HomeMy WebLinkAbout1998-06-22 City Council (23)City
City of Palo Alto
Manager’s Report
6
TO:HONORABLE CITY COUNCIL
FROM:CITY MANAGER DEPARTMENT: COMMUNITY SERVICES
DATE:JUNE 22, 1998 CMR: 271:98
SUBJECT:AGREEMENT WITH SKYHAWK SPORTS ACADEMY FOR
RECREATION YOUTH SPORTS CONTRACT CAMPS
RECOMMENDATION
Staff recommends that Council approve and authorize the Mayor to execute the attached
agreement with Skyhawk Sports Academy for $160,000 to provide revenue producing youth
sports camps on a contract basis.
BACKGROUND
The Recreation Division utilizes many contractors who provide a variety of services and
programs for the community. Fees for these programs are reviewed and approved by the
City Council. Should registration for any of these activities fall short of the minimum
required enrollment, the activity is canceled. Any fee collected for a canceled activity is
returned to registrants, with no payment to the contractor.
DISCUSSION
Skyhawks Sports Academy provides and compensates instructors for a variety of sports
camps conducted primarily during the summer. This progr, am has grown tremendously the
past three years.
Program participants in the Skyhawks Sports Camps are expected to exceed 1,800 during
1998-99. Annual revenues to the City from this program are expected to exceed $215,000.
Although staff continues to investigate the market in the Mid-Peninsula area, staff is aware
of no other person or group with the specialized skills and knowledge to provide these
specific services.
ALTERNATIVES TO STAFF RECOMMENDATION
The only viable altemative is to conduct the program with City staff. This would require an
undetermined amount of salary and supply dollars to be added to the budget. This option
would not be as cost effective as the present contract arrangement.
C!V!R: 271:98 Page 1 of 2
RESOURCE IMPACT
Funding of $160,000 for this contract is included in the Proposed City Manager’s 1998-99
Budget.
POLICY IMPLICATIONS
This report does not represent any change to existing City policies
TIMELINE
If approved, the contract would be implemented July 1, 1998 and continue in effect through
June 30, 1999.
ENVIRONMENTAL REVIEW
Adoption of the attached contract is not subject to the California Environmental Quality Act
(CEQA) under Section 15061(b)(3) of the CEQA Guidelines.
ATTACHMENTS
Agreement with Skyhawks Sports Academy
PREPARED BY: Barry E. Weiss, Recreation Superintendent
DEPARTMENT HEAD:
PAUL THILTGEN
Community Services Director
CITY MANAGER APPROVAL:
EMILY HARRISON
Assistant City Manager
CMR: 271:98 Page 2 of 2
BY THIS AGREEMENT MADE AND ENTERED INTO ON THE
BY AND BETWEEN THE CITY OF PALO ALTO "CITY", AND
(ADDRESS) P.O. Box 18529
AGREEMENT NO.
DAY OF
,qkyh~wk.~ Sports Academy
,8
(C~TY) Spokane.: WA (ZIP)
-~!’DATE TO BE ENTERED19[BY CITY PURCHASING
(PHONE) ~06-73~-~52(
"CONTRACTOR" IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES HERETO AGREE AS FOLLOWS:
" CONTRACTOR SHALL PROVIDE OR FURNISH THE FOLLOWING SPECIFIED 1) GOODS AND MATERIALS, 2) SERVICES OR 3) A COMBINATION
THEREOF AS SPECIFIED IN THE EXHIBITS NAMED BELOW AND ATTACHED HERETO AND INCORPORATED HEREIN BY THIS REFERENCE:
TITLE: (DESCRIPTION) Contracto~ to provide instructors to teach soccer, baseball, mini-hawks
,r.oller hoc.key,, bask_etball and extravaga.nza camps through the City’s Recreation Division, for
~ne period ending aune 30, 1999, according to a schedule developed by the City and approvedby the Contractor. City shall provide fields and facilities sultable for safe and fun camps.
Contractor agrees to comply with all applicable City policies, contractor and City to share
all promotional efforts. City must approve all promotional flyers/brochures and affix theCity’s Recreation logo prior to distrlbution. The City will process all registration, and
will provide contractor with the number of students in each class. Contractor will "take roll"
and confirm registration numbers. All class fees are to be received by the City and paid tothe Contractor according to the compensation schedule below. Contractor is responsible forinsuring that instructors have current negative TB certificates.
@ TERM THE SERVICES AND/OR MATERIALS FURNISHED UNDER THIS AGREEMENT SHALL COMMENCE ON July i, 1998.
AND SHAL; BE COMPLETED BEFORE June 30, 1999
@
@
COMPENSATION FOR THE FULL PERFORMANCE OF THIS AGREEMENT:
[~ CITY SHALL PAY CONTRACTOR: for each participant in:
[] CONTRACTOR SHALL PAY CITY:
PAYMENT RECORD (DEPARTMENT USE REVERSE SIDE)
soccer, baseball, basketball camps - $77.00
roller hockey camp -79.00mini-hawks camp -73.00pre or post camp
-70%e°ff e
CITY ACCOUNT NUMBER:
KEY CODE OBJECT I PROJECT PHASE NO.DOLLAR AMOUNT
02818406 j~v,~n~i .q~1 qT. _ -,QQQ~.~1 ~t’l, 000__.
GENERAL TERMS AND CONDITIONS ARE INCLUDED ON BOTH SIDES OF THIS AGREEMENT.
THIS AGREEMENT SHALL BECOME EFFECTIVE UPON ITS APPROVAL AND EXECUTION BY CITY. IN WITNESS THEREOF, THE PARTIES HAVE EXECUTED THIS
AGREEMENT THE DAY, MONTH, AND YEAR FIRST WRITTEN ABOVE.
HOLD HARMLESS. CONTRACTOR agrees to indemnity, defend and hold harmless CITY, its Council Members, officers, employees, and agents from any and all demands,
claims or liability of any nature, including wrongful death, caused by or arising out of CONTRACTOR’S, its officers’, directors’, employees’ or agents’ negligent acts,
or omissions, or willful misconduct, or conduct for which the law imposes strict liability on CONTRACTOR in the performance of or failure to perform this agreement hy
CONTRACTOR.ENTIRE AGREEMENT. This agreement and the terms and conditions on the reverse hereof represent the entire agreement between the parties with respect to the purchase
and sale of the goods, equipment, materials or supplies or payment for services which may be the subject of this agreement. All prior agreements, representationsstatements, negotiations and undertakings whether oral or written are superseded hereby. ~
PROJECT MANAGER AND REPRESENTATIVE FOR orfY
NAME
DEPT.Community Services/Recreation
P.O. BOX 10250
PALO ALTO, CA 94303
Telephone 650-329-2156
SOC,AL SECUR,TY
OR I.R.S. NUMBER
INVOICING SEND ALL INVOICES TO THE CITY, ATTN: PROJECT MANAGER
CITY OF PALO ALTO APPROVALS: (ROUTE FOR SIGNATURES ACCORDING TO NuMBER. S IN APPROVAL BOXES BELOW)
CiTY DEPARTMENT ~F~rids Have Been FINANCE RISK MANAGER PURCHASING & CONTRACT ADMINISTRATION/~-~ Budgeted
(1) .~/.’~--~"~-"--"F "~"" (-(._j.__,"~,.-w/ (2)(3)(4)
IF OVER $5,000, REQUIRES CITY MANAGER’S SIGNATURE IF OVER $25,000, REQUIRES MAYOR AND CITY ATTORNEY SIGNATURES
CITY OF PAL0 ALTO ATFEST:APPROVED AS TO FORM: