HomeMy WebLinkAbout1998-10-19 City Council (7)City of Palo Alto
City Manager’s Report
TO:HONORABLE CITY COUNCIL 3
FROM:CITY MANAGER DEPARTMENT: UTILITIES
DATE:OCTOBER 19, 1998 CMR:396:98
SUBJECT:BID REJECTION TO POWER ENGINEERING CONTRACTORS
FOR THE RESERVOIR UTILITY ACCESS ROAD AND SITE
MAINTENANCE PROJECT - CIP#33306
RECOMMENDATION
Staff recommends that Council reject the bid for the Reservoir Utility Access Road and Site
Maintenance Project - Capital Improvement Program (CIP) No. 33306 submitted by Power
Engineering Contractors in the amount of $262,826.
DISCUSSION ....
Project Description
This project was to complete the final site maintenance of the City water reservoir sites and
to install cathodic protection in the steel reservoirs. Specifically the work to be performed
under the contract was furnishing and installing a galvanic cathodic protection system,
installation of 1-1/2 inch of asphaltic concrete pavement overlay over the existing site
pavement, fence repair work, and booster station roof repair work at the following reservoir
and booster station sites: Corte Madera, Boronda, Park, Dahl, and Monte Bello.
Bid Process
Notices inviting formal bids for the Reservoir Utility Access Road and Site Maintenance
Project were sent on June 30, 1998 to five builders’ exchanges~and four contractors. The
bidding period was 49 calendar days. Two mandatory pre’bid meetings were held on July
23, 1998 and July 24, 1998, respectively; one bidder attended the two mandatory pre-bid
meetings. Bids were received from one qualified contractor on August 18, 1998, as listed on
the attached bid summary (Attachment A). The one bid submitted amounted to $262,826.
Staff has reviewed the bid submitted and recommends that the bid of $262,826. submitted
by Power Engineering Contractors be rejected. The bid is approximately 50 percent
engineer’s estimate of $172,360.
CMR:396:98 Page 1 of 2
The contractors who are qualified to perform the work contained in this project were in their
peak construction season at the time of the project’s bid period and only one contractor sent
a representative to the project’s mandatory pre-bid meeting. Staff believes that the bidding
environment will improve later this calendar year and more qualified contractors will submit
bids for the restructured project resulting in a lower bid. The demand for qualified
contractors is usually much lower during the winter rn0nths in the Bay Area.
RESOURCE IMPACT
Funds for this project are included in the FY 1997-98 Utilities Department Water CIP budget
No.33306.
POLICY IMPLICATIONS
This report does not represent any change to existing City policies.
ENVIRONMENTAL REVIEW
This project was considered to be categorically exempt from California Environmental
Quality Act as part of the Council approval of the Reservoir Utility Access Roadway and Site
Maintenance Project and no further environment review is necessary.
ATTACHMENTS
Attachment A:
PREPARED BY:
DEPARTMENT HEAD:
Bid Summary
Romel Antonio, Charles Borg, Roger Cwiak
Director of Utilities
CITY MANAGER
EM r HARRISON
Assistant City Manager
CMR:396:98 Page 2 of 2
./
Project Bid Sum
Reservoir Utitit~ ~.
Schedule ICode Madera Reservoir
Total
Schedules I - VII Attachment A
s Roadway & Site Maintenance: 8/18F38 Bid Opening Date ;
Bid Item #Description IEngr’s Estimate power Engineering
I I
10
15
25
30
35
40
45
50
55
II - Boronda Reservoir
Total
60
65
70
80
85
90
95
100
Park Res. & Booster
Total
105
110
115
120
125
130
131
135
140
145
IV - Dahl Res. & Booster
Total
150
155
160
165
170
175
180
185
190
195
V- Monte Bello Res.
Total
200
205
210 "
215
220
225
230
235
240
VI - Code Booster
245
250
255
265
270
275
280
285Total
VII - Bomnda Booster
Total
290
295
300
305
310
315
320
325
Project Grand Total Schedules (!.VII)
Mobilization
Site Preparation
Fence
Cathodic Protection
AC Berm
1-1/2" AC OvedayGlean Culverts/Catch Basins
Cleanup
Recycling
Mobilization
Site Preparation
Fence
AC Berm I~1-1/2" AC Oveday I
lean Culverts/Catch Basins’
Cleanup
Recycling
Mobilization
Site Preparation
Fence jCathodic Protection
AC Berm
1-112" AC Oveday
Bldg. Roof Repairs
;lean Culverts/Catch Basins
Cleanup
Recycling
Mobilization
Site Preparation’Fence i
Cathodic Protection
AC Berm
1-1/2" AC Oveday
Bldg, Roof Repairs t
Clean Culverts/Catch Basin=
Cleanup . I
Recycling
Mobilization
Site Preparation I
Fence I
Cathodic Protection I
AC Berm I1-1/2" AC Oveday IClean Culveds/Catch Basin,~
Cleanup
Recycling
I Mobilization
Site Preparation
Fence
I 1-1/2" AC Oveday
t Bldg. Roof RepairsiClean Culveds/Catch Basinsl
Cleanup
Recycling i
i Mobilization
I Site Preparation
i Fence
1-1/2" AC Oveday
Bldg. Roof Repairs
Clean Culveds/Catch Basins
Cleanup
Recycling
$3,000.$2,000
$6,0001 $1,100
$420 ~$1,680
$15,000 1 $11,000
$1,760 1 $7,480
$3,400 i $15,300$500 1 $3,2OO
$1,000 1 $500
$1,000!$1
$32,080 $42,261
$2,ooo
$1,500
$6,6501 $11,780
$2,000 !$8,500
$3,230i $13,500
$500 $1
$1,000 Il $500
st,oooi $I
$21,380 $39,381
$3,500 $2,000
$4,000 $1,500
$5,950 $14,280
$15,000 !$10,000
$500 ~,$34O
$2,380 $9,600
$1,050 !$8.750
$500 ~$2.600
$1,000 $500
$1,000 $1$34,880 ’,$49,571
$3,500 $2,000$3,000 I $3,000
$910 $4,992
$15,000 $10,000$25 j $17$4,930 I $18.300
$1,050 $8,750
S500[S2,900
$1,000 $250
$1,000 $1
$30,915 $80,210
$4,000 $2,000$4,000 $3,000
$350 $1,610
$15,000 $11,500
$2,750 $2,420
$4,845 $21,600$500 $3,000
$1,000 i $500
$1,000 1 $I$33,445 $45.631
$3,ooo !$1,5oo
$2,000 I $I ,500
$10o1 $113
$510j $2.232
$1,050 $8,750$50O $2,700
$1,000i $500
$1,000 1 $1
$9,160 $17,296
$4,000 i
$2,000 i $1,50(;
$100 $7$850 ~$3,25(;
$1,0501
$500 i
$1.000 $50(;$I,OOoI
,lo,soo ]$1
$18,47e
$172,360 $262,826