HomeMy WebLinkAbout1998-10-26 City Council (11)TO:
City of Palo Alto
City Manager’s Report
HONORABLE CITY COUNCIL 3
FROM:CITY MANAGER DEPARTMENT: POLICE
AGENDA DATE:
SUBJECT:
OCTOBER 26, 1998 CMR:401:98
ACCEPTANCE OF OFFICE OF TRAFFIC SAFETY GRANT AND
REQUEST FOR COUNCIL APPROVAL OF A $17,644 BUDGET
AMENDMENT ORDINANCE FOR THE PURCHASE OF A SPEED
MONITORING TRAILER
RECOMMENDATION
Staff recommends Council approval of the attached Budget Amendment Ordinance (BAO) that
amends the FY 1998-99 budget to provide an additional appropriation of $17,644 for the
purchase of a speed monitoring trailer. Staff also recommends the Council accept a grant from
the Office of Traffic Safety (OTS) that will include reimbursement for the purchase of.a speed
monitoring trailer in the amount of $17,644 by the City of Palo Alto as part of California’s FY
1998-99 Highway Safety Plan.
In November1997, the OTS invited governmental agencies to submit proposals for traffic safety
projects to develop California’s FY 1998-99 Highway Safety Plan. The Highway Safety Plan
serves as a program implementation guide and as the State’s application for Federal funds. A
traffic safety proposal for a "Speed Awareness Program" was submitted by City staff in
February 1998. Staffwas recently informed that grant funds in the amount of $17,644 will be
awarded to the City for the purchase of a speed monitoring trailer and attendance at two annual
OTS conferences.
Traffic safety is one of the three. City Council priorities. Traffic congestion, speeding vehicles
and resulting collisions continue to be a major concern to residents. The "Speed Awareness
Program" is designed to educate drivers and attempt to change their behavior. The primary goal
ClVIR:401:98 Page ! of 3
of the program is to elicit voluntary compliance with speed regulations on major residential
streets. The speed monitoring trailer will be used in combination with Traffic Team
enforcement efforts on residential, streets. Middlefield Roa~ University Avenue and East
Charleston Road are examples of residential streets where the~e combined enforcement efforts
will be made.
The secondary goal of the program is to increase seat belt compliance. The use of seat belts
reduces injuries in a collision. The Police Department will complete two seat belt surveys to
obtain an up-to-date compliance rates and will educate residents and commuters on the need
for seat belt compliance. Patrol officers will be directed to more closely monitor seat-belt
usage and to place a greater enforcement emphasis on these violations. Specific grant goals and
objectives are listed in the attached grant agreement.
There are special conditions associated with the acceptance of the grant award. The project
agreement requires the speed monitoring trailer to be deployed four days a week on those
streets where speed has been identified as a primary collision factor. For example, accident
data analysis has identified Middlefield Road and University Avenue as two streets where
.speeding and following too closely are the primary collision factors for a significant number of
collisions. Under the conditions of the grant, staff will also provide traffic safety information
to the public, . including pedestrian and occupant safety, through public service announcements
in cooperation with Mid-Peninsula Access Corporation, Cable Co-op public service
announcement channels and printed media as well as neighborhood .meetings and school
meetings. Alternative methods for providing traffic safety information to the public with
assistance from OTS will be presented at the OTS conferences. The OTS project agreement
also requires that police staff report on a quarterly basis on the project agreement goals and
objectives.for one year (1999). A final report will be completed in January 2000.
The speed monitoring trailer and attendance at the OTS conferences’ costs of $17,644 will be
funded from the Budget Stabilization Reserve. The Police Department will submit a
preapproved fullmcost reimbursement request to the OTS. The revenues will be added to the
Police Department’s budget resulting in a net no-cost transaction to the City. Funds to cover
annual maintenance for the trailer are ~cluded in the Police Deparauent’s budget.
CMR:401:98 Page 2 of 3
POLICY IMPLICATIONS
Expenditures of funds for traffic safety programs are consistent with City policy.
ENVIRONMENTAL ASSESSMENT
This is not a project subject to.California Environmental Quality Act (CEQA) requirements.
ATTACHMENTS
OTS Project Agreement
Budget Amendment Ordinance
PREPARED BY: Jon Hemandez, Traffic Lieutenant
DEPARTMENT HEAD REVIEW:
PATRICKDWYER, Chi~f’o~Po$ice
EMILY HARRISON, Assistant City Manager
CMR:401:98 Page 3 of 3
State of California ~.
Business, Transportation & Housing Agency PROJECT NUMBER
OFFICE OF TRAFFIC SAFETY
PT9949
PAGE 1 (To be completed by applicant Agency)
1. " PROJECT TITLE
Traffic Enforcement And Education Project
2. NAME OF APPLICANT AGENCY 4.
City of Palo Alto
3.AGENCY UNIT TO HANDLE PROJECT
Palo Alto Police Department
PROJECT PERIOD
Month - Day - Year
From:11/1/98
To:12/31/99
5.PROJECT DESCRIPTION (Summarize the project plan covering the objectives, method of procedures, evaluation, and
end product in approximately 100 words. Space is limited to 7 lines.)
The Palo Alto Police Department will enhance its ability to inform and educate the community regarding speed laws, personal driving
habits, and how speed plays a major factor in collisions. The Palo Alto Police Department further wishes to enhance its traffic safety
program by adding an additional dimension that is already dedicated to the reduction of injury and non-injury collisions. The main
goals of the program are to reduce traffic collisions and to increase the usage of passenger safety restraint and child safety restraint
systems through enforcement and education.
6.FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED $18,000.00
7. APPROVAL SIGNATURES
A. PROJECT DIRECTOR B. AUTHORIZING OFFICAL OF APPLICANT AGENCY
NAME: JON HERNANDEZ PHONE: 650-329-2449 PHONE: 650-329-2105
ADDRESS:
275 FOREST AVENUE
PALO ALTO, CA 94301
SIGNATURE
TITLE: TRAFFIC MANAGER
DATE
C. FISCAL OR ACCOUNTING OFFICIAL
NAME: VIRGINIA HARRINGTON
ADDRESS:
250 HAMILTON AVENUE
PALO ALTO, CA 94301
SIGNATURE
TITLE: BUDGET MANAGER
NAME:, JUNE FLEMING
ADDRESS:
250 HAMILTON AVENUE
PALO ALTO, CA 94301
DATE
PHONE: 650-329-2682 NAME: VIRGINIA HARRINGTON
ADDRESS: CITY OF PALO ALTO
250 HAlVflLTON AVENUE, PALO ALTO, CA 94301
DATE
SIGNATURE
TITLE: CITY MANAGER
D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS
SCHEDULE A
PRO~ECT NO: PT9949
PROJECT DESCRIPTION
BACKGROUND
Ao GENERAL CHARACTERISTICS - The City of Palo Alto is located in Santa Clara County,
approximately 35 miles south of San Francisco and 14 miles north QfSan Jose, the county seat. The
City of Palo Alto is part of Silicon Valley, which is a major supplidr of computer hardware, software,
communications, semiconductor industries and environmental technology. The City of Palo Alto
consists of 26 square miles, .of which one-third is devoted to open space, 34 dedicated parks, a
heterogeneous community With a resident population of approximately 60,000 and a daytime population
of 125,000.
STREETS and HIGHWAYS - There are over 200 miles of road and 30 miles of bike lanes in Palo Alto.
The traffic throughout the day and evening hours is heavy as people from the San Francisco Peninsula
travel through our community. Palo Alto is located adjacent to Highway 101 and near Interstate 280,
which are both heavily traveled highways used by commuters, tourists and commerce. The City is over
100 years old and has a number of major streets that are narrower than current state standards.
OPERATING DEPARTMENTS - The Palo Alto Police Department is a full service, municipal agency
staffed by 171 full-time employees. The Police Department consists of the patrol division, which
includes traffic, and community policing, investigations division, communications division, support
services division and animal services division. There are 95 sworn officer positions budgeted for fiscal
year 1998/99. The department is charge With traditional law enforcement responsibilities. Traffic
enforcement is the primary responsibility of the traffic division that consists of seven traffic officers
(five motorcycles), one sergeant and one lieutenant. Traffic enforcement is also a primary responsibility
for the patrol division that is budgeted for 45 of-fleers, supervised by nine sergeants and two lieutenant
watch commanders.
EXISTING SYSTEMS - Traffic enforcement is a function of the traffic division and patrol division
staff and is overseen by one traffic sergeant and nine patrol sergeants. Data pertaining to enforcement
activities, collisions, and traffic-related complaints are processed into our records management system.
Collision statistics are also processed by SWITRS, With quarterly and annual reports.
PROBLEM STATEMENT
The City of Palo Alto is committed to maintaining an excellent quality of life for the residents, business owners
and employees, and visitors who come to our city. Palo Alto has seven major arterial streets (University Ave,,
Embarcadero Road, Middlefield Road, Charleston Ave./Arastradero Road, Alma Street, Oregon .
Expressway/Page Mill Road and E1 Camino Real). Unlike most cities in California where arterial streets pass
through non-developed or commercial lands with few driveways, these streets in Palo Alto have single
residential homes, schools and churches along them With high bicycle, pedestrian and vehicle activity. Due to
the increasing congestion on Highway 101, motorists (commuters and business vehicles) attempt to find relief
from this congestion by driving on these major Palo Alto residential streets, substantially in excess of the posted
OTS-38A (Rev 5/98)
SCHEDULE A
PROJECTNO: PT9949
PROJECT DESCRIPTION PAGE 2
speed limit. This congestion is expected to increase with future growth and population expansion in the Bay
Area, which is expected to increase by 24.7 million trips by the year 2020, a 37% increase per a report released
by Metropolitan Transportation Commission. With this growth comes expectations of increased injury and
non-injury collisions and the perception by residents that the city streets are, increasingly unsafe. This is evident
by the tremendous increase in traffic complaints from citizens and neighb6rhood associations regarding
speeding vehicles on these roadways~ Residents are genuinely concerned about the safety of their children,
neighborhood environment, and the increase in air and noise pollution, which results from the increased traffic.
Speed enforcement has been conducted on these roadways primarily using the speed pacing method and radar.
Due to an increase in the 85th percentile speed on these streets, the department currently uses radar for speed
enforcement only on four of the seven main roadways, University Avenue, Alma Street, Oregon Expressway
and E1 Camino Real. In order to use radar on the three additional streets (Middlefield Road, Embarcadero, East
Charleston/Arastradero) it would be necessary to raise the speed limit from 25 mph to either 30 or 35 mph. An
increase in the speed limit for these three residential arterial streets is strongly opposed by residents and the City
Council.
In reviewing the 1997 Office of Traffic Safety statistics for Palo Alto, I found we were ranked 258 out of 463
California agencies in pedestrian involved collisions, 79 out of 463 bicycle involved collisions, and 105 out of
463 for speed involved collisions. In reviewing these statistics, an area for improvement has been identified.
The City of Palo Alto’s "by vehicle miles traveled" ranking for speed related fatal and injury collision is 34 out
of 81 cities in its population category. This means that 48 cities of similar population size had a lower speed
related fatal and injury collision rate.
1 out of 81 identifies the city with the highest collision rate.
o 81 out of 81 identifies the city with the lowest collision rate.
o Palo Alto’s 1997 average population was 59,330.
Unsafe speed and related speed factors accounted for 31% of all collisions in 1997. Forty percent off all
collisions in 1997 occurred in residential areas. Collisions occurring during daytime hours (0600-1900 hrs.)
accounted for 86% of all Collisions in 1997.
Overall injury collision accounted for:
25% of all collisions in 1995 (402 of 1613),
23.5% of all collisions in 1996 (422 of 1,795),
24.6% of all collisions in 1997 (411 of 1,670).
OTS-38A (Roy 5/98)
SCHEDULE A
PRO~ECT NO: PT9949
PROJECT DESCRIPTION PAGE 3
We have identified the following streets and street segments as high-injury collision locations (15 or more
injury accidents) based on 1997 statistics:
Street/Street Segment
E1 Camino Real (S. R. 82): north
City limit to Page Mill Road
E1 Camino Real (S.R. 82): Page Mill
Road to south City limit
Middlefield Road: north City limit
To Oregon Expressway
Middlefield Road: Oregon Express
To south City limit
University Avenue: E1 Camino Real to
Middlefield Road
University Avenue: Middlefield Road
To Woodland Avenue.
Alma Street: north City limit to
Oregon Expressway
Oregon Expressway
Sand Hill Road
San Antonio Road
% of Total
Collisions
7.4 % (124)
6.0 % (101)
5.4 % (91)
4.4 % (73)
4.7 % (79)
3.5 % (59)
5.6 % (93)
3.4 % (57)
1.7 % (28)
3.9 % (65)
% of total injury
collisions
5.8 % (24)
9.0 % (37)
7.5 % (31)
4.0 % (16)
6.6 %. (27)
4.0 % (16)
7.1% (29)
4.1% (17)
4.0 % (16)
3.6 % (15)
In 1995 the Palo Alto Police Department issued 7,781 traffic citations for hazardous driving violations. In
1996, the department issued 10,895 traffic citations for hazardous driving violations. In 1997 the department
issued 13,084 traffic citations for hazardous driving violations. In each year, approximately one-half of those
citations were written for speed violations. -
In an attempt to get a perspective on seatbelt compliance in Palo Alto, two surveys were completed. On
September 30, 1998 a survey of drivers was completed at Middlefield Road and University Avenue, an
intersection that intersects the residential and the major downtown district of the city. A total of 200 cars were
counted, 148 of the drivers in these vehicles were wearing their seatbelts and 52 were not. This represents a
74% seatbelt compliance rate for this survey. On October 2,1998, a child restraint survey was completed at the
intersection of Middlefield Road and Embarcadero Road. A total of 100 cars were counted. In 84 of the
vehicles, children passengers were restrained appropriately and in 16 they were not. This rePresents an 84%
compliance rate for this survey.
All of the above mentioned information illustrates a need for greater driver awareness for both speed and seat
belt compliance. In receiving the mobile radar trailer, we will be able to address the problem on a wider scale.
Using a scheduled plan which will strategically locate the mobile radar trailer in areas where excessive speed
has been noted as a result of accident data, and provide the department with a valuable tool to educate motorists
and enforce the posted speed limits.
OTS-38A (Rev 5/98)
SCHEDULE A
PROJECTNO: PT9949
PROJECT DESCRIPTION PAGE 4
ATTEMPTS TO SOLVE THE PROBLEM
Traffic safety is one of the three goals that City Council has established as .a priority for City staff. In 1996,
after a 23-year absence, the department purchased five motorcycles for use in traffic enforcement. City Council
also authorized two additional traffic officer positions, increasing the traffic division staff from five to seven
officers. These positions were filled from existing staff per Council direction even though we were in the midst
of an officer staffing shortage. The addition of motorcycles and additional officers increased enforcement;
evident by the sharp increase in issued hazardous citations for 1996 and 1997 when compared to 1995 totals.
City Council also authorized three Community Service Officer positions, to assist patrol officers in taking cold
reports. These five positions have been filled.
The Palo Alto Police Department’s traffic division has the primary responsibility for traffic enforcement. Due
to current staffing shortages in the patrol division (11 vacancies), traffic officers can be assigned to work a
patrol assignment, on any given day. The patrol division has made an effort to create more traffic enforcement
opportunities for patrol officers, but, because of the other law enforcement demands, we have not been as
successful as we would like to be. In 1997, the City of Palo Alto completed the latest traffic and engineering
surveys, which allow officers to continue using radar on four of the seven major medal streets mentioned
previously (University Ave., Alma St., Oregon Expressway, E1 Carnino Real). Police officers continue to use
visual estimations of speed and the traditional pacing method for speed violation enforcement on the other
major streets. Officers are also directed to place an emphasis on violations of running red lights and following
too closely.
PROJECT GOALS
2.
3.
4.
To reduce total fatal and injury collisions by 3% from the calendar 1997 base year total of 413 to 401 by
December 31, 1999.
To reduce total speed-related fatal and injury collisions by 5% from the calendar 1997 base year total of
149 to 142 by December 31; 1999.
To increase seatbelt compliance by five percentage points from the calendar 1998 base year rate of 74%
to 79% by December 31, 1999.
To increase child safety seat usage three percentage points from the calendar 1998 base year rate of 84%
to 87% by December 31, 1999.
PROJECT OBJECTIVES
To fax OTS (916) 262-2960, at least a month in advance, a short description of any new traffic safety
event or program. Address the fax to the OTS Public Information Officer (PIO) and your Program
Coordinator.
To conduct CHP-style seat belt surveys during the months of March and September of each grant year.
To conduct CHP-style child safety seat usage surveys during the months of March and September of
each grant year.
OTS-38A (Rev 5/98)
SCHEDULE A
PROJECTNO: PT9949
PROJECT DESCRIPTION PAG~ 5
To issue seat belt citations equaling at least 6% of total hazardous citations and child restraint citations
equaling at least 2% of total hazardous citations.
To stimulate increased occupant restraint citations, seat belt and child safety seat citations will be
recorded as "movers." In addition, any officer writing more than 50 seatbelt violations in any quarter
(three-month period) during 1999 will receive special department recognition for his efforts.
To adopt the OTS "3 Phase Speed Control Program." This program includes speed assessment, program
publicity, automated speed awareness, and speed enforcement.
To begin deploying the visible display radar trailer at least four times per week by January 11, 1999.
To conduct at least 18 speed enforcement operations in conjunction with the speed trailer by December
31, 1999. The enforcement must be conducted after the motorist has .the opportunity to observe the
speed trailer and slow to the speed limit or less.
To begin sharing the radar trailer’s computer data with the Traffic Engineering Department on a
quarterly basis by March 31, 1999.
Quota Disclaimer
Nothing in this Agreement shall be interpreted as a requirement, formal or informal, that a police officer issue a
specified or predetermined number of citations in pursuant of the goals and objectives herein.
METHOD OF PROCEDURE
Operational Phase
Phase 1 - November 1, 1998 through December 31, 1998
We will procure all materials and equipment which will include a Kustom Signals, Inc. Speed Monitoring
Awareness Radar Trailer (SMART system) equipped with the traffic statistics computer.
We will develop a training program for department personnel to outline the goals, objectives and methods of
this project.
We will develop a commtmity awareness campaign through local newspapers, community access television,
neighborhood meetings, and other available media, and inform the public of our efforts in combination with the
Office of Traffic Safety to create a safe traffic environment within our city. The community will be advised of
our objectives and goals and solicited to become involved in reducing the problem.
Project goals, objectives, and procedures will be reviewed and implemented by department staff. The traffic
sergeant will develop enforcement techniques and scheduling for traffic division personnel.
Phase 2 - Implement Traffic Safety Imprdvement Program (January 11, 1999)
Implementation of the Traffic Safety Improvement Program will be accomplished by deploying the SMART by
personnel in areas where speed has been identified as a primary collision factor or by past enforcement.
Immediately upon .deployment, data will be collected and evaluations will begin.
OTS-38A (Rev 5/98)
SCHEDULE A
PROJECT NO: PT9949
PROJECT DESCRIPTION PAGE 6
Phase 3 - Community Involvement (Throughout Project Period)
We will provide public information through public service announcements on traffic safety, including
pedestrian and occupant safety. Occupant safety will include the importance of safety restraint devices
including seatbelts and child restraint seats. We will also provide quarterly, press releases informing the
eommurdty of project progress: Project personnel will also be made avail~ble to speak with community groups,
high school classes, and neighborhood meetings about traffic safety.
Phase 4 - Data Gathering and Analysis (Throughout Project Period)
Statistical data relating to the project goals and objectives will be collected~ analyzed, and incorporated into
quarterly reports. These reports will compare actual project accomplishments with planned accomplishments.
They will include information concerning any changes made by the project director in planning and guiding the
project’s efforts. The following are some of the methods to be used in monitoring and evaluating the project:
Computer Reports: Statistical information concerning data listed in the project’s goals and objectives
will be available on a timely basis throughout the project. Comparison of enforcement and awareness.
efforts with traffic speed enforcement and hazardous moving citation data will be available. This
information will provide an ongoing evaluation to measure the project’s goals and objectives and to aid
in proper deployment of resources.
Activity Logs: The Palo Alto Police Department has a records management system that keeps track of
officers’ activity, number and type of citations issued, and location of activity. This system, along with
SWITRS information, will allow the city to measure the number of traffic citations, speed-related
collisions, and gather information of time spent on various activities. This information will be used to
evaluate the effectiveness of the project and personnel.
Supervision: Close supervision of the project and personnel will be maintained by the.traffic sergeant,
who will deploy project personnel to maintain maximum program efficiency. The Palo Alto Police
Department also encourages ideas from all employees. The project staff will be expected to provide
suggestions for improvement throughout the project.
Phase 5 - January 1, 2000 - Prepare Final Project Report
METHOD OF EVALUATION
Using data compiled in Phase 5, the project coordinator will evaluate how the project’s goals and objectives
were accomplished. The following questions will be addressed:
Project Goals
Were the total number of fatal and injury collisions reduced by 3% from the 1997 base year total of 413
to 401 by December 31, 1999?
OTS-38A (R.ev 5/98)
SCHEDULE A
PROJECT NO: PT9949
PROJECT DESCRIPTION PAGE 7
3.
4.
5.
Were the total speed-related fatal and injury collisions reduced by 5% from the 1997 base year total of
149 to 142 by December 31, 19997
Was seatbelt compliance increased by five percentage points from the 1998 base year total of 74% to
79% by December 31, 1999?
Was child safety seat usage increased by three percentage points from the 1998 base year total of 84% to
87% by December 31, 1999?
Were speed-related complaints reduced in residential districts?
Project Objectives
2.
3.
4.
5.
6.
J8.
9.
10.
11.
Was a portable speed monitoring display unit deployed a minimum of four times a week, at specific
locations identified by speed-related citations and observations?-
Were all new safety events or programs faxed to OTS, at least a month in advance, prior to the events
occurring?
Were CHP-style seat belt surveys completed during the months of March and September of each grant
year?
Were CHP-style child safety seat usage surveys completed during the months of March and September
of each grant year?
Were seat belt citations equaling at least 6% of total hazardous citations and child restraint citations
equalhag at least 2% of total hazardous citations issued by the end of the grant period? ........
Were seat belt and child safety seat citations recorded as "movers" to stimulate increased occupant
restraint citations? Did officers receive special recognition for writing, more than 50 seatbelt violations
in each quarter during 19997
Was the OTS "3 Phase Speed Control Program" adopted in accordance with the project agreement?
Was the radar trailer computer data shared with the traffic engineer by March 31, 1999 on a quarterly
basis?
Were at least 18 speed enforcement operations conducted in conjunction with the new speed trailer by
December 31, 1999?
Were all the activities outlined in the "Method of Procedure" performed in accordance with the project
agreement?
Was the project cost effective?
STATEMENT OF INTENT
The City of Palo Alto has consideredthe continuing operational costs of implementing this program, and it is
the intent of this community to continue the Comprehensive Traffic Safety Program developed by this project as
a part of the eommtmity’s ongoing operational activity. The city intends.to absorb the entire cost of this project
after the expiration date.
OTS-38A (Rev 5/98)
SCHEDULE A- 1
Project No: PT9949
Project Description
ADMINISTRATIVE SUPPORT STATEMENT -- Explain what type of priority this project has in your jurisdiction.
The City of Palo Alto has endorsed this project. The Chief of Police is dedicated to the goals of traffic collision
reduction and hazardous moving violation reduction and fully intends to meet the goals and objectives of this
project.
AGENCY CONTRIBUTION -- Explain what services or funds are being contributed by your agency in support of this project.
The City of Palo Alto Police Department will provide all of the staffing and supervision necessary for the daily
use of the mobile radar trailer, as’ well as the implementation and maintenance of this program. The estimated
amount of this contribution for the grant year is listed below.
Program Manager~ Traffic Lieutenant (8 hours per month)
Program Supervisor, Traffic Sergeant (1 hour per week @ $51.28 per hour)
Speed Enforcement Officers (approx. 480 hrs. @ $43.04 per hour)
!Staff Secretary (Clerical assistance, 4 hrs. per month @ $28.94 per hour)
Setup & removal by Community Service Officer
(1 hour per day, 4 x per week @ $28.24 per hour)
Total Salary & Operational Costs:
=$ 6,567.00.
=$ 3,128.00
=$20,659.00
=$ 1,621.00
=$ 5,874.00
$37,849.00*
*The hourly rates reflect total City costs for the employees.
OTS-38A-I (Rev 5/98)
SCHEDULE A- 1
Project No: PT9949
Project Description
The contribution is being disbursed as follows:
FY-I: 11101198 - 09130/99 (11 months)
$28,790.93
FY-2:10101199 - 12/31/99 (3 months)
$9,058.07
OTS-38A-I (Rev 5198)
SCHEDULE B
PAGE 1
Detailed Budget Estimate
PROJECT NO. v’r ~49
COST CATEGORY
A. PERSONNEL COSTS
Positions and Salaries
Employee Benefits @
Category Sub-Total
B. Travel Expense
1998 and 1999 Traffic
Safety Summits for two
persons
Category Sub-Total
c. Contractual Services
Category Sub-Total
FY-1
11/1/98
9/30/99
$1,500.00
FISCAL YEAR ESTIMATES
FY-2
10/1/99
12/31/99
FY-3
$1,000.00
FY-4
TOTAL COST
TO PROJECT
$0.00
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$2,500.00
$0.00
$o.oo
$0.00
$0.00
$o.oo
$o.oo
$o.oo
OTS-38d (Rev 5/98) ¯
SCHEDULE B
PAGE 2
Detailed Budget Estimate
PROJECT NO. r,’r a~-~ ~
COST CATEGORY
D.NON-EXPENDABLE PROPERTY
Fully equipped speed
monitoring radar trailer,
including shipping and setup.
Category Sub-Total
E. OTHER DfltECT COST
Category Sub-Total
F. INDmECT COSTS
FISCAL YEAR ESTIMATES
FY-1
11/1/98
9/30/99
$15,144.18
$15,144.18
FY-2
10/1/99
12/31/99
$0.00
FY-3
$0.00 $o.oo $0.00
FY-4
$0.00
$0.00
TOTAL COST
TO PROJECT
$15,144.18
$0.00
$o.oo
$oloo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$15,144.18
$0.00
$0.00
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$0.00
$0.00
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$0.00
$0.00
Category Sub-Total ’ $0.00
Project Total [[ $17,644.!8‘
OTS-38e (Rev 5198)
SC~D~EB-I
PROJECT NO: PT9949
BUDGET NARRATIVE PAGE 1
The Palo Alto Police Department requires a total of $17,644.18to implement the program. The funds will be
used as follows.
PERSONNEL COSTS
None
TRAVEL EXPENSE
$2,500 Travel funds will be utilized for travel and per diem to attend the annual OTS Summit and Police
Traffic Service Seminars. Travel funds will be used for one member of the police department.
CONTRACTUAL SERVICES
None
NON-EXPENDABLE PROPERTY
$15,144.18 The Palo Alto Police Department will purchase a fully-equipped visible display radar trailer,
including traffic statistics computer, including shipping and setup.
OTHER DIRECT COSTS
None
PROGRAM INCOME
Program income generated as a result of this project will revert to the City of Palo Alto general fund and is not
available to the Palo Alto Police Department.
OTS-38B-I (Rev 5/98)
ORDINANCE NO.
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING THE BUDGET FOR THE FISCAL YEAR 1998-99 TO
PROVIDE AN ADDITIONAL APPROPRIATION OF $17,644.18 FOR A
TRAFFIC SAFETY PROJECT AND FULL REIMBURSEMENT FROM~THE
STATE OF CALIFORNIA OFFICE OF TRAFFIC SkFETY
WHEREAS, pursuant to the provisions of Section 12 of Article
III of the Charter of the City of Palo Alto, the Council on June
22, 1998 did adopt a budget for fiscal year 1998-99; and
WHEREAS, traffic safety is one of the three goals the City
Council has established as a priority and accordingly staff created
the ~Speed Awareness Program";and
WHEREAS, the State Office of Traffic Safety (OTS)invited
agencies to submit proposals for traffic safety projects, and
selected the City’s proposal for the purchase of a speed monitoring
trailer and. OTS seminar travel expenses; and
WHEREAS, the Police Department’s budget must be increased by
the amount of $17,644.18, which will be received by the City f~om
OTS on a reimbursement basis, of which $15,144.18 will be used to
purchase the trailer and $2,500 will be used to attend the OTS
summit and Police Traffic Seminar; and
WHEREAS, City Council~authorization is needed to amend the
1998-99 budget as hereinafter set forth.
NOW, THEREFORE, the Council of the City of Palo Alto does
ORDAIN as follows:
SECTION I. .The sum of Seventeen Thousand Six Hundred Forty
Four Dollars and Eighteen Cents ($17,644.18) is hereby appropriated
to non-salary expenses in the Traffic Services Functional Area in
the Police Department.
SECTION 2. Revenue in the Police Department is increased by the
sum of Seventeen Thousand Six Hundred Forty Four Dollars and
Eighteen Cents ($17,644.18) to reflect a~reimbursement of expense
from OTS.
SECTION 3. This transaction will haveno impact on the Budget
Stabilization Reserv.e.
SECTION 4. As specified in Section 2.28.080(a) of the Palo
Alto Municipal Code, a two-thirds vote of the City Council is
required to adopt this ordinance.
SECTION 5. The Council of the City of Palo Alto hereby finds
that this is not a project under the California Environmental
Quality Act and, therefore, no environmental impact assessment is
necessary.
SECTION 6. As provided in Section 2.04.350 of the Palo Alto
Municipal Code, this ordinance shall become effective upon adoption.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
ATTEST:APPROVED:
City Clerk Mayor
APPROVED AS TO FORM:City Manager
Senior Asst. City Attorney Director of
Services
Administrative
Chief of Police
S : \ASD \ BUDGET \ 9 8 9 9 BU~ 1 \ 9 9 BAO~ 1 \WORDPERF \ PDTRAILR. WPD