HomeMy WebLinkAbout1998-11-17 City Council (6)City of Palo Alto
City Manager’s Report
TO:HONORABLE CITY COUNCIL
ATTENTION:FINANCE COMMITTEE
FROM:CITY MANAGER DEPARTMENT:ADMINISTRATIVE
SERVICES
DATE:NOVEMBER 17, 1998 CMR:426:98
SUBJECT:1997-98 YEAREND REPORT ON DEPARTMENT
ACCOMPLISHMENT ON MISSION DRIVEN BUDGET KEY
PLANS AND IMPACT MEASURES
This is an informational report and no Council action is required.
,DISCUSSION
Periodic performance reporting on key plans and impact measures to Council by Cit~
departments is an integral component of the Mission Driven Budget (MDB). It is through
these measures that staff is held accountable to use budgeted appropriations to perform the
services for which the funding was intended.
Earlier thisyear, Council received the MidyearProgress Report (CMR: 168:98) on key plans
and impact measures, which detailed departmental progress in the first and second quarters
of 1997-98. All City departments have again submitted information on the status of their key
plans and impact measures for 1997-98, which is included in the attached report.
The format of the Yearend Report differs fi:om that of the Midyear Progress Report in order
to provide more global information on department achievements, rather than focusing only
on those exception areas where original goals were not met.
The first section of the report contains a department or fund overview, which is designed to
give departments a chance to report on those tasks accomplished which are not part of their
key plans or on those key plans which are viewed as being especially critical. The report is
followed by each department or fund’s report on key plans and impact measures. As was
true in the Midyear Progress Report, departments were asked to explain those impact
measures which showed a variance of plus or minus 20 percent. (These explanations can be
CMR:426:98 Page 1 of 2
found below each table, identified by the number of the relevant impact measure.) Since this
report covers a full year, departments have reported on all of their impact measures. For
those departments which adjusted their measures at midyear, the adjusted measure is
reflected in the table column, "1997-98 Adjusted Budget."
Based on comments made by City Council during prior reviews on citywide impact
measures, staff is focusing attention on improving impact measures. The goal is to revise
impact measures to provide measurements of efficiency and effectiveness. On August 13,
1998, a Request for Proposals (RFP) was issued to hire a consultant to conduct a
comprehensive citywide study of impact measures. The RFP was issued to nine vendors;
however, staff received only one response. Staff did not believe the respondent could
adequately perform the impact measure review. Consequently, staff is reviewing a number
of options and avenues for improving impact measures and will report back to Council on
the progress of these efforts with the 1998-99 Midyear Progress Report.
ATTACHMENT
1997-98 Department Overview, Key Plans and Impact Measures
(General and Utility Funds)
PREPARED BY: Myma McCaleb, Financial Analyst
DEPARTMENT HEAD APPROVAL:
CITY MANAGER APPROVAL:
CC:n/a
~" ector, Ad i ative Services
~Jty Manager
~
CMR:426:98 Page 2 of 2