HomeMy WebLinkAbout1998-07-07 City CouncilCity
City of Palo Alto
Manager’s Report
3
TO:HONORABLE CITY COUNCIL
ATTN:FINANCE COMMITTEE
POLICY AND SERVICES COMMITTEE
FROM:CITY MANAGER DEPARTMENT: ADMINISTRATIVE
SERVICES
DATE:JULY 7, 1998
JULy 14, 1998
SUBJECT: SELECTION OF FISCAL YEAR 1998-99
AGREEMENTS OVER $25,000 FOR COUNCIL
PARTICIPATION
CMR:291:98
CONSULTANT
COMMITTEE
RECOMMENDATION
Staff recommends that the Finance Committee and the Policy and Services Committee
review the attached list of 1998-99 proposed consultant service agreements and select those
in which they choose to participate in the review of the draft scope of services.
DISCUSSION
Policy and Procedure 1-10, which was adopted by Council in November 1981 and amended
in April 1991, October 1994, and December 1997, directs that staffprovide the two Council
Committees with a list of budgeted projects for which consultant services costs will be
greater than $25,000. In December 1997, given the new deregulated utilities environment,
the Council amended Policy and Procedure 1-10 to waive the requirement for Council
Standing Committee participation in the consultant selection process for the Utilities
Department. The attachment lists anticipated consultant agreements over $25,000 for 1998-
99.
Each Council Committee is asked to identify those consultant agreements that are of special
interest, in order to review the draft scope of services of the related request for proposals.
To assist the Committees in this selection process, staff has included suggestions of which
Committee may be more appropriate to review each individual consulting services request.
Staff used Sections 2.04.250 and 2.04.260 of the Palo Alto Municipal Code as guidelines for
suggesting assigrmaents to the Committees. The two sections describe the duties of the
Committees. The Finance Committee’s responsibilities include fmance, budget, audits,
CMR:2~i 1:98 Page 1 of 2
capital planning and debt. The Policy and Services Committee’s responsibilities include
intergovernmental.relations, personnel policies, planning and zoning, traffic and parking,
public works and community and human services.
The referenced consultant services are not meant to include recurring, routine service-related
agreements such as testing or maintenance contracts. The consultant agreements listed in
this report are, therefore, of a non-recurring nature. Environmental assessments paid by
developers are also not included in the report.
Should there be additional qualifying agreements developed during the year, department staff
will place the item on the consent calendar of a Council agenda, recommending either no
review by Committee, or the option of referral to one of the Standing Committees. Council
could remove the item from the consent calendar and direct either: a) referral to the other
Standing Committee; or b) participation of the full Council in review of the draft request for
proposals.
RESOURCE IMPACT
There is no fiscal impact related to this staff report.
ENVIRONMENTAL ASSESSMENT
There is no environmental assessment required for this review.
ATTACHMENTS
Attachment A - 1998-99 Consultant Request for Proposal Review
PREPARED BY:
APPROVED BY:
Myma McCaleb, Financial Analyst
~i~re~ct r~~ervices
CITY MANAGER APPROVAL:
CC: n/a
E1V~LY H~soN
Assistant City Manager
CMR:291:98 Page 2 of 2
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