HomeMy WebLinkAbout1998-06-22 City Council (18)TO:
City of Palo Alto
City Manager’s
HONORABLE CITY COUNCIL
Report
10
FROM:CITY MANAGER DEPARTMENT: UTILITIES
AGENDA DATE: JUNE 22, 1998 CMR:281:98
SUBJECT:RENEWAL OF AGREEMENT $8096587 WITH SURE FLOW,
INC., D.B.A. ROTO-ROOTER, FOR SEWER LATERAL
CLEANING SERVICES
RECOMMENDATIONS
Staff recommends that Council approve and authorize the Mayor to execute the attached
Amendment No. 1 to Agreement 8096587 with Sure Flow, Inc., D.B.A. Roto-Rooter, in an
amount not to exceed $100,000 for cleaning services for Fiscal Year 1998-1999.
DISCUSSION
Project Description
This amendment will renew the existing agreement with Sure Flow, Inc., DBA Roto-Rooter,
for clearing City sewer laterals in response to reports of blockages by residents and
businesses in Palo Alto. The present agreement with Sure Flow, Inc., D.B.A. Roto Rooter,
expires on June 30, 1998. The City wishes to exercise its option to renew this contract for
another one-year term as provided in the Request for Quotation (RFQ). Experience with
this vendor during the course of the current agreement has been highly satisfactory, with
citizen complaints at a lower-than-anticipated level. In. all cases where there were
complaints, the vendor resolved them promptly and satisfactorily.
Approval of this amendment to renew the current agreement will enable blockages of City
sewer laterals to be cleared by the contractor at the same rates as are specified in the present
agreement. The only change is the effective dates of the agreement, extending it for another
year. The total cost of all services under this agreement is estimated not to exceed $100,000.
This represents no increase over current budgeted levels.
A request for quotes for Sewer Lateral Cleaning Services was originally sent out on April 10,
1997 to ten contractors. On May 6, 1998, quotes were received from only two of the ten
CMR:281:98 Page 1 of 2
contractors. Both responding vendors had held the contract previously, and cost differences
between the two bids were negligible. Sureflow, Inc., DBA Roto-Rooter was selected by
staff on the basis of prior experience with both vendors, and the Agreement for FY 1997-98
was approved by the City Council on June 23, 1997.
RESOURCE IMPACT
Funds for this project are included in the Water, Gas, and Wastewater Operating Budget
for F¥1998-1999.
POLICY IMPLICATIONS
The renewal of this Agreement is consistent with existing policies.
ENVIRONMENTAL ASSESSMENT
This project is categorically exempt from the provisions of California Environmental Quality
Act (CEQA) and no further review is necessary.
ATTACHMENTS
Attachment A:Amendment 1 to Agreement 8096587
PREPARED BY:Roger Niclas, Supervisor,
Utilities Meter Reading and Field Services
DEPARTMENT HEAD REVIEW:
CITY MANAGER APPROVAL:
EDWARD ~I.]MRIZ~K
Director of Utilities
Assistant City Manager
CMR:281:98 Page 2 Of 2
AMENDMENT NO. ONE TO AGREEMENT NO. $8096587
BETWEEN THE CITY OF PALO ALTO AND
SUREFLOW, INC., DBA ROTO-ROOTER
This Amendment No. One to Agreement No. $8096587
("Agreement") is entered into , by and between
the CITY OF PALO ALTO ("CITY"),and SURE FLOW, INC., DBA
ROTO-ROOTER, a California corporation, located at 1205 Chrysler
Drive, Menlo Park, CA 94025 ("CONTRACTOR").
RECITALS:
WHEREAS, the Agreement was entered into between the
parties for the provision of sewer lateral cleaning services; and
WHEREAS, the parties wish to amend the Agreement;
NOW, THEREFORE, in consideration of the covenants, terms,
conditions, and provisions of this Amendment, the parties agree:
SECTION I. The section entitled "TERMS" is hereby amended
to read as follows:
"TERMS. The services and/or materials furnished under
this Agreement shallcommence on July i, 1998 and shall
be completed before June 30, 1999."
SECTION 2 Except as herein modified, all other
provisions of the Agreement, including any exhibits and subsequent
amendments thereto, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have by their duly
authorized representatives executed this Amendment on the date
first above written.
ATTEST:CITY OF PALO ALTO
City Clerk
APPROVED AS TO FORM:
Senior Asst. City Attorney
APPROVED:
Assistant City Manager
Mayor
SURE , DBA
By:
Its:
Taxpayer I!f~. No.
Director of Utilities
Director of Admin. Services
Insurance Review
980507 syn 0071417
1
CERTIFICATE OF ACKNOWLEDGMENT
(Civil Code ~ 1189)
)))
On i~.(~:W /~/ /~ ~, before me, the underslgned, a
notar~ ~public~ ~n and for said County, personally appeared
personally ~nown to~ me ~or proved t~" me oh the ~asi~ o~
satisfactory evidence) to be the person(s) whose name(s) is/are
subscribed to the within instrument, and acknowledged to me that
he/shev°~ executed the same in his/~e~&A~i-~ authorized
capacity(ies), and that by his/%~ee~r signature(s) on the
instrument the person(s), or the entity~upon behalf of which the
person(s) acted, executed the instrument.
WITNESS my hand and official seal.
980507 syn 0071417
2