HomeMy WebLinkAbout1998-12-07 City Council (11)TO:
FROM:
DATE:
City of Palo Alto
City Manager’s Report
HONORABLE CITY COUNCIL
CITY MANAGER DEPARTMENT: PUBLIC WORKS
DECEMBER 7, 1998 CMR:438:98
SUBJECT:APPROVAL OF CHANGE ORDER TO INCREASE PURCHASE
ORDER AUTHORITY FOR AN EXISTING BLANKET
PURCHASE ORDER NO. EQU91228 WITH B&M COLLISION
REPAIR OF MOUNTAIN VIEW FOR COLLISION REPAIR
SERVICES
RECOMMENDATION
Staff recommends Council approve a change order in the amount of $105,000 to the blanket
purchase order with B&M Collision Repair to increase the authority of the existing order to
$129,900.
DISCUSSION
On December 10, 1996, bids were received for collision repair services.- B & M Collision
was deemed the lowest responsible bidder and awarded a contract (in the form of a blanket
purchase order) in the amount of $24,900. This contract was established for a three year time
period. The $24,900 was only intended to cover the first year of the blanket order for the
period from December 1996 to December 30, 1997.
Contract expenditure requirements were initially underestimated and were quickly exceeded.
Both the frequency and cost of fleet vehicle collision repairs have increased substantially
over the last twelve months. The recent rise in the City’s accident rate is abnormal and it is
anticipated that the number of accidents will decrease. All vehicle accidents have been
investigated and documented in accordance with City Policies and Procedures and are being
monitored by the Equipment Management Division.
RESOURCE IMPACT
The original blanket order amount, including change orders, was $24,900 for the first year.
This change order request will increase the total purchase order amount to $129,900
(including the third year). Sufficient funds have been budgeted in the FY 1998-99 Public
Works Vehicle Replacement Fund Operations and Maintenance Budget to accommodate this
contract.
CMR:438:98 Page 1 of 2
POLICY IMPLICATIONS
This contract change order is consistent with existing City policies.
ENVIRONMENTAL ASSESSMENT
This project is categorically exempt from the provisions of the California Environmental
Quality Act and no further environmental review is necessary.
-PREPARED BY:
DEPARTMENT HEAD:
Keith LaHaie, Fleet Manager
Johnella Williams, Contract Manager
GLENN S. ROBERTS
Director of Public Works
CITY MANAGER APPROVAL:
/ L -HARkiS6Vi -
Assistant City Manager
CMR:438:98 Page 2 of 2