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HomeMy WebLinkAbout1997-03-24 City Council9. City of Palo Alto City Manager’s Report TO:HONORABLE CITY COUNCIL FROM:CITY MANAGER DEPARTMENT: COMMNITY SERVICES AGENDA DATE: MARCH 24, 1997 CMR: 175:97 SUBJECT:Amendment to Library Budget Authorizing Receipt and Expenditure of Public Library Fund Monies - Budget Amendment Ordinance REOUEST This report requests that Council approve a budget amendment for the expenditure of Public Library Fund monies received from the California State Library for replacement of equipment and furniture. RECOMMENDATIONS Staff recommends Council approval of the attached Budget Amendment Ordinance to reflect the receipt and appropriation of Public Library Funds in the amount of $34,207. POLICY IMPLICATIONS There are no policy implications related to this report. EXECUTIVE SUMMARY Since fiscal year 1983/84, the Public Library Fund, authorized by state law and supported annually through the Governor’s budget, has been distributed to public libraries in California. Eligibility to receive funding requires certification of local revenue appropriated for public library service to demonstrate the maintenance or increase of local support compared to the previous fiscal year. A formula based on population and financial support per capita determines how much funding each jurisdiction receives. The funds may not be used for building construction. CMR:175:97 Page I of 2 The library applied for, and has received, funding from the Public Library Fund, in the mount of $34,207. Staff proposes that these fimds be used for an improved desk for the Palo Alto Historian’s use with the Palo Alto Historical collection, preservation and security supplies for collections, public focus group facilitation expenses, shelving to accommodate special collection needs (e.g., Spanish and Russian language materials), replacement of "classic" heavily used picture books, hourly assistance to reduce backlog in cataloging of new materials and replacement of video cleaning equipment. FISCAL IMPACT Staffhas planned use of Public Library Funding for this project and has not budgeted funds in the operating budget. ENVIRONMENTAL ASSESSMENT This program is not a project as defined by the California Environmental Quality Act and is not subject to its requirements. ATTACHMENTS Budget Amendment Ordinance. PREPARED BY: Mary Jo Levy, Director of Libraries ~..-~-------., ARTMENT HEAD REVIEW: ~.~ ’ PAUL THILT(~I~ty ~FLt~I~I~ j4y Manager CMR:175:97 Page 2 of 2 ORDINANCE NO. ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING THE BUDGET FOR THE FISCAL YEAR 1996-97 TO PROVIDE AN ADDITIONAL APPROPRIATION FOR THE COMMUNITY SERVICES DEPARTMENT IN RECOGNITION OF RECEIPT OF FUNDS FROM THE PUBLIC LIBRARY FUND OF THE STATE LIBRARY WHEREAS, pursuant to the provisions of Section 12 of Article III of the Charter of the City of Palo Alto, the Council on June 24, 1996 did adopt a budget for fiscal year 1996-97; and WHEREAS, the State’s Public Library Fund distributes funding through the State Library to be used by local jurisdictions for any library-related purpose except building construction; and WHEREAS, the Community Services Department applied for and received a grant from the State Library’s 1996-97 Public Library Fund to be used for furniture, equipment, collection needs and supplies, expenses associated with public focus groups, and to reduce the backlog in cataloging new materials; and WHEREAS, the grant received from the State’s Public Library Fund is $34,207; and WHEREAS, City Council authorization is needed to accept and expend the grant receipts; and WHEREAS, City Council authorization is needed, to amend the 1996-97 budget as hereinafter set forth. NOW, THEREFORE, the Council of the City Of Palo Alto does ORDAIN as follows: ~. Grant revenue in the Library Functional Area of the Community Services Department is increased by the sum of Thirty Four Thousand Two Hundred and Seven Dollars ($34,207) for receipt of the Public Library Funds. ~LT~. The sum of $31,907 is hereby appropriated to non- salary expenses in the Library Functional Area of the Community Services Department and the sum of $2,300 is hereby appropriated to salary exPenses in the Library Functional Area of the Community Services Department. SECTION 3.This transaction will have no impact on Reserves. SECTION 4:As specified in Section 2.28.080(a) of the Palo Alto Municipal Code, a two-thirds vote of the City Council is required to adopt this ordinance. SECTION 5. The Council of the City of Palo Alto hereby finds that this is not a project under the California Environmental Quality Act and, therefore, no environmental impact assessment is necessary. SECTION 6. As provided in Section 2.04.350of the Palo Alto Municipal Code, this ordinance shall become effective upon adoption. INTRODUCED AND PASSED: AYES: NOES: ABSTENTIONS: ABSENT: ATTEST:APPROVED: City Clerk Mayor APPROVED AS TO FORM:City Manager Senior Asst. City Attorney Deputy City Administrative Department Manager, Services Director of Community Services