HomeMy WebLinkAbout1998-09-14 City Council (12)City of Palo Alto
City Manager’s Report
TO:
FROM:
DATE:
HONORABLE CITY COUNCIL
CITY MANAGER
SEPTEMBER 14, 1998
DEPARTMENT: PLANNING AND
COMMUNITY ENVIRONMENT
CMR:360:98
SUBJECT:APPROVAL OF AMENDMENT TO THE COMPENSATION PLAN
FOR MANAGEMENT AND CONFIDENTIAL EMPLOYEES AND
APPROVAL OF A BUDGET AMENDMENT ORDINANCE FOR $7,400
IN .ASSOCIATION WITH A REVISED PLANNING WORK
PROGRAM AND AMENDMENT TO THE TABLE OF
ORGANIZATION TO RECLASSIFY THE CDBG COORDINATOR
POSITION TO A SENIOR PLANNER POSITION
RECOMMENDATION
1. Adopt the attached Resolution amending the Compensation Plan for Management
and Confidential Employees to add the previously-authorized positions of Manager-
Planning, and Administrator-Planning and Community Environment.
Approve the attached Budget Amendment Ordinance which amends the Table of
Organization to reclassify the CDBG Coordinator position to a Senior Planner
position, at a cost of $7,400.
BACKGROUND
On August 10, 1998, the Council approved adding five positions to the Table of Organization
in. the Department of Planning and Community Environment. Two of the positions,
Manager-Planning and Administrator-. Planning and Community Environment were
inadvertently not added to the Compensation Plan for Management and Confidential
Employees.
In addition, the August 10 recommendations and Council action omitted one proposed
personnel reclassification. This proposal is to reclassify one CDBG coordinator to Senior
Planner. Approval of the attached Budget Amendment Ordinance will authorize and provide
funding for this reclassification. This action is consistent with the Planning Division
reorganization discussed with the Council. With the change to a team approach for
CMR:360:98 Page 1 of 2
organizing the Division’s professional staff and likely future changes to the Federal CDBG
program and its funding levels, the ..current CDBG Coordinator position Should be
reclassified to Senior Planner. While no changes to the experienced incumbent"s current
duties are expected for the foreseeable future, this reclassification would provide flexibility
and cross-training opportunities for the future.
These two cleanup actions will complete the necessary personnel changes to carry out and
fully implement the Council’s August 10, 1998 actions.
.RESOURCE IMPACT
Minor additional costs are associated with the personnel reclassification. The Budget
Amendment Ordinance in the amount.of $7,400 reflects the additional cost for the pay
differential between the CDBG Coordinator and Senior Planner positions. This amount will
be funded from the General Fund Budget Stabilization Reserve
POLICY IMPLICATIONS
The actions recommended are consistent with the Council’s previous approval of changes
to the Department of Planning and Community Environment and reorganization of the
Planning Division.
ENVIRONMENTAL REVIEW
The recommended actions are not subject to environmental review under the California
Environmental QualityAct (CEQA).
ATTACHMENTS
A. Resolution
B. Budget Amendment Ordinance
PREPARED BY: Anne Cronin Moore, Interim Director of Planning and Community
Environment
DEPARTMENT HEAD:
ANNE CRONIN MOORE
Interim Director/0"~ Planning
CITY MANAGER APPROVAL:
Environment
CMR:360:98 Page 2 of 2
RESOLUTION NO.
RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING THE COMPENSATION PLAN FOR MANAGEMENT AND
CONFIDENTIAL PERSONNEL AND COUNCIL APPOINTED
OFFICERS ADOPTED BY RESOLUTION NO. 7713, AND
AMENDED BY RESOLUTION NOS. 7729, 7744, 7751 AND
7771, TO ADD TWO PLANNING CLASSIFICATIONS
The Council of the City of Palo Alto does RESOLVE as
follows:
SECTION 1 Pursuant to the provisions of Section 12 of
Article III of the Charter of the City of Palo Alto, the
Compensation Plan for Management and Confidential Personnel and
Council Appointed Officers, adopted by Resolution No. 7713, and
amended by Resolution Nos. 7729, 7744, 7751 and 7771, is hereby
amended by amending the employee classifications and sala~i@~ as
set forth in Exhibit "A", attached hereto and incorporated herein
by reference. "
SECTION 2. The Director of Administrative Services is
authorized to implement the amended classifications and salaries as
" set forth in Section i.
SECTION 3. The Council finds that this is not a project
under the California Environmental Quality Act and, therefore, no
environmental impact assessment is necessary.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:APPROVED:
City Clerk Mayor
APPROVED AS TO FORM:City Manager
Senior Asst. City Attorney Director of Administrative
Services
Director of Human Resources
980908 lac 0032029
EXHIBIT "A"
CITY OF PALO ALTO
COMPENSATION PLAN
Management and Confidential PerSonnel
And Council Appointees
Effective:Pay.period including July 1,
through June 30, 1998
Amended 1-1-98
Amended 3-16-98
Amended 7-1-98
Amended 9-14-98
1997
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ORDINANCE NO.
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING THE BUDGET FOR THE FISCAL YEAR 1998-99 TO
PROVIDE AN ADDITIONAL APPROPRIATION OF $7,400 FOR THE
RECLASSIFICATIONOF THE CDBG COORDINATOR POSITION TO THE
SENIOR PLANNER POSITION
WHEREAS, .pursuant to the provisions of Section 12 of Article
III of the Charter of the City. of Palo Alto, the Council on June
22, 1998 did adopt a budget for fiscal year 1998-99; and
WHEREAS, during fiscal year 1997-98, an organizational
evaluation of the Planning Division was conducted which resulted in
multiple recommendations to address issues identified; and
WHEREAS, staff evaluated needs and determined that the position
of CDBG Coordinator should be reclassified to the position of Senior
Planner, at a cost of $7,400; and
WHEREAS, City Council authorization is needed to amend the
1998-99 budget as hereinafter set forth.
NOW, THEREFORE, the Council of the City of Palo Alto does
ORDAIN as follows:
SECTION i. The sum of Seven Thousand Four Hundred
Dollar(S7,400) is hereby appropriated to salary and benefits in the
Development Review Functional Area of the Planning & Community
Environment Department.
SECTION 2. This transaction will reduce the
Stabilization Reserve from $15,674,444 to $15,667,044.
Budget
SECTION 3. Theattached Table of Organization as amended to
reflect changes shown in Exhibit A is hereby approved.
SECTION 4. As specified in Section 2.28.080(a) of the Palo
Alto Municipal Code, a two-thirds vote of the City Council is
.required to approve the action set~ forth in section 1 of this
ordinance.
SECTION 5. The Council of the City of Palo Alto hereby finds
that this is not a project under the California Environmental
Quality Act and, therefore, no environmental impact assessment is
necessary.
SECTION 6. As provided in Section 2.04.350 of the Palo Alto
Municipal Code, this ordinance shall become effective upon adoption.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
ATTEST:
City Clerk
APPROVED AS TO FORM:
Senior Asst. City Attorney
APPROVED:
Mayor
City Manager
Director of
Services
Administrative
Interim Director of Planning &
Community Environment
Exhibit A
TABLE OF ORGANIZATION - GENERAL FUND
Actual Adopted Adopted
Budget Budget Budget
1996-97 1997,-98 1998-99 Changes
Adjusted
Budget
1998-99
PLANNING
Administrator, Planning and
Community Environment
Administrator, Zoning
Assistant Building Official
Assistant Planning Official
Associate Planner
Building Inspector
Building Inspector Specialist
Building/Planning Technician (p)
CDBG Coordinator
Chief Building Official
Chief Planning Official
Chief Transportation Official
City Traffic Engineer
Code Enforcement Officer
Dir., Planning & Community
Environment
Engineer
Executive Secretary
Manager, Planning
Managing Arborist
Office Specialist
Planner
Plans Checking Engineer
Senior Planner
Staff Secretary
Supervisor, Building Inspection
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
0.50 0.50 0.50
3.00 3.00 3.00
3.00 3.00 3.00
4.00 4.00 5.00
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1,00
1.00 1.00 1.00
2.00 2.00 2.00
1.00 1.00 1.00
2.00 2.00 2.00
2.00 2.00 2.00
1.00 1.00 1.00
3.50 3.50 3.50
2.00 3.00 3.00
3.00 3.00 3.00
6.00 6.00 6.00
2.00 2.00 2.00
1.00 1.00 1.00
1.00
2.00
-1.oo
1.00
1.00
1.00
1.00
1.00
1.00
1.00
2.50
3.00
3.00
5.00
0
1.00
1.00
1.00
1.00
2.00
1.00
2.00
2.00
1.00
1.00
4.50
3.00
3.00
7.00
2.00
1.00
TOTALS 44.00 45.00 46.00 5.00 51.00
422