HomeMy WebLinkAbout2024-04-01 City Council Agenda PacketCITY COUNCIL
Regular Meeting
Monday, April 01, 2024
Council Chambers & Hybrid
5:30 PM
Amended Agenda
Amended agenda items appear below in RED (Agenda Order Updated)
Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by
teleconference or in person. To maximize public safety while still maintaining transparency and
public access, members of the public can choose to participate from home or attend in person.
Information on how the public may observe and participate in the meeting is located at the end
of the agenda. Masks are strongly encouraged if attending in person. The meeting will be
broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,
and streamed to Midpen Media Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238)
Meeting ID: 362 027 238 Phone:1(669)900‐6833
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an
amount of time determined by the Chair. All requests to speak will be taken until 5 minutes
after the staff’s presentation. Written public comments can be submitted in advance to
city.council@CityofPaloAlto.org and will be provided to the Council and available for inspection
on the City’s website. Please clearly indicate which agenda item you are referencing in your
subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,
the Clerk will have them shared at public comment for the specified item. To uphold strong
cybersecurity management practices, USB’s or other physical electronic storage devices are not
accepted.
Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,
posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not
create a facility, fire, or safety hazard; and (3) persons with such items remain seated when
displaying them and must not raise the items above shoulder level, obstruct the view or
passage of other attendees, or otherwise disturb the business of the meeting.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:55 PM)
1.Presentation from Midpeninsula Regional Open Space District (Midpen) to City Council
2.Review List of Applicants for Board and Commission Openings and Select Candidates to
Interview. CEQA Status ‐ Not a project.
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:55 ‐ 6:10 PM)
Members of the public may speak to any item NOT on the agenda. 1‐3 minutes deending on # of speakers. Council reserves
the right to limit the duration of Oral Communications period to 30 minutes.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:10 ‐ 6:15 PM)
Members of the public may not speak to the item(s).
STUDY SESSION (6:15 ‐ 7:15 PM)
3.Study Session: Palo Alto Link One‐Year Service Evaluation and Report; CEQA status – not
a project.
CONSENT CALENDAR (7:15 ‐ 7:20 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
4.Approval of Minutes from March 11, 2024 Meeting
5.Approval of Contract Amendment Number 1 to Contract Number S24190818 with
Integrated Design 360 in the Amount of $82,200 for a total not to exceed $132,200 and
Extension of the Contract Term through December 30, 2024 for development of a “One
Margin” Reach Code. CEQA Status: Exempt Under CEQA Guidelines Section 15308 Title
Updated, Supplemental Report added
6.Approval of Amendments with Professional Account Management LLC, dba Duncan
Solutions for Contracts C17164727 and C19171363A for a Combined Additional Amount
of $60,000 (Total not to exceed of $860,000 and $767,000 respectively) and to Extend
the Contract Terms to December 31, 2024 (total term of eight and five years
respectively), for Parking Permitting and Citation Management Services; CEQA Status –
Not a Project.
7.Policy and Services Recommendation Regarding Use of Board and Commissions
Demographic Data Supplemental Report added
8.SECOND READING: Adopt a Revised Interim Ordinance to Extend the Interim Parklet
Program to July 31, 2024 (from March 31, 2024) and Phase‐in Enforcement of the
Ongoing Parklet Program through November 1, 2024; and Extend Parking Lot
Eating/Drinking Uses to December 31, 2024; CEQA Status‐ Categorically Exempt
(Sections 15301 and 15304(e)) (FIRST READING: March 11, 2024 PASSED 7‐0)
9.SECOND READING: Adopt an Ordinance Increasing Council Member Salary From
$1,000/Month to $1,600/Month, Effective January 1, 2025, as authorized by State law
(FIRST READING: March 11, 2024 PASSED 6‐1, Tanaka no)
CITY MANAGER COMMENTS (7:20 ‐ 7:35 PM)
BREAK (5‐10 MINUTES)
ACTION ITEMS (Item 11: 7:45 ‐ 8:45 PM, Item 10: 8:45 ‐ 9:30 PM) ITEMS WILL BE HEARD OUT
OF ORDER
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
11.Discussion of Caltrans’ Repaving Project of El Camino Real, Including Replacing Existing
Parking with Bicycle Lanes, and Potential Approval of a Resolution to Support this
Project; CEQA status – categorically exempt.
10.SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter
8.04 (Street, Trees, Shrubs, and Plants) and Chapter 8.10 (Tree Preservation and
Management Regulations) (FIRST READING: January 16, 2024 PASSED 5‐2, Lythcott‐
Haims, Tanaka no)
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
12.Palo Alto Fire Department Annual Performance Report for Calendar Year 2023
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee April 2, 2024 CANCELED
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
5.Supplemental Report – Approval of Contract Amendment Number 1 to Contract Number
S24190818 with Integrated Design 360 in the Amount of $82,200 for a total not to exceed
$132,200 and Extension of the Contract Term through December 30, 2024 for
development of a “One Margin” Reach Code. CEQA Status: Exempt Under CEQA
Guidelines Section 15308 Title Updated
7.Supplemental Report ‐ Policy and Services Recommendation Regarding Use of Board and
Commissions Demographic Data
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
1 April 01, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, April 01, 2024Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RED (Agenda Order Updated)Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Council reserves the right to use more or less time on any item, to
change the order of items and/or to continue items to another meeting. Particular items may be
heard before or after the time estimated on the agenda. This may occur in order to best manage
the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:55 PM)
1.Presentation from Midpeninsula Regional Open Space District (Midpen) to City Council
2.Review List of Applicants for Board and Commission Openings and Select Candidates to
Interview. CEQA Status ‐ Not a project.
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:55 ‐ 6:10 PM)
Members of the public may speak to any item NOT on the agenda. 1‐3 minutes deending on # of speakers. Council reserves
the right to limit the duration of Oral Communications period to 30 minutes.
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:10 ‐ 6:15 PM)
Members of the public may not speak to the item(s).
STUDY SESSION (6:15 ‐ 7:15 PM)
3.Study Session: Palo Alto Link One‐Year Service Evaluation and Report; CEQA status – not
a project.
CONSENT CALENDAR (7:15 ‐ 7:20 PM)
Items will be voted in one motion unless removed from the calendar by three Council Members.
4.Approval of Minutes from March 11, 2024 Meeting
5.Approval of Contract Amendment Number 1 to Contract Number S24190818 with
Integrated Design 360 in the Amount of $82,200 for a total not to exceed $132,200 and
Extension of the Contract Term through December 30, 2024 for development of a “One
Margin” Reach Code. CEQA Status: Exempt Under CEQA Guidelines Section 15308 Title
Updated, Supplemental Report added
6.Approval of Amendments with Professional Account Management LLC, dba Duncan
Solutions for Contracts C17164727 and C19171363A for a Combined Additional Amount
of $60,000 (Total not to exceed of $860,000 and $767,000 respectively) and to Extend
the Contract Terms to December 31, 2024 (total term of eight and five years
respectively), for Parking Permitting and Citation Management Services; CEQA Status –
Not a Project.
7.Policy and Services Recommendation Regarding Use of Board and Commissions
Demographic Data Supplemental Report added
8.SECOND READING: Adopt a Revised Interim Ordinance to Extend the Interim Parklet
Program to July 31, 2024 (from March 31, 2024) and Phase‐in Enforcement of the
Ongoing Parklet Program through November 1, 2024; and Extend Parking Lot
Eating/Drinking Uses to December 31, 2024; CEQA Status‐ Categorically Exempt
(Sections 15301 and 15304(e)) (FIRST READING: March 11, 2024 PASSED 7‐0)
9.SECOND READING: Adopt an Ordinance Increasing Council Member Salary From
$1,000/Month to $1,600/Month, Effective January 1, 2025, as authorized by State law
(FIRST READING: March 11, 2024 PASSED 6‐1, Tanaka no)
CITY MANAGER COMMENTS (7:20 ‐ 7:35 PM)
BREAK (5‐10 MINUTES)
ACTION ITEMS (Item 11: 7:45 ‐ 8:45 PM, Item 10: 8:45 ‐ 9:30 PM) ITEMS WILL BE HEARD OUT
OF ORDER
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
11.Discussion of Caltrans’ Repaving Project of El Camino Real, Including Replacing Existing
Parking with Bicycle Lanes, and Potential Approval of a Resolution to Support this
Project; CEQA status – categorically exempt.
10.SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter
8.04 (Street, Trees, Shrubs, and Plants) and Chapter 8.10 (Tree Preservation and
Management Regulations) (FIRST READING: January 16, 2024 PASSED 5‐2, Lythcott‐
Haims, Tanaka no)
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
12.Palo Alto Fire Department Annual Performance Report for Calendar Year 2023
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee April 2, 2024 CANCELED
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
5.Supplemental Report – Approval of Contract Amendment Number 1 to Contract Number
S24190818 with Integrated Design 360 in the Amount of $82,200 for a total not to exceed
$132,200 and Extension of the Contract Term through December 30, 2024 for
development of a “One Margin” Reach Code. CEQA Status: Exempt Under CEQA
Guidelines Section 15308 Title Updated
7.Supplemental Report ‐ Policy and Services Recommendation Regarding Use of Board and
Commissions Demographic Data
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
2 April 01, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, April 01, 2024Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RED (Agenda Order Updated)Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:55 PM)1.Presentation from Midpeninsula Regional Open Space District (Midpen) to City Council2.Review List of Applicants for Board and Commission Openings and Select Candidates toInterview. CEQA Status ‐ Not a project.AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:55 ‐ 6:10 PM)Members of the public may speak to any item NOT on the agenda. 1‐3 minutes deending on # of speakers. Council reservesthe right to limit the duration of Oral Communications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:10 ‐ 6:15 PM)Members of the public may not speak to the item(s).STUDY SESSION (6:15 ‐ 7:15 PM)3.Study Session: Palo Alto Link One‐Year Service Evaluation and Report; CEQA status – nota project.CONSENT CALENDAR (7:15 ‐ 7:20 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.4.Approval of Minutes from March 11, 2024 Meeting5.Approval of Contract Amendment Number 1 to Contract Number S24190818 withIntegrated Design 360 in the Amount of $82,200 for a total not to exceed $132,200 andExtension of the Contract Term through December 30, 2024 for development of a “OneMargin” Reach Code. CEQA Status: Exempt Under CEQA Guidelines Section 15308 TitleUpdated, Supplemental Report added6.Approval of Amendments with Professional Account Management LLC, dba DuncanSolutions for Contracts C17164727 and C19171363A for a Combined Additional Amountof $60,000 (Total not to exceed of $860,000 and $767,000 respectively) and to Extend
the Contract Terms to December 31, 2024 (total term of eight and five years
respectively), for Parking Permitting and Citation Management Services; CEQA Status –
Not a Project.
7.Policy and Services Recommendation Regarding Use of Board and Commissions
Demographic Data Supplemental Report added
8.SECOND READING: Adopt a Revised Interim Ordinance to Extend the Interim Parklet
Program to July 31, 2024 (from March 31, 2024) and Phase‐in Enforcement of the
Ongoing Parklet Program through November 1, 2024; and Extend Parking Lot
Eating/Drinking Uses to December 31, 2024; CEQA Status‐ Categorically Exempt
(Sections 15301 and 15304(e)) (FIRST READING: March 11, 2024 PASSED 7‐0)
9.SECOND READING: Adopt an Ordinance Increasing Council Member Salary From
$1,000/Month to $1,600/Month, Effective January 1, 2025, as authorized by State law
(FIRST READING: March 11, 2024 PASSED 6‐1, Tanaka no)
CITY MANAGER COMMENTS (7:20 ‐ 7:35 PM)
BREAK (5‐10 MINUTES)
ACTION ITEMS (Item 11: 7:45 ‐ 8:45 PM, Item 10: 8:45 ‐ 9:30 PM) ITEMS WILL BE HEARD OUT
OF ORDER
Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished
Business and Council Matters.
11.Discussion of Caltrans’ Repaving Project of El Camino Real, Including Replacing Existing
Parking with Bicycle Lanes, and Potential Approval of a Resolution to Support this
Project; CEQA status – categorically exempt.
10.SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter
8.04 (Street, Trees, Shrubs, and Plants) and Chapter 8.10 (Tree Preservation and
Management Regulations) (FIRST READING: January 16, 2024 PASSED 5‐2, Lythcott‐
Haims, Tanaka no)
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for action
during this meeting’s agenda.
12.Palo Alto Fire Department Annual Performance Report for Calendar Year 2023
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee April 2, 2024 CANCELED
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
5.Supplemental Report – Approval of Contract Amendment Number 1 to Contract Number
S24190818 with Integrated Design 360 in the Amount of $82,200 for a total not to exceed
$132,200 and Extension of the Contract Term through December 30, 2024 for
development of a “One Margin” Reach Code. CEQA Status: Exempt Under CEQA
Guidelines Section 15308 Title Updated
7.Supplemental Report ‐ Policy and Services Recommendation Regarding Use of Board and
Commissions Demographic Data
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
3 April 01, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, April 01, 2024Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RED (Agenda Order Updated)Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:55 PM)1.Presentation from Midpeninsula Regional Open Space District (Midpen) to City Council2.Review List of Applicants for Board and Commission Openings and Select Candidates toInterview. CEQA Status ‐ Not a project.AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:55 ‐ 6:10 PM)Members of the public may speak to any item NOT on the agenda. 1‐3 minutes deending on # of speakers. Council reservesthe right to limit the duration of Oral Communications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:10 ‐ 6:15 PM)Members of the public may not speak to the item(s).STUDY SESSION (6:15 ‐ 7:15 PM)3.Study Session: Palo Alto Link One‐Year Service Evaluation and Report; CEQA status – nota project.CONSENT CALENDAR (7:15 ‐ 7:20 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.4.Approval of Minutes from March 11, 2024 Meeting5.Approval of Contract Amendment Number 1 to Contract Number S24190818 withIntegrated Design 360 in the Amount of $82,200 for a total not to exceed $132,200 andExtension of the Contract Term through December 30, 2024 for development of a “OneMargin” Reach Code. CEQA Status: Exempt Under CEQA Guidelines Section 15308 TitleUpdated, Supplemental Report added6.Approval of Amendments with Professional Account Management LLC, dba DuncanSolutions for Contracts C17164727 and C19171363A for a Combined Additional Amountof $60,000 (Total not to exceed of $860,000 and $767,000 respectively) and to Extendthe Contract Terms to December 31, 2024 (total term of eight and five yearsrespectively), for Parking Permitting and Citation Management Services; CEQA Status –Not a Project. 7.Policy and Services Recommendation Regarding Use of Board and CommissionsDemographic Data Supplemental Report added8.SECOND READING: Adopt a Revised Interim Ordinance to Extend the Interim ParkletProgram to July 31, 2024 (from March 31, 2024) and Phase‐in Enforcement of theOngoing Parklet Program through November 1, 2024; and Extend Parking LotEating/Drinking Uses to December 31, 2024; CEQA Status‐ Categorically Exempt(Sections 15301 and 15304(e)) (FIRST READING: March 11, 2024 PASSED 7‐0)9.SECOND READING: Adopt an Ordinance Increasing Council Member Salary From$1,000/Month to $1,600/Month, Effective January 1, 2025, as authorized by State law(FIRST READING: March 11, 2024 PASSED 6‐1, Tanaka no)CITY MANAGER COMMENTS (7:20 ‐ 7:35 PM)BREAK (5‐10 MINUTES)ACTION ITEMS (Item 11: 7:45 ‐ 8:45 PM, Item 10: 8:45 ‐ 9:30 PM) ITEMS WILL BE HEARD OUTOF ORDERInclude: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.11.Discussion of Caltrans’ Repaving Project of El Camino Real, Including Replacing ExistingParking with Bicycle Lanes, and Potential Approval of a Resolution to Support thisProject; CEQA status – categorically exempt.10.SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter8.04 (Street, Trees, Shrubs, and Plants) and Chapter 8.10 (Tree Preservation andManagement Regulations) (FIRST READING: January 16, 2024 PASSED 5‐2, Lythcott‐Haims, Tanaka no)ADJOURNMENTINFORMATION REPORTSInformation reports are provided for informational purposes only to the Council and the public but are not listed for actionduring this meeting’s agenda.12.Palo Alto Fire Department Annual Performance Report for Calendar Year 2023
OTHER INFORMATION
Standing Committee Meetings this week
Finance Committee April 2, 2024 CANCELED
Public Comment Letters
Schedule of Meetings
AMENDED AGENDA ITEMS
5.Supplemental Report – Approval of Contract Amendment Number 1 to Contract Number
S24190818 with Integrated Design 360 in the Amount of $82,200 for a total not to exceed
$132,200 and Extension of the Contract Term through December 30, 2024 for
development of a “One Margin” Reach Code. CEQA Status: Exempt Under CEQA
Guidelines Section 15308 Title Updated
7.Supplemental Report ‐ Policy and Services Recommendation Regarding Use of Board and
Commissions Demographic Data
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
4 April 01, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
CITY COUNCILRegular MeetingMonday, April 01, 2024Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RED (Agenda Order Updated)Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference or in person. To maximize public safety while still maintaining transparency andpublic access, members of the public can choose to participate from home or attend in person.Information on how the public may observe and participate in the meeting is located at the endof the agenda. Masks are strongly encouraged if attending in person. The meeting will bebroadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto,and streamed to Midpen Media Center https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:55 PM)1.Presentation from Midpeninsula Regional Open Space District (Midpen) to City Council2.Review List of Applicants for Board and Commission Openings and Select Candidates toInterview. CEQA Status ‐ Not a project.AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (5:55 ‐ 6:10 PM)Members of the public may speak to any item NOT on the agenda. 1‐3 minutes deending on # of speakers. Council reservesthe right to limit the duration of Oral Communications period to 30 minutes.COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:10 ‐ 6:15 PM)Members of the public may not speak to the item(s).STUDY SESSION (6:15 ‐ 7:15 PM)3.Study Session: Palo Alto Link One‐Year Service Evaluation and Report; CEQA status – nota project.CONSENT CALENDAR (7:15 ‐ 7:20 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.4.Approval of Minutes from March 11, 2024 Meeting5.Approval of Contract Amendment Number 1 to Contract Number S24190818 withIntegrated Design 360 in the Amount of $82,200 for a total not to exceed $132,200 andExtension of the Contract Term through December 30, 2024 for development of a “OneMargin” Reach Code. CEQA Status: Exempt Under CEQA Guidelines Section 15308 TitleUpdated, Supplemental Report added6.Approval of Amendments with Professional Account Management LLC, dba DuncanSolutions for Contracts C17164727 and C19171363A for a Combined Additional Amountof $60,000 (Total not to exceed of $860,000 and $767,000 respectively) and to Extendthe Contract Terms to December 31, 2024 (total term of eight and five yearsrespectively), for Parking Permitting and Citation Management Services; CEQA Status –Not a Project. 7.Policy and Services Recommendation Regarding Use of Board and CommissionsDemographic Data Supplemental Report added8.SECOND READING: Adopt a Revised Interim Ordinance to Extend the Interim ParkletProgram to July 31, 2024 (from March 31, 2024) and Phase‐in Enforcement of theOngoing Parklet Program through November 1, 2024; and Extend Parking LotEating/Drinking Uses to December 31, 2024; CEQA Status‐ Categorically Exempt(Sections 15301 and 15304(e)) (FIRST READING: March 11, 2024 PASSED 7‐0)9.SECOND READING: Adopt an Ordinance Increasing Council Member Salary From$1,000/Month to $1,600/Month, Effective January 1, 2025, as authorized by State law(FIRST READING: March 11, 2024 PASSED 6‐1, Tanaka no)CITY MANAGER COMMENTS (7:20 ‐ 7:35 PM)BREAK (5‐10 MINUTES)ACTION ITEMS (Item 11: 7:45 ‐ 8:45 PM, Item 10: 8:45 ‐ 9:30 PM) ITEMS WILL BE HEARD OUTOF ORDERInclude: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.11.Discussion of Caltrans’ Repaving Project of El Camino Real, Including Replacing ExistingParking with Bicycle Lanes, and Potential Approval of a Resolution to Support thisProject; CEQA status – categorically exempt.10.SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter8.04 (Street, Trees, Shrubs, and Plants) and Chapter 8.10 (Tree Preservation andManagement Regulations) (FIRST READING: January 16, 2024 PASSED 5‐2, Lythcott‐Haims, Tanaka no)ADJOURNMENTINFORMATION REPORTSInformation reports are provided for informational purposes only to the Council and the public but are not listed for actionduring this meeting’s agenda.12.Palo Alto Fire Department Annual Performance Report for Calendar Year 2023OTHER INFORMATIONStanding Committee Meetings this week Finance Committee April 2, 2024 CANCELEDPublic Comment LettersSchedule of MeetingsAMENDED AGENDA ITEMS5.Supplemental Report – Approval of Contract Amendment Number 1 to Contract NumberS24190818 with Integrated Design 360 in the Amount of $82,200 for a total not to exceed$132,200 and Extension of the Contract Term through December 30, 2024 fordevelopment of a “One Margin” Reach Code. CEQA Status: Exempt Under CEQAGuidelines Section 15308 Title Updated7.Supplemental Report ‐ Policy and Services Recommendation Regarding Use of Board andCommissions Demographic Data
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362‐027‐238 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
5 April 01, 2024
Materials submitted after distribution of the agenda packet are available for public inspection
at www.CityofPaloAlto.org/agendas.
City Council
Staff Report
Report Type: SPECIAL ORDERS OF THE DAY
Lead Department: City Clerk
Meeting Date: April 1, 2024
Report #:2403-2771
TITLE
Review List of Applicants for Board and Commission Openings and Select Candidates to
Interview. CEQA Status - Not a project.
RECOMMENDATION
Review list of applicants and select candidates to interview for vacancies on the Architectural
Review Board, Historic Resources Board, Human Relations Commission, Public Art Commission,
Planning and Transportation Commission, Stormwater Management Oversight Committee, and
Utilities Advisory Commission.
BACKGROUND
The 2024 Board and Commission Recruitment closed on March 17th, 2024. A total of 45
applications were submitted during the recruitment period. 2 applicants withdrew and 7
applicants did not meet the minimum requirements mandated by the Palo Alto Municipal Code.
At the February 26, 2024 meeting the City Council deliberated on the process to select
candidates to interview. The direction provided was to allow each Council Member a limited
number of votes (number of vacancies plus 50%, round up) to select their preferred candidates
to interview with a threshold of 2 votes for an interview. The breakdown for each commission is
listed below:
•Architectural Review Board – 2 vacancies, 6 applicants, 3 votes each.
•Historic Resources Board – 4 vacancies, 1 applicant. Interview all.
•Human Relations Commission – 2 vacancies, 7 applicants, 3 votes each.
•Public Art Commission – 4 vacancies, 10 applicants, 6 votes each.
•Planning & Transportation Commission – 1 vacancy, 2 applicants. Interview all.
•Stormwater Management Oversight Committee – 3 vacancies, 4 applicants. Interview
all.
•Utilities Advisory Commission – 2 vacancies, 6 applicants, 3 votes each.
Council members will submit votes via email for their preferred candidates to the City Clerk and
a supplemental memo will be published prior to the April 1, 2024 meeting with the final vote
results.
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Item 2 Staff Report
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Membership Requirements
Each Board or Commission has different requirements for appointment such as mandatory
residency, specialized training, or professional service in a specified area. For each of the Board
or Commission with current vacancies, the requirements are listed below. Additionally,
appointed members cannot be council members, officers or employees of the City of Palo Alto.
Architectural Review Board
•At least three members shall be architects, landscape architects, building designers or
other design professionals (PAMC 2.21.010). This requirement is currently fulfilled by all
5 members of the Architectural Review Board.
Historic Resources Board:
•Demonstrated interest in and knowledge of history, architecture or historic preservation
(PAMC 2.27.010).
•One member shall be an owner/occupant of a category 1 or 2 historic structure, or of a
structure in a historic district (PAMC 2.27.010). This requirement is currently fulfilled by
Alisa Eagleston-Cieslewicz (term expires 2026) and Gogo Heinrich (term expires 2024).
•Three members shall be architects, landscape architects, building designers or other
design professionals (PAMC 2.27.010). This requirement is currently fulfilled by
Margaret Wimmer (term expires 2024), Caroline Willis (term expires 2024), and Gogo
Heinrich (term expires 2024).
•At least one member shall possess academic education or practical experience in history
or a related field (PAMC 2.27.010). This requirement is currently fulfilled by Samantha
Rohman (term expires 2026) and Michael Makinen (term expires 2024).
Human Relations Commission
•Palo Alto residency. (PAMC 2.22.010)
Public Art Commission
•Each member of the Commission shall either be members of the Architectural Review
Board or shall be professional visual artists, professional visual arts educators,
professional visual arts scholars, or visual arts collectors whose authorities and skills are
known and respected in the community and, whenever feasible, who have
demonstrated an interest in, and have participated in, the arts program of the city.
(PAMC 2.18.020)
Planning and Transportation Commission
•Palo Alto residency. (PAMC 2.20.010)
Stormwater Management Oversight Committee
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Item 2: Staff Report Pg. 2 Packet Pg. 7 of 308
•Each member shall be a resident of Palo Alto, an employee of a business located in Palo
Alto, or an owner of a real property within the City. (Resolution 9969)
Utilities Advisory Commission:
•Each member of the commission shall be a utility customer or the authorized
representative of a utility customer. (PAMC 2.23.010)
•Palo Alto Residency for at least six members of the commission (PAMC 2.23.010).
Currently Megan Mauter (term expires 2026) resides outside of Palo Alto; therefore, all
newly appointed members to Utilities Advisory Commission this year must be Palo Alto
residents.
ATTACHMENTS
Attachment A – Architectural Review Board Applications Redacted
Attachment B – Historic Resources Board Application Redacted
Attachment C – Human Relations Commission Applications Redacted
Attachment D – Public Art Commission Applications Redacted
Attachment E – Planning and Transportation Commission Applications Redacted
Attachment F – Stormwater Management Oversight Committee Applications Redacted
Attachment G – Utilities Advisory Commission Applications Redacted
APPROVED BY:
Mahealani Ah Yun, City Clerk
Item 2
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Architectural Review Board Application
Submitted on 9 March 2024, 6:14pm
Receipt number 64
Related form version 13
Name Ajay Kumar Mishra
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
No
How did you learn about the vacancy on the Architectural
Review Board?
Palo Alto Weekly
Personal Information
1 of 4
Item 2
Attachment A -
Architectural Review
Board Applications
Redacted
Item 2: Staff Report Pg. 4 Packet Pg. 9 of 308
Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone
numbers, and email address from the attached Board and Commission
Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation Startup Founder
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
Education:
B.Tech, Electrical Engineering, IIT Kanpur
Ph.D., 3D Computer Vision/Robotics, University of Maryland/NUS
Experience:
Research Scientist, Amazon: Advanced computer vision techniques.
Lead Software Engineer, Magic Leap: Led augmented reality projects.
Director of AI, Hover3D: Pioneered 3D modeling for home exteriors.
Current Role:
CEO, Trisetra: We make 3D visualization easy for homeowners.
Trisetra's app enables homeowners and professionals to collaborate
effectively by navigating and annotating 3D models of homes under
construction. This facilitates superior spatial understanding, aiding in the
optimization of architectural designs and enhancing stakeholder
communication.
My background marries technical innovation in 3D visualization and AI
with practical applications in construction and design. I'm committed to
leveraging this expertise to contribute to the Architectural Review
Board's mission of promoting sustainable and thoughtful urban
development in Palo Alto.
Please describe your involvement in community activities,
volunteer and civic organizations, including dates and any
offices held.
Though I haven't directly engaged in volunteer or civic organizations due
to intensive professional endeavors, my work, notably with Trisetra,
aligns with societal betterment through technology. We enhance home
construction and design communication via 3D visualization,
underscoring a commitment to community improvement.
I'm now eager to translate this commitment into direct community
service, particularly in technology's role in sustainable urban
development. My candidacy for the Architectural Review Board is a step
toward this goal, aiming to contribute my expertise to Palo Alto’s
inclusive and sustainable planning efforts.
I look forward to expanding my involvement in civic and volunteer
initiatives, leveraging my background to enrich our community’s quality of
life.
Personal and Job Experience
1. Why are you interested in serving on the Architectural
Review Board and what experience would you bring to the
position?
My interest in the Architectural Review Board is driven by a passion for
integrating technology with design to enhance living spaces. My
background in 3D visualization and computer vision, developed through
roles from Research Scientist to CEO of Trisetra, equips me with unique
insights into the transformative potential of architectural planning.
At Trisetra, I've pioneered tools that enable stakeholders to visualize
construction projects in 3D, enhancing design clarity and
communication. This experience has refined my ability to bridge technical
innovation with practical design applications, ensuring projects are both
Application Questions
2 of 4
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Attachment A -
Architectural Review
Board Applications
Redacted
Item 2: Staff Report Pg. 5 Packet Pg. 10 of 308
aesthetically pleasing and functionally superior.
I aim to contribute this blend of technological expertise and visionary
thinking to the Board, promoting sustainable, efficient, and user-centric
urban development. My commitment is to leverage my skills to help Palo
Alto achieve architectural excellence that mirrors its community's values
and forward-thinking spirit.
2. Please describe an issue that recently came before the
Board that is of particular interest to you and describe why you
are interested in it.
The recent Palo Alto revisions to SB9, streamlining design rules from 64
to 19, caught my interest. The initial response to SB9 highlighted the
challenge of balancing community integrity with housing needs. My
passion lies in utilizing technology to bridge such gaps. I see the
confusion around SB9 applications as an opportunity to leverage
advanced visualization technologies. By presenting design rules through
clear animations instead of traditional sketches and 2D drawings, we can
demystify regulations for homeowners and architects alike. This
approach not only enhances transparency but also streamlines the
planning process, making it more accessible and engaging. My
experience in 3D visualization at Trisetra underpins my belief that such
technological solutions can significantly improve communication and
understanding in urban planning and development.
3. If you are appointed, what specific goals would you like to
see the Architectural Review Board achieve, and how would
you help in the process?
If appointed, I’d focus on sustainable development, community
engagement, and leveraging technology. I’d advocate for integrating
sustainable design principles, ensuring projects align with environmental
goals. To enhance public involvement, I propose digital platforms for
transparent communication and feedback on projects. Additionally, I’d
champion the use of 3D visualization tools to streamline the review
process, providing clearer project insights and facilitating more informed
decisions. My expertise in technology and commitment to sustainability
will help make the architectural review process more efficient, inclusive,
and aligned with Palo Alto’s growth objectives.
4. Please identify a project (or projects) that you find to be
examples of good architecture, and explain why. You may
include samples, identify project addresses, or provide links.
The Magical Bridge playground in Mitchell Park is a great example of
good architecture that combines utility and beauty.
5. Architectural Review Board Members work with the
documents listed below. If you have experience with any of
these documents, please describe that experience. Experience
with these documents is not required for selection, but will
help you better understand the work of the board.
I am learning about zoning codes and design guidelines but I am not
professionally familiar with the codes and guideline list
If you'd like to provide any additional documents, please
upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
3 of 4
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Attachment A -
Architectural Review
Board Applications
Redacted
Item 2: Staff Report Pg. 6 Packet Pg. 11 of 308
Signature Name of signatory: Ajay K Mishra
Link to signature
Date Completed 03/09/2024
4 of 4
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Architectural Review
Board Applications
Redacted
Item 2: Staff Report Pg. 7 Packet Pg. 12 of 308
Architectural Review Board Application
Submitted on 7 November 2023, 5:29pm
Receipt number 56
Related form version 6
Name Geddes Ulinskas
Address
City
Postal Code
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
No
How did you learn about the vacancy on the Architectural
Review Board?
Community Group
Personal Information
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Attachment A -
Architectural Review
Board Applications
Redacted
Item 2: Staff Report Pg. 8 Packet Pg. 13 of 308
Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the
attached Board and Commission Application intact. I have read and
understand my rights under Government Code Section 6254.21. I may
revoke this permission at any time by providing written notice to the Palo
Alto City Clerk.
Consent to Publish Personal Information on the City of Palo Alto Website
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
GRADUATE OF LA JOLLA HIGH SCHOOL IN LA JOLLA CA.
BACHELOR OF ARCHITECTURE DEGREE FROM PRATT INSTITUTE
IN NEW YORK CITY. LICENSED ARCHITECT IN NEW YORK,
CALIFORNIA AND HAWAII. MEMBER OF THE AMERICAN INSTITUTE
OF ARCHITECTS. WORKED AS AN ARCHITECT DESIGNING
RESIDENTIAL BUILDINGS IN NEW YORK CITY FROM 1990 TO 1998.
WORKED AS AN ARCHITECT IN SAN FRANCISCO DESIGNING
RESIDENTIAL ARCHITECTURE FROM 1998 TO THE PRESENT.
ESTABLISHED GEDDES ULINSKAS ARCHITECTS IN 2005. LEED
CERTIFIED IN 2012.
Employment Information GEDDES ULINSKAS ARCHITECTS
Occupation ARCHITECT
Is your Company/Employer your current one or last?Current Employer
Please describe your involvement in community activities,
volunteer and civic organizations, including dates and any
offices held.
BESIDES DESIGNING RESIDENTIAL BUILDINGS, I HAVE
DEVELOPED EDUCATION FACILITIES, DAY CARES AND PLACES
OF WORSHIP SUCH AS SYNAGOGUES. MY CLIENTS INCLUDE THE
RUSSIAN SPEAKING JEWISH COMMUNITY IN THE RICHMOND AND
CONGREGATION CHEVRA THIMIL IN SAN FRANCISCO. I HAVE
VOLUNTEERED FOR THE SAN FRANCISCO FOOD BANK AND THE
SIERRA CLUB. I HAVE ALSO PARTICIPATED IN CHARITABLE
DESIGN FOCUSED EVENTS SUCH AS BREAK THE CYCLE - TO
BENEFIT AT RISK CHILDREN, AND THE SAN FRANCISCO
DESIGNER’S SHOWCASE TO RAISE MONEY FOR UNIVERSITY
HIGH SCHOOL.
Personal and Job Experience
1. Why are you interested in serving on the Architectural
Review Board and what experience would you bring to the
position?
I HAVE A DEEP KNOWLEDGE OF HISTORICAL DESIGN AND
HISTORIC HOMES. MY STUDY OF ARCHITECTURE IN NEW YORK
AND PRACTICE OF ARCHITECTURE AND PRESERVATION IN NEW
YORK ALLOWED ME TO WORK ON MANY CLASSICAL REVIVAL
AND EARLY MODERN HOMES ON THE EAST COAST. I AM
PASSIONATE ABOUT MANY OF THE NEIGHBORHOODS IN PALO
ALTO SUCH AS PROFESSORVILLE AND BARON PARK AND WOULD
LIKE TO USE MY EXPERIENCE TO ENCOURAGE PRESERVATION
OF HISTORIC NEIGHBORHOODS AS WELL AS THE DEVELOPMENT
OF QUALITY STRUCTURES IN WHAT IS ADDED TO PALO ALTO.
2. Please describe an issue that recently came before the
Board that is of particular interest to you and describe why you
are interested in it.
I WAS INTERESTED IN THE BOARDS GUIDANCE OF THE
REPLACEMENT FIRE STATION AT 3600 MIDDLEFIELD ROAD. FIRE
STATIONS ARE ESSENTIAL SERVICES STRUCTURES AND HAVE A
CLEAR UTILITY TO THE NEIGHBORHOOD, BUT THEY ARE ALSO A
BENCHMARK FOR THE QUALITY THAT THE CITY IS WILLING TO
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INVEST IN ITS OWN BUILDING PROJECTS. THE BOARD
CAREFULLY CONSIDERED EVERYTHING FROM EXTERIOR
MATERIALS AND MASSING, TO THE OPEN SPACE AROUND THE
FIRE STATION AND HOW IT RESPONDED TO THE NEIGHBORHOOD
AND SURROUNDING SITE. I WAS IMPRESSED BY THE
THOUGHTFUL NATURE OF THE COMMENTS BY THE BOARD
MEMBERS TOWARD THE APPLICANT AND THE SUGGESTIONS
FOR THE APPLICANT TO CONSIDER ALTERNATE MATERIAL
CHOICES AND CONTRAST BETWEEN BUILDING SURFACES.
3. If you are appointed, what specific goals would you like to
see the Architectural Review Board achieve, and how would
you help in the process?
IF APPOINTED, I WOULD LIKE TO SEE THE ARCHITECTURAL
REVIEW BOARD CONTINUE ITS LEADERSHIP IN ENCOURAGING
SUSTAINABLE SOLUTIONS TO DESIGN. WITH MY EXPERIENCE IN
THE ARCHITECTURAL DESIGN FIELD AND RELATIONSHIP WITH
MANY GREEN BUILDING CONSULTANTS, I WOULD BE A
RESOURCE TO THE BOARD TO IDENTIFY PRACTICAL, EFFECTIVE
GREEN BUILDING PRACTICES. I AM ALSO AN AVID CYCLIST,
COMMUTING BY BICYCLE TO CAL TRAIN ON DAYS I TRAVEL TO
SAN FRANCISCO. I WOULD CONSTANTLY BE LOOKING FOR WAYS
TO MAKE THE PEDESTRIAN AND CYCLING EXPERIENCE OF PALO
ALTO THE BEST IT CAN BE.
4. Please identify a project (or projects) that you find to be
examples of good architecture, and explain why. You may
include samples, identify project addresses, or provide links.
THE NEW POWER FACILITY AT STANFORD IS A BEAUTIFUL
EXAMPLE OF THOUGHTFUL, ELEGANT DESIGN. EVEN THOUGH
THERE ARE MANY INDUSTRIAL ELEMENTS TO THIS
DEVELOPMENT, THE RIGHT AMOUNT OF ARCHITECTURE IS
WOVEN AROUND THE PHYSICAL PLANT TO CREATE SOMETHING
THAT LOOKS LIKE IT IS A BEAUTIFUL ADDITION TO THE CAMPUS.
ALTHOUGH EICHLER HOMES HAVE BEEN AROUND FOR A LONG
TIME, I AM A FAN OF THEIR SIMPLICITY AND ELEGANCE. I HAVE
ENJOYED SEEING HOW MANY ORIGINAL EICHLER HOMES THERE
ARE IN PALO ALTO AND HOW WELL THEY ARE PRESERVED, OR
HAVE BEEN UPDATED IN A WAY THAT RESPECTS THE INTEGRITY
OF THE DESGIN.
5. Architectural Review Board Members work with the
documents listed below. If you have experience with any of
these documents, please describe that experience. Experience
with these documents is not required for selection, but will
help you better understand the work of the board.
AS AN ARCHITECT, I HAVE DESIGNED PROJECTS AT 3132 SOUTH
COURT, 440 MELVILLE AND AT 1201 BRYANT STREET. FOR THESE
PROJECTS I HAVE HAD TO HAVE THROUGH KNOWLEDGE OF THE
PALO ALTO PLAN AND ZONING CODE, CEQA AND THE
SECRETARY OF THE INTERIOR’S STANDARDS. I HAVE ALSO HAD
TO UNDERSTAND THE DESIGN HISTORIC GUIDE LINES FOR
PROFESSORVILLE BECAUSE MY PROJECTS AT 1201 BRYANT AND
440 MELVILLE STREET FELL WITHIN THE HISTORIC
PROFESSORVILLE DISTRICT.
If you'd like to provide any additional documents, please
upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: GEDDES ULINSKAS
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Link to signature
Date Completed 11/07/2023
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Architectural Review Board Application
Submitted on 23 January 2024, 10:25pm
Receipt number 58
Related form version 13
Name Kendra Rosenberg
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
No
How did you learn about the vacancy on the Architectural
Review Board?
Other: Current sitting Vice Chair - reapplying for position
Personal Information
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Attachment A -
Architectural Review
Board Applications
Redacted
Item 2: Staff Report Pg. 12 Packet Pg. 17 of 308
Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the
attached Board and Commission Application intact. I have read and
understand my rights under Government Code Section 6254.21. I may
revoke this permission at any time by providing written notice to the Palo
Alto City Clerk.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation Principal Designer
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
Kendra Rosenberg is the principal designer of KNR Design Studio. She
has over 18 years of design experience spanning luxury hotels, high-end
residences, and modern and traditional houses. She holds a Masters in
Architecture and a Certificate in Building Science from the University of
Southern California, where she won multiple awards for her architectural
designs. Kendra is a U.S. Green Building Council LEED® Accredited
Professional (LEED AP BD+C) and an associate member of American
Institute of Architects (AIA). Currently serving as Vice Chair of the Palo
Alto ARB.
Please describe your involvement in community activities,
volunteer and civic organizations, including dates and any
offices held.
Kendra currently serves as Vice Chair of the Palo Alto Architectural
Review Board (ARB). She was a founding board member of The Magical
Bridge Playground in Palo Alto, providing her expertise to develop a
playground site for children of all abilities. She has also repeatedly
designed for the Dreams Happen playhouse fundraising event,
supporting Rebuilding Together Peninsula.
Personal and Job Experience
1. Why are you interested in serving on the Architectural
Review Board and what experience would you bring to the
position?
I have served for 2 years on the ARB and have thoroughly enjoyed the
experience thus far. As a residential designer, I regularly sit on the "other
side of the table" when presenting my projects, and have learned a lot
from the experience on this side of the decision making process.
2. Please describe an issue that recently came before the
Board that is of particular interest to you and describe why you
are interested in it.
We have covered a plethora of issues that I have found to be interesting.
Having been born and raised in Palo Alto, I have a somewhat unique
perspective of having watching the city grow and change over the past 4
decades. Larger urban planning and setting standards for types of
proposed housing (townhouses, condos, etc.) are of significant interest
to me.
3. If you are appointed, what specific goals would you like to
see the Architectural Review Board achieve, and how would
you help in the process?
I would like to see the ARB review larger urban planning for specific
areas to allow for unified, thoughtful, and comprehensive growth of the
city. With many SB-330 projects on the horizon, getting low income
housing is of critical importance, and making sure we meet our housing
growth in a considerate way will be vital.
4. Please identify a project (or projects) that you find to be
examples of good architecture, and explain why. You may
include samples, identify project addresses, or provide links.
I found the new proposed building at 3300 El Camino (in front of the
existing Rivian building) to be a very interesting project that crossed
ARB's table. The methods of large timber construction, lots of glass, and
living roofs were elegant and thoughtful. Also, the proposed "Cenote"
Senior Citizen living facility at 824 San Antonio. We have a growing
elderly population and will need more of these types of buildings in the
near future.
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5. Architectural Review Board Members work with the
documents listed below. If you have experience with any of
these documents, please describe that experience. Experience
with these documents is not required for selection, but will
help you better understand the work of the board.
I have reviewed all of these documents during my time on ARB.
If you'd like to provide any additional documents, please
upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Kendra Rosenberg
Link to signature
Date Completed 01/23/2024
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Architectural Review Board Application
Submitted on 3 February 2024, 4:23pm
Receipt number 59
Related form version 13
Name Mousam Adcock
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?No
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
No
How did you learn about the vacancy on the Architectural
Review Board?
Other: I am a current board member.
Personal Information
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Item 2
Attachment A -
Architectural Review
Board Applications
Redacted
Item 2: Staff Report Pg. 15 Packet Pg. 20 of 308
Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the
attached Board and Commission Application intact. I have read and
understand my rights under Government Code Section 6254.21. I may
revoke this permission at any time by providing written notice to the Palo
Alto City Clerk.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation Architect
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
Licensed Architect in the State of California
LEED Accredited Professional
Education:
M. Architecture – The Ohio State University – 2004
B.S. Civil Engineering – Lafayette College – 2001
B.A. Art – Lafayette College – 2001
Employment History:
Principal at CAW Architects – with the firm since 2011
Architect at Acock Associates Architects 2007-2011
Designer at WSA Studio – 2004-2007
Please describe your involvement in community activities,
volunteer and civic organizations, including dates and any
offices held.
Currently a board member on the Palo Alto Architecture Review Board
(since October 2023).
AIA Columbus Board of Directors - 2008-2010
Personal and Job Experience
1. Why are you interested in serving on the Architectural
Review Board and what experience would you bring to the
position?
I am interested in making a positive impact in my community. I have
been working in Palo Alto for over a decade and have seen the impact
the ARB can make in shaping the built environment around us. Though
my work in designing various projects at Stanford University, UC Santa
Cruz, UC Berkeley, various K-12 schools and several community facing
public and private projects in the bay area, I have learned to work within
the context of my projects, design impactful projects and be an engaged
listener for all the constituents.
I am currently a board member on the Palo Alto Architecture Review
board and I believe my experience has served me well in the ARB.
Although I have been on the board for only a few months since I was
appointed to finish a previous board member’s term, I believe I have an
effective board member providing thoughtful comments to improve the
designs that the board has reviewed in these months. I look forward to
the opportunity to continue to serve the city.
2. Please describe an issue that recently came before the
Board that is of particular interest to you and describe why you
are interested in it.
70 Encina was presented to the board for preliminary review on
December 7, 2023. This project is trying to develop an existing parking
lot for much needed housing in Palo Alto. However, its site (a privately
owned parcel) directly adjacent to Town and Country posed significant
challenges to all parties – developer, architect, neighbors and the city.
This is one of those instances where a master plan for the entire street
for densifying and proving housing ahead of projects like this would be
extremely beneficial. We, the ARB, provided preliminary feedback
reviewing the project at hand, addressing the design as presented and
with attention to the unusual constraints of this project. I found it
particularly interesting because it highlighted the need for more global
planning (knowing it is difficult with limited resources).
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3. If you are appointed, what specific goals would you like to
see the Architectural Review Board achieve, and how would
you help in the process?
I am passionate about the environment. The design community must
make impactful improvements in the way we design and build that
responds to global warming. The ARB is a catalyst that can help reduce
the built environment's greenhouse gas emissions. Though my
experience in working on LEED projects and other sustainability
measures, I plan to bring my knowledge and experience to inform the
ARB's review of projects and future developments.
4. Please identify a project (or projects) that you find to be
examples of good architecture, and explain why. You may
include samples, identify project addresses, or provide links.
My own firm, CAW Architects' project, the Palo Alto Junior Museum and
Zoo is a complex project that is located next to Walter Hays Elementary
School, Rinconada Park and single family residences across the street.
The design responds to the scale of the neighborhood while creating a
large interior museum space that engages babies to teenagers and
adults. The choice of exterior and interior materials, scale of spaces
(both interior and exterior), spaces designed to house wildlife as close to
their natural habitat as possible are all pieces of the puzzle that comes
together in a way that looks effortless. The project was a very close
collaboration between the design team, the Friends of the P.A. Junior
Museum and Zoo and the City of Palo Alto. The project is not only an
example of good architecture but also of the city and the community's
commitment to provide and maintain a valuable resource.
5. Architectural Review Board Members work with the
documents listed below. If you have experience with any of
these documents, please describe that experience. Experience
with these documents is not required for selection, but will
help you better understand the work of the board.
Several of the projects I have worked on have been renovations or
additions to historically significant buildings, either listed or eligible
properties. For instance, in 2023, we won the California Preservation
Foundation award for the project we designed on the U.C. Berkeley
Greek Theatre site. That was an award for Contextual Infill. Our project
was an addition to the theatre site with clarity of existing vs. new
construction – compatible with the existing context. Our projects in
historical context pay close attention to the Secretary of Interiors
Standards for treatment of Historic properties.
If you'd like to provide any additional documents, please
upload below.
MKA - CAW resume 2024.pdf
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Mousam K. Adcock
Link to signature
Date Completed 02/03/2024
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Mousam Adcock has over nineteen years of experience in the practice of
architecture. Mousam has a diverse experience in higher education work for
private and public entities and commercial design. She brings a wealth of
experience from programming to design and construction administration.
In her 11 years with CAW Architects, Mousam has completed the design and
construction of a new 56,000 square feet conference center and office building
for the Hoover Institution at Stanford University, renovation of Hohbach Hall at
the Green LIbrary, Stanford University, a new science building for Monterey High
School, the renovation and new construction project for Merrill College, UCSC,
among others. She is currently leading the construction administration effort
for another new building for the Hoover Institution and recently completed the
design documents for a new building and a renovation for the Graduate School
of Education at Stanford University. She is also designing a new YMCA building
in Redwood City that will be a mass timber construction.
Mousam was an adjunct faculty at The Ohio State University, School of
Architecture for five years and a board member for the American Institute of
Architects, Columbus Chapter for two years during her residency in Columbus,
Ohio.
SELECTED PROJECTS
Graduate School of Education, Stanford University
Green Library, Stanford University
Schultz Building, Stanford University
Hoover Institution Traitel Building, Stanford University
Stanford Crown Hall Library Renovation, Stanford University
Wallenberg First and Fourth Floor Renovations, Stanford University
Programming and Expansion Studies, The Hoover Institution, Stanford University
Mirada House, Stanford University
Encina Commons Study, Stanford University
Merrill College Renovations & Plaza Building, U.C. Santa Cruz
Merrill Cultural Center Renovations, U.C. Santa Cruz
Monterey High School Biotechnology Wing, Monterey Peninsula Unified SD
Silver Creek High School Building K, East Side Union HSD
Greek Theater Restrooms, Concessions Building & Plaza, U.C. Berkeley
AWARDS AND COMPETITIONS
Hoover Institution Traitel Building, Stanford University - AIA Silicon Valley Merit Award 2018
Greek Theater Restrooms, Concessions Building & Plaza, U.C. Berkeley - California
Preservation Foundation Design Award for Contextual Infill 2023
Her Place Design Challenge - Design Competition organized by Building Trust International
for a Women’s Empowerment Center for Devchuli, Nepal - Honorable Mention 2021
EDUCATION
The Ohio State University, Master of
Architecture, 2004
Lafayette College, Bachelor of Science in Civil
and Environmental Engineering, 2001
Lafayette College, Bachelor of Arts in Art,
2001
AFFILIATIONS
LICENSED ARCHITECT IN
CALIFORNIA (C33958)
Registered Architect in Ohio - No. 0814638
USGBC LEED Accredited Professional
NCARB Certified
American Institute of Architects, member
AIA Columbus Board of Directors - Director
(2009/2010)
MOUSAM ADCOCK AIA, LEED AP
PRINCIPAL
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Architectural Review Board Application
Submitted on 17 March 2024, 3:29pm
Receipt number 67
Related form version 13
Name Valerie Driscoll
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?No
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
No
How did you learn about the vacancy on the Architectural
Review Board?
Other: Palo Alto City Employee
Personal Information
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Board Applications
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Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone
numbers, and email address from the attached Board and Commission
Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation Retired
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
15 plus years work experience in the fields of Accounting, Bookkeeping,
Service to the Court, field of Defense, Architecture with regards to blue
prints review analysis and assistance with. Attending of County/City
Meetings, and that of the Democratic Party, and the Board of
Supervisors, present in meetings with the City of Palo Alto with regard to
transportation, permits, traffic concerns/issues, some investigation
experience, general, College Degree and Education in Business,
Psychology, Sociology, Law, and public meetings lobbying for the
needs/rights of the people of Palo Alto, San Jose, Santa Clara County,
work experience in industry including Oil Transport, a deep knowledge
and respect for business, government, social service and I have studied
Safety and Emergency Preparedness.
Please describe your involvement in community activities,
volunteer and civic organizations, including dates and any
offices held.
I have attended meetings in Santa Clara County, San Jose, Palo Alto,
with a strong interest to help improve the City and to preserve
specifically in Palo Alto the practices, traditions that support the
preservation of resources and its cultural diversity as well as its History,
Architecture, voting with the building and management decisions of the
City, the time I lived in Palo Alto and the time I have been living in San
Jose, and Santa Clara County, attended the Democratic Party meetings
and public gatherings, to some extent, making recommendations for city
and county improvement. I have worked in voter registration twice for a
former city with care and concern for the city and vote regularly.
Personal and Job Experience
1. Why are you interested in serving on the Architectural
Review Board and what experience would you bring to the
position?
I bring 15 plus years of experience in numerous applicable disciplines-
resume.
2. Please describe an issue that recently came before the
Board that is of particular interest to you and describe why you
are interested in it.
There is no issue that came before, but many I did hear during the
meetings while living in Palo Alto, from transportation to governmental
concerns, safety, to public issues, to cultural concerns and Hi-Tech,
transportation and Traffic concerns, safety and elderly concerns,
management of lands, resources and water that all concern me.
3. If you are appointed, what specific goals would you like to
see the Architectural Review Board achieve, and how would
you help in the process?
To preserve the Historical traditional beauty of this fine city, and maintain
its lasting legacy to the residents and generations to come, help with all
aspects of city maintenance and needs, special concerns for all citizens
in Palo Alto, for peace and prosperity for posterity.
4. Please identify a project (or projects) that you find to be
examples of good architecture, and explain why. You may
include samples, identify project addresses, or provide links.
There was a parks center project I recall and Golf Course, as well as the
museum and a number of historical buildings, the J Paul project I
witnessed and other building projects, Police and Fire Department which
are all important as well as numerous old buildings with the old historic
beauty of its unique architecture which needs to me maintained, we have
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more modern structures and we cannot lose the Historic beauty and
charm of the city.
5. Architectural Review Board Members work with the
documents listed below. If you have experience with any of
these documents, please describe that experience. Experience
with these documents is not required for selection, but will
help you better understand the work of the board.
Downtown Urban Design Guidelines I have viewed in detail and many
city council meetings when I lived in Palo Alto. Currently I have nothing
to go into specifically, but recall the progress if mentioned. I have moved
to a lovely address in San Jose,
If you'd like to provide any additional documents, please
upload below.
HRB - Driscoll Valerie - Latest CV.docx
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Valerie Driscoll
Link to signature
Date Completed 3/17/2024
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Valerie Driscoll
Career Objective: To Volunteer as Historic Review Board Rep volunteer.
San Jose City Democratic Party meetings until March 2020.
City of Palo Alto; City Hall of San Jose and Santa Clara County Meetings
involvement: Revenues; Transportation; Traffic; City/County Social Development;
Housing; Zoning; City/County Planning and Development; Budget. Palo Alto City
Hall: Being considered for position with City Hall: Their Historic Resources Board
position with City Council, which has been left open for me to interview for.
Internship: Investigations- Atlas Investigations, San Jose, CA: Administrative
Assistant to Owner, and database, computer input Skip Traces and Background
Checks; Filing misc. duties 12/2010-1/2011. I am a graduate of the Global School of
Investigations of Massachusetts and California.
Offered Investigations position paid or volunteer by well-known Civil, Criminal/
Bankruptcy attorney with fine reputation, well known by the Sheriff’s Dept. San
Jose CA: Thomas Salcicia. Two weeks later he died. It was a shock to the legal
community and to the Sheriff’s Dept. June 2016.
Healthcare- Breathe California, e.g. (American Lung Association) 501 C3: Teaching,
database management, article writing, general office and internet, some marketing
consulting regarding advertising, phones and accounts updating, processing:
12/2010-01/2011.
Sociology- Counseling Internship Trained by Licensed Social Worker to Counsel
Mentally Ill clients: Agency: ACT, San Jose: 2009-2010.
Political Campaign Support to David Cortese, Santa Clara Supervisor: 2010-2011.
Asked to run for office while volunteering with Alza Corporation/
2 terms: Voter Registration, Sunnyvale and San Jose.
Santa Clara County Recreation/Transportation: Dept. Land and Water
Preservation; Public Meetings: Transportation; Traffic Meetings;
League of Women Voters.
Author of Economics Book Guide, regarding City/ County Governance and the
Economy of Silicon Valley and the United States.
Safety and Emergency Preparedness Representative with the City of Palo Alto
Home Owner’s Community.
Work Experience:
Oil Transport Company, San Jose, CA: 08/1993-09/1993: Accountant Mgr.
Auditor: A/P, A/R database files, with auditing, checking year-to-date totals;
Bookkeeping office administration: Job-Costing; W-2’s, Payroll assistant
Microsoft Word, Excel, PowerPoint, Quick Books, Peach Tree. Education was
sought full-time in Business; Psychology: Liberal studies, as well as greater
opportunity work experiences, the goal: To find a company with a more defined
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succession plan, studied Psychology/Business. Started Paralegal studies.
Cisco/Lucent: 04/1993-08/1993: Cupertino, CA: AP/AR Assistant to Management
Accounts/administration: Saved the company 1 million dollars before they became
Cisco, negotiated contracts with Working with Account vendors; Tracking;
Correspondence; Team environment; multi-tasking; bookkeeping, databases and
hard copy, files, full service. Seeking permanent position with succession plan
because company position was transitional.
Goodman Ball Defense (Missiles), Mountain View, CA: 04/1992-04/1993 Jr.
Accountant: Duties included: Assistance with payroll related functions; Use of
Peach Tree software; AP/AR in purchasing and records; Job-costing; Organization
of Logs; Fixed Asset Accounting, database files; Year-to-date files; W-2s; Double
Entry bookkeeping Data base files and hard copy; Journals, ledger input (On
Financial forms). H.R. duties were carried out. There were cutbacks in Defense
during that time/better offer toward a hope for a company with a better succession
plan.
Paid Internship and Job: Law Offices, Palo Alto, CA 12/1991-04/1992: Intern Law
Administration: Civil, Criminal and Probate: Agency type of practice on Park
Blvd. behind Superior Court. Court documents and prep for court, many.
San Mateo Apartment Complex Management: San Mateo, CA 09/1991-12/1991:
Administrative Assistant to Management, some bookkeeping;
Correspondence;Team; assisting with tenant types of issues, maintenance.
Continued education, relocated, higher education was available and opportunities
to train. Career sought, better succession plan. Transitioning during this time to
Silicon Valley training, schools, relocation to Silicon Valley.
Education: Associates Degree: West Valley College, Saratoga, CA 9/2000-6/2006
Liberal Studies/Paralegal:2000-2003; Audited: Fort Hays State University/Global
School of Investigations, MA/CA, graduate: 2009-2010; Quick Learning School:
San Jose, CA: A. Pre-licensing: Insurance: Health and B. Code and Ethics
Certificate: 4/24/2010-5/15/2010- 52 hours total, completed.
Palo Alto, San Jose City Government meetings: 2010-2015 also: Formerly San
Mateo College, San Mateo County 1980-1990.
Tech with Comp USA until Accounting position available in addition to work at
College of San Mateo: drafting, and work later in Silicon Valley with an Architect
on Blueprints and plans for building: 1982-1983 (nothing permanent available).
Healthcare, Oil industry, Bio Tech, and Non-profit 501 C3, as well, Apartment
Complex Admin. Property Manager Assistant: Strong literacy in Microsoft
Word/Windows: Excel Spreadsheets, some charts; Power Point, Outlook,
Quick Books, Peach Tree software. Was a p/t tech. with Computer USA,
built computer systems hardware computers with Stanford University
Engineers: Worked with Hardware/software- 1986; Windows XP; Windows7;
Windows 10; Explorer 9, 10; Programming and Networks skills, and html, Java;
QC in computers manufacturing; Accounts management of database; DOS;
Perl, C++; People Soft. San Mateo: College of San Mateo 80-89.
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Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone
numbers, and email address from the attached Board and Commission
Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
Experience
Director of Architecture, Senior Campus Planner
Stanford University: University Architect / Campus Planning and Design
[March 2012 - Present]
Senior Project Manager,Design Manager, Entitlements Manager
Stanford University Medical Center: Planning Design & Construction
[February 2006 - February 2012]
Senior Designer, Project Architect
SmithGroupJJR
[May 2002 - February 2006]
Designer
KMD Architects
[June 1999 - January 2002]
Designer
Bohlin Cywinski Jackson
[February 1999 - June 1999]
Designer
Desmone & Associates Architects
[August 1997 - December 1998]
Education
Carnegie Mellon University
Bachelor of Architecture (BArch)
Minor in English Studies
1994 - 1999
Cornell University
Architecture Study Abroad (Rome, Italy)
Architecture, Art & Planning
1998 - 1998
Kunming University of Science and Technology
Architecture Study Abroad (Kunming, China)
Architecture, Art & Planning
1997 - 1997
Licensure
Registered Architect, New York State
License #36269
Employment Information Stanford University: University Architect, Campus Planning & Design
Occupation Director of Architecture
Personal and Job Experience
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Is your Company/Employer your current one or last?Current Employer
Please describe your involvement in community activities,
volunteer and civic organizations, including dates and any
offices held.
I I lived in San Francisco from 1999 - 2023, but never held any official
public office or had ample time to volunteer to help my local community.
After 20 years commuting to Stanford every day, I finally moved to Palo
Alto in the summer of 2023. I have spent the majority of my career
helping to guide the planning and design of the Stanford's Land,
Buildings and Real Estate, including:
Stanford University
Stanford Redwood City
Stanford Belmont
Stanford Research Park
Stanford Linear Accelerator Center
Stanford Shopping Center
Activities & Volunteering:
Series Director
Stanford University Spring Lecture Series in Architecture + Landscape +
Urban Design
June 2012 – Present
Studio Critic & Lecturer
Stanford University - Architectural Design Program
Jan 2016 - Present
Studio Critic
Academy of Art University - School of Architecture
Jan 2018 - Present
1. Why are you interested in serving on the Architectural
Review Board and what experience would you bring to the
position?
During my 20 years working at Stanford Hospital and Stanford
University, I have performed many different roles in the public process on
behalf of those institutions, including:
Entitlements Manager
Project Manager
Campus Planner
Director of Architecture
I have collaborated with CoPA Planning, Public Works, Transportation,
Fire & Police Departments. I have presented at ARB, Planning
Commission, and City Council meetings. in my capacity as landlord, I
have successfully guided dozens of Research Park and Shopping Center
tenants through the ARB process. I believe I have a strong
understanding of the values of the Palo Alto Community and the ARB,
and the public process of planning and design review.
I realize that I would need to recuse myself from Stanford projects, but I
still feel that I could make a positive impact on the ARB.
I am overjoyed to finally be living in Palo Alto, and would love the
opportunity to help the guide the future of the Palo Alto built environment.
2. Please describe an issue that recently came before the
Board that is of particular interest to you and describe why you
are interested in it.
We currently have a housing crisis in the State of California, and are
woefully behind in supplying sufficient affordable workforce housing for
the Palo Alto Community. I believe that the next few years will bring
many new multi-family residential projects, and there will be a lot of
pressure on the ARB to ensure that the density and quality of these
projects meet the high standards of the Palo Alto Community. Many
existing residents love the historically low-density character of this area,
and do not want to see it change. But we must all adjust to an increased
population density, and I believe the design community is creative and
collaborative enough to solve this critical social problem.
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3. If you are appointed, what specific goals would you like to
see the Architectural Review Board achieve, and how would
you help in the process?
One of the primary roles in my current position is to critique planning and
design within a specific context. This requires the ability to zoom in & out
of a project: focusing on the detail of how the proposed project itself is
designed, while also considering how it meshes with the broader
neighborhood. This ability to focus on different scales is critical to
guiding design professionals who do not spend as much time in our
community as we do.
I also take pride in my ability to remove my own ego from the design
process. My goal is not to make my personal imprint on a project.
Rather, it is to assist the consultant teams to reach the optimal version
of their concept & design. This often involves a skill for asking the right
questions of the designer, rather than proposing specific solutions. I
think I could help project applicants to clarify their own objectives in
order to validate (or modify) their proposed solutions.
4. Please identify a project (or projects) that you find to be
examples of good architecture, and explain why. You may
include samples, identify project addresses, or provide links.
One of the projects that I am proudest of is the Center for Academic
Medicine: 453 Quarry Rd, Palo Alto, CA 94304
https://www.hok.com/projects/view/stanford-university-school-of-
medicine%E2%80%AFcenter-for-academic-medicine/
The site is at the threshold between the bustling Stanford Medical Center
and the sprawling open space of Stanford's Arboretum. This unique
dichotomy of active and passive, suburban and rural, became a key diver
for the massing of the complex. We chose to spend a premium to
construct all of the required parking below grade, and preserve a
generous portion of the ground plane for a communal plaza and
courtyard. The primary façade along Quarry Road is lifted 2 stories off
the ground in order toe welcome the community into the project realm,
and enjoy view to the Arboretum beyond. We further activated the
ground plane by locating the most communal program elements at
grade, including: restaurant (public), fitness center, genius bar, and
conference center.
5. Architectural Review Board Members work with the
documents listed below. If you have experience with any of
these documents, please describe that experience. Experience
with these documents is not required for selection, but will
help you better understand the work of the board.
I have reviewed all of these documents in the past as part of my job as a
project applicant on behalf of Stanford.
If you'd like to provide any additional documents, please
upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Zachary Pozner
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Link to signature
Date Completed 01/18/2024
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Historic Resources Board Application
Submitted on 11 March 2024, 1:02pm
Receipt number 10
Related form version 15
Name H. Caroline Willis
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
Yes
How did you learn about the vacancy on the Historic
Resources Board?
Other: currently serving on the Board
Personal Information
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Resources Board
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Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone
numbers, and email address from the attached Board and Commission
Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation Landlord, housewife
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
Architectural degree from the Rhode Island School of Design
Licensed to practice Architecture in California, License # C 14615
Please describe your involvement in community activities,
volunteer and civic organizations, including dates and any
offices held.
Former President of PAST Heritage
Docent for PAST Heritage
Personal and Job Experience
1. Why are you interested in serving on the Historic Resources
Board and what experience would you bring to the position?
I believe that the structures from our past have important messages to
convey to us: reminding of us of the history we are building on, how
quickly life changes, that we are making decisions influencing future
generations.
2. Please describe an issue that recently came before the
Board that is of particular interest to you and describe why you
are interested in it.
The Board is currently trying to bring the Historic Inventory up to date for
the first time since its inception in the 70s. This action is long overdue.
The fact that it has been ignored for so long has created an unfounded
dread in the community that there are lurking unknown negative
consequences to being on the Inventory.
3. If appointed, what specific goals would you like to see the
Historic Resources Board achieve, and how would you help in
the process?
We need to move forward and update our Inventory and create a system
for keeping the Inventory up to date. Property owners need to be
supported in their efforts to maintain their historic properties instead of
being made to feel that they are subject to additional burdens and
regulations. We need a staff person with a deep understanding of and
appreciation for preservation and the willingness to advocate for our
historic property owners.
4. Historic Resources Board Members work with the
documents listed below. If you have experience with any of
these documents, please describe that experience. Experience
with these documents is not required for selection.
I am familiar with the PA code section 16.49 regarding preservation and
the Sec'y of the Interior Standards. I have referenced these documents
to help my decision making while serving on the Board and over the
years restoring historic houses and advising homeowners.
5. Please identify a project or projects that you find to be
examples of good historic architecture, and explain why. You
may attach samples, identify project addresses, or provide
links.
I am particularly partial to the Ramona Street Historic District for its
unique architecture. I love wandering through and admiring the many
handcrafted details. It contains the work of the Architect Birge Clark and
the designer Pedro de Lemos who contributed some of our most
treasured buildings around town. It represents an early destination
shopping district predating the mall concept. It pains me to see the
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hodgepodge assembled in the street and I am hopeful that we will invest
in finding an appropriate response to the streetscape in the not too
distant future.
If you'd like to provide any additional documents, please
upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: H Caroline Willis
Link to signature
Date Completed 03/11/2024
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Human Relations Commission Application
Submitted on 17 March 2024, 2:30pm
Receipt number 37
Related form version 10
Name Cara Silver
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
No
How did you learn about the vacancy on the Human Relations
Commission?
Email from the City
Personal Information
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Relations Commission
Applications Redacted
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Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the
attached Board and Commission Application intact. I have read and
understand my rights under Government Code Section 6254.21. I may
revoke this permission at any time by providing written notice to the Palo
Alto City Clerk.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation Attorney
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
UCLA - BA in English
Loyola Law School - JD
City of Santa Monica - Deputy City Attorney
City of Palo Alto - Senior Assistant City Attorney
City of Menlo Park - Interim City Attorney
Town of Portola Valley - Town Attorney
Jorgenson, Siegel, McClure & Flegel - Partner (recently retired)
Please describe your involvement in community activities,
volunteer and civic organizations, including dates and any
offices held.
2006- 2019 - Active member of Palo Alto PTA; partiicipated in variety of
fundraising, academic enrichment and social activities
2010 - Volunteer Math Tutor at Ohlone Elementary School
2016 - Organized Career Week for Paly High School
2020-2023 -- Organized block parties and emergeny preparedness for
local block
2016 - Presentation on charter cities to Palo Alto League of Women
Voters
2019-2023 - Served on Cal Cities Brown Act Committee
2022 - Presented training on SB 9 to local realtor group
2023 - Volunteer for Immigration Justice Campaign
Personal and Job Experience
1. Why are you interested in serving on the Human Relations
Commission and what experience would you bring to the
position?
I've always believed that local government is best equipped to protect
individual freedoms and make necessary change. The HRC is well
poositioned to assess and vet emerging policy issues for the Council. My
experience living and raising a family in Palo Alto and my professional
experience as a public sector lawyer will contribute to the Commission.
My desire and willingness to eliminate barriers, promote all kinds of
equity and to expand access to Palo Alto's great resources align well
with the Commission's goals.
2. Please describe an issue that recently came before the
Commission that is of particular interest to you and describe
why you are interested in it.
The hearing on the rental registry and tenant protections particularly
interested me. Approximately half of Palo Alto's housing stock is rental
and one of the best natuarlly occuring affordable housing options. While
the Housing Element policies may displace some of this affordable
housing stock, it is important to have policies in place that will ensure the
existing tenants will be able to remain in our community.
3. If you are appointed, what specific goals would you like to
see the Human Relations Commission achieve, and how would
you help in the process?
I support all of the issues the HRC is currently working on. I am
particularly interested in teen mental health issues; finding ways to keep
our adult kids and seniors in the community (i.e. housing options) and
activating Midtown as a major community center. Listening sessions and
passing information through local networks is a good way to tackle these
issues. Also these issues are related and it's important to recognize the
synergies.
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4. Human Relations Commission Members work with the
documents listed below. If you have experience with any of
these documents, please describe that experience. Experience
with these documents is not required for selection.
1. The Human Services Needs Assessment is conducted every 3 years
to assess the needs of Palo Alto's service providers to ensure that Palo
Alto's HSRAP funding aligns with the current needs of the community.
2. Muni. Code 9.72 establishes a landlord/tenant mediation program
which allows either tenant or landlord to submit disputes to non-binding
mediation. This program is funded in part by HSRAP grants. Recently,
this Muni Code section was also amended to require a landlord registry.
3. The Community Services Element is a voluntary element of the
Comprehensive Plan. Historically, Palo Alto has given great priority to its
community services and facilities. This Element surveys existing facilities
and programs and sets goals for maintaining and enhancing them
through 2030.
If you'd like to provide any additional documents, please
upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Cara Silver
Link to signature
Date Completed 3/17/2024
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Human Relations Commission Application
Submitted on 16 March 2024, 3:26pm
Receipt number 34
Related form version 10
Name Donald Barr
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
No
How did you learn about the vacancy on the Human Relations
Commission?
Email from the City
Palo Alto Weekly
Personal Information
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Relations Commission
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Item 2: Staff Report Pg. 35 Packet Pg. 40 of 308
Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the
attached Board and Commission Application intact. I have read and
understand my rights under Government Code Section 6254.21. I may
revoke this permission at any time by providing written notice to the Palo
Alto City Clerk.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation Professor Emeritus of Pediatrics, and of Education - Stanford University
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
I have had a successful professional career as a practicing physician
and as a Professor at Stanford. My work as a physician included helping
to found the Peninsula Healthcare Connection, a Federally Qualified
Health Center based at the Opportunity Center that provides medical
care and psychiatric care to homeless and low-income residents of the
Palo Alto area. I also have a PhD in Sociology from Stanford, with a
focus on health care access and health status of low-income and other
disadvantaged population groups. For 28 years I taught classes to
undergraduate students at Stanford about the structure of the US health
care system and about the sources of health inequality among different
population groups.
Please describe your involvement in community activities,
volunteer and civic organizations, including dates and any
offices held.
In 1999 I founded the Community Working Group (CWG), a 501c3 non-
profit organization focused on addressing the needs of the homeless
population and of low-income individuals and families. Under my
leadership and with financial support from the City of Palo Alto and the
County of Santa Clara, the CWG developed the Opportunity Center,
which provides permanent supportive housing and other supportive
services to the homeless. We also collaborated with Eden Housing to
develop the low-income family housing at 801 Alma in Palo Alto. Since
retiring from Stanford in 2022 I have continued to serve on the Board of
Directors of the Peninsula Healthcare Connection. I also serve on the
Board of Directors of the Avenidas senior center in Palo Alto. In 2023 I
helped to found the Mid-Peninsula Senior Housing Alliance, 501c3
organization that works to develop new housing for low-income seniors in
the mid-peninsula area. I also currently serve on the Santa Clara County
Health Advisory Commission.
Personal and Job Experience
1. Why are you interested in serving on the Human Relations
Commission and what experience would you bring to the
position?
As I described in the previous section of this application, I have been
involved in developing housing and providing health care for
disadvantaged populations in our community. My extensive leadership
work on multiple non-profit organizations provide me with a background
that I believe would facilitate my work as a HRC Commissioner. As a
Commissioner, I would continue my commitment to providing supportive
services to members of our community. I would also work with other
members of the Palo Alto City government to finds ways to work
collaboratively on thee issues. As a former Professor of Pediatrics at
Stanford, I would also work as a Commissioner to understand the needs
of disadvantaged children in our community and to work collaboratively
to address those needs.
2. Please describe an issue that recently came before the
Commission that is of particular interest to you and describe
why you are interested in it.
I have support for and a strong personal interest in two areas that have
been Goals of previous year work plans of the HRC: Housing and
Homelessness; and ways to
improve implementation of current City renter protections. Recent data
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have demonstrated that renters on Palo Alto and other local communities
are experiencing substantial personal and economic strain due to rising
costs of housing. Similarly, the unhoused population of our community
need housing resources such as the new Homekey Palo Alto transitional
housing facility being developed on San Antonio Road near the Palo Alto
Baylands. Both of these issues are linked and deserve ongoing attention
by the HRC.
3. If you are appointed, what specific goals would you like to
see the Human Relations Commission achieve, and how would
you help in the process?
I would encourage the HRC to continue its focus on housing and
services for unhoused members of our community. I would also
encourage the HRC to focus its efforts on the needs of low-income and
racial/ethnic minority members of our community, in order to support
inclusion as members of our community.
4. Human Relations Commission Members work with the
documents listed below. If you have experience with any of
these documents, please describe that experience. Experience
with these documents is not required for selection.
I am not personally familiar with these documents.
If you'd like to provide any additional documents, please
upload below.
Barr Publication.pdf
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Donald A Barr
Link to signature
Date Completed 03/16/2024
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Health Disparities in the United States
Social Class, Race, Ethnicity, and the Social Determinants of Health
Donald A. Barr, MD, PhD
Johns Hopkins University Press, third edition
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Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the
attached Board and Commission Application intact. I have read and
understand my rights under Government Code Section 6254.21. I may
revoke this permission at any time by providing written notice to the Palo
Alto City Clerk.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation Human Resources Director - Compensation
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
Master’s of Business Administration - Harvard
Bachelor of Arts, Dual Major: Economics and Business Administration,
Franklin & Marshall College
People’s Playbook Podcast - Guest Interviewee - Subject “Setting
Boundaries”
Carta - Interviewed as a contributor / rewards leader on the topic of
location-based pay for remote workers in the post-Covid pandemic
workplace environment
Member and Contributor - World at Work
Member - Conference Board - Compensation Council
Member - Conference Board - Executive Compensation Council
Member - HR Policy Association
(Work Experience) Former Director, Global Compensation - Google
(Work Experience) Former Sr. Director, Global Compensation - Uber
(Work Experience) Former Vice President, Total Rewards - Impossible
Foods
(Work Experience) Current - Director, Compensation, General Motors
Please describe your involvement in community activities,
volunteer and civic organizations, including dates and any
offices held.
Patron/Contributor/Performer - Western Ballet
Patron/Contributor - Palo Alto Children’s Theatre
Patron/Contributor - Palo Alto Players
Patron/Contributor - iSing
Patron/Contributor - Palo Alto City Library
Coach - Palo Alto Little League (2011-2013)
Lector/Eucharistic Minister - St. Thomas Aquinas Church
Mentor - Harvard Business School - to multiple current students
Former Volunteer - GlassDoor - Homeless Shelter when we lived in
London (2015-2019)
Contributor - Palo Alto Partners in Education
Patron/Contributor/Volunteer - Greenmeadow Swim Association
Patron/Contributor/Volunteer - Diabetes Youth Families (2019-present)
Patron/Contributor - JDRF (Juvenile Diabetes Research Foundation) -
Northern California Chapter (2019-present)
Contributor/Volunteer - NorCal Crew
Contributor - Gunn Foundation (spouse is on Gunn Foundation board)
Personal and Job Experience
1. Why are you interested in serving on the Human Relations
Commission and what experience would you bring to the
position?
We first moved here in 2011. As parents and community members, we
have seen greatness across our community: The creation of Magical
Bridge playground, the re-opening of the Mitchell Park Library with Ada’s
Cafe; there is so reason for optimism. Concurrently, there are challenges
in advocating for vulnerable populations. The COVID-19 pandemic upset
all of society with disproportionate impact on vulnerable populations.
National issues, like George Floyd, were brought home with local
marches, and local issues highlight struggles with mental health,
particularly in teen populations (e.g. ongoing tragedy with death by
suicide). We are involved in local theater, sporting groups, and frequent
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the many small businesses that help our ecosystem thrive. In my day
job, I have worked in Human Resources for nearly 15 years across
industries and believe my experience serves me well to understand the
types of challenges that exist in promoting fairness, inclusion and
equitably across all populations.
2. Please describe an issue that recently came before the
Commission that is of particular interest to you and describe
why you are interested in it.
January’s HRC had a listening session for local Jewish experiences in
the face of growing anti-Semitism. This topic really hits home for me. I
am a frequent speaker at our church, and the importance of religious
freedom is a fundamental human right Particularly with the ongoing
conflict between Israel and Palestine, it is ever more important to ensure
that all religions feel safe to practice and not experience discrimination
based upon their belief systems To hear the experiences of Palo Alto
residents evidences the need to promote inclusion and a community that
is free from hateful rhetoric and actions. Especially given the rise of anti-
Semitism and how it inculcates fear from members of our Jewish
community. While many of the issues that HRC deals with are critically
important, the current zeitgeist of a rise in anti-Semitism brings a
significant concern in our community of a critically important issue with
such cultural history and significance and implications on a global level.
3. If you are appointed, what specific goals would you like to
see the Human Relations Commission achieve, and how would
you help in the process?
Two areas I’m most passionate about are Teen Programs and Affordable
Housing. On Teen Programs, I’d like to work with PAUSD (Don Austin et
al) on revamping teen outreach initiatives, with specific, actionable plans
to address the social and mental health needs of Palo Alto teens. While
much has been done to adapt initiatives after the pandemic, it is clear
additional thought needs to be put in place to ensure there are
mechanisms for teens to combat loneliness, build community, and
perhaps even avoid the harmful effects of certain types of social media
engagement. On Affordable Housing, there are a plethora of interested
parties on this topic: elders, new residents, first-time buyers. Across all
of these constituent groups, Palo Alto can do better in achieving a
thriving, sustainable community offering affordable housing while not
alienating long-time residents. I would be committed to searching for
solutions with this community so Palo Alto may continue to thrive for
decades to come.
4. Human Relations Commission Members work with the
documents listed below. If you have experience with any of
these documents, please describe that experience. Experience
with these documents is not required for selection.
I do not have specific experience with these documents. I have been
involved in some of the community outreach and listening sessions as it
involved the expansion fo the bicycle corridors as Palo Alto has extended
its network to achieve a Gold-Level Bicycle Friendly Community
designation.
If you'd like to provide any additional documents, please
upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Marc R Schoenen
Link to signature
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Date Completed 03/17/2024
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Human Relations Commission Application
Submitted on 15 March 2024, 2:50pm
Receipt number 31
Related form version 10
Name Mark Weiss
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices Yes
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
Yes
How did you learn about the vacancy on the Human Relations
Commission?
Email from the City
Personal Information
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Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the
attached Board and Commission Application intact. I have read and
understand my rights under Government Code Section 6254.21. I may
revoke this permission at any time by providing written notice to the Palo
Alto City Clerk.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation Arts administration
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
Gunn class of ‘82
Dartmouth class of ‘86
Please describe your involvement in community activities,
volunteer and civic organizations, including dates and any
offices held.
Earthwise Productions 1994-current
Assistant Coach Gunn JV basketball 2024
Neighbors Abroad Oaxaca delegate 1981
Personal and Job Experience
1. Why are you interested in serving on the Human Relations
Commission and what experience would you bring to the
position?
I am a single-issue candidate running to raise awareness of antisemitism
in our community, especially since the October 7 2023, terrorist attack in
Israel and the propaganda effort corresponding, or in its wake. I spoke at
a public hearing at HRC recently on this topic.
2. Please describe an issue that recently came before the
Commission that is of particular interest to you and describe
why you are interested in it.
Ibid
3. If you are appointed, what specific goals would you like to
see the Human Relations Commission achieve, and how would
you help in the process?
I would say, beyond what I just mentioned, I would mostly listen for the
first year and then try to put into action what I might learn in the last year
of my term. I was a previous candidate for this board and garnered some
but not enough support from leadership at the time.
4. Human Relations Commission Members work with the
documents listed below. If you have experience with any of
these documents, please describe that experience. Experience
with these documents is not required for selection.
None
If you'd like to provide any additional documents, please
upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Mark B Weiss
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Link to signature
Date Completed 03/15/2024
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Human Relations Commission Application
Submitted on 13 March 2024, 5:06pm
Receipt number 28
Related form version 10
Name Mary Kate Stimmler
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
Yes
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
No
How did you learn about the vacancy on the Human Relations
Commission?
Other: I am currently a commissioner.
Personal Information
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Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone
numbers, and email address from the attached Board and Commission
Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation Lecturer, UC Berkeley
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
WORK EXPERIENCE:
Consultant/Lecturer
University of California, Berkeley, Berkeley, CA (Dec 2023-present)
--Design curriculum and teach courses on data ethics and AI for
computational social science program.
Future of Work Program Manager
Google, Mountain View, CA (April 2022- Dec 2023)
--Provided strategic guidance related to workplace flexibility, return-to-
office, hybrid work, and performance management.
People Analytics Sr. Manager
Google, Mountain View, CA (July 2011-April 2022)
--Defined and led a comprehensive employee lifecycle evaluation
strategy, including development of statistical and AI tools for evaluating
and reporting employee experience.
EDUCATION:
2013 University of California, Berkeley, Haas School of Business
PhD Business Administration, Management and Organizational
Research
2003 London School of Economics
MSc Media and Gender, highest possible honors
2000 Columbia University, Barnard College
BA English, magna cum laude, departmental honors
Please describe your involvement in community activities,
volunteer and civic organizations, including dates and any
offices held.
May 2023-Present
City of Palo Alto
Human Relations Commissioner
Involvement has included:
*Represented the HRC at Black History Month events
*Analyzed Asian American Hawaiian Native Pacific Islander Survey
results, promoting and hosting listening sessions, and creating a
presentation
*Co-created recommendations on inclusion efforts to address fears
within the Jewish, Muslim, Israeli, Palestinian, and Arab Communities
*Hosted a listening session focused on the needs of the elderly,
including 6 local non-profits
*Represented HRC on selection of King Residency artist
*Representing HRC on meetings related to the needs of RV dwellers
*Made recommendations for three quarterly cycles of Emerging Needs
grants
* Working with local environmental student organization to create report
on the impact of climate change on local vulnerable communities.
August 2021-Present--Parent Volunteer, PTA Special Ed Rep, Duveneck
Aug 2016-Dec 2019, Palo Alto Menlo Park Parents Club (PAMP), Co-
President
Personal and Job Experience
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1. Why are you interested in serving on the Human Relations
Commission and what experience would you bring to the
position?
I am social scientist with over 10 years of professional experience and a
PhD in Organizational Behavior and being an HRC commissioner has
been a nearly perfect way to use my skills and experience to benefit my
local community. For example, last year the City Council asked the
Commission to understand the unique needs of Palo Alto residents with
Asian American, Native Hawaiin, and/or Pacific Islander backgrounds.
Although I wasn't initially assigned to the subcommittee for this project, I
was invited to help the committee make sense of the survey results.
Using skills I gained leading a team at Google at analyzed over 1 million
survey results per year, I analyzed the responses and created a
presentation. We then held a listening session and used the Palo Alto
City Survey from 2023 (with demographic information) to better
understand how AAHNPI residents' experiences are similar and different
from others. We hope to share the results with Council during Asian
Heritage Month in May.
2. Please describe an issue that recently came before the
Commission that is of particular interest to you and describe
why you are interested in it.
The last three HRC meetings have addressed the needs of our Jewish,
Muslim, Arab, Palestinian, and Israeli communities. I have to admit that I
was initially opposed to addressing the Israeli/Palestine conflict in the
HRC because it seemed so far out of our jurisdiction. However, I was
wrong not to see immediately the impact that the conflict is having on the
local experiences of Palo Alto residents. During the two listening
sessions we held, it became extremely clear that Palo Alto residents
have felt unsafe and excluded from our community. For example, parents
have told their children to hide their religious identities when in public for
fear of harassment and, indeed, there were stories of children
experiencing just that kind of hateful harassment and even assault. I
know much of the energy during City Council public comments has
focussed on the conflict abroad, but I hope we can hear the local
experiences and find better ways to build unity here in our City.
3. If you are appointed, what specific goals would you like to
see the Human Relations Commission achieve, and how would
you help in the process?
I think the HRC's current priorities and work plan reflect many of Palo
Alto's greatest needs, and we still need to make progress on many of
them. Since Oct. 7th, we have chosen to pause many of the
workstreams while we focused on the emerging needs of our Jewish,
Muslim, Arab, Israeli, and Palestinian communities and addressed
tremendous fear in those communities. If I were to add one additional
focus for the HRC, it would be mental health, especially for young adults.
While I appreciate the work being done in PAUSD (as a commissioner I
reviewed the National Alliance on Mental Health grant for part of this
work)--more can be done in the broader community. For example, we
should ensure clear lines of support for parents of young adults
(including those who have graduated HS) because parents are often the
frontline of defense in this public health crisis.
4. Human Relations Commission Members work with the
documents listed below. If you have experience with any of
these documents, please describe that experience. Experience
with these documents is not required for selection.
I don't have direct experience working with any of these documents,
outside of tangential mentions of them as part of my work as a
commissioner (e.g. when reviewing funding requests).
If you'd like to provide any additional documents, please
upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
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Signature Name of signatory: Mary Kate Stimmler
Link to signature
Date Completed 3/12/2024
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Human Relations Commission Application
Submitted on 17 March 2024, 11:24am
Receipt number 35
Related form version 10
Name Miles Goodman
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
No
How did you learn about the vacancy on the Human Relations
Commission?
Daily Post
City Website
Personal Information
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Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the
attached Board and Commission Application intact. I have read and
understand my rights under Government Code Section 6254.21. I may
revoke this permission at any time by providing written notice to the Palo
Alto City Clerk.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation District Representative, State. Sen Josh Becker (CA-13)
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
Education:
B.A. Psychology, University of San Francisco co. 2022
A.A. Psychology, Foothill College co. 2020
A.A. Humanistic Studies, Foothill College (2024-)
Employment:
Casework Manager and Field Representative for Sen. Josh Becker, CA-
13
Team Lead Manager at Philz Coffee
Prior Experience:
Research & Development Director, Mental Health Action Project (2021-
23)
Social Contact Intervention Assistant, UCSF Memory & Aging Center
(2022)
Transfer Student Representative, ASUSF Undergraduate Senate (2021-
22)
Teen Wellness Committee Member, Children's Health Council (2017-18)
Please describe your involvement in community activities,
volunteer and civic organizations, including dates and any
offices held.
Chapter Lead - Peninsula for Everyone (2023-)
Campaign Marketing Assistant - Nicole Chiu-Wang for Palo Alto School
Board (2022)
Voting Registration Volunteer - University of San Francisco USF Votes
(2021-22)
Panelist and Mental Health Advocate - Palo Alto Unified School District
(2018-)
Personal and Job Experience
1. Why are you interested in serving on the Human Relations
Commission and what experience would you bring to the
position?
As a lifelong Palo Alto resident and a mental health advocate, I've come
to understand that everything is a wellness issue. Education, social
justice, funding the arts, even housing.
My background is in social psychology; specifically, understanding the
behavioral aspects of social justice advocacy and how bias interferes
with our ability to understand each other. Through both my research
experience and my current role as a Caseworker for a State Senator, I
bring a perspective of constituent service that is rooted in holistic
understanding of the self, and through my lived experiences, I bring the
voice of a young person of color which is imperative to a commission
whose policies impact the lives of those who share those facets.
2. Please describe an issue that recently came before the
Commission that is of particular interest to you and describe
why you are interested in it.
In my capacity with Senator Becker's office, I attended January's open
forum on the rise of antisemitism in our community and was taken aback
by hearing the stories of local leaders and students who have
experienced discrimination and prejudice that were heightened by
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Hamas' attacks on October 7th. Understanding and combatting bias is
personal to me, not just in terms of my own identity but in my
background.
3. If you are appointed, what specific goals would you like to
see the Human Relations Commission achieve, and how would
you help in the process?
I'd like to see increased collaboration between commissions on topics
that intersect one another, such as a partnership between HRC and the
Arts Commission to develop strategies on using recreational art as a
wellness promotion tactic. Growing up half-black and oftentimes being
surrounded by peers that didn't look like me, music was my way of not
just connecting with my black heritage, but it was a way to escape from
the stressors that were always around me. The latter is a mindset that
many share, and the prospect of using the arts to empower, uplift, and
educate is something I've cared about deeply for my whole life - and
something I'm excited to explore in my capacity as a commissioner.
4. Human Relations Commission Members work with the
documents listed below. If you have experience with any of
these documents, please describe that experience. Experience
with these documents is not required for selection.
I am a previous applicant for a seat on the commission and have
reviewed all these documents thoroughly.
If you'd like to provide any additional documents, please
upload below.
resume2023.pdf
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Niklas Miles Goodman
Link to signature
Date Completed 3/17/2024
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MILES GOODMAN
EDUCATION __________________________________________________________________________________________
University of San Francisco San Francisco, CA
Bachelor of Arts (B.A.) in Psychology GPA: 3.80
•Transfer Student with previous Associate’s Degrees in Psychology & Social Science from Foothill College; Recipient of
Mellon Foundation Scholarship and USF Transfer Academic Award. Involved in student mental health advocacy work,
undergraduate student government, independent social psychology research, the McGrath Scholars program, and peer
mentor partnerships for students within the College of Arts & Sciences. Graduated Magna Cum Laude.
EXPERIENCE __________________________________________________________________________________________
California State Senate - Sen. Josh Becker, CA-13 West Menlo Park, CA
District Representative June 2023 - Present
• Serving as a Field Representative for State. Sen Josh Becker, representing California’s 13th Senate District. Acting as a
governmental affairs liaison to the cities of Menlo Park, Los Altos Hills, Stanford, and East Palo Alto and maintaining
stable relationships with elected officials and commissions in San Mateo County; also assisting with constituent casework
relating to unemployment, disability leave, and Department of Motor Vehicles complications. Currently acting as liaison
to the district’s Black and LGBTQ+ communities and providing aforementioned updates to the district office about issues
pressing to those constituencies.
Philz Coffee San Francisco Bay Area, CA
Team Lead Manager August 2021 - Present
• Oversaw the re-opening of Philz’s Salesforce Transbay Community & Mobile-only storefronts; responsible for
preparation of hand-crafted coffee beverages while simultaneously providing in-the-moment coaching for baristas and
trainees. Responsible for People Development initiatives, deescalation tactics in interpersonal conflicts, monitoring daily
inventory (Google Slides, Excel) and cash handling. Transferred to Palo Alto Forest Avenue location in June 2022 due to
residency change.
Mental Health Action Project - Public Health Nonprofit Remote
Director of Research & Development May 2021 - June 2023
• Responsible for overseeing team researching the implementation of Mental Health First Aid training as part of the
onboarding student procedures at several California community colleges. Conducted policy analysis on several state-level
legislative developments geared towards public health, led data-driven outreach efforts towards administrators and
stakeholders, and led grant application process to secure funding for training.
UCSF Memory & Aging Center San Francisco, CA
MISCI Social Contact Intervention Assistant January 2022 - May 2022
•Assisted with UCSF MISCI (Multi-modal Intergenerational Social Contact Intervention) development and partnership
with other San Francisco-based nonprofits. Participated in a triad consisting of two undergraduate students enrolled in
Psychology Practicum at the University of San Francisco. Conducted independent research projects (PowerPoint, Canva)
and assisted with multiple clerical tasks, including statistical data analysis (Qualtrics, R, Excel) and conducting follow-up
telephone interviews with previous program participants.
ASUSF Undergraduate Senate San Francisco, CA
Transfer Student Representative January 2021 - December 2021
• Appointed as Senator-designate before running for a full term; defeated challenger by 12-point margin to serve the
University of San Francisco’s transfer and non-traditional student population. Acted as direct line of communication
between transfer-oriented student groups and administrative figures; authored multiple resolutions relating to credit
articulation agreements (AMTRAC Act) and improving culture of student leadership in its relation to Title IX; held
positions in Senate’s committees on Internal Affairs and Marketing and served as a non-voting student representative on
the Board of Trustees’ Subcommittee on Academic Affairs. Oversaw the implementation of a revamped university-wide
Credit Evaluation System for prospective students and the administrative workgroup on Transfer Success and Belonging.
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Human Relations Commission Application
Submitted on 16 March 2024, 2:26pm
Receipt number 29
Related form version 10
Name Uzma Rashid Minhas
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
Yes
How did you learn about the vacancy on the Human Relations
Commission?
Community Group
Personal Information
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Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone
numbers, and email address from the attached Board and Commission
Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation Policy Lead at Google
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
Bachelors degree from University of Texas at Austin
My career has centered around online policy adherence, program
management, and operations. I'm adept at addressing ambiguities in
policy and translating them to be readily understood by a diverse
audience. Well respected for championing teamwork amongst different
departments such as Sales, Operations, and Engineering. I currently
work in the Android and Google Play policy space.
Google, Policy Lead, February 2022-present
Stripe, Risk Strategist Sep 2018-Aug 2021
Pinterest, Program Manager, 20116-2018
Google, Legal Specialist, 2008-1016
My Linkedin: https://www.linkedin.com/in/uzma-minhas-b779764/
Please describe your involvement in community activities,
volunteer and civic organizations, including dates and any
offices held.
I was on the PAUSD Middle School History-Social Science Textbook
Selection Advisory Committee for 2017-2018
I'm currently an active Junior League Palo Alto Mid Peninsula Member,
and have been since October 2021. I am the current Junior League
Community Committee Chair for Project STEAM which partners with the
Redwood City Library.
I am the Global Policy Lead for Allyship and Education for the Muslims
ERG (Employee Resource Group) at Google, which is a volunteer
leadership position.
Personal and Job Experience
1. Why are you interested in serving on the Human Relations
Commission and what experience would you bring to the
position?
I’m most passionate about my work when it deeply impacts the people in
my community. In my past experience on PAUSD’s Middle School Social
Studies Textbook Committee, I worked collaboratively to ensure we
chose a textbook where every child feels represented and can easily
engage with the material, particularly those with special needs. This
experience enhanced my understanding of what equity means in the
school academic setting.
Currently, as an active member of the Junior League of Palo Alto Mid
Peninsula, I chair Project Steam, a partnership with the Redwood City
Library aimed at providing educational opportunities for at-risk children.
Additionally, my role as the Google Muslims ERG Global Lead for
Allyship and Education allows me to cultivate an inclusive culture within
Google, benefiting the well-being of all employees.
These experiences directly align with the Human Resources
Commission's mission and have equipped me with leadership skills
essential for the role.
2. Please describe an issue that recently came before the
Commission that is of particular interest to you and describe
why you are interested in it.
As a visibly Muslim woman, the past few months have been challenging,
as our community has seen a rise in Islamophobia, anti-Palestinian
racism, and anti-Arab racism. I knew this was an opportunity for
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education and bridge building, so I reached out to HRC Chair Kaloma
Smith for a meeting to discuss our community’s concerns. He graciously
gave us the opportunity for a listening session with the HRC. I led our
community in preparing for this session, created the presentation with
our requests for the HRC, and was one of the three main speakers.
For me, this was the first step in continuing civic activism in Palo Alto. I
learned that our local agencies, like HRC, are a resource for us, and
when engaging with them respectfully and in good faith, beautiful
synergies and relationships can be created.
Now that the HRC has released recommendations from our listening
sessions, I’m excited to be part of the HRC to see these implemented in
a way where all our community feels safe and heard.
3. If you are appointed, what specific goals would you like to
see the Human Relations Commission achieve, and how would
you help in the process?
If appointed, I can bring a diverse viewpoint that currently lacks
representation. With an intersectional identity, I’m Muslim, Pakistani,
woman, and daughter of immigrants, I understand the importance of
humanizing communities often misrepresented in our society. I aspire to
be a voice for all individuals in Palo Alto who may feel invisible.
I believe that respectful listening and learning, in line with the Palo Alto
way, can bridge gaps and foster understanding across diverse
backgrounds. Specifically, I am passionate about driving Allyship
programs that extend support beyond my own identity. As someone who
values being an ally to various marginalized groups, I am dedicated to
advocating for the rights and well-being of all individuals in our
community. I have experience in Allyship training through my work, and
I’m excited for the opportunity to take my learnings and help to create a
city wide initiative where we can all learn how to be allies to each other.
4. Human Relations Commission Members work with the
documents listed below. If you have experience with any of
these documents, please describe that experience. Experience
with these documents is not required for selection.
n/a
If you'd like to provide any additional documents, please
upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Uzma Minhas
Link to signature
Date Completed 03/16/2024
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Public Art Commission Application
Submitted on 12 January 2023, 6:47am
Receipt number 1
Related form version 5
Name Allison Huynh
Address
City
Postal Code
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
No
How did you learn about the vacancy on the Public Art
Commission?
City Website
Personal Information
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Commission Applications
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Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone
numbers, and email address from the attached Board and Commission
Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
Stanford University BS
Stanford University Senior Fellow
Prolific art collector specializing in living women artists and artists of
color. Works include originals by Yayoi Kusama, Susan Rothenberg,
Kuhinde Wiley and up and coming young female artists of color including
Chloe Ryoko Wong.
Please describe your involvement in community activities,
volunteer and civic organizations.
Volunteer Science and Computer Science teacher at Synapse School.
Lead Coordinator and Fundraiser for Palo Alto High School TEAMS
program. 2022-2023
Personal and Job Experience
1. Why are you interested in serving on the Public Art
Commission and what experience would you bring to the
position?
To enrich our community with Art, inclusivity and different modalities for
creative expression.
2. Please describe an issue that recently came before the
Commission that is of particular interest to you and describe
why you are interested in it.
As a city with a strong focus on science and technology; I think it’s
important to develop and fund more programs to support young emerging
artists such as visual arts, musical theater, music and alternative
modalities to deep technology and computer science heavy curriculum
3. If you are appointed, what specific goals would you like to
see the Public Art Commission achieve, and how would you
help in the process?
I would like to create a fund for public project works whether through a
voluntary basis or a small city tax to fund artists and creativity. I believe
this will allow the city to increase the long term vitality and creative spirit
of the town beyond being ground zero for silicon. valley
4. Public Art Commission Members work with the document
listed below. If you have experience with this document, please
describe that experience. Experience with this document is not
required for selection.
I don’t have experience w this plan
If you'd like to provide any additional documents, please
upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Allison Huynh
Application Questions
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Link to signature
Date Completed 1/12/2023
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Redacted
Public Art Commission Application
Submitted on 15 March 2024, 8:46pm
Receipt number 10
Related form version 7
Name Amber J Smith
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
No
How did you learn about the vacancy on the Public Art
Commission?
Email from the City
Personal Information
1 of 3
Redacted
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Item 2
Attachment D - Public Art
Commission Applications
Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone
numbers, and email address from the attached Board and Commission
Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation I’m a Mixed Media Mosaic Artist that explores the theme of endangered
animals, disadvantaged people, and at risk habitats using materials that
can be unfriendly to our environment. My goals are to raise awareness
and create dialogue about the way our contemporary lifestyle adversely
affects the environment, our social fabric, and our personal well being.
My artistic practice incorporates recycled and repurposed materials,
usually treated as mosaic tiles, to bring attention to the overuse of
plastic that are abundant and is having an adverse effect on our climate.
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
Bachelor of Fine Arts at UC Berkeley,
Art studio space at Art Bias in San Carlos.
Awarded Palo Alto ArtLift Microgrant in 2022 - Cuppa Joe
Website: www.asmerakiartstudio.com
Please describe your involvement in community activities,
volunteer and civic organizations.
Community Events: Cuppa Joe Neighborhood Art Project at Hoover Park
- community members were encouraged to collect their used Keurig cups
for the making of Cuppa Joe - a 4ft tall coffee cup on 8ft diameter saucer
made from over 4000 Keurig Cups. Installed in Hoover Park July -
October 2022
Midtown Residents Ice Cream Social: Art Activity**
Ventura Residents Ice Cream Social: Art Activity**
**Activity included art projects where kids used recycled materials to
make sea turtles and learn about endangered animals and the
importance of recycling
May Fete Parade: Community members were encouraged to contribute
to the making of a mural by affixing recycled bottle caps onto an image of
an endangered humpback whale, participants were encouraged to
collect bottle caps for the project, and all participants signed an artist
page.
Parent Volunteer: Barron Park, Fletcher Mid, and Gunn
Co-Chair Annual Fundraising Auction 2013-2016
PTA Board Member 2014-2018
Event and Fund Raising Photographer
Personal and Job Experience
1. Why are you interested in serving on the Public Art
Commission and what experience would you bring to the
position?
I call Palo Alto my home. I would like to see it grow in its outward
celebration of its unique diversity and culture — Where all residents are
seen, represented, and valued.
As an artist, I’m relatively new in the public art space, but I’ve had a
passion for it my entire life. It is what I’m called to do. Public art is
powerful in its ability to shape community, spark dialogue, and foster a
sense of identity and belonging among residents. It can beautify urban
spaces, convey cultural heritage, provoke thought, and even address
social or political issues. It should be chosen carefully so that it is
appropriate and welcomed warmly by its residents.
2. Please describe an issue that recently came before the
Commission that is of particular interest to you and describe
I’m excited by the various artworks discussed on Feb 15: two murals and
20 utility boxes. I have waited expectantly for the painting of utility boxes
Application Questions
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why you are interested in it.to come to Palo Alto for quite some time. I am thrilled the funding has
finally come through. These colorful little boxes have the ability to add so
much character to a street or intersection. They are memorable and
unique, and they celebrate the artists local to our area.
3. If you are appointed, what specific goals would you like to
see the Public Art Commission achieve, and how would you
help in the process?
Murals have the ability to create destinations on a map. They are
memorable. I would like to see more murals in Palo Alto that celebrate
the unique nature of the Silicon Valley melting pot that results from our
diverse community.
4. Public Art Commission Members work with the document
listed below. If you have experience with this document, please
describe that experience. Experience with this document is not
required for selection.
I have no experience with the Public Art Master Plan, but after reading
through it, I felt the goals set forth were quality objectives.
If you'd like to provide any additional documents, please
upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Amber J Smith
Link to signature
Date Completed 03/15/2024
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ations
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Public Art Commission Application
Submitted on 11 March 2024, 6:51pm
Receipt number 11
Related form version 7
Name Claude Ezran
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
No
How did you learn about the vacancy on the Public Art
Commission?
Email from the City
Personal Information
1 of 3
Redacted
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Item 2
Attachment D - Public Art
Commission Applications
Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone
numbers, and email address from the attached Board and Commission
Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation Retired high-tech executive
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
• Retired high-tech marketing executive, 30+ years of experience in
Silicon Valley companies such as Intel, 3Com, Adobe, and start-ups,
mostly at the Director and VP level.
• Extensive experience working collaboratively in teams
• MBA, Harvard Business School
• MSEE, Ecole Superieure d'Electricite (France)
• BS. Advanced mathematics and physics
Please describe your involvement in community activities,
volunteer and civic organizations.
• Human Relations Commission, including Vice-chair and Chair:2008-
2014
• Founder and Organizer of Palo Alto World Music Day: 2009-2019
• Member of the Board of Directors, Palo Alto Recreation Foundation
(PARF): 2010-2020
• Graduate of the Palo Alto Citizen Police Academy: 2019
• Member of the Community Advisory Group to the Police Chief: 2010-
2012
• Member of Steering Committee for Measure A (school parcel tax): 2005
• Treasurer of the Palo Alto PTA Council: 2004-2007
• Member of the Board of Directors, Cable Co-op: 1992-1998
Personal and Job Experience
1. Why are you interested in serving on the Public Art
Commission and what experience would you bring to the
position?
I have extensive experience in the arts, and I will bring a different and
broad perspective:
• Took art classes at The Louvre Museum
• Visited art museums in about 80 countries and in many US cities
• Most extraordinary museum ever visited: Savitsky Museum in Nukus,
Uzbekistan. World-class avant-garde soviet art that was forbidden under
Stalin
• I am about to visit the extraordinary National Palace Museum in Taipei,
Taiwan
• Attended the huge Art Basel Miami show in 2019
• Attended several big local exhibitions of Bay Area artists,
• Participated in Burning Man 2017, 2018, 2019, 2022 and 2023. One of
the key attractions of Burning Man, at least for me, is seeing all the
incredibly creative pieces of art, some of which end up as public art (San
Jose, San Francisco and Reno are examples of cities that have
displayed Burning Man art)
• Took ceramics classes at the Art Center and at Paly (Adult Education)
• I collaborated with many artists when I was organizing Palo Alt World
Music Day
2. Please describe an issue that recently came before the
Commission that is of particular interest to you and describe
why you are interested in it.
Murals to be painted at the Cubberley campus and Fire Stations 4 and 5.
Quite frankly, public art in Palo Alto tends to be bland and unremarkable.
I would like to see more of a wow factor, more creativity.
3. If you are appointed, what specific goals would you like to Public art in Palo Alto tends to be bland and unremarkable. It is barely
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see the Public Art Commission achieve, and how would you
help in the process?
noticeable, not memorable, and does not trigger conversations. I would
like to help bring more of a wow factor, more of a sense of wonder, more
creativity to Palo Alto. Let us make Palo Alto more of a destination, not
just for its restaurants but also for its art, a bit like what I accomplished
with World Music Day. I would also love to explore the opportunity of
hosting some of the highly creative and stunning art pieces from Burning
Man artists.
4. Public Art Commission Members work with the document
listed below. If you have experience with this document, please
describe that experience. Experience with this document is not
required for selection.
I read it.
If you'd like to provide any additional documents, please
upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Claude Ezran
Link to signature
Date Completed 03/11/2024
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Public Art Commission Application
Submitted on 17 March 2024, 10:18am
Receipt number 16
Related form version 7
Name Harriet Stern
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
No
How did you learn about the vacancy on the Public Art
Commission?
Email from the City
Personal Information
1 of 4
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Commission Applications
Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone
numbers, and email address from the attached Board and Commission
Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation I am an arts professional, having spent years working in the fine art field.
I received two PA Artlift Microgrants, one for Andre Thierry to play
"Accordion Soul Music" in Mitchell Park (2021) and the other for "Pets of
Palo Alto--A Family Portrait Project" (2022) displayed at Mitchell Park.
Recently I curated "We Are What We Eat" the Neighbors Abroad
exhibition at the PA Art Center (2024). I am a nonprofit community
relations professional (Curator of Community Kindness for the Magical
Bridge Foundation). I am also a parent to two teens, a caretaker for my
father and partner to my wonderful husband. I try to be an active and
compassionate friend. I manage two homes. I am a dog mom, a news
junkie, an avid audio book, podcast and radio listener. My extended
family is in the Bay Area from Mill Valley to Corillitos. We see each other
often. I love to watch soccer, especially the World Cup. I go to the gym.
Travel is a passion. I meticulously plan our family trips. These are my
occupations.
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
BA, Art History and the Integrated Program of Humane Studies, Kenyon
College, Gambier, OH
Graduate Studies, Modern Art History ,Theory and Criticism, School of
the Art Institute of Chicago
Diploma, Interior Architecture, Inchbald School of Design, London
Internships: Hirshhorn Museum, Washington D.C.;
Peggy Guggenheim Collection, Venice, IT;
Chicago Park District, Archives Dept.;
Art Institute of Chicago, Dept. of 20th Century Art
TA, School of the Art Institute of Chicago
Asst. Director, White Pine Gallery, Chicago
Corporate Art Consultant, Merrill Chase Galleries and Corporate
Artworks, Schaumberg, IL
Between 1996-2010 and 2016-2018 I was a expatriate spouse with my
husband in six cities: Amsterdam, Milan, London, Paris, Shanghai, Hong
Kong.
Curator, IBEW Local 1245, Vacaville, CA
Curator of Community Kindness, Magical Bridge Foundation, Palo Alto
Please describe your involvement in community activities,
volunteer and civic organizations.
In my community I have taken a number of classes at Pacific Art League,
Mid-Peninsula Media Center, The Art Center. I attend lectures and music
at Stanford, follow local visual and performing arts, including attending
King Residency and Artlift workshops. My kids attended PAUSD since
2018. My volunteering centers primarily around school. These are my
recent longer term volunteer commitments: Odyssey of the Mind Coach,
Elementary Division—2017 World Championship Qualifiers, All Students
Matter Literacy Volunteer, Ravenswood School District 2018/19, Palo
Alto High School, College Career Center/Career Speaker Series
Volunteer 2019/20/21/22/23, The Reach Foundation Mentor, Santa Clara
HS and SJSU 2020/21/22/23/24, Campaign Volunteer 2020, Palo Alto
HS Class of 2025 Parent Lead 2021/22/23, Administrator of Sister Cities
International, Youth Artists and Authors Showcase 2022/23/24,
Neighbors Abroad Arts Organizer 2023/24. I also volunteer one-off where
needed, for example at CodeArt.
Personal and Job Experience
Application Questions
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1. Why are you interested in serving on the Public Art
Commission and what experience would you bring to the
position?
Our public art reflects Palo Alto's values and vision. In PA we welcome
all and encourage open expression and creativity. The Public Art
Commission serves a critical role in guiding first impressions of our city.
I would like to serve on the PAC to:
1.reach segments of the community not currently engaged by the public
art program and build greater awareness about the program and the
collection.
2.guarantee that the community trusts that decisions made around public
art are completely transparent and accountable.
3.support local artists and arts professionals and promote art within the
community.
4.continue the long-term plans of in the Public Art Master Plan and New
Cal Ave Plan and strategize future long-term needs for the collection and
programming.
As a lifelong collector and professional in the arts, I have practical
experience working with artists, end-users, framers, printers and
installers on project development, proposals, acquisitions, commissions,
and installations.
2. Please describe an issue that recently came before the
Commission that is of particular interest to you and describe
why you are interested in it.
Recently Stephen Galloway presented his proposal for an art piece to be
installed at Fire Station No. 4 on the corner of Middlefield and East
Meadow. Almost daily I pass by there. I look forward to the renovation of
the firehouse and Mr Galloway's piece, Commonweal. Commissioners
asked great questions. Commonweal was enthusiastically approved.
Given the scale and format of the piece and its placement on the
building, my concern is that it may not read as clearly from the street as
the current renderings show. A mock-up would help inform the issues for
all.
The material selected is like an old fashioned sign, baked porcelain on
steel. In this case; colorful, luminescent and durable. Wonderful. It was
great to see Joe Saxe as the project manager. I had only seen him
preparing/ installing art. His representation of PA on this project is
commendable. He is obviously well invested in the process, working with
Stephen, the end-users, build/design team, fabricators and doing PA
proud.
3. If you are appointed, what specific goals would you like to
see the Public Art Commission achieve, and how would you
help in the process?
I would like to see the Public Art Commission seek out underserved
populations to engage in public art. I would collaborate with senior
citizens or disabled populations to introduce public art in terms
meaningful to them. Another idea would be to encourage cooperative
projects between East Palo Alto and Palo Alto. I would like to create
rolling grant for Palo Altans who wish to create public art projects. This
would mean selectively funding a number of small grants available to PA
citizens with an idea they would like to share with the public.
There is great potential to work with our International Sister Cities on art
exchanges as evidenced by the response for We Are What We Eat.
I would love for Public Art to be collaborative with Cubberley Artists.
They are producing some amazing work. Besides the open studio days,
there should be other exhibition opportunities. As a Commissioner I
intend to attend community art events, meetings when invited and grant
recipient openings.
4. Public Art Commission Members work with the document
listed below. If you have experience with this document, please
describe that experience. Experience with this document is not
required for selection.
Yes, I am familiar with the Master Plan. I attended a focus group with the
authors and have read the final document. I know that we are about
three-quarters through the ten year plan.
The Master Plan has effectively established a professional approach to
our Public Art Program and its administration. The goals and timeline are
very clearly stated.
The Cubberley Artist Studios are included in the Master Plan as a point
of discussion. It is my very strong opinion that if Cubberley is used for
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something else in the future, Palo Alto should maintain subsidised artist
studios somewhere within our city limits. Artists enhance diversity of our
community. They can't afford to be here without our support.
If you'd like to provide any additional documents, please
upload below.
Pets of Palo Alto PAPA.docx
Andre Thierry Artlift Microgrant.docx
Sister Cities International YAAS 2023 participants.docx
We Are What We Eat Art Exhibit PDF2- NEIGHBORS ABROAD.pdf
IMG_3040.jpeg
IMG_3037.jpeg
IMG_3042.jpeg
IMG_3041.jpeg
IMG_3039.jpeg
IMG_3034.jpeg
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Harriet Stern
Uploaded signature image: IMG_4120.jpeg
Date Completed 03/17/2024
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Pets of Palo Alto – A Family Portrait
Project
On Display: October 2022 outside Mitchell Park Community Center
Arts professional Harriet Stern in collaboration with photographer Federica Armstrong
held a series of community photo sessions across various outdoor locations in Palo Alto
to photograph families with their pets. The project concludes with an exhibition of the
photographs at the Mitchell Park Community Center Basketball Court displayed during
the month of October.
Project Website
Photo credit: Federica Armstrong
Related Information
•Instagram
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Andre Thierry: Zydeco Live Performance
Mitchell Park Bowl: August 28th, 5 - 7 PM
Masterful on all accordion types, Andre Thierry is a phenomenal award-winning
musician who has been capturing the attention of music lovers all over the world. Andre
Thierry and his band deliver energetic performances, blending his own electrifying
sounds with stirring dance beats. Put your best dancing shoes on as Thierry's soulful
rhythms will get you moving.
I heard Andre on the radio, contacted him and wrote the grant proposal for him to play.
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Sister Cities International's
Young Artists and Authors
Contest
Showcasing Young Artists and Authors from
Palo Alto and Surrounding Communities
Sister Cities International, the national non-profit that serves as the umbrella
membership organization for individual sister cities, counties, and states across
the United States, is presenting its annual Young Artists and Authors
Showcase. This annual art and writing competition encourages young people
aged 13-18 to express the mission of Sister Cities International through original
artwork, writing, photography, and music. The theme for 2023 was "Peace by
Piece: Food Security in my Community."
The competition has six categories: Classic Art, Digital Art, Photography, Essay,
Poetry, and Musical Composition. Winners receive cash prizes and will have their
artwork displayed on the Sister Cities International website and other places.
Scroll through the gallery below to see the local submissions from the 2023
contest and stay tuned for 2024:
ART - CLASSICAL MEDIUM CATEGORY
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Bread for Always
Prismacolor pencil on paper
Maya Caran, age 15
"Bread is an important food that connects many cultures around the world, but
made from humble ingredients using a simple process. Throughout history,
family cooks performed the familiar routine of bread-making each and every day
so that their loved ones could depend on its sustenance. Their techniques were
passed down from generation to generation, but somehow, much of this tradition
has been lost today.
I created this image of a little girl delighting in learning how to make bread from
her grandmother because I hope it will rekindle interest in bread-making, and
with it, the security of self-sufficiency."
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Equal Food for All
Acrylic paint and pencil on paper
Meher Birari, age 12
"In this world, food insecurity and unequal amounts of food are very common.
The wealthy parts of society have access to varieties of food, and in great
amounts, yet waste so much. While the poorer parts of society barely have
scraps to stay alive. Why is the world like this? Food is food after all. It is a basic
necessity needed to survive and can go away easily, yet people treat it as
replaceable. Not just this, but food holds a special place in everybody's hearts.
This is what inspired my artwork, EQUAL FOOD FOR ALL."
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Thief
Soft pastel and colored pencil on paper
River Wu, age 15
"A person is eating a sandwich, on that sandwich is field of dead crops where a
skeleton stands, hungry. My community is the one that is eating, the bread is
made out of wheat, that wheat could be from local farms but also could be from
farms in South Africa and South Asia where there are large farms that produce
lots of wheat that the rest of the world eats. The effects of climate change on
those farms are extreme weather conditions that make it more difficult for them to
grow crops, the crops that not only feed them but also what they sell to make a
living. My community takes the little amount of crops due to weather and leave
those families struggling in poverty and hunger. And my community has added to
climate change and global warming much more than they have, we have stolen
so much from them and while they are struggling we are still able to eat well.
Donations and other acts can help these families, and reversing climate change
and global warming will not only help these families but help our world."
ART - DIGITAL MEDIUM CATEGORY
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Helping Hands
Adobe Fresco
Maya Caran, age 15
"The vibrant diversity of vegetables being grown in the community garden by my
neighbors inspired me to create this image. I was amazed by the multi-cultural
spectrum on display: the many shades of emerald from Asian leafy greens, reds
of tomatoes and Central American peppers, yellows and oranges of American
squash. Grandmothers worked side by side with young children to grow an
abundance of food. I learned that local food security organizations here use
community gardens to support families by offering gardening workshops,
supplies, and resources. Because fresh produce is usually too fragile for food
banks to distribute, the helping hands of my neighbors come together to grow
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crops that provide a welcome supply of healthy fresh vegetables to those in
need."
Leftovers
Procreate
Polina van Hulsen, age 15
"My artwork was inspired by the concerning effects of food waste in my
community. There are many places where food is not as plentiful as it is in my
community and through my artwork, I wanted to acknowledge the fortunate
position that we have as a community that has food security. Each year, nearly
119 billion pounds of food is wasted in the United States, meaning that about
40% of all food in the U.S is wasted, and this percent continues to increase.
When I learned about this statistic, I was shocked and was inspired to create this
artwork, which depicts someone throwing their dinner into the trash. There are
large negative effects when wasting foods, not only does it waste money, but it
also negatively effects the planet as resources and energy are wasted as well. I
think that it is incredibly important to decrease food waste by creating a meal
plan, storing food correctly, and saving leftovers after each meal. While some
people have enough food security to throw foods out, others do not have enough
to eat. I want us to acknowledge the importance of saving food so that we work
together towards a sustainable and food secure society with enough food for all."
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MUSIC CATEGORY
Starving for the Moon
Piano and Noteflight
Carson Packard, age 16
Listen here
"My main goal with this piece was to illustrate the beauty of music and how
instrumentals can have just a message about food security just as strong as a
song with vocals. The piece builds, just like the ever-growing problem of world
hunger, but each section that builds also represents the efforts against world
hunger and protecting food security. Each section is not only growing hunger but
also each effort against hunger growing stronger. Sonically, the piece gets
crowded and dense, portraying the rumble of empty stomachs. At other times,
the piece is light and beautiful, illustrating the dreams of many unfortunate
children who can't do what they're destined to because of hunger."
Resilience
Original music
Parker Smith, age 14
Listen here
"Many things inspired me to write a song on food insecurity. One in particular
was when I visited Kenya last December. Seeing the less fortunate villages made
me realize how lucky I am to know where my next meal is coming from and that I
can have three meals a day, every day. Another reason was because I wanted to
bring awareness to all social issues including food insecurity, and music is a
wonderful platform to do that. Music has the power to inspire people, and that
was the goal of my song. Many musicians in the past have written about social
issues, which was very inspiring to me. For example, Queen wrote Is this the
World we Created...? addressing food insecurity. Although I intentionally made
my song an instrumental song, I think that the feelings towards insecurity are
portrayed. I believe that music and social issues go hand in hand, and
communities can promote both. A primary example on how they can do this is
through fundraiser concerts. Communities can also raise food drives, education
programs, and food pantries that can be enhanced with music to create a more
welcoming environment. I chose to name this song Resilience because of how
strong people who struggle from food insecurity are. They have to overcome
adversity and be able to withstand difficult situations. They have to adapt
mentally and physically. When I wrote my song, the first emotion that came to me
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while listening was Resilience. The song reminds me of people not giving up and
staying on their feet."
ESSAY CATEGORY
Cows and Climate Change: An Uncertain Future
Maya Abouav, age 13
"I chose to write this essay because climate change matters to me. I think about
it often, and I observe the silent rise it follows as it affects each and every part of
our lives. I know a handful of things about food security when it comes to our
species' future, so I figured this would be a great opportunity to make my voice
heard and spread the word that climate change is more than heat."
Walking into a restaurant today, it’s likely you’ll find numerous ways to ingest
caffeine. With sugar, with foam, and of course, with milk. So many kinds of milk.
Almond milk, soy milk, coconut milk - one might wonder what sudden epiphany
the public had to implement this many alternatives. And it's not just the milk
industry - that restaurant likely serves a vegan or veggie burger, too. Why all the
choices? The answer may be climate change.
When we think of climate change, we think of dry deserts, rising seas, and
extreme seasons. But the fact of the matter is that climate change affects every
aspect of our daily lives - particularly when it comes to food security. We try hard
not to think about it. The human brain prioritizes the near and the obvious, a
double edged sword that we carry in our pocket. One that has brought us to this
day and yet may be our demise.
Most of us have met a vegetarian or vegan person at one point or another. While
their motives all differ, a common reason for the diet is to boycott the
unsustainable meat farms that hurt the climate. According to the US
Environmental Protection Agency, 37% of human methane emissions are from
our current livestock practices (Agriculture and Aquaculture: Food for Thought).
But with a growing population and more mouths to feed, it feels counterintuitive
to alter our farming practices when, if anything, we need to use them more. Raise
more animals, feed more children. In protest, our vegan friends boycott the
system and find other foods to eat.
But there’s a problem - many vegan folks still like milk. Beef, too. And this is fine,
but if we won’t consume animal products, we must replicate our own. Thus, all
the alternatives on the restaurant menu. But while the western world can avoid
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cow products, not all countries can afford such luxuries.
According to the United Nations Food and Agriculture Organization, beef makes
up a quarter of all meat consumed. It provides essential proteins that are hard to
replicate. If we suddenly banned eating cow products from unsustainable
sources, we’d be setting ourselves decades back in the battle against hunger.
The wealthy’s methods only fix the problem for the wealthy themselves.
So, developed countries leave the developing world to fix the problem. The
financial gap between countries has caused inordinate frustration and bitterness
across the globe. Food alternatives offer one of many ways to better the climate,
but if we can’t sync ourselves with the rest of the world, the progress we make is
in fact, futile. Wealthy countries need to lend a helping hand to poorer ones
consistently and without fail. We can give money to start alternative dairy and
meat production in other countries. We can boycott unsustainable farming
practices.
We can save the Earth and stop hunger - it’s not hopeless. But if we really want
to achieve them both, we need to prove it.
Busy as a Bee
Taarini Kadambi, age 13
"I was at a honey farm, and found it really fascinating how honey bees put so
much effort into creating their delicious honey."
Food security is crucial for the survival of all species. An amazing example of
food security within the natural world is shown by Apis Mellifera, more commonly
known as the honey bee. Honey bees create and store enough honey during
months when flowers are blooming, thereby securing food for when they need it.
These honey bees collaborate as a colony to produce honey.
When bees form their colony, they create tightly-packed hexagonal honeycomb
using beeswax. This is a team effort. These hexagons are an efficient use of of
space, allowing maximum number of cells in the smallest available area.
Hexagons provide strength and stability, as they are tightly packed, ensuring no
wasted material. This shape is also easy to construct.
Honey bees can travel as far as a mile away from their hive to find flowers. In
addition, they show other colony members exactly where the flower patches are
in relation to the hive. This allows the other bees to go find that patch and collect
more nectar. Collaboration allows them to make even more honey during the
year.
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The bees proceed to ingest the nectar they collect from the flowers. Their
stomach enzymes help digest the nectar, and convert it into honey. Bees
regurgitate honey into the honeycomb. The colony works all spring and summer,
so when winter comes, they have food to nourish themselves. Honey does not
rot or go bad when stored in honeycomb, so it can stay there until it is needed. In
1922, preserved honey was found in Egyptian tombs, and it was perfectly edible.
When the snowy blanket of winter arrives, the bees can no longer go out and
collect nectar, as all the flowers have died. For nourishment, the bees break
open the honeycombs they filled with honey in the previous months, and eat the
honey. This honey lasts them through the winter, and into the spring, when they
make more honey.
In regions with snowy winters, local beekeepers can harvest summer honey only,
as this is the only time of year where honey is manufactured by the bees.
However, in other areas, where there isn’t snow during winter, there is both a
summer and winter harvest, as bees can collect nectar throughout the year.
Bees have an extraordinary way of making sure they have enough food for when
the time comes, and they are truly remarkable and incredible little insects. As a
result of storing honey for such a long time, these creatures have a secure food
bank, for when the need arises. This way, they’ve ensured their survival.
These amazing creatures have shown that they have the capability to build a
storage facility, create food, and preserve it perfectly, all with minimal waste. A
perfect lesson in food security for us human beings. Don’t you agree?
POETRY CATEGORY
A Poem About Food
Jacob Kinsky, age 15
"I was inspired to write my poem because food security is an issue that is
prevalent in my area. I thought that this project would be an interesting
experience, and that the issue I would write about would be one that is relevant
to my community."
Amidst the field of budding sprouts
Farmers farm to feed our mouths
Their produce taken from their fields
To be plated for our meals.
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Food is universal human right
Regardless of race, gender and creed.
Its guarantee is consistent
Except for those who live a life of inconsistencies.
Its a problem faced by many
A universal human right,
followed by a universal human question?
How to guarantee consistency?
Everyone is different
People live different lives
Yet everyone has one thing in common,
The need for food.
But that begs the question:
If everyone needs it, why doesn't everyone have it?
There is no answer, no remedy, no solution.
a wound that will never heal, regardless of how many fields you plow.
The universal human question.
Where there is no solution
Can there even be improvement?
It is after all a universal human right.
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Public Art Commission Application
Submitted on 15 March 2024, 5:19pm
Receipt number 18
Related form version 7
Name Hsinya Shen
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
Yes
How did you learn about the vacancy on the Public Art
Commission?
Other: I am currently on the Public Art Commission
Personal Information
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Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the
attached Board and Commission Application intact. I have read and
understand my rights under Government Code Section 6254.21. I may
revoke this permission at any time by providing written notice to the Palo
Alto City Clerk.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation Attorney, Board Member and life long art supporter.
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
My educational background includes a BA in Art History from Wellesley
College, and I have actively participated in property renovation and
community building in Palo Alto, reflecting my commitment to improving
our community through the arts.
Through my good fortune of serving on the Palo Alto Public Art
Commission since 2017 (Chair from 2023 to 2024), I have gained
significant experience and knowledge about the roles each of the city
council, city staff, public art commission, and community members play
in creating and supporting public art in Palo Alto. I hope to share this
knowledge with the new generation of Public Art Commissioners,
fostering future public art leadership.
Please describe your involvement in community activities,
volunteer and civic organizations.
Since joining the Public Art Commission in 2017, I've engaged in
numerous civic events in Palo Alto, leveraging my position to contribute
to our city's cultural landscape. Beyond this, my decade-long tenure on a
community bank's board and my legal expertise have enabled me to
support community reinvestment, outreach programs, and provide pro
bono legal services, including citizenship drives.
Personal and Job Experience
1. Why are you interested in serving on the Public Art
Commission and what experience would you bring to the
position?
I'm driven by the belief that art fosters community, enhances
communication, and cultivates the human spirit. Palo Alto's unique blend
of suburban charm and international appeal, coupled with its diverse
population, presents a rich canvas for public art to connect and enrich
our community. My experiences as a resident and my appreciation for
the artistic contributions from our community inspire my vision for the
Public Art Commission to create inclusive spaces through diverse art
projects.
Also I've been with the Palo Alto Public Art Commission since 2017,
serving as Chair from 2023 to 2024. I hope to share my experiences with
new members of the Public Art Commission and support the next
generation of public art leaders in Palo Alto.
2. Please describe an issue that recently came before the
Commission that is of particular interest to you and describe
why you are interested in it.
The discussion around the mid-town poetry mural—its accidental
acquisition, maintenance challenges, and emotional significance—taught
me a lot about how much care goes into curating public art for a city.
Through the initiation of a new mural program in 2023 I learned how we
can positively add and update public art pieces in public spaces.
3. If you are appointed, what specific goals would you like to
see the Public Art Commission achieve, and how would you
help in the process?
I aim to champion projects that celebrate Palo Alto's history, such as
using the redevelopment of Fry’s Electronics site as an opportunity to
create meaningful public art that reflects its past as an orchard and
cannery, and its legacy as a place supportive of diversity. Through public
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art, we can educate, celebrate our diverse heritage, and foster dialogue
within our community.
4. Public Art Commission Members work with the document
listed below. If you have experience with this document, please
describe that experience. Experience with this document is not
required for selection.
My engagement with the Public Art Master Plan has deepened my
appreciation for its role in shaping Palo Alto's public art landscape. This
plan's strategic vision ensures the continuation of a vibrant and engaging
art scene across the city, enriching Palo Alto's cultural and social fabric.
If you'd like to provide any additional documents, please
upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Hsinya Shen
Link to signature
Date Completed 03/15/2024
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Public Art Commission Application
Submitted on 13 March 2024, 3:21pm
Receipt number 13
Related form version 7
Name Ken Joye
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
No
How did you learn about the vacancy on the Public Art
Commission?
Other: city staff
Personal Information
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Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone
numbers, and email address from the attached Board and Commission
Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation I work as a sculptor, began my practice in 2012. I have a single, long-
term project: a series of wood carvings of human skulls, inspired by a
2002 exhibit at the California Academy of Sciences.
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
I have served on a panel which selected an artist for the Boulware Park
renovation currently underway.
Please describe your involvement in community activities,
volunteer and civic organizations.
I currently am serving as the Neighborhood Preparedness Coordinator
for the Ventura neighborhood (program beneath the Office of Emergency
Services). I am a member of the Pedestrian and Bicycle Advisory
Committee.
Personal and Job Experience
1. Why are you interested in serving on the Public Art
Commission and what experience would you bring to the
position?
I am a working artist and have a sense for the creative process. I am an
appreciator of public art and recognize that it is only placed in the
community when the process is followed. I would like to contribute
toward that end.
2. Please describe an issue that recently came before the
Commission that is of particular interest to you and describe
why you are interested in it.
I offered public input during the consideration of work at the Fry's site
(Bayside Cannery). How would we acknowledge the accomplishments of
a Chinese-American businessman in a neighborhood which had been
the only non-redlined area of Palo Alto?
3. If you are appointed, what specific goals would you like to
see the Public Art Commission achieve, and how would you
help in the process?
Frankly, I have no specific goal. My general goal would be to support the
independence of selected artists to execute their vision without overly
prescriptive input from the community.
4. Public Art Commission Members work with the document
listed below. If you have experience with this document, please
describe that experience. Experience with this document is not
required for selection.
I have opened the document in a separate browser tab but have not yet
studied it. I will do so after completing this application.
If you'd like to provide any additional documents, please
upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Ken Joye
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Date Completed 03/13/2024
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Public Art Commission Application
Submitted on 16 March 2024, 5:48pm
Receipt number 15
Related form version 7
Name Sonia Patwardhan
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
No
How did you learn about the vacancy on the Public Art
Commission?
Email from the City
Personal Information
1 of 3
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Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone
numbers, and email address from the attached Board and Commission
Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation Art gallery owner and curator
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
Undergrad in business followed by MBA in marketing
Worked in advertising, market research and brand management for 10
years for Heinz in Pittsburgh and on Unilever brands
Established Laasya Art in 2013 and running the art gallery since then. I
represent a lot of artists from south Asia in the US and we work with
clients from all over the US. One of the key benefits we provide which
clients find very useful is art advisory services - we work with clients
closely to recommend artworks for their spaces, given their aesthetic
sensibility, space and price range. We mostly work in wall art and
occasionally sculptures too. The idea is to make recommendations that
speaks to them and is an extension of who they are as people, and
works within their price range.
Our clients are from the Bay Area but all from other states within the US
where we work remotely with clients via Zoom/FaceTime video calls.
Please describe your involvement in community activities,
volunteer and civic organizations.
I have volunteered on an ongoing basis when my children were in
PAUSD be it in the classroom going through math corrections on weekly
basis for the entire academic year or teaching kids Bollywood dancing in
class.
I have been part of the Art of Living community for almost 10 years now -
it is a non profit that's present in over 150+ countries and teaches
meditation and breath techniques to help cope with stress and promote
overall wellbeing.
As a business, we consistently donate artworks to multiple non profits in
the area to help raise money in their auctions - Maitri is one such
organization and help victims of domestic violence.
Personal and Job Experience
1. Why are you interested in serving on the Public Art
Commission and what experience would you bring to the
position?
I have been living in Palo Alto since 2012 and call this city my home
now. I would like to contribute is some way if I can - I have a good eye
for design and space and have been curating art for people's home for
11 years now and have over time become very good at it.
We have been in business 11 years now and represent about 30 artists,
including wall art and sculptures across different mediums.
I have been working with artists as a collector (before becoming a
curator) since 2008 now and can very quickly get a since of their
credentials, quality of work, how to get the best out of them and how
easy it will be to work with them.
2. Please describe an issue that recently came before the
Commission that is of particular interest to you and describe
why you are interested in it.
The painting of the garage door of the fire station is of interest -
specifically what type of mural, what type of paint material,
understanding how this door is used during work hours, if this is in a
residential area and what the aesthetics are in the nearby location, what
type of art may be pleasing - colors, theme, overall aesthetics, timelines,
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the selection criteria of the artist who may be good options for this and
so on. This is the type of thing I do often with clients but for their homes
and it is always fascinating to convert a space from blank wall into one
that has a voice through art.
3. If you are appointed, what specific goals would you like to
see the Public Art Commission achieve, and how would you
help in the process?
First and foremost, would be to have more high quality art at key
locations in Palo Alto. Identify which of these locations are high priority
locations and get some high quality (not necessarily expensive) art for
these places. And then get it done in an efficient manner. I would like to
be identify different artists, make a shortlist and help make it happen,
very simply. We have a beautiful city. It would help a lot to add more art
in public places here.
4. Public Art Commission Members work with the document
listed below. If you have experience with this document, please
describe that experience. Experience with this document is not
required for selection.
I do not have experience with this document.
If you'd like to provide any additional documents, please
upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Sonia Patwardhan
Link to signature
Date Completed 03/16/2024
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Public Art Commission Application
Submitted on 8 February 2024, 2:21pm
Receipt number 6
Related form version 7
Name Tara de la Garza
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?No
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
No
How did you learn about the vacancy on the Public Art
Commission?
Email from the City
Personal Information
1 of 3
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Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone
numbers, and email address from the attached Board and Commission
Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation Artist, Curator and Non Profit Founder
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
I studied a BA in Fine Art at Curtin University in Western Australia am
currently in a resident studio program at Cubberley in Palo Alto, CA
My work is in the permanent collection of the Metropolitan Museum of
Art’s Watson Library, NYC. I have had two solo exhibitions at The Lodge
Gallery in NYC. I also exhibit extensively throughout the US in museums
and galleries such as Mass MOCA, Chicago Art Institute, Cornell
University, San Diego Art Institute, Palo Alto Arts Center, Palace of Fine
Arts SF, SF Design Week, numerous Spring/Break art fairs and at
Context Miami.
I am self employed
Please describe your involvement in community activities,
volunteer and civic organizations.
I regularly host free workshops in my studio for my non profit (social
practice) and as an artist at Cubberley
I am a member of ARTSRWC
I have created a pop up art space
I volunteer as a yoga instructor at San Mateo County Jail
Personal and Job Experience
1. Why are you interested in serving on the Public Art
Commission and what experience would you bring to the
position?
I have lots of experience with Public art, founding a non profit in NYC
called No Longer Empty to bring art to empty storefronts. I have been
commissioned to create public art. I have hosted two art fairs in my
home town with audiences of 10,000 people
2. Please describe an issue that recently came before the
Commission that is of particular interest to you and describe
why you are interested in it.
In the Nov 2023 meeting the developer Ahora asked for an architectural
screen to be considered as their percent for the art component.
3. If you are appointed, what specific goals would you like to
see the Public Art Commission achieve, and how would you
help in the process?
I would like Palo Alto to be seen as an epicenter for public art in Silicon
Valley and would work towards achieving that.
4. Public Art Commission Members work with the document
listed below. If you have experience with this document, please
describe that experience. Experience with this document is not
required for selection.
I have read the Public Art Master plan and like the recommendations
especially to utilize and integrate the existing resources to make art
integral to the city's planning efforts.
If you'd like to provide any additional documents, please
upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
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Signature Name of signatory: Tara de la Garza
Link to signature
Date Completed 2/8/2024
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Public Art Commission Application
Submitted on 25 January 2024, 8:41pm
Receipt number 4
Related form version 7
Name Vadim Axelrod
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
Yes
How did you learn about the vacancy on the Public Art
Commission?
Email from the City
Personal Information
1 of 3
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Commission Applications
Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the
attached Board and Commission Application intact. I have read and
understand my rights under Government Code Section 6254.21. I may
revoke this permission at any time by providing written notice to the Palo
Alto City Clerk.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation Software Startup Founder
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
Avid fan and occasional collector of art. Liberal arts undergraduate
education (Pomona College) commissioning artwork from art students
after graduation. Several art museum memberships and frequent visits to
exhibits and lectures.
Please describe your involvement in community activities,
volunteer and civic organizations.
First moved to Palo Alto in 1991. Served on Parks & Rec and on
Economic Development commissions in San Carlos, CA and Rye Brook,
NY. Stanford Peninsula Alumni Club board member, coach for several
kids teams (softball, soccer, destination imagination).
Personal and Job Experience
1. Why are you interested in serving on the Public Art
Commission and what experience would you bring to the
position?
As an avid art appreciator and owner of multiple properties in Palo Alto I
hope to offer ideas and perspective on how to make our city even more
beautiful, engaging and amazing.
2. Please describe an issue that recently came before the
Commission that is of particular interest to you and describe
why you are interested in it.
Fire station 4 art - the public participation and surveys conducted were a
good way to raise awareness of upcoming projects (and constraints).
The two public art murals on Cal Ave have added to the ambiance to the
farmer's market and the caltrain users.
3. If you are appointed, what specific goals would you like to
see the Public Art Commission achieve, and how would you
help in the process?
As a first-time member of the Public Arts Commission board, I would aim
to learn the specific near-term goals of the city and available artists and
the upcoming goals of the board. I would like to see a lot of involvement
from local artists and make sure there is representation from a variety of
mediums represented while blending in and enhancing the ambiance of
where the artwork is installed.
4. Public Art Commission Members work with the document
listed below. If you have experience with this document, please
describe that experience. Experience with this document is not
required for selection.
I first encountered the master plan during this application process.
If you'd like to provide any additional documents, please
upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Vadim Axelrod
Application Questions
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Commission Applications
Link to signature
Date Completed 01/25/2024
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Public Art Commission Application
Submitted on 17 March 2024, 11:14pm
Receipt number 17
Related form version 7
Name Yuri Chang
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
No
How did you learn about the vacancy on the Public Art
Commission?
Email from the City
Personal Information
1 of 3
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Commission Applications
Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone
numbers, and email address from the attached Board and Commission
Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation I am an independent scholar who is currently working on my book which
is based on my PhD dissertation. I am also an IHSS provider for my
disabled child, who has complex medical needs and developmental
disabilities. I completed an internship at the Ewha University Museum as
part of my master's degree in art history in South Korea.
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
My areas of expertise include modern and contemporary art, urbanism,
public art, and government-sponsored international art exhibitions. I
completed my Ph.D. in Art History from Binghamton University, State
University of New York, in 2022, under the guidance of Dr. Tom
McDonough. My doctoral thesis, titled "Negotiating Urban Identities:
International Art Events and the Cultural Identities of Korean Cities,
1988-1995," explores how various stakeholders, including city officials,
local and international artists, curators, and business elites, negotiated
to represent complex issues related to the identities of cities and their
urban landscapes through exhibitions and public art. I also contributed to
translation projects for publishing various anthologies on topics such as
public art, feminism, and post-modernism and had one of my dissertation
chapters published in a book and a scholarly journal.
Please describe your involvement in community activities,
volunteer and civic organizations.
I have worked with various organizations to advocate for better
accessibility and inclusion for disabled people. I have also organized
several events to celebrate disability culture. I am an accessibility
advisory committee member of Palo Alto City & Palo Alto Junior Museum
and Zoo, an executive board member at Palo Alto Community Advisory
Committee for Special Education, and Juana Briones Elementary PTA
Inclusion & Accessibility Representative. I have been teaching diversity,
equity, and inclusion lessons to students at Juana Briones Elementary
School, as well as leading training sessions for other adult volunteers as
a site leader for the YMCA Project Cornerstone ABC Social Emotional
Learning Program. I volunteered for the gallery service at the Cantor Art
Center. I provided visitors with exhibition and museum information and
assisted with the museum’s community outreach programs.
Personal and Job Experience
1. Why are you interested in serving on the Public Art
Commission and what experience would you bring to the
position?
I have expertise in modern and contemporary art history, public art, and
urbanism, which can aid in developing meaningful, site-specific public art
projects that inspire our community. Additionally, I have organized
several community building events to celebrate disability culture,
diversity, and inclusion, and have actively engaged with various local
organizations related to the PAUSD and the Palo Alto city government. I
have collaborated with the Palo Alto City Library and Junior Museum and
Zoo. With my community connections and partnerships with local
organizations and the disability community, I can provide diverse
perspectives from our community.
2. Please describe an issue that recently came before the
Commission that is of particular interest to you and describe
why you are interested in it.
I am interested in the King Artist residency, municipal building public art
projects, and the Code: ART festival. As an advocate for diversity,
equity, and inclusion, I think the King Artist residency is an excellent
program that encourages artistic dialogue on this subject. The municipal
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Commission Applications
building public art projects enhance the community’s environment. I look
forward to the Fire Station 5 mural, as my kid’s school is right next door.
I was impressed by the Code: ART 2023 festival, which was the most
inclusive and accessible art event for disabled individuals, including my
child. The festival showcased our city's innovation and creativity by
connecting art and technology and provided a full sensory experience
that welcomed all bodies, including those with disabilities. This was a
rarity for the disability community, as most art exhibits are not easily
accessible or touchable. I look forward to the next Code: ART festival
and would be thrilled to contribute to its development process.
3. If you are appointed, what specific goals would you like to
see the Public Art Commission achieve, and how would you
help in the process?
I aim to amplify the voices of underserved communities, particularly the
disability community, in public art. My goal is to improve the accessibility
of public art to all community members, especially those who are often
overlooked. Additionally, I seek to help find authentic and high-quality
public art projects that represent the diversity and innovation of our city.
4. Public Art Commission Members work with the document
listed below. If you have experience with this document, please
describe that experience. Experience with this document is not
required for selection.
I enjoyed reading the document. This document provides specific ideas
about the visions and goals of the public art projects, the city’s identity,
partners, stakeholders, funding resources, and the process of the works.
If you'd like to provide any additional documents, please
upload below.
Yuri Chang 2024 CV.pdf
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Yuri Chang
Link to signature
Date Completed 03/17/2024
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Yuri Chang (Binghamton University, Art History)
CV 1
Yuri Chang, PhD
Education
2009–2022 PhD, History and Theory of Art and Architecture
Binghamton University, The State University of New York
Dissertation: Negotiating Urban Identities: International Art Events and the
Cultural Identities of Korean Cities, 1988-1995
2002–2006 MA, Art History (Honor Thesis Award Recipient)
Ewha Women’s University, Seoul, South Korea
Thesis: From Machine-Man to Cyborg: Human Image and Technology in
Modern and Contemporary Art
1998–2002 BA, Art History and Clothing & Textile Design (double majors)
Ewha Women’s University, Seoul, South Korea
Fellowships and Awards
Fellowships
May 2018 Student Conference Travel Grant, International Conference of
NextGen Korean Studies Scholars, Nam Center for Korean Studies
at the University of Michigan
Mar 22–24, 2017 Fellow of Dissertation Workshop, Association for Asian Studies
(Mentors: Drs. Justin McDaniel, David Szanton, Mary Alice
Haddad, and Ritu Khanduri)
Jun–Aug 2014 CKS Graduate Research Fellowship,
Center for Korean Studies at Binghamton University
Jul 1–5, 2013 Fellow of Korean Studies Dissertation Workshop,
The Social Science Research Council and the Korea Foundation
(Mentors: Drs. Robert Oppenheim, Jun Yoo, Jennifer Chun, and
Serk-Bae Suh)
Fall 2013 Academy of Korean Studies Scholarship,
Center for Korean Studies at Binghamton University
2010–2013 Teaching Assistantship, Binghamton University
2003 Research & Teaching Assistantship, Ewha Women’s University
Awards
Fall 2013 Graduate Student Employees Union Professional Development
Awards
Fall 2012 Graduate Student Employees Union Professional Development
Awards
Spring 2012 Conference Travel Grant, Center for Korean Studies at Binghamton
University
2003 Honor Thesis Award, Ewha Women’s University
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Yuri Chang (Binghamton University, Art History)
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Conference Presentations
May 11-12, 2018 “The Art of Rent in Gwangju: from City of Massacre to City of Art,”
The 2018 International Conference of NextGen Korean Studies
Scholars, Nam Center for Korean Studies at the University of
Michigan
Feb 3, 2016 “Negotiating Urban Identities: Spectacles and Conflicts in the 1995
Gwangju Biennale” in the Session Here and Abroad: The
Globalization of K-Art and Other Myths, College Art Association
(CAA) Annual Conference
Oct 24, 2013 “The Production of Space and Memory Politics in South Korea: The
Olympic Sculpture Park and the Gwangju Biennale,” Invited
Speaker for South Korean Literature, Film, and State-sponsored
Visual Art conference, Asian and Asian American Studies and
Center for Korean Studies at UC Berkeley
Apr 20, 2013 “Making Monuments: The Creation of Political Spaces and post-
Gwangju Memories of South Korea,” Myth, Memory, and History:
New Approaches to an Elusive Past, The 35th Annual Warren and
Beatrice Susman Graduate Conference, Rutgers University
Apr 14, 2012 “Making a National Icon: Minjung, Olympics, Museum, and Nam June
Paik,” Crossing the Boundaries XX: Icons, Binghamton University,
The State University of New York
Mar 10, 2012 “The Seoul Olympics and Nam June Paik: The Imagined Future as a
Spectacle of Deception,” Deception, The 12th Annual East Asian
Studies Graduate Conference, University of Toronto
Mar 5, 2011 “The Market as Producer: Chinese Cultural Identity as Spectacle After
Deng Xiaoping’s Economic Reform," Spectacle: The 11th Annual
East Asian Studies Graduate Conference, University of Toronto
Publications
Articles
2017 “Monumentalizing Gwangju: the 1st Gwangju Biennale and the Anti-
biennale [Kwangju rŭl Kinyŏmhagi],” in Nanjie Yun, ed., Korean
Contemporary Art: Since 1990 [Han'guk tongsidae misul: 1990-yŏn
ihu], (Seoul: Sahoe P'yŏngnon, 2017)
2016 “Negotiating Urban Identities: Spectacles and Conflicts in the 1995
Gwangju Biennale,” Journal of History of Modern Art [Han'guk
Misulsa Yŏngu], No. 40, December 2016, (Seoul: Korea
Association for History of Modern Art [Han'guk Misulsa Hyŏphoe])
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Yuri Chang (Binghamton University, Art History)
CV 3
Translations (English to Korean)
2015 Patricia Phillips’s "Temporality and Public Art," in Nanjie Yun, ed,
Public Art [Konggong misul], (Seoul: Noonbit, 2015).
2009 Susan Squier’s "Reproducing the Posthuman Body: Ectogenetic Fetus,
Surrogate Mother, Pregnant Man," in Nanjie Yun ed, Feminism and
Art [Pʻeminijŭm kwa misul], (Seoul: Noonbit, 2009).
Teaching Experience
Class Teachings
May 31–July 1, 2011 Mannequin, Robot and Cyborg: the Machine Aesthetics in
Visual Culture, Binghamton University, The State University
of New York
Lectures
Apr 11, 2013 Humbugs for Highbrows: Marcel Duchamp’s Readymades,
Binghamton University, The State University of New York
Apr 20, 2012 Korean Modern Art: Negotiating Cultural Identity, Binghamton
University, The State University of New York
Oct 26, 2011 Japanese Zen Art: The Enlightened Brush Stroke, Binghamton
University, The State University of New York
Section Teachings
2013 Art History and Visual Culture
2012 Introduction to Art and Architecture in the Asian World
2011 Introduction to Art
2011 Constructs of Modernism
2010 Introduction to Architecture
2003 Introduction to Art
Organization Activities
2010–2013 Conference Organizing Committee of Crossing the Boundaries:
The Art History Graduate Conference at Binghamton
University
Fall 2012 Event Coordinator for the Undergraduate Art History
Association, Binghamton University
Museum Experience
2008 Gallery Service, Cantor Arts Center at Stanford University
2002–2003 Intern for Special Exhibition Art in Comics, Comics in Art,
Ewha Women’s University Art Museum
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Yuri Chang (Binghamton University, Art History)
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Volunteer Experience
2020–present YMCA Project Cornerstone ABC Social Emotional Learning
Program Reader, Site Lead (2023–), Juana Briones
Elementary School
2019– present PTA Inclusion & Accessibility Representative, Juana Briones
Elementary School
2017– present Executive Board Member, Palo Alto Community Advisory
Committee for Special Education
2017– present Accessibility Advisory Committee Member, Palo Alto Junior
Museum and Zoo
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Planning & Transportation Commission
Application
Submitted on 15 March 2024, 9:08pm
Receipt number 46
Related form version 10
Name Ashish Bhattacharya
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
No
How did you learn about the vacancy on the Planning and City Website
Personal Information
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Item 2
Attachment E - Planning
and Transportation
Commission Applications
Redacted
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Transportation Commission?
Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone
numbers, and email address from the attached Board and Commission
Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation Engineer
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
I'm a Computer Engineering graduate and have taken management
courses at Stanford and USC. I manage a large team at my cyber
security company. I'm involved in planning, strategy and execution of
large initiatives
Please describe your involvement in community activities,
volunteer and civic organizations, including dates and any
offices held.
I am an active member of Canopy which is spearheading the green
revolution. I have assisted my daughter to run a farm to table non profit
which helps farmers conney with local communities. I've been a model
PA citizen for the past 17 years having put my children through
education and participated in all relevant community activities.
Personal and Job Experience
1. Why are you interested in serving on the Planning &
Transportation Commission and what experience would you
bring to the position?
I want to improve the infrastructure in the city. The roads are in a very
bad shape. There is a very big homelessness issue and we will need to
build reasonable accommodations. Also I'm worried about the pedestrian
accidents that happen regularly. I will find new means and ways to
improve all of this through technology and outreach
2. Please describe an issue that recently came before the
Commission that is of particular interest to you and describe
why you are interested in it. If you have never been to a
Commission meeting, you can view archived videos from the
Midpen Media Center.
Pedestrian safety
Biking lanes.
Overbridges on train intersections
Senior housing and safety
3. If appointed, what specific goals would you like to see the
Planning and Transportation Commission achieve, and how
would you help in the process?
Better infrastructure
Use latest technology to improve driver and pedestrian safety
Address homelessness and plan development of residential and
commercial units
Improve roads and manage traffic congestion.
Children safety
4. Planning and Transportation Commission Members work
with the documents listed below. If you have experience with
any of these documents, please describe that experience.
Experience with these documents is not required for selection.
Palo Alto zoning code
El Camino real master plan
Application Questions
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and Transportation
Commission Applications
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If you'd like to provide any additional documents, please
upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Ashish Bhattacharya
Link to signature
Date Completed 3/15/2024
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Commission Applications
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Planning & Transportation Commission
Application
Submitted on 27 January 2024, 10:14am
Receipt number 41
Related form version 10
Name barton hechtman
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
Yes
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
No
How did you learn about the vacancy on the Planning and Other: I am a PTC Commissioner who's term is expiring.
Personal Information
1 of 4
Item 2
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and Transportation
Commission Applications
Redacted
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Transportation Commission?
Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the
attached Board and Commission Application intact. I have read and
understand my rights under Government Code Section 6254.21. I may
revoke this permission at any time by providing written notice to the Palo
Alto City Clerk.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation Attorney
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
I am a California-licensed attorney, specializing in land use, zoning and
eminent domain law, since 1987. I am a member of the law firm
Matteoni, O'Laughlin & Hechtman.
I have appeared before Planning Commissions, City Councils, and
Boards of Supervisors well over one hundred times, primarily within
Santa Clara County, but also in surrounding counties.
I was the assistant City Attorney for the City of Scotts Valley for three
years ('91-'94) where my principal responsibilities were to advise the
Planning Commission and Planning Staff.
I have been a PTC Commissioner since January of 2020.
Please describe your involvement in community activities,
volunteer and civic organizations, including dates and any
offices held.
Served on the Crescent Park Neighborhood Association Board of
Directors for perhaps three years approximately twenty years ago.
Was a member of the Site Council for one or two years at Ohlone
Elementary School more than fifteen years ago.
Was an AYSO referee for two or three years, an assistant basketball
coach for NJB one year, and volunteered for various tasks with the
Greenmeadow swim team and Palo Alto little league during the years our
three kids were in those programs.
Served on the Board of Directors at Congregation Etz Chayim from 6/10
until 1/18, including two years as president of the Board. Active before,
during and after my Board duty as a class parent, design committee
member and in a variety of other roles.
Have been a PTC Commissioner since January of 2020
Personal and Job Experience
1. Why are you interested in serving on the Planning &
Transportation Commission and what experience would you
bring to the position?
I have spent most of my career in work related to urban development.
The kind of planning issues faced by the PTC are at the core of my law
practice.
In my land use work, I am often retained to assist with new residential
and/or commercial projects, or use permits for new businesses. I
frequently study the local jurisdiction's planning documents to help shape
the project to fit the regulatory scheme, and sometimes seek to change
the regulatory scheme to fit the project. Most of this work includes
interaction with planning staff, and often, appearances before the local
planning commission.
Application Questions
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Similarly, planning issues are at the heart of my eminent domain
practice, because a condemnation case requires an analysis of the uses
to which the land is adaptable under applicable regulations to determine
its value.
I enjoy this work and for the past four years, I have used my knowledge
to help Palo Alto make wise planning decisions. I would like to continue
to do that for four more years.
2. Please describe an issue that recently came before the
Commission that is of particular interest to you and describe
why you are interested in it. If you have never been to a
Commission meeting, you can view archived videos from the
Midpen Media Center.
Since Castilleja last passed through the PTC on its way to completing its
epic journey through our use permit amendment approval process,
certainly the most important issue the PTC has wrestled with is the
updated Housing Element.
I have no illusion that 6087 new residential units or anything remotely
approaching that will get built by 2031, and I share the belief that the
methodology by which the HCD arrived at that number is flawed. But the
planning that is now legally required to make that volume of development
a possibility is a Herculean task that has and will continue to occupy the
PTC, the City Council and our planning staff.
I'm interested in this issue because this city is my city, these housing
pressures are going to dramatically change my city, and the leaders of
this city are going to have to decide whether we want that change thrust
upon us, or will we shape that change by planning in a way that
incentivizes and makes feasible the kind of change we want.
3. If appointed, what specific goals would you like to see the
Planning and Transportation Commission achieve, and how
would you help in the process?
If appointed, I would like to see the PTC achieve decision-making
authority. Palo Alto is the only jurisdiction I am aware of (both in this
County and in all the other Bay Area cities and counties I have worked
in) where the planning commission is a purely advisory body. Providing
the PTC with decision-making authority for appropriate types of
decisions, subject to appeal to the City Council, will empower the
Commission and provide a more rewarding experience for its
commissioners. Additionally, I believe that the City Council will find that it
results in a reduction in the City Council's workload (because most
appealable decisions are not appealed) and more robust public
participation at PTC hearings (since the decision might be final), without
any reduction in the City Council's power (because PTC decisions can
be appealed). I would help in that process by creating a matrix of the
"review authority" in all other jurisdictions in this County to illuminate the
options available.
4. Planning and Transportation Commission Members work
with the documents listed below. If you have experience with
any of these documents, please describe that experience.
Experience with these documents is not required for selection.
During my time as a PTC Commissioner, I think that the two areas to
which the PTC has devoted the most time are zoning code amendments
and the new Housing Element, which is part of the 2030 Comp Plan, we
apply CEQA to every discretionary project, and I believe I have
interacted with the other listed documents to a lesser extent.
Additionally, I have analogous experience with similar documents in
numerous other Bay Area jurisdictions. I have worked extensively with
general plans, specific plans, zoning codes, design guidelines, and
overlays, and understand the hierarchy of these planning documents,
how they work together, how to harmonize inconsistencies between
them, and what happens when you can't.
A substantial part of my law practice involves representing applicants for
discretionary governmental approvals; those require CEQA review. I
have worked on projects involving every category of CEQA document
and have defended governmental CEQA decisions in court on four
occasions.
If you'd like to provide any additional documents, please
upload below.
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Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Barton Hechtman
Link to signature
Date Completed 01/27/2024
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Commission Applications
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Stormwater Management Oversight Committee
Application
Submitted on 17 March 2024, 10:18pm
Receipt number 5
Related form version 7
Name Ambika Pajjuri
Cell Phone Number 4085642130
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
No
How did you learn about the vacancy on the Storm Water Community Group
Personal Information
1 of 4
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Attachment F -
Stormwater Management
Oversight Committee
Applications Redacted
Item 2: Staff Report Pg. 119 Packet Pg. 124 of 308
Management Oversight Commission?
Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the
attached Board and Commission Application intact. I have read and
understand my rights under Government Code Section 6254.21. I may
revoke this permission at any time by providing written notice to the Palo
Alto City Clerk.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation I am a Product Management leader that recently left my job at Amazon
and am currently on a sabbatical. In ~9 years of experience at Amazon, I
built products and teams at multiple organizations at Amazon (Amazon
Retail, AWS and Amazon Devices) and we brought delightful products to
market ranging from Amazon Echo (Alexa) to Augmented Reality
experiences like virtual try-on of Lipstick using ML.
As a leader of the Product Management organizations I led teams with
first defining the vision and then bringing the big picture concepts to life.
This needed robust prioritization (using data driven inputs from
customers and clarity on business differentiation), collaboration with
stakeholders across the organization and building the optimal strategy
and right go to market. As a Palo Alto resident of over 15 years, I am
looking to give back to the community through volunteering my time and
apply my expertise gained through the corporate world.
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
My professional education includes an MSEE degree from Columbia
University and have taken various technical, product management and
branding courses.
My most recent corporate work experience is at Amazon, where I was a
GM that led product teams (product management, design and program
management) at various orgs within Amazon over the last 9 years.
Relevant Professional Experience:
- I have completed the Board Readiness program administered by
Neythri (https://neythri.org/) and am prepared to join non-profit and
corporate boards as a director and advisory board member. I am also an
advisory board member at a stealth startup.
- Prior to Amazon, I was an Entrepreneur and Product Management
professional at various startups (Inquus/OpenStudy, KidSenz,
Itron/Silverspring networks, 2Wire, Airvana)
Please describe your involvement in community activities,
volunteer and civic organizations, including dates and any
offices held.
I have been an active participant in volunteer organizations at school. I
believe we need to get more women into STEM and leadership roles and
some of my volunteer activities are reflective of this passion. A few
activities I have been involved include:
- A registered Girl Scouts volunteer since 2012 to present
- Currently volunteer for Space Cookies, a girls-only high school FRC
(FIRST Robotics) robotics team.
- 2012-2024, Advisory Board member at WomenStartup, a Bay area
organization focused on the empowerment of women entrepreneurs in
technology, helping them grow and succeed in the technology sector.
- 2011 - 2015 - Volunteer at YMCA Project Cornerstone
Personal and Job Experience
1. Why are you interested in serving on the Stormwater
Management Oversight Committee and what experience would
I am passionate about using my expertise and experience to volunteer
for community and environmental causes. Cleaning up waste and
Application Questions
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Attachment F -
Stormwater Management
Oversight Committee
Applications Redacted
Item 2: Staff Report Pg. 120 Packet Pg. 125 of 308
you bring to the position?building sustainable solutions are critical for our planet's future. Palo
Alto's Stormwater Management Committee particularly interests me.
I like California's strong focus on storm water quality and have followed
some of the approaches and innovations. My skills will be useful in
working with the committee to review and help shape strategies and
proposals for projects funded by Stormwater Management Fees. To me,
this is an opportunity to leverage my experience to help develop
programs that manage pollution and also utilize storm water as a
resource for more sustainable solutions.
I believe my skills in developing and implementing plans, along with my
passion for environmental well-being, would make me a valuable asset to
the committee. I'm eager to contribute to this role.
2. Please describe an issue that recently came before the
Storm Drain Oversight Committee that is of particular interest
to you and describe why you are interested in it.
I am interested in what's being done to help alleviate flooding events like
was expected with the new year's eve storm event. As one of the few
cities that got the funding measure approved, I understand that we have
started proactively fixing infrastructure issues by installing new storm
systems and upgrading others. With climate change increased rainfall
seems to have become a norm resulting in flooding issues in Palo Alto
continuing each year. I am interested in seeing parallel processing of
projects and also regularly including Green Stormwater Infra
improvements happen. It will also be good to report on goals/forecasts
vs accomplishments each year to show what is working and areas for
improvement.
3. If you are appointed, what specific goals would you like to
see the Storm Drain Oversight Committee achieve, and how
would you help in the process?
With delayed projects and increased inflation, project costs keep rising. I
would like to see if the committee can help reduce delays. For example,
can the committee influence or recruit help to move Google
dependencies if those are a source for delays? Another example is to
identify combining projects if they garner more competitive bids. I also
liked the examples presented by the staff of opportunistically putting in
flap gates when possible to reduce flooding scenarios - given the long
term benefits, I would ask the committee to recommend doing this as a
goal for most ongoing infra projects to get more of these to happen in a
planned way. Another improvement I can help with is to reporting on
goals/forecasts vs accomplishments each year to analyze what is
working and areas for improvement.
4. Storm Drain Oversight Committee Members work with the
documents listed below. If you have experience with any of
these documents, please describe that experience. Experience
with these documents is not required for selection.
I do not have direct experience with these plans or budgets but have led
and participated in rigorous planning and budgeting in my corporate job
each year.
If you'd like to provide any additional documents, please
upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Ambika Pajjuri
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Link to signature
Date Completed 3/17/2024
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Stormwater Management Oversight Committee
Application
Submitted on 26 February 2024, 10:50am
Receipt number 3
Related form version 7
Name Gregory Bennett
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
No
How did you learn about the vacancy on the Storm Water Other: Instagram
Personal Information
1 of 3
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Attachment F -
Stormwater Management
Oversight Committee
Applications Redacted
Item 2: Staff Report Pg. 123 Packet Pg. 128 of 308
Management Oversight Commission?
Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone
numbers, and email address from the attached Board and Commission
Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation I am currently an investor and non-profit executive, and I invest in and
drive non-profit funding for climate change related technology.
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
I hold a Bachelor's degree in International Political Economy, an
interdisciplinary major from the University of Illinois at Champaign-
Urbana. I have worked in finance for over ten years now, in various roles
and in various countries. My LinkedIn (which is public) describes my
work experience more effectively.
Please describe your involvement in community activities,
volunteer and civic organizations, including dates and any
offices held.
I recently moved to Palo Alto, so I have not held any offices/volunteer
positions here before. I have volunteered at numerous community
focused activities since I was a teenager, a few of which include:
teaching SAT Prep to low income students, park clean up days, local
summer festivals, citizen safety commissions/neighborhood watch.
Personal and Job Experience
1. Why are you interested in serving on the Stormwater
Management Oversight Committee and what experience would
you bring to the position?
Last winter, our property flooded due to an atmospheric river. The City of
Palo Alto was excellent about letting residents know ahead of time and
getting them prepared with sandbags, etc. I would like to lend my service
to the city since they helped us ahead of time, and I'd like to add my
experience in understanding the effects of climate change on our local
watershed.
2. Please describe an issue that recently came before the
Storm Drain Oversight Committee that is of particular interest
to you and describe why you are interested in it.
The management of the stormwater management fund and the
implementation of the 2017 ballot measure improvements are very
interesting to me - precisely because it is the business of the town being
done!
3. If you are appointed, what specific goals would you like to
see the Storm Drain Oversight Committee achieve, and how
would you help in the process?
I would like to lend my skills to the administration of the stormwater
management fund, and I would like to offer my experience to ensure that
the most up to date climate science is being integrated into future
stormwater management plans.
4. Storm Drain Oversight Committee Members work with the
documents listed below. If you have experience with any of
these documents, please describe that experience. Experience
with these documents is not required for selection.
I have read and understand all of these documents.
If you'd like to provide any additional documents, please
upload below.
Application Questions
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Stormwater Management
Oversight Committee
Applications Redacted
Item 2: Staff Report Pg. 124 Packet Pg. 129 of 308
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Gregory Bennett
Link to signature
Date Completed 2/26/2024
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Attachment F -
Stormwater Management
Oversight Committee
Applications Redacted
Item 2: Staff Report Pg. 125 Packet Pg. 130 of 308
Stormwater Management Oversight Committee
Application
Submitted on 22 February 2024, 4:24pm
Receipt number 1
Related form version 7
Name Kevin Mayer
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
No
How did you learn about the vacancy on the Storm Water Other: Multiple sources
Personal Information
1 of 3
Item 2
Attachment F -
Stormwater Management
Oversight Committee
Applications Redacted
Item 2: Staff Report Pg. 126 Packet Pg. 131 of 308
Management Oversight Commission?
Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone
numbers, and email address from the attached Board and Commission
Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation Retired Environmental Engineer, US Environmental Protection Agency
(Senior Superfund Project Manager); Project Management including
planning, community involvement, regulatory and contract oversight.
Specialization in Groundwater and Stream Remediation, Hydrogeology,
Water Chemistry and Treatment of Hazardous Chemicals
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
California Professional Engineer (Civil Engineering) License 54367 -
Current, issued 1995
B.A. (1975) Rice University, Houston, TX, double major in Biology and
Behavioral Sciences
M.S. (1980) University of Washington, College of Forest Resources,
Seattle WA, (chemistry and microbiology of soil and water)
M.S. (1989) Stanford University, Civil/ Environmental Engineering
(groundwater contaminant transport and remediation) Admitted to PhD
candidacy.
US Environmental Protection Agency, Pacific Southwest Region 1990-
2017, Superfund Senior Project Manager, primarily remediation (cleanup)
of contaminated groundwater, also major stream water and soil cleanup
projects. Expertise in federal and state regulations, large contracts,
scientific and engineering planning and oversight, legal enforcement,
formal and informal interagency work with federal, state (CA and NV),
tribal and local entities, and major responsibilities for involving and
communicating with local communities and media.
Please describe your involvement in community activities,
volunteer and civic organizations, including dates and any
offices held.
(1990 -2017) Coordinated and participated in direct communication and
face-to-face meetings with local communities in US EPA Superfund
projects, forging strong ties and communication links with community
members and organizations with extraordinarily positive results for both
the community and the EPA projects. Leveraged resources and expertise
to benefit community needs and priorities, which would not be possible
without understanding the specific local community situation.
(2018 - Present) ESV (Block Coordinator) in the Adobe Meadow
neighborhood.
As a Palo Alto resident since January 1984 with two daughters in
PAUSD (1996-2009), I volunteered with many youth and adult athletic
organizations in soccer, running and bicycling.
(1980-1984) Project Coordinator with Seattle Metropolitan wastewater
division (now King County) with responsibility for community
communication for projects to reuse treatment solids as soil
amendments.
Personal and Job Experience
1. Why are you interested in serving on the Stormwater
Management Oversight Committee and what experience would
you bring to the position?
I have no agenda to bring to the position. I offer objectivity,
professionalism, and experience in many of the areas addressed in the
reports and documents listed in part 4 below.
Since my retirement I have been interested in serving the community as
a volunteer. Until recently, I was not able to make the structured time
commitment. My career has been in public service, and this continues to
be a personal priority.
Application Questions
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Oversight Committee
Applications Redacted
Item 2: Staff Report Pg. 127 Packet Pg. 132 of 308
I am always delighted to learn in a wide spectrum of fields, and I know
the importance of remaining open to unfamiliar perspectives as well as
technical insights.
2. Please describe an issue that recently came before the
Storm Drain Oversight Committee that is of particular interest
to you and describe why you are interested in it.
I prefer not to opine on specific issues until I am educated on the
Committee's deliberations and actions.
During implementation in the "real world" there can be many specific
issues and decisions which are appropriate topics for consideration and
oversight. Observations from the actual residents can be invaluable.
Some examples from my own experience in Palo Alto: 1) Rain barrel use
by a homeowner requires a certain dedication to maintain and operate
year-after-year. 2)Common knowledge supports the assumption that dry
wells (very local groundwater recharge) are inappropriate in our high
water table and low permeability (clay/ 'Bay Mud') soils. Yet I was
surprised at how effective it is at my own residence. 3) It is common
sense to avoid contaminated groundwater plumes. On the other hand,
some well-considered clean water input near plumes ("recharge",
injection, groundwater "mounding") have benefited plume control at some
major Superfund projects.
3. If you are appointed, what specific goals would you like to
see the Storm Drain Oversight Committee achieve, and how
would you help in the process?
Oversight is a serious responsibility. As mentioned above, there can be
decisions to make within a large project which profit from community
insight and involvement. I have found remarkable value in perspectives
from people with tangential technical expertise and local experience. I fit
this description and am open to seeking and accepting perspectives from
other residents and professionals.
4. Storm Drain Oversight Committee Members work with the
documents listed below. If you have experience with any of
these documents, please describe that experience. Experience
with these documents is not required for selection.
I have read and considered these reports and documents which provide
a thorough background on the analyses and priorities already developed
and in place. The City Council's policy of moving forward on decisions
rather than revisiting deliberations is laudable. I respect the expertise of
professional staff and outside consultants and do not want to second
guess their foundational work.
These documents do leave open questions, particularly regarding
implementation of general and aspirational goals. Staff, not the oversight
committee, should be the lead in exploring options in filling these gaps.
Direction and advice from the community-based Committee must be
strongly considered if projects are to have serious prospects of short- or
long-term success.
If you'd like to provide any additional documents, please
upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Kevin P Mayer
Link to signature
Date Completed 02/22/2024
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Oversight Committee
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Item 2: Staff Report Pg. 128 Packet Pg. 133 of 308
Stormwater Management Oversight Committee
Application
Submitted on 22 February 2024, 5:05pm
Receipt number 2
Related form version 7
Name Ronald Owes
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
No
How did you learn about the vacancy on the Storm Water Other: currently a member of this commision
Personal Information
1 of 3
Item 2
Attachment F -
Stormwater Management
Oversight Committee
Applications Redacted
Item 2: Staff Report Pg. 129 Packet Pg. 134 of 308
Management Oversight Commission?
Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the
attached Board and Commission Application intact. I have read and
understand my rights under Government Code Section 6254.21. I may
revoke this permission at any time by providing written notice to the Palo
Alto City Clerk.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation retired Professional Civil Engineer
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
University of Washington BSCE, 1968, MSCE, 1971, Licensed Civil
Engineer (PE), Instructor in Environmental Engineering at University of
Washington, 1973, Practiced in Civil/Environmental Engineering for over
40 years as a Partner in Harper/Owes, as a Senior Vice President of
HDR, etc, and as an expert witness in over 20 legal cases dealing with
environmental issues.
Please describe your involvement in community activities,
volunteer and civic organizations, including dates and any
offices held.
I am a current commission member Palo Alto's Storm Water
Management Oversight Commission, and a City of Palo Alto Emergency
Services Volunteer
Personal and Job Experience
1. Why are you interested in serving on the Stormwater
Management Oversight Committee and what experience would
you bring to the position?
I am presently serving on this Committee and believe this experience
allows me to utilize my background and experience to help the City of
Palo Alto.
2. Please describe an issue that recently came before the
Storm Drain Oversight Committee that is of particular interest
to you and describe why you are interested in it.
The annual audit and the role of this commiittee are important to
understand.
3. If you are appointed, what specific goals would you like to
see the Storm Drain Oversight Committee achieve, and how
would you help in the process?
I would like to help the committee understand if storm water expenditures
are appropriate.
4. Storm Drain Oversight Committee Members work with the
documents listed below. If you have experience with any of
these documents, please describe that experience. Experience
with these documents is not required for selection.
I am concerned with loss of permeability and green infrastructure
required in these plans and measures as changes in the city's
development occur.
If you'd like to provide any additional documents, please
upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Application Questions
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Attachment F -
Stormwater Management
Oversight Committee
Applications Redacted
Item 2: Staff Report Pg. 130 Packet Pg. 135 of 308
Signature Name of signatory: Ronald Owes
Uploaded signature image: rons sig.jpg
Date Completed 2/22/2024
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Applications Redacted
Item 2: Staff Report Pg. 131 Packet Pg. 136 of 308
Utilities Advisory Commission Application
Submitted on 5 March 2024, 1:16am
Receipt number 40
Related form version 8
Name Abraham Bagherjeiran
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices Yes
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
No
How did you learn about the vacancy on the Utilities Advisory
Commission?
City Website
Personal Information
1 of 3
Item 2
Attachment G - Utilities
Advisory Commission
Applications Redacted
Item 2: Staff Report Pg. 132 Packet Pg. 137 of 308
Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone
numbers, and email address from the attached Board and Commission
Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation Applied Researcher, Artificial Intelligence
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
I am a Sr Director of Applied Research at eBay where I lead e-
commerce search ranking. I have a PhD in Computer Science and
specialize in machine learning. I am a member of the Association of
Computing Machines, and industry professional group. I was an adjunct
faculty member of Northeastern University, Silicon Valley, in the
computer science department. For my undergraduate degree I minored
in Electrical Power Technology. I own an electric vehicle and am a
residential customer of the Palo Alto utilities.
Please describe your involvement in community activities,
volunteer and civic organizations, including dates and any
offices held.
I am President of the Palo Verde Elementary PTA.
Personal and Job Experience
1. Why are you interested in serving on the Utilities Advsory
Commission and what experience would you bring to the
position?
I am a regular customer of the Palo Alto utilities. I bring a strong
analytical background to decisions. As a customer, I am interested in
lowering costs while improving the quality of service.
2. Please describe an issue that recently came before the
Commission that is of particular interest to you and describe
why you are interested in it. If you have never been to a
Commission meeting, you can view archived videos from the
Midpen Media Center.
I am interested in the standing goal of preparing the gas supply for
winter. I was hit with a $4000 gas bill in January 2023 and would very
much like to do what I can to make sure something like that does not
happen again.
3. If appointed, what specific goals would you like to see the
Utilities Advisory Commission achieve, and how would you
help in the process?
I would like the commission to change usage calculations to be more
accurate, especially in light of fluctuating supply prices.
4. Utilities Advisory Commission Members work with the
documents listed below. If you have experience with any of
these documents, please describe that experience. Experience
with these documents is not required for selection.
I have signed up for the fiber to home project a few years ago and am
familiar with that plan.
If you'd like to provide any additional documents, please
upload below.
Please confirm that you have read the Boards and Yes
Application Questions
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Attachment G - Utilities
Advisory Commission
Applications Redacted
Item 2: Staff Report Pg. 133 Packet Pg. 138 of 308
Commissions Handbook.
Signature Name of signatory: Abraham Bagherjeiran
Link to signature
Date Completed 03/05/2024
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Attachment G - Utilities
Advisory Commission
Applications Redacted
Item 2: Staff Report Pg. 134 Packet Pg. 139 of 308
Utilities Advisory Commission Application
Submitted on 17 March 2024, 11:19pm
Receipt number 44
Related form version 8
Name Ambika Pajjuri
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
No
How did you learn about the vacancy on the Utilities Advisory
Commission?
Community Group
Personal Information
1 of 3
Item 2
Attachment G - Utilities
Advisory Commission
Applications Redacted
Item 2: Staff Report Pg. 135 Packet Pg. 140 of 308
Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the
attached Board and Commission Application intact. I have read and
understand my rights under Government Code Section 6254.21. I may
revoke this permission at any time by providing written notice to the Palo
Alto City Clerk.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation Product Management leader: A Product Management leader, I recently
left my job at Amazon and am currently on a sabbatical. In ~9 years of
experience at Amazon, I built products and teams at multiple
organizations at Amazon (Amazon Retail, AWS and Amazon Devices)
and we brought delightful products to market ranging from Amazon Echo
(Alexa) to Augmented Reality experiences like virtual try-on of Lipstick
using ML. Previously I worked at Itron on smart meter networks and
demand forecasting. As a leader of the Product organizations I led teams
with first defining the vision and then bringing the big picture concepts to
life with robust prioritization (using data driven inputs from customers and
clarity on business differentiation), collaboration with stakeholders
across the organization and building the optimal strategy and right go to
market. As a Palo Alto resident of over 15 years, I am looking to give
back to the community through volunteering my time and apply my
expertise gained through the corporate world.
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
My professional education includes an MSEE degree from Columbia
University and have taken various technical, product management and
branding courses.
My most recent corporate work experience is at Amazon, where I was a
GM that led product teams (product management, design and program
management) at various orgs within Amazon over the last 9 years.
Relevant Professional Experience:
- I have completed the Board Readiness program administered by
Neythri (https://neythri.org/) and am prepared to join non-profit and
corporate boards as a director and advisory board member. I am also an
advisory board member at a stealth startup.
- Prior to Amazon, I was an Entrepreneur and Product Management
professional at various startups (Inquus/OpenStudy, KidSenz,
Itron/Silver Spring Networks, 2Wire, Airvana). My work at Itron on smart
meter networks and demand forecasting gave me insights into Utilities
and related regulation.
Please describe your involvement in community activities,
volunteer and civic organizations, including dates and any
offices held.
I have been an active participant in volunteer organizations at school. I
believe we need to get more women into STEM and leadership roles and
some of my volunteer activities are reflective of this passion. A few
activities I have been involved include:
- A registered Girl Scouts volunteer since 2012 to present
- Currently volunteer for Space Cookies, a girls-only high school FRC
(FIRST Robotics) robotics team.
- 2012-2024, Advisory Board member at WomenStartup, a Bay area
organization focused on the empowerment of women entrepreneurs in
technology, helping them grow and succeed in the technology sector.
- 2011 - 2015 - Volunteer at YMCA Project Cornerstone
Personal and Job Experience
1. Why are you interested in serving on the Utilities Advsory
Commission and what experience would you bring to the
I am passionate about leveraging my experience to contribute to a
sustainable future. Palo Alto's Utilities Advisory Commission particularly
Application Questions
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Attachment G - Utilities
Advisory Commission
Applications Redacted
Item 2: Staff Report Pg. 136 Packet Pg. 141 of 308
position?interests me. My skills can be valuable in advising the City Council on
long-range planning for our utilities, including water conservation and
environmental impact. This aligns with my desire for innovative solutions.
My proven ability in developing and implementing plans, coupled with my
interest in sustainability and prior experience at Itron that pioneered
smart meters for utilities, makes me a strong candidate. I'm eager to
contribute!
2. Please describe an issue that recently came before the
Commission that is of particular interest to you and describe
why you are interested in it. If you have never been to a
Commission meeting, you can view archived videos from the
Midpen Media Center.
I am interested in the issue that was discussed when presenting the
recommendation to amended Palo Alto CLEAN Program Rules and
Requirements, Handbook, and Power Purchase Agreement. It was clear
that there is a need to make it easy to sell power generated from Solar
programs and to entice more participants for the Clean Programs. I am
interested in improving the program and potentially revamping it to attract
more participants
3. If appointed, what specific goals would you like to see the
Utilities Advisory Commission achieve, and how would you
help in the process?
My goals would include making it easier to participate in the Palo Alto
CLEAN program for apartments and buildings with options for Solar
roofs. These establishments could decide to add a solar roof if the
program is enticing. Another goal would be to evaluate improving the
Fiber-to-the-Premise projects by intentionally combining them with other
projects like Storm Water System upgrades and new infrastructure
projects.
4. Utilities Advisory Commission Members work with the
documents listed below. If you have experience with any of
these documents, please describe that experience. Experience
with these documents is not required for selection.
I do not have direct experience with these plans but have led and
participated in rigorous planning and roadmapping of products and
services in my corporate job each year.
If you'd like to provide any additional documents, please
upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Ambika Pajjuri
Link to signature
Date Completed 3/17/2024
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Attachment G - Utilities
Advisory Commission
Applications Redacted
Item 2: Staff Report Pg. 137 Packet Pg. 142 of 308
Utilities Advisory Commission Application
Submitted on 17 March 2024, 11:09pm
Receipt number 41
Related form version 8
Name Chris Tucher
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
No
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
No
How did you learn about the vacancy on the Utilities Advisory
Commission?
Palo Alto Weekly
City Website
Personal Information
1 of 3
Item 2
Attachment G - Utilities
Advisory Commission
Applications Redacted
Item 2: Staff Report Pg. 138 Packet Pg. 143 of 308
Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone
numbers, and email address from the attached Board and Commission
Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation Consultant & board member
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
Education: Harvard Business School, MBA
Consultant to healthcare and electric battery start-ups
Boards:
-Kirkwood Mountain Public Utility District
-Embarcadero Media Foundation (i.e., Palo Alto Weekly news group)
Please describe your involvement in community activities,
volunteer and civic organizations, including dates and any
offices held.
In 2024, I was elected to the board of the Kirkwood Mountain Public
Utilities District (five candidates, one empty seat, on the public ballot
Nov'23 in Alpine County, CA). The KMPUD is responsible for delivering
power, water and waste-water services to all residential and commercial
customers in Kirkwood, as well as snow removal services. This ties in
with my commitment to community service and my interest in utilities,
especially electricity.
In 2024, I was appointed to the new non-profit board of Embarcadero
Media (aka Palo Alto Weekly). This ties in with my keen interest in local
journalism (I began my career as a reporter and a newspaper publisher)
and my commitment to the Palo Alto community.
Personal and Job Experience
1. Why are you interested in serving on the Utilities Advsory
Commission and what experience would you bring to the
position?
After a career in tech and health-tech, I've recently begun working in the
field of energy and public utilities, with a special interest in electric grid
modernization. Since first applying for UAC in 2023, I subsequently ran
for and won a seat on the board of the public utility district in Kirkwood,
CA (near Tahoe), which provides electric, gas, water and waste-water
serves to all residential and commercial customers of this Lake Tahoe
community (Vail Corp. is the largest customer), in addition to snow
removal services.
My top interest on the commission would be issues around energy
usage, power sourcing and the electrical grid. That said, my interest
extends to all aspects of Palo Alto utilities, including gas pricing, fiber-
broadband plan and water management.
2. Please describe an issue that recently came before the
Commission that is of particular interest to you and describe
why you are interested in it. If you have never been to a
Commission meeting, you can view archived videos from the
Midpen Media Center.
Grid modernization: There seems to be lack of clarity around several key
issues, just a few of which are:
-Timeframe appears to be 5yrs to completion (residential areas), but only
after a 2yr planning phase, so that completion isn’t until 2030. Is that
unreasonably long?
-Household load 15+ years in future: Do we have solid assumptions and
scenarios for load trends? Might load actually fall as "self consumption"
and microgrid storage rises?
-How do important future technologies like grid-level battery storage or
vehicle-to-grid fit into CPAU's modernization plan?
-What it will take for CPAU to persuasively educate residents on
implementing solar and "self consumption" methods (e.g., battery, grid
forming inverter) in their homes?
Grid modernization and CPAU’s planning process -- incl. transmitter
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upgrades, staffing challenges, load monitoring -- are important to me
because (1) the cost will be vast ($80M+?) and (2) our grid will be vital to
enabling the city's sustainability goals.
3. If appointed, what specific goals would you like to see the
Utilities Advisory Commission achieve, and how would you
help in the process?
I realize the commission has a broad set of goals. I'll just call out two:
1) Ensure CPA has a good plan for grid modernization, based on well-
reasoned assumptions, flexible scenarios, and clear short-term
milestones. We need a “grid for tomorrow” that can support more robust
transmission and better load management to allow for, among other
things, hourly renewable energy matching (not year-end true-ups); smart
use of battery storage (incl. Solar+Storage PPAs); vehicle-to-grid two-
way charging and the complex billing issues that accompany it.
2) Enable CPA to hit its 2030 energy and sustainability goals ... because
today, in my view, the community seems not to have much confidence,
or clear understanding of how, we will do that.
I think I can help toward these goals because I have executive
leadership experience, because I have at least a modest understanding
of the technical and budgetary aspects, and because I can communicate
well.
4. Utilities Advisory Commission Members work with the
documents listed below. If you have experience with any of
these documents, please describe that experience. Experience
with these documents is not required for selection.
I have read and reviewed these documents but have no other experience
with them.
If you'd like to provide any additional documents, please
upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Chris Tucher
Link to signature
Date Completed 03/16/2024
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Utilities Advisory Commission Application
Submitted on 2 March 2023, 9:02am
Receipt number 33
Related form version 6
Name Richard Craig
Address
City
Postal Code
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
No
How did you learn about the vacancy on the Utilities Advisory
Commission?
Palo Alto Weekly
Personal Information
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Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the
attached Board and Commission Application intact. I have read and
understand my rights under Government Code Section 6254.21. I may
revoke this permission at any time by providing written notice to the Palo
Alto City Clerk.
Consent to Publish Personal Information on the City of Palo Alto Website
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
Technical Education: BS Berkeley Physics, PhD UCLA Electrical
Engineering
Technical Work Experience: 5 years Laser Research, 5 years Laser
product engineering
Management Experience: 25 year managing (CEO & President) multiple
public and private companies in areas related to light. For two of these
companies the primary value was improved energy efficiency of lighting.
Vast experience dealing with Government agencies is many different
roles. Comfortable with all aspects of budgets and finance. Skilled at
listening to complex problems.
Company/Employer Name Retired
Occupation Technical Manager
Is your Company/Employer your current one or last?Last Employer
Please describe your involvement in community activities,
volunteer and civic organizations, including dates and any
offices held.
No current involvement in civic organization.
Personal and Job Experience
1. What is it about the Utilities Advisory Commission that is
compatible with your experience and of specific interest to
you, and why?
We face difficult and interesting problems. I view this opportunity as a
way to contribute to solutions.
2. Please describe an issue that recently came before the
Commission that is of particular interest to you and describe
why you are interested in it. If you have never been to a
Commission meeting, you can view archived videos from the
Midpen Media Center.
I currently have two areas of interest. The need to phase out natural gas
and the move to the all electric household seems both quite important
and very tricky to fairly execute. I want to know more. Palo Alto has been
talking about fiber optic access for as long as I have lived here (33
years). I would love to see progress on this topic.
3. If appointed, what specific goals would you like to see the
Utilities Advisory Commission achieve, and how would you
help in the process?
My goals are very generic, improve the vision and working of my city. I
cannot take a position on specific projects without more learning.
4. Utilities Advisory Commission Members work with the
documents listed below. If you have experience with any of
these documents, please describe that experience. Experience
with these documents is not required for selection.
None
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If you'd like to provide any additional documents, please
upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Richard Craig
Link to signature
Date Completed 03/02/2023
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Utilities Advisory Commission Application
Submitted on 22 February 2024, 12:14pm
Receipt number 39
Related form version 8
Name Sean Holman
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
No
How did you learn about the vacancy on the Utilities Advisory
Commission?
Community Group
City Website
Personal Information
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Read the code, and check only ONE option below:I give permission for the City of Palo Alto to post to the City’s website the
attached Board and Commission Application intact. I have read and
understand my rights under Government Code Section 6254.21. I may
revoke this permission at any time by providing written notice to the Palo
Alto City Clerk.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation Technology (Software)
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
I have a BS in Computer Science from the Univ. of Maryland. While my
background is in software engineering, I have worked for 10+ years with
public utilities and cities on energy sustainability (primarily during my
time at Opower). I am now working with a company called Kaluza
focused on helping energy retailers to change their business model and
serve their customers to support a carbon neutral future.
Please describe your involvement in community activities,
volunteer and civic organizations, including dates and any
offices held.
Duveneck PTA
Personal and Job Experience
1. Why are you interested in serving on the Utilities Advsory
Commission and what experience would you bring to the
position?
One of the things I I love about Palo Alto is our community based
approach. I care deeply about our shared energy future, data security
and my community here in Palo Alto. We have the means to do great
things here and I'd like to help serve that purpose. Our energy systems
are rapidly evolving and as an engineer I am fascinated to learn and
consider how to make the best choice for the people in our community
and our planet.
2. Please describe an issue that recently came before the
Commission that is of particular interest to you and describe
why you are interested in it. If you have never been to a
Commission meeting, you can view archived videos from the
Midpen Media Center.
Recent issues of particular interest to me are our cyber security and
data protection strategies (as an engineer with background working on
these topics) and the Electric Grid Modernization plan. I think the plan is
the key to having a strategy for electrification but also for creating an
equitable future grid.
3. If appointed, what specific goals would you like to see the
Utilities Advisory Commission achieve, and how would you
help in the process?
I am particularly interested in evolving a long term strategy that adapts to
the changes needed for further electrification and that supports programs
that considers the needs of all members of the community including
renters (like myself) and lower income households.
4. Utilities Advisory Commission Members work with the
documents listed below. If you have experience with any of
these documents, please describe that experience. Experience
with these documents is not required for selection.
From my work with Opower I am familiar with utility strategic plans and
integrated resource plans. We were particularly focused on building
energy efficiency programs and metrics into those plans.
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If you'd like to provide any additional documents, please
upload below.
Sean.Holman.Resume.pdf
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Sean Holman
Link to signature
Date Completed 02/22/2024
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VERIZON – San Jose, CA – 2016-2018 Currently at 121M+ subscribers as the largest wireless carrier in the U.S.
5G Solutions Strategy & Engineering Manager
Retained by Verizon following its purchase of Sensity to accelerate product development on multi-access edge computing.
Founded an engineering team and provided leadership for the Sustainable City Solutions Group. Formulated and deployed
solutions using ML, Kubernetes, computer vision, real-time sensors, and vehicle-to-infrastructure technologies.
◆ Awarded patent for an interface to aggregate real-time curb usage and availability data. Applied for
patent based on work with MapQuest, securing a patent to benefit Verizon on immediate and future goals.
◆ Launched some of the first 5G solutions in major cities in partnership with Intel, Samsung, and others,
including New York, Sacramento, Los Angeles, Washington DC, and Seattle.
SENSITY SYSTEMS – Sunnyvale, CA – 2014-2016 Specializing in a smart lighting IoT network and API developer platform NetSense that enables conversions to energy-saving LEDs.
Director, Solutions Architecture
Hired to lead the Solutions Architecture function and team. Managed multiple global partner integration and deployment
activities with Cisco, Verizon, and GE. Assisted cities in leveraging LED lighting solutions to save energy and create an open
IoT sensor platform in 35+ cities, including Dubai, Copenhagen, Tel Aviv, Guangzhou, Seattle, and Kansas City.
◆ Contributed to the $350M acquisition of Sensity Systems by Verizon through role as Technical Expert in
the Verizon partnership. Delivered demonstrations that highlighted the viability of Sensity’s product offering.
◆ Accelerated the launch of 30+ new U.S. and international deployments with Cisco Systems, working
closely with cities to ensure successful rollouts and mitigate/resolve issues.
◆ Spearheaded a 50+% reduction in pilot scoping and delivery times while leading the expansion to
international deployments.
OPOWER – 2008-2013 Software platform that helps the world’s largest utilities transform their customer experience and facilitate energy savings.
Director, Solutions Architecture (2011-2013)
Customer Success Manager (2009-2011)
Data Engineer (2008-2009)
Hired as the company’s 12 th employee and progressed rapidly through increasingly responsible positions. As Director of
Solutions Architecture, built and managed a global Solutions Architecture team within the Sales organization as the
business grew from $1M to $150M ARR. Served as the primary customer point of contact and managed the program
design/measurement functions. As Data Engineer, accelerated and scaled ETL process, data QA and deployment timelines.
◆ Spearheaded launch of Opower platform at 16 utility partners (initially worth $30M+), including Exelon,
EDF, and National Grid. Redefined the company’s demos and product storytelling to customers.
◆ Created a scalable ETL process and data pipelines to ingest utility data and automate data quality analysis.
◆ Reduced implementation times by 35% through rollout of a project management system.
ADDITIONAL POSITIONS:
Software Engineer, ATG (2007-2008) – Developed click-to-call technology that powered online sales conversions at leading
companies, including Amazon, Best Buy, American Airlines, Dell, TD Bank, and 500+ additional companies.
Team Leader, U.S Department of State (2003-2007) – Led software deployments onsite at 20+ embassies and consulates.
Software Engineer, Sun Microsystems/ Scient / Aspex (1999-2003) – Focused on Java and web application development
and managed production Oracle databases. Customers included MLB, Chase, Verizon, DoD and others.
EDUCATION & SKILLS
Bachelor of Science in Computer Science – UNIVERSITY OF MARYLAND – College Park, MD
Professional Training – Kubernetes and Cloud Native Associate , Deep Learning Specialization (Andrew Ng), Coursera
Technology Skills – Systems Architecture, API Design, ETL/ELT, Enterprise Software, Authentication, applied ML,
TensorFlow, IoT, Kubernetes, PostgreSQL, Redis, PostGIS, BigQuery, JavaScript/Typescript, Python, Go, Java, Google Cloud
Platform, AWS Lambda, Jira, Git, ArgoCD
Patents/Honors – Patent: Obtainment and display of real-time information for a set of block-faces. Issued Mar 16, 2021;
Banneker Key Scholarship (full merit-based academic scholarship)
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Utilities Advisory Commission Application
Submitted on 18 March 2024, 1:40am
Receipt number 45
Related form version 8
Name Utsav Gupta
Cell Phone Number
Home Phone Number
Email Address
Are you a Palo Alto resident?Yes
Address
City
Postal Code
Do you have any relatives or members of your household who
are employed by the City of Palo Alto, who are currently
serving on the City Council, or who are Commissioners or
Board Members?
No
Are you available and committed to complete the term applied
for?
Yes
Fair Political Practices No
Excluding your principal residence, do you or your spouse
own real property in Palo Alto?
No
How did you learn about the vacancy on the Utilities Advisory
Commission?
Email from the City
Personal Information
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Read the code, and check only ONE option below:I request that the City of Palo Alto redact my home address, phone
numbers, and email address from the attached Board and Commission
Application prior to posting to the City’s website.
Consent to Publish Personal Information on the City of Palo Alto Website
Occupation Startup Co-CEO
Please list your relevant education, training, experience,
certificates of training, licenses, and professional registration.
If describing work experience, please include
company/employer name and occupation.
EDUCATION
Georgetown University Law Center, JD, 2015
UC San Diego, BS in Bioengineering: Biotechnology and BA in Political
Science, 2011
SELECTED WORK EXPERIENCE
Co-CEO, Filarion, Inc. - working in spatial computing and artificial
intelligence, 2021-present
Previously a patent litigator at Tensegrity Law Group and Dechert LLP
from 2015-2021. One litigation involved understanding internet service
provider technology.
Student Counsel, Appellate Litigation Clinic, Georgetown University Law
Center, 2014-2015
Clerk, United States Senate Judiciary Committee, 2013
PROFESSIONAL REGISTRATIONS
California Bar
Patent Bar
Admitted in the following U.S. courts: Federal Circuit, Ninth Circuit,
Northern District of California, Central District of California
Please see LinkedIn for further information:
https://www.linkedin.com/in/utsavgupta/
Please describe your involvement in community activities,
volunteer and civic organizations, including dates and any
offices held.
Board of Visitors, Georgetown University Law Center, 2023-current
South Bay Chair, Northern California Alumni Board, Georgetown
University, 2019-current
SELECTED PREVIOUS COMMUNITY ACTIVITIES:
Member, SF Bay Area IP Inn of Court, 2017-18
Board of Governors, Georgetown University Alumni Association, 2014-15
President, South Asian Law Students Association at Georgetown Law,
2014-15
Georgetown International Environmental Law Review (now Georgetown
Environmental Law Review), 2014-15
Director of Alumni Initiatives and Delegate, Student Bar Association at
Georgetown Law, 2014-15
Board, Student Intellectual Property Law Association, 2014-15
President, Associated Students of UC San Diego, 2009-2010
Personal and Job Experience
1. Why are you interested in serving on the Utilities Advsory
Commission and what experience would you bring to the
position?
I’d like to help as I can with the city's FTTP plans. The UAC has done a
great job leading this effort. I am excited for Phase 1 and the planned
Dec 2024 start. Once available, how can we best encourage residents to
use the service and meet our projected take-rate, so that we can expand
the service to remaining residents? I have litigated networking and
internet service patent disputes and have some understanding of the
technology.
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My interest also extends to water quality. Palo Alto has excellent water.
How can we explore options to continue to improve the health of our
water, particularly to address any trace contaminants that may pose
health risks, such as forever chemicals and microplastics? On
microplastics, there have been proposals to help reduce their infiltration
into the water supply, including by Samsung at CES 2023 with filters
compatible with their washing machines (clothes are a large source of
microplastics). What options are there and what can we do as a city?
2. Please describe an issue that recently came before the
Commission that is of particular interest to you and describe
why you are interested in it. If you have never been to a
Commission meeting, you can view archived videos from the
Midpen Media Center.
The SCADA and AMI cybersecurity presentation that came before the
Commission on February 7, 2024, was of particular interest, where I was
happy to see there is a focus on being prepared for *when* a
cyberattack happens. Along with my technology interests, I have had an
appreciation for cybersecurity and how to secure endpoints like user
devices (that is, how to prevent attacks on the human layer). Having
witnessed these sophisticated phishing attacks successfully unfold
against sharp and technologically colleagues, these issues will only
become harder to prevent and more prevalent with the distribution and
democratization of generative artificial intelligence.
3. If appointed, what specific goals would you like to see the
Utilities Advisory Commission achieve, and how would you
help in the process?
I would like to see FTTP eventually offered to every resident in Palo Alto.
High-bandwidth applications are the future. It has always astonished me
that large, commercial ISPS provided legacy service despite Palo Alto as
a center of innovation in the Silicon Valley. I even investigated running
my own fiber installation to this condo building downtown, or using a line-
of-sight 1G or 10G microwave dish connection from 3000 El Camino
(Palo Alto Square) (unfortunately, no line-of-sight). To help achieve
reaching everyone, I believe I can help be an advocate for FTTP and
why our residents should use community fiber. including performance
aspects like cost, shared vs unshared connections, latency, bandwidth,
jitter, reliability, and most importantly upload speeds.
4. Utilities Advisory Commission Members work with the
documents listed below. If you have experience with any of
these documents, please describe that experience. Experience
with these documents is not required for selection.
Having an interest in community fiber, I have reviewed the FTTP Master
Plan a few times from curiosity. I have also reviewed the City of Palo Alto
Special Meeting on September 19, 2022, at that time concerning FTTP
and the corresponding UAC Sub-Committee Recommendations
presentation and corresponding report "Joint Study Session With City
Council and Utilities Advisory Commission (UAC) Regarding Fiber-to-
the-Premises Efforts."
If you'd like to provide any additional documents, please
upload below.
Please confirm that you have read the Boards and
Commissions Handbook.
Yes
Signature Name of signatory: Utsav Gupta
Link to signature
Date Completed 03/18/2024
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City Council
Staff Report
From: City Manager
Report Type: STUDY SESSION
Lead Department: Transportation
Meeting Date: April 1, 2024
Report #:2401-2535
TITLE
Study Session: Palo Alto Link One-Year Service Evaluation and Report; CEQA status – not a
project.
RECOMMENDATION
Staff recommends that the City Council receive a report and provide feedback on Palo Alto Link
one-year performance results and funding strategy options aligned with desired long-term
program goals.
EXECUTIVE SUMMARY
The Palo Alto Link, a pilot program funded by an Innovative Transit Grant from the Santa Clara
County Valley Transportation Authority (VTA), has reached an impressive milestone, marking its
first year of operation with notable achievements. Operated in partnership with Via, also
known as Nomad Transit Services, this on-demand, shared-ride service has been a cornerstone
in addressing the city's first-/last-mile connectivity challenges, providing an environmentally -
friendly alternative to private vehicle use.
In its inaugural year, the Palo Alto Link completed over 50,000 rides, serving an average of 900
unique riders monthly, with an average wait time of just 13.8 minutes. This service, particularly
beneficial to vulnerable and transit-dependent populations, has seen a 54% growth in ride
completions, demonstrating its critical role in the community's mobility ecosystem.
Feedback gathered through an extensive rider survey highlights the service's impact on
enhancing equity, affordability, and sustainability within Palo Alto. Remarkably, 46% of
respondents reported having no access to a personal vehicle, underscoring the service's role in
bridging mobility gaps. Moreover, the Link's operational efficiency and sustainability have been
augmented by its partnership with Stanford Research Park (SRP), which has not only
contributed significantly to the program's funding but also increased its utilization among the
park's employees.
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As the pilot program progresses into its final year, staff are exploring various strategies to
sustain and enhance the service beyond its pilot phase. This includes assessing additional
funding options and potential expansions in service hours to meet community needs better.
The upcoming fiscal challenges and opportunities underscore the necessity for strategic
partnerships and innovative funding mechanisms to ensure the Palo Alto Link's continued
success and expansion.
BACKGROUND
for 18 months of service.
Additional funding from Stanford Research Park extended the pilot service to two years and
expanded service to the Research Park. Following the expenditure of these initial funds, either
additional partners or City funds will be needed to continue the service.
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ANALYSIS
Performance Highlights
Rider Growth
Completed rides steadily grew month over month, increasing by 54% over the first twelve
months. Link continues to attract new riders while maintaining a strong engaged rider base,
where approximately 75% of trips are taken by returning riders, and the average rider takes
more than 5 trips per month. This fast rider adoption demonstrates that Link is providing a
crucial means of transportation throughout Palo Alto, especially to key community resources
such as major employers, transit stations, and local schools, as detailed further in the later
location sections.
Survey Findings
Between September - October 2023, 265 Link riders provided their feedback through an in-app
survey. The survey revealed the following key takeaways regarding rider sentiment:
•Equity. Vulnerable and transit-dependent riders were impacted the most by Link: 46%
of respondents do not have access to a personal vehicle and 43% qualify for discounted
fares (50% of discounted fares were for seniors and low-income riders).
•Affordability. Many riders noted that the service provided an affordable way to reach
jobs and medical appointments and gave riders with mobility limitations “greater
independence”.
•Sustainability. Link has encouraged riders to choose shared transit, with 52% of riders
reporting that they would have otherwise used high-emission private vehicle travel. Not
only does Link unlock mobility for riders without single occupancy vehicles (SOVs), but
residents also reported that the service enables them to reduce or forgo car ownership. As
one rider stated, “Link was a key part of my decision to not purchase a car upon moving to
Palo Alto.”
History of Link’s SRP Partnership
Stanford Research Park (SRP), a business park hosting many of the largest employers in the
city, committed to investing $31,000 per month (for a total of $744,000) in Palo Alto Link, given
the service’s focus on facilitating commutes to and from the SRP businesses. The SRP
investment represents 21% of the total funding amount for the Palo Alto Link pilot program,
with the remaining funds coming from the City. In return, the City set up the Link service to be
completely free for all trips to/from SRP (relative to the standard adult fare of $3.50 per trip). A
trip counts as an SRP trip if it starts or ends within the green area within the broader blue Link
service area shown below.
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SRP Link Trip Data & Performance
Link’s partnership with SRP has demonstrated that providing flexible commuter options
supports employees in returning to the office and connecting to other destinations in the
surrounding community. From March 2023 through February 2024, trips to/from SRP made up
over 28% of all Link trips. Thanks to the high quality of service, SRP trips continue to grow over
time, making up nearly 35% of all trips in January.
Of the 30 businesses located within SRP, 11 were among the top 25 Link pick-up and drop-off
locations, with the top locations being Stanford Medicine, Tesla, Rubrik, HP, and Lockheed
Martin. Reviewing an in-depth analysis of the times of pick-ups and drop-offs, staff also see that
the Link service remains complimentary to SRP’s existing Caltrain shuttles.
Future SRP Support
SRP has expressed its support for continuing Link and investing in the ongoing operation of the
service. The City is in discussions with SRP to determine the amount that they would like to
commit to Palo Alto Link moving forward.
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SRP could also facilitate increased use of the service.
Other Top Locations & Prospective Partners
Beyond facilitating commutes for SRP employees, Palo Alto Link connects riders to key
community sites, centers of employment, and transportation hubs. Table 1 summarizes the top
pick-up and drop-off locations.
Table 1: Palo Alto Link Top Locations, March 2023 – January 2024
Top Location % of all Link Trips
(average March - Jan)
Stanford Research Park 27%
(~30-35% in recent months)
Palo Alto & Gunn High Schools collectively 15%
(PA High School = 9%;
Gunn = 4%)
Stanford Mall 4%
Caltrain Stations (Palo Alto and CalAve Stations collectively) 2%
Cubberley Community Center 1.6%
Fletcher, Green, JLS Middle Schools 2%
Stanford Hospital 1.4%
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Future Scenarios for Consideration
Remaining Program Budget
The budget for this pilot program was $2,601,550, including $2,000,000 from the Santa Clara
Valley Transportation Authority (VTA) and up to $744,000 from the Stanford Research Park.
From March 2023 through January 2024, the City has spent $1,533,557 in fares, grant funds,
start-up costs, and SRP support to operate the service. With the remaining budget of
$1,067,993, Link could continue operating through August 2024, assuming operations with the
current level of service. The City has been awarded a Transportation Fund for Clean Air (TFCA)
grant which will provide $441,000 in additional funding which is expected to extend service
through November 2024 and replace hybrid wheelchair accessible vehicles (WAV) to electric
models. Transitioning to an all EV fleet entails some additional costs that have been built into all
the funding scenarios described below.
Funding Scenarios
Table 2: Potential Funding Scenarios for FY25
Scenario Description 12-Month Cost
(Jul '24 - Jun '25)
Net Funding Gap*
(additional $ above
remaining budget
estimated)
A. Current Service
Level
Increase supply by 5% to meet
organic demand growth
$1,800,000 $1,000,000
B. Service Hour
Extension + Supply
Growth
Scenario A plus extend the
weekday schedule by 3 hours
$2,300,000 $1,500,000
Scenario A: Current Service Level
To maintain the current level of service, this scenario increases supply by at least 5% to ensure
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that the Link program can continue operating in a way that meets the needs of the community.
This assumes a forecasted increase in demand growth is supported by a 5% increase in supply
(vehicle service hours), which would require an additional investment of $1,000,000, and would
allow Link to absorb an expected demand increase of 5-10% over the coming year while
continuing to meet customer expectations for quality of service.
Scenario B: Service Hour Extension
Beyond supporting organic demand growth within the current service parameters, the City
could pursue minor service expansions in response to community feedback. As highlighted
below, Link riders are eager for the service to expand in terms of operating hours and coverage
area. While future geographic expansion may be desirable, this scenario extends the service
schedule as the top-priority expansion for Link in the coming year.
Specifically, this extends the weekday schedule by 3 hours (1 hour in the AM and 2 hours in the
PM) to capture anticipated demand in the morning and evening commute hours:
•Current Link Schedule: Monday - Friday 8 AM - 6 PM
•Proposed Link Schedule: Monday - Friday 7 AM - 8 PM
FISCAL/RESOURCE IMPACT
STAKEHOLDER ENGAGEMENT
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Research Park has also been providing notification to and engagement with their stakeholders
to encourage ridership.
ENVIRONMENTAL REVIEW
Council action on this item is not a project as defined by CEQA because the necessary
agreements to continue service with partner agencies and identification of government funding
mechanisms or fiscal activity do not involve any commitment to any specific project that may
result in a potentially significant physical impact on the environment. CEQA Guidelines section
15378(b)(4). The Council has already found that Palo Alto Link is not a project as defined by
CEQA under CEQA guidelines 15061(b)(3).
APPROVED BY:
Philip Kamhi, Chief Transportation Official
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City Council
Staff Report
Report Type: CONSENT CALENDAR
Lead Department: City Clerk
Meeting Date: April 1, 2024
Report #:2403-2764
TITLE
Approval of Minutes from March 11, 2024 Meeting
RECOMMENDATION
That the minutes be reviewed and approved.
ATTACHMENTS
Attachment A: March 11, 2024 Draft Action Minutes
APPROVED BY:
Mahealani Ah Yun
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CITY COUNCIL
DRAFT ACTION MINUTES
Page 1 of 5
Regular Meeting
March 11, 2024
The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual
teleconference at 5:30 P.M.
Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker
Present Remotely:
Absent:
Closed Session
1. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager
and his Designees Pursuant to Merit System Rules and Regulations (Ed Shikada, Kiely
Nose, Sandra Blanch, Nick Raisch, Tori Anthony, Molly Stump, and Jennifer Fine)
Employee Organization: Service Employees International Union, (SEIU) Local 521, Utilities
Management and Professional Association of Palo Alto (UMPAPA), Palo Alto Peace
Officers’ Association (PAPOA), Palo Alto Police Management Association (PMA),
International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs’
Association (FCA); Authority: Government Code Section 54957.6 (a)
2. CONFERENCE WITH CITY ATTORNEY- EXISTING LITIGATION Subject: Eric Figueroa, et al. v.
City of Palo Alto Santa Clara County Superior Court Case No. 21-CV-383740 (One Case, as
Defendant) Authority: Government Code Section 54956.9(d)(1)
3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section
54956.8 Property: 445 Bryant Street, Assessor’s Parcel Number 120-15-107 Negotiating
Parties: La Comida de California, Unlimited Mojo, Inc. Operating as an Iron24 Franchise,
Silicon Valley Bike Exchange, Stealthmode LLC City Negotiators: Ed Shikada, Kiely Nose,
Kristen O’Kane, Sunny Tong Subject of Potential Negotiations: Lease Price and Terms of
Payment
Council Member Kou disclosed her husband serves uncompensated on the La Comida de
California board.
MOTION: Council Member Veenker moved, seconded by Council Member Lythcott-Haims to go
into Closed Session.
MOTION PASSED: 7-0
Council went into Closed Session at 5:45 P.M.
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DRAFT ACTION MINUTES
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City Council Meeting
Draft Action Minutes: 03/11/2024
Council returned from Closed Session at 8:50 P.M.
Mayor Stone announced no reportable action was taken.
Consent Calendar
Council Member Veenker recused on Agenda Item Number 6.
Council Member Kou registered a no vote on Agenda Item Number 5.
Council Member Tanaka registered a no vote on Agenda Item Number 9 and 11.
MOTION: Vice Lauing moved, seconded by Council Member Burt to approve Agenda Item
Numbers 4-6, 8-11 (Agenda Number 7 Removed from Agenda).
MOTION PASSED ITEMS 4, 8, 10: 7-0
MOTION PASSED ITEM 5: 6-1, Kou no
MOTION PASSED ITEM 6: 6-0-1, Veenker recused
MOTION PASSED ITEMS 9, 11: 6-1, Tanaka no
4. Approval of Minutes from February 26, 2024 Meeting
5. Authorize Transmittal of the 2023 Comprehensive Plan Annual Progress Report to the
Office of Planning and Research and the 2023 Housing Element Annual Progress Report
to the Department of Housing and Community Development.
6. Stanford University Medical Center (SUMC) Annual Report to Council for Fiscal Year 2022-
2023
7. Approval of Amended Palo Alto CLEAN Program Rules and Requirements, Handbook, and
Power Purchase Agreement; CEQA Status: Not a Project under CEQA Guidelines Sections
15378(a) and (b) Item Removed
8. Approval of Construction Contract C24190072 with O'Grady Paving, Inc. in the Amount of
$5,432,037 and Authorization for the City Manager or Their Designee to Negotiate and
Execute Change Orders for Related Additional but Unforeseen Work that May Develop
During the Project Up to a Not-to-Exceed Amount of $543,204 for the Fiscal Year 2024
Asphalt Paving Project, Capital Improvement Program Projects PE-86070, PO-89003, CB-
17001, PE-20001, PE-09003, and SD-06101; CEQA status – exempt under CEQA Guidelines
Section 15301(c) and 15301(d)
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DRAFT ACTION MINUTES
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City Council Meeting
Draft Action Minutes: 03/11/2024
9. Approval of Professional Services Contract Number C24190133 With Anne Rosenthal Fine
Art Conservation Services in an Amount Not-to-Exceed $118,624 for preservation of
frescoes by artist Victor Arnautoff created in 1932 at the Roth Building (the former Palo
Alto Medical Clinic) at 300 Homer Avenue for a period of 18 months; CEQA status -
categorically exempt.
10. Adopt a Revised Interim Ordinance to Extend the Interim Parklet Program to July 31, 2024
(from March 31, 2024) and Phase-in Enforcement of the Ongoing Parklet Program
through November 1, 2024; and Extend Parking Lot Eating/Drinking Uses to December 31,
2024; CEQA Status- Categorically Exempt (Sections 15301 and 15304(e))
11. Adopt an Ordinance Increasing Council Member Salary From $1,000/Month to
$1,600/Month, Effective January 1, 2025, as authorized by State law
City Manager Comments
Ed Shikada, City Manager
Action Items
12. Approval of the 2024 City Council Priority Objectives and Finance Committee and Policy
& Services Committee Workplans (Item Continued from March 4, 2024 City Council
Meeting)
MOTION: Council Member Lythcott-Haims moved, seconded by Council Member Burt to
approve the 2024 Proposed City Council Priorities and Objectives: Economic Development &
Transition (ED&T) section and additionally:
1. Direct staff to work with and report to the Retail Ad Hoc Committee to explore a
permanent ordinance allowing parking lot eating/drinking uses for businesses that do not
face public streets; and,
2. Direct staff to take action to improve the cleanliness of the University Ave. downtown
area.
MOTION PASSED: 7-0
Agenda Item Number 12 to be continued to the March 18, 2024 City Council Meeting.
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City Council Meeting
Draft Action Minutes: 03/11/2024
13. Policy and Services Recommendation to the City Council for the creation of a Citizens
Advisory Committee on a Potential Charter Amendment on Council Member
Compensations
Agenda Item Number 13 not heard and to be continued to a City Council meeting date
uncertain.
14. Discussion of Interview Process for City Auditor Selection; CEQA - Not a project
MOTION: Council Member Lythcott-Haims moved, seconded by Council Member Veenker to
refer the Council Appointed Officers Committee to screen applicants and bring no fewer than
two forward for Council selection.
MOTION PASSED: 7-0
Adjournment: The meeting was adjourned at 10:39 P.M.
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DRAFT ACTION MINUTES
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City Council Meeting
Draft Action Minutes: 03/11/2024
ATTEST: APPROVED:
____________________ ____________________
City Clerk Mayor
NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC)
2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section
2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council
found action minutes and the video/audio recordings of Council proceedings to be the official
records of both Council and committee proceedings. These recordings are available on the City’s
website.
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City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Planning and Development Services
Meeting Date: April 1, 2024
Staff Report: 2403-2709
TITLE
Approval of Contract Amendment Number 1 to Contract Number S24190818 with Integrated
Design 360 in the Amount of $82,200 and Extension of the Contract Term through December 30,
2024 for development of a “One Margin” Reach Code. CEQA Status: Exempt Under CEQA
Guidelines Section 15308
RECOMMENDATION
Staff recommends that the City Council approve and authorize the City Manager or designee to
execute Amendment No. 1 to Contract S24190818 with Integrated Design 360 (Attachment A)
for development of a “One Margin” Reach Code in an amount not to exceed $82,200 and extend
the term of the contract through December 30, 2024. This amendment results in a revised total
contract not-to-exceed $132,200.
BACKGROUND
On February 26, 2024, in light of the Ninth Circuit decision in California Restaurant Association v.
City of Berkeley, the Council adopted a moratorium on enforcement of certain provisions in Title
16 (Building Regulations) of the Palo Alto Municipal Code requiring that new construction and
substantial remodels utilize all-electric design, which had been adopted November 2022 and had
been effective since January 2023.
Council also directed staff to pursue a replacement Reach Code using the “One Margin”
approach, choosing a single policy approach rather than the consideration of multiple options in
order to expedite development. Council directed staff to return on a timeline that would allow
for ordinance adoption by the end of June 2024.
ANALYSIS
Following the February 26, 2024 staff executed a $50,000 consulting contract with Integrated
Design 360 to immediately begin work on development of a “One Margin” Reach Code. The initial
contract scope is insufficient to complete the entire work effort, however. The consulting work
required for the project includes the following:
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•Review of State cost-effectiveness studies supporting a new Reach Code and any
additional cost-effectiveness analysis required
•Assisting staff evaluate design alternatives for the code
•Evaluation of example Palo Alto building types under the code
•Adaptation of model codes to Palo Alto
•Staff report and ordinance drafting
•Assisting staff submit the code to the California Energy Commission (CEC)
•Meetings and communications in support of these efforts
•Drafting of outreach material about both the moratorium and the new code proposals
Integrated Design 360 has quoted $132,200 to complete the entire project scope, $82,200 of
which covers the proposed contract amendment. The Municipal Code generally requires a
competitive solicitation process for professional services contracts valued greater than $50,000.
However, the Municipal Code provides an exemption in cases where the competitive solicitation
process would result in additional costs to the City and substantial interference with a required
city operation. PAMC 2.30.360(b)(2). Here, failure to adopt a replacement Reach Code on a rapid
timeline will hinder the City’s ability to complete its Sustainability and Climate Action Work Plan.
It would also result in more new construction using natural gas lines, which will raise costs long
term for both residents and the City's gas utility as more and more of the community electrifies
and these leftover gas lines need to be maintained or abandoned despite declining gas system
revenues. To avoid these long-term costs Council has directed staff to bring back a replacement
code before the Council break, which gives staff seven to eight weeks to draft the code and route
it for internal review. An exemption from solicitation is requested to get the necessary consulting
resources on board quickly to meet this timeline.
Integrated Design 360 LLC is the firm best positioned to assist with this activity because they
consulted for the City of San Jose in development of its Reach Code. San Jose’s code is the first
example of what is now being referred to as a “One Margin” code. Integrated Design 360 is also
subcontracting with TRC for the analytical work. TRC is the engineering firm that completed the
2022 statewide cost-effectiveness studies that the City of San Jose relied on in developing its
code and which Palo Alto intends to rely on in developing theirs. Both Integrated Design 360 and
TRC were involved in the development of the City of Palo Alto’s Reach Code in 2022 and are very
familiar with the City’s operational and regulatory history. Onboarding a different consulting firm
would make it impossible for staff to meet the Council timeline.
FISCAL/RESOURCE IMPACT
The professional services contract for Integrated Design 360 related to development of a “One
Margin” Reach Code proposal will have a total not-to-exceed amount of $132,200 if Council
approves this amendment. These costs are being split evenly between general consulting budgets
previously approved for the Planning and Development Services and Utilities departments in the
FY 2024 budget.
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STAKEHOLDER ENGAGEMENT
ENVIRONMENTAL REVIEW
ATTACHMENTS
APPROVED BY:
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AMENDMENT NO. 1 TO CONTRACT NO. S24190818
BETWEEN THE CITY OF PALO ALTO AND INTEGRATED DESIGN 360, LLC. dba ID360
This Amendment No. 1 (this “Amendment”) to Contract No. S24190818 (the “Contract”
as defined below) is entered into as of April X, 2024, by and between the CITY OF PALO ALTO, a
California chartered municipal corporation (“CITY”), and INTEGRATED DESIGN 360, LLC. dba
ID360, a California corporation, located at 809 Laurel Street, #308, San Carlos, California 94070
(“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this
Amendment.
R E C I T A L S
A. The Contract (as defined below) was entered into by and between the Parties
hereto for the provision of updates to Title 16 of the Palo Alto Municipal Code, as detailed
therein.
B. The Parties now wish to amend the Contract in order to add scope of work, tasks
3 through 4 and increase compensation by Eighty-Two Thousand Two Hundred Dollars ($82,200)
from Fifty Thousand Dollars ($50,000) to a new total not to exceed compensation of One Hundred
Thirty Eight Thousand Dollars ($132,200).
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions
of this Amendment, the Parties agree:
SECTION 1. Definitions. The following definitions shall apply to this Amendment:
a. Contract. The term “Contract” shall mean Contract No. S24190818
between CONSULTANT and CITY, dated March 7, 2024.
b. Other Terms. Capitalized terms used and not defined in this Amendment
shall have the meanings assigned to such terms in the Contract.
SECTION 2. Section 4. “NOT TO EXCEED COMPENSATION” of the Contract is hereby
amended to read as follows:
“The compensation to be paid to CONSULTANT for performance of the Services shall be
based on the compensation structure detailed in Exhibit C, entitled “COMPENSATION,”
including any reimbursable expenses specified therein, and the maximum total
compensation shall not exceed One Hundred Twenty-Six Thousand Eight Hundred
Ninety-Nine Dollars ($126,899). The hourly schedule of rates, if applicable, is set out in
Exhibit C-1, entitled “SCHEDULE OF RATES.” Any work performed or expenses incurred
for which payment would result in a total exceeding the maximum compensation set forth
in this Section 4 shall be at no cost to the CITY.
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Optional Additional Services Provision (This provision applies only if checked and a
not-to-exceed compensation amount for Additional Services is allocated below under this
Section 4.)
In addition to the not-to-exceed compensation specified above, CITY has set aside the
not-to-exceed compensation amount of Five Thousand Three Hundred and One Dollars
($5,301) for the performance of Additional Services (as defined below). The total
compensation for performance of the Services, Additional Services and any reimbursable
expenses specified in Exhibit C, shall not exceed One Hundred Thirty-Two Thousand Two
Hundred Dollars ($132,200), as detailed in Exhibit C.
“Additional Services” means any work that is determined by CITY to be necessary for the
proper completion of the Project, but which is not included within the Scope of Services
described at Exhibit A. CITY may elect to, but is not required to, authorize Additional
Services up to the maximum amount of compensation set forth for Additional Services in
this Section 4. CONSULTANT shall provide Additional Services only by advanced, written
authorization from CITY as detailed in this Section. Additional Services, if any, shall be
authorized by CITY with a Task Order assigned and authorized by CITY’s Project Manager,
as identified in Section 13 (Project Management). Each Task Order shall be in substantially
the same form as Exhibit A-1, entitled “PROFESSIONAL SERVICES TASK ORDER”. Each Task
Order shall contain a specific scope of services, schedule of performance and maximum
compensation amount, in accordance with the provisions of this Agreement.
Compensation for Additional Services shall be specified by CITY in the Task Order, based
on whichever is lowest: the compensation structure set forth in Exhibit C, the hourly rates
set forth in Exhibit C-1, or a negotiated lump sum.
To accept a Task Order, CONSULTANT shall sign the Task Order and return it to CITY’s
Project Manager within the time specified by the Project Manager, and upon
authorization by CITY (defined as counter-signature by the CITY Project Manager), the
fully executed Task Order shall become part of this Agreement. The cumulative total
compensation to CONSULTANT for all Task Orders authorized under this Agreement shall
not exceed the amount of compensation set forth for Additional Services in this Section
4. CONSULTANT shall only be compensated for Additional Services performed under an
authorized Task Order and only up to the maximum amount of compensation set forth
for Additional Services in this Section 4. Performance of and payment for any Additional
Services are subject to all requirements and restrictions in this Agreement.”
SECTION 3. Section 12. “SUBCONTRACTING” of the Contract is hereby amended to read
as follows:
“Subcontracts Authorized: Notwithstanding Section 11 (Assignment) above, CITY agrees that
additional subcontractors may be used to complete the Services with prior approval,
documented in writing, including Scope of Services, cost, and schedule of performances. The use
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of subcontractors cannot increase compensation pursuant to Section 4 of this Agreement. At the
time of this amendment, CONTRACTOR has identified the following SUBCONTRACTOR, which is
authorized by the CITY:
TRC Engineers, Inc
6 Executive Circle, Suite 200
Irvine, CA 92614
CONSULTANT shall be responsible for directing the work of any subcontractors and for any
compensation due to subcontractors. CITY assumes no responsibility whatsoever concerning
compensation of subcontractors. CONSULTANT shall be fully responsible to CITY for all acts and
omissions of subcontractors. CONSULTANT shall change or add subcontractors only with the prior
written approval of the City Manager or designee.”
SECTION 4. The following exhibit(s) to the Contract is/are hereby amended and added,
as indicated below, to read as set forth in the attachment(s) to this Amendment, which are
hereby incorporated in full into this Amendment and into the Contract by this reference:
a. Exhibit “A” entitled “SCOPE OF SERVICES”, AMENDED, REPLACES
PREVIOUS.
b. Exhibit “B” entitled “SCHEDULE OF PERFORMANCE”, AMENDED, REPLACES
PREVIOUS.
c. Exhibit “C” entitled “COMPENSATION”, AMENDED, REPLACES PREVIOUS.
SECTION 5. Legal Effect. Except as modified by this Amendment, all other provisions of
the Contract, including any exhibits thereto, shall remain in full force and effect.
SECTION 6. Incorporation of Recitals. The recitals set forth above are terms of this
Amendment and are fully incorporated herein by this reference.
(SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.)
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SIGNATURES OF THE PARTIES
IN WITNESS WHEREOF, the Parties have by their duly authorized representatives
executed this Amendment effective as of the date first above written.
CITY OF PALO ALTO
City Manager
APPROVED AS TO FORM:
City Attorney or Designee
INTEGRATED DESIGN 360, LLC
Officer 1
By:
Name: Melanie Jacobson
Title: Principal
Officer 2 (Required for Corp. or LLC)
By:
Name: Cindy Mack
Title: Administrative Leader
Attachments:
Exhibit A – Scope of Services, Amendment No.1 (Added, Replaces Previous)
Exhibit B – Schedule of Performance, Amendment No.1 (Added, Replaces Previous)
Exhibit C – Compensation, Amendment No.1 (Added, Replaces Previous)
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Exhibit A
SCOPE OF SERVICES, AMENDMENT NO.1
(AMENDED, REPLACES PREVIOUS)
Task 1 - Program Initiation & Project Management (Amendment No.1, Revision)
CONSULTANT will organize and attend a project definition conference call with CITY staff to
discuss strategy and overall project. CONSULTANT will prepare a meeting agenda, attend the
meeting, and deliver meeting minutes and a project schedule.
Project Kick-off
CONSULTANT will organize and attend a project Kick off with CITY staff to discuss the project
scope, goals, timeline, and deliverables. CONSULTANT will prepare a meeting agenda,
presentation, attend meeting, and deliver meeting minutes.
Progress Meetings
CONSULTANT will attend up-to 12 check-in and working meetings with CITY staff virtually or in
person to discuss progress to date on the workplan and address any coordination items and
technical requirements.
Task 2 - Develop Draft Policy Criteria (Amendment No.1, Revision)
CONSULTANT will create the outline of the policy language to be used as a baseline. The
document will house the details of the possible model code language, the interested community
organizations, educational aspects, compliance process, and related municipal code sections. The
document will contain the relevant cost effectiveness results.
Policy Development, Cost-Effectiveness & Research Support
CONSULTANT will coordinate project content to align with the results of the cost-effectiveness
study. SUBCONTRACTOR (CONSULTANT’s contractor) will complete a cost-effectiveness study.
CONSULTANT or SUBCONTRACTOR will perform policy research to support the changes to the
policy criteria in the local municipal code. CONSULTANT or SUBCONTRACTOR will perform State
and Federal policy research for amendment to the State code within the municipal code.
CONSULTANT or SUBCONTRACTOR will communicate with State and Federal agency staff, as
needed, regarding the evolving policy development direction.
Task 3 - Local Policy Adoption & State Agency Approval (Amendment No.1, Added)
CONSULTANT will deliver the Final Technical Policy Language to the project team and attend one
meeting virtually or in-person with City Staff to finalize the regulation requirements in
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coordination with the cost-effectiveness SUBCONTRACTOR. CONTRACTOR assumes and CITY
agrees that the final code will be written and approved by the CITY’s Attorney.
CONSULTANT will provide technical writing support to assemble the staff report for model code
language and provide a presentation for the public hearing meeting. CONSULTANT will one City
Council meeting in person and provide presentation support to CITY staff for code adoption.
CONSULTANT assumes and CITY agrees that staff report is due six weeks prior to the public
hearing meeting. CONSULTANT assumes the presentation is due two weeks prior to the public
hearing meeting.
CONSULTANT will provide technical writing support to assemble a cover letter to be sent by CITY
staff to the California Energy Commission (CEC). CONSULTANT will work with staff to obtain a wet
signature to the City Council approved ordinance. The submittal to the CEC shall include the
cover letter, staff report, ordinance with wet signatures, and the cost-effectiveness study.
CONSULTANT will remain in regular communication with the CITY’s Chief Building Official
regarding obtaining notice of receipt from the CEC. CONSULTANT will work with staff to request
assignment of a public comment period and preliminary CEC business meeting date.
CONSULTANT will provide technical support to CITY staff during the 15-day public comment
period administered by the California Energy Commission. CONSULTANT will address, in writing,
specific questions posed by the CEC and public during the comment period and before the
Business Meeting.
CONSULTANT will attend the CEC Business Meeting, via conference call, to witness approval of
local code and to be available to CEC staff immediately following the Business Meeting to address
questions. Once approved by CEC, CONSULTANT will work with CITY staff to obtain formal letter
from CEC for submission to the Building Standards Commission. CONSULTANT was to make CITY
aware that it may take up to three (3) months to appear on California Energy Commission
Business Meeting agenda. CONSULTANT assumes and CITY agrees that it may take up to ninety
(90) days to complete this task to include waiting time to get on agenda.
Task 4 - Program Material Update (Amendment No.1, Added)
CONSULTANT will make updates to the program material and process guides for the 2022
Building Code Cycle. The program material to be updated is listed below.
CONSULTANT will update the Green Building & Energy Reach Code Verification forms.
CONSULTANT will maintain two (2) Green Building Verification forms and two (2) Energy Reach
Code Verification forms to reflect the 2022 state code changes and the local municipal code
requirements. CONSULTANT will update the technical documents, consult with CITY staff on any
requested updates, working with CITY staff to get the documents published, and consult with the
Chief Building Official or designee for approval. CONSULTANT assumes and CITY agrees to one (1)
round of revisions. CONSULTANT will deliver these electronically to CITY staff in PDF and
Microsoft Excel formats.
DocuSign Envelope ID: 8BB13764-1590-4D5A-8909-BADF70245A1D
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CONSULTANT will update the Residential and Non-Residential GB-1 Sheets for 2022 Code Cycle.
CONSULTNAT will update the six (6) existing GB-1 sheets to incorporate the one margin code
changes for the following project types: 1) Residential CalGreen Mandatory; 2) Residential
CalGreen Tier 1; 3) Residential CalGreen Tier 2; 4) Non- Residential CalGreen Mandatory; 5)
Non- Residential CalGreen Tier 1; 6) Non-Residential CalGreen Tier 2. CONSULTANT will
provide technical updates, layout and formatting updates, and customizing each sheet to CITY
staff requirements. CONSULTANT will deliver these electronically to CITY staff in PDF and
Microsoft Excel formats.
CONSULTANT will update Residential and Non-Residential Standard Conditions for 2022 Code
Cycle. CONSULTANT will provide technical updates to the Standard Conditions document for all
revisions to the 2022 Green Building Code and the local municipal code. CONSULTANT will
provide technical revisions, quality control, work with CITY staff to get the documents published
on CITY’s website and review any changes with CITY staff. CONSULTANT will deliver these
electronically to CITY staff in PDF and Microsoft Excel formats.
CONSULTANT will update the Frequently Asked Questions document. CONSULTANT will update
the technical content for the Frequently Asked Questions on the CITY’s Green Building webpage.
CONSULTANT will confer with CITY staff on any new Frequently Asked Questions requests.
CONSULTANT will answer an addition of eight to ten (8-10) new questions that reflect new
Frequently Asked Questions based on the 2022 code changes. CONSULTANT will deliver these
electronically to CITY staff in Microsoft Word document and to support CITY staff to publish to
the CITY’s webpage.
CONSULTANT will provide updates to other program material for 2022 Building Code Cycle.
CONSULTANT will make updates that include reference to new local or state code municipal code
sections in the following documents only: Energy Reach Code Infeasibility Guidelines, GB-3 Non-
Residential Commissioning Owners Project Requirements & Basis of Design, GB-4 Commissioning
Plan, and EVSE Compliance Calculator.
Task 5 - Cost-Effectiveness Analysis (Amendment No.1, Added)
CONSULTANT to manage and coordinate between CITY and SUBCONTRACTOR for the completion
of a cost-effectiveness analysis. SUBCONTRATOR will complete up to ten (10) simulations of
building files including a mix of single family, accessory dwelling units, and low-rise multi-family
building types. CONSULTANT and SUBCONTRACTOR maintain appropriate characteristics already
modeled and may need to make minor adjustments, and that the analysis effort will check for
feasibility of reaching the required source energy margins, not re-evaluating the cost-
effectiveness, as re-evaluation could be a separate project, with a separate scope of services and
additional costs.
CONSULTANT and SUBCONTRACTOR will analyze multifamily and nonresidential results from
existing statewide studies to identify Energy Policy and Conservation Act feasible source energy
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margins for the CITY. CONSULTANT and SUBCONTRACTOR will provide writing and review
support for the staff report, support for review/suggested changes to the draft ordinance
language and support for CITY Council and CEC (if necessary) approval process.
DocuSign Envelope ID: 8BB13764-1590-4D5A-8909-BADF70245A1D
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Amendment to Contract
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EXHIBIT B
SCHEDULE OF PERFORMANCE, AMENDMENT NO.1
(AMENDED, REPLACES PREVIOUS)
CONSULTANT shall perform the Services so as to complete each milestone within the number of
days/weeks specified below. The time to complete each milestone may be increased or
decreased by mutual written agreement of the Project Managers for CONSULTANT and CITY so
long as all work is completed within the term of the Agreement.
Task Month/Year Completion or As Specified Below
1. Program Initiation & Project Management Ongoing/Daily
2. Develop Draft Policy Criteria May 2024
3. Local Policy Adoption & State Agency
Approval
August 2024
4. Program Material Update July 2024
5. Cost-Effectiveness Analysis June 2024
Optional Schedule of Performance Provision for On-Call or Additional Services Agreements.
(This provision only applies if checked and only applies to on-call agreements per Section 1 or
agreements with Additional Services per Section 4.)
The schedule of performance shall be as provided in the approved Task Order, as detailed in
Section 1 (Scope of Services) in the case of on-call Services, or as detailed in Section 4 in the case
of Additional Services, provided in all cases that the schedule of performance shall fall within the
term as provided in Section 2 (Term) of this Agreement.
DocuSign Envelope ID: 8BB13764-1590-4D5A-8909-BADF70245A1D
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EXHIBIT C
COMPENSATION, AMENDMENT NO.1
(AMENDED, REPLACES PREVIOUS)
CITY agrees to compensate CONSULTANT for Services performed in accordance with the terms
and conditions of this Agreement, and as set forth in the budget schedule below. Compensation
shall be calculated based on the rate schedule attached as Exhibit C-1 up to the not to exceed
budget amount for each task set forth below.
CITY’s Project Manager may approve in writing the transfer of budget amounts between any of
the tasks or categories listed below, provided that the total compensation for the Services,
including any specified reimbursable expenses, and the total compensation for Additional
Services (if any, per Section 4 of the Agreement) do not exceed the amounts set forth in Section
4 of this Agreement.
CONSULTANT agrees to complete all Services, any specified reimbursable expenses, and
Additional Services (if any, per Section 4), within this/these amount(s). Any work performed or
expenses incurred for which payment would result in a total exceeding the maximum amount of
compensation set forth in this Agreement shall be at no cost to the CITY.
BUDGET SCHEDULE
TASK NOT TO EXCEED AMOUNT
Task 1 (Program Initiation & Project Management) $14,134
Task 2 (Develop Draft Policy Criteria) $30,565
Task 3 (Local Policy Adoption & State Agency Approval) $20,200
Task 4 (Program Material Update) $20,000
Task 5 (Cost-Effectiveness Analysis) $42,000
Sub-total for Services $126,899
Reimbursable Expenses (if any) $0.00
Total for Services and Reimbursable Expenses $126,899
Additional Services (if any, per Section 4) $5,301
Maximum Total Compensation $132,200
REIMBURSABLE EXPENSES
CONSULTANT’S ordinary business expenses, such as administrative, overhead,
administrative support time/overtime, information systems, software and hardware,
photocopying, telecommunications (telephone, internet), in-house printing, insurance and
other ordinary business expenses, are included within the scope of payment for Services
and are not reimbursable expenses hereunder.
Reimbursable expenses, if any are specified as reimbursable under this section, will be
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reimbursed at actual cost. The expenses (by type, e.g. travel) for which CONSULTANT will
be reimbursed are: NONE up to the not-to-exceed amount of: $0.00.
A. Travel outside the San Francisco Bay Area, including transportation and meals, if
specified as reimbursable, will be reimbursed at actual cost subject to the City of Palo Alto’s
policy for reimbursement of travel and meal expenses.
B. Long distance telephone service charges, cellular phone service charges, facsimile
transmission and postage charges, if specified as reimbursable, will be reimbursed at actual
cost.
All requests for reimbursement of expenses, if any are specified as reimbursable under this
section, shall be accompanied by appropriate backup documentation and information.
DocuSign Envelope ID: 8BB13764-1590-4D5A-8909-BADF70245A1D
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Attachment A -
Amendment to Contract
S24190818 with
Integrated Design 360
Item 5: Staff Report Pg. 14 Packet Pg. 184 of 308
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Police
Meeting Date: April 1, 2024
Report #:2402-2689
TITLE
Approval of Amendments with Professional Account Management LLC, dba Duncan Solutions
for Contracts C17164727 and C19171363A for a Combined Additional Amount of $60,000 (Total
not to exceed of $860,000 and $767,000 respectively) and to Extend the Contract Terms to
December 31, 2024 (total term of eight and five years respectively), for Parking Permitting and
Citation Management Services; CEQA Status – Not a Project.
RECOMMENDATION
Staff recommends that the City Council approve and authorize the City Manager or designee to
execute the following amendments to the referenced contracts below with Professional
Account Management/dba Duncan Solutions, to include extending the end dates of both
contracts to December 31, 2024:
1) Amendment #4 to Contract Number C17164727 for an addition of $60,000, updating
the not-to-exceed (NTE) from $800,000 to $860,000 and originally scheduled to end
April 28, 2024 for a total term of approximately eight years; and
2) Amendment #2 to Contract Number C19171363A with no addition to the existing NTE
amount of $767,000 and originally scheduled to end March 31, 2024 for a total term of
approximately 5 1/2 years.
BACKGROUND
Parking enforcement throughout the city is divided between the two departments.
- PAPD is primarily responsible for timed parking enforcement in commercial zones and
enforcing the state vehicle code and city municipal code throughout the city. PAPD
provides enforcement with Community Service Officers.
- OOT is primarily responsible for enforcing the municipal code as it relates to the
Residential Preferential Parking (RPP) program. OOT contracts the parking enforcement
service to a service provider (currently Laz) and manages the parking permit program.
Item 6
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Both departments, along with the Administrative Services Customer Service/Revenue
Collections team, use a service provider to process and collect fees and fines for the issued
permits and citations.
On May 13, 2019, the City Council heard and accepted a report with 35 recommendations to
Palo Alto’s parking management. The parking study included recommendations on workplans,
outreach, stakeholder process, and prioritization of programs1. This comprehensive report
included, among others, establishing the OOT and evaluate the consolidation of the parking
compliance functions in the Police Department and the Office of Transportation. While staff are
still evaluating a consolidation plan, having OOT manage the parking contract is progress.
The following is the contract history for the respective contracts totaling $1.3 million:
PAPD contract C17164727:
Original Contract: Effective 12/5/2016 through 11/30/2021 (5 years) not-to-exceed (NTE) of
$650,0002
-Amendment #1: Effective 10/31/2021 to 4/30/2022 – 6-month extension; no change to
NTE (City Manager authorized)
-Amendment #2: Effective 4/30/22 to 4/29/2023 - 12-month extension; NTE increased
$70,0003
-Amendment #3: Effective 4/29/2023 to 4/28/2024 – 12-month extension; NTE increased
$80,0004
OOT contract C19171363:
Original Contract: Effective 3/31/2019 to 3/31/2024 (5 years) NTE of $627,0005 (City Council
meeting 6/24/2019 SR 10241)
1 City Council, May 13, 2019, Agenda Item #8, SR# 10247
Title: Informational Report on the Parking Work Plan That Prioritizes Implementation of the 35 Recommendations
From the Municipal Resource Group (MRG) Parking Study
https://cityofpaloalto.primegov.com/Public/CompiledDocument?meetingTemplateId=2743&compileOutputType=
1
2 City Council, December 5, 2016, Agenda Item #4, SR #7179
https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/reports/city-manager-reports-
cmrs/year-archive/2016/id-7179.pdf
3 City Council, May 23, 2022, Agenda Item #10, SR #14337https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=81902&dbid=0&repo=PaloAlto
4 City Council, April 17, 2023, Agenda Item #7, SR #2303-1156 https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=2309
5 City Council, June 24, 2019, Agenda Items #5, SR #10241
https://cityofpaloalto.primegov.com/Public/CompiledDocument?meetingTemplateId=2713&compileOutputType=
1
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- Amendment #1: Effective 6/27/2019 - no term change; NTE increased $140,000 for
ALPR added to vehicles6.
ANALYSIS
This recommendation is part of a process to streamline the management of the City parking
programs and enforcement. The Office of Transportation (OOT) and the Police Department
(PAPD) have separate contracts with Duncan Solutions to administer the parking permit
program (OOT) and to facilitate parking citation processing and collection (PAPD). The attached
amendments with Duncan Solutions extend the term for both contracts as OOT leads a process
to centralize the management of the services. The City is currently in the process of releasing a
request for proposal to consolidate parking citation services to a single payment portal.
Currently, the City has two separate portals for paying citations depending on where (University
Ave. and California Ave. or the Residential Parking Districts) the citation is issued. By
consolidating these services, staff expects to improve the user experience for the public. Not
approving the extensions would jeopardize the City’s ability to enforce its parking polices and
issue parking citations.
The attached contract extension(s) would align the end dates for the two contracts. By
extending the contract end dates, staff would have sufficient time to implement the next
contract for a consolidated engagement. This would allow the departments to enhance
coordination on services offered to the community, parking enforcement strategies, and to
determine whether one service provider can meet the operational needs across programs.
FISCAL/RESOURCE IMPACT
Apart from the total not-to-exceed amount of the PAPD contract, updated to accommodate the
extension, and the contract ending dates, the terms and conditions of the original contracts
remain unchanged, including the original costs for services. The FY2024 Adopted Operating
Budget and Capital Improvement Plan has sufficient funding for these contracts; no additional
budgetary action is required. The budget for the following year will be subject to the Council’s
FY 2025 budget appropriations.
STAKEHOLDER ENGAGEMENT
This contract was reviewed and coordinated with internal departments including legal,
procurement, and financial functions to ensure alignment with City policies and procedures.
ENVIRONMENTAL REVIEW
Adoption of this amendment is not a project under CEQA.
6 City Council, February 22, 2021, Agenda Item #9, SR# 11492
https://www.cityofpaloalto.org/files/assets/public/v/2/agendas-minutes-reports/reports/city-manager-reports-
cmrs/year-archive/2021/id-11492.pdf
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ATTACHMENTS
APPROVED BY:
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Vers.: Aug. 5, 2019
Page 1 of 4
AMENDMENT NO. 4 TO CONTRACT NO. C17164727
BETWEEN THE CITY OF PALO ALTO AND
PROFESSIONAL ACCOUNT MANAGEMENT, LLC
This Amendment No. 4 (this “Amendment”) to Contract No. C17164727 (the “Contract”)
entered into as of April 29, 2024 by and between the CITY OF PALO ALTO, a California chartered
municipal corporation (“CITY”), and PROFESSIONAL ACCOUNT MANAGEMENT, LLC, a Wisconsin
limited liability company, located at 633 W. Wisconsin Avenue, Suite 1600, Milwaukee, WI
53203 ("CONSULTANT").CITY and CONSULTANT are referred to collectively as the “Parties” in
this Amendment.
R E C I T A L S
A. The Contract was entered into by and between the Parties hereto for the provision
of parking citation processing and collection services, as detailed therein.
B. The Parties now wish to amend the Contract in order to increase compensation by
Sixty Thousand Dollars ($60,000) from Eight Hundred Thousand Dollars ($800,000) to a new total
not-to-exceed amount of Eight Hundred Sixty Thousand Dollars ($860,000) with no increased in
rates; to extend the term an additional eight months until December 31, 2024.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of
this Amendment, the Parties agree:
SECTION 1. Definitions. The following definitions shall apply to this Amendment:
a. Contract. The term “Contract” shall mean Contract No. C17164727
between CONSULTANT and CITY, dated December 5, 2016, as amended by:
Amendment No. 1, dated October 21, 2021
Amendment No. 2, dated April 29, 2022
Amendment No. 3, dates April 17, 2023
b. Other Terms. Capitalized terms used and not defined in this Amendment
shall have the meanings assigned to such terms in the Contract.
SECTION 2. Section 2, TERM, of the Contract is hereby amended to read as follows:
“The term of this Agreement shall be from the date of its full execution through December
31, 2024, unless terminated earlier pursuant to Section 19 of this Agreement.”
SECTION 3. Section 4 “COMPENSATION FOR ORIGINAL TERM” of the Contract is hereby
amended to read as follows:
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Attachment A - Contract
Amendment #4
C17164727
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“The compensation to be paid to CONSULTANT for performance of the Services
described in Exhibit “A” (“Basic Services”), and reimbursable expenses, for a total not to
exceed amount of Eight Hundred Sixty Thousand Dollars ($860,000). CONSULTANT
agrees to complete all Basic Services, including reimbursable expenses, within this
amount with no changes to Exhibit C-1, Schedule of Rates.”
SECTION 4. Legal Effect. Except as modified by this Amendment, all other provisions of
the Contract, including any exhibits thereto, shall remain in full force and effect.
SECTION 5. Incorporation of Recitals. The recitals set forth above are terms of this
Amendment and are fully incorporated herein by this reference.
(SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.)
DocuSign Envelope ID: 897BCD1A-1427-45BC-8663-AC14CD186686
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Attachment A - Contract
Amendment #4
C17164727
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Vers.: Aug. 5, 2019
Page 3 of 4
SIGNATURES OF THE PARTIES
IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed
this Amendment effective as of the date first above written.
CITY OF PALO ALTO
_____________________________
City Manager:
APPROVED AS TO FORM:
_____________________________
City Attorney or designee
PROFESSIONAL ACCOUNT
MANAGEMENT, LLC.
By:______________________________
Name:___________________________
Title:____________________________
Attachments:
Exhibit “C-1” entitled “Schedule of Rates”
DocuSign Envelope ID: 897BCD1A-1427-45BC-8663-AC14CD186686
President and CEO
Tim Wendler
Item 6
Attachment A - Contract
Amendment #4
C17164727
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Vers.: Aug. 5, 2019
Page 4 of 4
EXHIBIT “C-1”
SCHEDULE OF RATES
2024-2025
Current Services Unit Price
4. Obtain California Registered Owner Information Included in
processing cost
Special Note: DMV liens are currently used as a collections tool and are included as
a comprehensive collections program we reimburse the City $3.00 for every registration
Optional Services
Unit Price
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Attachment A - Contract
Amendment #4
C17164727
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Page 1 of 3
AMENDMENT NO. TWO TO CONTRACT NO. C19171363
BETWEEN THE CITY OF PALO ALTO AND
PROFESSIONAL ACCOUNT MANAGEMENT, LLC.
This Amendment No. 2 (this “Amendment”) to Contract No. C19171363 (the “Contract” as
defined below) is entered into as of March 6, 2024, by and between the CITY OF PALO ALTO, a
California chartered municipal corporation (“CITY”), and PROFESSIONAL ACCOUNT
MANAGEMENT, LLC. a Wisconsin limited liability company, located at 663 W. Wisconsin
Avenue, Suite 1600, Milwaukee, WI, 53203 (“CONSULTANT”). CITY and CONSULTANT or are
referred to collectively as the “Parties” in this Amendment.
R E C I T A L S
A.The Contract (as defined below) was entered into by and between the Parties hereto
for the provision of parking citation processing and collection services, as detailed therein.
B.The Parties now wish to amend the Contract in order to Extend the term for one
additional year from March 6, 2024, through December 31, 2024
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of
this Amendment, the Parties agree:
SECTION 1. Definitions. The following definitions shall apply to this Amendment:
a.Contract. The term “Contract” shall mean Contract No. C17164727
between CONSULTANT and CITY, dated May 20, 2019.
b.Other Terms. Capitalized terms used and not defined in this Amendment
shall have the meanings assigned to such terms in the Contract.
SECTION 2. Section 2, TERM, of the Contract is hereby amended to read as follows:
“The term of this Agreement shall be from the date of its full execution through March 6,
2025, unless terminated earlier pursuant to Section 19 of this Agreement.”
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Attachment B - Contract
Amendment #2
C19171363A
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SECTION 3. Legal Effect.Except as modified by this Amendment, all other provisions of the
Contract, including any exhibits thereto, shall remain in full force and effect.
SECTION 4. Incorporation of Recitals. The recitals set forth above are terms of this
Amendment and are fully incorporated herein by this reference.
(SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.)
DocuSign Envelope ID: 2BA02728-DC44-443B-98A6-CC882EECA04E
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Attachment B - Contract
Amendment #2
C19171363A
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Page 3 of 3
SIGNATURES OF THE PARTIES
IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed
this Amendment effective as of the date first above written.
CITY OF PALO ALTO
_____________________________
City Manager
APPROVED AS TO FORM:
_____________________________
City Attorney or designee
PROFESSIONAL ACCOUNT
AMANAMENT, LLC
Officer 1
By:______________________________
Name:___________________________
Title:____________________________
Attachments: NONE
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Item 6
Attachment B - Contract
Amendment #2
C19171363A
Item 6: Staff Report Pg. 11 Packet Pg. 195 of 308
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: City Manager
Meeting Date: April 1, 2024
Report #:2403-2799
TITLE
Policy and Services Recommendation Regarding Use of Board and Commissions Demographic
Data
RECOMMENDATION
The Policy and Services Committee recommends City Council approve the following use of
Board, Commission and Committee (BCC) demographic data: Demographic data collected on
the current BCCs, and corresponding data for Palo Alto as a whole, will be distributed to the
City Council as a reference prior to making new BCC appointments.
BACKGROUND
The Policy and Services Committee discussed this item as part of the quarterly race and equity
update at the March 12, 2024 meeting. At that meeting the Committee discussed the previous
(2021) BCC survey results (Attachment A) with local contextual demographics data for Palo
Alto. The Committee also discussed two broader questions:
How should the BCC demographic survey response data be shared with the full City Council for
consideration when making new appointments? And
How should the City assess BCC member socioeconomic demographics? This question is
relevant for future BCC demographics surveys. The 2024 BCC demographics survey questions
are included for context as Attachment B to this report.
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The Committee took the following action:
ANALYSIS
FISCAL/RESOURCE IMPACT
STAKEHOLDER ENGAGEMENT
ENVIRONMENTAL REVIEW
ATTACHMENTS
APPROVED BY:
Item 7
Item 7 Staff Report
Item 7: Staff Report Pg. 2 Packet Pg. 197 of 308
Attachment A
1
Palo Alto Boards, Committees, and Commissions
Demographic Data Survey 2021
Conducted Summer 2021
A total of 34 participants responded to the survey. The survey was shared with members of all of Palo
Alto’s Boards, Committees, and Commissions (BCCs). The results reflect aggregate voluntary information
shared from BCC members. Most questions show the table and chart results as percentages.
Survey Results:
Years Percent
Reason Percent
*Palo Alto as hometown also includes spouses, "Schools" was a written-in response, “Moved here to live with family”
also includes one "other" who said they moved here to live near friends.
3%9%9%6%
71%
3%0%
10%
20%
30%
40%
50%
60%
70%
80%
0-5 years 6-10 years 11-15 years 16-20 years 21+ years Not a Palo
Alto
resident
Question 1: How many years have you lived
in Palo Alto?
12%3%9%
32%
18%
3%
18%
6%0%
5%
10%
15%
20%
25%
30%
35%
Question 2: What is the primary reason
you initially located to Palo Alto?
Item 7
Attachment A - Palo Alto
2021 BCC Survey
Summary with
community context
Item 7: Staff Report Pg. 3 Packet Pg. 198 of 308
Attachment A
2
Question 3: Housing - Do you own or rent your current residence? (For the purpose of the survey,
you own your home even if you have an outstanding debt that you owe on your mortgage loan).
Own/Rent Percent
Gender Percent
Not a Palo
Alto
Resident
3%
Own
85%
Rent
12%
Question 3: Rent, Own, Other
Female
50%
Male
50%
Question 4: What is your Gender?
Item 7
Attachment A - Palo Alto
2021 BCC Survey
Summary with
community context
Item 7: Staff Report Pg. 4 Packet Pg. 199 of 308
Attachment A
3
15%
35%
47%
3%
Question 5: What is your age group?
25-39
40-59
60+
Decline to state
Race / Ethnicity Percent
0%9%0%6%3%0%
71%
12%0%0%10%20%30%40%50%60%70%80%
Question 6: Race and Ethnicity (check all
that apply).
Item 7
Attachment A - Palo Alto
2021 BCC Survey
Summary with
community context
Item 7: Staff Report Pg. 5 Packet Pg. 200 of 308
Attachment A
4
Question 7: Education - What is your highest level of school completed? If currently
enrolled, mark "Student".
* No respondents chose “Student” so it is not
listed in this chart.
Question 8: How do you identify your socioeconomic status?
(Note: this was an open-ended question; answers were coded/tallied)
Self-Described
Socioeconomic Status Percent
Grand Total 100%
Question 9: What is your Employment Status
Status Percent
Education Percent
21%
44%
32%
3%0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
Bachelor's
degree
Master's
degree
Doctorate
degree (e.g.
PhD, EdD, MD,
etc.)
Decline to
state
Question 7: Education
Item 7
Attachment A - Palo Alto
2021 BCC Survey
Summary with
community context
Item 7: Staff Report Pg. 6 Packet Pg. 201 of 308
Attachment A
5
Question 10: Employer Type: Please Describe Your Work
Employer Type Percent
Question 11: Employment Location – Note the general area in which your employer is located.
Location
Item 7
Attachment A - Palo Alto
2021 BCC Survey
Summary with
community context
Item 7: Staff Report Pg. 7 Packet Pg. 202 of 308
Attachment A
6
Question 13: How did you hear about the opportunity to join your current Board/Commission/
Committee? (Check all that apply)
Question 14: Are you a member of a Board/Commission/Committee that conducts
quasi-judicial hearings (Architectural Review Board, Historic Resources
Board, or Planning Transportation Commission)?
65%
26%
9%
Question 12: Number of children under the age
of 18 live in your household?
0
1-2
3-4
Item 7
Attachment A - Palo Alto
2021 BCC Survey
Summary with
community context
Item 7: Staff Report Pg. 8 Packet Pg. 203 of 308
Attachment A
7
Question 15: Do you have any additional comments? [Open-ended responses are provided below]
represented by all people of Palo Alto. A diverse board brings more conversation and better
Item 7
Attachment A - Palo Alto
2021 BCC Survey
Summary with
community context
Item 7: Staff Report Pg. 9 Packet Pg. 204 of 308
Attachment A
8
For context of the broader community demographics in Palo Alto as of the 2020 Census and the 2010
Census, below are two charts which represent the community demographics. Source: US Census Bureau
and Palo Alto Weekly.
Item 7
Attachment A - Palo Alto
2021 BCC Survey
Summary with
community context
Item 7: Staff Report Pg. 10 Packet Pg. 205 of 308
Palo Alto Boards, Committees and Commissions
Demographic Data Survey 2024
Question 1: How many years have you lived in Palo Alto?
0-5 years
6-10 years
11-15 years
16-20 years
21+ years
Not a Palo Alto resident
Question 2: What was the primary reason you initially located to Palo Alto?
I (or my partner) moved here to attend Stanford
Liked the community
Moved here to live near family
Moved here to live near work
Moved here to raise a family
Palo Alto is my hometown (I was born or raised here as a child)
Schools
Not a Palo Alto Resident
Question 3: Housing - Do you own or rent your current residence? (For the purpose of the survey, you
own your home even if you have an outstanding debt that you owe on your mortgage loan).
Not a Palo Alto Resident
Own
Rent
Question 4: What is your gender identity?
Woman
Transgender Woman
Man
Transgender Man
Genderqueer/gender-fluid
Non-binary
Two-spirit
Prefer not to answer
Other
Item 7
Attachment B - BCC
Demographic Survey,
2024
Item 7: Staff Report Pg. 11 Packet Pg. 206 of 308
Question 5: Please identify which of the following describes your sexual orientation.
Asexual
Bisexual
Heterosexual
Lesbian
Gay
Pansexual
Queer
Questioning or unsure
Prefer not to answer
Other
Question 6: What is your age group?
18-24
25-39
40-59
60+
Prefer Not to Answer
Question 7: Race and Ethnicity - Please specify your race and ethnicity (check all that apply).
Hispanic or Latino/Latinx
American Indian or Alaskan Native
Asian
Black or African American
Native Hawaiian or other Pacific Islander
Two or more races
White
Prefer not to answer
Other
Question 8: Education - What is your highest level of school completed? If currently enrolled, mark
"Student".
GED
Some college
Associate’s Degree
Bachelor's Degree
Master's degree
Doctorate degree (e.g. PhD, EdD, MD, etc.)
Student
Prefer not to answer
Item 7
Attachment B - BCC
Demographic Survey,
2024
Item 7: Staff Report Pg. 12 Packet Pg. 207 of 308
Question 9: What is your employment status?
Employed full-time
Retired
Employed part-time
Seeking opportunities
Homemaker
Self-employed
Question 9.5: If you are retired, what was your income during the last 12 months of employment?
$150k or less
$150k-$250k
$250k-$350K
$350k or higher
Question 10: What is your household income?
$150k or less
$150k-$250k
$250k-$350K
$350k or higher
Retired
Question 11: Do you own properties other than your primary residence?
Yes
No
Question 12: How many children (if any) under the age of 18 live in your household?
0
1-2
3 or more
Question 13: How did you hear about the opportunity to join your current Board/Commission/
Committee? (Check all that apply)
City Clerk
City Council member
Social Media
Nextdoor
Item 7
Attachment B - BCC
Demographic Survey,
2024
Item 7: Staff Report Pg. 13 Packet Pg. 208 of 308
City’s website
Newspaper or other media
Word of mouth
Newsletter
Other
Question 14: Are you a member of a Board/Commission/Committee that conducts
quasi-judicial hearings (Architectural Review Board, Historic Resources
Board, or Planning Transportation Commission)?
Yes
No
Question 15: Do you have any additional comments?
Question 16: Which Board, Commission or Committee do you represent? (this is for statistical
counting purposes only: your anonymity will be maintained)
Architectural Review Board
Historic Resources Board
Human Relations Commission
Parks and Recreation Commission
Public Art Commission
Planning and Transportation Commission
Stormwater Management Oversight Committee
Utilities Advisory Commission
Item 7
Attachment B - BCC
Demographic Survey,
2024
Item 7: Staff Report Pg. 14 Packet Pg. 209 of 308
City Council
Staff Report
Report Type: CONSENT CALENDAR
Lead Department: City Clerk
Meeting Date: April 1, 2024
Report #:2403-2769
TITLE
SECOND READING: Adopt a Revised Interim Ordinance to Extend the Interim Parklet Program to
July 31, 2024 (from March 31, 2024) and Phase‐in Enforcement of the Ongoing Parklet Program
through November 1, 2024; and Extend Parking Lot Eating/Drinking Uses to December 31,
2024; CEQA Status‐ Categorically Exempt (Sections 15301 and 15304(e)) (FIRST READING:
March 11, 2024 PASSED 7-0)
BACKGROUND
This was heard by the City Council on March 11, 2024 for a first reading and was approved 7-0.
No changes were made to the ordinance; it is now before you for a second reading.
ATTACHMENTS
Attachment A: Interim Ordinance Extending Interim Parklets through August 1, 2024 and
Delaying Enforcement of the Permanent (Ongoing) Parklet Program to November 1, 2024
APPROVED BY:
Mahealani Ah Yun, City Clerk
Item 8
Item 8 Staff Report
Item 8: Staff Report Pg. 1 Packet Pg. 210 of 308
*NOT YET APPROVED*
105_20240229_ts24 1
Ordinance No. _____
Interim Ordinance of the Council of the City of Palo Alto Temporarily
Continuing the Expansion of Outdoor Dining, Retail and Other Activities on
Public and Private Property and Relaxing Regulations Regarding Onsite
Parking, On-Sale of Alcohol, Design/Architectural Review, Permit Fees, and
Alcohol Consumption in Public Places, All to Facilitate Such Outdoor Use; and
Delaying Implementation of the Permanent Parklet Ordinance Until
November 1, 2024.
The Council of the City of Palo Alto ORDAINS as follows:
SECTION 1. Findings and Declarations. The City Council finds and declares as follows:
A. On June 23, 2020, the City Council adopted Ordinance 5500, an emergency ordinance, in
response to COVID-19 and its effects on local businesses. At that time and since then,
county and state regulations related to COVID-19 have limited or curtailed many indoor
activities, including dining, bars, retail, performances, and other recreational uses.
B. In June 2021, the City Council adopted Ordinance 5526, which amended and restated
Ordinance 5500 on a non-emergency basis (among other changes).
C. On November 8, 2022, the City Council adopted Ordinance 5533, which amended and
restated Ordinance 5526 with a sunset date of June 30, 2022.
D. In May 2022, the City Council adopted Ordinance 5551, which amended and restated
Ordinance 5533 to extend its provisions through December 31, 2022.
E. In October and November 2022, the City Council adopted Ordinance 5572, which
amended and restated Ordinance 5551 to extend its parklet provisions through June 30,
2023 and the remainder of its provisions through December 31, 2023.
F. In May 2023, the City Council adopted Ordinance 5584 to extend the parklet provisions
of this ordinance until March 31, 2024. The remainder of the ordinance will sunset on
December 31, 2023 as previously adopted.
G. In November 2023, the City Council adopted Ordinance 5603 to extend the on-street
dining provisions of this ordinance until December 31, 2024.
H. The City Council now desires to extend the parklet provisions of this ordinance until
August 1, 2024; delay enforcement of the permanent (ongoing) parklet ordinance 5594
to November 1, 2024 for parklets in transition; and extend parking lot uses through
December 2024.
Item 8
Attachment A - Interim
Ordinance Extending
Interim Parklets through
August 1, 2024 and
Delaying Enforcement of
the Permanent (Ongoing)
Parklet Program to
November 1, 2024
Item 8: Staff Report Pg. 2 Packet Pg. 211 of 308
*NOT YET APPROVED*
105_20240229_ts24 2
SECTION 2. City Manager Authorization
The City Manager or his or her designee(s) may promulgate guidelines and implementing
regulations for the uses and programs described in this Ordinance as long as such regulations do
not conflict with this Ordinance.
SECTION 3. Fee Waivers for Encroachment Permits and Parking Space Closures
A. The permit fees set forth in the Municipal Fee Schedule are temporarily waived for
applications for encroachment permits under Palo Alto Municipal Code Section 12.12.010
and Section 12.12.020, as modified by this Ordinance, to place structures and equipment
in the public right-of-way (including closed streets and sidewalks) for purposes of outdoor
dining and outdoor retail sales and display of wares.
B. The parking space closure fee in the Municipal Fee Schedule collected by the Department
of Planning and Development Services is temporarily waived for the use of a parking
space(s) on-street or in a parking lot for purposes of outdoor dining and outdoor retail
sales and display of wares as authorized through an encroachment permit, license, or
agreement with the City.
SECTION 4. Modified Review Process for Commercial Sidewalk Encroachment Permits
Notwithstanding contrary provisions of PAMC Section 12.12.020, permits may be granted for
commercial sidewalk encroachments for outdoor retail sales and display areas and outdoor
eating areas. Permits for these purposes shall not be required to undergo and complete design
review by the Planning Department described in subsection (d) of Section 12.12.020. Except as
expressly modified herein, the provisions of Section 12.12.020 shall apply to commercial sidewalk
encroachments.
SECTION 5. Eating and Drinking Establishments
Eating establishments, and drinking establishments may temporarily relocate some or all of their
existing indoor seating capacity to outdoor seating capacity, as follows:
A. Location. Outdoor eating areas may be placed in one or more of the following areas:
1. Public streets temporarily closed by the City of Palo Alto, through issuance of an
encroachment permit under PAMC Section 12.12.010;
2. Sidewalks through issuance of an encroachment permit under PAMC Section
12.12.020, as modified by Section 4 of this Ordinance;
Item 8
Attachment A - Interim
Ordinance Extending
Interim Parklets through
August 1, 2024 and
Delaying Enforcement of
the Permanent (Ongoing)
Parklet Program to
November 1, 2024
Item 8: Staff Report Pg. 3 Packet Pg. 212 of 308
*NOT YET APPROVED*
105_20240229_ts24 3
3. In on-street parking spaces approved for use as temporary parklets, in accordance
with the Pilot Parklet Demonstration Project as first approved by Council Resolution
No. 9909 and continued by subsequent resolutions;
4. Surface parking lots that currently provide required onsite parking for the
eating/drinking establishment, through issuance of an approval by the Director of
Planning, or his or her designee, as described in subsections C and D of this Section,
below;
5. Other outdoor areas on the eating/drinking establishment site not originally
permitted for outdoor seating in the establishment’s approved site plan or planning
entitlement (such as landscaped areas), through issuance of an approval by the
Director of Planning, or his or her designee, in accordance with subsections C and D
of this Section, below; and
6. In other areas that the Council identifies by resolution or ordinance.
B. Use of Private Parking Lots – Temporary Reduction of Parking Requirements.
1. Notwithstanding the parking requirements applicable to eating/drinking
establishments in Title 18 (Zoning) of the PAMC or in individual planning entitlements
or approvals for eating/drinking establishments, an eating/drinking establishment
may place outdoor eating areas in its parking lot, so long as at least half of the parking
spaces on the subject site remain available for use by vehicles. If the establishment’s
parking lot has ten or fewer parking spaces, up to 100 percent of the parking lot may
be used for outdoor eating, subject to review and approval of the Planning Director
or his or her designee.
2. Notwithstanding the parking requirements applicable to shopping centers and their
tenant businesses in Title 18 (Zoning) of the PAMC or in individual planning
entitlements or approvals for shopping centers or their tenant businesses, a shopping
center with an eating/drinking establishment tenant(s) may place outdoor eating
areas for such tenant business(es) in the shopping center parking lot, so long as at
least half of the parking spaces on the subject site remain available for use by vehicles.
C. Application. An application in a form approved by the Director of Planning shall be
submitted to the Planning and Development Services Department to relocate some or all
of an eating/drinking establishment’s permitted indoor restaurant seating to outdoor
seating in privately-owned areas on the eating/drinking establishment site not originally
permitted for outdoor eating. The Director of Planning is authorized to establish
submittal requirements and procedures. Temporary Use Permits (TUP) under PAMC
Section 18.42.050 may be utilized for this purpose. A TUP issued for this purpose may be
valid for a specified period longer than 45 days, notwithstanding subsection (d) of Section
Item 8
Attachment A - Interim
Ordinance Extending
Interim Parklets through
August 1, 2024 and
Delaying Enforcement of
the Permanent (Ongoing)
Parklet Program to
November 1, 2024
Item 8: Staff Report Pg. 4 Packet Pg. 213 of 308
*NOT YET APPROVED*
105_20240229_ts24 4
18.42.050. The Planning Director may extend a TUP issued prior to the effective date of
this Ordinance to be valid beyond 45 days.
D. Seating Layout Review. A Seating Layout Review is required to relocate some or all of an
eating/drinking establishment’s permitted indoor seating to outdoor seating in privately-
owned areas on the eating/drinking establishment site not originally permitted for
outdoor eating. The Seating Layout Review shall be conducted by a transportation
planner, planner, and/or fire inspector who will review and either approve or require
modifications to the proposed outdoor seating layout based on the following criteria:
1. Seating layout does not create a safety risk and adequate pedestrian and vehicular
separation is maintained, including with movable barriers as appropriate where
outdoor seating is to be placed in parking lots or on-street parking spaces.
2. Seating layout accommodates appropriate vehicle and pedestrian circulation and
maintains adequate paths of travel and complies with accessibility requirements of
the Americans with Disabilities Act.
3. Any tents must comply with fire codes and Palo Alto Fire Department issued standards
for tents, and safety standards set forth by the National Fire Protection Association
for fire-resistant tents and must include an affixed manufacturer’s label stating the
tent meets NFPA requirements. A State Fire Marshal seal on the tent or a certificate
is needed to prove treatment.
4. Any heaters must comply with fire codes.
5. An adequate and visible barrier is placed that clearly separates the retail area from
the parking area and provides sufficient protection for patrons. Adequacy shall be
defined in standards and guidelines issued by the Director of Planning.
6. Other requirements established in the standards and guidelines issued by the Director
of Planning.
E. Fee. No fee will be charged for submittal and review of the Application and for conducting
a Seating Layout Review.
F. Occupancy. Total seating occupancy (including all indoor and outdoor seating) shall not
exceed the overall occupancy for which the restaurant is permitted.
G. Alcohol Service. Establishments that are allowed by the City to serve alcohol for onsite
consumption by issuance of a conditional use permit (“CUP”) as required by PAMC Section
18.42.090 or as a legal nonconforming use, and that both have an on-sale license from
the Department of Alcoholic Beverage Control (“ABC”) and are duly authorized by ABC to
serve alcohol in outdoor areas, shall be allowed to serve alcohol for onsite consumption
Item 8
Attachment A - Interim
Ordinance Extending
Interim Parklets through
August 1, 2024 and
Delaying Enforcement of
the Permanent (Ongoing)
Parklet Program to
November 1, 2024
Item 8: Staff Report Pg. 5 Packet Pg. 214 of 308
*NOT YET APPROVED*
105_20240229_ts24 5
in such outdoor areas, notwithstanding any prohibition on outdoor alcohol service or
consumption in the PAMC or planning entitlement issued under Title 18 (Zoning) of the
PAMC. During the effective period of this Ordinance, establishments that meet the
preceding requirements may expand their footprint to outdoor areas without an
amendment of the CUP, notwithstanding PAMC Section 18.42.090(c). Outdoor alcohol
service shall be in full compliance with ABC regulations, as amended.
H. No Architectural Review. Notwithstanding PAMC Sections 18.77.077 and 18.76.020,
architectural review shall not be required for proposed outdoor eating areas or signage
related to such areas during the effective period of this Ordinance.
SECTION 6. Retail Establishments
Retail establishments may temporarily relocate some or all of their existing customer-accessible
square footage to outdoor spaces as follows:
A. Location. Outdoor retail sales and display areas and outdoor eating areas may be placed
in one or more of the following areas:
1. Public streets temporarily closed by the City of Palo Alto, through issuance of an
encroachment permit under PAMC Section 12.12.010;
2. Sidewalks through issuance of an encroachment permit under PAMC Section
12.12.020, as modified by Section 4 of this Ordinance;
3. Surface parking lots that currently provide required onsite parking for the retail
establishment, through issuance of an approval by the Director of Planning, or his or
her designee, as described in subsections C and D of this Section, below;
4. Other outdoor areas on the retail establishment site not originally permitted for retail
sales and display or dining in the retail establishment’s approved site plan or planning
entitlement (such as landscaped areas), through issuance of an approval by the
Director of Planning or his or her designee in accordance with subsections C and D of
this Section, below; and
5. In other areas that the Council identifies by resolution or ordinance.
B. Use of Private Parking Lots – Temporary Reduction of Parking Requirements.
1. Notwithstanding the parking requirements applicable to retail establishments in Title
18 (Zoning) of the PAMC or in individual planning entitlements or approvals for retail
establishments, a retail establishment may conduct outdoor retail sales and display
and may place outdoor eating areas in its parking lot, so long as at least half of the
parking spaces on the subject site remain available for use by vehicles. If the
Item 8
Attachment A - Interim
Ordinance Extending
Interim Parklets through
August 1, 2024 and
Delaying Enforcement of
the Permanent (Ongoing)
Parklet Program to
November 1, 2024
Item 8: Staff Report Pg. 6 Packet Pg. 215 of 308
*NOT YET APPROVED*
105_20240229_ts24 6
establishment’s parking lot has ten or fewer parking spaces, up to 100 percent of the
parking lot may be used for outdoor dining/retail, subject to review and approval of
the Planning Director or his or her designee.
2. Notwithstanding the parking requirements applicable to shopping centers and their
tenant businesses in Title 18 (Zoning) of the PAMC or in individual planning
entitlements or approvals for shopping centers or their tenant businesses, a shopping
center with a retail establishment tenant(s) may place outdoor retail sales and display
areas and outdoor eating areas for such tenant business(es) in the shopping center
parking lot, so long as at least half of the parking spaces on the subject site remain
available for use by vehicles.
C. Application. An application in a form approved by the Director of Planning shall be
submitted to the Planning and Development Services Department to relocate some or all
of a retail establishment’s customer-accessible square footage to outdoor retail sales and
display in privately-owned areas on the retail establishment site not originally permitted
for outdoor retail sales and display. The Director of Planning is authorized to establish
submittal requirements and procedures. Temporary Use Permits (TUP) under PAMC
Section 18.42.050 may be utilized for this purpose. A TUP issued for this purpose may be
valid for a specified period longer than 45 days, notwithstanding subsection (d) of Section
18.42.050. The Planning Director may extend a TUP issued prior to the effective date of
this Ordinance to be valid beyond 45 days.
D. Merchandise or Seating Layout Review. A Layout Review is required to relocate some or
all of an retail establishment’s permitted indoor customer-accessible square footage to
privately-owned areas on the retail establishment site not originally permitted for retail.
The Layout Review shall be conducted by a transportation planner, planner, and/or fire
inspector who will review and either approve or require modifications to the proposed
retail layout based on the following criteria:
1. The placement of the merchandise, displays, or other items does not create a safety
risk and adequate pedestrian and vehicular separation is maintained, including with
movable barriers as appropriate where outdoor seating is to be placed in parking lots
or on-street parking spaces.
2. The layout accommodates appropriate vehicle and pedestrian circulation and
maintains adequate paths of travel and complies with accessibility requirements of
the Americans with Disabilities Act.
3. Any tents must comply with fire codes and Palo Alto Fire Department issued standards
for tents, and safety standards set forth by the National Fire Protection Association
for fire-resistant tents and must include an affixed manufacturer’s label stating the
tent meets NFPA requirements. A State Fire Marshal seal on the tent or a certificate
is needed to prove treatment.
Item 8
Attachment A - Interim
Ordinance Extending
Interim Parklets through
August 1, 2024 and
Delaying Enforcement of
the Permanent (Ongoing)
Parklet Program to
November 1, 2024
Item 8: Staff Report Pg. 7 Packet Pg. 216 of 308
*NOT YET APPROVED*
105_20240229_ts24 7
4. Any heaters must comply with fire codes.
5. An adequate and visible barrier is placed that clearly separates the retail area from
the parking area and provides sufficient protection for patrons. Adequacy shall be
defined in standards and guidelines issued by the Director of Planning.
6. Other requirements established in the standards and guidelines issued by the Director
of Planning.
E. Fee. No fee will be charged for submittal and review of the Application and for conducting
a Layout Review.
F. No Architectural Review. Notwithstanding PAMC Sections 18.77.077 and 18.76.020,
architectural review shall not be required for proposed outdoor retail areas or signage
related to such areas during the effective period of this Ordinance.
SECTION 7. Compliance with Other Regulations, Orders and Approvals
The uses of public and private property allowed in this Ordinance shall be conducted in
compliance with any applicable state or county mandate (including executive orders and health
orders), this Ordinance, Resolution No. 9909 and its successors, and all other local and state
regulations, orders, and approvals, as applicable (collectively, “Applicable Law”). Any approval,
allowance or permit to conduct such temporary outdoor use(s) shall be subject to revocation by
the issuing City official if the use is conducted in violation of Applicable Law, or poses a threat to
public health, safety or welfare.
SECTION 8. No Vested Rights
The outdoor uses of public and private property allowed in this Ordinance are temporary and
shall be terminated upon the earlier of the date stated in the applicable permit/approval or the
expiration of this interim Ordinance, unless earlier revoked by the City Manager or other
authorized official (or their designee) or terminated by action of the City Council. The City may
discontinue one or more, or all, of the allowed outdoor uses at any time if the City Manager or
designee determines that the public health, safety or welfare warrant such action. Nothing in
this Ordinance shall establish a vested right.
SECTION 9. Suspension of Prohibition on Alcohol Consumption in Lytton Plaza and Cogswell
Plaza
Notwithstanding PAMC Sections 22.04.330 and 22.04.331, the City Manager is authorized to
suspend the prohibition on consumption of alcoholic beverages in the parking lots adjacent to
Lytton Plaza and Cogswell Plaza.
Item 8
Attachment A - Interim
Ordinance Extending
Interim Parklets through
August 1, 2024 and
Delaying Enforcement of
the Permanent (Ongoing)
Parklet Program to
November 1, 2024
Item 8: Staff Report Pg. 8 Packet Pg. 217 of 308
*NOT YET APPROVED*
105_20240229_ts24 8
SECTION 10. Use of City Parking Lots for Reopening Activities
A. The City Manager, or his or her designee (“City Manager”), is authorized to permit
outdoor dining, retail and other activities necessary to facilitate the reopening of
businesses, in public parking lots owned by the City, subject to the City Manager’s
adoption of rules, regulations, guidelines, and standards for such use (“Regulations”), and
publication of such Regulations on the City’s website. Use of parking lots, or portions
thereof, by a business shall require a license or other agreement, including an agreement
to indemnify and hold harmless the City, and provision of insurance.
B. The City Manager is authorized to waive any fee in the Municipal Fee Schedule associated
with the temporary use of parking areas for the purposes identified in Section A above.
C. Notwithstanding PAMC Section 9.04.020, the City Manager is authorized to suspend the
prohibition on consumption of alcoholic beverages in any City owned parking lot.
SECTION 11. Personal Services, Indoor Recreation and Other Uses
The authorized outdoor uses of public and private spaces authorized in this Ordinance may be
applied to personal services, indoor recreation and other uses. Prior to authorizing these
additional activities to occur, the City Manager, or his or her designee (“City Manager”), shall
adopt rules, regulations, guidelines, and standards for these uses, and publish them on the City’s
website.
SECTION 12. Severability
If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to
be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision
shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby
declares that it would have passed this Ordinance and each and every section, subsection,
sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether
any portion of the Ordinance would be subsequently declared invalid or unconstitutional.
SECTION 13. Environmental Review
The Council finds that the Ordinance is categorically exempt from CEQA under CEQA Guidelines
Sections 15301 (existing facilities) and 15304(e) (minor temporary use of land having negligible
or no permanent effects on the environment).
//
//
//
Item 8
Attachment A - Interim
Ordinance Extending
Interim Parklets through
August 1, 2024 and
Delaying Enforcement of
the Permanent (Ongoing)
Parklet Program to
November 1, 2024
Item 8: Staff Report Pg. 9 Packet Pg. 218 of 308
*NOT YET APPROVED*
105_20240229_ts24 9
SECTION 14. Effective Date
This Ordinance shall be effective 31 days after adoption. Subject to future Council action, the
provisions of this ordinance allowing eating and drinking establishments, retail establishments,
and other uses on temporarily closed streets and in public and private parking lots in Sections 5,
6, 10 and 11 of this Ordinance shall remain in effect until December 31, 2024. The remainder of
the provisions in sections 5, 6, 10, and 11, including those provisions allowing parklets shall
remain in effect until July 31, 2024. The City may adopt regulations for the orderly wind-down
of the programs implemented by these provisions, including setting deadlines for teardown and
removal.
SECTION 15. Uncodified
This Ordinance shall not be codified.
SECTION 16. Supercedes Ordinance 5603
As of the effective date of this Ordinance, this Ordinance shall supercede Ordinance 5603, and
any conflict shall be resolved in favor of this Ordinance.
//
//
//
//
//
//
//
//
//
Item 8
Attachment A - Interim
Ordinance Extending
Interim Parklets through
August 1, 2024 and
Delaying Enforcement of
the Permanent (Ongoing)
Parklet Program to
November 1, 2024
Item 8: Staff Report Pg. 10 Packet Pg. 219 of 308
*NOT YET APPROVED*
105_20240229_ts24 10
SECTION 17. Delay of Enforcement of the PAMC Chapter 12.11 for Transitioning Permittees
The City shall delay enforcement of Ordinance 5594 as codified at PAMC Chapter 12.11 as
follows:
(a) Beginning July 1, 2024, the City may begin to collect fees for the use of the right-of-way.
(b) From April 1, 2024 until October 31, 2024, the City should not take enforcement action
for a violation of Chapter 12.11 against a person who has (1) duly filed a pre-application
for an ongoing parklet; (2) has a violation caused by the imposition of Chapter 12.11 and
its regulations that did not exist prior to the imposition; (3) has met City deadlines for
transitioning parklets; and (4) is making a good-faith effort to come into compliance with
Chapter 12.11 and its regulations. The City may take any other enforcement action,
including if a person is (1) occupying a right of way without a valid permit or other City
authorization; (2) maintaining a condition as to negatively affect public safety or welfare;
or (3) for an alleged violation of any other law or regulation besides PAMC Chapter 12.11.
(c) The City may adopt regulations for the orderly implementation of PAMC 12.11 that do
not conflict with this Section. This includes setting deadlines for pre-applications and
other submissions, as well as transition progress deadlines.
INTRODUCED:
PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
NOT PARTICIPATING:
ATTEST:
____________________________ ____________________________
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
____________________________ ____________________________
Assistant City Attorney City Manager
____________________________
Director of Public Works
____________________________
Director of Planning & Development
Services
Item 8
Attachment A - Interim
Ordinance Extending
Interim Parklets through
August 1, 2024 and
Delaying Enforcement of
the Permanent (Ongoing)
Parklet Program to
November 1, 2024
Item 8: Staff Report Pg. 11 Packet Pg. 220 of 308
City Council
Staff Report
Report Type: CONSENT CALENDAR
Lead Department: City Clerk
Meeting Date: April 1, 2024
Report #:2403-2770
TITLE
SECOND READING: Adopt an Ordinance Increasing Council Member Salary From $1,000/Month
to $1,600/Month, Effective January 1, 2025, as authorized by State law (FIRST READING: March
11, 2024 PASSED 6-1, Tanaka no)
BACKGROUND
This was heard by the City Council on March 11, 2024 for a first reading and was approved 6-1,
Tanaka no. No changes were made to the ordinance; it is now before you for a second reading.
ATTACHMENTS
Attachment A: Ordinance Amending Chapter 2.04 (Council Organization and Procedure) of the
Palo Alto Municipal Code to Increase the Salary of Council Members Effective 1-1-2025
APPROVED BY:
Mahealani Ah Yun, City Clerk
Item 9
Item 9 Staff Report
Item 9: Staff Report Pg. 1 Packet Pg. 221 of 308
*NOT YET APPROVED* Attachment B
1
Ordinance No. _____
Ordinance of the Council of the City of Palo Alto Amending Chapter 2.04
(Council Organization and Procedure) of the Palo Alto Municipal Code to
Increase the Salary of Council Members Effective January 2025
The Council of the City of Palo Alto ORDAINS as follows:
SECTION 1. Findings and Declarations. The City Council finds and declares as follows:
A. Article III, Section 17 of the Charter of the City of Palo Alto provides that
compensation may be paid to council members in amounts not to exceed those provided by
general law.
B. Council member salaries were last set in 2017 by Ordinance No. 5304 in the
amount of $1,000 per month.
C. In 2023, the state legislature adopted SB 329, which allows a city of Palo Alto’s
size to provide council members a monthly salary of $1,600.
D. Palo Alto is among the highest cost areas in California.
E. There is a need to ensure a council member’s time commitment is fairly
compensated, to allow candidates of diverse socioeconomic backgrounds to fill the role without
significant personal burden.
SECTION 2. Chapter 2.04 (Council Organization and Procedure) of Title 2
(Administrative Code) the Palo Alto Municipal Code is hereby amended as follows:
2.04.360. Salary of council members.
(a) The salary of the council members shall be $600.00 per month. Effective
January 1, 2017, the salary of the council members shall be $1,000 per month.
Effective January 1, 2025, the salary of the council members shall be $1,600 per
month.
(b) A city council member may waive any or all of the compensation permitted by
this section.
SECTION 3. If any section, subsection, clause or phrase of this Ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portion or
sections of the Ordinance. The Council hereby declares that it should have adopted the
Ordinance and each section, subsection, sentence, clause or phrase thereof irrespective of the
Item 9
Attachment A - Ordinance
Amending Chapter 2.04
(Council Organization and
Procedure) of the Palo
Alto Municipal Code to
Increase the Salary of
Council Members
Effective 1-1-2025
Item 9: Staff Report Pg. 2 Packet Pg. 222 of 308
*NOT YET APPROVED* Attachment B
2
fact that any one or more sections, subsections, sentences, clauses or phrases be declared
invalid.
SECTION 4. The Council finds that this project is exempt from the provisions of the
California Environmental Quality Act (“CEQA”), pursuant to Section 15061 of the CEQA
Guidelines, because it can be seen with certainty that there is no possibility that the ordinance
will have a significant effect on the environment.
SECTION 5. This ordinance shall be effective on the thirty-first day after the date of
its adoption.
INTRODUCED:
PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
____________________________ ____________________________
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
____________________________ ____________________________
Deputy City Attorney City Manager
Item 9
Attachment A - Ordinance
Amending Chapter 2.04
(Council Organization and
Procedure) of the Palo
Alto Municipal Code to
Increase the Salary of
Council Members
Effective 1-1-2025
Item 9: Staff Report Pg. 3 Packet Pg. 223 of 308
City Council
Staff Report
From: City Manager
Report Type: ACTION ITEMS
Lead Department: Public Works
Meeting Date: April 1, 2024
Report #:2403-2809
TITLE
SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter 8.04
(Street, Trees, Shrubs, and Plants) and Chapter 8.10 (Tree Preservation and Management
Regulations) (FIRST READING: January 16, 2024 PASSED 5-2, Lythcott-Haims, Tanaka no)
BACKGROUND
The ordinance has been amended to reflect part B of the Council’s motion. Specifically, a provision was
added to Section 8.10.070 to require requests to prune trees in excess of the limits in Section 8.10.020(i)
to be submitted to the urban forester fourteen days before pruning the tree with a statement explaining
why pruning beyond the limits is warranted.
During passage of the tree ordinance updates in January, staff confirmed during the Council questions
that based on CAO analysis of PAMC Chapter 18.09, the updated Title 8 and applicable state law, the
tree ordinance would not apply to stand alone Table 1 ADU’s. Staff did not recommend adding specific
language to that effect at that time.
At the second reading of the tree ordinance updates, several council members expressed concern that
the updated tree ordinance did not explicitly state that PAMC 18.09 Table 1 ADUs were exempt. To
address this concern, the following proposed language has been added as 8.10.050 (b)(4):
The tree is proposed for removal to accommodate an ADU constructed pursuant to Section 18.09.030, or
because removal is necessary to allow an ADU constructed pursuant to Section 18.09.040 to achieve the
minimum standards set forth in state law.
ATTACHMENTS
Attachment A: Ordinance of the Council of the City of Palo Alto Amending Chapter 8.04 (Street,
Trees, Shrubs, and Plants) and Chapter 8.10 (Tree Preservation and Management Regulations).
APPROVED BY:
Brad Eggleston, Director Public Works/City Engineer
Item 10
Item 10 Staff Report
Item 10: Staff Report Pg. 1 Packet Pg. 224 of 308
*NOT YET APPROVED* Attachment A
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Ordinance No. _____
Ordinance of the Council of the City of Palo Alto Amending Chapter 8.04
(Street, Trees, Shrubs, and Plants) and Chapter 8.10 (Tree Preservation and
Management Regulations).
The Council of the City of Palo Alto ORDAINS as follows:
SECTION 1. Chapter 8.04 (Street Trees, Shrubs, and Plants) of Title 8 (Trees and
Vegetation) of the Palo Alto Municipal Code is hereby amended to read as follows (additions
underlined and deletions struck through):
Chapter 8.04
PUBLIC TREES, SHRUBS, HEDGES, AND PLANTS
Sections:
8.04.005 Purpose.
8.04.010 Definitions.
8.04.015 Authority of city.
8.04.020 Permit required for certain work.
8.04.030 Application for permit.
8.04.040 Issuance of permit.
8.04.050 Public nuisances.
8.04.070 Enforcement.
8.04.080 Interference with enforcement.
8.04.090 Adoption of regulations.
8.04.005 Purpose.
The purpose of this chapter is to protect and promote trees, shrubs, hedges, and plants
located on public property within the city. In establishing these procedures and standards, the
city recognizes that trees, shrubs, hedges, and plants are an essential part of the city's
infrastructure, with benefits that include promoting the health, safety, welfare, and quality of
life of the residents of the city; addressing climate change by sequestering carbon and providing
a cooling effect; reducing air, water, and noise pollution; preventing soil erosion and
Item 10
Attachment A - Ordinance
of the Council of the City
of Palo Alto Amending
Chapter 8.04 Street Trees
Shrubs and Plants and
Chapter 8.10 Tree
Preservation
Item 10: Staff Report Pg. 2 Packet Pg. 225 of 308
*NOT YET APPROVED* Attachment A
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stormwater runoff; providing wildlife habitat; and enhancing the aesthetic environment. It is
the city's intent to encourage the preservation of trees, shrubs, hedges, and plants.
8.04.010 Definitions.
For the purposes of this title, the following words shall have the meaning ascribed to them in
this section:
(a) "Person" means individuals, firms, associations and corporations, and agents, employees
or representatives thereof.
(b) "City" means the city of Palo Alto acting by and through its authorized representatives.
(c) "Street" means and includes all land lying between the boundaries of property abutting
on all public streets, boulevards, alleys, and walks.
(d) "Parks" means and includes all parks to which names have been given by action of the
city council.
(e) "Public places" means and includes all grounds, other than streets or parks, owned by,
leased to, or under the control of the city of Palo Alto.
(f) "Tree" means and includes any woody perennial plant generally having a single main stem
and commonly achieving ten feet in height.
(g) "Shrub" means and includes any woody perennial plant generally having multiple stems
and commonly less than ten feet in height.
(h) "Hedge" means and includes any tree, shrub, or plant, when planted in a dense,
continuous line or area, as to form a thicket or barrier.
(i) "Plant" means and includes all vegetation other than trees and shrubs.
(j) "Public trees, shrubs, hedges, and plants" means and includes any tree, shrub, hedge, or
plant in any street, park, or public place in the city of Palo Alto.
(k) "Urban forester" means public works department staff including the urban forester or
their designee.
(l) "Tree permit" means a permit issued by the urban forester for one or more of the
following purposes:
(1) To permit removal of a public tree.
(2) To permit public tree care, work, or treatment.
(3) To permit removal of a protected tree under 8.10.050.
(4) To establish a tree preservation bond.
(5) For payment of "in-lieu" fees for required mitigation measures.
Item 10
Attachment A - Ordinance
of the Council of the City
of Palo Alto Amending
Chapter 8.04 Street Trees
Shrubs and Plants and
Chapter 8.10 Tree
Preservation
Item 10: Staff Report Pg. 3 Packet Pg. 226 of 308
*NOT YET APPROVED* Attachment A
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8.04.015 Authority of city.
The city of Palo Alto shall have control of all public trees, shrubs, hedges, and plants now or
hereafter in any street, park or public place within the city limits, and shall have the authority to
plant, care for, remove, replace, and maintain such trees, shrubs, hedges, and plants.
8.04.020 Permit required for certain work.
Unless authorized by a tree permit or other city approval, no person shall do any of the
following:
(a) Plant, prune, trim, shape, remove, top, or in any way damage, destroy, injure or mutilate
a public tree, shrub, hedge, or plant. A tree permit is not required for a property owner,
resident, or their agent to maintain shrubs, hedges, or plants located within the city right-of-
way associated with their property.
(b) Fasten a sign, wire, or injurious material to any public tree, shrub, hedge, or plant.
(c) Excavate any ditch or tunnel; or place concrete or other pavement within a distance of
ten feet of the center of the trunk of any public tree.
8.04.030 Application for permit.
Any person desiring to do any of the work described in Section 8.04.020 may apply for a tree
permit so to do. The applicant shall state the nature of the work and the location where it will
be done.
8.04.040 Issuance of permit.
A tree permit shall be issued authorizing work that meets all the following conditions:
(a) Will not create, continue, or aggravate any hazardous condition, or public nuisance.
(b) Will not prevent or interfere with the growth, location or planting of any approved public
tree.
(c) Is consistent with the planting plan being followed by the city.
8.04.050 Public nuisances*.
Any of the following are, for the purposes hereof, defined to be public nuisances:
(a) Any dead, diseased, infested, or dying tree, shrub, hedge, or plant in any street or on any
public or private property so near to any public tree, shrub, hedge, or plant as to constitute a
danger to a public tree, shrub, hedge, or plant, or street, or portion thereof or public property.
(b) Any tree, shrub, hedge, or plant on any private property or in any street, of a type or
species that will destroy, impair, or otherwise interfere with any street improvement, sidewalk,
curb, approved public tree, gutter, sewer, other public improvement, including utility mains and
services, or a public tree, shrub, hedge, or plant.
Item 10
Attachment A - Ordinance
of the Council of the City
of Palo Alto Amending
Chapter 8.04 Street Trees
Shrubs and Plants and
Chapter 8.10 Tree
Preservation
Item 10: Staff Report Pg. 4 Packet Pg. 227 of 308
*NOT YET APPROVED* Attachment A
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(c) Any tree limb, shrub, hedge, or plant reaching a height more than three feet above the
curb grade adjacent thereto, except a tree trunk having no limbs lower than nine feet above
curb grade, within the thirty-five foot triangle of public or private property, measured from the
projected curb lines, at the intersections of any street improved for vehicular traffic where
either traffic signals, stop signs, or yield signs are not installed, or at any intersections which are
determined by the chief transportation official to contain a tree limb, shrub, hedge, or plant
that obscures or impairs the view of a passing motorist, cyclist or pedestrian so as to create a
safety hazard.
(d) Vines or climbing plants growing into or over any public tree, shrub, hedge, or plant; or
any public hydrant, pole or electrolier.
(e) Existence of any tree within the city limits that is infested or infected with objectionable
insects, scale, fungus, or growths that are included in the California Department of Food and
Agriculture’s detection and eradication programs or that are growth injurious to trees.
(f) The existence of any branches or foliage which interfere with visibility on, free use of,
access to, or obstruct public vehicular or pedestrian travel on any portion of any street
improved for vehicular or pedestrian travel.
(g) Hedges or dense, thorny shrubs and plants on any street or part thereof.
(h) Shrubs and plants more than two feet in height in any tree well or planting strip between
the sidewalk and curb, measured above top of curb grade.
(i) Any tree, shrub, hedge, or plant declared a public nuisance pursuant to state law and
ordered removed by a court of competent jurisdiction.
* Abatement procedure - See Chapter 9.56 of this code.
8.04.070 Enforcement.
(a) Violation of any provision of this chapter is a misdemeanor, punishable as provided in this
code. Each day of violation constitutes a separate offense and may be separately punished.
(b) Persons employed in the following designated employee positions are authorized to
exercise the authority provided in California Penal Code Section 836.5 and are authorized to
issue citations for violations of this chapter, including but not limited to leveling fines under the
city's administrative penalty authority: assistant director of public works public services
division, urban forester, project manager in the urban forestry section, landscape architect, and
code enforcement officer.
(c) Any person who damages a public tree, through any act or omission, whenever such act
or omission is prohibited by or not authorized pursuant to this chapter, may be liable civilly in a
sum not to exceed ten thousand dollars per tree, or the reproduction cost of each such tree,
whichever amount is higher.
Item 10
Attachment A - Ordinance
of the Council of the City
of Palo Alto Amending
Chapter 8.04 Street Trees
Shrubs and Plants and
Chapter 8.10 Tree
Preservation
Item 10: Staff Report Pg. 5 Packet Pg. 228 of 308
*NOT YET APPROVED* Attachment A
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(d) Injunctive relief. A civil action may be commenced to abate, enjoin, or otherwise compel
the cessation of such violation.
(e) Costs. In any civil action brought pursuant to this chapter in which the city prevails, the
court shall award to the city all costs of investigation and preparation for trial, the costs of trial,
reasonable expenses including overhead and administrative costs incurred in prosecuting the
action, and reasonable attorney fees.
(f) The remedies and penalties provided in this section are cumulative and not exclusive.
8.04.080 Interference with enforcement.
No person shall interfere with or delay the authorized representatives of the city from the
execution and enforcement of this chapter, except as provided by law.
8.04.090 Adoption of regulations.
The city may adopt regulations prescribing standards of landscaping and planting of streets,
parks and public places, therein. A copy of such regulations shall be available for public
inspection upon request, and all work performed in streets, parks or public places shall be
performed in accordance therewith.
SECTION 2. Chapter 8.10 (Tree and Landscape Preservation Management) of Title 8
(Trees and Vegetation) of the Palo Alto Municipal Code is hereby amended to read as follows
(additions underlined and deletions struck through):
Chapter 8.10
TREE AND LANDSCAPE PRESERVATION AND MANAGEMENT*
Sections:
8.10.010 Purpose.
8.10.020 Definitions.
8.10.030 Tree and Landscape Technical Manual.
8.10.040 Disclosure of information regarding existing trees.
8.10.050 Removal of protected trees.
8.10.055 Tree replacement.
8.10.060 No limitation of authority under Titles 16 and 18.
8.10.070 Care of protected trees.
8.10.080 Development conditions.
8.10.090 Designation of heritage trees.
Item 10
Attachment A - Ordinance
of the Council of the City
of Palo Alto Amending
Chapter 8.04 Street Trees
Shrubs and Plants and
Chapter 8.10 Tree
Preservation
Item 10: Staff Report Pg. 6 Packet Pg. 229 of 308
*NOT YET APPROVED* Attachment A
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8.10.092 Tree removal in wildland- urban interface area.
8.10.095 Tree removal in Hospital District Zone.
8.10.100 Enforcement.
8.10.110 Remedies for violation.
8.10.120 Fees.
8.10.130 Severability.
8.10.140 Applications, notice, and appeals.
8.10.010 Purpose.
The purpose of this chapter is to protect specified trees located on private property within the
city, and establish standards for removal, maintenance, and planting of trees and landscaping.
In establishing these procedures and standards, the city recognizes that trees and landscaping
are an essential part of the city's infrastructure. Their benefits include promoting the health,
safety, welfare, and quality of life of the residents of the city; addressing climate change by
sequestering carbon and providing a cooling effect; reducing air, water, and noise pollution;
preventing soil erosion and stormwater runoff; providing wildlife habitat; and enhancing the
aesthetic environment. It is the city's intent to encourage both the preservation of trees and
the proactive incorporation of trees and their benefits within development.
8.10.020 Definitions.
For the purposes of this chapter, terms defined in Chapter 8.04 shall have the same meanings
in this chapter, and the following terms shall have the meaning ascribed to them in this section:
(a) "Basal flare" means that portion of a tree where there is a rapid increase in diameter at
the confluence of the root crowntrunk and trunkrootcrown.
(b) "Buildable area" means that area of a parcel:
(1) Upon which, under applicable zoning regulations, a structure may be built without a
variance, design enhancement exception, or home improvement exception; or
(2) Necessary for construction of primary access to structures located on or to be
constructed on the parcel, where there exists no feasible means of access which would avoid
protected trees. On single-family residential parcels, the portion of the parcel deemed to be the
buildable area for primary access shall not exceed ten feet in width.
(c) "Building footprint" means the two-dimensional configuration of a building's perimeter
boundaries as measured on a horizontal plane at ground level.
Item 10
Attachment A - Ordinance
of the Council of the City
of Palo Alto Amending
Chapter 8.04 Street Trees
Shrubs and Plants and
Chapter 8.10 Tree
Preservation
Item 10: Staff Report Pg. 7 Packet Pg. 230 of 308
*NOT YET APPROVED* Attachment A
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(d) "Designated arborist" means an arborist certified by the International Society of
Arboriculture or another nationally recognized tree research, care, and preservation
organization, selected by the urban forester for inclusion in a list of approved arborists to be:
hired by:
(1) Hired by anAn applicant at their own expense, or
(2) Chosen by theThe city at an applicant's expense, if a project includes a public hearing.
(e) "Development" means any work upon any property in the city which requires a
subdivision, planned community zone, variance, use permit, building permit, demolition permit,
or other city approval or which involves excavation, landscaping or construction within the tree
protection zonedripline area of a protected tree or is subject to requirements of the California
Model Water Efficient Landscape Ordinance (MWELO).
(f) "Director of planning and development services" means the director of planning and
development services or their designee.
(g) "Director of public works" means the director of public works or their designee.
(h) "Discretionary development approval" means planned community zone, subdivision, use
permit, variance, home improvement exception, design enhancement exception, architectural
review board approval, or any proposal or application that requires the discretion of the
authorizing person or entity.
(i) "Dripline area" means the area defined by the projection to the ground of the outer edge
of the canopy or a circle with a radius ten times the diameter of the trunk as measured four and
one-half feet (fifty-four inches) above natural grade, whichever is greater.
(j) "Excessive pruning" of a protected tree means any of the following:
(1) Removal of more than twenty-five percentone-fourth of the functioning leaf, stem, or
root area of a tree in any twenty-four-month period.
(2) Removal of more than fifteen percent of the functioning root area of any Quercus (oak)
species in any thirty-six-month period.
(3) Any removal of the functioning leaf, stem, or root area of a tree so as to cause a
significant decline in health, increased risk of failure, or the unbalancing of a tree.
(jk) "Hazardous" means an imminent hazard which constitutes a high or extreme threat to
the safety of persons or property as defined by American National Standards Institute A300,
Part 9.
(kl) "Protected" tree means any of the following:
(1) Any locally native tree of the species Acer macrophyllum (Bigleaf Maple), Calocedrus
decurrens (California Incense Cedar), Quercus agrifolia (Coast Live Oak), Quercus douglasii (Blue
Oak), Quercus kelloggii (California Black Oak), or Quercus lobata (Valley Oak) which is eleven
Item 10
Attachment A - Ordinance
of the Council of the City
of Palo Alto Amending
Chapter 8.04 Street Trees
Shrubs and Plants and
Chapter 8.10 Tree
Preservation
Item 10: Staff Report Pg. 8 Packet Pg. 231 of 308
*NOT YET APPROVED* Attachment A
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and one-half inches in diameter (thirty-six inches in circumference) or more when measured
four and one-half feet (fifty-four inches) above natural grade.
(2) Any Coast Redwood tree (species Sequoia sempervirens) that is eighteen inches in
diameter (fifty-seven inches in circumference) or more when measured four and one-half feet
(fifty-four inches) above natural grade.
(3) Any tree, other larger than a Coast Redwood Tree, fifteen inches in diameter (forty-seven
inches in circumference) or more when measured four and one-half feet (fifty-four inches)
above natural grade of any species except those invasive species described as weeds in Section
8.08.010 and those species classified as high water users by the Water Use Classificationwater
use classification of Landscape Speciesthe landscape species list (WUCOLS) approved by the
California Department of Water Resources.
(4) Any tree designated for protection during review and approval (with the exception of a
current or previously completed development project. On parcels zoned other than single-
family (R-1) or low density (RE, R-2, or RMD) residential, species exempted under subsection (3)
of this Section may be designated as a protected tree.Coast Redwood).
(4) Any tree designated for protection during review and approval of a development project.
(5) Any tree designated for carbon sequestration and storage and/or environmental
mitigation purposes as identified in an agreement between the property owner and a
responsible government agency or recorded as a deed restriction.
(6) Any heritage tree designated by the city council in accordance with the provisions of this
chapter.
(7) Any replacement mitigation tree or other tree designated to be planted due to the
conditions listed in Section 8.10.055.
(lm) "Protected tree removal permit" means a permit issued to allow a person to remove a
protected tree.
(m) “Right tree in the right place principles” means the set of principles that determine if a
tree is located in an appropriate location for its specific species requirements and
characteristics, in accordance with the factors listed in the Tree and Landscape Technical
Manual.
(n) "Remove" or "removal" means:
(1) Complete removal, such as cutting to the ground or extraction, of a tree; or
(2) Taking any action foreseeably leading to the death of a tree or permanent damage to its
health; including but not limited to excessive pruning, cutting, topping, girdling, poisoning,
overwatering, underwatering, unauthorized relocation or transportation of a tree, or trenching,
excavating, altering the grade, or paving within the tree protection zonedripline area of a tree.
Item 10
Attachment A - Ordinance
of the Council of the City
of Palo Alto Amending
Chapter 8.04 Street Trees
Shrubs and Plants and
Chapter 8.10 Tree
Preservation
Item 10: Staff Report Pg. 9 Packet Pg. 232 of 308
*NOT YET APPROVED* Attachment A
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(o) “Retrenchment” means the process in which trees may reconfigure as they age and
deteriorate, often continuing to grow in trunk diameter while branches die and fail.
(p) "Tree Protection Zone" means the area defined by a circle with a radius ten times the
diameter of the trunk when measured four and one-half feet (fifty-four inches) above natural
grade.
(q) "Tree Reportreport" means a report prepared by a designated arborist.
(rp) "Tree and Landscape Technical Manual" means the regulations issued by the city
manager to implement this chapter.
8.10.030 Tree and Landscape Technical Manual.
The city manager, through the urban forestry section, and public works and planning and
development services departments, shall issue regulations necessary for implementation and
enforcement of this chapter, which shall be known as the Tree and Landscape Technical
Manual. In the event of a conflict between the provisions of this Title 8 and the Tree and
Landscape Technical Manual, this Title 8 shall prevail. The Tree and Landscape Technical
Manual will be made readily available to the public and shall include, but need not be limited
to, standards and specifications regarding the following:
(a) Protection of trees during construction.
(b) Replacement of trees allowed to be removed pursuant to this chapter where such
replacements:
(1) Prioritize the use of locally native species, as listed in Section 8.10.020(l)(1), consistent
with Urban Forest Master Plan Goal 2: "Re-generated native woodland and riparian landscapes
as the key ecological basis of the urban forest with focus on native species and habitat;"
(2) Include climate adaptive, drought tolerant, non-native species as needed to satisfy right
tree in the right place principles; and
(3) Incorporate a secondary goal of net tree canopy increase on the property within fifteen
years.
(c) Maintenance of protected trees (including but not limited to pruning, irrigation, and
protection from disease).
(d) The format and content of tree reports required to be submitted to the city pursuant to
this chapter.
(e) The criteria for determining whether a tree is hazardous within the meaning of this
chapter.
(f) Landscape design, irrigation, and installation standards consistent with the city's water
efficient landscape regulations.
Item 10
Attachment A - Ordinance
of the Council of the City
of Palo Alto Amending
Chapter 8.04 Street Trees
Shrubs and Plants and
Chapter 8.10 Tree
Preservation
Item 10: Staff Report Pg. 10 Packet Pg. 233 of 308
*NOT YET APPROVED* Attachment A
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8.10.040 Disclosure of information regarding existing trees.
(a) Any application for development or demolition shall be accompanied by a statement by a
designated arborist which discloses whether any protected trees exist on the property which is
the subject of the application, and describing each such tree, its species, size, tree protection
zonedripline area, and location. This requirement shall be met by including the information on
plans submitted in connection with the application.
(1) Notwithstanding subsection (a), applications involving only the development of an
Accessory Dwelling Unit that conforms to Section 18.09.030, Table 1, require only a
statement disclosing whether any protected trees are located on the property which is the
subject of the application. This statement may be completed by the applicant.
(b) In addition, the location and species of anyall other tree which is four inches in diameter
(e.g., thirteen inches in circumference) or more when measured four and one-half feet (fifty-
four inches) above natural grade shall be shown on the plans if the tree is:
(1) On the property or trees on the property and in the adjacent public right-of-way, and is
which are within thirty feet of the building footprint proposed for development, or
(2) Locatedand trees located on adjacent property within thirty feet of the proposed building
footprint, or
(1)(3) Close enough that its canopy overhangswith canopies overhanging the project site, shall
be shown on the plans, identified by species.
(c) The director of public works or urban forester may require submittal of such other
information as is necessary to further the purposes of this chapter including but not limited to
photographs.
(d) Disclosure of information regarding private protected trees pursuant to this section shall
not be required when the development for which the approval or permit is sought does not
involve any change in an existing building footprint nor any grading, trenching, paving, or any
change in landscaping which could alter water availability to established plants, hedges, shrubs,
or trees.
(e) The urban forester or the designated arborist for a project shall add identified protected
trees into the city's tree inventory database, and in coordination with the planning and
development services departments, into city parcel reports.
(f) Knowingly or negligently providing false or misleading information in response to this
disclosure requirement shall constitute a violation of this chapter.
8.10.050 Removal of protected trees.
It shall be a violation of this chapter for anyone to remove or cause to be removed a
protected tree, except pursuant to a protected tree removal permit issued under Section
8.10.140 consistent with the following:
Item 10
Attachment A - Ordinance
of the Council of the City
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Chapter 8.04 Street Trees
Shrubs and Plants and
Chapter 8.10 Tree
Preservation
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(a) In the absence of proposed development:
(1) A protected tree shall not be removed unless the urban forester grants a protected tree
removal permit, or on parcels zoned other than single-family (R-1) or low density residential
(RE, R-2, or RMD), the director of planning and development services authorizes the removal
through staff level architectural review pursuant to Section 18.76.020(b)(3), having determined,
on the basis of a tree report prepared by a designated arborist and other relevant information,
that treatments or corrective practices are not feasible, and that the tree should be removed
because any of the following apply:
(i) It is dead, is hazardous, or constitutes a public nuisance under Section 8.04.050 of this
code.
(ii) It is a detriment to or is crowding an adjacent protected tree. , or is impacting the
foundation or eaves of a residence or any covered parking required under Title 18.
(iii) It is at risk for retrenchment or other tree decline coping processes or does not conform
with right tree in the right place principles.
(iv) It is impacting the foundation or eaves of a residence, or any covered parking required
under Title 18 of this code.
(2) In the event a protected tree is removed pursuant to a protected tree removal permit
granted under this subsection (a), a temporary moratorium on development of the subject
property may be issued by the urban forester for up to twenty-four months or by, the director
of planning and development services, in consultation with the urban forester, for up tomay
issue a temporary moratorium on development of the subject property not to exceed thirty-six
months, from the date the tree removal occurred. Completion of requiredFor any moratorium
less than thirty-six months, the urban forester shall determine appropriate mitigation measures
included infor the tree removal permit does not remove or shorten any such moratorium. A
moratorium may be terminated early with approval of the urban forester or director of
planning, and development services, as applicable, and may require additional mitigationensure
measures. are incorporated into any future development approvals for the property. Mitigation
measures included in the protected tree removal permit and any additional mitigation
measures required to shorten a moratoriumas determined by the urban forester shall be
imposed as a condition of any subsequent permits for development on the subject property.
(b) In the case of any development on a single-family (R-1) or low density (RE, R-2, or RMD)
residential zoned parcel, other than in connection with a subdivision, a protected tree shall not
be removed unless determined by the urban forester, on the basis of a tree report prepared by
a designated arborist and other relevant information, that any of the following apply:
(1) The tree is so close to the proposed development that construction would result in the
death of the tree, and there is no financially feasible design alternative that would permit
preservation of the tree, where financially feasible means an alternative that preserves the tree
unless retaining the tree would increase project cost by more than twice the reproduction cost
of the tree or ten percent of the given project valuation, whichever is greater.
Item 10
Attachment A - Ordinance
of the Council of the City
of Palo Alto Amending
Chapter 8.04 Street Trees
Shrubs and Plants and
Chapter 8.10 Tree
Preservation
Item 10: Staff Report Pg. 12 Packet Pg. 235 of 308
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(2) Retention of one or more trees would result in reduction of the otherwise-permissible
buildable area of the lot by more than twenty-five percent, and there is no financially
feasible design alternative that would allow for preservation of the tree(s). For the
purposes of this subsection (a)(2), a financially feasible design alternative means a design
alternative that preserves the tree(s) and would not increase the project cost by more
than twice the reproduction cost of the tree(s) or ten percent of the given project
valuation, whichever is greater. All tree protection zones impacting buildable area are
included in the reduction of buildable area calculation.
(1)(3) The tree could be removed due to the conditions listed in Section 8.10.050(a)(1)(i), (ii) or
(iii) (2) The tree could be removed due to the conditions listed in Section 8.10.050(a)(1)
and treatments or corrective practices are not feasible.
(2)(4) The tree is proposed for removal to accommodate an ADU constructed pursuant to
Section 18.09.030, or because removal is necessary to allow an ADU constructed pursuant
to Section 18.09.040 to achieve the minimum standards set forth in state law.
(c) In the case of development involving a proposed subdivision of land into two or more
parcels, a protected tree shall not be removed unless determined by the urban forester, on the
basis of a tree report prepared by a designated arborist and other relevant information, that
either of the following apply:
(1) Removal is unavoidable due to restricted access to the property or deemed necessary to
repair a geologic hazard (landslide, repairs, etc.), in which case only the protected tree or trees
necessary to allow access to the property or repair the geologic hazard may be removed.
(2) The tree could be removed due to the conditions listed in subsection (a)(1)(i), (ii), or (iii)
and treatments or corrective practices are not feasible.
(d) In the case of development requiring planning approval under Title 18, and not included
under subsections (b) or (c), a protected tree shall not be removed unless determined by the
urban forester, on the basis of a tree report prepared by a designated arborist and other
relevant information, that anyeither of the following apply:
(1) Retention of one or more treesthe tree would result in reduction of the otherwise-
permissible buildable area of the lot by more than twenty-five percent, and there is no
financially feasible design alternative that would permit preservation of the tree(s),, where
financially feasible means an alternative that preserves the tree(s) unless retaining the tree(s)
would increase project cost by more than twice the reproduction cost of the tree or ten percent
of the given project valuation, whichever is greater. All tree protection zones impacting
buildable area are included in the reduction of buildable area calculation.
(2) The tree should be removed because it is dead, hazardous, or constitutes a public
nuisance under Section 8.04.050. In such cases, the tree protection zonedripline area of the
removed tree, or an equivalent area on the site, shall be preserved for mitigation purposes
from development of any structure.
Item 10
Attachment A - Ordinance
of the Council of the City
of Palo Alto Amending
Chapter 8.04 Street Trees
Shrubs and Plants and
Chapter 8.10 Tree
Preservation
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(3) Discretionary development review determines that the final project follows right tree in
the right place principles and would result in a net tree canopy increase on the property
within fifteen years, and replacement of trees, shrubs, and plants either:
(i) Is consistent with Urban Forest Master Plan Goal 2: "Re-generated native woodland
and riparian landscapes as the key ecological basis of the urban forest with focus on
native species and habitat," or
(ii) Uses climate adaptive, drought tolerant species.
(e) In any circumstance other than those described in subsections (a), (b), (c), or (d), a
protected tree shall not be removed unless determined by the urban forester, on the basis of a
tree report prepared by a designated arborist and other relevant information, that the tree is
dead, is hazardous, or constitutes a public nuisance under Section 8.04.050.
8.10.055 Tree replacement.
(a) In the event a protected tree is removed pursuant to Section 8.10.050(a)(1)(i), mitigation
for the removed tree, replacement tree ratio, in lieu fees, or a combination thereof shall be
determined by the urban forester, based on factors including but not limited to the species,
size, location, and specific reason for removal of the protected tree, in accordance with the
standards and specifications in the Tree and Landscape Technical Manual.
(b) In the event a protected tree is removed pursuant to Section 8.10.050(a)(1)(ii), (iii) or (iv),
(b), (c), (d), or (e), the tree removed shall be replaced in accordance with the standards and
specifications in the Tree and Landscape Technical Manual, including but not limited to
prioritization of locally native species, satisfaction of right tree in the right place principles, and
incorporation of a secondary goal of net tree canopy increase on the property within fifteen
years. The urban forester shall approve the number, species, size, and location of replacement
trees.
8.10.060 No limitation of authority under Titles 16 and 18.
Nothing in this chapter limits or modifies the existing authority of the city under Title 18 to
require trees, shrubs, hedges, and other plants not covered by this chapter to be identified,
retained, protected, and/or planted as conditions of the approval of development. In the event
of conflict between provisions of this chapter and conditions of any permit or other approval
granted pursuant to Title 16 or Title 18, the more protective requirements shall prevail.
8.10.070 Care of protected trees.
(a) All owners of property containing protected trees shall follow the maintenance standards
in the Tree and Landscape Technical Manual, including avoiding any action foreseeably leading
to the death of a tree or permanent damage to its health; including but not limited to excessive
pruning, cutting, topping, girdling, poisoning, overwatering, underwatering, unauthorized
relocation or transportation of a tree, or trenching, excavating, altering the grade, or paving
within the tree protection zonedripline area of a tree.
Item 10
Attachment A - Ordinance
of the Council of the City
of Palo Alto Amending
Chapter 8.04 Street Trees
Shrubs and Plants and
Chapter 8.10 Tree
Preservation
Item 10: Staff Report Pg. 14 Packet Pg. 237 of 308
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(b) At least seven days prior to pruning a protected tree, other than that required to remove
a dead, diseased, or broken branch or branches, the property owner or their designee shall
prominently post a notice on the property, in one or more locations readily visible to the public,
that includes standards for pruning and a description of the tree including tree species, size,
location, the date of work, and a contact phone number. The form for such notice will be
available on the city's website as a printable document. Protected trees less than five years old
are exempt from this provision.
(c) Any requests to exceed the limits for pruning set forth in Section 8.10.020(i) shall be
submitted to the urban forester by the property owner or their designee at least fourteen days
prior to pruning a protected tree. Each request shall be accompanied by a statement explaining
why exceedance of the limits is warranted. No pruning that exceeds the limits set forth in
Section 8.10.020(i) shall take place without the approval of the urban forester.
(cd) The standards for protection of trees during construction contained in the Tree and
Landscape Technical Manual shall be followed during any development on property containing
trees.
(de) The urban forester shall add identified protected trees into the city's tree inventory
database and, in coordination with the planning and development services departments, into
city parcel reports.
8.10.080 Development conditions.
(a) Development approvals for property containing protected public trees shall include
appropriate conditions as set forth in the Tree and Landscape Technical Manual, providing for
the protection of such trees during construction and for maintenance of such trees thereafter.
Trees may be designated for protection that are significant visually or historically, provide
screening, or are healthy and important to the nearby ecosystem.
(b) It shall be a violation of this chapter for any property owner or agent of the owner to fail
to comply with any development approval or building permit condition concerning
preservation, protection, and maintenance of any tree, including but not limited to protected
trees.
8.10.090 Designation of heritage trees.
(a) Upon nomination by any person and with the written consent of the property owner(s),
the city council may designate a tree or trees as a heritage tree.
(b) A tree may be designated as a heritage tree upon a finding that it is of importance to the
community due to any of the following factors:
(1) It is an outstanding specimen of a desirable species.
(2) It is one of the largest or oldest trees in Palo Alto.
(3) It possesses distinctive form, size, age, location, and/or historical significance.
Item 10
Attachment A - Ordinance
of the Council of the City
of Palo Alto Amending
Chapter 8.04 Street Trees
Shrubs and Plants and
Chapter 8.10 Tree
Preservation
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(c) After council approval of a heritage tree designation, the city clerk shall notify the
property owner(s) in writing. A listing of trees so designated, including the specific locations
thereof, shall be kept by the departments of public works.
(d) Once designated, a heritage tree shall be considered protected and subject to the
provisions of this chapter unless removed from the list of heritage trees by action of the city
council. The city council may remove a tree from the list upon its own motion or upon written
request by the property owner. Request for such action must originate in the same manner as
nomination for heritage tree designation.
8.10.092 Tree removal in wildland-urban interface area.
Tree removal and relocation in the wildland-urban interface (WUI) area, as defined in Section
15.04.190, shall be subject to the provisions in Chapter 15.04. To the extent Chapter 15.04 is
inconsistent with this chapter, Chapter 15.04 shall control.
8.10.095 Tree removal in Hospital District Zone.
Tree removal and relocation in the Hospital District (HD) shall be subject to the provisions in
Section 18.36.070. To the extent Section 18.36.070 is inconsistent with this chapter, Section
18.36.070 shall control.
8.10.100 Enforcement.
(a) Violation of this chapter is a misdemeanor, punishable as provided in this code. Each day
of violation constitutes a separate offense and may be separately punished.
(b) Persons employed in the following designated employee positions are authorized to
exercise the authority provided in California Penal Code Section 836.5 and are authorized to
issue citations for violations of this chapter, including but not limited to leveling fines under the
city's administrative penalty authority: assistant director of public works public services
division, urban forester, project manager in the urban forestry section, landscape architect, and
code enforcement officer.
8.10.110 Remedies for violation.
In addition to all other remedies set forth in this code or otherwise provided by law, the
following remedies shall be available to the city for violation of this chapter:
(a) Stop Work - Temporary Moratorium.
(1) If a violation occurs in the absence of proposed development pursuant to Section
8.10.050(a)(1), or while an application for a building permit or discretionary development
approval for the lot upon which the tree is located is pending, the director of planning and
development services in consultation with the urban forester shall issue a temporary
moratorium on development of the subject property, not to exceed five years from the date
the violation occurred. The purpose of the moratorium is to provide the city an opportunity to
study and determine appropriate mitigation measures for the tree removal, and to ensure
Item 10
Attachment A - Ordinance
of the Council of the City
of Palo Alto Amending
Chapter 8.04 Street Trees
Shrubs and Plants and
Chapter 8.10 Tree
Preservation
Item 10: Staff Report Pg. 16 Packet Pg. 239 of 308
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measures are incorporated into any future development approvals for the property. Mitigation
measures as determined by the urban forester shall be imposed as a condition of any
subsequent permits for development on the subject property.
(2) If a violation occurs during development pursuant to Section 8.10.050(b), (c), (d), or (e),
the city shall issue a stop work order suspending and prohibiting further activity on the
property pursuant to the grading, demolition, and/or building permit(s) (including construction,
inspection, and issuance of certificates of occupancy) until a mitigation plan has been filed with
and approved by the director of planning and development services in consultation with the
urban forester, agreed to in writing by the property owner(s), and either implemented or
guaranteed by the posting of adequate security. The mitigation plan shall include measures for
protection or repair of any remaining trees on the property, and shall provide for replacement
of each tree removed on the property or at locations approved by the urban forester. The
replacement ratio shall be in accordance with the standards set forth in the Tree and Landscape
Technical Manual, and shall be at least twice the prescribed ratio required where tree removal
is permitted pursuant to the provisions of this chapter.
(b) Civil penalties.
(1) As part of a civil action brought by the city, a court may assess against any person who
commits, allows, or maintains a violation of any provision of this chapter a civil penalty in the
following amount:
(i) Ten thousand dollars per tree, or twice the reproduction cost of each tree, whichever
amount is higher, for the complete removal of a tree, as defined in Section 8.10.020(n)(1).
(ii) Ten thousand dollars per tree, or the reproduction cost of each tree, whichever amount is
higher, for any of the actions set forth in Section 8.10.020(n)(2).
(iii) Ten thousand dollars per tree, or twice the repair cost of each tree, whichever amount is
higher, for damage to a tree protected or regulated by this chapter which can be rehabilitated.
(2) Penalties shall be payable to the city.
(3) Reproduction or repair cost for the purposes of this chapter shall be determined utilizing
the most recent edition of the Guide for Plant Appraisal, published by the Council of Tree and
Landscape Appraisers.
(c) Administrative penalties. Persons listed in Section 8.10.100(b) may issue citations for
violations of this chapter that level fines under the city's administrative penalty authority.
(d) Injunctive relief. A civil action may be commenced to abate, enjoin, or otherwise compel
the cessation of such violation.
(e) Costs. In any civil action brought pursuant to this chapter in which the city prevails, the
court shall award to the city all costs of investigation and preparation for trial, the costs of trial,
reasonable expenses including overhead and administrative costs incurred in prosecuting the
action, and reasonable attorney fees.
Item 10
Attachment A - Ordinance
of the Council of the City
of Palo Alto Amending
Chapter 8.04 Street Trees
Shrubs and Plants and
Chapter 8.10 Tree
Preservation
Item 10: Staff Report Pg. 17 Packet Pg. 240 of 308
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(f) The remedies and penalties provided in this section are cumulative and not exclusive.
8.10.120 Fees.
Tree reports required to be submitted to the city for review and evaluation pursuant to this
chapter shall be accompanied by the fee prescribed therefor in the municipal fee schedule.
8.10.130 Severability.
If any provision of this chapter or the application thereof to any person or circumstance is
held to be invalid by a court of competent jurisdiction, such invalidity shall not affect any other
provision of this chapter which can be given effect without the invalid provision or application,
and to this end the provisions of this chapter are declared to be severable.
8.10.140 Applications, notice, and appeals.
(a) Applications.
(1) All applications for removal of a protected tree pursuant to Section 8.10.050 shall be filed
in accordance with this section and any applicable provisions of Chapter 18.77. Applications for
removal of protected trees on non-residential zoned properties will follow review guidelines set
forth in Section 8.10.050(d) and Section 18.76.020 and will follow the process set forth in
Section 18.77.070.
(2) The application form shall be prescribed by the urban forester and shall contain a list of
information that must be submitted in order for the application to be deemed complete.
(3) Each application must be signed by all owners of the real property containing the
protected tree, or an agent of the owner of record of the real property on which the protected
tree occurs, when duly authorized by the owner in writing.
(4) No application shall be deemed received until all fees for the application as set forth in
the municipal fees schedule have been paid, and all documents specified as part of the
application in this chapter or on the application form have been filed.
(5) Protected tree removal permits shall automatically expire after twelve months, unless
otherwise provided in the permit, from the date of issuance of the permit if within such twelve-
month period, the proposed tree has not been removed.
(b) Notice.
(1) All applications for removal of a protected tree pursuant to Section 8.10.050 shall give
notice in accordance with this section, the Tree and Landscape Technical Manual, and any
applicable provisions of Chapter 18.77.
(2) After submittal of an application to remove a protected tree, notice shall be given
consistent with subsection (b)(4) and shall include the date of the proposed removal and the
basis for the application.
Item 10
Attachment A - Ordinance
of the Council of the City
of Palo Alto Amending
Chapter 8.04 Street Trees
Shrubs and Plants and
Chapter 8.10 Tree
Preservation
Item 10: Staff Report Pg. 18 Packet Pg. 241 of 308
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(3) Upon determination of a protected tree removal application, notice shall be given
consistent with subsection (b)(4) and shall include a description of the decision and how to
appeal it.
(4) Notices required pursuant to this section shall include the address of the property, a
description of the protected tree, including species, size, and location, and urban forestry
contact information, and shall be given as follows:
(i) In writing to all owners and residents of property within 300 feet of the exterior boundary
of the property containing the protected tree, and to all principal urban forestry partner
organizations.
(ii) By posting on the property, in one or more locations visible to the public.
(iii) By posting on the city's website.
(c) Appeals.
(1) Any person applying to remove a protected tree in the absence of proposed development
pursuant to Section 8.10.050(a), and any owner or resident of property within 600 feet of the
exterior boundary of the property containing the protected tree, may request a public hearing
by the director of public works to review the urban forester's decision, and may appeal the
director of public works' determination to the city council. Any such request or appeal shall be
filed with the public works department in a manner prescribed by the urban forester.
(2) Any person applying to remove a protected tree pursuant to Section 8.10.050(b), (c), (d),
or (e), and any owner or resident of property within 600 feet of the exterior boundary of the
property containing the protected tree may request a hearing by appeal the director of
planning and development services to review the decision. The request for a hearing shall be
filed with the planning division in in a manner prescribed by the director of planning and
development services. An appeal of the director of planning and development services
determination shall be conducted in accordance with the procedures set forth in Chapter 18.78.
(3) All appeals must be filed within fourteen days of posting of notice on the property
pursuant to subsection (b)(4)(ii).
SECTION 3. If any section, subsection, clause or phrase of this Ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portion or
sections of the Ordinance. The Council hereby declares that it should have adopted the
Ordinance and each section, subsection, sentence, clause or phrase thereof irrespective of the
fact that any one or more sections, subsections, sentences, clauses or phrases be declared
invalid.
SECTION 4. The Council finds that this ordinance is exempt from the provisions of the
California Environmental Quality Act (“CEQA”), pursuant to Section 15061 of the CEQA
Guidelines, because it can be seen with certainty that there is no possibility that the ordinance
will have a significant effect on the environment. Alternatively, the ordinance is also exempt
Item 10
Attachment A - Ordinance
of the Council of the City
of Palo Alto Amending
Chapter 8.04 Street Trees
Shrubs and Plants and
Chapter 8.10 Tree
Preservation
Item 10: Staff Report Pg. 19 Packet Pg. 242 of 308
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under CEQA Guidelines Section 15308 because it involves regulatory action for the protection of
the environment.
SECTION 5. This ordinance shall be effective on the thirty-first day after the date of its
adoption. However, this ordinance shall not apply to any projects that have submitted a complete
application as of the ordinance’s effective date. In addition, until such time as a list of designated
arborists is established by the Urban Forester, the term “designated arborist” shall mean any
arborist certified by the International Society of Arboriculture or another nationally recognized
tree research, care, and preservation organization.
INTRODUCED:
PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
____________________________ ____________________________
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
____________________________ ____________________________
Assistant City Attorney City Manager
____________________________
Director of Public Works
Item 10
Attachment A - Ordinance
of the Council of the City
of Palo Alto Amending
Chapter 8.04 Street Trees
Shrubs and Plants and
Chapter 8.10 Tree
Preservation
Item 10: Staff Report Pg. 20 Packet Pg. 243 of 308
City Council
Staff Report
From: City Manager
Report Type: ACTION ITEMS
Lead Department: Transportation
Meeting Date: April 1, 2024
Report #:2403-2745
TITLE
Discussion of Caltrans’ Repaving Project of El Camino Real, Including Replacing Existing Parking
with Bicycle Lanes, and Potential Approval of a Resolution to Support this Project; CEQA status
– categorically exempt.
RECOMMENDATION
Staff recommends Council receive a presentation by Caltrans at their request to support their
repaving project of El Camino Real, including repurposing parking spaces for bicycle lanes and
to consider adopting a resolution in support of the project. Council could also follow other
paths forward related to this project as described in the Executive Summary and in detail on
pages 12 and 13 of this report.
EXECUTIVE SUMMARY
This report provides background and context for the attached Caltrans proposal (Attachment A)
to eliminate parking lanes and replace them with bicycle lanes on El Camino Real throughout
Palo Alto. As proposed, the replacement of parking with bike lanes would occur during the
upcoming repaving project to be done in Palo Alto. Caltrans staff seek community feedback on
the proposed bicycle lanes, and Caltrans has asked Council to consider supporting the parking
removal necessary to install the bicycle lanes.
Alternative paths forward for the Council to consider in this discussion include:
A.Defer action related to bike lanes until Caltrans provides a Safe System Approach Design
that is DIB-94 compliant.
B.Adopt a phased approach that implements the Caltrans proposed bicycle lanes now and
acknowledges additional analysis is needed to both incorporate a Safe System Approach
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to the design yet establishes bike facilities that take into account future housing
development on El Camino Real.
C.Defer action pending a Caltrans feasibility analysis on travel lane reductions to support
parking protected bike lanes.
D.Align decision of bicycle facilities on ECR with the update of the BPTP to complete in late
2025.
While Caltrans staff have consistently expressed a desire to collaborate with the City on
improving safety on El Camino Real, to date, Caltrans has not stated if it will implement the
proposed bicycle lanes without a Council vote of support.
If Council supports removal of parking spaces from El Camino for Bicycle Lanes, staff will return
to Council as needed to update existing City parking regulations affected by the change,
including amending the Evergreen Park-Mayfield Residential Preferential Parking (RPP) district
program.
BACKGROUND
El Camino Real is a state highway maintained by Caltrans. To meet the requirements of its
Capital Preventive Maintenance (CAPM) program, Caltrans is repaving El Camino Real (State
Route 82) in Mountain View, Los Altos, and Palo Alto to improve ride quality, comply with
current ADA standards, and improve safety, access, and mobility of pedestrians and
bicyclists. The project will repair pavement and upgrade existing non-standard ADA curb ramps
and add complete street elements.1
According to Caltrans correspondence with the City2, the 2020 Bicyclist Safety Improvement
Monitoring Program Report found a cluster of collisions (13 of 33, or 40%) where cyclists were
riding on the sidewalk against traffic or riding against traffic. Caltrans proposes bike lanes in
place of existing on-street parking to reduce or eliminate the risk of riding on the sidewalk and
against traffic. Caltrans requests feedback on the proposal and has asked that the City Council
consider supporting Caltrans’ removal of parking on El Camino Real to accommodate proposed
bike lanes.
Prior planning by the City for El Camino Real includes a 2017 grant-funded project that targeted
collision hot spots in Palo Alto and Redwood City. In November 2018, two resulting concept
plans for bicycle facilities were presented to the Planning and Transportation Commission (PTC)
and generated an inconclusive discussion.3 At the time, the City had a separate pedestrian-
focused One Bay Area Grant (Cycle 2) to prepare design plans and construct improvements on
El Camino Real between Stanford and Lambert Avenues, but the City returned the grant in
1 Caltrans project website: SR-82-Pavement Rehabilitation and ADA Improvements
2 See City website: City Issues Letter to Caltrans SR82 El Camino Real Bikeway Project
3 PTC Staff Report, November 14, 2018
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December of 2020 after the Valley Transportation Authority (VTA) was unable to re-scope it to
include bicycle facilities.
Caltrans staff notified City staff in early-2019 about the upcoming repaving project that was
then scheduled to begin in 2020. Caltrans staff noted that the City could add complete street
elements such as bicycle lanes to the Caltrans plans if the City funded the community
engagement, design, environmental clearance, and construction of those elements before the
scheduled construction date, which was within 9-12 months of notification. As the City had not
already initiated a project, and due to the size and complexity of the project, 9-12-month notice
was insufficient time to conduct a community conversation, and to design, gain necessary
approvals, fund, and environmentally clear a bike facility proposal. City staff worked with
Caltrans to include pedestrian and bicycle improvements consistent with the existing Caltrans
project scope.
In early 2023, Caltrans shared initial ideas for proposed bike lanes with City staff, and by mid-
2023, the first draft of the plans had been reviewed by the City’s Pedestrian and Bicycle
Advisory Committee (PABAC) and a limited number of stakeholders granted access by Caltrans,
such as the Valley Transportation Authority. The second iteration of the draft bike lane plan is
the subject of this report and is posted to the City’s website.4
Caltrans formally notified the City of their proposed State Route 82 El Camino Real Bikeway
Project in a letter dated November 3, 2023, and since then staff has sought additional details to
fully understand the reasoning and implications for the community.
On November 17, 2023, the City sent an official communication to Caltrans in response to the
proposed addition of new bikeways along SR 82. The City asked several questions about the
proposed project and requested additional information in an effort to ensure that the Palo Alto
community and businesses potentially impacted by Caltrans’ plan are given an opportunity to
fully understand the details, timeline, and opportunities for input. Caltrans responded on
January 11, 2024, with answers to the City’s questions.5 This correspondence with Caltrans can
be found at the City’s website referenced above. Since learning of this project, the City has
consistently asked for specific data supporting Caltrans design decisions and a project schedule
with sufficient information to understand when and where the community can anticipate
impacts from construction. While Caltrans has now included summary-level collision data in its
presentations and the attached proposal, the schedule that has been received came long after
the initial request and does not provide adequate information. While one three-week
construction schedule was provided, it was submitted to the City after the start of the three-
weeks, disallowing the City to use it as a means of advance notification to the community.
4 Draft Caltrans Bicycle Lane Plan, dated January 22, 2024
5 Caltrans Response Letter, dated January 11, 2024
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ANALYSIS
6 This approach identifies traffic safety as the
highest priority for the design and operation of the transportation system and views traffic
fatalities and severe injuries as unacceptable and preventable through joint action. The Safe
System Approach is the foundation for the National Safety Strategy released by the US
Department of Transportation in 2022.7
To bring the Safe System Approach into statewide roadway design, Caltrans issued Design
Information Bulletin – 94 (DIB-94), effective on January 16, 2024, which provides Caltrans staff
guidelines on how to select and incorporate transit, bicycle, and pedestrian facilities to match
their urban context.8 This bulletin alters Caltrans design guidance to “minimize the transfer of
kinetic energy through the adoption of design elements that minimize crash speeds and impact
angles.”9 City staff have noted that the bicycle lanes included in the Caltrans draft plans for El
Camino Real do not consistently align with the design guidance provided in DIB-94. City staff
6 https://dot.ca.gov/news-releases/news-release-2022-009
7 https://www.transportation.gov/nrss/usdot-national-roadway-safety-strategy
8 Design Information Bulletin – 94 Complete Streets: Contextual Design Guidance
9 Design Information Bulletin – 94 Complete Streets: Contextual Design Guidance, p. 17
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have requested clarification of whether DIB-94 applies to the repaving project given that the
recent bike lane draft plans were dated after January 16, 2024.
10 Despite this claim, the City engaged Fehr & Peers, a
consultant with Safe Systems expertise, to conduct a comprehensive review of the plan in
alignment with Caltrans’ Design Information Bulletin-94 (DIB-94) and the Safe System Approach
(Attachment B), which notes several areas in which the plans do not reduce risk to bike lane
users, particularly for cyclists who shift from sidewalk riding to on-street riding where they may
come into conflict with buses merging into the bike lane to access bus stops. The City sent
Caltrans a letter11 along with the consultant memorandum (Attachment B) on March 14, 2024.
The memorandum identifies that the proposed design fails to mitigate high-speed risks for
vulnerable users along the corridor by maintaining the current number of wide vehicle lanes,
removing on-street parking, and not addressing high-speed turns at intersections. This
oversight results in unmitigated high-speed vehicle conflict points for pedestrians. The design
also features conventional and intermittent bicycle lanes without protected intersection
treatments, creating high-stress conditions for cyclists and potentially introducing new conflicts
with buses, discouraging a shift to more sustainable transportation modes. Caltrans has noted
that a lack of funding or right-of-way limits the extent to which additional safety considerations
can be included in their current proposal. The City’s letter requested that Caltrans:
12 As part of this work, El Camino
Real has been identified as part of the City’s High Injury Network. Representing 4% of the
City’s streets, this roadway network concentrates 63% of injury collisions involving any modes
of travel between 2018 and 2022. A recent PTC staff report (February 28) shared the Safety
Action Plan collision data analysis and High Injury Network.13 A way to improve safety for all
road users is to include bicycle lanes, especially separated and protected bicycle lanes, to
streets.14
10 Caltrans Response to Commissioner Lu, March 11, 2024
11 Letter to Caltrans, dated March 14, 2024
12 PTC Staff Report, October 11, 2023
13 PTC Staff Report, February 28, 2024
14 Cycling Lanes Reduce Fatalities for All Road Users, Study Shows, ScienceDaily.com, Accessed February 27, 2024
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Parking Impacts & Considerations
A diverse variety of community members use parking availability along El Camino Real
segments, at day, evening, and overnight hours. Several segments are included in Residential
Preferential Parking (RPP) programs to ensure daytime parking is available for business
customers, employees of businesses, visitors, and residents. RPP programs ensure turnover and
short-term parking availability for business interests and residents during restricted hours
(weekday working hours). Longer parking sessions are available overnight and weekends.
Parking segments in these programs are from Park Blvd. to Page Mill Rd. Other segments, from
Page Mill Rd. to San Antonio Rd., provide business-interested and residential parking less
restrictively. It is unclear whether alternative parking is available, either off-site or only in
adjacent residential areas for current usage. Caltrans recently provided estimates of total
parking spaces currently available along El Camino Real in the City of Palo Alto. These provided
Office of Transportation staff an opportunity to conduct parking occupancy counts of these
segments on Saturday, February 24, 2024, 1pm - 2pm, and Wednesday, February 28, 2024, 4am
– 5am, to provide a sample of current usage at evening and overnight hours. See Table 1 for
this sampling of occupancy usage rates along these segments of El Camino Real.
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Table 1: El Camino Real Parking Occupancy Counts, February 24, 2024 (1-2pm) & February 28,
2024 (4-5am)
S 2 S 2 W
S T 1 %R 4 %R
P 2 1 6 8 1 4 4
G 7 6 8 1 3 5 1
C 2 2 7 3 6 2 2
S 3 3 9 1 8 2 2
S 4 2 5 0 1 2 0
O 4 2 5 0 2 5 0
C T
C 1 1 1 0 1 6 0
P N
P N
H 1 1 8 4 1 8 6
M 8 7 8 2 7 8 5
K 3 2 6 0 0 0 0
B 4 2 5 0 0 0 0
C 6 2 3 0 0 0 0
M 4 4 1 0 0 0 0
V 1 1 7 0 1 7 0
L 1 8 6 2 1 8 1
V 2 5 2 0 1 4 0
M 1 4 4 0 0 0 0
A 1 1 7 0 1 6 0
D 1 2 2 0 0 0 0
L 2 1 4 0 1 4 0
S
S
S C 6 0 4 0
D 1 9 5 0 2 1 0
C N
M 9 0 0 0 0 0 0
D 1 2 1 0 3 2 0
D N
C 1 1 1 0 1 1 0
E 3 2 6 0 1 3 0
E 1 1 9 0 1 9 0
V 7 3 4 0 0 0 0
C 7 2 2 0 0 0 0
W 6 1 1 0 3 5 0
M N
M 7 2 2 0 1 1 0
F N
P N
A N
P N
S 9 0 0 0 0 0 0
G 1 3 2 0 0 0 0
S N 0
C 1 4 4 0 0 0 0
C 9 3 3 0 0 0 0
C 1 3 2 0 N 0
O 9 8 8 0 2 2 0
S N
P N
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The Caltrans El Camino Real Project will result in, at minimum, temporary and potentially long-
term displacement of vehicles that park along this State Highway. It is staff’s understanding
that, later this year, Caltrans will remove all parking along the entire El Camino corridor in Palo
Alto for the duration of the multi-year construction project. This will have impacts on people
that visit the area, as well as those who live on or near El Camino Real, including vehicle
dwellers. Staff believe that scheduling the work and parking impacts in phases along El Camino
Real would be a less disruptive approach in Palo Alto. City staff is in contact with community
partners to identify ways to help vehicle dwellers who will be impacted by this project. Though
Caltrans is responsible for showing that outreach has been done, resources offered, and
notifications are given to the vehicle dwellers as part of the vehicle removal process, Caltrans
has requested that the City and County conduct the outreach as they state that they do not
have the ability at Caltrans to conduct this outreach. The City and County remain in discussions
with Caltrans about this. While the City and County are actively seeking to identify ways to help
vehicle dwellers, Caltrans is ultimately responsible.
Analysis of Parking Accessibility for Businesses on El Camino Real
Businesses Without On-Site or Adjacent Off-Site Parking
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available off-site parking without the necessity of crossing El Camino Real, which may not be
feasible for all patrons. The affected properties are as follows:
•Properties Lacking On-Site Parking and Immediate Off-Site Parking Solutions:
•Parcel 137-11-082: Located at 3878 El Camino Real, housing Barron Park Market
and a Post Office branch.
•Parcel 137-11-081: Situated at 3876 El Camino Real, the site of a local Florist
shop.
•Properties Without On-Site Parking and Restricted Off-Site Parking due to Residential
Parking Permit (RPP) Zones:
•Parcel 124-30-016: Home to Cardinal Bike Shop, located at 1955 El Camino Real.
•Parcel 124-31-023: Occupied by Radhika Beauty Salon and Roy’s Cleaners, found
at 2033/2029 El Camino Real.
•Parcel 124-31-022: Stanford Coin Wash is located at 2045 El Camino Real.
Exhibit 1: El Camino Real Properties with On-Site Parking
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Exhibit 2: Exhibit 2: El Camino Real Properties with Limited or No On-Site Parking
At the end of January this year, there were 41 vehicles parked along El Camino Real in Palo Alto
that appeared to have people dwelling in them. Caltrans has indicated that their approach is to
notify the County “Continuum of Care” two weeks prior to noticing vehicles. There is no action
anticipated by Caltrans after they notify the Continuum of Care until 72 hours before vehicles
have to move. At that time, Caltrans workers place notices on vehicles indicating that they must
move within 72 hours. At the 72-hour mark, California Highway Patrol steps in to enforce. In
light of impacts to people living in vehicles along El Camino Real, as mentioned earlier, the City
is working towards enhanced collaboration and communication between City, County, and
strategic partners to:
1. Identify a way to give people more than 72-hours’ notice of displacement.
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2. Identify places for people to relocate to when displaced.
3. Identify resources for people with inoperable vehicles.
15 concentrates housing along El Camino Real, a state highway
that is well-served by transit but lacks a bicycle facility. The presence of a bicycle facility on El
Camino Real (or lack thereof) will influence the transportation choices of future residents of this
corridor. Notably, the City’s development review pipeline currently includes over 1,000 housing
units proposed for El Camino Real.
The City’s new Bicycle and Pedestrian Transportation Plan (BPTP) update will be complete in
the fall of 2025.16 This document will take the Housing Element into account to recommend an
updated bicycle network for Palo Alto. Prior bicycle network plans have included bicycle
facilities parallel to El Camino Real, and El Camino Real Bicycle Facilities were to be included
along with VTA’s Bus Rapid Transit (BRT) on El Camino Real. The BRT project would have
dedicated two El Camino Real lanes to rapid buses in each direction, however the project was
discontinued by VTA in early 2018 due to insufficient support by cities along the corridor. The
current bike lane proposal accommodates bus stops within the bike lanes. Cyclists approaching
a bus at a stop are expected to either wait behind the bus or merge into the vehicle lane to pass
the bus on the left.
15 Housing Element Update project website
16 Bicycle and Pedestrian Transportation Plan Update project website
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B.Adopt a phased approach that implements the Caltrans proposed bicycle lanes now and
acknowledges additional analysis is needed to both incorporate a Safe System Approach to
the design and establish bike facilities that take into account future housing development
on El Camino Real.
Council could vote to implement the bikeway proposal and request Caltrans to complete a
feasibility analysis to support parking-protected bike lanes in the future and design bike
facilities aligned with DIB-94. Council could also request a new design that includes
improvements for pedestrians and transit, i.e. bus boarding islands and median refuge
islands. Council could ask Caltrans to work with the City and VTA to design facilities
aligned with DIB-94.
C.Defer action pending a Caltrans feasibility analysis on travel lane reductions to support
parking protected bike lanes.
1. Council could vote to support to retain the parking on El Camino Real. Caltrans would
then repave the state highway without a bike facility.
2.Council could request Caltrans to complete a feasibility analysis for travel lane
reductions to support parking-protected bike lanes and request design of facilities
aligned with DIB-94. This approach results in no bicycle facilities on El Camino Real until
travel lane reduction feasibility has been studied, at which time Council could re-
evaluate. This option could also be contained in Option D below.
D. Align decision of bicycle facilities on ECR with the update of the BPTP to complete in late
2025.
1. Council could vote to support to remove or retain the parking on El Camino Real.
Caltrans would then repave the state highway with or without a bike facility.
2.Depending on priority in BPTP Update, City staff could work to obtain grant funds to
design and build a bike- and transit-friendly facility or enhance the facility that Caltrans
has already installed on El Camino Real.
This approach assumes that the City would lead planning a bicycle facility based on the
priority assigned to this project in the BPTP update. If the El Camino Real corridor is not
listed as a high priority project in the BPTP Update, planning by City staff for a bicycle facility
on the State Route would follow the development of higher-priority projects, pending City
staff capacity and grant funding resources to lead a complex design and construction
project.
Note that none of these alternatives are informed by unilateral actions that Caltrans may take if
the Council does not vote to support the removal of parking. While Caltrans staff have
consistently expressed a desire to collaborate with the City on improving safety on El Camino
Real, to date, Caltrans has not stated if it will implement the proposed bicycle lanes without a
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Council vote to support the removal of parking. Caltrans has established that a bicycle facility is
needed on El Camino Real based on a safety analysis. Given the safety and Complete Street
policies that now govern State transportation planning, it is unclear if Caltrans will re-pave El
Camino Real without adding a bicycle facility, regardless of City support.
FISCAL/RESOURCE IMPACT
STAKEHOLDER ENGAGEMENT
17
•Support for Enhancing Safety: Commissioners showed strong support for improving
safety for cyclists on El Camino Real, especially in light of past collisions, including
fatalities. They viewed the addition of bike lanes as a positive step towards this goal.
17 Website Feedback Form; https://us.openforms.com/Form/1328d991-d30a-4ca1-b9f7-9e364540e959
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•Concerns Over Design and Safety: While supportive of safety improvements,
commissioners had concerns about the detailed design of the bike lanes, particularly at
intersections and areas where bike lanes transition to shared lanes with sharrow
markings. They emphasized the need for designs that ensure the safety and usability of
the bike lanes for all cyclists.
•Impact of Parking Removal: There were significant concerns about the potential removal
of parking spaces and its impact on local businesses and residents, including those living
in vehicles. Commissioners inquired about outreach to affected groups and the search
for alternative parking solutions.
•Left-Turning Bicyclists: The safe accommodation of left-turning bicyclists, especially
across multiple lanes of traffic, was a point of concern. Commissioners were interested
in design solutions such as two-stage left turns to improve safety.
•Compliance with Design Guidelines: Questions arose about the project's compliance
with the latest Caltrans Complete Streets Design Information Bulletin (DIB. 94),
especially concerning intersection treatments and the continuity of bike lanes.
•Community Engagement and Feedback: The need for thorough and inclusive community
engagement was stressed. Commissioners expressed concern over whether sufficient
efforts had been made to involve all stakeholders in the planning process.
•Consideration of Broader Impacts and Alternatives: Some commissioners called for a
more comprehensive examination of alternatives and measures to improve safety and
mobility along El Camino Real. They advocated for a broader conversation on balancing
the needs of all road users.
•Concerns Over Project Pace: Commissioners were concerned about the rapid pace at
which the project was moving forward, fearing it might limit comprehensive community
input and thorough consideration of the project's implications.
•Project Implementation and Process Concerns: Beyond specific design and impact
concerns, there was apprehension about the overall process, including the speed of
implementation, adequacy of community outreach, and how well the project's design
would address the identified safety issues and comply with recent guidelines.
Commissioners emphasized the importance of safety while calling for a more deliberate
approach that includes extensive stakeholder involvement and careful consideration of the
project's broader implications.
ENVIRONMENTAL REVIEW
As the lead agency, Caltrans is responsible for the environmental review of the El Camino Real
Repaving Project. Caltrans has determined that this project meets the criteria for a Categorical
Exemption (CE) under CEQA regulation 15301 (existing facilities) and a Categorical Exclusion
(CE) under NEPA at 23 CFR 771.117(c). The City does not anticipate being a “responsible
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agency” under CEQA for this project because it does not anticipate having discretionary
approval authority for a portion of this project.
ATTACHMENTS
Attachment B: Review of El Camino Real Proposed Repaving Design by Fehr and Peers
APPROVED BY:
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REQUEST FOR ADOPTING A RESOLUTION TO REMOVE ON-STREET PARKING
For the new bikeway implementation in the City of Palo Alto
on State Route 82 (El Camino Real)
Date: 3/19/2024
From: Caltrans District 4- Bay area
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Page 1 of 13
Table of Contents
1. REQUEST TO THE CITY 2
2. SAFETY DISCUSSION 2
3. CONNECTIVITY 5
4. DESIGN CONSIDERATIONS 10
5. PUBLIC NOTIFICATION, OUTREACH & COMMENTS 10
6. PROJECT SCHEDULE 11
7. ATTACHMENTS
ATTACHMENT A (Typical Plan View and Typical X-section) 12
ATTACHMENT B (Typical Bikeway Rendering) 13
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1. REQUEST TO THE CITY
in conjunction with the
ongoing Caltrans paving project.
2. SAFETY DISCUSSION
Background
2020 Bicyclist Safety Improvement Monitoring Program
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identified these five highway segments along El Camino Real (State Route 82) for safety
review:
Collision Data Review
Table 1 – Highway Segments Identified in the 2020 Bicyclist Safety Improvement
Monitoring Program
Commented [KP1]: While I understand that all of these
collisions occurred on ECR, can you please include when the
bicyclist was in a collision while crossing ECR? The map and
summary appear to suggest that all bicyclists were riding on
ECR.
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Table 2 and Table 3 below show the breakdown of the 33 collisions by type and by
primary collision factors:
Table 2: Collision Type
Table 3: Primary Collision Factor
Table 4: Location of Collisions
Table 5: Crash Pattern / Potential Underlying Issues / Potential Mitigations
•Distraction
•Visibility issue
•Unclear right-of-way
assignment
•Upgrade / improve signs,
markings
•Ensure clear line of sight
•Driver education
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•Provide bike boxes at select
intersections
Bicyclists Riding
Against Traffic
13 out of 33 crashes
•Lack of designated area
for bicycling
•High-stress bike riding
environment
•Provide standard bike
facility designating portion
of roadway for bikes
•Installing appropriate signs
and markings to indicate
direction of bike travel
Red Light Violation
4 out of 33 crashes
•Speeding
•Not able to see signal
equipment
•Signal timing
•Traffic enforcement
•Education
•Ensure signal visibility
•Verify appropriate signal
timing
Safety Enhancement Recommendation
Based on our review of the collisions identified in the 2020 Bicyclist Safety Improvement
Monitoring Program, it is recommended that a bike lane be implemented along El
Camino Real within the City of Mountain View and the City of Palo Alto as part of the
current pavement rehabilitation project. The recommended bike lane provides these
enhancements to road users:
•Provides bike network connectivity between various communities along El
Camino Real
•Reduces the incidence of bicyclist riding against the flow of traffic or on sidewalk
•Lessens potential for conflict between bikes and vehicles
•Improves traffic safety on El Camino Real
3. CONNECTIVITY
Caltrans Bikeway Policy
The mission of Caltrans is to provide a safe and reliable transportation network that
serves all people and respects the environment. Director’s Policies (DP) 36 and 37
provide additional detail on how construction of a separated Class IV bikeway along
State Route (SR) 82 aligns with this mission. Additionally, Design Information Bulletin (DIB)
89-02 establishes design guidance for Class IV separated bikeways as a specific type of
infrastructure to help meet this mission. Caltrans recently adopted Design Information
Bulletin (DIB) 94, which provides contextual guidance for walking, biking, and transit
facilities. This guidance can provide greater flexibility in designing complete streets. The
project team continues evaluating DIB 94 to determine whether or not the project
meets the criteria to utilize these standards and what potential benefits, or drawbacks
might be.
Commented [SS2]: Please state whether DIB-94 is
applicable to this bike lane proposal. If it is not applicable,
please provide the reasons why this is so. If it is applicable,
please explain how and when this bike lane proposal can be
made consistent with DIB-94. Please note areas that are not
consistent with DIB-94.
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Toward an Active California
Toward an Active California, the State Bicycle and Pedestrian Plan (2017) is considered
the policy document governing Caltrans Active Transportation Plans, including the
Caltrans District 4 Bike Plan, mentioned below. This Plan established active
transportation objectives for Caltrans, including Safety: reduce the number, rate, and
severity of bicycle and pedestrian involved collisions, and Mobility: increase walking
and bicycling in California. The proposal to provide Class IV bikeways along segments
of SR 82 is designed to advance both of these goals.
DP-36, Road Safety, was signed by then-Director Toks Omishakin on February 15, 2022,
and established a Department-wide vision to eliminate fatalities and serious injuries on
California’s roadways by 2050. This project aligns with that vision, by providing Class IV
separated bikeways along SR 82 in Palo Alto, which serves as a major arterial and
important access route for adjacent communities, while it is also the site of many local
and regional destinations.
As described in DIB 89-02, “Class IV bikeways, also referred to as separated bikeways,
protected bike lanes, or cycle tracks…may minimize interactions with other modes of
travel by introducing a vertical element separation. The objective [of separated
bikeways] is to foster bicycling as a means of transportation, in a manner that improves
safety for all users, including motorists, transit users, and pedestrians, including persons
with disabilities.”
The Federal Highway Administration’s (FHWA) Separated Bike Lane Planning and Design
Guide reports that, due to the physical separation from motor vehicle traffic, 96 percent
of users feel safer as a result of the separation. The preparation of that Guide included
a study of 17 separated bikeway corridors across the United States and found that the
increase in bicycle users on these corridors outpaced the increase in bicycle crashes,
thus they were associated with a decrease in the per capita crash rate.
The FHWA’s 2019 Bikeway Selection Guide also generally recommended the use of
separated bikeways or shared-use paths as the preferred bikeways on roadways where
the vehicles per day exceeds 6,000, and where operating speeds are at or above 35
miles per hour (mph). The Caltrans 2020 Bikeway Facility Selection Guidance Memo,
supplement the FHWA Guide, also lists Class IV separated bikeways as an appropriate
facility where posted speeds are 30mph or higher, and particularly where there is an
average daily traffic of 6,000 vehicles or greater.
DP-37, Complete Streets, establishes an “organizational priority to encourage and
maximize walking, biking, transit, and passenger rail.” Providing low-stress, dedicated
bicycle facilities on urban and suburban conventional routes like SR 82 is in line with that
organizational priority, as lower-stress facilities with connections to community
destinations are vital in attracting new bicycle riders.
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Bikeway Planning
The need for bikeway improvements on El Camino Real has been documented in
numerous county, regional and city planning efforts. The project to install Class IV
bikeways would align with the goals and policies of prior planning documents. A
summary of these planning studies is documented below.
The Caltrans District 4 Bike Plan identified the need for Class IV separated bikeways on El
Camino Real in Palo Alto and prioritized it as a top tier project. The update of this plan is
expected to be released in 2024, which is expected to make the same
recommendation.
This study proposes specific alignments for a countywide network of 17 bicycle
superhighways for Santa Clara County, intended to be high quality, uninterrupted, long-
distance bikeways separated from motor vehicles that traverse across the county. All of
El Camino Real in Santa Clara County is identified as part of the County’s planned
bicycle superhighway network.
The Countywide Bicycle Plan establishes a vision for Santa Clara County to be served
by a bicycle network that enables people of all ages to utilize as a typical and
accepted way to travel. The plan categorizes El Camino Real as a route with the
highest Level of Traffic Stress (LTS), due to the high-speed limits, limited or non-existent
bicycle lanes, and large distances to cross at intersections. It also includes El Camino
Real on its list of unconstructed Cross County Bike Corridors (CCBCs), and recommends
such facilities be designed as Class IV protected bikeways (or cycle tracks) on
roadways with a posted speed limit of more than 35 mph.
This study builds off the vision established in VTA's Countywide Bicycle Superhighway
Implementation Plan and identifies corridor-specific improvements. The study
recommends sidewalk-level Class IV bikeways on El Camino in the City of Santa Clara
as well as through local streets in San Jose as part of the Central Bikeway network.
This study was developed in cooperation between four cities (Palo Alto, Mountain View,
Redwood City and Menlo Park) and Stanford University. The Study finds implementation
of a separated bicycle facility on El Camino as the preferred alignment out of the three
studied since it provides the most workable, cohesive, and least circuitous connection
to jobs and activity centers for people biking.
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City of Sunnyvale El Camino Real Specific Plan (2022)
This plan establishes a framework for future development in the area, and emphasizes
multimodal streets and mixed-use development, to create an economically and
socially vibrant environment for all users. The general recommendation for proposed
improvements along El Camino Real includes replacing on-street parking with Class IV
bicycle facilities, which is consistent with the City of Sunnyvale’s Active Transportation
Plan.
This study establishes design guidelines for multimodal transportation and streetscape
improvements throughout the El Camino Real Corridor within the City of Mountain View.
The study recommends bicycle improvements along El Camino to include replacing the
existing on-street parking with a Class IV protected bikeway to physically separate
bicyclists from vehicular traffic, incorporating protected intersections at key locations,
provision of bike detection, and increased visibility at intersections using green-colored
pavement markings.
Recommends Class II on El Camino Real between Maybell Avenue and Page Mill Road
in Palo Alto. This plan preceded State guidance on Class IV separated bikeways.
Developed in partnership with the Grand Boulevard Initiative and the City of Palo Alto,
the Grand Boulevard Palo Alto Safety Study looked at streetscape improvements with
Class IV bikeways on El Camino Real from Stanford Avenue to Lambert Avenue. This
segment was selected based on bicycle and pedestrian collision rates along the
corridor. This study was presented to the City of Palo Alto Planning & Transportation
Commission in 2018 and has not been adopted by the City.
Item 11
Attachment A - Proposed
Bikeway Implementation
in Palo Alto on State
Route 82 (El Camino Real)
Item 11: Staff Report Pg. 24 Packet Pg. 267 of 308
Page 9 of 13
Bikeways In Development
In addition to the planning efforts
underway, multiple bikeways are
anticipated to be installed on El
Camino as part of Caltrans SHOPP
projects throughout the counties of
San Mateo and Santa Clara with
anticipated construction start
years between 2024 and 2028.
Figure 1 details the proposed
bikeways as well as their
anticipated construction start
dates. These projects are a critical
step to creating a regional
bikeway that will connect key
destinations, with the ultimate goal
of creating comfortable,
convenient and connected bike
facilities throughout the Peninsula.
A goal of both the Toward an Active California and the Caltrans District 4 Bike Plan
(2018) is to increase the number of bicycle trips. Research has demonstrated that for a
bicycling network to attract the widest possible segment of the population, its most
fundamental attribute should be low stress connectivity, that is, providing routes
between people’s origins and destinations with low stress facilities, and that do not
involve an undue level of detour1. El Camino Real provides the most direct connection
from San Jose to San Francisco. Implementation of a separated bicycle facility would
provide the best and least circuitous connection to jobs and activity centers for people
biking to provide regional connectivity. Providing comfortable bikeways on El Camino
Real would enable people biking to make easy connections to destinations and
activity areas, improve links to the existing bikeway network, and improve safety
including for those who already bike on El Camino Real.
As detailed in multiple regional planning studies, including VTA’s Bicycle Superhighway
Implementation Plan (2021), the ultimate vision for El Camino Real is a high-quality, low-
stress bikeway that includes dedicated bicycle infrastructure at the intersection. While
Caltrans recognizes the proposed project does not fully meet this ultimate vision, it is a
1 Mekuria M.C., Furth P.G., Nixon H. Low-stress bicycling and network connectivity. Mineta
Transportation Institute Report. 2012:11–19.Retrieved from 1005-low-stress-bicycling-network-
connectivity.pdf (sjsu.edu)
Figure 1: Caltrans SHOPP project on SR-82 to include bikeways
Commented [SS3]: It would be good to include this
statement somewhere near the beginning of the report as it
frames the discussion.
Item 11
Attachment A - Proposed
Bikeway Implementation
in Palo Alto on State
Route 82 (El Camino Real)
Item 11: Staff Report Pg. 25 Packet Pg. 268 of 308
Page 10 of 13
critical interim step to implementing the vision for the corridor while improving safety for
current travelers. Bikeway promotes orderly traffic movement and enhances drivers’
awareness of the presence of bicyclists. As a result, potential conflict between bikes
and vehicles are expected to decrease leading to improvement in traffic safety along
El Camino Real.
4.DESIGN CONSIDERATIONS
•Right of Way limitation - width of the roadbed
•Street parking removal along El Camino Real
•Intersections and driveways as conflict zones
•Transit Stops (VTA)
5. PUBLIC NOTIFICATION, OUTREACH & COMMENTS
Commented [SS4]: Say more here about how Caltrans
believes safety will be improved with this proposal. Can you
describe which kinds of collisions you expect to see reduced
with this plan? Heavy vehicle and high-speed conflicts will
be introduced for current sidewalk cyclists who will shift to
the proposed facility. Is this proposal better for those
sidewalk cyclists from a Safe System Approach/kinetic
energy perspective? Also, state clearly which kinds of risk
are NOT addressed by the proposal.
Commented [SS5]: Include discussion of parking impacts.
When can Caltrans can do a parking study to determine if
enough supply of off-street parking spaces and on-street
parking on side streets exists to meet the current parking
demand?
Commented [SS6]: Include a discussion here about the
cost and time to develop roadway diet proposal if Council
does not approve the parking removal for the current
proposal. Indicate when a proposal consistent with DIB-94
could be put forward by Caltrans. Council will need this
information in order to make a decision about the current
proposal.
Commented [MM7]: Caltrans has given some indication
that this option may not be feasible given how ECR is used
and the needs of non-Palo Alto stakeholders. Please reword
to make this more obvious.
Commented [MM8]: The way this is written it sounds like
we could go do a road diet on our own. Since it's a Caltrans
facility, it would require Caltrans approval/cooperation.
Commented [SS9]: Include measures taken to notify and
accommodate RV dwellers.
Commented [MM10R10]: And businesses.
Item 11
Attachment A - Proposed
Bikeway Implementation
in Palo Alto on State
Route 82 (El Camino Real)
Item 11: Staff Report Pg. 26 Packet Pg. 269 of 308
Page 11 of 13
an opportunity to submit comments and questions at the end of the meeting and the
responses were forwarded to the City.
, Caltrans participated in a hybrid public meeting at the Palo Alto
City Hall. The City of Palo Alto hosted a Joint Planning and Transportation
Commission/Human Relations Commission Meeting. The purpose of the meeting is to
provide an overview and answer any questions about the Caltrans bikeway proposal.
Tentative), Caltrans will participate in a hybrid public meeting at the
Palo Alto City Hall. It is a City Council Meeting to hear/review the Caltrans bikeway
proposal.
6. PROJECT SCHEDULE
Item 11
Attachment A - Proposed
Bikeway Implementation
in Palo Alto on State
Route 82 (El Camino Real)
Item 11: Staff Report Pg. 27 Packet Pg. 270 of 308
Page 12 of 13
Attachment A
Typical Plan View
Typical X-sections
Item 11
Attachment A - Proposed
Bikeway Implementation
in Palo Alto on State
Route 82 (El Camino Real)
Item 11: Staff Report Pg. 28 Packet Pg. 271 of 308
Page 13 of 13
Attachment B
Typical Bikeway Rendering
Before
After
Item 11
Attachment A - Proposed
Bikeway Implementation
in Palo Alto on State
Route 82 (El Camino Real)
Item 11: Staff Report Pg. 29 Packet Pg. 272 of 308
60 S. Market Street | Suite 700 | San José, CA 95113 | (408) 278-1700 | Fax (408) 278-1717
www.fehrandpeers.com
Memorandum
Date: March 11, 2024
To: City of Palo Alto - Philip Kamhi, Chief Transportation Official and Sylvia Star-Lack,
Transportation Planning Manager
From: Fehr & Peers - Steve Davis, PE and Meghan Mitman, AICP, RSP2I
Subject: Review of El Camino Real Proposed Repaving Design in Palo Alto, California
SJ21-2081.10
We have performed a review of the proposed repaving/restriping plan from Caltrans for the El
Camino Real (State Route 82) Corridor in the City of Palo Alto. Our review considered the
consistency of the proposed design with Caltrans’ complete streets and safety policies1 and
national complete streets design best practices2, as well as the City’s ongoing Bicycle Pedestrian
Transportation Plan (BPTP) update and safety action plan efforts. It also considered the role of the
El Camino Real Corridor in the City’s land use plans, in particular planned high-density housing
along the corridor, and the compatibility of the proposed design with the land use context and
mode shift goals to meet the City’s sustainability, affordable housing, and climate goals.
The best practice references for our review are rooted in the Safe System Approach, which
recognizes the role of kinetic energy (speed and vehicle mass) and exposure as the root causes of
severe injuries and fatalities, and requires a redundant, holistic, and proactive approach to address
systemic risk. The core principles of the approach are to first reduce speed, and then to separate
users in space and time consistent with the contextually appropriate speed. Caltrans has
committed to Vision Zero and adopted the Safe System Approach as the roadmap to achieving
that goal.3
1 In particular, Caltrans newly-released Design Information Bulleting 94 (DIB 94), “Complete Streets
Contextual Design Guidance: https://dot.ca.gov/-/media/dot-media/programs/design/documents/dib-94-
010224-a11y.pdf
2 In particular, the newly-released NCHRP 1036: Roadway Cross-Section Reallocation Guide:
https://www.trb.org/Publications/Blurbs/182870.aspx and FHWA Safe System Roadway Design Hierarchy:
https://highways.dot.gov/sites/fhwa.dot.gov/files/2024-01/Safe_System_Roadway_Design_Hierarchy.pdf
3 See Director’s Policy on Road Safety DP-36: https://dot.ca.gov/-/media/dot-media/programs/safety-
programs/documents/policy/dp_36-a11y.pdf
Item 11
Attachment B - Review of
El Camino Real Proposed
Repaving Design by Fehr
and Peers
Item 11: Staff Report Pg. 30 Packet Pg. 273 of 308
City of Palo Alto
March 11, 2024
Page 2 of 5
With this lens, overall we conclude the following:
· The proposed design does not address the high-speed conditions for through and
turning movements, which contribute to the greatest kinetic energy risk (and therefore
severe injury and fatality risk) for vulnerable road users in the corridor. In particular, the
proposed design retains the number of vehicle travel lanes, retains wide travel lanes,
removes the “friction” associated with on-street parking, and does not address turning
movement speed at the intersections/conflict points. High speed and/or uncontrolled
vehicle conflict points for pedestrians walking along and across El Camino Real are not
addressed. A representative sample of design features are depicted in Figure 1.
· With frequent stretches of conventional bicycle lanes (Class II), some areas where bicycle
lanes drop altogether (Class III), and no protected treatments for bicyclists at intersections
as shown in Figure 1, high stress conditions persist for bicyclists traveling the corridor
and these weakest links lead to an overall high stress condition that is likely to limit mode
shift potential.
· As shown in Figure 1, new conflict points with bicyclists and buses may be introduced for
bicyclists that currently ride on the sidewalk but shift to on-street riding in the new
condition.
Figure 1: Proposed El Camino Real modifications showing Class II and Class III bicycle facilities, including conflict
markings through bus stops, in the vicinity of Page Mill Road / Oregon Expressway
Source: Caltrans Draft 1/22/2024 Pavement Delineation Plans
Item 11
Attachment B - Review of
El Camino Real Proposed
Repaving Design by Fehr
and Peers
Item 11: Staff Report Pg. 31 Packet Pg. 274 of 308
City of Palo Alto
March 11, 2024
Page 3 of 5
As such, it is anticipated that the typical candidate bicycling populations would be affected in the
following positive (+) or negative (-) ways:
TYPE OF
BICYCLIST
EXISTING
CONDITIONS
PROPOSED CALTRANS
CONFIGURATION
POTENTIAL LOWER STRESS
DESIGN
STRONG AND
FEARLESS
Currently riding on the
street
+ Will continue riding on
the street and benefit from
new separated (Class IV)
facilities in some stretches
+ Will continue riding on the
street and benefit from new
separated facilities as well as
easy access to turns off and
on ECR
ENTHUSED
AND
CONFIDENT
(OR BICYCLE
DEPENDENT)
Currently riding on the
sidewalk, at times
contra-flow
+/- Will either continue to
ride on the sidewalk or
shift to the street and now
face new conflicts with
buses and more
challenging turns onto and
off of ECR
+ Will likely shift to on-street
riding, removing the
challenges associated with
contra-flow sidewalk riding
INTERESTED
BUT
CONCERNED
Not currently riding on
ECR
- Likely to continue to
avoid ECR or choose to
drive instead because of
weakest links
+ May be open to riding on
ECR, including a wider range
of ages and abilities (i.e., 8-80
year olds)
Item 11
Attachment B - Review of
El Camino Real Proposed
Repaving Design by Fehr
and Peers
Item 11: Staff Report Pg. 32 Packet Pg. 275 of 308
City of Palo Alto
March 11, 2024
Page 4 of 5
Recommendations to consider regarding these concerns include:
· In the short term, as adjustments to the proposed design:
o Eliminate the bus/bicycle conflict and long stretches of conventional bicycle lanes
with conflict markings by considering/piloting stop-in-lane bus stops and shared
bike lane/boarding islands (such as present in the pilot on El Camino Real in
South San Francisco shown in Figure 2)
Figure 2: Pilot separated bikeway with bus boarding island accommodating bicyclists implemented in South San
Francisco in coordination with Samtrans and Caltrans
Source: Silicon Valley Bicycle Coalition4
o Where sufficient width is not available for both right-turn lanes and separated
bicycle lanes, consider alternative treatments based on intersection
characteristics, such as restriping a through lane to a shared through-right lane to
maintain separated bicycle lanes, separating signal phasing for right turning
vehicles and through bicyclists, and/or implementing a protected intersection.
4 https://bikesiliconvalley.org/news/2023/8/pilot-project-pitches-protected-bike-lanes-on-el-camino-real-
to-south-san-francisco-residents
Item 11
Attachment B - Review of
El Camino Real Proposed
Repaving Design by Fehr
and Peers
Item 11: Staff Report Pg. 33 Packet Pg. 276 of 308
City of Palo Alto
March 11, 2024
Page 5 of 5
o Provide “paint and plastic” protected intersections, dedicated intersections, and
two-stage turn opportunities, consistent with NACTO’s “Don’t Give Up at the
Intersection”5 guidance for addressing weakest links for low stress design.
o Narrow lane widths in accordance with DIB 94 to increase buffer space and/or
bicycle lane width.
o Provide “paint and plastic” geometric reconfiguration at intersections to slow
turning speeds and shorten pedestrian crossing distances.
o Review all signals to provide leading pedestrian intervals, protected left turn (or
split) phasing where feasible, and adequate pedestrian clearance intervals.
o Provide “No Right Turn On Red” signage as required for addition of bicycle
boxes, particularly where the proposed plans provide space for bicycles to stop at
the front of shared through-right or dedicated right-turn lanes.
o Consider extension of separation treatments on Class IV facilities at intersections
with minor side streets in lieu of 50 to 200 feet of dashed bike lane line, allowing
an increase in the amount of physical separation provided on the corridor
consistent with Safe System Approach goals.
· In the medium term:
o Consider removing one travel lane in each direction and restoring on-street
parking to slow traffic, allow protected corners at intersections, shorten crossing
distances, provide a more substantial buffer for bicyclists, and be more
compatible with the mode shift goals, context, and safety needs of the corridor.
o Convert all quick-build enhancements to permanent treatments, including
reviewing all signalized intersection geometry and controls, especially those with
skewed/high speed angles and/or missing crosswalk legs.
o Determine additional midblock crossings that may be needed to serve desire
lines for pedestrians and bicyclists traveling to key destinations in the corridor,
including bus stops.
o Review access management opportunities to reduce conflict points.
5 https://nacto.org/publication/dont-give-up-at-the-intersection/
Item 11
Attachment B - Review of
El Camino Real Proposed
Repaving Design by Fehr
and Peers
Item 11: Staff Report Pg. 34 Packet Pg. 277 of 308
NOT YET APPROVED
106_20240320_ts24 1
Resolution No. _____
Resolution of the Council of the City of Palo Alto in Support of
Caltrans’ Repaving Project on El Camino Real
R E C I T A L S
A. El Camino Real is a state highway maintained by the California Department of
Transportation (Caltrans); and
B. Caltrans plans to resurface El Camino Real in Palo Alto in 2024; and
C. Caltrans is prepared to install bicycle lanes along El Camino Real within the City of Palo
Alto, in addition to pavement rehabilitation, striping improvements, and curb ramps,
sidewalks, and driveway improvements to comply with Americans with Disabilities Act
(ADA) standards; and
D. Installation of bicycle lanes would require the removal of all on-street parking spaces
along El Camino Real within the City of Palo Alto; and
E. Creating and maintaining a sustainable transportation system that provides safe,
comfortable, and convenient travel along and across streets through a comprehensive,
integrated transportation network that emphasizes walking, bicycling, use of public
transportation, and other modes to reduce greenhouse gas (GHG) emissions and the use
of single-occupancy motor vehicles is, and has been a major focus for the City of Palo Alto;
and
F. The adopted Transportation Element of the City of Palo Alto Comprehensive Plan 2030
includes the following goals, policies, and programs in support of bicycle facilities along El
Camino Real:
• Goal T-1 Create a sustainable transportation system, complemented by a mix of land
uses, that emphasizes walking, bicycling, use of public transportation and other
methods to reduce GHG emissions and the use of single-occupancy motor vehicles.
• Policy T-1.3 Reduce GHG and pollutant emissions associated with transportation by
reducing VMT and per-mile emissions through increasing transit options, supporting
biking and walking, and the use of zero-emission vehicle technologies to meet City and
State goals for GHG reductions by 2030.
• Policy T-1.16 Promote personal transportation vehicles an alternative to cars (e.g.
bicycles, skateboards, roller blades) to get to work, school, shopping, recreational
facilities and transit stops.
• Policy T-1.19 Provide facilities that encourage and support bicycling and walking.
• Program T1.19.2 Prioritize investments for enhanced pedestrian access and bicycle use
within Palo Alto and to/from surrounding communities, including by incorporating
improvements from related City plans, for example the 2012 Palo Alto Bicycle +
Pedestrian Transportation Plan and the Parks, Trails & Open Space Master Plan, as
amended, into the Capital Improvements Program.
• Policy T-3.5 When constructing or modifying roadways, plan for use of the roadway by
all users.
Item 11
Attachment C - Resolution
in Support of Caltrans‘
repaving project of El
Camino Real
Item 11: Staff Report Pg. 35 Packet Pg. 278 of 308
NOT YET APPROVED
106_20240320_ts24 2
• Program T3.5.1 Continue to use best practices in roadway design that are consistent
with complete streets principles and the Urban Forest Master Plan, focusing on bicycle
and pedestrian safety and multimodal uses. Consider opportunities to incorporate best
practices from the National Association of City Transportation Officials guidelines for
urban streets and bikeways, tailored to the Palo Alto context.
• Policy T-3.11 Consider the objectives of the Grand Boulevard Initiative and the South El
Camino Boulevard Design Guidelines when designing roadway and pedestrian
improvements along El Camino Real.
• Policy T-3.12 Coordinate roadway improvements with other transportation and utility
infrastructure improvements such as sewer and water.
• Policy T-3.13 Work with Caltrans, Santa Clara County and VTA to improve east and west
connections in Palo Alto and maintain a circulation network that binds the city together
in all directions.
• GOAL T-6 Provide a safe environment for motorists, pedestrians and bicyclists on Palo
Alto streets.
• Policy T-6.1 Continue to make safety the first priority of citywide transportation
planning. Prioritize pedestrian, bicycle and automobile safety over motor vehicle level of
service at intersections and motor vehicle parking.
• Policy T-6.2 Pursue the goal of zero severe injuries and roadway fatalities on Palo Alto
city streets.
• GOAL T-8 Influence the shape and implementation of regional transportation policies
and technologies to reduce traffic congestion and GHG emissions.
• Policy T-8.2 Coordinate with local and regional agencies and Caltrans to maintain and
improve transportation infrastructure in Palo Alto, including the Multi-Modal Transit
Center.
• Policy T-8.8 Support regional bicycle and pedestrian plans including development of the
Bay Trail, Bay-to-Ridge Trail and the Santa Clara County Countywide Bicycle System.
• Program T8.8.1 Identify and improve bicycle connections to/from neighboring
communities in Santa Clara and San Mateo counties to support local trips that cross city
boundaries. Also advocate for reducing barriers to bicycling and walking at freeway
interchanges, expressway intersections and railroad grade crossings.
G. The 2018 Caltrans District 4 Bike Plan identifies the implementation of Class IV protected
bikeways on El Camino Real in Palo Alto as a Tier 1 project; and
H. Caltrans is the lead agency for purposes of CEQA and has found this project Class 1
(existing facilities) categorically exempt under CEQA regulation 15301.
NOW, THEREFORE, the Council of the City of Palo Alto does RESOLVE as follows:
SECTION 1. The City Council of the City of Palo Alto hereby expresses its support for the
installation of bicycle lanes on El Camino Real, as currently proposed by Caltrans.
Item 11
Attachment C - Resolution
in Support of Caltrans‘
repaving project of El
Camino Real
Item 11: Staff Report Pg. 36 Packet Pg. 279 of 308
NOT YET APPROVED
106_20240320_ts24 3
SECTION 2. Environmental Review. As the lead agency for this project, Caltrans has found
this project to be categorically exempt under CEQA regulation 15301 (existing facilities). Should the
City be determined to be a responsible agency under CEQA, the City has considered the lead
agency’s determination.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
__________________________ _____________________________
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
__________________________ _____________________________
Assistant City Attorney City Manager
_____________________________
Chief Transportation Official
Item 11
Attachment C - Resolution
in Support of Caltrans‘
repaving project of El
Camino Real
Item 11: Staff Report Pg. 37 Packet Pg. 280 of 308
City Council
Staff Report
From: City Manager
Report Type: INFORMATION REPORTS
Lead Department: Fire
Meeting Date: April 1, 2024
Report #:2401-2494
TITLE
Palo Alto Fire Department Annual Performance Report for Calendar Year 2023
RECOMMENDATION
This is an informational report and no action is required.
BACKGROUND AND DISCUSSION
Beginning this year, the Fire Department will be submitting an Annual Performance
Report based on the prior Calendar Year.
The Annual Report for Calendar Year 2023 includes important performance measures from the
2022 annual performance report format and provides additional medical call information, with
more detail on
special programs, specific incidents, and personnel.
FISCAL/RESOURCE IMPACT
This informational report has no fiscal impact.
ENVIRONMENTAL REVIEW
This report is for informational purposes only with no action required by the Council and is
therefore not a project subject to CEQA review.
ATTACHMENTS
Attachment A: Palo Alto Fire Department Annual Report Calendar Year 2023
APPROVED BY:
Geo Blackshire, Fire Chief
Item 12
Item 12 Staff Report
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Item 12
Attachment A - Palo Alto
Fire Department Annual
Report Calendar Year
2023
Item 12: Staff Report Pg. 2 Packet Pg. 282 of 308
1 | P a g e
CHIEF’S MESSAGE
After several years of unprecedented challenges, 2023 allowed the
Palo Alto Fire Department to make tremendous progress in achieving
many of our strategic plan goals and focus on recruitment, hiring,
training, and operations. Our dedicated workforce continues to
demonstrate a commitment to our mission and values.
The 2023 Annual Report focuses on our performance, special projects,
and staff recognition for their service. Some of the highlights in the
2023 report are the following:
• There were 9,368 calls for service in 2023, a 9% increase from
2022 and a similar increase from 2021 to 2022.
• Three firefighters attended paramedic school as part of a two-
year pilot program. All three students became certified paramedics in
2023. They attended paramedic school while continuing to work part-
time, and two of them accomplished this goal while they were on
probation.
• In 2022, we faced some of the worst staffing shortages in our department's history. In 2023, our
team emphasized recruitment and hiring to help us get back to pre-pandemic levels. Eight new
Palo Alto Firefighters were hired in 2023, but we still have a lot of work to do. We will enhance
our recruitment and marketing efforts to continue our pursuit of a diverse pool of firefighter
candidates.
• ROSC is the resumption of sustained perfusing cardiac activity associated with significant
respiratory effort after cardiac arrest. The Palo Alto Fire Department's ROSC rate is 45%, much
higher than the California State average of 25%.
• Santa Clara County Local Agency Formation Commission (LAFCO) completed a fire service review
highlighting some of our achievements and identifying many operational challenges.
• One of the men's restrooms at Fire Station 6 was converted into a women's locker room to help
achieve gender equity goals.
I am excited about our progress in 2024 and the opportunities before us. There are still several
challenges to overcome, but we will continue to work towards completing the goals in our strategic plan
(2019-2024) with an enhanced focus on recruitment, community risk reduction, and firefighter safety,
operations, and wellness. I would like to thank the PAFD team, their families, our partners, and Palo Alto
leadership for their dedication and support.
We always strive to meet our performance standards in emergency response and prevention. We also
aim to prioritize safety, diversity, equity, and firefighter wellness to foster a healthy department and
serve this community with compassion and pride.
Take Care,
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Fire Department Annual
Report Calendar Year
2023
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2 | P a g e
MISSION
We are a professional team of individuals dedicated to safeguarding and enriching the lives of anyone,
anytime, anywhere with compassion and pride.
VALUES
The men and women of the Palo Alto Fire Department commit to the following values in serving our
communities and each other:
Integrity
We serve our community and support each other with respect and honesty. We approach our
commitment with Dignity and Courage. We are accountable through our every-day actions and
communication.
Innovation
We creatively integrate tradition with technology acknowledging the wealth of resources available in
our community and department to improve health, safety and welfare.
Professionalism
We are dedicated to providing quality service in the delivery of a cost effective and superior service. Our
attitude, appearance, knowledge, skills and abilities are reflective of our commitment to excellence.
Diversity
The members of our department exemplify diversity on multiple levels. Our skills, backgrounds and
experiences allow us to effectively respond to the vast range of emergencies and outreach
opportunities.
Compassion
We exist to serve our communities and support each other with empathy, sincerity and respect.
Education
We strive to continually improve ourselves and our skills to increase our own safety and better protect
the communities we serve. We strive to stay abreast of the latest developments in emergency response.
We provide educational opportunities through community outreach to help increase knowledge of
preparedness and personal, family and home safety.
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Fire Department Annual
Report Calendar Year
2023
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3 | P a g e
SERVICE AREA
The Palo Alto Fire Department serves an area of approximately 38.7 square miles including 12.8 square
miles of Stanford University Campus. Stanford University contracts with the PAFD to provide fire and
EMS response to campus and the surrounding area.
There are seven fire stations placed throughout the City and Stanford. All are staffed 24/7, with the
exception of Fire Station 8 in the Palo Alto Nature Preserve which is staffed seasonally by PAFD and
Santa Clara County Fire personnel.
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Attachment A - Palo Alto
Fire Department Annual
Report Calendar Year
2023
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4 | P a g e
FIRE STATIONS
Fire Station 1 (Downtown)
301 Alma Ave, Palo Alto, CA
Built in 1965
Fire Station 2 (Mayfield)
2675 Hanover St, Palo Alto, CA
Built in 1965
Fire Station 3 (Rinconada Park)
799 Embarcadero Rd, Palo Alto, CA
Built in 2021
Fire Station 4 (Mitchell Park)
3600 Middlefield Rd, Palo Alto, CA
Built in 1953
Fire Station 5 (Barron Park)
600 Arastradero, Palo Alto, CA
Built in 1967
Fire Station 6 (Stanford University)
711 Serra Ave, Stanford, CA
Built in 1972
Fire Station 8 (Foothills Nature Preserve)
11799 Page Mill Rd, Los Altos Hills, CA
Built in 1986
Only Staffed during Summer
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Report Calendar Year
2023
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5 | P a g e
CALLS FOR SERVICE
In Calendar Year 2023, the Palo Alto Fire Department responded to a total of 9,368 calls for service and
18,026 unit movements, or how many units responded to the 9,368 calls. Most calls for service require
more than one unit to respond.
Year Calls for Service Unit Movements
2021
2022
2023
Rescue and Emergency Medical Incidents make up 62% of all calls for service. These calls include heart
attacks, strokes, injuries and other emergency medical situations, including motor vehicle accidents, and
any auto extrication or technical rescues.
Good Intent Calls (15%): Good Intent calls capture incidents where there may have been an emergency,
but it turned out to be non-emergent or nothing at all. For example, someone could smell smoke and
call 9-1-1, but after firefighters arrive and investigate, they
may find that the odor was from burnt popcorn down the
hall.
False Alarms and False Calls (13%): These are primarily
alarms that are automatically triggered during
construction or other non-emergency causes such as
steam from a shower, dust, insects, or smoke from
cooking. This category also covers situations where
someone negligently triggered a fire alarm or made an
intentionally false report.
Rescue and
EMS
Incidents
62%Good Intent
Calls
15%
False Alarm
and False Calls
13%
Service Calls
8%
Fire
1%
HazMat and
Others
1%
2023 Calls for Service
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Service Calls (8%): These calls are for situations where the
department is providing a service, but it’s not an
emergency. This can include clean up calls for smoke
removal, water evacuations or other hazards; assisting
with falls in the home; people trapped in an elevator or
elevator overrides.
Fires (1.4%): This covers any fire where smoke and flames are
present, such as small dumpster fires, residential fires,
commercial fires or wildfires. There were 133 fires in 2023, and
although it makes up a small percentage of the overall
incidents, they are the most time consuming and resource
intensive. Large fires typically require all the resources in the
City, including automatic aid from neighboring fire
departments.
Hazardous Materials and Others (1%): Most of these are
utilities related, such as a natural gas leak, wiring problem,
powerlines down, but it also includes gasoline, diesel, or oil
spills, chemical releases or other biological hazards.
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RESPONSE TIMES
The time it takes from the 9-1-1 call to the time a fire crew arrives on scene is the primary measurement
of performance for Emergency Response Service. The standard is to arrive within 8 minutes 90% of the
time, and for EMS calls, to have a paramedic ambulance arrive within 12 minutes.
Three unique time segments are included when evaluating an agency's response performance. The first
is the time it takes for the dispatcher to answer the 911 call and notify the agency (call processing); the
second is the time it takes for the agency to receive the call and go en-route to the call (turnout time);
and third is the time it takes for the unit to drive to the incident (travel time). All three segments
combined make up the total response time. For this evaluation, the unit type was not discriminated
against, and the first arriving unit was used to determine the total response time.
EMS 2022 2023
to EMS calls within 8 minutes or less 90% of
EMS calls within 12 minutes or less 90% of
Fire
to Fire calls within 8 minutes or less 90% of
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MAP OF CALL LOCATIONS
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MUTUAL AID
The Palo Alto Fire Department provides resources to neighboring jurisdictions in the case of an
emergency or fire station coverage when their own resources are depleted. The assistance is
reciprocated from partnering fire departments which is outlined in the Santa Clara County Mutual Aid
Plan or automatic-aid agreements.
Mutual Aid Provided
All Fire Mutual and Auto Aid Provided 162 133
Mutual Aid Received
All Fire Mutual and Auto Aid Provided 123 106
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EMERGENCY MEDICAL SERVICES AND PROGRAMS
AMBULANCE TRANSPORTS AND PATIENTS
Palo Alto is the only Fire Department in the County that operates an ambulance transport service. In
2023 there were a total of 3,949 transports to the hospital from
calls originating in Palo Alto or Stanford. When all of the PAFD
ambulance units are busy, Santa Clara County will offer mutual
aid and send one of their ambulances. In 2023, Santa Clara
County transported on 81 incidents from Palo Alto or Stanford.
Palo Alto Patients Transported
Agency 2022 2023
The majority of patients provided emergency medical services are above the age of 60, making up 56%
of all patients.
CARDIAC ARRESTS
There were a total of 68 full cardiac arrest incidents in 2023. PAFD fire crews are trained multiple times
yearly on High Performance Cardio-Pulmonary Resuscitation Techniques (HPCPR). This County standard
requires a team of 5 people, with specific roles for all personnel on scene. Each Firefighter performs
HPCPR for no more than two minutes before another team member takes over for the compression
quality to remain consistent.
High Performance CPR was performed on 68 cardiac arrest patients. 30 of the patients achieved a return
of spontaneous circulation (ROSC). ROSC is the resumption of sustained perfusing cardiac activity
associated with significant respiratory effort after cardiac arrest. The Palo Alto Fire Department’s ROSC
rate is 45%, much higher than the California State average of 25%.
Return of Spontaneous Circulation (ROSC)
10 and Under
3%
11 to 18
4%
19 to 30
12%
30 to 40
8%
41 to 50
8%
51 to 60
9%61 to 70
12%
71 to 80
15%
81 and Older
29%
CY23: EMS Patients by Age
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PAFD ROSC Rate 45%
The Department launched a new savings program for ambulance transport
services, called Palo Alto FireMed. Even with medical insurance, an emergency
ambulance ride can cost between $250-700. The Palo Alto FireMed Program for
residents and businesses makes sure participants are not stuck with a bill during an
emergency. Palo Alto FireMed is convenient and cost-effective, covering unlimited
ambulance rides per household for a low cost of $8 per
month, which is only $96 a year. The Department had 214
new enrolled residents in 2023, many of whom have
saved on copays. Residents interested in enrolling should check out the Palo
Alto FireMed Program Website by scanning the QR Code or going to
cityofpaloalto.org/firemed.
In 2022 the Department supported three firefighters to complete certification and training to become
Paramedics. All three firefighters successfully graduated the certification program in 2023 and are
serving as paramedics for the Department.
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FIRE PREVENTION
The Fire Prevention team ensures that all life and safety codes are being accurately implemented with
new construction, remodeling projects, and commercial development. The team also conducts annual
building and hazardous materials safety inspections.
California state requires annual inspections on certain public buildings with high capacities, such as
schools, hospitals, research facilities, places of worship, entertainment centers, etc. These are tracked
and reported to the State annually. In 2023, due to staffing shortages, only 26% of required buildings
were inspected. In 2024, Fire Prevention is adding two additional Fire
Inspectors that will be solely dedicated to completing State mandated
inspections.
The total number of facilities in Palo Alto that store hazardous
materials grows annually. The fire code requires that these facilities
adhere to strict safety measures and requires an annual inspection. Hazmat facilities are tracked and
inspected annually. In 2023 due to staffing shortages, only 12% of facilities were inspected.
Hazardous Materials Inspections
2022 2023
Number of HazMat Facilities
HazMat Inspections Completed
Percentage Complete
The Fire Prevention Division conducts inspections in the Wildland/Urban Interface and construction
projects. Prevention personnel issues permits and approves development plans throughout the year.
The development and construction volume continues increase in numbers. Inspectors are also
responsible for investigating the cause of fires, and in 2023, there were 56 Fire Investigations.
Other Inspections and Investigations
2022 2023
Wildland/Urban Interface
Construction Inspections
Fire Permits
Plan Review
Fire Investigations
*Data for 2022 is not reliable, new data collection systems are being set up to ensure data and reporting quality.
TECHNOLOGY IMPROVEMENTS
New software systems were purchased in 2023 and are in the works to go live in 2024. The State
mandated inspection program will have its own digital fire inspection record keeping and billing system
that provides detail tracking and preserves important inspection findings and corrections.
State Mandated Building Inspections
2022 2023
Number of Buildings
Inspections Completed
Percentage Complete
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FIRE STATION 4
Fire Station 4, at 3600 Middlefield Road, was built in 1953
and no longer meets the current needs of the Fire
Department. City Council included the replacement of
Fire Station No. 4 in the Infrastructure Plan approved in
June 2014.
This project will provide a new facility built to current
essential services standards with a high likelihood of being
fully operational during and after a major disaster such as
a significant earthquake.
On November 8, 2023 the Palo Alto Architectural Review Board approved the final design plan and the
architect is currently making progress with obtaining a building permit.
The new fire station building will include the
following:
• Captain’s Office and public restrooms
• Emergency Operations Center
(EOC)/Training room
• Two drive-through apparatus bays and a
stand-by apparatus bay
• Firefighter living quarters
The new Fire Station 4 will be designed for LEED
Silver certification and meet City adopted building
code standards by having an all-electric design for new construction.
TRAINING
Training is a critical component of ensuring firefighters are ready and equipped with the best firefighting
and rescue techniques to minimize the impact of any emergency; every firefighter averaged 285 hours
of training in 2023.
Twenty-Six training courses were provided this year with topics
such as Fire Engine and Truck Driving, Fire Investigation, Rope
Rescue Awareness and Operations, Confined Space and Trench
Rescue, and training to rescue lost or trapped firefighters. Eleven
Special Operations drills were hosted, as well as County-wide
wildfire drills.
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THE PEOPLE OF THE PALO ALTO FIRE DEPARTMENT
The 111 people that make up the Department serve the community with a great deal of pride and an
attitude of excellence. The Department has 83 operations staff that are the firefighters, apparatus
operators and fire captains that work in the stations and provide the direct services to the community.
In the Fire Prevention Bureau, there are 9 fire inspectors and managers to ensure buildings and facilities
are up to code and adhere to all new laws that prevent instances of fires and reduce the impact of fires
if they occur. The remaining 19 employees make up Fire Administration and include executive managers
and support staff.
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NEW RECRUITS
, and background check.
-week fire academy.
. Eight remain with the PAFD
.
ce the 2019 Civil Grand Jury of Santa Clara County Report, “Why Aren’t There More Female Firefighters in
of firefighters working at PAFD. As of this report, the
Three of the
.
Mitchel Barnett
Hometown: Santa Cruz, CA
Hobbies: Rock climbing, water
sports, camping, outdoor
recreation.
Keith Hatfield
Hometown: Redwood City, CA
Hobbies: Metal fabrication,
mountain biking, boating, spending
time with friends and family
Hometown: San Jose, CA
Hobbies: Golf, football, time with
family and friends
Samuel Muzzi
Hometown: Sunnyvale, CA
Hobbies: restoring old cars, time
with family
Lauren Racioppi
Hometown: San Carlos, CA
Hobbies: Hiking, snowboarding,
wake boarding, outdoor sports
Jake Smirnov
Hometown: Santa Clara, CA
Hobbies: hiking, golf, marathon
running, time with family and
friends
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NEW RECRUITS CONTINUED
Nicholas Souza
Hometown: Danville, CA
Hobbies: fishing, hiking, health
and wellness fitness, golfing,
cooking
Scott Woodfin Jr.
Hometown: Fremont, CA
Hobbies: Sports, hiking, time with
family and dog Daisy
OTHER NEW STAFF
The Department welcomed additional new staff amongst Fire Administration.
Madison Crowe
Administrative Associate II
James Duran
EMS Director
Robin Ellner
Administrative Associate III
Denise King Raub Nia Serbin
William Dale
Training Battalion Chief
Mike Espeland
HazMat Inspector Tamara Jasso
Fire Marshal
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PROMOTIONS CONTINUED
Stephen Lindsey
Deputy Fire Chief Jon Matsumoto Marc Muzzi
Battalion Chief
RETIREMENTS
Brian Baggot
Training Battalion Chief
23 Years of Service
Barry Marchisio
Fire Captain
40 Years of Service
Mike Northup
Apparatus Operator
23 Years of Service
Kimberly Roderick
EMS Chief
17 Years of Service
Eric Shill
Fire Inspector
21 Years of Service
Kevin Wilcox
Apparatus Operator
28 Years of Service
Mark VonAppen
Fire Captain
25 Years of Service
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3
7
7
City Council
Supplemental Report
From: Jonathan Lait, Planning & Development Services
Meeting Date: April 1, 2024
Item Number: 5
Report #:2403-2826
TITLE
Approval of Contract Amendment Number 1 to Contract Number S24190818 with Integrated
Design 360 in the Amount of $82,200 for a total not to exceed $132,200 and Extension of the
Contract Term through December 30, 2024 for development of a “One Margin” Reach Code.
CEQA Status: Exempt Under CEQA Guidelines Section 15308 Title Updated
BACKGROUND
To be consistent with the recommendation, the Staff Report title has been amended to:
“Approval of Contract Amendment Number 1 to Contract Number S24190818 with Integrated
Design 360 in the Amount of $82,200 for a total not to exceed $132,200 and Extension of the
Contract Term through December 30, 2024 for development of a “One Margin” Reach Code.
CEQA Status: Exempt Under CEQA Guidelines Section 15308”
APPROVED BY:
Lauren Lai, CFO/Administrative Services Director
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City Council
Supplemental Report
From: Ed Shikada, City Manager
Meeting Date: April 1, 2024
Item Number: 7
Report #:2403-2828
TITLE
Supplemental Report - Policy and Services Recommendation Regarding Use of Board and
Commissions Demographic Data
RECOMMENDATION
Accept this supplemental report which contains the 2024 Boards and Commissions
Demographics Data.
ANALYSIS
The attached report includes the initial analysis of the responses to the 2024 Survey of Boards
and Commissions Demographics Data. This information is shared as informational material for
the City Council. Staff will upload the final report online as well.
ATTACHMENTS
Attachment A: Palo Alto Boards, Committees, and Commissions Demographic Data Survey 2024
APPROVED BY:
Ed Shikada, City Manager
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Palo Alto Boards, Committees, and Commissions
Demographic Data Survey 2024
Conducted Spring 2024
Response Rate: A total of 37 participants responded to the survey. This is an increase from the 2021 survey
where 34 respondents participated in the survey. The total number of possible respondents in 2024 was 52
(it was a total of 50 possible respondents in 2021). This equates to a 71% response rate in 2024, up from
the 68% response rate in 2021.
Brief Methodology: The survey was created as a form through the City’s Open Cities web platform. The
survey link was shared via email with all members of every Palo Alto Board, Committee, and Commission
(BCCs). Staff sent a few reminders throughout the data collection period of February 23-March 20. The
results reflect aggregate voluntary information received from BCC members.
Summary of Data Format: Most questions show the table and chart results as percentages. 2021 Data and
Palo Alto context are also shared as relevant.
Survey Results:
Question 1: How many years have you lived in Palo Alto?
# of Years Percent
2024 2021
14%
5%8%5%
59%
8%3%
9%9%6%
71%
3%
0%
10%
20%
30%
40%
50%
60%
70%
80%
0-5 years 6-10 years 11-15 years 16-20 years 21+ years Not a Palo
Alto resident
Q1: How many years have you lived in Palo Alto?
2024 2021
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Question 2: What was the primary reason you initially located to Palo Alto?
Reason Percent
11%
16%
8%
16%
14%
24%
5%
5%
Question 3: Housing - Do you own or rent your current residence? (For the purpose of the survey, you own
your home even if you have an outstanding debt that you owe on your mortgage loan).
Own/Rent Percent
2024 2021
Palo Alto context: the percentage of
homeowners in Palo Alto is 56% and renters in
Palo Alto is 44% according to the 2020 US
Census Data.
11%
16%
8%
16%14%
24%
5%5%
0%
5%
10%
15%
20%
25%
30%
Question 2: What was the primary reason
you initially located to Palo Alto?
81%
19%16%
85%
12%3%
0%
20%
40%
60%
80%
100%
Own Rent Not a Palo Alto Resident
Q3: Housing -Do you own or rent your
current residence?
2024 2021
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Question 4: What is your gender identity?
(Note: The 2021 BCC survey had less
categories. That survey showed 50%
Female and 50% Male).
Palo Alto Context: the US Census only shows “Female persons” and lists it as 51.7% of the Palo Alto
population.
Question 5: Please identify which of the following describes your sexual orientation.
This is a new question in the
2024 BCC survey regarding
sexual orientation.
Gender Percent
Grand Total 100%
68%
0%
32%
0%0%0%0%0%0%0%
20%
40%
60%
80%
Q4: What is your gender identity?
0%3%
78%
0%0%3%0%0%
16%
0%0%
20%
40%
60%
80%
100%
Q5: Sexual Orientation
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Question 6: What is your age group?
Note: in the 2021 BCC Survey, this age question did not include the age 18-24 category. The US Census
Bureau does not separate age groups in the same way as the BCC Survey. But shows 27.2% of age 18 and
under; 53.5% of ages 19-64; and 19.3% of age 65 and older.
Question 7: Please specify your race and ethnicity (check all that apply)
2024 2021 Palo Alto*
* Source: US Census Bureau
3%
11%
35%
51%
0%0%
10%
20%
30%
40%
50%
60%
18-24 25-39 40-59 60+Prefer Not to
Answer
Q6: Age Group Age Group Percent
Grand Total 100%
0%
22%
5%0%5%0%
62%
5%0%0%
20%
40%
60%
80%
Q7: Race and Ethnicity (check all that apply)
2024
2021
Census Palo Alto
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Question 8: Education - What is your highest level of school completed? If currently
enrolled, mark "Student."
Note: There were less categories in the 2021 BCC survey. That survey showed that 21% had a Bachelor’s
degree; 44% had a Master’s degree; 32% had a Doctorate degree; 0% student; and 3% declined to state.
Question 9: What is your Employment Status
Status Percent
2024 2021
Education Percent
Grand Total 100%
GED Some
college
Associate’
s Degree
Bachelor'
s Degree
Master's
degree
Doctorate
degree
(e.g. PhD,
EdD, MD,
etc.)
Student Prefer not
to answer
2024 0%0%0%27%54%19%0%0%
0%
10%
20%
30%
40%
50%
60%
Q8: Education -Highest level of school completed
51%
32%
3%3%5%5%
35%35%
15%
9%
3%3%
0%
10%
20%
30%
40%
50%
60%
Employed full-
time
Retired Employed
part-time
Seeking
opportunities
Homemaker Self-employed
Q9: What is your employment status?
2024 2021
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Question 10: What is your household income?
Income Percent
Grand Total 100%
Note: The 2021 BCC survey did
not record household income.
Questions 10 and question 11
seek to assess socio-economic
status of BCC members.
Question 12: How many children (if any) under the age of 18 live in your household?
67%
31%
3%
65%
26%
9%
0%
10%
20%
30%
40%
50%
60%
70%
0 1-2 3 or more
Question 12: Children under the age of 18 in your
household
2024 2021
22%
16%
24%24%
14%
0%
5%
10%
15%
20%
25%
30%
$150k or less $150k-$250k $250k-$350K $350k or higher Retired
Q10: Household Income
Question 11
show that 100% of the retired respondents do not own properties other
than their primary residence and 0% of retired respondents do own
properties other than your primary residence. This is additional
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Question 13: How did you hear about the opportunity to join your current Board/Commission/ Committee?
(Check all that apply)
Question 14: Are you a member of a Board/Commission/Committee that conducts
quasi-judicial hearings (Architectural Review Board, Historic Resources
Board, or Planning Transportation Commission)?
Question 15: Do you have any additional comments? [Open-ended responses are provided below]
I think the city may be missing out on candidates for boards that meet during the day who do not have
2%
33%
13%
19%
8%
15%
4%
4%
2%
0%5%10%15%20%25%30%35%
Nextdoor
Word of mouth
City's website
Other
City Clerk
City Council member
Social Media
Newsletter
Newspaper or other media
Q13. How did you hear about the opportunity to
join your BCC?
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