HomeMy WebLinkAboutStaff Report 2307-17942.Information Item: Calendar Year (CY) 2023 Finance Committee Referrals Status Late
Packet Report
Finance Committee
Staff Report
From: City Manager
Report Type: ACTION ITEMS
Lead Department: Administrative Services
Meeting Date: December 5, 2023
Report #:2307-1794
TITLE
Information Item: Calendar Year (CY) 2023 Finance Committee Referrals Status
RECOMMENDATION
This report provides a status update of Council referrals requested and approved, during the
City Council Retreat and annual Budget Process. Staff recommends the Committee review and
accept this report.
BACKGROUND
This report provides an update of the outstanding Council referrals to the Finance Committee
as requested during the February 2023 City Council Retreat, the May 2023 Budget Process, and
throughout the year. The City Council requested information on various items that are
discussed in this report and is provided in coordination with assigned departments. A summary
table of the current referrals and their status follows.
Referral Assigned
Department
Status
FY 2020:
Evaluation of Printing &
Mailing Services levels
and service delivery.
Referred May 2019.
Administrative
Services
Nov 2023 Status: Complete
November 13, 2013, Council approved
maintaining the current print and mail services
delivery, an in-house model. This follows the
Finance Committee recommendation on
October 17, 2023 (CMR 2307-17931), that
1 October 17, 2023 Finance Committee CMR 2307-1793:
https://cityofpaloalto.primegov.com/Public/CompiledDocument?meetingTemplateId=13096&compileOutputType
=1
Referral Assigned
Department
Status
reported the results from a Request for
Proposal (RFP) for printing services. The
committee moved to close the RFP process
and keep Print Shop services in-house,
supplemented with contracts. The
supplemental contracts will be for added
capacity during high demand and special
printing needs. The RFP process is cancelled
with no award and staff will report out the
status within 18 months.
FY 2022:
Dialogue with PAUSD
regarding cost-sharing
for mutual activities (i.e.,
Crossing Guards,
Children's Theater
Outreach)
Police
Department
Nov 2023 Status: Complete
The City and PAUSD, by mutual agreement,
entered into a cost sharing agreement where
PAUSD reimburses the City for a portion of the
City crossing guard costs related to the
temporary re-location of one elementary
school. The City maintains a productive
working relationship with PAUSD and has
increased engagement in mutually beneficial
activities for the community, with an emphasis
on future plans at the Cubberley community
center site, through the City Council-appointed
3-member Cubberley ad hoc committee and
City Schools Liaison Committee.
FY 2023:
JMZ ticket pricing
analysis to understand
interactions between
changes to $18 ticket,
attendance, and cost
recovery
Community
Services
Department
Nov 2023 Status: In Progress
Staff is currently engaged in an organizational
and operational study for the JMZ through
professional consultant services. This study will
consider how pricing changes could affect
demand and cost recovery, and the study is
estimated to be completed in early calendar
year 2024.
FY 2023: Planning and
Development
Services
Nov 2023 Status: Pending
Staff initiated, study is on hold while the Fire
Prevention Program organizational study is
Referral Assigned
Department
Status
Planning and
Development Services
Fee Study
completed. The Fire Prevention Program
organizational study is anticipated to conclude
at the end of CY 2023. The organizational
study will inform the larger Planning and
Development Services fee study that is
expected to resume in early calendar year
2024 with expected municipal fee schedule
revisions by FY 2026.
FY 2023:
Parking Permits Pricing
and Parking Permit
Funds Financial Status
Office of
Transportation
Nov 2023 Status: Pending
Staff initiated, review is on hold while post
pandemic trends are collected. It is expected
that work on this will resume in CY 2024.
FY 2024 Adopted
Budget:
1% of General Fund for
Human Services
Resource Allocation
Process (HSRAP)
Community
Services
Department
Nov 2023 Status: Complete
Included in the FY 2025-2034 Long Range
Financial Forecast is additional information
pertaining to the historical HSRAP funding
levels. This is to assist the committee in the
level of funding needed should changes in
HSRAP funding be desired and impacts to the
General Fund if this were implemented as part
of the FY 2025 budget process.
STAKEHOLDER ENGAGEMENT
This is an informational report to follow up on Council referral items and has been coordinated
internally among departmental parties.
ENVIRONMENTAL REVIEW
This is not a project under Section 21065 for purposes of the California Environmental Quality
Act (CEQA).
APPROVED BY:
Kiely Nose, Assistant City Manager