HomeMy WebLinkAboutStaff Report 14906
City of Palo Alto (ID # 14906)
Finance Committee Staff Report
Meeting Date: 12/6/2022 Report Type: Action Items
City of Palo Alto Page 1
Title: FY 2023 Finance Committee Referrals Update
From: City Manager
Lead Department: Administrative Services
Recommendation
This report provides a status update of Council referrals requested and approved, during the
City Council Retreat and annual Budget Process. Staff recommends the Committee review and
accept this report.
Background and Discussion
This report provides an update of the outstanding Council referrals to the Finance Committee
as requested during the February 2022 City Council Retreat, during the May 2022 Budget
Process, and throughout the year. The City Council requested information on various items that
are discussed in this report and is provided in coordination with assigned departments. A
summary table of the current referrals and their status follows.
Referral Assigned
Department
Status
FY 2020:
Evaluation of Printing &
Mailing Services levels and
service delivery.
Referred May 2019.
Administrative
Services
Nov 2022 Status: In Progress
The Administrative Services Department is in the
process of evaluating responses to a Request for
Proposal (RFP). Interviews with responders are
expected to occur before the end of the calendar
year. A return to the Finance Committee is
expected in calendar year 2023. This project has
been delayed due to staff capacity and
significant vacancies.
FY 2021:
A report or item on the
JMZ six months after it
opens and what it would
look like to eliminate the
Community
Services
Department
Nov 2022 Status: Complete
On September 2022, staff presented to the
Finance Committee (CMR 14584) preliminary
revenue and expenditures for the FY ending in
2022. The report reflected results from 7
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General Fund Subsidy
through a fully cost
recoverable program.
Referred June 2020
months of operations, and based on current
data, projected what potential increases to
memberships and ticket prices would have on
cost recovery levels.
The Committee recommended to Council that
the current cost recovery levels be maintained.
Additionally, the Committee also directed staff
to return on a future date with updated
attendance data and more detailed
recommendations on membership and ticket
prices.
FY 2022:
Dialogue with PAUSD
regarding cost-sharing for
mutual activities (i.e
Crossing Guards, Children's
Theater Outreach)
Police
Department
Nov 2022 Status: In Progress
The City maintains a productive working
relationship with the PAUSD and is actively
engaged in partnering in mutually beneficial
activities for the community. Currently, the CAO
is in the process of reviewing a draft for a cost-
sharing agreement for crossing guards. It is
anticipated to have this contract approved and
executed in the latter half of FY 2023.
FY 2023:
JMZ ticket pricing analysis
to understand interactions
between changes to $18
ticket, attendance, and
cost recovery
Community
Services
Department
Nov 2022 Status: Pending
On September 2022, the staff presented to the
Finance Committee (CMR 14584) the preliminary
results of the JMZ with projections on how
pricing could affect cost recovery levels. Staff is
also in the process of evaluating the potential
use of a consultant to conduct an organizational
and operational study for the JMZ, which would
consider how pricing changes could affect
demand and cost recovery as a requirement of
the study.
FY 2023:
Planning and Development
Services Fee Study
Planning and
Development
Services
Nov 2022 Status: Pending
In FY 2022 the Planning and Development
Services Department embarked on a fee study to
right-size fees to achieve cost neutrality based
on the newly combined department structure.
Due to competing priorities the study is on hold
while the Fire Prevention Program organizational
study is completed. Study results and potential
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corresponding revenue and expense
adjustments will be brought forward for
consideration upon conclusion of the study.
Stakeholder Engagement
This is an informational report to follow up on Counci l referral items and has been coordinated
internally among departmental parties.
Environmental Review
This is not a project under Section 21065 for purposes of the California Environmental Quality
Act (CEQA).
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