HomeMy WebLinkAbout1998-03-16 City Council (34)City of Palo Alto
City Manager’s Report
3
TO:HONORABLE CITY COUNCIL
FROM:CITY MANAGER DEPARTMENT: COMMUNITY SERVICES
DATE:MARCH 16, 1998 CMR: 142:98
SUBJECT:BUDGET AMENDMENT ORDINANCE INCREASING THE TABLE
OF ORGANIZATION BY 1.5 FTE FOR IMPLEMENTATION OF
THE FAMILY RESOURCE CENTER
RECOMMENDATION
Staffrecommends that the City Council adopt the attached Budget Amendment Ordinance
(BAO), Which revises the Table of Organization by adding 1.5 Full Time Employee (FTE)
for staf~g the Family Resource Center (FRC) as described in CMR:415:97.
BACKGROUND
The attached BAO paves the way for the implementation of the FRC by increasing the Table~
of Organization by 1.5 FTE. With Council’s approval of the BAO, staff will begin the hiring
process for a 1.0 FTE Family Resource Center coordinator and 0.5 FTE clerical support for
the FRC, which was approved by the Policy and Services Committee on February !0, 1998.
DISCUSSION
CMR:415:97 proposed that the FRC be staffed through additions to the Table of
Organization of 1.5 FTE. Staffis hopefull that the 1.0 FTE Coordinator’s position and the
0.5 FTE Office Assistant can be filled by May 1998. The cost for these positions is reflected
in the amount already appropriated in the City Manager’s Contingency in the1997/98
General Fund. Staff is requesting that these positiom be added to the Table of Organization,
rather than other employment alternatives, because the positions do not fit the guidelines for
contract work and the hours involved do not correspond with the’ 1,000 hour limitation for
temporary employees.
RESOURCE IMPACT
Staff anticipates that General Fund spending for FY1997/98 will be approximately $15,000.
This amount is currently funded in the 1997/98 Budget. Staffwill request FY1998/99 FRC
funding through the upcoming budget process.
CMR:142:98 Page 1 of 2
POLICY IMPLICATIONS
This recommendation creates a program that is described in the draft Palo Alto
Comprehensive Implementation Plan section entitled Community Facilities and Services.
TIMELINE
Staff intends to begin the hiring process for FRC staffmg immediately. The process could
have the positions filled by May 1998.
ENVIRONMENTAL REVIEW
This program is not subject to the California Environmental Qtiality Act.
ATTACHMENTS
Budget Amendment Ordinance
PREPARED BY: Richard James, Administrator, Community Services Department
DEPARTMENT HEAD:
PAUL THILTGEN
Director of Community Services
CITY. MANAGER APPROVAL:
City
CMR: 142:98 Page 2 of 2
ORDINANCE NO.
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
INCREASING THE TABLE OF ORGANIZATION FOR THE FISCAL YEAR
1997-98 TO STAFF THE FAMILY RESOURCES CENTER
WHEREAS, pursuant to the provisions of Section 12 of Article
III of the Charter of the City of Palo Alto, the Council on June
23, 1997 did adopt a budget for fiscal year 1997-98; and
WHEREAS, on July 5, 1994, Council endorsed a process to develop
a conceptual proposal for a Family Resource Center (FRC); and
WHEREAS, since then a plan to implement the FRC has been
developed and reviewed by the Policy and Services Committee; and
WHEREAS, this implementation plan calls for an additional 1.5
full time equivalents (FTE) to be added to the Table of
Organization, a half-time Office Assistant and a full-time
Coordinator; and
WHEREAS, funding for these positions is already included in the
1997-98 budget; and
WHEREAS, City Council authorization is needed to amend the
1997-98 Table of Organization as hereinafter set.forth.
NOW, THEREFORE, the Council of the City of Palo Alto does
ORDAIN as follows:
SECTION i. The attached Table of Organization as amended to
reflect the changes shown in Exhibit A is hereby approved.
SECTION 2. This transaction will have no impact on reserves.
SECTION 3. As specified in Section 2.28.080(b) of the Palo
Alto Municipal Code, a majority vote of the City Council is required
to adopt~this ordinance.
SECT..ION 4. The Council of the City of Palo Alto hereby finds
that this is not a project under the California Environmental
Quality Act and, therefore, no environmental impact assessment is
necessary.
SECTION 5. As provided in Section 2.04.350 of the Palo Alto
Municipal Code, this ordinance shall become effective upon adoption.-
INTRODUCED AND PASSED:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
ATTEST:APPROVED:
City Clerk Mayor
APPROVED AS TO FORM:City Manager
Senior Asst. City Attorney Acting Director, Administrative
Services Department
Director of Community Services
Exhibit A
TABLE OF ORGANIZATION-GENERAL FUND
Adopted
COMMUNITY SERVICES DEPARTMENT Budget Changes
1997-98
Administrator, Community Services
Administrator, Human Services
Building Serviceperson
Building Serviceperson-Lead
Coordinator, Child Care
Coordinator, Library Circulation
Coordinator, Library Programs
Coordinator, Recreation Program
Director of Libraries
Director of Recreation and Open Spaces
Director of Community Services
Director, Arts & Culture
Director, Parks & Golf Course
Executive Assistant
Facilities Assistant
Gang Mower Mechanic
Golf Course Equipment Mechanic
Golf Course Maintenance Person
Greenskeeper
Inspector, Field Services
Librarian
Library Assistant
Library Associate
Library Specialist
Management Assistant
¯ Manager, Child Care
Manager, Cultural Center
Manager, Main Library
Office Assistant
Office Specialist
Park Crew-Lead
Park Maintenance Assistant
Park Maintenance Person (*)
Adjusted
Budget
1997-98
1.00 1.00
1.00 1.00
5.00 5.00
1.00 1.00
1.00 1.00
1.00 ,1.00
2.00 2.00
4.00 1.0 5.0
1.00 1.00
~.0o 1.oo
1.00 1.00
1.00 1.00
1.00 1,00
3.00 3.00
0.50 0.50
1.00 1.00
1.00 1.00
5.00 5.00
1.00 1.00
1.00 1.00
7,50 7.50
2.00 2.00
3.00 3.00
5.50 5.50
1.00 1.00
0.00 0.00
1.00 1.00
1.00 1.00
1.00 1.00
5.75 .50 6.25
2.00 2.00
0.00 0.00
11.50 11.50
TABLE OF ORGANIZATION-GENERAL FUND
Adopted Adjusted
BudgetBudgetChanges1997-981997-98
Park Maintenance Person-Lead (*)
Park Ranger
Parks & Open Space Assistant
Producer, Arts/Sciences Programs
Program Assistant
Senior Librarian
Senior Ranger
Sprinkler Syste~n Repair Person
Staff Secretary
Superintendent, Golf Course
Superintendent, Open Space and Sciences
Superintendent, Parks
Superintendent, Recreation
Supervising Librarian
Supervisor, Parks
Supervisor, General Recreation
Supervisor, Junior Museum
Supervisor, Recreation Programs
Supervisor, Theatre Programs
Theater Specialist
Volunteer Coordinator
TOTALS
1.00 1.00
5.00 5.00
0.75 0.75
9.75 9.75
4.00 4.00
10.00 -10.00
2.00 2.00
4.00 4.00
5.00 5.00
1.00 1.00
1.00 1.00
1.00 1.00,
1.00 1.00
4.00 4.00
2.OO 2.00
0.00 0.00
1.00 1.00~
4.00 4.00
1.00 1.00
1.00 1.00
O.75 O.75
134.00 1.50 135.50
The Community Services Department is authorized to overfill a Supervisor, Recreation Programs position to accommodate a
person on disability pay status.
(*) As a result of the organization review approved by Council on December 5, 1994, 5.50 of these positions will be
reduced by attrition, as vacancies occur. 2.0 positions were reduced due to attrition in 1996-97 and another 2.0 positions have
been reduced in 1997-98. Another .5 FTE will be reduced when an appropriate vacancy occurs.