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HomeMy WebLinkAbout1998-10-13 City CouncilCity of Palo Alto 7 TO:HONORABLE CITY COUNCIL FROM:CITY MANAGER DEPARTMENT: COMMUNITY SERVICES DATE: SUBJECT: OCTOBER 13, 1998 CMR: 375:98 ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING TITLE 2 OF THE PALO ALTO MUNICIPAL CODE (ADMINISTRATIVE CODE) TO ADD CHAPTER 2.24 ESTABLISHING A LIBRARY ADVISORY COMMISSION (LAC) AND A BUDGET AMENDMENT ORDINANCE OF $22,500 FOR RELATED EXPENSES REPORT IN BRIEF On May 26, 1998, Council approved the establishment of a Library Advisory Commission (LAC) reporting directly to Council and directed staff to prepare the appropriate ordinances. Additionally, Council requested that the proposal include a two-year review and a later review of the commission some years out. This report transmits the ordinance to Council that will establish a Library Advisory Commission, with a two-year review and a review every five years thereafter. This report also requests an augmentation to the 1998/99 Library Division budget of $22,500, to cover the expenses generated by a commission. CMR:375:98 Page 1 of 4 RECOMMENDATION .’ .. Staffrecommends that Council adopt the attached ordinances to establish a Library Advisory Commission and to augment the Library Division’s and City Clerk’s 1998/99 budgets to cover expenses to support the Commission. BACKGROUND On May 26, 1998, the Council approved the establishment of a LAC reporting directly to Council and directed staff to prepare implementing ordinances. Council requested that the proposal include a two’year review and a later review of the commission some years out. D~S_!~C_~SION The attached ordinance was drafted using the text, where applicable, from other City commissions. The purpose and duties of the LAC are unique to this commission and were drafted following review of Friends of the Palo Alto Library’s written communications to the Council outlining its vision. The Council directed staff to incorporate two review periods in the ordinance: a two-year review and an unspecified, later review, not to be a "sunset clause." Chapter 2.24.060, Section 5 of the ordinance addresses this issue. Also, Council directed that a "reasonable number of meetings" be established. The draft ordinance includes a minimum quarterly meeting schedule which will allow more meetings as determined by the LAC but will not bind the Commission to monthly meetings, for example, during the summer months. While in draft form, the ordinance was revieWed in July 1998 by representati~,es from the" Friends of the Palo Alto Library and several suggestions were incorporated into the proposed ordinance. RESOURCE IMPACT Expenses to support the LAC for FY 1998/1999 include staffing, supplies, eable’castlng, advertising, orientation/retreat for the commission, and miscellaneous expenses. In addition, since it is expected that the LAC will be receiving significant public input through a series of community meetings about the Draft Library Master Plan, funds have been built in to allow the commission to use a skilled facilitator to assist with’the planning and execution of the meetings. The following is a summary of the major categories of expense, prorated for January 1999’- June 1999: CMR:375:98 Page 2 of 4 Staff--.25 FTE Senior Librarian This augmentation to part-time staff will enable some work reassignments to allow the Director of Libraries time to work with the LAC. $8,200 .25 FTE hourly clerk This augmentation will support clerical tasks, such as meeting minutes and packet preparation. $5,000 Cable casting $1,300 Ads, supplies, miscellaneous Retreat/facilitation $3,000 $5,OOO Total $22,500 The draft FY 1999/2000 budget will include the full annual expense of approximately $45,000 to support the LAC. POLICY IMPLICATIONS The establishment of a LAC Comprehensive Plan: is consistent with the following portions of the City’s Goal G-1 Effective opportunities for citizen participation in local government. Policy G-2 Use advisory commission and ad hoe committees to assist City staff and the City Council on policy issues. Program G-2 Periodically assess the need for citizen input on various policy issues and appoint commissions and ad hoe committees as needed. The section of the proposed ordinance to establish the LAC is unique in comparison with other City commissions in its inclusion of a time frame to review the commission, i.e. Chapter 2.24.060, Section 5. With approval of the attached ordinances on October 13, 1998, staff estimates a projected first meeting of the LAC in March 1999. See Attachment 3. ENVIRONMENTAL REVIEW Establishment of a LAC is not a project under the California Environmental Quality Act. CMR:375:98 Page 3 of 4 ATTACHMENTS 1 -Selected minutes of May 26, 1998, City Council meeting 2 -Ordinance of the Council of the City of Palo Alto amending Title 2 of the Palo Alto Municipal Code (Administrative Code) to add Chapter.2.24 establishing a LAC 3 -Projected calendar for LAC 4 -Amendment to Library Division’s 1998/99 budget authorizing funding to support a LAC PREPARED BY: Mary Jo Levy, Director of Libraries DEPARTMENT HEAD: CITY MANAGER APPROVAL: PAUL THILTGEN Community cc:Mary Jean Place, President Friends of the Palo Alto Library ’CMR:375:98 Page 4 of 4 ATTACHMENT 1 SELECTED MINUTES OF CITY COUNCIL MEETING, MAY 26, 1998 The City Council of the City of Palo Alto meton this date in the Council Chambers at 7:10 p.m. PRESENT:Eakins, Fazzino, Huber, Kniss, Mossar, .Ojakian, Rosenbaum, Schneider, Wheeler ORAL COMMUNICATIONS Lynn Chiapella, 631 large house. Paula Richman, construction. Colorado Avenue,spoke regarding Midtown - 2579 Emerson Street, spoke regarding Midtown Edmund Power, 2254 Dartmouth Street, government (submitted correspondence). spoke regarding good Tom Wyman, 546 Washington Avenue, spoke regarding the historic preservation ordinance. CONSENT CALENDAR MOTION: Vice Mayor Schneider moved, seconded by Wheeler, to approve Consent Calendar Item Nos. I - 4. Contract between the City of Palo Alto and O’Grady. Paving Inc.~ For the 1998Street Resurfacing Program Second Amendment to Agency Agreement for a Countywide AB 939 Implementation Fee Contract between the City of Palo Alto and Casto Roofing, Inc. For the Mitchel! Park Recreation Center and Mitchell .Park Library Re-Roof Project - CIP 19514 Amendment No. ~I to Lease between City of Palo Alto and Friends of the Children’s Theatre for Phase 2 of the’ Project to Improve the.Theatre ~ MOTION PASSED 8-0, for Item No. I, Eakins "not participating." MOTXON PASSED 9-0 for Item Nos. 2 - 4. U F N D U NE S ~LEValuation of Proposal to Establish an Advisory Body for the ibraries (Continued from April 13, 1998) 05/26/98 86-308 City Manager June Fleming had been in consultation with Council Member Huber on the issue of establishing an advisory body for the libraries. The recommendation contained in the staff report (CMR:133:98) was the result of a decision process which the Council had approved in response to staff’s recommendation regarding a process used when requests for new boards and/or commissions were presented. The procedure and process had been approved by the Council and had been impartially applied to the recommendation before the Council. The recommendation was the first application of the new system and faced its fiercest and harshest tests. The request had been brought to the Council in response to many supporters of the City library system, an institution which staff readily admitted was embedded in the history of the community. The~ proposal was a draft proposal and not a staff recommended plan. The proposal had been viewed by many as staff’s final recommendation, but that was not the case. The Master Plan was the result of staff’s analysis of what hadbeen heard from participants as to what was wanted in each library. The Master Plan was the starting point leading to discussions for a final recommendation to be brought to the Council via the existing committee structure. Staff had no final recommendation at the current time. The final recommendation would be developed only after extensive community input. The formation of an advisory body. It was about how the~ advice was relayed to the Council, i.e., whether the advice should come directly to the Council after a process or plan was complete or through an advisory group to the City Manager and then included with whatever item was brought ~o the Council. She brought the recommendation for a procedure to the Council and had, since the last meeting, given the matter serious thought and consideration. She had listened intently to representatives from the Friends of the Palo Alto City Library (the Friends). The final conclusion was the process for deciding the status of boards and/or commissions was endorsed by the Council, which was as a valid one. However, in the current instance, the majority of the community had spoken very clearly with a single voice~ She had. spoken with the community and respectfully listened to requests. She further, had spoken with various members of theCouncil about the proposal, particularly Council Member Huber. It was essential that the recommendation. before the Council resulted in providing staff with direct recommendations on how to proceed. The Council was asked to lay aside the initial recommendation and direct staff to return to the Council in the fall with a recommendation for the formation of-an advisory library commission, appointed by and reporting to the City Council. Staff requested clear direction in order to return with a proposal on the body’s charter, makeup, role, and relationship to the Council. Staff would ensure the recommendation returned to the Council with the advisory body functioning as an advisory body to the Council. She would stop any further work on the Library Master Plan until the body had been established and held its initial meetings. No serious delay wouldbe seen, since it was essential that the body take as one of its first tasks participation in the. development of the final recommendation and review the staff 05/26/98 86-309 recommendation for the Council. Thanks were given to the Friends Bnd its representatives, particularly Mary Jean Place, who worked with great patience, understanding, advice, and wisdom. Thanks were also given to the Council for patiently remaining in their policy role on such a sensitive issue. Special thanks was given to Council Member Huber who, in his own quiet and effective way, had been a sounding board and yet preserved the sanctity of his role as a policy maker. Her strong belief in government allowed her to say with conviction and force that the process worked. MOTION: Council Member Fazzino moved, seconded by Huber, to approve the City Manager’s recommendation that the Library Advisory Commission be a Council-appointed committee. Council Member Fazzino thanked the City Manager for her efforts over the past five years to listen to members of the community and the Council. Council Member Huber was thanked for his efforts in helping to make the recommendation a reality. ~A library commission had been in place in the City. from 1909 to 1950 which had been tremendously important in guiding.and developing the outstanding library system the City had in place. One of the biggest mistakes of the 1950 City Charter change, in the establishment of. the City Manager’s form of government, was the elimination of many City commissions, particularly the Library Commission. Given the many critical issues facing the library system, such as future of the branches, possible consolidation, technology, staffing, a library commission could be helpful in assisting the City. Manager and the Council. Over the prior few months, a tremendous amount of interest had been expressed by the community regarding library issues. In order to achieve community consensus regarding the future of the libraries, it was very important to have a direct sounding board for the public to address the Council° He supported the recommendation and thanked the City Manager for her efforts to listen to the community, understand the ooncerns, and recognize how important libraries were to Palo A~tans. During a recent study,, it was revealed the Bay Area had the second most highly educated concentration of people in the country next to the Ann Arbor area. Council Member.Huber thanked Ms. Fleming. With the changes in the community, technology, and what libraries did, it was particul~a[ly ¯ important that the Council dealt directly with the commission° AM~DM~NT: Council Member Huber moved to amend the motion as follows: i) to provide a review of the Library Advisory Commission at the end of a year of its initiation; 2) that the Comn%ission have a sunset clause; and 3) that the City Manager establish a reasonable number of meetings of the Library Advisory Commission each year. Council Member Fazzino said a two-year review was more realistic. Concern was expressed for including a sunset clause for only the Library Commission. Evaluating commissions on a regular basis made 05/26/98 86-310 sense to determine whether value was added to the City, but a special sunset clause for the Library Commission should not be established. AMENDMENT REVISED WITH THE CONSENT OF THE SECONDER: ~I) to provide for a review of the Library Advisory Commission after two years of its initiation. Council Member Huber was interested in seeing a sunset clause for all of the boards and commissions. Council Member Kniss appreciated Ms. Fleming’s comments. One of her commitments during her bid for Council Member in 1989 had been not to close libraries early, and she would not want to see any libraries closed. In addition to the incredible number of letters and support for the libraries, the fact libraries offered more than just reading materials and books had to be acknowledged. Libraries were gathering places for much of the community. Whether or not some aspects of the libraries could be streamlined was something to be considered. The City’s libraries had not stayed as up to date as other cities, particularly cities with only one or two libraries. The Library Commission would show the City see how libraries interacted with the community and how the community could .be better served. The Council should be informed about what actually went on in the libraries in addition to just picking up books or tapes. In a recent visit to the main library, she found it too noisy to remain because of the many study sessions being held. The review was a good idea. Council Member Wheeler believed that Mary Jean Place had tried to change her mind about libraries four or five years ago. During the intervening years, she had often asked what a Library Commission would do for the City, sincethere .had not been a focus for what the tasks of a commission would be. By the time the City Manager received communication from the Friends, the Friends tried to place better focus on what the duties of a potential commission. Weighing the duties listed in the Friends’ letter dated July 17, 1997, against the Criteria that had been established, the City Manager came to a very logical conclusion in terms of separating~ the duties of a commission and an advisory body. Since that time, what the Friends had articulated was more in keeping with the duties of a commission. In terms Of community involvement in the libraries, it was important to have policy input, policy direction, long-range planning efforts exerted on the library system, timing was also appropriate, with the draft Library Master Plan having just been’submitted to the Council. She asked whether sufficient reason would exist for the continuation Of a library commission, if a good long-range plan was established. She was willing to talk about the concept of a date certain by which the Council would need to reevaluate the work of the commission and the purpose Of the commission to determine whether the body was still necessary in the future. She supported the main motion and would be willing to 05/26/98 ~86-311 second an amendment by council Member Huber in terms of the review after a period of approximately eight years. Council Member Ojakian thanked Ms. Fleming for suggesting a Library Commission, which he determined was right. Seeing the magnitude of the Library Master Plan, a great deal of policy issues would face the Council which required a commission. When the Finance Committee discussed infrastructure repairs, it recognized existing infrastructure repairs could be handled within current money-making capabilities, but new infrastructure required new sources of revenue which would be sought through fundraisers. Given the enthusiasm expressed by so many in support of libraries, much help Could be gleaned from a Library Commission. Council Member Fazzino’s two-year review period was acceptable since it would take some time to review the Library Master Plan, which .he hoped the commission would examine in its entirety. The City had had a library commission for 41 years and many cities currently had library commissions. With regard to the Friends’ proposal, he suggested consideration be given to residency requirements for the majority of the members, professional experience be a requisite, if possible, and members be allowed~ to serve several terms. The Friends were thanked for forcing the issue and making the views of the community clear. Tom Wyman was thanked for providing a history bf Palo.Alto’s libraries from its inception. Council Member Mossar came t6 the meeting ready to fight for a Library Commission and was pleased with Ms. Fleming’s ¯ recommendation. She suggested a sunset clause be natural rather than specifics The Library Master Plan process would involve the Library Commission, suggesting that part of the process be a recommendation regarding the future status of the Library Commission. Vice Mayor Schneider said it was the first time she had seenthe City Manager take a major change from a position she had felt strongly about in the past. It was a wonderful example of what persistence and a well-organized group in the community could accomplish. One of the arguments given by the Friends for a commission as opposed to an advisory .group was the ability of a commission, with credibility, to raise funds.She looked forward to much success from the proposed commission..~ Ms. Fleming envisioned the Library Commission’s involvement as not being limited to the Library Master Plan, which should be considered a foundation for the Library Commission. In her years of experience with-government and libraries, she knew issues would remain and evolve over time and become more complex.as the world became more complex. When the Library Master Plan was at a point of maturity, it would be a 9ood time to consider the continuation of the commission, but she believed other issues would be on the horizon for which such a body would be of great benefit to subsequent Councils and staff in providing advice. The natural 05/26/98 ~86-312 energy and need for such abody would dictate the longevity of its existence. Council ~ember Eakins said it would be appropriate for a library commission to focus on policy and long-range planning, it would be appropriate, but she questioned having the Library Commission responsible for raising funds since none of the other commissions were given the same .charge. A "reaccreditation condition," rather than a sunset clause, much like universities and colleges had, was a better precedent established for boards and commissions but not required by law. There had to be a starting place. The Library Commission was not being singled out but was a beginning point° Council Member Wheeler asked whether a mandatory review would be acceptable rather than a sunset clause. Council Member Huber agreed. The City Manager in her report back to the Council could consider some appropriate method of reevaluating the Library Commission. Policy makers should conduct some type of review. AMENDMENT RESTATED: Council Member Huber moved, seconded by Fazzino, to direct staff to prepare a proposal for a Library Advisory Commission as follows: I) to provide a review of the Library Advisory Commission after two years of its initiation; 2) that the Commission ~e!~!re~iewed at-~a~!:timeto be determined; and 3) that the City Manager establish a reasonable number of meetings of the Commission each year. Council Member Fazzino suggested the same review be aDDlied to | other boards and commissions° MOTION AS AMENDED PASSED 9-0. PUBLIC HEARING: The Palo Alto City Council will consider a Development Projec~ Preliminary Review Application (Prescreening) fora proposed zone change for property located at 800 High Street from the Downtown Commercial (Service) Pedestrian Overlay (CD-S) (P) District’ to the Planned Community (PC) Zone, to allow the.~ demolition of an existing 17,632 square foot manufacturing building and construction of a new 48 foot high, three-story mixed Use ¯ building including 16 live/work studios, 62,000 square feet of office space, 1,450 square feet of retail space, a subterranean parking garage and related site improvements. (Continued from May 4,. 1998) Zoning Administrator Lisa Grote said, in addition to the project description contained in the staff report (CMR:209:98), the applicant proposed to combine the three existing parcels on the site into one parcel. The floor area ratio (FAR) for the project wouldbe approximately 2:1 and two levels of subterranean parking would be provided in addition to 30 parking spaces at grade on the 05/26/98 86-313 ATTACHMENT 2 O1%D INANCE NO. ORDINANCE OF THE COUNCIL OF THE CITY OF PTtLO 7tLTO AMENDING TITLE 2 OF THE PALO ALTO MUNICIPAL CODE (ADMINISTRATIVE CODE) TO ADDCHAPTER 2.24 ESTABLISHING A LIBRARY ADVISORY COMMISSION WHEREAS, the City of Palo Alto has neighborhood libraries located in and about the City’s jurisdictional boundaries, including the Main Library, the Children’s Library, the college Terrace Library, the Downtown Library, the Mitchell Park Library, and the Terman Park Libra’ry; and WHEREAS, the Palo Alto City Library is a valuable connnunity resource providing access to information usually embodied in printed, audio, video and audio-visual media, compact discs and software and accessible by computers and other electronic devices; and WHEREAS, the City Council has determined that the input of Palo Alto residents on general library matters - and the construction and renovation of new and existing library facilities will be facilitated and improved by the establishment of an advisory commission with the responsibility for reviewing and advising the City Council upon specified library planning and policy matters; NOW, THEREFORE, the Council of the City of Palo Alto does ORDAIN as follows: SECTIQN I; The index to Chapter 2.24 - Administrative Code is hereby added to~ Title 2 of the Palo Alto Municipal Code to read as follows: Sections: Chapter 2.24 LIBRARY ADVISORY COMMISSION 2.24.010 2.24.020 2.24.030 2.24.040 2.24.050. 2.24.060 Membership. Manner of appointment. Term Of office. officers. Purpose and duties. Meetings. 980930 ~yn 0071459 ~. Chapter 2.24 - Administrative Code is .hereby added to Title 2 of the Palo Alto Municipal Code to read as follows: 2.24.010 Membership. There is created a library advisory commission composed of seven members who shall be appointed by and shall serve at the pleasure of the City Council, but who shall not be Council Members, officers or employees of the City of Palo Alto. Each member of the commission shall have a demonstrated interest in public library matters.. All members of the commission shall at all times be residents of Palo Alto. 2.24.020 Manner of appointment. The following procedures shall be followed by the City Council when filling vacancies on the library advisory conumission. (a) Following the notification of any vacancy or pending vacancy on the commission, the city clerk shall advertise the same in a newspaper of general circulation in Palo Alto, including the council agenda digest, four timeswithin two weeks. (b) Written nominations and applications shall be submitted to the city clerk within such two-week period to be forwarded to the City Council for its consideration. Notwithstanding the foregoing, if the nomination and application of any incumbent commission member is not submitted to the city clerk within the period submitted above, the period of time shall be extended for an additional five days during which the city clerk shall accept the written nominations and applications of nonincumbents. (c) The ~City Council shall review all nominations and applications and conduct such interviews as it deems necessary prior to selection. (d) The final selection and appointment shall be made by the City Council at a regular meeting of the City Council after the period of time for the submittal of nominations and applications has expired,. 2.24.030 Term of office. Except as hereinafter provided,~ the term of office of each library advisory commission member shall be three years or until his or her successor is appointed. Commencing January i, 1999, or as soon thereafter as practicable, the initial terms~ of four members shall be three years, and the initial terms of three other members shall be two years, as determined by the City Council. 980930 ~n 0071459 Thereafter, the commission appointments shall be staggered so that in each three-year cycle three members are appointed to serve during the first year, four members are appointed to serve during the second year, and no members are appointed to serve during the third year. 2.24.040 Officers. Each year, at the first regular meeting of the library advisory commission, the commission shall nominate and elect one of its members as the chairperson. The chairperson shall hold office for one year and until his or her successor is elected, unless his or her term as a member of the commission expires earlier. 2.24.050 Purpose and duties. (a) The purpose of the library advisory commission shall be to advise the City Council on matters relating to the Palo Alto City .Library, excluding daily administrative operations. (b)The commission Shall have the following duties: (i) Advise the City Council on planning and policy matters pertaining to: (A) The goals of and the services provided by the Palo Alto City Library. (B) Alto City Library. The future delivery of services by the Palo (C) The City Manager’s recommendations pertaining to the disposition of major gifts of money, personal property and real property to the City to be used for library purposes. (D) The construction and renovation of capital facilities of the Palo Alto City Library. (E) Joint, action projects with other public or private information entities, including libraries. (2) Review state legislative proposals that may affect the operation of the Palo Alto City Library. (3) Review the City Manager’s proposed budget for capital improvements and operations relating to the Palo Alto City Library, and thereafter forward any Comments to one or more of the applicable committees of the City Council° 980930 ~n 0071459 (4) Provide advice upon such othermatters as the City Council may from time to time assign° (5) City Library° Receive community input concerning the Palo Alto (6) Review and comment on fund-raising efforts on behalf of the Palo Alto City Library. The library advisory commission shall not have the power or authority to cause the expenditure of City funds or to bind the City to any written or implied contract. 2.24.060 Meetings. (a) The library advisory commission shall establish a regular time, date and place of meeting and shall hold at least one regular meeting per calendar quarter. (b) Four of the seven members shall constitute a quorum. (c) The commission may establish rules and procedures governing the conduct of its meetings,in accordance with Robert’s Rules of Order. (d) The commission shall be subject to the Ralph M.’Brown Act, California Government Code section 54950, 9_~ ~_q.. SECTION 3. The City Council declares that the individuals appointed to the office of library advisory commissioner are intended to represent and further the interests of the Palo Alto City Library members and users and the Palo Alto community at large, and that such representation and furtherance will ultimately serve the public interest. SECTIQN 4. The City functions and performance of commencing January 2001, and commencing January 2006. Council may review the status, the library advisory commission every five years thereafter, SECTION 5.. The City Council hereby finds that this ordinance is exempt from the provisions of the California Environ- mental Quality Act pursuant to Section 15061(b) (3) of the California Environmental Quality Act Guidelines, because it can be seen with certainty that there is no possibility of significant environmental effects occurring as a result of the adoption of this ordinance° 980930 ~n 0071459 4 SECTION 6.This ordinance shall become effective upon the commencement of the thirty-first day after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSTENTIONS: ABSENT: ATTEST: City Clerk APPROVED AS TO FORM: APPROVED: Mayor Senior Asst. City Attorney APPROVED: City Manager Director of Community Services Director of Libraries 5980930 ~yn 0071459 Attachment 3 Projected Calendar for Library. Commission October 13, 1998 City Council approves ordinance. October 26, 1998 Second reading of ordinance. November 27, 1998 Ordinance becomes effective. November 30- December 19, 1998 Application process for appointment to Library Commission advertised. January 11, 1999 City Council selects candidates to interview. January 25 & February 1, 1999 City Council interviews candidates for Library Commission. February 8, 1999 City Council appoints Library Commission members February 9- March 9, 1999 March 9- March 31, 1999 Library Commi. "ssion orientation, completion of by-laws, etc. First meeting of Library. Commission. ORDINANCE NO. ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING THE BUDGET FOR THE FISCAL YEAR 1998-99 TO PROVIDE AN ADDITIONAL APPROPRIATION OF $22,500 FOR EXPENSES GENERATED BY THE LIBRARY ADVISORY COMMISSION ( LAC ) WHEREAS, pursuant to the provisions of Section 12 of Article III of the Charter of the City of Palo Alto, the Council on June 22, 1998 did adopt a budget for fiscal year 1998-99; and WHEREAS, the City Council approved the establishment of a Library Advisory Commission (LAC) on May 26, 1998, but funding for the LAC was not included in the 1998-99 budget; and WHEREAS, expenses to support the LAC for FY 1998-99 will include staffing, supplies, cable-casting, advertising, orientation/retreat for the commission, and miscellaneousexpenses; and WHEREAS, City Council authorization is needed to amend the 1998-99 budget as hereinafter set forth. NOW, THEREFORE, the Council of the City of Palo Alto does ORDAIN as follows: SECTION I. The sum of Twenty Thousand Two Hundred Dollars ($20,200) is hereby appropriated to the Library Services Functional Area in the Community Services Department, and the General Fund Stabilization Reserve is reduced accordingly. The sum.of Thirteen Thousand Two Hundred Dollars ($13,200) is appropriated to salary expenses and Seven Thousand Dollars ($7,000) to non-salary expenses. SECTION 2. The sum of Two Thousand Three Hundred Dollars ($2,300)is hereby appropriated to non-salary expenses in the City Clerk’s Department, and the General Fund Stabilization Reserve.is reduced accordingly. SECTION 3. The transactions in Sections 1 and 2 will reduce the General Fund Stabilization Reserve from $14,949,065 to $14,926,565. $ECTION 4,~ ~As Specified in Section 2.28.080(a) of the Palo Alto Municipal Code, a two-thirds vote of the City Council is required to adopt this ordinance. SECTION 5. The Council of the City of Palo Alto hereby finds that this is not a project under the California Environmental Quality Act and, therefore, no environmental impact assessment is necessary. SECTION 6. As provided in Section 2.04.350 of the Palo Alto Municipal Code, this ordinance shall become effective upon adoption. INTRODUCED AND PASSED: AYES: NOES: ABSTENTIONS: ABSENT: ATTEST:APPROVED: City Clerk Mayor APPROVED AS TO FORM:City Manager Senior Asst. City Attorney Director.of Services Administrative Director of Community Services~