HomeMy WebLinkAbout1998-03-17 City CouncilCity
City of Palo Alto
Manager’s Report
TO:HONORABLE CITY COUNCIL
ATTN:
FROM:
DATE:
SUBJECT:
FINANCE COMMITTEE
CITY MANAGER DEPARTMENT: ADMINISTRATIVE
SERVICES
MARCH 17, 1998
1997-98 MIDYEAR cAPITAL
PROJECTS STATUS MATRIX
¯ IMPROVEMENT
CMR:156:98
PROGRAM
This is an informational report¯ and no Council action is. required.
BACKGROUND
This report provides the Finance Committee with information on the status of the City’s
Capital Improvement Prograra_ (CIP) projects as of midyear 1997-98. In the attached matrix
(Attachment A), all City departments have submitted infor~ttib-fi on their projects and
commented on any issues which might cause a change in the scope or timing of the projects.
Information in this report will keep Council abreast of progress on all CIP projects open as
of the beginning of the fiscal year and on those projects which have been added or completed
during the fiscal year.
The attached matrix categorizes CIPs into minor projects (projects which can be completed
within a one-year period) and multiyear projects (projects which have multiyear budgets
and/or complex implementation, schedules with identifiable phases). The project status
portion of the matrix identifies the phase the project is in at midyear. Information on phases
gives Council a perspective on how much progress has been made on a project. Three
distinct phases have been utilized, as follows:
CMR:156:98 ---Page 1 of 3
Phase:
Pre-Design
Design
Construction
May Include:
o Preparation of feasibility study
o Development of a master plan
o Definition ofp_~oject scope
o Preparation of Environmental Impact Report
o Hiring a design consultant
o Completion of project design
o Soliciting bids or proposals
o Acquisition of major equipment ’
o Installation
o Implementation of a project (e.e., computer application)
The comments section of the matrix provides Council with information regarding substantial
project delays or changes in the scope or cost of a project. The comments column Will be
blank for projects which are on track and progressing as planned.
In the attached matrix, projects are listed by department for th~ General Fund and by fund
for the Enterprise and Intemal Service Funds. Within each department or fund, the projects
are ordered by project number, which includes the year of Council approval (year of approval
is shown by the second two digits of five-digit project numbers or the first two digits of four-
digit project numbers). The matrix also includes information on the total or accumulated
budgetfor projects, the remaining budget as of the beginning of the fiscal year, and the fiscal
year expenditures through December 1997, including commitments (encumbrances).
The matrix does not include "continuous" projects. These projects, such as water meter
replacement, have no definitive beginning or end dates and receive ongoing funding.t0 reflect
continuing replacement cycles or commitments. During fiscal year 1997-98, progress has
been made on all of the City’s "continuous" projects; a listing of the projects is providedT&-------
Council’s reference (Attachment B).
At year-end, all completed CIPs will be closed and the, remaining balances t~tnsferred to the
Budget Stabilization Reserve for General Fund projects; and for Utility Fund projects, to the
appropriate Rate Stabilization Reserves .... _
ATTACHMENTS
Attachment A: Midyear Capital Improvement Program Projects Status Matrix
Attachment B: List of Continuous Projects
CMR:156:98 Page 2 of 3
PREPARED BY: Tony Sandhu, Senior Accountant
Trudy Eikenberry, Senior Accountant
APPROVED BY:
CITY MANAGER APPROVAL:
Acting Director
Administrative Services
Emi~Harrison
Assistant City Manager
CC: n/a
CMR:156:98 Page 3 of 3
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ATTACHMENT B
General Fund
L_jist of Continuous Pro’e
Administrative Services
18614
19618
Financial Database Upgrade
GIS Application
Community Services
18617
19415
Art in Public Places
Park Facilities Improvements
Public Works
18903
18971
18670
18822
19o~8
19101
19309
Sidewalk Improvements
Street Improvements (Utility Users Tax)
Street Improvements (Street Improvement Fund)
Computer Aided Map
Cubberly Building Code Modification
Tank Investigation and Removal
ADA Compliance
Utility Funds
Electrical Fund
8928
8930
8931
8938
8944
9354
9703
9801
9802
9803
Electdc Customer Design and Connection Services
Traffic Signal Upgrades
Communications System Improvements
Substation Protection Improvements
Substation Facility Improvements
Street Light Replacements
Underground Cable and Equipment Replacement
Fiber Optics Ring System Improvements
Fiber Optics Customer Design and Connection Services
Electric Distribution System Reconstruction and Improvements
Water Fund
8013
8014
8015
8016
Water System Extensions
Service & Hydrant Replacements
Water Meters
Water Main .Replacements
Wastewater Collection
8020
8021
8022
9173
Sewer System Extension
RWQCP Plant Equipment Replacement
RWQCP System Flow Metering
Sewer System Rehabilitation and Augmentation
Gas Fund
8018
8019
8047
Gas Main Replacements
Gas Meters & Regulators
Gas System Extensions
Storm Drainage Fund
8870 Collection System Improvements