HomeMy WebLinkAbout1998-06-22 City Council (25)City of Palo Alto
City Manager’s Report
9
TO:HONORABLE CITY COUNCIL
FROM:CITY MANAGER DEPARTMENT: COMMUNITY SERVICES
DATE:JUNE 22, 1998 CMR: 276:98
SUBJECT:CONTRACTS BETWEEN THE CITY OF PALO ALTO AND
CALIFORNIA LAND MANAGEMENT FOR PARK RANGER SERVICES
IN PALO ALTO’S URBAN PARKS, REFUSE AREA, BYXBEE PARK
AND BAYLANDS NATURE PRESERVE
RECOMMENDATION
Staff recommends that Council:
Approve and authorize the Mayor to execute the attached contract with California Land~
Management (CLM) in the amount of $38,000 for ranger patrol services in Palo Alto’s
urban parks for the fiscal year beginning July 1, 1998.
Approve and authorize the Mayor to execute the attached contract with California Land
Management in the amount of $70,430 for ranger patrol services in Palo Alto’s Refuse
Area, Byxbee Park and the Baylands Nature Preserve for the fiscal year beginning July 1,
1998.
DISCUSSION
The attached contracts provide for a variety of ranger patrol and maintenance services. Since
1983, the City has contracted with CLM for ranger services to supplement Open Space and
Sciences’ staff. CLM has demonstrated the ability to provide services in the area of visible
patrol, enforcement of City ordinances related to Parks, emergency first aid and CPR, routine
maintenance and janitorial services.
The City originally contracted with CLM to provide security patrols to prevent illegal dumping,
and to check for fires at the Refuse area. CLM’s services were later expanded to help prevent
CMR: 276:98
Page 1 of 3
dumping and fires in the Bayland Preserve and to provide weekend patrols of Mitchell,
Rinconada, Johnson and Peers Parks. In combination with the City’s park rangers, CLM has
been highly effective in reducing the problems of overuse and inappropriate behavior in the
urban parks.
Two contracts are proposed to accommodate different funding sources. For planning purposes,
a scope of work spanning three years has been developed. The attached contract for park ranger
services in the urban parks in the amount of $38,000 is for the first year of the scope of work
beginning July 1, 1998.
The attached contract for park ranger services in the Refuse Area, Byxbee Park and the
Baylands Nature Preserve in the amount of $70,430 is for the first year of the scope of work
beginning July 1, 1998.
These contracts are continued under Palo Alto Municipal Code Section 2.30.140 (a) (2), which
states that contracts "...involving the obtaining of professional or specialized services..." may
be exempted from the competitive bidding process. This is based on the unique mix of services
and equipment provided by CLM. Although other local businesses provide private security
services, and maintenance services, CLM is the only local organization that can provide the
wide range of contract services needed, using established park management practices. Other
cities, including the City of Mountain View, currently use CLM for contract park ranger
services.
RESOURCE IMPACT
Funds for the proposed contract for ranger services in the urban parks have been included in the
Recommended Community Services Department Fiscal Year 1998-99 Operating Budget.
Funds for the proposed contract for park ranger services in the Refuse Area, Byxbee Park and
the Baylands Nature Preserve have been included in the Recommended Public Works
Department Refuse Fund Fiscal Year 1998-99 Operating Budget.
POLICY IMPLICATIONS
The recommendations in this report are consistent with current City policies.
ENVIRONMENTAL ASSESSMENT
These contracts are not projects as defined by the California Environmental Quality Act and are
not subject to CEQA requirements.
CMR: 276:98 Page 2 of 3
ATTACHMENTS
Attachment A - Contract - California Land Management
Attachment B - Contract - California Land Management
Prepared By: Greg Betts, Acting Superintendent, Open Space and Sciences
Department Head Review:
PAUL THILTGEN
Director of Community Services
City Manager Approval:
EMILYXI_IARRISON
Assistant City Manager
CMR: 276:98 Page 3 of 3
SCOPE OF WORK
FOR
THE CITY OF PALO ALTO’S
URBAN PARKS’ PATROL
PARK RANGER CONTRACT
JULY 1998 - JUNE 2001
TABLE OF CONTENTS
Overview ...................................................................1
Objectives ..................................................................1
Services to be Provided by Contractor under this Contract .............................1
Hours of Service .......................................................1
SUMMER ......................................................2
Saturdays .................................................2
Sundays and Holidays .......................................2
WINTER .......................................................2
Personnel "3
Supervision .....................................................3
Spanish Speaking Personnel ........................................3
Uniforms.., .....................................................3
Supplies ........................................................3
Services ..............................................................4
Law Enforcement ....................... ...........................4
Reservation System ...............................................4
Radio Use .......................................................4
Maintenance and Cleaning ..........................................4
Equipment to be Provided by City ................................................5
Radios ...............................................................5
Garbage Collection "5
Janitorial Supplies ......................................................5
Keys .................................................................5
Completion of Services ........................................................5
Term of Contract .............................................................6
Termination of Contract and Payment of Fees ......................................6
Termination of work ....................................................6
Non-assignability ................, .......................................6
Waiver ....: ..........................................................6
Funds Reimbursement ’6
Insurance Requirements "6
Non-discrimination Requirement ...........................................6
Billing and Charges ................................................7
Payment Adjustments .........................................................7
City Project Manager ..........................................................7
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Overview
The goal of this Scope of Work is to specify the service to be provided by the contract park ranger
in the City ofPalo Alto’s Urban Parks’ Patrol prggram.
The City’s Project Manager for the services under this addendum to Exhibit A shall be the. ranger
assigned to the Baylands, or his or her designee.
Objectives
By providing the services listed below the following shall be achieved:
1)Portable barbecues are not allowed in Mitchell and Rinconada parks when patrolled by
the Contractor.
2)
3)
4)
5)
6)
Services to
Noise levels shall be kept to a minimum and noise ordinances specified in the Palo Alto
Municipal Code shall be adhered to by the visitors to Mitchell and Rinconada parks.
Dogs shall be leashed at all times in Mitchell and Pdnconada parks when patrolled by
the Contractors.
Garbage cans shall be regularly emptied and loose garbage shall be picked up by the
Contractor from Mitchell and Rinconada park grounds, adjacent streets and school
yards.
The Contractor at Mitchell and Rinconada parks shall regularly clean restrooms.
Park restrooms will be unlocked and locked as directed.
be Provided by Contractor under this Contract.
Hours of Service
The hours stated below may be altered at the discretion of the City’s Project Manager.
The eight (8) hour shifts will include a (half) ½ hour lunch not paid for by the City. The ranger may
take two (2) paid fifteen minute breaks.
The four (4) hour shifts will include a paid 15 minute break.
The Contractor shall provide the following staffing levels:
SUMMER ( MAY 1 THROUGH OCTOBER 31)
Saturdays
RINCONADA PARK:
One (1) ranger to work eight (8) hours from 7:00 a.m. until 3:30 p.m.
One (1) ranger to an eight (8) hour "Close," shift which is from 12:30 p.m. until 9:00 p.m.
MITCHELL PARK:
One (1) ranger to work eight (8) hours from 7:00 a.m. till 3:30 p.m..
One (1) ranger to work four (4) hours from 4:30 to 8:30 p.m.
Sundays and Holidays
The Following holidays will be staffed:
Memorial Day
Independence Day (July 4)
Labor Day
RINCONADA PARK
One (1) ranger to work eight (8) hours from 7:00 a.m. till 3:30 p.m..
One (1) ranger to work a "Mid-shift," from 09:00 a.m. till 5:30 p.m..
One (1) ranger to an eight (8) hour "Close," shift which is from 12:30 p.m. until 9:00 p.m.
MITCHELL PARK:
One (1) ranger to work eight (8) hours from 7:00 a.m. till 3:30 p.m..
One (1) ranger to an eight (8) hour "Close," shift which is from 3:30 p.m until 8:00 p.m.
WINTER (NOVEMBER 1 THROUGH APRIL 31)
One ranger to work four (4) hours from 12:00 p.m. to 4:00 p.m. in Rinconada Park on Sundaysand
Thanksgiving Day and Christmas Day. The primary functions of this patrol by the Contractor are
policing the Walter Hayes School grounds and the park for garbage. Enforcement will be done on
an as needed basis.
Personnel
Supervision
The contractor shall provide a supervisor who shall oversee the Contractors’ implementation of this
Contract.
The Contractor’s supervisor shall do quality checks at least twice a month and shall be responsive
to requests from the City’s Project Manager.
Spanish Speaking Personnel
The contractor shall aggressively seek to hire bilingual (English and Spanish speaking) personnel.
Whenever possible, bilingual personnel will be.assigned to work in Rinconada Park.
Uniforms.
The contractor shall ensure that al.l personnel working in Mitchell and Rinconada Parks shall appear
in full uniform. The following standards shall apply to the uniform:
1)Personnel must wear abadge showing the name of the Contractors’ company.
2)Personnel must wear a name tag that states the person’s first and last name, or first initial and
last name.
3)Personnel must wear a belt that is suitable for carrying a radio.
4)Personnel must wear leather boots while involved with garbage collection activities.
5)Personnel may wear short pants, in the same color as the regular uniform pants, at their
discretion. The inseam must between 3" and 6".
6)Personnel must carry leather gloves and wear them while involved with garbage collection
or restroom clean!ng.
7)Uniform pants will be brown.
8)Uniform shirts will be "Flying Cross," or similar brand and will have a badge tab.
The Superintendent of Open Space must approve significant changes to the uniform standards.
Supplies ~
The contractor shall provide its personnel with leather gloves, litter sticks and garbage bags and any
other tools necessary for the collection of loose garbage.
Services
Law Enforcement
The Contractor shall provide the following law enforcement related services:
1)Rigorously enforce the provisions of the Palo Alto Municipal Code dealing with parks,
specifically those sections dealing with portable barbecues, dogs off leash, noise and the
reserved use of picnic tables. This is the main function of this Contract.
2)Provide such enforcement in an educational manner whenever possible, consistent with the
park rangers’ method.
3)Provide visible patrol to all areas assigned and to positively search for violators.
4)Deal with minor violations in a safe manner whenever possible, but to call for a City park
ranger or police assistance whenever necessary.
Reservation System
1)
2)
The Contractor rangers will familiarize themselves with the system for reserving individual
picnic tables, group areas and other park facilities.
The contractor shall assist in the implementation and enforcement of the City’s reservation
system as directed by the Project Manager. Contractor rangers may be responsible for the
collection of fees associated with picnic area rental in accordance with the City’s cash
handling procedures.
Radio Use
Contractors’ personnel will at all times carry the provided radio and will follow the procedures
dictated by the City.
Maintenance and Cleaning
1)The Contractor shall empty garbage cans and collect litter as directed by the City’s Project
Manager at Mitchell and Rinconada parks.
2)The Contractor shall at all times ensure that, for safety, two staff lift garbage cans when
Contractor’s staff are involved with garbage collection duties.
3)The Contractoi shall open and close restrooms as directed by the Project Manager.
4)The Contractor’s staff shall check the restrooms on an hourly basis and shall clean the
facilities to the standards set by the City’s Project Manager. Such cleaning shall include
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removal of paper and other debris from the floors, the wiping down of sinks and other
equipment and the restocking of toilet paper, sanitary napkin bags and paper towels.
The Contractor shall log such cleaning on forms that they provide. At a minimum the
Contract shall log the time and name of the person doing the cleaning.
5)The Contractor shall report all safety hazards and maintenance needs to the City’s Project
Manager on the day that the hazard or problem is observed.
6),The Contractor shall replace signs and do other maintenance tasks as directed by the City’s
Project Manager.
Equipment to be Provided by City
Radio__s
The City shall provide the Contractor with a separate two way radio for both Mitchell and Rinconada
parks. The conditions for the use and maintenance of these radios shall be specified by the City’s
Project Manager.
Garbage Collection
The City shall provide dumpsters and garbage cans in Mitchell and Rinconada parks and shall
arrange for timely removal of garbage from the dumpsters.
Janitorial Supplies
The City shall provide toilet paper, paper towels and sanitary napkin bags to the Contractor.
The City will provide all necessary signs for Mitchell and Rinconada parks.
The City shall provide the Contractor with such keys as are necessary to access facilities connected
with this Contract.
Completion of Services:
Contractor shall be responsible, at its own expense, for the selection and employment of such
staff as will enable Contractor to perform its services diligently and skillfully in order to
complete the tasks under this proposal without delay.
Term of Contract:
1)Subject to continued City Council approval of funding, for this contract on each fiscal year
of the term hereof, the term of this Contract shall be for a period of thirty-six (36) months
commencing July 1, 1998 and ending at midnight, June 30, 2001.
2)This Contract is based on the City’s budgeting purposes according to the following segments:
Segment A - 7/1/1998 to 6/30/1999
Segment B - 7/1/1999 to 6/30/2000
Segment C - 7/1/2000 to 6/30/2001
If the City Council does not budget funds to cover.the next segment by July 1 of any year,
this Contract shall automatically terminate without notice to Contractor.
Termination of Contract and Payment ,,of Fees:
1)This Contract may be terminated by either party upon 90 days prior written notice to the
other party.
2)Termination of work under this Contract at any time prior to the full completion of the term
shall result in full and prompt payment by the City to Contractor for all work completed as
of the date of such termination.
3)
4)
6)
7)
Non-assignability: Contractor shall not assign or transfer this Contract or any interest or
obligation therein without the prior written consent of City, and then only upon such terms
and conditions as City may set forth in writing.
Waiver: In the event that either City or Contractor Shall at any time or times waive any
breach of this Contract by the other, such waiver shall not constitute a waiver of any other
or succeeding breach of.this Contract.
Funds Reimbursement: Contractor agrees to reimburse the City for any loss or damage,
beyond normal wear and tear, to City provided equipment which occurs due to any negligent
acts, errors or omissions by Contractor.
Insurance Requirements: The Contractor will provide the City with the Certificates of
insurance or copies of all policies and such endorsements described in the document entitled
"Insurance Requirements for Contractors - General Terms and Instructions". The Contractor
shall maintain such insurance as will cover the entire obligation assumed by the contractor
hereunder as well as such insurance as will protect the contractor fi’om any claims or liability
under the Workers Compensation Acts, personal liability, property damage, and other claims
for damages .which may arise from operations under this contract.
Non-Discrimination Requirement: The Contractor shall be required to comply with all Laws
concerning non-discrimination in employment, and shall be subject to all penalties, including
penalties set forth in the Palo Alto Municipal Code, in the event of a violation of this
provision.
Billing and Charges
The Contractor shall bill the City under the same terms as specified below. The bill will show the
charges for services in Mitchell and Rinconada parks as a separate line item.
1)A payment schedule will be negotiated with Contractor at the time of award. The hourly rate
and season base fees for each Monthly Service Period shall be adjusted each July 1st in
accordance with the provisions specified under "Payment Adjustments," below.
The hourly rate for Segment A shall be $13.25/hour. In those instances where the City
requests additional hours without sufficient prior notice to allow the Contractor to schedule
employees at their regular rate, the hourly rate shall be $18.00 per hour. This overtime rate
shall only be applied with the prior approval of the City.
2)Contractor shall present monthly invoices to the City within five (5) working days after the
end of each month.
3)City shall pay all invoices on or before the twenty-fifth (25th) day of the month following
each Service Period.
Payment Adjustments
Should Contractor fail to provide the specific hours required hereinabove on any specific
day, those hours not provided may either be rescheduled at City’s discretion or deducted from
the appropriate service period.
Should the City request, either verbally or in writing, additional temporary hours of service
that exceed the standards specified hereinabove, Contractor agrees to provide these
additional hours at a rate above the normal payment specified for the particular service
period affected.
Should City wish to permanently add additional hours of service to the base established
hereinabove, Contractor and City agree to consider amending this Contract.
The rates of payment addressed herein shall be adjusted annually each July 1st. These rates
adjustments shall be based solely on a negotiated and mutually agreeable amount. Said
increase must be agreed in writing by April 30 of each year and the term hereof, or this
Contract shall terminate. In any event, the Contract shall terminate without advance notice
to Contractor if the City Council does not budget funds pursuant to the "Terms of Contract,"
as specified below.
City_ Project Manager:
The Superintendent of Open Space and Sciences of the City, or his designee, shall be tile
City Project Manager and shall represent the City and render overall supervision of the
progress and execution of this Contract. All services to be performed hereunder by
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Contractor shall be subject to approval and acceptance by the City Project Manager. city
Project Manager shall make periodic reviews of Contractor’s operations and report any
findings to the Contractor’s Project Manager.
SCOPE OF WORK
For
THE CITY OF PALO ALTO’S
REFUSE AREA AND BAYLAND’S
PARK RANGER CONTRACT
July 1998 - June 2001
TABLE OF CONTENTS
Overview ...................................................................1
Background .................................................................1
Ranger Services: .............................................................1
Special Provisions: ............................................................2
Personnel services to be provided ..........................................2
Field Services tobe Provided ..............................................2
Equipment Materials and Other Services Provided by Contractor .......................3
Sufficiency of Work ...........................................................6
Services Provided by City ......................................................6
Equipment ............................................................6
Materials and Fixtures .....................................................6
Priorities ....................................................................6
Standards ...................................................................6
Payment of Services ...........................................................7
Payment Adjustments .........................................................7
City Project Manager ..........................................................7
Contractor’s Project Manager. : ..................................................7
Completion of Services ........................................................8
Term of Contract .............................................................8
Termination of Contract and Payment of Fees ......................................8
Non-assignability .............................................................8
Waiver ................................’ .....................................8.
Fund~ Reimbursement .........................................................9
Insurance Requirements ........................................................9
Non-discrimination Requirement .................................................9
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)
Overview
The City of Palo Alto is seeking contract Park Ranger services for patrol and maintenance of parks
and open space areas. The area to be covered is more than 2,000 acres and covers diverse facilities
such as the refuse area, golf course, Baylands Preserve and the Faber Laumeister tract.
Background
The City has contracted for Park Ranger services since 1983. These services supplement the work
of the City’s professional Ranger staff.
The contract Rangers are required hereunder to handle a wide variety of situations in a timely and
professional manner. Examples of the duties include: minor law enforcement, visible uniformed
patrol, maintenance, first aid and natural history interpretation. Maintenance activities include:
irrigation repair, installation and repair of signs, fences, gates and other facilities, vegetation control
and other park related repairs.
Ranger Services:
Duties required for patrol and maintenance ofBaylands, Byxbee parks and associated areas as per
attached specifications.
A.WINTER SEASON MONTHLY RATE: (November 1 to April 30)
Based on 21 hours of service per week.
$4,520.00/MO.
SUMMER SEASON MONTHLY RATE: (May 1 to October 31)
Based on 32 hours of service per week.
$6,885.00/MO.
C. HOURLY RATE:
For additional temporary hours in excess of standard weekly hours specified above.
$13.25 /Hour
Private Patrol Operator’s License No.PA009080
Special Provisions:
The Contract Rangers shall serve in a supportive capacity to Palo Alto Open Space and Science
rangers for patrol and maintenance at the Palo Alto Baylands area and other areas as assigned. The
work required by the Contractor shall include:
Personnel services to be provided: The services and equipment to be provided shall include
the following:
Classification: All personnel working within Baylands shall be designated as either
"Ranger" or "Senior Ranger." The contractor shall make every effort to hire bilingual
(English and Spanish speaking) personnel.
Employment Standards: All personnel working within the Baylands shall meet the
minimum employment standards contained in the City’s current Open Space
Technician job description.
c)Hours of service: The contractor shall provide basic levels of service at the Baylands
Preserve, Refuse area and FaberiLaumeister tract as outlined below:
November 1 through April 30 the ranger(s) will work 3 hours per day for a total of 21 hours per
week,
May 1 through October 31 the ranger(s) will work 8 hours on Sundays, and 4 hours per day Monday
through Saturday, for a weekly total of 32 hours.
Field. Services to be Provided.
During the hours of service being provided as specified above, the specific tasks performed
by the contractor shall include the following:
Patrol: Contractor shall provide daily patrol surveillance of Baylands Area using both
vehicle and pedestrian methods. Coverage of specific areas within Baylands area
shall be adjusted as use and problems dictate. Rangers shall keep daily logs
documenting this activity.
b)Law Enforcement: Safety of the rangers is the primary concern. Where appropriate
and safe, Contract Rangers shall issue verbal warnings for the following Palo Alto
Municipal Code violations: dogs off leash, littering and collection of flora and fauna.
Unless there is a genuine concern for the ranger’s safety, all visitors with unrestrained
dogs will be verbally warned.
c)
Contract Rangers shall use an educational approach in every possible instance and
will always be polite to violators.
First Aid: Provide emergency first aid to visitors upon request and promptly notify
the appropriate emergency agencies when necessary.
Contract Ranger shall inform the City of any first aid performed and will include the
following information: the patient’s full name, address, phone number (home and
work), date of birth, and the nature of the medical problem(s). Rangers shall also
inform City of the disposition of the case, i.e., taken to a hospital, released on the
scene and the type of first aid performed. This information will be submitted to the
City within four calendar days of the aid being given. Forms already in use by the
Contractor will be adequate if they include all of the above information.
d)Fire Suppression: Fire response - Contract Ranger shall report ~ fire to the
appropriate emergency response agency. The ranger shall respond to the area safely
andwithin the posted speed limit, following all traffic laws. The.ranger shall attempt
to secure the scene to prevent further damage or injury.
The ranger may use a fire extinguisher, on small fires, only when such use will not
place the ranger or any other person in potential jeopardy. The rangers will cooperate
with, and obey the commands of, any public safety officials on the scene.
e)Public Contact: Contract Rangers shall maintain a current knowledge of Baylands
features, activities (including programs provided by the City) and applicable City and
State ordinances and rules.
Rangers shall provide information assistance to visitors on request and distribute any
Baylands-related information CITY may wish to provide. Contractor’s staff shall at
all times relate to the public in a courteous and professional manner.
Roads and Trails Maintenance: Contract Ranger shall help keep all roadways,
parking lots and trails open and clear of major debris (i.e., logs, rocks, etc.) and
perform such minor repairs to these facilities as can be reasonably accomplished
within the constraints of the hours provided as described in Paragraph 1 (a - c).
g)Signs Maintenance: Contract Rangers shall install and replace signs as requested.
h)Litter Collection: Contractor shall provide general litter pick up within
Baylands on a daily basis. All collected litter shall be deposited by Contractor
at the City of Palo Alto Sanitary landfill except any item deemed hazardous,
in which case shall be disposed of in a manner consistent with City policy
and all laws and regulations. Contractor will provide garbage bags and litter
sticks for litter collection.
I)Maintenance and Repair of Miscellaneous Fixtures: Contractors shall perform
routine minor repairs to various fixtures including, but not limited to fencing,
gates, and benches. The work will be completed within the constraints of the
hours as described in Paragraphs 1 (a - c).
J)Reporting of Maintenance Problems: C6"ntractor shall report promptly to
CITY any needed maintenance repairs that either exceed Contractor’s
capabilities or are beyond the scope of tasks described in this proposal.
Reports shall be in the manner directed by the Project Manager.
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Equipment Materials and Other Services Provided,by Contractor.
Equipment - Contractor shall provide, maintain, and operate the following:
a)Truck: Contractor shall provide one (1) compact four wheel drive pick up
truck for use by its own personnel. The track will be equipped with a yellow
light bar, a 50 gallon pumper unit, a flashlight, ABC chemical fire
extinguisher and first aid kit. The City will provide the Contractor with a list
of the required contents of the first aid kit.
The truck shall be a maximum of five years old with a maximum of 150,000 miles
on the odometer and kept clean and in good operating condition. All required
equipment will be kept in operating condition. The Contractor shall provide its
employees with daily checklists and supervise the employees to ensure that the truck
and required equipment is checked before each Baylands shift.
The City reserves the right to inspect the vehicle at reasonable intervals to ensure
compliance and to require appropriate repairs be made to defective equipment within
five (5) working days. The truck will be marked in a manner consistent with City
policy as identified by the City’s Project Manager.
b)Uniforms and Personal Equipment: Contractor shall ensure that its staff meet the
stated uniform standards.
Such uniforms shall be in accordance with City standards as identified by Project
Manager. Contractors shall present a neat and clean appearance at all times.
The following standards shall apply to the uniform:
1)Personnel must wear a badge indicating the name of the Contractors’
company.
2)Personnel must wear a name tag that states the person’s first and last name,
or first initial and last name.
3)Personnel must wear a belt that is suitable for carrying a radio.
4)Personnel must wear leather boots while involved with garbage collection
activities.
5)
-6)
7)
Personnel may wear short pants, in the same color as the regular uniform
pants, at their discretion. The inseam must between 3" to 6".
Personnel mugt carry leather gloves and wear them while involved with
garbage collection or restroom cleaning.
Uniform pants will be brown.
4
c)
e)
8)Uniform shirts will be "Flying Cross," or similar brand and will have a badge
tab.
significant changes to the uniform standards must be approved by the Baylands
Senior Ranger.
Tools: Contractor shall provi~le a basi~ complement of non-specialized, tools for use
by its staff in the performance of their duties. Such tools shall include such items
such as hammers, screwdrivers, wrenches, shovels, garbage bags, litter sticks, rakes
and similar equipment.
Radios: City shall provide a 2-way radio system to the Contractor. The Ranger will
have a portable or mobile radio for routine and emergency communication purposes.
The radios will remain the property of the City and will be immediately retumed
upon dissolution of this contract. The City is responsible for routine maintenance of
the radio(s). The contractor is responsible for any repair or replacement of the radios "
or associated parts and devices, due to negligence, abuse or unwarranted wear and
tear. Such a decision, as to nature of the cause of the problem, will be the sole
prerogative of the City’s Project Manager.
The contractor will immediately report any problems with the radios, or their use, to
the City’s Project Manager or his designee.
The Contractor is responsible for monitoring its staff use of the City radio.
Contractor must follow all of the radio procedures specified by the City.
Training: Contractor shall provide all necessary training for its own staff and
will be responsible for ensuring that its staff maintains current certification.
Contractor will provide City with rangers who have current certification in
adult, child and infant cardia-pulmonary resuscitation techniques as taught
by the American Red Cross or the American Heart Association.
Contractor shall provide City with rangers who have current certification in Standard
First aid or higher level of emergency first aid training. If a ranger has a certificate
other than that listed above, acceptance of such certification is at the discretion of the
City’s Project Manager.
Contractor shall provide City with photocopies of the above certificates for all
rangers working within the City.
Contractor shall train its own staff in general maintenance and security procedures.
The City may require contract rangers to attend an annual training session, to last not
longer than eight (8) hours per staff member. This will be done at the contractor’s
expense.
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."ficiency of Work: All work provided shall be adequate and sufficient to meet the
poses specified by CITY’s Project Manager and shall be done to those standards as set by
[~y.
vices Provided by Ci .ty: Services and equipment to be provided by City shall include the
.owing:
aipment - CITY shall provide the following equipment:
Tools: City shall provide any specialized hand or power tools needed by Contractor
to perform its assigned tasks. CITY shall also pay for the cost of any required rental
equipment.
Machinery: CITY shall provide machinery (i.e. tractors, mowers, trimmers, etc.)
required by Contractor to perform assigned tasks. CITY shall also pay the cost of any
required rental equipment, including the tractor, mowers etc., as required
Materials and Fixtures - CITY shall provide the following:
Materials: CITY shall provide all materials needed by Contractor to perform the tasks
specified above, excluding gasoline, oil, and all other expenses related to the
operation and maintenance of the vehicle specified above. CITY provided materials
shall include all lumber, toilet paper, signs and other similar items required for the
operations of Baylands, unless otherwise specified herein.
Fixtures: CITY shall provide, both initially and on a replacement basis, all fixtures
such as, but not limited to garbage cans, benches, fencing, gates and signs required
to operate Baylands.
Services - CITY shall provide the following services: Garbage: CITY shall provide
for access to City of Palo Alto Sanitary Landfill for disposal of all garbage, litter and
debris collected within Baylands and other areas as assigned.
Utilities: CITY shall pay all telephone, electrical, water, heating and other utility
costs related to the ongoing operation of the Baylands.
City shall provide all specialized training, required by city, of Contractor’s staff
specifically for the operation of Baylands. CITY may, at the discretion of the Project
Manager, train Contractors supervisors. Contractors supervisors shall then be
responsible for training Contractor’s line staff.
~_rities: Within the limits of the hours of service provided and within the general scope of
tasks to be performed, CITY shall reserve the sole and exclusive right to adjust
.atractor’s routine work performance. ~
ndards: All tasks performed by Contractor under this proposal shall be in
fformance with normal City standards.
8._Payment of Services:
A payment schedule will be negotiated with Contractor at the time of award. The
hourly rate anti season base fees for each Monthly Service Period shall be adjusted
each July 1 st in accordance with the provisions contained in Paragraph 9.
bo Contractor shall present monthly invoices to the City within five (5) working days
after the end of each month.
Co City shall pay all invoices on or before the twenty-fifth (25th) day of the month
following each Service Period.
9. Payment Adjustments
Should Contractor fail to provide the specific hours required hereinabove on any specific
day, those hours not provided may either be rescheduled at City’s discretion or deducted from
the appropriate service period.
Should the City request, either verbally or in writing, additional temporary hours of service
that exceed the standards specified hereinabove, Contractor agrees to provide these
additional hours at a rate above the normal payment specified for the particular service
period affected.
Should City wish to permanently add additional hours of service to the base established
hereinabove, Contractor and City agree to consider amending this Contract:
The rates of payment addressed hereinshall be adjusted annually each July 1 st. These rates
adjustments shall be based solely on a negotiated and mutually agreed to cost of living
increase based on the regional Consumer Price Index. Said increase must be agreed in
writing by January 30 of each year and the term hereof, or this Contract shall terminate. In
any event, the Contract shall terminate without advance notice to Contractor if the City
Council does not budget funds pursuant to Paragraphs 13 (a - c).
10.
11.
City Project Manager: The Superintendent of Open Space and Sciences of the City, or his
or her designee, shall be the City Project Manager and shall represent the City and render
overall supervision of the progress and execution of this Contract. All services to be
performed hereunder by Contractor shall be subject to approval and acceptance by the City
Project Manager. City Project Manager shall make. periodic reviews of Contractor’s
operations and report any findings to the Contractor’s Project Manager.
A City Park Ranger assigned to the Baylands shall supervise the day to day operations of this
Contract. ~
Contractor’s Project Manager: The Contractor’s Project Manager shall represent and provide
overall supervision of the progress and execution of Contractor’s obligations as specified
under this Contract and shall work with the City’s Project Manager to ensure the successful
12.
13.
14.
implementation of this Contract. The Contractor’s Project Manager shall offer general
management advice, and be present at both public and staff meetings as requested.
A supervisor titled "Senior Ranger," shall be assigned by the Contractor to work with the
City’s Ranger to implement the day to day operations of this contract.
Completion of Services: Contractor shall be responsible, at its own expense, for the
selection and employment of such staff as will enable Contractor to perform its
services diligently and skillfully in order to complete the tasks under this proposal
without delay.
Term of Contract:
ao Subject to continued City Council approval of funding, for this contract on each
fiscal year of the term hereof, the term of this Contract shall be for a period of
thirty-six (36) months commencing July 1, 1998 and ending at midnight, June 30,
2001.
bo This Contract is based on the City’s budgeting purposes according to ~he following
segments:
Segment A - 7/1/1998 to 6/30/1999
’ Segment B - 7/1/1999 to 6/30/2000
Segment C - 7/1/2000 to 6/30/2001
C°If the City Council does not budget funds to cover the next segment by July 1 of any
year, this Contract shall automatically terminate without notice to Contractor.
Termination of Contract and payment of Fees:
This Contract may be terminated by either party upon 90 day’s prior written notice
to the other party.
bo Termination of work under this Contract at any time prior to the full completion of
the term shall result in full and prompt payment by the City to Contractor for all
work comp, leted as of the date of such termination.
15.
16.
Non-assignability: Contractor shall not assign or transfer this Contract or any interest or
obligation therein without the prior written consent of City, and then only upon such terms
and conditions as City may set forth in writing.
Waiver: In the event that either City or Contractor shall at any time or times waive any
breach of this Contract by the other, such waiver shall nor constitute a waiver of any other
or succeeding breach of this Contract.
17.
18.
19.
Funds Reimbursement: Contractor agrees to reimburse the City for any loss or damage,
beyond normal wear and tear, to City provided equipment which occurs due to any negligent
acts, errors or omissions by Contractor.
Insurance Requirements: The Contractor will provide the City with the Certificates of
insurance or copies of all policies and such endorsements described in the document entitled
"Insurance Requirements for Contractors - General Terms and Instructions". The Contractor
shall maintain such insurance as will cover the entire obligation assumed by the contractor
hereunder as well as such insurance as will protect the contractor from any claims or liability
under the Workers Compensation Acts, personal liability, property damage, and other claims
for damages which may arise from operations under this contract.
Non Discrimination Requirement: The Contractor shall be required to comply with all Laws
concerning non-discrimination in employment, and shall be subject to all penalties, including
penalties set forth in the Palo Alto Municipal Code, in the event of a violation of this
provision.
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