HomeMy WebLinkAbout1998-11-16 City Council (12)City of Palo Alto
City Manager’s Report
TO:HONORABLE CITY COUNCIL
FROM:CITY MANAGER DEPARTMENT: ADMINISTRATIVE
SERVICES
DATE:NOVEMBER 16, 1998 CMR:435:98
SUBJECT:APPROVAL OF RESOLUTION PROCLAIMING
TERMINATION OF A LOCAL EMERGENCY (EL NINO 98)
THE
RECOMMENDATION
Staff recommends that the Council approve the attached resolution, which terminates the
local emergency established on February-2, 1998.
BACKGROUND
On February 9, 1998, Council approved Resolution No. 7743 which ratified and confirmed
the existence of a local emergency proclaimed by the City Manager on February 2, 1998.
A Presidential Declaration of Emergency for Palo Alto and other Bay Area cities also
occurred in February 1998. The City has filed a claim with the Federal Emergency
Management Agency (FEMA) and the State Office of Emergency Services (OES) for the
reimbursement of costs related to flood damage repairs and the incremental costs incurred
by the City for emergency response. The City’s claim is currently being processed by FEMA
and OES.
DISCUSSION
In emergency situations, the City Manager is authorized to expend City funds without
limitation by way of amount and without the requirement for either formal bids or informal
quotations (Palo Alto Municipal Code Chapter 2.30.090). Expenditures made during an
CMR:435:98 Page 1 of 2
emergency must be reported to the Council, if such expenditures would otherwise have been
made by the Council.
The City Manager has entered into contract agreements that would normally have been made
by the Council, in order to expeditiously address damage to City facilities and property (e.g.,
erosion of roadways) and so that the repairs would be complete within the time frame
required by FEMA and OES. (The repairs must be completed within eighteen months of the
Presidential Declaration of Emergency to be eligible for reimbursement from FEMA and
OES.) All emergency contracting has now been completed. The final staff report regarding
staff use of the City Manager’s emergency contract authority was provided to the Council
on October 26, 1998 (CMR:410:98). Further, the weather conditions that led to the
declaration of an emergency no longer exist. As a result, staff is recommending that the
Council approve the attached resolution, which terminates the local emergency established
on February 2, 1998.
ATTACHMENTS
Attachment A - Resolution
PREPARED BY: Melissa Cavallo, Assistant Director, Administrative Services
APPROVED BY:
CARL YEATS~/
Director, Administrative Services
CITY MANAGER APPROVAL:
Manager
CC: n/a
CMR:435:98 Page 2 of 2
ATTACHMENT A
RESOLUTION NO.
RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO
PROCLAIMING THE TERMINATION OF A LOCAL EMERGENCY
(EL NINO 98)
WHEREAS, pursuant to Resolution No. 7743, adopted
February 9, 1998, the City Council ratified and confirmed the
proclamation of existence of a local emergency issued by the
Director of Emergency Services (City Manager June Fleming) on
February 2, 1998 under the authority of Chapter 2.12 of the Palo
Alto Municipal Code; and
WHEREAS, pursuant to Section 8630 of the California
Government Code, the City Council shal! proclaim the termination of
a local emergency at the earliest possible date that condigions
warrant; and
WHEREAS, the Director of Emergency Services has advised
the Council that conditions now warrant the termination of the
local emergency.
NOW, THEREFORE;
The Council of the City of Palo Alto does RESOLVE as
follows:-
SECTION i. The Council finds that the local emergency
ratified by Resolution No. 7743 no longer exists and proclaims that
such local-emergency is terminated.
INTRODUCEDAND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:APPROVED:
City Clerk Mayor
APPROVED AS TO FORM:City Manager
Senior Asst. City Attorney Director of Public Works
981103 lac 0032061
Director of Administrative
Services