HomeMy WebLinkAbout1997-02-10 City Council (16)City of Palo Alto
City Manager’s Report
2
TO:HONORABLE CITY COUNCIL
FROM:CITY MANAGER DEPARTMENT:Public Works
AGENDA DATE: FEBRUARY 10, 1997 CMR:141:97
SUBJECT:APPROVAL OF AUTHORITY FOR STAFF TO EXPEND FY 1996-
97 FUNDS FOR SANTA CLARA VALLEY URBAN RUNOFF
POLLUTION PREVENTION PROGRAM
REQUEST
On April 16, 1990, Council approved an agreement between thirteen Santa Clara County cities
and Santa Clara County, and the Santa Clara Valley Water District (District) for the
implementation of a program to control pollution from urban runoff in the Santa Clara Valley
(CMR:255:0). By approval of the agreement, the City agreed to fund a proportionate share of
the program each year.
RECOMMENDATION
This report recommends that Council authorize staffto expend funds in the amount of $17,596
to pay the City’s proportionate share of cost for the FY 1996-97 Santa Clara Valley Urban
Runoff Pollution Prevention Program.
POLICY IMPLICATIONS
This report does not contain any changes to existing policies.
EXECUTIVE SUMMARY
For the past decade, the City has been working to improve storm water quality, through
participation in the Santa Clara Valley Nonpoint Source Pollution Control Program. Due to
poor name recognition and an unclear connotation, the Program has recently been renamed the
Santa Clara Valley Urban Runoff Pollution Prevention Program to better represent its adopted
missibn. Later this yeaL staff will return to Council with a more detailed report describing the
motivation for the name change and submitting a revised cost-sharing agreement for Council
approval.
The current Program cost-sharing agreement established a Management Committee, comprised
of a representative from each participating agency, to provide overall direction and to review
and recommend an annual Program budget for approval by all parties to the agreement. On
CMR:141:97 Page 1 of 3
July 18, 1996, the ;Management Committee adopted a recommended scope of work and
corresponding budget for FY 1996-97 (see attached letter from the Program). Although the
annual budget totals $2,452,885, the participating agencies are being billed only $433,401,
due to a carryover of $2,019,484 from past budgets. Palo Alto’s proportionate share, 4.06
percent of the modified budget, is $17,596. The 1996-97 adopted budget contains $100,000
for this purpose. Future years’ annual assessments for Palo Alto are estimated to be in the
range of $100,000. The majority of the Program budget is allocated for professional
consulting services and program management by District staff. The consultants and District
staff provide technical guidance for the development of new ordinances, policies, and best
management practices to control pollution from urban runoff. In addition, the budget funds
the payment of various governmental fees, support for regional pollution control efforts, and
the continuation of ongoing water quality monitoring.
In August 1995, the Regional Water Quality Control Board issued a new five-year National
Pollutant Discharge Elimination System (NPDES) permit to the Program for discharge of
storm water to local creeks and the Bay. The permit applies jointly to all Santa Clara Valley
agencies participating in the Program. The new permit requires implementation of the storm
water management plan (SWMP) developed by the Program participants over the past
several years. The SWMP contains control measures to be implemented by municipalities,
residents, and businesses in an attempt to reduce storm water pollution. Efforts focus on
controlling specific pollutants, such as copper and other heavy metals, and on specific
activities, such as land development and municipal maintenance and construction practices.
The program will continue to emphasize implementation of best management practices,
public education and outreach, and local inspection and enforcement programs as effective
means to improve storm water quality.
FISCAL IMPACT
This authorization is an annual activity required to expend previously budgeted funds. Funds
have been appropriated in the Storm Drainage Fund operating budget. A one-time savings
of $83,000 will occur this fiscal year.
ENVIRONMENTAL ASSESSMENT
There is no environmental assessment required in conjunction with this report.
ATTACHMENT
Letter from Santa Clara Valley Urban Runoff Pollution Prevention Program
PREPARED BY: Joe Teresi, Senior Engineer
CMR:141:97 Page 2 of 3
REVIEWED BY: John A. Carlson, Acting Assistant Director of Public Works
DEPARTMENT HEAD REVIEW:
GLENN S. ROBERTS
Director of Public Works
CITY MANAGER APPROVAL:
FLEMING
Manager
CMR:141:97 Page 3 of 3
MAIL:
FED EX ONLY:
Santa Clara Valley
Nonpoint Source
Pollution Control Program
5750 Almaden Expressway, San Jose, CA 95118
6489 Camden Avenue, San Jose, CA 95120
(408) 927-0710 FAX (408) 268-7687
INVOICE
December 30, 1996
Mr. Joe Teresi
City of Palo Alto
P.O. Box 10250
Palo Alto, CA 94303
Dear Mr. Teresi:
Subject:Invoice for Fiscal Year 1996-97 Santa Clara Valley Urban Runoff
Pollution Prevention Program
On July 18, 1996, the Santa Clara Valley Urban Runoff Pollution Prevention Program
Management Committee adopted the fiscal year 1996-97 Program Budget. Accordingly, the
total billing to the fifteen participating agencies will be $2,452,885. In addition, the
Management Committee elected to return unused funds from previous years, which had been
held to maintain the annual assessments at a fixed amount.
In accordance with the cost allocation schedule included in the participating agencies’
agreement, the share for the City of Palo Alto is $17,596 which is 4.06% of the total billing,
less the total credited amount. This amount was arrived at as follows:
Budgeted amount:$ 99,587 (4.06% of $2,452,885)
Credit:($ 81.991)(4.06% of $2,019,484)
Total Assessment:$17.596
Prompt payment to the District within 30 days .will ensure continued Program progress.
Please direct your payments to the SCVWD Accounting Division, and make checks payable to
"SCVWD-NPS."
If you have any questions, please call me at (408) 927-0710 extension 2702.
Christie
Program Manager
PROGRAM PARTICIPANTS:
Campbell, Cupertino, Los Altos, Los Altos Hills, Los Gatos, Mtlpitas, Monte Sereno, Mountain View, Palo Alto,
San Jose, Santa Clara,, Saratoga, Sunnyvale, County of Santa Clara, and the Santa Clara Valley Water District
recycled paper
Valley Nonpoint Source Pollution Control Program FY 9~-97 Budget
Approved by Management Committee July 18, 1996 :: " .
OPERATING EXPENSES
A. Staff Suppon"
1. Staff Salaries, Benefits, Overhead
2. Other Staff Services & .Supplies
Subtotal, Staff Support
B. Contract Services
1. General Technical Suppoi’t
2. Stormwater Monitoring
3. Sampling & Analysis
4. Legal Counsel (Morrison & Foerster)
5. Miscellaneous Purchases
Subtotal, Contract Services
C. Program Fees and Cooperative Projects
1.NPDES Permit Fee (SWRCB)
2.Bay Protection Fee (RWQCB)
3.Regional Monitoring Plan Fee (RWQCB)
4.BASMA.A Dues and Cooperative Projects
$730,955
$43,700
$774,655
$550,000
$210,000
$100;00O
$60,000
$I0,0O0
$930,000
$I0,0O0
$20,000
$150,0O0
$60,270
5. BASMAA Regio~l Advertising Campaign $i~0,000
6. Water Environment Research Foundation Membership
Subtotal, Fees and Cooperative Projects
D. Continuing Projects (Encumberances)
1. Stormwater Monitoring
2.Parking Lot Study (WCC)
3.Performance Standards - Streets & Roads (EOA,Inc.)
4.Metals Control Measures Plan (WCC)
5.Metals Control Measures (Peer Review Panel)
6.RMP Toxicity Testing (Applied Marine Sciences)
$15,000
$355.270
$158,080
$21,178
$34,800
$89,696
$11,450
$60,0O0
7.NDC Performance Standards (EOA,Inc.)
8.Fees and Cooperative Projects
a. StreamKeeper Implementation (CCRS)
b. StreamKeeper Pitot Project (CCRS)
c. PUP Projects
i.Graphics Standards
ii.Outdoor Display
iii.Promotional Items
iv.Pests Bugging You Revision
v.Pool Brochure Mailing
9. Baylands Grant
10. General Technical Support (WCC)
Subtotal, Continuing Projects
E. Element Work Plan Items
1,Training & Workshops
2.Performance Standards - NDC (EOA, Inc.)
$30,566
$13,102
$245"
$5,600
$1,489
$5,984
$1,0O0
$17,509
$10,606
5501,305
$44,500
$80,000
3.Performance Standards - Streets & Roads (EOA, Inc:)
4.Public Education
a. Effectiveness Evaluation
b. Program Materials & Supplies
c. BASMAA products & Projects
d. Annual Events Program
e. Local Media Campaign
f. General Outreach Brochure
g. COMMflND Housekeeping Brochure
h. Evaluate NDC Materials
i. Community Grants
j. School Education Outreach
k. Alviso Education Center
I. Cooperative Citizens Projects
Subtotal, Element Work Plans
F. Contingeno’ Reserves
G. TOTAL BUDGET AUTHOR17T
OPERATING P,.E VE b,q_TE
A. Encwnbered Funds
B. Uneucwnbered Funds from Previous Years"
C. Co-permittee Assessments
Total, Operating Revenue
$15,000
$5,000
$10,0O0
$30,0OO
$15,000
S30,0O0
$50,0O0
$20,00O
$5,000
$6o,p0o
$10,0oo
$60.000
$1o.0oo
~4,5oo
S200.000
$3,205,730
$501,305
$251,54~
$2,452,885
$3,205,730
GITY OF PALO ALTO
JAN. 0 8 199
Disposition of Additonal Unen:umbered Funds to n¢ Determined at z Future Elanagemenl Cortlm t ee Meeting