alto that were attended by Caltrans staff. Staff continue to seek clarity from Caltrans regarding several aspects of the bike lanes proposal which are detailed in this section, including the safety of the proposed bicycle facility design and the effects of parking reductions on businesses and RV dwellers. In addition, staff note below the planning context of the El Camino Real corridor, specifically the Housing Element and the Bicycle and Pedestrian Transportation Plan. Safety Considerations As noted in correspondence with the City, the bike lane proposal is a response to Caltrans policies to reduce risk to vulnerable road users on State Route 82. Caltrans has adopted both a Safe System Approach and a Vision Zero goal in roadway safety planning across California to eliminate traffic deaths and severe injuries.6 This approach identifies traffic safety as the highest priority for the design and operation of the transportation system and views traffic fatalities and severe injuries as unacceptable and preventable through joint action. The Safe System Approach is the foundation for the National Safety Strategy released by the US Department of Transportation in 2022.7 To bring the Safe System Approach into statewide roadway design, Caltrans issued Design Information Bulletin — 94 (DIB-94), effective on January 16, 2024, which provides Caltrans staff guidelines on how to select and incorporate transit, bicycle, and pedestrian facilities to match their urban context.8 This bulletin alters Caltrans design guidance to "minimize the transfer of kinetic energy through the adoption of design elements that minimize crash speeds and impact angles."9 City staff have noted that the bicycle lanes included in the Caltrans draft plans for El Camino Real do not consistently align with the design guidance provided in DIB-94. City staff 6 https://dot.ca.gov/news-releases/news-release-2022-009 https://www.transportation.gov/nrss/usdot-national-roadway-safety-strategy 8 Design Information Bulletin — 94 Complete Streets: Contextual Design Guidance 9 Design Information Bulletin — 94 Complete Streets: Contextual Design Guidance, p. 17 Item 11: Staff Report Pg. 4 Packet Pg. 247 of 308 Item 11 Item 11 Staff Report have requested clarification of whether DIB-94 applies to the repaving project given that the recent bike lane draft plans were dated after January 16, 2024. In their written response to PTC Commissioner George Lu, Caltrans stated that DIB-94 was applied to the bicycle lane proposal.1° Despite this claim, the City engaged Fehr & Peers, a consultant with Safe Systems expertise, to conduct a comprehensive review of the plan in alignment with Caltrans' Design Information Bulletin -94 (DIB-94) and the Safe System Approach (Attachment B), which notes several areas in which the plans do not reduce risk to bike lane users, particularly for cyclists who shift from sidewalk riding to on -street riding where they may come into conflict with buses merging into the bike lane to access bus stops. The City sent Caltrans a letter" along with the consultant memorandum (Attachment B) on March 14, 2024. The memorandum identifies that the proposed design fails to mitigate high-speed risks for vulnerable users along the corridor by maintaining the current number of wide vehicle lanes, removing on -street parking, and not addressing high-speed turns at intersections. This oversight results in unmitigated high-speed vehicle conflict points for pedestrians. The design also features conventional and intermittent bicycle lanes without protected intersection treatments, creating high -stress conditions for cyclists and potentially introducing new conflicts with buses, discouraging a shift to more sustainable transportation modes. Caltrans has noted that a lack of funding or right-of-way limits the extent to which additional safety considerations can be included in their current proposal. The City's letter requested that Caltrans: a) Assess the applicability of DIB-94 to the current bike lane proposal and explore modifications to align with its principles. b) Provide detailed feedback on the memo's review and consider integrating the suggested improvements into the repaving project. c) Inform us about the feasibility and timeline for proposing a plan that fully complies with DIB-94 and addresses the identified issues. The City is currently developing its own Safe Streets for All Safety Action Plan to incorporate the Safe System Approach into the City's policies and practices.12 As part of this work, El Camino Real has been identified as part of the City's High Injury Network. Representing 4% of the City's streets, this roadway network concentrates 63% of injury collisions involving any modes of travel between 2018 and 2022. A recent PTC staff report (February 28) shared the Safety Action Plan collision data analysis and High Injury Network.13 A way to improve safety for all road users is to include bicycle lanes, especially separated and protected bicycle lanes, to streets.14 10 Caltrans Response to Commissioner Lu, March 11, 2024 11 Letter to Caltrans, dated March 14, 2024 12 PTC Staff Report, October 11, 2023 13 PTC Staff Report, February 28, 2024 14 Cycling Lanes Reduce Fatalities for All Road Users, Study Shows, ScienceDaily.com, Accessed February 27, 2024 Item 11: Staff Report Pg. 5 Packet Pg. 248 of 308 Item 11 Item 11 Staff Report Parking Impacts & Considerations A diverse variety of community members use parking availability along El Camino Real segments, at day, evening, and overnight hours. Several segments are included in Residential Preferential Parking (RPP) programs to ensure daytime parking is available for business customers, employees of businesses, visitors, and residents. RPP programs ensure turnover and short-term parking availability for business interests and residents during restricted hours (weekday working hours). Longer parking sessions are available overnight and weekends. Parking segments in these programs are from Park Blvd. to Page Mill Rd. Other segments, from Page Mill Rd. to San Antonio Rd., provide business -interested and residential parking less restrictively. It is unclear whether alternative parking is available, either off -site or only in adjacent residential areas for current usage. Caltrans recently provided estimates of total parking spaces currently available along El Camino Real in the City of Palo Alto. These provided Office of Transportation staff an opportunity to conduct parking occupancy counts of these segments on Saturday, February 24, 2024, 1pm - 2pm, and Wednesday, February 28, 2024, 4am — 5am, to provide a sample of current usage at evening and overnight hours. See Table 1 for this sampling of occupancy usage rates along these segments of El Camino Real. Item 11: Staff Report Pg. 6 Packet Pg. 249 of 308 Item 11 Item 11 Staff Report Table 1: El Camino Real Parking Occupancy Counts, February 24, 2024 (1-2pm) & February 28, 2024 (4-5am) SF Creek to San Antonio Rd. (southbound & eastbound) 2/24/2024 Saturday 2/28/2024 Wednesday SF Creek to San Antonio Rd. Total 1 p - 2p % RVs 4a -5a % PAMF Drive to Galvez St. / Embarcadero Rd. 26 18 69% 8 12 46% Galvez St. / Embarcadero Rd. to Churchill Ave. 71 60 85% 10 39 55% Churchill Ave. to Serra St. / Park Blvd. 29 21 72% 3 6 21% Serra St./ Park Blvd. to Stanford 32 3 9% 1 8 25% Stanford to Oxford 4 2 50% 0 1 25% Oxford to College 4 2 50% 0 2 50% College to California Temporary No Parking - Construction Signage California to Page Mill 18 18 100% 0 12 67% Page Mill to Portage No Parking Portage to Hansen No Parking Hansen to Matadero 13 11 85% 4 11 85% Matadero to Kendall 8 7 88% 2 7 88% Kendall to Barron 3 2 67% 0 0 0% Barron to Curtiner 4 2 50% 0 0 0% Curtiner to Military 6 2 33% 0 0 0% Military to Ventura 4 4 100% 0 0 0% Ventura to Los Robles 14 10 71% 0 11 79% Los Robles to Vista 12 8 67% 2 10 83% Vista to Maybell 21 5 24% 0 10 48% Maybell to Arastadero 10 4 40% 0 0 0% Arastadero to Dinah's Court 18 14 78% 0 1 6% Dinah's Ct. to Los Altos Ave. 10 2 20% 0 0 0% Los Altos Ave. to San Antonio Rd. 24 1 4% 0 1 4% San Antonio Rd. to Stanford Ave. (northbound and westbound) San Antonio back to Stanford San Antonio Road to Del Medio COMV 6 0 Del Medio to Cesano 16 9 56% 0 Cesano to Monroe No parking Monroe to Dinah's Ct. 9 0 0% 0 Dinah's Court to Deodar 15 2 13% 0 Deodar to Charleston No parking Charleston to El Camino Way 10 1 10% 0 El Camino Way to El Camino Way 37 25 68% 0 El Camino Way to Ventura Way 11 1 9% 0 Ventura Way to Curtner 7 3 43% 0 Curtner to Wilton 7 2 29% 0 Wilton to Madero 6 1 17% 0 Matadero to Margarita No parking Margarita to Fernando 7 2 29% 0 Frenando to Portage No parking - Construction Portage to Acacia No parking - Construction Acacia to Page Mill No parking - Construction Page Mill to Sheridan No parking - Construction Sheridan to Grant 9 0 0% 0 Grant to Sherman 11 3 27% 0 Sherman to California Ave. No parking - Construction California Ave. to Cambridge 10 4 40% 0 Cambridge to College 9 3 33% 0 College to Oxford 12 3 25% 0 Oxford to Stanford 9 8 89% 0 Stanford to Park No parking - Construction Park to SF Creek No parking 4 2 RVs 4 13 2 2 0 0 0 6 5 0 0 0 0 0 1 0 0 0 0 0 0 13% 0 0 0% 0 3 20% 0 1 10% 0 1 3% 0 1 9% 0 0 0% 0 0 0% 0 3 50% 0 1 14% 0 0 0% 0 0 0% 0 0 0 0% 0 0 0% 0 No parking - Constructioi 0 2 22% 0 Item 11: Staff Report Pg. 7 Packet Pg. 250 of 308 Item 11 Item 11 Staff Report The Caltrans El Camino Real Project will result in, at minimum, temporary and potentially long- term displacement of vehicles that park along this State Highway. It is staff's understanding that, later this year, Caltrans will remove all parking along the entire El Camino corridor in Palo Alto for the duration of the multi -year construction project. This will have impacts on people that visit the area, as well as those who live on or near El Camino Real, including vehicle dwellers. Staff believe that scheduling the work and parking impacts in phases along El Camino Real would be a less disruptive approach in Palo Alto. City staff is in contact with community partners to identify ways to help vehicle dwellers who will be impacted by this project. Though Caltrans is responsible for showing that outreach has been done, resources offered, and notifications are given to the vehicle dwellers as part of the vehicle removal process, Caltrans has requested that the City and County conduct the outreach as they state that they do not have the ability at Caltrans to conduct this outreach. The City and County remain in discussions with Caltrans about this. While the City and County are actively seeking to identify ways to help vehicle dwellers, Caltrans is ultimately responsible. The City is working with Caltrans to improve communication. Staff requested the detailed project schedule from Caltrans which would provide the whole community as much advance notice as feasible for segments where work will begin that triggers "no parking" signage along the corridor beyond the brief six week schedule they have shared. Staff is hopeful to receive a longer -term detailed project schedule from Caltrans. Analysis of Parking Accessibility for Businesses on El Camino Real This section addresses parking accessibility for select businesses located on El Camino Real. The analysis identifies businesses that lack both on -site and convenient off -site parking options. This condition poses potential difficulties for these establishments, particularly in attracting and retaining customers due to the challenge of parking accessibility. Businesses Without On -Site or Adjacent Off -Site Parking A subset of businesses along El Camino Real faces significant parking accessibility challenges. These businesses do not have on -site parking facilities, nor do they have access to readily Item 11: Staff Report Pg. 8 Packet Pg. 251 of 308 Item 11 Item 11 Staff Report available off -site parking without the necessity of crossing El Camino Real, which may not be feasible for all patrons. The affected properties are as follows: • Properties Lacking On -Site Parking and Immediate Off -Site Parking Solutions: • Parcel 137-11-082: Located at 3878 El Camino Real, housing Barron Park Market and a Post Office branch. • Parcel 137-11-081: Situated at 3876 El Camino Real, the site of a local Florist shop. • Properties Without On -Site Parking and Restricted Off -Site Parking due to Residential Parking Permit (RPP) Zones: Parcel 124-30-016: Home to Cardinal Bike Shop, located at 1955 El Camino Real. • Parcel 124-31-023: Occupied by Radhika Beauty Salon and Roy's Cleaners, found at 2033/2029 El Camino Real. Parcel 124-31-022: Stanford Coin Wash is located at 2045 El Camino Real. Exhibit 1: El Camino Real Properties with On -Site Parking r 'i ! 1 '�_z 1 � t i v,.... d i On -Site Parking Availability OVo Yes - Minimal Yes Existing 1 se Snsiness Mixed Use Residential Other I l. —` f l ►� ' 'r i � „tea• S sx d__ ` f Ldp 1 Th s na v is a prcd..ct a- Cit} of PaloA [c OS El Camino Real Properties with On -site Parking Item 11: Staff Report Pg. 9 Packet Pg. 252 of 308 Item 11 Item 11 Staff Report Exhibit 2: Exhibit 2: El Camino Real Properties with Limited or No On -Site Parking ' �te�jai 1 Off -site Parking Spot Estimates • No RPP Restriction • RPP P.eitnction RPP - Allows 2-ltr Parkin¢ Off -site Parking -t, aiLabilits Yes Yes - Ptthlic Parking Garage = Yes - RPP Restriction f�No - RPPRestiiction C:Vit.• Liuvt Pala Alta `may ; ,a...+ J i ftr - - � --.:\ j 1IEL.F ` c l { rte- 9 44lR„ 1. l ;{{ — ti -• -- _- _ • Th s na: is a prcd.ct c` Ciq of Palo A rc G 5 El Camino Real Properties Off -Site Parking Availability for Properties with Limited or 1`o On -site Parking o n� ca u At the end of January this year, there were 41 vehicles parked along El Camino Real in Palo Alto that appeared to have people dwelling in them. Caltrans has indicated that their approach is to notify the County "Continuum of Care" two weeks prior to noticing vehicles. There is no action anticipated by Caltrans after they notify the Continuum of Care until 72 hours before vehicles have to move. At that time, Caltrans workers place notices on vehicles indicating that they must move within 72 hours. At the 72 -hour mark, California Highway Patrol steps in to enforce. In light of impacts to people living in vehicles along El Camino Real, as mentioned earlier, the City is working towards enhanced collaboration and communication between City, County, and strategic partners to: 1. Identify a way to give people more than 72 -hours' notice of displacement. Item 11: Staff Report Pg. 10 Packet Pg. 253 of 308 Item 11 Item 11 Staff Report 2. Identify places for people to relocate to when displaced. 3. Identify resources for people with inoperable vehicles. Additionally, the City has asked Caltrans to survey its property in Palo Alto to see if there are any sites available for relocation. Planning Context: Housing Element & Bicycle and Pedestrian Transportation Plan Update The City's new Housing Element15 concentrates housing along El Camino Real, a state highway that is well -served by transit but lacks a bicycle facility. The presence of a bicycle facility on El Camino Real (or lack thereof) will influence the transportation choices of future residents of this corridor. Notably, the City's development review pipeline currently includes over 1,000 housing units proposed for El Camino Real. The City's new Bicycle and Pedestrian Transportation Plan (BPTP) update will be complete in the fall of 2025.16 This document will take the Housing Element into account to recommend an updated bicycle network for Palo Alto. Prior bicycle network plans have included bicycle facilities parallel to El Camino Real, and El Camino Real Bicycle Facilities were to be included along with VTA's Bus Rapid Transit (BRT) on El Camino Real. The BRT project would have dedicated two El Camino Real lanes to rapid buses in each direction, however the project was discontinued by VTA in early 2018 due to insufficient support by cities along the corridor. The current bike lane proposal accommodates bus stops within the bike lanes. Cyclists approaching a bus at a stop are expected to either wait behind the bus or merge into the vehicle lane to pass the bus on the left. Potential Pathways Forward The four pathways below describe possible Council direction relative to the Caltrans request to remove parking for the proposed bicycle lanes. A. Defer action related to bike lanes until Caltrans provides a Safe System Approach Design that is DIB-94 compliant. 1. If Caltrans determines that DIB-94 applies to the repaving project, Council could vote to support re -purposing the parking lanes for bicycle facilities that more consistently align with the Safe System Approach/DIB-94. 2. If DIB-94 does not apply to the repaving project, Council could vote to retain the parking until Caltrans or the City develops a more DIB-94-aligned project. This approach results in no bicycle facilities on El Camino Real until DIB-94 compliant facilities can be designed and funded by either jurisdiction. Caltrans estimates that it would be at least four to five years before funding and design could potentially be obtained for a new project proposal for a bicycle facility on El Camino Real. 15 Housing Element Update project website 16 Bicycle and Pedestrian Transportation Plan Update project website Item 11: Staff Report Pg. 11 Packet Pg. 254 of 308 Item 11 Item 11 Staff Report B. Adopt a phased approach that implements the Caltrans proposed bicycle lanes now and acknowledges additional analysis is needed to both incorporate a Safe System Approach to the design and establish bike facilities that take into account future housing development on El Camino Real. Council could vote to implement the bikeway proposal and request Caltrans to complete a feasibility analysis to support parking -protected bike lanes in the future and design bike facilities aligned with DIB-94. Council could also request a new design that includes improvements for pedestrians and transit, i.e. bus boarding islands and median refuge islands. Council could ask Caltrans to work with the City and VTA to design facilities aligned with DIB-94. C. Defer action pending a Caltrans feasibility analysis on travel lane reductions to support parking protected bike lanes. 1. Council could vote to support to retain the parking on El Camino Real. Caltrans would then repave the state highway without a bike facility. 2. Council could request Caltrans to complete a feasibility analysis for travel lane reductions to support parking -protected bike lanes and request design of facilities aligned with DIB-94. This approach results in no bicycle facilities on El Camino Real until travel lane reduction feasibility has been studied, at which time Council could re- evaluate. This option could also be contained in Option D below. D. Align decision of bicycle facilities on ECR with the update of the BPTP to complete in late 2025. 1. Council could vote to support to remove or retain the parking on El Camino Real. Caltrans would then repave the state highway with or without a bike facility. 2. Depending on priority in BPTP Update, City staff could work to obtain grant funds to design and build a bike- and transit -friendly facility or enhance the facility that Caltrans has already installed on El Camino Real. This approach assumes that the City would lead planning a bicycle facility based on the priority assigned to this project in the BPTP update. If the El Camino Real corridor is not listed as a high priority project in the BPTP Update, planning by City staff for a bicycle facility on the State Route would follow the development of higher -priority projects, pending City staff capacity and grant funding resources to lead a complex design and construction project. Note that none of these alternatives are informed by unilateral actions that Caltrans may take if the Council does not vote to support the removal of parking. While Caltrans staff have consistently expressed a desire to collaborate with the City on improving safety on EI Camino Real, to date, Caltrans has not stated if it will implement the proposed bicycle lanes without a Item 11: Staff Report Pg. 12 Packet Pg. 255 of 308 Item 11 Item 11 Staff Report Council vote to support the removal of parking. Caltrans has established that a bicycle facility is needed on El Camino Real based on a safety analysis. Given the safety and Complete Street policies that now govern State transportation planning, it is unclear if Caltrans will re -pave El Camino Real without adding a bicycle facility, regardless of City support. In any case, if parking spaces are removed from El Camino, staff will return to Council as needed to update existing City parking regulations affected by the change, including amending the Evergreen Park -Mayfield RPP district parking program to remove the portion on El Camino Real. FISCAL/RESOURCE IMPACT As a Caltrans project, it is not anticipated that Caltrans will ask the City for any funding for the proposed bike lanes. The City is absorbing the cost of hosting the community engagement meetings that are in excess of the usual standing committee calendars. STAKEHOLDER ENGAGEMENT Caltrans requested City staff assistance in setting up community engagement meetings to gain public feedback on the proposed bike lane plans. The meeting schedule was publicized on the City's website and shared through City communication channels including City digital newsletters and via social media. A web form to gain community input continues to be available.17 A Community Meeting was held on February 29, 2024, at Palo Alto High School, where Caltrans shared the proposed bike lane plans and gained input from over 60 attendees. The meeting recording is available on the City's YouTube channel at https://www.youtube.com/c/cityofpaloaIto. A Joint PABAC and City/School Transportation Safety Committee meeting was held on March 7, 2024 at the Mitchell Park Community Center. The meeting recording is available on the City's YouTube channel linked above. A joint meeting of the Human Relations Commission and the PTC was held on March 13, 2024, at City Hall. The meeting recording is available on the City's YouTube channel. The commissioners' comments on the Caltrans proposal for installing bicycle facilities on El Camino Real expressed a blend of support for the initiative's goals and concerns over its execution and impacts. The commissioner comments focused on the following items: • Support for Enhancing Safety: Commissioners showed strong support for improving safety for cyclists on El Camino Real, especially in light of past collisions, including fatalities. They viewed the addition of bike lanes as a positive step towards this goal. 17 Website Feedback Form; https://us.openforms.com/Form/1328d991-d30a-4ca1-b9f7-9e364540e959 Item 11: Staff Report Pg. 13 Packet Pg. 256 of 308 Item 11 Item 11 Staff Report • Concerns Over Design and Safety: While supportive of safety improvements, commissioners had concerns about the detailed design of the bike lanes, particularly at intersections and areas where bike lanes transition to shared lanes with sharrow markings. They emphasized the need for designs that ensure the safety and usability of the bike lanes for all cyclists. • Impact of Parking Removal: There were significant concerns about the potential removal of parking spaces and its impact on local businesses and residents, including those living in vehicles. Commissioners inquired about outreach to affected groups and the search for alternative parking solutions. • Left -Turning Bicyclists: The safe accommodation of left -turning bicyclists, especially across multiple lanes of traffic, was a point of concern. Commissioners were interested in design solutions such as two -stage left turns to improve safety. • Compliance with Design Guidelines: Questions arose about the project's compliance with the latest Caltrans Complete Streets Design Information Bulletin (DIB. 94), especially concerning intersection treatments and the continuity of bike lanes. • Community Engagement and Feedback: The need for thorough and inclusive community engagement was stressed. Commissioners expressed concern over whether sufficient efforts had been made to involve all stakeholders in the planning process. • Consideration of Broader Impacts and Alternatives: Some commissioners called for a more comprehensive examination of alternatives and measures to improve safety and mobility along El Camino Real. They advocated for a broader conversation on balancing the needs of all road users. • Concerns Over Project Pace: Commissioners were concerned about the rapid pace at which the project was moving forward, fearing it might limit comprehensive community input and thorough consideration of the project's implications. • Project Implementation and Process Concerns: Beyond specific design and impact concerns, there was apprehension about the overall process, including the speed of implementation, adequacy of community outreach, and how well the project's design would address the identified safety issues and comply with recent guidelines. Commissioners emphasized the importance of safety while calling for a more deliberate approach that includes extensive stakeholder involvement and careful consideration of the project's broader implications. ENVIRONMENTAL REVIEW As the lead agency, Caltrans is responsible for the environmental review of the El Camino Real Repaving Project. Caltrans has determined that this project meets the criteria for a Categorical Exemption (CE) under CEQA regulation 15301 (existing facilities) and a Categorical Exclusion (CE) under NEPA at 23 CFR 771.117(c). The City does not anticipate being a "responsible Item 11: Staff Report Pg. 14 Packet Pg. 257 of 308 Item 11 Item 11 Staff Report agency" under CEQA for this project because it does not anticipate having discretionary approval authority fora portion of this project. ATTACHMENTS Attachment A: Proposed Bikeway Implementation in Palo Alto on State Route 82 (El Camino Real) Attachment B: Review of El Camino Real Proposed Repaving Design by Fehr and Peers Attachment C: Resolution of Support to of Caltrans' Repaving Project, Including Removal of Parking from El Camino Real to Install Bicycle Lanes APPROVED BY: Philip Kamhi, Chief Transportation Official Item 11: Staff Report Pg. 15 Packet Pg. 258 of 308 Item 11 Attachment A - Proposed Bikeway Implementation in Palo Alto on State oute 82 (El Camino Real r� REQUEST FOR ADOPTING A RESOLUTION TO REMOVE ON -STREET PARKING For the new bikeway implementation in the City of Palo Alto on State Route 82 (El Camino Real) Date: 3/19/2024 From: Caltrans District 4- Bay area Item 11: Staff Report Pg. 16 Packet Pg. 259 of 308 Item 11 Attachment A - Proposed Bikeway Implementation in Palo Alto on State oute 82 (El Camino Real Page 1 of 13 Table of Contents 1. REQUEST TO THE CITY 2 2. SAFETY DISCUSSION 2 3. CONNECTIVITY 5 4. DESIGN CONSIDERATIONS 10 5. PUBLIC NOTIFICATION, OUTREACH & COMMENTS 10 6. PROJECT SCHEDULE 11 7. ATTACHMENTS ATTACHMENT A (Typical Plan View and Typical X -section) 12 ATTACHMENT B (Typical Bikeway Rendering) 13 Item 11: Staff Report Pg. 17 Packet Pg. 260 of 308 Item 11 Attachment A - Proposed Bikeway Implementation in Palo Alto on State oute 82 (El Camino Real Page 2 of 13 REQUEST TO THE CITY Caltrans has requested the City Council to adopt a resolution to remove on -street parking along State Route (SR) 82 to implement a new bikeway in conjunction with the ongoing Caltrans paving project. Caltrans bicyclist safety improvement monitoring program has identified the segments of SR 82 within the City of Palo Alto with higher safety risks. As a mitigation measure, the new bikeway on SR 82 was proposed. The proposed bikeway is a critical step to improve safety for travelers while improving connectivity and mobility in the SR 82 corridor. SR 82 is considered an important spine of activity and a transportation corridor for residents, workers, and visitors that connects major shopping and employment destinations with freeways, neighborhood streets, and transit services. The Cities of Mountain View and Los Altos partnered with Caltrans to implement Complete Street improvements under the Caltrans paving project which is in construction currently. These improvements include Class II and IV separated bikeways (with the removal of street parking), bicycle crossings, and improved crosswalk pavement markings. To enhance bicycle safety and provide bike network connectivity between communities along SR 82, Caltrans proposes a new bikeway implementation in conjunction with the aforementioned Caltrans paving project. 2. SAFETY DISCUSSION Background As outlined in the California Strategic Highway Safety Plan, the State is working toward a goal of zero fatalities and zero serious injuries. To help achieve these goals, Caltrans has implemented various safety monitoring programs, which take a data -driven approach to assess the safety performance on our highways. One of Caltrans' safety monitoring programs is the Bicyclist Safety Improvement Monitoring Program. The purpose of this monitoring program is to identify locations along state highways with high concentration of bicyclist -related crashes. Based on the subsequent safety review of these identified locations, appropriate safety mitigation measures are developed for implementation. 2020 Bicyclist Safety Improvement Monitorina Proaram Using collision data from January 1, 2016 to December 31, 2020 (5 -year period), the 2020 Bicyclist Safety Improvement Monitoring Program screened out highway segments with high concentration of bicyclist -related crashes. Within the City of Palo Alto and the City of Mountain View, the 2020 Bicyclist Safety Improvement Monitoring Program Item 11: Staff Report Pg. 18 Packet Pg. 261 of 308 Item 11 Attachment A - Proposed Bikeway Implementation in Palo Alto on State oute 82 (El Camino Real Page 3 of 13 identified these five highway segments along El Camino Real (State Route 82) for safety review: 1. Bonita Ave to Mariposa Ave (Mountain View) 2. West Charleston Rd to Maybell Ave (Palo Alto) 3. Wilton Ave to Matadero Ave (Palo Alto) 4. California Ave to Park Blvd (Palo Alto) 5. Entrance to El Camino Park to Quarry Rd (Palo Alto) �a5 i PB us 101 o 0 • 0 nO o - la s a O a a Collision Data Review Fable 1 shows the number of bicyclist -related collisions along the four highway segments identified in the monitoring program. Commented [KP1]: While I understand that all of these collisions occurred on ECR, can you please include when the Table 1- Highway Segments Identified in the 2020 Bicyclist Safety Improvement bicyclist was in a collision while crossing ECR? The map and Monitoring Program summary appear to suggest that all bicyclists were riding on ECR. Highway Segments Along El Camino Real Number of Bicyclist -related Crashes (1/1/2016-12/31/2020) Fatality Injury 1. Bonita Ave to Mariposa Ave (MV) 0 12 2. West Charleston Rd to Maybell 0 4 Ave 3. Wilton Ave to Matadero Ave 0 4 4. California Ave to Park Blvd 1 8 5. Entrance to El Camino Park to 0 4 Quarry Rd Total 1 32 33 Item 11: Staff Report Pg. 19 Packet Pg. 262 of 308 Item 11 Attachment A - Proposed Bikeway Implementation in Palo Alto on State oute 82 (El Camino Real Page 4 of 13 Table 2 and Table 3 below show the breakdown of the 33 collisions by type and by primary collision factors: Table 2.: Collision Type Collision Type Number of Crashes Broadside 26 (78.8%) Other 4 (12.1%) Sideswipe 2 (6.1%) Head on 1 (3%) Table 3: Primary Collision Factor Primary Collision Factor Number of Crashes Other violations 17 (51.5%) Failure to yield 10 (30.3%) Improper turn 3 (9.1%) Not stated 2 (6.1%) Speeding 1 (3%) Table 4 below provides a breakdown of the collisions based on location: Table 4.: Location of Collisions Location Number of Crashes Mid -block on El Camino Real 7 (21%) At intersection with bicyclists entering from El Camino Real 10 (30%) At intersection with bicyclists entering from side streets 12 (37%) On local side streets near the vicinity of El Camino Real 4 (12%) Based on our review of collision history, a few crash patterns have been identified. These patterns, underlying issues associated with the identified patterns, and potential mitigation measures are shown in Table 5 below: Table 5.• Crash Pattern / Potential Underlying Issues / Potential Mitigations Crash Pattern Potential Underlying Issues Potential Mitigations Drivers Failure to • Distraction • Upgrade / improve signs, Yield • Visibility issue markings 10 out of 33 crashes Unclear right-of-way • Ensure clear line of sight assignment • Driver education Item 11: Staff Report Pg. 20 Packet Pg. 263 of 308 Item 11 Attachment A - Proposed Bikeway Implementation in Palo Alto on State oute 82 (El Camino Real Page 5 of 13 • Provide bike boxes at select intersections Bicyclists Riding • Lack of designated area • Provide standard bike Against Traffic for bicycling facility designating portion 13 out of 33 crashes • High -stress bike riding of roadway for bikes environment • Installing appropriate signs and markings to indicate direction of bike travel Red Light Violation • Speeding • Traffic enforcement 4 out of 33 crashes • Not able to see signal • Education equipment • Ensure signal visibility Signal timing • Verify appropriate signal timing Safety Enhancement Recommendation Based on our review of the collisions identified in the 2020 Bicyclist Safety Improvement Monitoring Program, it is recommended that a bike lane be implemented along El Camino Real within the City of Mountain View and the City of Palo Alto as part of the current pavement rehabilitation project. The recommended bike lane provides these enhancements to road users: • Provides bike network connectivity between various communities along El Camino Real • Reduces the incidence of bicyclist riding against the flow of traffic or on sidewalk • Lessens potential for conflict between bikes and vehicles • Improves traffic safety on El Camino Real 3. CONNECTIVITY Caltrans Bikeway Policy The mission of Caltrans is to provide a safe and reliable transportation network that serves all people and respects the environment. Director's Policies (DP) 36 and 37 provide additional detail on how construction of a separated Class IV bikeway along State Route (SR) 82 aligns with this mission. Additionally, Design Information Bulletin (DIB) 89-02 establishes design guidance for Class IV separated bikeways as a specific type of infrastructure to help meet this missionl. Caltrans recently adopted Design Information Bulletin (DIB) 94, which provides contextual guidance for walking, biking, and transit facilities. This guidance can provide greater flexibility in designing complete streets. The project team continues evaluating DIB 94 to determine whether or not the project meets the criteria to utilize these standards and what potential benefits, or drawbacks might be. Commented [SS2]: Please state whether DIB-94 is applicable to this bike lane proposal. If it is not applicable, please provide the reasons why this is so. If it is applicable, please explain how and when this bike lane proposal can be made consistent with DIB-94. Please note areas that are not consistent with DIB-94. Item 11: Staff Report Pg. 21 Packet Pg. 264 of 308 Item 11 Attachment A - Proposed Bikeway Implementation in Palo Alto on State oute 82 (El Camino Real Page 6 of 13 Toward an Active California Toward an Active California, the State Bicycle and Pedestrian Plan (2017) is considered the policy document governing Caltrans Active Transportation Plans, including the Caltrans District 4 Bike Plan, mentioned below. This Plan established active transportation objectives for Caltrans, including Safety, reduce the number, rate, and severity of bicycle and pedestrian involved collisions, and Mobility: increase walking and bicycling in California. The proposal to provide Class IV bikeways along segments of SR 82 is designed to advance both of these goals. Director's Policy 36 DP -36, Road Safety, was signed by then -Director Toks Omishakin on February 15, 2022, and established a Department -wide vision to eliminate fatalities and serious injuries on California's roadways by 2050. This project aligns with that vision, by providing Class IV separated bikeways along SR 82 in Palo Alto, which serves as a major arterial and important access route for adjacent communities, while it is also the site of many local and regional destinations. As described in DIB 89-02, "Class IV bikeways, also referred to as separated bikeways, protected bike lanes, or cycle tracks... may minimize interactions with other modes of travel by introducing a vertical element separation. The objective [of separated bikeways] is to foster bicycling as a means of transportation, in a manner that improves safety for all users, including motorists, transit users, and pedestrians, including persons with disabilities." The Federal Highway Administration's (FHWA) Separated Bike Lane Planning and Design Guide reports that, due to the physical separation from motor vehicle traffic, 96 percent of users feel safer as a result of the separation. The preparation of that Guide included a study of 17 separated bikeway corridors across the United States and found that the increase in bicycle users on these corridors outpaced the increase in bicycle crashes, thus they were associated with a decrease in the per capita crash rate. The FHWA's 2019 Bikeway Selection Guide also generally recommended the use of separated bikeways or shared -use paths as the preferred bikeways on roadways where the vehicles per day exceeds 6,000, and where operating speeds are at or above 35 miles per hour (mph). The Caltrans 2020 Bikeway Facility Selection Guidance Memo, supplement the FHWA Guide, also lists Class IV separated bikeways as an appropriate facility where posted speeds are 30mph or higher, and particularly where there is an average daily traffic of 6,000 vehicles or greater. Director's Policy 37 DP -37, Complete Streets, establishes an "organizational priority to encourage and maximize walking, biking, transit, and passenger rail." Providing low -stress, dedicated bicycle facilities on urban and suburban conventional routes like SR 82 is in line with that organizational priority, as lower -stress facilities with connections to community destinations are vital in attracting new bicycle riders. Item 11: Staff Report Pg. 22 Packet Pg. 265 of 308 Item 11 Attachment A - Proposed Bikeway Implementation in Palo Alto on State oute 82 (El Camino Real Page 7 of 13 Bikeway Planning The need for bikeway improvements on El Camino Real has been documented in numerous county, regional and city planning efforts. The project to install Class IV bikeways would align with the goals and policies of prior planning documents. A summary of these planning studies is documented below. Caltrans District 4 Bike Plan (2018) The Caltrans District 4 Bike Plan identified the need for Class IV separated bikeways on El Camino Real in Palo Alto and prioritized it as a top tier project. The update of this plan is expected to be released in 2024, which is expected to make the same recommendation. VTA's Bicycle Superhighway Implementation Plan (2021) This study proposes specific alignments for a countywide network of 17 bicycle superhighways for Santa Clara County, intended to be high quality, uninterrupted, long- distance bikeways separated from motor vehicles that traverse across the county. All of El Camino Real in Santa Clara County is identified as part of the County's planned bicycle superhighway network. Santa Clara Valley Transportation Authority Countywide Bicycle Plan (2018) The Countywide Bicycle Plan establishes a vision for Santa Clara County to be served by a bicycle network that enables people of all ages to utilize as a typical and accepted way to travel. The plan categorizes El Camino Real as a route with the highest Level of Traffic Stress (LTS), due to the high-speed limits, limited or non-existent bicycle lanes, and large distances to cross at intersections. It also includes El Camino Real on its list of unconstructed Cross County Bike Corridors (CCBCs), and recommends such facilities be designed as Class IV protected bikeways (or cycle tracks) on roadways with a posted speed limit of more than 35 mph. Santa Clara Valley Transportation Central Bikeway Study (2022) This study builds off the vision established in VTA's Countywide Bicycle Superhighway Implementation Plan and identifies corridor -specific improvements. The study recommends sidewalk -level Class IV bikeways on El Camino in the City of Santa Clara as well as through local streets in San Jose as part of the Central Bikeway network. Peninsula Bikeway Feasibility Study (2021) This study was developed in cooperation between four cities (Palo Alto, Mountain View, Redwood City and Menlo Park) and Stanford University. The Study finds implementation of a separated bicycle facility on El Camino as the preferred alignment out of the three studied since it provides the most workable, cohesive, and least circuitous connection to jobs and activity centers for people biking. Item 11: Staff Report Pg. 23 Packet Pg. 266 of 308 Item 11 Attachment A - Proposed Bikeway Implementation in Palo Alto on State oute 82 (El Camino Real Page 8 of 13 City of Sunnyvale El Camino Real Specific Plan (2022) This plan establishes a framework for future development in the area, and emphasizes multimodal streets and mixed -use development, to create an economically and socially vibrant environment for all users. The general recommendation for proposed improvements along El Camino Real includes replacing on -street parking with Class IV bicycle facilities, which is consistent with the City of Sunnyvale's Active Transportation Plan. City of Mountain View El Camino Real Streetscape Plan (2019) This study establishes design guidelines for multimodal transportation and streetscape improvements throughout the El Camino Real Corridor within the City of Mountain View. The study recommends bicycle improvements along El Camino to include replacing the existing on -street parking with a Class IV protected bikeway to physically separate bicyclists from vehicular traffic, incorporating protected intersections at key locations, provision of bike detection, and increased visibility at intersections using green -colored pavement markings. City of Palo Alto Bicycle and Pedestrian Transportation Plan (2012) Recommends Class II on El Camino Real between Maybell Avenue and Page Mill Road in Palo Alto. This plan preceded State guidance on Class IV separated bikeways. Grand Boulevard Palo Alto Safety Study (2019) Developed in partnership with the Grand Boulevard Initiative and the City of Palo Alto, the Grand Boulevard Palo Alto Safety Study looked at streetscape improvements with Class IV bikeways on El Camino Real from Stanford Avenue to Lambert Avenue. This segment was selected based on bicycle and pedestrian collision rates along the corridor. This study was presented to the City of Palo Alto Planning & Transportation Commission in 2018 and has not been adopted by the City. Item 11: Staff Report Pg. 24 Packet Pg. 267 of 308 Item 11 Attachment A - Proposed Bikeway Implementation in Palo Alto on State oute 82 (El Camino Real Page 9 of 13 Bikeways In Development In addition to the planning efforts underway, multiple bikeways are anticipated to be installed on El Camino as part of Caltrans SHOPP projects throughout the counties of San Mateo and Santa Clara with anticipated construction start years between 2024 and 2028. Figure 1 details the proposed bikeways as well as their anticipated construction start dates. These projects are a critical step to creating a regional bikeway that will connect key destinations, with the ultimate goal of creating comfortable, convenient and connected bike facilities throughout the Peninsula. Figure 1: Caltrans SHOPP project on SR -82 to include bikeways El Camino Real Bikeways Proposed Bikeways projected to be installed as part of Caltrans SHOPP projects, with construction start anticipated between 2024- 2028 on 55-82 Santa Clara Anticipated 2026 Caltrans 5HOPP 1W200 Improved Mobility for Bicyclists A goal of both the Toward an Active California and the Caltrans District 4 Bike Plan (2018) is to increase the number of bicycle trips. Research has demonstrated that for a bicycling network to attract the widest possible segment of the population, its most fundamental attribute should be low stress connectivity, that is, providing routes between people's origins and destinations with low stress facilities, and that do not involve an undue level of detour'. El Camino Real provides the most direct connection from San Jose to San Francisco. Implementation of a separated bicycle facility would provide the best and least circuitous connection to jobs and activity centers for people biking to provide regional connectivity. Providing comfortable bikeways on El Camino Real would enable people biking to make easy connections to destinations and activity areas, improve links to the existing bikeway network, and improve safety including for those who already bike on El Camino Real. As detailed in multiple regional planning studies, including VTA's Bicycle Superhighway Implementation Plan (2021), the ultimate vision for El Camino Real is a high -quality, low - stress bikeway that includes dedicated bicycle infrastructure at the intersection. While Caltrans recognizes the proposed project does not fully meet this ultimate vision, it is a 1 Mekuria M.C., Furth P.G., Nixon H. Low -stress bicycling and network connectivity. Mineta Transportation Institute Report. 2012:11-19.Retrieved from 1005-low-stress-bicycling-network- connectivity.pdf (sisu.edu) Commented [553]: It would be good to include this statement somewhere near the beginning of the report as it frames the discussion. Item 11: Staff Report Pg. 25 Packet Pg. 268 of 308 Item 11 Attachment A - Proposed Bikeway Implementation in Palo Alto on State oute 82 (El Camino Real Page 10 of 13 critical interim step to implementing the vision for the corridor while improving afety o current travelers. Bikeway promotes orderly traffic movement and enhances drivers' awareness of the presence of bicyclists. As a result, potential conflict between bikes and vehicles are expected to decrease leading to improvement in traffic safety along El Camino Real. 4. DESIGN CONSIDERATIONS During the bikeway design, the following existing elements were considered. • Right of Way limitation - width of the roadbed • Street parking removal along El Camino Real • Intersections and driveways as conflict zones • Transit Stops (VTA) The existing Caltrans Right of Way width varies with 3 lanes in each direction on SR 82, and the bikeway was designed with a minimum of 5 feet width. Approximately 603 available street parking spaces were estimated along SR 82 within the City limit, and these need to be removed to have space for the new bikeway. In addition, removal of parking will improve sight distance at driveways and the new green paint will inform drivers of the bikeway. At intersections and driveways, green skip lines are used for the vehicles to make turns. Vertical separation is dropped at the bus stops to permit buses to enter and exit the stop between the vertical separation at a shallow angle. The following alternative Design options were considered but not selected A. Maintaining on -street parking: given the existing roadbed width, it is not feasible. B. Lane width reduction: the lane width is reduced to 11 feet wide under Design guidelines. Further reduction in lane width per DIB 94 needs evaluation. C. Roadway diet: It is beyond this project's cope j and is a possible uture project that would require Caltrans review and approval as well as identification of funding. trhi option requires long-term planning and collaboration with adjacent cities, other transportation agencies, and stakeholders to study the impact on the corridor. 5. PUBLIC NOTIFICATIONI, OUTREACH & COMMENTS On February 29, 2024, at 6 pm, Caltrans hosted an in -person Public Meeting at Palo Alto High School. Caltrans proposed to implement a new bikeway within the City of Palo Alto under EA 04-4J89U which is an ongoing pavement rehabilitation and ADA upgrade construction project encompassing the City of Palo Alto limits. The proposed bikeway is to improve bike safety and connectivity in the corridor. The purpose of the meeting was to provide an overview and answer any questions about the proposal. The public had Commented [SS4]: Say more here about how Caltrans believes safety will be improved with this proposal. Can you describe which kinds of collisions you expect to see reduced with this plan? Heavy vehicle and high-speed conflicts will be introduced for current sidewalk cyclists who will shift to the proposed facility. Is this proposal better for those sidewalk cyclists from a Safe System Approach/kinetic energy perspective? Also, state clearly which kinds of risk are NOT addressed by the proposal. Commented [SS5]: Include discussion of parking impacts. When can Caltrans can do a parking study to determine if enough supply of off-street parking spaces and on -street parking on side streets exists to meet the current parking demand? Commented [SS6]: Include a discussion here about the cost and time to develop roadway diet proposal if Council does not approve the parking removal for the current proposal. Indicate when a proposal consistent with DIB-94 could be put forward by Caltrans. Council will need this information in order to make a decision about the current proposal. Commented [MM7]: Caltrans has given some indication that this option may not be feasible given how ECR is used and the needs of non -Palo Alto stakeholders. Please reword to make this more obvious. Commented [MM8]: The way this is written it sounds like we could go do a road diet on our own. Since it's a Caltrans facility, it would require Caltrans approval/cooperation. Commented [SS9]: Include measures taken to notify and accommodate RV dwellers. Commented [MM10R10]: And businesses. Item 11: Staff Report Pg. 26 Packet Pg. 269 of 308 Item 11 Attachment A - Proposed Bikeway Implementation in Palo Alto on State oute 82 (El Camino Real Page 11 of 13 an opportunity to submit comments and questions at the end of the meeting and the responses were forwarded to the City. On March 7, 6:30 pm, Caltrans participated in a hybrid public meeting at Mitchell Park Community Center in Palo Alto. The City of Palo Alto hosted a Joint Pedestrian and Bicycle Advisory Committee (PABAC)/City/School Transportation Safety Committee (CSTSC) Special Meeting. The purpose of the meeting is to provide an overview and answer any questions about the Caltrans bikeway proposal. On March 13, 6 pm, Caltrans participated in a hybrid public meeting at the Palo Alto City Hall. The City of Palo Alto hosted a Joint Planning and Transportation Commission/Human Relations Commission Meeting. The purpose of the meeting is to provide an overview and answer any questions about the Caltrans bikeway proposal. On April 1, 6 pm (Tentative), Caltrans will participate in a hybrid public meeting at the Palo Alto City Hall. It is a City Council Meeting to hear/review the Caltrans bikeway proposal. Throughout the public outreach process, Caltrans has received numerous comments and feedback regarding the proposed bikeway. Caltrans is in the process of refining its design to incorporate community feedback. For business outreach, the Caltrans construction team visited the businesses along SR 82 to inform the current construction activities. For the RV dwellers along SR 82, the Caltrans encampment liaison team is working with the City and County for compassionate solutions. The team will reach out to the County Continuum of Care to ask for outreach to the location to offer services and any available housing options after the encampment removal request is received. Two (2) weeks or more will be provided for outreach. 6. PROJECT SCHEDULE In April 2023, Caltrans started a conversation with the City of Palo Alto for partnership and collaboration to add a new bikeway on SR 82. The new bikeway implementation will be funded and constructed in conjunction with the Caltrans SR 82 paving project which is currently in construction. The paving is tentatively scheduled earliest in late summer/fall of this year, 2024 after the City of Palo Alto's sewer rehabilitation project is completed. This is an opportunity to add the bikeway facility pavement markings on new pavement. Item 11: Staff Report Pg. 27 Packet Pg. 270 of 308 Item 11 Attachment A - Proposed Bikeway Implementation in Palo Alto on State oute 82 (El Camino Real Page 12 of 13 Attachment A Typical Plan View Typical X -sections SR 82 / California Ave Before uu ■■ ■ l _. Affer Q.. w [shown] Item 11: Staff Report Pg. 28 Packet Pg. 271 of 308 Item 11 Attachment A - Proposed Bikeway Implementation in Palo Alto on State oute 82 (El Camino Real Page 13 of 13 Attachment B Typical Bikeway Rendering Before Northbound Southbound After Northbound Southbound Item 11: Staff Report Pg. 29 Packet Pg. 272 of 308 Item 11 Attachment B - Review of F E H R El Camino Real Proposed Repaving Design by Fehr and Peers J Memorandum Date: March 11, 2024 To: City of Palo Alto - Philip Kamhi, Chief Transportation Official and Sylvia Star -Lack, Transportation Planning Manager From: Fehr & Peers - Steve Davis, PE and Meghan Mitman, AICP, RSP21 Subject: Review of El Camino Real Proposed Repaving Design in Palo Alto, California SJ21-2081.10 We have performed a review of the proposed repaving/restriping plan from Caltrans for the El Camino Real (State Route 82) Corridor in the City of Palo Alto. Our review considered the consistency of the proposed design with Caltrans' complete streets and safety policies' and national complete streets design best practices2, as well as the City's ongoing Bicycle Pedestrian Transportation Plan (BPTP) update and safety action plan efforts. It also considered the role of the El Camino Real Corridor in the City's land use plans, in particular planned high -density housing along the corridor, and the compatibility of the proposed design with the land use context and mode shift goals to meet the City's sustainability, affordable housing, and climate goals. The best practice references for our review are rooted in the Safe System Approach, which recognizes the role of kinetic energy (speed and vehicle mass) and exposure as the root causes of severe injuries and fatalities, and requires a redundant, holistic, and proactive approach to address systemic risk. The core principles of the approach are to first reduce speed, and then to separate users in space and time consistent with the contextually appropriate speed. Caltrans has committed to Vision Zero and adopted the Safe System Approach as the roadmap to achieving that goal.3 In particular, Caltrans newly -released Design Information Bulleting 94 (DIB 94), "Complete Streets Contextual Design Guidance: https://dot.ca.gov/-/media/dot-media/programs/design/documents/dib-94- 010224-a1ly.pdf 2 In particular, the newly -released NCHRP 1036: Roadway Cross -Section Reallocation Guide: https://www.trb.org/Publications/Blurbs/182870.aspxx and FHWA Safe System Roadway Design Hierarchy: https://highways.dot.ciov/sites/fhwa.dot.gov/files/2024-01/Safe System Roadway Design Hierarchy_pdf 3 See Director's Policy on Road Safety DP -36: https://dot.ca.ciov/-/media/dot-media/programs/safety- programs/documents/policy/dp 36-ally.pdf 60 S. Market Street I Suite 700 1 San Jose, CA 95113 1(408)278-17001 Fax (408) 278-1717 www.fehrandpeers.com Item 11: Staff Report Pg. 30 Packet Pg. 273 of 308 Item 11 Attachment B - Review of City of Palo Alto March 11, 2024 El Camino Real Proposed Page 2 of 5 Repaving Design by Fehr and Peers With this lens, overall we conclude the following: • The proposed design does not address the high-speed conditions for through and turning movements, which contribute to the greatest kinetic energy risk (and therefore severe injury and fatality risk) for vulnerable road users in the corridor. In particular, the proposed design retains the number of vehicle travel lanes, retains wide travel lanes, removes the "friction" associated with on -street parking, and does not address turning movement speed at the intersections/conflict points. High speed and/or uncontrolled vehicle conflict points for pedestrians walking along and across El Camino Real are not addressed. A representative sample of design features are depicted in Figure 1. • With frequent stretches of conventional bicycle lanes (Class II), some areas where bicycle lanes drop altogether (Class III), and no protected treatments for bicyclists at intersections as shown in Figure 1, high stress conditions persist for bicyclists traveling the corridor and these weakest links lead to an overall high stress condition that is likely to limit mode shift potential. • As shown in Figure 1, new conflict points with bicyclists and buses may be introduced for bicyclists that currently ride on the sidewalk but shift to on -street riding in the new condition. Figure 1: Proposed El Camino Real modifications showing Class 11 and Class 111 bicycle facilities, including conflict markings through bus stops, in the vicinity of Page Mill Road! Oregon Expressway Source: Caltrans Draft 1/22/2024 Pavement Delineation Plans Item 11: Staff Report Pg. 31 Packet Pg. 274 of 308 City of Palo Alto March 11, 2024 Page 3 of 5 Item 11 Attachment B - Review of El Camino Real Proposed Repaving Design by Fehr and Peers As such, it is anticipated that the typical candidate bicycling populations would be affected in the following positive (+) or negative (-) ways: TYPE OF EXISTING PROPOSED CALTRANS POTENTIAL LOWER STRESS BICYCLIST CONDITIONS CONFIGURATION DESIGN STRONG AND Currently riding on the + Will continue riding on + Will continue riding on the FEARLESS street the street and benefit from street and benefit from new new separated (Class IV) separated facilities as well as facilities in some stretches easy access to turns off and on ECR ENTHUSED AND CONFIDENT (OR BICYCLE DEPENDENT) Currently riding on the sidewalk, at times contra -flow +/- Will either continue to ride on the sidewalk or shift to the street and now face new conflicts with buses and more challenging turns onto and off of ECR + Will likely shift to on -street riding, removing the challenges associated with contra -flow sidewalk riding INTERESTED Not currently riding on - Likely to continue to + May be open to riding on BUT ECR avoid ECR or choose to ECR, including a wider range CONCERNED drive instead because of of ages and abilities (i.e., 8-80 weakest links year olds) Item 11: Staff Report Pg. 32 Packet Pg. 275 of 308 Item 11 City of Palo Alto Attachment B - Review of March 11, 2024 El Camino Real Proposed Page 4 of 5 Repaving Design by Fehr and Peers Recommendations to consider regarding these concerns include: • In the short term, as adjustments to the proposed design: o Eliminate the bus/bicycle conflict and long stretches of conventional bicycle lanes with conflict markings by considering/piloting stop -in -lane bus stops and shared bike lane/boarding islands (such as present in the pilot on El Camino Real in South San Francisco shown in Figure 2) Figure 2: Pilot separated bikeway with bus boarding island accommodating bicyclists implemented in South San Francisco in coordination with Samtrans and Caltrans Source: Silicon Valley Bicycle Coalition' o Where sufficient width is not available for both right -turn lanes and separated bicycle lanes, consider alternative treatments based on intersection characteristics, such as restriping a through lane to a shared through -right lane to maintain separated bicycle lanes, separating signal phasing for right turning vehicles and through bicyclists, and/or implementing a protected intersection. 4 https://bikesiIiconvaIIey.orci/news/2023/8/pilot-project-pitches-protected-bike-lanes-on-el-camino-real- to-south-san-francisco-residents Item 11: Staff Report Pg. 33 Packet Pg. 276 of 308 City of Palo Alto March 11, 2024 Page 5 of 5 Item 11 Attachment B - Review of El Camino Real Proposed Repaving Design by Fehr and Peers o Provide "paint and plastic" protected intersections, dedicated intersections, and two -stage turn opportunities, consistent with NACTO's "Don't Give Up at the Intersection"5 guidance for addressing weakest links for low stress design. o Narrow lane widths in accordance with DIB 94 to increase buffer space and/or bicycle lane width. o Provide "paint and plastic" geometric reconfiguration at intersections to slow turning speeds and shorten pedestrian crossing distances. o Review all signals to provide leading pedestrian intervals, protected left turn (or split) phasing where feasible, and adequate pedestrian clearance intervals. o Provide "No Right Turn On Red" signage as required for addition of bicycle boxes, particularly where the proposed plans provide space for bicycles to stop at the front of shared through -right or dedicated right -turn lanes. o Consider extension of separation treatments on Class IV facilities at intersections with minor side streets in lieu of 50 to 200 feet of dashed bike lane line, allowing an increase in the amount of physical separation provided on the corridor consistent with Safe System Approach goals. • In the medium term: o Consider removing one travel lane in each direction and restoring on -street parking to slow traffic, allow protected corners at intersections, shorten crossing distances, provide a more substantial buffer for bicyclists, and be more compatible with the mode shift goals, context, and safety needs of the corridor. o Convert all quick -build enhancements to permanent treatments, including reviewing all signalized intersection geometry and controls, especially those with skewed/high speed angles and/or missing crosswalk legs. o Determine additional midblock crossings that may be needed to serve desire lines for pedestrians and bicyclists traveling to key destinations in the corridor, including bus stops. o Review access management opportunities to reduce conflict points. 5 https://nacto.org/publication/dont-give-up-at-the-intersection/ Item 11: Staff Report Pg. 34 Packet Pg. 277 of 308 NOT YET APPROVED Resolution No. Item 11 ttachment C - Resolution in Support of Caltrans' repaving project of El Camino Real Resolution of the Council of the City of Palo Alto in Support of Caltrans' Repaving Project on El Camino Real RECITALS A. El Camino Real is a state highway maintained by the California Department of Transportation (Caltrans); and B. Caltrans plans to resurface El Camino Real in Palo Alto in 2024; and C. Caltrans is prepared to install bicycle lanes along El Camino Real within the City of Palo Alto, in addition to pavement rehabilitation, striping improvements, and curb ramps, sidewalks, and driveway improvements to comply with Americans with Disabilities Act (ADA) standards; and D. Installation of bicycle lanes would require the removal of all on -street parking spaces along El Camino Real within the City of Palo Alto; and E. Creating and maintaining a sustainable transportation system that provides safe, comfortable, and convenient travel along and across streets through a comprehensive, integrated transportation network that emphasizes walking, bicycling, use of public transportation, and other modes to reduce greenhouse gas (GHG) emissions and the use of single -occupancy motor vehicles is, and has been a major focus for the City of Palo Alto; and F. The adopted Transportation Element of the City of Palo Alto Comprehensive Plan 2030 includes the following goals, policies, and programs in support of bicycle facilities along El Camino Real: • Goal T-1 Create a sustainable transportation system, complemented by a mix of land uses, that emphasizes walking, bicycling, use of public transportation and other methods to reduce GHG emissions and the use of single -occupancy motor vehicles. • Policy T-1.3 Reduce GHG and pollutant emissions associated with transportation by reducing VMT and per -mile emissions through increasing transit options, supporting biking and walking, and the use of zero -emission vehicle technologies to meet City and State goals for GHG reductions by 2030. • Policy T-1.16 Promote personal transportation vehicles an alternative to cars (e.g. bicycles, skateboards, roller blades) to get to work, school, shopping, recreational facilities and transit stops. • Policy T-1.19 Provide facilities that encourage and support bicycling and walking. • Program T1.19.2 Prioritize investments for enhanced pedestrian access and bicycle use within Palo Alto and to/from surrounding communities, including by incorporating improvements from related City plans, for example the 2012 Palo Alto Bicycle + Pedestrian Transportation Plan and the Parks, Trails & Open Space Master Plan, as amended, into the Capital Improvements Program. • Policy T-3.5 When constructing or modifying roadways, plan for use of the roadway by all users. 106_20240320_ts24 1 Item 11: Staff Report Pg. 35 Packet Pg. 278 of 308 Item 11 ttachment C - Resolution NOT YET APPROVED in Support of Caltrans' repaving project of El • Program T3.5.1 Continue to use best practices in roadway design th Camino Real with complete streets principles and the Urban Forest Master Plan, focusing on bicycle and pedestrian safety and multimodal uses. Consider opportunities to incorporate best practices from the National Association of City Transportation Officials guidelines for urban streets and bikeways, tailored to the Palo Alto context. • Policy T-3.11 Consider the objectives of the Grand Boulevard Initiative and the South El Camino Boulevard Design Guidelines when designing roadway and pedestrian improvements along El Camino Real. • Policy T-3.12 Coordinate roadway improvements with other transportation and utility infrastructure improvements such as sewer and water. • Policy T-3.13 Work with Caltrans, Santa Clara County and VTA to improve east and west connections in Palo Alto and maintain a circulation network that binds the city together in all directions. • GOAL T-6 Provide a safe environment for motorists, pedestrians and bicyclists on Palo Alto streets. • Policy T-6.1 Continue to make safety the first priority of citywide transportation planning. Prioritize pedestrian, bicycle and automobile safety over motor vehicle level of service at intersections and motor vehicle parking. • Policy T-6.2 Pursue the goal of zero severe injuries and roadway fatalities on Palo Alto city streets. • GOAL T-8 Influence the shape and implementation of regional transportation policies and technologies to reduce traffic congestion and GHG emissions. • Policy T-8.2 Coordinate with local and regional agencies and Caltrans to maintain and improve transportation infrastructure in Palo Alto, including the Multi -Modal Transit Center. • Policy T-8.8 Support regional bicycle and pedestrian plans including development of the Bay Trail, Bay -to -Ridge Trail and the Santa Clara County Countywide Bicycle System. • Program T8.8.1 Identify and improve bicycle connections to/from neighboring communities in Santa Clara and San Mateo counties to support local trips that cross city boundaries. Also advocate for reducing barriers to bicycling and walking at freeway interchanges, expressway intersections and railroad grade crossings. G. The 2018 Caltrans District 4 Bike Plan identifies the implementation of Class IV protected bikeways on El Camino Real in Palo Alto as a Tier 1 project; and H. Caltrans is the lead agency for purposes of CEQA and has found this project Class 1 (existing facilities) categorically exempt under CEQA regulation 15301. NOW, THEREFORE, the Council of the City of Palo Alto does RESOLVE as follows: SECTION 1. The City Council of the City of Palo Alto hereby expresses its support for the installation of bicycle lanes on El Camino Real, as currently proposed by Caltrans. 106_20240320_ts24 2 Item 11: Staff Report Pg. 36 Packet Pg. 279 of 308 Item 11 Attachment C Resolution NOT YET APPROVED in Support of Caltrans' repaving project of El SECTION 2. Environmental Review. As the lead agency for this prof Camino Real and this project to be categorically exempt under CEQA regulation 15301 (existing facilities). Should the City be determined to be a responsible agency under CEQA, the City has considered the lead agency's determination. INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: City Clerk Mayor APPROVED AS TO FORM: APPROVED: Assistant City Attorney City Manager Chief Transportation Official 106_20240320_ts24 3 Item 11: Staff Report Pg. 37 Packet Pg. 280 of 308 Item 12 Item 12 Staff Report CITY OF PALO ALTO City Council Staff Report From: City Manager Report Type: INFORMATION REPORTS Lead Department: Fire Meeting Date: April 1, 2024 Report #:2401-2494 TITLE Palo Alto Fire Department Annual Performance Report for Calendar Year 2023 RECOMMENDATION This is an informational report and no action is required. BACKGROUND AND DISCUSSION Beginning this year, the Fire Department will be submitting an Annual Performance Report based on the prior Calendar Year. The Annual Report for Calendar Year 2023 includes important performance measures from the 2022 annual performance report format and provides additional medical call information, with more detail on special programs, specific incidents, and personnel. FISCAL/RESOURCE IMPACT This informational report has no fiscal impact. ENVIRONMENTAL REVIEW This report is for informational purposes only with no action required by the Council and is therefore not a project subject to CEQA review. ATTACHMENTS Attachment A: Palo Alto Fire Department Annual Report Calendar Year 2023 APPROVED BY: Geo Blackshire, Fire Chief Item 12: Staff Report Pg. 1 Packet Pg. 281 of 308 Item 12 Attachment A - Palo Alto Fire Department Annual Report Calendar Year 2023 l M 140982 Item 12: Staff Report Pg. 2 Packet Pg. 282 of 308 CHIEF'S MESSAGE I Item 12 Attachment A - Palo Alto Fire Department Annual Report CalendarYear After several years of unprecedented challenge_� 29• 1 Palo Alto Fire Department to make tremendous progress in achieving many of our strategic plan goals and focus on recruitment, hiring, training, and operations. Our dedicated workforce continues to demonstrate a commitment to our mission and values. The 2023 Annual Report focuses on our performance, special projects, and staff recognition for their service. Some of the highlights in the 2023 report are the following: There were 9,368 calls for service in 2023, a 9% increase from 2022 and a similar increase from 2021 to 2022. • Three firefighters attended paramedic school as part of a two- year pilot program. All three students became certified paramedics in 2023. They attended paramedic school while continuing to work part- time, and two of them accomplished this goal while they were on probation. • In 2022, we faced some of the worst staffing shortages in our department's history. In 2023, our team emphasized recruitment and hiring to help us get back to pre -pandemic levels. Eight new Palo Alto Firefighters were hired in 2023, but we still have a lot of work to do. We will enhance our recruitment and marketing efforts to continue our pursuit of a diverse pool of firefighter candidates. • ROSC is the resumption of sustained perfusing cardiac activity associated with significant respiratory effort after cardiac arrest. The Palo Alto Fire Department's ROSC rate is 45%, much higher than the California State average of 25%. • Santa Clara County Local Agency Formation Commission (LAFCO) completed a fire service review highlighting some of our achievements and identifying many operational challenges. • One of the men's restrooms at Fire Station 6 was converted into a women's locker room to help achieve gender equity goals. I am excited about our progress in 2024 and the opportunities before us. There are still several challenges to overcome, but we will continue to work towards completing the goals in our strategic plan (2019-2024) with an enhanced focus on recruitment, community risk reduction, and firefighter safety, operations, and wellness. I would like to thank the PAFD team, their families, our partners, and Palo Alto leadership for their dedication and support. We always strive to meet our performance standards in emergency response and prevention. We also aim to prioritize safety, diversity, equity, and firefighter wellness to foster a healthy department and serve this community with compassion and pride. Take Care, 11 Page Item 12: Staff Report Pg. 3 Packet Pg. 283 of 308 Item 12 MISSIONAttachment A - Palo Alto Fire Department Annual We are a professional team of individuals dedicated to safeguarding and enrichin Report Calendaryear anytime, anywhere with compassion and pride. 2023 VALUES The men and women of the Palo Alto Fire Department commit to the following values in serving our communities and each other: Integrity We serve our community and support each other with respect and honesty. We approach our commitment with Dignity and Courage. We are accountable through our every -day actions and communication. Innovation We creatively integrate tradition with technology acknowledging the wealth of resources available in our community and department to improve health, safety and welfare. Professionalism We are dedicated to providing quality service in the delivery of a cost effective and superior service. Our attitude, appearance, knowledge, skills and abilities are reflective of our commitment to excellence. Diversity The members of our department exemplify diversity on multiple levels. Our skills, backgrounds and experiences allow us to effectively respond to the vast range of emergencies and outreach opportunities. Compassion We exist to serve our communities and support each other with empathy, sincerity and respect. Education We strive to continually improve ourselves and our skills to increase our own safety and better protect the communities we serve. We strive to stay abreast of the latest developments in emergency response. We provide educational opportunities through community outreach to help increase knowledge of preparedness and personal, family and home safety. 21 Page Item 12: Staff Report Pg. 4 Packet Pg. 284 of 308 Item 12 SERVICE AREA Attachment A -Palo Alto Fire Department Annual The Palo Alto Fire Department serves an area of approximately 38.7 square miles Report Calendar Year re miles of Stanford University Campus. Stanford University contracts with the PAFD 2023 EMS response to campus and the surrounding area. There are seven fire stations placed throughout the City and Stanford. All are staffed 24/7, with the exception of Fire Station 8 in the Palo Alto Nature Preserve which is staffed seasonally by PAFD and Santa Clara County Fire personnel. Palo Alto Fire Department Yw� Basemap an Carlos � f corth t ales n.rald Lake thlls j f�ciRedwood G�ty tlt hr•rtn� 1 West Mento Park Nood rde Palo Alto Stanford Portola Valley 0 I' Study Fns Stations fl} Pak) Alb t* Mountain View * Menlo Park ci W000sida * Santa Clars Count i T Other Roads C.t, or Palo Ato Stanford Study Area 1 C) C - I Mountain Vic* Los Allo■ ci Oyola 0 Item 12: Staff Report Pg. 5 31Page Packet Pg. 285 of 308 FIRE STATIONS Fire Station 1 (Downtown) 301 Alma Ave, Palo Alto, CA Built in 1965 Fire Station 3 (Rinconada Park) 799 Embarcadero Rd, Palo Alto, CA Built in 2021 Item 12 Attachment A - Palo Alto Fire Department Annual Report CalendarYear 2023 Fire Station 2 (Mayfield) 2675 Hanover St, Palo Alto, CA Built in 1965 Fire Station 4 (Mitchell Park) 3600 Middlefield Rd, Palo Alto, CA Built in 1953 Fire Station 5 (Barron Park) Fire Station 6 (Stanford University) 600 Arastradero, Palo Alto, CA 711 Serra Ave, Stanford, CA Built in 1967 Built in 19.72 Fire Station 8 (Foothills Nature Preserve) 11799 Page Mill Rd, Los Altos Hills, CA Built in 1986 Only Staffed during Summer 41Page Item 12: Staff Report Pg. 6 Packet Pg. 286 of 308 Item 12 CALLS FOR SERVICE Attachment A - Palo Alto Fire Department Annual In Calendar Year 2023, the Palo Alto Fire Department responded to a total of 9 3d Report Calendar Year d 18,026 unit movements, or how many units responded to the 9,368 calls. Most c 2023 re more than one unit to respond. 2021 7,625 14,873 2022 8,578 16,958 2023 9,272 18,026 Rescue and Emergency Medical Incidents make up 62% of all calls for service. These calls include heart attacks, strokes, injuries and other emergency medical situations, including motor vehicle accidents, and any auto extrication or technical rescues. 2023 Calls for Service Fire _ HazMat and Service Calls 1% / Others 8% 1% False Alarm and False Calls 13% Good Intent Calls 15% Rescue and EMS Incidents 62% Good Intent Calls (15%): Good Intent calls capture incidents where there may have been an emergency, but it turned out to be non -emergent or nothing at all. For example, someone could smell smoke and call 9-1-1, but after firefighters arrive and investigate, they may find that the odor was from burnt popcorn down the hall. False Alarms and False Calls (13%): These are primarily alarms that are automatically triggered during construction or other non -emergency causes such as steam from a shower, dust, insects, or smoke from cooking. This category also covers situations where someone negligently triggered a fire alarm or made an intentionally false report. 51Page Item 12: Staff Report Pg. 7 Packet Pg. 287 of 308 Item 12 Service Calls (8%): These calls are fo AttachmentA-Palo Alto he department is providing a service, b Fire Department Annual emergency. This can include clean u Report CalendarYear removal, water evacuations or othe 2023 with falls in the home; people trapped in an elevator or elevator overrides. Fires (1.4%): This covers any fire where smoke and flames are present, such as small dumpster fires, residential fires, commercial fires or wildfires. There were 133 fires in 2023, and although it makes up a small percentage of the overall incidents, they are the most time consuming and resource intensive. Large fires typically require all the resources in the City, including automatic aid from neighboring fire departments. Hazardous Materials and Others (1%): Most of these are utilities related, such as a natural gas leak, wiring problem, powerlines down, but it also includes gasoline, diesel, or oil spills, chemical releases or other biological hazards. ior'l- Item 12: Staff Report Pg. 8 6 1 P Packet Pg. 288 of 308 Item 12 RESPONSE TIMES Attachment A- Palo Alto Fire Department Annual The time it takes from the 9-1-1 call to the time a fire crew arrives on scene is the Report Calendar Year ent of performance for Emergency Response Service. The standard is to arrive within 2023 time, and for EMS calls, to have a paramedic ambulance arrive within 12 minutes. Three unique time segments are included when evaluating an agency's response performance. The first is the time it takes for the dispatcher to answer the 911 call and notify the agency (call processing); the second is the time it takes for the agency to receive the call and go en -route to the call (turnout time); and third is the time it takes for the unit to drive to the incident (travel time). All three segments combined make up the total response time. For this evaluation, the unit type was not discriminated against, and the first arriving unit was used to determine the total response time. Percent of a first responder arriving on scene 81% 81% to EMS calls within 8 minutes or less 90% of the time Percent of an ambulance arriving on scene to 89% 88% EMS calls within 12 minutes or less 90% of the time Percent of first a responder arriving on scene 73% 70% to Fire calls within 8 minutes or less 90% of the time 71DagP Item 12: Staff Report Pg. 9 Packet Pg. 289 of 308 Item 12 Attachment A - Palo Alto Fire Department Annual Report CalendarYear 2023 MAP OF CALL LOCATIONS .r -t. -North Fate Oaks `� ua East Palo Alto 81Page Item 12: Staff Report Pg. 10 Packet Pg. 290 of 308 MUTUAL AID Item 12 Attachment A - Palo Alto Fire Department Annual The Palo Alto Fire Department provides resources to neighboring jurisdictions in I Report Calendar Year emergency or fire station coverage when their own resources are depleted. The at. 2023 reciprocated from partnering fire departments which is outlined in the Santa Clara County Mutua Plan or automatic -aid agreements. Agency 2022 2023 Santa Clara County Fire 106 97 Mountain View Fire 48 26 Menlo Park 3 9 All Others 5 1 All Fire Mutual and Auto Aid Provided 162 133 -. Agency 2022 2023 Mountain View Fire 71 45 Menlo Park Fire 29 43 Santa Clara County Fire 21 14 Sunnyvale Fire 0 2 Santa Clara City Fire 0 1 Woodside Fire 2 1 All Fire Mutual and Auto Aid Provided 123 106 Santa Clara County Ambulance 185 220 91Page Item 12: Staff Report Pg. 11 Packet Pg. 291 of 308 EMERGENCY MEDICAL SERVICES AND PROG AMBULANCE TRANSPORTS AND PATIENTS Item 12 Attachment A - Palo Alto Fire Department Annual Report CalendarYear Palo Alto is the only Fire Department in the County that operates an ambulance transpo 2023 there were a total of 3,949 transports to the hospital from calls originating in Palo Alto or Stanford. When all of the PAFD ambulance units are busy, Santa Clara County will offer mutual aid and send one of their ambulances. In 2023, Santa Clara County transported on 81 incidents from Palo Alto or Stanford. .. Agency 2022 2023 Palo Alto Fire 3,744 3,868 Santa Clara County 86 81 2023 service. In The majority of patients provided emergency medical services are above the age of 60, making up 56% of all patients. CY23: EMS Patients by Age 10 and Under 61 to 70 12% CARDIAC ARRESTS 19 to 30 12% 30 to 40 8% 41 to 50 8% to 60 9% 11 to 18 4% There were a total of 68 full cardiac arrest incidents in 2023. PAFD fire crews are trained multiple times yearly on High Performance Cardio-Pulmonary Resuscitation Techniques (HPCPR). This County standard requires a team of 5 people, with specific roles for all personnel on scene. Each Firefighter performs HPCPR for no more than two minutes before another team member takes over for the compression quality to remain consistent. High Performance CPR was performed on 68 cardiac arrest patients. 30 of the patients achieved a return of spontaneous circulation (ROSC). ROSC is the resumption of sustained perfusing cardiac activity associated with significant respiratory effort after cardiac arrest. The Palo Alto Fire Department's ROSC rate is 45%, much higher than the California State average of 25%. 10 I Page Item 12: Staff Report Pg. 12 Packet Pg. 292 of 308 HPCPR Performed Number of Patients with ROSC PAFD ROSC Rate CA State Average PALO ALTO FIREMED PROGRAM Item 12 6 Attachment A - Palo Alto 3 Fire Department Annual k51 Report CalendarYear 259. 2023 The Department launched a new savings program for ambulance transport services, called Palo Alto FireMed. Even with medical insurance, an emergency ambulance ride can cost between $250-700. The Palo Alto FireMed Program for residents and businesses makes sure participants are not stuck with a bill during an PaloAlto emergency. Palo Alto FireMed is convenient and cost-effective, covering unlimited FireMed ambulance rides per household for a low cost of $8 per month, which is only $96 a year. The Department had 214 new enrolled residents in 2023, many of whom havesaved on copays. Residents interested in enrolling should check out the Palo q.M Alto FireMed Program Website by scanning the QR Code or going to cityofpaloalto.org/firemed. 9U PARAMEDIC TRAINING PROGRAM In 2022 the Department supported three firefighters to complete certification and training to become Paramedics. All three firefighters successfully graduated the certification program in 2023 and are serving as paramedics for the Department. T' �.:. a .. 111 Page Item 12: Staff Report Pg. 13 Packet Pg. 293 of 308 Item 12 FIRE PREVENTION AttachmentA-Palo Alto Fire Department Annual The Fire Prevention team ensures that all life and safety codes are being accurate Report CalendarYear h new construction, remodeling projects, and commercial development. The team 2023 building and hazardous materials safety inspections. California state requires annual inspections on certain public buildings with high capacities, such as schools, hospitals, research facilities, places of worship, entertainment centers, etc. These are tracked and reported to the State annually. In 2023, due to staffing shortages, only 26% of required buildings were inspected. In 2024, Fire Prevention is adding two additional Fire Inspectors that will be solely dedicated to completing State mandated inspections. 2022 2023 Number of Buildings 532 532 Inspections Completed 344 137 Percentage Complete 65% 26% The total number of facilities in Palo Alto that store hazardous materials grows annually. The fire code requires that these facilities adhere to strict safety measures and requires an annual inspection. Hazmat facilities are tracked and inspected annually. In 2023 due to staffing shortages, only 12% of facilities were inspected. 2022 2023 Number of HazMat Facilities 950 1093 HazMat Inspections Completed _ 194 132 Percentage Complete 20% 12% The Fire Prevention Division conducts inspections in the Wildland/Urban Interface and construction projects. Prevention personnel issues permits and approves development plans throughout the year. The development and construction volume continues increase in numbers. Inspectors are also responsible for investigating the cause of fires, and in 2023, there were 56 Fire Investigations. • 2022 2023 Wildland/Urban Interface 141 110 Construction Inspections 7,376 6,643 Fire Permits 402 744 Plan Review 2,610 3,346 Fire Investigations* - 56 *Data for 2022 is not reliable, new data collection systems are being set up to ensure data and reporting quality. TECHNOLOGY IMPROVEMENTS New software systems were purchased in 2023 and are in the works to go live in 2024. The State mandated inspection program will have its own digital fire inspection record keeping and billing system that provides detail tracking and preserves important inspection findings and corrections. 12 I Page Item 12: Staff Report Pg. 14 Packet Pg. 294 of 308 FIRE STATION 4 Fire Station 4, at 3600 Middlefield Road, was built in 1953 and no longer meets the current needs of the Fire Department. City Council included the replacement of Fire Station No. 4 in the Infrastructure Plan approved in June 2014. This project will provide a new facility built to current essential services standards with a high likelihood of being fully operational during and after a major disaster such as a significant earthquake. Item 12 Attachment A - Palo Alto Fire Department Annual Report CalendarYear On November 8, 2023 the Palo Alto Architectural Review Board approved the final design plan and the architect is currently making progress with obtaining a building permit. The new fire station building will include the following: • Captain's Office and public restrooms • Emergency Operations Center (EOC)/Training room • Two drive -through apparatus bays and a stand-by apparatus bay • Firefighter living quarters The new Fire Station 4 will be designed for LEED Silver certification and meet City adopted building code standards by having an all -electric design for new construction. Training is a critical component of ensuring firefighters are ready and equipped with the best firefighting and rescue techniques to minimize the impact of any emergency; every firefighter averaged 285 hours of training in 2023. Twenty -Six training courses were provided this year with topics such as Fire Engine and Truck Driving, Fire Investigation, Rope Rescue Awareness and Operations, Confined Space and Trench Rescue, and training to rescue lost or trapped firefighters. Eleven Special Operations drills were hosted, as well as County -wide wildfire drills. 13IPage Item 12: Staff Report Pg. 15 Packet Pg. 295 of 308 Item 12 THE PEOPLE OF THE PALO ALTO FIRE DEPART AttachmentA-Palo Alto Fire Department Annual Report Calendar Year 2023 The 111 people that make up the Department serve the community with a great attitude of excellence. The Department has 83 operations staff that are the firefighters, apparatus operators and fire captains that work in the stations and provide the direct services to the community. In the Fire Prevention Bureau, there are 9 fire inspectors and managers to ensure buildings and facilities are up to code and adhere to all new laws that prevent instances of fires and reduce the impact of fires if they occur. The remaining 19 employees make up Fire Administration and include executive managers and support staff. FIRE CHIEF Geoffrey Blackshire 1.00 Administrative Assistant L 1.00 Senior Management Analyst 1.00 Administrative OPERATIONS SUPPORT SERVICES FIRE PREVENTI0NAssociate II 1.00 Deputy Chief 1.00 Deputy Chief 1.00 Fire Marshal 3.00 Battalion Chief 20.00 Fire Captain 26.00 Fire Apparatus Operator 34.00 Fire Fighter 1.00 Administrative Associate II EMERGENCY MEDICAL SERVICES 1.00 EMS Chief 1.00 EMS Data Specialist 0.50 GIS Specialist TRAINING AND HIRING 1.00 Training Battalion Chief 1.00 Training Captain 3.00 Fire Fighter Trainee 1.00 Administrative Associate II 1.00 Administrative Associate III 1.00 Fire Prevention Captain 4.00 Hazardous Materials Inspector 4.00 Fire Inspector 1.00 Plans Check Engineer 4 Item 12: Staff Report Pg. 16 14 I P a g e Packet Pg. 296 of 308 NEW RECRUITS It can take more than a year from the time a job announcement is posted before an entry level firefighter begins work on a fire engine or ambulance. Candidates complete a rigorous selection process including a physical fitness exam, mental health screening, and background check. Once a candidate is hired, they complete an intensive 21 -week fire academy. IF Item 12 Attachment A - Palo Alto Fire Department Annual � PROFESSYU Report Calenda::A3-0-4 2023 bra,` 1 & 2 ACAD In February, the Department held one of the largest ll 11 Joint Fire Academies with a total of 13 new ID firefighters hired. Eight remain with the PAFD IIIl� today. n■13 - ..� Since the 2019 Civil Grand Jury of Santa Clara County Report, "Why Aren't There More Female Firefighters in Santa Clara County" the Department has made additional efforts to recruit and retain female firefighters. In 2019, women made up only five percent (5%) of firefighters working at PAFD. As of this report, the Department has 9 Female Sworn Employees, making up a total of 10% of all sworn employees. Three of the 11 new hires in 2023 were women, however only one successfully completed the probationary period. Mitchel Barnett Hometown: Santa Cruz, CA Hobbies: Rock climbing, water sports, camping, outdoor recreation. Kevin Moon Hometown: San Jose, CA Hobbies: Golf, football, time with family and friends Lauren Racioppi Hometown: San Carlos, CA Hobbies: Hiking, snowboarding, wake boarding, outdoor sports Keith Hatfield Hometown: Redwood City, CA Hobbies: Metal fabrication, mountain biking, boating, spending time with friends and family Samuel Muzzi Hometown: Sunnyvale, CA Hobbies: restoring old cars, time with family Jake Smirnov Hometown: Santa Clara, CA Hobbies: hiking, golf, marathon running, time with family and friends 151 Page Item 12: Staff Report Pg. 17 Packet Pg. 297 of 308 NEW RECRUITS CONTINUED Nicholas Souza Hometown: Danville, CA Hobbies: fishing, hiking, health and wellness fitness, golfing, cooking OTHER NEW STAFF Item 12 Attachment A - Palo Alto Fire Department Annual Scott Report CalendarYear Hometd 2023 Hobbies: Sports, hiking, time with family and dog Daisy The Department welcomed additional new staff amongst Fire Administration. I; Madison Crowe Administrative Associate II Denise King Raub Hourly Training Specialist PROMOTIONS 4 William Dale Training Battalion Chief James Duran Robin Ellner EMS Director Administrative Associate III —'f Nia Serbin Administrative Assistant Mike Espeland HazMat Inspector 1 Tamara Jasso Fire Marshal 16 I Page Item 12: Staff Report Pg. 18 Packet Pg. 298 of 308 PROMOTIONS CONTINUED Stephen Lindsey Deputy Fire Chief Brian Baggot Training Battalion Chief 23 Years of Service Mark VonAppen Fire Captain 25 Years of Service Jon Matsumoto HazMat Inspector r. z: Barry Marchisio Fire Captain 40 Years of Service Item 12 Attachment A - Palo Alto Fire Department Annual Report Calendar Year 2023 Marc Muzzi Battalion Chief Mike Northup Apparatus Operator 23 Years of Service all Eric Shill Kevin Wilcox Fire Inspector 21 Years of Service Apparatus Operator 28 Years of Service Item 12: Staff Report Pg. 19 171 Page Packet Pg. 299 of 308 Item 5 Item 5 Supplemental Report City Council Supplemental Report CITY O F From: Jonathan Lait, Planning & Development Services PALO Meeting Date: April 1, 2024 ALTO Item Number: 5 Report #:2403-2826 TITLE Approval of Contract Amendment Number 1 to Contract Number S24190818 with Integrated Design 360 in the Amount of $82,200 for a total not to exceed $132,200 and Extension of the Contract Term through December 30, 2024 for development of a "One Margin" Reach Code. CEQA Status: Exempt Under CEQA Guidelines Section 15308 Title Updated BACKGROUND To be consistent with the recommendation, the Staff Report title has been amended to: "Approval of Contract Amendment Number 1 to Contract Number S24190818 with Integrated Design 360 in the Amount of $82,200 for a total not to exceed $132,200 and Extension of the Contract Term through December 30, 2024 for development of a "One Margin" Reach Code. CEQA Status: Exempt Under CEQA Guidelines Section 15308" APPROVED BY: Lauren Lai, CFO/Administrative Services Director Item 5: Staff Report Pg. 1 Packet Pg. 300 of 308 Item 7 Item 7 Supplemental Report City Council Supplemental Report CITY O F From: Ed Shikada, City Manager PALO Meeting Date: April 1, 2024 ALTO Item Number: 7 Report #:2403-2828 TITLE Supplemental Report - Policy and Services Recommendation Regarding Use of Board and Commissions Demographic Data RECOMMENDATION Accept this supplemental report which contains the 2024 Boards and Commissions Demographics Data. ANALYSIS The attached report includes the initial analysis of the responses to the 2024 Survey of Boards and Commissions Demographics Data. This information is shared as informational material for the City Council. Staff will upload the final report online as well. ATTACHMENTS Attachment A: Palo Alto Boards, Committees, and Commissions Demographic Data Survey 2024 APPROVED BY: Ed Shikada, City Manager Item 7: Staff Report Pg. 1 Packet Pg. 301 of 308 Item 7 Item 7 Supplemental t A Report: Attachment A - Palo Alto BCC Demographic Data Survey Palo Alto Boards, Committees, and Commissi 2024 Demographic Data Survey 2024 Conducted Spring 2024 Response Rate: A total of 37 participants responded to the survey. This is an increase from the 2021 survey where 34 respondents participated in the survey. The total number of possible respondents in 2024 was 52 (it was a total of 50 possible respondents in 2021). This equates to a 71% response rate in 2024, up from the 68% response rate in 2021. Brief Methodology: The survey was created as a form through the City's Open Cities web platform. The survey link was shared via email with all members of every Palo Alto Board, Committee, and Commission (BCCs). Staff sent a few reminders throughout the data collection period of February 23 -March 20. The results reflect aggregate voluntary information received from BCC members. Summary of Data Format: Most questions show the table and chart results as percentages. 2021 Data and Palo Alto context are also shared as relevant. Survey Results: Question 1: How many years have you lived in Palo Alto? #of Years Percent Q1: How many years have you lived in Palo Alto? 2024 2021 0-5 years 14% 3% 80% 71% 6-10 years 5% 9% 70% 11-15 years 8% 9% 60% 59% 16-20 years 5% 6% 50% 21+ years 59% 71% 40% Not a Palo Alto resident 8% 3% 30%IGrand Total 100% 100% 20% 14% 10% 3%, 5% 9% 8% 9% 5% 6% 8% 3% 1_ .■ ■■ .. ■_ 0% 0-5 years 6-10 years 11-15 years 16-20 years 21+ years Not a Palo Alto resident ■ 2024 ■ 2021 1 Item 7: Staff Report Pg. 2 Packet Pg. 302 of 308 Question 2: What was the primary reason you initially located to Palo Alto? Reason Percent I (or my partner) moved here to attend Stanford 11% Liked the community 16% Moved here to live near family 8% Moved here to live near work 16% Moved here to raise a family 14% Palo Alto is my hometown (I was born or raised here as a child) 24% Schools 5% Not a Palo Alto Resident 5% Grand Total 100% Item 7 Item 7 Supplemental to Report: Attachment A - Palo Alto BCC emographic Data Survey 2024 Question 2: What was the primary reason you initially located to Palo Alto? 30% 24% 25% 20% 16% 16% 15% 11% 14% o 8% 10%11111111 5% 5% 0% ,••• ��`�Joea� �eac \ea' y�J o�5aeon5 Oe\o°�� °e �°\\e e � P o r ° ey` i ago �� r� o earo eareie ea°e Q a \O c' t �? Question 3: Housing - Do you own or rent your current residence? (For the purpose of the survey, you own your home even if you have an outstanding debt that you owe on your mortgage loan). Own/Rent Percent 2024 2021 Own 81% 85% Rent 19% 12% Not a Palo Alto Resident 16% 3% Grand Total 100% 100% Palo Alto context: the percentage of homeowners in Palo Alto is 56% and renters in Palo Alto is 44% according to the 2020 US Census Data. Q3: Housing - Do you own or rent your current residence? 100% a 85% 81 /o 80% 60% 40%II 20% 0% Own K 19% 12% 16% ■ = - 3% Rent Not a Palo Alto Resident ■ 2024 ■ 2021 Item 7: Staff Report Pg. 3 Packet Pg. 303 of 308 Item 7 Item 7 Supplemental to Report: Attachment A - Palo Alto BCC Question 4: What is your gender identity? Demographic Data Survey Gender 2024 Percent Q4: What is your gender identity? Woman 68% Transgender Woman 0% 80% 68% Man 32% 60% Transgender Man 0% Genderqueer/gender-fluid 0% 40% 32% Non -binary 0% 20% Two -spirit 0 % 0% 0% 0% 0% 0% 0% 0% Prefer not to answer 0% 0% a° a� a� a� ,�a et et Other 0% atJ �i�` �o� �o� ec� eik\ o`° o'� a�� r Grand Total 100% ae e e e� �y� t\ o (Note: The 2021 BCC survey had less y� �`ae Qtese categories. That survey showed 50% C�e�a Female and 50% Male). Palo Alto Context: the US Census only shows "Female persons" and lists it as 51.7% of the Palo Alto population. Question 5: Please identify which of the following describes your sexual orientation. Q5: Sexual Orientation This is a new question in the 100% 2024 BCC survey regarding sexual orientation. 78% 80% 60% 40% 20% 16% 0% 0% 0% 3% 0% 0% 0% 0% \ao (a� ye+�a� ye+�a� ya+Jai ye+Jai O�eec �y��e oy�ec o�rec ao°t`� OJey�\°� 3 Item 7: Staff Report Pg. 4 Packet Pg. 304 of 308 Question 6: What is your age group? Q6: Age Group 60% 50% 40% 35% 30% 20% 11% 10% 3% ■ 0% 51% 0% Item 7 Item 7 Supplemental Report: Attachment A - Palo Alto BCC Demographic Data Survey 2024 to Percent Age roup 18-24 3% 25-39 11% 40-59 35% 60+ 51% Decline to state 0% Grand Total 100% 18-24 25-39 40-59 60+ Prefer Not to Answer Note: in the 2021 BCC Survey, this age question did not include the age 18-24 category. The US Census Bureau does not separate age groups in the same way as the BCC Survey. But shows 27.2% of age 18 and under; 53.5% of ages 19-64; and 19.3% of age 65 and older. Question 7: Please specifv your race and ethnicity (check all that apply) 2024 2021 Palo Alto* American Indian or Alaskan Native 0% 0% 0.3% Asian 22% 9% 34.8% Black or African American 5% 0% 2.1% Hispanic or Latino/Latinx and White 0% 6% 7.3% Two or More Races 5% 3% 8.9% Native Hawaiian or other Pacific Islander 0% 0% 0.2% White 62% 71% 48.7% Prefer not to answer 5% 12% 0.0% Other 0% 0% 0.0% * Source: US Census Bureau Q7: Race and Ethnicity (check all that apply) 80% 62° 60% 40% 22% 20% ■ 2024 5% 5% 0% I, ■ 0%■• ■., 0% ■' 0% ■ 2021 0% — iv �e et ei ■ Census Palo Alto �a� yam Bey cet' a �r� �r cPay lei o oto�• a�y� a\a� oO1, �a\\ao PGa�P \a�\�o�� c 0< O a] Item 7: Staff Report Pg. 5 Packet Pg. 305 of 308 Question 8: Education - What is your highest level of school completed? If currently enrolled, mark "Student." Education Percent GED 0% Some college 0% Associate's Degree 0% Bachelor's Degree 27% Master's degree 54% Doctorate degree (e.g., PhD, EdD, MD, etc.) 19% Student 0% Prefer not to answer 0% Grand Total 100% 60% 50% 40% 30% 20% 10% 0% Item 7 Item 7 Supplemental t A Report: Attachment A - Palo Alto BCC emographic Data Survey 2024 Q8: Education - Highest level of school completed GED 2024 0% III Doctorate degree Some Associate' Bachelor' Master's Prefer not (e.g. PhD, Student college s Degree s Degree degree to answer EdD, MD, etc.) 0% 0% 27% 54% 19% 0% 0% Note: There were less categories in the 2021 BCC survey. That survey showed that 21% had a Bachelor's degree; 44% had a Master's degree; 32% had a Doctorate degree; 0% student; and 3% declined to state. Question 9: What is your Employment Status Status Percent 2024 2021 Employed full-time 51% 35% Retired 32% 35% Employed part-time 3% 15% Seeking opportunities 3% 9% A homemaker 5% 3% Self-employed 5% 3% Grand Total 100% 100% Q9: What is your employment status? 60% 51% 50% 40% 35% 32035% 30% liii 20% 10% 0% Employed full- Retired time 5 15% 9% 0 0 Employed Seeking Homemaker Self-employed part-time opportunities ■ 2024 ■ 2021 Item 7: Staff Report Pg. 6 Packet Pg. 306 of 308 Question 10: What is your household income? Income Percent $150k or less 22% $150k -$250k 16% $250k -$350K 24% $350k or higher 24% Retired 14% Grand Total 100% Note: The 2021 BCC survey did not record household income. Questions 10 and question 11 seek to assess socio-economic status of BCC members. 30% 25% 20% 15% 10% 5% 0% Q10: Household In 24% 22% ■ 16% Item 7 Item 7 Supplemental t A Report: Attachment A - Palo Alto BCC emographic Data Survey 2024 24% 14% $150k or less $150k -$250k $250k -$350K $350k or higher Retired Question 11 further assessed the retired BCC members and responses show that 100% of the retired respondents do not own properties other than their primary residence and 0% of retired respondents do own properties other than your primary residence. This is additional contextual socioeconomic information. Question 12: How many children (if any) under the age of 18 live in your household? Question 12: Children under the age of 18 in your household 70% 67% 65% 60% 50% 40% 30% 20% 10% 0% 0 31% 26% 1-2 ■ 2024 ■ 2021 9% 3% 3 or more 6 Item 7: Staff Report Pg. 7 Packet Pg. 307 of 308 Question 13: How did you hear about the opportunity to join your current Bo (Check all that apply) Q13. How did you hear about the opportunity to join your BCC? Newspaper or other media M 2% Newsletter 4% Social Media 4% City Council member 15% City Clerk 8% Other 19% City's website 13% Word of mouth 33% Nextdoor M 2% 0% 5% 10% 15% 20% 25% 30% 35% Question 14: Are you a member of a Board/Commission/Committee that conducts quasi-judicial hearings (Architectural Review Board, Historic Resources Board, or Planning Transportation Commission)? No 51% Yes 49% Grand Total 100% Item 7 Item 7 Supplemental Report: Attachment A - Palo Alto BCC emographic Data Surve 2024 Question 15: Do you have any additional comments? [Open-ended responses are provided below] It'd be interesting to collect neighborhood information (to make sure neighborhoods are well - represented) and whether people live in multi -family housing. Jewish I would love to see more board business conducted after core business hours. I think the city may be missing out on candidates for boards that meet during the day who do not have flexibility during business hours. Will the Commissions learn the results of this survey? 7 e? Item 7: Staff Report Pg. 8 Packet Pg. 308 of 308