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Home My WebLink AboutStaff Report 2304-1386CITY OF PALO ALTO Finance Committee Special Meeting Tuesday, May 09, 2023 9:00 AM Agenda Item 3.Review and Recommend to Council to Approve the FY 2024 Proposed Municipal Fee Schedule Amendments as Part of the FY 2024 Budget Late Packet Report, Presentation Attachment A: Page 1 of 3 Municipal Fee Schedule Amendments for FY 2024 Changed Fees ATTACHMENT A 1 5 0 6 Administrative ServicesFee Title FY 2023 Adopted FY 2024 Proposed % Change Justification Budget Book $40.00 each $46.00 each 15.0%Fees aligned to cover material and staffing costs Mailing (Certified)$3.75 each $4.15 each 10.7% Returned Payment Charge (CA Civil Code Section 1719)$25.00 each $25.00 each 0.0% Tobacco Retail Permit One-time application fee $347. Annual permit fee $434.One-time application fee $347. Annual permit fee $434.0.0% Fee set by outside agency Business Registry Fee $50.00 per business $50.00 per business 0.0%Fee set by Council policy City Clerk Fee Title FY 2023 Adopted FY 2024 Proposed % Change Justification Domestic Partners Registration Fee $38.00 each $38.00 each 0.0%Keep fees flat due to low volume Candidate Filing Fee $25.00 each $25.00 each 0.0%To avoid discouraging use Certification Fee $11.00 each $11.00 each 0.0%To avoid discouraging use Fair Political Practices Commission Photocopies $0.10 per page $0.10 per page 0.0%Fee set by outside agency Community Services Fee Title FY 2023 Adopted FY 2024 Proposed % Change Justification A. Vehicle Entry - Daily Fee - Vehicle Capacity 9 passengers or less $6.00 each $6.00 each 0.0% B. Vehicle Entry - Daily Fee - Vehicle Capacity 10 - 24 passengers $30.00 each $30.00 each 0.0% C. Vehicle Entry - Daily Fee - Vehicle Capacity 25 or more passengers with a group permit $60.00 each $60.00 each 0.0% To avoid discouraging use Canoe (Foothills Nature Preserve Only)$20.00 per hour $22.00 per hour 10.0% Field Trips $200.00 per group $263.00 per group 31.5% Align fee to actual costs Synthetic Turf Field - Palo Alto Based Youth Sports Organizations Resident Fee: $40.00 per hour Non-Resident Fee: Not Available Resident Fee: $40.00 per hour Non-Resident Fee: Not Available 0.0%Fee recently increased; maintain cost recovery level Organic Garden Clean-up/Security Deposit $100.00 - $200.00 per garden plot $100.00 - $200.00 per garden plot 0.0% Teen Center Membership - Monthly $5.00 - $10.00 per month $5.00 - $10.00 per month 0.0% Teen Center Membership - School Year $70.00 each $70.00 each 0.0% Towle Camp (8 People)$30.00 per day $30.00 per day 0.0% To avoid discouraging use Fire Fee Title FY 2023 Adopted FY 2024 Proposed % Change Justification Alarm Registration Fee - New $56.00 per incident $56.00 per incident 0.0% Alarm Registration Fee - Renewal $42.00 per incident $42.00 per incident 0.0% Alarm Registration Late Fee $20.00 per incident $20.00 per incident 0.0% Alarm Reinstatement Fee $50.00 per incident $50.00 per incident 0.0% Keep fees flat due to recent rollout Returned Check Fee $25.00 per incident $25.00 per incident 0.0%Fee set by outside agency Engine Company Second Reinspection $279.00 per hour $279.00 per hour 0.0%Keep fee flat due to cost recovery level Paramedic Internship Fee $1,000.00 each $1,000.00 each 0.0%To avoid discouraging use LibraryFee Title FY 2023 Adopted FY 2024 Proposed % Change Justification Billing Fee for Overdue Items $5.00 per item $5.00 per item 0.0% Collection Agency Processing Fee $10.00 per item $12.00 per item 20.0% Damaged and Lost Materials - LINK+$115.00 per item $115.00 per item 0.0% Fees set by outside agency Expired Hold Fee $1.00 per item $1.00 per item 0.0% Laser Prints - Black & White $0.15 per page $0.15 per page 0.0% Laser Prints - Color $0.50 per page $0.50 per page 0.0% Mitchell Park Library Community Room Resident Fee: $66.00 per hourNon-Resident Fee: $99.00 per hour Resident Fee: $66.00 per hourNon-Resident Fee: $99.00 per hour 0.0% Mitchell Park Library Community Room - Full Day Rental Resident Fee: $330.00 per dayNon-Resident Fee: $494.00 per day Resident Fee: $330.00 per dayNon-Resident Fee: $494.00 per day 0.0% Overdue Materials - In House Laptops $0.30 per hour $0.30 per hour 0.0% Photography/Filming - Space Rental Fee $100.00 - $2,000.00 per session $100.00 - $2,000.00 per session 0.0% Replacement Library Card $1.00 each $1.00 each 0.0% To avoid discouraging use Attachment A: Page 2 of 3 Municipal Fee Schedule Amendments for FY 2024 Changed Fees ATTACHMENT A 1 5 0 6 Rinconada Library Community Room Resident Fee: $96.00 per hourNon-Resident Fee: $143.00 per hour Resident Fee: $96.00 per hourNon-Resident Fee: $143.00 per hour 0.0% Rinconada Library Community Room - Full Day Rental Resident Fee: $478.00 per dayNon-Resident Fee: $716.00 per day Resident Fee: $478.00 per dayNon-Resident Fee: $716.00 per day 0.0% Room Cleaning & Damage Deposit $306.00 - $3,060.00 per deposit $306.00 - $3,060.00 per deposit 0.0% Room Cleaning Fee - Add on $80.00 - $500.00 per event $80.00 - $500.00 per event 0.0% Office of Transportation (OOT) Fee Title FY 2023 Adopted FY 2024 Proposed % Change Justification All Downtown and SOFA Garages and Lots - One Day Parking Permit $25.00 per day $0.00 - $25.00 per day 0.0%Provide flexibility in adjustment of pricing based on market conditions. All Downtown and SOFA Lots and Garages Annual Parking Permit $900.00 per year $900.00 per year 0.0% All Downtown and SOFA Lots and Garages Reduced-Price Annual Parking Permit $225.00 per year $225.00 per year 0.0% Bicycle Training (or other training TBD)$17.00 - $80.00 per class $17.00 - $80.00 per class 0.0% FY 2024 pricing based on CMR #11795(November 1, 2021) California Avenue Area All Garages and Lots - Daily Parking Permit $25.00 per day $0 - $25 per day 0.0%Provide flexibility in adjustment of pricing based on market conditions. California Avenue Area All Garages and Lots Annual Parking Permit $650.00 per year $650.00 per year 0.0% California Avenue Area All Garages and Lots Reduced- Price Annual Parking Permit $162.50 per year $162.50 per year 0.0% FY 2024 pricing based on CMR #11795(November 1, 2021) Charleston Arastradero - Commercial $0.46 per sq. ft $0.49 per sq. ft 6.5%Provide flexibility in adjustment of pricing based on market conditions. College Terrace RPP - Annual Resident Parking Permit $50.00 per year $50.00 per year 0.0% College Terrace RPP Daily Resident Parking Permit $5.00 per day $5.00 per day 0.0% Crescent Park NOP - Annual Resident Parking Permit $50.00 per year $50.00 per year 0.0% Crescent Park NOP Daily Resident Parking Permit $5.00 per day $5.00 per day 0.0% Downtown RPP - Annual Resident Parking Permit $50.00 per year $50.00 per year 0.0% Downtown RPP - Daily Resident Parking Permit $5.00 per day $5.00 per day 0.0% Downtown RPP - Reduced-Price Employee Parking Permit $131.25 each $131.25 each 0.0% Downtown RPP Full Price Employee Parking Permit $525.00 each $525.00 each 0.0% Evergreen Park - Mayfield RPP Annual Resident Parking Permit $50.00 per year $50.00 per year 0.0% Evergreen Park - Mayfield RPP Daily Resident Parking Permit $5.00 per day $5.00 per day 0.0% Evergreen Park - Mayfield RPP Full Price Employee Parking Permit $375.00 each $375.00 each 0.0% Evergreen Park - Mayfield RPP Reduced-Price Employee Parking Permit $93.75 each $93.75 each 0.0% Old Palo Alto RPP - Annual Resident Parking Permit $50.00 per year $50.00 per year 0.0% Old Palo Alto RPP - Daily Resident Parking Permit $5.00 per day $5.00 per day 0.0% Southgate RPP - Annual Resident Parking Permit $50.00 per year $50.00 per year 0.0% Southgate RPP - Daily Resident Parking Permit $5.00 per day $5.00 per day 0.0% Southgate RPP - Full Price Employee Parking Permit $375.00 each $375.00 each 0.0% Southgate RPP - Reduced Price Employee Parking Permit $93.75 each $93.75 each 0.0% Standard On-street Disabled Parking Space $1,010.00 each $1,010.00 each 0.0% FY 2024 pricing based on CMR #11795(November 1, 2021) Planning and Development ServicesFee Title FY 2023 Adopted FY 2024 Proposed % Change Justification A. $1.00 - $25,000.00 Permit Valuation $1.00 per unit $1.00 per unit 0.0% B. $25,001.00 - $50,000.00 Permit Valuation $2.00 per unit $2.00 per unit 0.0% C. $50,001.00 - $75,000.00 Permit Valuation $3.00 per unit $3.00 per unit 0.0% D. $75,001.00 - $100,000.00 Permit Valuation $4.00 per unit $4.00 per unit 0.0% E. Each $25,000.00 Increment or Fraction Thereof Above $100,000.00 $1.00 per unit $1.00 per unit 0.0% F. Minimum $1.00 per unit $1.00 per unit 0.0% SB 1186 Mandated Fee $4.00 each $4.00 each 0.0% SB 330 Fee $2,961.84 each $2,961.84 each 0.0% Fees set by outside agency Attachment A: Page 3 of 3 Municipal Fee Schedule Amendments for FY 2024 Changed Fees ATTACHMENT A 1 5 0 6 Parkland Dedication Fee - Land Single Family: 531 sq. ft. per unitMulti-Family: 366 sq. ft. per unit Single Family: 531 sq. ft. per unitMulti-Family: 366 sq. ft. per unit 0.0%FY 2024 pricing based on CMR #11795(November 1, 2021) Police Fee Title FY 2023 Adopted FY 2024 Proposed % Change Justification Concealed Weapons Permit Application - New $30.00 per application $30.00 per application 0.0% Concealed Weapons Permit Application - Renewal $20.00 per application $20.00 per application 0.0%Fee in line with that of neighboring jurisdictions Department of Justice Fingerprint and Rolling Fee $69.00 each $52.00 each -24.6% OPM/DOD Background Check $5.00 per application $5.00 per application 0.0% Report Copy Fee $14.00 each $15.00 each 7.1% Secondhand Dealer - DOJ $300.00 per application $300.00 per application 0.0% State Mandated Fees - First Offense $35.00 per occurrence $35.00 per occurrence 0.0% State Mandated Fees - Second Offense $50.00 per occurrence $50.00 per occurrence 0.0% State Mandated Fees - Third and Subsequent Offenses $100.00 per occurrence $100.00 per occurrence 0.0% Subpoena Fee $24.00 per hour $24.00 per hour 0.0% Fee set by outside agency Temporary Street Closure $124.00 - $1,474.00 plus cost to provide certain services $124.00 - $1,474.00 plus cost to provide certain services 0.0%Maintain cost recovery level Vehicle Repossession Receipt $15.00 each $15.00 each 0.0%Fee set by outside agency Public Works Fee Title FY 2023 Adopted FY 2024 Proposed % Change Justification A. Pavement Condition: Poor $12.00 per square foot $13.00 per square foot 8.3% B. Pavement Condition: Fair/At-Risk $15.00 per square foot $16.00 per square foot 6.7% C. Pavement Condition: Good $18.00 per square foot $19.00 per square foot 5.6% D. Pavement Condition: Very Good - Excellent $25.00 per square foot $27.00 per square foot 8.0% Electric Vehicle Charger Connection $0.00 to $2.00 per connection $0.00 to $2.00 per connection 0.0% Electric Vehicle Charger Connection Overstay $0.00 to $5.00 per hour $0.00 to $5.00 per hour 0.0% Electric Vehicle Charging $0.23 per kilowatt hour $0.23 per kilowatt hour 0.0% Service Lateral Connection $1,650.00 each $1,681.00 each 1.9% Adjustment of labor and materials costs. Attachment B: Page 1 of 2 Municipal Fee Schedule Amendments for FY 2024 Partner Agency or Vendor Changed Fees ATTACHMENT B 1 5 0 6 Community ServicesFee Title FY 2023 Adopted FY 2024 Proposed % Change Justification 48-Hour Cancellation Fee (non-refundable)$25.00 per pet $25.00 per pet 0% Fee set by vendor A. Domestic Animals (up to 20lbs)$81.00 per pet $81.00 per pet 0%Fee set by vendor A. Neuter (0lbs - 50lbs)$100.00 per pet $100.00 per pet 0%Fee set by vendor Adoption Hold Fee $25.00 per pet $25.00 per pet 0%Fee set by vendor Antibiotic Injection $18.00 per pet $18.00 per pet 0%Fee set by vendor Attempted Spay Surgery in Previously Spayed Animal $38.00 per pet $40.00 per pet 7.5%Change title from “Previously Spayed/Neutered.” B. Dogs (21lbs to 75lbs)$119.00 per pet $119.00 per pet 0%Fee set by vendor B. Neuter (51lbs and over)$150.00 per pet $150.00 per pet 0%Fee set by vendor B. Vehicle Entry - Daily Fee - Vehicle Capacity 10-24 passengers $30.00 each $30.00 each 0%Fee set by vendor Bandages $28.00 - $47.00 per pet; $76.00 per pet; $83.00 - $110.00 per pet $28.00 - $110.00 per pet 0%Consolidated three fees (Bandages – Paws, Bandages – Robert Jones, Bandages – Splint) into one ranged fee. Bordatella $15.00 per pet $15.00 per pet 0%Fee set by vendor C. Dogs (76lbs and over)$71.00 per pet $71.00 per pet 0%Fee set by vendor C. Neuter (100 lbs and over)$200.00 per pet $200.00 per pet 0%Fee set by vendor Canine Training Deposit $75.00 each $75.00 each 0%Fee set by vendor Cat (Boarding)$20.00 per day $20.00 per day 0%Fee set by vendor Cockatiels, Parakeets, Chickens, Pigeons, & Doves $10.00 per pet $10.00 per pet 0%Fee set by vendor Common Procedures - Fluorescein Eye Stain $18.00 each $18.00 each 0%Fee set by vendor Common Procedures - Flushing Drains $3.00 each $3.00 each 0%Fee set by vendor Common Procedures - Medical Grooming $87.00 per hour $87.00 per hour 0%Fee set by vendor Common Procedures - Oral or Topical Treatment $3.00 each $3.00 each 0%Fee set by vendor Cryptorchid Fee $50.00 - $100.00 per pet $53.00 - $107.00 per pet 7.5%Change title from “Cryptorchid plus Neuter Fee.” D. Small Animals and Birds $43.00 per pet $43.00 per pet 0%Fee set by vendor D. Spay (0lbs - 50lbs)$125.00 per pet $125.00 per pet 0%Fee set by vendor DA2PP (Vaccination)$15.00 per pet $15.00 per pet 0%Fee set by vendor Deciduous Tooth Extraction $27.00 each $27.00 each 0%Fee set by vendor Deworming $29.00 per pet $31.00 per pet 7.5%Change title from “Common Procedures – Wormings.” Dog (Boarding)$20.00 per day $20.00 per day 0%Fee set by vendor E. Spay (51lbs and over)$175.00 per pet $175.00 per pet 0%Fee set by vendor Ear Cleaning $35.00 per pet $35.00 per pet 0%Fee set by vendor Ear Mite Treatment $32.00 per pet $32.00 per pet 0%Fee set by vendor Exotic Animals $10.00 per pet $10.00 per pet 0%Fee set by vendor F. Cremation Services - Custom Engraved Plaque Fee $22.00 each $22.00 each 0%Fee set by vendor F. Spay (100 lbs and over)$225.00 per pet $225.00 per pet 0%Fee set by vendor Feline Leukemia $15.00 per pet $15.00 per pet 0%Fee set by vendor; change title from “Leukemia.” Feral TNR Package $55.00 per pet $55.00 per pet 0%Fee set by vendor Feral/Rescue Own FeLV/FIV Test $16.00 per pet $17.25 per pet 7.5%Change title from “Feral Rescue Own Felv/FIV Test.” Feral/Rescue Own Vaccine $5.00 per pet $5.00 per pet 0%Change title from “Feral Rescue Own Vaccine.” Flea Preventative (per dose)$20.00 - $28.00 per pet $20.00 - $28.00 per pet 0%Change title from “Flea Preventative.” Fluid Therapy - IV Fluids $26.00 each $26.00 each 0%Fee set by vendor Fluid Therapy - SQ (Cats)$41.00 each $41.00 each 0%Fee set by vendor Fluid Therapy - SQ (Dogs)$53.00 each $53.00 each 0%Fee set by vendor FVRCP $15.00 per pet $15.00 per pet 0%Fee set by vendor Injectable Medication $29.00 each, $41.00 each; $46.00 each; $58.00 each $18.00 - $58.00 each 0%Consolidate from four fees Injections - IM & SQ; Injections – IV; Injections - IV solu-delta cortef 100mg; Injections - IV solu-delta cortef 500mg into one ranged fee). IV Catheter Placement $58.00 each $62.00 each 7.5%Change title from “Fluid Therapy - IV Catheter plus Insertion.” Kitten Package $100.00 per pet $100.00 per pet 0%Fee set by vendor Attachment B: Page 2 of 2 Municipal Fee Schedule Amendments for FY 2024 Partner Agency or Vendor Changed Fees ATTACHMENT B 1 5 0 6 Labwork - Fecal $29.00 each $29.00 each 0%Fee set by vendor Labwork - FeLV/FIV Test $35.00 each $35.00 each 0%Fee set by vendor Labwork - Fungal Culture $35.00 each $37.00 7.5%Change title from Labwork - DTM Labwork - Heartworm Test $41.00 each $41.00 each 0%Fee set by vendor Labwork - Parvo Test $41.00 each $44.00 each 7.5%Change title from “Labwork - Cite CPV Test” Labwork - PCV $17.00 each $17.00 each 0%Fee set by vendor Labwork - PCV/TP $29.00 each $29.00 each 0%Fee set by vendor Labwork - Pre-surgical $150.00 per pet $150.00 per pet 0%Fee set by vendor Labwork - Skin Scraping $24.00 each $24.00 each 0%Fee set by vendor Labwork - Urine Dipstick $17.00 each $17.00 each 0%Consolidated from two fees: Labwork - Multistick Urinalysis and Labwork - Azostick or Dextrostick Late Fee $30.00 per dog $30.00 per dog 0%Fee set by vendor Late Fee for Spay/Neuter Pickup $25.00 per pet $25.00 per pet 0%Fee set by vendor Local Anesthetic $35.00 each $37.00 each 7.5%Change title from “Sedation/Anesthesia – Local.” Long-Acting Topical Ear Medication $60.00 per pet $64.00 per pet 7.5%Change title from “Ear Antibiotics.” Microchip $25.00 per pet $25.00 per pet 0%Fee set by vendor Nail Clip $10.00 per pet $10.00 per pet 0%Fee set by vendor Neuter (Cat)$70.00 per pet $70.00 per pet 0%Fee set by vendor No-Show Fee (non-refundable)$50.00 per pet $50.00 per pet 0%Fee set by vendor Oral Prescription Medication $12.00 - $70.00 per medication $13.00 - $75.00 per medication 7.5%Change title from “Common Procedures - Medication (Rx Fee).” Puppy Package $100.00 per pet $100.00 per pet 0%Fee set by vendor Rabbit (Boarding)$20.00 per day $20.00 per day 0%Fee set by vendor Rabbits (Adoption)$40.00 per pet $40.00 per pet 0%Fee set by vendor Rabies (Vaccination)$15.00 per pet $15.00 per pet 0%Fee set by vendor Rabies (Actual Clinic Cost)$6.00 per pet $6.00 per pet 0%Fee set by vendor Rats, Hamsters, Guinea Pigs, & Mice (Adoption)$10.00 per pet $10.00 per pet 0%Fee set by vendor Replacement License Tags (Dogs)$5.00 each $5.00 each 0%Fee set by vendor Rescue Group (Non-Profit) - Cat Neuter $50.00 per pet $50.00 per pet 0%Fee set by vendor Rescue Group (Non-Profit) - Cat Spay $65.00 per pet $65.00 per pet 0%Fee set by vendor Rescue Group (Non-Profit) - Dog Spay (over 50 lbs)$125.00 per pet $125.00 per pet 0%Fee set by vendor Rescue Group (Non-Profit) - Dog Spay (under 50 lbs)$100.00 per pet $100.00 per pet 0%Fee set by vendor Sedation/Anesthesia - IM $58.00 each $58.00 each 0%Fee set by vendor Sedation/Anesthesia - IV $82.00 each $82.00 each 0%Fee set by vendor Small Animal (Reptiles, Birds, etc.) (Boarding)$20.00 per day $20.00 per day 0%Fee set by vendor Spay (Cat)$85.00 per pet $85.00 per pet 0%Fee set by vendor Special Medications City cost plus $17.00 service fee City cost plus $18.00 service fee 7.5%Change title from “Special Rx.” Specialized Feeding $5.00 each $5.00 each 0%Change title from “Common Procedures – Force Feeding.” Surgery - Surgical Time/Veterinary Treatment Time $116.00 per hour $116.00 per hour 0%Fee set by vendor Tapeworm Treatment $17.00 per pet $18.00 per pet 0%Change title from “Droncit Injection (Tapeworms).” Trap Rental - Deposit $100.00 each $100.00 each 0%Fee set by vendor Trap Rental (14 day maximum)$5.00 per day $5.00 per day 0%Fee set by vendor Umbilical Hernia Repair $38.00 - $81.00 per pet $40.00 - $87.00 per pet 7.5%Change title from “Umbilical Hernia.” Veterinarian Time $160.00 per hour $172.00 per hour 7.5%Change title from “City Veterinarian.” FY 2024 PROPOSED BUDGET HEARINGSENTERPRISE FUNDS &INTERNAL SERVICE FUNDS CAPITAL IMPROVEMENT PLANS Please refer to Project Sections for Page Numbers May 9, 2023 www.cityofpaloalto.org/budget INTERNAL SERVICE FUND PROJECTS Technology Fund Projects Pg. 593-624 Vehicle Replacement Fund Projects Pg. 625-653 May 9, 2023 www.cityofpaloalto.org/budget FY 2024 PROPOSED BUDGET SUMMARY (TECHNOLOGY FUND) 3 Major Technology Projects in Progress • Enterprise Resource Planning (ERP) Phase 2 Updates •Provide new functionality to improve efficiencies and support new City initiatives • Council Chambers Redesign •RFP for design/build to support ADA Compliance and hybrid public meetings • Computer Aided Dispatch (CAD) Replacement for Public Safety •RFP to upgrade or replace the current solution in partnership with Mountain View and Los Altos •Infrastructure Management System •RFP will be issued for a new Electronic Reporting Management System (ERMS) FY 2024 INFORMATION TECHNOLOGY FUND p.593 2024-2028 CIP Proposed Budget Summary 4 FY 2024 Proposed FY 2025 FY 2026 FY 2027 FY 2028 5-Year Total Revenues $0.3 M $0.2 M $0.2 M $0.1 M $0.1 M $0.9 M Expenses $5.4 M $1.7 M $0.2 M $0.1 M $0.1 M $7.5 M FY 2024 – FY 2028 Information Technology Fund CIP Outlook New Project: • Fiscal Year 2025 – IT Data Center Upgrade Ø The goal is to reduce the footprint of the current datacenter and reclaim space for IT staff FY 2024 VEHICLE REPLACEMENT FUND p.625 2024-2028 CIP Proposed Budget Summary 5 FY 2024 Proposed FY 2025 FY 2026 FY 2027 FY 2028 5-Year Total Revenues*$3.9 $3.9 $3.9 $3.9 $3.9 $19.5 Expenses $5.9M $3.5M $3.5M $3.7M $3.7M $20.3M FY 2024 – FY 2028 Vehicle Replacement Fund CIP Outlook •FY 2024 includes reappropriated funding ($2.3M) from previous years for vehicles that still need to be ordered or outfitted •Continue vehicle replacement program, addressing supply chain issues and fleet electrification S/CAP goals •Add 18 passenger and light truck Electric Vehicles to the fleet in the FY 2024 vehicle replacement project, with "Tier 2" option for a fully electric FY2024 project *Revenue for Vehicle Replacements from other funds appears in the Operating Budget for this Fund ENTERPRISE FUND PROJECTS Public Works Projects Pgs. 317-339; 461-490; 511-546; 625-653 Utilities Projects Pgs. 341-415; 417-433; 435-459; 491-509; 547-589 May 9, 2023 www.cityofpaloalto.org/budget COUNCIL CONSIDERATIONS & PUBLIC WORKS ENTERPRISE PROJECT SUMMARY 7 FY 2024 – FY 2028 Capital Improvement Plan Strategy •Continue other Airport improvements following completion of 8-year, $36 million Apron project •Implement 13 Storm Water Ballot Measure priority projects •Rebuild and rehabilitate the Regional Water Quality Control Plant (RWQCP), and begin an update to the 2012 Long Range Facilities Plan Community Impact Proposals will continue efforts to improve critical infrastructure at the airport, address storm drainage deficiencies, and ensure reliable wastewater treatment. FY 2024 PUBLIC WORKS - AIRPORT FUND p.317 2024-2028 CIP Proposed Budget Summary 8 FY 2024 Proposed FY 2025 FY 2026 FY 2027 FY 2028 5-Year Total Revenues $0.8M $1.3M $0.9M $2.5M $2.3M $7.8M Expenses $1.4M $1.7M $1.2M $3.0M $2.7M $10.0M FY 2024 – FY 2028 Airport Fund CIP Outlook •With FY 2023 completion of multi-year, $36M apron project, focus on planning process and smaller projects •$3.8M Airport Access Road Reconstruction •$0.5M Automated Weather Observation Station •Install parking lot EV Chargers and implement Zero Emission Vehicle Fleet Replacement Program FY 2024 PUBLIC WORKS - STORMWATER MANAGEMENT FUND p.461 2024-2028 CIP Proposed Budget Summary 9 FY 2024 Proposed FY 2025 FY 2026 FY 2027 FY 2028 5-Year Total Revenues $1.2M $0 $0 $0 $0 $1.2M Expenses $9.9M $3.6M $1.7M $2.3M $2.8M $20.2M FY 2024 – FY 2028 Stormwater Management Fund CIP Outlook •Continue program to deliver 13 high priority projects funded by ballot measure •$3.4M Corporation Way System Upgrades and Pump Station •$0.6M East Meadow Circle Connection to Adobe Creek Pump Station •$0.6M East Meadow Drive System Upgrades •$2.5M West Bayshore Road Pump Station •$2.4M West Bayshore Road Trunk Line Improvements FY 2024 PUBLIC WORKS – WASTEWATER TREATMENT FUND p.511 2024-2028 CIP Proposed Budget Summary 10 FY 2024 Proposed FY 2025 FY 2026 FY 2027 FY 2028 5-Year Total Revenues $45.1M $62.7M $54.1M $0 $0 $161.9M Expenses $55.8M $67.2M $59.0M $4.5M $5.0M $191.6M FY 2024 – FY 2028 Wastewater Treatment Fund CIP Outlook •Continue delivering existing capital renewal program while commencing a Long- Range Facilities Plan update •$56.4M Advanced Water Purification Facility •$52.1M Headworks Facility Replacement •$23.6M New Laboratory and Environmental Services Building •$12.6M Joint Intercepting Sewer Rehabilitation •$17.9M Outfall Line Construction FY 2024 PROPOSED BUDGET SUMMARY (UTILITIES) 11 Community Impact Utilities has been laying the foundation for the City's sustainability initiatives, and the community can expect to see some immediate benefits. •Smart meters will enable more efficient monitoring of energy usage, resulting in cost savings for residents and businesses as well as a reduction in carbon emissions. •Using grant opportunities to deploy critical infrastructure projects, providing a boost to the City's sustainability efforts. Major Proposed Changes in Enterprise Fund •Grid modernization project for citywide electrification with potential bond or grant funding •Fiber-to-the-premises (FTTP) project to deliver high-speed fiber broadband internet COUNCIL CONSIDERATIONS & UTILITIES ENTERPRISE PROJECT SUMMARY 12 FY 2024 – FY 2028 Capital Improvement Plan Strategy •Large investments anticipated for S/CAP initiatives such as grid modernization, gas decommissioning studies •Develop opportunities to coordinate projects such as electrification and fiber expansion or FTTP •Maintain or accelerate main replacement schedules to protect reliability of aging infrastructure •Invest in efforts to seek alternative funding such as grants FY 2024 UTILITIES - ELECTRIC FUND p.341 2024-2028 CIP Proposed Budget Summary 13 FY 2024 Proposed FY 2025 FY 2026 FY 2027 FY 2028 5-Year Total Revenues 26.9M 26.9M 26.9M 26.9M 25.0M 132.4M Expenses 54.9M 45.1M 63.8M 65.9M 60.7M 290.5M FY 2024 – FY 2028 Electric Fund CIP Outlook •Invest resources for grid modernization master plan •$200-$300M grid modernization project •$10.5M Foothills Fire Mitigation •$6.9M Colorado Power Station Equipment Upgrades •$5.7M Substation Breaker Replacement •$4.7M Substation Physical Security FY 2024 UTILITIES - FIBER FUND p.417 2024-2028 CIP Proposed Budget Summary 14 FY 2024 Proposed FY 2025 FY 2026 FY 2027 FY 2028 5-Year Total Revenues 0.2M 13.2M 0.2M 0.2M 0.2M 14.0M Expenses 33.4M 0.6M 0.5M 0.5M 0.5M 35.4M FY 2024 – FY 2028 Fiber Fund CIP Outlook •$26M dark fiber backbone project; •$20M and fiber-to-the-premises (FTTP) project FY 2024 UTILITIES - GAS FUND p.435 2024-2028 CIP Proposed Budget Summary 15 FY 2024 Proposed FY 2025 FY 2026 FY 2027 FY 2028 5-Year Total Revenues $0.5M $0.5M $0.5M $0.5M $0.5M $2.5M Expenses $6.9M $7.2M $5.8M $7.8M $5.8M $33.3M FY 2024 – FY 2028 Gas Fund CIP Outlook •Invest resources to study the downsizing of gas in anticipation of changes in future uses •Begin $10M Gas Main Replacement (GMR) Project #25 in FY 2024 FY 2024 UTILITIES – WASTEWATER COLLECTION FUND p.491 2024-2028 CIP Proposed Budget Summary 16 FY 2024 Proposed FY 2025 FY 2026 FY 2027 FY 2028 5-Year Total Revenues 0.5M 0.5M 0.5M 0.5M 0.5M 2.3M Expenses 2.2M 3.2M 5.2M 3.3M 5.2M 19.0M FY 2024 – FY 2028 Wastewater Collection Fund CIP Outlook •Accelerate wastewater main replacement from 1 mile to 2.5 miles beginning in FY 2026 •Begin construction on $8.6M Wastewater Collection Replacement Project (SSR) #31 (advanced from FY 2024 to FY2023) to align with Caltrans street improvement project FY 2024 UTILITIES - WATER FUND p.547 2024-2028 CIP Proposed Budget Summary 17 FY 2024 Proposed FY 2025 FY 2026 FY 2027 FY 2028 5-Year Total Revenues 1.4M 1.5M 1.5M 1.5M 1.5M 7.5M Expenses 26.2M 4.3M 18.9M 4.8M 13.1M 67.3M FY 2024 – FY 2028 Water Fund CIP Outlook •Proceed with the $7.4M second to last of six water tank seismic upgrade or replacement (Park Reservoir) •Complete construction of $9.6M Water Main Replacement Project (WMR) #28