HomeMy WebLinkAbout1998-06-29 City Council (9)City of Palo Alto
City Manager’s Report
TO:HONORABLE CITY COUNC~6
FROM:CITY MANAGER DEPARTMENT: UTILITIES
DATE:JUNE 29, 1998 CMR:286:98
SUBJECT:APPROVAL OF AMENDMENT NO. 1 OF CONTRACT NO.
C8096901 WITH UNDERGROUND CONSTRUCTION CO., INC.,
FOR ELECTRIC UTILITY TRENCH AND SUBSTRUCTURE
INSTALLATION
RECOMMENDATION
Staff recommends that Council approve and authorize the Mayor to execute the attached
amendment to contract C8096901 with Underground Construction Co., Inc., to extend the
performance period through fiscal year 1998-99 and increase the contract amount by
$377,627 for a total contract price of $755,254.
DISCUSSION
In July 1997, the City entered into a contract with Underground Construction Co., Inc., in
the amount of $377,627 for Electric Utility Trench and Substructure Installation (Reference
CMR:317:97). Underground Construction was selected as the lowest responsible bidder at
that time. Underground Construction has been working under that contract and has
performed excellently. Over 100 electric services and small system improvements have been
performed under the contract.
The existing contract allows the City and Underground Construction to extend the contract
through the FY 1999-2000. This is subject to the City of Palo Alto City Council’s annual
approval of each current year’s budget and appropriation of fimds for this contract; the
contractor’s compliance with the terms and conditions as established by the Invitation for
Bid; a mutual agreement to continue the contract with negotiations beginning 60 days prior
to each 12 months’ anniversary date; satisfactory compliance and extensions by the
contractor with the established certificates of insurance, licensing, permits, City’s contract
or other requirements of the terms and Conditions; and, firm pricing for subsequent 12 month
term(s) as set forth in Section 2.0 of the invitation for bid, Underground Construction has
agreed to hold their rates and extend the contract under the same terms and conditions for
another year. This amendment will extend the performance period one year, through June
CMR:286:98 Page 1 of 2
30, 1999, and increase the contract amount by $377,627.
POLICY IMPLICATIONS
This report does not represent any change to existing City policies.
RESOURCE IMPACT
Funds for this work are included in the 1998/99 budget for Electric Fund CIP, Major Project
Number 8928.
ENVIRONMENTAL REVIEW
Categorically exempt from California Environmental Quality Act (CEQA.)
ATTACHMENTS
Attachment A:Amendment No. 1 to Contract No. C8096901 - Renewal Agreement
PREPARED BY: Sager Farraj, Senior Power Engineer
DEPARTMENT HEAD:
CITY MANAGER APPROVAL:
EDV~/ARD S. ~]~K
~r of Utilities
EM~Y HARRISON
Assistant City Manager
CMR:286:98 Page 2 of 2
AMENDMENT NO. ONE TO CONTRACT NO. C8096901
BETWEEN THE CITY OF PALO ALTO AND
UNDERGROUND CONSTRUCTION CO., INC.
This Amendment No.One to Contract No. C8096901
("Contract") is entered into , by and between the
CITY OF PALO ALTO, a chartered city and a municipal corporation of
the State of California ("CITY"), and UNDERGROUND CONSTRUCTION CO.,
INC., a California corporation, located at 5145 Industrial Way,
Benicia, California 94510 ("CONTRACTOR").
RECITALS:
WHEREAS, the Contract was entered into between the
parties for the provision of electric utility trench and
substructure installation services; and
WHEREAS, the parties wish to amend the Contract;
NOW, THEREFORE, in consideration of the covenants, terms,
conditions, and provisions of this Amendment, the parties agree:
SECTION I. Section 1 is hereby amended, SO that the term
is hereby extended for one year, commencing July I, 1998 and
expiring on June 30, 1999.
SECTION 2. Section 2 is hereby amended, so that the Base
Contract amount for FY 1998-99 shall be $377,627 for a total
contract price of $755,254.
SECTION 3. Except as herein modified, all other
provisions of the Contract, including any exhibits and subsequent
amendments thereto, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have by their duly
authorized representatives executed this Amendment on the date
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first above written.
ATTEST:CITY OF PALO ALTO
City Clerk
APPROVED AS TO FORM:
Senior Asst. City Attorney
APPROVED:
Mayor
UNDERGROUND CONSTRUCTION CO.,
INC.
By:
Its:
Taxpayer I.D. No. 94-1397766
Assistant City Manager
Director of Utilities
Acting Director of
Administrative Services
Purchasing/Insurance Review
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CERTIFICATE OF ACKNOWLEDGMENT
(Civil Code § 1189)
STATE OF California
COUNTY OF Solano
)
)
)
On April 27, 1998 , before me, the undersigned, a
notary public in and for said County,personally appeared
Harry T. Robinson ,
personally known to me (or proved to me on the basis of
satisfactory evidence) to be the person(s) whose name(s) is/are
subscribed to the within instrument, and acknowledged to me that
he/she/they executed the same in his/her/their authorized
capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument.
WITNESS my hand and official seal.
F. Warwick 4/27/98
~ Idv Comm. ~r~Jd I$~
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